[Senate Prints 111-2]
[From the U.S. Government Publishing Office]




111th Congress 
 1st Session                COMMITTEE PRINT                     S. Prt.
                                                                  111-2
_______________________________________________________________________
 
                       EXPENDITURE AUTHORIZATIONS

                          AND REQUIREMENTS FOR

                           SENATE COMMITTEES

[GRAPHIC] [TIFF OMITTED] 


                            JANUARY 30, 2009


                       Printed for the use of the

                 Committee on Rules and Administration

                          United States Senate




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                 COMMITTEE ON RULES AND ADMINISTRATION

                 CHARLES E. SCHUMER, New York, Chairman
ROBERT C. BYRD, West Virginia        ROBERT F. BENNETT, Utah
DANIEL K. INOUYE, Hawaii             MITCH McCONNELL, Kentucky
CHRISTOPHER J. DODD, Connecticut     THAD COCHRAN, Mississippi
DIANNE FEINSTEIN, California         KAY BAILEY HUTCHISON, Texas
RICHARD J. DURBIN, Illinois          C. SAXBY CHAMBLISS, Georgia
E. BENJAMIN NELSON, Nebraska         LAMAR ALEXANDER, Tennessee
PATTY MURRAY, Washington             JOHN ENSIGN, Nevada
MARK L. PRYOR, Arkansas              PAT ROBERTS, Kansas
TOM UDALL, New Mexico
MARK WARNER, Virginia
                     Jean Bordewich, Staff Director
               Mary Suit Jones, Republican Staff Director
       Christopher D. Shunk, Director, Administration and Policy
                                PREFACE

    On September 30, 1988, the Senate passed S. Res. 479, 
amending paragraph 9 of rule XXVI of the Standing Rules of the 
Senate, authorizing the Committee on Rules and Administration 
to direct Senate committees to report either a 1-year budget 
authorization resolution or, in the first session of a 
Congress, a 2-year authorization. It is the intention of the 
Rules Committee to report a 2-year budget authorization 
resolution in January 2009 which will provide operating funds 
to Senate committees for both sessions of the 111th Congress.
    This revised committee print has been prepared by the 
Committee on Rules and Administration to assist Senate 
committee members and staff in arriving at their budget 
recommendations for the next 2 years and in preparing the 
supporting materials which will be required by this committee. 
The fiscal years for expenditure authorizations will be the 7-
month period from March 1, 2009, through September 30, 2009; 
the 12-month period from October 1, 2009, through September 30, 
2010; and, the 5-month period from October 1, 2010, through 
February 28, 2011.
    Pursuant to paragraph 9 of rule XXVI of the Standing Rules 
of the Senate, each Senate committee, excluding the Select 
Committee on Ethics, must report a resolution authorizing it to 
make expenditures to meet its expenses. The resolution must be 
reported to the Senate not later than January 31, except that, 
whenever the designation of members of standing committees of 
the Senate occurs during the first session of a Congress at a 
date later than January 20, such resolution may be reported at 
any time within 30 days after the date on which the designation 
of such members is completed.
    This committee print provides Senate committees with 
detailed information on the requirements for expenditure 
authorizations for the 2-year funding period beginning March 1, 
2009. Included are sample resolutions and budget forms, 
regulations in respect to procurement of consultants and the 
training of professional staff members, and rates of 
compensation for staffs of Senate committees.
    The tables beginning on page 42 list funds authorized by 
the Senate for the 109th Congress for Senate committees. 
Included are the annual authorizations for Senate standing, 
select, and special committees reported favorably by the 
Committee on Rules and Administration.
    Budgets, supporting materials, and questionnaires.--(1) 
Committee budgets and questionnaires should be prepared on the 
standard forms obtainable from the Rules Committee offices; (2) 
an original and 50 legible duplicate copies of the budget, 
supporting letter, and questionnaire should be submitted to the 
Rules Committee at the earliest possible date; (3) the 
supporting letter should be signed jointly by the chairman and 
the ranking minority member of the committee; and (4) the 
questionnaire should be signed jointly by the chairman and 
ranking minority member or by the staff director and minority 
staff director of the committee, unless the minority does not 
concur with the information supplied therein.
    Consultants and training.--Any committee desiring authority 
and funds to hire consultants or to train its professional 
staff must include appropriate language therefor in its annual 
resolution. In respect to consultants for a committee, it 
should be duly noted that the selection of the same must be 
done jointly by the chairman and the ranking minority member 
thereof. Also, the Rules Committee must receive 5 days' advance 
notice of the intention to appoint in order to consider the 
request.
    Senate Resolution 425, 97th Congress, 2nd session, agreed 
to August 12, 1982, authorized the Select Committee on Ethics, 
with the approval of the Committee on Rules and Administration, 
to expend funds from the contingent fund of the Senate for the 
training of its professional staff.
    Supplemental expenditure resolutions.--While not pertinent 
at this time, it is important for committees which may 
eventually seek supplemental funds to be aware of and to comply 
with the provision that a supplemental resolution must have an 
accompanying report expressing the reason the funds then 
requested had not been included in the committee's budget 
resolution. This provision is fully explained in the chapter 
entitled ``Supplemental Expenditure Authorizations''. (See p. 
9.)
    Select, special, and joint committees.--In respect to 
select and special committees of the Senate, and joint 
committees financed by the Senate, the Committee on Rules and 
Administration has determined that the procedures and 
regulations set forth in this document will apply to such 
committees where appropriate and feasible.
    We remind all Senate committee chairmen that 2009, 10, 11 
expenditure-authorization resolutions should be reported at the 
earliest possible date, since it is the committee's intention 
to schedule these resolutions as one of its first orders of 
business in 2009.
    The cooperation of all involved Members and staff personnel 
in expediting this procedure will be deeply appreciated. If the 
Members or staff of the Committee on Rules and Administration 
can be of any assistance, please do not hesitate to call upon 
us.

                                   Charles E. Schumer,
                                           Chairman,
                                   Robert F. Bennett,
                                           Ranking Member,
                             Committee on Rules and Administration.


                            C O N T E N T S

                              ----------                              
                                                                   Page
Preface..........................................................   iii
Committee expenditure authorizations:
    Authority....................................................     1
    Fiscal year for expenditure authorizations...................     2
    Submission date for resolutions..............................     2
    Format of resolutions........................................     2
    Provision for consultants and staff training.................     2
    Provisions for minority staff................................     3
    Budgets and supporting materials.............................     4
    Sample resolution form:
        Form 1--Requesting funding for expenditures (with or 
          without funds for consultants or training of 
          professional staff)....................................     4
    Sample budget form...........................................     7
Supplemental expenditure authorizations:
    Authority....................................................     9
    Accompanying report required.................................     9
    Format of supplemental resolutions...........................    10
    Sample resolution forms:
        Form 2--Requesting supplemental funds solely for general 
          expenditures...........................................    10
        Form 3--Requesting supplemental funds solely for the 
          procurement of consultants.............................    11
        Form 4--Increasing the limitation on the portion of funds 
          authorized for the procurement of consultants or the 
          training of professional staff.........................    12
Regulations governing procurement of consultants by Senate 
  committees:
    Statutory authority..........................................    13
    Definition of ``consultant''.................................    14
    Prerequisite for procurement.................................    14
    Selection of consultants.....................................    14
    Rules Committee responsibility...............................    14
    Methods of procurement.......................................    15
    Appointment of individual consultants........................    16
    Procurement of consultants by contract.......................    17
    Sample contracts.............................................    18
        Fixed-fee product contract...............................    19
        Service contract.........................................    20
    Procedures for preventing duplication of effort involving 
      Senate contracts for private consultant studies............    21
Training of professional staff:
    Statutory authority..........................................    23
    Summary of essential requirements............................    24
    Regulations governing training of professional staff of 
      Senate committees..........................................    25
    Agreement on continued employment............................    27
Use of agency personnel by committees of the Senate (reimbursable 
  and non-reimbursable services):
    Authority....................................................    28
    Procedure....................................................    28
Compensation for committee staff.................................    30
Assistance with committee-related work...........................    31
Regulation to provide more effective control over payments made 
  from contingent fund of the Senate.............................    33
Regulations governing semi-annual contingent fund reconciliation.    34
Regulations governing payments and reimbursements from the Senate 
  contingent fund for expenses of Senate committees and 
  administrative offices.........................................    36
Contract status report (form)....................................    39
Regulations governing cash advances for official Senate travel...    40
Policy on committee work and housing for committee staff.........    41
Funds authorized for Senate Committees, 109th Cong. (tables).....    42
                  COMMITTEE EXPENDITURE AUTHORIZATIONS

                              ----------                              

    Committees of the Senate must request their operating funds 
pursuant to the procedure set forth in paragraph 9 of rule XXVI 
of the Standing Rules of the Senate. Essentially, the 
requirement is that each committee must report one 
authorization resolution authorizing it to make expenditures 
out of the contingent fund of the Senate to defray its 
expenses, including the compensation of all members of its 
staff, the procurement of consultants, the training of 
professional staff, and all administrative expenses. Funds in 
addition to and for the same purposes as those obtained 
pursuant to the biennial resolution must be obtained by 
supplemental expenditure-authorization resolutions (see 
following chapter).

                               Authority

    That portion of paragraph 9 which relates to authorizing 
resolutions is as follows:

     Paragraph 9 of Rule XXVI of the Standing Rules of the Senate 
                                  \1\
---------------------------------------------------------------------------

    \1\ As amended, S. Res. 479, Sept. 30, 1988.
---------------------------------------------------------------------------
    9. (a) Except as provided in subparagraph (b), each 
committee shall report one authorization resolution each year 
authorizing the committee to make expenditures out of the 
contingent fund of the Senate to defray its expenses, including 
the compensation of members of its staff and agency 
contributions related to such compensation, during the period 
beginning on March 1 of such year and ending on the last day of 
February of the following year. Such annual authorization 
resolution shall be reported no later than January 31 of each 
year, except that, whenever the designation of members of 
standing committees of the Senate occurs during the first 
session of a Congress at a date later than January 20, such 
resolution may be reported at any time within 30 days after the 
date on which the designation of such members is completed.
    (b) In lieu of the procedure provided in subparagraph (a), 
the Committee on Rules and Administration may--
          (1) direct each committee to report an authorization 
        resolution for a 2-year budget period beginning on 
        March 1 of the first session of a Congress; and
          (2) report one authorization resolution containing 
        more than one committee authorization resolution for a 
        1-year or 2-year budget period.

           *         *         *         *         *


               Fiscal Year for Expenditure Authorizations

    Prior to 1999, the fiscal year for expenditure 
authorizations runs from March 1 through February 28 (29) of 
the succeeding year. This 12-month period, with an overlap of 2 
months into a new calendar year, was established by the 
Committee on Rules and Administration in order to give the 
Senate sufficient time at the commencement of each new session 
of Congress to accommodate the several steps in the required 
procedure. Beginning with the 106th Congress (1999) significant 
changes were made to the Senate's financial systems. The 
Disbursing Office's implementation of the Financial Management 
Information System (FMIS) in fiscal year 1999 required that 
Senate committee budgets conform to the federal fiscal year. 
Consequently, the Omnibus Committee Funding Resolution now 
authorizes committee funding for portions of three fiscal 
years. For the 111th Congress, the 2-year budget period will 
begin March 1, 2009, and span 3 fiscal years, ending February 
28, 2011.

                    Submission Date for Resolutions

    Expenditure-authorization resolutions must be offered by 
Senate committees not later than January 31. The only exception 
obtains when during the first session of a Congress the 
designation of the members of standing committees occurs later 
than January 20. In such case the resolution must be offered 
within 30 days of the date on which the members of a committee 
have been designated.

                         Format of Resolutions

    In the composition of their annual resolutions, Senate 
standing committees are required to follow, with any necessary 
modifications, the sample Resolution Form 1 reproduced at the 
end of this chapter (page 4). This form is to be used by 
standing committees requesting funds for expenditures, with or 
without funds for the procurement of consultants or the 
training of professional staff.
    Select and special committees should submit resolutions 
which conform with the provisions of their respective creative 
resolutions. (Confer with the Senate Legislative Counsel.)

              Provision for Consultants and Staff Training

    Committees anticipating the need for consultants or 
considering training for certain of their professional staff 
members should note that the authority and funds for those 
purposes must be expressed in the text of their authorization 
resolutions. The sample resolution form described above is 
designed to accommodate requests for funds for those purposes.
    Committees which do seek funds for either or both of those 
purposes should note carefully the regulations on procurement 
of consultants (page 11) and on training of professional staff 
(page 21), which constitute separate chapters of this 
compilation.

                     Provisions for Minority Staff

    Minority participation in the appointment of committee 
personnel pursuant to biennial or supplemental resolutions is 
provided for in paragraphs 1, 2, and 3 of rule XXVII of the 
Standing Rules.
    The text of paragraphs 1, 2, and 3 of rule XXVII is as 
follows:

     Paragraphs 1, 2, and 3 of Rule XXVII of the Standing Rules of 
                               the Senate

          1. Staff members appointed to assist minority members 
        of committees pursuant to authority of a resolution 
        described in paragraph 9 of rule XXVI or other Senate 
        resolution shall be accorded equitable treatment with 
        respect to the fixing of salary rates, the assignment 
        of facilities, and the accessibility of committee 
        records.
          2. The minority shall receive fair consideration in 
        the appointment of staff personnel pursuant to 
        authority of a resolution described in paragraph 9 of 
        rule XXVI.
          3. The staffs of committees (including personnel 
        appointed pursuant to authority of a resolution 
        described in paragraph 9 of rule XXVI or other Senate 
        resolution) should reflect the relative number of 
        majority and minority members of committees. A majority 
        of the minority members of any committee may, by 
        resolution, request that at least one-third of all 
        funds of the committee for personnel (other than those 
        funds determined by the chairman and ranking minority 
        member to be allocated for the administrative and 
        clerical functions of the committee as a whole) be 
        allocated to the minority members of such committee for 
        compensation of minority staff as the minority members 
        may decide. The committee shall thereafter adjust its 
        budget to comply with such resolution. Such adjustment 
        shall be equitably made over a 4-year period, 
        commencing July 1, 1977, with not less than one-half 
        being made in 2 years. Upon request by a majority of 
        the minority members of any committee by resolution, 
        proportionate space, equipment, and facilities shall be 
        provided for such minority staff.

    However, in the 107th Congress, the number of Republican 
and Democratic Senators is evenly divided with 50 members each. 
On January 5, 2001, the Senate passed S. Res. 8, which 
stipulated that notwithstanding Rules XXV, for the 107th 
Congress, the committees of the Senate, including joint and 
special committees, shall be composed equally of members of 
both parties and that the budgets and office space of such 
committees and all other subgroups shall likewise be equal, 
with up to an additional 10% to be allocated for administrative 
expenses to be determined by the Rules Committee, with the 
total administrative expenses allocation for all committees not 
to exceed historic levels.

                    Budgets and Supporting Materials

    Senate committees offering expenditure resolutions are 
required to submit to the Committee on Rules and Administration 
accompanying budgets together with supporting materials, in the 
form of letters or memorandums. All submissions should be in 
the form of an original and 50 legible duplicate copies.
    Budgets.--The budgets should be prepared on standardized 
budget forms obtainable from the Rules Committee offices.
    Supporting materials.--It is suggested by the Committee on 
Rules and Administration that supporting letters or memorandums 
be signed jointly by the chairman and ranking minority member 
of requesting committees.
    Questionnaires.--The completed questionnaires should be 
signed jointly by the chairman and ranking minority member or 
by the staff director and minority staff director of the 
committee, unless the minority does not concur with the 
information supplied therein.

                           Resolution Form 1


    [Requesting funding for expenditures (with or without funds for 
            consultants or training of professional staff)]

111th CONGRESS
  1st Session
S. RES.__


_______________________________________________________________________


                   IN THE SENATE OF THE UNITED STATES

         Mr./Mrs. ____, from the Committee on ______, reported
          the following original resolution; which was ______

_______________________________________________________________________

                               RESOLUTION

           Authorizing expenditures by the Committee ______.

    Resolved, That, in carrying out its powers, duties, and 
functions under the Standing Rules of the Senate, in accordance 
with its jurisdiction under rule XXV of such rules, including 
holding hearings, reporting such hearings, and making 
investigations as authorized by paragraphs 1 and 8 of rule XXVI 
of the Standing Rules of the Senate, the Committee on _____ is 
authorized from March 1, 2009, through September 30, 2009; 
October 1, 2009, through September 30, 2010; and October 1, 
2010, through February 28, 2011, in its discretion (1) to make 
expenditures from the contingent fund of the Senate, (2) to 
employ personnel, and (3) with the prior consent of the 
Government department or agency concerned and the Committee on 
Rules and Administration, to use on a reimbursable or non-
reimbursable basis the services of personnel of any such 
department or agency.
    Sec. 2a. The expenses of the committee for the period March 
1, 2009, through September 30, 2009, under this resolution 
shall not exceed $--(\1\)--, of which amount (1) not to exceed 
$--(\2\)-- may be expended for the procurement of the services 
of individual consultants, or organizations thereof (as 
authorized by section 202(i) of the Legislative Reorganization 
Act of 1946, as amended), and (2) not to exceed $--(\3\)-- may 
be expended for the training of the professional staff of such 
committee (under procedures specified by section 202(j) of the 
Legislative Reorganization Act of 1946).
---------------------------------------------------------------------------
    \1\ Insert total amount requested for 2009 funding period.
    \2\ Insert that portion (of total amount requested for 2009) for 
procurement of consultants.
    \3\ Insert that portion (of total amount requested for 2009) for 
training of professional staff.
---------------------------------------------------------------------------
    (b) For the period October 1, 2009, through September 30, 
2010, expenses of the committee under this resolution shall not 
exceed $--(\4\)--, of which amount (1) not to exceed $--(\5\)-- 
may be expended for the procurement of the services of 
individual consultants, or organizations thereof (as authorized 
by section 202(i) of the Legislative Reorganization Act of 
1946, as amended), and (2) not to exceed $--(\6\)-- may be 
expended for the training of the professional staff of such 
committee (under procedures specified by section 202(j) of the 
Legislative Reorganization Act of 1946).
---------------------------------------------------------------------------
    \4\ Insert total amount requested for 2010 funding period.
    \5\ Insert that portion (of total amount requested for 2010) for 
procurement of consultants.
    \6\ Insert that portion (of total amount requested for 2010) for 
training of professional staff.
---------------------------------------------------------------------------
    (c) For the period October 1, 2010, through February 28, 
2011, expenses of the committee under this resolution shall not 
exceed $--(\7\)--, of which amount (1) not to exceed $--(\8\)-- 
may be expended for the procurement of the services of 
individual consultants, or organizations thereof (as authorized 
by section 202(i) of the Legislative Reorganization Act of 
1946, as amended), and (2) not to exceed $--(\9\)-- may be 
expended for the training of the professional staff of such 
committee (under procedures specified by section 202(j) of the 
Legislative Reorganization Act of 1946).
---------------------------------------------------------------------------
    \7\ Insert total amount requested for 2011 funding period.
    \8\ Insert that portion (of total amount requested for 2011) for 
procurement of consultants.
    \9\ Insert that portion (of total amount requested for 2011) for 
training of professional staff.
---------------------------------------------------------------------------
    Sec. 3. The committee shall report its findings, together 
with such recommendations for legislation as it deems 
advisable, to the Senate at the earliest practicable date, but 
not later than February 28, 2011.
    Sec. 4. Expenses of the committee under this resolution 
shall be paid from the contingent fund of the Senate upon 
vouchers approved by the chairman of the committee, except that 
vouchers shall not be required (1) for the disbursement of 
salaries of employees paid at an annual rate, or (2) for the 
payment of telecommunications provided by the Office of the 
Sergeant at Arms and Doorkeeper, United States Senate, or (3) 
for the payment of stationery supplies purchased through the 
Keeper of the Stationery, United States Senate, or (4) for 
payments to the Postmaster, United States Senate, or (5) for 
the payment of metered charges on copying equipment provided by 
the Office of the Sergeant at Arms and Doorkeeper, United 
States Senate, or (6) for the payment of Senate Recording and 
Photographic Services, or (7) for payment of franked and mass 
mail costs by the Sergeant at Arms and Doorkeeper, United 
States Senate.
    Sec. 5. There are authorized such sums as may be necessary 
for agency contributions related to the compensation of 
employees of the committee from March 1, 2009, through 
September 30, 2009; October 1, 2009, through September 30, 
2010; and October 1, 2010, through February 28, 2011, to be 
paid from the Appropriations account for ``Expenses of 
Inquiries and Investigations.''

                                              UNITED STATES SENATE
                                      COMMITTEE ON RULES AND ADMINISTRATION
                                          SENATE COMMITTEE BUDGET FORMS
                                           (Complete applicable items)================================================================================================================
    S. Res.________        reported by          __________
                                                                  (Committee name)
================================================================================================================
                                               2009                      2010                      2011
                                          (7 mo request)           (12 mo request)            (5 mo request)
    RECURRING BUDGET AUTHORITY      $ _____                   $ _____                   $ _____================================================================================================================
    STAFF SALARIES: (Itemize on
 pages 2 & 3)
    Dollar amount requested for     $ _____                   $ _____                   $ _____
 staff
    Number of full time employees   # _____                   # _____                   # _____
    2-month COLA (Guidance to       $ _____                   $ _____                   $ _____
 follow)================================================================================================================
    CONSULTANTS (appointments or    $ _____                   $ _____                   $ _____
 contracts)================================================================================================================
    TRAINING OF PROFESSIONAL STAFF  $ _____                   $ _____                   $ _____================================================================================================================
    ADMINISTRATIVE EXPENSES:
Detailed employee (agency           $ _____                   $ _____                   $ _____
 reimbursements)
Travel (interdepartmental,          $ _____                   $ _____                   $ _____
 witness, detailee, and reporter
 expenses)
Hearings (all expenses relating     $ _____                   $ _____                   $ _____
 to)
Stationery and other office         $ _____                   $ _____                   $ _____
 supplies
Communications equipment and        $ _____                   $ _____                   $ _____
 services
Publications, subscriptions         $ _____                   $ _____                   $ _____
Mailing, delivery or transmitting   $ _____                   $ _____                   $ _____
 of matters relating to official
 business
Computer systems                    $ _____                   $ _____                   $ _____
Non-standard computer hardware and  $ _____                   $ _____                   $ _____
 software
Non-standard items of equipment     $ _____                   $ _____                   $ _____
 (other than computing)
Additional equipment above          $ _____                   $ _____                   $ _____
 allocations
Senate Services (photo and          $ _____                   $ _____                   $ _____
 recording)
Other (identify and explain)        $ _____                   $ _____                   $ _____  TOTAL ADMINISTRATIVE EXPENSES     $                         $                         $
                                   =============================================================================================================================================================================================
                SUPPLEMENTAL EXPENDITURE AUTHORIZATIONS

                              ----------                              

    Any committees of the Senate requiring funds in addition to 
those authorized in their expenditure-authorization resolutions 
may request such additional funds pursuant to the procedure set 
forth in paragraph 9 of rule XXVI of the Standing Rules. 
Essentially, a supplemental expenditure authorization must be 
in the form of a resolution amending an existing expenditure-
authorization resolution, and must be accompanied by a report 
stating why the funds now sought were not included in the 
committee's original request.

                               Authority

    That portion of paragraph 9 which relates to supplemental 
expenditure authorizations is as follows:

      Paragraph 9 of Rule XXVI of the Standing Rules of the Senate

          9. * * * After the annual authorization resolution of 
        a committee for a year has been agreed to, such 
        committee may procure authorization to make additional 
        expenditures out of the contingent fund of the Senate 
        during that year only by reporting a supplemental 
        authorization resolution. Each supplemental 
        authorization resolution reported by a committee shall 
        amend the annual authorization resolution of such 
        committee for that year and shall be accompanied by a 
        report specifying with particularity the purpose for 
        which such authorization is sought and the reason why 
        such authorization could not have been sought at the 
        time of the submission by such committee of its annual 
        authorization resolution for that year.

                      Accompanying Report Required

    Senate committees intending to offer supplemental 
expenditure-authorization resolutions should note carefully 
that they must comply with the following requirements 
stipulated in paragraph 9 of rule XXVI:
    (1) Each supplemental resolution reported by a committee 
must be accompanied by a report to the Senate; and
    (2) Each such report must specify with particularity the 
purpose for which the authorization is sought, and the reason 
it was not sought in the committee's authorization resolution.

                   Format of Supplemental Resolutions

    In the composition of supplemental resolutions, Senate 
committees are requested to follow, with any necessary 
modifications, one or the other of the three sample resolution 
forms (Resolution Forms 2, 3, and 4) which follow:

                           Resolution Form 2


    [Requesting supplemental funds solely for general expenditures]

111th CONGRESS
  1st Session
S. RES.__


_______________________________________________________________________


                   IN THE SENATE OF THE UNITED STATES

            Mr. ____, from the Committee on ______, reported
          the following original resolution; which was ______

_______________________________________________________________________

                               RESOLUTION

     Authorizing supplemental expenditures by the Committee on ___.

    Resolved, That section ---- of Senate Resolution --------,
------------ Congress, agreed to ---------- ----, 20--,
is amended by striking out ``$----------'' and inserting in 
lieu
thereof ``$--------''.
                           Resolution Form 3


     [Requesting supplemental funds solely for the procurement of 
                              consultants]

111th CONGRESS
  1st Session
S. RES.__


_______________________________________________________________________


                   IN THE SENATE OF THE UNITED STATES

            Mr. ____, from the Committee on ______, reported
          the following original resolution; which was ______

_______________________________________________________________________

                               RESOLUTION

 Authorizing supplemental expenditures by the Committee on ______ for 
                    the procurement of consultants.

    Resolved, That section ---- of Senate Resolution --------,
------------ Congress, agreed to ------------ ----, 20--,
is amended by striking out the amount ``$------------'' and 
inserting in lieu thereof ``$--------'' and ``$----------'', 
respectively.

                           Resolution Form 4


 [Increasing the limitation on the portion of funds authorized for the 
   procurement of consultants or the training of professional staff]

111th CONGRESS
  1st Session
S. RES.__


_______________________________________________________________________


                   IN THE SENATE OF THE UNITED STATES

            Mr. ____, from the Committee on ______, reported
          the following original resolution; which was ______

_______________________________________________________________________

                               RESOLUTION

Increasing the limitation on expenditures by the Committee on 
        ______ for the procurement of consultants (or training 
        of professional staff).

    Resolved, That section ---- of Senate Resolution --------,
------------ Congress, agreed to ------------ ----, 20--,
is amended by striking ``$------------'' and inserting in lieu
thereof ``$--------''.
 REGULATIONS GOVERNING PROCUREMENT OF CONSULTANTS BY SENATE COMMITTEES

  (Restatement of Policy Determinations by the Committee on Rules and 
                            Administration)

                              ----------                              


                          Statutory Authority

    The procedures and conditions under which standing 
committees of the Senate may procure the services of individual 
consultants or organizations thereof are set forth in section 
202(i) of the Legislative Reorganization Act of 1946, the text 
of which is as follows:

      Section 202(i) of the Legislative Reorganization Act of 1946

                             (2 U.S.C. 72a)

          (i)(1) Each standing committee of the Senate or House 
        of Representatives is authorized, with the approval of 
        the Committee on Rules and Administration in the case 
        of standing committees of the Senate, or the Committee 
        on House Administration in the case of standing 
        committees of the House of Representatives, within the 
        limits of funds made available from the contingent 
        funds of the respective Houses pursuant to resolutions, 
        which shall specify the maximum amounts which may be 
        used for such purposes, approved by such respective 
        Houses, to procure the temporary services (not in 
        excess of one year) or intermittent services of 
        individual consultants, or organizations thereof, to 
        make studies or advise the committee with respect to 
        any matter within its jurisdiction, or with respect to 
        the administration of the affairs of the committee.\1\
---------------------------------------------------------------------------
    \1\ As amended, Pub. Law 100-458, Oct. 1, 1988.
---------------------------------------------------------------------------
          (2) Such services in the case of individuals or 
        organizations may be procured by contract as 
        independent contractors, or in the case of individuals 
        by employment at daily rates of compensation not in 
        excess of the per diem equivalent to the highest gross 
        rate of compensation which may be paid to a regular 
        employee of the committee. Such contracts shall not be 
        subject to the provisions of section 3709 of the 
        Revised Statutes (41 U.S.C. 5) or any other provision 
        of law requiring advertising.
          (3) With respect to the standing committees of the 
        Senate, any such consultant or organization shall be 
        selected by the chairman and ranking minority member of 
        the committee, acting jointly. With respect to the 
        standing committees of the House of Representatives, 
        the standing committee concerned shall select any such 
        consultant or organization. The committee shall submit 
        to the Committee on Rules and Administration in the 
        case of standing committees of the Senate, and the 
        Committee on House Administration in the case of 
        standing committees of the House of Representatives, 
        information bearing on the qualifications of each 
        consultant whose services are procured pursuant to this 
        subsection, including organizations, and such 
        information shall be retained by that committee and 
        shall be made available for public inspection upon 
        request.

                      Definition of ``Consultant''

    For the purposes of section 202(i), the term ``consultant'' 
shall be deemed to be a person (or an organization of persons) 
possessing the necessary professional qualifications and 
experience to assist a Senate committee in specialized areas of 
its legislative responsibility, or in the administration of the 
affairs of the committee.

                      Prerequisite for Procurement

    Any Senate committee desiring to procure the services of 
individual consultants or of organizations thereof must first 
seek and obtain the required authority therefor by including 
within its biennial or supplemental expenditure-authorization 
resolution an express limitation on the amount of the 
committee's total funding in such resolution which may be used 
for that purpose. A committee may not exceed that limitation 
for the procurement of consultants, but it may utilize 
unexpended funds within that limitation for other authorized 
purposes.

                        Selection of Consultants

    Paragraph (3) of section 202(i) contains the stipulation 
that ``any such consultant or organization shall be selected by 
the chairman and ranking minority member of the committee, 
acting jointly.'' Senate committees are requested to indicate 
their compliance with the above provision of law by providing 
that any required correspondence with the Committee on Rules 
and Administration (see below) be in the form of letters signed 
jointly by the chairman and ranking minority member of the full 
committee.

                     Rules Committee Responsibility

    Section 202(i) also requires (1) that Senate committees 
desiring to appoint individual consultants to committee 
payrolls or to procure the services of individuals or 
organizations by contract as independent contractors must 
provide the Committee on Rules and Administration information 
bearing on the qualifications of each consultant or contractor; 
and (2) that such information be retained by the Committee on 
Rules and Administration and made available for public 
inspection upon request.
    To assist the Committee on Rules and Administration in 
considering requests for consultants, letters from committees 
should equate--
          (1) the proposed consultant's particular 
        qualifications with the specialized area the committees 
        plan to explore;
          (2) the probable time period the consultant's 
        services will be required;
          (3) the correlation between the proposed consultant's 
        qualifications and the specific committee activity;
          (4) the per day consultant fee proposed to be paid; 
        and
          (5) the method selected by the committee is 
        appropriate to secure the consultant's services.

                         Methods of Procurement

    Any Senate committee possessing the required authority 
thereof may procure the services of consultants--
          (1) by appointing individual consultants as temporary 
        committee employees (at daily rates of compensation not 
        exceeding the highest such rate which may be paid to a 
        regular committee employee); or
          (2) by entering into contracts--
                  (a) between the full committee and individual 
                consultants as individual contractors, or
                  (b) between the full committee and 
                organizations of consultants.
    Selection of the appropriate method depends on the nature 
of the services to be performed--
          (a) If the consultant's responsibilities include 
        services that would normally be the regular or normal 
        duties of staff members or if the performance of the 
        consultant's responsibilities otherwise result in an 
        employer-employee relationship, the consultant should 
        be appointed as a temporary staff employee. Generally, 
        an employer-employee relationship may be presumed where 
        the following factors are present to a significant 
        degree:
                  (i) performance of a full-time, continuous 
                job;
                  (ii) supervision of or by Senate committee 
                staff;
                  (iii) services are performed using facilities 
                provided by the Senate; and
                  (iv) work is performed on dates or at hours 
                established for Senate staff.
          (b) If the consultant acts as an independent 
        contractor ``to make studies or advise the committee 
        with respect to any matter within its jurisdiction, or 
        with respect to the administration of the affairs of 
        the committee,'' services may be procured through 
        contract.
    The committee's notification of intent to appoint as a 
consultant or request for approval of a contract shall state 
that the committee has reviewed the services to be provided by 
the consultant and shall certify to the Committee on Rules and 
Administration that the committee had determined the selected 
method (contract or appointment) to be appropriate.

                 Appointment of Individual Consultants

    The notification of the committee's intention to appoint an 
individual consultant to its staff and the information 
concerning the qualifications of the proposed consultant must 
be received by the Committee on Rules and Administration five 
days in advance of the appointment date. If during that period 
the requesting committee receives no notice of disapproval from 
the Rules Committee, the appointment shall be deemed approved.
    Requests to the Committee on Rules and Administration for 
such approval may be expressed as in the following sample 
letter:
    (A copy of such letter should be addressed to the Financial 
Clerk of the Senate for his information at the same time the 
request is submitted to the Committee on Rules and 
Administration.)

        Honorable ------------------
        Chairman, Committee on Rules and Administration,
        Room SR 305, Russell Senate Office Building
        Washington, D.C. 20510

        Dear Mr. Chairman:

          In conformity with section 202(i) of the Legislative 
        Reorganization Act of 1946, as amended, and your 
        regulations pursuant thereto, we are notifying you 
        herewith of the intention of the Committee on --------
        ---------------------------------- to appoint --------
        ------------------------ as a consultant, effective --
        --------------------, and enclose the required 
        information in respect to his/her qualifications.
          [Include data requested in section entitled ``Rules 
        Committee Responsibility'', pp. 14-15 of this 
        compilation.]
          This appointment is made under the authority of S. 
        Res. ------ (section No. ----), agreed to ------.
          The committee has determined that the appointment of 
        a consultant is the appropriate method to secure the 
        services to be provided by this individual.

                  Sincerely yours,

                                   ------------------------,
                                           Chairman

                                   ------------------------,
                                           Ranking Minority Member

                 Procurement of Consultants by Contract

    Information concerning the qualifications of individual 
consultants or organizations thereof intended to be engaged by 
contract must likewise be supplied to the Committee on Rules 
and Administration, and should be submitted at the same time 
the contract itself is sent for approval.
    Letters from full committees, not subcommittees, requesting 
the Committee on Rules and Administration consideration of 
contracts should--
          (1) be signed jointly by the chairman and ranking 
        minority member;
          (2) outline the purpose of the contract, the dollar 
        amount, the term of the contract, and the name of the 
        contracting party;
          (3) indicate that the committee has reviewed the 
        services to be provided by the consultant, and certify 
        that the committee has determined that securing such 
        services by contract is the appropriate method;
          (4) be accompanied by the original and three copies 
        of the contract signed jointly by the chairman and 
        ranking minority member;
          (5) include the background data supporting the 
        contractor's qualifications; and
          (6) in the case of a fixed-fee product contract, be 
        accompanied by certification from the Congressional 
        Research Service for nonduplication of proposed study. 
        (Attach form to letter. See page 19.)
    The contract itself should set forth in full the 
obligations of the contractor and, where appropriate, 
incorporate by reference the contractor's detailed proposal. 
All contracts must, at a minimum, describe in reasonable detail 
the services to be provided or the product to be acquired, 
state a delivery date or period of performance, and establish a 
clear limit on the Senate's financial obligations under the 
contract by inclusion of either a fixed price or a ``not to 
exceed $----------'' provision in contracts for which payments 
are incremental.
    Contracts (and Consultants' qualifications) should be 
received sufficiently in advance of the Period of Performance 
to permit appropriate consideration at a regular meeting of the 
full Committee on Rules and Administration. When contracts are 
approved, notice thereof will be given in writing, pursuant to 
the established practice. Approval of a contract will be deemed 
to include approval of a consultant's qualifications.

                            Sample Contracts

    The following samples of a fixed-fee product contract \1\ 
and a service contract \2\ are included here to indicate in a 
general way the type of contract which would be acceptable for 
the above purpose. In most instances, of course, a form would 
have to be adapted to the specific needs of a particular 
committee.
---------------------------------------------------------------------------
    \1\ All moneys shall be chargeable to the authorizing resolution in 
effect on the date the contract was approved.
    \2\ All moneys shall be charged to funds available on the date 
services are rendered.
                       FIXED-FEE PRODUCT CONTRACT

                           CONTRACT AGREEMENT

    THIS AGREEMENT is made and entered in this ------------ day of ----
----, 20--, by and between the (name of committee) of the United States 
Senate, hereinafter referred to as the Committee, and (name of 
contractor), hereinafter referred to as the Contractor, subject to the 
approval of this agreement by the Committee on Rules and Administration 
of the United States Senate.
    It is hereby agreed that the Committee under authority of Section 
---------- of Senate Resolution ------, agreed to ----------, 20--, --
-- Congress, retains the Contractor to furnish the Committee a study in 
accordance with the attached Statement of Work.
    The Committee agrees to pay the said Contractor the sum of $------
------ to be paid upon delivery to the Committee not later than ------
------, 20----, of the completed study in form and content satisfactory 
to the Committee, provided, however, that such date may be extended by 
mutual agreement of the parties to this agreement, and with the 
approval of the Committee on Rules and Administration of the United 
States Senate. It is understood, however, that the Committee reserves 
the right to terminate this agreement at any time.
    The Contractor further agrees and warrants that (it/he/she): \1\
---------------------------------------------------------------------------
    \1\ In appropriate circumstances the Committee on Rules and 
Administration may waive, or accept modifications to the following 
provisions.
---------------------------------------------------------------------------
          1. Has not employed any person to solicit or obtain this 
        agreement for any commission, percentage, brokerage or 
        contingent fee;
          2. Will save the Government harmless from liability in 
        performance;
          3. Will release no information obtained in carrying out the 
        provisions of the contract without prior consent of the 
        Committee;
          4. Will not subcontract or assign elsewhere any of the work 
        or services involved without prior consent of the Committee;
          5. Will not discriminate in its performance of this agreement 
        because of race, color, religion, national origin, sex, age, or 
        state of physical handicap, and shall comply with all laws 
        appertaining to the compensation of labor;
          6. Has no conflict of interest, direct or indirect, financial 
        or otherwise, which would be applicable to the performance 
        obligations covered by this agreement.
          7. If an allegation of a conflict of interest under paragraph 
        6 is brought to the attention of the Committee, the Contractor 
        agrees to fully cooperate with any investigation of the 
        allegation(s), and will disclose to the Committee any other 
        contract(s) to which it/he/she is a party, public or private, 
        or which it/he/she undertakes during the period of this 
        contract (including contracts entered into during the period of 
        this contract which include duties to be fulfilled after the 
        termination of this contract.)
    No Member or Delegate to Congress, or Resident Commissioner, shall 
be admitted to any share or part of this contract or to any benefit 
that may arise therefrom.

Approved  by  the  Committee  on
  Rules and Administration of the
  United States Senate
  
------------------------------------
Chairman
  
  
  
  
  
  
  
Committee on ----------------------
  
------------------------------------
Chairman
  
------------------------------------
Ranking Minority Member
  
------------------------------------
Contractor
  
------------------------------------
Date
                            SERVICE CONTRACT
                           CONTRACT AGREEMENT
    THIS AGREEMENT is made and entered into this -------------- day of 
----------, 20--, by and between the (name of committee) of the United 
States Senate, hereinafter referred to as the Committee, and (name of 
contractor), hereinafter referred to as the Contractor, subject to the 
approval of this agreement by the Committee on Rules and Administration 
of the United States Senate.
    It is hereby agreed that the Committee, under authority of Section 
---------- of Senate Resolution ----, agreed to ------------, 20--, --
---------- Congress, retains the Contractor to render services in 
accordance with the attached specifications.
    The Committee agrees to pay the said Contractor for all such 
contractual services rendered and expenses incurred in connection 
therewith a sum not to exceed $------------. Such reimbursement to the 
Contractor shall be paid from time to time on Committee vouchers upon 
receipt of statements with supporting data for all expenses incurred, 
and the Committee's judgment shall be final and conclusive with respect 
to the validity of claims for reimbursement of such expenses, subject, 
however, to the general authority of the said Committee on Rules and 
Administration.
    The Contractor agrees and warrants that it will fully complete 
(its/his/her) services to the Committee hereunder no later than ------
----, 20--, unless said date shall be extended by mutual agreement of 
the parties to this agreement, and with the approval of said Committee 
on Rules and Administration.
    The Contractor further agrees and warrants that (it/he/she): \1\
---------------------------------------------------------------------------
    \1\ In appropriate circumstances the Committee on Rules and 
Administration may waive, or accept modifications to the following 
provisions.
---------------------------------------------------------------------------
          1. Has not employed any person to solicit or obtain this 
        agreement for any commission, percentage, brokerage or 
        contingent fee;
          2. Will save the Government harmless from liability in 
        performance;
          3. Will release no information obtained in carrying out the 
        provisions of the contract without prior consent of the 
        Committee;
          4. Will not subcontract or assign elsewhere any of the work 
        or services involved without prior consent of the Committee.
          5. Will not discriminate in its performance of this agreement 
        because of race, color, religion, national origin, sex, age, or 
        state of physical handicap, and shall comply with all laws 
        appertaining to the compensation of labor;
          6. Has no conflict of interest, direct or indirect, financial 
        or otherwise, which would be applicable to the performance 
        obligations covered by this agreement.
          7. If an allegation of a conflict of interest under paragraph 
        6 is brought to the attention of the Committee, the Contractor 
        agrees to fully cooperate with any investigation of the 
        allegation(s), and will disclose to the Committee any other 
        contract(s) to which it/he/she is a party, public or private, 
        or which it/he/she undertakes during the period of this 
        contract (including contracts entered into during the period of 
        this contract which include duties to be fulfilled after the 
        termination of this contract).
    No Member or Delegate to Congress, or Resident Commissioner, shall 
be admitted to any share or part of this contract or to any benefit 
that may arise therefrom.

Approved  by  the  Committee  on
  Rules  and Administration of the
  United States Senate
  
------------------------------------
Chairman
  
  
  
  
  
  
  
Committee on ----------------------
  
------------------------------------
Chairman
  
------------------------------------
Ranking Minority Member
  
------------------------------------
Contractor
  
------------------------------------
Date
   Procedures for Preventing Duplication of Effort Involving Senate 
                Contracts for Private Consultant Studies


                       (Effective July 23, 1979)

    1. The Committee on Rules and Administration will maintain 
a register of approved contracts on the Senate computer system. 
The Committee will send the Congressional Research Service 
updates to the contract file for inclusion in the central index 
of studies undertaken by the Congressional Budget Office, the 
Congressional Research Service, the General Accounting Office, 
and the Office of Technology Assessment.
    2. Committees and officers of the Senate considering a 
study contract will inquire of the Congressional Research 
Service whether there exist other Senate consultant studies or 
studies by Congressional staff agencies, underway or completed 
within the two previous years, which are duplicative, in whole 
or in part, of the study under consideration. Such inquiries 
should be directed to Jeanne Hamilton (telephone 707-8912) or 
Marie Anderson (707-3545), Research Specialists in the Office 
of the Director, Congressional Research Service (FAX 202-707-
2615).
    3. The Congressional Research Service will research the 
central index and respond to the inquiry as follows: (a) that 
no duplicative studies seem to exist; or (b) that a duplicative 
study seems to exist and the name of the contact person in the 
committee or the Congressional staff agency who can provide 
further information. CRS will simultaneously advise the Rules 
Committee of its findings.
    4. Committees and officers of the Senate will include in 
letters to the Committee on Rules and Administration requesting 
approval of study contracts a statement that: (a) CRS has been 
consulted and no duplicative study or data was found to exist, 
or (b) that a duplicative study or data exists and the 
differences or other reasons which justify the approval of the 
study contract.
    5. The Congressional Research Service, in response to 
inquiries which would disclose confidential studies, will 
advise the inquiring office only that a confidential study 
exists which appears to be duplicative, and will advise the 
Committee on Rules and Administration of such additional 
information as will permit a judgment regarding the merits of 
approving the requested study contract, including an estimate 
of when the study would no longer be confidential.
                     TRAINING OF PROFESSIONAL STAFF

                              ----------                              


                          Statutory Authority

     Authority for the training of professional staff of standing 
    committees of the Senate is contained in section 202(j) of the 
      Legislative Reorganization Act of 1946. The text of section 
                         202(j) is as follows:

      Section 202(j) of the Legislative Reorganization Act of 1946

                             (2 U.S.C. 72a)

    (j)(1) Each standing committee of the Senate or House of 
Representatives is authorized, with the approval of the 
Committee on Rules and Administration in the case of standing 
committees of the Senate, and the Committee on House 
Administration in the case of standing committees of the House 
of Representatives, and within the limits of funds made 
available from the contingent funds of the respective Houses 
pursuant to resolutions, which shall specify the maximum 
amounts which may be used for such purposes, approved by such 
respective Houses, to provide assistance for members of its 
professional staff in obtaining specialized training, whenever 
that committee determines that such training will aid the 
committee in the discharge of its responsibilities. Any joint 
committee of the Congress whose expenses are paid out of funds 
disbursed by the Secretary of the Senate or by the Clerk of the 
House, the Committee on Appropriations of the Senate, and the 
Majority Policy Committee and Minority Policy Committee of the 
Senate are each authorized to expend, for the purpose of 
providing assistance in accordance with paragraphs (2), (3), 
and (4) of this subsection for members of its staff in 
obtaining such training, any part of amounts appropriated to 
that committee.
    (2) Such assistance may be in the form of continuance of 
pay during periods of training or grants of funds to pay 
tuition, fees, or such other expenses of training, or both, as 
may be approved by the Committee on Rules and Administration or 
the Committee on House Administration, as the case may be.
    (3) A committee providing assistance under this subsection 
shall obtain from any employee receiving such assistance such 
agreement with respect to continued employment with the 
committee as the committee may deem necessary to assure that it 
will receive the benefits of such employee's services upon 
completion of his training.
    (4) During any period for which an employee is separated 
from employment with a committee for the purpose of undergoing 
training under this subsection, such employee shall be 
considered to have performed service (in a nonpay status) as an 
employee of the committee at the rate of compensation received 
immediately prior to commencing such training (including any 
increases in compensation provided by law during the period of 
training) for the purposes of--
          (A) subchapter III (relating to civil service 
        retirement) of chapter 83 of title 5, United States 
        Code,
          (B) chapter 87 (relating to Federal employees group 
        life insurance) of title 5, United States Code, and
          (C) chapter 89 (relating to Federal employees group 
        health insurance) of title 5, United States Code.

                   Summary of Essential Requirements

    While the provisions of section 202(j) and the regulations 
issued pursuant thereto by the Committee on Rules and 
Administration are deemed quite explicit, Senate committees 
desiring specialized training for any of their professional 
staff members should especially note the following 
observations:
    (1) As is the case in respect to consultants, committees 
desiring authority and funds for the training of their 
professional staffs must include a specific allotment for the 
same in their annual or supplemental expenditure-authorization 
resolutions.
    (2) That portion of the committee's total funds which is 
allotted for training may not be exceeded for that purpose. A 
committee is not precluded, however, from expending funds from 
that allotment for other authorized purposes.
    (3) Approval by the Senate of a resolution containing such 
a training allotment, however, does not complete the 
requirements. Specific requests, on an individual basis and in 
conformity with the regulations which follow below, must be 
submitted to the Committee on Rules and Administration for 
final approval.
    (4) The Committee on Rules and Administration will consider 
only those requests for the training of professional staff 
which do not exceed a period of 30 days.
    (5) While the Legislative Reorganization Act of 1970 
limited the training privilege to standing committees (except 
Appropriations), Public Law 92-136 (85 Stat. 378, Oct. 11, 
1971) has extended the same privilege to joint committees, to 
the Senate Appropriations Committee, and to the Senate Majority 
and Minority Policy Committees. S. Res. 425, agreed to Aug. 12, 
1982, extended this privilege to the Select Committee on 
Ethics.
    The regulations issued by the Committee on Rules and 
Administration in respect to training of professional staff 
members of Senate committees, including a sample form for the 
required ``Agreement on Continued Employment'', are as follows:

    Regulations Governing Training of Professional Staff of Senate 
                               Committees


(Adopted by the Committee on Rules and Administration on   October 20, 
          1971; amended July 26, 1979, and September 22, 1982)

    Section 202(j) of the Legislative Reorganization Act of 
1946, as amended by section 304 of Public Law 91-510, approved 
October 26, 1970, provides for the expenditure of funds 
available to standing committees of the Senate for the 
specialized training of professional staff under certain 
conditions enumerated therein, including the approval of the 
Committee on Rules and Administration.
    The Committee on Rules and Administration has determined 
that attendance at conferences, seminars, or briefings by 
authorized professional staff will not be considered as 
training under the statutory provisions of section 202(j) when 
the following conditions apply:
          1. The sponsoring organization has been requested to 
        waive or reduce the attendance or registration fee for 
        Government participation;
          2. The fee involved (actual or reduced) is not in 
        excess of $500; and
          3. The duration of the meeting does not exceed 5 
        days.
    When all three of the above limitations are met, fees and 
traveling expenses involved may be incurred by authorized 
standing committees without specific advance approval of the 
Committee on Rules and Administration. A fee or time duration 
for meetings in excess of the aforementioned must be approved 
in advance by the Committee on Rules and Administration at 
which time that Committee will determine the classification of 
the proposed charges as either ``training'' which requires 
compliance with all of the provisions of section 202(j), or 
``non-training''.
    Under the authority granted to it to supervise staff 
training, the Committee on Rules and Administration has adopted 
the following definitions:
    1. Training
    Training means the process of providing for and making 
available to an employee, and placing or enrolling the employee 
in, a planned, prepared, and coordinated program, course, 
curriculum, subject, system, or routine of instruction or 
education, in scientific, professional or technical fields 
which are or will be directly related to the performance by the 
employee of official duties for the Senate, in order to 
increase the knowledge, proficiency, ability, skill and 
qualifications of the employee in the performance of official 
duties.
    2. Training Expenses
    The following will be considered as ``Training Expenses'':
          (a) Compensation paid an employee during training 
        periods in excess of 15 days. (Excludes the 
        compensation cost involved in seminar attendance within 
        the 2-week range. In these cases, the training expense 
        would be the fees involved and travel expenses 
        incurred, which would be processed on one voucher.)
          (b) Travel expenses incurred in direct connection 
        with training.
          (c) Tuition, matriculation and other required fees 
        incident thereto.
          (d) Such other direct expenses as may be necessary 
        and as approved by the Committee on Rules and 
        Administration.
          (e) Fund grants, in lieu of actual expenses, as 
        approved by the Committee on Rules and Administration.
    The following stipulations shall obtain in respect to 
agreements on continued employment (section 202(j)(3)):
    1. Each request for approval of a training authorization of 
more than 15 days duration shall be accompanied by a copy of 
the agreement specifying a continued employment after training 
period, as required by section 202(j)(3), signed by the 
employee; and
    2. Each such agreement shall contain a warranty by said 
employee that a repayment of the training expenditure 
(excluding compensation) on a pro rata basis commensurate with 
the unexpired portion of the specified continuous employment 
period will be made by said employee should he or she leave the 
Government service prior to the full discharge of the 
employee's obligation under said agreement. The Committee on 
Rules and Administration shall be notified immediately of any 
instance of default.
    (A sample form which may be used for such agreement on 
continued employment is included at the end of these 
regulations.)
    The separation of an employee from a committee for a 
limited and specified period for the purpose of training, but 
continuing that employee's benefits as specified by section 
202(j)(4), shall also require advanced approval of the 
Committee on Rules and Administration.
    A committee desiring to provide assistance for the 
specialized training of one or more of its professional staff 
shall submit its request, in writing, to the Committee on Rules 
and Administration sufficiently in advance of the proposed 
training date to allow ample time for decision and reply. The 
requests shall contain complete explanatory details and comply 
strictly with the requirements of section 202(j) and these 
regulations.
    The Committee on Rules and Administration will consider 
only those requests for the training of professional staff 
which do not exceed a period of 30 days.

                   AGREEMENT ON CONTINUED EMPLOYMENT

    This agreement is made and executed this -------- day of ----------
--, 20--,
in Washington, D.C., between the ------------ Committee on ------------
---- of the United States Senate (hereafter referred to as the 
``Committee'' and ---------------------- (hereafter referred to as the 
``Employee''). The Committee and the Employee mutually agree as 
follows:
    1. The Committee agrees to pay the following expenses of the 
Employee related to training received by him/her while enrolled in ----
------------------ -------------------------- at ---------------------- 
during the period from ------------------ through ------------------:
          (1)
          (2)
          (3)
          (4)
          (5)
    2. The Employee agrees to continue in the employment of the 
Committee for a period of ------------------ commencing after the 
Employee completes the training referred to in paragraph 1 of this 
agreement, unless such employment is terminated prior to the end of 
such period as a result of (1) the death of the Employee, (2) 
disability of the Employee, (3) the desire of the Committee to 
terminate the employment of the Employee, or (4) the consent of the 
Committee to the appointment of the Employee to another position in the 
United States Government.
    3. The Employee agrees that, if he or she is separated from 
employment with the Committee for any reason other than one of the 
reasons specified in paragraph 2 of this agreement, and such separation 
occurs prior to the expiration of a period of continuous employment 
equal in duration to the period specified in paragraph 2, he or she 
will make repayment to the United States Government of those training 
expenses referred to in paragraph 1 (other than compensation) on a pro 
rata basis commensurate with the portion of such period remaining to be 
served by the Employee at the time of such separation. For the purposes 
of this paragraph, employment with the Committee includes employment 
with any other department, agency, or establishment of the United 
States Government with the consent of the Committee.
    4. The Committee and the Employee agree that this agreement shall 
have no effect unless the training expenses referred to in paragraph 1 
are approved by the Committee on Rules and Administration of the 
Senate.
    Witness our hands the day and year first written above.

                                   Committee on ----------------------

                                   By: --------------------------------
                                                 Chairman

                                   ------------------------------------
                                                 Employee

 USE OF AGENCY PERSONNEL BY COMMITTEES OF THE SENATE (REIMBURSABLE AND 
                       NON-REIMBURSABLE SERVICES)

                              ----------                              


                               Authority

    The specific authority and conditions for the utilization 
of the services of personnel of other Government agencies by 
committees of the Senate are contained in--
    (1) Paragraph 4 of rule XXVII of the Standing Rules of the 
Senate (see below);
    (2) Section 2 of the Wherry Resolution, agreed to by the 
Senate on June 28, 1945; and
    (3) Individual Senate resolutions authorizing funds for 
committees (see Resolution Form 1).\1\
---------------------------------------------------------------------------
    \1\ Each portion of the omnibus resolution specifying a committee's 
authority permits the detail or assignment of personnel from other 
departments or agencies of the government to the staff of a committee, 
on either a ``reimbursable'' or ``non-reimbursable'' basis.
---------------------------------------------------------------------------

     Paragraph 4 of Rule XXVII of the Standing Rules of the Senate

          4. No committee shall appoint to its staff any 
        experts or other personnel detailed or assigned from 
        any department or agency of the Government, except with 
        the written permission of the Committee on Rules and 
        Administration.\2\
---------------------------------------------------------------------------
    \2\ Section 235(a) of the Legislative Reorganization Act of 1970 
prohibits the assignment or detail of any employee of the General 
Accounting Office to full-time duty on a continuing basis with any 
Senate or House committee or joint committee for a period in excess of 
one year. (Pub. Law 91-510, 84 Stat. 1171, Oct. 26, 1970.)
---------------------------------------------------------------------------

                               Procedure

    Under the usual procedure, the chairman of a committee 
desiring to secure the services of the employee of another 
agency of the Federal Government shall request advance 
approval, in writing, of the Committee on Rules and 
Administration for the expenditure of committee funds for such 
purpose. The chairman's letter should contain the following 
information:
          (1) The individual's name, title, annual salary, and 
        GS grade and step;
          (2) The general nature of the work to be performed;
          (3) The period of time involved (not to extend beyond 
        the end of the succeeding February);
          (4) A statement designating whether this is a 
        reimbursable or non-reimbursable detail.
          (5) Identification and availability of the funds to 
        be allocated;
          (6) Enclosure of the notification of the particular 
        Government agency's agreement to the temporary detail 
        of its employee; and
          (7) Enclosure for each employee of a completed form, 
        ``Agreement To Comply With the Senate Code of Official 
        Conduct''. (Forms available from the Select Committee 
        on Ethics.)
    The Committee on Rules and Administration will reply 
promptly to all requests of this type and send a copy of its 
decision to the Senate Financial Clerk for his information and 
guidance.

                    COMPENSATION FOR COMMITTEE STAFF

                              ----------                              


  Subsections (e)(3) and (f) of Section 105 of the Legislative Branch 
                Appropriations Act, 1968, as Amended \1\

                            (2 U.S.C. 61-1)

    (e)(3) No employee of a committee of the Senate shall be 
paid at a gross rate in excess of $166,615, in case of an 
employee of a joint committee the expenses of which are paid 
from the contingent fund of the Senate, $166,615, in case of an 
employee of a select committee (including the conference 
majority and conference minority of the Senate), or $166,615, 
in case of an employee of any standing committee (including the 
majority and minority policy committees) of the Senate.
---------------------------------------------------------------------------
    \1\ Authority for the figures included is provided for in Public 
Law 102-90 and the order of the President pro tempore, Jan. 1, 1993.
---------------------------------------------------------------------------
    For the purpose of this paragraph, an employee of a 
subcommittee shall be considered to be an employee of the full 
committee.
    (f) No officer or employee whose compensation is disbursed 
by the Secretary of the Senate, shall be paid gross 
compensation at a rate less than $2,554 or in excess of 
$164,759, unless expressly authorized by law.
                 ASSISTANCE WITH COMMITTEE-RELATED WORK

                              ----------                              

    Each Member of the Senate is authorized by section 111(c) 
of the Legislative Branch Appropriation Act, 1978 (Pub. Law 95-
94, 91 Stat. 662-663, Aug. 5, 1977), to designate employees in 
his or her office to assist in connection with membership on 
committees of the Senate. With certain exceptions, an employee 
so designated is to be accorded all privileges of a 
professional staff member of the committee to which designated. 
The text of section 111 of the Legislative Branch Appropriation 
Act, 1978, as amended, is as follows:

    Sec. 111. (a) Except as provided in subsection (b), the 
aggregate of the gross compensation which may be paid to 
employees in the office of a Senator during each fiscal year 
under section 105(d) of the Legislative Branch Appropriation 
Act, 1968, as amended and modified (2 U.S.C. 61-1(d)), is 
increased by an amount equal to three times the maximum annual 
gross rate that may be paid to an employee of the office a 
Senator (currently $494,277).\1\
---------------------------------------------------------------------------
    \1\Pursuant to Pub. L. 102-392, Oct. 6, 1992.
---------------------------------------------------------------------------
    (b) Repealed, effective the first day of the 100th 
Congress. (Pub. Law 100-137, Oct. 21, 1987)
    (c)(1) A Senator may designate employees in his office to 
assist him in connection with his membership on committees of 
the Senate. An employee may be designated with respect to only 
one committee.
    (2) An employee designated by a Senator under this 
subsection shall be certified by him to the chairman and 
ranking minority member of the committee with respect to which 
such designation is made. Such employee shall be accorded all 
privileges of a professional staff member (whether permanent or 
investigatory) of such committee including access to all 
committee sessions and files, except that any such committee 
may restrict access to its sessions to one staff member per 
Senator at a time and require, if classified material is being 
handled or discussed, that any staff member possess the 
appropriate security clearance before being allowed access to 
such material or to discussion of it. Nothing contained in this 
paragraph shall be construed to prohibit a committee from 
adopting policies and practices with respect to the application 
of this subsection which are similar to the policies and 
practices adopted with respect to the application of section 
705(c)(1) of Senate Resolution 4, 95th Congress, and section 
106(c)(1) of the Supplemental Appropriations Act, 1977.
    (3) A Senator shall notify the chairman and ranking 
minority member of a committee whenever a designation of an 
employee under this subsection with respect to such committee 
is terminated.
 REGULATION TO PROVIDE MORE EFFECTIVE CONTROL OVER PAYMENTS MADE FROM 
                     CONTINGENT FUND OF THE SENATE

 (Adopted by the Committee on Rules and Administration on October 22, 
                1975, and amended on December 20, 2007)

                              ----------                              

    Each activity authorized to make expenditures from the 
Contingent Fund of the Senate shall maintain an account of 
funds so authorized and expended, which account shall be 
reconciled at least semiannually with the account maintained 
for such activity by the Senate Disbursing Office. Each 
reconciliation shall also include an audit of any and all cash 
advances made to the respective activity under authority of 
Public Law 118, 81st Congress (2 U.S.C. 69).
    The Financial Clerk is directed to report to the Committee 
on Rules and Administration each time the accounts are 
reconciled and identify any exceptions arising from the account 
reconciliation or audit of cash advances. All activities 
subject to this regulation are hereby directed to complete the 
first account reconciliation and audit of cash advances no 
later than February 29, 1976.
    The Auditor of the Committee on Rules and Administration 
shall (1) maintain a record of the reports filed by the 
Financial Clerk, (2) examine and investigate all reports 
containing exceptions and report his findings to the Committee, 
and (3) notify any activity that has not complied with this 
regulation.
    Activity as used in this regulation includes all standing 
committees, subcommittees, joint committees, select and special 
committees, offices and commissions, whether funded by an 
appropriation or a Senate resolution.

    REGULATIONS GOVERNING SEMI-ANNUAL CONTINGENT FUND RECONCILIATION

 (Adopted by the Committee on Rules and Administration on December 20, 
                                 2007)

                              ----------                              

    The following are requirements for the semi-annual 
contingent fund reconciliation:
    1. All ledgers are to be maintained under the procedures 
prescribed by the Disbursing Office, except as noted, for 
electronic spreadsheet ledgers or ledgers maintained manually 
as follows:
    2. Require ledgers maintained manually be kept in ink.
    3. Require all ledgers to be closed out on a monthly basis 
consistent with the samples which are provided by the 
Disbursing Office.
    4. All outstanding vouchers on the office ledgers must be 
supported by either the original voucher or copies of the 
original vouchers which have been signed by the chairman or 
Senate official. Every effort should be made to determine the 
status of any unpaid voucher which is more than 90 days old 
prior to the semi-annual reconciliation.
    5. Any ledgers which are submitted for reconciliation which 
have not been maintained in accordance with the procedures 
which have been established will not be considered for 
reconciliation and will be reported to the Committee on Rules 
and Administration as not having been reconciled.
    6. The Disbursing Office will provide ledger copies to all 
committees or offices monthly. Every effort should be made by 
the committee or office to reconcile their ledgers with the 
information provided by the Disbursing Office. If there are any 
discrepancies they should be resolved immediately.
    7. Internal procedures should be established by each 
committee or office to insure the accuracy, integrity and 
neatness of their ledgers.
    8. Posting errors for ledgers maintained by hand must be 
corrected through the use of adjusting entries only. At no time 
will white-out, tape or erasures be used to make corrections.
    9. Statutory advances and repayments (travel or petty cash 
advances) must be posted to the ledger.
    10. Two copies of reconciled ledgers maintained by 
electronic spread sheets are archived; one copy by the 
committee or Senate office and one copy by the Disbursing 
Office.
    11. Committees or offices which maintain checking accounts 
are required to present to the Disbursing Office at the time of 
their account reconciliation the most recent reconciled bank 
statement. The Disbursing Office may request cancelled checks 
and reconciled bank statements from prior months if necessary.
    12. Running balances are to be maintained on available 
balance column of both the manual or electronic spread sheet 
ledgers.
    13. Ledger headings, authorizations and page numbers are to 
be completed for all manually maintained ledgers. The same 
information should be incorporated into an electronic spread 
sheet ledger.
    14. Manual Ledgers are to be maintained on a 24-column 
spread ledger available in the Disbursing Office. Electronic 
spread sheet ledgers are to be maintained only on an approved 
spread sheet authorized by the Committee on Rules and 
Administration.

   REGULATIONS GOVERNING PAYMENTS AND REIMBURSEMENTS FROM THE SENATE 
 CONTINGENT FUND FOR EXPENSES OF SENATE COMMITTEES AND ADMINISTRATIVE 
                                OFFICES

(Adopted by the Committee on Rules and Administration on July 23, 1987 
as authorized by S. Res. 258, 100th Cong., 1st sess., these regulations 
supercede regulations adopted by the Committee on October 22, 1975 and 
                            April 30, 1981)

                              ----------                              

    Section 1. Unless otherwise authorized by law or waived 
pursuant to Section 6, herein, no payment or reimbursement will 
be made from the contingent fund of the Senate for any official 
expenses incurred by any Senate committee (standing, select, 
joint, or special), commission, administrative office, or other 
authorized Senate activity whose funds are disbursed by the 
Secretary of the Senate, in excess of $50, unless the voucher 
submitted for such expenses is accompanied by documentation, 
and the voucher is certified by the properly designated staff 
member and approved by the Chairman or elected Senate officer. 
The designation of such staff members for certification shall 
be done by means of a letter to the Chairman of the Committee 
on Rules and Administration. ``Official expenses'', for the 
purposes of these regulations, means ordinary and necessary 
business expenses in support of a committee's or administrative 
office's official duties.
    Section 2. Such documentation should consist of invoices, 
bills, statements, receipts, or other evidence of expenses 
incurred, and should include ALL of the following information:
          (a) date expense was incurred;
          (b) the amount of the expense;
          (c) the product or service that was provided;
          (d) the vendor providing the product or service;
          (e) the address of the vendor; and
          (f) the person or office to whom the product or 
        service was provided.
    Expenses being claimed should reflect only current charges. 
Original copies of documentation should be submitted. However, 
legible facsimiles will be accepted.
    Section 3. Official expenses of $50 or less must either be 
documented or must be itemized in sufficient detail so as to 
leave no doubt of the identity of, and the amount spent for, 
each item. However, hotel bills or other evidence of lodging 
costs will be considered necessary in support of per diem 
expenses and cannot be itemized.
    Section 4. Documentation for services rendered on a 
contract fee basis shall consist of a contract status report 
form available from the Disbursing Office. However, other 
expenses authorized expressly in the contract will be subject 
to the documentation requirements set forth in these 
regulations.
    Section 5. No documentation will be required for the 
following expenses:
          (a) Salary reimbursement for compensation on a ``When 
        Actually Employed'' basis;
          (b) reimbursement of official travel in a privately 
        owned vehicle;
          (c) foreign travel expenses incurred by official 
        congressional delegations, pursuant to S. Res. 179, 
        95th Cong, 1st sess.;
          (d) expenses for receptions of foreign dignitaries, 
        pursuant to S. Res. 247, 87th Cong., 2nd sess., as 
        amended; and
          (e) expenses for receptions of foreign dignitaries 
        pursuant to Sec. 2 of Pub. L. 100-71 effective July 11, 
        1987.
    Section 6. In special circumstances, the Committee on Rules 
and Administration may require documentation for expenses 
incurred of $50 or less, or authorize payment of expenses 
incurred in excess of $50 without documentation.
    Section 7. Cash advances from the Disbursing Office are to 
be used for travel and petty cash expenses only. No more than 
$5,000 may be outstanding at one time for Senate committees or 
administrative offices, unless otherwise authorized by law or 
resolution, and no more than $300 of that amount may be used 
for a petty cash fund. The individual receiving the cash 
advance will be personally liable. The Committee on Rules and 
Administration may, in special instances, increase these 
nonstatutory limits upon written request by the Chairman of 
that committee and proper justification.
    Section 8. Documentation of petty cash expenses shall be 
listed on an official petty cash itemization sheet available 
from the Disbursing Office and should include ALL of the 
following information:
          (a) date expense was incurred;
          (b) amount of expense;
          (c) product or service provided; and
          (d) the person incurring the expense (payee).
    Each sheet must be signed by the Senate employee receiving 
cash and an authorizing official (i.e., someone other than the 
employee(s) authorized to certify vouchers). Original receipts 
or facsimiles must accompany the itemization sheet for petty 
cash expenses over $50.
    Section 9. Petty cash funds should be used for the 
following incidental expenses:
          (a) postage;
          (b) delivery expenses;
          (c) interdepartmental transportation (reimbursements 
        for parking, taxi, subway, bus, poa, etc.)
          (d) single copies of publications (not 
        subscriptions);
          (e) office supplies not available in the Senate 
        Stationery Room; and
          (f) official telephone calls made from a staff 
        member's residence or toll charges incurred within a 
        staff member's duty station.
    Petty cash funds should not be used for the procurement of 
equipment.
    Section 10. Committees are encouraged to maintain a 
separate checking account only for the purpose of a petty cash 
fund and with a balance not in excess of $300.
    Section 11. Vouchers for the reimbursement of official 
travel expenses to a committee chairman or member, officer, 
employee, contractor, detailee, or witness shall be accompanied 
by an ``Expense Summary Report'' signed by such person. 
Vouchers for the reimbursement to any such individual for 
official expenses other than travel expenses shall be 
accompanied an ``Expense Summary Report--Non Travel'' signed by 
such person.

                         CONTRACT STATUS REPORT

  Name of contractorSSN: ...............................................
                    ..................................................

  Amount of contract:...................................................

  Contract approval Type of contract: ..................................


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     REGULATIONS GOVERNING CASH ADVANCES FOR OFFICIAL SENATE TRAVEL

(Adopted by the Committee on Rules and Administration on July 23, 1987 
   as authorized by S. Res. 258 and amended December 20, 2007 in the 
               revision of the Senate Travel Regulations)

                              ----------                              

    I. These regulations apply to Senate travelers of all 
authorized activities whose expenses are paid from the 
contingent fund of the Senate except those travelers whose 
expenses are paid from a Member's Official Office Expense 
Account.
    II. Cash advances for official Senate travel shall be 
repaid within 30 days after completion of travel. Anyone with 
an outstanding advance at the end of the 30-day period will be 
notified by the Disbursing Office that they must repay within 
15 days, or their salary may be garnisheed in order to satisfy 
their indebtedness to the Federal government.
    III. No more than two cash advances per traveler may be 
outstanding at any one time.
    IV. Cash advances for travel will be issued only to the 
person traveling (photo ID required), with exceptions being 
made for Members and elected officers of the Senate.

        POLICY ON COMMITTEE WORK AND HOUSING FOR COMMITTEE STAFF

    Pursuant to each committee's authorizing resolution, funds 
are made available from the Contingent Fund of the Senate to 
assist a committee in carrying out its powers, duties, and 
functions under the Standing Rules of the Senate. These 
responsibilities include holding hearings, reporting such 
hearings, and making investigations as authorized by paragraphs 
1 and 8 of rule XXVI of the Standing Rules of the Senate. 
Therefore, committee staff may not engage in work other than 
committee business.
    In addition, it remains the policy of the Rules Committee 
that all committee staff paid by committee funds will be housed 
in committee space.
[GRAPHIC] [TIFF OMITTED] 41959.001

[GRAPHIC] [TIFF OMITTED] 41959.002

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