[Title 41 CFR ]
[Code of Federal Regulations (annual edition) - July 1, 2014 Edition]
[From the U.S. Government Publishing Office]



[[Page i]]



          Title 41

Public Contracts and Property Management


________________________

Chapter 201 to End

                         Revised as of July 1, 2014

          Containing a codification of documents of general
          applicability and future effect

          As of July 1, 2014
                    Published by the Office of the Federal Register
                    National Archives and Records Administration as a
                    Special Edition of the Federal Register

[[Page ii]]

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                            Table of Contents



                                                                    Page
  Explanation.................................................       v

  Title 41:
    SUBTITLE E--Federal Information Resources Management
      Regulations System
          Chapter 201 [Reserved]
    SUBTITLE F--Federal Travel Regulation System
          Chapter 300--General                                       7
          Chapter 301--Temporary Duty (TDY) Travel Allowances       25
          Chapter 302--Relocation Allowances                       125
          Chapter 303--Payment of Expenses Connected With the
          Death of Certain Employees                               241
          Chapter 304--Payment of Travel Expenses From a Non-
          Federal Source                                           251
  Finding Aids:
      Table of CFR Titles and Chapters........................     269
      Alphabetical List of Agencies Appearing in the CFR......     289
      List of CFR Sections Affected...........................     299

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                     ----------------------------

                     Cite this Code: CFR
                     To cite the regulations in
                       this volume use title,
                       part and section number.
                       Thus, 41 CFR 300-1.1
                       refers to title 41, part
                       300-1, section 1.

                     ----------------------------

[[Page v]]



                               EXPLANATION

    The Code of Federal Regulations is a codification of the general and
permanent rules published in the Federal Register by the Executive
departments and agencies of the Federal Government. The Code is divided
into 50 titles which represent broad areas subject to Federal
regulation. Each title is divided into chapters which usually bear the
name of the issuing agency. Each chapter is further subdivided into
parts covering specific regulatory areas.
    Each volume of the Code is revised at least once each calendar year
and issued on a quarterly basis approximately as follows:

Title 1 through Title 16.................................as of January 1
Title 17 through Title 27..................................as of April 1
Title 28 through Title 41...................................as of July 1
Title 42 through Title 50................................as of October 1

    The appropriate revision date is printed on the cover of each
volume.

LEGAL STATUS

    The contents of the Federal Register are required to be judicially
noticed (44 U.S.C. 1507). The Code of Federal Regulations is prima facie
evidence of the text of the original documents (44 U.S.C. 1510).

HOW TO USE THE CODE OF FEDERAL REGULATIONS

    The Code of Federal Regulations is kept up to date by the individual
issues of the Federal Register. These two publications must be used
together to determine the latest version of any given rule.
    To determine whether a Code volume has been amended since its
revision date (in this case, July 1, 2014), consult the ``List of CFR
Sections Affected (LSA),'' which is issued monthly, and the ``Cumulative
List of Parts Affected,'' which appears in the Reader Aids section of
the daily Federal Register. These two lists will identify the Federal
Register page number of the latest amendment of any given rule.

EFFECTIVE AND EXPIRATION DATES

    Each volume of the Code contains amendments published in the Federal
Register since the last revision of that volume of the Code. Source
citations for the regulations are referred to by volume number and page
number of the Federal Register and date of publication. Publication
dates and effective dates are usually not the same and care must be
exercised by the user in determining the actual effective date. In
instances where the effective date is beyond the cut-off date for the
Code a note has been inserted to reflect the future effective date. In
those instances where a regulation published in the Federal Register
states a date certain for expiration, an appropriate note will be
inserted following the text.

OMB CONTROL NUMBERS

    The Paperwork Reduction Act of 1980 (Pub. L. 96-511) requires
Federal agencies to display an OMB control number with their information
collection request.

[[Page vi]]

Many agencies have begun publishing numerous OMB control numbers as
amendments to existing regulations in the CFR. These OMB numbers are
placed as close as possible to the applicable recordkeeping or reporting
requirements.

PAST PROVISIONS OF THE CODE

    Provisions of the Code that are no longer in force and effect as of
the revision date stated on the cover of each volume are not carried.
Code users may find the text of provisions in effect on any given date
in the past by using the appropriate List of CFR Sections Affected
(LSA). For the convenience of the reader, a ``List of CFR Sections
Affected'' is published at the end of each CFR volume. For changes to
the Code prior to the LSA listings at the end of the volume, consult
previous annual editions of the LSA. For changes to the Code prior to
2001, consult the List of CFR Sections Affected compilations, published
for 1949-1963, 1964-1972, 1973-1985, and 1986-2000.

``[RESERVED]'' TERMINOLOGY

    The term ``[Reserved]'' is used as a place holder within the Code of
Federal Regulations. An agency may add regulatory information at a
``[Reserved]'' location at any time. Occasionally ``[Reserved]'' is used
editorially to indicate that a portion of the CFR was left vacant and
not accidentally dropped due to a printing or computer error.

INCORPORATION BY REFERENCE

    What is incorporation by reference? Incorporation by reference was
established by statute and allows Federal agencies to meet the
requirement to publish regulations in the Federal Register by referring
to materials already published elsewhere. For an incorporation to be
valid, the Director of the Federal Register must approve it. The legal
effect of incorporation by reference is that the material is treated as
if it were published in full in the Federal Register (5 U.S.C. 552(a)).
This material, like any other properly issued regulation, has the force
of law.
    What is a proper incorporation by reference? The Director of the
Federal Register will approve an incorporation by reference only when
the requirements of 1 CFR part 51 are met. Some of the elements on which
approval is based are:
    (a) The incorporation will substantially reduce the volume of
material published in the Federal Register.
    (b) The matter incorporated is in fact available to the extent
necessary to afford fairness and uniformity in the administrative
process.
    (c) The incorporating document is drafted and submitted for
publication in accordance with 1 CFR part 51.
    What if the material incorporated by reference cannot be found? If
you have any problem locating or obtaining a copy of material listed as
an approved incorporation by reference, please contact the agency that
issued the regulation containing that incorporation. If, after
contacting the agency, you find the material is not available, please
notify the Director of the Federal Register, National Archives and
Records Administration, 8601 Adelphi Road, College Park, MD 20740-6001,
or call 202-741-6010.

CFR INDEXES AND TABULAR GUIDES

    A subject index to the Code of Federal Regulations is contained in a
separate volume, revised annually as of January 1, entitled CFR Index
and Finding Aids. This volume contains the Parallel Table of Authorities
and Rules. A list of CFR titles, chapters, subchapters, and parts and an
alphabetical list of agencies publishing in the CFR are also included in
this volume.

[[Page vii]]

    An index to the text of ``Title 3--The President'' is carried within
that volume.
    The Federal Register Index is issued monthly in cumulative form.
This index is based on a consolidation of the ``Contents'' entries in
the daily Federal Register.
    A List of CFR Sections Affected (LSA) is published monthly, keyed to
the revision dates of the 50 CFR titles.

REPUBLICATION OF MATERIAL

    There are no restrictions on the republication of material appearing
in the Code of Federal Regulations.

INQUIRIES

    For a legal interpretation or explanation of any regulation in this
volume, contact the issuing agency. The issuing agency's name appears at
the top of odd-numbered pages.
    For inquiries concerning CFR reference assistance, call 202-741-6000
or write to the Director, Office of the Federal Register, National
Archives and Records Administration, 8601 Adelphi Road, College Park, MD
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ELECTRONIC SERVICES

    The full text of the Code of Federal Regulations, the LSA (List of
CFR Sections Affected), The United States Government Manual, the Federal
Register, Public Laws, Public Papers of the Presidents of the United
States, Compilation of Presidential Documents and the Privacy Act
Compilation are available in electronic format via www.ofr.gov. For more
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mail, [email protected].
    The Office of the Federal Register also offers a free service on the
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site for public law numbers, Federal Register finding aids, and related
information. Connect to NARA's web site at www.archives.gov/federal-
register.
    The e-CFR is a regularly updated, unofficial editorial compilation
of CFR material and Federal Register amendments, produced by the Office
of the Federal Register and the Government Printing Office. It is
available at www.ecfr.gov.

    Charles A. Barth,
    Director,
    Office of the Federal Register.
    July 1, 2014.







[[Page ix]]



                               THIS TITLE

    Title 41--Public Contracts and Property Management consists of
Subtitle A--Federal Procurement Regulations System [Note]; Subtitle B--
Other Provisions Relating to Public Contracts; Subtitle C--Federal
Property Management Regulations System; Subtitle D is reserved for other
provisions relating to property management, Subtitle E--Federal
Information Resources Management Regulations System and Subtitle F--
Federal Travel Regulation System.

    As of July 1, 1985, the text of subtitle A is no longer published in
the Code of Federal Regulations. For an explanation of the status of
subtitle A, see 41 CFR chapters 1-100 (page 3).

    Other government-wide procurement regulations relating to public
contracts appear in chapters 50 through 100, subtitle B.

    The Federal property management regulations in chapter 101 of
subtitle C are government-wide property management regulations issued by
the General Services Administration. In the remaining chapters of
subtitle C are the implementing and supplementing property management
regulations issued by individual Government agencies. Those regulations
which implement chapter 101 are numerically keyed to it.

    The Federal Travel Regulation System in chapters 300-304 of subtitle
F is issued by the General Services Administration.

    Title 41 is composed of four volumes. The chapters in these volumes
are arranged as follows: Chapters 1-100, chapter 101, chapters 102-200,
and chapter 201 to end. These volumes represent all current regulations
codified under this title of the CFR as of July 1, 2014.

    For this volume, Cheryl E. Sirofchuck was Chief Editor. The Code of
Federal Regulations publication program is under the direction of John
Hyrum Martinez, assisted by Ann Worley.

[[Page 1]]



           TITLE 41--PUBLIC CONTRACTS AND PROPERTY MANAGEMENT




                 (This book contains chapter 201 to End)

  --------------------------------------------------------------------

 SUBTITLE E--Federal Information Resources Management Regulations System

                                                                    Part
chapter 201 [Reserved]

              SUBTITLE F--Federal Travel Regulation System

chapter 300--General........................................       300-1

chapter 301--Temporary Duty (TDY) Travel Allowances.........       301-1

chapter 302--Relocation Allowances..........................       302-1

chapter 303--Payment of Expenses Connected With the Death of
  Certain Employees.........................................       303-1

chapter 304--Payment of Travel Expenses From a Non-Federal
  Source....................................................       304-1

[[Page 3]]

 Subtitle E--Federal Information Resources Management Regulations System



                         CHAPTER 201 [RESERVED]




[[Page 5]]

              Subtitle F--Federal Travel Regulation System

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                          CHAPTER 300--GENERAL




  --------------------------------------------------------------------

                       SUBCHAPTER A--INTRODUCTION
Part                                                                Page
300-1           The Federal Travel Regulation (FTR).........           9
300-2           How to use the FTR..........................           9
300-3           Glossary of terms...........................          10
                    SUBCHAPTER B--AGENCY REQUIREMENTS
300-70          Agency reporting requirements...............          19
300-80          Relocation expenses test programs...........          20
300-90          Telework travel expenses test programs......          22
300-91--300-99

 [Reserved]

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                        SUBCHAPTER A_INTRODUCTION





PART 300	1_THE FEDERAL TRAVEL REGULATION (FTR)--Table of Contents



Sec.
300-1.1 What is the FTR?
300-1.2 What is the purpose of the FTR?

    Authority: 5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 121(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 70, 63 FR 15951, Apr. 1, 1998, unless otherwise
noted.



Sec. 300-1.1  What is the FTR?

    The FTR is the regulation contained in 41 Code of Federal
Regulations (CFR), Chapters 300 through 304, which implements statutory
requirements and Executive branch policies for travel by Federal
civilian employees and others authorized to travel at Government
expense.



Sec. 300-1.2  What is the purpose of the FTR?

    There are two principal purposes:
    (a) To interpret statutory and other policy requirements in a manner
that balances the need to assure that official travel is conducted in a
responsible manner with the need to minimize administrative costs;
    (b) To communicate the resulting policies in a clear manner to
Federal agencies and employees.



PART 300	2_HOW TO USE THE FTR--Table of Contents



                            Subpart A_General

Sec.
300-2.1 What formats exist in the FTR?

                  Subpart B_Question and Answer Format

300-2.20 What is the purpose of the question & answer format?
300-2.21 How is the rule expressed in the question & answer format?
300-2.22 Who is subject to the FTR?
300-2.23 How is the user addressed in the FTR?

                  Subpart C_Title and Narrative Format

300-2.70 How is the rule expressed in the title and narrative format?

    Authority: 5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 121(c); 49 U.S.C. 40118; E.O.
11609, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 70, 63 FR 15951, Apr. 1, 1998, unless otherwise
noted.



                            Subpart A_General



Sec. 300-2.1  What formats exist in the FTR?

    The FTR is written in two formats--the question & answer format and
the title and narrative format.



                   Subpart B_Question & Answer Format



Sec. 300-2.20  What is the purpose of the question & answer format?

    The Q&A format is an effective way to engage the reader and to break
the information into manageable pieces.



Sec. 300-2.21  How is the rule expressed in the question and answer
format?

    The rule is expressed in both the question and answer.



Sec. 300-2.22  Who is subject to the FTR?

    Employees and agencies. Since the user may be an employee or an
agency, portions of the FTR have been separated into employee and agency
sections. However, while the employee provisions are addressed to the
employee, the rules expressed in those provisions apply to the agency as
well. The following lists the relevant employee and agency sections of
the FTR:

------------------------------------------------------------------------
                                   The employee        And the agency
              For                   provisions         provisions are
                                   contained in         contained in
------------------------------------------------------------------------
Chapter 301...................  Subchapters A, B,  Subchapter D.
                                 and C.
Chapter 302...................  Subchapters A, B,  Subchapters A, B, C,
                                 C, D, E, and F.    D, E, and F.
Chapter 303...................  N/A..............  Part 303-70.
Chapter 304...................  Subchapter A.....  Subchapters B and C.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15951, Apr. 1, 1998, as amended by FTR Amdt. 76, 64
FR 2433, Jan. 14, 1999; FTR Amdt. 98, 66 FR 58195, Nov. 20, 2001; 67 FR
7219, Feb. 15, 2002; FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003]

[[Page 10]]



Sec. 300-2.23  How is the user addressed in the FTR?

    The FTR asks questions in the first person, as the user would. It
then answers the questions in the second and third person. In the
employee sections, the employee is addressed in the singular, and in the
agency sections, the agency is addressed in the plural. The following
describes how employee and agency are addressed in both sections:

----------------------------------------------------------------------------------------------------------------
                                                          The employee is referred to       And the agency is
     When you are in the       And you are looking at a              using                  referred to using
----------------------------------------------------------------------------------------------------------------
Employee section.............  Question................  I, me, or my.................  Agency.
                               Answer..................  You or your..................  Agency.
Agency section...............  Question................  Employee.....................  We, us, or our.
                               Answer..................  Employee.....................  You or your.
----------------------------------------------------------------------------------------------------------------



                  Subpart C_Title and Narrative Format



Sec. 300-2.70  How is the rule expressed in the title and narrative
format?

    The rule is in the narrative. The title serves only as a tool to
determine the subject of the rule.



PART 300	3_GLOSSARY OF TERMS--Table of Contents



    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); 49 U.S.C. 40118; 5
U.S.C. 5738; 5 U.S.C. 5741-5742; 20 U.S.C. 905(a); 31 U.S.C. 1353; E.O
11609, as amended, 3 CFR, 1971-1975 Comp., p. 586, Office of Management
and Budget Circular No. A-126, revised May 22, 1992.



Sec. 300-3.1  What do the following terms mean?

    Accompanied baggage--Government property and personal property of
the traveler necessary for official travel.
    Actual expense--Payment of authorized actual expenses incurred, up
to the limit prescribed by the Administrator of GSA or agency, as
appropriate. Entitlement to reimbursement is contingent upon entitlement
to per diem, and is subject to the same definitions and rules governing
per diem.
    Agency--For purposes of chapter 302 agency means:
    (1) An executive agency as defined in Title 5 U.S.C. 105 (an
executive department, an independent establishment, the Government
Accountability Office, or a wholly owned Government corporation as
defined in section 101 of the Government Corporation Control Act, as
amended (31 U.S.C. 9101), but excluding a Government controlled
corporation);
    (2) A military department;
    (3) A court of the United States;
    (4) The Administrative Office of the United States Courts;
    (5) The Federal Judicial Center;
    (6) The Library of Congress;
    (7) The United States Botanic Garden;
    (8) The Government Printing Office; and
    (9) The District of Columbia.
    Aircraft management office--An agency component that has management
control of Federal aircraft used by the agency or of aircraft hired as
commercial aviation services (CAS).
    Amended value sale--Type of home sale transaction that occurs when
the relocating employee receives a bona fide offer from a qualified
buyer before the employee has accepted an appraised value offer from the
relocation services company (RSC). The RSC amends its offer to match the
outside sale price. An amended value sale is different from an amended
from zero sale because an amended value sale occurs after an appraised
value offer while an amended from zero sale occurs before an appraised
value offer.
    Appraised value sale--Type of home sale transaction that occurs when
the relocating employee accepts the offer from the RSC to buy the
employee's home based upon the average of a specific number of
appraisals conducted by designated certified appraisers.
    Approved accommodation--Any place of public lodging that is listed
on the national master list of approved accommodations. The national
master list of all approved accommodations is compiled, periodically
updated, and published in the Federal Register by FEMA. Additionally,
the approved accommodation list is available on the

[[Page 11]]

U.S. Fire Administration's Internet site at http://www.usfa.fema.gov/
hotel/index.htm.
    Automated-Teller-Machine (ATM) services--Government contractor-
provided ATM services that allow cash withdrawals from participating
ATMs to be charged to a Government contractor-issued charge card.
    Buyer value option (BVO)--Type of home sale program with procedures
the same as the amended value program, except that the RSC does not
initially appraise the employee's home or make a guaranteed buy-out
offer. The buy-out offer from the contractor is based on a bona fide
offer received by the employee from a qualified buyer after marketing by
the employee. Once a bona fide offer is received by the employee, the
contractor offers to buy the home from the employee at a price based on
the outside sale price.
    Commercial Aviation Services (CAS)--Commercial aviation services
(CAS) include, for the exclusive use of an executive agency--
    (1) Leased aircraft;
    (2) Chartered or rented aircraft;
    (3) Commercial contracts for full aviation services (i.e., aircraft
plus related aviation services) or acquisition of full services through
inter-service support agreements (ISSA) with other agencies; or
    (4) Related services (i.e., services but not aircraft) obtained by
commercial contract or ISSA, except those services acquired to support
Federal aircraft.
    Common carrier--Private-sector supplier of air, rail or bus
transportation.
    Commuted rate--A price rate used to calculate a set amount to be
paid to an employee for the transportation and temporary storage of his/
her household goods. It includes cost of line-haul transportation,
packing/unpacking, crating/uncrating, drayage incident to transportation
and other accessorial charges and costs of temporary storage within
applicable weight limit for storage including handling in/out charges
and necessary drayage.
    Conference--A meeting, retreat, seminar, symposium or event that
involves attendee travel. The term ``conference'' also applies to
training activities that are considered to be conferences under 5 CFR
410.404.
    Continental United States (CONUS)--The 48 contiguous States and the
District of Columbia.
    Contract carriers--U.S. certificated air carriers which are under
contract with the government to furnish Federal employees and other
persons authorized to travel at Government expense with passenger
transportation service. This also includes GSA's scheduled airline
passenger service between selected U.S. cities/airports and between
selected U.S. and international cities/airports at reduced fares.
    Crewmember--A person assigned to operate or assist in operating an
aircraft. Performs duties directly related to the operation of the
aircraft (e.g., as pilots, co-pilots, flight engineers, navigators) or
duties assisting in operation of the aircraft (e.g., as flight
directors, crew chiefs, electronics technicians, mechanics). If a
crewmember is onboard for the purpose of travel, (i.e., being
transported from point to point) he/she must be authorized to travel in
accordance with rules in 41 CFR 301-10.260 through 301-10.266 and 41 CFR
301-70.800 through 301-70.903.
    Dependent--An immediate family member of the employee.
    Domestic partner--An adult in a domestic partnership with an
employee of the same-sex.
    Domestic partnership--A committed relationship between two adults of
the same sex, in which they--
    (1) Are each other's sole domestic partner and intend to remain so
indefinitely;
    (2) Maintain a common residence, and intend to continue to do so (or
would maintain a common residence but for an assignment abroad or other
employment-related, financial, or similar obstacle);
    (3) Are at least 18 years of age and mentally competent to consent
to contract;
    (4) Share responsibility for a significant measure of each other's
financial obligations;
    (5) Are not married or joined in a civil union to anyone else;
    (6) Are not a domestic partner of anyone else;

[[Page 12]]

    (7) Are not related in a way that, if they were of opposite sex,
would prohibit legal marriage in the U.S. jurisdiction in which the
domestic partnership was formed;
    (8) Are willing to certify, if required by the agency, that they
understand that willful falsification of any documentation required to
establish that an individual is in a domestic partnership may lead to
disciplinary action and the recovery of the cost of benefits received
related to such falsification, as well as constitute a criminal
violation under 18 U.S.C. 1001, and that the method for securing such
certification, if required, shall be determined by the agency; and
    (9) Are willing promptly to disclose, if required by the agency, any
dissolution or material change in the status of the domestic
partnership.

    Note to definition of ``Domestic partnership'': The definition of
``Domestic partnership'' requires that the partners ``share
responsibility for a significant measure of each other's financial
obligations.'' This criterion requires only that there be financial
interdependence between the partners and should not be interpreted to
exclude partnerships in which one partner stays at home while the other
is the primary breadwinner.

    E-Gov Travel Service (ETS)--The Government-contracted, end-to-end
travel management service that automates and consolidates the Federal
travel process in a self-service Web-centric environment, covering all
aspects of official travel, including travel planning, authorization,
reservations, ticketing, expense reimbursement, and travel management
reporting. The eTS provides the services of a Federal travel management
program as specified in Sec. 301-73.1(a), (b), and (e) of this title.
    Employee with a disability (also see Special Needs)--
    (a) An employee who has a disability as defined in paragraph (b) of
this definition and is otherwise generally covered under the
Rehabilitation Act of 1973, as amended (29 U.S.C. 701-797b).
    (b) ``Disability,'' with respect to an employee, means:
    (1) Having a physical or mental impairment that substantially limits
one or more major life activities;
    (2) Having a record of such an impairment;
    (3) Being regarded as having such an impairment; but
    (4) Does not include an individual who is currently engaging in the
illegal use of drugs, when the covered entity acts on the basis of such
use.
    (c) ``Physical or mental impairment'' means:
    (1) Any physiological disorder or condition, cosmetic disfigurement,
or anatomical loss affecting one or more of the following body systems:
neurological, musculoskeletal, special sense organ, respiratory
(including speech organs), cardiovascular, reproductive, digestive,
genitourinary, hemic and lymphatic, skin, and endocrine; or
    (2) Any mental or psychological disorder (e.g., mental retardation,
organic brain syndrome, emotional or mental illness and specific
learning disabilities).
    (3) The term ``physical or mental impairment'' includes, but is not
limited to, such diseases and conditions as cerebral palsy, epilepsy,
muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes,
mental retardation, emotional illness, and orthopedic, visual, speech
and hearing impairments.
    (d) ``Major life activities'' means functions such as caring for
oneself, performing manual tasks, walking, seeing, hearing, speaking,
breathing, learning and working.
    (e) ``Has a record of such an impairment'' means the employee has a
history of, or has been classified as having, a mental or physical
impairment that substantially limits one or more major life activities.
    (f) ``Is regarded as having such an impairment'' means the employee
has:
    (1) A physical or mental impairment that does not substantially
limit major life activities but the impairment is treated by the agency
as constituting such a limitation;
    (2) A physical or mental impairment that substantially limits major
life activities as a result of the attitudes of others toward such an
impairment; or
    (3) None of the impairments defined under ``physical or mental
impairment'', but is treated by the employing agency as having a
substantially limiting impairment.

[[Page 13]]

    Executive agency--An entity of the executive branch that is an
``executive agency'' as defined in section 105 of title 5 U.S.C.
    Extended storage--Storage of household goods while an employee is
assigned to an official station or post of duty to which he/she is not
authorized to take or unable to use the household goods or is authorized
in the public interest. Also referred to as nontemporary storage.
    Family (see Immediate family)
    Federal traveler--For the purposes of 41 CFR 301-10.260-266 and 301-
70.800-910, a person who travels on a Government aircraft and who is
either--
    (1) A civilian employee in the Government service;
    (2) A member of the uniformed or foreign services of the United
States Government; or
    (3) A contractor working under a contract with an executive agency.
    Foreign air carrier--An air carrier who is not holding a certificate
issued by the United States under 49 U.S.C. 41102.
    Foreign area (see also non-foreign area)--Any area, including the
Trust Territories of the Pacific Islands, situated both outside CONUS
and the non-foreign areas.
    Full coach fare--The price of a coach fare available to the general
public on a scheduled air carrier between the day that the travel was
planned and the day the travel occurred.
    Furnished meal--A meal provided to an employee, either directly from
the Government or as a result of the Government paying a registration
fee or other cost which allows the employee to attend a conference or
other event. If the Government has already paid for a meal, the employee
must deduct the allocated amount when filing their travel voucher.
    Government aircraft--An aircraft that is operated for the exclusive
use of an executive agency and is a--
    (a) Federal aircraft, which an executive agency owns (i.e., holds
title to) or borrows for any length of time under a bailment or
equivalent loan agreement. See 41 CFR 102-33.20 for definition of all
terms related to Federal aircraft, or
    (b) Commercial aircraft hired as commercial aviation services (CAS),
which an executive agency--
    (1) Leases or lease-purchases with the intent to take title,
    (2) Charters or rents, or
    (3) Hires as part of a full-service contract or inter-service
support agreement (ISSA).
    Government contractor-issued individually billed charge card--A
Government contractor-issued charge card used by authorized individuals
to pay for official travel and transportation related expenses for which
the contractor bills the employee.
    Government-furnished automobile--An automobile (or ``light truck,''
as defined in 41 CFR 101-38 including vans and pickup trucks) that is:
    (a) Owned by an agency,
    (b) Assigned or dispatched to an agency from the GSA Interagency
Fleet Management System, or
    (c) Leased by the Government for a period of 60 days or longer from
a commercial source.
    Government-furnished vehicle--A Government-furnished automobile or a
Government aircraft.
    Government Transportation Request (GTR) (Standard Form 1169)--A
Government document used to procure common carrier transportation
services. The document obligates the Government to pay for
transportation services provided.
    Household Goods (HHG)--Property, unless specifically excluded,
associated with the home and all personal effects belonging to an
employee and immediate family members on the effective date of the
employee's change of official station orders (the day the employee
reports for duty at the new official station) that legally may be
accepted and transported by a commercial HHG carrier.
    (1) HHG also includes:
    (i) Professional Books, papers and equipment (PBP&E);
    (ii) Spare parts of a POV (see definition of POV) and a pickup truck
tailgate when removed;
    (iii) Integral or attached vehicle parts that must be removed due to
high vulnerability to pilferage or damage, (e.g., seats, tops, wench,
spare tire,

[[Page 14]]

portable auxiliary gasoline can(s) and miscellaneous associated
hardware);
    (iv) Consumable goods for employees assigned to locations where the
Department of State has determined that such goods are necessary;
    (v) Vehicles other than POVs (such as motorcycles, mopeds, jet
skies, snowmobiles, golf carts, boats (e.g., boat, sailboat, canoe,
skiff, rowboat, dinghies, sculls and kayak, mounted or unmounted on
trailers)) of reasonable size.
    (vi) Ultralight Vehicles (defined in 14 CFR part 103 as being single
occupant, for recreation or sport purposes, weighing less than 155
pounds if unpowered or less than 254 pounds if powered, having a fuel
capacity NTE 5 gallons, airspeed NTE 55 knots, and power-off stall speed
NTE 24 knots).
    (vii) Unaccompanied Air Baggage (UAB)--Unaccompanied air baggage
includes personal items and equipment (e.g., pots, pans, light
housekeeping items, collapsible items such as cribs, playpens, and baby
carriages, and other articles required for the care of the family) that
may be shipped by air in accordance with Chapter 302 of this Subtitle.
Household items (i.e., refrigerators, washing machines, and other major
appliances or furniture) are not eligible as UAB.
    (2) HHG does not include:
    (i) Personal baggage when carried free on tickets;
    (ii) Automobiles, trucks, vans and similar motor vehicles, mobile
homes, camper trailers, and farming vehicles;
    (iii) Live animals including birds, fish, reptiles;
    (iv) Cordwood and building materials;
    (v) HHG for resale, disposal or commercial use rather than for use
by employee and immediate family members;
    (vi) Privately owned live ammunition; and
    (vii) Propane gas tanks.
    (3) Federal, State and local laws or carrier regulations may
prohibit commercial shipment of certain articles not included in
paragraph (2) of this definition. These articles frequently include:
    (i) Property liable to impregnate or otherwise damage equipment or
other property (e.g., hazardous articles including explosives, flammable
and corrosive material, poisons);
    (ii) Articles that cannot be taken from the premises without damage
to the article or premises;
    (iii) Perishable articles (including frozen foods) articles
requiring refrigeration, or perishable plants unless;
    (a) Shipment is to be transported not more than 150 miles and/or
delivery accomplished within 24 hours from the time of loading,
    (b) No storage is required, and
    (c) No preliminary or en route services (e.g., watering or other
preservative method) is required of the carrier.
    Household Goods-weight additive--A weight, per linear foot of a
specific item, added to the net weight of the household goods shipment
to compensate for the excessive van space used by the item. The item
must be stated in the Household Goods tariff as qualifying for a weight
additive before a charge can be assessed. Weight additives do not apply
if an article is capable of being conveniently hand-carried by one
person and/or transported in a standard moving carton.
    Immediate family--Any of the following named members of the
employee's household at the time he/she reports for duty at the new
permanent duty station or performs other authorized travel involving
family members:
    (1) Spouse;
    (2) Domestic partner;
    (3) Children of the employee, of the employee's spouse, or of the
employee's domestic partner, who are unmarried and under 21 years of age
or who, regardless of age, are physically or mentally incapable of self-
support. (The term ``children'' shall include natural offspring;
stepchildren; adopted children; grandchildren, legal minor wards or
other dependent children who are under legal guardianship of the
employee, of the employee's spouse, or of the domestic partner; and an
unborn child(ren) born and moved after the employee's effective date of
transfer.);
    (4) Dependent parents (including step and legally adoptive parents)
of the employee, of the employee's spouse, or of the employee's domestic
partner; and
    (5) Dependent brothers and sisters (including step and legally
adoptive

[[Page 15]]

brothers and sisters) of the employee, of the employee's spouse, or of
the employee's domestic partner, who are unmarried and under 21 years of
age or who, regardless of age, are physically or mentally incapable of
self-support.
    Interviewee--An individual who is being considered for employment by
an agency. The individual may currently be a Government employee.
    Invitational travel--Authorized travel of individuals either not
employed or employed (under 5 U.S.C. 5703) intermittently in the
Government service as consultants or experts and paid on a daily when-
actually-employed basis and for individuals serving without pay or at $1
a year when they are acting in a capacity that is directly related to,
or in connection with, official activities of the Government. Travel
allowances authorized for such persons are the same as those normally
authorized for employees in connection with TDY.
    Lodgings-plus per diem system--The method of computing per diem
allowances for official travel in which the per diem allowance for each
travel day is established on the basis of the actual amount the traveler
pays for lodging, plus an allowance for meals and incidental expenses
(M&IE), the total of which does not exceed the applicable maximum per
diem rate for the location concerned.
    Mandatory mobility agreement--Agreement requiring employee
relocation to enhance career development and progression and/or achieve
mission effectiveness.
    Mobile home--Any type of house trailer or mobile dwelling
constructed for use as a residence and designed to be moved overland,
either by self-propulsion or towing. Also, a boat (houseboat, yacht,
sailboat, etc.) when used as the employee's primary residence.
    Non-Federal traveler--For the purposes of 41 CFR 301-10.260 through
301-10.266 and 41 CFR 301-70.800 through 301-70.910, an individual who
travels on a Government aircraft, but is not a Federal traveler.
Dependents and other family members of Federal travelers who travel on
Government aircraft are considered to be non-Federal travelers within
this regulation.
    Non-foreign area--The states of Alaska and Hawaii, the Commonwealths
of Puerto Rico and the Northern Mariana Islands, Guam, the U.S. Virgin
Islands, and the territories and possessions of the United States
(excludes the former Trust Territories of the Pacific Islands, which are
considered foreign areas for the purposes of the FTR).
    Official station--An area defined by the agency that includes the
location where the employee regularly performs his or her duties or an
invitational traveler's home or regular place of business (see Sec.
301-1.2). The area may be a mileage radius around a particular point, a
geographic boundary, or any other definite domain, provided no part of
the area is more than 50 miles from where the employee regularly
performs his or her duties or from an invitational traveler's home or
regular place of business. If the employee's work involves recurring
travel or varies on a recurring basis, the location where the work
activities of the employee's position of record are based is considered
the regular place of work.
    Official travel--Travel under an official travel authorization from
an employee's official station or other authorized point of departure to
a temporary duty location and return from a temporary duty location,
between two temporary duty locations, or relocation at the direction of
a Federal agency.
    Passenger--In relation to use of Government aircraft, a passenger is
any person who flies onboard a Government aircraft, but who is not a
crewmember or qualified non-crewmember.
    Per diem allowance--The per diem allowance (also referred to as
subsistence allowance) is a daily payment instead of reimbursement for
actual expenses for lodging (excluding taxes), meals, and related
incidental expenses. The per diem allowance is separate from
transportation expenses and other miscellaneous expenses. The per diem
allowance covers all charges and services, including any service charges
where applicable. Lodging taxes in the United States are excluded from
the per diem allowance and are reimbursed as a miscellaneous expense. In
foreign locations, lodging taxes are part of the per diem allowance and
are not a miscellaneous expense. The per diem allowance covers the
following:

[[Page 16]]

    (a) Lodging. Includes expenses, except lodging taxes in the United
States, for overnight sleeping facilities, baths, personal use of the
room during daytime, telephone access fee, and service charges for fans,
air conditioners, heaters and fires furnished in the room when such
charges are not included in the room rate.
    (b) Meals. Expenses for breakfast, lunch, dinner and related tips
and taxes (specifically excluded are alcoholic beverage and
entertainment expenses, and any expenses incurred for other persons).
    (c) Incidental expenses. Fees and tips given to porters, baggage
carriers, hotel staff, and staff on ships.
    Place of public accommodation--Any inn, hotel, or other
establishment within a State that provides lodging to transient guests,
excluding:
    (a) An establishment owned by the Federal Government;
    (b) An establishment treated as an apartment building by State or
local law or regulation; or
    (c) An establishment containing not more than 5 rooms for rent or
hire that is also occupied as a residence by the proprietor of that
establishment.
    Post of duty--An official station outside CONUS.
    Privately owned aircraft--An aircraft that is owned or leased by an
employee for personal use. It is not owned, leased, chartered, or rented
by a Government agency, nor is it rented or leased by an employee for
use in carrying out official Government business.
    Privately owned automobile--A car or light truck (including vans and
pickup trucks) that is owned or leased for personal use by an
individual.
    Privately Owned Vehicle (POV)--Any vehicle such as an automobile,
motorcycle, aircraft, or boat operated by an individual that is not
owned or leased by a Government agency, and is not commercially leased
or rented by an employee under a Government rental agreement for use in
connection with official Government business.
    Professional Books, Papers and Equipment (PBP&E)--Includes, but is
not limited to, the following items in the employee's possession when
needed by the employee in the performance of his/her official duties:
    (1) Reference material;
    (2) Instruments, tools, and equipment peculiar to technicians,
mechanics and members of the professions;
    (3) Specialized clothing (e.g., diving suits, flying suits, helmets,
band uniforms, religious vestments and other special apparel); and
    (4) Communications equipment used by the employee in association
with the MARS (see DoD 4650.2, Military Affiliate Radio System (MARS)
which is available electronically from the world wide web at http://
web7.whs.osd.mil).
    Qualified non-crewmember--A person flying onboard a Government
aircraft whose skills or expertise are required to perform or are
associated with performing the non-travel related Governmental function
for which the aircraft is being operated (qualified non-crewmembers may
be researchers, law enforcement agents, firefighters, agricultural
engineers, biologists, etc.). If a qualified non-crewmember is onboard
for the purpose of travel (i.e., being transported from point to point)
in addition to performing his/her duties related to the non-travel
related Governmental function for which the aircraft is being operated
(e.g., when a scientist conducts an experiment at the same time he/she
is also on the aircraft for the purpose of traveling from point to
point), he/she must be authorized to travel in accordance with rules in
41 CFR parts 301-10 and 301-70.
    Reduced per diem--Your agency may authorize a reduced per diem rate
when there are known reductions in lodging and meal costs or when your
subsistence costs can be determined in advance and are lower than the
prescribed per diem rate.
    Relocation service company (RSC)--A third-party supplier under
contract with an agency to assist a transferred employee in relocating
to the new official station. Services may include: Homesale programs,
home inspection, home marketing assistance, home finding assistance,
property management services, shipment and storage of household goods,
voucher review and payment, relocation counseling, and similar items.

[[Page 17]]

    Required use travel--Travel by Federal travelers that requires use
of a Government aircraft to meet bona fide communications needs (e.g.,
24-hour secure communications), security requirements (e.g., highly
unusual circumstances that present a clear and present danger), or
exceptional scheduling requirements (e.g., a national emergency or other
compelling operational considerations) of an executive agency. Required
use travel must be approved according to Sec. 301-10.262(a) and Sec.
301-70.803(a) of this title.
    Senior Federal official--An individual who is paid according to the
Executive Schedule established by 5 U.S.C. 53, Subchapter II, including
Presidential appointees who are confirmed by the Senate; employed in the
U.S. Government's Senior Executive Service or an equivalent ``senior''
service; who is a civilian employee of the Executive Office of the
President; who is appointed by the President to a position under section
105(a)(2)(A), (B), or (C) of title 3 U.S.C. or by the Vice President to
a position under section 106(a)(1)(A), (B), or (C) of title 3 U.S.C; or
who is a contractor working under a contract with an executive agency,
is paid at a rate equal to or more than the minimum rate for the Senior
Executive Service, and has senior executive responsibilities. The term
senior Federal official, as used in the Federal Travel Regulation does
not mean an active duty military officer.
    Space available travel--Travel in space available on a Government
aircraft that is already scheduled for an official purpose.
    Special conveyance--Commercially rented or hired vehicles other than
a privately owned vehicle and other than those owned or under contract
to an agency.
    Special needs (also see Employee with a disability)--Physical
characteristics of a traveler not necessarily defined under disability.
Such physical characteristics could include, but are not limited to, the
weight or height of the traveler.
    Subsistence expenses--Expenses such as:
    (a) Lodging and service charges;
    (b) Meals, including taxes and tips; and
    (c) Incidental expenses (see incidental expenses under the
definition of per diem allowance).
    Temporary duty (TDY) location--A place, away from an employee's
official station, where the employee is authorized to travel.
    Temporary storage--Storage of HHG for a limited period of time at
origin, destination or en route in connection with transportation to,
from, or between official station or post of duty or authorized
alternate points. Also referred to as storage-in-transit (SIT).
    Transit system--A form of transportation (e.g., air, rail, bus,
ship, etc.) used between authorized locations in the performance of
official travel.
    Travel advance--Prepayment of estimated travel expenses paid to an
employee.
    Travel authorization (Orders)--Written permission to travel on
official business. There are three basic types of travel authorizations
(orders):
    (a) Unlimited open. An authorization allowing an employee to travel
for any official purpose without further authorization.
    (b) Limited open. An authorization allowing an employee to travel on
official business without further authorization under certain specific
conditions, i.e., travel to specific geographic area(s) for specific
purpose(s), subject to trip cost ceilings, or for specific periods of
time.
    (c) Trip-by-trip. An authorization allowing an individual or group
of individuals to take one or more specific official business trips,
which must include specific purpose, itinerary, and estimated costs.
    Travel claim (Voucher)--A written request, supported by
documentation and receipts where applicable, for reimbursement of
expenses incurred in the performance of official travel, including
permanent change of station (PCS) travel.
    Travel Management Service (TMS)--A service for booking common
carrier (e.g., air, rail, and bus confirmations and seat assignments),
lodging accommodations, and car rental services; fulfilling (i.e.
ticketing) reservations; providing basic management information on those
activities; and meeting other requirements as specified in Sec. 301-
73.106

[[Page 18]]

of this title. A TMS may include a travel management center (TMC),
Commercial Ticket Office (CTO), an electronically available system,
other commercial methods of arranging travel, or an in-house system.
    United States--The 48 contiguous States, the District of Columbia
and the States and areas defined under the term ``Non-Foreign Area.''

[FTR Amdt. 70, 63 FR 15951, Apr. 1, 1998]

    Editorial Note: For Federal Register citations affecting Sec. 300-
3.1, see the List of CFR Sections Affected, which appears in the Finding
Aids section of the printed volume and at www.fdsys.gov.

[[Page 19]]



                    SUBCHAPTER B_AGENCY REQUIREMENTS





PART 300	70_AGENCY REPORTING REQUIREMENTS--Table of Contents



Subpart A_Requirement To Report Agency Payments for Employee Travel and
                               Relocation

Sec.
300-70.1 What are the requirements for reporting payments for employee
          travel and relocation?
300-70.2 What information must we report, and when must we report it?
300-70.3 How long will we have to respond to the travel survey?
300-70.4 How do we respond to the travel survey if we have major
          suborganizations?

     Subpart B_Requirement To Report Use of Other Than Coach-Class
                      Transportation Accommodations

300-70.100 Who must report use of other than coach-class transportation
          accommodations?
300-70.101 Where can we find what information we are required to report?
300-70.102 How often must we report the required information?
300-70.103 Are there any exceptions to the reporting requirement?

Subpart C [Reserved]

    Authority: 5 U.S.C. 5707; 5 U.S.C. 5738; 5 U.S.C. 5741-5742; 20
U.S.C. 905(a); 31 U.S.C. 1353; 40 U.S.C. 121(c); 49 U.S.C. 40118; E.O.
11609, as amended, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 70, 63 FR 15953, Apr. 1, 1998, unless otherwise
noted.



Subpart A_Requirement To Report Agency Payments for Employee Travel and
                               Relocation



Sec. 300-70.1  What are the requirements for reporting payments for
employee travel and relocation?

    Agencies (as defined in Sec. 301-1.1 of this subtitle) that spent
more than $5 million on travel and transportation payments, including
relocation, during the fiscal year immediately preceding the survey year
must report such total agency payments annually, as described in this
part:
    (a) Specific information on reporting payments for temporary duty
travel are in this subpart.
    (b) Specific information on reporting payments for employee
relocation are in part 302-1 of this subtitle.

[FTR Amdt. 2011-01, 76 FR 18335, Apr. 1, 2011]



Sec. 300-70.2  What information must we report, and when must we report it?

    GSA provides the list of data elements, the report formats, and the
due dates in a series of FTR Bulletins. GSA coordinates these FTR
Bulletins with the affected agencies and updates them as necessary. FTR
Bulletins are available through: http://www.gsa.gov/ftr.

[FTR Amdt. 2011-01, 76 FR 18335, Apr. 1, 2011]



Sec. 300-70.3  How long will we have to respond to the travel survey?

    The survey will specify the due date. The head of your agency must
appoint a designee at the headquarters level responsible for ensuring
that the survey is completed and returned to GSA by the due date. Upon
receiving a survey, you must submit the designee's name, address, and
telephone number to the Director, Travel Management Policy Division
(MTT), Office of Governmentwide Policy, General Services Administration,
Washington, DC 20405.

[FTR Amdt. 70, 63 FR 15953, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61537, Oct. 31, 2007]



Sec. 300-70.4  How do we respond to the travel survey if we have major
suborganizations?

    If you have major suborganizations, you must submit responses as
follows:
    (a) A separate response from each suborganization which spent more
than $5 million for travel and relocation during the fiscal year
immediately preceding the survey year;
    (b) A consolidated response covering all your suborganizations which
did not spend more than $5 million for travel and relocation during the
fiscal year immediately preceding the survey year; and

[[Page 20]]

    (c) A consolidated response which covers all components of your
agency.



     Subpart B_Requirement To Report Use of Other Than Coach- Class
                      Transportation Accommodations



Sec. 300-70.100  Who must report use of other than coach-class
transportation accommodations?

    An agency as defined in Sec. 301-1.1 of this subtitle.



Sec. 300-70.101  Where can we find what information we are required to
report?

    GSA will issue a Bulletin which will inform agencies of the required
information and reporting format(s) for any trip in which the agency
authorized and paid for transportation that exceeded the use of coach-
class or lowest first-class accommodations. Negative submissions are
required. Bulletins regarding the Federal Travel Regulation are located
on the Internet at www.gsa.gov/bulletin.

[FTR Amdt. 2009-06, 74 FR 55146, Oct. 27, 2009]



Sec. 300-70.102  How often must we report the required information?

    You must annually submit the required information to GSA no later
than 60 days after the end of each fiscal year.

[FTR Amdt. 2009-06, 74 FR 55146, Oct. 27, 2009]



Sec. 300-70.103  Are there any exceptions to the reporting requirement?

    Yes. You are not required to report data that is protected from
public disclosure by statute or Executive Order. However, you are
required to submit, in a cover letter to GSA, the following aggregate
information.
    (a) Aggregate number of authorized other than coach-class trips that
are protected from disclosure;
    (b) Total cost of actual other than coach-class fares paid that
exceeded the coach-class fare; and
    (c) Total cost of coach class fares that would have been paid for
the same travel.

    Note to Sec. 300-70.103: If the aggregate information is also
protected from public disclosure then a negative report must be
submitted to GSA.

[FTR Amdt. 2009-06, 74 FR 55146, Oct. 27, 2009]

Subpart C [Reserved]



PART 300	80_RELOCATION EXPENSES TEST PROGRAMS--Table of Contents



Sec.
300-80.1 What is a relocation expenses test program?
300-80.2 Who may authorize test programs?
300-80.3 What must be done to apply for test program authority?
300-80.4 How many test programs may be authorized by GSA throughout the
          Government?
300-80.5 What factors will GSA consider in approving a request for a
          relocation expenses test program?
300-80.6 What limits are there to test programs?
300-80.7 How long is the duration of test programs?
300-80.8 What must we do to apply for a test program extension?
300-80.9 What reports are required for a test program?

    Authority: 5 U.S.C. 5707, 5738, and 5739.

    Source: FTR Amdt. 83, 64 FR 28881, May 27, 1999, unless otherwise
noted.



Sec. 300-80.1  What is a relocation expenses test program?

    It is a program to permit agencies to test new and innovative
methods of reimbursing relocation expenses without seeking a waiver of
current rules or authorizing legislation.

[FTR Amdt. 83, 64 FR 28881, May 27, 1999, as amended by FTR Amdt. 2007-
04, 72 FR 51374, Sept. 7, 2007]



Sec. 300-80.2  Who may authorize test programs?

    The Administrator of General Services may authorize an agency to
conduct tests when the Administrator determines such tests to be in the
interest of the Government.

[FTR Amdt. 83, 64 FR 28881, May 27, 1999, as amended by FTR Amdt. 2007-
04, 72 FR 51374, Sept. 7, 2007]



Sec. 300-80.3  What must be done to apply for test program authority?

    The head of the agency or designee must design the test program to
enhance cost savings or other efficiencies

[[Page 21]]

to the Government and submit in writing to the Administrator of General
Services (Attention: MTT), 1800 F Street, NW, Washington, DC 20405:
    (a) An explanation of the test program;
    (b) If applicable, the specific provisions of the FTR from which the
agency is deviating;
    (c) An analysis of the expected costs and benefits; and
    (d) A set of criteria for evaluating the effectiveness of the
program.

[FTR Amdt. 83, 64 FR 28881, May 27, 1999, as amended by FTR Amdt. 2007-
04, 72 FR 51374, Sept. 7, 2007]



Sec. 300-80.4  How many test programs may be authorized by GSA
throughout the government?

    No more than 12 relocation expense test programs may be conducted at
the same time.

[FTR Amdt. 83, 64 FR 28881, May 27, 1999, as amended by FTR Amdt. 2007-
04, 72 FR 51374, Sept. 7, 2007; FTR Amdt. 2010-03, 75 FR 58330, Sept.
24, 2010]



Sec. 300-80.5  What factors will GSA consider in approving a request for
a relocation expenses test program?

    The following factors will be considered:
    (a) Potential savings to the Government.
    (b) Application of results to other agencies.
    (c) Feasibility of successful implementation.
    (d) Number of tests, if any, already authorized to the same
activity.
    (e) Whether the request meets the requirements of Sec. 300-80.3.
    (f) Other agency requests under consideration at the time of
submission.
    (g) Uniqueness of proposed test.



Sec. 300-80.6  What limits are there to test programs?

    When authorized by the Administrator of General Services, the agency
may pay any necessary relocation expenses in lieu of payments authorized
or required under 5 U.S.C. chapter 57, subchapter II.

[FTR Amdt. 2007-04, 72 FR 51374, Sept. 7, 2007, as amended by FTR Amdt.
2010-03, 75 FR 58330, Sept. 24, 2010]



Sec. 300-80.7  How long is the duration of test programs?

    The duration of a test program is up to four years from the date of
authorization unless terminated prior to that time by the Administrator
of General Services. The agency conducting a test program may also
terminate the test program at any time by providing written notice of
the termination to the Administrator of General Services. The
Administrator of General Services may grant test program extensions of
up to an additional four years (see Sec. 300-80.8).

[FTR Amdt. 2010-03, 75 FR 58330, Sept. 24, 2010]



Sec. 300-80.8  What must we do to apply for a test program extension?

    The head of the agency or designee must submit a request to extend
the test program to the Administrator of General Services (Attention:
MTT), 1800 F Street, NW., Washington, DC 20405, not later than 120 days
prior to the expiration of the test period. The request for extension
must contain the test program results to that date and clearly enumerate
the benefits, qualitatively or quantitatively or both, of granting a
test program extension and must specify the duration of time for which
an extension is requested.

[FTR Amdt. 2010-03, 75 FR 58330, Sept. 24, 2010]



Sec. 300-80.9  What reports are required for a test program?

    (a) The Administrator of General Services must submit a copy of any
test program approved or extended to Congress at least 30 days before
the effective date of the authorized test program.
    (b) The agency authorized to conduct the test program must submit
the following reports:
    (1) An annual report on the progress of the test, submitted to the
General Services Administration, Office of Governmentwide Policy, Office
of Travel, Transportation and Asset Management (Attention MTT),
Washington, DC 20405. The Administrator or designee may terminate the
test program approval for failure to comply with these reporting
requirements; and

[[Page 22]]

    (2) A final report on the results of the test program must be
submitted to the General Services Administration, Office of
Governmentwide Policy, Office of Travel, Transportation and Asset
Management (Attention MTT), Washington, DC 20405, and to the appropriate
committees of Congress within 3 months after completion of the program.
    (c) All reports must include quantitative or qualitative
assessments, or both, clearly evaluating the results of the test program
and enumerating benefits and costs.

[FTR Amdt. 83, 64 FR 28881, May 27, 1999. Redesignated and amended by
FTR Amdt. 2007-04, 72 FR 51374, Sept. 7, 2007. Further redesignated and
amended by FTR Amdt. 2010-03, 75 FR 58330, Sept. 24, 2010]



PART 300	90_TELEWORK TRAVEL EXPENSES TEST PROGRAMS--Table of
Contents



Sec.
300-90.1 What is a telework travel expenses test program?
300-90.2 Who may authorize test programs?
300-90.3 What must be done to apply for test program authority?
300-90.4 How many test programs may be authorized by GSA throughout the
          Government?
300-90.5 What factors will GSA consider in approving a request for a
          telework travel test program?
300-90.6 What is authorized under the test programs?
300-90.7 What is the duration of test programs?
300-90.8 What must we do to apply for a test program extension?
300-90.9 What reports are required for a test program?

    Authority: 5 U.S.C. 5707 and 5711.

    Source: FTR Amdt. 2013-4, 78 FR 73703, Dec. 9, 2013, unless
otherwise noted.



Sec. 300-90.1  What is a telework travel expenses test program?

    It is a program that permits an agency to test new and innovative
methods of reimbursing telework travel expenses without seeking a waiver
of current rules or authorizing legislation.



Sec. 300-90.2  Who may authorize test programs?

    The Administrator of General Services may authorize agencies to
conduct test programs when the Administrator determines the proposed
tests to be in the interest of the Government.



Sec. 300-90.3  What must be done to apply for test program authority?

    The head of the agency or designee must design the test program to
enhance cost savings or other efficiencies for the Government and submit
in writing to the Administrator of General Services (Attention: MA),
1800 F Street NW., Washington, DC 20405-0001:
    (a) An explanation of the test program;
    (b) If applicable, the specific provisions of the FTR from which the
agency is deviating, and confirmation between the agency and the
participating employee of any waivers of entitlements by the employee
under 5 U.S.C. Chapter 57, Subchapter I;
    (c) An analysis of the expected costs and benefits;
    (d) A set of criteria for evaluating the effectiveness of the
program; and
    (e) Agency procedures regarding how and when a telework program is
terminated for the participating employee when he or she voluntarily
relocated to a telework location.



Sec. 300-90.4  How many test programs may be authorized by GSA
throughout the Government?

    No more than 10 telework travel expense test programs may be
conducted at the same time.



Sec. 300-90.5  What factors will GSA consider in approving a request
for a telework travel test program?

    The following factors will be considered:
    (a) Potential cost savings or other efficiencies that accrue to the
Government;
    (b) Application of results to other agencies;
    (c) Feasibility of successful implementation;
    (d) Number of tests, if any, already authorized to the same agency;
    (e) Whether the request meets the requirements of Sec. 300-90.3;
    (f) Other agency requests under consideration at the time of
submission; and
    (g) Uniqueness of proposed test.

[[Page 23]]



Sec. 300-90.6  What is authorized under the test programs?

    Under a telework expenses test program authorized by the
Administrator of General Services, the agency may:
    (a) Pay any necessary telework travel expenses in lieu of payments
authorized or required under 5 U.S.C. Chapter 57, Subchapter I for
employees participating in a telework program;
    (b) Provide a participating employee with the option to waive any
payment authorized or required under 5 U.S.C. Chapter 57, Subchapter 1;
or
    (c) Establish, for a participating employee who voluntarily
relocates from the pre-existing duty station of that employee, a
reasonable maximum number of occasional visits to the pre-existing duty
station before that employee is eligible for payment of any incurred
travel expenses by that agency for travel to the pre-existing duty
station.



Sec. 300-90.7  What is the duration of test programs?

    The duration of a test program is up to four years from the date of
authorization unless terminated prior to that time by the Administrator
of General Services. The agency conducting a test program may also
terminate the test program at any time by providing written notice of
the termination to the Administrator of General Services. The
Administrator of General Services may grant test program extensions of
up to an additional 24 months, but not beyond December 8, 2017, the
expiration of the test authority (see Sec. 300-90.8).



Sec. 300-90.8  What must we do to apply for a test program extension?

    The head of the agency or designee must submit a request to extend
the test program to the Administrator of General Services (Attention:
MA), 1800 F Street NW., Washington, DC 20405-0001, not later than 120
days prior to the expiration of the test period. The request for
extension must:
    (a) Contain the test program results to that date;
    (b) Clearly enumerate the benefits, qualitatively and/or
quantitatively, of granting a test program extension; and
    (c) Specify the duration of time for which an extension is
requested.



Sec. 300-90.9  What reports are required for a test program?

    (a) The Administrator of General Services must submit to Congress a
copy of any approved or extended test program at least 30 days before
the effective date of the authorized test program or extension.
    (b) The agency authorized to conduct the test program must submit:
    (1) An annual report on the progress of the test, submitted to the
U.S. General Services Administration, Office of Government-wide Policy,
Office of Asset and Transportation Management (Attention: MA),
Washington, DC 20405. The Administrator or designee may terminate the
test program approval for failure to comply with this reporting
requirement; and
    (2) A final report on the results of the test program must be
submitted to the U.S. General Services Administration, Office of
Government-wide Policy, Office of Asset and Transportation Management
(Attention: MA), Washington, DC 20405, the Telework Managing Officer of
that agency, and to the appropriate committees of Congress not later
than 3 months after completion of the program.
    (c) All reports must include quantitative or qualitative
assessments, or both, clearly evaluating the results of the test program
and enumerating benefits and costs. The results in a report may include:
    (1) The total number of visits a participating employee made to the
pre-existing official station;
    (2) The total number of visits and travel expenses paid by the
agency;
    (3) The total number of visits and travel expenses paid by the
participating employee; or
    (4) Any other information the agency determines useful to aid the
Administrator of General Services, the Telework Managing Officer(s), and
Congress in understanding the test program and the impact of the
program.

                     PARTS 300	91_300	99 [RESERVED]

[[Page 25]]



           CHAPTER 301--TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES




  --------------------------------------------------------------------

                       SUBCHAPTER A--INTRODUCTION
Part                                                                Page
301-1           Applicability...............................          27
301-2           General rules...............................          27
                 SUBCHAPTER B--ALLOWABLE TRAVEL EXPENSES
301-10          Transportation expenses.....................          29
301-11          Per diem expenses...........................          48
301-12          Miscellaneous expenses......................          63
301-13          Travel of an employee with special needs....          64
301-30          Emergency travel............................          65
301-31          Threatened law enforcement/investigative
                    employees...............................          65
SUBCHAPTER C--ARRANGING FOR TRAVEL SERVICES, PAYING TRAVEL EXPENSES, AND
                         CLAIMING REIMBURSEMENT
301-50          Arranging for travel services...............          68
301-51          Paying travel expenses......................          69
301-52          Claiming reimbursement......................          73
301-53          Using promotional materials and frequent
                    traveler programs.......................          76
301-54          Collection of undisputed delinquent amounts
                    owed to the contractor issuing the
                    individually billed travel charge card..          78
                  SUBCHAPTER D--AGENCY RESPONSIBILITIES
301-70          Internal policy and procedure requirements..          79
301-71          Agency travel accountability requirements...          94
301-72          Agency responsibilities related to common
                    carrier transportation..................         101
301-73          Travel programs.............................         103
301-74          Conference planning.........................         107
301-75          Pre-employment interview travel.............         111

[[Page 26]]

301-76          Collection of undisputed delinquent amounts
                    owed to the contractor issuing the
                    individually billed travel charge card..         113
301-77--301-99

 [Reserved]

Appendix A to Chapter 301--Prescribed Maximum Per Diem Rates
  for CONUS.................................................         115
Appendix B to Chapter 301--Allocation of M&IE Rates To Be
  Used in Making Deductions From the M&IE Allowance.........         115
Appendix C to Chapter 301--Standard Data Elements for
  Federal Travel [Traveler Identification]..................         117
Appendix D to Chapter 301--Glossary of Acronyms.............         120
Appendix E to Chapter 301--Suggested Guidance for Conference
  Planning..................................................         121

[[Page 27]]



                        SUBCHAPTER A_INTRODUCTION





PART 301	1_APPLICABILITY--Table of Contents



Sec.
301-1.1 What is an ``agency'' for purposes of TDY allowances?
301-1.2 What is an ``employee'' for purposes of TDY allowances?
301-1.3 Who is eligible for TDY allowances?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15954, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-1.1  What is an ``agency'' for purposes of TDY allowances?

------------------------------------------------------------------------
           An agency includes                  But does not include
------------------------------------------------------------------------
An Executive agency, as defined in 5     A Government-controlled
 U.S.C. 105 (except for Government-       corporation.
 Controlled Corporations, i.e. mixed
 ownership Government Corporation as
 defined in 31 U.S.C. 9101)..
A military department..................  A Member of Congress.
An office, agency or other               An office or committee of
 establishment in the legislative         either House of Congress or of
 branch.                                  the two Houses.
The Government of the District of        An office, agency or other
 Columbia.                                establishment in the judicial
                                          branch.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15954, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57964, Sept. 13, 2002]



Sec. 301-1.2  What is an ``employee'' for purposes of TDY allowances?

    An ``employee'' is:
    (a) An individual employed by an agency, regardless of status or
rank; or
    (b) An individual employed intermittently in Government service as
an expert or consultant and paid on a daily when-actually-employed (WAE)
basis; or
    (c) An individual serving without pay or at $1 a year (also referred
to as ``invitational traveler'').



Sec. 301-1.3  Who is eligible for TDY allowances?

    This chapter covers the following individuals:
    (a) Employees traveling on official business;
    (b) Interviewees performing pre-employment interview travel;
    (c) Employees who must interrupt official business travel to perform
emergency travel as a result of an incapacitating illness or injury or a
personal emergency situation; and
    (d) Threatened law enforcement/investigative employees and members
of their family temporarily relocated to safeguard their lives because
of a threat resulting from the employee's assigned duties.



PART 301	2_GENERAL RULES--Table of Contents



Sec.
301-2.1 Must I have authorization to travel?
301-2.2 What travel expenses may my agency pay?
301-2.3 What standard of care must I use in incurring travel expenses?
301-2.4 For what travel expenses am I responsible?
301-2.5 What travel arrangements require specific authorization or prior
          approval?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353; 49 U.S.C. 40118.

    Source: FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-2.1  Must I have authorization to travel?

    Yes, generally you must have written or electronic authorization
prior to incurring any travel expense. If it is not practicable or
possible to obtain such authorization prior to travel, your agency may
approve a specific authorization for reimbursement of travel expenses
after travel is completed. However, written or electronic advance
authorization is required for items in Sec. 301-2.5 (c), (i), (n), and
(o) of this part.

[[Page 28]]



Sec. 301-2.2  What travel expenses may my agency pay?

    Your agency may pay only those expenses essential to the transaction
of official business, which include:
    (a) Transportation expenses as provided in part 301-10 of this
chapter;
    (b) Per diem expenses as provided in part 301-11 of this chapter;
    (c) Miscellaneous expenses as provided in part 301-12 of this
chapter; and
    (d) Travel expenses of an employee with special needs as provided in
part 301-13 of this chapter.



Sec. 301-2.3  What standard of care must I use in incurring travel
expenses?

    You must exercise the same care in incurring expenses that a prudent
person would exercise if traveling on personal business.



Sec. 301-2.4  For what travel expenses am I responsible?

    You are responsible for expenses over the reimbursement limits
established in this chapter. Your agency will not pay for excess costs
resulting from circuitous routes, delays, or luxury accommodations or
services unnecessary or unjustified in the performance of official
business.



Sec. 301-2.5  What travel arrangements require specific authorization
or prior approval?

    You must have a specific authorization or prior approval for:
    (a) Use of other than coach-class service on common carrier
transportation;
    (b) Use of a foreign air carrier;
    (c) Use of reduced fares for group or charter arrangements;
    (d) Use of cash to pay for common carrier transportation;
    (e) Use of extra-fare train service;
    (f) Travel by ship;
    (g) Use of a rental car;
    (h) Use of a Government aircraft;
    (i) Payment of a reduced per diem rate;
    (j) Payment of actual expense, unless your agency has issued a
blanket actual expense authorization under Sec. 301-70.201;
    (k) Travel expenses related to emergency travel;
    (l) Transportation expenses related to threatened law enforcement/
investigative employees and members of their families;
    (m) Travel expenses related to travel to a foreign area;
    (n) Acceptance of payment from a non-Federal source for travel
expenses, see chapter 304 of this subtitle;
    (o) Travel expenses related to attendance at a conference; and
    (p) Due to an employee's medical requirements or religious beliefs,
payment of the full M&IE allowance even though meals are furnished by
the Government either directly or through a registration fee or other
payment for a conference or other event, in accordance with Sec. 301-
11.18(b).

    Note to Sec. 301-2.5: Paragraphs (c), (i), (n), and (o) of this
section require a written or electronic advance authorization.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2005-
03, 70 FR 28459, May 18, 2005; FTR Amdt. 2009-03, 74 FR 16328, Apr. 10,
2009; FTR Amdt. 2009-06, 74 FR 55147, Oct. 27, 2009; FTR Amdt. 2011-03,
76 FR 55274, Sept. 5'92']

[[Page 29]]



                 SUBCHAPTER B_ALLOWABLE TRAVEL EXPENSES





PART 301	10_TRANSPORTATION EXPENSES--Table of Contents



                            Subpart A_General

Sec.
301-10.1 Am I eligible for payment of transportation expenses?
301-10.2 What expenses are payable as transportation?
301-10.3 What methods of transportation may my agency authorize me to
          use?
301-10.4 How does my agency select the method of transportation to be
          used?
301-10.5 What are the presumptions as to the most advantageous method of
          transportation?
301-10.6 What is my liability if I do not travel by the authorized
          method of transportation?
301-10.7 How should I route my travel?
301-10.8 What is my liability if, for personal convenience I travel by
          an indirect route or interrupt travel by a direct route?

                 Subpart B_Common Carrier Transportation

301-10.100 What types of common carrier transportation may I be
          authorized to use?
301-10.105 What are the basic requirements for using common carrier
          transportation?

                     Use of Contract City-Pair Fares

301-10.106 When must I use a contract city-pair fare?
301-10.107 Are there any exceptions to the use of a contract city-pair
          fare?
301-10.108 What requirements must be met to use a non-contract fare?
301-10.109 What is my liability for unauthorized use of a non-contract
          carrier when contract service is available and I do not meet
          one of the exceptions for required use?
301-10.110 May I use contract passenger transportation service for
          personal travel?
301-10.111 When may I use a reduced group or charter fare?
301-10.112 What must I do when different airlines furnish the same
          service at different fares?
301-10.113 What must I do if I change or do not use a common carrier
          reservation?
301-10.114 What must I do with unused Government Transportation
          Request(s) (GTR(s)), ticket(s) or refund application(s)?
301-10.115 Am I authorized to receive a refund or credit for unused
          transportation?
301-10.116 What must I do with compensation an airline gives me if it
          denies me a seat on a plane?
301-10.117 May I keep compensation an airline gives me for voluntarily
          vacating my seat on my scheduled airline flight when the
          airline asks for volunteers?

                         Airline Accommodations

301-10.121 What classes of airline accommodations are available?
301-10.122 What class of airline accommodations must I use?
301-10.123 When may I use other than coach-class airline accommodations?
301-10.124 What are coach-class Seating Upgrade Programs?
301-10.125 When may I use the 14-hour rule to travel other than coach-
          class (see Sec. 301-10.123(b)(6))?

                 Use of United States Flag Air Carriers

301-10.131 What does United States mean?
301-10.132 Who is required to use a U.S. flag air carrier?
301-10.133 What is a U.S. flag air carrier?
301-10.134 What is U.S. flag air carrier service?
301-10.135 When must I travel using U.S. flag air carrier service?
301-10.136 What exceptions to the Fly America Act requirements apply
          when I travel between the United States and another country?
301-10.137 What exceptions to the Fly America Act requirements apply
          when I travel solely outside the United States, and a U.S.
          flag air carrier provides service between my origin and
          destination?
301-10.138 In what circumstances is foreign air carrier service deemed a
          matter of necessity?
301-10.139 May I travel by a foreign air carrier if the cost of my
          ticket is less than traveling by a U.S. flag air carrier?
301-10.140 May I use a foreign air carrier if the service is preferred
          by or more convenient for my agency or me?
301-10.141 Must I provide any special certification or documents if I
          use a foreign air carrier?
301-10.142 What must the certification include?
301-10.143 What is my liability if I improperly use a foreign air
          carrier?

                                  Train

301-10.160 What classes of train accommodations are available?
301-10.161 What class of train accommodations must I use?

[[Page 30]]

301-10.162 When may I use other than coach-class train accommodations?
301-10.163 What is an extra-fare train?
301-10.164 When may I use extra-fare train service?

                                  Ship

301-10.180 Must I travel by a U.S. flag ship?
301-10.181 What is my liability if I improperly use a foreign ship?
301-10.182 What classes of ship accommodations are available?
301-10.183 What class of ship accommodations must I use?

                             Transit Systems

301-10.190 When may I use a transit system as a means of transportation
          in conjunction with official travel?

                      Subpart C_Government Vehicle

301-10.200 What types of Government vehicles may my agency authorize me
          to use?
301-10.201 For what purposes may I use a Government vehicle other than a
          Government aircraft?
301-10.202 What is my liability for unauthorized use of a Government
          vehicle?

                         Government Automobiles

301-10.220 What requirements must I meet to operate a Government
          automobile for official travel?

                      Travel on Government Aircraft

301-10.260 May I use a Government aircraft for travel?
301-10.261 When may I use a Government aircraft for travel?
301-10.262 How will my agency authorize travel on Government aircraft?
301-10.263 What travel authorization documents must I present to the
          aircraft management office that operates the Government
          aircraft?
301-10.264 What amount must the Government be reimbursed for travel on
          Government aircraft?
301-10.265 Will my travel on Government aircraft be reported?
301-10.266 Is information available to the public about travel on
          Government aircraft by senior Federal officials and non-
          Federal travelers?

                 Subpart D_Privately Owned Vehicle (POV)

301-10.300 When may I use a POV for official travel?
301-10.301 How do I compute my mileage reimbursement?
301-10.302 How do I determine distance measurements for my travel?
301-10.303 What am I reimbursed when use of POV is determined by my
          agency to be advantageous to the Government?
301-10.304 What expenses are allowable in addition to the POV mileage
          rate allowances?
301-10.305 How is reimbursement handled if another person(s) travels in
          a POV with me?
301-10.306 What will I be reimbursed if authorized to use a POV between
          my residence and office and then from my office to a common
          carrier terminal, or from my residence directly to a common
          carrier terminal?
301-10.307 What will I be reimbursed if I use a POV to transport other
          employees?
301-10.308 What will I be reimbursed if I park my POV at a common
          carrier terminal while I am away from my official station?
301-10.309 What will I be reimbursed if I am authorized to use common
          carrier transportation and I use a POV instead?
301-10.310 What will I be reimbursed if I am authorized to use a
          Government owned automobile and I use a privately owned
          automobile instead?

                      Subpart E_Special Conveyances

301-10.400 What types of special conveyances may my agency authorize me
          to use?
301-10.401 What types of charges are reimbursable for use of a special
          conveyance?
301-10.402 What will I be reimbursed if I am authorized to use a special
          conveyance and I use a POV instead?
301-10.403 What is the difference between a Government aircraft and an
          aircraft hired as a special conveyance?

      Taxicabs, Shuttle Services, or Other Courtesy Transportation

301-10.420 When may I use a taxi, shuttle service or other courtesy
          transportation?
301-10.421 How much will my agency reimburse me for a tip to a taxi,
          shuttle service, courtesy transportation driver, or valet
          parking attendant?

                           Rental Automobiles

301-10.450 When and from whom may I rent a vehicle for official travel
          when authorized?
301-10.451 May I be reimbursed for the cost of collision damage waiver
          (CDW) or theft insurance?
301-10.452 May I be reimbursed for personal accident insurance?
301-10.453 What is my liability for unauthorized use of a rental
          automobile obtained with Government funds?


[[Page 31]]


    Authority: 5 U.S.C. 5707, 40 U.S.C. 121(c); 49 U.S.C. 40118; OMB
Circular No. A-126, revised May 22, 1992.

    Source: FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, unless otherwise
noted.



                            Subpart A_General



Sec. 301-10.1  Am I eligible for payment of transportation expenses?

    Yes, you are eligible for payment of transportation expenses when
performing official travel, including authorized transportation expenses
incurred within the TDY location.

[FTR Amdt. 2010-02, 75 FR 24435, May 5, 2010]



Sec. 301-10.2  What expenses are payable as transportation?

    Fares, rental fees, mileage payments, and other expenses related to
transportation.



Sec. 301-10.3  What methods of transportation may my agency authorize me
to use?

    Your agency may authorize:
    (a) Common carrier transportation (e.g., aircraft, train, bus, ship,
or other transit system) under subpart B;
    (b) Government vehicle under subpart C;
    (c) POV under subpart D; or
    (d) Special conveyance (e.g., taxi or commercial automobile) under
subpart E.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
02, 75 FR 24435, May 5, 2010]



Sec. 301-10.4  How does my agency select the method of transportation
to be used?

    Your agency must select the method most advantageous to the
Government, when cost and other factors are considered. Under 5 U.S.C.
5733, travel must be by the most expeditious means of transportation
practicable and commensurate with the nature and purpose of your duties.
In addition, your agency must consider energy conservation, total cost
to the Government (including costs of per diem, overtime, lost worktime,
and actual transportation costs), total distance traveled, number of
points visited, and number of travelers.



Sec. 301-10.5  What are the presumptions as to the most advantageous
method of transportation?

    (a) Common carrier. Travel by common carrier is presumed to be the
most advantageous method of transportation and must be used when
reasonably available.
    (b) Government automobile. When your agency determines that your
travel must be performed by automobile, a Government automobile is
presumed to be the most advantageous method of transportation.



Sec. 301-10.6  What is my liability if I do not travel by the
authorized method of transportation?

    If you do not travel by the method of transportation required by
regulation or authorized by your agency, any additional expenses you
incur which exceed the cost of the authorized method of transportation
will be borne by you.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-10.7  How should I route my travel?

    You must travel to your destination by the usually traveled route
unless your agency authorizes or approves a different route as
officially necessary.



Sec. 301-10.8  What is my liability if, for personal convenience, I
travel by an indirect route or interrupt travel by a direct route?

    Your reimbursement will be limited to the cost of travel by a direct
route or on an uninterrupted basis. You will be responsible for any
additional costs.



                 Subpart B_Common Carrier Transportation



Sec. 301-10.100  What types of common carrier transportation may I be
authorized to use?

    You may be authorized to use airline, train, ship, bus, or other
transit system.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
02, 75 FR 24435, May 5, 2010]

[[Page 32]]



Sec. 301-10.105  What are the basic requirements for using common
carrier transportation?

    The basic requirements for using common carrier transportation fall
into three categories:
    (a) Using contract carriers, when available, and if your agency is a
mandatory user of GSA's city-pair contracts for air passenger
transportation services, unless you have an approved exception (see
Sec. Sec. 301-10.106 through 301-10.108 of this subpart);
    (b) Using coach-class service, unless other than coach-class service
is authorized under Sec. 301-10.123 or Sec. 301-10.162, and when
travelling by ship, using lowest first-class accommodations, unless
other than lowest first-class accommodations are authorized under Sec.
301-10.183 of this subpart; and
    (c) You must always use U.S. Flag Air Carrier (or ship) service for
air passenger transportation or when travelling by ship, unless your
travel circumstances meet one of the exceptions in Sec. Sec. 301-10.135
through 301-10.138 or Sec. 301-10.183 of this subpart.

[FTR Amdt. 2010-05, 75 FR 63103, Oct. 14, 2010]

                     Use of Contract City-Pair Fares



Sec. 301-10.106  When must I use a contract city-pair fare?

    If you are a civilian employee of an agency as defined in Sec. 301-
1.1 of this chapter, you must always use a contract city-pair fare for
scheduled air passenger transportation service unless one of the limited
exceptions in Sec. 301-10.107 exist. An Internet listing of contract
city-pair fares is available at http://www.gsa.gov/citypairs.

    Note to Sec. 301-10.106: Employees of the Government of the
District of Columbia, with the exception of the District of Columbia
Courts, are not eligible to use contract city-pair fares even though
these employees otherwise may be covered by the FTR.

[FTR Amdt. 2006-04, 71 FR 49374, Aug. 23, 2006]



Sec. 301-10.107  Are there any exceptions to the use of a contract
city-pair fare?

    Yes, your agency may authorize use of a fare other-than a contract
city-pair fare when--
    (a) Space on a scheduled contract flight is not available in time to
accomplish the purpose of your travel, or use of contract service would
require you to incur unnecessary overnight lodging costs which would
increase the total cost of the trip;
    (b) The contractor's flight schedule is inconsistent with explicit
policies of your Federal department or agency with regard to scheduling
travel during normal working hours;
    (c) A non-contract carrier offers a lower fare to the general public
that, if used, will result in a lower total trip cost to the Government
(the combined costs of transportation, lodging, meals, and related
expenses considered);

    Note to paragraph (c):
    This exception does not apply if the contract carrier offers the
same or lower fare and has seats available at that fare, or if the fare
offered by the non-contract carrier is restricted to Government and
military travelers performing official business and may be purchased
only with a contractor-issued charge card, centrally billed account
(e.g., YDG, MDG, QDG, VDG, and similar fares) or GTR where the two
previous options are not available;

    (d) Cost effective rail service is available and is consistent with
mission requirements; or
    (e) Smoking is permitted on the contract air carrier and the
nonsmoking section of the contract aircraft is not acceptable to you.

    Note 1 to Sec. 301-10.107: Any group of 10 or more passengers
traveling together on the same day, on the same flight, for the same
mission, requiring group integrity and identified as a group by the
travel management service upon booking is not a mandatory user of the
Government's contract city-pair fares. For group travel, agencies are
expected to obtain air passenger transportation service that is
practical and cost effective to the Government.
    Note 2 to Sec. 301-10.107: Contractors are not authorized to use
contract city-pair fares to perform travel under their contracts.
    Note 3 to Sec. 301-10.107: If the Government contract city-pair
carrier offers a lower cost capacity-controlled coach class contract
fare (MCA, QCA, VCA, etc.) in addition to the unrestricted coach class
contract fares (YCA), the traveler should use the lower cost capacity-
controlled fare when it is available and meet mission needs.

[FTR Amdt. 2006-04, 71 FR 49374, Aug. 23, 2006, as amended by FTR Amdt.
2007-05, 72 FR 61537, Oct. 31, 2007]

[[Page 33]]



Sec. 301-10.108  What requirements must be met to use a non-contract
fare?

    (a) Before purchasing a non-contract fare you must meet one of the
exception requirements listed in Sec. 301-10.107 and show approval on
your travel authorization to use a non-contract fare; and
    (b) If the non-contract fare is non-refundable, restricted, or has
specific eligibility requirements, you must know or reasonably
anticipate, based on your planned trip, that you will use the ticket;
and
    (c) Your agency must determine that the proposed non-contract
transportation is practical and cost effective for the Government.

    Note to Sec. 301-10.108: Carrier preference is not a valid reason
for using a non-contract fare.

[FTR Amdt. 2006-04, 71 FR 49374, Aug. 23, 2006]



Sec. 301-10.109  What is my liability for unauthorized use of a
non-contract carrier when contract service is available and I do not

meet one of the exceptions for required use?

    Any additional costs or penalties incurred by you resulting from
unauthorized use of non-contract service are borne by you.



Sec. 301-10.110  May I use contract passenger transportation service for
personal travel?

    No.



Sec. 301-10.111  When may I use a reduced group or charter fare?

    You may use a reduced group or charter fare when your agency has
determined, on an individual case basis prior to your travel, that use
of such a fare is cost effective. Chartered aircraft are subject to the
same rules as Government aircraft, and agencies in the executive branch
of the Federal Government are subject to the requirements of Office of
Management and Budget (OMB) Circular A-126 and 41 CFR part 101-37 in
making such cost effectiveness determinations.

[FTR Amdt. 108, 67 FR 57964, Sept. 13, 2002]



Sec. 301-10.112  What must I do when different airlines furnish the same
service at different fares?

    When there is no contract fare, and common carriers furnish the same
service at different fares between the same points for the same type of
accommodations, you must use the lowest cost service unless your agency
determines that the use of higher cost service is more advantageous to
the Government.



Sec. 301-10.113  What must I do if I change or do not use a common
carrier reservation?

    If you know you will change or not use your reservation, you must
take action to change or cancel it as prescribed by your agency. Also,
you must report all changes of your reservation according to your
agency's procedures in an effort to prevent losses to the Government.
Failure to do so may subject you to liability for any resulting losses.



Sec. 301-10.114  What must I do with unused Government Transportation
Request(s) (GTR(s)), ticket(s) or refund application(s)?

    You must submit any unused GTR(s), unused ticket coupons, unused e-
tickets, or refund applications to your agency in accordance with your
agency's procedures.

[FTR Amdt. 108, 67 FR 57964, Sept. 13, 2002]



Sec. 301-10.115  Am I authorized to receive a refund or credit for
unused transportation?

    No. You are not authorized to receive a refund, credit, or any other
negotiable document from a carrier for unfurnished services (except as
provided in Sec. 301-10.117) or any portion of an unused ticket issued
in exchange for a GTR or billed to an agency's centrally billed account.
However, any charges billed directly to your individually billed
Government charge card should be credited to your account.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998; 63 FR 35537, June 30, 1998]

[[Page 34]]



Sec. 301-10.116  What must I do with compensation an airline gives me
if it denies me a seat on a plane?

    If you are performing official travel and a carrier denies you a
confirmed reserved seat on a plane, you must give your agency any
payment you receive for liquidated damages. You must ensure the carrier
shows the ``Treasurer of the United States'' as payee on the
compensation check and then forward the payment to the appropriate
agency official.



Sec. 301-10.117  May I keep compensation an airline gives me for
voluntarily vacating my seat on my scheduled airline flight when the

airline asks for volunteers?

    Yes:
    (a) If voluntarily vacating your seat will not interfere with
performing your official duties; and
    (b) If additional travel expenses, incurred as a result of vacating
your seat, are borne by you and are not reimbursed; but
    (c) If volunteering delays your travel during duty hours, your
agency will charge you with annual leave for the additional hours.

                         Airline Accommodations



Sec. 301-10.121  What classes of airline accommodations are available?

    Airlines are constantly updating their offerings. However, for the
purposes of this regulation, the classes of available air accommodations
are identified and defined as follows:
    (a) Coach-class. The basic class of accommodation by airlines that
is normally the lowest fare offered regardless of airline terminology
used. For reference purposes only, coach-class may also be referred to
by airlines as ``tourist class,'' ``economy class,'' or as ``single
class'' when the airline offers only one class of accommodations to all
travelers.
    (b) Other than coach-class. Any class of accommodations above coach-
class, e.g., first-class or business-class.
    (1) First-class. The highest class of accommodation offered by the
airlines in terms of cost and amenities. This is generally termed
``first-class'' by airlines and reservation systems.
    (2) Business-class. A class of accommodation offered by airlines
that is higher than coach and lower than first-class, in both cost and
amenities. This class of accommodation is generally referred to as
``business, business elite, business first, world business, connoisseur,
or envoy'' depending on the airline.

    Note to Sec. 301-10.121: If an airline flight has only two classes
of accommodations available, i.e., two ``cabins'', with two distinctly
different seating types (such as girth and pitch) and the front cabin is
termed ``business-class'' or higher by the airline and the tickets are
fare-coded as business-class, then the front of the cabin is deemed to
be other than coach-class. Alternatively, if an airline flight has only
two cabins available but equips both with one type of seating, (i.e.,
seating girth and pitch are the same in both cabins), and the seats in
the front of the airplane are fare coded as full-fare economy class, and
only restricted economy fares are available in the back of the aircraft,
then the entire aircraft is to be classified as coach-class seating. In
this second situation, qualifying for other than coach-class travel is
not required to purchase a non-restricted economy fare seat in the front
of the aircraft as the entire aircraft is considered ``coach-class.''

[FTR Amdt. 2009-06, 74 FR 55147, Oct. 27, 2009]



Sec. 301-10.122  What class of airline accommodations must I use?

    For official business travel, both domestic and international, you
must use coach-class accommodations, except as provided under Sec. Sec.
301-10.123 and 301-10.124.



Sec. 301-10.123  When may I use other than coach-class airline
accommodations?

    Government travelers are required to exercise the same care in
incurring expenses that a prudent person would exercise if traveling on
personal business when making official travel arrangements, and
therefore, should consider the least expensive class of travel that
meets their needs. You may use the lowest other than coach-class airline
accommodations only when your agency specifically authorizes/approves
such use as specified in paragraphs (a) and (b) of this section.
    (a) Your agency may authorize/approve first class accommodations if
any of the following apply:

[[Page 35]]

    (1) No coach-class accommodations are reasonably available.
``Reasonably available'' means available on an airline that is scheduled
to leave within 24 hours of your proposed departure time, or scheduled
to arrive within 24 hours of your proposed arrival time;
    (2) When use of other than coach-class is necessary to accommodate a
medical disability or other special need.
    (i) A disability must be certified annually in a written statement
by a competent medical authority. However, if the disability is a
lifelong condition, then a one-time certification statement is required.
Certification statements must include at a minimum:
    (A) A written statement by a competent medical authority stating
that special accommodation is necessary;
    (B) An approximate duration of the special accommodation; and
    (C) A recommendation as to the suitable class of transportation
accommodations based on the disability.
    (ii) A special need must be certified annually in writing according
to your agency's procedures. However, if the special need is a lifelong
condition, then a one-time certification statement is required;
    (iii) If you are authorized under Sec. 301-13.3(a) of this
Subchapter to have an attendant accompany you, your agency may also
authorize the attendant to use other than coach-class accommodations if
you require the attendant's services en route;
    (3) When exceptional security circumstances require other than
coach-class airline accommodations. Exceptional security circumstances
are determined by your agency and should only be authorized up to the
minimum other than coach-class accommodation necessary. These
circumstances include, but are not limited to:
    (i) Use of coach-class accommodations would endanger your life or
Government property;
    (ii) You are an agent on protective detail and you are accompanying
an individual authorized to use other than coach-class accommodations;
or
    (iii) You are a courier or control officer accompanying controlled
pouches or packages;
    (4) When required because of agency mission, consistent with your
agency's internal procedures pursuant to Sec. 301-70.102(i).
    (b) Your agency may authorize/approve business-class accommodations
if any of the following apply:
    (1) When use of other than coach-class is necessary to accommodate a
medical disability or other special need.
    (i) A disability must be certified annually in a written statement
by a competent medical authority. However, if the disability is a
lifelong condition, then a one-time certification statement is required.
Certification statements must include at a minimum:
    (A) A written statement by a competent medical authority stating
that special accommodation is necessary;
    (B) An approximate duration of the special accommodation; and
    (C) A recommendation as to the suitable class of transportation
accommodations based on the disability.
    (ii) A special need must be certified annually in writing according
to your agency's procedures. However, if the special need is a lifelong
condition, then a one-time certification statement is required;
    (iii) If you are authorized under Sec. 301-13.3(a) of this
Subchapter to have an attendant accompany you, your agency may also
authorize the attendant to use other than coach-class accommodations if
you require the attendant's services en route;
    (2) When exceptional security circumstances require other than
coach-class airline accommodations. Exceptional security circumstances
are determined by your agency and should only be authorized to the
minimum other than coach-class accommodation necessary to meet the
agency's mission. These circumstances include, but are not limited to:
    (i) Use of coach-class accommodations would endanger your life or
Government property;
    (ii) You are an agent on protective detail and you are accompanying
an individual authorized to use other than coach-class accommodations;
or

[[Page 36]]

    (iii) You are a courier or control officer accompanying controlled
pouches or packages;
    (3) Coach-class accommodations on an authorized/approved foreign air
carrier do not provide adequate sanitation or health standards;
    (4) Regularly scheduled flights between origin/destination points
(including connecting points) provide only other than coach-class
accommodations and you certify such on your voucher;
    (5) Your transportation costs are paid in full through agency
acceptance of payment from a non-Federal source in accordance with
Chapter 304 of this Title;
    (6) Where the origin and/or destination are OCONUS, and the
scheduled flight time, including stopovers and change of planes, is in
excess of 14 hours, in accordance with Sec. 301-10.125;
    (7) The use results in an overall cost savings to the Government by
avoiding additional subsistence costs, overtime, or lost productive time
while awaiting coach-class accommodations;
    (8) No space is available in coach-class accommodations in time to
accomplish the mission, which is urgent and cannot be postponed; or
    (9) When required because of agency mission, consistent with your
agency's internal procedures pursuant to Sec. 301-70.102(i).

    Note 1 to Sec. 301-10.123: You may upgrade to other than coach-
class accommodations at your personal expense, including through
redemption of frequent flyer benefits.
    Note 2 to Sec. 301-10.123: Blanket authorization of other than
coach-class transportation accommodations is prohibited and shall be
authorized on an individual trip-by-trip basis, unless the traveler has
an up-to-date documented disability or special need.

[FTR Amdt. 2009-06, 74 FR 55147, Oct. 27, 2009]



Sec. 301-10.124  What are coach-class Seating Upgrade Programs?

    Sometimes these programs are called ``Coach Elite,'' ``Coach Plus,''
``Preferred Coach'' or some other identifier. Under these airline
programs, a passenger may obtain for a fee a more desirable seat choice
within the coach-class cabin. These airline upgrade or preferred seat
choices are generally available for an annual fee, at an airport kiosk
or gate or as a frequent flier perk. These coach upgrade options are not
considered a new or higher class of accommodation since the seating is
still in the coach cabin. However, the use of these upgraded/preferred
coach seating options is generally a traveler's personal choice and
therefore is at the traveler's personal expense. An agency travel
authorization approving official or his/her designee (e.g., supervisor
of the traveler) may authorize and reimburse the additional seat choice
fee according to internal agency policy (see 301-70.102(k)).

[FTR Amdt. 2009-06, 74 FR 55148, Oct. 27, 2009, as amended by FTR Amdt.
2010-07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-10.125  When may I use the 14-hour rule to travel other than
coach-class (see Sec. 301-10.123(b)(6))?

    (a) You may use the 14-hour rule to travel via other than coach-
class when:
    (1) The origin and/or destination are OCONUS; and
    (2) The scheduled flight time, including non-overnight stopovers and
change of planes, is in excess of 14 hours; and
    (3) You are required to report to duty the following day or sooner.
    (b) Scheduled flight time is the flight time between the originating
departure point and the ultimate arrival point including scheduled non-
overnight time spent at airports during plane changes. Scheduled non-
overnight time does not include time spent at the originating or
ultimate arrival airports.
    (c) If other than coach-class accommodation is authorized based on
the 14-hour rule then you will not be eligible for a rest stop en route
or a rest period upon arrival at your duty site, in accordance with
internal agency procedures pursuant to Sec. 301-70.102(j).

[FTR Amdt. 2009-06, 74 FR 55148, Oct. 27, 2009]

                 Use of United States Flag Air Carriers

    Source: FTR Amdt. 74, 63 FR 63419, Nov. 13, 1998, unless otherwise
noted.



Sec. 301-10.131  What does United States mean?

    For purposes of the use of United States flag air carriers, United
States

[[Page 37]]

means the 50 states, the District of Columbia, and the territories and
possessions of the United States (49 U.S.C. 40102).



Sec. 301-10.132  Who is required to use a U.S. flag air carrier?

    Anyone whose air travel is financed by U.S. Government funds, except
as provided in Sec. Sec. 301-10.135, 301-10.136, and 301-10.137.



Sec. 301-10.133  What is a U.S. flag air carrier?

    An air carrier which holds a certificate under 49 U.S.C. 41102 but
does not include a foreign air carrier operating under a permit.



Sec. 301-10.134  What is U.S. flag air carrier service?

    U.S. flag air carrier service is service provided on an air carrier
which holds a certificate under 49 U.S.C. 41102 and which service is
authorized either by the carrier's certificate or by exemption or
regulation. U.S. flag air carrier service also includes service provided
under a code share agreement with a foreign air carrier in accordance
with Title 14, Code of Federal Regulations when the ticket, or
documentation for an electronic ticket, identifies the U.S. flag air
carrier's designator code and flight number.



Sec. 301-10.135  When must I travel using U.S. flag air carrier service?

    You are required by 49 U.S.C. 40118, commonly referred to as the
``Fly America Act,'' to use U.S. flag air carrier service for all air
travel funded by the U.S. Government, except as provided in Sec. Sec.
301-10.136 and 301-10.137 or when one of the following exceptions
applies:
    (a) Use of a foreign air carrier is determined to be a matter of
necessity in accordance with Sec. 301-10.138; or
    (b) The transportation is provided under a bilateral or multilateral
air transportation agreement to which the United States Government and
the government of a foreign country are parties, and which the
Department of Transportation has determined meets the requirements of
the Fly America Act.
    (1) Information on bilateral or multilateral air transportation
agreements impacting United States Government procured transportation
can be accessed at http://www.gsa.gov/openskies; and
    (2) If determined appropriate, GSA may periodically issue FTR
Bulletins providing further guidance on bilateral or multilateral air
transportation agreements impacting United States Government procured
transportation. These bulletins may be accessed at http://www.gsa.gov/
bulletins.
    (c) You are an officer or employee of the Department of State,
United States Information Agency, United States International
Development Cooperation Agency, or the Arms Control Disarmament Agency,
and your travel is paid with funds appropriated to one of these
agencies, and your travel is between two places outside the United
States; or
    (d) No U.S. flag air carrier provides service on a particular leg of
the route, in which case foreign air carrier service may be used, but
only to or from the nearest interchange point on a usually traveled
route to connect with U.S. flag air carrier service; or
    (e) A U.S. flag air carrier involuntarily reroutes your travel on a
foreign air carrier; or
    (f) Service on a foreign air carrier would be three hours or less,
and use of the U.S. flag air carrier would at least double your en route
travel time; or
    (g) When the costs of transportation are reimbursed in full by a
third party, such as a foreign government, international agency, or
other organization.

[FTR Amdt. 74, 63 FR 63419, Nov. 13, 1998, as amended by FTR Amdt. 2009-
02, 74 FR 2397, Jan. 15, 2009]



Sec. 301-10.136  What exceptions to the Fly America Act requirements
apply when I travel between the United States and another country?

    The exceptions are:
    (a) If a U.S. flag air carrier offers nonstop or direct service (no
aircraft change) from your origin to your destination, you must use the
U.S. flag air carrier service unless such use would extend your travel
time, including delay at origin, by 24 hours or more.

[[Page 38]]

    (b) If a U.S. flag air carrier does not offer nonstop or direct
service (no aircraft change) between your origin and your destination,
you must use a U.S. flag air carrier on every portion of the route where
it provides service unless, when compared to using a foreign air
carrier, such use would:
    (1) Increase the number of aircraft changes you must make outside of
the U.S. by 2 or more; or
    (2) Extend your travel time by at least 6 hours or more; or
    (3) Require a connecting time of 4 hours or more at an overseas
interchange point.



Sec. 301-10.137  What exceptions to the Fly America Act requirements
apply when I travel solely outside the United States, and a U.S. flag

air carrier provides service between my origin and my destination?

    You must always use a U.S. flag carrier for such travel, unless,
when compared to using a foreign air carrier, such use would:
    (a) Increase the number of aircraft changes you must make en route
by 2 or more; or
    (b) Extend your travel time by 6 hours or more; or
    (c) Require a connecting time of 4 hours or more at an overseas
interchange point.



Sec. 301-10.138  In what circumstances is foreign air carrier service
deemed a matter of necessity?

    (a) Foreign air carrier service is deemed a necessity when service
by a U.S. flag air carrier is available, but
    (1) Cannot provide the air transportation needed; or
    (2) Will not accomplish the agency's mission.
    (b) Necessity includes, but is not limited to, the following
circumstances:
    (1) When the agency determines that use of a foreign air carrier is
necessary for medical reasons, including use of foreign air carrier
service to reduce the number of connections and possible delays in the
transportation of persons in need of medical treatment; or
    (2) When use of a foreign air carrier is required to avoid an
unreasonable risk to your safety and is approved by your agency (e.g.,
terrorist threats). Written approval of the use of foreign air carrier
service based on an unreasonable risk to your safety must be approved by
your agency on a case by case basis. An agency determination and
approval of use of a foreign air carrier based on a threat against a
U.S. flag air carrier must be supported by a travel advisory notice
issued by the Federal Aviation Administration and the Department of
State. An agency determination and approval of use of a foreign air
carrier based on a threat against Government employees or other
travelers must be supported by evidence of the threat(s) that form the
basis of the determination and approval; or
    (3) When you cannot purchase a ticket in your authorized class of
service on a U.S. flag air carrier, and a seat is available in your
authorized class of service on a foreign air carrier.

[FTR Amdt. 74, 63 FR 63419, Nov. 13, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61537, Oct. 31, 2007]



Sec. 301-10.139  May I travel by a foreign air carrier if the cost of
my ticket is less than traveling by a U.S. flag air carrier?

    No. Foreign air carrier service may not be used solely based on the
cost of your ticket.



Sec. 301-10.140  May I use a foreign air carrier if the service is
preferred by or more convenient for my agency or me?

    No. You must use U.S. flag air carrier service, unless you meet one
of the exceptions in Sec. 301-10.135, Sec. 301-10.136, or Sec. 301-
10.137 or unless foreign air carrier service is deemed a matter of
necessity under Sec. 301-10.138.



Sec. 301-10.141  Must I provide any special certification or documents
if I use a foreign air carrier?

    Yes, you must provide a certification, as required in Sec. 301-
10.142 and any other documents required by your agency. Your agency
cannot pay your foreign air carrier fare if you do not provide the
required certification.

[FTR Amdt. 74, 63 FR 63419, Nov. 13, 1998, as amended by FTR Amdt. 108,
67 FR 57964, Sept. 13, 2002]

[[Page 39]]



Sec. 301-10.142  What must the certification include?

    The certification must include:
    (a) Your name;
    (b) The dates that you traveled;
    (c) The origin and the destination of your travel;
    (d) A detailed itinerary of your travel, name of the air carrier and
flight number for each leg of the trip; and
    (e) A statement explaining why you met one of the exceptions in
Sec. 301-10.135, Sec. 301-10.136, or Sec. 301-10.137 or a copy of
your agency's written approval that foreign air carrier service was
deemed a matter of necessity in accordance with Sec. 301-10.138.



Sec. 301-10.143  What is my liability if I improperly use a foreign air
carrier?

    You will not be reimbursed for any transportation cost for which you
improperly use foreign air carrier service. If you are authorized by
your agency to use U.S. flag air carrier service for your entire trip,
and you improperly use a foreign air carrier for any part of or the
entire trip (i.e., when not permitted under this regulation), your
transportation cost on the foreign air carrier will not be payable by
your agency. If your agency authorizes you to use U.S. flag air carrier
service for part of your trip and foreign air carrier service for
another part of your trip, and you improperly use a foreign air carrier
(i.e., when neither authorized to do so nor otherwise permitted under
this regulation), your agency will pay the transportation cost on the
foreign air carrier for only the portion(s) of the trip for which you
were authorized to use foreign air carrier service. The agency must
establish internal procedures for denying reimbursement to travelers
when use of a foreign air carrier was neither authorized nor otherwise
permitted under this regulation.

                                  Train



Sec. 301-10.160  What classes of train accommodations are available?

    (a) Coach-class--The basic class of accommodations offered by a rail
carrier to passengers that includes a level of service available to all
passengers regardless of the fare paid. Coach-class includes reserved
coach accommodations as well as slumber coach accommodations when
overnight train travel is involved.
    (b) Slumber coach--Includes slumber coach accommodations on trains
offering such accommodations, or the lowest level of sleeping
accommodations available on a train that does not offer slumber coach
accommodations.
    (c) Other than coach-class - Any class of accommodations above
coach, e.g., first-class or business-class.
    (1) First-class--Includes bedrooms, roomettes, club service, parlor
car accommodations or other premium accommodations.
    (2) Business-class--A class of extra fare train service that is
offered above coach class, but is lower than first-class, as described
above.

    Note to Sec. 301-10.160: If a train only has two classes of
accommodations available, i.e., first and business class, then the
business class is deemed to be classified as coach-class for purposes of
official travel, as it is the lowest class offered.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002; FTR Amdt. 2009-06, 74 FR 55148, Oct. 27,
2009]



Sec. 301-10.161  What class of train accommodations must I use?

    You must use coach-class accommodations for all train travel, except
when your agency authorizes other than coach-class service.

[FTR Amdt. 2009-06, 74 FR 55148, Oct. 27, 2009]



Sec. 301-10.162  When may I use other than coach-class train
accommodations?

    You may use other than coach-class train accommodations only when
your agency specifically authorizes/approves this use under paragraphs
(a) through (e) of this section.
    (a) No coach-class accommodations are reasonably available on a
train that is scheduled to leave within 24 hours of your proposed
departure time, or scheduled to arrive within 24 hours of your proposed
arrival time;
    (b) When use of other than coach-class accommendations is necessary
to accommodate a medical disability or other special need.

[[Page 40]]

    (1) A disability must be certified annually in a written statement
by a competent medical authority. However, if the disability is a
lifelong condition, then a one-time certification statement is required.
Certification statements must include at a minimum:
    (i) A written statement by a competent medical authority stating
that special accommodation is necessary;
    (ii) An approximate duration of the special accommodation; and
    (iii) A recommendation as to the suitable class of transportation
accommodations based on the disability.
    (2) A special need must be certified annually in writing according
to your agency's procedures. However, if the special need is a lifelong
condition, then a one-time certification statement is required;
    (3) If you are authorized under Sec. 301-13.3(a) of this Subchapter
to have an attendant accompany you, your agency may also authorize the
attendant to use other than coach-class accommodations if you require
the attendant's services en route;
    (c) When exceptional security circumstances require other than
coach-class rail accommodations. Exceptional security circumstances are
determined by your agency and should only be authorized to the minimum
other than coach-class accommodation necessary to meet the agency's
mission. These circumstances include, but are not limited to:
    (1) Use of coach-class accommodations would endanger your life or
Government property;
    (2) You are an agent on protective detail and you are accompanying
an individual authorized to use other than coach-class accommodations;
or
    (3) You are a courier or control officer accompanying controlled
pouches or packages;
    (d) Coach-class accommodations on an authorized/approved foreign
rail carrier do not provide adequate sanitation or health standards; or
    (e) When required because of agency mission, consistent with your
agency's internal procedures pursuant to Sec. 301-70.102(i).

[FTR Amdt. 2009-06, 74 FR 55148, Oct. 27, 2009]



Sec. 301-10.163  What is an extra-fare train?

    A train that operates at an increased fare due to the extra
performance of the train (i.e., faster speed or fewer stops).



Sec. 301-10.164  When may I use extra-fare train service?

    You may use extra-fare train service whenever your agency determines
it is more advantageous to the Government or is required for security
reasons. Extra-fare train service is considered to be a class above the
lowest class offered on any particular train and must be authorized/
approved as provided in Sec. 301-10.162.

[FTR Amdt. 2009-06, 74 FR 55149, Oct. 27, 2009]

                                  Ship



Sec. 301-10.180  Must I travel by a U.S. flag ship?

    Yes, when a U.S. flag ship is available unless the necessity of the
mission requires the use of a foreign ship. (See 46 U.S.C. App. Sec.
1241.)



Sec. 301-10.181  What is my liability if I improperly use a foreign ship?

    You are required to travel by U.S. flag ship for the entire trip,
unless use of a foreign ship has been authorized by your agency. Any
cost that is attributed to improper or unauthorized use of a foreign
ship is your responsibility.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998; 63 FR 35537, June 30, 1998]



Sec. 301-10.182  What classes of ship accommodations are available?

    Accommodations on ships vary according to deck levels.
    (a) Other than lowest first-class--All classes above the lowest
first-class, includes but is not limited to a suite.
    (b) Lowest first-class--The least expensive class of reserved
accommodations available on a ship.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2009-
06, 74 FR 55149, Oct. 27, 2009]



Sec. 301-10.183  What class of ship accommodations must I use?

    You must use the lowest first-class accommodations when traveling by

[[Page 41]]

ship, except when your agency specifically authorizes/approves your use
of other than lowest first-class ship accommodations under paragraphs
(a) through (d) of this section.
    (a) Lowest first class accommodations are not available on the ship.
    (b) When use of other than lowest first-class accommodations is
necessary to accommodate a medical disability or other special need.
    (1) A disability must be certified annually in a written statement
by a competent medical authority. However, if the disability is a
lifelong condition, then a one-time certification statement is required.
Certification statements must include at a minimum:
    (i) A written statement by a competent medical authority stating
that special accommodation is necessary;
    (ii) An approximate duration of the special accommodation; and
    (iii) A recommendation as to the suitable class of transportation
accommodations based on the disability.
    (2) A special need must be certified annually in writing according
to your agency's procedures. However, if the special need is a lifelong
condition, then a one-time certification statement is required;
    (3) If you are authorized under Sec. 301-13.3(a) of this Subchapter
to have an attendant accompany you, your agency may also authorize the
attendant to use other than lowest first-class class accommodations if
you require the attendant's services en route;
    (c) When exceptional security circumstances require other than
lowest first-class travel. Exceptional security circumstances are
determined by your agency and should only be authorized to the minimum
other than lowest first-class travel accommodation necessary to meet the
agency's mission. These circumstances include, but are not limited to:
    (1) The use of lowest first-class accommodations would endanger your
life or Government property; or
    (2) You are an agent on protective detail and you are accompanying
an individual authorized to use other than lowest first-class
accommodations; or
    (3) You are a courier or control officer accompanying controlled
pouches or packages.
    (d) When required because of agency mission, consistent with your
agency's internal procedures pursuant to Sec. 301-70.102(i).

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2009-
06, 74 FR 55149, Oct. 27, 2009]

                             Transit Systems



Sec. 301-10.190  When may I use a transit system as a means of
transportation in conjunction with official travel?

    You may use a transit system as a means of transportation in
conjunction with official travel when such transportation is authorized
and approved by your agency in the following manner:
    (a) At your official station. (1) From your residence or other
authorized point of departure, e.g., rail to airport;
    (2) To your residence or other authorized point of return, e.g.,
airport to rail;
    (3) From your residence to your office on the day you depart the
official station on official TDY that requires at least one night's
lodging; or
    (4) From your office to your residence on the day you return to the
official station from an official TDY assignment that required at least
one night's lodging.
    (b) At your TDY location. (1) From the TDY transit system station(s)
to your place of lodging or place of official business and return;
    (2) To, from, and between your places of lodging and official
business;
    (3) Between places of official business; or
    (4) To obtain meals at the nearest available place when the nature
and location of the official business or the lodging at a TDY location
are such that meals cannot be obtained there. You must attach a
statement or include electronic remarks with your travel voucher
explaining why such transportation was necessary.

[FTR Amdt. 2010-02, 75 FR 24435, May 5, 2010]

[[Page 42]]



                      Subpart C_Government Vehicle



Sec. 301-10.200  What types of Government vehicles may my agency
authorize me to use?

    You may be authorized to use:
    (a) A Government automobile in accordance with Sec. 301-10.220;
    (b) A Government aircraft in accordance with Sec. Sec. 301-10.260
through 301-10.262 of this part; and
    (c) Other type of Government vehicle in accordance with any
Government-issued rules governing its use.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998; 63 FR 35537, June 30, 1998]



Sec. 301-10.201  For what purposes may I use a Government vehicle other
than a Government aircraft?

    Only for official purposes which include transportation:
    (a) Between places of official business;
    (b) Between such places and places of temporary lodging when public
transportation is unavailable or its use is impractical;
    (c) Between either paragraph (a) or (b) of this section and
restaurants, drug stores, barber shops, places of worship, cleaning
establishments, and similar places necessary for the sustenance,
comfort, or health of the employee to foster the continued efficient
performance of Government business; or
    (d) As otherwise authorized by your agency under 31 U.S.C. 1344.



Sec. 301-10.202  What is my liability for unauthorized use of a
Government vehicle?

    You are responsible for any additional cost resulting from
unauthorized use of a Government vehicle and you may be subject to
administrative and/or criminal liability for misuse of Government
property.

                         Government Automobiles



Sec. 301-10.220  What requirements must I meet to operate a Government
automobile for official travel?

    You must possess a valid State, District of Columbia, or territorial
motor vehicle operator's license and have a travel authorization
specifically authorizing the use of a Government-furnished automobile.

                      Travel on Government Aircraft



Sec. 301-10.260  May I use a Government aircraft for travel?

    You may use Government aircraft for travel only if you have
authorization from an executive agency under the rules specified in this
part (except with regard to travel under Sec. Sec. 301-70.808 and 301-
70.910). Because the taxpayers should pay no more than necessary for
your transportation, generally you may travel on Government aircraft
only when a Government aircraft is the most cost-effective mode of
travel.

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004]



Sec. 301-10.261  When may I use a Government aircraft for travel?

    You may use Government aircraft--
    (a) For official travel only when--
    (1) No scheduled commercial airline service is reasonably available
(i.e., able to meet your departure and/or arrival requirements within a
24-hour period, unless you demonstrate that extraordinary circumstances
require a shorter period) to fulfill your agency's travel requirement;
or
    (2) The cost of using a Government aircraft is less than the cost of
the city-pair fare for scheduled commercial airline service or the cost
of the lowest available full coach fare if a city-pair fare is not
available to you. The cost of non-productive or lost work time while in
travel status and certain other costs should be considered when
comparing the cost of using a Government aircraft in lieu of scheduled
commercial airline service. Additional information on costs included in
this cost comparison may be found in the ``U.S. Government Aircraft Cost
Accounting Guide,'' available from the General Services Administration,
Office of Governmentwide Policy, MTA, 1800 F Street, N.W., Washington,
DC 20405.
    (b) For required-use travel only when you are required to use
Government aircraft for bona fide communications (e.g., 24-hour secure
communications) or security reasons (e.g., highly unusual circumstances
that present a

[[Page 43]]

clear and present danger) or exceptional scheduling requirements (e.g.,
a national emergency or other compelling operational considerations).
Required use travel may include travel for official, personal, or
political purposes, but must be approved in accordance with Sec. Sec.
301-10.262(a) and 301-70.803(a).
    (c) For space available travel only when--
    (1) The aircraft is already scheduled for use for an official
purpose, and your use of the aircraft does not require a larger aircraft
or result in more than minor additional cost to the Government; or
    (2) You are a Federal traveler or a dependent of a Federal traveler
stationed by the Government in a remote location not accessible to
commercial airline service and authorized to use Government aircraft; or
    (3) You are authorized to travel on a space available basis under 10
U.S.C. 2648 and regulations implementing that statute.

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-10.262  How will my agency authorize travel on Government
aircraft?

    Your agency will authorize your travel on Government aircraft as
follows:
    (a) Required use travelers. Your agency's senior legal official or
his/her principal deputy must authorize your required-use travel on a
trip-by-trip basis, in advance, in writing, and in compliance with the
agency's written policies describing the special circumstances under
which the agency will require a traveler to use Government aircraft,
unless--
    (1) You are an agency head and the President has determined that all
your travel (or your travel in specified categories) qualifies as
required-use travel; or
    (2) You are not an agency head, and your agency head has determined
in writing that all of your travel, or your travel in specified
categories, qualifies as required-use travel. Such written explanation
must state the specific basis for the determination.

    Note to Sec. 301-10.262(a):
    In an emergency situation, prior verbal approval for required-use
travel with an after-the-fact written authorization is permitted.

    (b) Senior Federal officials. If you are a senior Federal official,
your agency's senior legal official or his/her principal deputy must
authorize all your travel on Government aircraft in advance and in
writing, except for required use travel authorized under paragraphs
(a)(1) and (a)(2) of this section. In an emergency situation, prior
verbal approval with an after-the-fact written authorization by your
agency's senior legal official is permitted. Senior Federal officials
who are crewmembers or qualified non-crewmembers on a flight in which
they are also traveling (i.e., being transported from point to point)
are considered travelers and must be authorized to travel on Government
aircraft according to this paragraph.
    (c) Non-Federal travelers. If you are a non-Federal traveler, the
senior legal official or his/her principal deputy in the agency
sponsoring your travel must authorize you to fly on Government aircraft
in advance and in writing. In an emergency situation, prior verbal
approval with an after-the-fact written authorization by your sponsoring
agency's senior legal official is permitted.
    (d) All other Federal travelers. Your designated travel-approving
official (or anyone to whom he/she delegates this authority), who must
be at least one organizational level above you, must authorize your
travel on Government aircraft, in advance and in writing. Prior verbal
approval with an after-the-fact written authorization by your agency's
designated travel approving official is permitted in an emergency
situation. If you hold a blanket travel authorization for official
travel that authorizes travel on Government aircraft, it must define the
circumstances that must be met for using Government aircraft and must
comply with this regulation and any additional agency policies. Travel
on Government aircraft that does not meet the circumstances specified in
the blanket travel authorization must be authorized on a trip-by-trip
basis in accordance with this regulation and other applicable agency
policies. Check with

[[Page 44]]

your designated travel approving official for information on your
agency's policy.

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004]



Sec. 301-10.263  What travel authorization documents must I present to
the aircraft management office that operates the Government aircraft?

    You must present to the aircraft management office that operates the
Government aircraft--
    (a) A copy of your written travel authorization, including a blanket
travel authorization, if applicable, approved in accordance with Sec.
301-10.262; and
    (b) Valid picture identification, such as a Government
identification card or a state-issued driver's license.

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004]



Sec. 301-10.264  What amount must the Government be reimbursed for
travel on Government aircraft?

    (a) No reimbursement is required for official travel on a Government
aircraft.
    (b) For personal travel on Government aircraft, reimbursement
depends upon which of the following special cases applies:
    (1) For any required use travel, you must reimburse the Government
for the excess of the full coach fare for all flights taken over the
full coach fare for the flights that you would have taken had you not
engaged in personal activities during the trip, i.e., for a wholly
personal trip, you must pay the full coach fare for the entire trip;
    (2) For travel authorized under 10 U.S.C. 2648 and regulations
implementing that statute, or when you or your dependents are stationed
by the Government in a remote location with no access to regularly
scheduled commercial airline service and are authorized to use
Government aircraft, you do not have to reimburse the Government.
    (c) For political travel on a Government aircraft (i.e., for any
trip or part of a trip during which you engage in political activities),
the Government must be reimbursed the excess of the full coach fare for
all flights taken on the trip over the full coach fare for the flights
that you would have taken had you not engaged in political activities,
except if other law or regulation specifies a different amount (see,
e.g., 11 CFR 106.3, ``Allocation of Expenses between Campaign and Non-
campaign Related Travel''), in which case the amount reimbursed is the
amount required by such law or regulation.

    Note to Sec. 301-10.264: Except for required use travel, any use of
Government aircraft for personal or political activities shall not cause
an increase in the actual costs to the Government of operating the
aircraft.

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-10.265  Will my travel on Government aircraft be reported?

    Your travel on Government aircraft will not be reported unless you
are a senior Federal official, or a non-Federal traveler. (Travel under
10 U.S.C. 2648 is not reported.) If you are a senior Federal official or
a non-Federal traveler, any use you make of Government aircraft, i.e.,
as a passenger, crewmember, or qualified non-crewmember, will be
reported to the General Services Administration (GSA) by the agency that
owns or hires the Government aircraft. (Agencies must maintain
information on classified trips, but do not report classified trips to
GSA.)

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-10.266  Is information available to the public about travel on
Government aircraft by senior Federal officials and non-Federal

travelers?

    Yes, an agency that authorizes travel on Government aircraft and an
agency that owns or hires Government aircraft must make records about
travelers on those aircraft available to the public in response to
written requests under the Freedom of Information Act (5 U.S.C. 552),
except for portions exempt from disclosure under that Act (such as
classified information).

[FTR Amdt. 2004-02, 69 FR 34304, June 21, 2004]

[[Page 45]]



                 Subpart D_Privately Owned Vehicle (POV)



Sec. 301-10.300  When may I use a POV for official travel?

    When authorized by your agency.



Sec. 301-10.301  How do I compute my mileage reimbursement?

    You compute mileage reimbursement by multiplying the distance
traveled, determined under Sec. 301-10.302 of this subpart by the
applicable mileage rate.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-10.302  How do I determine distance measurements for my travel?

------------------------------------------------------------------------
                                  The distance between your origin and
       If you travel by                      destination is
------------------------------------------------------------------------
Privately owned automobile or  As shown in paper or electronic standard
 privately owned motorcycle.    highway mileage guides, or the actual
                                miles driven as determined from odometer
                                readings.
Privately owned aircraft.....  As determined from charts issued by the
                                Federal Aviation Administration (FAA).
                                You may include in your travel claim
                                with an explanation any additional air
                                mileage resulting from a detour
                                necessary due to adverse weather,
                                mechanical difficulty, or other unusual
                                conditions. If a required deviation is
                                such that airway mileage charts are not
                                adequate to determine distance, you may
                                use the formula of flight time
                                multiplied by cruising speed of the
                                aircraft to determine distance. You must
                                convert nautical miles to statute or
                                regular miles when submitting a claim (1
                                nautical mile equals 1.15077945 statute
                                miles).
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002; FTR Amdt. 2005-05, 70 FR 61046, Oct. 20,
2005; FTR Amdt. 2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-10.303  What am I reimbursed when use of POV is determined by
my agency to be advantageous to the Government?

    You will be reimbursed an applicable mileage rate based on the type
of POV you actually use (privately owned airplane, privately owned
automobile, privately owned motorcycle). These rates will be published
in an FTR bulletin and are also displayed on GSA's Web site (http://
www.gsa.gov/mileage).

[FTR Amdt. 2010-07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-10.304  What expenses are allowable in addition to the POV
mileage rate allowances?

    Following is a chart listing the reimbursable and non-reimbursable
expenses:

------------------------------------------------------------------------
                                            Non-reimbursable expenses
  Reimbursable expenses in addition to       included in the mileage
           mileage allowance                        allowance
------------------------------------------------------------------------
Parking fees; ferry fees; bridge, road,  Charges for repairs,
 and tunnel fees; and aircraft or         depreciation, replacements,
 airplane parking, landing, and tie-      grease, oil, antifreeze,
 down fees.                               towage and similar speculative
                                          expenses, gasoline, insurance,
                                          state and Federal taxes.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002]



Sec. 301-10.305  How is reimbursement handled if another person(s)
travels in a POV with me?

    If another employee(s) travels with you on the same trip in the same
POV, mileage is payable to only one of you. No deduction will be made
from your mileage allowance if other passengers contribute to defraying
your expenses.



Sec. 301-10.306  What will I be reimbursed if authorized to use a POV
between my residence and office and then from my office to a common

carrier terminal, or from my residence directly to a common carrier
terminal?

    If determined advantageous to the Government, you will be reimbursed
on

[[Page 46]]

a mileage basis plus other allowable costs for round-trip travel on the
beginning and/or ending of travel between the points involved.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR. Amdt. 2005-
05, 70 FR 61047, Oct. 20, 2005]



Sec. 301-10.307  What will I be reimbursed if I use a POV to transport
other employees?

    Using a POV to transport other employees is strictly voluntary and
you may be reimbursed in accordance with Sec. 301-10.305.



Sec. 301-10.308  What will I be reimbursed if I park my POV at a
common carrier terminal while I am away from my official station?

    Your agency may reimburse your parking fee as an allowable
transportation expense not to exceed the cost of taxi fare to/from the
terminal.



Sec. 301-10.309  What will I be reimbursed if I am authorized to use
common carrier transportation and I use a POV instead?

    You will be reimbursed on a mileage basis, plus per diem, not to
exceed the total constructive cost of the authorized method of common
carrier transportation plus per diem. Your agency must determine the
constructive cost of transportation and per diem by common carrier under
the rules in Sec. 301-10.310.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-10.310  What will I be reimbursed if I am authorized to use a
Government owned automobile and I use a privately owned automobile

instead?

    You will be reimbursed based on a constructive mileage rate limited
to the cost that would be incurred for use of a Government automobile.
This rate will be published in an FTR bulletin available at http://
www.gsa.gov/ftr. If your agency determines the cost of providing a GOA
would be higher because of unusual circumstances, it may allow
reimbursement not to exceed the mileage rate for a POA. In addition, you
may be reimbursed other allowable expenses as provided in Sec. 301-
10.304.

[FTR Amdt. 2010-07, 75 FR 72967, Nov. 29, 2010]



                      Subpart E_Special Conveyances



Sec. 301-10.400  What types of special conveyances may my agency
authorize me to use?

    Your agency may authorize/approve use of:
    (a) Taxicabs as specified in Sec. Sec. 301-10.420 through 301-
10.421 of this chapter;
    (b) Commercial rental automobiles as specified in Sec. Sec. 301-
10.450 through 301-10.453 of this chapter; or
    (c) Any other special conveyance when determined to be advantageous
to the Government.



Sec. 301-10.401  What types of charges are reimbursable for use of a
special conveyance?

    Actual expenses that your agency determines are necessary,
including, but not limited to:
    (a) Gasoline and oil;
    (b) Rental of a garage, hangar, or boathouse;
    (c) Feeding and stabling of horses;
    (d) Per diem of operator; and
    (e) Ferriage, tolls, etc.



Sec. 301-10.402  What will I be reimbursed if I am authorized to use
a special conveyance and I use a POV instead?

    You will be reimbursed the mileage cost for the use of your POV, and
additional expenses such as parking fees, bridge, road and tunnel fees,
not to exceed the constructive cost of the special conveyance.



Sec. 301-10.403  What is the difference between a Government aircraft
and an aircraft hired as a special conveyance?

    A Government aircraft is any aircraft owned, leased, chartered, or
rented and operated by the Government. An aircraft hired as a special
conveyance is an aircraft that you, in your private capacity, rent,
lease, or charter and operate.

[[Page 47]]

      Taxicabs, Shuttle Services, or Other Courtesy Transportation



Sec. 301-10.420  When may I use a taxi, shuttle service or other
courtesy transportation?

    (a) When authorized and approved by your agency, your transportation
expenses in the performance of official travel are reimbursable for the
usual fare plus tip for use of a taxi, shuttle service or other courtesy
transportation (if charges result), in the following manner:
    (1) At your official station. (i) From your residence or other
authorized point of departure, e.g., residence to airport;
    (ii) To your residence or other authorized point of return, e.g.,
airport to residence;
    (iii) From your residence to your office on the day you depart the
official station on official TDY that requires at least one night's
lodging; or
    (iv) From your office to your residence on the day you return to the
official station from an official TDY assignment that required at least
one night's lodging.
    (2) At your TDY location. (i) From the TDY transit system station to
your place of lodging or place of official business and return;
    (ii) To, from, and between your places of lodging and official
business;
    (iii) Between places of official business; or
    (iv) To obtain meals at the nearest available place when the nature
and location of the official business or the lodging at a TDY location
are such that meals cannot be obtained there. You must attach a
statement or include electronic remarks with your travel voucher
explaining why such transportation was necessary.
    (b) Courtesy transportation. You should use courtesy transportation
service furnished by hotels/motels to the maximum extent possible as a
first source of transportation between a place of lodging at the TDY
station and a common carrier terminal. You will be reimbursed for tips
when you use courtesy transportation service.
    (c) Restrictions. When appropriate, your agency will restrict or
place a monetary limit on the amount of reimbursement for the use of
taxicabs under this paragraph when--
    (1) Suitable Government or common carrier transportation service,
including shuttle service, is available for all or part of the distance
involved; or
    (2) Courtesy transportation service is provided by hotels/motels
between the place of lodging at the TDY station and the common carrier
terminal.

[FTR Amdt. 2010-02, 75 FR 24435, May 5, 2010]



Sec. 301-10.421  How much will my agency reimburse me for a tip to a
taxi, shuttle service, courtesy transportation driver, or valet

parking attendant?

    An amount which your agency determines to be reasonable.

                           Rental Automobiles



Sec. 301-10.450  When and from whom may I rent a vehicle for official
travel when authorized?

    (a) Your agency must determine that use of a rental vehicle is
advantageous to the Government and must specifically authorize such use.
    (b) When authorized to use a rental vehicle, you should consider
renting a vehicle from a vendor that participates in the Defense Travel
Management Office (DTMO) U.S. Government Car Rental Agreement to avail
yourself of the Agreement's benefits, including the insurance and damage
liability provisions, unless you are OCONUS and no agreement is in place
for your TDY location. The advantages of renting a car through the DTMO
rental car program are:
    (1) Rental car agreements are pre-negotiated;
    (2) The agreement includes automatic unlimited mileage and collision
damage insurance; and
    (3) The rates established by the car rental agreement cannot be
exceeded by the vendor.

[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 2010-
05, 75 FR 63103, Oct. 14, 2010]



Sec. 301-10.451  May I be reimbursed for the cost of collision damage
waiver (CDW) or theft insurance?

    (a) General rule--no. You will not be reimbursed for CDW or theft
insurance

[[Page 48]]

for travel within CONUS for the following reasons:
    (1) The Government is a self-insurer.
    (2) Rental vehicles available under agreement(s) with the Government
includes full coverage insurance for damages resulting from an accident
while performing official travel.
    (3) Any deductible amount paid by you may be reimbursed directly to
you or directly to the rental agency if the damage occurred while you
were performing official business.
    (b) Exception. You will be reimbursed for collision damage waiver or
theft insurance when you travel outside CONUS and such insurance is
necessary because the rental or leasing agency requirements, foreign
statute, or legal procedures could cause extreme difficulty for an
employee involved in an accident.



Sec. 301-10.452  May I be reimbursed for personal accident insurance?

    No. That is a personal expense and is not reimbursable.



Sec. 301-10.453  What is my liability for unauthorized use of a rental
automobile obtained with Government funds?

    You are responsible for any additional cost resulting from the
unauthorized use of a commercial rental automobile for other than
official travel-related purposes.



PART 301	11_PER DIEM EXPENSES--Table of Contents



                         Subpart A_General Rules

Sec.
301-11.1 When am I eligible for an allowance (per diem or actual
          expense)?
301-11.2 Will I be reimbursed for per diem expenses if my official
          travel is 12 hours or less?
301-11.3 Must my agency pay an allowance (either a per diem allowance or
          actual expense)?
301-11.4 May I be reimbursed actual expense and per diem on the same
          trip?
301-11.5 How will my per diem expenses be reimbursed?
301-11.6 Where do I find maximum per diem and actual expense rates?
301-11.7 What determines my maximum per diem reimbursement rate?
301-11.8 What is the maximum per diem rate I will receive if lodging is
          not available at my TDY location?
301-11.9 When does per diem or actual expense entitlement start/stop?
301-11.10 Am I required to record departure/arrival dates and times on
          my travel claim?
301-11.11 How do I select lodging and make lodging reservations?
301-11.12 How does the type of lodging I select affect my reimbursement?
301-11.13 How does sharing a room with another person affect my per diem
          reimbursement?
301-11.14 How is my daily lodging rate computed when I rent lodging on a
          long-term basis?
301-11.15 What expenses may be considered part of the daily lodging cost
          when I rent on a long-term basis?
301-11.16 What reimbursement will I receive if I prepay my lodging
          expenses and my TDY is curtailed, canceled, or interrupted for
          official purposes or for other reasons beyond my control that
          are acceptable to my agency?
301-11.17 If my agency authorizes per diem reimbursement, will it reduce
          my M&IE allowance for a meal(s) provided by a common carrier
          or for a complimentary meal(s) provided by a hotel/motel?
301-11.18 What M&IE rate will I receive if a meal(s) is furnished by the
          Government or is included in the registration fee?
301-11.19 How is my per diem calculated when I travel across the
          international dateline (IDL)?
301-11.20 May my agency authorize a rest period for me while I am
          traveling?
301-11.21 Will I be reimbursed for per diem or actual expenses on leave
          or non-workdays (weekend, legal Federal Government holiday, or
          other scheduled non-workdays) while I am on official travel?
301-11.22 Am I entitled to per diem or actual expense reimbursement if I
          am required to return to my official station on a non-workday?
301-11.23 Are there any other circumstances when my agency may reimburse
          me to return home or to my official station for non-workdays
          during a TDY assignment?
301-11.24 What reimbursement will I receive if I voluntarily return home
          or to my official station on non-workdays during my TDY
          assignment?
301-11.25 Must I provide receipts to substantiate my claimed travel
          expenses?
301-11.26 How do I request a review of the per diem in a location?
301-11.27 Are taxes included in the lodging portion of the Government
          per diem rate?
301-11.28 As a traveler on official business, am I required to pay
          applicable lodging taxes?
301-11.29 Are lodging facilities required to accept a generic federal,
          state or local tax exempt certificate?

[[Page 49]]

301-11.30 What is my option if the Government lodging rate exceeds my
          lodging reimbursement?
301-11.31 Are laundry, cleaning and pressing of clothing expenses
          reimbursable?
301-11.32 May I be reimbursed for an advance room deposit in situations
          where a lodging facility requires the payment of a deposit,
          prior to the beginning of my scheduled official travel?

                    Subpart B_Lodgings-Plus Per Diem

301-11.100 What will I be paid for lodging under Lodgings-plus per diem?
301-11.101 What allowance will I be paid for M&IE?
301-11.102 What is the applicable M&IE rate?

                       Subpart C_Reduced Per Diem

301-11.200 Under what circumstances may my agency prescribe a reduced
          per diem rate lower than the prescribed maximum?

                        Subpart D_Actual Expense

301-11.300 When is actual expense reimbursement warranted?
301-11.301 Who in my agency can authorize/approve my request for actual
          expense?
301-11.302 When should I request authorization for reimbursement under
          actual expense?
301-11.303 What is the maximum amount that I may be reimbursed under
          actual expense?
301-11.304 What if my expenses are less than the authorized amount?
301-11.305 What if my actual expenses exceed the 300 percent ceiling?
301-11.306 What expenses am I required to itemize under actual expense?

Subpart E_Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and
                                  1994

                                 General

301-11.501 What is the Income Tax Reimbursement Allowance (ITRA)?
301-11.502 Who is eligible to receive the ITRA?
301-11.503 Are Federal Insurance Contribution Act (FICA) and Medicare
          deductions included in any reimbursement under this part?

                        Employee Responsibilities

301-11.521 Must I file a claim to be reimbursed for the additional
          income taxes incurred?
301-11.522 If I was assessed an income tax penalty and/or interest
          payment due to incorrect income tax withholdings, are those
          payments reimbursable?
301-11.523 What documentation must I submit to substantiate my claim?
301-11.524 What steps must my agency take to determine my ITRA?
301-11.525 Is the ITRA I receive taxable income?
301-11.526 May I receive a lump sum payment of the additional tax
          liability on the covered ITRA in lieu of submitting another
          claim?
301-11.527 If I elect a lump sum payment, how is the ITRA paid?
301-11.528 If I do not elect lump sum payment is there any additional
          reimbursement?

                         Agency Responsibilities

301-11.531 What documentation must the employee submit to substantiate a
          claim?
301-11.532 How should we compute the employee's ITRA?
301-11.533 Are tax penalty and interest payments reimbursable?
301-11.534 What tax tables should we use to calculate the amount of
          allowable reimbursement?
301-11.535 How should we calculate the ITRA?
301-11.536 Is the ITRA reimbursement considered to be income to the
          employee?
301-11.537 Are income taxes to be withheld from the ITRA?
301-11.538 May we offer a lump sum payment to cover the income tax
          liability on the covered ITRA?
301-11.539 If the employee does not elect a lump sum payment, how is the
          tax on the ITRA calculated?
301-11.540 How do we handle any excess payment?

Subpart F_Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and
                               Thereafter

                                 General

301-11.601 What is the Income Tax Reimbursement Allowance (ITRA)?
301-11.602 Who is eligible to receive the ITRA?
301-11.603 Are Federal Insurance Contribution Act (FICA) and Medicare
          deductions included in any reimbursement under this part?

                        Employee Responsibilities

301-11.621 Must I file a claim to be reimbursed for the additional
          income taxes incurred?
301-11.622 If I was assessed an income tax penalty and/or interest
          payment due to incorrect income tax withholdings, are those
          payments reimbursable?
301-11.623 What documentation must I submit to substantiate my claim?

[[Page 50]]

301-11.624 What steps must my agency take to determine my ITRA?
301-11.625 Is the ITRA I receive taxable income?
301-11.626 May I receive a lump sum payment of the additional tax
          liability on the covered ITRA in lieu of submitting another
          claim?
301-11.627 If I elect a lump sum payment, how is the ITRA paid?
301-11.628 If I do not elect lump sum payment is there any additional
          reimbursement?

                         Agency Responsibilities

301-11.631 What documentation must the employee submit to substantiate a
          claim?
301-11.632 How should we compute the employee's ITRA?
301-11.633 Are tax penalty and interest payments reimbursable?
301-11.634 What tax tables should we use to calculate the amount of
          allowable reimbursement?
301-11.635 How should we calculate the ITRA?
301-11.636 Is the ITRA reimbursement considered to be income to the
          employee?
301-11.637 Are income taxes to be withheld from the ITRA?
301-11.638 May we offer a lump sum payment to cover the income tax
          liability on the covered ITRA?
301-11.639 If the employee does not elect a lump sum payment, how is the
          tax on the ITRA reimbursement calculated?
301-11.640 How do we handle any excess payment?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, unless otherwise
noted.



                         Subpart A_General Rules



Sec. 301-11.1  When am I eligible for an allowance (per diem or actual
expense)?

    When:
    (a) You perform official travel away from your official station, or
other areas defined by your agency;
    (b) You incur per diem expenses while performing official travel;
and
    (c) You are in a travel status for more than 12 hours.



Sec. 301-11.2  Will I be reimbursed for per diem expenses if my official
travel is 12 hours or less?

    No.



Sec. 301-11.3  Must my agency pay an allowance (either a per diem
allowance or actual expense)?

    Yes, unless:
    (a) You perform travel to a training event under the Government
Employees Training Act (5 U.S.C. 4101-4118), and you agree not to be
paid per diem expenses; or
    (b) You perform pre-employment interview travel, and the
interviewing agency does not authorize payment of per diem expenses.



Sec. 301-11.4  May I be reimbursed actual expense and per diem on the
same trip?

    Yes, you may be reimbursed both actual expense and per diem during a
single trip, but only one method of reimbursement may be authorized for
any given calendar day except as provided in Sec. 301-11.305 or Sec.
301-11.306. Your agency must determine when the transition between the
reimbursement methods occurs.



Sec. 301-11.5  How will my per diem expenses be reimbursed?

    Per diem expenses will be reimbursed by the:
    (a) Lodgings-plus per diem method;
    (b) Reduced per diem method; or
    (c) Actual expense method.

[FTR Amdt. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt. 2013-
01, 78 FR 65211, Oct. 31, 2013]



Sec. 301-11.6  Where do I find maximum per diem and actual expense
rates?

    Consult this table to find out where to access per diem rates for
various types of Government travel:

[[Page 51]]



------------------------------------------------------------------------
                                                      For per diem and
         For travel in             Rates set by      actual expense see
------------------------------------------------------------------------
(a) Continental United States   General Services   For per diem, see
 (CONUS).                        Administration.    applicable FTR Per
                                                    Diem Bulletins
                                                    issued periodically
                                                    by the Office of
                                                    Governmentwide
                                                    Policy, Office of
                                                    Transportation and
                                                    Personal Property,
                                                    Travel Management
                                                    Policy, and
                                                    available on the
                                                    Internet at http://
                                                    www.gsa.gov/perdiem.
                                                    For actual expense,
                                                    see 41 CFR 301-
                                                    11.300--301-11.306.
(b) Non-foreign areas.........  Department of      Per Diem Bulletins
                                 Defense (Per       issued by PDTATAC
                                 Diem, Travel and   and published
                                 Transportation     periodically in the
                                 Allowance          Federal Register or
                                 Committee          Internet at http://
                                 (PDTATAC)).        www.defensetravel.do
                                                    d.mil/site/
                                                    perdiemCalc.cfm.
                                                    (Rates also appear
                                                    in section 925, a
                                                    per diem supplement
                                                    to the Department of
                                                    State Standardized
                                                    Regulations
                                                    (Government
                                                    Civilians-Foreign
                                                    Areas).)
(c) Foreign areas.............  Department of      A per diem supplement
                                 State.             to section 925,
                                                    Department of State
                                                    Standardized
                                                    Regulations
                                                    (Government
                                                    Civilians-Foreign
                                                    Areas) and available
                                                    on the Internet at
                                                    www.state.gov.
------------------------------------------------------------------------


[FTR Amdt. 2003-03, 68 FR 22314, Apr. 28, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61537, Oct. 31, 2007; FTR Amdt. 2011-03, 76 FR 55275,
Sept. 7, 2011]



Sec. 301-11.7  What determines my maximum per diem reimbursement rate?

    Your TDY location determines your maximum per diem reimbursement
rate. If you arrive at your lodging facility after 12 midnight, you
claim lodging cost for the preceding calendar day. If no lodging is
required, the applicable M&IE reimbursement rate is the rate for the TDY
location. (See Sec. 301-11.102.)

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998; 63 FR 35537, June 30, 1998, as
amended by FTR Amdt. 2011-03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-11.8  What is the maximum per diem rate I will receive if
lodging is not available at my TDY location?

    If lodging is not available at your TDY location, your agency may
authorize or approve the maximum per diem rate for the location where
lodging is obtained.



Sec. 301-11.9  When does per diem or actual expense entitlement
start/stop?

    Your per diem or actual expense entitlement starts on the day you
depart your home, office, or other authorized point and ends on the day
you return to your home, office or other authorized point.



Sec. 301-11.10  Am I required to record departure/arrival dates and
times on my travel claim?

    You must record the date of departure from, and arrival at, the
official station or any other place travel begins or ends. You must show
this same information for points where you perform TDY or for a stopover
or official rest stop location when the arrival or departure affects
your per diem allowance or other travel expenses. You also should show
the dates for other points visited. You do not have to record departure/
arrival times, but you must annotate your travel claim when your travel
is more than 12 hours but not exceeding 24 hours to reflect that fact.



Sec. 301-11.11  How do I select lodging and make lodging reservations?

    (a) You must make your lodging reservations through your agency's
travel management service.
    (b) You should always stay in a ``fire safe'' facility. This is a
facility that meets the fire safety requirements of the Hotel and Motel
Fire Safety Act of 1990 (the Act), as amended (see 5 U.S.C. 5707a).
    (c) When selecting a commercial lodging facility, first
consideration should be given to government lodging agreement programs
such as FedRooms[supreg] (http://www.fedrooms.com). The advantages of
obtaining lodging using the FedRooms[supreg] program are:
    (1) Lodging rates are set at or below per diem rates;
    (2) There are no add-on fees;
    (3) The room cancellation deadline is 4 p.m. (or later) on the day
of arrival;
    (4) Most hotels offer last standard room availability rates;
    (5) There are no early departure fees; and

[[Page 52]]

    (6) Rates are available using all booking channels (e.g., E-Gov
Travel Service, Travel Management Service, FedRooms[supreg] Web site,
and hotel reservation call centers). The FedRooms[supreg] rate code
(XVU) must be entered to get the program benefits.
    Note to Sec. 301-11.11: 5 U.S.C. 5707a does not apply to the
District of Columbia government.

[FTR Amdt. 2010-05, 75 FR 63104, Oct. 14, 2010]



Sec. 301-11.12  How does the type of lodging I select affect my
reimbursement?

    (a) Your agency will reimburse you for different types of lodging as
follows:
    (1) Conventional lodgings (hotel/motel, boarding house, etc.). You
will be reimbursed the single occupancy rate.
    (2) Government quarters. You will be reimbursed, as a lodging
expense, the fee or service charge you pay for use of the quarters.
    (3) Lodging with friend(s) or relative(s) (with or without charge).
You may be reimbursed for additional costs your host incurs in
accommodating you only if you are able to substantiate the costs and
your agency determines them to be reasonable. You will not be reimbursed
the cost of comparable conventional lodging in the area or a flat
``token'' amount.
    (4) Nonconventional lodging. You may be reimbursed the cost of other
types of lodging when there are no conventional lodging facilities in
the area (e.g., in remote areas) or when conventional facilities are in
short supply because of an influx of attendees at a special event (e.g.,
World's Fair or international sporting event). Such lodging includes
college dormitories or similar facilities or rooms not offered
commercially but made available to the public by area residents in their
homes.
    (5) Recreational vehicle (trailer/camper). You may be reimbursed for
expenses (parking fees, fees for connection, use, and disconnection of
utilities, electricity, gas, water and sewage, bath or shower fees, and
dumping fees) which may be considered as a lodging cost.
    (b) Your agency will not reimburse you for:
    (1) Personally-owned residence. You will not be reimbursed for any
lodging expenses for staying at your personally-owned residence or for
any real estate expenses associated with the purchase or sale of a
personal residence at the TDY location, except in conjunction with an
authorized relocation pursuant to Chapter 302 of this Title.
    (2) Personally-owned recreational vehicle (trailer/camper). You will
not be reimbursed any expenses associated with the purchase, sale or
payment of a recreational vehicle or camper at the TDY location.

[76 FR 63845, Oct. 14, 2011]



Sec. 301-11.13  How does sharing a room with another person affect my
per diem reimbursement?

    Your reimbursement is limited to one-half of the double occupancy
rate if the person sharing the room is another Government employee on
official travel. If the person sharing the room is not a Government
employee on official travel, your reimbursement is limited to the single
occupancy rate.



Sec. 301-11.14  How is my daily lodging rate computed when I rent
lodging on a long-term basis?

    When you obtain lodging on a long-term basis (e.g., weekly or
monthly) your daily lodging rate is computed by dividing the total
lodging cost by the number of days of occupancy for which you are
entitled to per diem, provided the cost does not exceed the daily rate
of conventional lodging. Otherwise the daily lodging cost is computed by
dividing the total lodging cost by the number of days in the rental
period. Reimbursement, including an appropriate amount for M&IE, may not
exceed the maximum daily per diem rate for the TDY location.



Sec. 301-11.15  What expenses may be considered part of the daily
lodging cost when I rent on a long-term basis?

    When you rent a room, apartment, house, or other lodging on a long-
term basis (e.g., weekly, monthly), the following expenses may be
considered part of the lodging cost:
    (a) The rental cost for a furnished dwelling; if unfurnished, the
rental cost of the dwelling and the rental cost of appropriate and
necessary furniture

[[Page 53]]

and appliances (e.g., stove, refrigerator, chairs, tables, bed, sofa,
television, or vacuum cleaner);
    (b) Cost of connecting/disconnecting and using utilities;
    (c) Cost of reasonable maid fees and cleaning charges;
    (d) Monthly telephone use fee (does not include installation and
long-distance calls); and,
    (e) If ordinarily included in the price of a hotel/motel room in the
area concerned, the cost of special user fees (e.g., cable TV charges
and plug-in charges for automobile head bolt heaters).

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61537, Oct. 31, 2007]



Sec. 301-11.16  What reimbursement will I receive if I prepay my
lodging expenses and my TDY is curtailed, canceled or interrupted for

official purposes or for other reasons beyond my control that are
acceptable to my agency?

    If you sought to obtain a refund or otherwise took steps to minimize
the cost, your agency may reimburse expenses that are not refundable,
including a forfeited rental deposit.



Sec. 301-11.17  If my agency authorizes per diem reimbursement, will it
reduce my M&IE allowance for a meal(s) provided by a common carrier or

for a complimentary meal(s) provided by a hotel/motel?

    No. A meal provided by a common carrier or a complimentary meal
provided by a hotel/motel does not affect your per diem.



Sec. 301-11.18  What M&IE rate will I receive if a meal(s) is furnished
by the Government or is included in the registration fee?

    (a) Except as provided in Sec. 301-11.17 or in paragraph (b) of
this section, your M&IE allowance must be adjusted for meals furnished
to you by the Government (including meals furnished under the authority
of chapter 304 of this title) by deducting the appropriate amount shown
in the chart in this section for travel within CONUS and the chart in
appendix B of this chapter for meal deductions for OCONUS and foreign
travel. For meals provided on the day of departure and the last day of
travel, you must deduct the entire allocated meal cost from the
decreased M&IE rate (see Sec. 301-11.101). The total amount of
deductions made will not cause you to receive less than the amount
allowed for incidental expenses.

----------------------------------------------------------------------------------------------------------------
                  Total M&IE                       $46        $51        $56        $61        $66        $71
----------------------------------------------------------------------------------------------------------------
Continental Breakfast/Breakfast...............          7          8          9         10         11         12
Lunch.........................................         11         12         13         15         16         18
Dinner........................................         23         26         29         31         34         36
Incidentals...................................          5          5          5          5          5          5
----------------------------------------------------------------------------------------------------------------

    (b) Your agency, at its discretion, may allow you to claim the full
M&IE allowance if:
    (1) You are unable to consume the furnished meal(s) because of
medical requirements or religious beliefs;
    (2) In accordance with administrative procedures prescribed by your
agency, you requested specific approval to claim the full M&IE allowance
prior to your travel;
    (3) In accordance with administrative procedures prescribed by your
agency, you have made a reasonable effort to make alternative meal
arrangements, but were unable to do so; and
    (4) You purchase substitute meals in order to satisfy your medical
requirements or religious beliefs.
    (c) In your agency's discretion, and in accordance with
administrative procedures prescribed by your agency, you may also claim
the full M&IE allowance if you were unable to take part in a Government-
furnished meal due to the conduct of official business.

[FTR Amdt. 2009-03, 74 FR 16328, Apr. 10, 2009; 74 FR 17437, Apr. 15,
2009, as amended by FTR Amdt. 2009-07, 74 FR 54912, Oct. 26, 2009; FTR
Amdt. 2011-03, 76 FR 55275, Sept. 7, 2011]

[[Page 54]]



Sec. 301-11.19  How is my per diem calculated when I travel across the
international dateline (IDL)?

    When you cross the IDL your actual elapsed travel time will be used
to compute your per diem entitlement rather than calendar days.



Sec. 301-11.20  May my agency authorize a rest period for me while I
am traveling?

    (a) Your agency may authorize a rest period not in excess of 24
hours at either an intermediate point or at your destination if:
    (1) Either your origin or destination point is OCONUS;
    (2) Your scheduled flight time, including stopovers, exceeds 14
hours;
    (3) Travel is by a direct or usually traveled route; and
    (4) Travel is by coach-class.
    (b) When a rest stop is authorized the applicable per diem rate is
the rate for the rest stop location.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2005-
03, 70 FR 28460, May 18, 2005]



Sec. 301-11.21  Will I be reimbursed for per diem or actual expenses on
leave or non-workdays (weekend, legal Federal Government holiday, or

other scheduled non-workdays) while I am on official travel?

    (a) In general, you will be reimbursed as long as your travel status
requires your stay to include a non-workday, (e.g., if you are on travel
through Friday and again starting Monday you will be reimbursed for
Saturday and Sunday), however, your agency should determine the most
cost effective situation (i.e., remaining in a travel status and paying
per diem or actual expenses or permitting your return to your official
station).
    (b) Your agency will determine whether you will be reimbursed for
non-workdays when you take leave immediately (e.g., Friday or Monday)
before or after the non-workday(s).

    Note to Sec. 301-11.21: If emergency travel is involved due to an
incapacitating illness or injury, the rules in part 301-30 of this
chapter govern.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61537, Oct. 31, 2007]



Sec. 301-11.22  Am I entitled to per diem or actual expense
reimbursement if I am required to return to my official station on a

non-workday?

    If required by your agency to return to your official station on a
non-workday, you will be reimbursed the amount allowable for return
travel.



Sec. 301-11.23  Are there any other circumstances when my agency may
reimburse me to return home or to my official station for non-workdays

during a TDY assignment?

    Your agency may authorize per diem or actual expense and round-trip
transportation expenses for periodic return travel on non-workdays to
your home or official station under the following circumstances:
    (a) The agency requires you to return to your official station to
perform official business; or
    (b) The agency will realize a substantial cost savings by returning
you home; or
    (c) Periodic return travel home is justified incident to an extended
TDY assignment.



Sec. 301-11.24  What reimbursement will I receive if I voluntarily
return home or to my official station on non-workdays during my TDY

assignment?

    If you voluntarily return home or to your official station on non-
workdays during a TDY assignment, the maximum reimbursement for round
trip transportation and per diem or actual expense is limited to what
would have been allowed had you remained at the TDY location.



Sec. 301-11.25  Must I provide receipts to substantiate my claimed
travel expenses?

    Yes. You must provide a lodging receipt and a receipt for every
authorized expense over $75, or provide a reason acceptable to your
agency explaining why you are unable to furnish the necessary receipt(s)
(see Sec. 301-52.4 of this chapter).

    Note to 301-11.25: Hard copy receipts should be electronically
scanned and submitted with your electronic travel claim when your agency
has fully deployed ETS and notifies you that electronic scanning is
available within your agency (see Sec. 301-50.3 of

[[Page 55]]

this chapter). You may submit a hard copy receipt, in accordance with
your agency's policies, to support a claimed travel expense only when
electronic imaging is not available within your agency.

[FTR Amdt. 2006-04, 71 FR 49375, Aug. 23, 2006]



Sec. 301-11.26  How do I request a review of the per diem in a location?

    If you travel to a location where the per diem rate is insufficient
to meet necessary expenses, you may submit a request, containing
pertinent lodging & meal cost data, through your agency's Travel Manager
asking that the location be reviewed. Depending on the location in
question your agency's Travel Manager may submit the review request to:

------------------------------------------------------------------------
                              For non-foreign area    For foreign area
     For CONUS locations            locations             locations
------------------------------------------------------------------------
General Services              Defense Travel        Director, Office of
 Administration, Office of     Management Office,    Allowances,
 Governmentwide Policy,        Attn: SP&P/           Department of
 Attn: Travel Policy (MTT),    Allowances Branch,    State, Annex 1,
 1800 F St. NW., Washington,   4601 N. Fairfax Dr,   Suite L-314,
 DC 20405.                     Suite 800,            Washington, DC
                               Arlington, VA 22203.  20522-0103.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002; FTR Amdt. 2010-04, 75 FR 59095, Sept. 27,
2010; FTR Amdt. 2011-03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-11.27  Are taxes included in the lodging portion of the
Government per diem rate?

    No. Lodging taxes paid by you are reimbursable as a miscellaneous
travel expense limited to the taxes on reimbursable lodging costs. For
example, if your agency authorizes you a maximum lodging rate of $50 per
night, and you elect to stay at a hotel that costs $100 per night, you
can only claim the amount of taxes on $50, which is the maximum
authorized lodging amount. This section is effective January 1, 1999,
for CONUS locations and effective January 1, 2000, for non-foreign
areas. For foreign areas, lodging taxes have not been removed from
foreign per diem rates established by the Department of State. Separate
claims for lodging taxes incurred in foreign areas are not allowed.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002]



Sec. 301-11.28  As a traveler on official business, am I required to
pay applicable lodging taxes?

    Yes, unless exempted by the State or local jurisdiction.



Sec. 301-11.29  Are lodging facilities required to accept a generic
federal, state or local tax exempt certificate?

    Exemptions from taxes for Federal travelers, and the forms required
to claim them, vary from location to location. The GSA SmartPay [supreg]
Program Support office provides more information regarding state tax
exemptions on its Web site (https://smartpay.gsa.gov/about-gsa-smartpay/
tax-information/state-response-letter) and by e-mail (gsa--
[email protected]).

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61537, Oct. 31, 2007; FTR Amdt. 2011-03, 76 FR 55275, Sept. 7,
2011]



Sec. 301-11.30  What is my option if the Government lodging rate exceeds
my lodging reimbursement?

    (a) You may request reimbursement on an actual expense basis, not to
exceed 300 percent of the maximum per diem allowance.
    (b) Approval of actual expenses is usually in advance of travel and
at the discretion of your agency. (See Sec. 301-11.302.) Also, see
Sec. 301-70.201 for when an agency can issue a blanket actual expense
authorization.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 2011-
03, 76 FR 55275, Sept. 7, 2011]

[[Page 56]]



Sec. 301-11.31  Are laundry, cleaning and pressing of clothing expenses
reimbursable?

    Yes. The expenses incurred for laundry, cleaning and pressing of
clothing at a TDY location are reimbursable as a miscellaneous travel
expense. However, you must incur a minimum of 4 consecutive nights
lodging on official travel to qualify for this reimbursement. Laundry
and dry cleaning expenses have not been removed from foreign per diem
rates established by the Department of State, or from non-foreign area
per diem rates established by the Department of Defense. Separate claims
for laundry and dry cleaning expenses incurred in foreign areas and non-
foreign areas are not allowed.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002]



Sec. 301-11.32  May I be reimbursed for an advance room deposit in
situations where a lodging facility requires the payment of a deposit,

prior to the beginning of my scheduled official travel?

    Yes, your agency may reimburse you for an advance room deposit, when
such a deposit is required by the lodging facility to secure a room
reservation, prior to the beginning of your scheduled official travel.
However, if you are reimbursed the advance room deposit, but fail to
perform the scheduled official travel for reasons not acceptable to your
agency, resulting in forfeit of the deposit, you are indebted to the
Government for that amount and must repay it in a manner prescribed by
your agency.

[FTR Amdt. 108, 67 FR 57965, Sept. 13, 2002]



                    Subpart B_Lodgings-Plus Per Diem



Sec. 301-11.100  What will I be paid for lodging under Lodgings-plus per
diem?

    When travel is more than 12 hours and overnight lodging is required
you are reimbursed your actual lodging cost not to exceed the maximum
lodging rate for the TDY location or stopover point.



Sec. 301-11.101  What allowance will I be paid for M&IE?

    (a) Except as provided in paragraph (b) of this section, your
allowance is as shown in the following table:

------------------------------------------------------------------------
       When travel is                                 Your allowance is
------------------------------------------------------------------------
More than 12 but less than    ....................  75 percent of the
 24 hours.                                           applicable M&IE
                                                     rate for each
                                                     calendar day you
                                                     are in a travel
                                                     status.
24 hours or more, on........  The day of departure  75 percent of the
                                                     applicable M&IE
                                                     rate.
                              Full days of travel.  100 percent of the
                                                     applicable M&IE
                                                     rate.
                              The last day of       75 percent of the
                               travel.               applicable M&IE
                                                     rate.
------------------------------------------------------------------------

    (b) If you travel by ship, either commercial or Government, your
agency will determine an appropriate M&IE rate within the applicable
maximum rate allowable.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2009-
04, 74 FR 16329, Apr. 10, 2009]



Sec. 301-11.102  What is the applicable M&IE rate?

------------------------------------------------------------------------
                                                    Your applicable M&IE
  For days of travel which                                 rate is
------------------------------------------------------------------------
Require lodging.............  ....................  The M&IE rate
                                                     applicable for the
                                                     TDY location or
                                                     stopover point.
Do not require lodging, and.  Travel is more than   The M&IE rate
                               12 hours but less     applicable to the
                               than 24 hours.        TDY site (or the
                                                     highest M&IE rate
                                                     applicable when
                                                     multiple locations
                                                     are involved).

[[Page 57]]


                              Travel is 24 hours    The M&IE rate
                               or more, and you      applicable to the
                               are traveling to a    new TDY site or
                               new TDY site or       stopover point.
                               stopover point at
                               midnight.
                              Travel is 24 hours    The M&IE rate
                               or more, and you      applicable to the
                               are returning to      previous day of
                               your official         travel.
                               station.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61538, Oct. 31, 2007]



                       Subpart C_Reduced Per Diem



Sec. 301-11.200  Under what circumstances may my agency prescribe a
reduced per diem rate lower than the prescribed maximum?

    Under the following circumstances:
    (a) When your agency can determine in advance that lodging and/or
meal costs will be lower than the per diem rate; and
    (b) The lowest authorized per diem rate must be stated in your
travel authorization in advance of your travel.



                        Subpart D_Actual Expense



Sec. 301-11.300  When is actual expense reimbursement warranted?

    When:
    (a) Lodging and/or meals are procured at a prearranged place such as
a hotel where a meeting, conference or training session is held;
    (b) Costs have escalated because of special events (e.g., missile
launching periods, sporting events, World's Fair, conventions, natural
or manmade disasters); lodging and meal expenses within prescribed
allowances cannot be obtained nearby; and costs to commute to/from the
nearby location consume most or all of the savings achieved from
occupying less expensive lodging;
    (c) The TDY location is subject to a Presidentially-Declared
Disaster and your agency has issued a blanket actual expense
authorization for the location (see Sec. 301-70.201);
    (d) Because of mission requirements; or
    (e) Any other reason approved within your agency.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2011-
03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-11.301  Who in my agency can authorize/approve my request
for actual expense?

    Any official designated by the head of your agency (see Sec. 301-
70.201 for when an agency can issue a blanket actual expense
authorization).

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2011-
03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-11.302  When should I request authorization for reimbursement
under actual expense?

    Request for authorization for reimbursement under actual expense
should be made in advance of travel. However, subject to your agency's
policy, after the fact approvals may be granted when supported by an
explanation acceptable to your agency. Also, your agency can issue a
blanket actual expense authorization under Sec. 301-70.201.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998, as amended by FTR Amdt. 2011-
03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-11.303  What is the maximum amount that I may be reimbursed
under actual expense?

    The maximum amount that you may be reimbursed under actual expense
is limited to 300 percent (rounded to the next higher dollar) of the
applicable maximum per diem rate. However, subject to your agency's
policy, a lesser amount may be authorized.



Sec. 301-11.304  What if my expenses are less than the authorized
amount?

    When authorized actual expense and your expenses are less than the
locality per diem rate or the authorized amount, reimbursement is
limited to the expenses incurred.

[[Page 58]]



Sec. 301-11.305  What if my actual expenses exceed the 300 percent
ceiling?

    Your reimbursement is limited to the 300 percent ceiling. There is
no authority to exceed this ceiling.



Sec. 301-11.306  What expenses am I required to itemize under actual
expense?

    You must itemize all expenses, including meals, (each meal must be
itemized separately) for which you will be reimbursed under actual
expense. However, expenses that do not accrue daily (e.g., laundry, dry
cleaning, etc.) may be averaged over the number of days your agency
authorizes/approves actual expenses. Receipts are required for lodging,
regardless of amount and any individual meal when the cost exceeds $75.
Your agency may require receipts for other allowable per diem expenses,
but it must inform you of this requirement in advance of travel. When
your agency limits M&IE reimbursement to either the prescribed maximum
M&IE rate for the locality concerned or a reduced M&IE rate, it may or
may not require M&IE itemization at its discretion.

[FTR Amdt. 70, 63 FR 15961, Apr. 1, 1998; 63 FR 35537, June 30, 1998]



Subpart E_Income Tax Reimbursement Allowance (ITRA), Tax Years 1993 and
                                  1994

    Source: 64 FR 32813, June 18, 1999, unless otherwise noted.

                                 General



Sec. 301-11.501  What is the Income Tax Reimbursement Allowance (ITRA)?

    The ITRA is an allowance designed to reimburse Federal, State and
local income taxes incurred incident to an extended TDY assignment at
one location.



Sec. 301-11.502  Who is eligible to receive the ITRA?

    An employee (and spouse, if filing jointly) who was in a TDY status
for an extended period at one location, and who incurred Federal, State,
or local income taxes on amounts received as reimbursement for official
travel expenses.



Sec. 301-11.503  Are Federal Insurance Contribution Act (FICA) and
Medicare deductions included in any reimbursement under this part?

    No. Reimbursement is limited to income taxes.

                        Employee Responsibilities



Sec. 301-11.521  Must I file a claim to be reimbursed for the
additional income taxes incurred?

    Yes. A claim must be submitted in accordance with your agency's
policy.



Sec. 301-11.522  If I was assessed an income tax penalty and/or interest
payment due to incorrect income tax withholdings, are those payments

reimbursable?

    Yes, for the total amount of the income tax penalty and/or interest
assessed by the IRS for tax years 1993 and 1994 only.



Sec. 301-11.523  What documentation must I submit to substantiate my
claim?

    Your agency will determine what documentation is sufficient. (See
Sec. 301-11.531.)



Sec. 301-11.524  What steps must my agency take to determine my ITRA?

    Your agency should:
    (a) Determine Federal, State and local marginal tax rates by using
the procedures and the marginal tax tables established for the
relocation income tax allowance in Sec. 302-11.7, Sec. 302-11.8, and
the appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin; or
    (b) Determine reimbursement as calculated in the illustration shown
in Sec. 301-11.535.

[64 FR 32813, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.525  Is the ITRA I receive taxable income?

    Yes. The amount received must be reported as taxable income in the
year in which received, but you are eligible to receive an allowance to
cover the taxes assessed on the ITRA under Sec. 301-11.528.

[[Page 59]]



Sec. 301-11.526  May I receive a lump sum payment of the additional
tax liability on the covered ITRA in lieu of submitting another claim?

    Yes, if agreed to in writing by your agency and with the
understanding that you will be responsible for any income taxes due
without further reimbursement.



Sec. 301-11.527  If I elect a lump sum payment, how is the ITRA paid?

    (a) Reimbursement is as illustrated:

                   Lump Sum ITRA Tax Paid to Employee
------------------------------------------------------------------------

------------------------------------------------------------------------
ITRA reimbursement for tax year 1993..........................   $14,435
Federal Tax liability on ITRA Reimbursement (@ 28%)...........     4,042
VA State tax liability (@ 5.75%)..............................       830
Local tax liability...........................................         0
                                                               ---------
  Total reimbursement.........................................    19,307
------------------------------------------------------------------------

    (b) Reimbursement of the ITRA and the tax on the ITRA is a final
lump sum payment with no further reimbursement. You will be responsible
for any income taxes due on $19,307.



Sec. 301-11.528  If I do not elect lump sum payment is there any
additional reimbursement?

    Yes. You are reimbursed for the tax on the tax reimbursement
received. Your agency will calculate the tax on the tax reimbursement
using the formulas developed for the Year 2 reimbursements of the
relocation income tax allowance (see Sec. 302-11.8 of this title).

                         Agency Responsibilities



Sec. 301-11.531  What documentation must the employee submit to
substantiate a claim?

    You must determine what documentation you require to be submitted
with the employee's claim. It can include:
    (a) A certified statement as prescribed in Sec. 302-11.10 of this
title or copies of completed Federal, State and local tax return for the
tax year in which the taxes were withheld and paid.
    (b) Copies of W-2's and Form 1099's.
    (c) Any documentation received from the IRS identifying any interest
or penalty payment (tax years 1993 and 1994 only).
    (d) Any other documentation necessary to substantiate the claim.



Sec. 301-11.532  How should we compute the employee's ITRA?

    You should follow the procedures prescribed for the relocation
income tax allowance, see Sec. Sec. 302-11.7, 302-11.8 and the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin or as
illustrated in Sec. 301-11.535.

[64 FR 32813, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.533  Are tax penalty and interest payments reimbursable?

    Yes, the total amount of any penalty and interest assessed by the
IRS (for tax years 1993 and 1994 only) due to the failure of the
Government to withhold the appropriate income taxes are reimbursable.



Sec. 301-11.534  What tax tables should we use to calculate the amount
of allowable reimbursement?

    The tax tables for the year the tax was incurred are to be used.



Sec. 301-11.535  How should we calculate the ITRA?

    (a) Use the documents prescribed in Sec. 301-11.531 to calculate
the ITRA as follows:
    (1) Determine Federal, State and local marginal tax rates by using
the procedures and the marginal tax tables established for the
relocation income tax allowance in Sec. Sec. 302-11.7, 302-11.8 and the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin; and
    (2) Add any penalty or interest for tax years 1993 or 1994 only to
determine the full ITRA payment; or
    (b) As calculated in the following illustration.
    Example of calculating an employee's tax return using the marginal
tax rate schedules in the state RIT tax table(s) located at www.gsa.gov/
ftrbulletin:

[[Page 60]]



        For Tax Years 1993 or 1994 (Married Filing Joint Return)
------------------------------------------------------------------------
                                             Original      Recalculated
------------------------------------------------------------------------
1. Adjusted Gross Income (w/ travel              $75,246         $75,246
 reimbursement).........................
2. Subtract travel reimbursement........  ..............        (15,482)
3. Subtract personal exemptions and             (12,689)        (12,689)
 itemized or standard deductions........
4. Adjusted taxable Income..............          62,557          47,075
5. Tax liability on adjusted taxable
 income:
    a. Federal..........................          17,516         $7,061*
                                                   (28%)           (15%)
    b. State, VA (5.75% tax bracket)....           3,597           2,707
    c. Local: Not applicable............               0               0
                                         -------------------------------
    d. Total............................          21,113           9,768
6. Difference of total of column 1 minus
 total of column 2:
    Additional Taxes Incurred due to
     travel reimbursement--$11,345
7. Add to the tax difference:
    a. Penalty Payment imposed by IRS
     tax year 1993--1,500
    b. Interest Payment imposed by IRS
     tax year 1993--1,500
Total 6 and 7a and b = ITRA--$14,345**
------------------------------------------------------------------------
* Adjusted taxable income places employee in lower tax bracket.
** The ITRA reimbursement is taxable income for the year in which paid
  at the appropriate Federal, State and local income tax rates.


[64 FR 32813, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.536  Is the ITRA reimbursement considered to be income
to the employee?

    Yes. The ITRA reimbursement is considered taxable income in the year
paid and is subject to tax withholding as any other income.



Sec. 301-11.537  Are income taxes to be withheld from the ITRA?

    Yes, as determined by your internal tax withholding procedures
established for your agency pursuant to IRS procedures.



Sec. 301-11.538  May we offer a lump sum payment to cover the income
tax liability on the covered ITRA?

    Yes, if the employee mutually agrees in writing to the lump sum
payment and understands that he/she is responsible for any income taxes
without further reimbursement. (See the illustration in Sec. 301-
11.527.)



Sec. 301-11.539  If the employee does not elect a lump sum payment, how
is the tax on the ITRA calculated?

    The tax on the ITRA reimbursement should be calculated using the
Year 2 formulas developed for the relocation income tax allowance. (See
Sec. 302-11.8.)



Sec. 301-11.540  How do we handle any excess payment?

    You must collect any excess payments, which includes issuing
corrected W-2's or 1099's.



Subpart F_Income Tax Reimbursement Allowance (ITRA), Tax Years 1995 and
                               Thereafter

    Source: 64 FR 32815, June 18, 1999, unless otherwise noted.

                                 General



Sec. 301-11.601  What is the Income Tax Reimbursement Allowance (ITRA)?

    The ITRA is an allowance designed to reimburse Federal, State and
local income taxes incurred incident to an extended TDY assignment at
one location.



Sec. 301-11.602  Who is eligible to receive the ITRA?

    An employee (and spouse, if filing jointly) who was in a TDY status
for an extended period at one location and who incurred Federal, State,
or local income taxes on amounts received as reimbursement for official
travel expenses.

[[Page 61]]



Sec. 301-11.603  Are Federal Insurance Contribution Act (FICA) and
Medicare deductions included in any reimbursement under this part?

    No. Reimbursement is limited to income taxes.

                        Employee Responsibilities



Sec. 301-11.621  Must I file a claim to be reimbursed for the additional
income taxes incurred?

    Yes, a claim must be submitted in accordance with your agency's
policy.



Sec. 301-11.622  If I was assessed an income tax penalty and/or interest
payment due to incorrect income tax withholdings, are those payments

reimbursable?

    No. The reimbursement of tax penalty and/or interest payment
assessed by the IRS is limited by law to tax years 1993 and 1994 only.



Sec. 301-11.623  What documentation must I submit to substantiate my
claim?

    Your agency will determine what documentation is sufficient. (See
Sec. 301-11.631.)



Sec. 301-11.624  What steps must my agency take to determine my ITRA?

    Your agency should:
    (a) Determine Federal, State and local marginal tax rates by using
the procedures and the marginal tax tables established for the
relocation income tax allowance in Sec. Sec. 302-11.7, 302-11.8 and the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin; or
    (b) Determine reimbursement as calculated in the illustration shown
in Sec. 301-11.535.

[64 FR 32815, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.625  Is the ITRA I receive taxable income?

    Yes. The amount received must be reported as taxable income in the
year in which received, but you are eligible to receive an allowance to
cover the taxes assessed on the ITRA under Sec. 301-11.628.



Sec. 301-11.626  May I receive a lump sum payment of the additional tax
liability on the covered ITRA in lieu of submitting another claim?

    Yes, if agreed to in writing by your agency and with the
understanding that you will be responsible for any income taxes due
without further reimbursement.



Sec. 301-11.627  If I elect a lump sum payment, how is the ITRA paid?

    (a) Reimbursement is as illustrated:

                   Lump Sum ITRA Tax Paid to Employee
------------------------------------------------------------------------

------------------------------------------------------------------------
ITRA reimbursement for tax year 1995..........................   $14,435
Federal Tax liability on ITRA Reimbursement (@ 28%)...........     4,042
VA State tax liability (@ 5.75%)..............................       830
Local tax liability...........................................         0
                                                               ---------
  Total reimbursement.........................................    19,307
------------------------------------------------------------------------

    (b) Reimbursement of the ITRA and tax on the ITRA is a final lump
sum payment with no further reimbursement. You will be responsible for
any income taxes due on $19,307.



Sec. 301-11.628  If I do not elect lump sum payment is there any
additional reimbursement?

    Yes. You are reimbursed for the tax on the tax reimbursement
received. Your agency will calculate the tax on the tax reimbursement
using the formulas developed for the Year 2 reimbursements of the
relocation income tax allowance (see Sec. 302-11.8 of this title).

                         Agency Responsibilities



Sec. 301-11.631  What documentation must the employee submit to
substantiate a claim?

    You must determine what documentation you require to be submitted
with the employee's claim. It may include:
    (a) A certified statement as prescribed in Sec. 302-11.10 of this
title or a copy of the employee's completed Federal, State and local tax
return for the tax year in which the taxes were withheld and paid.
    (b) Copies of W-2's and Form 1099's; and
    (c) Any other documentation necessary to substantiate your claim.

[[Page 62]]



Sec. 301-11.632  How should we compute the employee's ITRA?

    You should follow the procedures prescribed for the relocation
income tax allowance, see Sec. Sec. 302-11.7, 302-11.8 and the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin or as
illustrated in Sec. 301-11.535.

[64 FR 32815, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.633  Are tax penalty and interest payments reimbursable?

    No. The reimbursement of penalty and/or interest payments assessed
by the IRS is limited by law to tax years 1993 and 1994 only.



Sec. 301-11.634  What tax tables should we use to calculate the amount
of allowable reimbursement?

    The tax tables for the year the tax was incurred are to be used.



Sec. 301-11.635  How should we calculate the ITRA?

    Use the documents prescribed in Sec. 301-11.631 to calculate the
ITRA as follows:
    (a) Determine Federal, State and local marginal tax rates by using
the procedures and the marginal tax tables established for the
relocation income tax allowance in Sec. Sec. 302-11.7, 302-11.8 and the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin, or
    (b) As calculated in the following illustration.

    Example of calculating an employee's tax return using the marginal
tax rate schedules in the state RIT tax table(s) located at www.gsa.gov/
ftrbulletin:

                    For Tax Year 1995 and Thereafter
                      [Married Filing Joint Return]
------------------------------------------------------------------------
                                             Original      Recalculated
------------------------------------------------------------------------
1. Adjusted Gross Income (w/ travel              $75,246         $75,246
 reimbursement):........................
2. Subtract travel reimbursement:.......  ..............        (15,482)
3. Subtract personal exemptions and             (12,689)        (12,689)
 itemized or standard deductions........
4. Adjusted taxable income..............          62,557          47,075
5. Tax liability on adjusted taxable
 income:
    a. Federal (28%)....................          17,516          *7,061
                                                                   (15%)
    b. State, VA (5.75% tax bracket)....           3,597           2,707
    c. Local: Not applicable............               0               0
                                         -------------------------------
    d. Total............................          21,113           9,768
6. Difference of total of column 1 minus
 total of column 2: Additional Taxes
 Incurred due to travel reimbursement--
 $11,345
Total = ITRA--$11,345**
------------------------------------------------------------------------
*Adjusted taxable income places employee in lower tax bracket.
**The ITRA reimbursement is taxable income for the year in which paid at
  the appropriate Federal, State and local income tax rates.


[64 FR 32815, June 18, 1999, as amended by FTR Amdt. 2008-04, 73 FR
35953, June 25, 2008]



Sec. 301-11.636  Is the ITRA reimbursement considered to be income to
the employee?

    Yes. The ITRA reimbursement is considered taxable income in the year
paid and is subject to tax withholding as any other income.



Sec. 301-11.637  Are income taxes to be withheld from the ITRA?

    Yes, as determined by your internal tax withholding procedures
established for your agency pursuant to IRS procedures.



Sec. 301-11.638  May we offer a lump sum payment to cover the income tax
liability on the covered ITRA?

    Yes, if the employee mutually agrees in writing to the lump sum
payment and understands that he/she is responsible for any income taxes
without further reimbursement. See the illustration in Sec. 301-11.627.

[[Page 63]]



Sec. 301-11.639  If the employee does not elect a lump sum payment,
how is the tax on the ITRA reimbursement calculated?

    The tax on the tax reimbursement should be calculated using the Year
2 formulas developed for the relocation income tax allowance. (See Sec.
302-11.8.)



Sec. 301-11.640  How do we handle any excess payment?

    You must collect any excess payments, which includes issuing
corrected W-2's or 1099's.



PART 301	12_MISCELLANEOUS EXPENSES--Table of Contents



Sec.
301-12.1 What miscellaneous expenses are reimbursable?
301-12.2 What baggage expenses may my agency pay?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15965, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-12.1  What miscellaneous expenses are reimbursable?

    When the following items have been authorized or approved by your
agency, they will be reimbursed as a miscellaneous expense. Taxes for
reimbursable lodging are deemed approved when lodging is authorized.
Examples of such expenses include, but are not limited to the following:

------------------------------------------------------------------------
                                                     Special expenses of
      General expenses        Fees to obtain money     foreign travel
------------------------------------------------------------------------
Baggage expenses as           Fees for travelers    Commissions on
 described in Sec. 301-      checks.               conversion of
 12.2..                                              foreign currency.
Services of guides,           Fees for money        Passport and/or visa
 interpreters, and drivers..   orders.               fees, including
                                                     fees for a physical
                                                     examination if one
                                                     is required to
                                                     obtain a passport
                                                     and/or visa and
                                                     such examination
                                                     could not be
                                                     obtained at a
                                                     Government
                                                     facility.
                                                     Reimbursement for
                                                     such fees may
                                                     include travel and
                                                     transportation
                                                     costs to the
                                                     passport/visa
                                                     issuing office if
                                                     located outside the
                                                     local commuting
                                                     area of the
                                                     employee's official
                                                     station and the
                                                     traveler's presence
                                                     at that office is
                                                     mandatory.
Services of an attendant as
 described in Sec. 301-
 13.3..
Use of computers, printers,   Fees for certified    Costs of photographs
 faxing machines, and          checks.               for passports and
 scanners..                                          visas.
Services of typists, data     Transaction fees for  Foreign country exit
 processors, or                use of automated      fees.
 stenographers..               teller machines
                               (ATMs)-Government
                               contractor-issued
                               charge card.
Services of an attendant as                         Costs of birth,
 described in Sec. 301-                            health, and
 13.3..                                              identity
                                                     certificates.
Storage of property used on                         Charges for
 official business..                                 inoculations that
                                                     cannot be obtained
                                                     through a Federal
                                                     dispensary.
Hire of conference center
 room or hotel room for
 official business..
Official telephone calls/
 service (see note)..
Faxes, telegrams,
 cablegrams, or radiograms..
Lodging taxes as prescribed
 in Sec. 301-11.27..
Laundry, cleaning and
 pressing of clothing
 expenses as prescribed in
 Sec. 301-11.31..
Energy surcharge and lodging
 resort fee(s) (when such
 fee(s) is/are not
 optional)..
------------------------------------------------------------------------


[[Page 64]]

    Note to Sec. 301-12.1: You should use Government provided services
for all official communications. When they are not available, commercial
services may be used. Reimbursement may be authorized or approved by
your agency.

[FTR Amdt. 75, 63 FR 66675, Dec. 2, 1998, as amended by FTR Amdt. 108,
67 FR 57965, Sept. 13, 2002; FTR Amdt. 2006-03, 71 FR 24596, Apr. 26,
2006; FTR Amdt. 2007-05, 72 FR 61538, Oct. 31, 2007; FTR Amdt. 2010-07,
75 FR 72967, Nov. 29, 2010]



Sec. 301-12.2  What baggage expenses may my agency pay?

    Your agency may reimburse expenses related to baggage as follows:
    (a) Transportation charges for authorized excess;
    (b) Necessary charges for transferring baggage;
    (c) Necessary charges for storage of baggage when such charges are
the result of official business;
    (d) All fees pertaining to the first checked bag. In addition,
charges relating to the second and subsequent bags may be reimbursed
when the agency determines those expenses necessary and in the interest
of the Government (see Sec. Sec. 301-70.300, 301-70.301). Travelers
should verify their agency's current policies and procedures regarding
excess baggage prior to traveling; and
    (e) Charges or tips at transportation terminals for handling
Government property carried by the traveler.

[FTR Amdt. 70, 63 FR 15965, Apr. 1, 1998, as amended by FTR Amdt. 2010-
07, 75 FR 72967, Nov. 29, 2010]



PART 301_13_TRAVEL OF AN EMPLOYEE WITH SPECIAL NEEDS--Table of
Contents



Sec.
301-13.1 What is the policy for paying additional travel expenses
          incurred by an employee with a special need?
301-13.2 Under what conditions will my agency pay for my additional
          travel expenses under this part?
301-13.3 What additional travel expenses may my agency pay under this
          part?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-13.1  What is the policy for paying additional travel expenses
incurred by an employee with a special need?

    To provide reasonable accommodations to an employee with a special
need by paying for additional travel expenses incurred.



Sec. 301-13.2  Under what conditions will my agency pay for my
additional travel expense(s) under this part?

    When an additional travel expense is necessary to accommodate a
special physical need which is either:
    (a) Clearly visible and discernible; or
    (b) Substantiated in writing by a competent medical authority.



Sec. 301-13.3  What additional travel expenses may my agency pay under
this part?

    Your agency approving official may pay for any expenses deemed
necessary by your agency to accommodate an employee with a special need
including, but not limited to, the following expenses:
    (a) Transportation and per diem expenses incurred by a family member
or other attendant who must travel with you to make the trip possible;
    (b) Specialized transportation to, from, and/or at the TDY duty
location;
    (c) Specialized services provided by a common carrier to accommodate
your special need;
    (d) Costs for handling your baggage that are a direct result of your
special need;
    (e) Renting and/or transporting a wheelchair;
    (f) Other than coach-class accommodations to accommodate your
special need, under subpart B of part 301-10 of this subchapter; and
    (g) Services of an attendant, when necessary, to accommodate your
special need.

    Note to Sec. 301-13.3(g):
    For limits on the amount that may be paid to an attendant, other
than travel expenses, see 5 U.S.C. 3102 and guidance at http://
www.opm.gov/disability/mngr_6-01-B.asp.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 2005-
03, 70 FR 28460, May 18, 2005; FTR Amdt. 2006-03, 71 FR 24596, Apr. 26,
2006; FTR Amdt. 2009-06, 74 FR 55149, Oct. 27, 2009]

[[Page 65]]



PART 301_30_EMERGENCY TRAVEL--Table of Contents



Sec.
301-30.1 What is emergency travel?
301-30.2 What is considered to be ``family'' with respect to emergency
          travel?
301-30.3 What should I do if I have to interrupt or discontinue my TDY
          travel?
301-30.4 When an illness or injury occurs on TDY, what expenses may be
          allowed?
301-30.5 Are there any limitations to the payment of these expenses?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-30.1  What is emergency travel?

    Travel which results from:
    (a) Your becoming incapacitated by illness or injury not due to your
own misconduct; or
    (b) The death or serious illness of a member of your family; or
    (c) A catastrophic occurrence or impending disaster, such as fire,
flood, or act of God, which directly affects your home.



Sec. 301-30.2  What is considered to be ``family'' with respect to
emergency travel?

    ``Family'' includes any member of your immediate family, as defined
in Sec. 300-3.1. However, your agency may, on a case-by-case basis,
expand this definition to include other members of your and/or your
spouse's or domestic partner's extended family.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 301-30.3  What should I do if I have to interrupt or discontinue
my TDY travel?

    Contact your travel authorizing/approving official for instructions
as soon as possible.



Sec. 301-30.4  When an illness or injury occurs on TDY, what expenses
may be allowed?

    Your agency may pay:
    (a) Per diem at the location where you incurred or were treated for
incapacitating illness or injury for a reasonable period of time
(generally 14 calendar days). However, your agency may pay for a longer
period.
    (b) Transportation and per diem expense for travel to an alternate
location to receive medical treatment.
    (c) Transportation and per diem expense to return to your official
station.
    (d) Transportation costs of a medically necessary attendant.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57966, Sept. 13, 2002]



Sec. 301-30.5  Are there any limitations to the payment of these
expenses?

    Expenses are not payable when:
    (a) Confined to:
    (1) A medical facility within the proximity of your official
station.
    (2) The same medical facility you would have been admitted to if
your incapacitating illness or injury occurred at your official station.
    (b) The Government provides or reimburses you for hospitalization
under any Federal statute (including hospitalization in a Department of
Veterans Affairs (VA) Medical center or military hospital). However, per
diem expenses are payable if your hospitalization is paid under the
Federal Employees Health Benefits Program (5 U.S.C. 8901-8913).

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 2010-
07, 75 FR 72967, Nov. 29, 2010]



PART 301_31_THREATENED LAW ENFORCEMENT/INVESTIGATIVE
EMPLOYEES--Table of Contents



Sec.
301-31.1 Why pay subsistence and transportation expenses for threatened
          law enforcement/investigative employees?
301-31.2 What is ``family'' with respect to threatened law enforcement/
          investigative employees?
301-31.3 Are members of my family and I eligible for payment of
          subsistence and transportation expense?
301-31.4 Must my agency pay transportation and subsistence expenses?
301-31.5 Under what conditions may my agency pay for transportation and
          subsistence expenses?
301-31.6 Where must I and/or my family obtain lodging?
301-31.7 May my family and I occupy lodging at different locations?
301-31.8 What transportation expenses may my agency pay?

[[Page 66]]

301-31.9 What subsistence expenses may my agency pay?
301-31.10 How will my agency pay my subsistence expenses?
301-31.11 May my agency pay me a per diem allowance instead of actual
          expenses?
301-31.12 Must I keep track of my expenses?
301-31.13 How long may my agency pay for subsistence expenses under this
          part?
301-31.14 May I receive a travel advance for transportation and/or
          subsistence expenses?
301-31.15 What documentation must I provide for reimbursement?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-31.1  Why pay subsistence and transportation expenses for
threatened law enforcement/investigative employees?

    To protect a law enforcement/investigative employee and his/her
immediate family when their lives are placed in jeopardy as a result of
the employee's assigned duties.



Sec. 301-31.2  What is ``family'' with respect to threatened law
enforcement/investigative employees?

    Generally, ``family'' includes any member of your immediate family,
as defined in Sec. 300-3.1 of this title. However, your agency may, on
a case-by-case basis, expand this definition to include other members of
you and/or your spouse's or domestic partner's extended family.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 301-31.3  Are members of my family and I eligible for payment
of subsistence and transportation expense?

    Yes, if you serve in a law enforcement, investigative, or similar
capacity for special law enforcement/investigative purposes and your
agency authorizes such expenses.



Sec. 301-31.4  Must my agency pay transportation and subsistence
expenses?

    No. Your agency decides when it is appropriate to pay these expenses
based on the nature of the threat against your life and/or the life of a
member(s) of your immediate family.



Sec. 301-31.5  Under what conditions may my agency pay for
transportation and subsistence expenses?

    When your agency determines that a threat against you or a member(s)
of your immediate family justifies moving you and/or your family to
temporary living accommodations at or away from your official station.



Sec. 301-31.6  Where must I and/or my family obtain lodging?

    Your agency designates the area where you and/or your family should
obtain lodging. It may be within your official station or at an
alternate location.



Sec. 301-31.7  May my family and I occupy lodging at different locations?

    Yes, if authorized by your agency.



Sec. 301-31.8  What transportation expenses may my agency pay?

    Your agency may pay transportation expenses authorized by part 301-
10 of this chapter to transport you and/or your family to/from a
temporary location.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR 108, 67 FR
57966, Sept. 13, 2002]



Sec. 301-31.9  What subsistence expense may my agency pay?

    Only your lodging cost may be paid. However, your agency may pay for
meals and laundry/cleaning expenses if:
    (a) Your temporary living accommodations do not have kitchen or
laundry facilities; or
    (b) Your agency determines that other extenuating circumstances
exist which necessitate payment of these expenses.



Sec. 301-31.10  How will my agency pay my subsistence expenses?

    Your agency will pay your actual subsistence expenses not to exceed
the ``maximum allowable amount'' for the period you or your family
occupy temporary living accommodations. The ``maximum allowable amount''
is the ``maximum daily amount'' multiplied by the number of days you or
your family occupy temporary living accommodations not to exceed the
number of days authorized. The ``maximum daily

[[Page 67]]

amount'' is determined by adding the rates in the following table for
you and each member of your family authorized to occupy temporary living
accommodations:

----------------------------------------------------------------------------------------------------------------
                                                 The ``maximum daily amount'' of per diem expenses that
                                      --------------------------------------------------------------------------
                                             You or your            Your accompanied
                                        unaccompanied spouse,       spouse, domestic
      If your agency authorizes          domestic partner or     partner or a member of  A member of your family
                                         other unaccompanied     your family who is age  who is under age 12 may
                                          family member may     12 or older may receive         receive is
                                              receive is                   is
----------------------------------------------------------------------------------------------------------------
Payment of only lodging expenses.....  The maximum lodging      .75 times the maximum    .5 times the maximum
                                        amount applicable to     lodging amount           lodging amount
                                        the locality.            applicable to the        applicable to the
                                                                 locality.                locality.
Payment for lodging, meals, and other  The maximum per diem     .75 times the maximum    .5 times the maximum
 per diem expenses.                     rate applicable to the   per diem rate            per diem rate
                                        locality.                applicable to the        applicable to the
                                                                 locality..               locality.
----------------------------------------------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 301-31.11  May my agency pay me a per diem allowance instead of
actual expenses?

    No.



Sec. 301-31.12  Must I keep track of my expenses?

    Yes. You must keep track of your actual expenses as described in
part 301-11 of this chapter.

[FTR Amdt. 70, 63 FR 15966, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-31.13  How long may my agency pay for subsistence expenses
under this part?

    Your agency may pay for subsistence expenses up to 60 days. However,
your agency may pay for additional periods if it determines that an
extension is justified.



Sec. 301-31.14  May I receive a travel advance for transportation and/or
subsistence expenses?

    Yes, you may receive a travel advance under Sec. 301-51.200 of this
chapter for up to a 30-day period at a time to cover expenses allowable.
Your travel advance may not exceed the maximum allowable amount
authorized under Sec. 301-31.10, and you will be required to reimburse
your agency for any portion of the advance disallowed or not spent.



Sec. 301-31.15  What documentation must I provide for reimbursement?

    You must provide receipts or any other documentation required by
your agency. However, in instances when documentation might compromise
the security of the individuals involved, the head of the agency may
waive these requirements.

[[Page 68]]



SUBCHAPTER C_ARRANGING FOR TRAVEL SERVICES, PAYING TRAVEL EXPENSES, AND
                         CLAIMING REIMBURSEMENT





PART 301	50_ARRANGING FOR TRAVEL SERVICES--Table of Contents



Sec.
301-50.1 To whom do the pronouns ``I'', ``you'', and their variants
          throughout this part refer?
301-50.2 How must I arrange my travel?
301-50.3 Must I use the ETS or TMS to arrange my travel?
301-50.4 May I be granted an exception to the required use of TMS or ETS
          once my agency has fully deployed ETS?
301-50.5 What is my liability if I do not use my agency's TMS or the E-
          Gov Travel Service, and an exception has not been approved?
301-50.6 What is an ``online self-service booking tool?''
301-50.7 Should I use the online self-service booking tool once ETS is
          available within my agency?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c).

    Source: FTR Amdt. 2003-07, 68 FR 71029, Dec. 22, 2003, unless
otherwise noted.



Sec. 301-50.1  To whom do the pronouns ``I'', ``you'', and their
variants throughout this part refer?

    In this part, the pronouns ``I'', ``you'', and their variants refer
to the employee.



Sec. 301-50.2  How must I arrange my travel?

    You must arrange your travel as designated by your agency and in
accordance with this part.



Sec. 301-50.3  Must I use the ETS or TMS to arrange my travel?

    Yes, if you are an employee of an agency as defined in Sec. 301-1.1
of this chapter, you must use the E-Gov Travel Service when your agency
makes it available to you. Until then, you must use your agency's
existing Travel Management Service (TMS) to make your travel
arrangements. If you are an employee of the Department of Defense (DoD)
or of the Government of the District of Columbia, you must arrange your
travel in accordance with your agency's TMS. Your agency may grant an
exception to required use of TMS/ETS under Sec. 301-50.4, Sec. 301-
73.102, or Sec. 301-73.104 of this chapter.

[FTR Amdt. 2003-07, 68 FR 71029, Dec. 22, 2003, as amended by FTR Amdt.
2006-04, 71 FR 49375, Aug. 23, 2006; FTR Amdt. 2007-05, 72 FR 61538,
Oct. 31, 2007]



Sec. 301-50.4  May I be granted an exception to the required use of
TMS or ETS once my agency has fully deployed ETS?

    Yes, your agency head or his/her designee may grant an individual
case exception to required use of your agency's current TMS or to
required use of ETS once your agency has fully deployed ETS, but only
when your travel meets one of the following conditions:
    (a) Such use would result in an unreasonable burden on mission
accomplishment (e.g., emergency travel is involved and TMS/ETS is not
accessible; you are performing invitational travel; or you have special
needs or require disability accommodations under part 301-13 of this
chapter).
    (b) Such use would compromise a national security interest.
    (c) Such use might endanger your life (e.g., you are traveling under
the Federal witness protection program, or you are a threatened law
enforcement/investigative officer traveling under part 301-31 of this
chapter).

[FTR Amdt. 2006-04, 71 FR 49375, Aug. 23, 2006]



Sec. 301-50.5  What is my liability if I do not use my agency's TMS
or the E-Gov Travel Service, and an exception has not been approved?

    If you do not have an approved exception under Sec. 301-50.4 or
Sec. 301-73.104 of this chapter, you are responsible for any additional
costs resulting from the failure to use the TMS or E-Gov Travel Service,
including service fees, cancellation penalties, or other additional
costs (e.g., higher airfares, rental car charges, or hotel rates). In
addition,

[[Page 69]]

your agency may take appropriate disciplinary action.

[FTR Amdt. 2003-07, 68 FR 71029, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61538, Oct. 31, 2007]



Sec. 301-50.6  What is an ``online self-service booking tool?''

    An online self-service booking tool is an Internet based system that
permits travelers to make their own reservations for transportation
(e.g., air, rail, and car rental) and lodging. ETS and some agency TMS's
incorporate a self service booking tool.

[FTR Amdt. 2006-04, 71 FR 49375, Aug. 23, 2006]



Sec. 301-50.7  Should I use the online self-service booking tool once
ETS is available within my agency?

    Yes, you should use the online self-service booking tool offered by
ETS or your agency's TMS until ETS becomes available to you.

    Note to section 301-50.7: Some extenuating circumstances for which
you may not be able to use online self-service booking are (1) when you
are attending a conference where the conference sponsor has negotiated
with one or more lodging facilities to set aside a specific number of
rooms for conference attendees and to ensure that a set aside room is
available to you, you are required to book lodging directly with the
lodging facility, (2) when your travel is to a remote location and it is
not possible to book lodging accommodations through the TMS or ETS, or
(3) when such travel arrangements are so complex and circumstance will
not allow you to book your travel through an online self-service booking
tool.

[FTR Amdt. 2006-04, 71 FR 49375, Aug. 23, 2006]



PART 301	51_PAYING TRAVEL EXPENSES--Table of Contents



                            Subpart A_General

Sec.
301-51.1 What is the required method of payment for official travel
          expenses?
301-51.2 What official travel expenses and/or classes of employees are
          exempt from the mandatory use of the Government contractor-
          issued travel charge card?
301-51.3 Who in my agency has the authority to grant exemptions from the
          mandatory use of the Government contractor-issued travel
          charge card?
301-51.4 If my agency grants an exemption, does that prevent me from
          using the card on a voluntary basis?
301-51.5 How may I pay for official travel expenses if I receive an
          exemption from use of the Government contractor-issued travel
          charge card?
301-51.6 For what purposes may I use the Government contractor-issued
          travel charge card while on official travel?
301-51.7 May I use the Government contractor-issued travel charge card
          for personal reasons while on official travel?
301-51.8 What are the consequences if I misuse the Government
          contractor-issued travel charge card on official travel?

           Subpart B_Paying for Common Carrier Transportation

301-51.100 What method of payment must I use to procure common carrier
          transportation?
301-51.101 Which payment methods are considered the equivalent of cash?
301-51.102 How is my transportation reimbursement affected if I make an
          unauthorized cash purchase of common carrier transportation?
301-51.103 What is my liability if I lose a GTR?

                   Subpart C_Receiving Travel Advances

301-51.200 For what expenses may I receive a travel advance?
301-51.201 What is the maximum amount that my agency may advance?
301-51.202 When must I account for my advance?
301-51.203 What must I do about my advance if my trip is canceled or
          postponed indefinitely?

    Authority: 5 U.S.C. 5707. Subpart A is issued under the authority of
Sec. 2, Pub. L. 105-264, 112 Stat. 2350 (5 U.S.C. 5701 note); 40 U.S.C.
121(c).

    Source: FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998, unless otherwise
notes.



                            Subpart A_General

    Source: FTR Amdt. 90, 65 FR 3055, Jan. 19, 2000, unless otherwise
noted.



Sec. 301-51.1  What is the required method of payment for official
travel expenses?

    You are required to use the Government contractor-issued travel
charge card for all official travel expenses unless you have an
exemption.

[[Page 70]]



Sec. 301-51.2  What official travel expenses and/or classes of employees
are exempt from the mandatory use of the Government contractor-issued

travel charge card?

    The Administrator of General Services exempts the following from the
mandatory use of the Government contractor-issued travel charge card:
    (a) Expenses incurred at a vendor that does not accept the
Government contractor-issued travel charge card;
    (b) Laundry/dry cleaning;
    (c) Parking;
    (d) Transit system at a TDY location;
    (e) Taxi;
    (f) Tips;
    (g) Meals (when use of the card is impractical, e.g., group meals or
the Government contractor-issued travel charge card is not accepted);
    (h) Phone calls (when a Government calling card is available for use
in accordance with agency policy);
    (i) An employee who has an application pending for the travel charge
card;
    (j) Individuals traveling on invitational travel;
    (k) New appointees;
    (l) Relocation allowances prescribed in chapter 302 of this title,
except en route travel and househunting trip expenses; and
    (m) Employees who travel 5 times or less a year. Even though exempt,
agencies have the discretion to issue a travel charge card to such an
employee.

[FTR Amdt. 90, 65 FR 3055, Jan. 19, 2000, as amended by, FTR Amdt. 92,
65 FR 21365, Apr. 21, 2000; FTR Amdt. 108, 67 FR 57966, Sept. 13, 2002;
FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-51.3  Who in my agency has the authority to grant exemptions
from the mandatory use of the Government contractor-issued travel

charge card?

    The head of your agency or his/her designee(s) has (have) the
authority to grant exemptions from the mandatory use of the Government
contractor-issued travel charge card.



Sec. 301-51.4  If my agency grants an exemption, does that prevent me
from using the card on a voluntary basis?

    No, an exemption from use would not prevent you from using the
Government contractor-issued travel charge card on a voluntary basis in
accordance with your agency's policy.



Sec. 301-51.5  How may I pay for official travel expenses if I receive
an exemption from use of the Government contractor-issued travel charge

card?

    If you receive an exemption from use of the Government contractor-
issued travel charge card, your agency may authorize one or a
combination of the following methods of payment:
    (a) Personal funds, including cash or personal charge card;
    (b) Travel advances; or
    (c) Government Transportation Request (GTR).

    Note to Sec. 301-51.5: City pair contractors are not required to
accept payment by the methods in paragraph (a) or (b) of this section.



Sec. 301-51.6  For what purposes may I use the Government
contractor-issued travel charge card while on official travel?

    You are required to use the Government contractor-issued travel
charge card for expenses directly related to your official travel.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-51.7  May I use the Government contractor-issued travel charge
card for personal reasons while on official travel?

    No, you may not use the Government contractor-issued travel charge
card for personal reasons while on official travel.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-51.8  What are the consequences if I misuse the Government
contractor-issued travel charge card on official travel?

    Your agency may take appropriate disciplinary action if you misuse
the Government contractor-issued travel charge card according to
internal agency policies and procedures.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]

[[Page 71]]



           Subpart B_Paying for Common Carrier Transportation



Sec. 301-51.100  What method of payment must I use to procure common
carrier transportation?

    You must use a Government contractor-issued individually billed
travel card, centrally billed account, or GTR to procure contract
passenger transportation services. For all other common carrier
transportation, you must use one of the methods specified in the
following table:

------------------------------------------------------------------------
 For passenger transportation
       services costing            You must use            Unless
------------------------------------------------------------------------
(a) $10 or less, and air        A Government       Use of the Government
 excess baggage charges of $15   contractor-        contractor-issued
 or less for each leg of a       issued             individually billed
 trip.                           individually       travel card is not
                                 billed travel      accepted, its use is
                                 card or            impracticable or
                                 centrally billed   special
                                 account.           circumstances
                                                    justify the use of a
                                                    GTR.
(b) More than $10, but not      A Government       None of the other
 more than $100.                 contractor-        methods are
                                 issued             practicable, you may
                                 individually       use cash.
                                 billed travel
                                 card, centrally
                                 billed account,
                                 or GTR.
(c) More than $100............  Only a Government  Your agency
                                 contractor-        authorizes you to
                                 issued             use a reduced fare
                                 individually       for group, charter,
                                 billed travel      or excursion
                                 card, centrally    arrangements or
                                 billed account,    under emergency
                                 or GTR.            circumstances where
                                                    the use of other
                                                    methods is not
                                                    possible.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 2007-05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-51.101  Which payment methods are considered the equivalent of
cash?

    Use of one of the following payment methods of this section to
procure common carrier transportation is considered the equivalent of
cash and you must comply with the rules in 41 CFR 102-118.50 that limit
the use of cash for such purposes.
    (a) Personal credit cards;
    (b) Cash withdrawals obtained from an ATM using a Government
contractor-issued individually billed travel card; and
    (c) Checks, both personal and travelers (including those obtained
through a travel payment system services program).

[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 108, 67 FR 57966, Sept. 13, 2002]



Sec. 301-51.102  How is my transportation reimbursement affected if I
make an unauthorized cash purchase of common carrier transportation?

    If you are a new employee or an invitational or infrequent traveler
who is unaware of proper procedures for purchasing common carrier
transportation, your agency may allow reimbursement for the full cost of
the transportation. In all other instances, your reimbursement will be
limited to the cost of such transportation using the authorized method
of payment.

[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-51.103  What is my liability if I lose a GTR?

    You are liable for any Government expenditure that is caused by your
negligence in safeguarding the GTR or tickets received in exchange for
the GTR. To avoid liability, immediately report a lost or stolen GTR to
your administrative office. If the lost or stolen GTR shows the carrier
service desired, and point of origin, promptly notify in writing the
named carrier and other local initial carriers. Do not use a GTR that is
recovered after having been reported as lost or stolen. Instead, report
the recovered GTR to your administrative office.

[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998]

[[Page 72]]



                   Subpart C_Receiving Travel Advances



Sec. 301-51.200  For what expenses may I receive a travel advance?

------------------------------------------------------------------------
                  For                       You may receive an advance
------------------------------------------------------------------------
(a) Cash transaction expenses (i.e.,     Any time you are on official
 expenses that as a general rule cannot   travel.
 be charged and must be paid using
 cash, a personal check, or travelers
 check).
    (1) M&IE covered by the per diem
     allowance or actual expenses
     allowance;
    (2) Miscellaneous transportation
     expenses such as transit systems
     and taxi fares; parking fees;
     ferry fees; bridge, road, and
     tunnel fees; and aircraft parking,
     landing, and tie-down fees;
    (3) Gasoline and other variable
     expenses covered by the mileage
     allowance for advantageous use of
     a privately owned automobile for
     official business; and
    (4) Other authorized miscellaneous
     expenses that cannot be charged
     using a Government contractor-
     issued charge card and for which a
     cost can be estimated.
(b) Non-cash transaction expenses        Only in the following
 (e.g., lodging, common carrier,          situations:
 advance payment of discounted
 conference registration fee).
                                         (1) Government contractor-
                                          issued charge card not
                                          expected to be accepted.
                                         (2) Government contractor-
                                          issued charge card issuance
                                          denied. Your agency has
                                          decided not to provide you a
                                          contractor-issued individually
                                          billed travel card.
                                         (3) Official change of station.
                                          Your agency determines that
                                          use of a contractor-issued
                                          individually billed travel
                                          card would not be feasible
                                          incident to a transfer,
                                          particularly a transfer to
                                          another agency.
                                         (4) Financial hardship would be
                                          incurred.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 108, 67 FR 57966, Sept. 13, 2002; FTR Amdt. 2006-
02, 71 FR 24598, Apr. 26, 2006; FTR Amdt. 2010-02, 75 FR 24436, May 5,
2010]



Sec. 301-51.201  What is the maximum amount that my agency may advance?

    The amount your agency advances you may not exceed the following
amounts:

------------------------------------------------------------------------
                                   The maximum amount your agency may
             For                               advance is
------------------------------------------------------------------------
Cash transaction expenses....  The estimated amount of your cash
                                transaction expenses. (For M&IE, your
                                advance is limited to the M&IE rate
                                under the lodgings-plus per diem
                                method.)
Non-cash transaction expenses  Generally zero. However, your agency may
 (See Sec. 301-51.200(b)).    advance up to the full amount of your
                                expected non-cash transaction expenses
                                for an individual trip (or not to exceed
                                a 45-day period for an open
                                authorization) in accordance with Sec.
                                301-51.200(b).
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15968, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-51.202  When must I account for my advance?

    You must file a travel claim which accounts for your advance after
completion of your assignment, in accordance with your agency's policy.
If you are in a continuous travel status (e.g., an auditor or inspector)
or if you submit periodic reimbursement vouchers on an individual trip
authorization, your agency may reimburse you the full amount of your
travel expenses without any deduction of your advance until such time as
you file a final voucher. If the amount advanced is less than the amount
of the voucher on which it is deducted, you will be reimbursed the net
amount. If the advance exceeds the reimbursable amount, you must
immediately refund the excess.



Sec. 301-51.203  What must I do about my advance if my trip is canceled
or postponed indefinitely?

    Promptly notify the appropriate agency officials and refund any
monies

[[Page 73]]

advanced in connection with the authorized travel.



PART 301	52_CLAIMING REIMBURSEMENT--Table of Contents



Sec.
301-52.1 Must I file a travel claim?
301-52.2 What information must I provide in my travel claim?
301-52.3 Am I required to file a travel claim in a specific format and
          must the claim be signed?
301-52.4 What must I provide with my travel claim?
301-52.5 Is there any instance where I am exempt from the receipt
          requirements in Sec. 301-52.4?
301-52.6 How do I submit a travel claim?
301-52.7 When must I submit my travel claim?
301-52.8 May my agency disallow payment of a claimed item?
301-52.9 What will my agency do when it disallows an expense?
301-52.10 May I challenge my agency's disallowance of my claim?
301-52.11 What must I do to challenge a disallowed claim?
301-52.12 What happens if I attempt to defraud the Government?
301-52.13 Should I keep itemized records of my expenses while on travel?
301-52.14 What must I do with any travel advance outstanding at the time
          I submit my travel claim?
301-52.15 What must I do with any passenger coupon for transportation
          costing over $75, purchased with cash?
301-52.16 What must I do with any unused tickets, coupons, or other
          evidence of refund?
301-52.17 Within how many calendar days after I submit a proper travel
          claim must my agency reimburse my allowable expenses?
301-52.18 Within how many calendar days after I submit a travel claim
          must my agency notify me of any error that would prevent
          payment within 30 calendar days after submission?
301-52.19 Will I receive a late payment fee if my agency fails to
          reimburse me within 30 calendar days after I submit a proper
          travel claim?
301-52.20 How are late payment fees calculated?
301-52.21 Is there a minimum amount the late payment fee must exceed
          before my agency will pay it to me?
301-52.22 Will any late payment fees I receive be reported as wages on a
          Form W-2?
301-52.23 Is the additional fee, which is equal to any late payment
          charge that the card contractor would have been able to charge
          had I not paid the bill, considered income?
301-52.24 Does mandatory use of the Government contractor-issued travel
          charge card change my obligation to pay my travel card bill by
          the due date?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2., Pub. L. 105-
264, 112 Stat. 2350 (5 U.S.C. 5701 note).

    Source: FTR Amdt. 70, 63 FR 15969, Apr. 1, 1998, unless otherwise
noted.



Sec. 301-52.1  Must I file a travel claim?

    Yes.



Sec. 301-52.2  What information must I provide in my travel claim?

    You must provide the following:
    (a) An itemized list of expenses and other information (specified in
the listing of required standard data elements contained in appendix C
of this chapter, and any additional information your agency may
specifically require), except:
    (1) You may aggregate official travel-related expenses incurred at
the TDY location for authorized telephone calls, transit system fares,
and parking meter fees, except any individual expenses costing over $75
must be listed separately;
    (2) When you are authorized lodgings-plus per diem, you must state
the M&IE allowance on a daily basis;
    (3) When you are authorized a reduced per diem, you must state the
reduced rate your agency authorizes on a daily basis; and
    (4) When your agency limits M&IE reimbursement to the prescribed
maximum M&IE for the locality concerned, you must state the reduced rate
on a daily basis.
    (5) Your agency may or may not require itemization of M&IE when
reimbursement is limited to either the maximum M&IE locality rate or a
reduced M&IE rate is authorized.
    (b) The type of leave and the number of hours of leave for each day;
    (c) The date of arrival and departure from the TDY station and any
non-duty points visited when you travel by an indirect route other than
a stopover to change planes or embark/disembark passengers;
    (d) A signed statement, ``I hereby assign to the United States any
rights I

[[Page 74]]

may have against other parties in connection with any reimbursable
carrier transportation charges described herein,'' when you use cash to
pay for common carrier transportation.

[FTR Amdt. 70, 63 FR 15969, Apr. 1, 1998, as amended at FTR Amdt. 2010-
02, 75 FR 24436, May 5, 2010]



Sec. 301-52.3  Am I required to file a travel claim in a specific format
and must the claim be signed?

    As soon as your agency fully deploys the E-Gov Travel Service (ETS),
you must use the ETS to file all your travel claims. (Agencies are
required to fully deploy the ETS no later than September 30, 2006.)
Until that time, you must file your travel claim in the format
prescribed by your agency. If the prescribed travel claim is hardcopy,
the claim must be signed in ink. Any alterations or erasures to your
hardcopy travel claim must be initialed. If your agency has electronic
processing, use your electronic signature where required.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2006-04, 71 FR 49375, Aug. 23, 2006; FTR Amdt. 2007-05, 72 FR 61539,
Oct. 31, 2007]



Sec. 301-52.4  What must I provide with my travel claim?

    You must provide:
    (a) Evidence of your necessary travel authorizations including any
necessary special authorizations;
    (b) Receipts for:
    (1) Any lodging expense;
    (2) Any other expense costing over $75. If it is impracticable to
furnish receipts in any instance as required by this subtitle, the
failure to do so must be fully explained on the travel voucher. Mere
inconvenience in the matter of taking receipts will not be considered;
and
    (3) Receipts must be retained for 6 years and 3 months as prescribed
by the National Archives and Records Administration (NARA) under General
Records Schedule 6, paragraph number 1 (http://www.archives.gov/records-
mgmt/ardor/grs06.html)

[FTR Amdt. 70, 63 FR 15969, Apr. 1, 1998, as amended by 67 FR 57966,
Sept. 13, 2002; FTR Amdt. 2007-05, 72 FR 61539, Oct. 31, 2007; FTR Amdt.
2011-03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-52.5  Is there any instance where I am exempt from the receipt
requirement in Sec. 301-52.4?

    Yes, your agency may exempt an expenditure from the receipt
requirement because the expenditure is confidential.

[FTR Amdt. 70, 63 FR 15969, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-52.6  How do I submit a travel claim?

    You must submit your travel claim in accordance with administrative
procedures prescribed by your agency.



Sec. 301-52.7  When must I submit my travel claim?

    Unless your agency administratively requires you to submit your
travel claim within a shorter timeframe, you must submit your travel
claim as follows:
    (a) Within 5 working days after you complete your trip or period of
travel; or
    (b) Every 30 days if you are on continuous travel status.



Sec. 301-52.8  May my agency disallow payment of a claimed item?

    Yes, if you do not:
    (a) Provide proper itemization of an expense;
    (b) Provide receipt or other documentation required to support your
claim; and
    (c) Claim an expense which is not authorized.



Sec. 301-52.9  What will my agency do when it disallows an expense?

    Your agency will disallow your claim for that expense, issue you a
notice of disallowance, and pay your claim for those items which are not
disallowed.



Sec. 301-52.10  May I challenge my agency's disallowance of my claim?

    Yes, you may request reconsideration of your claim if you have
additional facts or documentation to support your request for
reconsideration.



Sec. 301-52.11  What must I do to challenge a disallowed claim?

    You must:
    (a) File a new claim.

[[Page 75]]

    (b) Provide full itemization for all disallowed items reclaimed.
    (c) Provide receipts for all disallowed items reclaimed that require
receipts, except that you do not have to provide a receipt if your
agency already has the receipt.
    (d) Provide a copy of the notice of disallowance.
    (e) State the proper authority for your claim if you are challenging
your agency's application of the law or statute.
    (f) Follow your agency's procedures for challenging disallowed
claims.
    (g) If after reconsideration by your agency your claim is still
denied, you may submit your claim for adjudication to the GSA Board of
Contract Appeals in accordance with 48 CFR part 6104.



Sec. 301-52.12  What happens if I attempt to defraud the Government?

    (a) You forfeit reimbursement pursuant to 28 U.S.C. 2514; and
    (b) You may be subject under 18 U.S.C. 287 and 1001 to one, or both,
of the following:
    (1) A fine of not more than $10,000, or
    (2) Imprisonment for not more than 5 years.



Sec. 301-52.13  Should I keep itemized records of my expenses while on
travel?

    Yes. You will find it helpful to keep a record of your expenses by
date of the expense to aid you in preparing your travel claim or for tax
purposes.



Sec. 301-52.14  What must I do with any travel advance outstanding at
the time I submit my travel claim?

    You must account for the travel advance in accordance with your
agency's procedures.



Sec. 301-52.15  What must I do with any passenger coupon for
transportation costing over $75, purchased with cash?

    You must submit the passenger coupons to your agency in accordance
with your agency's procedures.



Sec. 301-52.16  What must I do with any unused tickets, coupons, or
other evidence of refund?

    You must submit any unused tickets, coupons, or other evidence of
refund to your agency in accordance with your agency's procedures.

[FTR Amdt. 70, 63 FR 15969, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-52.17  Within how many calendar days after I submit a proper
travel claim must my agency reimburse my allowable expenses?

    Your agency must reimburse you within 30 calendar days after you
submit a proper travel claim to your agency's designated approving
office. Your agency must ensure that it uses a satisfactory
recordkeeping system to track submission of travel claims. For example,
travel claims submitted by mail, in accordance with your agency's
policy, could be annotated with the time and date of receipt by your
agency. Your agency could consider travel claims electronically
submitted to the designated approving office as submitted on the date
indicated on an e-mail log, or on the next business day if submitted
after normal working hours. However, claims for the following relocation
allowances are exempt from this provision:
    (a) Transportation and storage of household goods and professional
books, papers and equipment;
    (b) Transportation of mobile home;
    (c) Transportation of a privately owned vehicle;
    (d) Temporary quarters subsistence expense, when not paid as lump
sum;
    (e) Residence transaction expenses;
    (f) Relocation income tax allowance;
    (g) Use of a relocation services company;
    (h) Home marketing incentive payments; and
    (i) Allowance for property management services.

[FTR Amdt. 92, 65 FR 21365, Apr. 21, 2000]

[[Page 76]]



Sec. 301-52.18  Within how many calendar days after I submit a travel
claim must my agency notify me of any error that would prevent payment

within 30 calendar days after submission?

    Your agency must notify you as soon as practicable after you submit
your travel claim of any error that would prevent payment within 30
calendar days after submission and must provide the reason(s) why your
travel claim is not proper. However, not later than May 1, 2002,
agencies must achieve a maximum time period of seven working days for
notifying you that your travel claim is not proper.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



Sec. 301-52.19  Will I receive a late payment fee if my agency fails to
reimburse me within 30 calendar days after I submit a proper travel

claim?

    Yes, your agency must pay you a late payment fee, in addition to the
amount due you, for any proper travel claim not reimbursed within 30
calendar days of your submission of it to the approving official.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000]



Sec. 301-52.20  How are late payment fees calculated?

    Your agency must either:
    (a) Calculate late payment fees using the prevailing Prompt Payment
Act Interest Rate beginning on the 31st day after submission of a proper
travel claim and ending on the date on which payment is made; or
    (b) Reimburse you a flat fee of not less than the prompt payment
amount, based on an agencywide average of travel claim payments; and
    (c) In addition to the fee required by paragraphs (a) and (b) of
this section, your agency must also pay you an amount equivalent to any
late payment charge that the card contractor would have been able to
charge you had you not paid the bill.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



Sec. 301-52.21  Is there a minimum amount the late payment fee must
exceed before my agency will pay it to me?

    Yes, a late payment fee will only be paid when the computed late
payment fee is $1.00 or greater.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000]



Sec. 301-52.22  Will any late payment fees I receive be reported as
wages on a Form W-2?

    No, the Internal Revenue Service (IRS) has determined that the late
payment fee is in the nature of interest (compensation for the use of
money). Your agency will report payments in accordance with IRS
guidelines.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000]



Sec. 301-52.23  Is the additional fee, which is equal to any late
payment charge that the card contractor would have been able to charge

had I not paid the bill, considered income?

    Yes, your agency will report this payment as additional wages on
Form W-2.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000]



Sec. 301-52.24  Does mandatory use of the Government contractor-issued
travel charge card change my obligation to pay my travel card bill by

the due date?

    No, mandatory use of the Government contractor-issued travel charge
card does not relieve you of your obligation to pay your bill in
accordance with your cardholder agreement.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000]



PART 301_53_USING PROMOTIONAL MATERIALS AND FREQUENT TRAVELER
PROGRAMS--Table of Contents



Sec.
301-53.1 To whom do the pronouns ``I'', ``you'', and their variants
          refer throughout this part?
301-53.2 What may I do with promotional benefits or materials I receive
          from a travel service provider?
301-53.3 How may I use promotional materials and frequent traveler
          benefits?
301-53.4 May I select travel service providers for which my agency is
          not a mandatory user in order to maximize my frequent traveler
          benefits?

[[Page 77]]

301-53.5 Are there exceptions to the mandatory use of contract city-pair
          fares and an agency's travel management service?
301-53.6 Is a denied boarding benefit considered a promotional item for
          which I may retain compensation received from an airline
          whether voluntary or involuntary?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.

    Source: FTR Amdt. 104, 67 FR 17947, Apr. 12, 2002, unless otherwise
noted.



Sec. 301-53.1  To whom do the pronouns ``I'', ``you'', and their
variants refer throughout this part?

    The pronouns ``I'', ``you'', and their variants throughout this part
refer to the employee.



Sec. 301-53.2  What may I do with promotional benefits or materials
I receive from a travel service provider?

    Any promotional benefits or materials received from a travel service
provider in connection with official travel may be retained for personal
use, if such items are obtained under the same conditions as those
offered to the general public and at no additional cost to the
Government.

    Note to Sec. 301-53.2: Promotional benefits or materials you
receive from a travel service provider in connection with your planning
and/or scheduling an official conference or other group travel (as
opposed to performing official travel yourself) are considered property
of the Government, and you may only accept the benefits or materials on
behalf of the Federal Government (see Sec. 301-74.1(d) of this
chapter).

[FTR Amdt. 104, 67 FR 17947, Apr. 12, 2002, as amended by FTR Amdt.
2003-04, 68 FR 27936, May 22, 2003]



Sec. 301-53.3  How may I use promotional materials and frequent traveler
benefits?

    Promotional materials and frequent traveler benefits may be used as
follows:
    (a) You may use frequent traveler benefits earned on official travel
to obtain travel services for a subsequent official travel
assignment(s); however, you may also retain such benefits for your
personal use, including upgrading to a higher class of service while on
official travel.
    (b) If you are offered such benefits as a result of your role as a
conference planner or as a planner for other group travel, you may not
retain such benefits for your personal use (see Sec. 301-53.2 of this
chapter). Rather, you may only accept such benefits on behalf of the
Federal Government. Such accepted benefits may only be used for official
Government business.

[FTR Amdt. 2003-04, 68 FR 27937, May 22, 2003]



Sec. 301-53.4  May I select travel service providers for which my agency
is not a mandatory user in order to maximize my frequent traveler

benefits?

    No, you may not select a traveler service provider based on whether
it provides frequent traveler benefits. You must use the travel service
provider for which your agency is a mandatory user. This includes
contract passenger transportation services and travel management
services. You may not choose a travel service provider to gain frequent
traveler benefits for personal use. (Also see Sec. Sec. 301-10.109 and
301-10.110 of this chapter.)

[FTR Amdt. 104, 67 FR 17947, Apr. 12, 2002, as amended by FTR Amdt.
2007-05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-53.5  Are there exceptions to the mandatory use of contract
city-pair fares and an agency's travel management service?

    Yes, the exceptions are in accordance with Sec. Sec. 301-10.107 and
301-10.108 of this chapter for the mandatory use of a contract city-pair
fare, and Sec. 301-73.103 of this chapter for the mandatory use of a
travel management service.

[FTR Amdt. 104, 67 FR 17947, Apr. 12, 2002, as amended by FTR Amdt.
2007-05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-53.6  Is a denied boarding benefit considered a promotional
item for which I may retain compensation received from an airline

whether voluntary or involuntary?

    A denied boarding benefit (e.g., cash, free ticket coupon) is not a
promotional item given by an airline. See the provisions of Sec. 301-
10.116 of this chapter when an airline denies you a seat (involuntary)
and Sec. 301-10.117 of this chapter when you vacate your seat
(voluntary).

[[Page 78]]



PART 301_54_COLLECTION OF UNDISPUTED DELINQUENT AMOUNTS OWED TO THE
CONTRACTOR ISSUING THE INDIVIDUALLY BILLED TRAVEL CHARGE CARD--Table of

Contents



                         Subpart A_General Rules

Sec.
301-54.1 Is my agency allowed to collect undisputed delinquent amounts
          that I owe to a Government travel charge card contractor?
301-54.2 What is disposable pay?

                    Subpart B_Policies and Procedures

301-54.100 Are there any due process requirements with which my agency
          must comply before collecting undisputed delinquent amounts on
          behalf of the charge card contractor?
301-54.101 Can my agency initiate collection of undisputed delinquent
          amounts if it has not reimbursed me for amounts reimbursable
          under the applicable travel regulations?
301-54.102 What is the maximum amount my agency may deduct from my
          disposable pay?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2, Pub. L. 105-264,
112 Stat. 2350 (5 U.S.C. 5701 note).

    Source: FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 301-54.1  Is my agency allowed to collect undisputed delinquent
amounts that I owe to a Government travel charge card contractor?

    Yes, upon written request from the contractor, your agency may
collect, from your disposable pay, any undisputed delinquent amounts
that you owe to a Government travel charge card contractor.



Sec. 301-54.2  What is disposable pay?

    Disposable pay is your compensation remaining after the deduction
from your earnings of any amounts required by law to be withheld. These
deductions do not include discretionary deductions such as savings
bonds, charitable contributions, etc. Deductions may be made from any
type of pay you receive from your agency, e.g., basic pay, special pay,
retirement pay, or incentive pay.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



                    Subpart B_Policies and Procedures

    Note to subpart B: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 301-54.100  Are there any due process requirements with which my
agency must comply before collecting undisputed delinquent amounts on

behalf of the charge card contractor?

    Yes, your agency must:
    (a) Provide you with written notice of the type and amount of the
claim, the intention to collect the claim by deduction from your
disposable pay, and an explanation of your rights as a debtor;
    (b) Give you the opportunity to inspect and copy their records
related to the claim;
    (c) Allow an opportunity for a review within the agency of its
decision to collect the amount; and
    (d) Provide you with an opportunity to make a written agreement with
the contractor to repay the delinquent amount of the claim.



Sec. 301-54.101  Can my agency initiate collection of undisputed
delinquent amounts if it has not reimbursed me for amounts reimbursable

under the applicable travel regulations?

    No, your agency may only collect undisputed delinquent amounts for
which you have been reimbursed under the applicable travel regulations.
However, if you have not submitted a proper travel claim within the
timeframe requirements of Sec. 301-52.7 of this chapter, and there are
no extenuating circumstances, your agency may collect the undisputed
delinquent amounts based on the amounts charged on the travel charge
card.



Sec. 301-54.102  What is the maximum amount my agency may deduct from my
disposable pay?

    As set forth in Public Law 105-264, 112 Stat. 2350, October 19,
1998, the maximum amount your agency may deduct from your disposable pay
is 15 percent a pay period, unless you agree in writing to a larger
percentage.

[[Page 79]]



                  SUBCHAPTER D_AGENCY RESPONSIBILITIES





PART 301_70_INTERNAL POLICY AND PROCEDURE REQUIREMENTS--Table of Contents



                Subpart A_General Policies and Procedures

Sec.
301-70.1 How must we administer the authorization and payment of travel
          expenses?

      Subpart B_Policies and Procedures Relating to Transportation

301-70.100 How must we administer the authorization and payment of
          transportation expenses?
301-70.101 What factors must we consider in determining which method of
          transportation results in the greatest advantage to the
          Government?
301-70.102 What governing policies must we establish for authorization
          and payment of transportation expenses?
301-70.103 In what circumstance may we authorize use of ship service?
301-70.104 What factors should we consider in determining whether to
          require an employee to commit to the use of a Government
          automobile?
301-70.105 May we prohibit an employee from using a POV on official
          travel?

     Subpart C_Policies and Procedures Relating to Per Diem Expenses

301-70.200 What governing policies must we establish for authorization
          and payment of per diem expenses?
301-70.201 May we issue a blanket actual expense authorization for our
          employees during a Presidentially-Declared Disaster?

  Subpart D_Policies and Procedures Relating to Miscellaneous Expenses

301-70.300 How should we administer the authorization and payment of
          miscellaneous expenses?
301-70.301 What governing policies must we establish for payment of
          miscellaneous expenses?

Subpart E_Policies and Procedures Relating to Travel of an Employee With
                      a Disability or Special Need

301-70.400 How should we authorize and administer the payment of
          additional travel expenses for an employee with a disability
          or special need?
301-70.401 What governing policies and procedures must we establish
          regarding travel of an employee with a disability or special
          need?

 Subpart F_Policies and Procedures for Emergency Travel of Employee Due
                          to Illness or Injury

301-70.500 What governing policies and procedures should we establish
          relating to emergency travel?
301-70.501 Does per diem continue when an employee interrupts a travel
          assignment because of an incapacitating illness or injury?
301-70.502 Are there any limitations to the payment of these expenses?
301-70.503 What additional emergency expenses should we allow?
301-70.504 When the employee is able to travel, should we continue the
          use of the existing travel authorization?
301-70.505 May any travel costs be reimbursed if the employee travels to
          an alternate location for medical treatment?
301-70.506 How do we define actual cost and constructive cost when an
          employee interrupts a travel assignment because of an
          incapacitating illness or injury?
301-70.507 May we authorize per diem if an employee discontinues a TDY
          assignment because of a personal emergency situation?
301-70.508 How do we handle reimbursement if the employee travels to an
          alternate location and returns to the TDY location because of
          a personal emergency situation?
301-70.509 What factors must we consider in expanding the definition of
          family for emergency travel purposes?

      Subpart G_Policies and Procedures Relating to Threatened Law
                   Enforcement/Investigative Employees

301-70.600 What governing policies and procedures must we establish
          related to threatened law enforcement/investigative employees?
301-70.601 What factors should we consider in determining whether to
          authorize payment of transportation and subsistence expenses
          for threatened law enforcement/investigative employees?
301-70.602 How often must we reevaluate the payment of transportation
          and subsistence expenses to a threatened law enforcement/
          investigative employee?

[[Page 80]]

   Subpart H_Policies and Procedures Relating to Mandatory Use of the
   Government Contractor-Issued Travel Charge Card for Official Travel

301-70.700 Must our employees use a Government contractor-issued travel
          charge card for official travel expenses?
301-70.701 Who has the authority to grant exemptions to mandatory use of
          Government contractor-issued travel charge card for official
          travel?
301-70.702 Must we notify the Administrator of General Services when we
          grant an exemption?
301-70.703 If we grant an exemption, does that prevent the employee from
          using the card on a voluntary basis?
301-70.704 What expenses and/or classes of employees are exempt from the
          mandatory use of the Government contractor-issued travel
          charge card?
301-70.705 What methods of payment for official travel expenses may we
          authorize when an exemption from use of the Government
          contractor-issued travel charge card is granted?
301-70.706 For what purposes may an employee use the Government
          contractor-issued travel charge card while on official travel?
301-70.707 May an employee use the Government contractor-issued travel
          charge card for personal use while on official travel?
301-70.708 What actions may we take if an employee misuses the
          Government contractor-issued travel charge card while on
          official travel?
301-70.709 What can we do to reduce travel charge card delinquencies?

Subpart I_Policies and Procedures for Agencies That Authorize Travel on
                           Government Aircraft

301-70.800 Whom may we authorize to travel on Government aircraft?
301-70.801 When may we authorize travel on Government aircraft?
301-70.802 Must we ensure that travel on Government aircraft is the most
          cost-effective alternative?
301-70.803 How must we authorize travel on a Government aircraft?
301-70.804 What amount must the Government be reimbursed for travel on a
          Government aircraft?
301-70.805 Must we include special information on a travel authorization
          for a senior Federal official or a non-Federal traveler who
          travels on Government aircraft?
301-70.806 What documentation must we retain for travel on Government
          aircraft?
301-70.807 Must we make information available to the public about travel
          by senior Federal officials and non-Federal travelers on
          Government aircraft?
301-70.808 Do the rules in this part apply to travel on Government
          aircraft by the President and Vice President or by individuals
          traveling in support of the President and Vice President?

    Subpart J_Policies and Procedures for Agencies That Own or Hire
                     Government Aircraft for Travel

301-70.900 May we use our Government aircraft to carry passengers?
301-70.901 Who may approve use of our Government aircraft to carry
          passengers?
301-70.902 Do we have any special responsibilities related to space
          available travel on our Government aircraft?
301-70.903 What are our responsibilities for ensuring that Government
          aircraft are the most cost-effective alternative for travel?
301-70.904 Must travelers whom we carry on Government aircraft be
          authorized to travel?
301-70.905 What documentation must we retain for travel on our
          Government aircraft?
301-70.906 Must we report use of our Government aircraft to carry senior
          Federal officials and non-Federal travelers?
301-70.907 What information must we report on the use of Government
          aircraft to carry senior Federal officials and non-Federal
          travelers and when must it be reported?
301-70.908 Must we make information available to the public about travel
          by senior Federal officials and non-Federal travelers on
          Government aircraft?
301-70.909 What disclosure information must we give to anyone who flies
          on our Government aircraft?
301-70.910 Do the rules in this part apply to travel on Government
          aircraft by the President and Vice President or by individuals
          traveling in support of the President and Vice President?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2, Pub. L. 105-264,
112 Stat. 2350 (5 U.S.C. 5701, note), OMB Circular No. A-126, revised
May 22, 1992, and OMB Circular No. A-123, Appendix B, revised January
15, 2009.

    Source: FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, unless otherwise
noted.

[[Page 81]]



                Subpart A_General Policies and Procedures



Sec. 301-70.1  How must we administer the authorization and payment of
travel expenses?

    When administering the authorization and payment of travel expenses,
you--
    (a) Must limit the authorization and payment of travel expenses to
travel that is necessary to accomplish your mission in the most
economical and effective manner, under rules stated throughout this
chapter;
    (b) Should give consideration to budget constraints, adherence to
travel policies, and reasonableness of expenses;
    (c) Should always consider alternatives, including teleconferencing,
prior to authorizing travel; and
    (d) Must require employees to use the ETS to process travel
authorizations and claims for travel expenses once you migrate to the
ETS, but no later than September 30, 2006, unless an exception has been
granted under Sec. 301-73.102 or Sec. 301-73.104 of this chapter.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by; FTR Amdt.
2007-05, 72 FR 61539, Oct. 31, 2007]



      Subpart B_Policies and Procedures Relating to Transportation



Sec. 301-70.100  How must we administer the authorization and payment of
transportation expenses?

    You must:
    (a) Limit authorization and payment of transportation expenses to
those expenses that result in the greatest advantage to the Government;
    (b) Ensure that travel is by the most expeditious means practicable.



Sec. 301-70.101  What factors must we consider in determining which
method of transportation results in the greatest advantage to the

Government?

    In selecting a particular method of transportation you must
consider:
    (a) The total cost to the Government, including per diem, overtime,
lost worktime, actual transportation cost, total distance of travel,
number of points visited, the number of travelers and energy
conservation. As stated in 5 U.S.C. 5733, ``travel of an employee shall
be by the most expeditious means of transportation practicable and shall
be commensurate with the nature and purpose of the duties of the
employee requiring such travel.''
    (b) Travel by common carrier (air, rail, bus) is considered the most
advantageous method to perform official travel. Other methods of
transportation may be authorized as advantageous only when the use of
common carrier transportation would interfere with the performance of
official business or impose an undue hardship upon the traveler, or when
the total cost by common carrier exceeds the cost by another method of
transportation. A determination that another method of transportation is
more advantageous to the Government than common carrier will not be made
on the basis of personal preference or inconvenience to the traveler.



Sec. 301-70.102  What governing policies must we establish for
authorization and payment of transportation expenses?

    You must establish policies and procedures governing:
    (a) Who will determine what method of transportation is more
advantageous to the Government;
    (b) Who will approve any of the following:
    (1) Use of other than coach-class transportation accommodations for
air and rail under Sec. Sec. 301-10.123 and 301-10.162, and lowest
first-class accommodations for ship under Sec. 301-10.183 of this
chapter.
    (2) Use of a special-reduced fare or reduced group or charter fare;
    (3) Use of an extra-fare train service under Sec. 301-10.164;
    (4) Use of ship service;
    (5) Use of a foreign ship;
    (6) Use of a foreign air carrier;
    (c) When you will:
    (1) Require the use of a Government vehicle;
    (2) Allow the use of a Government vehicle; and
    (3) Prohibit the use of a Government vehicle;
    (d) When you will consider use of a POV advantageous to the
Government,

[[Page 82]]

such as travel to/from common carrier terminals, or transportation to a
TDY location;
    (e) Procedures for claiming POV reimbursement;
    (f) When you will allow use of a special conveyance (e.g.,
commercially rented vehicles);
    (g) What procedures an employee must follow when he/she travels by
an indirect route or interrupts travel by a direct route;
    (h) Whether to reimburse the full amount of transportation costs and
in conjunction with TDY or only the amount by which transportation costs
exceed the employee's normal costs for transportation between:
    (1) Office or duty point and another place of business;
    (2) Places of business; or
    (3) Residence and place of business other than office or duty point;
    (i) Develop and issue internal guidance on what specific mission
criteria justify approval of the use of other than coach-class
transportation under Sec. Sec. 301-10.123(a)(4), 301-10.123(b)(9), and
301-10.162(e) or the use of other than lowest first-class under Sec.
301-10.183(d). The justification criteria shall be entered in the
remarks section of the traveler's travel authorization;
    (j) Develop and publish internal guidance regarding what constitutes
a rest period upon arrival at a temporary duty location; and
    (k) Develop and publish internal guidance regarding Seating Upgrade
Programs in coach-class (see Sec. 301-10.124).

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, as amended by FTR Amdt. 2005-
03, 70 FR 28460, May 18, 2005; FTR Amdt. 2009-06, 74 FR 55149, Oct. 27,
2009; FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010; FTR Amdt. 2010-07, 75
FR 72967, Nov. 29, 2010]



Sec. 301-70.103  In what circumstance may we authorize use of ship
service?

    Travel by ship is not generally regarded as advantageous. You must
determine that the advantages accruing from the use of ocean
transportation offset the higher costs associated with ship travel,
i.e., per diem, transportation, and lost worktime.



Sec. 301-70.104  What factors should we consider in determining whether
to require an employee to commit to the use of a Government automobile?

    You should consider:
    (a) The advantages of using a Government automobile. Such advantages
may include, but are not limited to:
    (1) Full utilization or availability of fleet vehicles;
    (2) Lower cost;
    (3) Official presence.
    (b) The type of travel the employee performs. You should require
such a commitment when an employee or group of employees requires the
use of an automobile for official travel on a frequent or repetitive
basis.



Sec. 301-70.105  May we prohibit an employee from using a POV on
official travel?

    No, but if the employee elects to use a POV instead of an
alternative form of transportation you authorize, you must:
    (a) Limit reimbursement to the constructive cost of the authorized
method of transportation, which is the sum of per diem and
transportation expenses the employee would reasonably have incurred when
traveling by the authorized method of transportation; and
    (b) Charge leave for any duty hours that are missed as a result of
travel by POV.



     Subpart C_Policies and Procedures Relating to Per Diem Expenses



Sec. 301-70.200  What governing policies must we establish for
authorization and payment of per diem expenses?

    You must establish policies and procedures governing:
    (a) Who will authorize a rest period;
    (b) Circumstances allowing a rest period during prolonged travel
(see Sec. 301-11.20 for minimum standards);
    (c) If, and in what instances, you will allow an employee to return
to his/her official station on non-workdays;
    (d) Who will determine if an employee will be allowed to return to
his/her official station on a case by case basis.

[[Page 83]]

    (e) Who will determine in what instances you will pay a reduced per
diem rate;
    (f) Who will determine, and in what instances, to issue a blanket
authorization for actual expenses under Sec. 301-70.201 or when actual
expenses are appropriate in individual cases; and
    (g) Who will determine, and in what instances, an employee will be
able to claim the full M&IE allowance even though meals are furnished to
the employee by the Government, in accordance with Sec. Sec. 301-
11.18(b) and 301-11.18(c).

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, as amended by FTR Amdt. 2009-
03, 74 FR 16329, Apr. 10, 2009; FTR Amdt. 2010-07, 75 FR 72967, Nov. 29,
2010; FTR Amdt. 2011-03, 76 FR 55275, Sept. 7, 2011]



Sec. 301-70.201  May we issue a blanket actual expense authorization for
our employees during a Presidentially-Declared Disaster?

    Yes. A blanket authorization regarding actual expense reimbursement
may be issued to your employees assigned to perform TDY travel in an
area subject to a Presidentially-Declared Disaster. These authorizations
must apply to a specific Declaration, and must end on the expiration
date of the Declaration, or one year from the date the Declaration is
issued, whichever is sooner. A blanket authorization issued under this
section shall not apply to any travel performed pursuant to Chapter 302
of this title.

[FTR Amdt. 2011-03, 76 FR 55275, Sept. 7, 2011]



  Subpart D_Policies and Procedures Relating to Miscellaneous Expenses



Sec. 301-70.300  How should we administer the authorization and payment
of miscellaneous expenses?

    You should limit payment of miscellaneous expenses to only those
expenses that are necessary and in the interest of the Government.



Sec. 301-70.301  What governing policies must we establish for payment
of miscellaneous expenses?

    You must establish policies and procedures governing:
    (a) Who will determine when excess baggage is necessary for official
travel;
    (b) When you will pay for communications services, including whether
you will pay for a telephone call to the employee's home or place where
the employee's dependent children are;
    (c) Who will determine if other miscellaneous expenses are
appropriate for reimbursement in connection with official travel.



Subpart E_Policies and Procedures Relating to Travel of an Employee with
                      a Disability or Special Need



Sec. 301-70.400  How should we authorize and administer the payment of
additional travel expenses for an employee with a disability or

special need?

    You should authorize and administer the payment to reasonably
accommodate employee(s) with disabilities in accordance with the
Rehabilitation Act of 1973, as amended (29 U.S.C. 701-796l) and 5 U.S.C.
3102 and part 301-13 of this chapter. An employee with a special need
should be treated the same as an employee with a disability. You must
determine that additional travel expenses are necessary to accommodate
the employee's needs.

[FTR Amdt. 2006-03, 71 FR 24597, Apr. 26, 2006]



Sec. 301-70.401  What governing policies and procedures must we
establish regarding travel of an employee with a disability or

special need?

    You must establish the policies and procedures governing:
    (a) Who will determine if an employee has a disability or special
need which requires accommodation, including when documentation is
necessary under Sec. Sec. 301-10.123, 301-10.124, 301-10.162, and 301-
10.183, and when a determination may be based on a clearly visible
physical condition; and
    (b) Who will determine how to reasonably accommodate the employee
and what expenses you will pay.

[[Page 84]]



 Subpart F_Policies and Procedures for Emergency Travel of Employee Due
                          to Illness or Injury



Sec. 301-70.500  What governing policies and procedures should we
establish relating to emergency travel?

    Each agency must determine:
    (a) When you will authorize emergency travel under part 301-30;
    (b) Who will determine if the employee's situation warrants payment
for emergency travel expenses;
    (c) When and by whom travel to an alternate location other than
official station or point of interruption will be authorized; and
    (d) Who will determine when and if the definition of family may be
extended and to whom.



Sec. 301-70.501  Does per diem continue when an employee interrupts a
travel assignment because of an incapacitating illness or injury?

    Yes, when an employee interrupts a travel assignment because of an
incapacitating illness or injury and takes leave (annual or sick), per
diem will be allowed, not to exceed the maximum rate for the location
where the interruption occurs, for a reasonable period, normally not to
exceed 14 calendar days (including fractional days) for any one period
of absence. You may approve a longer period if justified.

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]



Sec. 301-70.502  Are there any limitations to the payment of these
expenses?

    Yes, there are limitations to the payment of these expenses. Per
diem is not payable, or if paid, must be collected from the employee
when--
    (a) The employee is confined to a hospital or medical facility that
is within the proximity of the official station or that is the same one
the employee would have been admitted to if the illness or injury had
occurred while at the official station; and/or
    (b) The Government provides or reimburses the employee for
hospitalization under any Federal statute (including hospitalization in
a Department of Veterans Affairs (VA) medical center or military
hospital) other than 5 U.S.C. 8901-8913 (Federal Employees Health
Benefits program).

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002, as amended by FTR Amdt.
2010-07, 75 FR 72967, Nov. 29, 2010]



Sec. 301-70.503  What additional emergency expenses should we allow?

    When an employee discontinues a TDY assignment before its completion
due to an incapacitating illness or injury, you may pay--
    (a) Transportation and per diem expenses for travel to an alternate
location to receive medical treatment;
    (b) Transportation and per diem expenses to return to the official
station; and
    (c) Transportation costs of a medically necessary attendant.

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]



Sec. 301-70.504  When the employee is able to travel, should we
continue the use of the existing travel authorization?

    Not if the interrupted trip was authorized under a trip by trip
authorization. If, when the employee's health has been restored, the
agency decides that it is in the Government's interest to return the
employee to the TDY location, such return is considered to be a new
travel assignment at Government expense. An interrupted trip authorized
under an open or limited open authorization may be continued without
further authorization.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-70.505  May any travel costs be reimbursed if the employee
travels to an alternate location for medical treatment?

    Yes. When an employee interrupts a TDY assignment because of an
incapacitating illness or injury and takes leave of absence for travel
to an alternate location to obtain medical services and returns to the
TDY assignment, you may reimburse certain excess travel costs provided
in this section. Specifically, you may reimburse the excess (if any) of
actual costs of travel from the point of interruption to the alternate
location and return to

[[Page 85]]

the TDY assignment, over the constructive costs of round-trip travel
between the official station and the alternate location. The nearest
hospital or medical facility capable of treating the employee's illness
or injury will not, however, be considered an alternate location.

    Note to Sec. 301-70.505: An alternate location is a destination
other than the employee's official station or the point of interruption.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-70.506  How do we define actual cost and constructive cost
when an employee interrupts a travel assignment because of an

incapacitating illness or injury?

    (a) Actual cost of travel will be the transportation expenses
incurred and en route per diem for the travel as actually performed from
the point of interruption to the alternate location and from the
alternate location to the TDY assignment. No per diem is allowed for
time spent at the alternate location if confined to a medical facility.
    (b) Constructive cost is the sum of transportation expenses the
employee would reasonably have incurred for round-trip travel between
the official station and the alternate location plus per diem calculated
for the appropriate en route travel time.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-70.507  May we authorize per diem if an employee discontinues a
TDY assignment because of a personal emergency situation?

    Yes. Expenses of appropriate transportation and per diem while en
route may be allowed, with the approval of an appropriate agency
official, for return travel from the point of interruption to the
official station.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-70.508  How do we handle reimbursement if the employee travels
to an alternate location and returns to the TDY location because of a

personal emergency situation?

    You may reimburse certain excess travel costs (transportation and en
route per diem) to the same extent as provided in Sec. 301-70.501 for
incapacitating illness or injury to the employee.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-70.509  What factors must we consider in expanding the
definition of family for emergency travel purposes?

    Agencies must consider on a case by case basis:
    (a) The extent of the emergency;
    (b) The employee's relationship to the individual involved in the
emergency; and
    (c) The degree of the employee's responsibility for the individual
involved in the emergency.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



      Subpart G_Policies and Procedures Relating to Threatened Law
                   Enforcement/Investigative Employees



Sec. 301-70.600  What governing policies and procedures must we
establish related to threatened law enforcement/investigative employees?

    You must establish policies and procedures governing:
    (a) When you will pay transportation and subsistence expenses of
threatened law enforcement/investigative employees, under part 301-31 of
this chapter;
    (b) Who will determine the degree and seriousness of threat in each
individual case;
    (c) Who will determine what protective action should be taken,
including the location and duration of temporary lodging;
    (d) Who will reevaluate the situation to determine whether
protective action should be continued or discontinued and how often;

[[Page 86]]

    (e) What procedures must be followed to obtain authorization of
transportation and subsistence expenses for threatened law enforcement/
investigative employees; and
    (f) What special procedures must an employee follow to claim
expenses.



Sec. 301-70.601  What factors should we consider in determining whether
to authorize payment of transportation and subsistence expenses for

threatened law enforcement/investigative employees?

    You should consider:
    (a) The degree and seriousness of the threat. You should pay
transportation and subsistence expenses only if a situation poses a
legitimate serious threat to life.
    (b) The option of relocating the employee. You should consider
whether relocating the employee permanently would be advantageous given
the specific nature of the threat, the continued disruption of the
family, and the alternative costs of a change of official station.



Sec. 301-70.602  How often must we reevaluate the payment of
transportation and subsistence expenses to a threatened law

enforcement/investigative employee?

    You must reevaluate the situation every 30 days based on the same
factors you considered when you first authorized the payment of the
expenses.



   Subpart H_Policies and Procedures Relating to Mandatory Use of the
   Government Contractor-Issued Travel Charge Card for Official Travel

    Source: FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000, unless otherwise
noted.



Sec. 301-70.700  Must our employees use a Government contractor-issued
travel charge card for official travel expenses?

    Yes, your employees must use a Government contractor-issued travel
charge card for official travel expenses unless:
    (a) A vendor does not accept the travel charge card;
    (b) The Administrator of General Services has granted an exemption.
(see Sec. 301-70.704); or
    (c) Your agency head or his/her designee has granted an exemption.



Sec. 301-70.701  Who has the authority to grant exemptions to mandatory
use of Government contractor-issued travel charge card for official

travel?

    (a) The Administrator of General Services will exempt any payment,
person, type or class of payments, or type or class of personnel in any
case in which--
    (1) It is in the best interest of the United States to do so;
    (2) Payment through a travel charge card is impractical or imposes
unreasonable burdens or costs on Federal employees or Federal agencies;
or
    (3) The Secretary of Defense or the Secretary of Homeland Security
(for the Coast Guard) requests an exemption for the members of their
uniformed services.
    (b) The head of a Federal agency or his/her designee(s) may exempt
any payment, person, type or class of payments, or type or class of
agency personnel if the exemption is determined to be necessary in the
interest of the agency.

[FTR Amdt. 70, 63 FR 15971, Apr. 1, 1998, as amended by; FTR Amdt. 2007-
05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-70.702  Must we notify the Administrator of General Services
when we grant an exemption?

    Yes, you must notify the Administrator of General Services
(Attention: MTT), 1800 F Street, NW, Washington, DC 20405, in writing
within 30 days after granting the exemption, stating the reasons for the
exemption.



Sec. 301-70.703  If we grant an exemption, does that prevent the
employee from using the card on a voluntary basis?

    No, an exemption from use would not prevent the employee from using
the Government contractor-issued travel charge card for official travel
expenses on a voluntary basis in accordance with your policies.

[[Page 87]]



Sec. 301-70.704  What expenses and/or classes of employees are exempt
from the mandatory use of the Government contractor-issued travel

charge card?

    The Administrator of General Services exempts the following from the
mandatory use of the Government contractor-issued travel charge card:
    (a) Expenses incurred at a vendor that does not accept the
Government contractor-issued travel charge card;
    (b) Laundry/dry cleaning;
    (c) Parking;
    (d) Transit system at a TDY location;
    (e) Taxi;
    (f) Tips;
    (g) Meals (only when use of the card is impractical, i.e., group
meals or the Government contractor-issued travel charge card is not
accepted);
    (h) Phone calls (when a Government calling card is available for use
in accordance with agency policy);
    (i) An employee who has an application pending for the travel charge
card;
    (j) Individuals traveling on invitational travel; and
    (k) New appointees.

    Note to Sec. 301-70.704: Relocation allowances prescribed in
chapter 302 of this title, except en route travel and househunting trip
expenses are not covered by this requirement.

[FTR Amdt. 90, 65 FR 3056, Jan. 19, 2000, as amended by FTR Amdt. 92, 65
FR 21366, Apr. 21, 2000; FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-70.705  What methods of payment for official travel expenses
may we authorize when an exemption from use of the Government

contractor-issued travel charge card is granted?

    When you grant an exemption from use of the Government contractor-
issued travel charge card, you may authorize one or a combination of the
following methods of payment:
    (a) Personal funds, including cash or personal charge card;
    (b) Travel advances; or
    (c) Government Transportation Request (GTR).

    Note to Sec. 301-70.705: City pair contractors are not required to
accept payment by the methods in paragraph (a) or (b) of this section.



Sec. 301-70.706  For what purposes may an employee use the Government
contractor-issued travel charge card while on official travel?

    An employee is required to use the Government contractor-issued
travel charge card for expenses directly related to official travel.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-70.707  May an employee use the Government contractor-issued
travel charge card for personal use while on official travel?

    No, an employee may not use the Government contractor-issued travel
charge card for personal use while on official travel.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-70.708  What actions may we take if an employee misuses the
Government contractor-issued travel charge card while on official

travel?

    You may take appropriate disciplinary action if an employee misuses
the Government contractor-issued travel charge card. Internal agency
policies and procedures should define what the agency considers to be
misuses of the travel charge card.

[FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-70.709  What can we do to reduce travel charge card
delinquencies?

    To reduce travel charge card delinquencies by your employees, you
should consider implementing one or more of the following suggestions
(this list is not comprehensive; you may adopt other appropriate
procedures):
    (a) Agency travel program coordinators must be trained and aware of
their responsibilities and the delinquency management tools available
under your agreement with the travel charge card contractor (internet
training is available for the GSA SmartPay\(TM)\ Travel Charge Card at:
http://www.gsa.gov/traveltraining.
    (b) Ensure that managers and supervisors are provided monthly
delinquency and questionable charges report.
    (c) Periodically, but at least once a year, verify that cardholders
are still current employees.

[[Page 88]]

    (d) For inactive accounts (cards not used within 6 months, one year,
etc., reduce card limit to $1, increase dollar limit when necessary.
    (e) Work with the charge card contractor to block certain high-risk
category codes (e.g., department stores, automobile dealerships,
specialty stores), etc.
    (f) Review ATM cash withdrawals for reasonableness and association
with official travel.
    (g) Implement a salary offset program. (See part 301-76 of this
chapter).
    (h) Implement split disbursement in your travel vouchering system,
so that an employee may authorize you to make certain payments directly
to the charge card contractor on the employee's behalf.
    (i) Refer potential fraud cases to your agency IG for investigation.
    (j) For some helpful do's and don'ts for travel cardholders, see GSA
publication (Card-F001) entitled ``Helpful Hints for Travel
Cardholders''. This publication is available on the Internet at http://
fss.gsa.gov/services/gsa-smartpay. Click on ``Publications and
Presentations'' and under ``Publications,'' click on ``Helpful Hints for
Travel Card Use''.
    (k) Ensure that employees turn in their travel charge card when they
retire or leave the agency.

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002, as amended by FTR Amdt.
2007-05, 72 FR 61539, Oct. 31, 2007. Redesignated by FTR Amdt. 2010-02,
75 FR 24436, May 5, 2010]



Subpart I_Policies and Procedures for Agencies That Authorize Travel on
                           Government Aircraft

    Source: FTR Amdt. 2004-02, 69 FR 34305, June 21, 2004, unless
otherwise noted.



Sec. 301-70.800  Whom may we authorize to travel on Government aircraft?

    You may authorize Federal travelers, non-Federal travelers, and any
other passengers, as defined in part 300-3 of this subtitle, to travel
on Government aircraft, subject to the rules in this subpart. Because
the taxpayers generally should pay no more than necessary for
transportation of travelers, except for required use travel, you may
authorize travel on Government aircraft only when a Government aircraft
is the most cost-effective mode of travel and the traveler is traveling
for Governmental purposes.



Sec. 301-70.801  When may we authorize travel on Government aircraft?

    You may authorize travel on Government aircraft only as follows:
    (a) For official travel when--
    (1) No scheduled commercial airline service is reasonably available
to fulfill your agency's travel requirement (i.e., able to meet the
traveler's departure and/or arrival requirements within a 24-hour
period, unless you demonstrate that extraordinary circumstances require
a shorter period); or
    (2) The cost of using a Government aircraft is not more than the
cost of the city-pair fare for scheduled commercial airline service or
the cost of the lowest available full coach fare if a city-pair fare is
not available to the traveler.
    (b) For required-use travel, i.e., when the traveler is authorized
to use Government aircraft because of bona fide communications needs
(e.g., 24-hour secure communications are required) or security reasons
(e.g., highly unusual circumstances that present a clear and present
danger to the traveler) or exceptional scheduling requirements (e.g., a
national emergency or other compelling operational considerations).
Required-use travel may include travel for official, personal, or
political purposes, but must be approved in accordance with Sec. Sec.
301-10.262(a) and 301-70.803(a).
    (c) For space available travel when--
    (1) The aircraft is already scheduled for use for an official
purpose and carrying an official traveler(s) on the aircraft does not
cause the need for a larger aircraft or result in more than minor
additional cost to the Government; or
    (2) The Federal traveler or the dependent of a Federal traveler is
stationed by the Government in a remote location not accessible to
commercial airline service; or
    (3) The traveler is authorized to travel space available under 10
U.S.C. 2648

[[Page 89]]

and regulations implementing that statute.

[FTR Amdt. 2004-02, 69 FR 34305, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-70.802  Must we ensure that travel on Government aircraft is
the most cost-effective alternative?

    (a) Yes, you must ensure that travel on a Government aircraft is the
most cost-effective alternative that will meet the travel requirement.
Your designated travel approving official must--
    (1) Compare the cost of all travel alternatives, as applicable, that
is--
    (i) Travel on a scheduled commercial airline;
    (ii) Travel on a Federal aircraft;
    (iii) Travel on a Government aircraft hired as a commercial aviation
service (CAS); and
    (iv) Travel by other available modes of transportation; and
    (2) Approve only the most cost-effective alternative that meets your
agency's needs.
    (3) Consider the cost of non-productive or lost work time while in
travel status and certain other costs when comparing the costs of using
Government aircraft in lieu of scheduled commercial airline service and
other available modes of transportation. Additional information on costs
included in the cost comparison may be found in the ``U.S. Government
Aircraft Cost Accounting Guide,'' available through the General Services
Administration, Office of Governmentwide Policy, MTA, 1800 F Street,
N.W., Washington, DC 20405.
    (b) The aircraft management office in the agency that owns or hires
the Government aircraft must provide your designated travel-approving
official with cost estimates for a Government aircraft trip (i.e., a
Federal aircraft trip cost or a CAS aircraft trip cost).
    (c) When an agency operates a Government aircraft to fulfill a non-
travel related governmental function or for required use travel, using
any space available for passengers on official travel is presumed to
result in cost savings.



Sec. 301-70.803  How must we authorize travel on a Government aircraft?

    You must authorize travel on a Government aircraft as follows:
    (a) For required-use travel. Your agency must first establish
written standards for determining the special circumstances under which
it will require travelers to use Government aircraft. Then, following
those standards, your agency's senior legal official or his/her
principal deputy must authorize required-use travel on a trip-by-trip
basis in advance and in writing, unless--
    (1) The traveler is an agency head, and the President has determined
that all of his or her travel, or travel in specified categories,
requires the use of Government aircraft; or
    (2) Your agency head has determined in writing that all travel, or
travel in specified categories, by another traveler requires the use of
Government aircraft.

    Note to Sec. 301-70.803(a):
    In an emergency situation, prior verbal approval for required-use
travel with an after-the-fact written authorization is permitted.

    (b) For travel by senior Federal officials. Your agency's senior
legal official or his/her principal deputy must authorize all travel on
Government aircraft by senior Federal officials on a trip-by-trip basis,
in advance and in writing, except for required use travel authorized
under paragraphs (a)(1) or (a)(2) of this section. In an emergency
situation, prior verbal approval with an after-the-fact written
authorization by your agency's senior legal official is permitted.
Senior Federal officials who are crewmembers or qualified non-
crewmembers on a flight in which they are also traveling (i.e., being
transported from point-to-point) are considered travelers and must be
authorized to travel on Government aircraft according to this paragraph.
    (c) For travel by non-Federal travelers. If you are the sponsoring
agency for a non-Federal traveler, your senior legal official or his/her
deputy must authorize all travel on Government aircraft by that non-
Federal traveler on a trip-by-trip basis, in advance and in writing. In
an emergency situation, prior verbal approval with an after-the-fact

[[Page 90]]

written authorization by your agency's senior legal official is
permitted.
    (d) For all other travel. (1) Your agency's designated travel
approving official (or anyone to whom he/she delegates this authority
and who is at least one organizational level above the traveler) must
authorize, in advance and in writing, all other travel on Government
aircraft (i.e., by passengers, crewmembers, or qualified non-
crewmembers) that is not covered in paragraphs (a), (b), and (c) of this
section. In an emergency situation, prior verbal approval with an after-
the-fact written authorization by your agency's designated travel
approving official is permitted. If your agency wishes to issue blanket
travel authorizations that authorize travel on Government aircraft, such
blanket authorizations must define the circumstances that must be met
for using Government aircraft in compliance with this regulation and any
additional agency policies. Travel on Government aircraft that does not
meet the circumstances specified in the blanket travel authorization
must be authorized on a trip-by-trip basis in accordance with this
regulation and other applicable agency policies.
    (2) When authorizing space available travel (except as authorized
under 10 U.S.C. 2648 and regulations implementing that statute), you
must ensure that the aircraft management office in the agency that owns
or hires the aircraft has certified in writing before the flight that
the aircraft is scheduled to be used for a bona fide governmental
function. Bona fide governmental functions may include support for
official travel. The aircraft management office must also certify that
carrying a traveler(s) in space available does not cause the need for a
larger aircraft or result in more than minor additional cost to the
Government. The aircraft management office must retain this
certification for two years. In an emergency situation, prior verbal
confirmation of this information with an after-the-fact written
certification is permitted.

[FTR Amdt. 2004-02, 69 FR 34305, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-70.804  What amount must the Government be reimbursed for
travel on a Government aircraft?

    (a) No reimbursement is required for official travel on a Government
aircraft.
    (b) For personal travel on Government aircraft, reimbursement
depends upon which of the following special cases applies:
    (1) You must require a traveler on required-use travel to reimburse
the Government for the excess of the full coach fare for all flights
taken on a trip over the full coach fare for the flights that he/she
would have taken had he/she not engaged in personal activities during
the trip; and
    (2) No reimbursement is required for travel authorized under 10
U.S.C. 2648 and regulations implementing that statute, or when the
traveler and his/her dependents are stationed by the Government in a
remote location with no access to regularly scheduled commercial airline
service.
    (c) For political travel on a Government aircraft (i.e., for any
trip or part of a trip during which the traveler engages in political
activities), you must require that the Government be reimbursed the
excess of the full coach fare for all flights taken on the trip over the
full coach fare for the flights that the traveler would have taken had
he/she not engaged in political activities, except if other law or
regulation specifies a different amount (see, e.g., 11 CFR 106.3,
``Allocation of Expenses between Campaign and Non-campaign Related
Travel''), in which case the amount reimbursed is the amount required by
such law or regulation.

[FTR Amdt. 2004-02, 69 FR 34305, June 21, 2004, as amended by FTR Amdt.
2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-70.805  Must we include special information on a travel
authorization for a senior Federal official or a non-Federal traveler

who travels on Government aircraft?

    Yes, you must include the following information on a travel
authorization for a senior Federal official or a non-Federal traveler:

[[Page 91]]

    (a) Traveler's name with indication that the traveler is either a
senior Federal official or a non-Federal traveler, whichever is
appropriate.
    (b) The traveler's organization and title or other appropriate
descriptive information, e.g., dependent, press, etc.
    (c) Name of the authorizing agency.
    (d) The official purpose of the trip.
    (e) The destination(s).
    (f) For personal or political travel, the amount that the traveler
must reimburse the Government (i.e., the full coach fare or appropriate
share of that fare).
    (g) For official travel, the comparable city-pair fare (if available
to the traveler) or full coach fare if a city-pair fare is not
available.



Sec. 301-70.806  What documentation must we retain for travel on
Government aircraft?

    You must retain all travel authorizations and cost-comparisons for
travel on Government aircraft for two years.



Sec. 301-70.807  Must we make information available to the public about
travel by senior Federal officials and non-Federal travelers on

Government aircraft?

    Yes, an agency that authorizes travel on Government aircraft must
make records about travelers on those aircraft available to the public
in response to written requests under the Freedom of Information Act (5
U.S.C. 552), except for portions exempt from disclosure under that Act
(such as classified information).



Sec. 301-70.808  Do the rules in this part apply to travel on Government
aircraft by the President and Vice President or by individuals traveling

in support of the President and Vice President?

    Given the unique functions and needs of the presidency and the vice
presidency, section 4 of Circular A-126, ``Improving the Management and
Use of Government Aircraft,'' Revised May 1992, makes clear that
Circular A-126 does not apply to aircraft while in use by or in support
of the President or Vice President. Since the principal purpose of the
rules in this part is to implement Circular A-126, the rules in this
part also do not apply to such travel. If any questions arise regarding
travel related to the President or Vice President, contact the Office of
the Counsel to the President or the Office of the Counsel to the Vice
President, respectively.



    Subpart J_Policies and Procedures for Agencies That Own or Hire
                     Government Aircraft for Travel

    Source: FTR Amdt. 2004-02, 69 FR 34305, June 21, 2004, unless
otherwise noted.



Sec. 301-70.900  May we use our Government aircraft to carry
passengers?

    Yes. You may use Government aircraft, i.e., aircraft that you own,
borrow, operate as a bailed aircraft, or hire as a commercial aviation
service (CAS), to carry Federal and non-Federal travelers, but only in
accordance with the rules in 41 CFR 102-33.215 and 102-33.220 and the
regulations in this part.



Sec. 301-70.901  Who may approve use of our Government aircraft to
carry passengers?

    Your agency head or his/her designee must approve the use of your
agency's Government aircraft for travel, i.e., for carrying passengers
and any crewmembers or qualified non-crewmembers who are also traveling.
This approval must be in writing and may be for recurring travel.



Sec. 301-70.902  Do we have any special responsibilities related to
space available travel on our Government aircraft?

    Yes, except for travel authorized under 10 U.S.C. 4744 and
regulations implementing that statute, you must certify in writing
before carrying passengers on a space available basis on your Government
aircraft that the aircraft is scheduled to perform a bona fide
governmental function. Bona fide governmental functions may include
support for official travel. You must also certify that carrying a
passenger in space available does not cause the need for a larger
aircraft and does not result in more than minor additional cost to the
Government. Your aircraft management office must retain this

[[Page 92]]

certification for two years. In an emergency situation, prior verbal
approval with an after-the-fact written certification is permitted.



Sec. 301-70.903  What are our responsibilities for ensuring that
Government aircraft are the most cost-effective alternative for

travel?

    To help ensure that Government aircraft are the most cost-effective
alternative for travel, your aircraft management office must calculate
the cost of a trip on your aircraft, whether Federal aircraft or CAS
aircraft, and submit that information to the traveler's designated
travel-approving official upon request. The designated travel-approving
official must use that information to compare the cost of using
Government aircraft with the cost of scheduled commercial airline
service and the cost of using other available modes of transportation.
When you operate a Government aircraft to fulfill a non-travel related
governmental function or for required use travel, using any space
available for passengers on official travel is presumed to result in
cost savings. For guidance on how and when to calculate the cost of a
trip on Government aircraft, see the ``U.S. Government Aircraft Cost
Accounting Guide,'' published by the Aircraft Management Policy Division
(MTA), General Services Administration, 1800 F Street, N.W., Washington,
DC, 20405.



Sec. 301-70.904  Must travelers whom we carry on Government aircraft
be authorized to travel?

    Yes, every traveler on one of your aircraft must have a written
travel authorization from an authorizing executive agency, and he/she
must present that authorization, before the flight, to the aircraft
management office or its representative in the organization that owns or
hires the Government aircraft. In addition to all passengers, those
crewmembers and qualified non-crewmembers on a flight in which they are
also traveling (i.e., being transported from point to point) are
considered travelers and must also be authorized to travel on Government
aircraft.



Sec. 301-70.905  What documentation must we retain for travel on our
Government aircraft?

    (a) You must retain for two years copies of travel authorizations
for senior Federal officials and non-Federal travelers who travel on
your Government aircraft.
    (b) You must also retain for two years the following information for
each flight:
    (1) The tail number of the Government aircraft used.
    (2) The dates used for travel.
    (3) The name(s) of the pilot(s), other crewmembers, and qualified
non-crewmembers.
    (4) The purpose(s) of the flight.
    (5) The route(s) flown.
    (6) The names of all passengers.



Sec. 301-70.906  Must we report use of our Government aircraft to
carry senior Federal officials and non-Federal travelers?

    Yes, except when the trips are classified, you must report to GSA's
Office of Governmentwide Policy (MTT) all uses of your aircraft for
travel by any senior Federal official or non-Federal traveler, by using
an electronic reporting tool found at http://www.gsa.gov/sftr, unless
travel is authorized under 10 U.S.C. 2648 and regulations implementing
that statute.

[FTR Amdt. 2010-04, 75 FR 59095, Sept. 27, 2010]



Sec. 301-70.907  What information must we report on the use of
Government aircraft to carry senior Federal officials and non-Federal

travelers and when must it be reported?

    You must report on a semi-annual basis to the General Services
Administration (GSA) information about Senior Federal officials and non-
Federal travelers who fly aboard your aircraft. The reporting periods
are October 1 through March 31 and April 1 through September 30 of each
fiscal year. A report is due to GSA not later than 30 calendar days
after the close of each reporting period and must contain the following
information:
    (a) The person's name with indication that he/she is either a senior
Federal official or a non-Federal traveler, whichever is appropriate.

[[Page 93]]

    (b) The traveler's organization and title or other appropriate
descriptive information, e.g., dependent, press, etc.
    (c) Name of the authorizing agency.
    (d) The official purposes of the trip.
    (e) The destination(s).
    (f) For personal or political travel, the amount that the traveler
must reimburse the Government (i.e., the full coach fare or appropriate
share of that fare).
    (g) For official travel, the comparable city-pair fare (if available
to the traveler) or the full coach fare if the city-pair fare is not
available.
    (h) The cost to the Government to carry this person (i.e., the
appropriate allocated share of the Federal or CAS aircraft trip costs).

    Note to Sec. 301-70.907: You are not required to report classified
trips; however, you must maintain information on classified trips for
two years. Most of the information required by paragraphs (a) through
(g) of this section can be found on the traveler's travel authorization.
Your aircraft management office must provide the information about
crewmembers and qualified non-crewmembers required by paragraph (b) as
well as the information required by paragraph (h). For more information
on calculating costs, see the ``U.S. Government Aircraft Cost Accounting
Guide,'' published by the Aircraft Management Policy Division (MTA),
General Services Administration, 1800 F Street, N.W., Washington, DC,
20405.



Sec. 301-70.908  Must we make information available to the public about
travel by senior Federal officials and non-Federal travelers on

Government aircraft?

    Yes, an agency that operates aircraft must make records about
travelers on those aircraft available to the public in response to
written requests under the Freedom of Information Act (5 U.S.C. 552),
except for portions exempt from disclosure under that Act (such as
classified information).



Sec. 301-70.909  What disclosure information must we give to anyone
who flies on our Government aircraft?

    You must give each person aboard your aircraft a copy of the
following disclosure statement:

    DISCLOSURE FOR PERSONS FLYING ABOARD FEDERAL GOVERNMENT AIRCRAFT

    NOTE: The disclosure contained herein is not all-inclusive. You
should contact your sponsoring agency for further assistance.
    Generally, an aircraft used exclusively for the U.S. Government may
be considered a 'public aircraft' as defined in 49 U.S.C. 40102 and
40125, unless it is transporting passengers or operating for commercial
purposes. A public aircraft is not subject to many Federal aviation
regulations, including requirements relating to aircraft certification,
maintenance, and pilot certification. If a U.S. Government agency
transports passengers on a Government aircraft, that agency must comply
with all Federal aviation regulations applicable to civil aircraft. If
you have questions about the status of a particular flight, you should
contact the agency sponsoring the flight.
    You and your family have certain rights and benefits in the unlikely
event you are injured or killed while riding aboard a Government
aircraft. Federal employees and some private citizens are eligible for
workers' compensation benefits under the Federal Employees' Compensation
Act (FECA). When FECA applies, it is the sole remedy. For more
information about FECA and its coverage, consult with your agency's
benefits office or contact the Branch of Technical Assistance at the
Department of Labor's Office of Workers' Compensation Programs at (202)
693-0044. (These rules also apply to travel on other Government-owned or
operated conveyances such as cars, vans, or buses.)
    State or foreign laws may provide for product liability or ``third
party'' causes of actions for personal injury or wrongful death. If you
have questions about a particular case or believe you have a claim, you
should consult with an attorney.
    Some insurance policies may exclude coverage for injuries or death
sustained while traveling aboard a Government or military aircraft or
while within a combat area. You may wish to check your policy or consult
with your insurance provider before your flight. The insurance available
to Federal employees through the Federal Employees Group Life Insurance
Program does not contain an exclusion of this type.
    If you are the victim of an air disaster resulting from criminal
activity, Victim and Witness Specialists from the Federal Bureau of
Investigation (FBI) and/or the local U.S. Attorney's Office will keep
you or your family informed about the status of the criminal
investigation(s) and provide you or your family with information about
rights and services, such as crisis intervention, counseling and
emotional support. State crime victim compensation may be able to cover
crime-related expenses, such as medical

[[Page 94]]

costs, mental health counseling, funeral and burial costs, and lost
wages or loss of support. The Office for Victims of Crime (an agency of
the Department of Justice) is authorized by the Antiterrorism Act of
1996 to provide emergency financial assistance to state programs, as
well as the U.S. Attorneys Office, for the benefit of victims of
terrorist acts or mass violence.
    If you are a Federal employee:
    1. If you are injured or killed on the job during the performance of
duty - including while traveling aboard a Government aircraft or other
government-owned or operated conveyance for business purposes, you and
your family are eligible to collect workers' compensation benefits under
FECA. You and your family may not file a personal injury or wrongful
death suit against the United States or its employees. However, you may
have cause of action against potentially liable third parties.
    2. You or your qualifying family member must normally also choose
between FECA disability or death benefits, and those payable under your
retirement system (either the Civil Service Retirement System or the
Federal Employees Retirement System). You may choose the benefit that is
more favorable to you.
    If you are a private citizen not employed by the Federal Government:
    1. Even if you are not regularly employed by the Federal Government,
if you are rendering personal service to the Federal Government on a
voluntary basis or for nominal pay, you may be defined as a Federal
employee for purposes of FECA. If that is the case, you and your family
are eligible to receive workers' compensation benefits under FECA, but
may not collect in a personal injury or wrongful death lawsuit against
the United States or its employees. You and your family may file suit
against potentially liable third parties. Before you depart, you may
wish to consult with the department or agency sponsoring the flight to
clarify whether you are considered a Federal employee.
    2. If there is a determination that you are not a Federal employee,
you and your family will not be eligible to receive workman's
compensation benefits under FECA. If you are traveling for business
purposes, you may be eligible for workman's compensation benefits under
state law. If the accident occurs within the United States, or its
territories, its airspace, or over the high seas, you and your family
may claim against the United States under the Federal Tort Claims Act or
Suits in Admiralty Act. If you are killed aboard a military aircraft,
your family may be eligible to receive compensation under the Military
Claims Act, or if you are an inhabitant of a foreign country, under the
Foreign Claims Act.



Sec. 301-70.910  Do the rules in this part apply to travel on Government
aircraft by the President and Vice President or by individuals

traveling in support of the President and Vice President?

    Given the unique functions and needs of the presidency and the vice
presidency, section 4 of Circular A-126, ``Improving the Management and
Use of Government Aircraft,'' Revised May 1992, makes clear that
Circular A-126 does not apply to aircraft while in use by or in support
of the President or Vice President. Since the principal purpose of the
rules in this part is to implement Circular A-126, the rules in this
part also do not apply to such travel. If any questions arise regarding
travel related to the President or Vice President, contact the Office of
the Counsel to the President or the Office of the Counsel to the Vice
President, respectively.



PART 301_71_AGENCY TRAVEL ACCOUNTABILITY REQUIREMENTS--Table of
Contents



                            Subpart A_General

Sec.
301-71.1 What is the purpose of an agency travel accounting system?
301-71.2 What are the standard data elements and when must they be
          captured on a travel accounting system?
301-71.3 May we use electronic signatures on travel documents?

                     Subpart B_Travel Authorization

301-71.100 What is the purpose of the travel authorization process?
301-71.101 What travel may we authorize?
301-71.102 May we issue a single authorization for a group of employees?
301-71.103 What information must be included on all travel
          authorizations?
301-71.104 Who must sign a travel authorization?
301-71.105 Must we issue a written or electronic travel authorization in
          advance of travel?
301-71.106 Who must sign a trip-by-trip authorization?
301-71.107 When authorizing travel, what factors must the authorizing
          official consider?
301-71.108 What internal policies and procedures must we establish for
          travel authorization?

[[Page 95]]

                Subpart C_Travel Claims for Reimbursement

301-71.200 Who must review and sign travel claims?
301-71.201 What are the reviewing official's responsibilities?
301-71.202 May we pay a claim when an employee does not include a copy
          of the corresponding authorization?
301-71.203 Who is responsible for the validity of the travel claim?
301-71.204 Within how many calendar days after the submission of a
          proper travel claim must we reimburse the employee's allowable
          expenses?
301-71.205 Under what circumstances may we disallow a claim for an
          expense?
301-71.206 What must we do if we disallow a travel claim?
301-71.207 What internal policies and procedures must we establish for
          travel reimbursement?
301-71.208 Within how many calendar days after submission of a proper
          travel claim must we notify the employee of any errors in the
          claim?
301-71.209 Must we pay a late payment fee if we fail to reimburse the
          employee within 30 calendar days after receipt of a proper
          travel claim?
301-71.210 How do we calculate late payment fees?
301-71.211 Is there a minimum amount the late payment fee must exceed
          before we will pay it?
301-71.212 Should we report late payment fees as wages on a Form W-2?
301-71.213 Is the additional fee, which is the equivalent to any late
          payment charge that the card contractor would have been able
          to charge had the employee not paid the bill, considered
          income?
301-71.214 Does mandatory use of the Government contractor-issued travel
          charge card change the employee's obligation to pay his/her
          travel card bill by the due date?

                Subpart D_Accounting for Travel Advances

301-71.300 What is the policy governing the use of travel advances?
301-71.301 In situations where a lodging facility requires the payment
          of a deposit, may we reimburse an employee for an advance room
          deposit prior to the beginning of scheduled official travel?
301-71.302 For how long may we issue a travel advance?
301-71.303 What data must we capture in our travel advance accounting
          system?
301-71.304 Are we responsible for ensuring the collection of outstanding
          travel advances?
301-71.305 When must an employee account for a travel advance?
301-71.306 Are there exceptions for collecting an advance at the time
          the employee files a travel claim?
301-71.307 How do we collect the amount of a travel advance in excess of
          the amount of travel expenses substantiated by the employee?
301-71.308 What should we do if the employee does not pay back a travel
          advance when the travel claim is filed?
301-71.309 What internal policies and procedures must we establish
          governing travel advances?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2, Pub. L. 105-264,
112 Stat. 2350 (5 U.S.C. 5701 note).

    Source: FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, unless otherwise
noted.



                            Subpart A_General



Sec. 301-71.1  What is the purpose of an agency travel accounting
system?

    To:
    (a) Pay authorized and allowable travel expenses of employees;
    (b) Provide standard data necessary for the management of official
travel; and
    (c) Ensure adequate accounting for all travel and transportation
expenses for official travel.



Sec. 301-71.2  What are the standard data elements and when must they
be captured on a travel accounting system?

    The data elements are listed in appendix C of this chapter and must
be on any travel claim form authorized for use by your employees.



Sec. 301-71.3  May we use electronic signatures on travel documents?

    Yes, if you meet the security and privacy requirements established
by the National Institute of Standards and Technology (NIST) for
electronic data interchange.



                     Subpart B_Travel Authorization



Sec. 301-71.100  What is the purpose of the travel authorization
process?

    The purpose is to:
    (a) Provide the employee information regarding what expenses you
will pay;

[[Page 96]]

    (b) Provide travel service vendors with necessary documentation for
the use of travel programs;
    (c) Provide financial information necessary for budgetary planning;
and
    (d) Identify purpose of travel.



Sec. 301-71.101  What travel may we authorize?

    You may authorize only travel which is necessary to accomplish the
purposes of the Government effectively and economically. This must be
communicated to any official who has the authority to authorize travel.



Sec. 301-71.102  May we issue a single authorization for a group of
employees?

    Yes. You may issue a single authorization for a group of employees
when they are traveling together on a single trip. However, you must
attach a list of all travelers to the authorization.



Sec. 301-71.103  What information must be included on all travel
authorizations?

    You must include:
    (a) The name of the employee(s);
    (b) The signature of the proper authorizing official;
    (c) Purpose of travel;
    (d) Any conditions of or limitations on that authorization;
    (e) An estimate of the travel costs (for open authorizations it
should include an estimate of the travel costs over the period covered);
and
    (f) A statement that the employee(s) is (are) authorized to travel.



Sec. 301-71.104  Who must sign a travel authorization?

    Your agency head or an official to whom such authority has been
delegated. This authority may be delegated to any person(s) who is aware
of how the authorized travel will support the agency's mission, who is
knowledgeable of the employee's travel plans and/or responsible for the
travel funds paying for the travel involved.



Sec. 301-71.105  Must we issue a written or electronic travel
authorization in advance of travel?

    Yes, except when advance written or electronic authorization is not
possible or practical and approval is in accordance with Sec. Sec. 301-
2.1 and 301-2.5 for:
    (a) Use of other than coach-class service accommodation on common
carriers or use of other than lowest first-class accommodation on ships;
    (b) Use of a foreign air carrier;
    (c) Use of reduced fares for group or charter arrangements;
    (d) Use of cash to pay for common carrier transportation;
    (e) Use of extra-fare train service;
    (f) Travel by ship;
    (g) Use of a rental car;
    (h) Use of a Government aircraft;
    (i) Payment of a reduced rate per diem;
    (j) Payment of actual expenses (see Sec. 301-70.201 for when you
may issue a blanket actual expense authorization);
    (k) Travel expenses related to emergency travel;
    (l) Transportation expenses related to threatened law enforcement/
investigative employees and members of their immediate families;
    (m) Travel expenses related to travel to a foreign area, except as
provided by agency mission;
    (n) Acceptance of payment from a non-Federal source for travel
expenses (see chapter 304 of this title); and
    (o) Travel expenses related to attendance at a conference.

    Note to Sec. 301-71.105: You should establish procedures for travel
situations where it is not practical or possible to issue a written
authorization in advance, except for paragraphs (c), (i), (n), and (o),
which always require written or electronic advance authorization.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, as amended by FTR Amdt. 2005-
03, 70 FR 28460, May 18, 2005; FTR Amdt. 2007-05,



Sec. 301-71.106  Who must sign a trip-by-trip authorization?

    The appropriate official is determined as follows:

[[Page 97]]



------------------------------------------------------------------------
                                The appropriate official to sign a trip-
             For                        by-trip authorization is
------------------------------------------------------------------------
Use of cash to procure common  An official at as low an administrative
 carrier transportation.        level as permitted by 41 CFR 101-203.2
                                to ensure adequate consideration and
                                review of the circumstances.
Travel on a Government         Determined under 41 CFR 101-37.405.
 aircraft.
Acceptance of payment from a   An official at as low an administrative
 non-Federal source for         level as permitted by 41 CFR Chapter 304
 travel expenses.               to ensure adequate consideration and
                                review of the circumstances surrounding
                                the offer and acceptance of the payment.
Travel expenses related to     A senior agency official.
 attendance at a conference.
All other specific             An official who may issue the employee a
 authorizations.                general authorization.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-71.107  When authorizing travel, what factors must the
authorizing official consider?

    The following factors must be considered:
    (a) The need for the travel;
    (b) The use of travel substitutes (e.g., mail, teleconferencing,
etc.);
    (c) The most cost effective routing and means of accomplishing
travel; and
    (d) The employee's travel plans, including plans to take leave in
conjunction with travel.



Sec. 301-71.108  What internal policies and procedures must we
establish for travel authorization?

    You must establish the following:
    (a) The circumstances under which different types of travel
authorizations will be used, consistent with the guidelines in this
subpart;
    (b) Who will be authorized to sign travel authorizations; and
    (c) What format you will use for travel authorizations.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



                Subpart C_Travel Claims for Reimbursement



Sec. 301-71.200  Who must review and sign travel claims?

    The travel authorizing/approving official or his/her designee (e.g.,
supervisor of the traveler) must review and sign travel claims to
confirm the authorized travel.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, as amended by FTR Amdt. 2007-
05, 72 FR 61539, Oct. 31, 2007]



Sec. 301-71.201  What are the reviewing official's responsibilities?

    The reviewing official must have full knowledge of the employee's
activities. He/she must ensure:
    (a) The claim is properly prepared in accordance with the pertinent
regulations and agency procedures;
    (b) A copy of authorization for travel is provided;
    (c) The types of expenses claimed are authorized and allowable
expenses;
    (d) The amounts claimed are accurate; and
    (e) The required receipts, statements, justifications, etc. are
attached to the travel claim, or once the agency fully deploys ETS and
implements electronic scanning, the electronic travel claim includes
scanned electronic images of such documents.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998, as amended by FTR Amdt. 2006-
04, 71 FR 49375, Aug. 23, 2006]



Sec. 301-71.202  May we pay a claim when an employee does not include
a copy of the corresponding authorization?

    Yes, as long as the travel claim was signed by the approving/
authorizing official, except for the following, which require advance
authorization:
    (a) Use of reduced fares for group or charter arrangements;
    (b) Payment of a reduced rate of per diem for subsistence expenses;
    (c) Acceptance of payment from a non-Federal source for travel
expenses; and
    (d) Travel expenses related to attendance at a conference.

[[Page 98]]



Sec. 301-71.203  Who is responsible for the validity of the travel
claim?

    The certifying officer assumes ultimate responsibility under 31
U.S.C. 3528 for the validity of the claim; however:
    (a) The traveler must ensure all travel expenses are prudent and
necessary and submit the expenses in the form of a proper claim;
    (b) The authorizing/approving official shall review the completed
claim to ensure that the claim is properly prepared in accordance with
regulations and agency procedures prior to authorizing it for payment.

    Note to Sec. 301-71.203: You should consider limiting the levels of
approval to the lowest level of management.



Sec. 301-71.204  Within how many calendar days after the submission of
a proper travel claim must we reimburse the employee's allowable

expenses?

    You must reimburse the employee within 30 calendar days after the
employee submits a proper travel claim to the agency's designated
approving office. You must use a satisfactory recordkeeping system to
track submission of travel claims. For example, travel claims submitted
by mail, in accordance with agency policy, could be annotated with the
time and date of receipt by the agency. You could consider travel claims
electronically submitted to the designated approving office as submitted
on the date indicated on an e-mail log, or on the next business day if
submitted after normal working hours. However, claims for the following
relocation allowances are exempt from this provision:
    (a) Transportation and storage of household goods and professional
books, papers and equipment;
    (b) Transportation of mobile home;
    (c) Transportation of a privately owned vehicle;
    (d) Temporary quarters subsistence expense, when not paid as lump
sum;
    (e) Residence transaction expenses;
    (f) Relocation income tax allowance;
    (g) Use of a relocation services company;
    (h) Home marketing incentive payments; and
    (i) Allowance for property management services.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



Sec. 301-71.205  Under what circumstances may we disallow a claim for
an expense?

    If the employee:
    (a) Does not properly itemize his/her expenses;
    (b) Does not provide required receipts or other documentation to
support the claim; or
    (c) Claims an expense which is not authorized.



Sec. 301-71.206  What must we do if we disallow a travel claim?

    You must:
    (a) Pay the employee the amount of the travel claim which is not in
dispute;
    (b) Notify the employee that the claim was disallowed with a
detailed explanation of why; and
    (c) Tell the employee how to appeal the disallowance if he/she
desires an appeal, and your process and schedule for deciding the
appeal.



Sec. 301-71.207  What internal policies and procedures must we
establish for travel reimbursement?

    You must establish policies and procedures governing:
    (a) Who are the proper officials to review, approve, and certify
travel claims (including travel claims requiring special authorization);
    (b) How an employee should submit a travel claim (including whether
to use a standard form or an agency form and whether the form should be
written or electronic);
    (c) When you will exempt employees from the requirement for a
receipt;
    (d) Timeframes for employee to submit a claim (see Sec. 301-52.7);
    (e) Timeframe for agency to pay a claim (see Sec. 301-71.204);
    (f) Process for disallowing a claim; and
    (g) Process for resolving a disallowed claim.

[[Page 99]]



Sec. 301-71.208  Within how many calendar days after submission of a
proper travel claim must we notify the employee of any errors in the

claim?

    You must notify the employee as soon as practicable after the
employee's submission of the travel claim of any error that would
prevent payment within 30 calendar days after submission and provide the
reason(s) why the claim is not proper. However, not later than May 1,
2002, you must achieve a maximum time period of seven working days for
notifying an employee that his/her travel claim is not proper.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



Sec. 301-71.209  Must we pay a late payment fee if we fail to reimburse
the employee within 30 calendar days after receipt of a proper travel

claim?

    Yes, a late payment fee, in addition to the amount due the employee,
must be paid for any proper travel claim not reimbursed within 30
calendar days of submission to the approving official.

[FTR Amdt. 92, 65 FR 3057, Jan. 19, 2000]



Sec. 301-71.210  How do we calculate late payment fees?

    Late payment fees are calculated either by:
    (a) Using the prevailing Prompt Payment Act Interest Rate beginning
on the 31st day after submission of a proper travel claim and ending on
the date on which payment is made; or
    (b) A flat fee, of not less than the prompt payment amount, based on
an agencywide average of travel claim payments; and
    (c) In addition to the fee required by paragraphs (a) and (b) of
this section, you must also pay an amount equivalent to any late payment
charge that the card contractor would have been able to charge had the
employee not paid the bill. Payment of this additional fee will be based
upon the effective date that a late payment charge would be allowed
under the agreement between the employee and the card contractor.

[FTR Amdt. 92, 65 FR 21366, Apr. 21, 2000]



Sec. 301-71.211  Is there a minimum amount the late payment fee must
exceed before we will pay it?

    Yes, a late payment fee will only be paid when the computed late
payment fee is $1.00 or greater.

[FTR Amdt. 90, 65 FR 3058, Jan. 19, 2000]



Sec. 301-71.212  Should we report late payment fees as wages on a Form W-2?

    No, the Internal Revenue Service (IRS) has determined that the late
payment fee is in the nature of interest (compensation for the use of
money).

[FTR Amdt. 90, 65 FR 3058, Jan. 19, 2000]



Sec. 301-71.213  Is the additional fee, which is the equivalent to any
late payment charge that the card contractor would have been able to

charge had the employee not paid the bill, considered income?

    Yes, you must report this late payment fee as additional wages on
Form W-2.

[FTR Amdt. 90, 65 FR 3058, Jan. 19, 2000]



Sec. 301-71.214  Does mandatory use of the Government contractor-issued
travel charge card change the employee's obligation to pay his/her

travel card bill by the due date?

    No, mandatory use of the Government contractor-issued travel charge
card does not relieve the employee of his/her obligation to honor his/
her cardholder payment agreement.

[FTR Amdt. 90, 65 FR 3058, Jan. 19, 2000]



                Subpart D_Accounting for Travel Advances



Sec. 301-71.300  What is the policy governing the use of travel
advances?

    You should minimize the use of cash travel advances. However, you
should not require an employee to pay travel expenses using personal
funds unless the employee has elected not to use alternative resources
provided by the Government, such as a Government contractor-issued
charge card.

[[Page 100]]



Sec. 301-71.301  In situations where a lodging facility requires the
payment of a deposit, may we reimburse an employee for an advance room

deposit prior to the beginning of scheduled official travel?

    Yes, you may reimburse an employee an advance room deposit, when
such a deposit is required by the lodging facility to secure a room
reservation, prior to the beginning of an employee's scheduled official
travel. However, if the employee is reimbursed the advance room deposit,
but fails to perform the scheduled official travel for reasons not
acceptable to the agency, resulting in the forfeit of the deposit, the
employee is indebted to the Government and must repay that amount in a
timely manner as prescribed by you.

[FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]



Sec. 301-71.302  For how long may we issue a travel advance?

    You may issue a travel advance for a reasonable period not to exceed
45 days.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.303  What data must we capture in our travel advance
accounting system?

    You must capture the following data:
    (a) The name and social security number of each employee who has an
advance;
    (b) The amount of the advance;
    (c) The date of issuance; and
    (d) The date of reconciliation for unused portions of travel
advances.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998; 63 FR 35538, June 30, 1998.
Redesignated by FTR Amdt. 108, 67 FR 57967, Sept. 13, 2002]



Sec. 301-71.304  Are we responsible for ensuring the collection of
outstanding travel advances?

    Yes.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.305  When must an employee account for a travel advance?

    An employee must account for an outstanding travel advance each time
a travel claim is filed. If the employee receives a travel advance but
determines that the related travel will not be performed, then the
employee must inform you that the travel will not be performed and repay
the advance at that time.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.306  Are there exceptions to collecting an advance at the
time the employee files a travel claim?

    Yes, when the employee is in a continuous travel status and
    (a) You review each outstanding travel advance on a periodic basis
(the period will be for a reasonable time of 45 days or less); and
    (b) You determine the amount, if any, of the outstanding balance
exceeds the amount of estimated travel expenses for the authorized
period and collect the excess amount from the employee.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.307  How do we collect the amount of a travel advance in
excess of the amount of travel expenses substantiated by the employee?

    When the outstanding advance exceeds what you owe the employee, then
the employee must submit cash or a check for the difference in
accordance with your policy. Your failure to collect the amount in
excess of substantiated expenses will cause a violation of the
accountable plan rules contained in the Internal Revenue Code (title 26
of the United States Code).

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.308  What should we do if the employee does not pay back a
travel advance when the travel claim is filed?

    You should take alternative steps to collect the debt including:
    (a) Offset against the employee's salary, a retirement credit, or
other amount owed the employee;

[[Page 101]]

    (b) Deduction from an amount the Government owes the employee; or
    (c) Any other legal method of recovery.

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



Sec. 301-71.309  What internal policies and procedures must we establish
governing travel advances?

    Accountability for cash advances for travel, recovery, and
reimbursement shall be in accordance with procedures prescribed by the
Government Accountability Office (see Government Accountability Office
Policy and Procedures Manual for Guidance of Federal Agencies, Title 7,
Fiscal Procedures).

[FTR Amdt. 70, 63 FR 15974, Apr. 1, 1998. Redesignated by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002, as amended by FTR Amdt. 2007-05, 72 FR
61539, Oct. 31, 2007]



PART 301_72_AGENCY RESPONSIBILITIES RELATED TO COMMON CARRIER
TRANSPORTATION--Table of Contents



         Subpart A_Procurement of Common Carrier Transportation

Sec.
301-72.1 Why is common carrier presumed to be the most advantageous
          method of transportation?
301-72.2 May we utilize methods of transportation other than common
          carrier (e.g., POVs, chartered vehicles, etc.)?
301-72.3 What method of payment must we authorize for common carrier
          transportation?

         Subpart B_Accounting for Common Carrier Transportation

301-72.100 What must my travel accounting system do in relation to
          common carrier transportation?
301-72.101 What information should we provide an employee before
          authorizing the use of common carrier transportation?

  Subpart C_Cash Payments for Procuring Common Carrier Transportation
                                Services

301-72.200 Under what conditions may we authorize cash payments for
          procuring common carrier transportation services?
301-72.201 What must we do if an employee uses cash in excess of the
          $100 limit to purchase common carrier transportation?
301-72.202 Who may approve cash payments in excess of the $100 limit?
301-72.203 When may we limit traveler reimbursement for a cash payment?
301-72.204 What must we do to minimize the need for a traveler to use
          cash to procure common carrier transportation services?

   Subpart D_Unused, Partially-Used, Exchanged, Canceled, or Oversold
                 Common Carrier Transportation Services

301-72.300 What procedures must we establish to collect unused,
          partially used, and exchanged tickets?
301-72.301 How do we process unused, partially used, and exchanged
          tickets?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 3726; 40 U.S.C. 121(c).

    Source: FTR Amdt. 70, 63 FR 15976, Apr. 1, 1998, unless otherwise
noted.



         Subpart A_Procurement of Common Carrier Transportation



Sec. 301-72.1  Why is common carrier presumed to be the most
advantageous method of transportation?

    Travel by common carrier is presumed to be the most advantageous
method of transportation because it generally results in the most
efficient, least costly, most expeditious means of transportation and
the most efficient use of energy resources.



Sec. 301-72.2  May we utilize methods of transportation other than
common carrier (e.g., POVs, chartered vehicles, etc.)?

    Yes, but only when use of common carrier transportation:
    (a) Would interfere with the performance of official business;
    (b) Would impose an undue hardship upon the traveler; or
    (c) When the total cost by common carrier would exceed the cost of
the other method of transportation.



Sec. 301-72.3  What method of payment must we authorize for common
carrier transportation?

    You must authorize one or more of the following as appropriate:
    (a) GSA's Government contractor-issued individually billed charge
card(s);
    (b) Agency centrally billed or other established accounts;

[[Page 102]]

    (c) Cash payments (personal funds or travel advances in the form of
travelers checks or authorized ATM cash withdrawals) when the cost of
transportation is less than $100, under Sec. 301-51.100 of this chapter
(cash may or may not be accepted by the carrier for the purchase of city
pair fares); or
    (d) GTR(s) when no other option is available or feasible.

[FTR Amdt. 70, 63 FR 15976, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



         Subpart B_Accounting for Common Carrier Transportation



Sec. 301-72.100  What must my travel accounting system do in relation
to common carrier transportation?

    Your system must:
    (a) Authorize the use of cash in accordance with Sec. 301-51.100 or
as otherwise required;
    (b) Correlate travel data accumulated by your authorization and
claims accounting systems with common carrier transportation documents
and data for audit purposes;
    (c) Identify unused tickets for refund;
    (d) Collect unused, partially used, or downgraded/exchanged tickets,
from travelers upon completion of travel;
    (e) Track denied boarding compensation from employees;
    (f) Identify and collect refunds due from carriers for overpayments,
or unused, partially used, or downgraded/exchanged tickets; and
    (g) Reconcile all centrally billed travel expenses (e.g., airline,
lodging, car rentals, etc.) with travel authorizations and claims to
assure that only authorized charges are paid.



Sec. 301-72.101  What information should we provide an employee before
authorizing the use of common carrier transportation?

    You should provide the employee:
    (a) Notice that he/she is accountable for all tickets, GTRs and
other transportation documents;
    (b) Your procedures for the control and accounting of common carrier
transportation documents, including the procedures for submitting
unused, partially used, downgraded/exchanged tickets, refund receipts or
ticket refund applications, and denied boarding compensation; and
    (c) A credit/refund address so the carrier can credit/refund the
agency for unused tickets (when the tickets have been issued using an
agency centrally billed account or by GTR).



  Subpart C_Cash Payments for Procuring Common Carrier Transportation
                                Services



Sec. 301-72.200  Under what conditions may we authorize cash payments
for procuring common carrier transportation services?

    In accordance with Sec. 301-51.100.



Sec. 301-72.201  What must we do if an employee uses cash in excess of
the $100 limit to purchase common carrier transportation?

    To justify the use of cash in excess of $100, both the agency and
traveler must certify on the travel claim the necessity for such use.
See 41 CFR 101-41.203-2.



Sec. 301-72.202  Who may approve cash payments in excess of the $100
limit?

    You must ensure the delegation of authority for the authorization or
approval of cash payments over the $100 limit is in accordance with 41
CFR 101-41.203-2.



Sec. 301-72.203  When may we limit traveler reimbursement for a cash
payment?

    If you determine that the cash payment was made under a non-
emergency circumstance, reimbursement to the traveler must not exceed
the cost which would have been properly chargeable to the Government had
the traveler used a government provided payment resource, (e.g.,
individual Government contractor-issued travel charge card, centrally
billed account, or GTR). However, an agency can determine to make full
payment when circumstances warrant (e.g., invitational travel,
infrequent travelers and interviewees).

[FTR Amdt. 70, 63 FR 15976, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 2007-05, 72 FR 61540, Oct. 31, 2007]

[[Page 103]]



Sec. 301-72.204  What must we do to minimize the need for a traveler
to use cash to procure common carrier transportation services?

    You must establish procedures to encourage travelers to use the GSA
individual Government contractor-issued travel charge card(s), or your
agency's centrally billed or other established account, or a GTR (when
no other option is available or feasible).

[FTR Amdt. 70, 63 FR 15976, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



   Subpart D_Unused, Partially Used, Exchanged, Canceled, or Oversold
                 Common Carrier Transportation Services



Sec. 301-72.300  What procedures must we establish to collect unused,
partially used, and exchanged tickets?

    You must establish administrative procedures providing:
    (a) Written instructions explaining traveler liability for the value
of tickets issued until all ticket coupons are used or properly
accounted for on the travel voucher;
    (b) Instructions for submitting payments received from carriers for
failure to provide confirmed reserved space;
    (c) The traveler with a ``bill charges to'' address, so that the
traveler can provide this information to the carrier for returned or
exchanged tickets.
    (d) Procedures for promptly identifying any unused tickets, coupons,
or other evidence of refund due the Government.



Sec. 301-72.301  How do we process unused, partially used, and exchanged
tickets?

    (a) For unused or partially used tickets purchased with GTRs: You
must obtain the unused or partially used ticket from the traveler, issue
Standard Form 1170 (SF 1170) ``Redemption of Unused Ticket'' to the
airline and or travel agency that issued the ticket, maintain a suspense
file to monitor the airline/travel agency refund, and record and deposit
the airline/travel agency refund upon receipt. See 41 CFR 102-118.145
and the U.S. Government Passenger Transportation Handbook (http://
fss.gsa.gov/transtrav/usgpth.pdf) for policies and procedures regarding
the use of SF 1170.
    (b) For unused or partially used tickets purchased under centrally
billed accounts: You must obtain the unused ticket from the traveler,
return it to the issuing office that furnished the airline ticket,
obtain a receipt indicating a credit is due, and confirm that the value
of the unused ticket has been credited to the centrally billed account.
    (c) For exchanged tickets purchased with GTRs: You must obtain the
airline/travel agency refund application or receipt from the traveler,
and maintain a suspense file to monitor the airline/travel agency
refund. For additional guidance see 41 CFR 102-118.145 and the U.S.
Government Passenger Transportation Handbook (http://fss.gsa.gov/
transtrav/usgpth.pdf).

[FTR Amdt. 70, 63 FR 15976, Apr. 1, 1998, as amended by FTR Amdt. 108,
67 FR 57967, Sept. 13, 2002]



PART 301	73_TRAVEL PROGRAMS--Table of Contents



                         Subpart A_General Rules

Sec.
301-73.1 What does the Federal travel management program include?
301-73.2 What are our responsibilities as participants in the Federal
          travel management program?

         Subpart B_eTravel Service and Travel Management Service

301-73.100 Must we require employees to use the E-Gov Travel Service?
301-73.101 How must we prepare to implement ETS?
301-73.102 May we grant a traveler an exception from required use of TMS
          or ETS once we have fully deployed ETS within the agency?
301-73.103 What must we do when we approve an exception to the use of
          the E-Gov Travel Service?
301-73.104 May further exceptions to the required use of the E-Gov
          Travel Service be approved?
301-73.105 What are the consequences of an employee not using the E-Gov
          Travel Service or the TMS?
301-73.106 What are the basic services that should be covered by a TMS?

[[Page 104]]

          Subpart C_Contract Passenger Transportation Services

301-73.200 Must we require our employees to use GSA's contract passenger
          transportation services program?
301-73.201 What method of payment may be used for contract passenger
          transportation service?
301-73.202 Can contract fares be used for personal travel?

                     Subpart D_Travel Payment System

301-73.300 What is a travel payment system?
301-73.301 How do we obtain travel payment system services?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c).

    Source: FTR Amdt. 70, 63 FR 15978, Apr. 1, 1998, unless otherwise
noted.



                         Subpart A_General Rules

    Source: FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, unless
otherwise noted.



Sec. 301-73.1  What does the Federal travel management program include?

    The Federal travel management program includes--
    (a) A travel authorization and claim system that implements the
related requirements of the Federal Travel Regulation. (See Sec. Sec.
301-2.1 and 301-52.3 and part 301-71 of this chapter for those
requirements);
    (b) A TMS that provides reservation and ticketing support and
management reports on reservation and ticketing activities. (See Sec.
301-73.106 for specific services that should be provided by a TMS);
    (c) A Travel payment system for paying travel service providers in
accordance to Sec. Sec. 301-73.300 and 301-73.301 of this chapter;
    (d) Contracts and similar arrangements, with transportation and
lodging providers (e.g., Government-contract air carriers, rental car
companies, trains, hotels (e.g., FedRooms properties), etc.) that give
preferential rates and other benefits to Federal travelers on official
business; and
    (e) A Travel Management Reporting System that covers financial and
other travel characteristics required by the biennial Travel Survey (see
Sec. Sec. 300-70.1 through 300-70.4 of this title).

    Note to Sec. 301-73.1: The E-Gov Travel Service (ETS) fulfills the
requirements of paragraphs (a), (b), and (e) of this section.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]



Sec. 301-73.2  What are our responsibilities as participants in the
Federal travel management program?

    As a participant in the Federal travel management program, you
must--
    (a) Designate an authorized representative to administer the program
including leading your agency's migration of ETS;
    (b) Ensure that you have internal policies and procedures in place
to govern use of the program including a plan and timeline to implement
ETS no later than December 31, 2004, with agency-wide migration to ETS
completed no later than September 30, 2006;
    (c) Establish a plan that will measure direct and indirect cost
savings and management efficiencies through the use of ETS once
deployed. This plan must include your migration plan and schedule which
must be submitted by March 31, 2004 to the E-Gov Travel Program
Management Office (PMO) (see Sec. 301-73.101);
    (d) Require employees to use ETS in lieu of your TMS as soon as it
becomes available in your agency (unless an exception has been granted
in accordance with Sec. 301-73.102 or Sec. 301-73.104), but no later
than September 30, 2006; and
    (e) Ensure that any agency-contracted travel agency services (TMS)
complement and support ETS in an efficient and cost effective manner.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]



         Subpart B_eTravel Service and Travel Management Service

    Source: FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, unless
otherwise noted.



Sec. 301-73.100  Must we require employees to use the E-Gov Travel
Service?

    Yes, unless you have an exception to the use of the ETS (see
Sec. Sec. 301-73.102 and 301-73.104), you must have fully deployed the
ETS across your agency and

[[Page 105]]

require employees to use the ETS for all temporary duty travel no later
than September 30, 2006. Agencies must submit their ETS migration plans
and schedules by March 31, 2004 to the eTravel PMO, (see Sec. 301-
73.101). You must implement the ETS no later than December 31, 2004, and
require employees to use the ETS as soon as it becomes available in your
agency. The Department of Defense and the Government of the District of
Columbia are not subject to this requirement.

    Notes to Sec. 301-73.100: (1) You have the option to use the
contracted travel agent service(s) of your choice (through the ETS or
other contract vehicles). You have the responsibility for ensuring
agency-contracted travel agent services complement and support the ETS
in an efficient and cost effective manner.
    (2) Award of a task order to a vendor on the ETS Master Contract
constitutes ETS implementation. Agency-wide use of the ETS for all
travel management processes and travel claim submission constitutes
complete migration.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]



Sec. 301-73.101  How must we prepare to implement ETS?

    You must prepare to implement ETS as expeditiously as possible by--
    (a) Developing a migration plan and schedule to deploy ETS across
your agency as early as possible with full deployment required no later
than September 30, 2006;
    (b) Requiring employees to use your ETS unless you approve an
exception under Sec. 301-50.6, Sec. 301-73.102 or Sec. 301-73.104;
    (c) Establishing goals, plans and procedures to maximize agency-wide
traveler use of your online self-service booking tool once you have
fully deployed ETS within your agency. These goals, plans, and
procedures should be available for submission to the ETS PMO upon its
request.

    Note 1 to Sec. 301-73.101: Your agency should work with the Office
of Management and Budget (OMB) to allocate budget and personnel
resources to support ETS migration and data exchange. Your agency is
responsible for providing the funds required to establish interfaces
between the ETS standard data output and applicable business systems
(e.g., financial, human resources, etc.).
    Note 2 to Sec. 301-73.101: Best practices show that organizations
are able to realize significant benefits once they achieve a 70 percent
or greater self-booking rate.

[FTR Amdt. 2006-04, 71 FR 49375, Aug. 23, 2006]



Sec. 301-73.102  May we grant a traveler an exception from required
use of TMS or ETS once we have fully deployed ETS within the agency?

    (a) Yes, your agency head or his/her designee may grant an
individual case by case exception to required use of your agency's
current TMS or to required use of ETS once it is fully deployed within
the agency, but only when travel meets one of the following conditions:
    (1) Such use would result in an unreasonable burden on mission
accomplishment (e.g., emergency travel is involved and TMS/ETS is not
accessible; the traveler is performing invitational travel; or the
traveler has special needs or requires disability accommodations in
accordance with part 301-13 of this chapter).
    (2) Such use would compromise a national security interest.
    (3) Such use might endanger the traveler's life (e.g., the
individual is traveling under the Federal witness protection program, or
is a threatened law enforcement/investigative officer traveling under
part 301-31 of this chapter).
    (b) Any exception granted must be consistent with any contractual
terms applicable to your current TMS or ETS, once it is fully deployed,
and must not cause a breach of contract terms.

[FTR Amdt. 2006-04, 71 FR 49376, Aug. 23, 2006]



Sec. 301-73.103  What must we do when we approve an exception to the
use of the E-Gov Travel Service?

    The head of your agency or his/her designee must approve an
exception to the use of the ETS under Sec. 301-73.102 in writing or
through electronic means.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]

[[Page 106]]



Sec. 301-73.104  May further exceptions to the required use of the
E-Gov Travel Service be approved?

    (a) The Administrator of General Services or his/her designee may
grant an agency-wide exception (or exempt a component thereof) from the
required use of ETS when requested by the head of a Department (cabinet-
level agency) or head of an Independent agency when--
    (1) The agency has presented a business case analysis to the General
Services Administration that proves that it has an alternative TMS to
the ETS that is in the best interest of the Government and the taxpayer
(i.e., the agency has evaluated the economic and service values offered
by the ETS contractor(s) compared to those offered by the agency's
current Travel Management Service (TMS) and has determined that the
agency's current TMS is a better value);
    (2) The agency has security, secrecy, or protection of information
issues that cannot be mitigated through security provided by the ETS
contractors;
    (3) The agency lacks the technology necessary to access ETS; or
    (4) The agency has critical and unique technology or business
requirements that cannot be accommodated by the ETS contractors at all
or at an acceptable and reasonable price (e.g., majority of travel is
group-travel).
    (b) As a condition of receiving an exception, the agency must agree
to conduct annual business case reviews of its TMS and must provide to
the eTravel PMO data elements required by the eTravel PMO in a format
prescribed by the eTravel PMO.
    (c) Requests for exceptions should be sent to the Administrator,
General Services Administration, 1800 F Street, NW., Washington, DC
20405 with full justification and/or analysis addressing paragraphs
(a)(1), (a)(2), (a)(3), or (a)(4) of this section.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]



Sec. 301-73.105  What are the consequences of an employee not using
the E-Gov Travel Service or the TMS?

    If an employee does not use the ETS (when available) or your
agency's designated TMS, he/she is responsible for any additional costs
(see Sec. 301-50.5 of this chapter) resulting from the failure to use
the ETS or your TMS. In addition, you may take appropriate disciplinary
actions.

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007]



Sec. 301-73.106  What are the basic services that should be covered by a
TMS?

    The TMS must, at a minimum--
    (a) Include a Travel Management Center (TMC), commercial ticket
office (CTO), an in-house system, an electronically available system, or
other method(s) of arranging travel, which has the ability to provide
the following as appropriate to the agency's travel needs:
    (1) Booking and fulfillment of common carrier arrangements (e.g.,
flight confirmation and seat assignment, compliance with the Fly America
Act, Governmentwide travel policies, contract city-pair fares,
electronic ticketing, ticket delivery, etc.).
    (2) Lodging information (e.g., room availability, reservations and
confirmation, compliance with Hotel/Motel Fire Safety Act, availability
of FedRooms properties, per diem rate availability, etc.).
    (3) Car rental and rail information (e.g., availability of Defense
Travel Management Office (DTMO) Government agreement rates where
applicable, confirmation of reservations, etc.).
    (b) Provide basic management information, such as--
    (1) Number of reservations by type of service (common carrier,
lodging, and car rental);
    (2) Extent to which reservations are in compliance with policy and
reasons for exceptions;
    (3) Origin and destination points of common carrier usage;
    (4) Destination points for lodging accommodations;

[[Page 107]]

    (5) Number of lodging nights in approved accommodations;
    (6) City or location where car rentals are obtained; and
    (7) Other tasks, e.g., reconciliation of charges on centrally billed
accounts and processing ticket refunds.

    Note to Sec. 301-73.106: The ETS fulfills the basic services of a
TMS. You have the option to use the contracted travel agent service(s)
of your choice through ETS or other contract vehicles. You have the
responsibility to ensure that agency-contracted-for travel agent
services complement and support the ETS in an efficient and cost
effective manner. (See Sec. 301-73.2).

[FTR Amdt. 2003-07, 68 FR 71030, Dec. 22, 2003, as amended by FTR Amdt.
2007-05, 72 FR 61540, Oct. 31, 2007; FTR Amdt. 2010-05, 75 FR 63104,
Oct. 14, 2010]



          Subpart C_Contract Passenger Transportation Services



Sec. 301-73.200  Must we require our employees to use GSA's contract
passenger transportation services program?

    Yes, if such services are available to your agency.



Sec. 301-73.201  What method of payment may be used for contract
passenger transportation service?

    GSA individual Government contractor-issued travel charge card(s),
or your agency centrally billed or other established account, or a GTR
(when no other option is available or feasible).

[FTR Amdt. 70, 63 FR 15978, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-73.202  Can contract fares be used for personal travel?

    No.



                     Subpart D_Travel Payment System



Sec. 301-73.300  What is a travel payment system?

    A system to facilitate the payment of official travel and
transportation expenses which includes, but is not limited to:
    (a) Issuance and maintenance of Government contractor-issued
individually billed charge cards;
    (b) Establishment of centrally billed accounts for the purchase of
travel and transportation services;
    (c) Issuance of travelers checks; and
    (d) Provision of automated-teller-machine (ATM) services worldwide.

[FTR Amdt. 70, 63 FR 15978, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



Sec. 301-73.301  How do we obtain travel payment system services?

    You may participate in GSA's or another Federal agency's travel
payment system services program or you may contract directly with a
travel payment system service if your agency has contracting authority
and you are not a mandatory user of GSA's charge card program.

    Note to Sec. 301-73.301: Under the new GSA charge card program
effective November 30, 1998, it will be your responsibility to select
the vendor that will be most beneficial to your agency's travel and
transportation needs.



PART 301	74_CONFERENCE PLANNING--Table of Contents



                    Subpart A_Agency Responsibilities

Sec.
301-74.1 What policies must we follow in planning a conference?
301-74.2 What costs should be considered when planning a conference?
301-74.3 What must we do to determine which conference expenditures
          result in the greatest advantage to the Government?
301-74.4 What should cost comparisons include?
301-74.5 How should we select a location and a facility?
301-74.6 What can we do if we cannot find an appropriate conference
          facility at the chosen locality per diem rate?
301-74.7 May we provide light refreshments at an official conference?
301-74.8 May we include conference administrative costs in an employee's
          per diem allowance payment for attendance at a conference?
301-74.9 Are there any special requirements for sponsoring or funding a
          conference at a hotel, motel or other place of public
          accommodation?
301-74.10 May we waive the requirement in Sec. 301-74.9?
301-74.11 What must be included in any advertisement or application form
          relating to conference attendance?

[[Page 108]]

301-74.12 What special rules apply when a conference is held in the
          District of Columbia?
301-74.13 What policies and procedures must we establish to govern the
          selection of conference attendees?
301-74.14 What records must we maintain to document the selection of a
          conference site?

                     Subpart B_Conference Attendees

301-74.21 What is the applicable M&IE rate when meals or light
          refreshments are furnished by the Government or are included
          in the registration fee?
301-74.22 When should actual expense reimbursement be authorized for
          conference attendees?
301-74.23 May we reimburse travelers for an advanced payment of a
          conference or training registration fee?
301-74.24 What is the traveler required to do if he/she is unable to
          attend an event for which they were reimbursed for an advanced
          discounted payment of a conference or training registration
          fee?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, unless
otherwise noted.



                    Subpart A_Agency Responsibilities

    Note to subpart A: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 301-74.1  What policies must we follow in planning a conference?

    When planning a conference, you must:
    (a) Minimize all conference costs, including administrative costs,
conference attendees' travel costs, and conference attendees' time
costs;
    (b) Maximize the use of Government-owned or Government provided
conference facilities as much as possible;
    (c) Identify opportunities to reduce costs in selecting a particular
conference location and facility (e.g., through the availability of
lower rates during the off-season at a site with seasonal rates); and
    (d) Ensure that the conference planner or designee does not retain
for personal use any promotional benefits or materials received from a
travel service provider as a result of booking the conference (see
Sec. Sec. 301-53.2 and 301-53.3 of this chapter); and
    (e) Develop and establish internal policies to ensure these
standards are met.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt.
2003-04, 68 FR 27937, May 22, 2003]



Sec. 301-74.2  What costs should be considered when planning a
conference?

    When planning a conference, you should consider all direct and
indirect conference costs paid by the Government, whether paid directly
by agencies or reimbursed by agencies to travelers or others associated
with the conference. Some examples of such costs are:
    (a) Authorized travel and per diem expenses;
    (b) Hire of rooms for official business;
    (c) Audiovisual and other equipment usage;
    (d) Computer and telephone access fees;
    (e) Light refreshments;
    (f) Printing;
    (g) Registration fees;
    (h) Ground transportation; and
    (i) Employees' time at the conference and on en route travel.



Sec. 301-74.3  What must we do to determine which conference
expenditures result in the greatest advantage to the Government?

    To determine conference expenditures, you must:
    (a) Assure there is appropriate management oversight of the
conference planning process;
    (b) Always do cost comparisons of the size, scope, and location of
the proposed conference;
    (c) Determine if a Government facility is available at a cheaper
rate than a commercial facility;
    (d) Consider alternatives to a conference, e.g., teleconferencing;
and
    (e) Maintain written documentation of the alternatives considered
and the selection rationale used.



Sec. 301-74.4  What should cost comparisons include?

    Cost comparisons should include, but not be limited to, a
determination of adequacy of lodging rooms at the established per diem
rates, overall convenience of the conference location,

[[Page 109]]

fees, availability of meeting space, equipment, and supplies, and
commuting or travel distance of attendees. (See Appendix E to Chapter
301, Guidance for Conference Planning.)



Sec. 301-74.5  How should we select a location and a facility?

    Site selection is a final decision as to where to hold your
conference. The term ``site'' refers to both the geographical location
and the specific facility(ies) selected. In determining the best site in
the interest of the Government, you should exercise strict fiscal
responsibility to minimize costs. The actions in Sec. 301-74.3 must be
followed. Cost comparisons must cover factors such as those listed in
Sec. 301-74.4. As part of the cost comparison, you must use the
established per diem rate for the locations for which you are comparing
costs.



Sec. 301-74.6  What can we do if we cannot find an appropriate
conference facility at the chosen locality per diem rate?

    While it is always desirable to obtain lodging facilities within the
established lodging portion of the per diem rate for the chosen
locality, it may not always be possible. In those instances when lodging
is not available at the applicable per diem rate, travelers should
construct a cost comparison of all associated costs, including round-
trip ground transportation, between finding lodging at the applicable
per diem rate away from the conference locality and using the actual
expense method at the conference locality as prescribed in subpart D of
part 301-11 of this chapter.

[FTR Amdt. 2013-01, 78 FR 65211, Oct. 31, 2013]



Sec. 301-74.7  May we provide light refreshments at an official
conference?

    Yes. Agencies sponsoring a conference may provide light refreshments
to agency employees attending an official conference. Light refreshments
for morning, afternoon or evening breaks are defined to include, but not
be limited to, coffee, tea, milk, juice, soft drinks, donuts, bagels,
fruit, pretzels, cookies, chips, or muffins.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.8  May we include conference administrative costs in an
employee's per diem allowance payment for attendance at a conference?

    No. Per diem is intended only to reimburse the attendee's
subsistence expenses. You must pay conference registration fees
separately, either directly or by reimbursing employees who pay such
expenses and submit travel claims.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.9  Are there any special requirements for sponsoring or
funding a conference at a hotel, motel or other place of public

accommodation?

    Yes. When you sponsor or fund (see 15 U.S.C. 2225a), in whole or in
part, a conference at a place of public accommodation in the United
States, you must use an approved accommodation (see Sec. 300-3.1 of
this title), except as provided in Sec. 301-74.10. This provision also
applies to the government of the District of Columbia when it expends
Federal funds for a conference and any non-Federal entity which uses
Government funds to sponsor or fund a conference.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated and amended
by FTR Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.10  May we waive the requirement in Sec. 301-74.9?

    Yes, if the head of your agency makes a written determination on an
individual case basis that waiver of the requirement to use approved
accommodations is necessary in the public interest for a particular
event. Your agency head may delegate this waiver authority to a senior
agency official or employee who is given waiver authority with respect
to all conferences

[[Page 110]]

sponsored or funded, in whole or in part, by your agency.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated and amended
by FTR Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.11  What must be included in any advertisement or
application form relating to conference attendance?

    Any advertisement or application for attendance at a conference
described in Sec. 301-74.9 must include notice of the prohibition
against using a non-FEMA approved place of public accommodation for
conferences. In addition, any executive agency, as defined in 5 U.S.C.
105, shall notify all non-Federal entities to which it provides Federal
funds of this prohibition.

[FTR Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.12  What special rules apply when a conference is held
in the District of Columbia?

    In addition to the general rules provided in this part, the
following special rules apply:
    (a) You may not directly procure lodging facilities in the District
of Columbia without specific authorization and appropriation from
Congress (see 40 U.S.C. 34); and

    Note to Sec. 301-74.12(a):
    This provision does not prohibit payment of per diem to an employee
authorized to obtain lodging in the District of Columbia while
performing official business travel.

    (b) It is no longer mandatory that you contact GSA for meeting or
conference facilities in the District of Columbia. However, you are
encouraged to contact the GSA Public Buildings Service (PBS) of the
National Capital Region to inquire about the availability of short-term
conference and meeting facilities in the District of Columbia. For
additional information see the Customer Desk Guide for Real Property
Management, Chapter 1. The Customer Desk Guide can be found on the
worldwide web at http://www.gsa.gov/attachments/GSA--PUBLICATIONS/pub/
CustomerGuidebookmarkedversion.pdf.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt.
108, 67 FR 57968, Sept. 13, 2002. Redesignated and amended by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.13  What policies and procedures must we establish to
govern the selection of conference attendees?

    You must establish policies that reduce the overall cost of
conference attendance. The policies and procedures must:
    (a) Limit your agency's representation to the minimum number of
attendees determined by a senior official necessary to accomplish your
agency's mission; and
    (b) Provide for the consideration of travel expenses when selecting
attendees.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.14  What records must we maintain to document the selection
of a conference site?

    For each conference you sponsor or fund, in whole or in part for 30
or more attendees, you must maintain a record of the cost of each
alternative conference site considered. You must consider at least three
sites. You must make these records available for inspection by your
Office of the Inspector General or other interested parties.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000. Redesignated by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



                     Subpart B_Conference Attendees

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 301-74.21  What is the applicable M&IE rate when meals or light
refreshments are furnished by the Government or are included in the

registration fee?

    When meals or light refreshments are furnished by the Government or
are included in the registration fee the applicable M&IE will be
calculated as follows:

[[Page 111]]

    (a) If meals are furnished, the appropriate deduction from the M&IE
rate must be made (see Sec. 301-11.18 of this chapter).
    (b) If light refreshments are furnished, no deduction of the M&IE
allowance is required.

[FTR Amdt. No. 89, 65 FR 1327, Jan. 10, 2000, as amended by FTR Amdt.
2005-06, 70 FR 60222, Oct. 17, 2005]



Sec. 301-74.22  When should actual expense reimbursement be authorized
for conference attendees?

    You may authorize actual expenses under Sec. 301-11.300 of this
chapter when the applicable lodging rate is inadequate.

[FTR Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.23  May we reimburse travelers for an advanced payment of a
conference or training registration fee?

    Yes, you may reimburse travelers for an advanced discounted payment
for a conference or training registration fee as soon as you have
approved their travel to that event, and they submit a proper claim for
the expenses incurred.

[FTR Amdt. 2006-02, 71 FR 24598, Apr. 26, 2006. Redesignated by FTR
Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 301-74.24  What is the traveler required to do if he/she is
unable to attend an event for which they were reimbursed for an

advanced discounted payment of a conference or training registration
fee?

    In all cases where a traveler is unable to attend an event for which
a discounted registration fee was paid and reimbursed in advance of the
event, the traveler must seek a refund of the registration fee and repay
the agency with any refund received. If no refund is made, the agency
must absorb the advanced payment if the traveler's failure to attend the
event was caused either by an agency decision or for reasons beyond the
employee's control that are acceptable to the agency, e.g., unforeseen
illness or emergency. If no refund is made, and the traveler's failure
to attend the scheduled event is due to reasons deemed unexcusable by
the agency, the traveler must repay the agency for the amount advanced.

[FTR Amdt. 2006-02, 71 FR 24598, Apr. 26, 2006. Redesignated by FTR
Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]



PART 301_75_PRE-EMPLOYMENT INTERVIEW TRAVEL--Table of Contents



                         Subpart A_General Rules

Sec.
301-75.1 What is the purpose of the allowance for pre-employment
          interview travel expenses?
301-75.2 May we pay pre-employment interview travel expenses?
301-75.3 What governing policies and procedures must we establish
          related to pre-employment interview travel?
301-75.4 What other responsibilities do we have for pre-employment
          interview travel?

                        Subpart B_Travel Expenses

301-75.100 Must we pay all of the interviewee's pre-employment interview
          travel expenses?
301-75.101 What pre-employment interview travel expenses may we pay?
301-75.102 What pre-employment interview travel expenses are not
          payable?
301-75.103 What are our responsibilities when we authorize an
          interviewee to use common carrier transportation to perform
          pre-employment interview travel?

     Subpart C_Obtaining Travel Services and Claiming Reimbursement

301-75.200 How will we pay for pre-employment interviewee travel
          expenses?
301-75.201 May we allow the interviewee to use individual Government
          contractor-issued charge cards for pre-employment interview
          travel?
301-75.202 What must we do if the interviewee exchanges the ticket he or
          she has been issued?
301-75.203 May we provide the interviewee with a travel advance?
301-75.204 May we use Government contractor-issued travelers checks to
          pay for the interviewee's travel expenses?
301-75.205 Is the interviewee required to submit a travel claim to us?

    Authority: 5 U.S.C. 5707.

    Source: FTR Amdt. 70, 63 FR 15980, Apr. 1, 1998, unless otherwise
noted.

[[Page 112]]



                         Subpart A_General Rules



Sec. 301-75.1  What is the purpose of the allowance for pre-employment
interview travel expenses?

    To help you recruit highly qualified individuals.



Sec. 301-75.2  May we pay pre-employment interview travel expenses?

    Yes, if you determine it is in the best interest of the Government
to do so. However, pre-employment travel expenses may not be authorized
to offset or defray other expenses not allowable under this subpart.



Sec. 301-75.3  What governing policies and procedures must we establish
related to pre-employment interview travel?

    You must establish policies and procedures governing:
    (a) When you will pay pre-employment interview travel expenses,
including the criteria for determining which individuals or positions
qualify for payment of such expenses;
    (b) Who will determine, in each individual case, that a person
qualifies for pre-employment interview travel expenses; and
    (c) Who will determine what expenses you will pay for each
individual interviewee.



Sec. 301-75.4  What other responsibilities do we have for pre-employment
interview travel?

    You must:
    (a) Provide your interviewees with a list of FEMA approved
accommodations in the vicinity of the interview, and encourage them to
stay in an approved accommodation;
    (b) Inform the interviewee that he/she is responsible for excess
cost and any additional expenses that he/she incurs for personal
preference or convenience;
    (c) Inform the interviewee that the Government will not pay for
excess costs resulting from circuitous routes, delays, or luxury
accommodations or services unnecessary or unjustified in the performance
of official business;
    (d) Assist the interviewee in preparing the travel claim;
    (e) Provide the interviewee with instructions on how to submit the
claim; and
    (f) Inform the interviewee that he/she may subject himself/herself
to criminal penalties if he or she knowingly presents a false,
fictitious, or fraudulent travel claim (See 18 U.S.C. 287 and 1001).

[FTR Amdt. 70, 63 FR 15980, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 2007-05, 72 FR 61540, Oct. 31, 2007]



                        Subpart B_Travel Expenses



Sec. 301-75.100  Must we pay all of the interviewee's pre-employment
interview travel expenses?

    If you decide to pay the interviewee per diem or common carrier
transportation costs, you must pay the full amount of such cost to which
the interviewee would be entitled if the interviewee were a Government
employee traveling on official business.



Sec. 301-75.101  What pre-employment interview travel expenses may we
pay?

    You may pay the following expenses:
    (a) Transportation expenses as provided in part 301-10 of this
chapter;
    (b) Per diem expenses as provided in part 301-11 of this chapter;
    (c) Miscellaneous expenses as provided in part 301-12 of this
chapter; and
    (d) Travel expenses of an individual with a disability or special
need as provided in part 301-13 of this chapter.



Sec. 301-75.102  What pre-employment interview travel expenses are not
payable?

    You may not pay expenses for:
    (a) Use of communication services for purposes other than
communication directly related to travel arrangement for the Government
interview.
    (b) Hire of a room at a hotel or other place to transact official
business.



Sec. 301-75.103  What are our responsibilities when we authorize an
interviewee to use common carrier transportation to perform

pre-employment interview travel?

    You must provide the interviewee with one of the following:
    (a) A common carrier ticket;
    (b) A GTR; or

[[Page 113]]

    (c) A point of contact with your travel management center to arrange
the common carrier transportation. In this instance, you must notify the
travel management center that the interviewee is authorized to receive a
ticket for the trip;
    (d) Written instructions explaining your procedures and the
liability of the interviewee for controlling and accounting for
passenger transportation documents, if common carrier transportation is
required;
    (e) A credit/refund address for any common carrier transportation
provided for unused government furnished tickets.

[FTR Amdt. 70, 63 FR 15980, Apr. 1, 1998; 63 FR 35538, June 30, 1998]



     Subpart C_Obtaining Travel Services and Claiming Reimbursement



Sec. 301-75.200  How will we pay for pre-employment interviewee travel
expenses?

------------------------------------------------------------------------
             For                                You will
------------------------------------------------------------------------
Common carrier transportation  Bill the expenses to a centrally billed
 expenses other than transit    or other agency established account or
 systems at the agency's        provide the traveler with a GTR when no
 location.                      other option is available or feasible.
Other expenses...............  Require payment by the interviewee and
                                reimburse the interviewee for allowable
                                travel expenses upon submission and
                                approval of his/her travel claim.
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15980, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010]



Sec. 301-75.201  May we allow the interviewee to use individual
Government contractor-issued charge cards for pre-employment interview

travel?

    No.



Sec. 301-75.202  What must we do if the interviewee exchanges the ticket
he or she has been issued?

------------------------------------------------------------------------
              If                      You will inform the traveler
------------------------------------------------------------------------
The new ticket is more         That he/she must pay the difference using
 expensive than the ticket      personal funds and he/she will not
 you provided.                  receive reimbursement for the extra
                                amount.
The new ticket is less         Provide the interviewee with a credit/
 expensive than the ticket      refund address by attaching a copy of
 you provided.                  the GTR, or some other document
                                containing this information, to either
                                the ticket or the travel authorization
                                as provided in U.S. Government Passenger
                                Transportation Handbook (http://
                                fss.gsa.gov/transtrav/usgpth.pdf)
------------------------------------------------------------------------


[FTR Amdt. 70, 63 FR 15980, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 108, 67 FR 57968, Sept. 13, 2002]



Sec. 301-75.203  May we provide the interviewee with a travel advance?

    No.



Sec. 301-75.204  May we use Government contractor-issued travelers checks
to pay for the interviewee's travel expenses?

    No.



Sec. 301-75.205  Is the interviewee required to submit a travel claim to us?

    No. Only if the interviewee wants to be reimbursed, then he or she
must submit a travel claim in accordance with your agency procedures in
order to receive reimbursement for pre-employment interview travel
expense.



PART 301_76_COLLECTION OF UNDISPUTED DELINQUENT AMOUNTS OWED TO
THE CONTRACTOR ISSUING THE INDIVIDUALLY BILLED TRAVEL CHARGE CARD--Table

of Contents



                         Subpart A_General Rules

Sec.
301-76.1 May we collect undisputed delinquent amounts that an employee
          (including members of the uniformed services)

[[Page 114]]

          owes to a Government travel charge card contractor?
301-76.2 What is disposable pay?

                    Subpart B_Policies and Procedures

301-76.100 Are there any due process requirements with which we must
          comply before collecting undisputed delinquent amounts on
          behalf of the charge card contractor?
301-76.101 Who is responsible for ensuring that all due process and
          legal requirements have been met?
301-76.102 Can we collect undisputed delinquent amounts if we have not
          reimbursed the employee for amounts reimbursable under
          applicable travel regulations?
301-76.103 What is the maximum amount we may deduct from the employee's
          disposable pay?

    Authority: 5 U.S.C. 5707; 40 U.S.C. 121(c); Sec. 2, Pub. L. 105-264,
112 Stat. 2350 (5 U.S.C. 5701 note).

    Source: FTR Amdt. No. 90, 65 FR 3058, Jan. 19, 2000, unless
otherwise noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``we'', ``you'', and their
variants throughout this part refers to the agency.



Sec. 301-76.1  May we collect undisputed delinquent amounts that an
employee (including members of the uniformed services) owes to a

Government travel charge card contractor?

    Yes, upon written request from the contractor and in accordance with
the procedures specified in Sec. 301-76.100, you may collect undisputed
amounts owed to a Government travel charge card contractor from the
delinquent employee's disposable pay. You must promptly forward all
amounts deducted to the contractor.



Sec. 301-76.2  What is disposable pay?

    Disposable pay is the part of the employee's compensation remaining
after the deduction of any amounts required by law to be withheld. These
deductions do not include discretionary deductions such as savings
bonds, charitable contributions, etc. Deductions may be made from any
type of pay, e.g., basic pay, special pay, retirement pay, or incentive
pay.

[FTR Amdt. No. 92, 65 FR 21367, Apr. 21, 2000]



                    Subpart B_Policies and Procedures

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this part refers to the agency.



Sec. 301-76.100  Are there any due process requirements with which we
must comply before collecting undisputed delinquent amounts on behalf

of the charge card contractor?

    Yes, you must:
    (a) Provide the employee with written notice of the type and amount
of the claim, the intention to collect the claim by deduction from his/
her disposable pay, and an explanation of his/her rights as a debtor;
    (b) Give the employee the opportunity to inspect and copy your
records related to the claim;
    (c) Allow an opportunity for a review within the agency of your
decision to collect the amount; and
    (d) Provide the employee an opportunity to make a written agreement
with the contractor to repay the delinquent amount.



Sec. 301-76.101  Who is responsible for ensuring that all due process
and legal requirements have been met?

    You are responsible for ensuring that all requirements have been
met.



Sec. 301-76.102  Can we collect undisputed delinquent amounts if we have
not reimbursed the employee for amounts reimbursable under applicable

travel regulations?

    No, you may only collect undisputed delinquent amounts after you
have reimbursed the employee under the applicable travel regulations and
in accordance with a proper travel claim. However, if the employee has
not submitted a proper travel claim within the timeframe requirements of
Sec. 301-52.7 of this chapter, and there are no extenuating
circumstances, you may collect the undisputed delinquent amounts.



Sec. 301-76.103  What is the maximum amount we may deduct from the
employee's disposable pay?

    As set forth in Public Law 105-264, 112 Stat. 2350, October 19,
1998, the maximum amount you may deduct from

[[Page 115]]

the employee's disposable pay is 15 percent per pay period, unless the
employee consents in writing to deduction of a greater percentage.

                     PARTS 301	77_301	99 [RESERVED]



 Sec. Appendix A to Chapter 301--Prescribed Maximum Per Diem Rates for
                                  CONUS

    For the Continental United States (CONUS) per diem rates, see
applicable FTR Per Diem Bulletins, issued periodically and available on
the Internet at http://www.gsa.gov/perdiem.

[FTR Amdt. 2003-03, 68 FR 22314, Apr. 28, 2003]



 Sec. Appendix B to Chapter 301--Allocation of M&IE Rates To Be Used in
                Making Deductions From the M&IE Allowance

    Deductions to M&IE rates for localities in both nonforeign areas and
foreign areas shall be allocated as shown in this table. For information
as to where to access per diem rates for various types of Government
travel, please consult the table in Sec. 301-11.6.

----------------------------------------------------------------------------------------------------------------
                             M&IE Rate                              Breakfast    Lunch      Dinner   Incidentals
----------------------------------------------------------------------------------------------------------------
$1................................................................      $0         $0         $0          $1
2.................................................................      0          0          1           1
3.................................................................      0          1          1           1
4.................................................................      1          1          1           1
5.................................................................      1          1          2           1
6.................................................................      1          2          2           1
7.................................................................      1          2          3           1
8.................................................................      1          2          3           2
9.................................................................      1          2          4           2
10................................................................      2          2          4           2
11................................................................      2          3          4           2
12................................................................      2          3          5           2
13................................................................      2          3          5           3
14................................................................      2          4          5           3
15................................................................      2          4          6           3
16................................................................      2          4          7           3
17................................................................      3          4          7           3
18................................................................      3          5          7           3
19................................................................      3          5          8           3
20................................................................      3          5          8           4
21................................................................      3          5          9           4
22................................................................      3          6          9           4
23................................................................      3          6          9           5
24................................................................      4          6          9           5
25................................................................      4          6          10          5
26................................................................      4          7          10          5
27................................................................      4          7          11          5
28................................................................      4          7          11          6
29................................................................      4          7          12          6
30................................................................      5          7          12          6
31................................................................      5          8          12          6
32................................................................      5          8          13          6
33................................................................      5          8          13          7
34................................................................      5          9          13          7
35................................................................      5          9          14          7
36................................................................      5          9          15          7
37................................................................      6          9          15          7
38................................................................      6          10         15          7
39................................................................      6          10         16          7
40................................................................      6          10         16          8
41................................................................      6          10         17          8
42................................................................      6          11         17          8
43................................................................      6          11         17          9
44................................................................      7          11         17          9
45................................................................      7          11         18          9
46................................................................      7          12         18          9
47................................................................      7          12         19          9
48................................................................      7          12         19          10
49................................................................      7          12         20          10
50................................................................      8          12         20          10
51................................................................      8          13         20          10
52................................................................      8          13         21          10
53................................................................      8          13         21          11
54................................................................      8          14         21          11
55................................................................      8          14         22          11
56................................................................      8          14         23          11
57................................................................      9          14         23          11
58................................................................      9          15         23          11
59................................................................      9          15         24          11
60................................................................      9          15         24          12
61................................................................      9          15         25          12
62................................................................      9          16         25          12
63................................................................      9          16         25          13
64................................................................      10         16         25          13
65................................................................      10         16         26          13
66................................................................      10         17         26          13
67................................................................      10         17         27          13
68................................................................      10         17         27          14
69................................................................      10         17         28          14
70................................................................      11         17         28          14
71................................................................      11         18         28          14
72................................................................      11         18         29          14
73................................................................      11         18         29          15
74................................................................      11         19         29          15
75................................................................      11         19         30          15
76................................................................      11         19         31          15
77................................................................      12         19         31          15
78................................................................      12         20         31          15
79................................................................      12         20         32          15
80................................................................      12         20         32          16
81................................................................      12         20         33          16
82................................................................      12         21         33          16
83................................................................      12         21         33          17
84................................................................      13         21         33          17
85................................................................      13         21         34          17
86................................................................      13         22         34          17
87................................................................      13         22         35          17
88................................................................      13         22         35          18
89................................................................      13         22         36          18
90................................................................      14         22         36          18
91................................................................      14         23         36          18
92................................................................      14         23         37          18
93................................................................      14         23         37          19
94................................................................      14         24         37          19
95................................................................      14         24         38          19
96................................................................      14         24         39          19
97................................................................      15         24         39          19
98................................................................      15         25         39          19
99................................................................      15         25         40          19
100...............................................................      15         25         40          20
101...............................................................      15         25         41          20
102...............................................................      15         26         41          20
103...............................................................      15         26         41          21
104...............................................................      16         26         41          21
105...............................................................      16         26         42          21
106...............................................................      16         27         42          21
107...............................................................      16         27         43          21
108...............................................................      16         27         43          22
109...............................................................      16         27         44          22
110...............................................................      17         27         44          22
111...............................................................      17         28         44          22
112...............................................................      17         28         45          22

[[Page 116]]


113...............................................................      17         28         45          23
114...............................................................      17         29         45          23
115...............................................................      17         29         46          23
116...............................................................      17         29         47          23
117...............................................................      18         29         47          23
118...............................................................      18         30         47          23
119...............................................................      18         30         48          23
120...............................................................      18         30         48          24
121...............................................................      18         30         49          24
122...............................................................      18         31         49          24
123...............................................................      18         31         49          25
124...............................................................      19         31         49          25
125...............................................................      19         31         50          25
126...............................................................      19         32         50          25
127...............................................................      19         32         51          25
128...............................................................      19         32         51          26
129...............................................................      19         32         52          26
130...............................................................      20         32         52          26
131...............................................................      20         33         52          26
132...............................................................      20         33         53          26
133...............................................................      20         33         53          27
134...............................................................      20         34         53          27
135...............................................................      20         34         54          27
136...............................................................      20         34         55          27
137...............................................................      21         34         55          27
138...............................................................      21         35         55          27
139...............................................................      21         35         56          27
140...............................................................      21         35         56          28
141...............................................................      21         35         57          28
142...............................................................      21         36         57          28
143...............................................................      21         36         57          29
144...............................................................      22         36         57          29
145...............................................................      22         36         58          29
146...............................................................      22         37         58          29
147...............................................................      22         37         59          29
148...............................................................      22         37         59          30
149...............................................................      22         37         60          30
150...............................................................      23         37         60          30
151...............................................................      23         38         60          30
152...............................................................      23         38         61          30
153...............................................................      23         38         61          31
154...............................................................      23         39         61          31
155...............................................................      23         39         62          31
156...............................................................      23         39         63          31
157...............................................................      24         39         63          31
158...............................................................      24         40         63          31
159...............................................................      24         40         64          31
160...............................................................      24         40         64          32
161...............................................................      24         40         65          32
162...............................................................      24         41         65          32
163...............................................................      24         41         65          33
164...............................................................      25         41         65          33
165...............................................................      25         41         66          33
166...............................................................      25         42         66          33
167...............................................................      25         42         67          33
168...............................................................      25         42         67          34
169...............................................................      25         42         68          34
170...............................................................      26         42         68          34
171...............................................................      26         43         68          34
172...............................................................      26         43         69          34
173...............................................................      26         43         69          35
174...............................................................      26         44         69          35
175...............................................................      26         44         70          35
176...............................................................      26         44         71          35
177...............................................................      27         44         71          35
178...............................................................      27         45         71          35
179...............................................................      27         45         72          35
180...............................................................      27         45         72          36
181...............................................................      27         45         73          36
182...............................................................      27         46         73          36
183...............................................................      27         46         73          37
184...............................................................      28         46         73          37
185...............................................................      28         46         74          37
186...............................................................      28         47         74          37
187...............................................................      28         47         75          37
188...............................................................      28         47         75          38
189...............................................................      28         47         76          38
190...............................................................      29         47         76          38
191...............................................................      29         48         76          38
192...............................................................      29         48         77          38
193...............................................................      29         48         77          39
194...............................................................      29         49         77          39
195...............................................................      29         49         78          39
196...............................................................      29         49         79          39
197...............................................................      30         49         79          39
198...............................................................      30         50         79          39
199...............................................................      30         50         80          39
200...............................................................      30         50         80          40
201...............................................................      30         50         81          40
202...............................................................      30         51         81          40
203...............................................................      30         51         81          41
204...............................................................      31         51         81          41
205...............................................................      31         51         82          41
206...............................................................      31         52         82          41
207...............................................................      31         52         83          41
208...............................................................      31         52         83          42
209...............................................................      31         52         84          42
210...............................................................      32         52         84          42
211...............................................................      32         53         84          42
212...............................................................      32         53         85          42
213...............................................................      32         53         85          43
214...............................................................      32         54         85          43
215...............................................................      32         54         86          43
216...............................................................      32         54         87          43
217...............................................................      33         54         87          43
218...............................................................      33         55         87          43
219...............................................................      33         55         88          43
220...............................................................      33         55         88          44
221...............................................................      33         55         89          44
222...............................................................      33         56         89          44
223...............................................................      33         56         89          45
224...............................................................      34         56         89          45
225...............................................................      34         56         90          45
226...............................................................      34         57         90          45
227...............................................................      34         57         91          45
228...............................................................      34         57         91          46
229...............................................................      34         57         92          46
230...............................................................      35         57         92          46
231...............................................................      35         58         92          46
232...............................................................      35         58         93          46
233...............................................................      35         58         93          47
234...............................................................      35         59         93          47
235...............................................................      35         59         94          47
236...............................................................      35         59         95          47
237...............................................................      36         59         95          47
238...............................................................      36         60         95          47
239...............................................................      36         60         96          47
240...............................................................      36         60         96          48
241...............................................................      36         60         97          48
242...............................................................      36         61         97          48
243...............................................................      36         61         97          49
244...............................................................      37         61         97          49
245...............................................................      37         61         98          49
246...............................................................      37         62         98          49
247...............................................................      37         62         99          49
248...............................................................      37         62         99          50
249...............................................................      37         62        100          50
250...............................................................      38         62        100          50
251...............................................................      38         63        100          50
252...............................................................      38         63        101          50
253...............................................................      38         63        101          51
254...............................................................      38         64        101          51
255...............................................................      38         64        102          51
256...............................................................      38         64        103          51
257...............................................................      39         64        103          51
258...............................................................      39         65        103          51
259...............................................................      39         65        104          51
260...............................................................      39         65        104          52

[[Page 117]]


261...............................................................      39         65        105          52
262...............................................................      39         66        105          52
263...............................................................      39         66        105          53
264...............................................................      40         66        105          53
265...............................................................      40         66        106          53
----------------------------------------------------------------------------------------------------------------

    For M&IE rates greater than $265, allocate 15%, 25%, and 40% of the
total to breakfast, lunch, and dinner, respectively. The remainder is
the incidental expense allowance.

[FTR Amdt. 10, 55 FR 41535, Oct. 12, 1990, as amended by FTR Amdt. 2007-
05, 72 FR 61540, Oct. 31, 2007]

  Appendix C to Chapter 301--Standard Data Elements for Federal Travel
                        [Traveler Identification]

------------------------------------------------------------------------
          Group name            Data elements          Description
------------------------------------------------------------------------
Travel Authorization.........  Authorization    Assigned by the
                                Number.          appropriate office.
Employee Name................  First Name,      Agency guidelines may
                                Middle           specify the order,
                                Initial, Last    e.g., last name first.
                                Name.
Employee Identification......  Employee Number  Must use a number, e.g.,
                                                 SSN, vendor number, or
                                                 other number that
                                                 identifies the
                                                 employee.
Travel Purpose Identifier....  Employee         Travel related to an
                                Emergency.       unexpected occurrence/
                                                 event or injury/illness
                                                 that affects the
                                                 employee personally and/
                                                 or directly that
                                                 requires immediate
                                                 action/attention.
                                                 Examples: Traveler is
                                                 incapacitated by
                                                 illness or injury,
                                                 death or serious
                                                 illness of a family
                                                 member (as defined in
                                                 Sec. 300-3.1 or Sec.
                                                  301-30.2), or
                                                 catastrophic occurrence
                                                 or impending disaster
                                                 that directly affects
                                                 the employee's home.
                                                 Emergency travel also
                                                 includes travel for
                                                 medical care while
                                                 employee is TDY away
                                                 from the official
                                                 station (part 301-30),
                                                 death of an employee/
                                                 immediate family member
                                                 when performing
                                                 official duties away
                                                 from the official
                                                 station or home of
                                                 record (part 303-70),
                                                 medical attendant
                                                 transportation (part
                                                 301-30), assistance
                                                 travel for an employee
                                                 with special needs
                                                 (part 301-13), as well
                                                 as travel for
                                                 threatened law
                                                 enforcement/
                                                 investigative employees
                                                 (part 301-31).
                               Mission          Travel to a particular
                                (Operational).   site in order to
                                                 perform operational or
                                                 managerial activities.
                                                 Travel to attend a
                                                 meeting to discuss
                                                 general agency
                                                 operations, review
                                                 status reports, or
                                                 discuss topics of
                                                 general interest.
                                                 Examples: Employee's
                                                 day-to-day operational
                                                 or managerial
                                                 activities, as defined
                                                 by the agency, to
                                                 include, but not be
                                                 limited to: hearings,
                                                 site visit, information
                                                 meeting, inspections,
                                                 audits, investigations,
                                                 and examinations.
                               Special Agency   Travel to carry out a
                                Mission.         special agency mission
                                                 and/or perform a task
                                                 outside the agency's
                                                 normal course of day-to-
                                                 day business activities
                                                 that is unique or
                                                 distinctive. These
                                                 special missions are
                                                 defined by the head of
                                                 agency and are normally
                                                 not programmed in the
                                                 agency annual funding
                                                 authorization.
                                                 Examples: These agency-
                                                 defined special
                                                 missions may include
                                                 details, security
                                                 missions, and agency
                                                 emergency response/
                                                 recovery such as civil,
                                                 natural disasters,
                                                 evacuation,
                                                 catastrophic events,
                                                 technical assistance,
                                                 evaluations or
                                                 assessments.
                               Conference--Oth  Travel performed in
                                er Than          connection with a
                                Training.        prearranged meeting,
                                                 retreat, convention,
                                                 seminar, or symposium
                                                 for consultation or
                                                 exchange of information
                                                 or discussion. Agencies
                                                 have to distinguish
                                                 between conference and
                                                 training attendance and
                                                 use the appropriate
                                                 identifier (see
                                                 Training below).
                                                 Examples: To
                                                 participate in a
                                                 planned program as a
                                                 speaker/panelist or
                                                 other form of
                                                 presentation, host,
                                                 planner, or others
                                                 designated to oversee
                                                 the conference or
                                                 attendance with no
                                                 formal role, or as an
                                                 exhibitor.

[[Page 118]]


                               Training.......  Travel in conjunction
                                                 with educational
                                                 activities to become
                                                 proficient or qualified
                                                 in one or more areas of
                                                 responsibility. 5 USC
                                                 4101(4) states that ``
                                                 `training' means the
                                                 process of providing
                                                 for and making
                                                 available to an
                                                 employee, and placing
                                                 or enrolling the
                                                 employee in a planned,
                                                 prepared, and
                                                 coordinated program,
                                                 course, curriculum,
                                                 subject, system, or
                                                 routine of instruction
                                                 or education, in
                                                 scientific,
                                                 professional,
                                                 technical, mechanical,
                                                 trade, clerical,
                                                 fiscal, administrative,
                                                 or other fields which
                                                 will improve individual
                                                 and organizational
                                                 performance and assist
                                                 in achieving the
                                                 agency's mission and
                                                 performance goals.''
                                                 The term ``conference''
                                                 may also apply to
                                                 training activities
                                                 that are considered to
                                                 be conferences under 5
                                                 CFR 410.404, which
                                                 states that ``agencies
                                                 may sponsor an
                                                 employee's attendance
                                                 at a conference as a
                                                 developmental
                                                 assignment under
                                                 section 4110 of title
                                                 5, United States Code,
                                                 when: (a) The announced
                                                 purpose of the
                                                 conference is
                                                 educational or
                                                 instructional; (b) More
                                                 than half of the time
                                                 is scheduled for a
                                                 planned, organized
                                                 exchange of information
                                                 between presenters and
                                                 audience which meets
                                                 the definition of
                                                 training in section
                                                 4101 of title 5, United
                                                 States Code; (c) The
                                                 content of the
                                                 conference is germane
                                                 to improving individual
                                                 and/or organizational
                                                 performance, and (d)
                                                 Development benefits
                                                 will be derived through
                                                 the employee's
                                                 attendance.'' Agencies
                                                 have to distinguish
                                                 between conference and
                                                 training attendance and
                                                 use the appropriate
                                                 identifier (see
                                                 Conference--Other Than
                                                 Training above).
                                                 Examples: Job required
                                                 training, Internships,
                                                 Intergovernmental
                                                 Personnel Act, and
                                                 forums.
                               Relocation.....  Travel performed in
                                                 connection with a
                                                 transfer from one
                                                 official station to
                                                 another for employees/
                                                 immediate family
                                                 members, as applicable.
                                                 Examples: Permanent
                                                 change of station (PCS)
                                                 moves for domestic and
                                                 international
                                                 transferees/new
                                                 appointees, tour
                                                 renewal, temporary
                                                 change of station
                                                 (TCS), and last move
                                                 home.
Travel Period................  Start Date, End  Month, Day, Year
                                Date.            according to agency
                                                 guidelines.
Travel Type..................  CONUS/Domestic.  Travel within
                                                 continental United
                                                 States.
                               OCONUS/Domestic  Travel outside the
                                                 continental United
                                                 States.
                               Foreign........  Travel to other
                                                 countries.
Leave Indicator..............  Annual, Sick,    Identifies leave type as
                                Other.           the reason for an
                                                 interruption of per
                                                 diem entitlement.
Official Station.............  City, State,     The location where the
                                Zip.             employee regularly
                                                 performs his or her
                                                 duties or an
                                                 invitational traveler's
                                                 home or regular place
                                                 of business. If the
                                                 employee's work
                                                 involves recurring
                                                 travel or varies on a
                                                 recurring basis, the
                                                 location where the work
                                                 activities of the
                                                 employee's position of
                                                 record are based is
                                                 considered the
                                                 employee's official
                                                 station.
Residence....................  State, Zip,      The geographical
                                City.            location where employee
                                                 resides, if different
                                                 from official station.
Payment Method...............  EFT............  Direct deposit via
                                                 electronic funds
                                                 transfer.
                               Treasury Check.  Payment made by Treasury
                                                 check.
                               Imprest Fund...  Payment made by Imprest
                                                 Fund.
Mailing Address..............  Street Address,  The location designated
                                City, State,     by the traveler based
                                Zip.             on agency guidelines.
------------------------------------------------------------------------


                                      Commercial Transportation Information

              Group name                      Data elements                         Description
----------------------------------------------------------------------------------------------------------------
Transportation Payment................  ........................               Method employee used to purchase
                                                                                         transportation tickets
Method Indicator......................                      GTR          U.S. Government Transportation Request
                                        Central Billing Account           A contractor centrally billed account
                                         Government Charge Card    In accordance with and as provided by agency
                                                                                                     guidelines
                                                           Cash
Transportation Payment Identification         Payment ID Number    A number that identifies the payment for the
 Number...............................                              transportation tickets, according to agency
                                                                  guidelines, e.g., GTR number, Govt. contractor-
                                                                                      issued charge card number
Transportation Method Indicator.......   Air (other than coach-    Common carrier used as transportation to TDY
                                                         class)                                        location

[[Page 119]]


                                              Air (coach-class)
                                        Non-contract Air, Train,
                                                          Other
Transportation in Performance of TDY     POV, Car rental, Taxi,     Identifies transportation used while in the
 or While at the TDY Location.........                    Other          performance of TDY or while at the TDY
                                                                                                       location
----------------------------------------------------------------------------------------------------------------


                                           Travel Expense Information
----------------------------------------------------------------------------------------------------------------
              Group name                      Data elements                         Description
----------------------------------------------------------------------------------------------------------------
Per Diem..............................     Total Number of Days     The number of days traveler claims to be on
                                                                      per diem status, for each official travel
                                                                                                       location
                                           Total Amount Claimed      The amount of money traveler claims as per
                                                                                                   diem expense
                                                               Lodging, Meals &
                                                    Incidentals
Travel Advance........................      Advance Outstanding   The amount of travel advance outstanding, when
                                                                            the employee files the travel claim
                                              Remaining Balance   The amount of the travel advance that remains
                                                                                                    outstanding
Subsistence...........................              Actual Days       Total number of days the employee charged
                                                                                    actual subsistence expenses
                                        ........................      The number of days must be expressed as a
                                                                                                   whole number
                                            Total Actual Amount     Total amount of actual subsistence expenses
                                                                      claimed as authorized. Actual subsistence
                                                                      rate, per day, may not exceed the maximum
                                                                       subsistence expense rate established for
                                                                          official travel by the Federal Travel
                                                                                                     Regulation
Transportation Method Cost............   Air (other than coach-          The amount of money the transportation
                                                         class)   actually cost the traveler, entered according
                                                                                    to method of transportation
                                              Air (coach-class)
                                        Non-contract Air, Train
                                                          Other             Bus or other form of transportation
Transportation in Performance of TDY                POV mileage             Total number of miles driven in POV
 or While at the TDY Location.........
                                            POV mileage expense     Total amount claimed as authorized based on
                                                                    mileage rate. Different mileage rates apply
                                                                               based on type and use of the POV
                                        Car rental, Taxis, Other
Constructive cost.....................        Constructive cost    The difference between the amount authorized
                                                                             to spend versus the amount claimed
Reclaim...............................           Reclaim amount         An amount of money previously denied as
                                                                             reimbursement for which additional
                                                                                  justification is now provided
Total Claim...........................              Total claim   The sum of the amount of money claimed for per
                                                                             diem, actual subsistence, mileage,
                                                                  transportation method cost, and other expenses
----------------------------------------------------------------------------------------------------------------


                Standard Data Elements for Federal Travel
                      [Accounting & Certification]
------------------------------------------------------------------------
          Group name            Data elements          Description
------------------------------------------------------------------------
Accounting Classification....  Accounting Code  Agency accounting code.
Non-Federal Source Indicator.  Per Diem,        Indicates the type of
                                Subsistence,     travel expense(s) paid,
                                Transportation.  in part or totally, by
                                                 a non-Federal source.
Non-Federal Source Payment     Check, EFT,      Total payment provided
 Method.                        Payment ``in-    by non-Federal source
                                kind''.          according to method of
                                                 payment.
Signature/Date Fields........  Claimant         Traveler's signature, or
                                Signature.       digital representation.
                                                 The signature signifies
                                                 the traveler read the
                                                 ``fraudulent claim/
                                                 responsibility''
                                                 statement.
                               Date...........  Date traveler signed
                                                 ``fraudulent claim/
                                                 responsibility''
                                                 statement.
                               Claimant         Traveler's signature, or
                                Signature.       digital representation.
                                                 The signature signifies
                                                 the traveler read the
                                                 ``Privacy Act''
                                                 statement.
                               Date...........  Date traveler signed
                                                 ``Privacy Act''
                                                 statement.

[[Page 120]]


                               Approving        Approving Officer's
                                Officer          signature, or digital
                                Signature.       representation. The
                                                 signature signifies the
                                                 travel claim is
                                                 approved for payment
                                                 based on authorized
                                                 travel.
                               Date...........  Date Approving Officer
                                                 approved and signed the
                                                 travel claim.
                               Certifying       Certifying Officer's
                                Officer          signature, or digital
                                Signature.       representation. The
                                                 signature signifies the
                                                 travel claim is
                                                 certified correct and
                                                 proper for payment.
                               Date...........  Date Certifying Officer
                                                 signed the travel
                                                 claim.
------------------------------------------------------------------------
Note to Appendix C: Agencies must ensure that a purpose code is captured
  for those individuals traveling under unlimited open authorizations.


[FTR Amdt. 70, 63 FR 15981, Apr. 1, 1998; 63 FR 35538, June 30, 1998, as
amended by FTR Amdt. 2005-03, 70 FR 28460, May 18, 2005; FTR Amdt. 2009-
05, 74 FR 35808, July 21, 2009; FTR Amdt. 2009-06, 74 FR 55150, Oct. 27,
2009; FTR Amdt. 2010-02, 75 FR 24436, May 5, 2010; FTR Amdt. 2010-07, 75
FR 72967, Nov. 29, 2010]



          Sec. Appendix D to Chapter 301--Glossary of Acronyms

ATM: Automated Teller Machine
CAS: Commercial Aviation Service(s)
CDW: Collision Damage Waiver
CFR: Code of Federal Regulations
CMTR: Combined Marginal Tax Rate
CONUS: Continental United States
CSRS: Civil Service Retirement System
CTO: Commercial Ticket Office
DOD: Department of Defense
DOJ: Department of Justice
DSSR: Department of State Standardized Regulations
DTMO: Defense Travel Management Office
EFT: Electronic Funds Transfer
ETS: E-Gov Travel Service(s)
FAA: Federal Aviation Administration
FAM: Foreign Affairs Manual
FECA: Federal Employees' Compensation Act
Fedrooms: Enhanced Federal Premier Lodging Program (formally known as
FPLP)
FEMA: Federal Emergency Management Agency
FERS: Federal Employees Retirement System
FHA: Federal Housing Administration
FICA: Federal Insurance Contribution Act
FOB: Free On Board
FTR: Federal Travel Regulation
FTS: Federal Telecommunications System
GAO: General Accounting Office
GBL: Government Bill of Lading
GOCO: Government Owned Contractor Operated
GPO: Government Printing Office
GSA: General Services Administration
GTR: Government Transportation Request
HHG: Household Goods
ID: Identification
IDL: International Date Line
IRC: Internal Revenue Code
IRS: Internal Revenue Service
ISSA: Inter-service Support Agreement(s)
ITRA: Income Tax Reimbursement Allowance
JFTR: Joint Federal Travel Regulations
JTR: Joint Travel Regulation
MARS: Military Affiliate Radio System
M&IE: Meals and Incidental Expenses
M&O: Management and Operating
MOU: Memorandum of Understanding
MTR: Marginal Tax Rate
NARA: National Archives and Records Administration
NIST: National Institute of Standards and Technology
NTE: Not to Exceed
OBE: Online Self-service Booking Tool
OCONUS: Outside the Continental United States
OGE: Office of Government Ethics
OMB: Office of Management and Budget
PBP&E: Professional Books, Papers, and Equipment
PCS: Permanent Change of Station
PDS: Permanent Duty Station
PIN: Personal Identification Number
PMO: E-Gov Travel Program Management Office
POV: Privately Owned Vehicle
PTA: Prepaid Ticket Advice
PDTATAC: Per Diem, Travel and Transportation Allowance Committee
Q&A: Question and Answer
RIT: Relocation Income Tax
SES: Senior Executive Service
SIT: Storage in Transit
SSN: Social Security Number
TCS: Temporary Change of Station
TDY: Temporary Duty
TMC: Travel Management Center
TMS: Travel Management Service
TQSE: Temporary Quarters Subsistence Expenses
U.S.: United States
U.S.C.: United States Code
VA: Department of Veterans Affairs
WAE: When Actually Employed

[[Page 121]]

WTA: Withholding Tax Allowance

[FTR Amdt. 70, 63 FR 15983, Apr. 1, 1998; 63 FR 35538, 35539, June 30,
1998, as amended by FTR Amdt. 2007-05, 72 FR 61540, Oct. 31, 2007; FTR
Amdt. 2010-05, 75 FR 63104, Oct. 14, 2010]



   Sec. Appendix E to Chapter 301--Suggested Guidance for Conference
                                Planning

                                  Terms

    Conference: A meeting, retreat, seminar, symposium or event that
involves attendee travel. The term ``conference'' also applies to
training activities that are considered to be conferences under 5 CFR
410.404.
    Milestone schedule: Deadlines, which need to be reached in a
progressive and orderly manner.
    Planner: The person designated to oversee the conference.
    Planning committee: Operational group significantly contributing to
a conference's overall success and able to fully reflect the needs of
both the agency and the attendees.

                             Getting Started

    Depending on the size, type, and intended effect of the conference,
start planning a minimum of one year in advance. Designate a planner and
a planning committee.

                           Planning Committee

    Functions typically include, but are not limited to:
     Establishing a set of objectives.
     Developing a theme.
     Making recommendations for location, agenda,
dates, and logistics, e.g., schedule, exhibits, speaker.
     Making suggestions as to who should attend.
     Serving as communications link between planners
and participants.
     Evaluation and follow-up.

                           Milestone Schedule

    (a) Develop a milestone schedule, which is essential to conference
planning, by working backward from the beginning date of the conference
to include each major step. Examples include:
     Planning committee meetings.
     Preparation of mailing lists.
     Letters of invitation.
     Designation of speakers.
     Confirmation letters to speakers.
     Confirmation with site selection official.
     Preparation of agenda.
     Preparation of specification sheet.
     Location and date selection.
     Exhibits.
     Budget.
     Printing requirements.
     Signage.
     Conference information packages.
     Scheduling photographer (if planned).
     Use of agency seal and conference logo.
     Handicapped requirements.
     Planning of meals and refreshments, if
appropriate.
    (b) Establish completion dates for each major step.
    (c) Update and revise the schedule as needed.

                           Specification Sheet

    A detailed specification sheet is necessary to:
    (a) Identify essential elements of a conference which typically
include, but are not limited to:
     Sleeping rooms and on-site food services. It is
generally best to estimate on the low side for the number of sleeping
rooms and meals to be prepared. Facilities, unless there is only limited
available space, are usually prepared to increase the number of sleeping
rooms and meals; however, they discourage--and in some cases penalize--
you if the sleeping room and meal guarantees are not met.
     Meeting rooms.
     Exhibit facilities.
     Audio-visual equipment and support services.
     Miscellaneous support services.
     Sleeping rooms with amenities, e.g., Internet
access, data ports, conference call, and voice mail.
    (b) Determine costs:
     Procurement. All agreements and decisions should
be written and agreed to by the agency-contracting officer before being
sent to the facility. Bring contracting officer into the process early.
     Government per diem rates. The Government per
diem rate applies to Federal attendees. Application of it to non-Federal
attendees is at the discretion of the property and conference
negotiator.
     Registration fee. Generally, the registration fee
covers all direct expenditures of agency funds for planning and
organization of a conference, e.g., meeting room accommodations, meals,
light refreshments (if appropriate), speaker fees, publications, and
materials. Anything directly relating to the conference, except liquor,
can be included in the fee. To estimate the registration fee, divide the
proposed budget by the estimated number of attendees.

                                Budgeting

    Decide how the conference expenses (other than sleeping room
accommodations and individual meals) will be paid, i.e., by the attendee
from a training or registration fee, or directly by the agency.

[[Page 122]]

                        Conference Site Selection

    Minimize total costs, all factors considered.

                           Geographic Location

    In determining where to locate the conference, consider:
     Targeted audience.
     Total costs, including per diem, transportation,
and other.
     Accessibility by car or air.
     Whether recreational activities are necessary.
     The expense of desired facility (significant
savings can be achieved in off-season periods).

                           Types of Facilities

     Federal Government. Use Government-owned or
Government-provided conference facilities to the maximum extent
possible.
     Convention centers. Excellent for very large
meetings, trade shows and exhibits; usually located near a large number
of hotels.
     Colleges and universities. Many have good meeting
facilities and can offer sleeping accommodations when school is not in
session.
     Hotels. Commercial facilities that may be used to
meet all conference needs or just the room night needs.
     Conference centers. Dedicated meeting facilities;
good for smaller meetings when numerous breakout sessions are planned.

                             Date Selection

    For availability and economical reasons, the best months are April,
May, September, October, and November. You should book the facility as
early as possible to increase the chances of getting the date you want.
However, pay particular attention to commitments for September or
October due to fiscal year budget considerations.

                   Considerations When Choosing a Site

    (a) Is the facility:
     Cost effective, e.g., are Government rates
honored?
     Safe, e.g., FEMA-approved?
     Is there on-site security personnel?
     Easily reached from an airport or by car?
     Clean?
     Well run, e.g., does the staff seem to be
competent and responsive?
     Laid out in a functional way?
     Large enough to supply the number of sleeping
rooms required?
     Set up to provide necessary conference
registration equipment?
     Handicapped accessible?
    (b) Parking:
     Is it adequate?
     How close to the facility is it?
     Is it secure and safe?
     Is the cost separate?
    (c) Sleeping rooms:
     Will the facility make the reservations, or are
you responsible for making the reservations for participants?
     What are the facility's registration rules?
     What are departure rules?
    (d) Functionality of meeting rooms:
     Is appropriate space available?
     What costs are involved?
     Is needed equipment available (i.e., for
conference registration, faxes, phones, computers, copiers)? Do not rent
equipment unless it is absolutely unrealistic to bring your own.
     Are rooms designated for agency use for the
duration of the conference?
     Are there columns that can block views?
     Are ceilings high enough for audio-video
equipment?
     Are rooms suitable for both classroom and/or
theatre setups?
     Are there windows? Shades?
     Are there manually-controlled thermostats?
     Are rooms handicapped accessible?
     Where are electrical outlets?
     Can the rooms be darkened?
     Would it be more economical to bring audio-visual
equipment?
     Does the facility want meeting schedules and room
layouts in writing in advance of the conference?
     If necessary, can the rooms be entered the
evening before for an early setup?
     Will the facility arrange for room setup if given
a layout?
     What set-up costs are included?
     What are departure rules?
    (e) Exhibits:
     If exhibits are planned, is suitable exhibit
space available?
     Are easels available at no cost?
     What are the put-up and takedown times?
     What costs are involved?
     What about pre-delivery and after-conference
arrangements?
     If exhibits are shipped, know where and to whom
they are to be sent.
     If you are bringing large exhibits, determine
location of loading dock, appropriate entrances and elevators.
     Are there additional handling fees?
     Check hotel policy on posting, size and
appearance of signs.

                             Food and Drink

                                  Meals

     You can not generally use appropriated funds to
pay for meals for employees at their official stations.
     Employees on TDY travel may be served meals but
cannot be reimbursed for those provided at Government expense.

[[Page 123]]

     You should clarify in advance the appropriate per
diem reduction(s) of meal(s) allowance(s) for TDY travel.
     You may pay, or reimburse an employee for meals
as necessary expenses incident to an authorized training program (under
the Government Employees Training Act (GETA) at 5 U.S.C. 4104(4)), if a
determination has been made that essential training will be conducted
during the meal.
     Work closely with the hotel to plan quality menus
that fit within authorized per diem rates.
     Clarify and agree in advance to the number of
meal guarantees.
     Ensure that gratuities and service charges are
added to the cost of each meal, and determine the method of billing to
be used (e.g., signed guarantee, collected meal tickets, or actual
quantities consumed).
     Confirm menus.

                         Breaks and Refreshments

    Breaks should last no longer than 30 minutes and take place between
meeting sessions. The following should also be considered when planning
for refreshments:
     Keep in mind that everyone does not drink coffee
or tea.
     You should clarify and agree in advance that
coffee and pastries, if appropriate, are purchased by the gallon and
dozen.
     Try to avoid a per person charge.
     Negotiate the cost into the contract.
     Be conservative in your estimates. There are
seldom 100 percent of the conference participants attending any one
function.
     If coffee, soft drinks, and water are not
included in the fee, are they available ``at cost'' to the attendee?

                         Account Reconciliation

    It is important to request that the hotel bill be prepared in a
logical and chronological sequence, and that backup data accompany the
bill. Generally, the hotel will complete its accounting of the
conference within two weeks of the conclusion.

                              Notification

                     Announcement and/or Invitations

    Announcement of the planned conference should be made as early as
possible, even one year in advance; invitation letters, 8 weeks in
advance. They should include, but are not limited to:
     Point of contact name and telephone number.
     Registration form, card, or Internet address
(include space for identifying handicapped requirements).
     Registration instructions.
     Registration deadline date.
     Detailed area map and driving instructions.
     Information on traffic patterns to avoid rush
hour delays.
     Promotional brochures from the facility.
     Layout of facility including telephone numbers.
     Breakdown of costs showing any difference from
travel versus training object classes, particularly meal costs, so that
proper reimbursement can be made.
     Agenda with a list of speakers and topics.
     Activity schedule for spouses, domestic partners,
and guests (all charges or costs attributed to spouses, domestic
partners or guests must be borne by the individual attendee (not
reimbursable by the Government)).
     Provide a sample travel voucher.

                              Confirmations

    You should:
     Decide on the speaker(s) and the message you wish
to be conveyed and obtain early commitment(s) in writing.
     Confirm conference dates/times/topics/arrival and
departure times with speaker(s) and any other special guests at least 30
days in advance.
     Conduct a final planning committee meeting to
confirm all plans.
     Confirm photographer's schedule.
     Confirm hotel plans at least one day in advance.

                            Facility Process

                            Check-In and -Out

    Streamline the process:
     Will the facility need additional personnel?
     Is electronic one-stop processing available?
     Is luggage storage and shuttle service available?
     Arrange parking for any special guests.
     Provide signage.

                          Registration Process

    Registration is generally the attendees' introduction to the
conference. Give it special attention by:
     Using directional signs.
     Placing especially attractive or important
exhibits nearby.
     Planning for late arrivals.
     Using state-of-the-art processing.
     Checking out the registration capabilities of
using GSA's electronic SmartPay System.
     Providing for handicapped attendees.

                     Conference Information Package

    Each registrant should be given a conference information package.
Used regularly

[[Page 124]]

during the conference, the conference information package should be
accurate, beneficial, and reflect detailed information on a daily/hourly
basis. If time allows, you may want to finalize the package and send it
to the printer at least 4 weeks in advance of the starting date. The
program will be widely used, so you may want to print twice as many
copies of the program as you have expected attendees. The information
package, for example, may contain:
     A list of everything in the package.
     A ``welcome'' letter.
     A schedule.
     Workshop agendas.
     Discussion of exhibits.
     Panelists' information.
     Photos and biographies of speakers/special
guests.
     Facility layout and list of services available.
     Identify designated smoking areas.
     Special events.
     Message center information.
     Area map.
     Other pertinent material.

    Note: Use of agency seal and conference logo may be considered for
the conference package. However, the decision to use such items is
strictly the judgment of agency officials.

                              Miscellaneous

                       Suggested Room Coordination

    Plan ahead to setup:
     Staff room to handle core of activities;
     Meal functions;
     Exhibit rooms, and
     Meeting rooms--
    Theatre or auditorium for lectures; Facing speaker when note taking
is important; Square or U-shaped style for discussion/interaction; and
Banquet or roundtable for discussion.

                            Keeping in Touch

    Plan for:
     A message center to be set up in a central
location for special announcements and telephone messages.
     How to reach whomever at all times--use beepers
and walkie-talkies.
     Clear identification of conference staff.
     Accommodation of physically impaired attendees
with sign language or other special needs.

                                Mementos

    Appropriations are not available to purchase memento items for
distribution to conference attendees as a remembrance of an event. Two
notable exceptions to the memento or gift prohibition are under training
and awards. Work closely with appropriate agency officials to make final
determinations.

                                Resources

    The following resources may be of assistance in planning a
conference:
     An agency contracting officer;
     Travel Management Centers;
     Interagency Travel Management Committee members
(a forum of agency travel policy managers--for member identification,
contact your agency's administrative or financial office);
     State Chambers of Commerce or Visitors Bureaus;
     Local chapters of the Society of Government
Meeting Professionals; and
     Private industry conference planners.

                               Conclusion

                                Process:

     Questionnaires, which may provide invaluable
feedback about the success of your conference.
     Training certificates.
     Thank you notes to participants, facility
personnel, speakers, printers, photographers, and other special
contributors.
     Summary to acknowledge the accomplishments, and
to convey the information discussed to a wider audience, may be an
excellent promotional tool.

    Note to appendix E: Use of pronouns ``we'', ``you'', and their
variants throughout this appendix refers to the agency.

[FTR Amdt. 89, 65 FR 1329, Jan. 10, 2000, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010; FTR Amdt. 2010-07, 75 FR 72968, Nov. 29,
2010; FTR Amdt. 2013-01, 78 FR 65212, Oct. 31, 2013]

[[Page 125]]



                   CHAPTER 302--RELOCATION ALLOWANCES




  --------------------------------------------------------------------

                       SUBCHAPTER A--INTRODUCTION
Part                                                                Page
302-1           General rules...............................         127
302-2           Employees eligibility requirements..........         128
                   SUBCHAPTER B--RELOCATION ALLOWANCES
302-3           Relocation allowance by specific type.......         134
     SUBCHAPTER C--PERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR
                 SUBSISTENCE AND TRANSPORTATION EXPENSES
302-4           Allowances for subsistence and
                    transportation..........................         155
302-5           Allowance for househunting trip expenses....         159
302-6           Allowance for temporary quarters subsistence
                    expenses................................         163
          SUBCHAPTER D--TRANSPORTATION AND STORAGE OF PROPERTY
302-7           Transportation and temporary storage of
                    household goods, professional books,
                    papers, and equipment, (PBP&E) and
                    baggage allowance.......................         171
302-8           Allowances for extended storage of household
                    goods (HHG).............................         181
302-9           Allowances for transportation and emergency
                    or temporary storage of a privately
                    owned vehicle...........................         185
302-10          Allowances for transportation of mobile
                    homes and boats used as a primary
                    residence...............................         196
             SUBCHAPTER E--RESIDENCE TRANSACTION ALLOWANCES
302-11          Allowances for expenses incurred in
                    connection with residence transactions..         200
302-12          Use of a relocation services company........         210
302-14          Home marketing incentive payments...........         215
302-15          Allowance for property management services..         217
                 SUBCHAPTER F--MISCELLANEOUS ALLOWANCES
302-16          Allowance for miscellaneous expenses........         221
302-17          Relocation income tax (RIT) allowance.......         224
302-18--302-99

 [Reserved]

[[Page 127]]



                        SUBCHAPTER A_INTRODUCTION





PART 302	1_GENERAL RULES--Table of Contents



                         Subpart A_Applicability

Sec.
302-1.1 Who is eligible for relocation expense allowances under this
          chapter?
302-1.2 Who is not eligible for relocation expense allowances under this
          chapter?

   Subpart B_Requirement to Report Agency Data for Employee Relocation

302-1.100 What is a comprehensive, automated relocation management
          system?
302-1.101 What actions are agencies expected to take concerning the
          comprehensive, automated relocation management system?
302-1.102 Are agencies required to report their employee relocation
          activities to GSA?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a).

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_Applicability

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-1.1  Who is eligible for relocation expense allowances under
this chapter?

    You are generally eligible for relocation expense allowances under
this chapter if you are:
    (a) A new appointee appointed to your first official station (as
discussed in this chapter);
    (b) An employee transferring in the interest of the Government from
one agency or duty station to another for permanent duty, and your new
duty station is at least 50 miles distant from your old duty station
(see Sec. 302-2.6 of this chapter);
    (c) An employee of the United States Postal Service transferred for
permanent duty, under 39 U.S.C. 1006, from the Postal Service to an
agency as defined in 5 U.S.C. 5721;
    (d) An employee performing travel in accordance with your overseas
tour renewal agreement (see Sec. Sec. 302-3.209 through 302-3.224 of
this chapter);
    (e) An employee returning to his/her place of residence after
completion of a prescribed tour of duty for the purposes of separation
from Government service or separation from the overseas assignment for
reassignment to the same or different Government agency.
    (f) A student trainee assigned to any position upon completion of
college work;
    (g) An employee eligible for a ``last move home'' benefit upon
separation from the Government (and your immediate family in the event
of your death prior to separation or after separation but prior to
relocating);
    (h) A Department of Defense overseas dependents school system
teacher;
    (i) A career appointee to the Senior Executive Service (SES) as
defined in 5 U.S.C. 3132(a)(4), and a prior SES appointee who is
returning to your official residence for separation and who will be
retaining SES retirement benefits; or
    (j) An employee that is being assigned to a temporary duty station
in connection with long-term assignment.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57968, Sept. 13, 2002; FTR Amdt. 2010-07, 75 FR 72968, Nov. 29,
2010]



Sec. 302-1.2  Who is not eligible for relocation expense allowances
under this chapter?

    You are not eligible to receive relocation expense allowances under
this chapter if you are:
    (a) A Foreign Service Officer or a Federal employee transferred
under the rules of the Foreign Service Act of 1980, as amended;
    (b) An officer or an employee transferred under the Central
Intelligence Act of 1949, as amended;
    (c) A person whose pay and allowances are prescribed under title 37
U.S.C., ``Pay and Allowances of the Uniformed Services''
    (d) An employee of the Department of Veterans Affairs (VA) to whom
38 U.S.C. 235 applies; or

[[Page 128]]

    (e) A person not covered in Sec. 302-1.1.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57968, Sept. 13, 2002]



   Subpart B_Requirement to Report Agency Data for Employee Relocation

    Source: FTR Amdt. 2011-01, 76 FR 18335, Apr. 1, 2011, unless
otherwise noted.



Sec. 302-1.100  What is a comprehensive, automated relocation
management system?

    A comprehensive, automated relocation management system is a system
that integrates into a single, electronic environment, information
related to all aspects of employee relocation, including these and
similar items:
    (a) Authorizations;
    (b) Reimbursements to employees and service providers;
    (c) Househunting trips;
    (d) Travel to the new permanent duty station;
    (e) Temporary quarters;
    (f) Transportation and storage of property;
    (g) Residence transactions;
    (h) Use of relocation services companies;
    (i) Property management services;
    (j) Miscellaneous expenses;
    (k) Relocation income taxes and allowances;
    (l) Appropriate electronic connections to agency payment and finance
processes for all of the above; and
    (m) Standard and unique reports for use by agency relocation
managers, agency executives, GSA, and others as needed.



Sec. 302-1.101  What actions are agencies expected to take concerning
the comprehensive, automated relocation management system?

    Agencies should work toward unifying all aspects of relocation into
a comprehensive, automated relocation management system.



Sec. 302-1.102  Are agencies required to report their employee
relocation activities to GSA?

    Yes, every agency that spends more than $5 million a year on travel
and transportation payments, including relocation, during the fiscal
year immediately preceding the survey year, must annually report their
employee relocation activities to GSA. GSA works with the agencies to
develop and refine the data elements, report format, and due dates for
these reports. GSA publishes these specific requirements in a series of
FTR Bulletins.



PART 302_2_EMPLOYEES ELIGIBILITY REQUIREMENTS--Table of Contents



                         Subpart A_General Rules

Sec.
302-2.1 When may I begin my transfer or reassignment?
302-2.2 May I relocate to my new official station before I receive a
          written travel authorization (TA)?
302-2.3 What determines my entitlements and allowances for relocation?
301-2.4 What is my effective transfer or appointment date?
302-2.5 May I relocate from a location other than the location specified
          in my relocation travel authorization?
302-2.6 May I be reimbursed for relocation expenses if I relocate to a
          new official station that does not meet the 50-mile distance
          test?

                               Time Limits

302-2.7 When may I begin my travel and transportation after receiving
          authorization to do so?
302-2.8 When must I complete all aspects of my relocation?
302-2.9 If I am furloughed to perform active military duty, will I have
          to complete all aspects of the relocation within the time
          limitation?
302-2.10 Does the 1-year time period in Sec. 302-2.8 include time that
          I cannot travel and/or transport my household effects due to
          shipping restrictions to or from my post of duty OCONUS?
302-2.11 May the 1-year time limitation for completing all aspects of a
          relocation be extended?

               Service Agreement and Disclosure Statement

302-2.12 What is a service agreement?
302-2.13 Am I required to sign a service agreement when transferring
          within or outside the continental United States or performing
          renewal agreement travel and what is the minimum period of
          service?
302-2.14 Will I be penalized for violation of my service agreement?

[[Page 129]]

302-2.15 Must I provide my agency with my actual place of residence as
          soon as I accept a transfer/appointment OCONUS?
302-2.16 Must I sign a service agreement for a ``last move home''
          relocation?
302-2.17 What happens if I fail to sign a service agreement?
302-2.18 Can my service agreement be voided by a subsequent service
          agreement?
302-2.19 If I have more than one service agreement, must I adhere to
          each agreement separately?
302-2.20 What is a duplicate reimbursement disclosure statement?
302-2.21 Must I sign a duplicate reimbursement disclosure statement?

                          Advancement of Funds

302-2.22 May I receive an advance of funds for my travel and
          transportation expenses?
302-2.23 What requirements must I meet to receive a travel advance?
302-2.24 May I receive a travel advance for separation relocation?

                    Subpart B_Agency Responsibilities

302-2.100 What internal policies must we establish before authorizing a
          relocation allowance?
302-2.101 When may we authorize reimbursement for relocation expenses?
302-2.102 Who must authorize and approve relocation expenses?
302-2.103 How must we administer the authorization for relocation of an
          employee?
302-2.104 What information must we provide on the TA?
302-2.105 When an employee transfers between Federal agencies, who is
          responsible for paying the employee's relocation expenses?
302-2.106 May we waive statutory or regulatory limitations relating to
          relocation allowances for employees relocating to/from remote
          or isolated locations?

                               Time Limits

302-2.110 Are there time factors that we must consider for allowing an
          employee to complete all aspects of relocation?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a).

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-2.1  When may I begin my transfer or reassignment?

    You may begin your transfer or reassignment only after your agency
has approved your travel authorization (TA) in writing (paper or
electronic).



Sec. 302-2.2  May I relocate to my new official station before I
receive a written travel authorization (TA)?

    No, you must have the written TA (paper or electronic) before you
relocate to your new official station.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
07, 75 FR 72968, Nov. 29, 2010]



Sec. 302-2.3  What determines my entitlements and allowances for
relocation?

    Your entitlements and allowances for relocation are determined by
the regulatory provisions that are in effect at the time you report for
duty at your new official station. However, this does not change the
requirement that all aspects of a relocation must be completed by the
time specified in Sec. Sec. 302-2.7 through 30-2.11.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57968, Sept. 13, 2002]



Sec. 302-2.4  What is my effective transfer or appointment date?

    Your effective transfer or appointment date is the date on which you
report for duty at your new or first official station, respectively.



Sec. 302-2.5  May I relocate from a location other than the location
specified in my relocation travel authorization?

    Yes, you may relocate from a place other than from where you are
authorized. However, you will be required to pay all additional costs
incurred for expenses above your authorized travel and transportation
cost.



Sec. 302-2.6  May I be reimbursed for relocation expenses if I
relocate to a new official station that does not meet the 50-mile

distance test?

    Generally no; you may not be reimbursed for relocation expenses if
you relocate to a new official station that does not meet the 50-mile
distance test.

[[Page 130]]

    (a) The distance test is met when the new official station is at
least 50 miles further from the employee's current residence than the
old official station is from the same residence. For example, if the old
official station is 3 miles from the current residence, then the new
official station must be at least 53 miles from that same residence in
order to receive relocation expenses for residence transactions. The
distance between the official station and residence is the shortest of
the commonly traveled routes between them. The distance test does not
take into consideration the location of a new residence. This follows
the distance guidelines found in Internal Revenue Service Publication
521, Moving Expenses.
    (b) The head of your agency or designee may authorize an exception
to the 50-mile threshold on a case-by-case basis when he/she determines
that it is in the best interest of the Government. However, the agency
cannot waive the applicability of the IRC; that is, all reimbursed
expenses would be taxable income to you, and the agency would have to
reimburse those taxes.
    (c) Any relocation must be incidental to the transfer and not for
the convenience of the employee.

[FTR Amdt. 2011-01, 76 FR 18336, Apr. 1, 2011]

                               Time Limits



Sec. 302-2.7  When may I begin my travel and transportation after
receiving authorization to do so?

    You and your immediate family member(s) may begin travel immediately
upon receipt of your authorized TA.



Sec. 302-2.8  When must I complete all aspects my relocation?

    You and your immediate family member(s) must complete all aspects of
your relocation within one year from the effective date of your transfer
or appointment, except as provided in Sec. 302-2.9 or Sec. 302-2.10.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.9  If I am furloughed to perform active military duty, will
I have to complete all aspects of the relocation within the time

limitation?

    No, if you are furloughed to perform active military duty, the 1-
year period to complete all aspects of relocation is exclusive of time
spent on furlough for active military service.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.10  Does the 1-year time period in Sec. 302-2.8 include time
that I cannot travel and/or transport my household effects due to

shipping restrictions to or from my post of duty OCONUS?

    No, the 1-year time period in Sec. 302-2.8 does not include time
that you cannot travel and/or transport your household effects due to
shipping restriction to or from your post of duty OCONUS.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.11  May the 1-year time limitation for completing all
aspects of a relocation be extended?

    Yes, the 1-year time limitation for completing all aspects of a
relocation may be extended by your Agency for up to one additional year,
but only if you have received an extension under Sec. 302-11.22.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]

               Service Agreement and Disclosure Statement



Sec. 302-2.12  What is a service agreement?

    A service agreement is a written agreement between you and your
agency, signed by you and an agency representative, stating that you
will remain in the service of the Government for a period of time as
specified in Sec. 302-2.13, after you have relocated. A service
agreement must also include the duplicate reimbursement disclosure
state-

[[Page 131]]


ment specified in Sec. Sec. 302-2.20, 302-2.21, and 302-2.100(g).

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.13  Am I required to sign a service agreement when
transferring within or outside the continental United States or

performing renewal agreement travel and what is the minimum period of
service?

    Yes, you are required to sign a service agreement when transferring
within or outside the continental United States or performing renewal
agreement travel. The minimum periods of service are:
    (a) Within the continental United States for a period of service of
not less than 12 months following the effective date of your transfer;
    (b) Outside the continental United States for an agreed upon period
of service of not more than 36 months or less than 12 months following
the effective date of transfer;
    (c) Department of Defense Overseas Dependent School System teachers
for a period of not less than one school year as determined under
chapter 25 of title 20, United States Code; and
    (d) For renewal agreement travel a period of not less than 12 months
from the date of return to the same or different overseas official
station.



Sec. 302-2.14  Will I be penalized for violation of my service
agreement?

    Yes, if you violate a service agreement (other than for reasons
beyond your control and which must be accepted by your agency), you will
have incurred a debt due to the Government and you must reimburse all
costs that your agency has paid towards your relocation expenses
including withholding tax allowance (WTA) and relocation income tax
(RIT) allowance.



Sec. 302-2.15  Must I provide my agency with my actual place of
residence as soon as I accept a transfer/appointment OCONUS?

    Yes, if you accept a transfer/appointment to an OCONUS location, you
must immediately provide your agency with the information needed to
determine your actual place of residence and to document it into your
service agreement.



Sec. 302-2.16  Must I sign a service agreement for a ``last move home''
relocation?

    No, you do not need to sign a service agreement for a ``last move
home'' relocation.



Sec. 302-2.17  What happens if I fail to sign a service agreement?

    If you fail to sign a service agreement, your agency will not pay
for your relocation expenses.



Sec. 302-2.18  Can my service agreement be voided by a subsequent
service agreement?

    No, service agreements which are already in effect cannot be voided
by subsequent service agreements.



Sec. 302-2.19  If I have more than one service agreement, must I
adhere to each agreement separately?

    Yes, service agreements can not be grouped together and must be
adhered to separately. Each agreement is in effect for the period
specified in the agreement.



Sec. 302-2.20  What is a duplicate reimbursement disclosure statement?

    A duplicate reimbursement disclosure statement is a written
statement signed by you and submitted to your agency. It states that you
and/or your immediate family have not accepted, and will not accept,
duplicate reimbursement for relocation expenses. Furthermore, it states
that, to the best of your knowledge, no third party has accepted
duplicate reimbursement for your relocation expenses. The duplicate
reimbursement disclosure statement must be incorporated into your
service agreement.

[FTR Amdt. 2011-01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.21  Must I sign a duplicate reimbursement disclosure
statement?

    Yes, you must sign a duplicate reimbursement disclosure statement to
receive any relocation benefits.

[FTR Amdt. 2011-01, 76 FR 18336, Apr. 1, 2011]

[[Page 132]]

                          Advancement of Funds



Sec. 302-2.22  May I receive an advance of funds for my travel and
transportation expenses?

    Yes, you may receive an advance of funds for your travel and
transportation expenses, as prescribed by your agency, except for
overseas tour renewal agreement travel.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.23  What requirements must I meet to receive a travel
advance?

    Your relocation travel authorization must authorize you to receive a
travel advance.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.24  May I receive a travel advance for separation
relocation?

    Yes, you may receive a travel advance if approved by your agency.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18336, Apr. 1, 2011]



                    Subpart B_Agency Responsibilities

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-2.100  What internal policies must we establish before
authorizing a relocation allowance?


    Before authorizing a relocation allowance, you must set internal
policies that determine:
    (a) How you will implement the governing policies throughout this
part;
    (b) How you will determine when a relocation is in the best interest
of the Government;
    (c) When you will allow a travel advance for relocation expenses;
    (d) Who will authorize and approve relocation travel;
    (e) Under what additional circumstances will you require an employee
to sign a service agreement;
    (f) Who is required to sign a service agreement; and
    (g) How you will ensure that all relocating employees sign a
duplicate reimbursement disclosure statement, which is to be
incorporated into their relocation service agreements (see Sec. 302-
2.21).

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.101  When may we authorize reimbursement for relocation
expenses?

    You may authorize reimbursement for relocation expenses:
    (a) When you have determined that an employee's permanent change of
station is in the best interest of the Government;
    (b) Only after an employee has signed a service agreement to remain
in service for the period specified in Sec. 302-2.13; and
    (c) When you have determined that the employee's relocation is
incident to his/her change of official station.



Sec. 302-2.102  Who must authorize and approve relocation expenses?

    The agency head or his/her designee must authorize and approve
relocation expenses.



Sec. 302-2.103  How must we administer the authorization for relocation
of an employee?

    To administer the authorization for relocation of an employee, you
must:
    (a) Issue an employee a TA for relocation before he/she transfers to
his/her new official station;
    (b) Inform the employee of his/her transfer within a timeframe that
will provide him/her sufficient time for preparation;
    (c) Establish timeframes on when employees must submit a TA request;
    (d) Provide new employees with the applicable limitations of their
travel benefits; and
    (e) Provide counseling about relocation benefits to all relocating
employees. In addition, you should offer counseling as early as possible
during the relocation process and you should consider offering
counseling to employees who are contemplating acceptance of a

[[Page 133]]

job that would require them to relocate.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-2.104  What information must we provide on the TA?

    On the TA, you must state the:
    (a) Specific allowances that the employee is authorized; and
    (b) Procedures that the employee is authorized to follow.



Sec. 302-2.105  When an employee transfers between Federal agencies,
who is responsible for paying the employee's relocation expenses?

    When an employee transfers between Federal agencies, all allowable
expenses must be paid from the funds of the agency that the employee is
transferring to. However, in the case of a reduction in force or
transfer of function, an agreement may be made between the agencies
concerned as to what relocation allowances will be paid by either agency
or split between them. This should include the payment of expenses for
the extended storage of the employee's household goods when assigned to
an isolated permanent duty station within CONUS or a transfer to, from,
or between foreign countries.



Sec. 302-2.106  May we waive statutory or regulatory limitations
relating to relocation allowances for employees relocating to/from

remote or isolated locations?

    Yes, the agency head or his/her designee may waive any statutory or
regulatory limitations for employees relocating (to/from a remote or
isolated location) when determining that failure to waive the limitation
would cause an undue hardship on the employee.

                               Time Limits



Sec. 302-2.110  Are there time factors that we must consider for
allowing an employee to complete all aspects of relocation?

    Yes, you should encourage employees to begin travel as soon as
possible after authorization of travel is approved and inform employees
that they must complete all aspects of relocation within a 1-year period
from his/her effective date of transfer or appointment, unless the
employee's 1-year period is extended to include:
    (a) Time spent on military furlough;
    (b) Delays caused by overseas shipping or other restrictions; or
    (c) An extension for completion of residence transaction (see Sec.
302-11.22 of this chapter).

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18337, Apr. 1, 2011]

[[Page 134]]



                   SUBCHAPTER B_RELOCATION ALLOWANCES





PART 302_3_RELOCATION ALLOWANCE BY SPECIFIC TYPE--Table of
Contents



                         Subpart A_New Appointee

Sec.
302-3.1 Who is a new appointee?
302-3.2 As a new appointee or student trainee what relocation expenses
          may my agency pay or reimburse me for incident to a permanent
          change of station to my first official station?
302-3.3 As a new appointee, are there any expenses that my agency will
          not pay?
302-3.4 If my agency authorizes me allowances for relocation, must it
          pay all of the expenses listed in Sec. 302-3.2?
302-3.5 If I travel to my first official station before I have been
          appointed, will I be reimbursed for my relocation expenses?

                     Subpart B_Transferred Employees

302-3.100 What is a transferred employee?
302-3.101 As a transferred employee what relocation allowances must my
          agency pay or reimburse to me?

                      Subpart C_Types of Transfers

       Relocation of Two or More Employed Immediate Family Members

302-3.200 When a member of my immediate family who is also an employee
          and I are transferring to the same official station, may we
          both receive allowances for relocation?
302-3.201 If my immediate family member and I both transfer to the same
          official station in the interest of the Government, may we
          both claim the same relocation expenses?
302-3.202 If my immediate family member and I both transfer to the same
          official station, may we both claim the same relocation
          allowances for the same non-employee family member?
302-3.203 If I am transferring in the interest of the Government and my
          employed immediate family member(s) transfer is not in the
          interest of the Government, will he/she receive relocation
          allowances?
302-3.204 When an employed immediate family member and I are
          transferring in the interest of the Government, what
          information must we submit to our agency?

                      Reduction in Force Relocation

302-3.205 If my transfer is involuntary (due to i.e., reduction in
          force, cessation, or transfer of work), is it considered to be
          in the interest of the Government?
302-3.206 If I am re-employed after a separation by reduction in force
          or transfer of functions, may my agency pay me a relocation
          allowance?

                     Overseas Assignment and Return

302-3.207 Am I eligible to receive relocation allowances for overseas
          assignment and return travel?
302-3.208 What relocation expenses will my agency pay for my overseas
          assignment and return?

                     Overseas Tour Renewal Agreement

302-3.209 What is overseas tour renewal travel?
302-3.210 What is an overseas tour of duty?
302-3.211 What is an allowance for overseas tour renewal travel?
302-3.212 How do I know if I am eligible to receive an allowance for
          overseas tour renewal travel?
302-3.213 What allowances will I receive for tour renewal travel?
302-3.214 May I receive reimbursement for tour renewal travel when my
          travel is between two places within the United States?
302-3.215 Will I be reimbursed for tour renewal travel from a post of
          duty in Hawaii and return to a post of duty in Alaska or for
          such travel from a post of duty in Alaska and return to a post
          of duty in Hawaii?
302-3.216 When must I begin my first tour renewal travel from Alaska or
          Hawaii?
302-3.217 Will my family or I receive per diem for en route travel from
          my post of duty to my actual place of residence in the U.S.?
302-3.218 Are there any special circumstances when my agency may
          authorize me travel and transportation expenses for my tour
          renewal travel in Alaska or Hawaii?
302-3.219 Is there a limit on how many times I may receive reimbursement
          for tour renewal travel?
302-3.220 May my family and I travel to another U.S. location (other
          than from my actual place of residence) under my tour renewal
          agreement?
302-3.221 If I travel to another place in the U.S. (other than my actual
          place of residence) am I required to spend time at my actual
          place of residence to receive reimbursement?
302-3.222 Will I be reimbursed if I travel to another overseas location
          (instead of the U.S.)?
302-3.223 What happens if I violate my new service agreement under a
          tour renewal assignment?

[[Page 135]]

302-3.224 If I violate my new service agreement, will the Government
          reimburse me for return travel and transportation to my actual
          place of residence?

                Prior Return of Immediate Family Members

302-3.225 If my immediate family member(s) return to the U.S. before me,
          will I be reimbursed for transporting part of my household
          goods with my family and the rest of my household goods when I
          return?
302-3.226 Will the Government reimburse me if I am not eligible to
          return with my immediate family member(s) to the U.S. and
          choose to send them at my own expense?
302-3.227 If I become divorced from my spouse or terminate my committed
          relationship with my domestic partner while OCONUS will I
          receive reimbursement to return my former spouse or domestic
          partner and dependents to the U.S.?
302-3.228 Is my dependent who turned 21 while overseas entitled to
          return travel to my place of actual residence at the expense
          of the Government?

                     Subpart D_Relocation Separation

                 Overseas to U.S. Return for Separation

302-3.300 Must my agency pay for return relocation expenses for my
          immediate family and me once I have completed my duty OCONUS?
302-3.301 May I transport my household goods to a location other than my
          actual place of residence when I separate from the Government?
302-3.302 May my agency pay for my immediate family member(s) and my
          household goods to be returned to the U.S. before I complete
          my service agreement?
302-3.303 May I claim reimbursement for the return of my immediate
          family member(s) or household goods more than once under one
          service agreement?

                      SES Separation for Retirement

302-3.304 Who is entitled to SES separation relocation allowances?
302-3.305 Who is not eligible for SES separation relocation expense
          allowances?
302-3.306 If I meet the conditions in Sec. 302-3.307, what expenses am
          I allowed under separation for retirement travel?
302-3.307 Under what conditions may I receive separation relocation
          travel for my family and me?
302-3.308 Do I have to provide my agency with any special documents
          before receiving reimbursement for moving expenses?
302-3.309 Where should my travel and transportation begin?
302-3.310 Where will I be authorized to separate?
302-3.311 May I receive reimbursement for travel and transportation from
          an alternate location other than the duty station?
302-3.312 Upon separation, if I elect to reside in a different
          geographical area which is less than 50 miles from my official
          station, will I receive reimbursement?
302-3.313 May I have my household goods transported from more than one
          location?
302-3.314 Is there a time limit when I must begin my travel and
          transportation upon separation?
302-3.315 May I be granted an extension to the time limit for beginning
          my separation travel?

            Subpart E_Employee's Temporary Change of Station

302-3.400 What is a ``temporary change of station (TCS)''?
302-3.401 What is the purpose of a TCS?
302-3.402 When am I eligible for a TCS?
302-3.403 Who is not eligible for a TCS?
302-3.404 Under what circumstances will my agency authorize a TCS?
302-3.405 If my agency authorizes a TCS, do I have the option of
          electing payment of per diem expenses under part 301-11 of
          this title?
302-3.406 How long must my assignment be for me to qualify for a TCS?
302-3.407 What is the effect on my TCS reimbursement if my assignment
          lasts less than 6 months?
302-3.408 What is the effect on my TCS reimbursement if my assignment
          lasts more than 30 months?
302-3.409 Is there any required minimum distance between an official
          station and a TCS location that must be met for me to qualify
          for a TCS?
302-3.410 Must I sign a service agreement to qualify for a TCS?
302-3.411 What is my official station during my TCS?

                      Expenses Paid Upon Assignment

302-3.412 What expenses must my agency pay?
302-3.413 Are there other expenses that my agency may pay?

                     Expenses Paid During Assignment

302-3.414 If my agency authorizes a TCS, will it pay for extended
          storage of my household goods?
302-3.415 How long may my agency pay for extended storage of household
          goods?
302-3.416 Is there any limitation on the combined weight of household
          goods I

[[Page 136]]

          may transport and store at Government expense?
302-3.417 Will I have to pay any income tax if my agency pays for
          extended storage of my household goods?
302-3.418 May my agency pay for property management services when I am
          authorized a TCS?
302-3.419 For what property may my agency pay property management
          services?
302-3.420 How long may my agency pay for property management services?
302-3.421 What are the income tax consequences if my agency pays for
          property management services?

  Expenses Paid Upon Completion of Assignment or Upon Separation From
                           Government Service

302-3.422 What expenses will my agency pay when I complete my TCS?
302-3.423 If I separate from Government service upon completion of my
          TCS, what relocation expenses will my agency pay upon my
          separation?
302-3.424 If I separate from Government service prior to completion of
          my TCS, what relocation expenses will my agency pay upon my
          separation?
302-3.425 If I have been authorized successive temporary changes of
          station and reassigned from one temporary official station to
          another, what expenses will my agency pay upon completion of
          my last assignment or my separation from Government service?

           Permanent Assignment to Temporary Official Station

302-3.426 How is payment of my TCS expenses affected if I am permanently
          assigned to my temporary official station?
302-3.427 What relocation allowances may my agency pay when I am
          permanently assigned to my temporary official station?
302-3.428 If I am permanently assigned to my temporary official station,
          is there any limitation on the weight of household goods I may
          transport at Government expense to my official station?
302-3.429 Are there any relocation allowances my agency may not pay if I
          am permanently assigned to my temporary official station?

                    Subpart F_Agency Responsibilities

302-3.500 What governing policies and procedures must we establish for
          paying a relocation allowance under this part 302-3?
302-3.501 Must we establish any specific procedures for paying a
          relocation allowance to new appointees?
302-3.502 What factors should we consider in determining whether to
          authorize a TCS for a long-term assignment?

                           Service Agreements

302-3.503 Must we require employees to sign a service agreement?
302-3.504 What information should we include in a service agreement?
302-3.505 How long must we require an employee to agree to the terms of
          a service agreement?
302-3.506 May we pay relocation expenses if the employee violates his/
          her service agreement?

                             New Appointees

302-3.507 Once we authorize relocation expenses for new appointees or
          student trainees what expenses must we pay?
302-3.508 What relocation expenses are not authorized for new appointees
          or student trainees?

                     Overseas Assignment and Return

302-3.509 What policies must we follow when appointing an employee to an
          overseas assignment?
302-3.510 When must we pay return travel for immediate family members?
302-3.511 What must we consider when determining return travel for
          immediate family member(s) for compassionate reasons prior to
          completion of the service agreement?
302-3.512 How many times are we required to pay for an employee's return
          travel?

                      Overseas Tour Renewal Travel

302-3.513 May we allow a travel advance for tour renewal agreement
          travel?
302-3.514 Under what conditions may we pay for tour renewal agreement
          travel?
302-3.515 What special rules must we apply for reimbursement of tour
          renewal travel for employees stationed, assigned, appointed or
          transferred to/from Alaska or Hawaii?

                      SES Separation for Retirement

302-3.516 What must we do before issuing payment for SES separation-
          relocation travel?
302-3.517 May we issue travel advances for separation relocation?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a).

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_New Appointee

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.

[[Page 137]]



Sec. 302-3.1  Who is a new appointee?

    A new appointee is:
    (a) An individual who is employed with the Federal Government for
the very first time (including an individual who has performed
transition activities under section 3 of the Presidential Transition Act
of 1963 (3 U.S.C. 102 note), and is appointed in the same fiscal year as
the Presidential inauguration);
    (b) An employee who is returning to the Government after a break in
service (except an employee separated as a result of reduction in force
or transfer of functions and is re-employed within one year after such
action); or
    (c) A student trainee assigned to the Government upon completion of
his/her college work.



Sec. 302-3.2  As a new appointee or student trainee what relocation
expenses may my agency pay or reimburse me for incident to a permanent

change of station to my first official station?

    As a new appointee or student trainee being assigned to a first
official station your agency may or may not pay or reimburse you the
relocation expenses indicated for the type of transfer in Tables A and B
of this section. However, once the decision is made to pay or reimburse
your relocation expenses, all mandatory relocation allowances are
reimbursed, unless otherwise stated in the applicable parts of this
chapter.

  Table A--Assigned to First Official Station in the Continental United
                             States (CONUS)
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation of employee &          1. Shipment of privately owned
 immediate family member(s) (part 302-4   vehicle (POV) (part 302-9,
 of this chapter).                        subpart B of this chapter).
2. Per diem for employee only (part 302- ...............................
 4 of this chapter).
3. Transportation & temporary storage    ...............................
 of household goods (part 302-7 of this
 chapter).
4. Extended storage of household goods   ...............................
 (part 302-8 of this chapter)\1\.
5. Transportation of a mobile home or    ...............................
 boat used as a primary residence in
 lieu of the transportation of
 household goods (part 302-10 of this
 chapter).
------------------------------------------------------------------------
\1\ Note to Column 1, Item 4: Only when assigned to a designated
  isolated official station in CONUS.


   Table B--Assigned to First Official Station Outside the Continental
                         United States (OCONUS)
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse

------------------------------------------------------------------------
1. Transportation of employee &          1. Shipment of privately owned
 immediate family member(s) (part 302-4   vehicle (POV) (part 302-9 of
 of this chapter).                        this chapter).
2. Per diem employee only (part 302-4).  2. Temporary quarters
                                          subsistence expense (TQSE) is
                                          not authorized in a foreign
                                          area; however, you may be
                                          entitled to the following
                                          under the Department of State
                                          Standardized Regulations
                                          (Government Civilians-Foreign
                                          Areas) which is available from
                                          the Superintendent of
                                          Documents, Washington, DC
                                          20402.
                                         (a) Foreign Transfer Allowance
                                          (FTA) (Subsistence Expense)
                                          for quarters occupied
                                          temporarily before departure
                                          from the 50 states or the
                                          District of Columbia for an
                                          official station in a foreign
                                          area incident to a permanent
                                          change of station and travel
                                          to first official station
                                          overseas.
                                         (b) Temporary quarters
                                          subsistence allowance ((TQSA)
                                          when a transfer is authorized
                                          to a foreign area.
                                         (c) The miscellaneous expense
                                          portion of the FTA is
                                          authorized incident to first
                                          official station travel to a
                                          foreign area.
3. Transportation & temporary storage    3. Use of relocation service
 of household goods (part 302-7 of this   companies only when transfer
 chapter).                                is to Alaska or Hawaii (part
                                          302-12 of this chapter).
4. Extended storage of household goods   4. Home marketing incentives
 (part 302-8 of this chapter).            only when transfer is to a non-
                                          foreign OCONUS area (part 302-
                                          15 of this chapter).
------------------------------------------------------------------------


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57968, Sept. 13, 2002]

[[Page 138]]



Sec. 302-3.3  As a new appointee, are there any expenses that my
agency will not pay?

    Yes, as a new employee, your agency will not pay for expenses that
are not listed in Sec. 302-3.2 (e.g., per diem for family, cost of
househunting trip, miscellaneous expense allowance, etc.).



Sec. 302-3.4  If my agency authorizes me allowances for relocation,
must it pay all of the expenses listed in Sec. 302-3.2?

    Yes, if your agency authorizes you allowances for relocation, it
must pay all of the expenses listed in Sec. 302-3.2.



Sec. 302-3.5  If I travel to my first official station before I have
been appointed, will I be reimbursed for my relocation expenses?

    Generally, you may not be reimbursed for relocation expenses
incurred before you have been appointed to a Federal position and signed
an agreement to remain in Government service for 12 months after
appointment. However there is an exception for appointees who have
performed Presidential transition activities. Such appointees may be
reimbursed allowable travel and transportation expenses incurred at any
time following the most recent Presidential election once they have
signed a service agreement. However, appointment must occur in the same
fiscal year as the Presidential transition activities.



                     Subpart B_Transferred Employees



Sec. 302-3.100  What is a transferred employee?

    A transferred employee is an employee who transfers from one
official station to another. This may also include employees separated
as a result of reduction in force or transfer of functions who are re-
employed within one year after such separation.



Sec. 302-3.101  As a transferred employee what relocation allowances
must my agency pay or reimburse to me?

    As a transferred employee there are mandatory and discretionary
relocation expenses. Once an agency decision is made to pay or reimburse
relocation expenses indicated for the type of transfer in tables (A)
through (I) of this section, all the mandatory allowance must be paid or
reimbursed, unless otherwise stated in the applicable parts. The
discretionary relocation allowances indicated in tables (A) through (I)
of this section may or may not be paid by the agency.

  Table A--Transfer Between Official Stations in the Continental United
                             States (CONUS)
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation & per diem for         1. Househunting per diem &
 employee & immediate family member(s)    transportation, employee &
 (part 302-4 of this chapter).            spouse only (part 302-5 of
                                          this chapter).
2. Miscellaneous moving expense (part    2. Temporary quarters
 302-16 of this chapter).                 subsistence expense (TQSE)
                                          (part 302-6 of this chapter).
3. Sell or buy residence transactions    3. Shipment of privately owned
 or lease termination expenses (part      vehicle (POV) (part 302-9,
 302-11 of this chapter).                 subpart B of this chapter).
4. Transportation & temporary storage    4. Use of a relocation services
 of household goods (part 302-7 of this   company (part 302-12 of this
 chapter).                                chapter).
5. Extended storage of household goods   5. Property management services
 (part 302-8 of this chapter) \1\.        (part 302-15 of this chapter).
6. Transportation of a mobile home or    6. Home marketing incentives
 boat used as a primary residence in      (part 302-14 of this chapter).
 lieu of the transportation of
 household goods (part 302-10 of this
 chapter).
7. Relocation income tax allowance       ...............................
 (RITA) (part 302-17 of this chapter).
------------------------------------------------------------------------
\1\ Note to Column 1, Item 5: Only when assigned to a designated
  isolated official station in CONUS.


[[Page 139]]


     Table B--Transfer From CONUS to an Official Station Outside the
                   Continental United States (OCONUS)
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation & per diem for         1. Temporary quarters
 employee & immediate family member(s)    subsistence expense (TQSE) is
 (part 302-4 of this chapter).            not authorized in a foreign
                                          area, however, you may be
                                          entitled to the following
                                          under the Department of State
                                          Standardized Regulations
                                          (DSSR) (Government Civilians-
                                          Foreign Areas):
                                         (a) A Foreign Transfer
                                          Allowance (FTA) for quarters
                                          occupied temporarily before
                                          departure from the 50 states
                                          or the District of Columbia
                                          for an official station in a
                                          foreign area incident to a
                                          permanent change of station
                                          and travel to first official
                                          station overseas.
                                         (b) Temporary quarters
                                          subsistence allowance (TQSA).
2. Miscellaneous expense allowance       2. Property management services
 (part 302-16 of this chapter).           (part 302-15 of this chapter).
3. Transportation & temporary storage    3. Shipment of a privately
 of household goods (part 302-7 this      owned vehicle (part 302-9 of
 chapter).                                this chapter).
4. Extended storage of household goods   4. Use of relocation service
 (part 302-8 of this chapter).            companies when transfer is to
                                          Alaska or Hawaii (part 302-12
                                          of this chapter).
5. Relocation income tax allowance       5. Home marketing incentives
 (RITA) (part 302-17 of this chapter)     when transfer is to Alaska or
 \1\.                                     Hawaii (part 301.15 of this
                                          chapter).
------------------------------------------------------------------------
\1\ Note to Column 1, item 5. Allowed when old and new official stations
  are located in the United States. Also allowed when instead of being
  returned to the former non-foreign area official station, an employee
  is transferred in the interest of the Government to a different non-
  foreign area official station than from the official station from
  which transferred when assigned to the foreign official station.


Table C--Transfer From OCONUS Official Station to an Official Station in
                                  CONUS
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation & per diem for         1. Shipment of a privately
 employee & immediate family member(s)    owned vehicle (part 302-9 of
 (part 302-4 of this chapter).            this chapter).
2. Temporary quarters subsistence
 expense (TQSE) (part 302-6 of this
 chapter) \1\.
3. Miscellaneous expense allowance
 (part 302-16 of this chapter).
4. Sell & buy residence transaction
 expenses or lease termination expenses
 (part 302-11 of this chapter) \2\.
5. Transportation & temporary storage
 of household goods (part 302-7 of this
 chapter).
6. Extended storage of household goods
 only when assigned to a designated
 isolated official station in CONUS
 (part 302-8 of this chapter).
7. Relocation income tax allowance
 (RITA) (part 302-17 of this chapter) .
------------------------------------------------------------------------
\1\ Note to Column 1, item 2: A TQSA under the DSSR may be authorized
  preceding final departure subsequent to the necessary vacating of
  residence quarters.
\2\ Note to Column 1, item 4: Allowed when old and new official stations
  are located in the United States. Also allowed when instead of being
  returned to the former non-foreign area official station, an employee
  is transferred in the interest of the Government to a different non-
  foreign area official station than from the official station from
  which transferred when assigned to the foreign official station.


           Table D--Transfer Between OCONUS Official Stations
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation & per diem for         1. Shipment of a privately
 employee & immediate family member(s)    owned vehicle (POV) (part 302-
 (part 302-4 of this chapter).            9 of this chapter).
2. Temporary quarters subsistence        2. Property management services
 expense (TQSE) (part 302-6 of this       (part 302-15 of this chapter).
 chapter)\1\.
3. Transportation & temporary storage
 of household goods (part 302-7 of this
 chapter).
4. Miscellaneous expense allowance
 (part 302-16 of this chapter).
5. Extended storage of household goods
 (part 302-8 of this chapter).
6. Relocation income tax allowance
 (RITA) (part 302-17 of this chapter) .
------------------------------------------------------------------------
\1\ Note to Column 1, item 2: TQSA may be authorized under the DSSR.


[[Page 140]]


                 Table E--Tour Renewal Agreement Travel
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation for employee &
 immediate family member(s) (part 302-4
 of this chapter).
2. Per diem for employee only (part 302-
 4 of this chapter).
------------------------------------------------------------------------


     Table F--Return From OCONUS Official Station to Place of Actual
                        Residence for Separation
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation for employee &         1. Shipment of a privately
 immediate family member(s) (part 302-4   owned vehicle (POV) (part 302-
 of this chapter).                        9 of this chapter).
2. Per diem for employee only (part 302-
 4 of this chapter).
3. Transportation & temporary storage
 of household goods (part 302-7 of this
 chapter).
------------------------------------------------------------------------


    Table G--Last Move Home for SES Career Appointees Upon Separation
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation for employee &         1. Shipment of privately owned
 immediate family member(s) part 302-4    vehicle (POV) (part 302-9,
 of this chapter).                        subpart B of this chapter).
2. Per diem for employee only (part 302-
 4 of this chapter).
3. Transportation & temporary storage
 of household goods (part 302-7 of this
 chapter).
4. Transportation of a mobile home or
 boat used as a primary residence in
 lieu of the transportation of
 household goods (part 302-10 of this
 chapter).
------------------------------------------------------------------------


               Table H--Temporary Change of Station (TCS)
------------------------------------------------------------------------
                                         Column 2--Relocation allowances
  Column 1--Relocation allowances that    that agency has discretionary
      agency must pay or reimburse        authority to pay or reimburse
------------------------------------------------------------------------
1. Transportation & per diem for         1. Househunting trip expenses
 employee & immediate family member(s)    (part 302-5 of this chapter).
 (part 302-4 of this chapter).
2. Miscellaneous expense allowance       2. Temporary quarters
 (part 302-16 of this chapter).           subsistence expense (TQSE)
                                          (part 302-6 of this chapter).
3. Transportation & temporary or         3. Storage of one privately
 extended storage of household goods      owned vehicle (POV) when
 (parts 302-7 and 302-8 of this           assigned in support of a
 chapter).                                contingency operation as
                                          defined in 10 U.S.C. 1482a
                                          (c)(2) (part 302-9 of this
                                          chapter).
4. Transportation of a mobile home or    4. Property management services
 boat used as a primary residence in      (part 302-15 of this chapter).
 lieu of the transportation of
 household goods (part 302-10 of this
 chapter).
5. Transportation of a privately owned
 vehicle (POV)(part 302-9 of this
 chapter).
6. Relocation income tax allowance
 (RITA) (part 302-17 of this chapter).
------------------------------------------------------------------------


   Table I--Assignment Under the Government Employees Training Act (5
                            U.S.C. 4109) \1\
------------------------------------------------------------------------

-------------------------------------------------------------------------
1. Transportation of employee & immediate family member(s) (part 302-4
 of this chapter).
2. Per Diem for employee (part 302-4 of this chapter).
3. Movement of household goods & temporary storage (part 302-7 of this
 chapter).
------------------------------------------------------------------------
\1\ Note to Table I: The allowances listed in Table I may be authorized
  in lieu of per diem or actual expense allowances. This is not
  considered a permanent change of station.


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001; 67 FR 7219, Feb. 15, 2002, as
amended by FTR Amdt. 108, 67 FR 57969, Sept. 13, 2002; 67 FR 65321, Oct.
24, 2002; FTR Amdt. 2011-06, 76 FR 71889, Nov. 21, 2011]

[[Page 141]]



                      Subpart C_Types of Transfers

       Relocation of Two or More Employed Immediate Family Members



Sec. 302-3.200  When a member of my immediate family who is also an
employee and I are transferring to the same official station, may we

both receive allowances for relocation?

    Yes, if you and an immediate family member(s) are both employees and
are transferring to the same official station in the interest of the
Government, the allowances under this chapter apply either to;
    (a) Each employee separately and the other is not eligible as an
immediate family member(s); or
    (b) Only one of the employees considered as head of the household
and the other is eligible as an immediate family member(s) on the first
employee's TA.



Sec. 302-3.201  If my immediate family member and I both transfer to
the same official station in the interest of the Government, may we

both claim the same relocation expenses?

    No, when separate allowances are authorized under this Sec. 302-
3.201, the employing agency or agencies shall not make duplicate
reimbursement for the same claimed expenses.



Sec. 302-3.202  If my immediate family member and I both transfer to the
same official station, may we both claim the same relocation allowances

for the same non-employee family member?

    No, when both you and your immediate family member transfer in the
interest of the Government, you must provide your agency with the
name(s) of non-employee family member(s) who will receive allowances
under each of your TA. Only one of you may claim allowances for a non-
employee member(s) of your immediate family (non-employee members may
only be on one TA).



Sec. 302-3.203  If I am transferring in the interest of the Government
and my employed immediate family member(s) transfer is not in the

interest of the Government, will he/she receive relocation allowances?

    Yes, your employed immediate family member(s) whose transfer is not
in the interest of the Government will receive relocation allowances,
but solely as a member of your immediate family.



Sec. 302-3.204  When an employed immediate family member and I are
transferring in the interest of the Government, what information must we

submit to our agency?

    When you and an employed immediate family member are transferring in
the interest of the Government, you both must provide:
    (a) A signed document stating which method of authorization you
select (separate or one single authorization); and
    (b) Your agency with a written and signed copy of the names of which
non-employee member(s) will receive allowances under your TA; if you
select to receive separate TAs.

                      Reduction in Force Relocation



Sec. 302-3.205  If my transfer is involuntary (due to i.e., reduction in
force, cessation, or transfer of work), is it considered to be in the

interest of the Government?

    Yes, an involuntary transfer (i.e., due to reduction in force,
cessation, or transfer of work) is considered to be in the interest of
the Government.



Sec. 302-3.206  If I am re-employed after a separation by reduction in
force or transfer of functions, may my agency pay me a relocation

allowance?

    Yes, if you are re-employed after a separation by reduction in force
or transfer of function, your agency may pay you a relocation allowance
under the conditions of this chapter if:
    (a) You are employed within one year of your involuntary separation
date;
    (b) Your new appointment is not temporary; and
    (c) Your new appointment is at a different duty station from where
your separation occurred and meets the mileage criteria in Sec. 302-2.6
of this chapter for short distance relocation.

[[Page 142]]

                     Overseas Assignment and Return



Sec. 302-3.207  Am I eligible to receive relocation allowances for
overseas assignment and return travel?

    You may be eligible to receive relocation allowances for overseas
assignment and return travel if you are:
    (a) An employee transferring to, from, or between official stations
OCONUS; or
    (b) A new appointee to a position OCONUS and at the time of your
appointment your residence is in an area other than your post of duty.



Sec. 302-3.208  What relocation expenses will my agency pay for my
overseas assignment and return?

    To determine what relocation expenses your agency will pay for your
overseas assignment and return, see:
    (a) Section 302-3.2 if you are a new appointee; or
    (b) Section 302-3.101 if you are a transferred employee.

                     Overseas Tour Renewal Agreement



Sec. 302-3.209  What is overseas tour renewal travel?

    Overseas tour renewal travel refers to travel of you and your
immediate family returning to your home in the continental U.S., Alaska,
or Hawaii between overseas tours of duty. See Sec. 302-2.222 for travel
to an actual place of residence in other than the United States.



Sec. 302-3.210  What is an overseas tour of duty?

    An overseas tour of duty is an assignment to a post of duty outside
the continental United States, Alaska or Hawaii.



Sec. 302-3.211  What is an allowance for overseas tour renewal travel?

    An allowance for overseas tour renewal travel is a reimbursement for
you and your immediate family of roundtrip travel and transportation
expenses between your overseas post of duty and your actual place of
residence in the U.S.



Sec. 302-3.212  How do I know if I am eligible to receive an allowance
for overseas tour renewal travel?

    You are eligible to receive an allowance for overseas tour renewal
travel if:
    (a) You are on an overseas assignment, and you have completed your
tour of duty and satisfactorily completed your service agreement time
period; and
    (b) You are on an overseas assignment and you have signed a new
service agreement to remain at your overseas post or to transfer to
another overseas post of duty; or
    (c) You meet the requirements and are eligible for tour renewal
travel from Alaska or Hawaii under Sec. 302-3.214.



Sec. 302-3.213  What allowances will I receive for tour renewal travel?

    For tour renewal travel, you will receive payment for those
authorized expenses as stated in item five of Tables A and B of Sec.
302-3.101.



Sec. 302-3.214  May I receive reimbursement for tour renewal travel when
my travel is between two places within the United States?

    You may only receive reimbursement for tour renewal travel when your
tours are between two places within the U.S. if you are an employee who
is traveling from Alaska or Hawaii, and:
    (a) You will continue to serve consecutive tours of duty within the
same state from which you're traveling, and on September 8, 1982 you
were:
    (1) Serving your tour in one of these areas and have continued to do
so; or
    (2) En route to a post of duty in Alaska or Hawaii under a written
service agreement to serve a tour of duty; or
    (3) In the process of performing a tour renewal travel and has since
then entered into another tour of duty in Alaska or Hawaii;
    (b) Tour renewal agreement travel for recruiting or retention
purposes is limited to two round trips beginning within 5 years after
the date the employee first begins any period of consecutive tours of
duty in Alaska or Hawaii. Employees shall be advised in writing of this
limitation; or

[[Page 143]]

    (c) You are traveling due to your agency's mission to recruit or
retain you as an employee to fulfill a position that requires a special
skilled employee or to fill a position in a remote area.



Sec. 302-3.215  Will I be reimbursed for tour renewal travel from a
post of duty in Hawaii and return to a post of duty in Alaska or for

such travel from a post of duty in Alaska and return to a post of
duty in Hawaii?

    No, you will not be reimbursed for tour renewal travel unless your
return travel is to a post of duty in the same State that you traveled
from.



Sec. 302-3.216  When must I begin my first tour renewal travel from
Alaska or Hawaii?

    You must begin your first tour renewal travel within 5 years of your
first consecutive tours in either Alaska or Hawaii.



Sec. 302-3.217  Will my family or I receive per diem for en route travel
from my post of duty to my actual place of residence in the U.S.?

    No, your family will not receive per diem for en route travel from
your post of duty to your actual place of residence in the U.S. and
return to the same or a different post of duty.



Sec. 302-3.218  Are there any special circumstances when my agency may
authorize me travel and transportation expenses for my tour renewal

travel in Alaska or Hawaii?

    Other than as specified in Sec. Sec. 302-3.209 through 302-3.226,
your agency head will only authorize travel and transportation expenses
for your tour renewal travel in Alaska or Hawaii if it determines that:
    (a) Agency staffing needs are required to recruit or retain
employees at a post of duty in Alaska or Hawaii; or
    (b) Your agency is in need to recruit employees with special skills
and knowledge and/or to fill positions in remote areas.



Sec. 302-3.219  Is there a limit on how many times I may receive
reimbursement for tour renewal travel?

    (a) If you are stationed in a foreign area or in an area other than
Alaska or Hawaii, your agency may reimburse you for one overseas tour
renewal trip for each time you complete your service agreement, which is
related to your post of duty.
    (b) For recruiting and retention purposes of consecutive tours
served within Alaska and Hawaii, your agency may reimburse you a maximum
of two round trips which must begin within 5 years after the date of
your first tour.



Sec. 302-3.220  May my family and I travel to another U.S. location
(other than from my actual place of residence) under my tour renewal

agreement?

    Yes, you and your family may travel to another U.S. location (other
than from your actual place of residence) under your tour renewal
agreement. However, your agency will only reimburse you for the amount
of authorized expenses from your post of duty to your actual place of
residence and return (as appropriate) on a usually traveled route.

    Note to Sec. 302-3.220: If your actual place of residence is
located in the U.S., you and your family must spend a substantial amount
of time in the U.S. in order to receive reimbursement.



Sec. 302-3.221  If I travel to another place in the U.S. (other than my
actual place of residence) am I required to spend time at my actual

place of residence to receive reimbursement?

    No, you are not required to spend time at your actual place of
residence to receive reimbursement if you travel to another place in the
U.S. (other than your actual place of residence).



Sec. 302-3.222  Will I be reimbursed if I travel to another overseas
location (instead of the U.S.)?

    If you travel to another overseas location (instead of the U.S.),
you will be reimbursed only if your actual residence is within that
country in which you are taking your leave, and then

[[Page 144]]

you will only be reimbursed your authorized travel and transportation
expenses. You will have to pay any expense(s) above your authorized
amount.



Sec. 302-3.223  What happens if I violate my new service agreement under
a tour renewal assignment?

    If you fail to complete your period of service under your new
service agreement for reasons that are not acceptable to your agency,
you must pay the Government:
    (a) All transportation and per diem expenses that you received
during your service agreement period for tour renewal travel of you and
your immediate family;
    (b) Transportation expenses for family members who traveled directly
from your former post of duty to your current post of duty; and
    (c) All transportation expenses for shipment of household goods from
your former post to your current post of duty.



Sec. 302-3.224  If I violate my new service agreement, will the
Government reimburse me for return travel and transportation to my

actual place of residence?

    If you violate your new service agreement, the Government will
reimburse you for return travel and transportation to your actual place
of residence only if you did not receive all of your allowances under a
previous service agreement in which you successfully completed your
required period of service. The Government will then authorize you
reimbursement cost for return travel and transportation expenses from
your former post of duty to your actual place of residence. If there is
any additional cost you must pay the difference.

                Prior Return of Immediate Family Members



Sec. 302-3.225  If my immediate family member(s) return to the U.S.
before me, will I be reimbursed for transporting part of my household

goods with my family and the rest of my household goods when I return?

    Yes, if your family member(s) return to the U.S. before you, you
will be reimbursed for transporting part of your household goods with
your family and the rest of the household goods when you return as long
as the combined weight of the two shipments does not exceed your total
authorized weight limit.



Sec. 302-3.226  Will the Government reimburse me if I am not eligible to
return with my immediate family member(s) to the U.S. and choose to send

them at my own expense?

    Yes, if you pay for the prior return of your eligible immediate
family member(s), you will be reimbursed when you become eligible for
return travel and transportation, you must provide your agency with all
receipts and documentation to support your cost. Your agency will then
reimburse your expenses, not to exceed your authorized allowance.



Sec. 302-3.227  If I become divorced from my spouse or terminate my
committed relationship with my domestic partner while OCONUS will I

receive reimbursement to return my former spouse or domestic partner
and dependents to the U.S.?

    Yes, if you become divorced from your spouse or terminate your
committed relationship with your domestic partner while OCONUS, you will
receive reimbursement to return your former spouse or domestic partner
and dependents to their place of actual residence within or outside
CONUS.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 302-3.228  Is my dependent who turned 21 while overseas entitled to
return travel to my place of actual residence at the expense of the

Government?

    Your dependent who turned 21 while overseas is entitled to return
travel to your place of actual residence at the expense of the
Government only if your dependent traveled overseas as your dependent
under your TA, but not beyond the end of your current agreed tour of
duty.

[[Page 145]]



                     Subpart D_Relocation Separation

                 Overseas to U.S. Return for Separation



Sec. 302-3.300  Must my agency pay for return relocation expenses for my
immediate family and me once I have completed my duty OCONUS?

    Yes, once you have completed your duty OCONUS as specified in your
service agreement, your agency must pay one-way transportation expenses
for you, for your family member(s), and for your household goods.



Sec. 302-3.301  May I transport my household goods to a location other
than my actual place of residence when I separate from the Government?

    Yes, if you have successfully completed your service agreement, you
may transport your household goods to a location other than your actual
place of residence when you separate from the Government. However, the
cost cannot exceed what it would cost to your actual place of residence.
Any additional cost will be borne by you.



Sec. 302-3.302  May my agency pay for my immediate family member(s) and
my household goods to be returned to the U.S. before I complete my

service agreement?

    Yes, your agency may pay for your immediate family member(s) and
your household goods to be returned to the U.S. before you complete your
service agreement. However, your reason for not completing your service
agreement must be determined by your agency as compassionate in nature
or for circumstances beyond your control.



Sec. 302-3.303  May I claim reimbursement for the return of my immediate
family member(s) or household goods more than once under one service

agreement?

    No, you cannot claim reimbursement for the return of your immediate
family member(s) or household goods more than once under one service
agreement.

                      SES Separation for Retirement



Sec. 302-3.304  Who is entitled to SES separation relocation allowances?

    You are entitled to SES separation relocation allowances if you meet
the conditions in Sec. 302-3.307 and you are:
    (a) A career appointee to the SES as defined in 5 U.S.C. 3132(a)(4);
or
    (b) A non-SES appointee who elects to retain SES retirement benefits
and:
    (1) Has a basic rate of pay at Level V of the Executive Schedule or
higher; or
    (2) Was previously a career appointee in the SES; or
    (3) Elected under 5 U.S.C. 3392(c) to retain SES retirement
benefits; or
    (c) A Medical Center Director who:
    (1) Served as a director of a Department of Veterans Affairs medical
center under 38 U.S.C. 4103(a)(8) as in effect on November 17, 1988; or
    (2) Separated from Government service on or after October 2, 1992;
or
    (3) Is not covered in paragraphs (a) or (b) of this section; or
    (d) An immediate family member of an SES employee who died:
    (1) In Government service on or after January 1, 1994; or
    (2) After separating from Government service but before travel and/
or transportation authorized under this subpart were completed.



Sec. 302-3.305  Who is not eligible for SES separation relocation
expense allowances?

    You are not eligible for SES separation relocation expense
allowances if:
    (a) You are a career appointee to an SES position, and your
appointment is a limited term, limited emergency, or a noncareer
appointment. (See 5 U.S.C. 3132(a)(5) through (7)); or
    (b) You are an appointee to the Government but do not meet the
criteria status within Sec. 302-3.304.



Sec. 302-3.306  If I meet the conditions in Sec. 302-3.307, what
expenses am I allowed under separation for retirement travel?

    If you meet the conditions in Sec. 302-3.307, see item 7 of Tables
A and C in Sec. 302.3.101.

[[Page 146]]



Sec. 302-3.307  Under what conditions may I receive separation
relocation travel for my family and me?

    You may receive separation relocation travel for you and your family
if:
    (a) You are a career appointee as defined in 5 U.S.C. 3132(a)(4),
and you were transferred or reassigned geographically in the interest of
and at the expense of the Government from one official station to
another for permanent duty from:
    (1) An SES career appointment to another SES career appointment; or
    (2) An SES career appointment to an appointment outside the SES at a
rate of pay equal to or higher than Level V of the Executive Schedule,
and the employee elects to retain SES retirement benefits under 5 U.S.C.
3392; or
    (3) A non-SES career appointment at the time of your transfer or
assignment, which includes an appointment in a civil service position
outside the SES, to an SES career appointment;
    (b) At the time of the transfer or reassignment:
    (1) You were eligible to receive an annuity for optional retirement
under section 8336(a), (b), (c), (e), (f), or (j) or subchapter III of
chapter 83 (Civil Service Retirement System (CSRS)) or under section
8412 of subchapter II of chapter 84 (Federal Employees Retirement System
(FERS)) of title, 5 U.S.C.; or
    (2) You were within 5 years of eligibility to receive an annuity for
optional retirement under one of the authorities in paragraph (b)(1) of
this section; or
    (3) You were eligible to receive an annuity based on discontinued
service retirement or early voluntary retirement under an OPM
authorization, under section 8336(d) of subchapter III of chapter 83, or
under 8414(b) of subchapter II of chapter 84 of title 5, U.S.C.;
    (c) You separate from Federal service on or after September 22,
1988;
    (d) You are eligible to receive an annuity upon separation (or, in
the case of death, you met the requirements for being considered
eligible to receive an annuity, as of the date of death) under the
provisions of subchapter III of chapter 83 (CSRS) or chapter 84 (FERS)
of title 5, U.S.C., including an annuity based on optional retirement,
discontinued service retirement, early voluntary retirement under an OPM
authorization, or disability retirement; and
    (e) You have not previously received separation relocation benefits
from the Government for retirement.



Sec. 302-3.308  Do I have to provide my agency with any special
documents before receiving reimbursement for moving expenses?

    Yes, before receiving reimbursement for moving expenses, you must
submit a request to your agency for authorization and approval of your
moving expenses with your tentative moving dates and the origin and
destination location of your planned move, within the timeframe and
format specified by your agency.



Sec. 302-3.309  Where should my travel and transportation begin?

    Your travel and shipment of your HHG should begin from your last
official station.



Sec. 302-3.310  Where will I be authorized to separate?

    You will be authorized to separate at the place where you have
chosen to reside within the United States.



Sec. 302-3.311  May I receive reimbursement for travel and
transportation from an alternate location other than the duty

station?

    You will only be reimbursed for expenses up to the cost of travel
and transportation expenses from your authorized official station to the
place in the U.S. you have elected to reside. Any additional cost you
will have to pay.



Sec. 302-3.312  Upon separation, if I elect to reside in a different
geographical area which is less than 50 miles from my official station,

will I receive reimbursement?

    No, if upon separation you elect to reside in a different
geographical area which is less than 50 miles from your official
station, you will not receive reimbursement.

[[Page 147]]



Sec. 302-3.313  May I have my household goods transported from more
than one location?

    Yes, you may have your household goods transported from more than
one location. However, you will only receive reimbursement based on the
cost of shipment from your official station, in one lot by the most
economical route to the location where you elect to return. You will
have to pay for any cost above what is authorized.



Sec. 302-3.314  Is there a time limit when I must begin my travel and
transportation upon separation?

    Yes, all travel and transportation of household goods must begin no
later than six months after:
    (a) Your date of separation; or
    (b) The date of death of the employee who died before separation.



Sec. 302-3.315  May I be granted an extension to the time limit for
beginning my separation travel?

    Yes, your agency may grant you or your immediate family member(s)
(in case of your death) an extension to the time limit for beginning
your separation travel, for up to two years from your effective date of
separation or death, if death occurs before separation.

[FTR Amdt. 2011-01, 76 FR 18337, Apr. 1, 2011]



            Subpart E_Employee's Temporary Change Of Station



Sec. 302-3.400  What is a ``temporary change of station (TCS)''?

    A TCS means the relocation to a new official station for a temporary
period while performing a long-term assignment, and subsequent return to
the previous official station upon completion of that assignment.



Sec. 302-3.401  What is the purpose of a TCS?

    A TCS provides agencies an alternative to a long-term temporary duty
travel assignment which will increase your satisfaction and enhance
morale, reduce your income tax liability, and save the Government money.



Sec. 302-3.402  When am I eligible for a TCS?

    You are eligible for a TCS when you are directed to perform a TCS at
a long-term duty location, and you otherwise would be eligible for
payment of temporary duty travel allowances authorized under chapter 301
of this title. For exceptions, see Sec. 302-3.403.



Sec. 302-3.403  Who is not eligible for a TCS?

    The following individuals are not eligible for a TCS:
    (a) A new appointee;
    (b) An employee assigned to or from a State or local Government
under the Intergovernmental Personnel Act (5 U.S.C. 3372 et seq.);
    (c) An individual employed intermittently in the Government service
as a consultant or expert and paid on a daily when-actually-employed
(WAE) basis;
    (d) An individual serving without pay or at $1 a year; or
    (e) An employee assigned under the Government Employees Training Act
(5 U.S.C. 4109).



Sec. 302-3.404  Under what circumstances will my agency authorize a
TCS?

    Your agency will authorize a TCS when:
    (a) It is necessary to accomplish the mission of the agency
effectively and economically, and
    (b) You are directed to perform a long-term assignment at another
official station; or
    (c) Your agency otherwise could authorize temporary duty travel and
pay travel allowances, including payment of subsistence expenses, under
chapter 301 of this title for the long-term assignment; or
    (d) Your agency determines it would be more advantageous, cost and
other factors considered, to authorize a long-term assignment; and
    (e) You meet any additional conditions your agency has established.



Sec. 302-3.405  If my agency authorizes a TCS, do I have the option of
electing payment of per diem expenses under part 301-11 of this title?

    No, you do not have the option of electing payment of per diem
expenses

[[Page 148]]

under part 301-11 of this title if your agency authorized a TCS.



Sec. 302-3.406  How long must my assignment be for me to qualify for
a TCS?

    To qualify for a TCS, your assignment must be not less than 6
months, nor more than 30 months.



Sec. 302-3.407  What is the effect on my TCS reimbursement if my
assignment lasts less than 6 months?

    Your agency may authorize a TCS only when a TCS is expected to last
6 months or more. If your assignment is cut short for reasons other than
separation from Government service, you will be paid TCS expenses.



Sec. 302-3.408  What is the effect on my TCS reimbursement if my
assignment lasts more than 30 months?

    If your assignment exceeds 30 months, your agency:
    (a) Must permanently assign you to your temporary official station
or return you to your previous official station;
    (b) May not pay for extended storage or property management services
incurred after the last day of the thirtieth month; and
    (c) Must pay the expenses of returning you and your immediate family
and household goods to your previous official station unless you are
permanently assigned to your temporary official station.



Sec. 302-3.409  Is there any required minimum distance between an
official station and a TCS location that must be met for me to qualify

for a TCS?

    No, there is no required minimum distance between an official
station and a TCS location that must be met for you to qualify for a
TCS. However, your agency may establish the area within which it will
not authorize a TCS.



Sec. 302-3.410  Must I sign a service agreement to qualify for a TCS?

    No, you do not need to sign a service agreement to qualify for a
TCS.



Sec. 302-3.411  What is my official station during my TCS?

    Your official station during your TCS is the location of your TCS.

                      Expenses Paid Upon Assignment



Sec. 302-3.412  What expenses must my agency pay?

    Your agency must pay:
    (a) Travel, including per diem, for you and your immediate family
under part 302-4 of this chapter;
    (b) Transportation and temporary storage of your household goods
under part 302-7 of this chapter;
    (c) Extended storage when it is necessary as approved by your agency
under part 302-8 of this chapter;
    (d) Transportation of a mobile home instead of transportation of
household goods under part 302-10 of this chapter;
    (e) A miscellaneous expenses allowance under part 302-16 of this
chapter;
    (f) Transportation of a privately owned vehicle(s) under part 302-9
of this chapter; and
    (g) A relocation income tax allowance under part 302-17 of this
chapter for additional income taxes you incur on payments your agency
makes under the authority of this section for your relocation expenses.



Sec. 302-3.413  Are there other expenses that my agency may pay?

    Yes, your agency may pay:
    (a) Househunting trip expenses under part 302-5 of this chapter;
    (b) Temporary quarters subsistence expenses under part 302-6 of this
chapter;
    (c) Reimbursement for Property Management Services under part 302-15
of this chapter; and
    (d) Reimbursement for the cost of storing, or providing for the
storage without charge, of one POV when assigned a TCS in support of a
contingency operation as defined in 10 U.S.C. 1482a(c)(2) and under part
302-9 of this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]

[[Page 149]]

                     Expenses Paid During Assignment



Sec. 302-3.414  If my agency authorizes a TCS, will it pay for extended
storage of my household goods?

    Yes, if your agency authorizes a TCS, it will pay for extended
storage when it is necessary. Extended storage expenses include:
    (a) Packing/unpacking;
    (b) Crating/uncrating;
    (c) Transporting to and from place of storage;
    (d) Charges while in storage; and
    (e) Other necessary charges directly related to storage.



Sec. 302-3.415  How long may my agency pay for extended storage of
household goods?

    Your agency may pay for extended storage of household goods for the
duration of your TCS.



Sec. 302-3.416  Is there any limitation on the combined weight of
household goods I may transport and store at Government expense?

    Yes, the maximum combined weight is 18,000 pounds net weight. If you
transport and/or store household goods in excess of the maximum weight
allowance, you will be responsible for any excess cost.



Sec. 302-3.417  Will I have to pay any income tax if my agency pays for
extended storage of my household goods?

    You will be subject to income taxes on the amount of extended
storage expenses your agency pays. However, your agency will pay you a
relocation income tax allowance under part 302-17 of this chapter for
substantially all of the additional Federal, State and local income
taxes you incur on the expenses your agency pays.



Sec. 302-3.418  May my agency pay for property management services when
I am authorized a TCS?

    Your agency may reimburse you directly for expenses you incur or
make payments on your behalf to a relocation services company, if you so
choose. The term ``property management services'' refers to a program
provided by a private company for a fee, which assists you in managing
your residence at your previous official station as a rental property.
Services provided by the company may include, but are not limited to,
obtaining a tenant, negotiating a lease, inspecting the property
regularly, managing repairs and maintenance, enforcing lease terms,
collecting rent, paying the mortgage and other carrying expenses from
rental proceeds and/or fund of the employee, and accounting for the
transactions and providing periodic reports to the employee.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.419  For what property may my agency pay property management
services?

    Your agency may only pay for the property from which you commuted
to/from work on a daily basis at your previous official station.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.420  How long may my agency pay for property management
services?

    Your agency may pay for property management services for the
duration of your TCS.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.421  What are the income tax consequences if my agency pays
for property management services?

    When your agency pays for property management services:
    (a) You will be taxed on the amount of property management expenses
your agency pays, whether it reimburses you directly for your expenses
or pays a relocation services company to manage your residence; and
    (b) Your agency will pay you a relocation income tax allowance under
part 302-17 of this chapter for substantially all of the additional
Federal, State and local income taxes you incur on the expenses your
agency pays.

    Note to Sec. 302-3.421: You may wish to consult with a tax advisor
to determine whether you will incur any additional tax liability,
unrelated to your agency's payment of your

[[Page 150]]

property management expenses, as a result of maintaining your residence
as a rental property.

  Expenses Paid Upon Completion of Assignment or Upon Separation From
                           Government Service



Sec. 302-3.422  What expenses will my agency pay when I complete my
TCS?

    Your agency will pay for the following expenses in connection with
your return to your previous official station:
    (a) Travel, including per diem, for you and your immediate family
under part 302-4 of this chapter;
    (b) Transportation and temporary or extended storage of your
household goods under part 302-7 and 302-8 of this chapter;
    (c) Transportation of a mobile home instead of transportation of our
household goods under part 302-10 of this chapter;
    (d) A miscellaneous expenses allowance under part 302-16 of this
chapter;
    (e) Transportation of a privately owned vehicle(s) under part of
this chapter; and
    (f) A relocation income tax allowance under part 302-17 of this
chapter for additional income taxes you incur on payments your agency
makes under the authority of this part for your relocation expenses.
    Note to Sec. 302-3.422: Your agency may pay temporary quarters
subsistence expenses under part 302-6 of this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.423  If I separate from Government service upon completion of
my TCS, what relocation expenses will my agency pay upon my separation?

    If you separate from Government service upon completion of your TCS,
your agency will upon your separation, pay the same relocation expenses
it would have paid had you not separated from Government service upon
completion of your TCS.



Sec. 302-3.424  If I separate from Government service prior to
completion of my TCS, what relocation expenses will my agency pay upon

my separation?

    If you separate from Government service prior to completion of your
TCS for reasons beyond your control that are acceptable to your agency,
your agency will pay the same relocation expenses it would pay under
Sec. 302-3.423. If this is not the case, the expenses your agency pays
may not exceed the reimbursement that you would have received under this
chapter or chapter 301 of this title whichever your agency determines to
be in the best interest of the Government.



Sec. 302-3.425  If I have been authorized successive temporary changes
of station and reassigned from one temporary official station to

another, what expenses will my agency pay upon completion of my last
assignment or my separation from Government service?

    Your agency will pay the expenses authorized in Sec. 302-3.422 for
your relocation from your current temporary official station to your
last permanent official station.

           Permanent Assignment to Temporary Official Station



Sec. 302-3.426  How is payment of my TCS expenses affected if I am
permanently assigned to my temporary official station?

    Payment of TCS expenses stops once your temporary official station
becomes your permanent official station. Your agency may not pay any TCS
expenses incurred beginning the day your temporary official station
becomes your permanent official station.



Sec. 302-3.427  What relocation allowances may my agency pay when I am
permanently assigned to my temporary official station?

    When you are permanently assigned to your temporary official
station, your agency may pay:
    (a) Travel, including per diem, in accordance with part 302-4 of
this chapter, for one round trip between your temporary official station
and your previous official station, for you and members of your
immediate family

[[Page 151]]

who relocated to the temporary official station with you. Your agency
may also pay the same expenses for a one-way trip from the previous
official station to the new permanent official station for any immediate
family members who did not accompany you to the temporary official
station;
    (b) Residence transaction expenses under part 302-11 of this
chapter;
    (c) Property management expenses under part 302-15 of this chapter;
    (d) Relocation services under part 302-12 of this chapter;
    (e) Temporary quarters subsistence expenses in accordance with part
302-6 of this chapter;
    (f) Transportation of household goods not previously transported to
the temporary official station under part 302-7 of this chapter; and
    (g) Transportation of a privately owned vehicle(s) not previously
transported to the temporary official station under Sec. 302-9.7 of
this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.428  If I am permanently assigned to my temporary official
station, is there any limitation on the weight of household goods I may

transport at Government expense to my official station?

    Yes. If you are permanently assigned to your temporary official
station, you are limited to 18,000 pounds net weight for household goods
you may transport at Government expense to your official station. This
maximum weight will be reduced by the weight of any household goods
transported at Government expense to your temporary official station
under your TCS authorization. Subject to the 18,000 pound limit, your
agency will pay to transport any household goods in extended storage to
your official station. Additionally, if you change your residence as a
result of your permanent assignment to your temporary official station,
your agency may pay for transporting your household goods, subject to
the 18,000-pound limit, between the residence you occupied during your
temporary assignment and your new residence.



Sec. 302-3.429  Are there any relocation allowances my agency may not
pay if I am permanently assigned to my temporary official station?

    If you are permanently assigned to your temporary official station,
your agency may not pay:
    (a) Expenses of a househunting trip for you and your spouse to your
temporary official station under part 302-5 of this chapter; or
    (b) Residence transaction expenses for selling a residence or
breaking a lease at the temporary official station under part 302-11 of
this chapter.



                    Subpart F_Agency Responsibilities

    Note to subpart F: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-3.500  What governing policies and procedures must we establish
for paying a relocation allowance under this part 302-3?

    You must establish how you will implement policies that are required
for this part, which include;
    (a) When you will pay relocation expenses if an employee violates
his/her service agreement;
    (b) When you will authorize separate relocation allowances to an
employee and an employee's immediate family member that are both
transferring to the same official station;
    (c) When you will grant an employee and/or the employee's immediate
family member(s) an extension on beginning separation travel;
    (d) When you will allow an employee to arrange his/her own
relocation upon separation;
    (e) When you will authorize a temporary change of station (TCS);
    (f) When you will define an area not to reimburse for a TCS;
    (g) When you will pay extended storage of household goods for TCS;
    (h) What relocation allowances you will and will not pay when an
employee is permanently assigned to a temporary official station; and
    (i) When you will pay for the cost of storing, or provide for the
storage without charge, of one POV when an employee is assigned a TCS in
support of a contingency operation as defined

[[Page 152]]

in 10 U.S.C. 1482a(c)(2) and under part 302-9 of this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-3.501  Must we establish any specific procedures for paying a
relocation allowance to new appointees?

    Yes, you must establish specific guidelines for paying a relocation
allowance to new appointees. These guidelines must establish the:
    (a) Criteria in accordance with 5 CFR part 572 on how you will
determine if a new appointee is eligible for the relocation allowances
authorized therein; and
    (b) Procedures which will provide new appointees with information
surrounding his/her benefits.



Sec. 302-3.502  What factors should we consider in determining whether
to authorize a TCS for a long-term assignment?

    You should consider the following factors in determining whether to
authorize a TCS:
    (a) Cost considerations. You should consider the cost of each
alternative. A long-term temporary duty travel assignment requires the
payment of either per diem or actual subsistence expenses for the entire
period of the assignment. This could be very costly to the agency over
an extended period. A TCS will require fairly substantial relocation
allowance payments at the beginning and end of the assignment, and less
substantial payments for extended storage and property management
services, when authorized, during the period of the assignment. Agencies
should estimate the total cost of each alternative and authorize the one
that is most advantageous for the agency, cost and other factors
considered;
    (b) Tax considerations. An employee who performs a temporary duty
travel assignment exceeding one year at a single location is subject to
income taxation of his/her travel expense reimbursements. The Income Tax
Reimbursement Allowance (ITRA) allows for the reimbursement of Federal,
State and local income taxes incurred as a result of an extended
temporary duty assignment (see Sec. Sec. 301-11.501 through 301-11.640
of this title). An employee who is authorized and performs a TCS also
will be subject to income taxation of some, but not all, of his/her TCS
expenses. You will pay an offsetting Relocation Income Tax (RIT)
allowance on an employee's TCS expense reimbursements; and
    (c) Employee concerns. The long-term assignment of an employee away
from his/her official station and immediate family may negatively affect
the employee's morale and job performance. Such negative effects may be
alleviated by authorizing a TCS so the employee can transport his/her
immediate family and/or household goods at Government expense to the
location where he/she will perform the long-term assignment. You should
consider the effects of a long-term temporary duty travel assignment on
an employee when deciding whether to authorize a TCS.

                           Service Agreements



Sec. 302-3.503  Must we require employees to sign a service agreement?

    Yes, you must require employees to sign a service agreement if the
employee is receiving reimbursement for relocation travel expenses,
except as provided in Sec. 302-3.410 for a temporary change of station.



Sec. 302-3.504  What information should we include in a service
agreement?

    The service agreement should include, but not be limited to the
following:
    (a) The employee's name;
    (b) The employee's effective date of transfer or appointment;
    (c) The employee's actual place of residence at the time of
appointment;
    (d) The name of all dependents that are authorized to travel under
the TA;
    (e) Detailed information regarding the employee's obligation to
repay funds spent on his/her relocation as a debt due the Government if
the service agreement is violated;
    (f) The employee's agreed period of time (see Sec. 302-3.505) to
remain in service; and
    (g) The employee's signature accepting the terms of the agreement.

[[Page 153]]



Sec. 302-3.505  How long must we require an employee to agree to the
terms of a service agreement?

    You must require an employee to agree to the terms of a service
agreement:
    (a) Within the continental United States for a period of service of
not less than 12 months following the effective date of your transfer;
    (b) Outside the continental United States for an agreed upon period
of service of not more than 36 months or less than 12 months following
the effective date of transfer;
    (c) Department of Defense Overseas Dependent School System teachers
for a period of not less than one school year as determined under
chapter 25 of Title 20, United States Code; and
    (d) Renewal agreement travel for a period of not less than 12 months
from the date of return to the same or different overseas duty station.



Sec. 302-3.506  May we pay relocation expenses if the employee violates
his/her service agreement?

    If an employee does not fulfill the terms of the service agreement,
the employee is indebted to the Government for all relocation expenses
that have been reimbursed to the employee or that have been paid
directly by the Government. However, if the reasons for not fulfilling
the terms of the service agreement are beyond the employee's control and
acceptable to the agency, you may release the employee from the service
agreement and waive any indebtedness.

                             New Appointees



Sec. 302-3.507  Once we authorize relocation expenses for new appointees
or student trainees what expenses must we pay?

    Once you authorize relocation expenses for new appointees or student
trainees, you must pay expenses in accordance with Sec. 302-3.2.



Sec. 302-3.508  What relocation expenses are not authorized for new
appointees or student trainees?

    You must not pay any expenses to new appointees or student trainees
for a relocation that are not listed under Sec. 302-3.2.

                     Overseas Assignment and Return



Sec. 302-3.509  What policies must we follow when appointing an employee
to an overseas assignment?

    When appointing an employee to an overseas assignment, you must:
    (a) Establish the employee's actual place of residence at the time
of appointment and state it in his/her service agreement;
    (b) Use guidance in 8 U.S.C. 1101(33) which states that ``The term
residence means the place of general abode; the place of general abode
of a person means his principal, actual dwelling place in fact, without
regard to intent'', for establishing places of residence; and
    (c) Require the employee to sign the service agreement prior to his/
her relocation.



Sec. 302-3.510  When must we pay return travel for immediate family
members?

    You must pay transportation expenses for one-way return travel of
immediate family members when the employee has successfully completed
his/her service agreement period OCONUS.



Sec. 302-3.511  What must we consider when determining return travel for
immediate family member(s) for compassionate reasons prior to completion

of the service agreement?

    You must determine that the public interest requires the return of
the immediate family for compelling personal reasons of a humanitarian
or compassionate nature, which may involve:
    (a) His/her physical or mental health;
    (b) The death of a member of the immediate family;
    (c) Obligations imposed by authority or circumstances over which the
individual has no control;
    (d) The divorce or annulment of the employee's marriage; or
    (e) A dependent that traveled to post of duty on the employee's
authorized TA and has now reached his/her 21st birthdate.

[[Page 154]]



Sec. 302-3.512  How many times are we required to pay for an employee's
return travel?

    You must pay for return travel and transportation of an employee
only once at the end of each agreed period of service.

                      Overseas Tour Renewal Travel



Sec. 302-3.513  May we allow a travel advance for tour renewal agreement
travel?

    No, you cannot allow a travel advance for tour renewal agreement
travel.



Sec. 302-3.514  Under what conditions must we pay for tour renewal
agreement travel?

    You must pay tour renewal agreement travel when:
    (a) The employee has completed the agreed upon period of service
outside CONUS;
    (b) The employee has agreed to serve another OCONUS tour of duty at
the same or different duty station; and
    (c) You have determined that the employee meets the special rules
under Sec. 302-3.515 for Alaska or Hawaii.



Sec. 302-3.515  What special rules must we apply for reimbursement of
tour renewal travel for employees stationed, assigned, appointed or

transferred to/from Alaska or Hawaii?

    The following rules apply:
    (a) If on September 8, 1982 the employee was serving or committed to
serve a tour of duty in Alaska or Hawaii then the employee shall
continue to receive reimbursement for tour renewal agreement travel;
    (b) After September 8, 1982 you must determine that tour renewal
agreement travel expenses are necessary for the purposes of recruiting
and retaining employees and you must inform employees in writing that
tour renewal agreement travel for the purposes of recruiting and
retention is limited to two round trips beginning within 5 years after
the date the employee first begins any period of consecutive tours of
duty.

                      SES Separation for Retirement



Sec. 302-3.516  What must we do before issuing payment for SES
separation-relocation travel?

    Before issuing payment for separation-relocation travel, you must
establish timeframes for employees to submit request for authorization
and approval of relocation expenses.



Sec. 302-3.517  May we issue travel advances for separation relocation?

    No, travel advances for separation relocation may not be authorized.

[[Page 155]]



     SUBCHAPTER C_PERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR
                 SUBSISTENCE AND TRANSPORTATION EXPENSES





PART 302_4_ALLOWANCES FOR SUBSISTENCE AND TRANSPORTATION--Table of
Contents



                          Subpart A_Eligibility

Sec.
302-4.1 What is a permanent change of station (PCS)?
302-4.2 Am I eligible for subsistence and transportation allowances for
          PCS travel under this part?

                        Subpart B_Travel Expenses

302-4.100 What PCS travel expenses will my immediate family members
          receive?
302-4.101 Must my immediate family member(s) and I begin PCS travel at
          the old official station and end at the new official station?

                           Subpart C_Per Diem

302-4.200 What per diem rate will I receive for en route relocation
          travel within CONUS?
302-4.201 How are my authorized en route travel days and per diem
          determined for relocation travel?
302-4.202 Are there any circumstances in which a per diem allowance for
          my immediate family members is not allowed?

                       Transferred Employees Only

302-4.203 How much per diem will my spouse or domestic partner receive
          if he/she accompanies me while I am performing PCS travel?
302-4.204 If my spouse or domestic partner does not accompany me but
          travels unaccompanied at a different time, what per diem rate
          will he/she receive?
302-4.205 If my spouse or domestic partner and I travel on the same days
          along the same general route by using more than one POV, is my
          spouse or domestic partner considered unaccompanied?
302-4.206 How much per diem will my immediate family receive?

                 Subpart D_Mileage Rates for Use of POV

302-4.300 What is the POV mileage rate for PCS travel?
302-4.301 Do the rates in Sec. 302-4.300 apply if I am performing
          overseas tour renewal agreement travel?
302-4.302 Are there circumstances that would allow me to receive a
          higher mileage rate OCONUS?
302-4.303 For relocation within the continental United States (CONUS),
          may I use the actual expense method of reimbursement instead
          of the POV mileage rate specified in Sec. 302-4.300?
302-4.304 For relocation outside the continental United States (OCONUS),
          may my agency allow actual expense reimbursement instead of
          the POV mileage rate for PCS travel?

              Subpart E_Daily Driving Distance Requirements

302-4.400 Will I be required to drive a minimum distance per day?
302-4.401 Are there exceptions to this daily minimum?
302-4.402 Will I be required to document the circumstances causing the
          delay?
302-4.403 Does this exception require authorization by my approving
          official?

                   Subpart F_Use of More Than One POV

302-4.500 If I am authorized to use more than one POV, what are the
          allowances?
302-4.501 If I use an additional POV that was not authorized for PCS
          travel, will I be reimbursed for the additional POV?

                       Subpart G_Advance Of Funds

302-4.600 May I request an advance of funds for per diem and mileage
          allowances for PCS travel?

                    Subpart H_Agency Responsibilities

302-4.700 What governing policies must we establish for payment of
          allowances for subsistence and transportation expenses?
302-4.701 What PCS travel expenses must we pay?
302-4.702 What PCS travel expenses must we pay for the employee's
          immediate family members?
302-4.703 How do we compute the per diem for an established minimum
          driving distance per day?
302-4.704 Must we require a minimum driving distance per day?
302-4.705 What are the allowances if the employee uses more POVs than
          authorized?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905 (a); E.O. 11609, 36 FR
13747, 3 CFR, 1971-1973 Comp., p. 586.

[[Page 156]]


    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                          Subpart A_Eligibility

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-4.1  What is a permanent change of station (PCS)?

    A permanent change of station (PCS) is an assignment of a new
appointee to an official station or the transfer of an employee from one
official station to another on a permanent basis.



Sec. 302-4.2  Am I eligible for subsistence and transportation
allowances for PCS travel under this part?

    Yes, you are eligible for subsistence and transportation allowances
for PCS travel if your agency specifically authorizes relocation
expenses under this part and are:
    (a) Transferred employees (within or outside CONUS);
    (b) New appointees (within or outside CONUS); and
    (c) An employee(s) assigned to posts of duty outside CONUS in
connection with either overseas tour renewal agreement travel or return
travel to places of residence for separation.

    Note to Sec. 302-4.2: Also see tables at Sec. Sec. 302-3.2 and
302-3.101.



                        Subpart B_Travel Expenses



Sec. 302-4.100  What PCS travel expenses will my immediate family
members receive?

    Except as specifically provided in Sec. Sec. 302-4.202 and 302-
5.13, the rules (for TDY travel) in chapter 301 of this title will be
used for payment of the travel expenses of your immediate family
members.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18337, Apr. 1, 2011]



Sec. 302-4.101  Must my immediate family member(s) and I begin PCS
travel at the old official station and end at the new official

station?

    No, if an alternate location is used, reimbursement is limited to
the allowable cost by the usually traveled route between your old and
new official stations.



                           Subpart C_Per Diem



Sec. 302-4.200  What per diem rate will I receive for en route
relocation travel within CONUS?

    Your per diem for en route relocation travel between your old and
new official stations will be at the standard CONUS rate (see applicable
FTR Per Diem Bulletins available on the Internet at http://www.gsa.gov/
perdiem). You will be reimbursed in accordance with Sec. Sec. 301-
11.100 through 301-11.102 of this title.

[FTR Amdt. 2003-03, 68 FR 22314, Apr. 28, 2003]



Sec. 302-4.201  How are my authorized en route travel days and per diem
determined for relocation travel?

    Your authorized en route travel days and per diem are determined as
follows: The number of authorized travel days is the actual number of
days used to complete the trip, but not to exceed an amount based on a
minimum driving distance per day determined to be reasonable by your
agency. The minimum driving distance shall be not less than an average
of 300 miles per calendar day. An exception to the daily minimum driving
distance may be made when delay is beyond control of the employee, such
as when it results from acts of God or restrictions by Government
officials; when the employee is physically handicapped; or for other
reasons acceptable to the agency.



Sec. 302-4.202  Are there any circumstances in which a per diem
allowance for my immediate family members is not allowed?

    Yes, per diem for your immediate family members cannot be authorized
if you are:
    (a) A new appointee;
    (b) Assigned to posts of duty outside CONUS returning to place of
actual residence for separation; or
    (c) Being relocated under the Government Employees Training Act (5
U.S.C. 4109).

[[Page 157]]

                       Transferred Employees Only



Sec. 302-4.203  How much per diem will my spouse or domestic partner
receive if he/she accompanies me while I am performing PCS travel?

    The maximum amount your spouse or domestic partner may receive if
he/she accompanies you while you are performing PCS travel is three-
fourths of your daily per diem rate.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 302-4.204  If my spouse or domestic partner does not accompany me
but travels unaccompanied at a different time, what per diem rate will

he/she receive?

    If your spouse or domestic partner does not accompany you but
travels unaccompanied at a different time, he/she will receive the same
per diem rate to which you are entitled.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 302-4.205  If my spouse or domestic partner and I travel on the
same days along the same general route by using more than one POV, is

my spouse or domestic partner considered unaccompanied?

    No; for per diem purposes, you and your spouse or domestic partner
are considered to be traveling together if you travel on the same days
along the same general route by using more than one POV.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 302-4.206  How much per diem will my immediate family receive?

    Immediate family members age 12 or older receive three-fourths of
your per diem rate, and children under 12 receive one-half of your per
diem rate.



                 Subpart D_Mileage Rates for Use of POV



Sec. 302-4.300  What is the POV mileage rate for PCS travel?

    For approved/authorized PCS travel by POV, the mileage reimbursement
rate is the same as the moving expense mileage rate established by the
Internal Revenue Service (IRS) for moving expense deductions. See IRS
guidance available on the Internet at www.irs.gov. GSA publishes the
rate for mileage reimbursement in an FTR Bulletin on an intermittent
basis. You may find the FTR Bulletins at www.gsa.gov/relo.

[FTR Amdt. 2007-06, 72 FR 70235, Dec. 11, 2007]



Sec. 302-4.301  Do the rates in Sec. 302-4.300 apply if I am performing
overseas tour renewal agreement travel?

    No, POV mileage must not be authorized for overseas tour renewal
agreement travel.



Sec. 302-4.302  Are there circumstances that would allow me to receive
a higher mileage rate OCONUS?

    Yes, your agency may authorize a higher mileage rate at a rate not
to exceed the maximum rate prescribed in Sec. 301-10.303 of this title
when:
    (a) You are expected to use the POV on official business at the new
official station;
    (b) The common carrier rates for the facilities provided between the
old and new official stations, the related constructive taxicab fares to
and from terminals, and the per diem allowances prescribed under this
part justify a higher mileage rate as advantageous to the Government as
determined by your agency; or
    (c) The costs of driving the POV to, from, or between official
stations located outside CONUS justify a higher mileage rate as
advantageous to the Government.



Sec. 302-4.303  For relocation within the continental United States
(CONUS), may I use the actual expense method of reimbursement instead

of the POV mileage rate specified in Sec. 302-4.300?

    No, for a PCS relocation within CONUS involving POV usage, your
agency will reimburse you at the standard mileage rate specified in
Sec. 302-4.300.

[72 FR 35188, June 27, 2007]

[[Page 158]]



Sec. 302-4.304  For relocation outside the continental United States
(OCONUS), may my agency allow actual expense reimbursement instead of

the POV mileage rate for PCS travel?

    Yes, for an OCONUS relocation involving POV usage, your agency may
allow reimbursement of certain actual expenses of using the POV (i.e.,
fuel plus the additional expenses listed in Sec. 301-10.304).

[FTR Amdt. 2007-06, 72 FR 70235, Dec. 11, 2007]



              Subpart E_Daily Driving Distance Requirements



Sec. 302-4.400  Will I be required to drive a minimum distance per day?

    Yes, your agency may establish a reasonable minimum driving distance
that may be more than, but not less than an average of 300 miles per
calendar day.



Sec. 302-4.401  Are there exceptions to this daily minimum?

    Yes, your agency may authorize exceptions to the daily minimum
driving distance when there is a delay beyond your control such as acts
of God, restrictions by Governmental authorities, or other acceptable
reasons; e.g., a physical handicap or special needs. Your agency must
have a designated approving official authorize the exception.



Sec. 302-4.402  Will I be required to document the circumstances causing
the delay?

    Yes, you must provide a statement on your travel claim explaining
the circumstances that caused the delay.



Sec. 302-4.403  Does this exception require authorization by my
approving official?

    Yes, authorization by your approving official is required for any
exception to the daily minimum driving distance.



                   Subpart F_Use of More Than One POV



Sec. 302-4.500  If I am authorized to use more than one POV, what are
the allowances?

    When you are authorized to use more than one POV, the allowances
under Sec. Sec. 302-4.300 and 302-4.302 apply for each POV.



Sec. 302-4.501  If I use an additional POV that was not authorized for
PCS travel, will I be reimbursed for the additional POV?

    No, your agency must authorize you reimbursement of the use of more
than one POV before you are entitled to reimbursement.



                       Subpart G_Advance of Funds



Sec. 302-4.600  May I request an advance of funds for per diem and mileage
allowances for PCS travel?

    You may request advance of funds for per diem and mileage allowances
for PCS travel, except for overseas tour renewal agreement travel.



                    Subpart H_Agency Responsibilities

    Note to subpart H: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency, unless otherwise
noted.



Sec. 302-4.700  What governing policies must we establish for payment of
allowances for subsistence and transportation expenses?

    For payment of allowances for subsistence and transportation
expenses, you must establish policy and procedures governing:
    (a) How you will implement the regulations throughout this part;
    (b) A reasonable minimum driving distance per day that may be more
than, but not less than an average of 300 miles per calendar day when
use of a POV is used for PCS travel and when you will authorize an
exception;
    (c) Designation of an agency approving official who will authorize
an exception to the daily minimum driving distance; and
    (d) When you will authorize the use of more than one POV for PCS
travel.

[[Page 159]]



Sec. 302-4.701  What PCS travel expenses must we pay?

    Except as specifically provided in this chapter, PCS travel expenses
you must pay are:
    (a) Per diem;
    (b) Transportation costs; and
    (c) Other travel expenses in accordance with 5 U.S.C. 5701-5709 and
chapter 301 of this title.



Sec. 302-4.702  What PCS travel expenses must we pay for the employee's
immediate family members?

    Except as specifically provided in this chapter, the reimbursement
limits in chapter 301 of this title govern payment of travel expenses
you must pay for the employee's immediate family members.



Sec. 302-4.703  How do we compute the per diem for an established
minimum driving distance per day?

    Per diem for an established minimum driving distance per day is
computed based on the lodgings-plus per diem system as described in
Sec. Sec. 301-11.100 through 301-11.103 of this title.



Sec. 302-4.704  Must we require a minimum driving distance per day?

    Yes, you must establish a minimum driving distance not less than an
average of 300 miles per day. However, an exception to the daily minimum
driving distance may be made when the delay is:
    (a) Beyond control of the employee, e.g., results from acts of God
or restrictions by Government officials;
    (b) Due to a physical handicap; or
    (c) For other reasons acceptable to you.



Sec. 302-4.705  What are the allowances if the employee uses more POVs
than authorized?

    If the employee uses more POVs than authorized, reimbursement will
be made as if all persons traveled in the number of POVs that you
authorized.



PART 302_5_ALLOWANCE FOR HOUSEHUNTING TRIP EXPENSES--Table of Contents



      Subpart A_Employee's Allowance for Househunting Trip Expenses

Sec.
302-5.1 What is a ``househunting trip''?
302-5.2 What is the purpose of the househunting trip expenses allowance?
302-5.3 Am I eligible for a househunting trip expenses allowance?
302-5.4 Who is not eligible for a househunting trip expenses allowance?
302-5.5 Must my agency authorize payment of a househunting trip expenses
          allowance?
302-5.6 Under what circumstances will I receive a househunting trip
          expenses allowance?
302-5.7 Who may travel on a househunting trip at Government expense?
302-5.8 How many househunting trips may my agency authorize in
          connection with a particular transfer?
302-5.9 May my spouse and I perform separate househunting trips at
          Government expense?
302-5.10 How soon may I and/or my spouse begin a househunting trip?
302-5.11 Is there a time limit on the duration of a househunting trip?
302-5.12 When must my househunting trip be completed?
302-5.13 What methods may my agency use to reimburse me for househunting
          trip expenses?
302-5.14 What transportation expenses will my agency pay?
302-5.15 Must I document my househunting trip expenses to receive
          reimbursement?
302-5.16 May I receive an advance of funds for househunting trip
          expenses?
302-5.17 Am I in a duty status when I perform a househunting trip?
302-5.18 May I retain any balance left over from my househunting
          reimbursement if my lump sum is more than adequate to cover my
          househunting trip?

                    Subpart B_Agency Responsibilities

302-5.100 How should we administer the househunting trip expenses
          allowance?
302-5.101 What governing policies must we establish for the househunting
          trip expenses allowance?
302-5.102 Under what circumstances may we authorize a househunting trip?
302-5.103 What modes of transportation may we authorize for a
          househunting trip?
302-5.104 What factors must we consider in determining whether to offer
          an employee the fixed amount househunting trip subsistence
          expense reimbursement option?


[[Page 160]]


    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



      Subpart A_Employee's Allowance For Househunting Trip Expenses

    Note to subpart A: Use of the pronouns ``I'' and ``you'' throughout
this subpart refers to the employee.



Sec. 302-5.1  What is a ``househunting trip''?

    The term ``househunting trip'' refers to a trip made by the employee
and/or spouse to your new official station locality to find permanent
living quarters to rent or purchase. The term ``living quarters'' in
this part includes apartments, condominiums, and cooperatives in
addition to townhouses and single family homes.



Sec. 302-5.2  What is the purpose of the househunting trip expenses
allowance?

    The allowance for househunting trip expenses is intended to
facilitate and expedite the employee's move from your old official
station to your new official station and to lower the Government's
overall cost for the employee's relocation by reducing the amount of
time an employee must occupy temporary quarters. The allowance for
househunting trip expenses provides the employee and/or spouse a period
of time to concentrate on finding a suitable permanent residence at the
new official station and thereby expedites the employee's relocation.



Sec. 302-5.3  Am I eligible for a househunting trip expenses allowance?

    You are eligible for a househunting trip expenses allowance if you
are an employee who is authorized to transfer, and in addition:
    (a) Both your old and new official stations are located within the
United States;
    (b) You are not assigned to Government or other prearranged housing
at your new official station; and
    (c) Your old and new official stations are 75 or more miles apart
(as measured by map distance) via a usually traveled surface route.



Sec. 302-5.4  Who is not eligible for a househunting trip expenses
allowance?

    New appointees and employees assigned under the Government Employees
Training Act (5 U.S.C. 4109) are not eligible for a househunting trip
expenses allowance.



Sec. 302-5.5  Must my agency authorize payment of a househunting trip
expenses allowance?

    No, your agency determines when it is in the Government's interest
to authorize you a househunting trip and the procedures you must follow
if it is authorized.



Sec. 302-5.6  Under what circumstances will I receive a househunting
trip expenses allowance?

    You will receive a househunting trip expenses allowance if:
    (a) Your agency authorized you to perform a househunting trip in
advance of the travel (the agency authorization must specify the mode of
transportation and the period of time allowed for the trip);
    (b) You have signed a service agreement;
    (c) Your agency has established, and informed you of, the date you
are to report to your new official station; and
    (d) You meet any additional conditions your agency has established.



Sec. 302-5.7  Who may travel on a househunting trip at Government
expense?

    Only you and/or your spouse may travel on a househunting trip at
Government expense.



Sec. 302-5.8  How many househunting trips may my agency authorize in
connection with a particular transfer?

    Your agency may authorize only one round trip for you and/or your
spouse in connection with a particular transfer.

[[Page 161]]



Sec. 302-5.9  May my spouse and I perform separate househunting trips
at Government expense?

    Yes, however, your reimbursement will be limited to the cost that
would have been incurred if you and your spouse had traveled together on
one round trip.



Sec. 302-5.10  How soon may I and/or my spouse begin a househunting trip?

    You may begin your househunting trip as soon as your agency has
notified you of your transfer and issued a travel authorization for a
househunting trip. To take maximum advantage of your trip, however, it
is very important that you become familiar as quickly as you can with
your new official station area (e.g., housing market conditions, school
locations, etc.). If you are selling your residence at your old official
station, you should not begin your househunting trip until you have a
current appraisal of the value of the residence so that you can more
accurately determine the appropriate price range of residences to
consider during your househunting trip.



Sec. 302-5.11  Is there a time limit on the duration of a househunting
trip?

    A househunting trip should be for a reasonable period, not to exceed
10 calendar days, as authorized by your agency under Sec. 302-5.101(d).



Sec. 302-5.12  When must my househunting trip be completed?

    You and/or your spouse must complete your househunting trip as
indicated in the following table:

------------------------------------------------------------------------
                                          Your househunting trip must be
                  For                              completed by
------------------------------------------------------------------------
You....................................  The day before you report to
                                          your new Official station.
Your spouse............................  The earlier of:
                                         (a) The day before your family
                                          relocates to your new official
                                          station; or
                                         (b) The day before the maximum
                                          time for beginning allowable
                                          travel expires (see Sec. 302-
                                          2.100 of this chapter).
------------------------------------------------------------------------



Sec. 302-5.13  What methods may my agency use to reimburse me for
househunting trip expenses?

    Your agency will reimburse your househunting trip expenses as
indicated in the following table:

------------------------------------------------------------------------
                  For                           You are reimbursed
------------------------------------------------------------------------
You and/or your spouse's transportation  Your actual transportation
 expenses.                                costs.
You and/or your spouse's subsistence     One of the following two:
 expenses.                               (a) A per diem allowance at the
                                          standard CONUS rate (see http:/
                                          /www.gsa.gov/perdiem), for you
                                          and/or your spouse if you
                                          travel separately, or if you
                                          both travel together, the
                                          standard CONUS rate multiplied
                                          by 1.75), for the 10 days or
                                          less that your agency
                                          authorizes for you; or
                                         (b) Only if offered by your
                                          agency and chosen by you, a
                                          lump sum, as follows:
                                            (1) If you perform a
                                             househunting trip and your
                                             spouse does not, or if your
                                             spouse performs a
                                             househunting trip and you
                                             do not, multiply the
                                             applicable locality per
                                             diem rate by 5.00 (see
                                             http://www.gsa.gov/
                                             perdiem).
                                            (2) If you and your spouse
                                             both perform a househunting
                                             trip, together or
                                             separately, multiply the
                                             applicable locality per
                                             diem rate by 6.25 (see
                                             http://www.gsa.gov/
                                             perdiem).
------------------------------------------------------------------------


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57969, Sept. 13, 2002; FTR Amdt. 2011-01, 76 FR 18337, Apr. 1,
2011]



Sec. 302-5.14  What transportation expenses will my agency pay?

    (a) Your agency will authorize you to travel by any transportation
mode(s) (e.g., common carrier or POV) that it determines to be
advantageous to the Government. Your agency will pay for your
transportation expenses by the authorized mode(s). If you travel by one
or more mode(s) other than the one(s) authorized by your agency, your
agency will pay your transportation expenses up to the constructive cost
of transportation by the authorized mode(s). For trips of less than 250
miles, your agency will authorize travel by POV, unless there are
reasons for not using a POV that are acceptable to the agency (e.g.,
traveler is physically impaired, does not own or lease a POV, has only
one POV that is used for family transportation, or the POV is not
roadworthy for such a trip). POV mileage reimbursement will be in
accordance with Sec. 302-4.300 of this chapter.
    (b) Unless the agency performs a written cost comparison that
demonstrates cost savings, only common

[[Page 162]]

carrier may be authorized for trips with a distance of 250 miles or
more.

[FTR Amdt. 2011-01, 76 FR 18337, Apr. 1, 2011]



Sec. 302-5.15  Must I document my househunting trip expenses to receive
reimbursement?

    To receive reimbursement for househunting trip transportation
expenses you must itemize your transportation expenses and provide
receipts as required by Sec. Sec. 301-11.25, 301-11.306 and 301-52.4(b)
of chapter 301. For lump sum househunting trip subsistence
reimbursement, you do not need to document your subsistence expenses.
For per diem househunting trip subsistence expense reimbursement, you
must itemize your lodging expenses and you must provide receipts as
required by Sec. Sec. 301-7.9(b), 301-11.25, 301-11.306 and 301-52.4(b)
of chapter 301.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57969, Sept. 13, 2002; FTR Amdt. 2011-01, 76 FR 18337, Apr. 1,
2011]



Sec. 302-5.16  May I receive an advance of funds for househunting trip
expenses?

    Your agency may authorize an advance of funds, in accordance with
Sec. Sec. 302-2.22, 302-2.23, and 302-2.24 of this chapter, for your
househunting trip expenses. Your agency may not advance you funds in
excess of the sum of your anticipated transportation costs and either
the maximum per diem allowable under part 302-4 of this chapter for the
location and duration of your househunting trip or your lump sum
househunting trip subsistence expenses payment, whichever applies.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18337, Apr. 1, 2011]



Sec. 302-5.17  Am I in a duty status when I perform a househunting
trip?

    Yes, you are in a duty status when you perform a househunting trip.



Sec. 302-5.18  May I retain any balance left over from my househunting
reimbursement if my lump sum is more than adequate to cover my

househunting trip?

    Yes, if your lump sum househunting amount is more than adequate to
cover your househunting expenses any balance belongs to you.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18337, Apr. 1, 2011]



                    Subpart B_Agency Responsibilities

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-5.100  How should we administer the househunting trip expenses
allowance?

    You should administer the househunting trip expenses allowance to
minimize or avoid its use when other satisfactory and more economical
arrangement are available.



Sec. 302-5.101  What governing policies must we establish for the
househunting trip expenses allowance?

    You must establish policies and procedures governing:
    (a) When you will authorize a househunting trip for an employee;
    (b) Who will determine if a househunting trip is appropriate in each
situation;
    (c) If and when you will authorize the lump sum option for
househunting trip subsistence expenses reimbursement;
    (d) Who will determine the appropriate duration of a househunting
trip for an employee who selects a per diem allowance under part 302-4
of this chapter to reimburse househunting trip subsistence expenses; and
    (e) Who will determine the mode(s) of transportation to be used.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18336, Apr. 1, 2011]



Sec. 302-5.102  Under what circumstances may we authorize a househunting
trip?

    You may authorize a househunting trip on an individual-case basis
when the employee has accepted the transfer and his/her circumstances
indicate that a househunting trip actually is needed. You may not
authorize a househunting trip when the purpose of the trip is to

[[Page 163]]

assist the employee in deciding whether he or she will accept the
transfer.



Sec. 302-5.103  What modes of transportation may we authorize for a
househunting trip?

    (a) When the new official station is less than 250 miles from the
old official station, the required mode of transportation is POV, unless
there are reasons for not using a POV that are acceptable to the you
(e.g., traveler is physically impaired, does not own or lease a POV, has
only one POV which is used for family transportation, or the POV is not
roadworthy for such a trip). Reimbursement for POV mileage is at the
rate prescribed in Sec. 302-4.300 of this subchapter.
    (b) When the new official station is 250 miles or more from the old
official station, the preferred mode of transportation is common
carrier. However, you may authorize the use of POV for a househunting
trip longer than 250 miles, provided you complete a written cost
comparison in accordance with Sec. 302-5.14(b).

[FTR Amdt. 2011-01, 76 FR 18337, Apr. 1, 2011]



Sec. 302-5.104  What factors must we consider in determining whether to
offer an employee the fixed amount househunting trip subsistence expense

reimbursement option?

    You must consider the following factors:
    (a) Ease of administration. Payment of a per diem allowance under
part 302-4 of this chapter requires you to review claims for the
validity, accuracy, and reasonableness of each expense amount, except
for meals and incidental expenses. Lump sum househunting trip
subsistence expenses reimbursement is easier to administer because you
do not have to review expense amounts.
    (b) Cost considerations. You must weigh the cost of each
reimbursement option on a case-by-case basis.
    (c) Treatment of employees. The employee is allowed to choose
between a per diem allowance under part 302-4 of this chapter and lump
sum househunting trip subsistence expenses reimbursement when you offer
the lump sum reimbursement method. You therefore should weigh employee
morale and productivity considerations against actual cost
considerations in determining which method to offer.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-01, 76 FR 18337, 18338, Apr. 1, 2011]



PART 302_6_ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE
EXPENSES--Table of Contents



                         Subpart A_General Rules

Sec.
302-6.1 What are ``temporary quarters?''
302-6.2 What are ``temporary quarters subsistence expenses (TQSE)''?
302-6.3 What is the purpose of the TQSE allowance?
302-6.4 Am I eligible for a TQSE allowance?
302-6.5 Who is not eligible for a TQSE allowance?
302-6.6 Must my agency authorize payment of a TQSE allowance?
302-6.7 Under what circumstances will I receive a TQSE allowance?
302-6.8 Who may occupy temporary quarters at Government expense?
302-6.9 Where may I/we occupy temporary quarters at Government expense?
302-6.10 May my immediate family and I occupy temporary quarters at
          different locations?
302-6.11 What methods may my agency use to reimburse me for TQSE?
302-6.12 Must I document my TQSE to receive reimbursement?
302-6.13 How soon may I/we begin occupying temporary quarters at
          Government expense?
302-6.14 How is my TQSE allowance affected if my temporary quarters
          become my permanent residence quarters?
302-6.15 May I receive an advance of funds for TQSE?
302-6.16 May I receive a TQSE allowance if I am receiving another
          subsistence expenses allowance?
302-6.17 Am I eligible for a TQSE allowance if I transfer to a foreign
          area?
302-6.18 May I be reimbursed for transportation expenses incurred while
          I am occupying temporary quarters?

              Subpart B_Actual TQSE Method of Reimbursement

302-6.100 What am I paid under the actual TQSE reimbursement method?
302-6.101 May my agency reduce my TQSE allowance below the ``maximum
          allowable amount''?
302-6.102 What is the ``applicable per diem rate'' under the actual TQSE
          reimbursement method?

[[Page 164]]

302-6.103 What is the latest period for which actual TQSE reimbursement
          may begin?
302-6.104 How long may I be authorized to claim actual TQSE
          reimbursement?
302-6.105 What is a ``compelling reason'' warranting extension of my
          authorized period for claiming an actual TQSE reimbursement?
302-6.106 May I interrupt occupancy of temporary quarters?
302-6.107 What effect do partial days of temporary quarters occupancy
          have on my authorized period for claiming actual TQSE
          reimbursement?
302-6.108 When does my authorized period for claiming actual TQSE
          reimbursement end?
302-6.109 May the period for which I am authorized to claim actual TQSE
          reimbursement for myself be different from that of my
          immediate family?
302-6.110 What effect do partial days have on my actual TQSE
          reimbursement?
302-6.111 May I and/or my immediate family occupy temporary quarters
          longer than the period for which I am authorized to claim
          actual TQSE reimbursement?

                       Subpart C_Lump Sum Payment

302-6.200 What am I paid under the TQSE lump sum payment method?
302-6.201 How do I determine the amount of my TQSE lump sum payment?
302-6.202 Will I receive additional TQSE reimbursement if my TQSE lump
          sum payment is not adequate to cover my actual TQSE?
302-6.203 May I retain any balance left over from my TQSE lump sum
          payment if such payment is more than adequate?
302-6.204 Am I required to file a voucher after occupying temporary
          quarters if I selected the TQSE lump sum payment?

                    Subpart D_Agency Responsibilities

302-6.300 How should we administer the TQSE allowance?
302-6.301 What governing policies must we establish for the TQSE
          allowance?
302-6.302 Under what circumstances may we authorize the TQSE allowance?
302-6.303 What factors should we consider in determining whether the
          TQSE allowance is actually necessary?
302-6.304 What factors should we consider in determining whether to
          offer an employee a lump sum payment option for TQSE?
302-6.305 Must we require transferees to sign a statement that TQSE will
          be incurred?
302-6.306 When must we make the lump sum TQSE payment to the transferee?
302-6.307 What factors should we consider in determining whether
          quarters are temporary?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-6.1  What are ``temporary quarters?'

    The term ``temporary quarters'' refers to lodging obtained for the
purpose of temporary occupancy from a private or commercial source.



Sec. 302-6.2  What are ``temporary quarters subsistence expenses
(TQSE)''?

    ``Temporary quarters subsistence expenses'' or ``TQSE'' are
subsistence expenses incurred by an employee and/or his/her immediate
family while occupying temporary quarters. TQSE does not include
transportation expenses incurred during occupancy of temporary quarters
(see Sec. 302-6.18 for details).

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
02, 75 FR 24437, May 5, 2010]



Sec. 302-6.3  What is the purpose of the TQSE allowance?

    The TQSE allowance is intended to reimburse an employee reasonably
and equitably for subsistence expenses incurred when it is necessary to
occupy temporary quarters.



Sec. 302-6.4  Am I eligible for a TQSE allowance?

    You are eligible for a TQSE allowance if you are an employee who is
authorized to transfer; and
    (a) Your new official station is located within the United States;
and
    (b) Your old and new official stations are 50 miles or more apart
(as measured by map distance) via a usually traveled surface route.



Sec. 302-6.5  Who is not eligible for a TQSE allowance?

    New appointees, employees assigned under the Government Employees

[[Page 165]]

Training Act (5 U.S.C. 4109), and employees returning from an overseas
assignment for the purpose of separation are not eligible for a TQSE
allowance.



Sec. 302-6.6  Must my agency authorize payment of a TQSE allowance?

    No, your agency determines whether it is in the Government's
interest to pay TQSE.



Sec. 302-6.7  Under what circumstances will I receive a TQSE allowance?

    You will receive a TQSE allowance if:
    (a) Your agency authorizes it before you occupy the temporary
quarters (the agency authorization must specify the period of time
allowed for you to occupy temporary quarters);
    (b) You have signed a service agreement; and
    (c) You meet any additional conditions your agency has established.



Sec. 302-6.8  Who may occupy temporary quarters at Government expense?

    Only you and/or your immediate family may occupy temporary quarters
at Government expense.



Sec. 302-6.9  Where may I/we occupy temporary quarters at Government
expense?

    You and/or your immediate family may occupy temporary quarters at
Government expense within reasonable proximity of your old and/or new
official stations. Neither you nor your immediate family may be
reimbursed for occupying temporary quarters at any other location,
unless justified by special circumstances that are reasonably related to
your transfer.



Sec. 302-6.10  May my immediate family and I occupy temporary quarters
at different locations?

    Yes. For example, if you must vacate your home at the old official
station and report to the new official station and your family remains
behind until the end of the school year, you may need to occupy
temporary quarters at the new official station while your family
occupies temporary quarters at the old official station.



Sec. 302-6.11  What methods may my agency use to reimburse me for TQSE?

    Your agency will reimburse you for TQSE under the actual expense
method unless it permits the ``lump sum'' reimbursement method as an
alternative. If your agency makes both methods available to you, you may
select the one you prefer.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18338, Apr. 1, 2011]



Sec. 302-6.12  Must I document my TQSE to receive reimbursement?

    For lump sum TQSE reimbursement, you do not document your TQSE. For
actual TQSE reimbursement, you must document your TQSE by itemizing each
expense and providing receipts as required by Sec. Sec. 301-11.25, 301-
11.306 and 301-52.4(b) of this title.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18338, Apr. 1, 2011]



Sec. 302-6.13  How soon may I/we begin occupying temporary quarters
at Government expense?

    As soon as your agency has authorized you to receive a TQSE
allowance and you have signed a service agreement.



Sec. 302-6.14  How is my TQSE allowance affected if my temporary
quarters become my permanent residence quarters?

    If your temporary quarters become your permanent residence quarters,
you may receive a TQSE allowance only if you show in a manner
satisfactory to your agency that you initially intended to occupy the
quarters temporarily.



Sec. 302-6.15  May I receive an advance of funds for TQSE?

    Yes, if authorized in accordance with Sec. Sec. 302-2.22, 302-2.23,
and 302-2.24 of this chapter, your agency may advance the amount of
funds necessary to cover your estimated TQSE expenses for up to 30 days.
Your agency subsequently may advance additional funds for periods up to
30 days.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18338, Apr. 1, 2011]

[[Page 166]]



Sec. 302-6.16  May I receive a TQSE allowance if I am receiving another
subsistence expenses allowance?

    No, with one exception. You may receive a cost-of-living allowance
payable under 5 U.S.C. 5941 in addition to a TQSE allowance.



Sec. 302-6.17  Am I eligible for a TQSE allowance if I transfer to a
foreign area?

    No, you may not receive a TQSE allowance under this part when you
transfer to an area outside the United States. However, you may qualify
for a comparable allowance under the Standardized Regulations
(Government Civilians, Foreign Areas) prescribed by the Department of
State.



Sec. 302-6.18  May I be reimbursed for transportation expenses incurred
while I am occupying temporary quarters?

    Transportation expenses incurred in the vicinity of the temporary
quarters are not TQSE, and therefore, there is no authority to pay such
expenses under TQSE.

[FTR Amdt. 2010-02, 75 FR 24437, May 5, 2010]



              Subpart B_Actual TQSE Method of Reimbursement



Sec. 302-6.100  What am I paid under the actual TQSE reimbursement
method?

    Your agency will pay your actual TQSE incurred, provided the
expenses are reasonable and do not exceed the maximum allowable amount.
The ``maximum allowable amount'' is the ``maximum daily amount''
multiplied by the number of days you actually incur TQSE not to exceed
the number of days authorized, taking into account that the rates change
after 30 days in temporary quarters. The ``maximum daily amount'' is
determined by adding the rates in the following table for you and each
member of your immediate family authorized to occupy temporary quarters:

----------------------------------------------------------------------------------------------------------------
                                       The ``maximum daily amount'' of TQSE under the actual expense method that
                                      --------------------------------------------------------------------------
                                                                    Your accompanied
                                           You and/or your          spouse, domestic         A member of your
                                       unaccompanied spouse or   partner or a member of  immediate family who is
                                         domestic partner \1\    your immediate family       under age 12 may
                                            may receive is       who is age 12 or older         receive is
                                                                     may receive is
----------------------------------------------------------------------------------------------------------------
For:
    The first 30 days of temporary     The applicable per diem  .75 times the            .5 times the applicable
     quarters.                          rate.                    applicable per diem      per diem rate.
                                                                 rate.
    Any additional days of temporary   .75 times the            .5 times the applicable  .4 times the applicable
     quarters.                          applicable per diem      per diem rate.           per diem rate.
                                        rate.
----------------------------------------------------------------------------------------------------------------
\1\ (That is, when the spouse or domestic partner necessarily occupies temporary quarters in lieu of the
  employee or in a location separate from the employee.)


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
06, 75 FR 67631, Nov. 3, 2010]



Sec. 302-6.101  May my agency reduce my TQSE allowance below the
``maximum allowable amount''?

    Yes, if the estimated daily amount of your TQSE is determined in
advance to be lower than the maximum daily amount, your agency may
reduce the maximum allowable amount to your expected expenses.



Sec. 302-6.102  What is the ``applicable per diem rate'' under the
actual TQSE reimbursement method?

    The ``applicable per diem rate'' under the actual TQSE reimbursement
method is as follows:

------------------------------------------------------------------------
                                            The applicable per diem rate
     For temporary quarters located in                   is
------------------------------------------------------------------------
The continental United States (CONUS).....  The standard CONUS rate.
Outside the Continental United States       The locality rate
 (OCONUS).                                   established by the
                                             Secretary of Defense or the
                                             Secretary of State under
                                             Sec. 301-11.6 of this
                                             title.
------------------------------------------------------------------------


[[Page 167]]



Sec. 302-6.103  What is the latest period for which actual TQSE
reimbursement may begin?

    The period must begin before the maximum time for beginning
allowable travel and transportation under Sec. 302-2.8.



Sec. 302-6.104  How long may I be authorized to claim actual TQSE
reimbursement?

    Your agency may authorize you to claim actual TQSE in increments of
30-days or less, not to exceed 60 consecutive days. However, if your
agency determines that there is a compelling reason for you to continue
occupying temporary quarters after 60 consecutive days, it may authorize
an extension of up to 60 additional consecutive days. Under no
circumstances may you be authorized reimbursement for actual TQSE for
more than a total of 120 consecutive days.



Sec. 302-6.105  What is a ``compelling reason'' warranting extension of
my authorized period for claiming an actual TQSE reimbursement?

    A ``compelling reason'' is an event that is beyond your control and
is acceptable to your agency. Examples include, but are not limited to
when:
    (a) Delivery of your household goods to your new residence is
delayed due to strikes, customs clearance, hazardous weather, fires,
floods or other acts of God, or similar events.
    (b) You cannot occupy your new permanent residence because of
unanticipated problems (e.g., delay in settlement on the new residence,
or short-term delay in construction of the residence).
    (c) You are unable to locate a permanent residence which is adequate
for your family's needs because of housing conditions at your new
official station.
    (d) Sudden illness, injury, your death or the death of your
immediate family member; or
    (e) Similar reasons.



Sec. 302-6.106  May I interrupt occupancy of temporary quarters?

    Yes, your authorized period for claiming actual TQSE reimbursement
is measured on consecutive days, and once begun, normally continues to
run whether or not you occupy temporary quarters. You may, however,
interrupt your authorized period for claiming actual TQSE reimbursement
in the following instances:
    (a) For the time allowed for en route travel between the old and new
official stations;
    (b) For circumstances attributable to official necessity such as an
intervening temporary duty assignment or military duty; or
    (c) For a non-official necessary interruption such as
hospitalization, approved sick leave, or other reason beyond your
control and acceptable to your agency.



Sec. 302-6.107  What effect do partial days of temporary quarters
occupancy have on my authorized period for claiming actual TQSE

reimbursement?

    Occupancy of temporary quarters for less than a whole day
constitutes one full day of your authorized period. (However, see Sec.
302-6.110 regarding en route travel.)



Sec. 302-6.108  When does my authorized period for claiming actual
TQSE reimbursement end?

    The period ends at midnight on the earlier of:
    (a) The day preceding the day you and/or any member of your
immediate family occupies permanent residence quarters.
    (b) The day your authorized period for claiming actual TQSE
reimbursement expires.



Sec. 302-6.109  May the period for which I am authorized to claim
actual TQSE reimbursement for myself be different from that of my

immediate family?

    No, the eligibility period for which you are authorized to claim
actual TQSE reimbursement for yourself and for each member of your
immediate family must run concurrently.



Sec. 302-6.110  What effect do partial days have on my actual TQSE
reimbursement?

    You may not receive reimbursement under both the actual TQSE
allowance and another subsistence expenses allowance within the same
day, with one

[[Page 168]]

exception. If you claim TQSE reimbursement on the same day that en route
travel per diem ends, your en route travel per diem will be computed
under applicable partial day rules and you also may be reimbursed for
actual TQSE you incur after 6 p.m. of that day.



Sec. 302-6.111  May I and/or my immediate family occupy temporary
quarters longer than the period for which I am authorized to claim

actual TQSE reimbursement?

    Yes, but you will not be reimbursed for any of the expenses you
incur during the unauthorized period.



                       Subpart C_Lump Sum Payment

    Source: FTR Amdt. 2011-01, 76 FR 18338, Apr. 1, 2011, unless
otherwise noted.



Sec. 302-6.200  What am I paid under the TQSE lump sum payment method?

    If your agency offers, and you select the lump sum TQSE payment, you
are paid a lump sum for each day authorized up to 30 days. The maximum
number of days that may be used for the TQSE lump sum calculation is 30;
no extensions are allowed under the lump sum payment method.



Sec. 302-6.201  How do I determine the amount of my TQSE lump sum payment?

    (a) For yourself, multiply the number of days your agency authorizes
TQSE by .75 times the maximum per diem rate (that is, lodging plus meals
and incidental expenses) prescribed by Sec. 301-11.6 of this subtitle
for the locality at the old or new official station or combination
thereof, wherever TQ will be occupied. Please note that for non-foreign
OCONUS, the Department of Defense Per Diem, Travel and Transportation
Allowances Committee establishes the per diem rate, and for foreign
OCONUS, the Department of State establishes the per diem rates.
    (b) For each member of your immediate family, multiply the same
number of days by .25 times the same per diem rate, as described in
paragraph (a) of this section.
    (c) Your lump sum payment will be the sum of the calculations in
paragraphs (a) and (b) of this section.



Sec. 302-6.202  Will I receive additional TQSE reimbursement if my
TQSE lump sum payment is not adequate to cover my actual TQSE?

    No, you will not receive additional TQSE reimbursement if the lump
sum payment is not adequate to cover your actual TQSE.



Sec. 302-6.203  May I retain any balance left over from my TQSE lump
sum payment if such payment is more than adequate?

    Yes, if your lump sum TQSE payment is more than adequate to cover
your actual TQSE expenses, any balance belongs to you. (E.g., if your
agency authorizes and you accept a lump sum payment for 15 days of TQSE
and you vacate TQ after 10 days for any reason, you would retain the
remaining balance for the 5 days of TQSE not incurred).



Sec. 302-6.204  Am I required to file a voucher after occupying
temporary quarters if I selected the TQSE lump sum payment?

    No, you are not required to file a voucher after occupying temporary
quarters if you have selected the lump sum payment. The intent of the
lump sum payment is to simplify the process and eliminate the need for
filing a voucher. However, your agency may require that you sign a
voucher or other document before they pay your lump sum TQSE to you, and
your agency may at any time request proof that you actually occupied TQ,
even if not for the full length of time on which the lump sum
calculation was based. In the absence of sufficient proof of TQSE
occupancy, your agency may demand repayment of the TQSE lump sum payment
in accordance with Sec. 302-6.305.



                    Subpart D_Agency Responsibilities

    Note to subpart D: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.

[[Page 169]]



Sec. 302-6.300  How should we administer the TQSE allowance?

    Temporary quarters should be used only if, and only for as long as,
necessary until the employee and/or his/her immediate family can move
into permanent residence quarters. You must administer the TQSE
allowance to minimize or avoid other relocation expenses.



Sec. 302-6.301  What governing policies must we establish for the
TQSE allowance?

    You must establish policies and procedures governing:
    (a) When you will authorize temporary quarters for employees;
    (b) Who will determine if temporary quarters is appropriate in each
situation;
    (c) If and when you will authorize the lump sum option for TQSE
reimbursement;
    (d) Who will determine the appropriate period of time for which TQSE
reimbursement will be authorized, including approval of extensions and
interruptions of temporary quarters occupancy; and
    (e) Who will determine whether quarters were indeed temporary, if
there is any doubt.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18338, Apr. 1, 2011]



Sec. 302-6.302  Under what circumstances may we authorize the TQSE
allowance?

    You may authorize a TQSE allowance on an individual-case basis when
use of temporary quarters is justified in connection with an employee's
transfer to a new official station. You may not authorize a TQSE
allowance for vacation purposes or other reasons unrelated to the
transfer.



Sec. 302-6.303  What factors should we consider in determining
whether the TQSE allowance is actually necessary?

    The factors you should consider include:
    (a) The length of time the employee should reasonably be expected to
occupy his/her residence at the old official station prior to reporting
for duty at the new official station. An employee and his/her immediate
family should continue to occupy the residence at the old official
station for as long as practicable to avoid the necessity for temporary
quarters.
    (b) The existence of less expensive alternatives. If a less
expensive alternative to the TQSE allowance exists that will enable the
employee to find permanent quarters at the new official station, you
should consider such an alternative. For example, authorize a
househunting trip instead of temporary quarters if it would cost less
overall.
    (c) The existence of other opportunities to arrange for permanent
quarters. Consider whether the employee had other adequate opportunity
to arrange for permanent quarters. For example, you should not authorize
temporary quarters if the employee had adequate opportunity during an
extended temporary duty assignment to arrange for permanent quarters.



Sec. 302-6.304  What factors should we consider in determining whether
to offer an employee a lump sum payment option for TQSE?

    When determining whether to offer an employee the lump sum payment
option for TQSE the following factors should be considered:
    (a) Ease of administration. A lump sum for TQSE is paid to the
employee prior to the occupancy of TQ, and the after the fact voucher
process is eliminated under this method. Actual TQSE reimbursement
requires an agency to review claims for the validity, accuracy, and
reasonableness of each expense amount.
    (b) Cost consideration. You should weigh the cost of each
alternative. Actual TQSE reimbursement may extend up to 120 days, while
the lump sum payment is limited to a maximum of 30 days.
    (c) Treatment of employee. The employee is allowed to choose between
actual TQSE reimbursement and the lump sum TQSE payment when you offer
the lump sum payment method. You therefore should weigh employee morale
and productivity considerations against actual cost considerations in
determining which method to offer.

[FTR Amdt. 2011-01, 76 FR 18338, Apr. 1, 2011]

[[Page 170]]



Sec. 302-6.305  Must we require transferees to sign a statement that
TQSE will be incurred?

    Yes, transferees electing the TQSE lump sum payment option must sign
a statement, which should be included as part of the service agreement,
asserting that they will occupy TQ and will incur TQSE. If no TQSE are
incurred, the transferee must return all monies advanced for the lump
sum TQSE payment to the agency.

[FTR Amdt. 2011-01, 76 FR 18338, Apr. 1, 2011]



Sec. 302-6.306  When must we make the lump sum TQSE payment to the
transferee?

    You must pay the transferee the lump sum TQSE payment prior to the
occupancy of TQ. You should make the lump sum TQSE payment as close as
is reasonably possible to the time that the transferee will begin
occupancy of TQ.

[FTR Amdt. 2011-01, 76 FR 18338, Apr. 1, 2011]



Sec. 302-6.307  What factors should we consider in determining whether
quarters are temporary?

    In determining whether quarters are ``temporary'', you should
consider factors such as the duration of the lease, movement of
household effects into the quarters, the type of quarters, the
employee's expressions of intent, attempts to secure a permanent
dwelling, and the length of time the employee occupies the quarters.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18338, Apr. 1, 2011]

[[Page 171]]



           SUBCHAPTER D_TRANSPORTATION AND STORAGE OF PROPERTY





PART 302_7_TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD
GOODS, PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT, (PBP&E) AND BAGGAGE

ALLOWANCE--Table of Contents



                         Subpart A_General Rules

Sec.
302-7.1 Who is eligible for the transportation and temporary storage of
          household goods (HHG) at Government expense?
302-7.2 What is the maximum weight of HHG that may be transported or
          stored at Government expense?
302-7.3 May HHG be transported or stored in more than one lot?
302-7.4 Who pays for shipping professional books, papers, and equipment
          (PBP&E)?
302-7.5 What happens if the HHG shipment includes PBP&E, and it might
          exceed, or did exceed, the 18,000 pounds net weight allowance?
302-7.6 What are the authorized origin and destination points for the
          transportation of HHG and PBP&E?
302-7.7 May the origin and destination points be other than that
          prescribed in Sec. 302-7.6?
302-7.8 At what location can CONUS-to-CONUS or OCONUS-to-CONUS HHG
          shipments be temporarily stored?
302-7.9 What are the time limits for the temporary storage of authorized
          HHG shipments?
302-7.10 What are the reasons that would justify the additional storage
          beyond the initial 60 days CONUS and 90 days OCONUS limits?
302-7.11 Is property acquired en route eligible for transportation at
          Government expense?
302-7.12 What is the Government's liability for loss or damage to HHG?
302-7.13 What are the various methods of shipping HHG and how is the
          weight determined for each type of shipment?
302-7.14 What methods of transporting and paying for the movement of
          HHG, PBP&E and temporary storage are authorized?
302-7.15 Are there any disadvantages to using the commuted rate method
          for transporting HHG, PBP&E and temporary storage?
302-7.16 Must I use the methods selected by my agency for transportation
          and temporary storage of my HHG and PBP&E?
302-7.17 Is the maximum weight allowance for HHG and temporary storage
          limited when quarters are furnished or partly furnished by the
          Government OCONUS or upon return to CONUS?
302-7.18 May PBP&E be transported at Government expense upon returning
          to CONUS for separation from Government service, after
          completion of an OCONUS assignment?
302-7.19 Who is liable for any loss or damage to HHG incident to an
          authorized relocation?
302-7.20 Should I include items that are irreplaceable or of extremely
          high monetary or sentimental value in my HHG shipment?
302-7.21 If my HHG shipment includes an item for which a weight additive
          is assessed by the HHG carrier (e.g., boat, trailer,
          ultralight vehicle), am I responsible for payment?

                         Subpart B_Commuted Rate

302-7.100 How are the charges of transporting HHG, and temporary storage
          calculated?
302-7.101 Where can the commuted rate schedules for the transportation
          of HHG and temporary storage be found?
302-7.102 How is the mileage distance determined under the commuted rate
          method?
302-7.103 How are the charges calculated when a carrier charges a
          minimum weight, but the actual weight of HHG, PBP&E and
          temporary storage is less than the minimum weight charged?
302-7.104 What documentation must be provided for reimbursement?
302-7.105 May an advance of funds be authorized for transporting HHG and
          temporary storage?
302-7.106 What documentation is required to receive an advance under the
          commuted rate method?
302-7.107 May my HHG be temporarily stored at Government expense?
302-7.108 What temporary storage expenses will be reimbursed?
302-7.109 Are receipts required?
302-7.110 Is there a reimbursement limit?

                     Subpart C_Actual Expense Method

302-7.200 How are charges paid and who makes the arrangements for
          transporting HHG, PBP&E and temporary storage under the actual
          expense method?
302-7.201 Is temporary storage in excess of authorized limits and excess
          valuation of

[[Page 172]]

          goods and services payable at Government expense?

                       Subpart D_Baggage Allowance

302-7.300 When may I be authorized an unaccompanied air baggage (UAB)
          shipment?
302-7.301 Is my UAB shipment in addition to the 18,000 pounds net weight
          of the HHG weight allowance?
302-7.302 What is the maximum weight allowance for a UAB shipment?
302-7.303 When may my agency authorize the shipment of UAB by expedited
          means?
302-7.304 Who makes arrangements for transporting my UAB?
302-7.305 When must my agency ship my UAB?

                    Subpart E_Agency Responsibilities

302-7.400 What policies and procedures must we establish for this
          subpart?
302-7.401 What method of transportation and payment should we authorize
          for shipment and temporary storage of HHG?
302-7.402 What method of transportation and payment should we authorize
          for shipment of PBP&E and UAB?
302-7.403 What guidelines must we follow when authorizing transportation
          of PBP&E as an administrative expense?
302-7.404 Are separate weight certificates required when HHG are shipped
          under the actual expense method and PBP&E are shipped as an
          administrative expense in the same lot?
302-7.405 How must we arrange and pay for transportation of HHG and UAB,
          if we have authorized actual expense for transportation?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-7.1  Who is eligible for the transportation and temporary
storage of household goods (HHG) at Government expense?

    The following are eligible for the transportation and temporary
storage of household goods (HHG) at Government expense when a relocation
has been determined to be in the interest of the Government:
    (a) An employee transferred between official stations, within or
outside the continental United States (CONUS);
    (b) A new appointee to his/her first official station within or
outside the CONUS;
    (c) An employee being returned to CONUS for separation from an
outside CONUS assignment, after completion of an agreed upon period of
services;
    (d) An SES employee authorized last move home benefits under
Sec. Sec. 302-3.304 through 302-3.315 of this chapter;
    (e) An employee authorized a temporary change of station (TCS).

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
07, 75 FR 72968, Nov. 29, 2010; FTR Amdt. 2011-01, 76 FR 18339, Apr. 1,
2011]



Sec. 302-7.2  What is the maximum weight of HHG that may be transported
or stored at Government expense?

    (a) The maximum weight allowance of HHG that may be shipped or
stored at Government expense is 18,000 pounds net weight. For uncrated
or van line shipments, a 2,000 pound allowance is added to the 18,000
pounds net weight allowance to cover packing materials for the shipment.
In no case may a shipment weigh over 20,000 gross pounds (the 18,000
pounds net weight of the uncrated HHG plus the 2,000 pound allowance for
packing materials). The relocating employee is responsible for
reimbursing the Government for all costs incurred if the shipment is
overweight. For determining the weight of crated shipments,
containerized shipments, and constructive weight for other types of
household good shipments, please see the chart in Sec. 302-7.13.
    (b) An agency may establish a lower net weight allowance and a lower
allowance for packing materials in special circumstances, such as
transferring an employee into government-furnished quarters.

[FTR Amdt. 2011-01, 76 FR 18339, Apr. 1, 2011]



Sec. 302-7.3  May HHG be transported or stored in more than one lot?

    Household goods may be transported and stored in multiple lots,
however, your maximum HHG weight allowance is based upon shipping and
storing all HHG as one lot.

[[Page 173]]



Sec. 302-7.4  Who pays for shipping professional books, papers, and
equipment (PBP&E)?

    The agency may pay for shipping PBP&E as a discretionary item. When
authorized, shipping PBP&E is considered an administrative cost to the
agency. However, for ease of administration in calculating this
allowance, PBP&E should be included as part of the HHG shipment, if
possible. That is, if the net weight of the HHG plus the PBP&E is less
than 18,000 pounds, the agency should ship the items together and pay
for the HHG shipment in one payment.

[FTR Amdt. 2011-01, 76 FR 18339, Apr. 1, 2011]



Sec. 302-7.5  What happens if the HHG shipment includes PBP&E, and it
might exceed, or did exceed, the 18,000 pounds net weight allowance?

    (a) Separate the PBP&E and have the HHG carrier estimate the weight
of the PBP&E before the HHG shipment is picked up. Subtract 110 percent
of the estimated PBP&E weight (to adjust for packing materials) from the
estimated gross weight as shown on the shipping documents (i.e., net
weight minus the PBP&E minus 10 percent of the PBP&E). If the result is
more than the 18,000 pounds net weight allowance, then the shipment
exceeds the net weight allowance.
    (b) If you did not discover that the HHG shipment exceeded the net
weight allowance in advance, and if you did not weigh or estimate the
PBP&E before shipping it, then weigh the PBP&E before it is delivered.
Determine if the shipment exceeds the net weight allowance by applying
the formula in paragraph (a) of this section.
    (c) If the calculation in paragraph (a) of this section shows that
the shipment does not exceed the net weight allowance, then the agency
may transport and pay for shipping the PBP&E plus packing materials with
the household goods.
    (d) However, if the calculation in paragraph (a) of this section
shows that the shipment may exceed the net weight allowance, and if the
employee was authorized PBP&E, then the employee must pay for shipping
all weight that exceeds the net weight allowance for their HHG, minus
the PBP&E and packing materials for both. The agency may then pay for
shipping the PBP&E as an administrative expense.
    (e) The agency may require reasonable documentation of the items
requesting to be shipped as PBP&E and the weight of the PBP&E.

[FTR Amdt. 2011-01, 76 FR 18339, Apr. 1, 2011]



Sec. 302-7.6  What are the authorized origin and destination points
for the transportation of HHG and PBP&E?

    The authorized origin and destination points for the transportation
of HHG and PBP&E vary by category of employee and are listed in the
following table:

                     Transportation of HHG and PBP&E
------------------------------------------------------------------------
                                                 Authorized origin/
           Category of employee                      destination
------------------------------------------------------------------------
(a) Employee transferred between official   Between the old and new
 stations.                                   official stations
                                             (including to/from extended
                                             storage location when
                                             authorized).
(b) New appointee.........................  From place of actual
                                             residence to new official
                                             station (including to
                                             location of extended
                                             storage when authorized).
(c) Employee returning from outside CONUS   Last official station and
 assignment for separation from Government   extended storage location,
 service.                                    when authorized, to place
                                             of actual residence.
(d) Employee authorized separation travel   From any location, including
 at Government expense to actual residence   actual residence and
 but retiring at the OCONUS official         extended storage location
 station or an alternate location.           to any other location
                                             (including the OCONUS
                                             official station), not to
                                             exceed the constructive
                                             transportation cost from
                                             the official station and
                                             extended storage location
                                             (respectively) to the
                                             actual residence.
(e) SES last move home benefits...........  From the last official
                                             station and extended
                                             storage location, when
                                             authorized, to the place of
                                             selection.
(f) Temporary change of official station    From the current official
 (TCS).                                      station to the TCS location
                                             and return (includes to and
                                             from extended storage
                                             location when authorized).
------------------------------------------------------------------------


[FTR Amdt. 2011-01, 76 FR 18339, Apr. 1, 2011]



Sec. 302-7.7  May the origin and destination points be other than that
prescribed in Sec. 302-7.6?

    Yes, shipments may originate or terminate at any location; however,
your reimbursement is limited to the cost of transporting the property
in one lot

[[Page 174]]

from the authorized origin to the authorized destination.



Sec. 302-7.8  At what location can CONUS-to-CONUS or OCONUS-to-CONUS HHG
shipments be temporarily stored?

    Your HHG may be placed in temporary storage at origin, in transit,
at destination, or any combination thereof upon agency approval.

[FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.9  What are the time limits for the temporary storage of
authorized HHG shipments?

    (a) For CONUS to CONUS shipments. The initial period of temporary
storage at Government expense may not exceed 60 days. You may request
additional time, up to a maximum of 90 days, and you must make such a
request prior to the expiration of the original 60 days. This extension
must be approved by the agency official designated for such requests.
Under no circumstances may temporary storage at Government expense for
CONUS to CONUS shipments exceed a total of 150 days.
    (b) For shipments that include an OCONUS origin or destination. The
initial period of temporary storage at Government expense may not exceed
90 days. You may request additional time, up to a maximum of 90 days,
and you must make such a request prior to the expiration of the original
90 days. This extension must be approved by the agency official
designated for such requests. Under no circumstances may temporary
storage for shipments at Government expense that include an OCONUS
origin or destination exceed a total of 180 days.

[FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.10  What are the reasons that would justify the additional
storage beyond the initial 60 days CONUS and 90 days OCONUS limits?

    Reasons for justifying temporary storage beyond the initial limit
include, but are not limited to:
    (a) An intervening temporary duty or long-term training assignment;
    (b) Non-availability of suitable housing;
    (c) Completion of residence under construction;
    (d) Serious illness of employee or illness or death of a dependent;
or
    (e) Strikes, acts of God, or other circumstances beyond the control
of the employee.

[FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.11  Is property acquired en route eligible for transportation
at Government expense?

    No, property acquired en route will not be eligible for
transportation at Government expense.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.12  What is the Government's liability for loss or damage to
HHG?

    The Government's liability for loss or damage to HHG is determined
by your agency under title 31 U.S.C. 3721-3723 and agency implementing
rules and regulations issued pursuant to the law.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.13  What are the various methods of shipping HHG and how is
the weight determined for each type of shipment?

    HHG should be shipped by the most economical method available. The
various methods of shipment and weight calculations include the
following:

------------------------------------------------------------------------
        Method of shipment          How weight of shipment is determined
------------------------------------------------------------------------
(a) Uncrated (shipped in HHG        An allowance of up to 2,000 pounds,
 movers van or similar conveyance).  exclusive of the 18,000 pounds net
                                     weight of HHG shipment, is used for
                                     the packing weight covering
                                     barrels, boxes, cartons, and
                                     similar material but does not
                                     include pads, chains, dollies and
                                     other equipment to load and secure
                                     the shipment.

[[Page 175]]


(b) Crated shipments..............  When crated the net weight will not
                                     include the weight of the crating
                                     material. The net weight will be
                                     computed as being 60 percent of the
                                     gross weight. However, if the net
                                     weight computed in this manner
                                     exceeds the applicable weight
                                     limitation and if it is determined
                                     that, for reasons beyond the
                                     employee's control, unusually heavy
                                     crating and packing materials were
                                     necessarily used, the net weight
                                     may be computed at less than 60
                                     percent of the gross weight.
(c) Containerized shipments         When the known tare weight does not
 (Special containers designed,       include the weight of interior
 e.g., lift vans, CONEX              bracing and padding materials but
 transporters, HHG shipping boxes,   only the weight of the container,
 for repeated use).                  the net weight will be 85 percent
                                     of the gross weight less the weight
                                     of the container. If the known tare
                                     weight includes such material, so
                                     that the net weight is the same as
                                     it would be for uncrated shipments
                                     in interstate commerce, the net
                                     weight will not be subject to
                                     reduction.
(d) Constructive weight...........  If adequate scales are not available
                                     at origin, en route or at
                                     destination, a constructive weight
                                     based on 7 pounds per cubic foot of
                                     properly loaded van space may be
                                     used. Such weight may be used for a
                                     part-load when its weight could not
                                     be obtained, without first
                                     unloading it or other part-loads
                                     being carried in the same vehicle
                                     or when the HHG are not weighed
                                     because the carrier's charges for
                                     local or metropolitan area moves
                                     are properly computed on the basis
                                     other than weight or volume of the
                                     shipment (as when payment is based
                                     on an hourly rate and distance
                                     involved). In such instances a
                                     statement from the carrier showing
                                     the properly loaded van space
                                     required for the shipment should be
                                     obtained with respect to proof of
                                     entitlement to a commuted rate
                                     payment when net weight cannot be
                                     shown.
------------------------------------------------------------------------


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.14  What methods of transporting and paying for the movement
of HHG, PBP&E and temporary storage are authorized?

    There are two authorized methods of transporting and paying for the
movement of HHG, PBP&E and temporary storage. Your agency will determine
which of the following methods will be authorized.
    (a) Commuted rate system. Under the commuted rate system you assume
total responsibility for arranging and paying for, at least the
following services: packing/unpacking, crating/uncrating, pickup/
deliver, weighing, line-haul, drayage, and temporary storage of your HHG
and PBP&E with a commercial HHG carrier or by renting self drive
equipment for a do-it-yourself move. When any PBP&E is transported as an
administrative expense of your agency, all arrangements (e.g., packing/
unpacking, pickup/delivery, weighing, temporary storage, etc.) will be
handled and paid for by your agency.
    (b) Actual expense method. Under the actual expense method, your
agency assumes the responsibility for arranging and paying for all
aspects (e.g., packing/unpacking, pickup/delivery, weighing, line-haul,
drayage, temporary storage, etc.), of transporting your HHG and PBP&E
with a commercial HHG carrier.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.15  Are there any disadvantages to using the commuted rate
method for transporting HHG, PBP&E and temporary storage?

    Yes. The disadvantages to using the commuted rate method for
transporting HHG, PBP&E and temporary storage are that the:
    (a) Government cannot take advantage of any special rates that may
be offered only to Government shipments;
    (b) Commuted rate method does not apply to intrastate moves; and
    (c) Commuted rate method may not fully reimburse your out-of-pocket
expenses.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.16  Must I use the methods selected by my agency for
transportation and temporary storage of my HHG and PBP&E?

    No, you do not have to use the method selected (see Sec. 302-7.401)
by your agency for transportation and temporary storage of your HHG and
PBP&E. You may pursue other methods; however, your reimbursement is
limited to the actual cost incurred, not

[[Page 176]]

to exceed what the Government would have incurred under the method
selected by your agency.

[FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.17  Is the maximum weight allowance for HHG and temporary
storage limited when quarters are furnished or partly furnished by the

Government OCONUS or upon return to CONUS?

    When quarters are furnished or partly furnished by the Government
OCONUS, your agency may limit the weight of HHG and temporary storage
that can be transported to that location. Only the authorized weight
allowance that was shipped to the OCONUS location may be returned to
CONUS upon completion of the tour of duty, unless the agency makes an
exception under conditions specified in agency internal regulations.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.18  May PBP&E be transported at Government expense upon
returning to CONUS for separation from Government service, after

completion of an OCONUS assignment?

    Any PBP&E that was transported as an administrative expense of the
Government to the OCONUS assignment will be returned as an
administrative expense of the Government to the place of actual
residence or any other location, not to exceed the cost to the
authorized destination.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.19  Who is liable for any loss or damage to HHG incident to
an authorized relocation?

    When transporting HHG under the commuted rate or actual expense
method and a commercial HHG carrier is used, the carrier accepts limited
liability for any loss or damage in accordance with HHG carrier tariffs.
For transporting HHG by self drive equipment for a do-it-yourself-move
and for any loss or damage not covered by the HHG carrier, see part 302-
11 of this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.20  Should I include items that are irreplaceable or of
extremely high monetary or sentimental value in my HHG shipment?

    Generally no; items that are irreplaceable or of extremely high
monetary or sentimental value should not be included in your HHG
shipment. Additional insurance may be purchased, at your expense, to
cover any loss or damage, however, such items are not necessarily
provided special security. Accordingly, it is advisable that you or an
immediate family member(s) transport such items personally.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18340, Apr. 1, 2011]



Sec. 302-7.21  If my HHG shipment includes an item for which a weight
additive is assessed by the HHG carrier (e.g., boat, trailer,

ultralight vehicle), am I responsible for payment?

    (a) No, you will not be responsible for the shipping charges that
result from a weight additive so long as the actual weight of your HHG
without the additive does not exceed the 18,000 pound net weight
allowance for relocation. However you are responsible for any amount
your HHG exceeds the 18,000 pound net weight allowance prior to the
addition of the weight additive (e.g., when a weight additive of 700
pounds is imposed by a HHG carrier for a 65-pound canoe and the total
net weight of the HHG, including the weight additive, is 18,765 pounds,
you are only responsible for the 65 pounds actually added by the canoe).
    (b) You are also responsible for the cost of special packing,
crating, and handling of the weight additive items, if any. See Sec.
302-7.200 on how charges are paid and who makes the shipping
arrangements.

[FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011]

[[Page 177]]



                         Subpart B_Commuted Rate



Sec. 302-7.100  How are the charges of transporting HHG, and temporary
storage calculated?

    The charges for transporting HHG, and temporary storage are computed
by multiplying the number of pounds shipped divided by 100 (within the
18,000 maximum limitation) by the applicable rate per one-hundred pounds
for the distance transported. This includes, but is not limited to
packing/unpacking, crating/uncrating, drayage, weighing, pickup/
delivery, line-haul, accessorial charges, and temporary storage charges,
including but not limited to handling in/out, etc. However, your
reimbursement may not fully cover your total out-of-pocket expenses. In
determining the distance shipped you may use the tariffs filed with GSA
travel management centers or any other mileage guide authorized by your
agency. If the exact mileage is not shown, the next higher mileage
distance applies. If there is a minimum weight charge above the actual
weight under applicable tariffs, reimbursement will be based on the
minimum weight charge instead of the actual weight.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2013-
03, 78 FR 75484, Dec. 12, 2013]



Sec. 302-7.101  Where can the commuted rate schedules for the
transportation of HHG and temporary storage be found?

    The commuted rate table is published at www.gsa.gov/
relocationpolicy.

[FTR Amdt. 2013-03, 78 FR 75484, Dec. 12, 2013]



Sec. 302-7.102  How is the mileage distance determined under the
commuted rate method?

    To determine the distance from the authorized origin to the
authorized destination, you may use the tariffs filed with GSA travel
management centers or any other mileage guide authorized by your agency.

    Note to Sec. Sec. 302-7.100 and 302-7.102: Any substantial
deviation from the distances shown in the authorized mileage guides must
be explained on the travel claim.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2013-
03, 78 FR 75484, Dec. 12, 2013]



Sec. 302-7.103  How are the charges calculated when a carrier charges
a minimum weight, but the actual weight of HHG, PBP&E and temporary

storage is less than the minimum weight charged?

    Charges for HHG, PBP&E and temporary storage are calculated based on
the minimum weight charged by the carrier, but not to exceed 18,000
pounds.



Sec. 302-7.104  What documentation must be provided for reimbursement?

    When claiming reimbursement under the commuted rate, you must
provide:
    (a) A receipted copy of the bill of lading (reproduced copies are
acceptable) including any attached weight certificate copies if issued;
or
    (b) Other evidence showing points of origin and destination and the
weight of your HHG, if no bill of lading was issued, or
    (c) If a commercial HHG carrier is not used, you are responsible for
establishing the weight of the HHG, and temporary storage by obtaining
proper certified weight certificates. Certified weight certificates
include the gross and tare weights. This is required because payment at
commuted rates on the basis of constructive weight usually is not
possible.



Sec. 302-7.105  May an advance of funds be authorized for transporting
HHG and temporary storage?

    An advance of funds may be authorized when the transportation of HHG
and temporary storage is authorized under the commuted rate method.



Sec. 302-7.106  What documentation is required to receive an advance
under the commuted rate method?

    To receive an advance under the commuted rate method, you must
provide a copy of an estimate of costs from a commercial HHG carrier or
a written statement that includes:
    (a) Origin and destination;
    (b) A signed copy of a commercial bill of lading annotated with
actual weight (or other evidence of actual weight) or a reasonable
estimate acceptable to your agency; and
    (c) Anticipated temporary storage period (not to exceed 90 days) at
Government expense.

[[Page 178]]



Sec. 302-7.107  May my HHG be temporarily stored at Government expense?

    Yes, HHG may be stored at Government expense incident to the
transporting of such goods either at the HHG carrier storage facility or
a self storage facility. Storage may be at any combination of origin, en
route locations or destination.



Sec. 302-7.108  What temporary storage expenses will be reimbursed?

    The following will be reimbursed:
    (a) Reimbursable temporary storage cost incident to storage at the
HHG carriers facility are:
    (1) Handling in;
    (2) Daily storage;
    (3) Handling out; and
    (4) Drayage to residence.
    (b) Reimbursable cost of storage at a self storage facility. This is
the cost of the storage space that will reasonably accommodate the HHG
transported.



Sec. 302-7.109  Are receipts required?

    Yes, under the commuted rate system, a receipted copy of the
warehouse or other bill for storage is required to support
reimbursement.



Sec. 302-7.110  Is there a reimbursement limit?

    Yes, reimbursement must not exceed the limits in the commuted rate
table published by GSA and found at www.gsa.gov/relocationpolicy.

[FTR Amdt. 2013-03, 78 FR 75484, Dec. 12, 2013]



                     Subpart C_Actual Expense Method



Sec. 302-7.200  How are charges paid and who makes the arrangements for
transporting HHG, PBP&E and temporary storage under the actual expense

method?

    Your agency is responsible for making all the necessary arrangements
for transporting HHG, PBP&E, and temporary storage, including but not
limited to packing/unpacking, crating/uncrating, pickup/delivery,
weighing, line-haul, etc., under the actual expense method. Your agency
will issue a Bill of Lading or any other shipping document with all
charges billed directly to the agency. Any cost or weight in excess of
18,000 pounds will be at your expense. If the shipment exceeds the
maximum weight prescribed in Sec. 302-7.2, the Government will pay the
total charges and the employee will reimburse the Government for the
cost of transportation and other charges applicable to the excess
weight.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 108,
67 FR 57969, Sept. 13, 2002]



Sec. 302-7.201  Is temporary storage in excess of authorized limits and
excess valuation of goods and services payable at Government expense?

    No, charges for excess weight, valuation above the minimum amount,
and services obtained at higher costs must be borne by the employee in
the same manner as he/she is responsible for excess transportation
costs.



                       Subpart D_Baggage Allowance

    Source: FTR Amdt. 2011-01, 76 FR 18340, Apr. 1, 2011, unless
otherwise noted.



Sec. 302-7.300  When may I be authorized an unaccompanied air baggage
(UAB) shipment?

    UAB is used in connection with permanent change of station OCONUS,
renewal agreement travel, and temporary change of station. You may be
authorized a UAB shipment prior to transferring from a CONUS location to
an OCONUS location, between OCONUS locations, or from an OCONUS location
to a CONUS location. UAB for CONUS to CONUS shipments is not allowed
under the FTR.



Sec. 302-7.301  Is my UAB shipment in addition to the 18,000 pounds net
weight of the HHG weight allowance?

    No, for all shipments made under the authority of the FTR, the UAB
shipment is part of, not in addition to, the 18,000 pounds net weight
allowance for HHG.



Sec. 302-7.302  What is the maximum weight allowance for a UAB shipment?

    The maximum weight allowance your agency may grant for a UAB
shipment is--

[[Page 179]]

    (a) Up to 350 pounds actual weight (including the weight of the
luggage or packing material) for the employee and each immediate family
member 12 years of age and over; or
    (b) Up to 175 pounds actual weight (including the weight of the
luggage or packing material) for each immediate family member under 12
years of age.



Sec. 302-7.303  When may my agency authorize the shipment of UAB by
expedited means?

    Your agency may authorize the shipment of UAB by expedited means
when:
    (a) Shipment by a lower cost mode cannot deliver the items being
shipped by the time they will be needed by the employee and/or the
employee's immediate family; or
    (b) You certify that expedited shipment of your UAB is necessary to
carry out your assigned duties; or
    (c) Your agency determines that an expedited shipment is necessary
to prevent undue hardship to you and members of your immediate family.



Sec. 302-7.304  Who makes arrangements for transporting my UAB?

    Your agency or your agency's designee should arrange for the
transport of your UAB. In limited situations, the agency may ask the
employee to make the arrangements for a UAB shipment.



Sec. 302-7.305  When must my agency ship my UAB?

    Your agency must ship your UAB in time to ensure that your shipment
arrives by the time you (and/or your family) report to your new official
station. Arrangements should begin prior to your and/or your family's
departure to your new official station.



                    Subpart E_Agency Responsibilities

    Source: FTR Amdt. 2011-01, 76 FR 18341, Apr. 1, 2011, unless
otherwise noted.
    Note to subpart E: Use of pronouns ``we,'' ``you,'' and their
variants throughout this subpart refers to the agency.



Sec. 302-7.400  What policies and procedures must we establish for this
subpart?

    You must establish policies and procedures as required for this
subpart, including who will:
    (a) Administer your household goods program;
    (b) Authorize commuted rate or actual expense for transportation and
payment for HHG, PBP&E, and temporary storage;
    (c) Authorize PBP&E to be transported as an agency administrative
expense in accordance with FTR guidelines (usually the authorizing
official for PBP&E will be at the employee's new official station);
    (d) Authorize an employee to ship UAB;
    (e) Collect any excess costs or charges;
    (f) Advise the employee on the Government's liability for any
personal property damage or loss claims (See 31 U.S.C. 3721, et seq.);
    (g) Ensure that international HHG shipments by water are made on
ships registered under the laws of the United States whenever such ships
are available (see The Cargo Preference Act of 1904 (10 U.S.C. 2631) and
The Cargo Preference Act of 1954 (46 U.S.C. 55302));
    (h) Authorize temporary storage in excess of the initial 60-day
limit for CONUS shipments or 90-day limit for OCONUS shipments; and
    (i) Ensure pre-payment audits are completed.



Sec. 302-7.401  What method of transportation and payment should we
authorize for shipment and temporary storage of HHG?

    There are two methods of arranging and paying for shipment of HHG
and providing for temporary storage: actual expense and commuted rate.
You must authorize actual expense or commuted rate, depending on which
is less costly to the Government. You must then specify the selected
method on the relocation travel authorization.
    (a) Actual expense method. Under the actual expense method, the
Government assumes the responsibility for arranging and paying for the
actual expenses of all aspects of shipping the employee's HHG, including
PBP&E, if

[[Page 180]]

any. These expenses may include but are not limited to: Packing/
unpacking, crating/uncrating, pickup/delivery, weighing, line-haul,
drayage, and temporary storage. This method is used for all shipments
to/from/between OCONUS, and within CONUS where deemed economical to the
Government.
    (b) Commuted rate system.
    (1) Under the commuted rate system, the employee assumes total
responsibility for arranging and paying for the expenses of all aspects
of shipping the employee's HHG, including PBP&E, if any. These expenses
may include but are not limited to: Packing/unpacking, crating/
uncrating, pickup/delivery, weighing, line-haul, drayage, and temporary
storage. This method is used only for shipments within CONUS, and only
where it is less costly to the Government than actual expense. The
employee may arrange for shipment with a commercial HHG carrier or may
rent self-drive equipment for a do-it-yourself move.
    (2) The commuted rate is calculated based on published HHG tariffs
applied to the actual weight of the goods being shipped (subject also to
the weight limitation in Sec. Sec. 302-7.2 through 302-7.5).
    (3) If a PBP&E shipment causes the weight of a shipment under the
commuted rate method to exceed the 18,000 pounds net weight allowance
for HHG, then the actual cost of shipping that excess weight attributed
to the PBP&E may be paid as an administrative expense of the agency. In
this case, all related transportation arrangements (e.g., packing/
unpacking, crating/uncrating, pickup/delivery, weighing, temporary
storage, etc.) associated with shipping this excess weight will be
handled and paid for by the agency (see Sec. 302-7.5 for the process of
determining what will paid for by the agency).



Sec. 302-7.402  What method of transportation and payment should we
authorize for shipment of PBP&E and UAB?

    (a) You should authorize the actual expense method for shipping an
employee's PBP&E only when the weight of the PBP&E causes the employee's
shipment to exceed the maximum 18,000 pounds net HHG weight limitation
and in accordance with Sec. 302-7.403. Preferably, PBP&E should be
identified and weighed prior to shipment, so the weight can easily be
deducted from the 18,000 pounds net weight allowance. In cases where the
weight of the PBP&E causes the shipment to exceed the 18,000 pounds net
weight allowance for HHG, the PBP&E shipment may be paid for as an
administrative expense by you, provided you authorized PBP&E.
    (b) You should authorize the actual expense method for shipping an
employee's UAB. UAB should be identified, weighed, and shipped prior to
shipment of HHG. In cases where the weight of the UAB causes the
shipment to exceed the 18,000 pounds net weight allowance for HHG, the
cost of the excess weight is the responsibility of the employee. Under
the actual expense method of shipment, you are responsible for paying
the bill of lading in full and then collecting any excess cost from the
employee.



Sec. 302-7.403  What guidelines must we follow when authorizing
transportation of PBP&E as an administrative expense?

    You have the sole discretion to authorize transportation of PBP&E as
an administrative expense and may do so provided that:
    (a) The authorizing official has certified that the PBP&E is
necessary for performance of the employee's duties at the new duty
station;
    (b) The authorizing official has certified that, if these items were
not transported, the same or similar items would have to be obtained at
Government expense for the employee's use at the new official station;
    (c) You have acquired evidence that transporting the PBP&E would
cause the employees' HHG to exceed the 18,000 pounds net weight
allowance; and
    (d) If you have requested it, the employee has provided reasonable
documentation of the items requesting to be shipped as PBP&E and the
weight of the PBP&E for review by the authorizing official (who is
usually an official at the employee's new official station).
    Note to Sec. 302-7.403: PBP&E transported as an agency
administrative expense to an OCONUS location may be returned to CONUS as
an agency administrative expense

[[Page 181]]

for an employee separating from Government service or returning to the
actual place of residence and continuing in Government service.



Sec. 302-7.404  Are separate weight certificates required when HHG are
shipped under the actual expense method and PBP&E are shipped as an

administrative expense in the same lot?

    Yes, separate weight certificates are required when the PBP&E and
its packing allowance pushes the shipment over the net weight allowance.
Otherwise, for administrative efficiency, the HHG shipment should be
billed and paid for as a single shipment. If separate weight
certificates are required, then the weight of PBP&E and the
administrative appropriation chargeable must be listed as separate items
on the bill of lading or other shipping document.



Sec. 302-7.405  How must we arrange and pay for transportation of HHG
and UAB, if we have authorized actual expense for transportation?

    When arranging transportation of HHG and UAB under the actual
expense method, you should:
    (a) Determine the constructive cost of transporting the HHG plus the
UAB, as follows:
    (1) Compute the cost of transporting the HHG (not including the UAB)
in one lot, by the most economical means; be sure to include the cost of
packing and unpacking.
    (2) Compute the cost of transporting the UAB.
    (3) If the HHG, including the UAB, exceeds the 18,000 pounds net
weight allowance, then compute the cost of transporting only the net
weight allowance as one shipment; again, be sure to include the cost of
packing and unpacking.
    (4) The constructive cost is either that described in paragraph
(a)(3) of this section or the sum of paragraphs (a)(1) and (a)(2) of
this section, depending on whether the weight of the HHG, including the
UAB, exceeds the net weight allowance.
    (b) Limit the employee's HHG plus UAB transportation payment to the
constructive cost as described in paragraph (a)(4) of this section, so
long as it is equal to or less than the 18,000 pound net limit of this
Chapter;
    (c) Make arrangements for transporting the employee's HHG and UAB
under two separate bills of lading, with direct payment by the agency
for both; and
    (d) Advise employees of this relocation entitlement limitation and
its potential to result in out-of-pocket expenses to the employee. That
is, advise employees that they will have to use their personal funds to
pay for transporting HHG (including UAB) in excess of 18,000 pounds net
weight allowance.



PART 302_8_ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS
(HHG)--Table of Contents



                            Subpart A_General

Sec.
302-8.1 When may extended storage of HHG be authorized?
302-8.2 What is the purpose of extended storage?
302-8.3 How will I know when my agency has made a decision to authorize
          extended storage of my HHG?
302-8.4 May I receive an advance of funds for storage allowances covered
          by this part?

 Subpart B_Extended Storage During Assignment to Isolated Locations in
                  the Continental United States (CONUS)

302-8.100 What is the policy for extended storage of HHG during
          assignment to isolated locations in CONUS?
302-8.101 What are the criteria for determining whether an official
          station is an isolated official station for purposes of this
          part?
302-8.102 Am I eligible for extended storage of HHG and personal
          effects?
302-8.103 Where may my HHG be stored?
302-8.104 What are the allowable costs for storage?
302-8.105 May I transport a portion of my HHG to the official station
          and store the remainder at Government expense?
302-8.106 May I change from temporary to extended storage?
302-8.107 May I change from storage at personal expense to extended
          storage at Government expense?

[[Page 182]]

302-8.108 What is the authorized time period for extended storage of my
          HHG?

  Subpart C_Extended Storage During Assignment Outside the Continental
                         United States (OCONUS)

302-8.200 Am I eligible for extended storage during assignment OCONUS?
302-8.201 Am I entitled to reimbursement for extended storage of HHG?
302-8.202 Do provisions for the place, choice, or type of storage,
          allowable costs, or partial storage during assignment OCONUS
          differ from those prescribed for storage during assignment to
          isolated locations in CONUS?
302-8.203 What is the authorized time period for extended storage of my
          HHG?

    Subpart D_Storage During School Recess for Department of Defense
               Overseas Dependents School (DoDDS) Teachers

302-8.300 Under what authority am I provided storage during school
          recess?
302-8.301 What obligations do I have if I do not report for service at
          the beginning of the next school year?

                    Subpart E_Agency Responsibilities

302-8.400 What policies must we establish for the allowance for extended
          storage of HHG?
302-8.401 How should we administer the authorization and payment of
          extended storage of HHG?
302-8.402 May we allow the employee to determine options in the
          preference of his/her storage?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                            Subpart A_General

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-8.1  When may extended storage of HHG be authorized?

    Your agency may authorize extended storage of HHG under the
following circumstances:
    (a) Extended storage of HHG may be authorized in lieu of shipment
when:
    (1) You are assigned to an isolated duty station within CONUS (see
subpart B of this part);
    (2) You are assigned to an overseas official station where your
agency limits the amount of HHG you may transport to that location;
    (3) You are assigned to an OCONUS official station and your agency
determines extended storage is in the public interest or cost effective
to do so; or
    (4) It is necessary for a temporary change of station (TCS).
    (b) Extended storage of HHG is not permitted for a career SES
employee eligible for last move home benefits.



Sec. 302-8.2  What is the purpose of extended storage?

    The purpose of extended storage is to assist in protecting personal
items when you are:
    (a) Authorized a temporary change of station (TCS) under Sec. 302-
3.400 of this chapter;
    (b) Assigned to isolated locations in CONUS to which the employee
cannot take or at which the employee is unable to use his/her HHG and
personal effects because of the absence of residence quarters at that
location,
    (c) Assigned OCONUS when:
    (1) The official station is one to which you cannot take or at which
you are unable to use your HHG and your personal effects; or
    (2) The head of your agency authorizes storage of your HHG is in the
public interest or is more economical than transporting; or
    (d) Storage is necessary during school recess for DoDDS teachers.



Sec. 302-8.3  How will I know when my agency has made a decision to
authorize extended storage of my HHG?

    Your agency will indicate on your travel authorization the specific
allowances you are authorized as provided in this chapter.



Sec. 302-8.4  May I receive an advance of funds for storage allowances
covered by this part?

    No, an advance of funds is not allowed for storage allowances of
HHG.

[[Page 183]]



 Subpart B_Extended Storage During Assignment to Isolated Locations in
                  the Continental United States (CONUS)



Sec. 302-8.100  What is the policy for extended storage of HHG during
assignment to isolated locations in CONUS?

    Extended storage of HHG belonging to an employee transferred or a
new appointee assigned to an official station at an isolated location in
CONUS may be allowed only when it is clearly justified under the
conditions in this part and is not primarily for the convenience, or at
the request of, the employee or the new appointee.



Sec. 302-8.101  What are the criteria for determining whether an
official station is an isolated official station for purposes of

this part?

    (a) As determined by your agency, an official station at an isolated
location is a place of permanent duty assignment in CONUS at which you
have no alternative except to live where you are unable to use your HHG
because:
    (1) The type of quarters you are required to occupy at the isolated
official station will not accommodate your HHG; or
    (2) Residence quarters which would accommodate your HHG are not
available within reasonable daily commuting distance of the official
station.
    (b) The designation of an official station as isolated in accordance
with paragraph (a) of this section shall not preclude a determination in
individual instances that adequate housing is available for some
employees stationed there based on housing which may be available within
daily commuting distance and the size and other characteristics of each
employee's immediate family. In such instances the station shall not be
considered isolated with regard to you if your agency determines
adequate family housing is available for you.

    Note to Sec. 302-8.101: Heads of agencies concerned are responsible
for designating the isolated official station at which conditions exist
for allowing extended storage of HHG at Government expense for some or
all employees.



Sec. 302-8.102  Am I eligible for extended storage of HHG and personal
effects?

    Yes, you are eligible for extended storage of HHG and personal
effects if:
    (a) You are stationed at an isolated official station which your
agency determines meets the criteria in Sec. 302-8.101;
    (b) You performed relocation travel or travel as a new appointee;
and
    (c) Your agency authorizes payment for extended storage of your HHG.



Sec. 302-8.103  Where may my HHG be stored?

    Your HHG may be stored either in:
    (a) Available Government-owned storage space; or
    (b) Suitable commercial storage space obtained by the Government if:
    (1) Government-owned space is not available, or
    (2) Commercial storage space is more economical or suitable because
of location, transportation costs, or for other reasons.



Sec. 302-8.104  What are the allowable costs for storage?

    Allowable costs for storage include the cost of:
    (a) Necessary packing;
    (b) Crating;
    (c) Unpacking;
    (d) Uncrating;
    (e) Transportation to and from place of storage;
    (f) Charges while in storage; and
    (g) Other necessary charges directly relating to the storage as
approved by your agency.



Sec. 302-8.105  May I transport a portion of my HHG to the official
station and store the remainder at Government expense?

    Yes, you may transport a portion of your HHG to the official station
and store the remainder at Government expense, if authorized by your
agency. The combined weight, however, of the HHG stored and transported
must not exceed the maximum 18,000 pounds net weight.

[[Page 184]]



Sec. 302-8.106  May I change from temporary to extended storage?

    Yes, you may change from temporary to extended storage, if
authorized by your agency.



Sec. 302-8.107  May I change from storage at personal expense to
extended storage at Government expense?

    Yes, you may change from storage at personal expense to extended
storage at Government expense, if authorized by your agency.



Sec. 302-8.108  What is the authorized time period for extended storage
of my HHG?

    The authorized time period for extended storage of your HHG is for
the duration of the assignment not to exceed 3-years. However:
    (a) Your agency will conduct periodic reviews to determine whether
current housing conditions at your isolated official station warrant
continuation of storage;
    (b) Eligibility for extended storage at Government expense will
terminate on your last day of active duty at the isolated official
station. However your HHG may remain in temporary storage for an
additional period of time not to exceed 90 days, if approved by your
agency.
    (c) When eligibility ceases, storage at Government expense may
continue until the beginning of the second month after the month in
which your tour at the official station OCONUS terminates, unless to
avoid inequity your agency extends the period.



  Subpart C_Extended Storage During Assignment Outside the Continental
                         United States (OCONUS)



Sec. 302-8.200  Am I eligible for extended storage during assignment
OCONUS?

    Yes, you are eligible for extended storage during assignment OCONUS
if your agency authorizes it, and if:
    (a) The official station is one to which you are not authorized to
take, or at which you are unable to use, your HHG; or
    (b) Your agency authorizes it as being in the public interest; or
    (c) Your agency determines the estimated cost of storage would be
less than the cost of round-trip transportation (including temporary
storage) of the HHG to your new official station.



Sec. 302-8.201  Am I entitled to reimbursement for extended storage of
HHG?

    No, your agency will determine when it is in the Government's
interest to reimburse you for extended storage of HHG OCONUS.



Sec. 302-8.202  Do provisions for the place, choice, or type of storage,
allowable costs, or partial storage during assignment OCONUS differ from

those prescribed for storage during assignment to isolated locations
in CONUS?

    No; the same allowable extended storage expenses provided in
Sec. Sec. 302-8.103 through 302-8.108 apply to extended storage OCONUS.



Sec. 302-8.203  What is the authorized time period for extended storage
of my HHG?

    Time limitations for extended storage of your HHG will be determined
by your agency as follows:
    (a) For the duration of the OCONUS assignment plus 30 days prior to
the time the tour begins and plus 60 days after the tour is completed;
    (b) Extensions may be allowed for subsequent service or tours of
duty at the same or other overseas stations if you continue to be
eligible as set forth in Sec. 302-8.200; and
    (c) When eligibility ceases, storage at Government expense may
continue until the beginning of the second month after the month in
which your tour at the official station OCONUS terminates, unless to
avoid inequity your agency extends the period.



    Subpart D_Storage During School Recess for Department of Defense
               Overseas Dependents School (DoDDS) Teachers



Sec. 302-8.300  Under what authority am I provided storage during school
recess?

    (a) Description. The Department of Defense Overseas Teachers Pay and
Personnel Practices Act (20 U.S.C. 905)

[[Page 185]]

provides authority for the storage of the HHG of DoDDS teachers during
the recess period between 2 consecutive school years.
    (b) Regulations. See the DoD Joint Travel Regulations (JTR), Volume
2, published by the Per Diem, Travel and Transportation Allowance
Committee and available on the world wide web at http://www.dtic.mil/
perdiem.



Sec. 302-8.301  What obligations do I have if I do not report for
service at the beginning of the next school year?

    If you do not report for service at the beginning of the next school
year, you must repay the Government for the cost of the extended storage
of your HHG during the recess. Except for reasons beyond your control
and acceptable to DoD, you shall be obligated to reimburse DoD the
amount paid for the commercial storage, including related services. If,
however, the property was stored in a Government facility, you shall pay
DoD an amount equal to the reasonable value of the storage furnished,
including related services.



                    Subpart E_Agency Responsibilities

    Note to subpart E: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-8.400  What policies must we establish for the allowance for
extended storage of HHG?

    You must establish policies and procedures governing this part
including:
    (a) When you will authorize payment;
    (b) Who will determine whether payment is appropriate;
    (c) How and when reimbursements will be paid;
    (d) Which locations meet the criteria of this part for isolated
official station at which conditions exist for allowing extended storage
at Government expense for some or all employees;
    (e) Who will determine the duration and place of extended storage.



Sec. 302-8.401  How should we administer the authorization and payment
of extended storage of HHG?

    You should limit payment of extended storage of HHG to only those
expenses that are necessary and in the interest of the Government.



Sec. 302-8.402  May we allow the employee to determine options in the
preference of his/her storage?

    Yes, the employee may determine options in the preference of his/her
storage. You may authorize the employee to:
    (a) Transport a portion of his/her HHG to the official station and
store the remainder at Government expense;
    (b) Change from temporary to extended storage; and
    (c) Change from storage at personal expense to extended storage at
Government expense.



PART 302_9_ALLOWANCES FOR TRANSPORTATION AND EMERGENCY OR
TEMPORARY STORAGE OF A PRIVATELY OWNED VEHICLE--Table of Contents



                         Subpart A_General Rules

Sec.
302-9.1 What is a ``privately owned vehicle (POV)''?
302-9.2 What is an ``official station'' for purposes of this part?
302-9.3 What is a ``post of duty'' for purposes of this part?
302-9.4 What are the purposes of the allowance for transportation of a
          POV?
302-9.5 What expenses may I be allowed for storage of a POV when on a
          permanent or temporary assignment?
302-9.6 What is the purpose of the allowance for emergency or temporary
          storage of a POV?
302-9.7 What POV transportation and emergency or temporary storage may
          my agency authorize at Government expense?
302-9.8 Must my agency authorize transportation or emergency or
          temporary storage of my POV?
302-9.9 What type of POV may I be authorized to transport, and if
          necessary, store under emergency or temporary circumstances?
302-9.10 For what transportation expenses will my agency pay?
302-9.11 For what POV emergency or temporary storage expenses will my
          agency pay?
302-9.12 May I receive an advance of funds for transportation and
          emergency or temporary storage of my POV?
302-9.13 May my agency determine that driving my POV is more
          advantageous

[[Page 186]]

          and limit my reimbursement to what it would cost to drive my
          POV?

                        Subpart B_Transportation

                                 General

302-9.100 Who is eligible for transportation of a POV to a post of duty?
302-9-101 In what situations may my agency authorize transportation of a
          POV to my post of duty?
302-9.102 How many POV's may I transport to a post of duty?
302-9.103 Do I have to ship my POV to my actual post of duty?
302-9.104 What may I do if there is no port or terminal at the point of
          origin and/or destination?

                POV Transportation at Time of Assignment

302-9.140 Under what specific conditions may my agency authorize
          transportation of a POV to my post of duty upon my assignment
          to that post of duty?
302-9.141 What is the ``authorized point of origin'' when I transport a
          POV to my post of duty?
302-9.142 What will I be reimbursed if I transport a POV from a point of
          origin that is different from the authorized point of origin?
302-9.143 When I am authorized to transport a POV, may I have the
          manufacturer or the manufacturer's agent transport a new POV
          from the factory or other shipping point directly to my post
          of duty?

         POV Transportation Subsequent to the Time of Assignment

302-9.170 Under what specific conditions may my agency authorize
          transportation of a POV to my post of duty subsequent to the
          time of my assignment to that post?
302-9.171 If circumstances warrant an authorization to transport a POV
          to my post of duty after my assignment to the post of duty,
          must I sign a new service agreement?
302-9.172 Under what conditions may my agency authorize transportation
          of a replacement POV to my post of duty?
302-9.173 How many replacement POV's may my agency authorize me to
          transport to my post of duty at Government expense?
302-9.174 What is the ``authorized point of origin'' when I transport a
          POV, including a replacement POV, to my post of duty
          subsequent to the time of my assignment to that post of duty?
302-9.175 When I am authorized to transport a POV, including a
          replacement POV, to my post of duty subsequent to the time of
          my assignment to that post of duty, may I have the
          manufacturer or the manufacturer's agent transport a new POV
          from the factory or other shipping point directly to my post
          of duty?

      Subpart C_Return Transportation of a POV From a Post of Duty

302-9.200 When am I eligible for return transportation of a POV from my
          post of duty?
302-9.201 In what situations will my agency pay to transport a POV from
          my post of duty?
302-9.202 When do I become entitled to return transportation of my POV
          from my post of duty to an authorized destination?
302-9.203 Is there any circumstance under which I may be authorized to
          transport my POV from a post of duty before completing my
          service agreement?
302-9.204 What is the ``authorized point of origin'' when I transport my
          POV from my post of duty?
302-9.205 What is the ``authorized destination'' of a POV transported
          under this subpart?
302-9.206 What should I do if there is no port or terminal at my
          authorized point of origin or authorized destination when I
          transport a POV from my post of duty?
302-9.207 What will I be reimbursed if I transport my POV from a point
          of origin or to a destination that is different from my
          authorized origin or destination?
302-9.208 If I retain my POV at my post of duty after conditions change
          to make use of the POV no longer in the best interest of the
          Government, may I transport it at Government expense from the
          post of duty at a later date?
302-9.209 Under what conditions may my agency authorize me to transport
          from my post of duty a replacement POV purchased at that post
          of duty?

 Subpart D_Transportation of a POV Within the Continental United States
                                 (CONUS)

302-9.300 When am I eligible for transportation of my POV within CONUS
          at Government expense?
302-9.301 Under what conditions may my agency authorize transportation
          of my POV within CONUS?
302-9.302 How many POV's may I be authorized to transport within CONUS?
302-9.303 If I am authorized to transport my POV within CONUS, where
          must the transportation originate?
302-9.304 If I am authorized to transport my POV within CONUS, what must
          the destination be?

[[Page 187]]

                  Subpart E_Emergency Storage of a POV

302-9.400 When am I eligible for emergency storage of my POV?
302-9.401 Where may I store my POV if I receive notice to evacuate my
          immediate family and/or household goods from my post of duty?

                  Subpart F_Temporary Storage of a POV

302-9.500 When am I eligible for temporary storage of a POV?
302-9.501 How many POVs will be eligible for storage and for how long
          will my agency authorize the storage?
302-9.502 What expenses may my agency authorize for temporary storage of
          my POV?

                    Subpart G_Agency Responsibilities

302-9.600 What means of transportation may we authorize for POV's?
302-9.601 How many POV's may we authorize for transportation at
          Government expense?
302-9.602 How should we administer the allowances for transportation and
          emergency storage of a POV?
302-9.603 What governing policies must we establish for the allowances
          for transportation and emergency storage of a POV?
302-9.604 Under what condition may we authorize transportation of a POV
          to a post of duty?
302-9.605 What factors must we consider in deciding whether to authorize
          transportation of a POV to a post of duty?
302-9.606 What must we consider in determining whether transportation of
          a POV within CONUS is cost effective?

    Authority: 5 U.S.C. 5737a; 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O.
11609, as amended, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-9.1  What is a ``privately owned vehicle (POV)''?

    A ``privately owned vehicle (POV)'' is a motor vehicle not owned by
the Government and used by the employee or his/her immediate family for
the primary purpose of providing personal transportation.



Sec. 302-9.2  What is an ``official station'' for purposes of this part?

    An ``official station'' is defined in part 300-3 of this title. For
purposes of this part, an ``official station'' may be within or outside
the continental United States (OCONUS).



Sec. 302-9.3  What is a ``post of duty'' for purposes of this part?

    For purposes of this part, a ``post of duty'' is an official station
outside CONUS.



Sec. 302-9.4  What are the purposes of the allowance for transportation
of a POV?

    To reduce the Government's overall relocation costs by allowing
transportation of a POV to your official station within CONUS when it is
advantageous and cost effective to the Government, and to improve our
overall effectiveness if you are transferred or otherwise reassigned to
a post of duty at which it is in the interest of the Government for you
to have use of a POV for personal transportation.



Sec. 302-9.5  What expenses may I be allowed for storage of a POV when
on a permanent or temporary assignment?

    There is no authority for non-emergency storage of a POV when on a
permanent or temporary assignment; however, an agency may approve
storage for a POV when an employee is assigned a temporary change of
station in support of a contingency operation as defined in 10 U.S.C.
1482a(c)(2).

[FTR Amdt. 2011-06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-9.6  What is the purpose of the allowance for emergency or
temporary storage of a POV?

    The purpose of the allowance for emergency or temporary storage of a
POV is to protect a POV transported at Government expense to your post
of duty when the head of your agency determines that the post of duty is
within a zone from which your immediate family and/or household goods
should be evacuated, or when the employee is not authorized to have a
POV at the

[[Page 188]]

TCS location under subpart F of this part.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-06, 76 FR 71889, 71890, Nov. 21, 2011]



Sec. 302-9.7  What POV transportation and emergency or temporary storage
may my agency authorize at Government expense?

    Your agency may authorize the following POV transportation and
emergency or temporary storage at Government expense:
    (a) Transportation of a POV to a post of duty as provided in subpart
B of this part.
    (b) Transportation of a POV from a post of duty as provided in
subpart C of this part.
    (c) Transportation of a POV within CONUS as provided in subpart D of
this part.
    (d) Emergency storage of a POV as provided in subpart E of this
part.
    (e) Storage of a POV during a TCS in support of a contingency
operation.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-06, 76 FR 71889, 71890, Nov. 21, 2011]



Sec. 302-9.8  Must my agency authorize transportation or emergency or
temporary storage of my POV?

    No; however, if your agency does authorize transportation of a POV
to your post of duty and you complete your service agreement, your
agency must pay for the cost of returning the POV. Your agency
determines the conditions under which it will pay for transportation and
emergency or temporary storage and the procedures an employee must
follow.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-06, 76 FR 71889, 71890, Nov. 21, 2011]



Sec. 302-9.9  What type of POV may I be authorized to transport, and if
necessary, store under emergency or temporary circumstances?

    Only a passenger automobile, station wagon, light truck, or other
similar vehicle that will be used primarily for personal transportation
may be authorized to transport, and if necessary store under emergency
or temporary circumstances. You may not transport or store a trailer,
airplane, or any vehicle intended for commercial use.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-06, 76 FR 71889, 71890, Nov. 21, 2011]



Sec. 302-9.10  For what transportation expenses will my agency pay?

    When your agency authorizes transportation of your POV, it will pay
for all necessary and customary expenses directly related to the
transportation of the POV, including crating and packing expenses,
shipping charges, and port charges for readying the POV for shipment at
the port of embarkation, and for use at the port of debarkation.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-06, 76 FR 71889, Nov. 21, 2011]



Sec. 302-9.11  For what POV emergency or temporary storage expenses will
my agency pay?

    Your agency will pay all necessary storage expenses, including but
not limited to readying the POV for storage, transportation to point of
storage, storage, readying the POV for use after storage, and
transportation from the point of storage. Insurance on the POV is at
your expense, unless it is included in the expenses allowed by this
paragraph.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
02, 75 FR 24437, May 5, 2010. Redesignated and amended by FTR Amdt.
2011-06, 76 FR 71889, 71890, Nov. 21, 2011]



Sec. 302-9.12  May I receive an advance of funds for transportation and
emergency or temporary storage of my POV?

    Yes, you may receive advance funds in accordance with Sec. 302-2.22
of this chapter and not to exceed the estimated amount of the expenses
authorized under this part for transportation and emergency or temporary
storage of your POV.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18342, Apr. 1, 2011. Redesignated and amended by FTR Amdt.
2011-06, 76 FR 71889, 71890, Nov. 21, 2011]

[[Page 189]]



Sec. 302-9.13  May my agency determine that driving my POV is more
advantageous and limit my reimbursement to what it would cost to

drive my POV?

    Yes, your agency decides whether it is more advantageous for you
and/or a member of your immediate family to drive your POV for all or
part of the distance or to have it transported. If your agency decides
that driving the POV is more advantageous, your reimbursement will be
limited to the allowances provided in part 302-4 of this chapter for the
travel and transportation expenses you and/or your immediate family
incur en route.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-06, 76 FR 71889, Nov. 21, 2011]



                        Subpart B_Transportation

                                 General



Sec. 302-9.100  Who is eligible for transportation of a POV to a post of
duty?

    An employee who is authorized to transfer to the post of duty, or a
new appointee or student trainee assigned to the post of duty.



Sec. 302-9.101  In what situations may my agency authorize
transportation of a POV to my post of duty?

    Your agency may authorize transportation when:
    (a) At the time of your assignment, conditions warrant such
authorization under Sec. 302-9.140;
    (b) Conditions that once precluded prior authorization have changed
to warrant such authorization under Sec. 302-9.170; or
    (c) Subsequent to the time of your assignment, conditions warrant
authorization under Sec. 302-9.172 of a replacement POV.



Sec. 302-9.102  How many POV's may I transport to a post of duty?

    You may transport one POV to a post of duty. However, this does not
limit the transportation of a replacement POV when authorized under
Sec. 302-9.172.



Sec. 302-9.103  Do I have to ship my POV to my actual post of duty?

    Yes, you must ship your POV to your actual post of duty. You may not
transport the POV to an alternate location.



Sec. 302-9.104  What may I do if there is no port or terminal at the
point of origin and/or destination?

    If there is no port or terminal at the point of origin and/or
destination, your agency will pay the entire cost of transporting the
POV from your point of origin to your destination. If you prefer,
however, you may choose to drive your POV from your point of origin at
time of assignment to the nearest embarkation port or terminal, and/or
from the debarkation port or terminal nearest your destination to your
post of duty at any time. If you choose to drive, you will be reimbursed
your one-way mileage cost, at the rate specified in part 301-4 of this
title, for driving the POV from your authorized origin to deliver it to
the port of embarkation, or from the port of debarkation to the
authorized destination. For the segment of travel from the port of
embarkation back to your authorized origin after delivering the POV to
the port or from your authorized destination to the port of debarkation
to pick up the POV, you will be reimbursed your one-way transportation
cost. The total cost of round-trip travel, to deliver the POV to the
port at the origin or to pick up the POV at the port at your
destination, may not exceed the cost of transporting the POV to or from
the port involved. You may not be reimbursed a per diem allowance for
round-trip travel to and from the port involved.

                POV Transportation at Time of Assignment



Sec. 302-9.140  Under what specific conditions may my agency authorize
transportation of a POV to my post of duty upon my assignment to that

post of duty?

    Your agency may authorize transportation of a POV to your post of
duty when:
    (a) It has determined in accordance with Sec. 302-9.604 that it is
in the interest

[[Page 190]]

of the Government for you to have use of your POV at the post of duty;
    (b) You have signed a service agreement; and
    (c) You meet any specific conditions your agency has established.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18342, Apr. 1, 2011; FTR Amdt. 2011-06, 76 FR 71890, Nov. 21,
2011]



Sec. 302-9.141  What is the ``authorized point of origin'' when I
transport a POV to my post of duty?

    Your ``authorized point of origin'' is as follows:

------------------------------------------------------------------------
                                             Your ``authorized point of
               If you are a                       origin'' is your
------------------------------------------------------------------------
(a) Transferee............................  Old official station.
(b) New appointee or student trainee......  Place of actual residence.
------------------------------------------------------------------------



Sec. 302-9.142  What will I be reimbursed if I transport a POV from a
point of origin that is different from the authorized point of

origin?

    If you transport a POV from a point of origin that is different from
the authorized point of origin, you will be reimbursed the
transportation costs you incur, not to exceed the cost of transporting
your POV from your authorized point of origin to your post of duty.



Sec. 302-9.143  When I am authorized to transport a POV, may I have the
manufacturer or the manufacturer's agent transport a new POV from the

factory or other shipping point directly to my post of duty?

    Yes, when you are authorized to transport a POV, you may have the
manufacture or the manufacturer's agent transport a new POV from the
factory or other shipping point directly to your post of duty provided:
    (a) You purchased the POV new from the manufacturer or
manufacturer's agent;
    (b) The POV is transported FOB-shipping point, consigned to you and/
or a member of your immediate family, or your agent; and
    (c) Ownership of the POV is not vested in the manufacturer or the
manufacturer's agent during transportation. In this circumstance, you
will be reimbursed for the POV transportation costs, not to exceed the
cost of transporting the POV from your authorized point of origin to
your post of duty.

         POV Transportation Subsequent to the Time of Assignment



Sec. 302-9.170  Under what specific conditions may my agency authorize
transportation of a POV to my post of duty subsequent to the time of

my assignment to that post?

    Your agency may authorize transportation of a POV to your post of
duty subsequent to the time of your assignment to that post when:
    (a) You do not have a POV at your post of duty;
    (b) You have not previously been authorized to transport a POV to
that post of duty;
    (c) You have not previously transported a POV outside CONUS during
your assignment to that post of duty;
    (d) Your agency has determined in accordance with Sec. 302-9.604
that it is in the interest of the Government for you to have use of your
POV at the post of duty; and
    (e) You signed a service agreement at the time you were transferred
in the interest of the Government, or assigned if you were a new
appointee or student trainee, to your post of duty; and
    (f) You meet any specific conditions your agency has established.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18342, Apr. 1, 2011; FTR Amdt. 2011-06, 76 FR 71890, Nov. 21,
2011]



Sec. 302-9.171  If circumstances warrant an authorization to transport a
POV to my post of duty after my assignment to the post of duty, must I

sign a new service agreement?

    No, if circumstances changed after arrival at your new post of duty
to warrant authorization to transport a POV, you are not required to
sign a new service agreement, provided a service agreement was signed at
the time of your assignment to the post of duty. Violation of that
service agreement, however, will result in your personal liability for
the cost of transporting the POV.

[[Page 191]]



Sec. 302-9.172  Under what conditions may my agency authorize
transportation of a replacement POV to my post of duty?

    Your agency may authorize transportation of a replacement POV to
your post of duty when:
    (a) You require an emergency replacement POV and you meet the
following conditions:
    (1) You had a POV which was transported to your post of duty at
Government expense; and
    (2) You require a replacement POV for reasons beyond your control
and acceptable to your agency, such as the POV is stolen, or seriously
damaged or destroyed, or has deteriorated due to conditions at the post
of duty; and
    (3) Your agency determines in advance of authorization that a
replacement POV is necessary and in the interest of the Government; or
    (b) You require a non-emergency replacement POV and you meet the
following conditions:
    (1) You have a POV which was transported to a post of duty at
Government expense;
    (2) You have been stationed continuously during a 4-year period at
one or more posts of duty; and
    (3) Your agency has determined that it is in the Government's
interest for you to continue to have a POV at your post of duty.



Sec. 302-9.173  How many replacement POV's may my agency authorize me
to transport to my post of duty at Government expense?

    Your agency may authorize one emergency replacement POV within any
4-year period of continuous service. It may authorize one non-emergency
replacement POV after every four years of continuous service beginning
on the date you first have use of the POV being replaced.



Sec. 302-9.174  What is the ``authorized point of origin'' when I
transport a POV, including a replacement POV, to my post of duty

subsequent to the time of my assignment to that post of duty?

    Your agency determines the authorized point of origin within the
United States when you transport a POV, including a replacement POV, to
your post of duty subsequent to the time of your assignment to that post
of duty.



Sec. 302-9.175  When I am authorized to transport a POV, including a
replacement POV, to my post of duty subsequent to the time of my

assignment to that post of duty, may I have the manufacturer or the
manufacturer's agent transport a new POV from the factory or other
shipping point directly to my post of duty?

    Yes, you may have the manufacture or manufacture's agent transport a
new POV from the factory or other shipping point to your post of duty
under the same conditions specified in Sec. 302-9.143.



      Subpart C_Return Transportation of a POV From a Post of Duty



Sec. 302-9.200  When am I eligible for return transportation of a POV
from my post of duty?

    You are eligible for POV transportation from your post of duty when:
    (a) You were transferred to a post of duty in the interest of the
Government; and
    (b) You have a POV at the post of duty.



Sec. 302-9.201  In what situations will my agency pay to transport a POV
from my post of duty?

    Your agency will pay to transport a POV from your post of duty when:
    (a) You are transferred back to the official station (including post
of duty) from which you transferred to your current post of duty;
    (b) You are transferred to a new official station within CONUS;
    (c) You are transferred to a new post of duty, where your agency
determines that use of a POV at that location is not in the interest of
the Government;
    (d) You separate from Government service after completion of an
agreed period of service at the post of duty where your agency
determined the use of a POV to be in the interest of the Government;
    (e) You separate from Government service prior to completion of an
agreed period of service at the post of duty where your agency
determined the use of a POV to be in the interest

[[Page 192]]

of the Government, and the separation is for reasons beyond your control
and acceptable to your agency; or
    (f) Conditions change at your post of duty such that use of the POV
no longer is in the best interest of the Government.



Sec. 302-9.202  When do I become entitled to return transportation of
my POV from my post of duty to an authorized destination?

    You become entitled to return transportation of your POV from your
post of duty to an authorized destination when:
    (a) Your agency determined the use of a POV at your post of duty was
in the interest of the Government;
    (b) You have the POV at your post of duty; and
    (c) You have completed your service agreement.



Sec. 302-9.203  Is there any circumstance under which I may be
authorized to transport my POV from a post of duty before completing

my service agreement?

    Yes, if conditions change at your post of duty such that use of your
POV no longer is in the interest of the Government, or if you separate
from Government service prior to completion of your service agreement
for reasons beyond your control and acceptable to your agency, your
agency may authorize return transportation to your authorized
destination. When the return transportation is based on changed
conditions, you are still required to complete your service agreement.
If you do not, you will be required to repay the transportation costs.



Sec. 302-9.204  What is the ``authorized point of origin'' when I
transport my POV from my post of duty?

    The ``authorized point of origin'' when you transport your POV from
your post of duty is the last post of duty to which you were authorized
to transport your POV at Government expense.



Sec. 302-9.205  What is the ``authorized destination'' of a POV
transported under this subpart?

    The ``authorized destination'' of a POV transported under this
subpart is illustrated in the following table:

------------------------------------------------------------------------
                                             The authorized destination
                    If                       of the POV you transport at
                                                Government expense is
------------------------------------------------------------------------
(a) You are transferred to an Official      Your official station.
 station within CONUS.
(b)(1) You are transferred to another post  Your place of actual
 of duty and use of a POV at the new post    residence.
 is not in the interest of the Government;.
(2) You separate from Government service    Your place of actual
 and are eligible for transportation of      residence.
 your POV from your post of duty; or.
(3) Conditions change at your post of duty  Your place of actual
 such that use of your POV no longer is in   residence.
 the interest of the Government at that
 post of duty.
------------------------------------------------------------------------


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001; 67 FR 7219, Feb. 15, 2002]



Sec. 302-9.206  What should I do if there is no port or terminal at my
authorized point of origin or authorized destination when I transport a

POV from my post of duty?

If there is no port or terminal at your authorized point of origin
or authorized destination, your agency will pay the entire cost of
transporting the POV from your authorized origin to your authorized
destination. If you prefer, however, you may choose to drive your POV to
the port of embarkation and/or from the port of debarkation. If you
choose to drive, you will be reimbursed in the same manner as an
employee under Sec. 302-9.104.



Sec. 302-9.207  What will I be reimbursed if I transport my POV from
a point of origin or to a destination that is different from my

authorized origin or destination?

    You will be reimbursed the transportation costs you actually incur,
not to exceed what it would have cost to transport your POV from your
authorized origin to the authorized destination.

[[Page 193]]



Sec. 302-9.208  If I retain my POV at my post of duty after conditions
change to make use of the POV no longer in the best interest of the

Government, may I transport it at Government expense from the post of
duty at a later date?

    Yes, your agency will pay the transportation costs not to exceed the
cost of transporting it to the authorized destination, provided you
otherwise meet all conditions for transporting a POV.



Sec. 302-9.209  Under what conditions may my agency authorize me to
transport from my post of duty a replacement POV purchased at that

post of duty?

    Your agency may authorize transportation of a replacement POV
purchased at a post of duty from the same post of duty only if:
    (a) At the time you purchased the replacement POV, you met the
conditions in Sec. 302-9.172; and
    (b) Prior to purchase of the replacement POV, your agency authorized
you to purchase a replacement POV at the post of duty.



 Subpart D_Transportation of a POV Within the Continental United States
                                 (CONUS)



Sec. 302-9.300  When am I eligible for transportation of my POV within
CONUS at Government expense?

    You are eligible for transportation of your POV within CONUS at
Government expenses when:
    (a) You are an employee who transfers within CONUS in the interest
of the Government; or
    (b) You are a new appointee or student trainee relocating to your
first official station within CONUS.



Sec. 302-9.301  Under what conditions may my agency authorize
transportation of my POV within CONUS?

    Your agency will authorize transportation of your POV within CONUS
only when:
    (a) It has determined that use of your POV to transport you and/or
your immediate family from your old official station (or place of actual
residence, if you are a new appointee or student trainee) to your new
official station would be advantageous to the Government;
    (b) Both your old official station (or place of actual residence, if
you are a new appointee or student trainee) and your new official
station are located within CONUS;
    (c) Your agency further determines that it would be more
advantageous and cost effective to the Government to transport your POV
to the new official station at Government expense and to pay for
transportation of you and/or your immediate family by commercial means
than to have you or an immediate family member drive the POV to the new
official station;
    (d) Your agency determines that the POV is in operating order and
legally titled and tagged for driving; and
    (e) The distance that the POV is to be shipped is 600 miles or more.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18342, Apr. 1, 2011]



Sec. 302-9.302  How many POV's may I be authorized to transport within
CONUS?

    You may be authorized to transport only the number of POVs equal to
the number of people on the relocation travel orders, who are licensed
drivers, not to exceed two, while relocating within CONUS at Government
expense under this Chapter. Your agency must determine that such
transportation is advantageous and cost effective to the Government in
accordance with Sec. 302-9.301. A vehicle may not be shipped as PBP&E.

[FTR Amdt. 2011-01, 76 FR 18342, Apr. 1, 2011]



Sec. 302-9.303  If I am authorized to transport my POV within CONUS,
where must the transportation originate?

    If you are authorized to transport your POV within CONUS, the
transportation must originate as illustrated in the following table:

------------------------------------------------------------------------
                                              Your transportation must
               If you are a                       originate at your
------------------------------------------------------------------------
(a) Transferee............................  Old official station.
(a) New appointee or Student trainee......  Place of actual residence.
------------------------------------------------------------------------


[[Page 194]]



Sec. 302-9.304  If I am authorized to transport my POV within CONUS,
what must the destination be?

    If you are authorized to transport your POV within CONUS your
destination must be your new official station.



                  Subpart E_Emergency Storage of a POV



Sec. 302-9.400  When am I eligible for emergency storage of my POV?

    You are eligible for emergency storage of your POV when:
    (a) Your POV was transported to your post of duty at Government
expense; and
    (b) The head of your agency determines that your post of duty is
within a zone from which your immediate family and/or household goods
should be evacuated.



Sec. 302-9.401  Where may I store my POV if I receive notice to evacuate
my immediate family and/or household goods from my post of duty?

    If you receive notice to evacuate your immediate family and/or HHG
for your post of duty, you may store your POV at a place determined to
be reasonable by your agency whether the POV is already located at, or
being transported to, your post of duty.



                  Subpart F_ Temporary Storage of a POV

    Source: FTR Amdt. 2011-06, 76 FR 71890, Nov. 21, 2011, unless
otherwise noted.



Sec. 302-9.500  When am I eligible for temporary storage of a POV?

    You may be eligible for temporary storage of your POV when:
    (a) You are assigned a TCS in support of a contingency operation
(humanitarian operations, peacekeeping operations, and similar
operations) as defined in 10 U.S.C. 1482a(c)(2);
    (b) You are eligible for expenses as authorized in part 302-3,
subpart E; and
    (c) The head of your agency determines it would be more
advantageous, cost and other factors considered, to authorize a
temporary storage of a POV.



Sec. 302-9.501  How many POVs will be eligible for storage and for how
long will my agency authorize the storage?

    You may be authorized to store not more than one POV at any given
time during the period of the TCS assignment, subject to this subpart. A
POV may be stored for the duration of the TCS.



Sec. 302-9.502  What expenses may my agency authorize for temporary
storage of my POV?

    Your agency may provide for storage, without charge, or for the
reimbursement of the cost of storage, of one POV that is owned or leased
by an employee of that agency (or by a dependent of such an employee)
and that is for the personal use of the employee.



                    Subpart G_Agency Responsibilities

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted. Redesignated by FTR Amdt. 2011-06, 76 FR 71890, Nov. 21, 2011.
    Note to subpart G: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-9.600  What means of transportation may we authorize for
POV's?

    You may authorize:
    (a) Commercial means of transportation for POV's if available at
reasonable rates and under reasonable conditions; or
    (b) Government means of transportation for POV's on a space-
available basis.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.601  How many POV's may we authorize for transportation at
Government expense?

    Within CONUS, you may authorize transportation of up to two POVs at
Government expense, as prescribed in Sec. 302-9.302. For shipments from
CONUS to OCONUS, OCONUS to OCONUS, and

[[Page 195]]

OCONUS to CONUS, only one POV may be transported at Government expense.

[FTR Amdt. 2011-01, 76 FR 18342, Apr. 1, 2011. Redesignated by FTR Amdt.
2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.602  How should we administer the allowances for
transportation and emergency storage of a POV?

    To minimize costs and promote an efficient workforce, you should
provide an employee use of his/her POV when it mutually benefits the
Government and the employee.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18342, Apr. 1, 2011 and further redesignated by FTR Amdt.
2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.603  What governing policies must we establish for the
allowances for transportation and emergency storage of a POV?

    You must establish policies governing:
    (a) When you will authorize transportation and emergency storage of
a POV;
    (b) When you will authorize transportation of a replacement POV;
    (c) Who will determine if transportation of a POV to or from a post
of duty is in the interest of the Government;
    (d) Who will determine if conditions have changed at an employee's
post of duty to warrant transportation of a POV in the interest of the
Government;
    (e) Who will determine if transportation of a POV wholly within
CONUS is more advantageous and cost effective than having the employee
drive the POV to the new official station; and
    (f) Who will determine whether to allow emergency storage of an
employee's POV, including where to store the POV.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18342, Apr. 1, 2011 and further redesignated by FTR Amdt.
2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.604  Under what condition may we authorize transportation
of a POV to a post of duty?

    You may authorize transportation of a POV to a post of duty only
when you determine, after consideration of the factors in Sec. 302-
9.605, that it is in the interest of the Government for the employee to
have use of a POV at the post of duty.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-01, 76 FR 18342, Apr. 1, 2011 and further redesignated
and amended by FTR Amdt. 2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.605  What factors must we consider in deciding whether to
authorize transportation of a POV to a post of duty?

    When deciding whether to authorize transportation of a POV to a post
of duty, you must consider if:
    (a) Local conditions at the employee's post of duty warrant use of a
POV;
    (b) Use of the POV will contribute to the employee's effectiveness
on the job;
    (c) Use of a POV of the type involved will be suitable under local
conditions at the post of duty;
    (d) The cost of transporting the POV to and from the post of duty
will be excessive, considering the time the employee has agreed to
serve; and
    (e) The POV is in operating order and legally titled and tagged for
driving.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-01, 76 FR 18342, Apr. 1, 2011 and further redesignated by
FTR Amdt. 2011-06, 76 FR 71890, Nov. 21, 2011]



Sec. 302-9.606  What must we consider in determining whether
transportation of a POV within CONUS is cost effective?

    When determining whether transportation of a POV within CONUS is
cost effective, you must consider the:
    (a) Cost of traveling by POV;
    (b) Cost of transporting the POV;
    (c) Cost of travel if the POV is transported;
    (d) Productivity benefit you derive from the employee's accelerated
arrival at the new official station; and
    (e) The POV is in operating order and legally titled and tagged for
driving; and
    (f) The distance that the POV is to be shipped is greater than 600
miles.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated and amended by
FTR Amdt. 2011-01, 76 FR 18342, Apr. 1, 2011 and further redesignated by
FTR Amdt. 2011-06, 76 FR 71890, Nov. 21, 2011]

[[Page 196]]



PART 302_10_ALLOWANCES FOR TRANSPORTATION OF MOBILE HOMES AND
BOATS USED AS A PRIMARY RESIDENCE--Table of Contents



                  Subpart A_Eligibility and Limitations

Sec.
302-10.1 May I be reimbursed for transporting my mobile home instead of
          an HHG shipment?
302-10.2 Are there any eligibility requirements?
302-10.3 What is the maximum amount my agency may authorize me to
          receive for transporting a mobile home?
302-10.4 Are there any geographic limitations for transportation of a
          mobile home?
302-10.5 May I transport a mobile home over water?
302-10.6 Are the allowances for transporting a mobile home in addition
          to the allowances for per diem, mileage, and transportation
          expenses, for me and my immediate family member(s)?

                    Subpart B_Computation of Distance

302-10.100 What distance will my agency allow for points of origin and
          destination within CONUS and Alaska?
302-10.101 Must I furnish actual odometer readings on the travel claim?

                   Subpart C_Computation of Allowances

302-10.200 What costs are allowable when a commercial carrier transports
          my mobile home overland or over water?
302-10.201 What is the mileage allowance when you transport a mobile
          home overland by a POV?
302-10.202 Am I entitled to any other allowances when I transport my
          mobile home by POV?
302-10.203 What are my allowances when a mobile home is transported
          partly by commercial carrier and partly by POV?
302-10.204 What costs are allowed for preparing a mobile home for
          shipment?
302-10.205 Are there any costs for preparation that are not allowed?
302-10.206 May my agency assume direct responsibility for the costs of
          preparing and transporting my mobile home?
302-10.207 Am I responsible for excess or non-allowable charges?

                        Subpart D_Advance of Fund

302-10.300 May I receive an advance of funds when a commercial carrier
          transports the mobile home?
302-10.301 May I receive an advance of funds when payment is made
          directly to the carrier by my agency?

                    Subpart E_Agency Responsibilities

302-10.400 What policies must we establish for authorizing
          transportation of a mobile home?
302-10.401 Are the allowances for transporting a mobile home in addition
          to the allowances for per diem, mileage, and transportation
          expenses, for an employee and immediate family member(s)?
302-10.402 What costs must we pay a commercial carrier for transporting
          a mobile home?
302-10.403 What costs must we allow for preparing a mobile home for
          shipment?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905 (a); E.O. 11609, 36 FR
13747, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                  Subpart A_Eligibility and Limitations

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-10.1  May I be reimbursed for transporting my mobile home
instead of an HHG shipment?

    Yes, if you are eligible for the transportation of HHG, you will be
reimbursed for transporting a mobile home instead of an HHG shipment,
not to exceed what the Government would incur for the transportation of
your HHG and 90-days temporary storage.



Sec. 302-10.2  Are there any eligibility requirements?

    Yes, to have a mobile home transported at Government expense, you
must certify that the mobile home will be used at the new official
station as your primary residence and/or the primary residence of your
immediate family.



Sec. 302-10.3  What is the maximum amount my agency may authorize me
to receive for transporting a mobile home?

    The maximum amount your agency may authorize you to receive for
transporting a mobile home shall not exceed the cost of transporting
18,000 pounds of HHG and 90 days of temporary storage.

[[Page 197]]



Sec. 302-10.4  Are there any geographic limitations for transportation
of a mobile home?

    Yes, allowances for overland transportation of a mobile home may be
made only for transportation within CONUS, within Alaska, and through
Canada en route between Alaska and CONUS or through Canada between one
CONUS point and another (e.g., between Buffalo, NY and Detroit, MI).
Allowances for transportation within limits prescribed may be paid even
though the transportation involved originates, terminates, or passes
through locations not covered, provided the amount of the allowance
shall be computed on the basis of that part of the transportation which
is within CONUS, within Alaska, or through Canada en route between
Alaska and CONUS or between one CONUS point and another. The cost to
transport a mobile home may not exceed the cost of shipping 18,000
pounds of HHG and 90 days of temporary storage.



Sec. 302-10.5  May I transport a mobile home over water?

    Yes, you may transport a mobile home over water when both the points
of origin and destination are within CONUS or Alaska.



Sec. 302-10.6  Are the allowances for transporting a mobile home in
addition to the allowances for per diem, mileage, and transportation

expenses, for me and my immediate family member(s)?

    Yes, allowances for transporting a mobile home (including mileage
when towed by you) are in addition to the reimbursement of per diem,
mileage, and transportation expenses for you and your immediate family
member(s). However, you must consider the fact that the mobile home may
be moved at Government expense only if it will be used as your residence
at the new official station, and allowances under parts 302-5, 302-6,
and 302-11 of this chapter will be paid accordingly.



                    Subpart B_Computation of Distance



Sec. 302-10.100  What distance will my agency allow for points of
origin and destination within CONUS and Alaska?

    Your agency will allow for the distance shown in standard highway
mileage guides or agency designated official table of distances or
actual miles driven as determined from your odometer readings, between
the authorized origin and destination.



Sec. 302-10.101  Must I furnish actual odometer readings on the travel
claim?

    No, you do not need to furnish odometer readings on the travel claim
but you must indicate the total miles traveled. Any deviation from the
distances indicated in standard highway mileage guides or agency
official table of distances must be fully explained and acceptable to
your agency.



                   Subpart C_Computation of Allowances



Sec. 302-10.200  What costs are allowable when a commercial carrier
transports my mobile home overland or over water?

    Your agency will allow the following costs for use of a commercial
carrier transporting your mobile home:
    (a) When transporting overland;
    (1) The carrier's charge for actual transportation of the mobile
home (not to exceed the applicable tariff for such movements approved by
an appropriate regulatory body), provided any substantial deviation from
standard highway mileage guides or agency official table of distances is
explained;
    (2) Ferry fares, bridge, road, and tunnel tolls;
    (3) Taxes, charges or fees fixed by a State or other government
authority for permits to transport mobile homes in or through its
jurisdiction;
    (4) Carrier's service charges for obtaining necessary permits; and
    (5) Charges for a pilot (flag) car or escort services, when required
by State or local law.

[[Page 198]]

    (b) When transporting over water cost must include, but not limited
to the cost of:
    (1) Fuel and oil used for propulsion of the boat;
    (2) Pilots or navigators in the open water;
    (3) A crew;
    (4) Charges for harbor pilots;
    (5) Docking fees incurred in transit;
    (6) Harbor or port fees and similar charges related to entry in and
navigation through ports; and
    (7) Towing, whether in tow or towing by pushing from behind.



Sec. 302-10.201  What is the mileage allowance when you transport a
mobile home overland by a POV?

    The mileage allowance when you transport a mobile home overland by
other than commercial means (e.g., towed by a POV) is eleven cents per
mile. This is in addition to the mileage allowance prescribed for
driving the POV under part 302-4 of this chapter.



Sec. 302-10.202  Am I entitled to any other allowances when I transport
my mobile home by POV?

    Yes, you are also entitled to the following allowances when you
transport your mobile home by POV:
    (a) Payment of mileage for use of a POV to transport yourself and/or
immediate family member(s) as provided in Sec. 302-4.30 of this
chapter; and
    (b) Preparation costs as provided in Sec. 302-10.205.



Sec. 302-10.203  What are my allowances when a mobile home is
transported partly by commercial carrier and partly by POV?

    The allowances in Sec. Sec. 302-10.200 through 302-10.202 apply to
the respective portions of transportation by commercial carrier and POV
when a mobile home is transported by both.



Sec. 302-10.204  What costs are allowed for preparing a mobile home for
shipment?

    Allowable costs for preparing a mobile home for shipment include but
are not limited to:
    (a) Blocking and unblocking (including anchoring and unanchoring);
    (b) Labor costs of removing and installing skirting;
    (c) Separating, preparing, and sealing each section for movement;
    (d) Reassembling the two halves of a double-wide mobile home;
    (e) Travel lift fees;
    (f) Rental, installation, removal and transportation of hitches and
extra axles with wheels and tires;
    (g) Purchasing blocks in lieu of transporting blocks from old
official station and cost of replacement blocks broken while mobile home
was being transported;
    (h) Packing and unpacking of HHG associated with the mobile home;
    (i) Disconnecting and connecting utilities;
    (j) Installation and removal of towing lights on trailer;
    (k) Charges for reasonable extension of existing water and sewer
lines; and
    (l) Dismantling and assembling a portable room appended to a mobile
home.



Sec. 302-10.205  Are there any costs for preparation that are not
allowed?

    Yes, costs for preparing a mobile home located outside Alaska or
CONUS for movement or the costs for resettling outside Alaska or CONUS
are not allowed.



Sec. 302-10.206  May my agency assume direct responsibility for the
costs of preparing and transporting my mobile home?

    Yes, your agency may assume direct responsibility for the costs of
preparing and transporting your mobile home if it is determined to be in
the Government's interest.



Sec. 302-10.207  Am I responsible for excess or non-allowable charges?

    Yes, you are responsible for any excess preparation or
transportation or non-allowable charges, such as:
    (a) Costs for replacement parts, tires purchases, structural
repairs, brake repairs or any other repairs or maintenance performed;
    (b) Costs of insurance for valuation of mobile homes above carriers'
maximum liabilities, or charges designated in the tariffs as ``Special
Service;''
    (c) Cost of storage; and

[[Page 199]]

    (d) Costs of connecting/disconnecting appliances, equipment, and
utilities involved in relocation and costs of converting appliances for
operation on available utilities.



                       Subpart D_Advance of Funds



Sec. 302-10.300  May I receive an advance of funds when a commercial
carrier transports the mobile home?

    Yes, you may receive an advance of funds when you are responsible
for arranging and paying a commercial carrier to transport your mobile
home. However, the advance may not exceed the estimated amount
allowable.



Sec. 302-10.301  May I receive an advance of funds when payment is
made directly to the carrier by my agency?

    No, your agency will not authorize you an advance of funds when it
pays the carrier directly.



                    Subpart E_Agency Responsibilities

    Note to subpart E: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-10.400  What policies must we establish for authorizing
transportation of a mobile home?

    You must establish policies for authorizing transportation of a
mobile home that implements this part including when:
    (a) It is considered in the best interest of the Government to
assume direct responsibility for preparing and transporting an
employee's mobile home;
    (b) To authorize an advance of funds for a commercial carrier
transporting an employee's mobile home based on constructive or
estimated cost when the employee assumes direct responsibility for
payment.



Sec. 302-10.401  Are the allowances for transporting a mobile home
in addition to the allowances for per diem, mileage, and

transportation expenses, for an employee and immediate family member(s)?

    Yes, allowances for transporting a mobile home (including mileage
when towed by the employee) are in addition to the allowances for per
diem, mileage, and transportation expenses. However, you must consider
the fact that the mobile home will be used as the employee's and/or
immediate family member(s) primary residence at the new official
station, and reduce the allowances under parts 302-5, 302-6, and 302-11
of this chapter.



Sec. 302-10.402  What costs must we pay a commercial carrier for
transporting a mobile home?

    The costs you must pay a commercial carrier for transporting a
mobile home are prescribed in Sec. 302-10.200.



Sec. 302-10.403  What costs must we allow for preparing a mobile home
for shipment?

    The costs you must allow for preparing a mobile home for shipment
are prescribed in Sec. 302-10.205.

[[Page 200]]



              SUBCHAPTER E_RESIDENCE TRANSACTION ALLOWANCES





PART 302_11_ALLOWANCES FOR EXPENSES INCURRED IN CONNECTION WITH
RESIDENCE TRANSACTIONS--Table of Contents



                         Subpart A_General Rules

Sec.
302-11.1 What is the purpose of an allowance for expenses incurred in
          connection with residence transactions?
302-11.2 Am I eligible to receive an allowance for expenses incurred in
          connection with my residence transactions?
302-11.3 Must I sign a service agreement before receiving residence
          transaction allowances?
302-11.4 Who is not eligible to receive an allowance for expenses
          incurred in connection with residence transactions?
302-11.5 To be reimbursed for expenses incurred in my residence
          transactions, must I occupy the residence at the time I am
          notified of my transfer?
302-11.6 For which expenses will I be reimbursed if I qualify for a
          residence transaction expense allowance?
302-11.7 When are expenses for my settlement of an unexpired lease
          reimbursable?
302-11.8 Must I sell a residence at the old official station to be
          eligible to purchase a residence at the new official station?

                            Time Limitations

302-11.21 How long do I have to submit my claim for reimbursement of
          expenses incurred in connection with my residence
          transactions?
302-11.22 May the 1-year time limitation be extended by my agency?
302-11.23 When must I request to have my initial time period extended?

                      Subpart B_Title Requirements

302-11.100 For which residence may I receive reimbursement for under
          this subpart?
302-11.101 Must the title to the property for which I am requesting an
          allowance for residence transactions be in my name?
302-11.102 How will the Government determine who holds title to my
          property?
302-11.103 How will I be reimbursed if I or a member of my immediate
          family do not hold full title to the property for which I am
          requesting reimbursement?
302-11.104 When must I and/or a member(s) of my immediate family have
          acquired title interest in my residence to be eligible for the
          allowance for expenses incurred in connection with the sale of
          my residence?
302-11.105 How is it determined if I hold ``equitable title interest''
          in my residence?
302-11.106 What is an accommodation party?

                     Subpart C_Reimbursable Expenses

302-11.200 What residence transaction expenses will my agency pay?
302-11.201 When may my reimbursement for loan assumption fees or other
          similar fees exceed the 1 percent as specified in Sec. 302-
          11.200(f)(2)?
302-11.202 What residence transaction expenses will my agency not pay?

                   Subpart D_Request for Reimbursement

302-11.300 Is there a limit on how much my agency will reimburse me for
          residence transactions?
302-11.301 How must I request reimbursement for the expenses I incur for
          my residence transactions?
302-11.302 What documentation must I submit to my agency to request
          reimbursement for the sale of a former residence or the
          purchase of a new one?
302-11.303 Will the Government reimburse me for expenses incurred in
          connection with my residence transactions that are paid by
          someone other than me or a member of my immediate family?
302-11.304 Will my agency reimburse me for losses due to market
          conditions or prices at the old and new official station?
302-11.305 Will I receive reimbursement for any residence transaction
          expenses incurred prior to being officially notified of my
          transfer?
302-11.306 How can I know if my expenses are reasonable and will be
          reimbursed by the Government?
302-11.307 May I receive an advance of funds for my residence
          transaction expenses?
302-11.308 How much will I receive for reimbursement when I purchase or
          sell land in excess of what reasonably relates to the
          residence site?
302-11.309 What residence transaction expense are reimbursable if an
          employee violates the terms of his/her service agreement?

                      Settlement of Unexpired Lease

302-11.320 How must I request reimbursement for settlement of an
          unexpired lease?
302-11.321 How will I be reimbursed when I share a lease with someone
          else?

[[Page 201]]

                    Subpart E_Agency Responsibilities

302-11.400 What policies and procedures must we establish?
302-11.401 Under what conditions may we authorize or approve a residence
          transaction expense allowance?
302-11.402 Who is not eligible to receive residence transaction expense
          allowances?
302-11.403 What policies must we establish before accepting
          documentation from an employee for reimbursement of residence
          transaction expenses?
302-11.404 What controls must we establish for paying allowances for
          expenses incurred in connection with residence transactions?
302-11.405 Which agency must review and approve the employee's
          application when the employee transfers between agencies?
302-11.406 How must we administer an employee's claim?
302-11.407 What documentation must we require the employee to submit
          before paying residence transaction expenses?

                            Time Limitations

302-11.420 How long can we authorize an extension for completion of the
          sale and purchase or lease termination transactions?
302-11.421 What must we consider when authorizing an extension of time
          limitation?

                             Unexpired Lease

302-11.430 When must we reimburse an employee for expenses incurred due
          to settlement of an unexpired lease?
302-11.431 How must we require an employee to request reimbursement for
          expenses of an unexpired lease settlement?

                           Title Requirements

302-11.440 How must we determine who holds title to property for
          reimbursement purposes?
302-11.441 How must we determine if an employee holds equitable title
          interest in his/her property?

                       Request for Reimbursements

302-11.450 May we advance an employee funds for expenses incurred in
          connection with residence transactions?
302-11-451 What is the maximum amount that we may reimburse for the sale
          or purchase of an employee's residence?

    Authority: 5 U.S.C. 5738 and 20 U.S.C. 905(c).

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                         Subpart A_General Rules

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-11.1  What is the purpose of an allowance for expenses
incurred in connection with residence transactions?

    The purpose of an allowance for expenses incurred in connection with
residence transaction is to reimburse you when you transfer from an old
official station to a new official station for expenses that you incur
due to:
    (a) The sale of one residence at your old official station, and/or
the purchase of a residence at your new official station; or
    (b) The settlement expenses for a lease which has not expired on
your residence or mobile home lot which is used as your permanent
residence at your old official station.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2010-
07, 75 FR 72968, Nov. 29, 2010]



Sec. 302-11.2  Am I eligible to receive an allowance for expenses
incurred in connection with my residence transactions?

    (a) You must meet four basic conditions to be eligible to receive an
allowance for expenses incurred in connection with your residence
transactions:
    (1) You must be transferring from one official station to another;
    (2) Your relocation must be incidental to the transfer (i.e., not
for the convenience of the employee);
    (3) Your relocation must meet the distance test conditions of Sec.
302-2.6; and
    (4) Your new official station must be within the United States.
    (b) If you previously transferred from an official station in the
United States to a foreign area and you are now transferring back to the
United States, then, in addition to the requirements of paragraph (a) of
this section, you must have completed the time period specified in your
service agreement for your overseas tour of duty.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]

[[Page 202]]



Sec. 302-11.3  Must I sign a service agreement before receiving
residence transaction allowances?

    Yes, you must sign a service agreement before receiving residence
transaction allowances.



Sec. 302-11.4  Who is not eligible to receive an allowance for
expenses incurred in connection with residence transactions?

    You are not eligible to receive an allowance for expenses incurred
in connection with residence transactions under this subpart if you are:
    (a) A new appointee; or
    (b) An employee assigned under the Government Employees Training Act
(5 U.S.C. 4109).



Sec. 302-11.5  To be reimbursed for expenses incurred in my residence
transactions, must I occupy the residence at the time I am notified

of my transfer?

    Yes, to be reimbursed for expenses incurred in your residence
transactions, you must occupy the residence at the time you are notified
of your transfer, unless your transfer is from a foreign area to an
official station within the United States other than the one you left
when you transferred out of the United States, as specified in Sec.
302-11.2(b).



Sec. 302-11.6  For which expenses will I be reimbursed if I qualify
for a residence transaction expense allowance?

    If you qualify for a residence transaction expense allowance, you
may be reimbursed for the:
    (a) Expenses of selling your old residence and purchasing a new
residence in the United States; or
    (b) Settlement of an unexpired lease at your old official station in
the United States from which transferred to another official station in
the United States or when assigned to a foreign post of duty; and
    (c) Expenses of purchasing a new residence in the United States upon
return to the United States upon completion of the foreign tour of duty
and the return is to a different official station, and is 50 miles
distance from the official station which you transferred from.



Sec. 302-11.7  When are expenses for my settlement of an unexpired
lease reimbursable?

    When your unexpired lease (including month to month) is for
residence quarters at your old official station, you may be reimbursed
for settlement expenses for an unexpired lease, including but not
limited to broker's fees for obtaining a sublease or charges for
advertising if:
    (a) Applicable laws or the terms of the lease provide for payment of
settlement expenses; or
    (b) Such expenses cannot be avoided by sublease or other
arrangement; or
    (c) You have not contributed to the expenses by failing to give
appropriate lease termination notice promptly after you have definite
knowledge of your transfer; or
    (d) The broker's fees or advertising charges are not in excess of
those customarily charged for comparable services in that locality.



Sec. 302-11.8  Must I sell a residence at the old official station
to be eligible to purchase a residence at the new official station?

    No, you do not have to sell the residence at your old official
station to be eligible for residence purchase transactions at your new
official station.

                            Time Limitations



Sec. 302-11.21  How long do I have to submit my claim for reimbursement
of expenses incurred in connection with my residence transactions?

    Your claim for reimbursement should be submitted to your agency as
soon as possible after the transaction occurred. However, the settlement
dates for the sale and purchase or lease termination transactions for
which reimbursement is requested must occur not later than 1 year after
the day you report for duty at your new official station. (See Sec.
302-11.23.)

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-11.22  May the 1-year time limitation be extended by my
agency?

    Yes, your agency may extend the 1-year limitation for up to one
additional

[[Page 203]]

year for reasons beyond your control and acceptable to your agency.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-11.23  When must I request to have my initial time period
extended?

    To have your initial time period extended, you must submit a request
to your agency not later than 30 calendar days after the expiration date
unless this 30-day period is specifically extended by your agency.



                      Subpart B_Title Requirements



Sec. 302-11.100  For which residence may I receive reimbursement for
under this subpart?

    You may receive reimbursement for the one residence from which you
regularly commute to and from work on a daily basis and which was your
residence at the time you were officially notified by competent
authority to transfer to a new official station.



Sec. 302-11.101  Must the title to the property for which I am
requesting an allowance for residence transactions be in my name?

    The title to the property for which you are requesting an allowance
for residence transaction must be:
    (a) Solely in your name; or
    (b) Solely in the name of one or more of your immediate family
members; or
    (c) Jointly in your name and in the name of one or more of your
immediate family members.



Sec. 302-11.102  How will the Government determine who holds title to
my property?

    The Government will determine who holds title to your property based
on:
    (a) Whose name(s) actually appears on your title document (e.g., the
deed); or
    (b) Who holds equitable title interest in your property as specified
in Sec. 302-11.105.



Sec. 302-11.103  How will I be reimbursed if I or a member of my
immediate family do not hold full title to the property for which

I am requesting reimbursement?

    If you or a member of your immediate family do not hold full title
to the property for which you are requesting reimbursement, you will be
reimbursed on a pro rata basis to the extent of your actual title
interest plus your equitable title interest in the residence.



Sec. 302-11.104  When must I and/or a member(s) of my immediate family
have acquired title interest in my residence to be eligible for the

allowance for expenses incurred in connection with the sale of my
residence?

    To be eligible for the allowance for expenses incurred in connection
with the sale of your residence, you and/or a member(s) of your
immediate family must have acquired title or equitable title interest in
the residence as illustrated in the following table:

------------------------------------------------------------------------
             Type of transfer                           Date
------------------------------------------------------------------------
1. Between official stations in the United  1. Prior to the date first
 States.                                     notified of the transfer.
2. Returning from completion of any         2. Prior to the date
 foreign tour of duty to a different         notified that you would be
 official station in the United States,      transferred to a different
 which is 50 miles distance from the         location in the United
 official station from which transferred     States, which is 50 miles
 to the foreign official station.            distance from the official
                                             station you transferred
                                             from the foreign area.
------------------------------------------------------------------------


[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001; 67 FR 7219, Feb. 15, 2002]



Sec. 302-11.105  How is it determined if I hold ``equitable title
interest'' in my residence?

    ``Equitable title interest'' in your residence is determined by your
agency if:
    (a) The title is held in trust, and:
    (1) The property is your residence;
    (2) You and/or a member(s) of your immediate family are the only
beneficiary(ies) of the trust during either of your lifetimes;
    (3) You and/or a member(s) of your immediate family retain the right
to distribute the property during your lifetimes;
    (4) You and/or a member(s) of your immediate family retain the right
to manage the property;
    (5) You and/or a member(s) of your immediate family are the only
grantor/settlor of the trust, or retain the right to direct distribution
of the property upon dissolution of the trust or death; and

[[Page 204]]

    (6) You provide your agency with a copy of the trust document; or
    (b) The title is held in the name of a financial institution, and:
    (1) The property is your residence;
    (2) You and/or a member(s) of your immediate family executed a
financing agreement (e.g., mortgage) with the financial institution;
    (3) State or local law requires that lending parties take title to
perfect (i.e., protect) a security interest in the property, or the
financial institution requires that it take possession of title as a
condition of the financing agreement; and
    (4) You provide your agency with a copy of the financing document;
or
    (c) The title is held both in the names of:
    (1) You solely, or jointly with one or more members of your
immediate family, or one or more members of your immediate family;
    (2) An individual accommodation party as defined in Sec. 302-11.106
who is not a member of your immediate family; and
    (3) The conditions apply:
    (i) The property is your residence.
    (ii) You and/or a member(s) of your immediate family have the right
to use the property and to direct conveyance of the property.
    (iii) The lender requires signature of the accommodation party on
the financing document.
    (iv) You and/or a member of your immediate family, are liable for
payments under the financing arrangement (e.g., mortgage).
    (v) The accommodation party's name is on the title.
    (vi) The accommodation party does not have a financial interest in
the property unless the employee and/or a members(s) of the immediate
family default on the financing arrangement.
    (vii) You must provide documentation of the accommodation that is
acceptable by your agency; or
    (d) The title is held by the seller of the property and the
following conditions are met:
    (1) The property is your residence;
    (2) You and/or member(s) of your immediate family has the right to
use the property and to direct conveyance of the property;
    (3) You and/or member(s) of your immediate family must have signed a
financing agreement with the seller of the property (e.g., a land
contract) providing for fixed periodic payments and transfer of title to
the employee and/or a member(s) of the immediate family upon completion
of the payment schedule; and
    (4) You provide your agency with a copy of the financing agreement;
or
    (e) Another equitable title situation exists where title is held in
your name only or jointly with you and one or more members of your
immediate family or with you and an individual who is not an immediate
family member, and the following conditions are met:
    (1) The property is your residence.
    (2) You and/or a member(s) of your immediate family has the right to
use the property and to direct conveyance of the property.
    (3) Only you and/or a member(s) of your immediate family has made
payments on the property.
    (4) You and/or a member(s) of your immediate family received all
proceeds from the sale of the property.
    (5) You must provide suitable documentation to your agency that all
conditions in paragraphs (e)(1) through (e)(4) of this section are met.



Sec. 302-11.106  What is an accommodation party?

    An accommodation party is an individual who signs an employee's
financing agreement (e.g., a mortgage) to lend his/her name (i.e.,
credit) to the arrangement.



                     Subpart C_Reimbursable Expenses



Sec. 302-11.200  What residence transaction expenses will my agency pay?

    Provided the residence transaction expenses are customarily charged
to the seller of a residence in the locality of the old official station
or paid by the purchaser at the new official station, your agency will,
with appropriate supporting documentation provided by you, reimburse you
for the following residence transaction expenses when they are incurred
by you incident to your relocation:

[[Page 205]]

    (a) Your broker's fee or real estate commission that you pay in the
sale of your residence at the last official station, not to exceed the
rates that are generally charged in the locality of your old official
station;
    (b) The customary cost for an appraisal;
    (c) The costs of newspaper, bulletin board, multiple-listing
services, and other advertising for sale of the residence at your old
official station that is not included in the broker's fee or the real
estate agent's commission;
    (d) The cost of a title insurance policy, costs of preparing
conveyances, other instruments, and contracts and related notary fees
and recording fees; cost of making surveys, preparing drawings or plats
when required for legal or financing purposes; and similar expenses
incurred for selling your residence to the extent such costs:
    (1) Have not been included in other residence transaction fees
(i.e., brokers' fees or real estate agent fees);
    (2) Do not exceed the charges, for such expenses, that are normally
charged in the locality of your residence;
    (3) Are usually furnished by the seller;
    (e) The costs of searching title, preparing abstracts, and the legal
fees for a title opinion to the extent such costs:
    (1) Have not been included in other related transaction costs (i.e.,
broker's fees or real estate agency fees); and
    (2) Do not exceed the charges, for such expenses, that are
customarily charged in the locality of your residence
    (f) The following ``other'' miscellaneous expenses in connection
with the sale and/or purchase of your residence, provided they are
normally paid by the seller or the purchaser in the locality of the
residence, to the extent that they do not exceed specifically stated
limitations, or if not specifically stated, the amounts customarily paid
in the locality of the residence:
    (1) FHA or VA fees for the loan application;
    (2) Loan origination fees and similar charges such as loan
assumption fees, loan transfer fees or other similar charges not to
exceed 1 percent of the loan amount without itemization of the lender's
administrative charges (unless requirements in Sec. 302-11.201 are
met), if the charges are assessed in lieu of a loan origination fee and
reflects charges for services similar to those covered by a loan
origination fee;
    (3) Cost of preparing credit reports;
    (4) Mortgage and transfer taxes;
    (5) State revenue stamps;
    (6) Other fees and charges similar in nature to those listed in
paragraphs (f)(1) through (f)(5) of this section, unless specifically
prohibited in Sec. 302-11.202;
    (7) Charge for prepayment of a mortgage or other security instrument
in connection with the sale of the residence at the old official station
to the extent the terms in the mortgage or other security instrument
provide for this charge. This prepayment penalty is also reimbursable
when the mortgage or other security instrument does not specifically
provide for prepayment, provided this penalty is customarily charged by
the lender, but in that case the reimbursement may not exceed 3 months'
interest on the loan balance;
    (8) Mortgage title insurance policy, paid by you, on a residence you
purchased for the protection of, and required by, the lender;
    (9) Owner's title insurance policy, provided it is a prerequisite to
financing or the transfer of the property; or if the cost of the owner's
title insurance policy is inseparable from the cost of other insurance
which is a prerequisite;
    (10) Expenses in connection with construction of a residence, which
are comparable to expenses that are reimbursable in connection with the
purchase of an existing residence;
    (11) Expenses in connection with environmental testing and property
inspection fees when required by Federal, State, or local law; or by the
lender as a precondition to sale or purchase; and
    (12) Other expenses of sale and purchase made for required services
that are customarily paid by the seller of a residence at the old
official station or if customarily paid by the purchaser of a residence
at the new official station.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18343, Apr. 1, 2011]

[[Page 206]]



Sec. 302-11.201  When may my reimbursement for loan assumption fees
or other similar fees exceed the 1 percent as specified in

Sec. 302-11.200(f)(2)?

    Reimbursement may exceed 1 percent (as specified in Sec. 302-
11.200(f)(2) only when you provide evidence that the higher rate:
    (a) Does not include prepaid interest, points, or a mortgage
discount; and
    (b) Is customarily charged in the locality where the residence is
located.



Sec. 302-11.202  What residence transaction expenses will my agency
not pay?

    Your agency will not pay:
    (a) Any fees that have been inflated or are higher than normally
imposed for similar services in the locality;
    (b) Broker fees or commissions paid in connection with the purchase
of a home at the new official station;
    (c) Owner's title insurance policy, ``record title'' insurance
policy, mortgage insurance or insurance against loss or damage of
property and optional insurance paid for by you in connection with the
purchase of a residence for your protection;
    (d) Interest on loans, points, and mortgage discounts;
    (e) Property taxes;
    (f) Operating or maintenance costs;
    (g) Any fee, cost, charge, or expense determined to be part of the
finance charge under the Truth in Lending Act, Title I, Pub. L. 90-321,
as amended, and Regulation Z issued by the Board of Governors of the
Federal Reserve System (12 CFR part 226), unless specifically authorized
in Sec. 302-11.200;
    (h) Expenses that result from construction of a residence, except as
provided in Sec. 302-11.200(e)(10); and
    (i) Losses, see Sec. 302-11.304.



                   Subpart D_Request for Reimbursement



Sec. 302-11.300  Is there a limit on how much my agency will reimburse
me for residence transactions?

    Yes, your agency will reimburse you no more than:
    (a) Ten percent of the actual sales price for the sale of your
residence at the old official station; and
    (b) Five percent of the actual purchase price of the residence for
the purchase of a residence at the new official station.



Sec. 302-11.301  How must I request reimbursement for the expenses I
incur for my residence transactions?

    To request reimbursement for the expenses you incur for your
residence transaction, you must:
    (a) Send your claim for reimbursement and documentation of expenses
to your old official station for review and approval unless otherwise
specified by your agency, and
    (b) Follow your agency's procedures and submit appropriate
voucher(s) along with any claim applications that your agency may
require with appropriate documents specified in Sec. 302-11.302.



Sec. 302-11.302  What documentation must I submit to my agency to
request reimbursement for the sale of a former residence or the

purchase of a new one?

    To request reimbursement for the sale of a former residence or the
purchase of a new one, you must submit to your agency:
    (a) Copies of your sales agreement when selling a residence;
    (b) Your purchase agreement when a purchasing a residence;
    (c) Property settlement documents;
    (d) Loan closing statements; and
    (e) Invoices or receipts for other bills paid.



Sec. 302-11.303  Will the Government reimburse me for expenses incurred
in connection with my residence transactions that are paid by someone

other than me or a member of my immediate family?

    No, the Government will not reimburse you for expenses incurred in
connection with your residence transactions if they are paid by someone
other than you or a member of your immediate family.



Sec. 302-11.304  Will my agency reimburse me for losses due to market
conditions or prices at the old and new official station?

    No, losses incurred due to market conditions or prices at your old
and

[[Page 207]]

new duty station are not reimbursable when incurred by you due to:
    (a) Failure to sell a residence at the old official station at the
price asked, or at its current appraised value, or at its original cost;
or
    (b) Failure to buy a dwelling at the new official station at a price
comparable to the selling price of the residence at the old official
station; or
    (c) Any losses that are similar in nature to (a) or (b).



Sec. 302-11.305  Will I receive reimbursement for any residence
transaction expenses incurred prior to being officially notified

of my transfer?

    No, reimbursement of any residence transaction expenses (or
settlement of an unexpired lease) that occurs prior to being officially
notified (generally in the form a change of station travel
authorization) is prohibited.



Sec. 302-11.306  How can I know if my expenses are reasonable and will
be reimbursed by the Government?

    You are responsible for the determination of reasonableness for your
claimed expenses. To determine if your expenses are reasonable, you
should, in coordination with your agency, contact the local real estate
association, or, if not available, at least three different realtors in
the locality in which your expenses will be incurred and request:
    (a) The current schedule of closing costs which applies to the area
in which you are buying or selling;
    (b) Information concerning local custom and practices with respect
to charging of closing costs which relate to either your sale or
purchase and whether such costs are customarily paid by the seller or
purchaser; and
    (c) Information on the local terminology used to describe the costs
specified in paragraph (b) of this section.



Sec. 302-11.307  May I receive an advance of funds for my residence
transaction expenses?

    No, you may not receive an advance of funds for your residence
transaction expenses.



Sec. 302-11.308  How much will I receive for reimbursement when I
purchase or sell land in excess of what reasonably relates to the

residence site?

    When you purchase or sell land in excess of what reasonably relates
to the residence site, your reimbursement will be limited to a pro rata
reimbursement of the land reasonably related to the residence site.



Sec. 302-11.309  What residence transaction expense are reimbursable
if an employee violates the terms of his/her service agreement?

    If the employee violates his/her service agreement, no residence
transaction expenses will be paid, and any amounts paid prior to such
violation shall be a debt due the United States until they are paid by
the employee.

                      Settlement of Unexpired Lease



Sec. 302-11.320  How must I request reimbursement for settlement of
an unexpired lease?

    To request reimbursement for settlement of an unexpired lease, you
must itemize expenses (list all expenses separately) on a travel voucher
and submit the voucher to your agency.



Sec. 302-11.321  How will I be reimbursed when I share a lease with
someone else?

    When you share a lease with someone else you will be reimbursed on a
pro rata basis for that portion of the lease that you are responsible
for.



                    Subpart E_Agency Responsibilities

    Note to subpart E: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-11.400  What policies and procedures must we establish?

    You must establish internal policies and procedures to implement
this part.



Sec. 302-11.401  Under what conditions may we authorize or approve a
residence transaction expense allowance?

    You may authorize or approve a residence transaction expense
allowance

[[Page 208]]

when an employee is performing a permanent change of station in the
interest of the Government and has signed a service agreement (other
than a new appointee or an employee assigned under the Government
Employees Training Act (5 U.S.C. 4109.); and
    (a) The old and new official stations are located in the United
States; or
    (b) The employee has completed an agreed upon tour of duty overseas
and is returning to the United States to an official station that is at
least 50 miles away from the employees last official station in the
United States; or
    (c) When the employee has been permanently assigned to a temporary
official station.



Sec. 302-11.402  Who is not eligible to receive residence transaction
expense allowances?

    The following are not eligible to receive residence transaction
expense allowances:
    (a) New appointees; and
    (b) Employees assigned under the Government Employee's Training Act
(5 U.S.C. 4109).



Sec. 302-11.403  What policies must we establish before accepting
documentation from an employee for reimbursement of residence

transaction expenses?

    You must establish policies that will define what documentation is
acceptable from an employee when requesting reimbursement of residence
transaction expenses.



Sec. 302-11.404  What controls must we establish for paying allowances
for expenses incurred in connection with residence transactions?

    When paying allowances for expenses incurred in connection with
residence transactions, you must:
    (a) Determine who will authorize and approve residence transactions
expenses on the employee's travel authorization;
    (b) Determine who will review applications for reimbursement of
residence transaction expenses;
    (c) Determine who will authorize extensions beyond the 1-year
limitation for completing sales and purchase or lease termination
transactions, under Sec. Sec. 302-11.420 and 302-11.421;
    (d) Prescribe a claim application form which meets your internal
administrative requirements;
    (e) Require employees to submit a travel claim with appropriate
documentation to support his/her payment of the expenses claimed, which
must include as a minimum;
    (1) The sales agreement,
    (2) The purchase agreement,
    (3) Property settlement documents,
    (4) Loan closing statements, and
    (5) Invoices or receipts for other bills paid; and
    (f) Require employees to submit travel claims to his/her old
official station for review and approval of the claim unless agency
review and approval functions are performed elsewhere except as provided
in Sec. 302-11.405.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-11.405  Which agency must review and approve the employee's
application when the employee transfers between agencies?

    The hiring agency in the locality of the employee's old official
station must review and approve the employee's application when the
employee transfers between agencies, unless the hiring agency does not
have an appropriate installation there. In that case, the losing agency
at the old official station must review and approve the expenses.



Sec. 302-11.406  How must we administer an employee's claim?

    To administer an employee's claim:
    (a) You must:
    (1) Review the employee's claim to determine whether the expenses
claimed are reasonable in amount and customarily paid by the buyer/
seller in the locality where the property is located;
    (2) Disallow any portion of the employee's claim that is inflated or
are higher than normal for similar services in the locality;
    (3) Execute final administrative approval of payment of a claim by
an appropriate agency approving official; and

[[Page 209]]

    (4) Return disapproved applications to the employee with a
memorandum of explanation.
    (b) The approving official must determine if:
    (1) The aggregate amount of expenses claimed in connection with a
sale or purchase of a residence is within the prescribed limitation for
either;
    (2) All conditions and requirements under which allowances may be
paid have been met; and
    (3) The expenses themselves are those which are reimbursable.

    Note to Sec. 302-11.406: You must not pay the expenses listed in
Sec. 302-11.202 or Sec. 302-11.304.



Sec. 302-11.407  What documentation must we require the employee to
submit before paying residence transaction expenses?

    Before paying residence transaction expenses, you must require the
employee to submit:
    (a) A copy of his/her financial documents which prove that only the
employee and or a member(s) of the immediate family made payments on the
property;
    (b) A copy of his/her financial documents which prove that he/she
and/or a member(s) of the immediate family received all proceeds from
the sale of the property;
    (c) Documentation that is acceptable by you in verifying any
interest that the employee has in the property; and
    (d) Any additional documents that you need to verify payments.

                            Time Limitations



Sec. 302-11.420  How long can we authorize an extension for completion
of the sale and purchase or lease termination transactions?

    You may authorize an additional period of time, not to exceed 1
year, for completion of the sale and purchase or lease termination
transactions.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-11.421  What must we consider when authorizing an extension of
time limitation?

    When authorizing an extension of time limitation, you must determine
that the:
    (a) Employee has extenuating circumstances which have prevented him/
her from completing his/her sale and purchase or lease termination
transactions in the initial authorized time frame of one year; and
    (b) Employee's residence transactions are reasonably related to his/
her transfer of official station.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18343, Apr. 1, 2011]

                             Unexpired Lease



Sec. 302-11.430  When must we reimburse an employee for expenses
incurred due to settlement of an unexpired lease?

    You must reimburse an employee in lieu of residence transaction
expenses when the employee meets the requirements of Sec. 302-11.10 for
expenses incurred due to settlement of an unexpired lease.



Sec. 302-11.431  How must we require an employee to request
reimbursement for expenses of an unexpired lease settlement?

    You must require that the employee submit an appropriate travel
claim requesting reimbursement for expenses of an unexpired lease
settlement with:
    (a) An itemization of all expenses claimed supported by
documentation showing that the employee indeed paid all lease settlement
fees; and
    (b) A total amount for all expenses claimed.

                           Title Requirements



Sec. 302-11.440  How must we determine who holds title to property for
reimbursement purposes?

    To determine who holds title to property for reimbursement purposes,
you must verify:
    (a) Whose name(s) actually appears on the title document (e.g., the
deed); or
    (b) Who holds equitable title interest in the property.

[[Page 210]]



Sec. 302-11.441  How must we determine if an employee holds equitable
title interest in his/her property?

    To determine if an employee holds equitable title interest in his/
her property, you must follow the guidelines in Sec. 302-11.405.

                       Request for Reimbursements



Sec. 302-11.450  May we advance an employee funds for expenses incurred
in connection with residence transactions?

    No, you may not advance an employee funds for expenses incurred in
connection with residence transactions.



Sec. 302-11.451  What is the maximum amount that we may reimburse for
the sale or purchase of an employee's residence?

    The maximum amount that you may reimburse for the sale or purchase
of an employee's residence is:
    (a) Ten percent of the actual sale price for the sale of the
employee's residence at the old official station; and
    (b) Five percent of the actual purchase price of the residence for
the purchase of a residence at the new official station.



PART 302_12_USE OF A RELOCATION SERVICES COMPANY--Table of Contents



        Subpart A_Employee's Use of a Relocation Services Company

Sec.
302-12.1 Who determines if I may use a RSC?
302-12.2 Under what conditions may I participate in my agency's homesale
          program?
302-12.3 Am I required to participate in homesale counseling?
302-12.4 To what terms of the RSC contract am I required to agree?
302-12.5 For what relocation services expenses will my agency pay?
302-12.6 If I use a contracted-for relocation service that is a
          substitute for reimbursable relocation allowance, will I be
          reimbursed for the relocation allowance as well?
302-12.7 What expenses will my agency pay if I use a relocation services
          company to ship household goods in excess of the maximum
          weight allowance?
302-12.8 What expenses will my agency pay if I use a relocation services
          company to sell or purchase a residence for which I and/or a
          member(s) of my immediate family do not have full title?
302-12.9 If my agency authorizes me to enter a homesale program, must I
          accept a buyout offer from the relocation services company?
302-12.10 What are the income tax consequences if I use a relocation
          services company?

         Subpart B_Agency's Use of a Relocation Services Company

302-12.100 What are ``relocation services''?
302-12.101 May we enter into a contract with a relocation services
          company for the company to provide relocation services?
302-12.102 What contracted relocation services may we provide at
          Government expense?
302-12.103 May we separately contract for each type of relocation
          service?
302-12.104 What is the purpose of contracting for relocation services?
302-12.105 Must we have a contract with a RSC that includes a
          comprehensive homesale program?
302-12.106 What rules must we follow when contracting for a
          comprehensive homesale program?
302-12.107--302-12.108 [Reserved]
302-12.109 May we require employees to participate in counseling before
          listing their homes?
302-12.110 [Reserved]
302-12.111 May we require an employee to use a real estate broker
          specified by the RSC?
302-12.112 May we require an employee to use a mortgage service provider
          specified by the RSC?
302-12.113 What must we do when planning, establishing, and
          administering a RSC contract?
302-12.114 What policies must we establish when offering our employees
          the services of a RSC?
302-12.115 What are the income tax consequences that we must consider
          when offering relocation services?
302-12.116 What must we consider in deciding whether to use the fixed-
          fee or cost-reimbursable contracting method?
302-12.117 May we take title to an employee's residence?
302-12.118 Under a homesale program, may we establish a maximum home
          value above which we will not pay for homesale services?
302-12.119 Under a homesale program, may we pay an employee for losses
          he/she incurs on the sale of a residence?
302-12.120 Under a homesale program, may we direct the relocation
          services company to pay an employee more than the fair market
          value of his/her residence?

[[Page 211]]

302-12.121 May we use a relocation services contract for services which
          we are contractually bound to obtain under another travel
          services contract?

    Authority: 5 U.S.C. 5738 and 20 U.S.C. 905(c).

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



        Subpart A_Employee's Use of a Relocation Services Company

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-12.1  Who determines if I may use a RSC?

    Your agency determines whether you may use a RSC and chooses which
RSC you may use.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.2  Under what conditions may I participate in my agency's
homesale program?

    You may participate in your agency's homesale program, through its
RSC contract, blanket purchase agreement, task order, or other formal
arrangement (for the remainder of this part, all of these will be
referred to as the contract with the RSC) provided you meet all of the
following conditions:
    (a) You are authorized to relocate;
    (b) Your relocation includes at least one residence transaction;
    (c) You have signed a relocation service agreement;
    (d) Your agency authorizes you to use a RSC with which your agency
has a contract;
    (e) Your residence is within RSC contract scope for type, size,
condition, and other contractual requirements;
    (f) You meet all conditions established by this Chapter for the
services that the RSC will provide to you; and
    (g) You have signed an agreement with your agency to enter the
agency's homesale program and to abide by all terms of the agency's
contract with the RSC (see Sec. 302-12.4 for contract term examples).

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.3  Am I required to participate in homesale counseling?

    Yes, you are required to participate in homesale counseling if you
are going to use the RSC. The RSC and/or your agency must provide
counseling to help you understand the process, select a broker, prepare
your home for sale, identify an appropriate selling price, set realistic
expectations, etc. This counseling may be in person or via an electronic
medium, at your agency's discretion. Your agency should also provide you
with relocation information/counseling prior to you making any decisions
to relocate.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.4  To what terms of the RSC contract am I required to agree?

    Your agency determines the contract terms to which you will be
required to agree. Examples of these contract terms may include, but are
not limited to, the following:
    (a) You will participate in counseling provided by the RSC;
    (b) You will seriously consider any bona fide offer that you receive
during the minimum marketing period;
    (c) As a precondition of using its relocation services, you will
complete and submit a disclosure form to the RSC to provide thorough
information about the age and condition of your home and its systems.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.5  For what relocation services expenses will my agency pay?

    Your agency will pay the relocation services company's fees/expenses
for the services you are authorized to use. If your agency pays the
relocation services company for actual expenses the company incurs on
your behalf, payment to the company is limited to what you would have
received under the direct reimbursement provisions of this chapter.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18343, Apr. 1, 2011]

[[Page 212]]



Sec. 302-12.6  If I use a contracted-for relocation service that is a
substitute for reimbursable relocation allowance, will I be reimbursed

for the relocation allowance as well?

    No, if you use a contracted-for relocation service that is a
substitute for reimbursable relocation allowance, you will not be
reimbursed for the relocation as well.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated at 76 FR 18343,
Apr. 1, 2011]



Sec. 302-12.7  What expenses will my agency pay if I use a relocation
services company to ship household goods in excess of the maximum

weight allowance?

    If you use a relocation services company to ship HHG in excess of
the maximum weight allowance, your agency will pay the portion of the
fee attributable to 18,000 pounds net weight. You must pay the rest.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.8  What expenses will my agency pay if I use a relocation
services company to sell or purchase a residence for which I and/or a

member(s) of my immediate family do not have full title?

    If you use a relocation services company to sell or purchase a
residence for which you and/or a member(s) of your immediate family do
not have full title, your agency will pay the portion of the relocation
services company's fee attributable to your pro rata share of the
residence, in accordance with Sec. 302-11.103 of this chapter. You must
pay any portion of the fee attributable to other than your pro rata
share of the residence.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated at 76 FR 18343,
Apr. 1, 2011]



Sec. 302-12.9  If my agency authorizes me to enter a homesale program,
must I accept a buyout offer from the relocation services company?

    No, if your agency authorizes you to enter a homesale program, your
agency must give you the option to accept or reject an offer from the
relocation services company.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated at 76 FR 18343,
Apr. 1, 2011]



Sec. 302-12.10  What are the income tax consequences if I use a
relocation services company?

    You may incur income taxes on relocation services provided by a
relocation services company and paid for by your agency. Section 82 of
the Internal Revenue Code states there shall be included in gross income
(as compensation for services) any amount received or accrued, directly
or indirectly, by an individual as a payment for or reimbursement of
expenses of moving from one residence to another residence which is
attributable to employment. You will receive a relocation income tax
(RIT) allowance if your agency determines that such expenses are
taxable. The Government does not assume responsibility for payment of
your taxes, however, and you may wish to consult a tax professional on
income tax reporting.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18343, Apr. 1, 2011]



         Subpart B_Agency's Use of a Relocation Services Company

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-12.100  What are ``relocation services''?

    ``Relocation services'' are services provided by a private company
under a contract with an agency to assist a transferred employee in
relocating to the new official station. Examples include homesale
programs, home marketing assistance, home finding assistance, and
property management services.



Sec. 302-12.101  May we enter into a contract with a relocation
services company for the company to provide relocation services?

    Yes, you may enter into a contract with a relocation services
company for the company to provide relocation services.

[[Page 213]]



Sec. 302-12.102  What contracted relocation services may we provide at
Government expense?

    You may pay for contracted relocation services that are substitutes
for reimbursable relocation allowances authorized throughout this
chapter. For example, you may pay for homesale services as a substitute
for residence sale expenses, or household goods management services as a
substitute for transportation of household goods.



Sec. 302-12.103  May we separately contract for each type of relocation
service?

    Yes, you may separately contract for each type of relocation service
or you may combine several types of relocation services in a single
contract.



Sec. 302-12.104  What is the purpose of contracting for relocation
services?

    The purpose of contracting for relocation services is to improve the
treatment of employees who are directed to relocate to facilitate the
retention of a well-qualified workforce.



Sec. 302-12.105  Must we have a contract with a RSC that includes a
comprehensive homesale program?

    No, you are not required to have a contract that includes a
comprehensive homesale program (which, for this purpose, is defined as a
relocation program that includes a contract with a RSC that provides for
buyer value option sales, amended sales, and appraised value purchases
by the RSC). However, if you do not have such a program, you must
examine and evaluate the objectives and relative costs of your
relocation benefits and management processes at least once every two
years to determine whether a comprehensive homesale program should be
part of your relocation program.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. 302-12.106  What rules must we follow when contracting for a
comprehensive homesale program?

    You must follow the rules contained in the Federal Acquisition
Regulations (FAR) (48 CFR) and/or all other acquisition regulations
applicable to your agency.

[FTR Amdt. 2011-01, 76 FR 18343, Apr. 1, 2011]



Sec. Sec. 302-12.107--302-12.108  [Reserved]



Sec. 302-12.109  May we require employees to participate in counseling
before listing their homes?

    Yes, you may require that employees participate in counseling before
listing their homes, provided this is written into your agency's
relocation policy. This is a common practice in the private sector.
Please note, however, that this may exclude from your homesale program
any employee who lists his/her home before the relocation travel
authorization is approved. If you choose to make this part of your
agency policy, you should make a major, ongoing effort to inform as many
of your potential transferees as possible of this policy.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.110  [Reserved]



Sec. 302-12.111  May we require an employee to use a real estate broker
specified by the RSC?

    Yes, you may require, through your contract with the RSC, that every
employee enrolled in the homesale program use a real estate broker
specified by the RSC. This provision is not part of the standard terms
for a homesale program, but it may provide a pricing advantage in
negotiations with potential RSC, as well as an opportunity for better
management of the homesale process.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.112  May we require an employee to use a mortgage service
provider specified by the RSC?

    No. Under the Real Estate Procedures Settlement Act (RESPA), you may
not require that the employee obtain any mortgage from a lender
specified by the RSC. The RSC may provide the employee access to
multiple mortgage service providers as long as there is no use
requirement, and the employee is provided a choice. Allowing the RSC to
provide access to multiple providers is not part of the standard terms
for a homesale program, but it

[[Page 214]]

may provide a pricing advantage in negotiations with potential RSCs, as
well as an opportunity for better management of the homesale process.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.113  What must we do when planning, establishing, and
administering a RSC contract?

    (a) When planning and establishing a RSC contract, you must
structure the contract so that it provides the best possible value to
the Government, considering costs, tax implications, morale, mobility,
employee choice, productivity, and any other relevant considerations.
For most agencies and most relocations, this structure will include the
possibility of a BVO sale or an amended value sale.
    (b) Once you have a RSC contract, you must monitor costs and tax
consequences and make adjustments as necessary, to ensure that your
homesale program continues to provide the same best value to the
Government.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.114  What policies must we establish when offering our
employees the services of a RSC?

    If you choose to offer the services of a RSC to your employees, you
must establish policies governing:
    (a) The conditions under which you will authorize an employee to use
the contract with the RSC;
    (b) Which employees you will allow to use the contract with the RSC;
    (c) Which services the RSC will provide to the employee;
    (d) Who will determine in each case if an employee may use the
contract with the RSC and which services the RSC will provide;
    (e) How you will monitor and evaluate the counseling provided by you
and/or the RSC to your employees; and
    (f) How you will monitor and maintain an appropriate balance between
the three types of homesale transactions in your homesale programs
(appraised value, buyer value option, and amended value).

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.115  What are the income tax consequences that we must
consider when offering relocation services?

    Amounts you pay to a relocation services company on behalf of an
employee may be taxable to the employee. In some cases, such as certain
homesale programs, the amounts may not be taxable. You must determine
the taxability of such payments, and pay a relocation income tax (RIT)
allowance in accordance with part 302-17 of this chapter on payments you
determine to be taxable to the employee. You may contact the: Assistant
Chief Counsel (Income Tax & Accounting), Internal Revenue Service, 1111
Constitution Avenue, NW., Room 5501, Washington, DC 20224, for
information on the income tax consequences of payments you make to a
relocation services company.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.116  What must we consider in deciding whether to use the
fixed-fee or cost-reimbursable contracting method?

    You must consider the following factors in deciding whether to use
the fixed-fee or cost-reimbursable contracting method:
    (a) Risk of alternative methods. Under a fixed fee contract, the
relocation services company bears all risks not expressly contained in
the contract. Under a cost-reimbursable contract, you must assume some
or all risks and, therefore, must assume some management
responsibilities under the contract as well. For example, under a fixed
fee homesale program you are not directly liable for losses incurred if
a residence does not sell immediately, while under a cost-reimbursable
homesale program you assume some or all risks of selling the residence.
    (b) Cost of alternative methods. Under the fixed fee method of
contracting, the fee includes a cost component for risks assumed by the
relocation services company. Under the cost-reimbursable method of
contracting, you are directly responsible for some or all of the costs
associated with management of the contract. In deciding

[[Page 215]]

whether to use cost-reimbursable contracting you, therefore, must
consider the cost of resources you would require (including personnel
costs) to manage a cost-reimbursable relocation services contract.
    (c) Effect on the obligation of funds. You must obligate funds for a
relocation in the fiscal year in which the purchase order is awarded
under the contract. Under the fixed fee contracting method, the amount
of the relocation services fee is fixed and you have a basis for
determining the amount of funds to obligate. Under the cost-reimbursable
contracting method, you must obligate funds based on an estimate of the
costs that will be incurred. When opting for cost-reimbursable
contracting you, therefore, should establish a reliable method of
computing fund obligation estimates.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.117  May we take title to an employee's residence?

    No, you may not take title to an employee's residence except as
specifically provided by statute. The statutes which form the basis for
the provisions of this part do not provide such authority.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.118  Under a homesale program, may we establish a maximum
home value above which we will not pay for homesale services?

    Yes, if a home exceeding the maximum value above which you will not
pay is sold under your homesale program, the employee will be
responsible for any additional costs. You must establish a maximum
amount commensurate with your agency's experience. You may consider,
among other factors, budgetary constraints, the value range of homes in
areas where you have offices, and the value range of homes previously
entered in your program.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.119  Under a homesale program, may we pay an employee for
losses he/she incurs on the sale of a residence?

    No, under a home sale program, you may not pay an employee for
losses he/she incurs on the sale of a residence, but this does not
preclude you reimbursing a relocation service's company for losses
incurred while the contractor holds the property.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.120  Under a homesale program, may we direct the relocation
services company to pay an employee more than the fair market value

of his/her residence?

    No, under a homesale program, you may not direct the relocation
services company to pay an employee more than the fair market value (as
determined by the residence appraisal process) of his/her home.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-12.121  May we use a relocation services contract for services
which we are contractually bound to obtain under another travel services

contract?

    No, you may not use a relocation services contract to which you are
contractually bound to obtain the services of another relocation service
provider or to circumvent the travel and transportation expense payment
system contract if you are a user of that contract.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001. Redesignated by FTR Amdt.
2011-01, 76 FR 18344, Apr. 1, 2011]



PART 302_14_HOME MARKETING INCENTIVE PAYMENTS--Table of Contents



             Subpart A_Payment of Incentive to the Employee

Sec.
302-14.1 What is a ``homesale program''?
302-14.2 What is the purpose of a home marketing incentive payment?
302-14.3 Am I eligible to receive a home marketing incentive payment?
302-14.4 Must my agency pay me a home marketing incentive?

[[Page 216]]

302-14.5 Under what circumstances will I receive a home marketing
          incentive payment?
302-14.6 How much may my agency pay me for a home marketing incentive?
302-14.7 Are there tax consequences when I receive a home marketing
          incentive payment?

                    Subpart B_Agency Responsibilities

302-14.100 How should we administer our home marketing incentive payment
          program?
302-14.101 What policies must we establish to govern our home marketing
          incentive payment program?
302-14.102 What factors should we consider in determining whether to
          establish a home marketing incentive payment program?
302-14.103 What factors should we consider in determining the amount of
          a home marketing incentive payment?

    Authority: 5 U.S.C. 5756.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



             Subpart A_Payment of Incentive to the Employee

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-14.1  What is a ``homesale program'?

    A ``homesale program'' is a program offered by an agency through a
contractual arrangement with a relocation services company. The
relocation services company purchases a transferred employee's residence
at fair market (appraised) value and then independently markets and
sells the residence.



Sec. 302-14.2  What is the purpose of a home marketing incentive payment?

    The purpose of a home marketing incentive payment is to reduce the
Government's relocation costs by encouraging transferred employees to
participate in their employing agency's homesale program to
independently and aggressively market, and find a bona fide buyer for
their residence. This significantly reduces the fees/expenses their
agencies must pay to relocation services companies and effectively
lowers the cost of such programs.



Sec. 302-14.3  Am I eligible to receive a home marketing incentive
payment?

    Yes, you are eligible to receive a home marketing incentive payment
if you are an employee who is authorized to transfer and you otherwise
meet requirements for sale of your residence at Government expense.



Sec. 302-14.4  Must my agency pay me a home marketing incentive?

    No, your agency determines when it is in the Government's interest
to offer you a home marketing incentive.



Sec. 302-14.5  Under what circumstances will I receive a home marketing
incentive payment?

    You will receive a home marketing incentive payment when:
    (a) You enter your residence in your agency's homesale program;
    (b) You independently and aggressively market your residence;
    (c) You find a bona fide buyer for your residence as a result of
your independent marketing efforts;
    (d) You transfer the residence to the relocation services company;
    (e) Your agency pays a reduced fee/expenses to the relocation
services company as a result of your independent marketing efforts;
    (f) You meet any additional conditions your agency has established,
including but not limited to, mandatory marketing periods, list price
guidelines, closing requirements, and residence value caps; and
    (g) Your agency has established a home marketing incentive program.



Sec. 302-14.6  How much may my agency pay me for a home marketing
incentive?

    Your agency will determine the amount of your home marketing
incentive payment. The incentive payment, however, may not exceed the
lesser of:
    (a) Five percent of the price the relocation services company paid
when it purchased the residence from you; or
    (b) The savings your agency realized from the reduced fee/expenses
it paid as a result of you finding a bona fide buyer.

[[Page 217]]



Sec. 302-14.7  Are there tax consequences when I receive a home
marketing incentive payment?

    Yes, the home marketing incentive payment is considered income.
Consequently, you will be taxed, and your agency will withhold income
and employment taxes, on the home marketing incentive payment. You will
not, however, receive a withholding tax allowance (WTA) to offset the
withholding on your home marketing incentive payment, nor will you
receive a relocation income tax (RIT) allowance payment for
substantially all of your Federal, state and local income taxes on the
incentive payment.



                    Subpart B_Agency Responsibilities

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-14.100  How should we administer our home marketing incentive
payment program?

    Your goal in using an incentive payment program is to reduce your
overall relocation costs. You must not make a home marketing incentive
payment that exceeds the savings you realize from the reduced fees/
expenses you pay the relocation services company.



Sec. 302-14.101  What policies must we establish to govern our home
marketing incentive payment program?

    You must establish policies to govern:
    (a) The conditions under which you will authorize a home marketing
incentive payment for an employee;
    (b) The amount of the home marketing incentive payment(s) you will
offer (or) the method you will use to compute your home marketing
incentive payments); and
    (c) Who will determine in each case whether a home marketing
incentive payment is authorized.



Sec. 302-14.102  What factors should we consider in determining whether
to establish a home marketing incentive payment program?

    In determining whether to establish a home marketing incentive
payment program, you should consider:
    (a) Whether the program will increase the percentage of residences
sold for which employees find a bona fide buyer. You should establish a
benchmark for the percentage of residences for which you expect
employees to find a bona fide buyer resulting in lower homesale costs to
you. If your historical percentage of employee-generated sales is below
your benchmark, a home marketing incentive payment program may benefit
you; and
    (b) The expected net savings from a home marketing incentive payment
program.



Sec. 302-14.103  What factors should we consider in determining the
amount of a home marketing incentive payment?

    In determining the amount of a home marketing incentive payment, you
should consider the:
    (a) Amount of savings from reduced fee/expenses paid to the
relocation services company. The home marketing incentive payment
program is intended to reduce your relocation costs. The amount of each
home marketing incentive payment you make, therefore, must not exceed
the savings you realize from the reduced fee you pay to the relocation
services company; and
    (b) Employee's efforts in marketing the residence. The purpose of a
home marketing incentive payment program is to encourage a transferred
employee who participates in a homesale program to independently and
aggressively market his/her residence and find a bona fide buyer.



PART 302_15_ALLOWANCE FOR PROPERTY MANAGEMENT SERVICES--Table of
Contents



                Subpart A_General Rules for the Employee

Sec.
302-15.1 What are property management services?
302-15.2 What are the purposes of the property management services
          allowance?
302-15.3 Am I eligible for payment for property management services
          under this part?
302-15.4 Who is not eligible for payment for property management
          services?

[[Page 218]]

302-15.5 Is my agency required to authorize payment for property
          management services?
302-15.6 Under what circumstances may my agency authorize payment under
          this part?
302-15.7 For what property may my agency authorize payment under this
          part?
302-15.8 When my agency authorizes payment for me under this part, am I
          obligated to use such services, or may I elect instead to sell
          my residence at Government expense?
302-15.9 Must I repay property management expenses my agency paid under
          this part if I elect to sell my former residence in the United
          States at Government expense when I am transferred from my
          current foreign post of duty to an official station in the
          United States other than the one I left?
302-15.10 How long may my agency pay under this part?
302-15.11 If my agency authorized, and I elected to receive, payment for
          property management expenses, may I later elect to sell my
          residence at Government expense?
302-15.12 If my agency is paying for property management services under
          this part and my service agreement expires, what must I do to
          ensure that payment for property management services
          continues?
302-15.13 What are the income tax consequences when my agency pays for
          my property management services?

                    Subpart B_Agency Responsibilities

302-15.70 What governing policies must we establish for the allowance
          for property management services?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                Subpart A_General Rules for the Employee

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee.



Sec. 302-15.1  What are property management services?

    ``Property management services'' are programs provided by private
companies for a fee, which help an employee to manage his/her residence
at the old official station as a rental property. These services
typically include, but are not limited to, obtaining a tenant,
negotiating the lease, inspecting the property regularly, managing
repairs and maintenance, enforcing lease terms, collecting the rent,
paying the mortgage and other carrying expenses from rental proceeds
and/or funds of the employee, and accounting for the transactions and
providing periodic reports to the employee.



Sec. 302-15.2  What are the purposes of the property management services
allowance?

    The purposes of the property management services allowance are to:
    (a) Reduce overall Government relocation costs by using the property
management services allowance in place of allowances for the sale of the
employee's residence; and
    (b) Relieve employees transferred to OCONUS duty stations from the
costs of maintaining a home in CONUS during their tour of duty.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]



Sec. 302-15.3  Am I eligible for payment for property management services
under this part?

    Yes, you are eligible for payment for property management services
when:
    (a) You transfer in the interest of the Government; and
    (b) You and/or a member(s) of your immediate family hold(s) title to
a residence which you are eligible to sell at Government expense under
part 302-11 or part 302-12 of this chapter.



Sec. 302-15.4  Who is not eligible for payment for property management
services?

    New appointees, employees assigned under the Government Employees
Training Act (5 U.S.C. 4109), and employees transferring wholly outside
the United States are not eligible for payment for property management
services. However, relocations wholly outside the United States do not
affect previously authorized property management services as long as the
employee continues to meet the requirements of Sec. 302-15.6 and any
other conditions established by the agency.

[[Page 219]]



Sec. 302-15.5  Is my agency required to authorize payment for property
management services?

    No, your agency is not required to authorize payment for property
management services. However, your agency determines:
    (a) When you meet the conditions set forth in Sec. 302-15.3;
    (b) When to authorize payment for these services; and
    (c) What procedures you must follow when it authorizes such payment.



Sec. 302-15.6  Under what circumstances may my agency authorize payment
under this part?

    (a) For a relocation to an official station in the United States,
your agency may authorize payment under this part when:
    (1) You are being returned from a foreign area post of duty to a
different official station than the one from which you were transferred
for your foreign tour of duty;
    (2) Your agency has determined that property management services is
more advantageous and cost effective for the Government than having to
sell your residence;
    (3) You have signed a service agreements; and
    (4) You meet any additional conditions that your agency has
established.
    (b) For relocations to official stations outside the United States,
your agency will authorize payment under this part when you meet
conditions set forth in paragraphs (a)(3) and (4) of this section.



Sec. 302-15.7  For what property may my agency authorize payment under
this part?

    Under this part, payment may be authorized only for your residence
at the last official station in the United States from which you
transferred.



Sec. 302-15.8  When my agency authorizes payment for me under this part,
am I obligated to use such services, or may I elect instead to sell my

residence at Government expense?

    You are not obligated to use your authorized property management
services allowance. You have the option of choosing to sell your
residence at Government expense or to use the property management
services allowance.



Sec. 302-15.9  Must I repay property management expenses my agency paid
under this part if I elect to sell my former residence in the United

States at Government expense when I am transferred from my current
foreign post of duty to an official station in the United
States other than the one I left?

    No, you are not required to repay any property management expenses
paid by your agency if you elect to sell your former residence in the
United States when transferred from your post of duty to an official
station in the United States. The authority for your agency to pay for
property management services under this part when you are transferred to
a foreign post of duty arises from your transfer to the foreign post of
duty. It is separate from, and in addition to, the authority to sell
your residence at Government expense when you are transferred to an
official station in the United States other than the official station
from which you were transferred to the foreign post of duty.



Sec. 302-15.10  How long may my agency pay under this part?

    Your agency may pay:
    (a) For transfers within the United States for a period not to
exceed one year from your effective date of transfer, with up to a 1-
year extension, under the same conditions required in Sec. 302-11.21 of
this chapter; or
    (b) From the time you transfer to a foreign area post of duty until
you:
    (1) Transfer back to an official station in the United States; or
    (2) Complete a service agreement at your post of duty and remain
there, but do not sign a new service agreement; or
    (3) Separate from Government service.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
01, 76 FR 18344, Apr. 1, 2011]

[[Page 220]]



Sec. 302-15.11  If my agency authorized, and I elected to receive,
payment for property management expenses, may I later elect to sell my

residence at Government expense?

    Yes, you may change your selection from receiving property
management expenses to selling your residence at Government expense
provided:
    (a) Your agency allows you to change your election of payment from
property management expenses to the sale of your residence at Government
expense; and
    (b) Payment for sale of your residence at Government expense is
offset in accordance with your agency's policy established under Sec.
302-15.70(d).



Sec. 302-15.12  If my agency is paying for property management services
under this part and my service agreement expires, what must I do to

ensure that payment for property management services continues?

    You must sign a new service agreement (see Sec. 302-2.13 of this
chapter) to continue to this benefit.



Sec. 302-15.13  What are the income tax consequences when my agency pays
for my property management services?

    When your agency pays for your property management services, you
will be taxed on the amount of expenses your agency pays for property
management services whether it reimburses you directly or whether it
pays a relocation service company to manage your residence. Your agency
must pay you a relocation income tax (RIT) allowance for the additional
Federal, State and local income taxes you incur on property management
expenses it reimburses you or pays on your behalf.

    Note to Sec. 302-15.13: You may wish to consult with a tax advisor
to determine whether you will incur any additional tax liability,
unrelated to your agency's payment of your property management expenses,
as a result of maintaining your residence as a rental property.



                    Subpart B_Agency Responsibilities

    Note to subpart B: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-15.70  What governing policies must we establish for the
allowance for property management services?

    You must establish policies and procedures governing:
    (a) When you will authorize payment for property management services
for an employee who transfers in the interest of the Government;
    (b) When it is appropriate to authorize this service on a
reimbursable basis to the employee, rather than paying the property
management company directly, as long as any reimbursement is equal to or
less than the agency negotiated rate for this service (agencies may
require that employees hire only licensed and/or certified property
managers).
    (c) Who will determine, for relocations to official duty stations in
the United States, whether payment for property management services is
more advantageous and cost effective than sale of an employee's
residence at Government expense;
    (d) If and when you will allow an employee who was offered and
accepted payment for property management services to change his/her
residence at Government expense in accordance with paragraph (e) of this
section; and
    (e) How you will offset expenses you have paid for property
management services against payable expenses for sale of the employee's
residence when an eligible employee who elected payment for property
management services later changes his/her mind and elects instead to
sell his/her residence at Government expense.

[FTR Amdt. 2011-01, 76 FR 18344, Apr. 1, 2011]

[[Page 221]]



                  SUBCHAPTER F_MISCELLANEOUS ALLOWANCES





PART 302_16_ALLOWANCE FOR MISCELLANEOUS EXPENSES--Table of Contents



                            Subpart A_General

Sec.
302-16.1 What is the purpose of the miscellaneous expenses allowance
          (MEA)?
302-16.2 What are miscellaneous expenses?
302-16.3 Who is and is not eligible for a MEA?
302-16.4 Must my agency authorize payment of a MEA?

        Subpart B_Employee's Allowance for Miscellaneous Expenses

302-16.100 How will I receive the MEA?
302-16.101 May I receive an advance of funds for MEA?
302-16.102 What amount may my agency reimburse me for miscellaneous
          expenses?
302-16.103 May I claim an amount in excess of that prescribed in Sec.
          302-16.102?
302-16.104 Must I document my miscellaneous expenses to receive
          reimbursement?
302-16.105 What standard of care must I use in incurring miscellaneous
          expenses?

                    Subpart C_Agency Responsibilities

302-16.200 What governing policies must we establish for MEA?
302-16.201 How should we administer the authorization and payment of
          miscellaneous expenses?
302-16.202 Are there any restrictions to the types of costs we may
          cover?
302-16.203 What are examples of types of costs not covered by the MEA?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



                            Subpart A_General

    Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.



Sec. 302-16.1  What is the purpose of the miscellaneous expenses
allowance (MEA)?

    The miscellaneous expenses allowance (MEA) is intended to help
defray some of the costs incurred due to relocating. (See part 302-10 of
this chapter for specific costs normally associated with relocation of a
mobile home dwelling that are covered under transportation expenses.)

[FTR Amdt. 2011-01, 76 FR 18345, Apr. 1, 2011]



Sec. 302-16.2  What are miscellaneous expenses?

    Miscellaneous expenses are:
    (a) Costs associated with relocating that are not covered by other
relocation benefits detailed in chapter 302.
    (b) Expenses allowable under this section include but are not
limited to the following, and similar, items:

------------------------------------------------------------------------
        General expenses             Fees/deposits          Losses
------------------------------------------------------------------------
Appliances......................  Fees for
                                   disconnecting/
                                   connecting
                                   utilities,
                                   appliances,
                                   equipment, or
                                   conversion of
                                   appliances for
                                   operation on
                                   available
                                   utilities.
Rugs, draperies, and curtains...  Fees for cutting
                                   and fitting such
                                   items when they
                                   are moved from
                                   one residence
                                   quarters to
                                   another.
Utilities (For mobile homes, see  Deposits or fees
 Sec. 302-10.204).               not offset by
                                   eventual refunds.
Medical, dental, and food locker  ..................  Losses that cannot
 contracts.                                            be recovered by
                                                       transfer or
                                                       refund and are
                                                       incurred due to
                                                       early termination
                                                       of a contract.
Private Institutional care        ..................  Losses that cannot
 contracts (such as that                               be recovered by
 provided for handicapped or                           transfer or
 invalid dependents only).                             refund and are
                                                       incurred due to
                                                       early termination
                                                       of a contract.
Privately-owned vehicles........  Registration,
                                   driver's license,
                                   and use taxes
                                   imposed when
                                   bringing vehicles
                                   into certain
                                   jurisdictions.

[[Page 222]]


Transportation of pets..........  The only costs      ..................
                                   included are
                                   those normally
                                   associated with
                                   the
                                   transportation
                                   and handling of
                                   dogs, cats, and
                                   other house pets,
                                   as well as costs
                                   due to stringent
                                   air carrier
                                   rules. Other
                                   animals (horses,
                                   fish, birds,
                                   reptiles, various
                                   rodents, etc.)
                                   are excluded
                                   because of their
                                   size, exotic
                                   nature,
                                   restrictions on
                                   shipping, host
                                   country
                                   restrictions, and
                                   special handling
                                   difficulties.
                                   Inoculations,
                                   examinations, and
                                   boarding
                                   quarantine costs
                                   are excluded.
------------------------------------------------------------------------


[FTR Amdt. 2011-01, 76 FR 18345, Apr. 1, 2011]



Sec. 302-16.3  Who is and is not eligible for a MEA?

    See the following table for eligibility of MEA:

------------------------------------------------------------------------
                                             Employees not eligible for
        Employees eligible for MEA                       MEA
------------------------------------------------------------------------
(a) Your agency authorized/approved a       (a) A new appointee.
 relocation or a TCS; and.
(b) You discontinued and established a      (b) Authorized SES ``last
 residence in connection with your           move home'' benefits,
 relocation or TCS; and.
(c) You meet the applicable eligibility     (c) Assigned under the
 conditions in part 302-1 of this chapter;   Government Employees
 and.                                        Training Act (5 U.S.C.
                                             4109), or
(d) You signed the required service         (d) Returning from an
 agreement in part 302-1 of this chapter.    overseas assignment for
                                             separation from Government
                                             service.
------------------------------------------------------------------------



Sec. 302-16.4  Must my agency authorize payment of a MEA?

    Yes, if you meet the applicable eligibility conditions in Sec. 302-
16.3, your agency must authorize payment of a MEA.



        Subpart B_Employee's Allowance for Miscellaneous Expenses



Sec. 302-16.100  How will I receive the MEA?

    You will be reimbursed your MEA in accordance with your agency's
internal travel policy.



Sec. 302-16.101  May I receive an advance of funds for MEA?

    No, your agency must not authorize an advance of funds for MEA.



Sec. 302-16.102  What amount may my agency reimburse me for
miscellaneous expenses?

    The following amounts will be paid for miscellaneous expenses
without support or documentation of expenses:
    (a) Either $650 or the equivalent of one week's basic gross pay,
whichever is the lesser amount, if you have no immediate family
relocating with you; or
    (b) $1,300 or the equivalent of two weeks' basic gross pay,
whichever is the lesser amount, if you have immediate family members
relocating with you.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
02, 76 FR 35111, June 16, 2011]



Sec. 302-16.103  May I claim an amount in excess of that prescribed in
Sec. 302-16.102?

    Yes, you may claim an amount in excess of that prescribed in Sec.
302-16.12 if authorized by your agency; and
    (a) Supported by acceptable statements of fact, paid bills or other
acceptable evidence justifying the amounts claimed; and
    (b) The aggregate amount does not exceed your basic gross pay (at
the time you reported for duty, at your new official station) for:
    (1) One week if you are relocating without an immediate family; or
    (2) Two weeks if you are relocating with an immediate family.

    Note to Sec. 302-16.103: The amount authorized cannot exceed the
maximum rate of grade GS-13 provided in 5 U.S.C. 5332 at the time you
reported for duty at your new official station.

[[Page 223]]



Sec. 302-16.104  Must I document my miscellaneous expenses to receive
reimbursement?

    You must show documentation of your miscellaneous expenses only when
an amount exceeds that prescribed in Sec. 302-16.102.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2011-
02, 76 FR 35111, June 16, 2011]



Sec. 302-16.105  What standard of care must I use in incurring
miscellaneous expenses?

    You must exercise the same care in incurring expenses that a prudent
person would exercise if relocating at personal expense.



                    Subpart C_Agency Responsibilities

    Note to subpart C: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.



Sec. 302-16.200  What governing policies must we establish for MEA?

    For MEAs, you must establish policies and procedures governing:
    (a) Who will determine whether payment for an amount in excess of
the flat MEA is appropriate; and
    (b) How you will pay a MEA in accordance with Sec. Sec. 302-16.3
and 302-16.4.



Sec. 302-16.201  How should we administer the authorization and payment
of miscellaneous expenses?

    You should limit payment of miscellaneous expenses to only those
expenses that are necessary.



Sec. 302-16.202  Are there any restrictions to the types of costs we
may cover?

    Yes, a MEA cannot be used to reimburse:
    (a) Costs or expenses incurred which exceed maximums provided by
statute or in this subtitle;
    (b) Costs or expenses incurred but which are disallowed elsewhere in
this subtitle;
    (c) Costs reimbursed under other provisions of law or regulations;
    (d) Costs or expenses incurred for reasons of personal taste or
preference and not required because of the move;
    (e) Losses covered by insurance;
    (f) Fines or other penalties imposed upon the employee or members of
his/her immediate family;
    (g) Judgements, court costs, and similar expenses growing out of
civil actions; or
    (h) Any other expenses brought about by circumstances, factors, or
actions in which the move to a new duty station was not the proximate
cause.



Sec. 302-16.203  What are examples of types of costs not covered by the
MEA?

    Examples of costs which are not reimbursable from this allowance
are:
    (a) Losses in selling or buying real and personal property and cost
related to such transactions;
    (b) Cost of additional insurance on household goods while in transit
to the new official station or cost of loss or damage to such property;
    (c) Additional costs of moving household goods caused by exceeding
the maximum weight limitation;
    (d) Costs of newly acquired items, such as the purchase or
installation cost of new rugs or draperies;
    (e) Higher income, real estate, sales, or other taxes as the result
of establishing residence in the new locality;
    (f) Fines imposed for traffic infractions while en route to the new
official station locality;
    (g) Accident insurance premiums or liability costs incurred in
connection with travel to the new official station locality, or any
other liability imposed upon the employee for uninsured damages caused
by accidents for which he/she or a member of his/her immediate family is
held responsible;
    (h) Losses as the result of sale or disposal of items of personal
property not considered convenient or practicable to move;
    (i) Damage or loss of clothing, luggage, or other personal effects
while traveling to the new official station locality;
    (j) Subsistence, transportation, or mileage expenses in excess of
the amounts reimbursed as per diem or other allowances under this
regulation;

[[Page 224]]

    (k) Medical expenses due to illness or injuries while en route to
the new official station or while living in temporary quarters at
Government expense under the provisions of this chapter; or
    (l) Costs incurred in connections with structural alterations
(remodeling or modernizing of living quarters, garages or other
buildings to accommodate privately-owned automobiles, appliances or
equipment; or the cost of replacing or repairing worn-out or defective
appliances, or equipment shipped to the new location).



PART 302_17_RELOCATION INCOME TAX (RIT) ALLOWANCE--Table of
Contents



Sec.
302-17.1 Authority.
302-17.2 Coverage.
302-17.3 Types of moving expenses or allowances covered and general
          limitations.
302-17.4 Exclusions from coverage.
302-17.5 Definitions and discussion of terms.
302-17.6 Procedures in general.
302-17.7 Procedures for determining the WTA in Year 1.
302-17.8 Rules and procedures for determining the RIT allowance in Year
          2.
302-17.9 Responsibilities.
302-17.10 Claims for payment and supporting documentation and
          verification.
302-17.11 Violation of service agreement.
302-17.12 Advance of funds.
302-17.13 Source references.
302-17.14 Where can I find the tax tables used for calculating the
          relocation income tax (RIT) allowances?

    Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, as amended,
36 FR 13747, 3 CFR, 1971-1975 Comp., p. 586.

    Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.



Sec. 302-17.1  Authority.

    Payment of a relocation income tax (RIT) allowance is authorized to
reimburse eligible transferred employees for substantially all of the
additional Federal, State, and local income taxes incurred by the
employee, or by the employee and spouse if a joint tax return is filed,
as a result of certain travel and transportation expense and relocation
allowances which are furnished in kind, or for which reimbursement or an
allowance is provided by the Government. Payment of the RIT allowance
also is authorized for income taxes paid to the Commonwealth of Puerto
Rico, the Commonwealth of the Northern Mariana Islands, and the U.S.
possessions in accordance with a decision of the Comptroller General of
the United States (67 Comp. Gen. 135 (1987)). The RIT allowance shall be
calculated and paid as provided in this part.



Sec. 302-17.2  Coverage.

    (a) Eligible employees. Payment of a RIT allowance is authorized for
employees transferred on or after November 14, 1983, in the interest of
the Government from one official station to another for permanent duty.
The effective date of an employee's transfer is the date the employee
reports for duty at the new official station as provided in part 300.3
of this title.
    (b) Individuals not covered. The provisions of this part are not
applicable to the following individuals or employees:
    (1) New appointees;
    (2) Employees assigned under the Government Employees Training Act
(see 5 U.S.C. 4109); or
    (3) Employees returning from overseas assignments for the purpose of
separation.



Sec. 302-17.3  Types of moving expenses or allowances covered and
general limitations.

    The RIT allowance is limited by law as to the types of moving
expenses that can be covered. The law authorizes reimbursement of
additional income taxes resulting from certain moving expenses furnished
in kind or for which reimbursement or an allowance is provided to the
transferred employee by the Government. However, such moving expenses
are covered by the RIT allowance only to the extent that they are
actually paid or incurred, and are not allowable as a moving expense
deduction for tax purposes. The types of expenses or allowances listed
in paragraphs (a) through (i) of this section, are covered by the RIT
allowance within the limitations discussed.
    (a) En route travel. Travel (including per diem) and transportation
expenses of the transferred employee and immediate family for en route
travel from

[[Page 225]]

the old official station to the new official station. (See part 302-4 of
this chapter.)
    (b) Household goods shipment. Transportation (including temporary
storage) expenses for movement of household goods from the old official
station to the new official station. (See part 302-7 of this chapter.)
    (c) Extended storage expenses. Allowable expenses for extended
storage of household goods belonging to an employee transferred on or
after November 14, 1983, through October 11, 1984, to an isolated
location in the continental United States. (See part 302-8, of this
chapter extended storage expenses are not covered by the RIT allowance
for transfers on or after October 12, 1984.) (See Sec. 302-17.4(c) of
this chapter.)
    (d) Mobile home movement. Expenses for the movement of a mobile home
for use as a residence when movement is authorized instead of shipment
and temporary storage of household goods. (See part 302-10 of this
chapter.)
    (e) Househunting trip. Travel (including per diem) and
transportation expenses of the employee and spouse for one round trip to
the new official station to seek permanent residence quarters. (See part
302-5 of this chapter.)
    (f) Temporary quarters. Subsistence expenses of the employee and
immediate family during occupancy of temporary quarters. (See part 302-6
of this chapter.)
    (g) Real estate expenses. Allowable expenses for the sale of the
residence (or expenses of settlement of an unexpired lease) at the old
official station and for purchase of a home at the new official station
for which reimbursement is received by the employee. (See part 302-11 of
this chapter.)
    (h) Miscellaneous expense allowance. A miscellaneous expense
allowance for the purpose of defraying certain expenses associated with
discontinuing a residence at one location and establishing a residence
at the new location in connection with an authorized or approved
permanent change of station. (See part 302-16 of this chapter.)
    (i) Relocation services. Payments, or portions thereof, made to a
relocation service company for services provided to a transferred
employee (see part 302-12 of this chapter), subject to the conditions
stated in this paragraph and within the general limitations of this
section applicable to other covered expenses.
    (1) For employees transferred on or after November 14, 1983, through
October 11, 1984. The amount of a broker's fee or real estate
commission, or other real estate sales transaction expenses which
normally are reimbursable to the employee under Sec. 302-11.200 of this
chapter, but have been paid by a relocation service company incident to
an assigned sale from the employee, provided that such payments
constitute income to the employee. For the purposes of this regulation,
an assigned sale occurs when an employee obtains a binding agreement for
the sale of his/her residence and assigns the inherent rights and
obligations of that agreement to a relocation company that is providing
services under contract with the employing agency. For example, if the
employee incurs an obligation to pay a specified broker's fee or real
estate commission under the terms of the sales agreement, this
obligation along with the sales agreement is assigned to the relocation
company and may, upon payment of the obligation by the relocation
company, constitute income to the employee. (See Sec. 302-12.7 of this
chapter entitled ``Income tax consequences of using relocation
companies.'')
    (2) For employees transferred on or after October 12, 1984. Expenses
paid by a relocation company providing relocation services to the
transferred employee pursuant to a contract with the employing agency to
the extent such payments constitute income to the employee. (See Sec.
302-12.7 of this chapter.)
    Note: See reference shown in parentheses for reimbursement
provisions for each allowance listed in paragraphs (a) through (i) of
this section. See section 217 of the Internal Revenue Code (IRC) and
Internal Revenue Service (IRS) Publication 521 entitled ``Moving
Expenses'' and appropriate State and local tax authority publications
for additional information on the taxability of moving expense
reimbursements and the allowable tax deductions for moving expenses.



Sec. 302-17.4  Exclusions from coverage.

    The provisions of this part are not applicable to the following:

[[Page 226]]

    (a) Any tax liability that may result from payments by the
Government to relocation companies on behalf of employees transferred on
or after November 14, 1983, through October 11, 1984, other than the
payments for those expenses specified in Sec. 302-17.3(i)(1).
    (b) Any tax liability incurred for local income taxes other than
city income tax as a result of moving expense reimbursements for
employees transferred on or after November 14, 1983, through October 11,
1984. (See definition in Sec. 302-17.5(b).)
    (c) Any tax liability resulting from reimbursed expenses for any
extended storage of household goods except as specifically provided for
in Sec. 302-17.3(c).
    (d) Any tax liability resulting from paid or reimbursed expenses for
shipment of a privately owned automobile.
    (e) Any tax liability resulting from an excess of reimbursed amounts
over the actual expense paid or incurred. For instance, if an employee's
reimbursement for the movement of household goods is based on the
commuted rate schedule and his/her actual moving expenses are less than
the reimbursement, the tax liability resulting from the difference is
not covered by the RIT allowance. (See Sec. 302-17.8(c)(2)(i).)
    (f) Any tax liability resulting from an employee's decision not to
deduct moving expenses for which a tax deduction is allowable under the
Internal Revenue Code or appropriate State and local tax codes. (See
Sec. Sec. 302-17.8(b)(1) and 302-17.8(c)(2).)
    (g) Any tax liability resulting from the payment of recruitment,
retention, or relocation bonuses authorized by the Office of Personnel
Management pursuant to 5 U.S.C. 5753 and 5754, or any other provisions
which allow relocation payments that are not reimbursements for travel,
transportation, and other expenses incurred in relocation.



Sec. 302-17.5  Definitions and discussion of terms.

    For purposes of this part, the following definitions will apply:
    (a) State income tax. A tax, imposed by a State tax authority, that
is deductible for Federal income tax purposes as a State income tax
under section 164(a)(3) of the IRC. ``State'' means any one of the
several States of the United States and the District of Columbia.
    (b) Local income tax. A tax, imposed by a recognized city or county
tax authority, that is deductible for Federal income tax purposes as a
local (city or county) income tax under section 164(a)(3) of the IRC;
except, that for employees transferred on or after November 14, 1983,
through October 11, 1984, local income tax shall be construed to mean
only city income tax. For purposes of this regulation:
    (1) City means any unit of general local government which is
classified as a municipality by the Bureau of the Census, or which is a
town or township that in the determination of the Secretary of the
Treasury possesses powers and performs functions comparable to those
associated with municipalities, is closely settled, and contains within
its boundaries no incorporated places as defined by the Bureau of the
Census (31 CFR 215.2(b)(1)).
    (2) County means any unit of local general government which is
classified as a county by the Bureau of the Census (31 CFR 215.2(e)).
    (c) Covered moving expense reimbursements or covered reimbursements.
As used herein, these terms include those moving expenses listed in
Sec. 302-17.3 as being covered by the RIT allowance and which may be
furnished in kind, or for which reimbursement or an allowance is
provided by the Government.
    (d) Covered taxable reimbursements. Covered moving expense
reimbursements minus the tax deductions allowable under the IRC and IRS
regulations for moving expenses. (See determination in Sec. 302-
17.8(c).)
    (e) Year 1 or reimbursement year. The calendar year in which
reimbursement or payment for moving expenses is made to, or for, the
employee under the provisions of this part. All or part of these
reimbursements (see Sec. 302-17.6) are reported to the IRS as income
(wages, salary, or other compensation) to the employee for that tax year
under the provisions of the IRC and IRS regulations, and are subject to

[[Page 227]]

Federal tax withholding. The withholding tax allowance (WTA) (see
paragraph (f)(1) of this section) is calculated in Year 1, to cover the
employee's Federal tax withholding obligations each time covered moving
expense reimbursements are made that result in a Federal tax withholding
obligation. For purposes of this part, an advance of funds for any of
the covered moving expenses is not considered to be a reimbursement or a
payment until the travel voucher settlement for such expenses takes
place. If an employee's reimbursement for moving expenses is spread over
more than one year, he/she will have more than one Year 1.
    (f) Year 2. The calendar year in which a claim for the RIT allowance
is paid.
    (1) Generally, Year 2 will be the calendar year immediately
following Year 1 and in which the employee files a tax return reflecting
his/her tax liability for income received in Year 1. However, there may
be instances where the employee's claims submission and/or payment of
the RIT allowance is delayed beyond the calendar year immediately
following Year 1. (Year 1 will always be the calendar year that
reimbursements are received; see paragraph (e) of this section.) Year 2
will be the calendar year in which the RIT allowance is actually paid.
    (2) The RIT allowance is calculated in Year 2 and paid to cover the
additional tax liability (resulting from moving expense reimbursements
received in Year 1) not covered by the WTA paid in Year 1. If an
employee's covered taxable reimbursements are spread over more than one
year, he/she will have more than one Year 2.
    (g) Federal withholding tax rate (FWTR). The tax rate applied to
incremental income to determine the amount to be withheld for Federal
income tax from salary or other compensation such as moving expense
reimbursements. Because moving expense reimbursements constitute
supplemental wages for Federal income tax purposes, the 20 percent flat
rate of withholding is generally applicable to such reimbursements. (See
Sec. 302-17.7(c).) Agencies should refer to the Treasury Financial
Manual, TFM 3-5000, and applicable IRS regulations for complete and up-
to-date information on this subject.
    (h) Earned income. For purposes of the RIT allowance, ``earned
income'' shall include only the gross compensation (salary, wages, or
other compensation such as reimbursement for moving expenses and the
related WTA (see paragraph (n) of this section) and any RIT allowance
(see paragraph (m) of this section) paid for moving expense
reimbursement in a prior year) that is reported as income on IRS Form W-
2 for the employee (employee and spouse, if filing jointly), and if
applicable, the net earnings (or loss) for self-employment income shown
on Schedule SE of the IRS Form 1040. Earned income may be from more than
one source. (See Sec. 302-17.8(d).)
    (i) Marginal tax rate (MTR). The tax rate (for example, 33 percent)
applicable to a specific increment of income. The Federal, Puerto Rico,
and State marginal tax rates to be used in calculating the RIT allowance
are located at www.gsa.gov/ftrbulletin (see Sec. 302-17.14). (See Sec.
302-17.8(e)(3) for instructions on local marginal tax rate
determinations.)
    (j) Combined marginal tax rate (CMTR). A single rate determined by
combining the applicable marginal tax rates for Federal (or Puerto Rico,
when applicable), State, and local income taxes, using formulas provided
in Sec. 302-17.8(e)(5).
    (k) Gross-up. Payment for the estimated additional income tax
liability incurred by an employee as a result of reimbursements or
payments by the Government for the covered moving expenses listed in
Sec. 302-17.3.
    (l) Gross-up formulas. The formulas used to determine the amount of
the gross-up for the WTA and the RIT allowance. The gross-up formulas
used herein compensate the employee for the initial tax, the tax on tax,
etc. Note that the WTA gross-up formula in Sec. 302-17.7(d) is
different than the RIT gross-up formula prescribed in Sec. 302-17.8(f).
    (m) RIT allowance. The amount of payment computed and paid in Year 2
to cover substantially all of the estimated additional tax liability
incurred

[[Page 228]]

as a result of the covered moving expense reimbursements received in
Year 1.
    (n) Withholding tax allowance (WTA). The withholding tax allowance
(WTA), paid in Year 1, covers the employee's Federal income tax
withholding liability on covered taxable reimbursements received in Year
1. The amount is computed by applying the withholding gross-up formula
prescribed in Sec. 302-17.7(d) (using the Federal withholding tax rate)
each time that a Federal withholding obligation is incurred on covered
moving expense reimbursements received in Year 1. Grossing-up the
Federal withholding amount protects the employee from using part of his/
her moving expense reimbursement to pay Federal withholding taxes. (See
Sec. 302-17.7.)
    (o) State gross-up. Payment for the estimated additional State
income tax liability incurred by an employee as a result of
reimbursements or payments by the Government for the covered moving
expenses listed in Sec. 302-17.3 that are deductible for Federal income
tax but not for State income tax purposes.
    (p) State gross-up formula. The formula prescribed in Sec. 302-
17.8(f)(3) to be used in determining the amount to be included in the
RIT allowance to compensate an employee for the additional State income
tax incurred in States that do not allow the deduction of moving
expenses.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2008-
04, 73 FR 35953, June 25, 2008]



Sec. 302-17.6  Procedures in general.

    (a) This regulation sets forth procedures for the computation and
payment of the RIT allowance and defines agency and employee
responsibilities. This part does not require changes to those internal
fiscal procedures established by the individual agencies pursuant to IRS
regulations, or the Treasury Financial Manual, provided that the intent
of the statute authorizing the RIT allowance and this part are not
disturbed.
    (b) The total amount reimbursed or paid to the employee, or on his/
her behalf, for travel, transportation, and other relocation expenses
and allowances is includable in the employee's gross income pursuant to
the IRC and certain State or local government tax codes. Some moving
expenses for which reimbursements are received may be deducted from
income by the employee as moving expense deductions, subject to certain
limitations prescribed by the IRS or pertinent State or local tax
authorities. Reimbursements for nondeductible moving expenses are
subject to income tax. (See IRS Publication 521 entitled ``Moving
Expenses'' and the appropriate State and local tax codes for detailed
information.)
    (c) Usually, if the employee is reimbursed for nondeductible moving
expenses, the amount of these reimbursements is subject to withholding
of Federal income tax in accordance with IRS regulations at the time of
reimbursement. Under existing fiscal procedures, the amount of the
employee's withholding obligation is usually deducted either from
reimbursements for the moving expenses at the time of reimbursement or
from the employee's salary. (See Treasury Financial Manual.)
    (d) Payment of a WTA established herein will offset deductions for
the Federal income tax withholding on moving expense reimbursements, and
on the WTA itself, from the employee's moving expense reimbursements or
from salary.
    (e) The total amount of the RIT allowance can be computed after the
end of Year 1 as soon as the earned income level, income tax filing
status, total covered taxable reimbursements, and the applicable
marginal tax rates can be determined. Employee claims for the RIT
allowance should be submitted in accordance with this part and the
employing agency's procedures.
    (f) Procedures are prescribed in Sec. Sec. 302-17.7 and 302-17.8
for computation and payment of the WTA and the RIT allowance. These
procedures are built on existing fiscal procedures and IRS regulations
regarding reporting of employee income from reimbursements and
withholding of taxes on supplemental wages.



Sec. 302-17.7  Procedures for determining the WTA in Year 1.

    (a) General rules. The WTA is designed to cover only the employee's
withholding tax obligation for Federal

[[Page 229]]

income taxes on income resulting from covered moving expense
reimbursements. (See definition in Sec. 302-17.5(c).) Other withholding
tax obligations, if any, such as for social security taxes or for State
and/or local income taxes on income resulting from moving expense
reimbursements shall not be included in the calculation of the WTA
payment. The amount of the WTA is equal to the Federal income tax
withholding obligation incurred by the employee on covered moving
expense reimbursements (which are not offset by deductible moving
expenses) and on the WTA itself. Each time covered moving expense
reimbursements are paid to or on behalf of the employee, the WTA shall
be calculated, accounted for, and reported as provided in paragraphs (b)
through (g) of this section.
    (b) Determination of amount of reimbursement subject to withholding.
Under IRS regulations, income resulting from reimbursements for
nondeductible moving expenses is subject to withholding of Federal
income taxes. (See IRS Publication 521, ``Moving Expenses.'') There are
some moving expenses which may be reimbursed but are not covered taxable
reimbursements (see definition in Sec. 302-17.5(d)) for purposes of the
WTA and RIT allowance calculations, such as extended storage of
household goods. (See exclusions in Sec. 302-17.4.) Therefore, the
actual amount of the covered taxable reimbursements may be different
than the amount of nondeductible moving expenses subject to Federal
income tax withholding. The difference in these amounts should not be
substantial; therefore, the amount of nondeductible moving expenses
subject to Federal income tax withholding, as determined by the agency
pursuant to IRS regulations, may be used in calculating the WTA. (Note
that the RIT calculation procedure in Sec. 302-17.8 requires
determination of covered taxable reimbursements.)
    (c) Determination of Federal withholding tax rate (FWTR). Moving
expense reimbursements constitute supplemental wages for Federal income
tax purposes. Therefore, an agency must withhold at the withholding rate
applicable to supplemental wages. Currently, the supplemental wages
withholding rate is 28 percent. The supplemental wages withholding rate
should be used in calculating the WTA unless under an agency's
withholding procedures a different withholding rate is used pursuant to
IRS tax regulations. In such cases, the applicable withholding rate
shall be substituted for the supplemental wages withholding rate in the
calculation shown in paragraph (d) of this section.
    (d) Calculation of the WTA. The WTA is calculated by substituting
the amounts determined in paragraphs (b) and (c) of this section into
the following WTA gross-up formula:


Formula:
[GRAPHIC] [TIFF OMITTED] TR20NO01.000

Where:

Y = WTA
X = FWTR (generally, 28 percent)
N = nondeductible moving expenses/covered taxable reimbursements

Example:
If:

X = 28 percent
N = $20,000

Then:
[GRAPHIC] [TIFF OMITTED] TR20NO01.001

Y = .3889 ($20,000)
Y = $7778.00

    (e) WTA payment and employee agreement for repayment. (1) The WTA
may be calculated several times within Year 1 if reimbursements for
moving expenses are made on more than one travel voucher. Each time an
employee is reimbursed for moving expenses which are subject to Federal
tax withholding in accordance with the IRS regulations, the WTA will be
calculated and paid unless the employee fails to comply with the
requirements in paragraph (e)(2) of this section.
    (2) The employee shall be required to agree in writing to repay any
excess amount paid to him/her in Year 1 (see Sec. Sec. 302-17.8(f)(5)
and 302-17.9(b)(3)), and submit the required certified tax information
and claim for his/her RIT allowance within a reasonable length of time
(as determined by the agency) after the close of Year 1. Failure of the

[[Page 230]]

employee to comply with this requirement will preclude the agency's
payment of the WTA. The entire WTA will be considered an excess payment
if the RIT allowance claim is not submitted in a timely manner to settle
the RIT allowance account.
    (f) Determination of employee's withholding tax on WTA. Since the
amount of the WTA is considered income to the employee, it is subject to
the same tax withholding requirements as all other moving expense
reimbursements. (See Treasury Financial Manual, Section 4080, Moving
Expense Reimbursements, for withholding requirements.)
    (g) End of year reporting. At the end of the year, agencies
generally are required to issue IRS Form(s) W-2 for each employee
showing total gross compensation (including moving expense
reimbursements) and the applicable amount of Federal taxes withheld. For
tax reporting purposes, the WTA is to be treated as a moving expense
reimbursement. The total amount of the employee's WTA's paid during the
year as well as the amount of moving expense reimbursements should be
included as income on the employee's Form W-2. The Federal tax
withholding amount applicable to the moving expense reimbursements and
the WTA should also be included on the employee's Form W-2. The amount
of the WTA's also will be furnished to the employee along with the
amount of moving expense reimbursements on IRS Form 4782 or another
itemized listing provided for the employee's use in preparing his/her
tax return (see IRS regulations for further guidance) and in claiming
the RIT allowance as provided in Sec. 302-17.8.



Sec. 302-17.8  Rules and procedures for determining the RIT allowance in
Year 2.

    (a) Summary/overview of procedures. The RIT allowance will be
calculated and claimed in Year 2. This can be accomplished as soon as
the employee can determine earned income (as defined herein), income tax
filing status, covered taxable reimbursements for Year 1, and the
applicable marginal tax rates. The RIT allowance is then calculated
using the gross-up formula under procedures prescribed herein. Since the
RIT allowance is considered income, appropriate withholding taxes on the
RIT allowance are deducted and the balance constitutes the net payment
to the employee. Rules, procedures, and the prescribed tax tables for
these calculations are provided in paragraphs (b) through (g) of this
section, and in an annual Federal Travel Regulation (FTR) Bulletin
(located at www.gsa.gov/ftrbulletin).
    (b) General rules and assumptions. (1) The procedures prescribed
herein for calculations and payment of the RIT allowance are based on
certain assumptions jointly developed by GSA and IRS, and tax tables
developed by IRS. This approach avoids a potentially controversial and
administratively burdensome procedure requiring the employee to furnish
extensive documentation, such as certified copies of actual tax returns
and reconstructed returns, in support of a claim for a RIT allowance
payment. Specifically, the following assumptions have been made:
    (i) The employee will claim allowable moving expense deductions for
the same tax year in which the corresponding moving expense
reimbursements are included in income;
    (ii) Changes to the IRC, applicable to the 1987 and subsequent tax
years, require that allowable moving expense deductions must be taken as
an itemized deduction from gross income rather than as an adjustment to
gross income as in previous tax years. It is assumed that employees will
receive the benefit of allowable moving expense deductions to offset
income either by itemizing their moving expense deductions or through
the increased standard deductions.
    (iii) Prior to the Tax Reform Act of 1986, it was assumed that the
employee's (and spouse's, if a joint return is filed) earned income,
filing status, and CMTR determined for Year 1 (and used in determining
the RIT allowance in Year 2) would remain the same or would not be
substantially different in the second and subsequent tax years. However,
the Tax Reform Act of 1986 substantially changed the Federal tax
structure making it necessary to compute a separate CMTR for Year 1 and
for Year 2. (See paragraph (e) of this section.) The formula for
calculating

[[Page 231]]

the RIT allowance to be paid in 1988 and subsequent years is shown in
paragraph (f) of this section. It is assumed that within the accuracy of
the calculation, the State and local tax rates for Year 1 and Year 2
will remain the same or will not be substantially different. Therefore,
the State and local tax rates for Year 1 shall be used in calculating
the CMTR for Year 2.
    (2) The prescribed procedures, which yield an estimate of an
employee's additional tax liability due to moving expense
reimbursements, are to be used uniformly. They are not to be adjusted to
accommodate an employee's unique circumstance which may differ from the
assumed circumstances stated in paragraph (b)(1) of this section.
    (3) An adjustment of the RIT allowance paid in Year 2 for the
covered taxable reimbursements received in Year 1 is required if the tax
information certified to on the RIT allowance claim is different than
that shown on the actual Federal tax return filed with IRS for Year 1 or
changed for any reason after filing of the tax return, so as to affect
the CMTR's used in the RIT allowance calculation. (See Sec. 302-17.10
for claims procedures.)
    (c) Determination of covered taxable reimbursements. (1) Generally,
the amount of the covered taxable reimbursements is the difference
between (i) the amount of covered moving expense reimbursements for the
allowances listed in Sec. 302-17.3 that was included in the employee's
income in Year 1, and (ii) the maximum amount of allowable moving
expenses that may be claimed as a moving expense deduction by the
employee on his/her Federal tax return under IRS tax regulations to
offset the income resulting from moving expense reimbursements for Year
1. The covered taxable reimbursements will be determined as if the
employee had itemized and deducted all allowable moving expense
deductions. (See assumption made in paragraph (b)(1)(ii) of this
section.) If the employee is precluded from claiming moving expense
deductions because he/she does not meet IRS requirements for the
distance test, then the amount of covered taxable reimbursements is the
same as the amount of covered moving expense reimbursements. (See Sec.
302-17.5(d).)
    (2) For purposes of calculating the RIT allowance, the following
special rules apply to the determination of moving expense deductions to
offset moving expense reimbursements reported as income:
    (i) The total amount of reimbursement (which was reported as income)
for the expenses of en route travel for the employee and family (see
Sec. 302-17.3(a)) and transportation (including up to 30 days temporary
storage) of household goods (see Sec. 302-17.3(b)) to the new official
station shall be used as a moving expense deduction. (See also Sec.
302-17.4(e) and (f).)
    (ii) The total amount of reimbursement for a househunting trip,
temporary quarters (up to 30 days at new station) and real estate
transaction expenses (see Sec. 302-17.3(e), (f), (g), and (i)), up to
the maximum allowable deduction under IRS tax regulations, shall be used
as a moving expense deduction. For example, an employee and spouse
filing a joint return and residing in the same household at the end of
the tax year may deduct up to $3,000 for these expenses. (No more than
$1,500 of the $3,000 may be claimed for a househunting trip and
temporary quarters expenses combined.) If the employee was reimbursed
$1,350 for a househunting trip and temporary quarters expenses and
$9,000 for real estate expenses, the moving expense deductions would be
$1,350 for the househunting trip and temporary quarters expenses and
$1,650 for real estate expenses. If the employee's reimbursement was
$1,850 for the househunting trip and temporary quarters expenses and
$9,000 for real estate expenses, the moving expense deductions would be
$1,500 for the househunting trip and temporary quarters expenses and
$1,500 for real estate expenses. If the employee had no reimbursement
for a househunting trip and temporary quarters, the full $3,000 would be
applied to the $9,000 reimbursement for real estate expenses. (See IRS
Publication 521, ``Moving Expenses,'' for these and other maximums which
vary by situation and filing status.)
    (3) Procedures and examples are provided herein as if all moving
expense reimbursements are received in one

[[Page 232]]

year with all moving expense deductions applied in that same year to
arrive at the covered taxable reimbursements. However, when
reimbursements span more than one year, the amount of covered taxable
reimbursements must be determined separately for each reimbursement year
(Year 1). The maximum moving expense deductions apply to the entire
move. Under IRS tax regulations, the employee has some discretion as to
when he/she claims these deductions (e.g., in the year of the move when
the expense was paid or in the year of reimbursement, if these actions
do not occur in the same year). However, for purposes of the RIT
allowance procedures, the moving expense deductions will be applied in
the year that the corresponding reimbursement is made. For example, if
an employee incurred and was reimbursed $1,000 for a househunting trip
and temporary quarters in 1989 and an additional $1,000 for temporary
quarters in 1990, this employee, according to his/her particular
situation and tax filing status, may deduct $1,500 of these expenses in
moving expense deductions. In calculating the RIT allowance for 1989,
$1,000 of the $1,500 deduction is used to offset the $1,000
reimbursement in 1989 resulting in zero covered taxable reimbursements
for the househunting trip and temporary quarters for 1989. The remaining
$500 (balance of the $1,500 not used in determining covered taxable
reimbursements for 1989) will be used to offset the $1,000 temporary
quarters reimbursement in 1990 (second Year 1), leaving $500 of the
temporary quarters reimbursement as a covered taxable reimbursement for
1990.
    (4) Although the WTA amount is included in income (see Sec. 302-
17.7), it shall not be included in the amount of covered taxable
reimbursements. Under the procedures and formulas established herein,
the proper amount of the RIT allowance is calculated using the RIT
gross-up formula with the WTA and any prior RIT allowance payments
excluded from covered taxable reimbursements.
    (5) Agencies are cautioned that there may be moving expenses
reimbursed to the employee that are not covered by the RIT allowance.
(See exclusions in Sec. 302-17.4; also see discussion in Sec. 302-17.7
regarding covered taxable reimbursements versus nondeductible expenses.)
    (d) Determination of income level and filing status. In order to
determine the CMTR's needed to calculate the RIT allowance, the employee
must determine the appropriate amount of earned income (as prescribed
herein) that was or will be reported on his/her Federal tax return for
the tax year in which the covered taxable reimbursements were received
(Year 1). Such amount will also include the spouse's earned income if a
joint filing status is claimed. For purposes of this regulation,
appropriate earned income shall include only the amount of gross
compensation reported on IRS Form(s) W-2, and, if applicable, the net
earnings (or loss) from self-employment income as shown on Schedule SE
of IRS Form 1040. (See Sec. 302-17.5(h).) (Note that moving expense
reimbursements including the WTA amounts and any RIT allowance paid for
a prior Year 1 are to be included in earned income and should be shown
as income on the Form W-2; if they are not, other appropriate
documentation shall be furnished by the agency.) (See Sec. 302-
17.7(g).) The amount of earned income as determined under this paragraph
and the tax filing status (for example, from lines 1 through 5 on the
1987 IRS Form 1040) shall be contained in a certified statement on, or
attached to, the voucher claiming the RIT allowance. (See Sec. 302-
17.10.) If a joint filing status is claimed and the spouse's earned
income is included, the spouse must sign the certified statement. If the
spouse does not sign the statement, earned income will include only the
employee's earned income and the RIT allowance will be calculated on
that basis. This condition will not apply if an employee is allowed,
under IRS rules, to file a joint return as a surviving spouse.
    (e) Determination of the CMTR's. The gross-up formula used to
calculate the RIT allowance in paragraph (f) of this section, requires
the use of two CMTR's--one for Year 1 in which reimbursements were
received and the other for Year 2 in which the RIT allowance is paid.
CMTR's are single tax rates calculated to represent the Federal, State,
and/or local income tax rates applicable to the earned income

[[Page 233]]

determined for Year 1. (See paragraph (d) of this section.) The CMTR's
will be determined as follows:
    (1) Federal marginal tax rates. The Federal marginal tax rates for
Year 1 and Year 2 are determined by using the income level and filing
status determined under paragraph (d) of this section and contained in
the certified statement by the employee (or employee and spouse) on the
RIT allowance claim, and applying the prescribed Federal tax tables
located at www.gsa.gov/ftrbulletin. For example, if the income level for
the 1989 tax year (Year 1) was $84,100 for a married employee filing a
Federal joint return, the Federal marginal tax rate would be 33 percent
for Year 1 (1989) (see the appropriate RIT tax table(s) located at
www.gsa.gov/ftrbulletin) and 28 percent for Year 2 (1990) (see the
appropriate RIT tax table(s) located at www.gsa.gov/ftrbulletin). These
rates would be used regardless of how much of the $84,100 was
attributable to reimbursement for the employee's relocation expenses.
(Note that these marginal rates are different from the withholding tax
rate used for the WTA.) If the employee incurs only Federal income tax
(i.e., there are no State or local taxes), the Federal marginal tax
rates determined from the appropriate RIT tax table(s) located at
www.gsa.gov/ftrbulletin are the CMTR's to be used in the RIT gross-up
formula provided in Sec. 302-17.8(f). In such cases, the provisions of
paragraphs (e)(2) and (3) of this section, do not apply.
    (2) State marginal tax rate. (i) If the employee incurs an
additional State income tax (see definition in Sec. 302-17.5(a))
liability as a result of moving expense reimbursements, the appropriate
State tax table located at www.gsa.gov/ftrbulletin is to be used to
determine the applicable State marginal tax rate that will be
substituted into the formula for determining the CMTR for both Year 1
and Year 2. The appropriate State tax table will be the one that
corresponds to the tax year in which the reimbursements are paid to the
employee (Year 1). The income level determined in paragraph (d) of this
section for Federal taxes shall be used to identify the appropriate
income bracket in the State tax table. The applicable State marginal tax
rate is obtained from the selected income bracket column for the State
where the employee is required to pay State income tax on moving expense
reimbursements. The tax rates shown in the table apply to all employees
regardless of their filing status, except where a separate rate is shown
for a single filing status.
    (ii) The lowest income bracket shown in the State tax tables located
at www.gsa.gov/ftrbulletin is $20,000-$24,999. In cases where the
employee's (employee's and spouse's, if filing jointly) earned income as
determined under paragraph (d) of this section is less than this income
bracket, an appropriate State marginal tax rate shall be established by
the employing agency from the applicable State tax code or regulations
issued pursuant thereto. Such State marginal tax rate shall be
representative of the earned income level in question but in no case
more than the marginal tax rate established located at www.gsa.gov/
ftrbulletin for the $20,000-$24,999 income bracket for the particular
State in which an additional tax obligation has been incurred.
    (iii) The prescribed State marginal tax rates generally are
expressed as a percent of taxable income. However, if the applicable
State marginal tax rate is stated as a percentage of the Federal income
tax liability, the State tax rate must be converted to a percent of
taxable income to be used in the CMTR formulas in paragraph (e)(5) of
this section. This is accomplished by multiplying the applicable Federal
tax rate for Year 1 by the applicable State tax rate. For example, if
the Federal tax rate is 33 percent for Year 1 and the State tax rate is
25 percent of the Federal income tax liability, the State tax rate
stated as a percent of taxable income would be 8.25 percent. The State
tax rate thus determined for Year 1 will be used in determining the CMTR
for both Year 1 and Year 2.
    (iv) An employee may incur a State income tax liability on moving
expense reimbursements in more than one State at the same or different
marginal tax rates (i.e., double taxation). For example, an employee may
incur taxes on moving expense reimbursements in one State because of
residency in that

[[Page 234]]

State, and in another State because that particular State taxes income
earned within its jurisdiction irrespective of whether the employee is a
resident. In such cases, a single State marginal tax rate must be
determined for use in the CMTR formulas in paragraph (e)(5) of this
section. The general rules in paragraph (e)(2)(iv) (A) through (C) of
this section apply in determining the applicable single State marginal
tax rate in such cases.
    (A) If two or more States impose an income tax on an employee's
moving expense reimbursement, but no two States tax the same portion of
the reimbursement, then the reimbursement is not subject to double
taxation. In this situation, the average of the applicable State
marginal tax rates, as determined under paragraphs (e)(2) (i) through
(iii) of this section, shall be treated as being imposed on the entire
reimbursement, and shall be used in the CMTR formula.
    (B) If two or more States impose an income tax on the moving expense
reimbursement, and more than one State taxes the same portion of the
reimbursement, but those States allow an adjustment or credit for income
taxes paid to the other State(s), then the reimbursement is not subject
to double taxation. In this situation, the highest of the applicable
State marginal tax rates, as determined under paragraphs (e)(2) (i)
through (iii) of this section, shall be used in the CMTR formula.
    (C) If two or more States impose an income tax on the moving expense
reimbursement, and more than one State taxes the same portion of the
reimbursement without allowing an adjustment or credit for income taxes
paid to the other, then the reimbursement is subject to double taxation.
In this situation, the sum of the applicable State marginal tax rates,
as determined under paragraphs (e)(2) (i) through (iii) of this section,
shall be used in the CMTR formula.
    (3) Local marginal tax rate. Because of the impracticality of
establishing a single marginal tax rate table for local income taxes
that could be applied uniformly on a nationwide basis, appropriate local
marginal tax rates shall be determined as provided in paragraphs
(e)(3)(i) through (iii) of this section.
    (i) If the employee incurs an additional local income tax (see
definition Sec. 302-17.5(b)) liability as a result of moving expense
reimbursements, he/she shall certify to such fact when claiming the RIT
allowance (see certification statement in Sec. 302-17.10) by specifying
the name of the locality imposing the income tax and the applicable
marginal tax rate determined from the actual marginal tax rate table or
schedule prescribed by the taxing locality. The marginal tax rate shall
be the one applicable to the taxable income portion of the amount of
earned income determined under paragraph (d) of this section for the
employee (and spouse, if filing jointly). The same tax rate shall be
used in calculating the CMTR for both Year 1 and Year 2. The employing
agency shall establish procedures to determine whether the employee-
certified local marginal tax rate is appropriate for the employee's
income level and filing status and approve its use in the CMTR formulas.
(See also Sec. 302-17.10(b)(2).)
    (ii) If the local marginal tax rate is stated as a percentage of
Federal or State income tax liability, such rate must be converted to a
percent of taxable income for use in the CMTR formulas. This is
accomplished by multiplying the applicable Federal or State tax rate for
Year 1 as determined in paragraph (e) (1) or (2) of this section by the
applicable local tax rate. For example, if the State tax rate for Year 1
is 6 percent and the local tax rate is 50 percent of State income tax
liability, the local tax rate stated as a percentage of taxable income
would be 3 percent. The local tax rate thus determined for Year 1 will
be used in determining the CMTR for both Year 1 and Year 2.
    (iii) The situations described in paragraph (e)(2)(iv) of this
section with respect to State income taxes may also be encountered with
local income taxes. If such situations do occur, the rules prescribed
for determining the single State marginal tax rate shall also be applied
to determine the single local marginal tax rate for use in the CMTR
formulas.
    (4) Marginal tax rates for the Commonwealth of Puerto Rico, the
Commonwealth of the Northern Mariana Islands, and the

[[Page 235]]

U.S. possessions--(i) The Commonwealth of Puerto Rico. A Federal
employee who is relocated to or from a point, or between points, in the
Commonwealth of Puerto Rico may be subject to income tax on the
employee's salary (including moving expense reimbursements) by both the
U.S. Government and the government of Puerto Rico. However, under the
current law of Puerto Rico, such employee receives a credit on his/her
Puerto Rico income tax for the amount of taxes paid to the United
States. The rules in paragraphs (e)(4)(i)(A) through (C) apply in
determining the marginal tax rate applicable for transfers to, from, or
between points in Puerto Rico.
    (A) The applicable Puerto Rico marginal tax rate shall be determined
by using the income level determined in paragraph (d) of this section
for Federal taxes and the employee's filing status. The Puerto Rico
marginal tax rate for Year 1 will be used in computing the CMTR for both
Year 1 and Year 2. The Puerto Rico tax tables are located at
www.gsa.gov/ftrbulletin.
    (B) If the applicable Puerto Rico marginal tax rate is higher than
the applicable Federal marginal tax rate, then the total amount of taxes
paid by the employee to both jurisdictions is equal to the employee's
total income tax liability to the Commonwealth of Puerto Rico before any
credit is given for taxes paid to the United States. The Federal
marginal tax rate, therefore, is of no consequence and will be
disregarded. In such cases, the formula in paragraph (e)(5)(iii) of this
section will be used to compute the CMTR. The CMTR formula shall include
only the Puerto Rico marginal tax rate, the State marginal tax rate as
determined under paragraph (e)(2) of this section (when applicable), and
the local marginal tax rate as determined under paragraph (e)(3) of this
section. For purposes of applying the Puerto Rico CMTR formula in
paragraph (e)(5)(iii) of this section, the State marginal tax rate will
be applicable if both Puerto Rico and one or more of the States impose
an income tax on the moving expense reimbursement, and more than one of
these entities taxes the same portion of the reimbursement without
allowing an adjustment or credit for income taxes paid to the other. In
this situation, the S component of the CMTR formula will be the
applicable State marginal tax rate as determined under paragraph (e)(2)
of this section.
    (C) If the applicable Puerto Rico marginal tax rate is equal to or
lower than the applicable Federal marginal tax rate, then the total
amount of taxes paid by the employee to both jurisdictions is equal to
the employee's total Federal income tax liability. The Puerto Rico
marginal tax rate, therefore, is of no consequence in such cases and
will be disregarded. The CMTR will be computed using the formula in
paragraphs (e)(5) (i) and (ii) of this section. This formula will
include the Federal marginal tax rate as determined under paragraph
(e)(1) of this section, the State marginal tax rate as determined under
paragraph (e)(2) of this section (when applicable), and the local
marginal tax rate as determined under paragraph (e)(3) of this section.
The State marginal tax rate will be applicable if one or more States
impose tax on the moving expense reimbursement.
    (ii) The Commonwealth of the Northern Mariana Islands and the U.S.
possessions. A Federal employee who is relocated to or from a point, or
between points, in the Commonwealth of the Northern Mariana Islands or
the U.S. possessions (Guam, American Samoa, and the U.S. Virgin Islands)
is subject to both Federal income tax and income tax assessed by the
Commonwealth of the Northern Mariana Islands or the U.S. possession, as
applicable. However, the income tax system and rates for the
Commonwealth of the Northern Mariana Islands and for the U.S.
possessions are identical to the U.S. Federal income tax system and
rates. This constitutes a ``mirror tax'' system. A tax credit or
exclusion is provided by one of the taxing jurisdictions (either the
U.S., the Commonwealth of the Northern Mariana Islands, or the U.S.
possession, as appropriate) to prevent double taxation. The marginal tax
rate for the Commonwealth of the Northern Mariana Islands or the U.S.
possession, therefore, is of no consequence since it is identical to the
Federal marginal income tax rate and is completely offset by a
corresponding credit or exclusion.

[[Page 236]]

Thus, the Commonwealth's or the possession's tax rate will not be
factored into the CMTR formula. The CMTR will be computed as provided in
paragraphs (e)(5) (i) and (ii) based solely on the Federal marginal tax
rate; when applicable, the State(s) marginal tax rate; and the local
marginal tax rate.
    (5) Calculation of the CMTR's. As stated above, the gross-up formula
for calculating the RIT allowance requires the use of two CMTR's.
However, the required CMTR's cannot be calculated by merely adding the
Federal, State, and local marginal tax rates together because of the
deductibility of State and local income taxes from income for Federal
income tax purposes. The State tax tables located at www.gsa.gov/
ftrbulletin are designed to use the same income amount as that
determined for the Federal taxes, which reflects, among other things,
State and local tax deductions. The formulas prescribed below for
calculating the CMTR's are designed to adjust the State and local tax
rates to compensate for their deductibility from income for Federal tax
purposes.
    (i) Calculation of the CMTR for Year 1. The following formula shall
be used to calculate the CMTR for Year 1.

CMTR Formula: X = F + (1-F)S + (1-F)L

Where:

X = CMTR for Year 1
F = Federal tax rate for Year 1
S = State tax rate for Year 1
L = local tax rate for Year 1

    (A) Federal, State, and local taxes incurred. If the employee incurs
Federal, State, and local income taxes on moving expense reimbursements,
the CMTR formula may be solved as follows:

Example:
If:

F = 33 percent of income
S = 6 percent of income
L = 3 percent of income

Then:

X = .33 + (1.00-.33).06 + (1.00-.33).03
X = .3903

    (B) Federal and State income taxes only. If the employee incurs tax
liability on moving expense reimbursements for Federal and State income
taxes but none for local income tax, the value of ``L'' is zero and the
CMTR formula may be solved as follows:

Example:
If:

F = 33 percent of income
S = 6 percent of income
L = Zero

Then:

X = .33 + (1.00-.33).06
X = .3702

    (C) Federal and local income taxes only. If the employee incurs a
tax liability on moving expense reimbursements for Federal and local
income taxes but none for State income tax, the value of ``S'' is zero
and the CMTR formula may be solved as follows:

Example:
If:

F = 33 percent of income
S = Zero
L = 3 percent of income

Then:

X = .33 + (1.00-.33).03
X = .3501

    (ii) Calculation of the CMTR for Year 2. The calculation of the CMTR
for Year 2 is the same as described for Year 1, except that the Federal
tax rate for Year 2 is used in place of the Federal tax rate for Year 1.
State and local tax rates remain the same as for Year 1. The following
formula shall be used to determine the CMTR for Year 2:

CMTR Formula: W = F + (1-F)S + (1-F)L

Where:

W = CMTR for Year 2
F = Federal tax rate for Year 2
S = State tax rate for Year 1
L = local tax rate for Year 1

    (iii) Calculation of CMTR's for Puerto Rico. The following formula
shall be used to calculate the CMTR for transfers to, from, or between
points in Puerto Rico. (This formula is different from the formulas
provided in paragraphs (e)(5) (i) and (ii) of this section since the
Federal marginal tax rate is disregarded.)

CMTR Formula: X = P + S + L

Where:

X = CMTR for Year 1 and Year 2
P = Puerto Rico tax rate for Year 1

[[Page 237]]

S = State tax rate for Year 1, when applicable (See Sec. 302-
          17.8(e)(4)(i)(B).)
L = Local tax rate for Year 1

    (f) Determination of the RIT allowance. The RIT allowance to cover
the tax liability on additional income resulting from the covered
taxable reimbursements received in Year 1 is calculated in Year 2 as
provided below:
    (1) The RIT allowance is calculated by substituting the amount of
covered taxable reimbursements for Year 1, the CMTR's for Year 1 and
Year 2, and the total amount of the WTA's paid in Year 1 into the gross-
up formula as follows:
Formula:
[GRAPHIC] [TIFF OMITTED] TR20NO01.002

Where:

Z = RIT allowance payable in Year 2
X = CMTR for Year 1
W = CMTR for Year 2
R = covered taxable reimbursements
Y = total WTA's paid in Year 1

Example:
If:

X = .3903
W = .3448
R = $21,800
Y = $5,450

Then:
[GRAPHIC] [TIFF OMITTED] TN27FE02.000

Z = .5957($21,800)-.9306($5,450)
Z = $12,986.26-$5,071.77
Z = $7,914.49''

    (2) There may be instances when a WTA was not paid in Year 1 at the
time moving expense reimbursements were made. In cases where there is no
WTA to be deducted, the value of ``Y'' is zero and the formula stated in
paragraph (f)(1) of this section, for calculating the amount of the RIT
allowance (Z) due the employee in Year 2 may be solved as shown in the
following example:
Example:
If:
X = .3903
W = .3448
R = $21,800
Y = Zero

Then:
[GRAPHIC] [TIFF OMITTED] TR20NO01.004

Z = .5957 ($21,800)
Z = $12,986.26

    (3) Certain States do not allow the deduction of all or part of the
covered moving expenses that are deductible for Federal income tax
purposes. The State gross-up to cover the additional State income tax
liability resulting from the covered moving expense reimbursements
received in Year 1 that are deductible for Federal income tax purposes
but not for State income tax purposes is calculated in Year 2 as
follows:
    (i) The State gross-up is calculated by substituting the amount of
covered moving expense reimbursements that are deductible for Federal
income tax purposes but not for State income tax purposes, the Federal
tax rate for Year 1, the State tax rate for Year 1, and the combined
marginal tax rate for Year 2 into the State gross-up formula as follows:

Formula:
[GRAPHIC] [TIFF OMITTED] TR20NO01.005

Where:

A = State gross-up
F = Federal tax rate for Year 1
S = State tax rate for Year 1
W = CMTR for Year 2
N = covered moving expense reimbursements that are deductible for
          Federal income tax purposes but not for State income tax
          purposes

Example:
If:

F = .33
S = .06
W = .3448
N = $9,250

Then:

[[Page 238]]

[GRAPHIC] [TIFF OMITTED] TR20NO01.006

A = .0614 ($9,250)
A = $567.95

    (ii) Add the State gross-up to the RIT allowance as calculated using
the formula in paragraph (f)(1) of this section. The result is the RIT
allowance adjusted for those States that do not allow moving expense
deductions. Example:

RIT allowance payable in Year..............................    $7,914.49
Plus adjustment factor.....................................      +567.95
                                                            ------------
  Total....................................................    $8,482.44


    (4) If the amount of the RIT allowance is greater than zero, it is
payable to the employee on the travel voucher as a relocation or moving
expense allowance. The RIT allowance amount is included in the
employee's gross income for Year 2 and, therefore, subject to
appropriate withholding taxes. (See net payment to employee in paragraph
(g) of this section.) The RIT allowance amount will be reported on IRS
Form W-2 for Year 2 (including applicable income tax withholding
amounts) and on IRS Form 4782 for the employee's information.
    (5) If the calculation of the RIT allowance results in a negative
amount, the employee is obligated to repay this amount as a debt due the
Government. (See Sec. Sec. 302-17.7(e)(2) and 302-17.9(b).)
    (6) Any changes to the employee's income level or filing status for
Year 1 that would affect the marginal tax rates (Federal, State, or
local) used in calculating the RIT allowance must be reported to the
agency by the employee as provided in Sec. 302-17.9(b)(2). (See also
Sec. 302-17.10 for certified statement regarding these changes.)
    (g) Determination of the net payment due employee in Year 2. Since
the amount of the RIT allowance is income to the employee in Year 2, it
is subject to the same tax withholding requirements as all other moving
expense reimbursements. Agencies should determine the appropriate
amounts for withholding taxes under their internal tax withholding
procedures. The amount of withholding taxes is deducted from the RIT
allowance to arrive at the net payment to the employee.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001; 67 FR 7219, Feb. 15, 2002; 67
FR 9045, Feb. 27, 2002, as amended by FTR Amdt. 2008-04, 73 FR 35953,
June 25, 2008]



Sec. 302-17.9  Responsibilities.

    (a) Agency. Finance offices will calculate the amount of the gross-
up for the WTA in Year 1 in accordance with procedures outlined herein
and credit this amount to the employee at the time of reimbursement as
provided in Sec. 302-17.7(e). The WTA will be reflected on the
employee's Form W-2 for Year 1. The RIT allowance may be calculated in
Year 2 either by the employee or by the agency finance office based on
information provided by the employee on the voucher, as directed by the
agency's implementing policies and procedures. In addition, agencies
shall prescribe appropriate and necessary implementing procedures as
provided elsewhere in this part.
    (b) Employee. (1) The employee is required to submit a claim for the
RIT allowance and to file the tax information for Year 1 specified in
Sec. 302-17.10 with his/her agency in Year 2, regardless of whether any
additional reimbursement for the RIT allowance is owed the employee.
(See Sec. 302-17.7(e) for employee agreement.)
    (2) If any action occurs (i.e., amended tax return, tax audit, etc.)
that would change the information provided in Year 2 by the employee to
his/her agency for use in calculating the RIT allowance due the employee
for Year 1 taxes, this information must be provided by the employee to
his/her agency under procedures prescribed by the agency. (See Sec.
302-17.10.)
    (3) If the calculation of the RIT allowance results in a negative
amount, the employee is obligated to repay this amount as a debt due the
Government. (See Sec. Sec. 302-17.7(e)(2) and 302-17.8(f)(5).)



Sec. 302-17.10  Claims for payment and supporting documentation and
verification.

    (a) Claims forms. Claims for payment of the RIT allowance shall be
submitted by the employee in Year 2 on SF 1012 (Travel Voucher) or other
authorized travel voucher form. When

[[Page 239]]

claiming payment for the RIT allowance, the employee shall furnish and
certify to certain tax information that has been or will be shown on
his/her actually prepared tax returns. The spouse must also sign
statement if joint filing status is claimed and spouse's income is
included on statement. This information shall be contained in a
certified statement on, or attached to, the SF 1012 reading essentially
as follows:

                           Certified Statement

    I certify that the following information, which is to be used in
calculating the RIT allowance to which I am entitled, has been (or will
be) shown on the income tax returns filed (or to be filed) by me (or by
my spouse and me) with the applicable Federal, State, and local (specify
which) tax authorities for the 19---- tax year.

    --Gross compensation as shown on attached IRS Form(s) W-2 and, if
applicable, net earnings (or loss) from self-employment income shown on
attached Schedule SE (Form 1040):

------------------------------------------------------------------------
                                                Form(s) W-2  Schedule SE
------------------------------------------------------------------------
Employee......................................            $            $
Spouse (if filing jointly\1\).................            $            $
Total (Both columns)..........................  ...........            $
------------------------------------------------------------------------

--Filing status: ------------ (Specify one of the filing status items
that was (or will be) claimed on IRS Form 1040.)
--Marginal tax rates from the appropriate RIT tax table(s) located at
www.gsa.gov/ftrbulletin and local tax tables derived under procedures
prescribed in 41 CFR part 302-17:

 Federal for Year 1_____________________________________________________
 Federal for Year 2_____________________________________________________
 State (specify which):_________________________________________________
 Local (specify which):_________________________________________________

    The above information is true and accurate to the best of my
knowledge. I (we) agree to notify the appropriate agency official of any
changes to the above (i.e., from amended tax returns, tax audit, etc.)
so that appropriate adjustments to the RIT allowance can be made. The
required supporting documents are attached. Additional documentation
will be furnished if requested.
    I (we) further agree that if the 12-month service agreement required
by 41 CFR 302-2.13 is violated, the total amount of the RIT allowance
will become a debt due the United States Government and will be repaid
according to agency procedures.
________________________________________________________________________
Employee's signature

________________________________________________________________________
Date

________________________________________________________________________
Spouse's signature (if filing jointly)\1\
________________________________________________________________________
Date

    \1\ If a joint filing status is claimed and spouse's income is
included, the spouse must sign the statement. If the spouse does not
sign the document, earned income will include only the employee's earned
income as provided in 41 CFR 302-17.8(d). This condition will not apply
if an employee is allowed, under IRS rules, to file a joint return as a
surviving spouse.

    (b) Supporting documentation/verification. The claim for the RIT
allowance shall be supported by documentation attached to the voucher
and by verification of State and local tax obligations as provided
below:
    (1) Copies of the appropriate IRS Forms W-2 and, if applicable, the
completed IRS Schedule SE (Form 1040) shall be attached to the voucher
to substantiate the income amounts shown in the certified statement.
Employee (and spouse, if filing jointly) must agree to provide
additional documentation to verify income amounts, filing status, and
State and local income tax obligations if requested by the agency.
    (2) In order to determine or verify whether a particular State or
local tax authority imposes a tax on moving expense reimbursements, it
is incumbent upon the appropriate agency officials to become familiar
with the State and local tax laws that affect their transferring
employees. In cases where the taxability of moving expense
reimbursements is not clear, an agency may pay a RIT allowance which
reflects only those State and local tax obligations that are clearly
imposed under State and local tax law. Once the questionable State or
local tax obligations are resolved, agencies may recompute the RIT
allowance and make appropriate payment adjustments.
    (c) Fraudulent claims. A claim against the United States is
forfeited if the claimant defrauds or attempts to defraud the Government
in connection therewith (28 U.S.C. 2514). In addition, there are two
criminal provisions under which severe penalties may be imposed on an
employee who knowingly presents a false, fictitious, or fraudulent claim
against the United

[[Page 240]]

States (18 U.S.C. 287 and 1001). The employee's claim for payment of the
RIT allowance shall accurately reflect the facts involved in every
instance so that any violation of these provisions will be avoided.

[FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, as amended by FTR Amdt. 2008-
04, 73 FR 35953, June 25, 2008]



Sec. 302-17.11  Violation of service agreement.

    In the event the employee violates the terms of the service
agreement required under Sec. 302-2.13, no part of the RIT allowance or
the WTA will be paid, and any amounts paid prior to such violation shall
be a debt due the United States until they are repaid by the employee.



Sec. 302-17.12  Advance of funds.

    No advance of funds is authorized in connection with the allowance
provided in this part.



Sec. 302-17.13  Source references.

    The following references or publications have been used as source
material for this part.
    (a) Internal Revenue Code (IRC), section 164(a)(3) (26 U.S.C.
164(a)(3)) pertaining to the deductibility of State and local income
taxes, and section 217 (26 U.S.C. 217), pertaining to moving expenses.
    (b) Internal Revenue Service Publication 521, ``Moving Expenses.''
    (c) Internal Revenue Service, Circular E, ``Employer's Tax Guide.''
    (d) Department of the Treasury Financial Manual, TFM 3-5000.
    (e) 31 CFR 215.2 (5 U.S.C. 5516, 5517, and 5520).



Sec. 302-17.14  Where can I find the tax tables used for calculating the
relocation income tax (RIT) allowances?

    The annual tax tables for Federal, State, and Puerto Rico needed for
calculating RIT allowance are published annually as an FTR Bulletin.
These Bulletins are located at www.gsa.gov/ftrbulletin. A notice
announcing each new Bulletin will be published in the Federal Register.

[FTR Amdt. 2008-04, 73 FR 35953, June 25, 2008]

                     PARTS 302	18_302	99 [RESERVED]

[[Page 241]]



  CHAPTER 303--PAYMENT OF EXPENSES CONNECTED WITH THE DEATH OF CERTAIN
                                EMPLOYEES




  --------------------------------------------------------------------
Part                                                                Page
303-1-303-69

 [Reserved]

303-70          Agency requirements for payment of expenses
                    connected with the death of certain
                    employees and family members............         243
303-71-303-99

 [Reserved]

[[Page 243]]

                      PARTS 303	1	303	69 [RESERVED]



PART 303_70_AGENCY REQUIREMENTS FOR PAYMENT OF EXPENSES CONNECTED
WITH THE DEATH OF CERTAIN EMPLOYEES AND FAMILY MEMBERS--Table of

Contents



                       Subpart A_General Policies

Sec.
303-70.1 When must we authorize payment of expenses related to an
          employee's death?
303-70.2 Must we pay death-related expenses when the employee's death is
          not work-related?
303-70.3 Must we pay death-related expenses for an employee who dies
          while on leave, or who dies on a non-workday, while on
          temporary duty (TDY) or stationed OCONUS?
303-70.4 Must we pay death-related expenses under this chapter if the
          same expenses are payable under other laws of the United
          States?
303-70.5 Must we pay death-related expenses under this chapter to
          relocate the immediate family to another location for an
          employee who dies while at the permanent official station?

  Subpart B_Allowances for Preparation and Transportation of Employee
                                 Remains

303-70.100 Must we provide assistance for preparation and transportation
          of employee remains?
303-70.101 What costs must we pay for preparation and transportation of
          employee remains?
303-70.102 Are there any limitations on the place of interment?

                  Subpart C_Escort of Employee Remains

303-70.200 Under what circumstances may we authorize an escort for the
          remains of a deceased employee?
303-70.201 How many persons may be authorized travel expenses to escort
          the remains of a deceased employee?
303-70.202 What travel expenses may we authorize for the escort of a
          deceased employee's remains?

 Subpart D_Allowances for Preparation and Transportation of the Remains
                       of Immediate Family Members

303-70.300 When an immediate family member, residing with the employee,
          dies while the employee is stationed OCONUS, must we furnish
          mortuary services?
303-70.301 When an immediate family member, residing with the employee,
          dies while the employee is stationed OCONUS, must we pay
          expenses to transport the remains?
303-70.302 When an immediate family member, residing with the employee,
          dies while the employee is stationed OCONUS, may we pay
          interment expenses?
303-70.303 When an immediate family member, residing with the employee,
          dies while in transit to or from the employee's duty station
          OCONUS, must we furnish mortuary services and/or
          transportation of the remains?

   Subpart E_Transportation of Employee's Baggage and Privately Owned
        Vehicles (POV) From Official Temporary Duty (TDY) Station

303-70.400 Must we pay transportation costs to return the deceased
          employee's baggage from an official TDY location?
303-70.401 Are there any limitations on the baggage we must transport
          from an official TDY location?
303-70.402 Must we pay transportation costs to return the deceased
          employee's POV from the TDY location?

Subpart F_Transportation of Immediate Family Members, Baggage, Household
                Goods, and Privately Owned Vehicles (POV)

303-70.500 When the employee, on a service agreement or a mandatory
          mobility agreement, dies at or while in transit to or from
          his/her official station OCONUS, must we return the employee's
          immediate family, baggage, POV, and household goods to the
          former actual residence, new official station in CONUS, or
          alternate destination?
303-70.501 Must we continue payment of relocation expenses for an
          employee's immediate family if the employee dies while in
          transit from a OCONUS official station to his/her new official
          station within CONUS?
303-70.502 Must we continue payment of relocation expenses for an
          employee's immediate family if the employee dies after
          reporting to the new official station within CONUS, but the
          family was in transit to the new official station or had not
          begun its en route travel?

[[Page 244]]

303-70.503 What relocation expenses must we authorize for the immediate
          family under Sec. Sec. 303-70.501 and 303-70.502?

Subpart G_Transportation of Immediate Family Members, Baggage, Household
  Goods, and Privately Owned Vehicles (POV) for Employees Assigned to
   Contingency Operation or an Operation in Response to an Emergency
                        Declared by the President

303-70.600 When an employee dies while performing official travel duties
          directly supporting or directly relating to a contingency
          operation or an operation in response to an emergency declared
          by the President, must we provide transportation for the
          employee's immediate family, baggage, and household goods from
          the current official station to the former actual residence or
          an alternate destination?
303-70.601 What relocation expenses must we authorize for the immediate
          family under Sec. 303-70.600?
303-70.602 Must we pay transportation costs to return the deceased
          employee's POV from the TDY location or from an official
          station OCONUS under Sec. 303-70.600?

Subpart H_Transportation of Immediate Family Members, Baggage, Household
    Goods, and Privately Owned Vehicle for Law Enforcement Assignment


303-70.700 When an employee dies as a result of personal injury
          sustained while in the performance of the employee's law
          enforcement duties, either on official travel duties away from
          the official station, or at the current official station, must
          we provide transportation for the employee's immediate family,
          baggage, and household goods to an alternate residential
          destination?
303-70.701 What relocation expenses must we authorize for the immediate
          family under Sec. 303-70.700?
303-70.702 Must we pay transportation costs to return the deceased
          employee's privately owned vehicle (POV) from the temporary
          duty (TDY) location or from an official station OCONUS under
          Sec. 303-70.700?

        Subpart I_Policies and Procedures for Payment of Expenses

303-70.800 Are receipts required for claims for reimbursement under this
          part?
303-70.801 To whom should we make payment?

    Authority: 5 U.S.C. 5721-5738; 5741-5742; E.O. 11609, 3 CFR, 1971-
1975 Comp., p 586; Presidential Memorandum dated September 12, 2011,
``Delegation Under Section 2(a) of the Special Agent Samuel Hicks
Families of Fallen Heroes Act.''

    Source: FTR Amdt. 2013-02, 78 FR 73106, Dec. 5, 2013, unless
otherwise noted.



                       Subpart A_General Policies



Sec. 303-70.1  When must we authorize payment of expenses related to an
employee's death?

    You must authorize payment of expenses when, at the time of death,
the employee was:
    (a) On official travel status (away from the official station); or
    (b) Performing official duties OCONUS or in transit to or there
from; or
    (c) Reassigned away from his/her actual place of residence under a
mandatory mobility agreement; or
    (d) In direct support of or directly related to a military
operation, including a contingency operation, or an operation in
response to an emergency declared by the President as provided in Sec.
303-70.600; or
    (e) Performing official duties as determined by the head of agency
and be a covered employee as provided in Sec. 303-70.700.



Sec. 303-70.2  Must we pay death-related expenses when the employee's
death is not work-related?

    Yes, provided the requirements in Sec. 303-70.1 are met.



Sec. 303-70.3  Must we pay death-related expenses for an employee who
dies while on leave, or who dies on a non-workday, while on temporary

duty (TDY) or stationed OCONUS?

    Yes, provided the requirements in Sec. 303-70.1 are met. However,
payment cannot exceed the amount allowed if death had occurred while on
duty at the TDY station or at the official station OCONUS.



Sec. 303-70.4  Must we pay death-related expenses under this chapter if
the same expenses are payable under other laws of the United States?

    No. When an employee dies from injuries sustained while performing
official duty, certain death-related expenses are payable under the
Federal

[[Page 245]]

Employees' Compensation Act (FECA), 5 U.S.C. 8134. For further
information contact the: Department of Labor, Division of Federal
Employees' Compensation, 200 Constitution Avenue NW., Washington, DC
20210.



Sec. 303-70.5  Must we pay death-related expenses under this chapter to
relocate the immediate family to another location for an employee who

dies while at the permanent official station?

    No, except when the employee dies while performing duties under the
provisions of subparts F, G, and H of this chapter.



  Subpart B_Allowances for Preparation and Transportation of Employee
                                 Remains



Sec. 303-70.100  Must we provide assistance for preparation and
transportation of employee remains?

    Yes, in accordance with Sec. Sec. 303-70.101 and 303-70.102.



Sec. 303-70.101  What costs must we pay for preparation and
transportation of employee remains?

    You must pay all actual costs including but not limited to:
    (a) Preparation of remains, including:
    (1) Embalming or cremation;
    (2) Necessary clothing;
    (3) A casket or container suitable for shipment to place of
interment; and
    (4) Expenses necessary to comply with local laws at the port of
entry in the United States; and
    (b) Transportation of remains by common carrier (that is normally
used for transportation of remains), hearse, other means, or a
combination thereof, from the TDY station, OCONUS location, or CONUS
location covered by Sec. 303-70.1(e), to the employee's residence,
official station, or place of interment, including but not limited to:
    (1) Movement from place of death to a mortuary and/or cemetery;
    (2) Shipping permits;
    (3) Outside case for shipment and sealing of the case if necessary;
    (4) Removal to and from the common carrier; and
    (5) Ferry fares, bridge tolls, and similar charges.
    Note to Sec. 303-70.101: Costs for an outside case are not
authorized for transportation by hearse. Costs for transportation by
hearse or other means cannot exceed the cost of common carrier (that is
normally used for transportation of remains).



Sec. 303-70.102  Are there any limitations on the place of interment?

    No. You may pay expenses to transport the remains for interment at
the actual residence, the official station, or such other place
appropriate for interment as determined by the head of your agency.



                  Subpart C_Escort of Employee Remains



Sec. 303-70.200  Under what circumstances may we authorize an escort
for the remains of a deceased employee?

    You may authorize the escort of remains when the employee's death
occurs:
    (a) While in official travel status away from the official station
inside CONUS;
    (b) While assigned to official duties OCONUS or in transit thereto
or therefrom; or
    (c) While reassigned away from actual place of residence under a
mandatory mobility agreement.



Sec. 303-70.201  How many persons may be authorized travel expenses
to escort the remains of a deceased employee?

    You may authorize travel expenses for no more than two persons.



Sec. 303-70.202  What travel expenses may we authorize for the escort
of a deceased employee's remains?

    You may authorize any travel expenses in accordance with Chapter 301
of this Title that are necessary for the escort of remains to:
    (a) The home or official station of the deceased; or
    (b) Any other place appropriate for interment as determined by the
head of your agency.

[[Page 246]]



 Subpart D_Allowances for Preparation and Transportation of the Remains
                       of Immediate Family Members



Sec. 303-70.300  When an immediate family member, residing with the
employee, dies while the employee is stationed OCONUS, must we furnish

mortuary services?

    Yes, if requested by the employee and when:
    (a) Local commercial mortuary facilities or supplies are not
available; or
    (b) The cost of available mortuary facilities or supplies is
prohibitive as determined by your agency head.
    Note to Sec. 303-70.300: The employee must reimburse you for all
furnished mortuary facilities and supplies.



Sec. 303-70.301  When an immediate family member, residing with the
employee, dies while the employee is stationed OCONUS, must we pay

expenses to transport the remains?

    Yes, if requested by the employee, you must pay to transport the
remains to the residence of the immediate family member. The employee
may elect an alternate destination, but it must be approved by your
agency head or his/her designated representative.



Sec. 303-70.302  When an immediate family member, residing with the
employee, dies while the employee is stationed OCONUS, may we pay

interment expenses?

    No. You may not pay interment expenses when an immediate family
member, residing with the employee, dies while the employee is stationed
OCONUS.



Sec. 303-70.303  When an immediate family member, residing with the
employee, dies while in transit to or from the employee's duty station

OCONUS, must we furnish mortuary services and/or transportation of the
remains?

    Yes, you must furnish transportation if requested by the employee.
You must follow the guidelines in Sec. 303-70.301 for transportation
expenses. You must furnish mortuary services only if the conditions in
Sec. 303-70.300 are met.



   Subpart E_Transportation of Employee's Baggage and Privately Owned
        Vehicles (POV) From Official Temporary Duty (TDY) Station



Sec. 303-70.400  Must we pay transportation costs to return the
deceased employee's baggage from an official TDY station?

    Yes, you must pay transportation costs to return the deceased
employee's baggage to his/her official station or residence. However,
you may not pay insurance of, or reimbursement for, loss or damage to
baggage.



Sec. 303-70.401  Are there any limitations on the baggage we must
transport from an official TDY location?

    Yes. You must only transport Government property and the employee's
personal property, including professional books, papers, and equipment
(PBP&E).



Sec. 303-70.402  Must we pay transportation costs to return the deceased
employee's POV from the TDY location?

    Yes. You must pay costs associated with returning the POV from the
TDY location to the employee's permanent official station, but only if
the agency had authorized the use of the employee's POV at the TDY
location as more advantageous to the Government than other means of
transportation.



Subpart F_Transportation of Immediate Family Members, Baggage, Household
                Goods, and Privately Owned Vehicles (POV)



Sec. 303-70.500  When the employee, on a service agreement or a
mandatory mobility agreement, dies at or while in transit to or from

his/her official station OCONUS, must we return the employee's
immediate family, baggage, POV, and household goods to the former
actual residence, new official station in CONUS, or alternate
destination?

    Yes. Travel and transportation must begin within one year from the
date of the employee's death. A one-year extension may be granted if
requested by

[[Page 247]]

the family prior to the expiration of the one-year limit. The agency
head or designated representative may approve the immediate family's
relocation to one of the following:
    (a) The place of the employee's former residence at the time of
assignment to duty OCONUS; or
    (b) The new CONUS location if in transit; or
    (c) An alternate destination as approved by the agency.



Sec. 303-70.501  Must we continue payment of relocation expenses for
an employee's immediate family if the employee dies while in transit

from a OCONUS official station to his/her new official station within
CONUS?

    Yes, if the immediate family chooses to continue the relocation, you
must continue payment of relocation expenses for the immediate family,
provided the immediate family was included on the employee's relocation
travel orders. (See Sec. 303-70.503.)



Sec. 303-70.502  Must we continue payment of relocation expenses for an
employee's immediate family if the employee dies after reporting to the

new official station within CONUS, but the family was in transit to the
new official station or had not begun its en route travel?

    Yes, if the immediate family chooses to continue the relocation, you
must continue payment of relocation expenses for the immediate family,
provided the immediate family was included on the employee's relocation
travel orders. (See Sec. 303-70.503.)



Sec. 303-70.503  What relocation expenses must we authorize for the
immediate family under Sec. Sec. 303-70.501 and 303-70.502?

    When the immediate family chooses to continue the relocation, the
following expenses must be authorized:
    (a) Travel to the new duty station or alternate destination as
approved by the agency.
    (b) Shipment of household goods not to exceed 18,000 pounds net
weight to the new duty station, or to an alternate destination selected
by the immediate family and approved by the agency.
    (c) Storage of household goods not to exceed 60 days with a
additional 90 days extension, if approved by the agency, not to exceed a
total of 150 days.
    (d) Reimbursement of real estate expenses incident to the
relocation, unless relocation is to the former actual residence.
    (e) Temporary quarters subsistence expense (TQSE) not to exceed 60
days, to be paid at the per diem rate for an unaccompanied spouse or
domestic partner, and immediate family, if the TQSE was originally
authorized in the relocation travel orders.
    (f) Shipment of one POV to the new duty station, or to an alternate
destination selected by the immediate family and approved by the agency,
if the POV shipment was originally authorized in the relocation travel
orders.



Subpart G_Transportation of Immediate Family Members, Baggage, Household
  Goods, and Privately Owned Vehicles (POV) for Employees Assigned to
   Contingency Operation or an Operation in Response to an Emergency
                        Declared by the President



Sec. 303-70.600  When an employee dies while performing official travel
duties directly supporting or directly relating to a contingency

operation or an  operation in response to an emergency declared by the
President, must we provide transportation for the employee's
immediate family, baggage, and household goods from the
current official station to the former actual residence or an
alternate destination?

    Yes. However, the employee must have died as a result of disease or
injury incurred while performing official duties:
    (a) In an overseas location where the employee was performing such
official duties;
    (b) Within the area of responsibility of the Commander of the United
States Central Command; and
    (c) In direct support of or directly related to a military
operation, including a contingency operation (as defined in 10 U.S.C.
101(a)(13)) or an operation in

[[Page 248]]

response to an emergency declared by the President.



Sec. 303-70.601  What relocation expenses must we authorize for the
immediate family under Sec. 303-70.600?

    When the immediate family selects to relocate to the former actual
residence or alternate destination as approved by the agency, you must
authorize the following expenses:
    (a) Transportation of the immediate family;
    (b) Transportation of household goods of the immediate family,
including transporting, packing, crating, draying, and unpacking, not to
exceed 18,000 pounds net weight; and
    (c) Storage of household goods moved pursuant to subparagraph (b) of
this section, not to exceed 60 days with an additional 90 days
extension, if approved by the agency, not to exceed a total of 150 days.



Sec. 303-70.602  Must we pay transportation costs to return the deceased
employee's POV from the TDY location or from an official station OCONUS

under Sec. 303-70.600?

    Yes. You must pay costs associated with returning the POV from the
following:
    (a) TDY location to the employee's permanent official station, if
the agency had authorized the use of the employee's POV at the TDY
location as more advantageous to the Government than other means of
transportation; or
    (b) Official station OCONUS to the employee's former actual
residence or alternate destination as approved by the agency, if the
agency had determined that the use of the employee's POV was required in
accordance with part 302-9 of this Title.



Subpart H_Transportation of Immediate Family Members, Baggage, Household
    Goods, and Privately Owned Vehicle for Law Enforcement Assignment



Sec. 303-70.700  When an employee dies as a result of personal injury
sustained while in the performance of the employee's law enforcement

duties, either on official travel duties away from the official station,
or at the current official station, must we provide transportation
for the employee's immediate family, baggage, and household
goods to a alternate residential destination?

    Yes. If the head of the agency concerned (or a designee) determines
that the employee died as a result of personal injury sustained while in
the performance of the employee's duties, and the employee was:
    (a) A law enforcement officer as defined in 5 U.S.C. 5541;
    (b) An employee in or under the Federal Bureau of Investigation who
is not described in paragraph (a); or
    (c) A Customs and Border Protection officer as defined in 5 U.S.C.
8331(31).



Sec. 303-70.701  What relocation expenses must we authorize for the
immediate family under Sec. 303-70.700?

    If the place where the immediate family will reside is different
from the place where the immediate family resided at the time of the
employee's death, and within the United States, then the agency must
approve the following expenses:
    (a) Transportation of the immediate family;
    (b) Moving the household goods of the immediate family, including
transporting, packing, crating, draying, and unpacking, not to exceed
18,000 pounds net weight;
    (c) Storage of household goods moved pursuant to paragraph (b) of
this section, not to exceed 60 days with an additional 90 days
extension, if approved by the agency, not to exceed a total of 150 days;
and
    (d) Transportation of one privately owned motor vehicle.

[[Page 249]]



Sec. 303-70.702  Must we pay transportation costs to return the deceased
employee's privately owned vehicle (POV) from the temporary duty (TDY)

location or from an official station OCONUS under Sec. 303-70.700?

    Yes. The agency must pay cost associated with returning the POV from
the following:
    (a) TDY location to the employee's permanent official station if the
agency had authorized the use of the employee's POV at the TDY location
as being advantageous to the Government; or
    (b) Official station OCONUS to the employee's former actual
residence or alternate destination as approved by the agency, if the
agency determined that the use of the employee's POV was required in
accordance with part 302-9 of this Title.



        Subpart I_Policies and Procedures for Payment of Expenses



Sec. 303-70.800  Are receipts required for claims for reimbursement
under this part?

    Yes. Receipts are required for claims for reimbursement under this
part.



Sec. 303-70.801  To whom should we make payment?

    You should:
    (a) Pay the person performing the service; or
    (b) Reimburse the person who made the original payment.

                     PARTS 303	71_303	99 [RESERVED]

[[Page 251]]



    CHAPTER 304--PAYMENT OF TRAVEL EXPENSES FROM A NON-FEDERAL SOURCE




  --------------------------------------------------------------------

SUBCHAPTER A--EMPLOYEE'S ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE
                           FOR TRAVEL EXPENSES
Part                                                                Page
304-1           Authority...................................         253
304-2           Definitions.................................         253
304-3           Employee responsibility.....................         254
                    SUBCHAPTER B--AGENCY REQUIREMENTS
304-4           Authority...................................         259
304-5           Agency responsibilities.....................         259
304-6           Payment guidelines..........................         261
            SUBCHAPTER C--ACCEPTANCE OF PAYMENTS FOR TRAINING
304-7           Authority/applicability.....................         264
304-8           Definitions.................................         264
304-9           Contributions and awards....................         264
304-10--304-99

 [Reserved]

[[Page 253]]



SUBCHAPTER A_EMPLOYEE'S ACCEPTANCE OF PAYMENT FROM A NON-FEDERAL SOURCE
                           FOR TRAVEL EXPENSES





PART 304	1_AUTHORITY--Table of Contents



Sec.
304-1.1 To whom do the pronouns ``I'', ``you'', and their variants refer
          throughout this part?
304-1.2 Under what authority may I accept payment of travel expenses
          from a non-Federal source?

    Authority: 31 U.S.C. 1353 and 5 U.S.C. 5707.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



Sec. 304-1.1  To whom do the pronouns ``I'', ``you'', and their variants
refer throughout this part?

    Use of pronouns ``I'', ``you'', and their variants throughout this
part refers to the employee.



Sec. 304-1.2  Under what authority may I accept payment of travel
expenses from a non-Federal source?

    Under the authority of this part and 31 U.S.C. 1353, you may accept
payment of travel expenses from a non-Federal source on behalf of your
agency, but not on behalf of yourself, when specifically authorized to
do so by your agency and only for official travel to a meeting. Except
as provided in Sec. 304-3.13 of this subchapter, your agency must
approve acceptance of such payments in advance of your travel.



PART 304	2_DEFINITIONS--Table of Contents



    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.



Sec. 304-2.1  What definitions apply to this chapter?

    The following definitions apply to this chapter:
    Employee means an appointed officer or employee of an executive
agency as defined in 5 U.S.C. 105, including a special Government
employee as defined in 18 U.S.C. 202, or an expert or consultant
appointed under the authority of 5 U.S.C. 3109.
    Meeting(s) or similar functions (meeting) means a conference,
seminar, speaking engagement, symposium, training course, or similar
event that takes place away from the employee's official station.
``Meeting'' as defined in this chapter does not include a meeting or
other event required to carry out an agency's statutory or regulatory
functions (i.e., a function that is essential to an agency's mission)
such as investigations, inspections, audits, site visits, negotiations
or litigation. ``Meeting'' also does not include promotional vendor
training or other meetings held for the primary purpose of marketing the
non-Federal sources products or services, or long term TDY or training
travel. A meeting need not be widely attended for purposes of this
definition and includes but is not limited to the following:
    (1) An event where the employee will participate as a speaker or
panel participant focusing on his/her official duties or on the
policies, programs or operations of the agency.
    (2) A conference, convention, seminar, symposium or similar event
where the primary purpose is to receive training other than promotional
vendor training, or to present or exchange substantive information of
mutual interest to a number of parties.
    (3) An event where the employee will receive an award or honorary
degree, which is in recognition of meritorious public service that is
related to the employee's official duties, and which may be accepted by
the employee consistent with the applicable standards of conduct
regulations.
    Non-Federal source means any person or entity other than the
Government of the United States. The term includes any individual,
private or commercial entity, nonprofit organization or association,
international or multinational organization (irrespective of whether an
agency holds membership in the organization or association), or foreign,
State or local government (including the government of the District of
Columbia).
    Payment means a monetary payment from a non-Federal source to a
Federal agency for travel, subsistence, related expenses by check or
other monetary

[[Page 254]]

instrument payable to the Federal agency (i.e., electronic fund transfer
(EFT), money order, charge card, etc.) or payment in kind.
    Payment in kind means transportation, food, lodging, or other
travel-related services provided by a non-Federal source instead of
monetary payments to the Federal agency for these services. Payment in
kind also includes waiver of any fees that a non-Federal source normally
collects from meeting attendees (e.g., registration fees).
    Travel, subsistence, and related expenses (travel expense) means the
same types of expenses payable under chapter 301 of this title, the
Foreign Affairs Manual (FAM), and the Joint Travel Regulations (JTR) for
transportation, food, lodging or other travel-related services for
official travel (e.g., baggage expenses, services of guides, drivers,
interpreters, communication services, hire of conference rooms, lodging
taxes, laundry/dry cleaning, taxi fares, etc). These expenses also
include conference or training fees (in whole or in part), as well as
benefits that cannot be paid under the applicable travel regulations,
but which are incident to the meeting, provided in kind, and made
available by the meeting sponsor(s) to all attendees. For example, this
definition as applied to this chapter would allow an employee or spouse
to attend a sporting event hosted by the sponsor(s) in connection with
the meeting that is available to all participants. However, it would not
allow the employee to accept tickets to a professional sporting event,
concert or similar event, for use at a later date even if such tickets
were given to all other participants. The Foreign Affairs Manual is
obtainable from: Bureau of Administration, A/IM/CST/MMS/DIR, Room 264,
U.S. Department of State, Washington, DC 20520; (202) 647-3602. The
Joint Travel Regulations are obtainable from: Superintendent of
Documents, U.S. Government Printing Office, Washington, DC 20342-0001,
or available for downloading from the internet at http://www.dtic.mil/
perdiem.

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003]



PART 304	3_EMPLOYEE RESPONSIBILITY--Table of Contents



                            Subpart A_General

Sec.
304-3.1 To whom do the pronouns ``I'', ``you'', and their variants refer
          throughout this part?
304-3.2 What is the purpose of this part?
304-3.3 May my agency or I accept payment for travel expenses to a
          meeting from a non-Federal source?
304-3.4 What payments may my agency or I accept from a non-Federal
          source?
304-3.5 May I solicit payment of my travel expenses from a non-Federal
          source to attend a meeting?
304-3.6 May I inform a non-Federal source of my agency's authority to
          accept payment for travel expenses to attend a meeting?
304-3.7 What must I do if I am contacted directly by a non-Federal
          source offering to pay my travel expenses to attend a meeting?
304-3.8 Must I adhere to the provisions of the Fly America Act when I
          receive air transportation to a meeting furnished or paid by a
          non-Federal source?
304-3.9 May I use other than coach-class accommodation on common
          carriers or other than lowest first-class accommodations on
          ships when a non-Federal source pays in full for my
          transportation expenses to attend a meeting?
304-3.10 [Reserved]
304-3.11 Am I limited to the maximum subsistence allowances (per diem or
          actual expense) prescribed in applicable travel regulations
          for travel expenses paid by a non-Federal source?
304-3.12 Must I receive advance approval from my agency before I perform
          travel paid by a non-Federal source to attend a meeting?
304-3.13 After I begin travel to a meeting, what should I do if a non-
          Federal source offers to pay for one or more of my travel
          expenses without my or my agency's prior knowledge?
304-3.14 May a non-Federal source pay for my spouse to accompany me to a
          meeting?
304-3.15 Must I provide my agency with information about any payment I
          receive on its behalf?

                     Subpart B_Reimbursement Claims

304-3.16 What must I submit to my agency for reimbursement when a non-
          Federal source pays all or part of my travel expenses to
          attend a meeting?

[[Page 255]]

                            Subpart C_Reports

304-3.17 If I am required to file a confidential or public financial
          disclosure report, must I report travel payments I receive
          from a non-Federal source on that report?

                           Subpart D_Penalties

304-3.18 What happens if I accept a payment from a non-Federal source
          that is in violation of this part?

                 Subpart E_Relation to Other Authorities

304-3.19 Are there other situations when I may accept payment from a
          non-Federal source for my travel expenses?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



                            Subpart A_General



Sec. 304-3.1  To whom do the pronouns ``I'', ``you'', and their variants
refer throughout this part?

    Use of pronouns ``I'', ``you'', and their variants throughout this
part refers to the employee.



Sec. 304-3.2  What is the purpose of this part?

    The purpose of this part is to establish Governmentwide policy and
guidance for acceptance by a Federal agency of payment for travel
expenses from a non-Federal source for employees to attend meetings. It
describes how such payments must be accepted by the agency for travel of
agency employee(s) and/or his/her spouse for official Government travel.
Except as provided in Sec. 304-3.13 of this part, advance agency
approval is required to receive such payments.



Sec. 304-3.3  May my agency or I accept payment for travel expenses to a
meeting from a non-Federal source?

    Yes, you or your agency may accept such a payment from a non-Federal
source, but you may only accept when your agency specifically authorizes
such acceptance under the requirements of this part. Except as provided
in Sec. 304-3.13 of this part, your agency must approve acceptance of
such payment in advance of your travel.



Sec. 304-3.4  What payments may my agency or I accept from a non-Federal
source?

    You or your agency may accept payments other than cash from a non-
Federal source for all of your official travel expenses to attend a
meeting of mutual interest, or any portion of those travel expenses
mutually agreed upon between your agency and the non-Federal source. You
may not accept payments for travel that is not to attend a meeting under
this part. However, you may be able to accept payments under other
authorities (see Sec. 304-3.19).



Sec. 304-3.5  May I solicit payment of my travel expenses from a
non-Federal source to attend a meeting?

    No, you may not solicit payment for travel expenses from a non-
Federal source to attend a meeting.



Sec. 304-3.6  May I inform a non-Federal source of my agency's authority
to accept payment for travel expenses to attend a meeting?

    Yes, you or your agency may inform the non-Federal source of your
agency's authority to accept payment for travel expenses to attend a
meeting.



Sec. 304-3.7  What must I do if I am contacted directly by a non-Federal
source offering to pay my travel expenses to attend a meeting?

    If you are contacted directly by a non-Federal source offering to
pay any part of your travel expenses to attend a meeting, you must
inform your agency, so that the authorized agency official can determine
whether to accept the payment.



Sec. 304-3.8  Must I adhere to the provisions of the Fly America Act
when I receive air transportation to a meeting furnished or paid by a

non-Federal source?

    No, if the payment or ticket was paid in full directly by the non-
Federal source or reimbursed to your agency by the non-Federal source,
the provisions of the Fly America Act do not apply. (See Sec. Sec. 301-
10.131 through 301-10.143 of this title for the regulations implementing
the Fly America Act.)

[[Page 256]]



Sec. 304-3.9  May I use other than coach-class accommodation on common
carriers or other than lowest first-class accommodations on ships when

a non-Federal source pays in full for my transportation expenses to
attend a meeting?

    Yes, you may use other than coach-class accommodation on common
carriers if you meet one of the criteria contained in Sec. 301-10.123
or Sec. 301-10.162 or you may use other than lowest first-class travel
if you meet one of the criteria contained in Sec. 301-10.183 of this
Title, and are authorized to do so by your agency in accordance with
Sec. 304-5.5 of this chapter.

[FTR Amdt. 2009-06, 74 FR 55151, Oct. 27, 2009]



Sec. 304-3.10  [Reserved]



Sec. 304-3.11  Am I limited to the maximum subsistence allowances (per
diem or actual expense) prescribed in applicable travel regulations for

travel expenses paid by a non-Federal source?

    Generally yes. Subsistence expenses are usually limited to the
maximum subsistence allowances (per diem or actual expense) prescribed
in chapter 301 of this title for travel in CONUS, by the Secretary of
Defense for travel in non-foreign areas and by the Secretary of State
for travel in foreign areas. However, acceptance of payment for, and
when applicable, reimbursement by an agency to an employee and the
accompanying spouse of such employee are not subject to the maximum per
diem or actual subsistence expense rates when traveling in CONUS or in
non-foreign areas under the following conditions:
    (a) The non-Federal source pays the full amount of the subsistence
expense, as authorized by your agency; and
    (b) The subsistence expense paid by the non-Federal source is
comparable in value to that offered to or purchased by other meeting
attendees; and
    (c) Your agency has approved acceptance of payment from the non-
Federal source prior to your travel; if your agency has not approved any
acceptance from the non-Federal source, you may not exceed the maximum
allowances. See Sec. 304-3.13.
    Note: The maximum subsistence allowances established by the
Secretary of State for travel to foreign areas may not be exceeded.

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, as amended by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 304-3.12  Must I receive advance approval from my agency before
I perform travel paid by a non-Federal source to attend a meeting?

    Yes, you must receive advance approval from your agency before
performing travel paid by a non-Federal source to attend a meeting
except as provided in Sec. 304-3.13.



Sec. 304-3.13  After I begin travel to a meeting, what should I do if a
non-Federal source offers to pay for one or more of my travel expenses

without my or my agency's prior knowledge?

    (a) If your agency has already authorized acceptance of payment for
some of your travel expenses for that meeting from a non-Federal source,
then you may accept on behalf of your agency, payment for any of your
additional travel expenses from the same non-Federal source as long as--
    (1) The expenses paid or provided in kind are comparable in value to
those offered to or purchased by other similarly situated meeting
attendees; and
    (2) Your agency did not decline to accept payment for those
particular expenses in advance of your travel.
    (b) If your agency did not authorize acceptance of any payment from
a non-Federal source prior to your travel, then--
    (1) You may accept, on behalf of your agency, payment from a non-
Federal source as authorized in this section--
    (i) Only the types of travel expenses that are authorized by your
travel authorization (i.e., meals, lodging, transportation, but not
recreation or other personal expenses); and
    (ii) Only travel expenses that are within the maximum allowances
stated on your travel authorization (e.g., if your travel authorization
states that you are authorized to incur lodging expenses up to $100 per
night, you may not accept payment from the non-Federal source for a $200
per night hotel room);
    (2) You must request your agency's authorization for acceptance from
the

[[Page 257]]

non-Federal source within 7 working days after your trip ends; and
    (3) If your agency does not authorize acceptance from the non-
Federal source, your agency must either--
    (i) Reimburse the non-Federal source for the reasonable
approximation of the market value of the benefit provided, not to exceed
the maximum allowance stated on your travel authorization; or
    (ii) Require you to reimburse the non-Federal source that amount and
allow you to claim that amount on your travel claim for the trip.
    (c) If you accept payment from a non-Federal source for travel
expenses in violation of paragraph (a) or paragraph (b) of this section,
you may be subject to the penalties specified in Sec. 304-3.18.



Sec. 304-3.14  May a non-Federal source pay for my spouse to accompany
me to a meeting?

    Yes, a non-Federal source may pay for your spouse to accompany you
when it is in the interest of and authorized in advance by your agency.
All limitations and requirements of this part apply to the acceptance of
payment from a non-Federal source for travel expenses and/or agency
reimbursement of travel expenses for your accompanying spouse. Your
agency may determine that your spouse's presence at an event is in the
interest of the agency if your spouse will--
    (a) Support the mission of your agency or substantially assist you
in carrying out your official duties;
    (b) Attend a ceremony at which you will receive an award or honorary
degree; or
    (c) Participate in substantive programs related to the agency's
programs or operations.



Sec. 304-3.15  Must I provide my agency with information about any
payment I receive on its behalf?

    Yes. Your agency must submit to the U.S. Office of Government Ethics
(OGE) a semiannual report (SF 326) of all payments it accepts under this
part. You must be prepared to give your agency the information it needs
in order to submit its report.



                     Subpart B_Reimbursement Claims



Sec. 304-3.16  What must I submit to my agency for reimbursement when a
non-Federal source pays all or part of my travel expenses to attend a

meeting?

    You must submit a travel claim listing all allowable travel expenses
that you incurred which were not paid in kind by a non-Federal source.
Do not claim travel expenses that were furnished in kind by a non-
Federal source. Your reimbursement is limited to the types of expenses
authorized in Chapter 301 of this title or analogous provisions of the
Joint Travel Regulations or Foreign Affairs Manual. Reimbursement from
your agency for expenses will not in any case exceed the amount of the
expenses you incur. Such reimbursement will also adhere to established
regulatory limitations except where your agency accepts payments under
Sec. 304-5.4, Sec. 304-5.5 or Sec. 304-5.6 of this chapter.



                            Subpart C_Reports



Sec. 304-3.17  If I am required to file a confidential or public
financial disclosure report, must I report travel payments I receive

from a non-Federal source on that report?

    Generally, no. As long as payments you receive from a non-Federal
source are made to or on behalf of your agency, you are not required to
report them as gifts on any confidential or public disclosure report you
are personally required to file pursuant to law or Office of Government
Ethics (OGE) regulations (5 CFR part 2634). However, you may be required
to report any such payments that you and/or your accompanying spouse
receive on your own behalf, rather than on the agency's behalf, pursuant
to other reporting requirements (e.g., those required by the Ethics in
Government Act of 1978).
    Note: The confidential financial disclosure report is OGE Form 450
and the public financial disclosure report is SF 278.

[[Page 258]]



                           Subpart D_Penalties



Sec. 304-3.18  What happens if I accept a payment from a non-Federal
source that is in violation of this part?

    If you accept payment from a non-Federal source in violation of this
part--
    (a) You may be required, in addition to any other penalty provided
by law and applicable regulations, to pay the general fund of the
Treasury, an amount equal to any payment you accepted; and
    (b) In the case of reimbursement under paragraph (a) of this
section, you will not be entitled to any reimbursement from the
Government for your travel expenses that the payment was intended to
cover.



                 Subpart E_Relation to Other Authorities



Sec. 304-3.19  Are there other situations when I may accept payment from
a non-Federal source for my travel expenses?

    Yes, you may also accept payment of travel expenses from a non-
Federal source under the following authorities, in addition to this
part:
    (a) Under 5 U.S.C. 4111 for acceptance of contributions, awards, and
other payments from tax-exempt entities for non-Government sponsored
training or meetings (see regulations issued by the Office of Personnel
Management at 5 CFR part 410).
    (b) Under 5 U.S.C. 7342 for travel taking place entirely outside the
United States which is paid by a foreign government, where acceptance is
permitted by your agency and any regulations which may be prescribed by
your agency.
    (c) Under 5 U.S.C. 7324(b) when payment is for travel to be
performed for a partisan rather than an official purpose in accordance
with the Hatch Act (5 U.S.C. 7321-7326); or
    (d) Pursuant to the applicable standards of ethical conduct
regulations concerning personal acceptance of gifts. For example, under
5 CFR 2635.204(e), which authorizes executive branch employees to accept
gifts based on outside business employment relationships. (Note: You may
also be able to accept attendance at (but not other travel expenses to)
a widely attended gathering under 5 CFR 2635.204(g)(2) when the
gathering is not a meeting, as defined in this part, and you are not
attending in your official capacity.)

[[Page 259]]



                    SUBCHAPTER B_AGENCY REQUIREMENTS





PART 304	4_AUTHORITY--Table of Contents



Sec.
304-4.1 To whom do the pronouns ``we'', ``you'', and their variants
          refer throughout this part?
304-4.2 What is the purpose of this part?
304-4.3 Under what other authority may we accept payment for travel
          expenses from a non-Federal source?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



Sec. 304-4.1  To whom do the pronouns ``we'', ``you'', and their
variants refer throughout this part?

    Use of pronouns ``we'', ``you'', and their variants throughout this
part refers to the agency.



Sec. 304-4.2  What is the purpose of this part?

    The purpose of this part is to establish Governmentwide policy and
guidance for acceptance by a Federal agency of payment for travel
expenses from a non-Federal source for employees to attend meetings
under 31 U.S.C. 1353. It prescribes how such payments may be accepted.



Sec. 304-4.3  Under what other authority may we accept payment for
travel expenses from a non-Federal source?

    You may accept payment for travel expenses to events other than
meetings from a non-Federal source pursuant to an agency gift statute or
similar statutory authority. However, this part 304 is the only
authority you may use to accept (or authorize your employee to accept on
your behalf) payment for travel expenses from a non-Federal source to
attend a meeting. For example, you could not pay the travel expenses for
an employee to attend a meeting and then authorize the employee to use
the widely attended gathering exception in 5 CFR 2635.204(g)(2) to
accept free attendance at that same meeting. You would only be able to
accept payment for the employee's attendance at that meeting under this
part 304.
    Note: Employees may also be able to accept payment for travel
expenses from non-Federal sources in their individual capacities under
the authorities referenced in Sec. 304-3.19.



PART 304	5_AGENCY RESPONSIBILITIES--Table of Contents



Sec.
304-5.1 When may we accept payment from a non-Federal source for travel
          to a meeting or authorize an employee to accept payment on our
          behalf?
304-5.2 Who must approve acceptance of payment from a non-Federal source
          for travel expenses to a meeting?
304-5.3 What does our approving official need to consider before
          authorizing acceptance of payment from a non-Federal source
          for travel expenses for a meeting?
304-5.4 May we authorize an employee to exceed the maximum subsistence
          allowances (per diem or actual expense) prescribed in
          applicable travel regulations where we have authorized
          acceptance of payment from a non-Federal source for such
          allowances?
304-5.5 May we authorize an employee to travel by other than coach-class
          on common carriers or other than lowest first-class on ships
          if we accept payment in full from a non-Federal source for
          such transportation expenses?
304-5.6 May we authorize acceptance of payment from more than one non-
          Federal source for a single trip?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



Sec. 304-5.1  When may we accept payment from a non-Federal source for
travel to a meeting or authorize an employee to accept payment on our

behalf?

    You may accept payment from a non-Federal source or authorize an
employee and/or the employee's spouse to accept payment on your behalf
only when-
    (a) You have issued the employee (and/or the employee's spouse, when
applicable) a travel authorization before the travel begins;
    (b) You have determined that the travel is in the interest of the
Government;
    (c) The travel relates to the employee's official duties; and

[[Page 260]]

    (d) The non-Federal source is not disqualified due to a conflict of
interest under Sec. 304-5.3.



Sec. 304-5.2  Who must approve acceptance of payment from a non-Federal
source for travel expenses to a meeting?

    An official at the highest practical administrative level who can
evaluate the requirements in Sec. 304-5.3, must approve acceptance of
such payments.



Sec. 304-5.3  What does our approving official need to consider before
authorizing acceptance of payment from a non-Federal source for travel

expenses for a meeting?

    (a) The approving official must not authorize acceptance of the
payment if he/she determines that acceptance of the payment under the
circumstances would cause a reasonable person with knowledge of all the
facts relevant to a particular case to question the integrity of agency
programs or operations. The approving official must be guided by all
relevant considerations, including but not limited to the--
    (1) Identity of the non-Federal source;
    (2) Purpose of the meeting;
    (3) Identity of other expected participants;
    (4) Nature and sensitivity of any matter pending at the agency which
may affect the interest of the non-Federal source;
    (5) Significance of the employee's role in any such matter; and
    (6) Monetary value and character of the travel benefits offered by
the non-Federal source.
    (b) The agency official may find that, while acceptance from the
non-Federal source is permissible, it is in the interest of the agency
to qualify acceptance of the offered payment by, for example,
authorizing attendance at only a portion of the event or limiting the
type or character of benefits that may be accepted.



Sec. 304-5.4  May we authorize an employee to exceed the maximum
subsistence allowances (per diem or actual expense) prescribed in

applicable travel regulations where we have authorized acceptance of
payment from a non-Federal source for such allowances?

    (a) Generally, yes. Subsistence allowances are usually limited to
the maximum subsistence allowances (per diem or actual expense)
prescribed in chapter 301 of this title for travel in CONUS, by the
Secretary of Defense for travel in non-foreign areas, and by the
Secretary of State for travel in foreign areas. However, the maximum
subsistence allowances established by this title and by the Secretary of
Defense may be exceeded as long as--
    (1) The non-Federal source pays the full amount of the subsistence
expenses, at issue; and
    (2) The subsistence expense paid by the non-Federal source is
comparable in value to that offered to or purchased by meeting
attendees.
    (b) The maximum subsistence allowances prescribed by the Secretary
of State for travel to foreign areas may not be exceeded.

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, as amended by FTR Amdt.
2013-01, 78 FR 65212, Oct. 31, 2013]



Sec. 304-5.5  May we authorize an employee to travel by other than
coach-class on common carriers or other than lowest first-class on ships

if we accept payment in full from a non-Federal source for such
transportation expenses?

    Yes, you may authorize an employee to travel by other than coach-
class on common carriers or other than lowest first-class on ships as
long as the:
    (a) Non-Federal source makes full payment for such transportation
services in advance of travel; and
    (b) Transportation accommodations furnished are comparable in value
to those offered to, or purchased by other similarly situated meeting
attendees; and
    (c) Travel meets at least one of the conditions in Sec. Sec. 301-
10.123, 301-10.162, and 301-10.183 of this title.

[FTR Amdt. 2009-06, 74 FR 55151, Oct. 27, 2009]

[[Page 261]]



Sec. 304-5.6  May we authorize acceptance of payment from more than one
non-Federal source for a single trip?

    Yes, you may accept payment from more than one non-Federal source
for a single trip, as long as the total of such payments do not exceed
the total cost of the trip.

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003. Redesignated by FTR
Amdt. 2009-06, 74 FR 55151, Oct. 27, 2009]



PART 304	6_PAYMENT GUIDELINES--Table of Contents



                            Subpart A_General

Sec.
304-6.1 May we accept a monetary payment in the form of cash from a non-
          Federal source?
304-6.2 What should we do if a non-Federal source does not pay the full
          cost for expenses that an employee will incur during travel?
304-6.3 What happens if an employee accepts payment from a non-Federal
          source that is in violation of this part?

                            Subpart B_Reports

304-6.4 What form must we use to report payments received by the agency
          from non-Federal sources?
304-6.5 What guidelines must we follow when using the Standard Form (SF)
          326?

                           Subpart C_Valuation

304-6.6 How do we determine the value of payments in kind that are to be
          reported on Standard Form (SF) 326?
304-6.7 Must we report on the Standard Form (SF) 326 any information
          that is protected from disclosure by statute?
304-6.8 Will the reports be made available for public inspection?
304-6.9 Does acceptance by OGE of the Standard Form (SF) 326 constitute
          a determination by OGE that the data submitted is adequate or
          a concurrence by OGE in the agency's conflict of interest
          analysis?

    Authority: 5 U.S.C. 5707; 31 U.S.C. 1353.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



                            Subpart A_General



Sec. 304-6.1  May we accept a monetary payment in the form of cash from a
non-Federal source?

    No, you may not accept a monetary payment in the form of cash from a
non-Federal source. Monetary payment(s) received from a non-Federal
source must be in the form of a check or similar instrument made payable
to the agency.



Sec. 304-6.2  What should we do if a non-Federal source does not pay the
full cost for expenses that an employee will incur during travel?

    If you determine in advance of the employee's travel that payment
from a non-Federal source will cover some but not all of the employee's
allowable travel and subsistence expenses you should state on the
employee's travel authorization that the employee will be reimbursed the
difference between the full allowances and the payment from the non-
Federal source. See chapter 301 of this Title, 6 Foreign Affairs Manual,
Chapter 100, or the Joint Travel Regulations (JTR), Chapter 4, Parts L
and Q, as applicable to determine the applicable maximum allowances.



Sec. 304-6.3  What happens if an employee accepts payment from a
non-Federal source that is in violation of this part?

    If an employee accepts payment from a non-Federal source in
violation of this part--
    (a) You may require the employee, in addition to any penalty
provided by law and applicable regulations, to pay the general fund of
the Treasury, an amount equal to the payment so accepted; and
    (b) The employee shall not be entitled to any reimbursement from the
Government for such expenses.



                            Subpart B_Reports



Sec. 304-6.4  What form must we use to report payments received by the
agency from non-Federal sources?

    Your agency head or designee must submit Standard Form (SF) 326,
Semiannual Report of Payments Accepted

[[Page 262]]

From a Non-Federal Source (fully completed) to report payments received
from non-Federal sources. This applies to all payments that are more
than $250 per event for an employee and accompanying spouse. For
purposes of the $250 threshold, payments for an employee and
accompanying spouse shall be aggregated. If you wish to use a form other
than SF 326 to report such payments, you may seek permission to do so by
contacting the Office of Government Ethics at United States Office of
Government Ethics, 1201 New York Avenue, NW., Suite 500, Washington, DC
20005-3917.



Sec. 304-6.5  What guidelines must we follow when using the Standard
Form (SF) 326?

    When completing the SF 326--
    (a) You must fully complete each block on SF 326 without exception
(including payments accepted for an accompanying spouse).
    (b) You must also--
    (1) Submit the SF 326 no later than May 31 for payments received
from the preceding October 1 through March 31;
    (2) Submit a SF 326 no later than November 30 for payments received
from the preceding April 1 through September 30; and
    (c) Submit the SF 326 including negative reports, to: Director of
the Office of Government Ethics (OGE), 1201 New York Avenue, NW., Suite
500, Washington, DC 20005-3917.



                           Subpart C_Valuation



Sec. 304-6.6  How do we determine the value of payments in kind that are
to be reported on Standard Form (SF) 326?

    The following should be used in the determination of the value of
payments in kind for reporting on SF 326:
    (a) For conference, training, or similar fees waived or paid by a
non-Federal source, you must report the amount charged other
participants.
    (b) For transportation or lodging, you must report the cost that the
non-Federal source paid or usually would have been charged for such
event.
    (c) For meals or other benefits that are not provided as part of the
transportation, lodging, or a conference, training or similar fee, you
must report the cost to the non-Federal source or provide a reasonable
approximation of the market value of the benefit.
    (d) For chartered, corporate or other private aircraft--
    (1) When common carrier is available, you must report the first-
class rate that would have been charged by a commercial air carrier at
the time the event took place.
    (2) When a common carrier is not available, you must report the cost
of chartering a similar aircraft using a commercially available service.
    (e) Lodging where no commercial rate is available: You must report
the maximum lodging rate established by GSA for CONUS, Department of
Defense for non-foreign areas and the Secretary of State for foreign
areas. These rates are available on the Internet at the GSA Web site
http://www.gsa.gov/perdiem, with links to the non-foreign and foreign
area rates.



Sec. 304-6.7  Must we report on the Standard Form (SF) 326 any
information that is protected from disclosure by statute?

    No. Information that is protected by statute from disclosure to the
public should not be reported on the SF 326. However, if you omit
otherwise reportable information from the SF 326 because the information
may not be disclosed, you must notify OGE unless otherwise prohibited by
law and, if requested by the Director of OGE, make the information
available for inspection by an OGE employee with the requisite
clearance.



Sec. 304-6.8  Will the reports be made available for public inspection?

    Yes, OGE must make any report filed by an agency under this part
(that is not protected from disclosure by statute) available for public
inspection and copying on the later of the following two dates:
    (a) Within 30 days after the applicable due date.
    (b) Within 30 days after the date OGE actually receives the report.

[[Page 263]]



Sec. 304-6.9  Does acceptance by OGE of the Standard Form (SF) 326
constitute a determination by OGE that the data submitted is adequate

or a concurrence by OGE in the agency's conflict of interest analysis?

    No. OGE is responsible for making the information provided by the
agencies available to the public. It is each agency's responsibility to
file the accurate and complete reports and to make the appropriate
conflict of interest analysis.

[[Page 264]]



            SUBCHAPTER C_ACCEPTANCE OF PAYMENTS FOR TRAINING





PART 304	7_AUTHORITY/APPLICABILITY--Table of Contents



Sec.
304-7.1 What is the purpose of this subchapter?
304-7.2 To whom does this subchapter apply?
304-7.3 Who is exempt from this subchapter?

    Authority: 5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR, 1971-
1975 Comp., p. 586.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



Sec. 304-7.1  What is the purpose of this subchapter?

    The purpose of this subchapter is to provide for reductions in per
diem and other travel reimbursement when employees receive
contributions, awards and other payments from non-Federal sources for
training in non-Government facilities and attendance at meetings under 5
U.S.C. 4111.



Sec. 304-7.2  To whom does this subchapter apply?

    This subchapter applies to--
    (a) Civilian officers and employees of--
    (1) Executive departments as defined in 5 U.S.C. 101;
    (2) Independent establishments as defined in 5 U.S.C. 104;
    (3) Government corporations subject to chapter 91 of title 31
U.S.C.;
    (4) The Library of Congress;
    (5) The Government Printing Office (GPO);
    (6) The government of the District of Columbia; and
    (b) Commissioned officers of the National Oceanic and Atmospheric
Administration.



Sec. 304-7.3  Who is exempt from this subchapter?

    The following, under 5 U.S.C. 4102 and the implementing regulation
at 5 CFR 410.101(b), are exempt from this subchapter:
    (a) A corporation supervised by the Farm Credit Administration if
private interests elect or appoint a member of the board of directors.
    (b) The Tennessee Valley Authority.
    (c) An individual (except a commissioned officer of the National
Oceanic and Atmospheric Administration) who is a member of a uniformed
service during a period in which he is entitled to pay under 37 U.S.C.
204.
    (d) The U.S. Postal Service, Postal Rate Commission and their
employees.



PART 304	8_DEFINITIONS--Table of Contents



    Authority: 5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR, 1971-
1975 Comp., p. 586.



Sec. 304-8.1  For the purpose of this subchapter, who is a donor?

    A donor, for the purpose of this subchapter, is a non-profit
charitable organization described by 26 U.S.C. 501(c)(3), that is exempt
from taxation under 26 U.S.C. 501(a).

[FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003]



PART 304	9_CONTRIBUTIONS AND AWARDS--Table of Contents



Sec.
304-9.1 To whom do the pronouns ``I'', ``you'', and their variants refer
          throughout this part?
304-9.2 May we allow an employee to accept contributions and awards
          pertaining to training and payments incident to attendance at
          meetings under this subchapter?
304-9.3 May we pay an employee for expenses that are fully reimbursed by
          a donor for training in a non-Government facility, or travel
          expenses incident to attendance at a meeting?
304-9.4 May we reimburse an employee for training expenses that are not
          fully paid by a donor?
304-9.5 What if the employee is compensated by a donor and by us for the
          same expenses?
304-9.6 Must we reduce an employee's reimbursement when a donor pays for
          items for which we are not authorized to reimburse the
          employee?
304-9.7 Must we obtain data from employees or donors for all expenses
          received?


[[Page 265]]


    Authority: 5 U.S.C. 4111(b); E.O. 11609, 36 FR 13747, 3 CFR, 1971-
1975 Comp., p. 586.

    Source: FTR Amdt. 2003-02, 68 FR 12604, Mar. 17, 2003, unless
otherwise noted.



Sec. 304-9.1  To whom do the pronouns ``I'', ``you'', and their
variants refer throughout this part?

    Use of pronouns ``I'', ``you'', and their variants throughout this
part refers to the agency.



Sec. 304-9.2  May we allow an employee to accept contributions and
awards pertaining to training and payments incident to attendance at

meetings under this subchapter?

    Yes, you may allow an employee to accept contributions and awards
pertaining to training and payments incident to attendance at meetings
when you specifically authorize them to do so in accordance with OPM
guidelines issued under section 401(b) of Executive Order 11348 (see 5
CFR part 410) and section 303(j) of Executive Order 11348 (3 CFR, 1966-
1970 Comp., p. 639). The OPM guidelines may be found at 5 CFR 410.501
through 410.503.



Sec. 304-9.3  May we pay an employee for expenses that are fully
reimbursed by a donor for training in a non-Government facility, or

travel expenses incident to attendance at a meeting?

    No, you may not reimburse an employee for expenses that are fully
reimbursed by a donor for training in a non-Government facility, or
travel expenses incident to attendance at a meeting.



Sec. 304-9.4  May we reimburse an employee for training expenses that
are not fully paid by a donor?

    Yes, you may reimburse an employee for training expenses that are
not fully paid by a donor an amount considered sufficient to cover the
balance of expenses to the extent authorized by law and regulation,
including 5 U.S.C. 4109 and 5 U.S.C. 4110.



Sec. 304-9.5  What if the employee is compensated by a donor and by us
for the same expenses?

    If you reimburse an employee for expenses that are also paid by a
donor, you must establish and carry out policy in accordance with 5
U.S.C. 5514 and the Federal Claims Collection Standards (31 CFR parts
900-904) to recover any excess amount paid to the employee.



Sec. 304-9.6  Must we reduce an employee's reimbursement when a donor
pays for items for which we are not authorized to reimburse the

employee?

    No, when a donor pays for travel expenses that the Government is not
authorized to pay (such as travel expenses for an employee's family) no
reduction in reimbursement to the employee is required.



Sec. 304-9.7  Must we obtain data from employees or donors for all
expenses received?

    Yes, you must set agency policy to ensure collection of expense data
in such detail as you deem necessary to carry out this part.

                     PARTS 304	10_304	99 [RESERVED]

[[Page 267]]



                              FINDING AIDS




  --------------------------------------------------------------------

  A list of CFR titles, subtitles, chapters, subchapters and parts and 
an alphabetical list of agencies publishing in the CFR are included in 
the CFR Index and Finding Aids volume to the Code of Federal Regulations 
which is published separately and revised annually.

  Table of CFR Titles and Chapters
  Alphabetical List of Agencies Appearing in the CFR
  List of CFR Sections Affected

[[Page 269]]



                    Table of CFR Titles and Chapters




                      (Revised as of July 1, 2014)

                      Title 1--General Provisions

         I  Administrative Committee of the Federal Register 
                (Parts 1--49)
        II  Office of the Federal Register (Parts 50--299)
       III  Administrative Conference of the United States (Parts 
                300--399)
        IV  Miscellaneous Agencies (Parts 400--500)

                    Title 2--Grants and Agreements

            Subtitle A--Office of Management and Budget Guidance 
                for Grants and Agreements
         I  Office of Management and Budget Governmentwide 
                Guidance for Grants and Agreements (Parts 2--199)
        II  Office of Management and Budget Guidance (Parts 200--
                299)
            Subtitle B--Federal Agency Regulations for Grants and 
                Agreements
       III  Department of Health and Human Services (Parts 300--
                399)
        IV  Department of Agriculture (Parts 400--499)
        VI  Department of State (Parts 600--699)
       VII  Agency for International Development (Parts 700--799)
      VIII  Department of Veterans Affairs (Parts 800--899)
        IX  Department of Energy (Parts 900--999)
        XI  Department of Defense (Parts 1100--1199)
       XII  Department of Transportation (Parts 1200--1299)
      XIII  Department of Commerce (Parts 1300--1399)
       XIV  Department of the Interior (Parts 1400--1499)
        XV  Environmental Protection Agency (Parts 1500--1599)
     XVIII  National Aeronautics and Space Administration (Parts 
                1800--1899)
        XX  United States Nuclear Regulatory Commission (Parts 
                2000--2099)
      XXII  Corporation for National and Community Service (Parts 
                2200--2299)
     XXIII  Social Security Administration (Parts 2300--2399)
      XXIV  Housing and Urban Development (Parts 2400--2499)
       XXV  National Science Foundation (Parts 2500--2599)
      XXVI  National Archives and Records Administration (Parts 
                2600--2699)
     XXVII  Small Business Administration (Parts 2700--2799)
    XXVIII  Department of Justice (Parts 2800--2899)

[[Page 270]]

       XXX  Department of Homeland Security (Parts 3000--3099)
      XXXI  Institute of Museum and Library Services (Parts 3100--
                3199)
     XXXII  National Endowment for the Arts (Parts 3200--3299)
    XXXIII  National Endowment for the Humanities (Parts 3300--
                3399)
     XXXIV  Department of Education (Parts 3400--3499)
      XXXV  Export-Import Bank of the United States (Parts 3500--
                3599)
    XXXVII  Peace Corps (Parts 3700--3799)
     LVIII  Election Assistance Commission (Parts 5800--5899)

                        Title 3--The President

         I  Executive Office of the President (Parts 100--199)

                           Title 4--Accounts

         I  Government Accountability Office (Parts 1--199)
        II  Recovery Accountability and Transparency Board (Parts 
                200--299)

                   Title 5--Administrative Personnel

         I  Office of Personnel Management (Parts 1--1199)
        II  Merit Systems Protection Board (Parts 1200--1299)
       III  Office of Management and Budget (Parts 1300--1399)
         V  The International Organizations Employees Loyalty 
                Board (Parts 1500--1599)
        VI  Federal Retirement Thrift Investment Board (Parts 
                1600--1699)
      VIII  Office of Special Counsel (Parts 1800--1899)
        IX  Appalachian Regional Commission (Parts 1900--1999)
        XI  Armed Forces Retirement Home (Parts 2100--2199)
       XIV  Federal Labor Relations Authority, General Counsel of 
                the Federal Labor Relations Authority and Federal 
                Service Impasses Panel (Parts 2400--2499)
        XV  Office of Administration, Executive Office of the 
                President (Parts 2500--2599)
       XVI  Office of Government Ethics (Parts 2600--2699)
       XXI  Department of the Treasury (Parts 3100--3199)
      XXII  Federal Deposit Insurance Corporation (Parts 3200--
                3299)
     XXIII  Department of Energy (Parts 3300--3399)
      XXIV  Federal Energy Regulatory Commission (Parts 3400--
                3499)
       XXV  Department of the Interior (Parts 3500--3599)
      XXVI  Department of Defense (Parts 3600--3699)
    XXVIII  Department of Justice (Parts 3800--3899)
      XXIX  Federal Communications Commission (Parts 3900--3999)
       XXX  Farm Credit System Insurance Corporation (Parts 4000--
                4099)
      XXXI  Farm Credit Administration (Parts 4100--4199)

[[Page 271]]

    XXXIII  Overseas Private Investment Corporation (Parts 4300--
                4399)
     XXXIV  Securities and Exchange Commission (Parts 4400--4499)
      XXXV  Office of Personnel Management (Parts 4500--4599)
    XXXVII  Federal Election Commission (Parts 4700--4799)
        XL  Interstate Commerce Commission (Parts 5000--5099)
       XLI  Commodity Futures Trading Commission (Parts 5100--
                5199)
      XLII  Department of Labor (Parts 5200--5299)
     XLIII  National Science Foundation (Parts 5300--5399)
       XLV  Department of Health and Human Services (Parts 5500--
                5599)
      XLVI  Postal Rate Commission (Parts 5600--5699)
     XLVII  Federal Trade Commission (Parts 5700--5799)
    XLVIII  Nuclear Regulatory Commission (Parts 5800--5899)
      XLIX  Federal Labor Relations Authority (Parts 5900--5999)
         L  Department of Transportation (Parts 6000--6099)
       LII  Export-Import Bank of the United States (Parts 6200--
                6299)
      LIII  Department of Education (Parts 6300--6399)
       LIV  Environmental Protection Agency (Parts 6400--6499)
        LV  National Endowment for the Arts (Parts 6500--6599)
       LVI  National Endowment for the Humanities (Parts 6600--
                6699)
      LVII  General Services Administration (Parts 6700--6799)
     LVIII  Board of Governors of the Federal Reserve System 
                (Parts 6800--6899)
       LIX  National Aeronautics and Space Administration (Parts 
                6900--6999)
        LX  United States Postal Service (Parts 7000--7099)
       LXI  National Labor Relations Board (Parts 7100--7199)
      LXII  Equal Employment Opportunity Commission (Parts 7200--
                7299)
     LXIII  Inter-American Foundation (Parts 7300--7399)
      LXIV  Merit Systems Protection Board (Parts 7400--7499)
       LXV  Department of Housing and Urban Development (Parts 
                7500--7599)
      LXVI  National Archives and Records Administration (Parts 
                7600--7699)
     LXVII  Institute of Museum and Library Services (Parts 7700--
                7799)
    LXVIII  Commission on Civil Rights (Parts 7800--7899)
      LXIX  Tennessee Valley Authority (Parts 7900--7999)
       LXX  Court Services and Offender Supervision Agency for the 
                District of Columbia (Parts 8000--8099)
      LXXI  Consumer Product Safety Commission (Parts 8100--8199)
    LXXIII  Department of Agriculture (Parts 8300--8399)
     LXXIV  Federal Mine Safety and Health Review Commission 
                (Parts 8400--8499)
     LXXVI  Federal Retirement Thrift Investment Board (Parts 
                8600--8699)
    LXXVII  Office of Management and Budget (Parts 8700--8799)
      LXXX  Federal Housing Finance Agency (Parts 9000--9099)
   LXXXIII  Special Inspector General for Afghanistan 
                Reconstruction (Parts 9300--9399)

[[Page 272]]

    LXXXIV  Bureau of Consumer Financial Protection (Parts 9400--
                9499)
    LXXXVI  National Credit Union Administration (Parts 9600--
                9699)
     XCVII  Department of Homeland Security Human Resources 
                Management System (Department of Homeland 
                Security--Office of Personnel Management) (Parts 
                9700--9799)
     XCVII  Council of the Inspectors General on Integrity and 
                Efficiency (Parts 9800--9899)

                      Title 6--Domestic Security

         I  Department of Homeland Security, Office of the 
                Secretary (Parts 1--99)
         X  Privacy and Civil Liberties Oversight Board (Parts 
                1000--1099)

                         Title 7--Agriculture

            Subtitle A--Office of the Secretary of Agriculture 
                (Parts 0--26)
            Subtitle B--Regulations of the Department of 
                Agriculture
         I  Agricultural Marketing Service (Standards, 
                Inspections, Marketing Practices), Department of 
                Agriculture (Parts 27--209)
        II  Food and Nutrition Service, Department of Agriculture 
                (Parts 210--299)
       III  Animal and Plant Health Inspection Service, Department 
                of Agriculture (Parts 300--399)
        IV  Federal Crop Insurance Corporation, Department of 
                Agriculture (Parts 400--499)
         V  Agricultural Research Service, Department of 
                Agriculture (Parts 500--599)
        VI  Natural Resources Conservation Service, Department of 
                Agriculture (Parts 600--699)
       VII  Farm Service Agency, Department of Agriculture (Parts 
                700--799)
      VIII  Grain Inspection, Packers and Stockyards 
                Administration (Federal Grain Inspection Service), 
                Department of Agriculture (Parts 800--899)
        IX  Agricultural Marketing Service (Marketing Agreements 
                and Orders; Fruits, Vegetables, Nuts), Department 
                of Agriculture (Parts 900--999)
         X  Agricultural Marketing Service (Marketing Agreements 
                and Orders; Milk), Department of Agriculture 
                (Parts 1000--1199)
        XI  Agricultural Marketing Service (Marketing Agreements 
                and Orders; Miscellaneous Commodities), Department 
                of Agriculture (Parts 1200--1299)
       XIV  Commodity Credit Corporation, Department of 
                Agriculture (Parts 1400--1499)
        XV  Foreign Agricultural Service, Department of 
                Agriculture (Parts 1500--1599)
       XVI  Rural Telephone Bank, Department of Agriculture (Parts 
                1600--1699)

[[Page 273]]

      XVII  Rural Utilities Service, Department of Agriculture 
                (Parts 1700--1799)
     XVIII  Rural Housing Service, Rural Business-Cooperative 
                Service, Rural Utilities Service, and Farm Service 
                Agency, Department of Agriculture (Parts 1800--
                2099)
        XX  Local Television Loan Guarantee Board (Parts 2200--
                2299)
       XXV  Office of Advocacy and Outreach, Department of 
                Agriculture (Parts 2500--2599)
      XXVI  Office of Inspector General, Department of Agriculture 
                (Parts 2600--2699)
     XXVII  Office of Information Resources Management, Department 
                of Agriculture (Parts 2700--2799)
    XXVIII  Office of Operations, Department of Agriculture (Parts 
                2800--2899)
      XXIX  Office of Energy Policy and New Uses, Department of 
                Agriculture (Parts 2900--2999)
       XXX  Office of the Chief Financial Officer, Department of 
                Agriculture (Parts 3000--3099)
      XXXI  Office of Environmental Quality, Department of 
                Agriculture (Parts 3100--3199)
     XXXII  Office of Procurement and Property Management, 
                Department of Agriculture (Parts 3200--3299)
    XXXIII  Office of Transportation, Department of Agriculture 
                (Parts 3300--3399)
     XXXIV  National Institute of Food and Agriculture (Parts 
                3400--3499)
      XXXV  Rural Housing Service, Department of Agriculture 
                (Parts 3500--3599)
     XXXVI  National Agricultural Statistics Service, Department 
                of Agriculture (Parts 3600--3699)
    XXXVII  Economic Research Service, Department of Agriculture 
                (Parts 3700--3799)
   XXXVIII  World Agricultural Outlook Board, Department of 
                Agriculture (Parts 3800--3899)
       XLI  [Reserved]
      XLII  Rural Business-Cooperative Service and Rural Utilities 
                Service, Department of Agriculture (Parts 4200--
                4299)

                    Title 8--Aliens and Nationality

         I  Department of Homeland Security (Immigration and 
                Naturalization) (Parts 1--499)
         V  Executive Office for Immigration Review, Department of 
                Justice (Parts 1000--1399)

                 Title 9--Animals and Animal Products

         I  Animal and Plant Health Inspection Service, Department 
                of Agriculture (Parts 1--199)

[[Page 274]]

        II  Grain Inspection, Packers and Stockyards 
                Administration (Packers and Stockyards Programs), 
                Department of Agriculture (Parts 200--299)
       III  Food Safety and Inspection Service, Department of 
                Agriculture (Parts 300--599)

                           Title 10--Energy

         I  Nuclear Regulatory Commission (Parts 0--199)
        II  Department of Energy (Parts 200--699)
       III  Department of Energy (Parts 700--999)
         X  Department of Energy (General Provisions) (Parts 
                1000--1099)
      XIII  Nuclear Waste Technical Review Board (Parts 1300--
                1399)
      XVII  Defense Nuclear Facilities Safety Board (Parts 1700--
                1799)
     XVIII  Northeast Interstate Low-Level Radioactive Waste 
                Commission (Parts 1800--1899)

                      Title 11--Federal Elections

         I  Federal Election Commission (Parts 1--9099)
        II  Election Assistance Commission (Parts 9400--9499)

                      Title 12--Banks and Banking

         I  Comptroller of the Currency, Department of the 
                Treasury (Parts 1--199)
        II  Federal Reserve System (Parts 200--299)
       III  Federal Deposit Insurance Corporation (Parts 300--399)
        IV  Export-Import Bank of the United States (Parts 400--
                499)
         V  Office of Thrift Supervision, Department of the 
                Treasury (Parts 500--599)
        VI  Farm Credit Administration (Parts 600--699)
       VII  National Credit Union Administration (Parts 700--799)
      VIII  Federal Financing Bank (Parts 800--899)
        IX  Federal Housing Finance Board (Parts 900--999)
         X  Bureau of Consumer Financial Protection (Parts 1000--
                1099)
        XI  Federal Financial Institutions Examination Council 
                (Parts 1100--1199)
       XII  Federal Housing Finance Agency (Parts 1200--1299)
      XIII  Financial Stability Oversight Council (Parts 1300--
                1399)
       XIV  Farm Credit System Insurance Corporation (Parts 1400--
                1499)
        XV  Department of the Treasury (Parts 1500--1599)
       XVI  Office of Financial Research (Parts 1600--1699)
      XVII  Office of Federal Housing Enterprise Oversight, 
                Department of Housing and Urban Development (Parts 
                1700--1799)
     XVIII  Community Development Financial Institutions Fund, 
                Department of the Treasury (Parts 1800--1899)

[[Page 275]]

               Title 13--Business Credit and Assistance

         I  Small Business Administration (Parts 1--199)
       III  Economic Development Administration, Department of 
                Commerce (Parts 300--399)
        IV  Emergency Steel Guarantee Loan Board (Parts 400--499)
         V  Emergency Oil and Gas Guaranteed Loan Board (Parts 
                500--599)

                    Title 14--Aeronautics and Space

         I  Federal Aviation Administration, Department of 
                Transportation (Parts 1--199)
        II  Office of the Secretary, Department of Transportation 
                (Aviation Proceedings) (Parts 200--399)
       III  Commercial Space Transportation, Federal Aviation 
                Administration, Department of Transportation 
                (Parts 400--1199)
         V  National Aeronautics and Space Administration (Parts 
                1200--1299)
        VI  Air Transportation System Stabilization (Parts 1300--
                1399)

                 Title 15--Commerce and Foreign Trade

            Subtitle A--Office of the Secretary of Commerce (Parts 
                0--29)
            Subtitle B--Regulations Relating to Commerce and 
                Foreign Trade
         I  Bureau of the Census, Department of Commerce (Parts 
                30--199)
        II  National Institute of Standards and Technology, 
                Department of Commerce (Parts 200--299)
       III  International Trade Administration, Department of 
                Commerce (Parts 300--399)
        IV  Foreign-Trade Zones Board, Department of Commerce 
                (Parts 400--499)
       VII  Bureau of Industry and Security, Department of 
                Commerce (Parts 700--799)
      VIII  Bureau of Economic Analysis, Department of Commerce 
                (Parts 800--899)
        IX  National Oceanic and Atmospheric Administration, 
                Department of Commerce (Parts 900--999)
        XI  Technology Administration, Department of Commerce 
                (Parts 1100--1199)
      XIII  East-West Foreign Trade Board (Parts 1300--1399)
       XIV  Minority Business Development Agency (Parts 1400--
                1499)
            Subtitle C--Regulations Relating to Foreign Trade 
                Agreements
        XX  Office of the United States Trade Representative 
                (Parts 2000--2099)
            Subtitle D--Regulations Relating to Telecommunications 
                and Information
     XXIII  National Telecommunications and Information 
                Administration, Department of Commerce (Parts 
                2300--2399)

[[Page 276]]

                    Title 16--Commercial Practices

         I  Federal Trade Commission (Parts 0--999)
        II  Consumer Product Safety Commission (Parts 1000--1799)

             Title 17--Commodity and Securities Exchanges

         I  Commodity Futures Trading Commission (Parts 1--199)
        II  Securities and Exchange Commission (Parts 200--399)
        IV  Department of the Treasury (Parts 400--499)

          Title 18--Conservation of Power and Water Resources

         I  Federal Energy Regulatory Commission, Department of 
                Energy (Parts 1--399)
       III  Delaware River Basin Commission (Parts 400--499)
        VI  Water Resources Council (Parts 700--799)
      VIII  Susquehanna River Basin Commission (Parts 800--899)
      XIII  Tennessee Valley Authority (Parts 1300--1399)

                       Title 19--Customs Duties

         I  U.S. Customs and Border Protection, Department of 
                Homeland Security; Department of the Treasury 
                (Parts 0--199)
        II  United States International Trade Commission (Parts 
                200--299)
       III  International Trade Administration, Department of 
                Commerce (Parts 300--399)
        IV  U.S. Immigration and Customs Enforcement, Department 
                of Homeland Security (Parts 400--599)

                     Title 20--Employees' Benefits

         I  Office of Workers' Compensation Programs, Department 
                of Labor (Parts 1--199)
        II  Railroad Retirement Board (Parts 200--399)
       III  Social Security Administration (Parts 400--499)
        IV  Employees' Compensation Appeals Board, Department of 
                Labor (Parts 500--599)
         V  Employment and Training Administration, Department of 
                Labor (Parts 600--699)
        VI  Office of Workers' Compensation Programs, Department 
                of Labor (Parts 700--799)
       VII  Benefits Review Board, Department of Labor (Parts 
                800--899)
      VIII  Joint Board for the Enrollment of Actuaries (Parts 
                900--999)
        IX  Office of the Assistant Secretary for Veterans' 
                Employment and Training Service, Department of 
                Labor (Parts 1000--1099)

[[Page 277]]

                       Title 21--Food and Drugs

         I  Food and Drug Administration, Department of Health and 
                Human Services (Parts 1--1299)
        II  Drug Enforcement Administration, Department of Justice 
                (Parts 1300--1399)
       III  Office of National Drug Control Policy (Parts 1400--
                1499)

                      Title 22--Foreign Relations

         I  Department of State (Parts 1--199)
        II  Agency for International Development (Parts 200--299)
       III  Peace Corps (Parts 300--399)
        IV  International Joint Commission, United States and 
                Canada (Parts 400--499)
         V  Broadcasting Board of Governors (Parts 500--599)
       VII  Overseas Private Investment Corporation (Parts 700--
                799)
        IX  Foreign Service Grievance Board (Parts 900--999)
         X  Inter-American Foundation (Parts 1000--1099)
        XI  International Boundary and Water Commission, United 
                States and Mexico, United States Section (Parts 
                1100--1199)
       XII  United States International Development Cooperation 
                Agency (Parts 1200--1299)
      XIII  Millennium Challenge Corporation (Parts 1300--1399)
       XIV  Foreign Service Labor Relations Board; Federal Labor 
                Relations Authority; General Counsel of the 
                Federal Labor Relations Authority; and the Foreign 
                Service Impasse Disputes Panel (Parts 1400--1499)
        XV  African Development Foundation (Parts 1500--1599)
       XVI  Japan-United States Friendship Commission (Parts 
                1600--1699)
      XVII  United States Institute of Peace (Parts 1700--1799)

                          Title 23--Highways

         I  Federal Highway Administration, Department of 
                Transportation (Parts 1--999)
        II  National Highway Traffic Safety Administration and 
                Federal Highway Administration, Department of 
                Transportation (Parts 1200--1299)
       III  National Highway Traffic Safety Administration, 
                Department of Transportation (Parts 1300--1399)

                Title 24--Housing and Urban Development

            Subtitle A--Office of the Secretary, Department of 
                Housing and Urban Development (Parts 0--99)
            Subtitle B--Regulations Relating to Housing and Urban 
                Development
         I  Office of Assistant Secretary for Equal Opportunity, 
                Department of Housing and Urban Development (Parts 
                100--199)

[[Page 278]]

        II  Office of Assistant Secretary for Housing-Federal 
                Housing Commissioner, Department of Housing and 
                Urban Development (Parts 200--299)
       III  Government National Mortgage Association, Department 
                of Housing and Urban Development (Parts 300--399)
        IV  Office of Housing and Office of Multifamily Housing 
                Assistance Restructuring, Department of Housing 
                and Urban Development (Parts 400--499)
         V  Office of Assistant Secretary for Community Planning 
                and Development, Department of Housing and Urban 
                Development (Parts 500--599)
        VI  Office of Assistant Secretary for Community Planning 
                and Development, Department of Housing and Urban 
                Development (Parts 600--699) [Reserved]
       VII  Office of the Secretary, Department of Housing and 
                Urban Development (Housing Assistance Programs and 
                Public and Indian Housing Programs) (Parts 700--
                799)
      VIII  Office of the Assistant Secretary for Housing--Federal 
                Housing Commissioner, Department of Housing and 
                Urban Development (Section 8 Housing Assistance 
                Programs, Section 202 Direct Loan Program, Section 
                202 Supportive Housing for the Elderly Program and 
                Section 811 Supportive Housing for Persons With 
                Disabilities Program) (Parts 800--899)
        IX  Office of Assistant Secretary for Public and Indian 
                Housing, Department of Housing and Urban 
                Development (Parts 900--1699)
         X  Office of Assistant Secretary for Housing--Federal 
                Housing Commissioner, Department of Housing and 
                Urban Development (Interstate Land Sales 
                Registration Program) (Parts 1700--1799)
       XII  Office of Inspector General, Department of Housing and 
                Urban Development (Parts 2000--2099)
        XV  Emergency Mortgage Insurance and Loan Programs, 
                Department of Housing and Urban Development (Parts 
                2700--2799)
        XX  Office of Assistant Secretary for Housing--Federal 
                Housing Commissioner, Department of Housing and 
                Urban Development (Parts 3200--3899)
      XXIV  Board of Directors of the HOPE for Homeowners Program 
                (Parts 4000--4099)
       XXV  Neighborhood Reinvestment Corporation (Parts 4100--
                4199)

                           Title 25--Indians

         I  Bureau of Indian Affairs, Department of the Interior 
                (Parts 1--299)
        II  Indian Arts and Crafts Board, Department of the 
                Interior (Parts 300--399)
       III  National Indian Gaming Commission, Department of the 
                Interior (Parts 500--599)
        IV  Office of Navajo and Hopi Indian Relocation (Parts 
                700--799)
         V  Bureau of Indian Affairs, Department of the Interior, 
                and Indian Health Service, Department of Health 
                and Human Services (Part 900)

[[Page 279]]

        VI  Office of the Assistant Secretary-Indian Affairs, 
                Department of the Interior (Parts 1000--1199)
       VII  Office of the Special Trustee for American Indians, 
                Department of the Interior (Parts 1200--1299)

                      Title 26--Internal Revenue

         I  Internal Revenue Service, Department of the Treasury 
                (Parts 1--End)

           Title 27--Alcohol, Tobacco Products and Firearms

         I  Alcohol and Tobacco Tax and Trade Bureau, Department 
                of the Treasury (Parts 1--399)
        II  Bureau of Alcohol, Tobacco, Firearms, and Explosives, 
                Department of Justice (Parts 400--699)

                   Title 28--Judicial Administration

         I  Department of Justice (Parts 0--299)
       III  Federal Prison Industries, Inc., Department of Justice 
                (Parts 300--399)
         V  Bureau of Prisons, Department of Justice (Parts 500--
                599)
        VI  Offices of Independent Counsel, Department of Justice 
                (Parts 600--699)
       VII  Office of Independent Counsel (Parts 700--799)
      VIII  Court Services and Offender Supervision Agency for the 
                District of Columbia (Parts 800--899)
        IX  National Crime Prevention and Privacy Compact Council 
                (Parts 900--999)
        XI  Department of Justice and Department of State (Parts 
                1100--1199)

                            Title 29--Labor

            Subtitle A--Office of the Secretary of Labor (Parts 
                0--99)
            Subtitle B--Regulations Relating to Labor
         I  National Labor Relations Board (Parts 100--199)
        II  Office of Labor-Management Standards, Department of 
                Labor (Parts 200--299)
       III  National Railroad Adjustment Board (Parts 300--399)
        IV  Office of Labor-Management Standards, Department of 
                Labor (Parts 400--499)
         V  Wage and Hour Division, Department of Labor (Parts 
                500--899)
        IX  Construction Industry Collective Bargaining Commission 
                (Parts 900--999)
         X  National Mediation Board (Parts 1200--1299)
       XII  Federal Mediation and Conciliation Service (Parts 
                1400--1499)
       XIV  Equal Employment Opportunity Commission (Parts 1600--
                1699)

[[Page 280]]

      XVII  Occupational Safety and Health Administration, 
                Department of Labor (Parts 1900--1999)
        XX  Occupational Safety and Health Review Commission 
                (Parts 2200--2499)
       XXV  Employee Benefits Security Administration, Department 
                of Labor (Parts 2500--2599)
     XXVII  Federal Mine Safety and Health Review Commission 
                (Parts 2700--2799)
        XL  Pension Benefit Guaranty Corporation (Parts 4000--
                4999)

                      Title 30--Mineral Resources

         I  Mine Safety and Health Administration, Department of 
                Labor (Parts 1--199)
        II  Bureau of Safety and Environmental Enforcement, 
                Department of the Interior (Parts 200--299)
        IV  Geological Survey, Department of the Interior (Parts 
                400--499)
         V  Bureau of Ocean Energy Management, Department of the 
                Interior (Parts 500--599)
       VII  Office of Surface Mining Reclamation and Enforcement, 
                Department of the Interior (Parts 700--999)
       XII  Office of Natural Resources Revenue, Department of the 
                Interior (Parts 1200--1299)

                 Title 31--Money and Finance: Treasury

            Subtitle A--Office of the Secretary of the Treasury 
                (Parts 0--50)
            Subtitle B--Regulations Relating to Money and Finance
         I  Monetary Offices, Department of the Treasury (Parts 
                51--199)
        II  Fiscal Service, Department of the Treasury (Parts 
                200--399)
        IV  Secret Service, Department of the Treasury (Parts 
                400--499)
         V  Office of Foreign Assets Control, Department of the 
                Treasury (Parts 500--599)
        VI  Bureau of Engraving and Printing, Department of the 
                Treasury (Parts 600--699)
       VII  Federal Law Enforcement Training Center, Department of 
                the Treasury (Parts 700--799)
      VIII  Office of International Investment, Department of the 
                Treasury (Parts 800--899)
        IX  Federal Claims Collection Standards (Department of the 
                Treasury--Department of Justice) (Parts 900--999)
         X  Financial Crimes Enforcement Network, Department of 
                the Treasury (Parts 1000--1099)

                      Title 32--National Defense

            Subtitle A--Department of Defense
         I  Office of the Secretary of Defense (Parts 1--399)

[[Page 281]]

         V  Department of the Army (Parts 400--699)
        VI  Department of the Navy (Parts 700--799)
       VII  Department of the Air Force (Parts 800--1099)
            Subtitle B--Other Regulations Relating to National 
                Defense
       XII  Defense Logistics Agency (Parts 1200--1299)
       XVI  Selective Service System (Parts 1600--1699)
      XVII  Office of the Director of National Intelligence (Parts 
                1700--1799)
     XVIII  National Counterintelligence Center (Parts 1800--1899)
       XIX  Central Intelligence Agency (Parts 1900--1999)
        XX  Information Security Oversight Office, National 
                Archives and Records Administration (Parts 2000--
                2099)
       XXI  National Security Council (Parts 2100--2199)
      XXIV  Office of Science and Technology Policy (Parts 2400--
                2499)
     XXVII  Office for Micronesian Status Negotiations (Parts 
                2700--2799)
    XXVIII  Office of the Vice President of the United States 
                (Parts 2800--2899)

               Title 33--Navigation and Navigable Waters

         I  Coast Guard, Department of Homeland Security (Parts 
                1--199)
        II  Corps of Engineers, Department of the Army (Parts 
                200--399)
        IV  Saint Lawrence Seaway Development Corporation, 
                Department of Transportation (Parts 400--499)

                          Title 34--Education

            Subtitle A--Office of the Secretary, Department of 
                Education (Parts 1--99)
            Subtitle B--Regulations of the Offices of the 
                Department of Education
         I  Office for Civil Rights, Department of Education 
                (Parts 100--199)
        II  Office of Elementary and Secondary Education, 
                Department of Education (Parts 200--299)
       III  Office of Special Education and Rehabilitative 
                Services, Department of Education (Parts 300--399)
        IV  Office of Vocational and Adult Education, Department 
                of Education (Parts 400--499)
         V  Office of Bilingual Education and Minority Languages 
                Affairs, Department of Education (Parts 500--599)
        VI  Office of Postsecondary Education, Department of 
                Education (Parts 600--699)
       VII  Office of Educational Research and Improvement, 
                Department of Education (Parts 700--799) 
                [Reserved]
            Subtitle C--Regulations Relating to Education
        XI  National Institute for Literacy (Parts 1100--1199)
       XII  National Council on Disability (Parts 1200--1299)

[[Page 282]]

                          Title 35 [Reserved]

             Title 36--Parks, Forests, and Public Property

         I  National Park Service, Department of the Interior 
                (Parts 1--199)
        II  Forest Service, Department of Agriculture (Parts 200--
                299)
       III  Corps of Engineers, Department of the Army (Parts 
                300--399)
        IV  American Battle Monuments Commission (Parts 400--499)
         V  Smithsonian Institution (Parts 500--599)
        VI  [Reserved]
       VII  Library of Congress (Parts 700--799)
      VIII  Advisory Council on Historic Preservation (Parts 800--
                899)
        IX  Pennsylvania Avenue Development Corporation (Parts 
                900--999)
         X  Presidio Trust (Parts 1000--1099)
        XI  Architectural and Transportation Barriers Compliance 
                Board (Parts 1100--1199)
       XII  National Archives and Records Administration (Parts 
                1200--1299)
        XV  Oklahoma City National Memorial Trust (Parts 1500--
                1599)
       XVI  Morris K. Udall Scholarship and Excellence in National 
                Environmental Policy Foundation (Parts 1600--1699)

             Title 37--Patents, Trademarks, and Copyrights

         I  United States Patent and Trademark Office, Department 
                of Commerce (Parts 1--199)
        II  U.S. Copyright Office, Library of Congress (Parts 
                200--299)
       III  Copyright Royalty Board, Library of Congress (Parts 
                300--399)
        IV  Assistant Secretary for Technology Policy, Department 
                of Commerce (Parts 400--599)

           Title 38--Pensions, Bonuses, and Veterans' Relief

         I  Department of Veterans Affairs (Parts 0--199)
        II  Armed Forces Retirement Home (Parts 200--299)

                       Title 39--Postal Service

         I  United States Postal Service (Parts 1--999)
       III  Postal Regulatory Commission (Parts 3000--3099)

                  Title 40--Protection of Environment

         I  Environmental Protection Agency (Parts 1--1099)
        IV  Environmental Protection Agency and Department of 
                Justice (Parts 1400--1499)
         V  Council on Environmental Quality (Parts 1500--1599)
        VI  Chemical Safety and Hazard Investigation Board (Parts 
                1600--1699)

[[Page 283]]

       VII  Environmental Protection Agency and Department of 
                Defense; Uniform National Discharge Standards for 
                Vessels of the Armed Forces (Parts 1700--1799)

          Title 41--Public Contracts and Property Management

            Subtitle A--Federal Procurement Regulations System 
                [Note]
            Subtitle B--Other Provisions Relating to Public 
                Contracts
        50  Public Contracts, Department of Labor (Parts 50-1--50-
                999)
        51  Committee for Purchase From People Who Are Blind or 
                Severely Disabled (Parts 51-1--51-99)
        60  Office of Federal Contract Compliance Programs, Equal 
                Employment Opportunity, Department of Labor (Parts 
                60-1--60-999)
        61  Office of the Assistant Secretary for Veterans' 
                Employment and Training Service, Department of 
                Labor (Parts 61-1--61-999)
   62--100  [Reserved]
            Subtitle C--Federal Property Management Regulations 
                System
       101  Federal Property Management Regulations (Parts 101-1--
                101-99)
       102  Federal Management Regulation (Parts 102-1--102-299)
  103--104  [Reserved]
       105  General Services Administration (Parts 105-1--105-999)
       109  Department of Energy Property Management Regulations 
                (Parts 109-1--109-99)
       114  Department of the Interior (Parts 114-1--114-99)
       115  Environmental Protection Agency (Parts 115-1--115-99)
       128  Department of Justice (Parts 128-1--128-99)
  129--200  [Reserved]
            Subtitle D--Other Provisions Relating to Property 
                Management [Reserved]
            Subtitle E--Federal Information Resources Management 
                Regulations System [Reserved]
            Subtitle F--Federal Travel Regulation System
       300  General (Parts 300-1--300-99)
       301  Temporary Duty (TDY) Travel Allowances (Parts 301-1--
                301-99)
       302  Relocation Allowances (Parts 302-1--302-99)
       303  Payment of Expenses Connected with the Death of 
                Certain Employees (Part 303-1--303-99)
       304  Payment of Travel Expenses from a Non-Federal Source 
                (Parts 304-1--304-99)

                        Title 42--Public Health

         I  Public Health Service, Department of Health and Human 
                Services (Parts 1--199)
        IV  Centers for Medicare & Medicaid Services, Department 
                of Health and Human Services (Parts 400--599)

[[Page 284]]

         V  Office of Inspector General-Health Care, Department of 
                Health and Human Services (Parts 1000--1999)

                   Title 43--Public Lands: Interior

            Subtitle A--Office of the Secretary of the Interior 
                (Parts 1--199)
            Subtitle B--Regulations Relating to Public Lands
         I  Bureau of Reclamation, Department of the Interior 
                (Parts 400--999)
        II  Bureau of Land Management, Department of the Interior 
                (Parts 1000--9999)
       III  Utah Reclamation Mitigation and Conservation 
                Commission (Parts 10000--10099)

             Title 44--Emergency Management and Assistance

         I  Federal Emergency Management Agency, Department of 
                Homeland Security (Parts 0--399)
        IV  Department of Commerce and Department of 
                Transportation (Parts 400--499)

                       Title 45--Public Welfare

            Subtitle A--Department of Health and Human Services 
                (Parts 1--199)
            Subtitle B--Regulations Relating to Public Welfare
        II  Office of Family Assistance (Assistance Programs), 
                Administration for Children and Families, 
                Department of Health and Human Services (Parts 
                200--299)
       III  Office of Child Support Enforcement (Child Support 
                Enforcement Program), Administration for Children 
                and Families, Department of Health and Human 
                Services (Parts 300--399)
        IV  Office of Refugee Resettlement, Administration for 
                Children and Families, Department of Health and 
                Human Services (Parts 400--499)
         V  Foreign Claims Settlement Commission of the United 
                States, Department of Justice (Parts 500--599)
        VI  National Science Foundation (Parts 600--699)
       VII  Commission on Civil Rights (Parts 700--799)
      VIII  Office of Personnel Management (Parts 800--899)
         X  Office of Community Services, Administration for 
                Children and Families, Department of Health and 
                Human Services (Parts 1000--1099)
        XI  National Foundation on the Arts and the Humanities 
                (Parts 1100--1199)
       XII  Corporation for National and Community Service (Parts 
                1200--1299)
      XIII  Office of Human Development Services, Department of 
                Health and Human Services (Parts 1300--1399)

[[Page 285]]

       XVI  Legal Services Corporation (Parts 1600--1699)
      XVII  National Commission on Libraries and Information 
                Science (Parts 1700--1799)
     XVIII  Harry S. Truman Scholarship Foundation (Parts 1800--
                1899)
       XXI  Commission on Fine Arts (Parts 2100--2199)
     XXIII  Arctic Research Commission (Part 2301)
      XXIV  James Madison Memorial Fellowship Foundation (Parts 
                2400--2499)
       XXV  Corporation for National and Community Service (Parts 
                2500--2599)

                          Title 46--Shipping

         I  Coast Guard, Department of Homeland Security (Parts 
                1--199)
        II  Maritime Administration, Department of Transportation 
                (Parts 200--399)
       III  Coast Guard (Great Lakes Pilotage), Department of 
                Homeland Security (Parts 400--499)
        IV  Federal Maritime Commission (Parts 500--599)

                      Title 47--Telecommunication

         I  Federal Communications Commission (Parts 0--199)
        II  Office of Science and Technology Policy and National 
                Security Council (Parts 200--299)
       III  National Telecommunications and Information 
                Administration, Department of Commerce (Parts 
                300--399)
        IV  National Telecommunications and Information 
                Administration, Department of Commerce, and 
                National Highway Traffic Safety Administration, 
                Department of Transportation (Parts 400--499)

           Title 48--Federal Acquisition Regulations System

         1  Federal Acquisition Regulation (Parts 1--99)
         2  Defense Acquisition Regulations System, Department of 
                Defense (Parts 200--299)
         3  Health and Human Services (Parts 300--399)
         4  Department of Agriculture (Parts 400--499)
         5  General Services Administration (Parts 500--599)
         6  Department of State (Parts 600--699)
         7  Agency for International Development (Parts 700--799)
         8  Department of Veterans Affairs (Parts 800--899)
         9  Department of Energy (Parts 900--999)
        10  Department of the Treasury (Parts 1000--1099)
        12  Department of Transportation (Parts 1200--1299)
        13  Department of Commerce (Parts 1300--1399)
        14  Department of the Interior (Parts 1400--1499)

[[Page 286]]

        15  Environmental Protection Agency (Parts 1500--1599)
        16  Office of Personnel Management, Federal Employees 
                Health Benefits Acquisition Regulation (Parts 
                1600--1699)
        17  Office of Personnel Management (Parts 1700--1799)
        18  National Aeronautics and Space Administration (Parts 
                1800--1899)
        19  Broadcasting Board of Governors (Parts 1900--1999)
        20  Nuclear Regulatory Commission (Parts 2000--2099)
        21  Office of Personnel Management, Federal Employees 
                Group Life Insurance Federal Acquisition 
                Regulation (Parts 2100--2199)
        23  Social Security Administration (Parts 2300--2399)
        24  Department of Housing and Urban Development (Parts 
                2400--2499)
        25  National Science Foundation (Parts 2500--2599)
        28  Department of Justice (Parts 2800--2899)
        29  Department of Labor (Parts 2900--2999)
        30  Department of Homeland Security, Homeland Security 
                Acquisition Regulation (HSAR) (Parts 3000--3099)
        34  Department of Education Acquisition Regulation (Parts 
                3400--3499)
        51  Department of the Army Acquisition Regulations (Parts 
                5100--5199)
        52  Department of the Navy Acquisition Regulations (Parts 
                5200--5299)
        53  Department of the Air Force Federal Acquisition 
                Regulation Supplement (Parts 5300--5399) 
                [Reserved]
        54  Defense Logistics Agency, Department of Defense (Parts 
                5400--5499)
        57  African Development Foundation (Parts 5700--5799)
        61  Civilian Board of Contract Appeals, General Services 
                Administration (Parts 6100--6199)
        63  Department of Transportation Board of Contract Appeals 
                (Parts 6300--6399)
        99  Cost Accounting Standards Board, Office of Federal 
                Procurement Policy, Office of Management and 
                Budget (Parts 9900--9999)

                       Title 49--Transportation

            Subtitle A--Office of the Secretary of Transportation 
                (Parts 1--99)
            Subtitle B--Other Regulations Relating to 
                Transportation
         I  Pipeline and Hazardous Materials Safety 
                Administration, Department of Transportation 
                (Parts 100--199)
        II  Federal Railroad Administration, Department of 
                Transportation (Parts 200--299)
       III  Federal Motor Carrier Safety Administration, 
                Department of Transportation (Parts 300--399)
        IV  Coast Guard, Department of Homeland Security (Parts 
                400--499)

[[Page 287]]

         V  National Highway Traffic Safety Administration, 
                Department of Transportation (Parts 500--599)
        VI  Federal Transit Administration, Department of 
                Transportation (Parts 600--699)
       VII  National Railroad Passenger Corporation (AMTRAK) 
                (Parts 700--799)
      VIII  National Transportation Safety Board (Parts 800--999)
         X  Surface Transportation Board, Department of 
                Transportation (Parts 1000--1399)
        XI  Research and Innovative Technology Administration, 
                Department of Transportation (Parts 1400--1499) 
                [Reserved]
       XII  Transportation Security Administration, Department of 
                Homeland Security (Parts 1500--1699)

                   Title 50--Wildlife and Fisheries

         I  United States Fish and Wildlife Service, Department of 
                the Interior (Parts 1--199)
        II  National Marine Fisheries Service, National Oceanic 
                and Atmospheric Administration, Department of 
                Commerce (Parts 200--299)
       III  International Fishing and Related Activities (Parts 
                300--399)
        IV  Joint Regulations (United States Fish and Wildlife 
                Service, Department of the Interior and National 
                Marine Fisheries Service, National Oceanic and 
                Atmospheric Administration, Department of 
                Commerce); Endangered Species Committee 
                Regulations (Parts 400--499)
         V  Marine Mammal Commission (Parts 500--599)
        VI  Fishery Conservation and Management, National Oceanic 
                and Atmospheric Administration, Department of 
                Commerce (Parts 600--699)

[[Page 289]]





           Alphabetical List of Agencies Appearing in the CFR




                      (Revised as of July 1, 2014)

                                                  CFR Title, Subtitle or 
                     Agency                               Chapter

Administrative Committee of the Federal Register  1, I
Administrative Conference of the United States    1, III
Advisory Council on Historic Preservation         36, VIII
Advocacy and Outreach, Office of                  7, XXV
Afghanistan Reconstruction, Special Inspector     22, LXXXIII
     General for
African Development Foundation                    22, XV
  Federal Acquisition Regulation                  48, 57
Agency for International Development              2, VII; 22, II
  Federal Acquisition Regulation                  48, 7
Agricultural Marketing Service                    7, I, IX, X, XI
Agricultural Research Service                     7, V
Agriculture Department                            2, IV; 5, LXXIII
  Advocacy and Outreach, Office of                7, XXV
  Agricultural Marketing Service                  7, I, IX, X, XI
  Agricultural Research Service                   7, V
  Animal and Plant Health Inspection Service      7, III; 9, I
  Chief Financial Officer, Office of              7, XXX
  Commodity Credit Corporation                    7, XIV
  Economic Research Service                       7, XXXVII
  Energy Policy and New Uses, Office of           2, IX; 7, XXIX
  Environmental Quality, Office of                7, XXXI
  Farm Service Agency                             7, VII, XVIII
  Federal Acquisition Regulation                  48, 4
  Federal Crop Insurance Corporation              7, IV
  Food and Nutrition Service                      7, II
  Food Safety and Inspection Service              9, III
  Foreign Agricultural Service                    7, XV
  Forest Service                                  36, II
  Grain Inspection, Packers and Stockyards        7, VIII; 9, II
       Administration
  Information Resources Management, Office of     7, XXVII
  Inspector General, Office of                    7, XXVI
  National Agricultural Library                   7, XLI
  National Agricultural Statistics Service        7, XXXVI
  National Institute of Food and Agriculture      7, XXXIV
  Natural Resources Conservation Service          7, VI
  Operations, Office of                           7, XXVIII
  Procurement and Property Management, Office of  7, XXXII
  Rural Business-Cooperative Service              7, XVIII, XLII, L
  Rural Development Administration                7, XLII
  Rural Housing Service                           7, XVIII, XXXV, L
  Rural Telephone Bank                            7, XVI
  Rural Utilities Service                         7, XVII, XVIII, XLII, L
  Secretary of Agriculture, Office of             7, Subtitle A
  Transportation, Office of                       7, XXXIII
  World Agricultural Outlook Board                7, XXXVIII
Air Force Department                              32, VII
  Federal Acquisition Regulation Supplement       48, 53
Air Transportation Stabilization Board            14, VI
Alcohol and Tobacco Tax and Trade Bureau          27, I
Alcohol, Tobacco, Firearms, and Explosives,       27, II
     Bureau of
AMTRAK                                            49, VII
American Battle Monuments Commission              36, IV
American Indians, Office of the Special Trustee   25, VII

[[Page 290]]

Animal and Plant Health Inspection Service        7, III; 9, I
Appalachian Regional Commission                   5, IX
Architectural and Transportation Barriers         36, XI
     Compliance Board
Arctic Research Commission                        45, XXIII
Armed Forces Retirement Home                      5, XI
Army Department                                   32, V
  Engineers, Corps of                             33, II; 36, III
  Federal Acquisition Regulation                  48, 51
Bilingual Education and Minority Languages        34, V
     Affairs, Office of
Blind or Severely Disabled, Committee for         41, 51
     Purchase from People Who Are
Broadcasting Board of Governors                   22, V
  Federal Acquisition Regulation                  48, 19
Bureau of Ocean Energy Management, Regulation,    30, II
     and Enforcement
Census Bureau                                     15, I
Centers for Medicare & Medicaid Services          42, IV
Central Intelligence Agency                       32, XIX
Chemical Safety and Hazardous Investigation       40, VI
     Board
Chief Financial Officer, Office of                7, XXX
Child Support Enforcement, Office of              45, III
Children and Families, Administration for         45, II, III, IV, X
Civil Rights, Commission on                       5, LXVIII; 45, VII
Civil Rights, Office for                          34, I
Council of the Inspectors General on Integrity    5, XCVIII
     and Efficiency
Court Services and Offender Supervision Agency    5, LXX
     for the District of Columbia
Coast Guard                                       33, I; 46, I; 49, IV
Coast Guard (Great Lakes Pilotage)                46, III
Commerce Department                               2, XIII; 44, IV; 50, VI
  Census Bureau                                   15, I
  Economic Analysis, Bureau of                    15, VIII
  Economic Development Administration             13, III
  Emergency Management and Assistance             44, IV
  Federal Acquisition Regulation                  48, 13
  Foreign-Trade Zones Board                       15, IV
  Industry and Security, Bureau of                15, VII
  International Trade Administration              15, III; 19, III
  National Institute of Standards and Technology  15, II
  National Marine Fisheries Service               50, II, IV
  National Oceanic and Atmospheric                15, IX; 50, II, III, IV, 
       Administration                             VI
  National Telecommunications and Information     15, XXIII; 47, III, IV
       Administration
  National Weather Service                        15, IX
  Patent and Trademark Office, United States      37, I
  Productivity, Technology and Innovation,        37, IV
       Assistant Secretary for
  Secretary of Commerce, Office of                15, Subtitle A
  Technology Administration                       15, XI
  Technology Policy, Assistant Secretary for      37, IV
Commercial Space Transportation                   14, III
Commodity Credit Corporation                      7, XIV
Commodity Futures Trading Commission              5, XLI; 17, I
Community Planning and Development, Office of     24, V, VI
     Assistant Secretary for
Community Services, Office of                     45, X
Comptroller of the Currency                       12, I
Construction Industry Collective Bargaining       29, IX
     Commission
Consumer Financial Protection Bureau              5, LXXXIV; 12, X
Consumer Product Safety Commission                5, LXXI; 16, II
Copyright Royalty Board                           37, III
Corporation for National and Community Service    2, XXII; 45, XII, XXV
Cost Accounting Standards Board                   48, 99
Council on Environmental Quality                  40, V
Court Services and Offender Supervision Agency    5, LXX; 28, VIII
     for the District of Columbia
Customs and Border Protection                     19, I

[[Page 291]]

Defense Contract Audit Agency                     32, I
Defense Department                                2, XI; 5, XXVI; 32, 
                                                  Subtitle A; 40, VII
  Advanced Research Projects Agency               32, I
  Air Force Department                            32, VII
  Army Department                                 32, V; 33, II; 36, III, 
                                                  48, 51
  Defense Acquisition Regulations System          48, 2
  Defense Intelligence Agency                     32, I
  Defense Logistics Agency                        32, I, XII; 48, 54
  Engineers, Corps of                             33, II; 36, III
  National Imagery and Mapping Agency             32, I
  Navy Department                                 32, VI; 48, 52
  Secretary of Defense, Office of                 2, XI; 32, I
Defense Contract Audit Agency                     32, I
Defense Intelligence Agency                       32, I
Defense Logistics Agency                          32, XII; 48, 54
Defense Nuclear Facilities Safety Board           10, XVII
Delaware River Basin Commission                   18, III
District of Columbia, Court Services and          5, LXX; 28, VIII
     Offender Supervision Agency for the
Drug Enforcement Administration                   21, II
East-West Foreign Trade Board                     15, XIII
Economic Analysis, Bureau of                      15, VIII
Economic Development Administration               13, III
Economic Research Service                         7, XXXVII
Education, Department of                          2, XXXIV; 5, LIII
  Bilingual Education and Minority Languages      34, V
       Affairs, Office of
  Civil Rights, Office for                        34, I
  Educational Research and Improvement, Office    34, VII
       of
  Elementary and Secondary Education, Office of   34, II
  Federal Acquisition Regulation                  48, 34
  Postsecondary Education, Office of              34, VI
  Secretary of Education, Office of               34, Subtitle A
  Special Education and Rehabilitative Services,  34, III
       Office of
  Vocational and Adult Education, Office of       34, IV
Educational Research and Improvement, Office of   34, VII
Election Assistance Commission                    2, LVIII; 11, II
Elementary and Secondary Education, Office of     34, II
Emergency Oil and Gas Guaranteed Loan Board       13, V
Emergency Steel Guarantee Loan Board              13, IV
Employee Benefits Security Administration         29, XXV
Employees' Compensation Appeals Board             20, IV
Employees Loyalty Board                           5, V
Employment and Training Administration            20, V
Employment Standards Administration               20, VI
Endangered Species Committee                      50, IV
Energy, Department of                             2, IX; 5, XXIII; 10, II, 
                                                  III, X
  Federal Acquisition Regulation                  48, 9
  Federal Energy Regulatory Commission            5, XXIV; 18, I
  Property Management Regulations                 41, 109
Energy, Office of                                 7, XXIX
Engineers, Corps of                               33, II; 36, III
Engraving and Printing, Bureau of                 31, VI
Environmental Protection Agency                   2, XV; 5, LIV; 40, I, IV, 
                                                  VII
  Federal Acquisition Regulation                  48, 15
  Property Management Regulations                 41, 115
Environmental Quality, Office of                  7, XXXI
Equal Employment Opportunity Commission           5, LXII; 29, XIV
Equal Opportunity, Office of Assistant Secretary  24, I
     for
Executive Office of the President                 3, I
  Administration, Office of                       5, XV
  Environmental Quality, Council on               40, V
  Management and Budget, Office of                2, Subtitle A; 5, III, 
                                                  LXXVII; 14, VI; 48, 99

[[Page 292]]

  National Drug Control Policy, Office of         21, III
  National Security Council                       32, XXI; 47, 2
  Presidential Documents                          3
  Science and Technology Policy, Office of        32, XXIV; 47, II
  Trade Representative, Office of the United      15, XX
       States
Export-Import Bank of the United States           2, XXXV; 5, LII; 12, IV
Family Assistance, Office of                      45, II
Farm Credit Administration                        5, XXXI; 12, VI
Farm Credit System Insurance Corporation          5, XXX; 12, XIV
Farm Service Agency                               7, VII, XVIII
Federal Acquisition Regulation                    48, 1
Federal Aviation Administration                   14, I
  Commercial Space Transportation                 14, III
Federal Claims Collection Standards               31, IX
Federal Communications Commission                 5, XXIX; 47, I
Federal Contract Compliance Programs, Office of   41, 60
Federal Crop Insurance Corporation                7, IV
Federal Deposit Insurance Corporation             5, XXII; 12, III
Federal Election Commission                       5, XXXVII; 11, I
Federal Emergency Management Agency               44, I
Federal Employees Group Life Insurance Federal    48, 21
     Acquisition Regulation
Federal Employees Health Benefits Acquisition     48, 16
     Regulation
Federal Energy Regulatory Commission              5, XXIV; 18, I
Federal Financial Institutions Examination        12, XI
     Council
Federal Financing Bank                            12, VIII
Federal Highway Administration                    23, I, II
Federal Home Loan Mortgage Corporation            1, IV
Federal Housing Enterprise Oversight Office       12, XVII
Federal Housing Finance Agency                    5, LXXX; 12, XII
Federal Housing Finance Board                     12, IX
Federal Labor Relations Authority                 5, XIV, XLIX; 22, XIV
Federal Law Enforcement Training Center           31, VII
Federal Management Regulation                     41, 102
Federal Maritime Commission                       46, IV
Federal Mediation and Conciliation Service        29, XII
Federal Mine Safety and Health Review Commission  5, LXXIV; 29, XXVII
Federal Motor Carrier Safety Administration       49, III
Federal Prison Industries, Inc.                   28, III
Federal Procurement Policy Office                 48, 99
Federal Property Management Regulations           41, 101
Federal Railroad Administration                   49, II
Federal Register, Administrative Committee of     1, I
Federal Register, Office of                       1, II
Federal Reserve System                            12, II
  Board of Governors                              5, LVIII
Federal Retirement Thrift Investment Board        5, VI, LXXVI
Federal Service Impasses Panel                    5, XIV
Federal Trade Commission                          5, XLVII; 16, I
Federal Transit Administration                    49, VI
Federal Travel Regulation System                  41, Subtitle F
Financial Crimes Enforcement Network              31, X
Financial Research Office                         12, XVI
Financial Stability Oversight Council             12, XIII
Fine Arts, Commission on                          45, XXI
Fiscal Service                                    31, II
Fish and Wildlife Service, United States          50, I, IV
Food and Drug Administration                      21, I
Food and Nutrition Service                        7, II
Food Safety and Inspection Service                9, III
Foreign Agricultural Service                      7, XV
Foreign Assets Control, Office of                 31, V
Foreign Claims Settlement Commission of the       45, V
     United States
Foreign Service Grievance Board                   22, IX
Foreign Service Impasse Disputes Panel            22, XIV
Foreign Service Labor Relations Board             22, XIV
Foreign-Trade Zones Board                         15, IV

[[Page 293]]

Forest Service                                    36, II
General Services Administration                   5, LVII; 41, 105
  Contract Appeals, Board of                      48, 61
  Federal Acquisition Regulation                  48, 5
  Federal Management Regulation                   41, 102
  Federal Property Management Regulations         41, 101
  Federal Travel Regulation System                41, Subtitle F
  General                                         41, 300
  Payment From a Non-Federal Source for Travel    41, 304
       Expenses
  Payment of Expenses Connected With the Death    41, 303
       of Certain Employees
  Relocation Allowances                           41, 302
  Temporary Duty (TDY) Travel Allowances          41, 301
Geological Survey                                 30, IV
Government Accountability Office                  4, I
Government Ethics, Office of                      5, XVI
Government National Mortgage Association          24, III
Grain Inspection, Packers and Stockyards          7, VIII; 9, II
     Administration
Harry S. Truman Scholarship Foundation            45, XVIII
Health and Human Services, Department of          2, III; 5, XLV; 45, 
                                                  Subtitle A,
  Centers for Medicare & Medicaid Services        42, IV
  Child Support Enforcement, Office of            45, III
  Children and Families, Administration for       45, II, III, IV, X
  Community Services, Office of                   45, X
  Family Assistance, Office of                    45, II
  Federal Acquisition Regulation                  48, 3
  Food and Drug Administration                    21, I
  Human Development Services, Office of           45, XIII
  Indian Health Service                           25, V
  Inspector General (Health Care), Office of      42, V
  Public Health Service                           42, I
  Refugee Resettlement, Office of                 45, IV
Homeland Security, Department of                  2, XXX; 6, I; 8, I
  Coast Guard                                     33, I; 46, I; 49, IV
  Coast Guard (Great Lakes Pilotage)              46, III
  Customs and Border Protection                   19, I
  Federal Emergency Management Agency             44, I
  Human Resources Management and Labor Relations  5, XCVII
       Systems
  Immigration and Customs Enforcement Bureau      19, IV
  Transportation Security Administration          49, XII
HOPE for Homeowners Program, Board of Directors   24, XXIV
     of
Housing and Urban Development, Department of      2, XXIV; 5, LXV; 24, 
                                                  Subtitle B
  Community Planning and Development, Office of   24, V, VI
       Assistant Secretary for
  Equal Opportunity, Office of Assistant          24, I
       Secretary for
  Federal Acquisition Regulation                  48, 24
  Federal Housing Enterprise Oversight, Office    12, XVII
       of
  Government National Mortgage Association        24, III
  Housing--Federal Housing Commissioner, Office   24, II, VIII, X, XX
       of Assistant Secretary for
  Housing, Office of, and Multifamily Housing     24, IV
       Assistance Restructuring, Office of
  Inspector General, Office of                    24, XII
  Public and Indian Housing, Office of Assistant  24, IX
       Secretary for
  Secretary, Office of                            24, Subtitle A, VII
Housing--Federal Housing Commissioner, Office of  24, II, VIII, X, XX
     Assistant Secretary for
Housing, Office of, and Multifamily Housing       24, IV
     Assistance Restructuring, Office of
Human Development Services, Office of             45, XIII
Immigration and Customs Enforcement Bureau        19, IV
Immigration Review, Executive Office for          8, V
Independent Counsel, Office of                    28, VII
Indian Affairs, Bureau of                         25, I, V

[[Page 294]]

Indian Affairs, Office of the Assistant           25, VI
     Secretary
Indian Arts and Crafts Board                      25, II
Indian Health Service                             25, V
Industry and Security, Bureau of                  15, VII
Information Resources Management, Office of       7, XXVII
Information Security Oversight Office, National   32, XX
     Archives and Records Administration
Inspector General
  Agriculture Department                          7, XXVI
  Health and Human Services Department            42, V
  Housing and Urban Development Department        24, XII, XV
Institute of Peace, United States                 22, XVII
Inter-American Foundation                         5, LXIII; 22, X
Interior Department                               2, XIV
  American Indians, Office of the Special         25, VII
       Trustee
  Bureau of Ocean Energy Management, Regulation,  30, II
       and Enforcement
  Endangered Species Committee                    50, IV
  Federal Acquisition Regulation                  48, 14
  Federal Property Management Regulations System  41, 114
  Fish and Wildlife Service, United States        50, I, IV
  Geological Survey                               30, IV
  Indian Affairs, Bureau of                       25, I, V
  Indian Affairs, Office of the Assistant         25, VI
       Secretary
  Indian Arts and Crafts Board                    25, II
  Land Management, Bureau of                      43, II
  National Indian Gaming Commission               25, III
  National Park Service                           36, I
  Natural Resource Revenue, Office of             30, XII
  Ocean Energy Management, Bureau of              30, V
  Reclamation, Bureau of                          43, I
  Secretary of the Interior, Office of            2, XIV; 43, Subtitle A
  Surface Mining Reclamation and Enforcement,     30, VII
       Office of
Internal Revenue Service                          26, I
International Boundary and Water Commission,      22, XI
     United States and Mexico, United States 
     Section
International Development, United States Agency   22, II
     for
  Federal Acquisition Regulation                  48, 7
International Development Cooperation Agency,     22, XII
     United States
International Joint Commission, United States     22, IV
     and Canada
International Organizations Employees Loyalty     5, V
     Board
International Trade Administration                15, III; 19, III
International Trade Commission, United States     19, II
Interstate Commerce Commission                    5, XL
Investment Security, Office of                    31, VIII
James Madison Memorial Fellowship Foundation      45, XXIV
Japan-United States Friendship Commission         22, XVI
Joint Board for the Enrollment of Actuaries       20, VIII
Justice Department                                2, XXVIII; 5, XXVIII; 28, 
                                                  I, XI; 40, IV
  Alcohol, Tobacco, Firearms, and Explosives,     27, II
       Bureau of
  Drug Enforcement Administration                 21, II
  Federal Acquisition Regulation                  48, 28
  Federal Claims Collection Standards             31, IX
  Federal Prison Industries, Inc.                 28, III
  Foreign Claims Settlement Commission of the     45, V
       United States
  Immigration Review, Executive Office for        8, V
  Offices of Independent Counsel                  28, VI
  Prisons, Bureau of                              28, V
  Property Management Regulations                 41, 128
Labor Department                                  5, XLII
  Employee Benefits Security Administration       29, XXV
  Employees' Compensation Appeals Board           20, IV
  Employment and Training Administration          20, V
  Employment Standards Administration             20, VI

[[Page 295]]

  Federal Acquisition Regulation                  48, 29
  Federal Contract Compliance Programs, Office    41, 60
       of
  Federal Procurement Regulations System          41, 50
  Labor-Management Standards, Office of           29, II, IV
  Mine Safety and Health Administration           30, I
  Occupational Safety and Health Administration   29, XVII
  Office of Workers' Compensation Programs        20, VII
  Public Contracts                                41, 50
  Secretary of Labor, Office of                   29, Subtitle A
  Veterans' Employment and Training Service,      41, 61; 20, IX
       Office of the Assistant Secretary for
  Wage and Hour Division                          29, V
  Workers' Compensation Programs, Office of       20, I
Labor-Management Standards, Office of             29, II, IV
Land Management, Bureau of                        43, II
Legal Services Corporation                        45, XVI
Library of Congress                               36, VII
  Copyright Royalty Board                         37, III
  U.S. Copyright Office                           37, II
Local Television Loan Guarantee Board             7, XX
Management and Budget, Office of                  5, III, LXXVII; 14, VI; 
                                                  48, 99
Marine Mammal Commission                          50, V
Maritime Administration                           46, II
Merit Systems Protection Board                    5, II, LXIV
Micronesian Status Negotiations, Office for       32, XXVII
Millennium Challenge Corporation                  22, XIII
Mine Safety and Health Administration             30, I
Minority Business Development Agency              15, XIV
Miscellaneous Agencies                            1, IV
Monetary Offices                                  31, I
Morris K. Udall Scholarship and Excellence in     36, XVI
     National Environmental Policy Foundation
Museum and Library Services, Institute of         2, XXXI
National Aeronautics and Space Administration     2, XVIII; 5, LIX; 14, V
  Federal Acquisition Regulation                  48, 18
National Agricultural Library                     7, XLI
National Agricultural Statistics Service          7, XXXVI
National and Community Service, Corporation for   2, XXII; 45, XII, XXV
National Archives and Records Administration      2, XXVI; 5, LXVI; 36, XII
  Information Security Oversight Office           32, XX
National Capital Planning Commission              1, IV
National Commission for Employment Policy         1, IV
National Commission on Libraries and Information  45, XVII
     Science
National Council on Disability                    34, XII
National Counterintelligence Center               32, XVIII
National Credit Union Administration              5, LXXXVI; 12, VII
National Crime Prevention and Privacy Compact     28, IX
     Council
National Drug Control Policy, Office of           21, III
National Endowment for the Arts                   2, XXXII
National Endowment for the Humanities             2, XXXIII
National Foundation on the Arts and the           45, XI
     Humanities
National Highway Traffic Safety Administration    23, II, III; 47, VI; 49, V
National Imagery and Mapping Agency               32, I
National Indian Gaming Commission                 25, III
National Institute for Literacy                   34, XI
National Institute of Food and Agriculture        7, XXXIV
National Institute of Standards and Technology    15, II
National Intelligence, Office of Director of      32, XVII
National Labor Relations Board                    5, LXI; 29, I
National Marine Fisheries Service                 50, II, IV
National Mediation Board                          29, X
National Oceanic and Atmospheric Administration   15, IX; 50, II, III, IV, 
                                                  VI
National Park Service                             36, I
National Railroad Adjustment Board                29, III
National Railroad Passenger Corporation (AMTRAK)  49, VII

[[Page 296]]

National Science Foundation                       2, XXV; 5, XLIII; 45, VI
  Federal Acquisition Regulation                  48, 25
National Security Council                         32, XXI
National Security Council and Office of Science   47, II
     and Technology Policy
National Telecommunications and Information       15, XXIII; 47, III, IV
     Administration
National Transportation Safety Board              49, VIII
Natural Resources Conservation Service            7, VI
Natural Resource Revenue, Office of               30, XII
Navajo and Hopi Indian Relocation, Office of      25, IV
Navy Department                                   32, VI
  Federal Acquisition Regulation                  48, 52
Neighborhood Reinvestment Corporation             24, XXV
Northeast Interstate Low-Level Radioactive Waste  10, XVIII
     Commission
Nuclear Regulatory Commission                     2, XX; 5, XLVIII; 10, I
  Federal Acquisition Regulation                  48, 20
Occupational Safety and Health Administration     29, XVII
Occupational Safety and Health Review Commission  29, XX
Ocean Energy Management, Bureau of                30, V
Offices of Independent Counsel                    28, VI
Office of Workers' Compensation Programs          20, VII
Oklahoma City National Memorial Trust             36, XV
Operations Office                                 7, XXVIII
Overseas Private Investment Corporation           5, XXXIII; 22, VII
Patent and Trademark Office, United States        37, I
Payment From a Non-Federal Source for Travel      41, 304
     Expenses
Payment of Expenses Connected With the Death of   41, 303
     Certain Employees
Peace Corps                                       2, XXXVII; 22, III
Pennsylvania Avenue Development Corporation       36, IX
Pension Benefit Guaranty Corporation              29, XL
Personnel Management, Office of                   5, I, XXXV; 45, VIII
  Human Resources Management and Labor Relations  5, XCVII
       Systems, Department of Homeland Security
  Federal Acquisition Regulation                  48, 17
  Federal Employees Group Life Insurance Federal  48, 21
       Acquisition Regulation
  Federal Employees Health Benefits Acquisition   48, 16
       Regulation
Pipeline and Hazardous Materials Safety           49, I
     Administration
Postal Regulatory Commission                      5, XLVI; 39, III
Postal Service, United States                     5, LX; 39, I
Postsecondary Education, Office of                34, VI
President's Commission on White House             1, IV
     Fellowships
Presidential Documents                            3
Presidio Trust                                    36, X
Prisons, Bureau of                                28, V
Privacy and Civil Liberties Oversight Board       6, X
Procurement and Property Management, Office of    7, XXXII
Productivity, Technology and Innovation,          37, IV
     Assistant Secretary
Public Contracts, Department of Labor             41, 50
Public and Indian Housing, Office of Assistant    24, IX
     Secretary for
Public Health Service                             42, I
Railroad Retirement Board                         20, II
Reclamation, Bureau of                            43, I
Recovery Accountability and Transparency Board    4, II
Refugee Resettlement, Office of                   45, IV
Relocation Allowances                             41, 302
Research and Innovative Technology                49, XI
     Administration
Rural Business-Cooperative Service                7, XVIII, XLII, L
Rural Development Administration                  7, XLII
Rural Housing Service                             7, XVIII, XXXV, L
Rural Telephone Bank                              7, XVI
Rural Utilities Service                           7, XVII, XVIII, XLII, L
Saint Lawrence Seaway Development Corporation     33, IV

[[Page 297]]

Science and Technology Policy, Office of          32, XXIV
Science and Technology Policy, Office of, and     47, II
     National Security Council
Secret Service                                    31, IV
Securities and Exchange Commission                5, XXXIV; 17, II
Selective Service System                          32, XVI
Small Business Administration                     2, XXVII; 13, I
Smithsonian Institution                           36, V
Social Security Administration                    2, XXIII; 20, III; 48, 23
Soldiers' and Airmen's Home, United States        5, XI
Special Counsel, Office of                        5, VIII
Special Education and Rehabilitative Services,    34, III
     Office of
State Department                                  2, VI; 22, I; 28, XI
  Federal Acquisition Regulation                  48, 6
Surface Mining Reclamation and Enforcement,       30, VII
     Office of
Surface Transportation Board                      49, X
Susquehanna River Basin Commission                18, VIII
Technology Administration                         15, XI
Technology Policy, Assistant Secretary for        37, IV
Tennessee Valley Authority                        5, LXIX; 18, XIII
Thrift Supervision Office, Department of the      12, V
     Treasury
Trade Representative, United States, Office of    15, XX
Transportation, Department of                     2, XII; 5, L
  Commercial Space Transportation                 14, III
  Contract Appeals, Board of                      48, 63
  Emergency Management and Assistance             44, IV
  Federal Acquisition Regulation                  48, 12
  Federal Aviation Administration                 14, I
  Federal Highway Administration                  23, I, II
  Federal Motor Carrier Safety Administration     49, III
  Federal Railroad Administration                 49, II
  Federal Transit Administration                  49, VI
  Maritime Administration                         46, II
  National Highway Traffic Safety Administration  23, II, III; 47, IV; 49, V
  Pipeline and Hazardous Materials Safety         49, I
       Administration
  Saint Lawrence Seaway Development Corporation   33, IV
  Secretary of Transportation, Office of          14, II; 49, Subtitle A
  Surface Transportation Board                    49, X
  Transportation Statistics Bureau                49, XI
Transportation, Office of                         7, XXXIII
Transportation Security Administration            49, XII
Transportation Statistics Bureau                  49, XI
Travel Allowances, Temporary Duty (TDY)           41, 301
Treasury Department                               5, XXI; 12, XV; 17, IV; 
                                                  31, IX
  Alcohol and Tobacco Tax and Trade Bureau        27, I
  Community Development Financial Institutions    12, XVIII
       Fund
  Comptroller of the Currency                     12, I
  Customs and Border Protection                   19, I
  Engraving and Printing, Bureau of               31, VI
  Federal Acquisition Regulation                  48, 10
  Federal Claims Collection Standards             31, IX
  Federal Law Enforcement Training Center         31, VII
  Financial Crimes Enforcement Network            31, X
  Fiscal Service                                  31, II
  Foreign Assets Control, Office of               31, V
  Internal Revenue Service                        26, I
  Investment Security, Office of                  31, VIII
  Monetary Offices                                31, I
  Secret Service                                  31, IV
  Secretary of the Treasury, Office of            31, Subtitle A
  Thrift Supervision, Office of                   12, V
Truman, Harry S. Scholarship Foundation           45, XVIII
United States and Canada, International Joint     22, IV
     Commission
United States and Mexico, International Boundary  22, XI
     and Water Commission, United States Section
U.S. Copyright Office                             37, II

[[Page 298]]

Utah Reclamation Mitigation and Conservation      43, III
     Commission
Veterans Affairs Department                       2, VIII; 38, I
  Federal Acquisition Regulation                  48, 8
Veterans' Employment and Training Service,        41, 61; 20, IX
     Office of the Assistant Secretary for
Vice President of the United States, Office of    32, XXVIII
Vocational and Adult Education, Office of         34, IV
Wage and Hour Division                            29, V
Water Resources Council                           18, VI
Workers' Compensation Programs, Office of         20, I
World Agricultural Outlook Board                  7, XXXVIII

[[Page 299]]



List of CFR Sections Affected



All changes in this volume of the Code of Federal Regulations (CFR) that 
were made by documents published in the Federal Register since January 
1, 2009 are enumerated in the following list. Entries indicate the 
nature of the changes effected. Page numbers refer to Federal Register 
pages. The user should consult the entries for chapters, parts and 
subparts as well as sections for revisions.
For changes to this volume of the CFR prior to this listing, consult the 
annual edition of the monthly List of CFR Sections Affected (LSA). The 
LSA is available at www.fdsys.gov. For changes to this volume of the CFR 
prior to 2001, see the ``List of CFR Sections Affected, 1949-1963, 1964-
1972, 1973-1985, and 1986-2000'' published in 11 separate volumes. The 
``List of CFR Sections Affected 1986-2000'' is available at 
www.fdsys.gov.

                                  2009

41 CFR
                                                                   74 FR
                                                                    Page
Chapter 300
300-3 Authority citation revised...................................16328
300-3.1 Amended....................................................16328
300-70 Authority citation revised..................................55146
300-70.100--300-70.104 (Subpart B) Heading amended.................55146
300-70.100 Heading amended.........................................55146
300-70.101 Revised.................................................55146
300-70.102 Revised.................................................55146
300-70.103 Removed; new 300-70.103 redesignated from 300-70.104 
        and revised................................................55146
300-70.104 Redesignated as 300-70.103..............................55146
Chapter 301
301-2.5 (n) and (o) amended; (p) added.............................16328
    (a) revised....................................................55147
301-10.105 (b) revised.............................................55147
301-10.121 Revised.................................................55147
301-10.123 Revised.................................................55147
301-10.124 Revised.................................................55148
301-10.125 Added...................................................55148
301-10.135 (b) revised..............................................2397
301-10.160 (c) revised; (d) removed; note added....................55148
301-10.161 Revised.................................................55148
301-10.162 Revised.................................................55148
301-10.164 Revised.................................................55149
301-10.182 (a) and (b) revised.....................................55149
301-10.183 Introductory text, (b) and (c) revised; (d) added.......55149
301-10.303 Table amended............................................2398
301-11.18 Revised..................................................16328
    (a) table corrected............................................17436
    (a) table revised..............................................54912
301-11.101 (a) table amended.......................................16329
301-13.3 (f) revised...............................................55149
301-50.8 (a)(2) revised............................................55149
301-70 Authority citation revised...........................16329, 55149
301-70.102 (b)(1) revised; (g) and (h)(3) amended; (i) and (j) 
        added......................................................55149
301-70.200 (f) and (g) amended; (h) added..........................16329
301-71.105 (a) revised.............................................55150
Chapter 301 Appendix C amended..............................35808, 55150
Chapter 304
304-3.9 Revised....................................................55151
304-3.10 Removed...................................................55151
304-5.5 Revised....................................................55151
304-5.6 Removed; new 304-5.6 redesignated from 304-5.7.............55151
304-5.7 Redesignated as 304-5.7....................................55151

[[Page 300]]

                                  2010

41 CFR
                                                                   75 FR
                                                                    Page
Chapter 300
300-3 Authority citation revised...................................24435
300-3.1 Amended.............................................24435, 72966
    Amended; interim...............................................67630
    Technical correction...........................................80350
300-80.4 Amended...................................................58330
300-80.6 Amended...................................................58330
300-80.7 Revised...................................................58330
300-80.8 Redesignated as 300-80.9; new 300-80.8 added..............58330
300-80.9 Removed; new 300-80.9 redesignated from 300-80.8; 
        introductory text removed; (a) amended; (c) added..........58330
Chapter 301
301-10 Authority citation revised..................................24435
301-10.1 Revised...................................................24435
301-10.3 (a) amended...............................................24435
301-10.6 Amended...................................................72967
    Technical correction...........................................80350
301-10.100 Amended.................................................24435
301-10.105 Undesignated center heading removed; section revised....63103
301-10.124 Amended.................................................72967
    Technical correction...........................................80350
301-10.190 Undesignated center heading and section revised.........24435
301-10.261 (c)(3) amended..........................................59095
301-10.264 (b)(2) amended..........................................59095
301-10.265 Amended.................................................59095
301-10.301 Amended.................................................72967
    Technical correction...........................................80350
301-10.302 Table amended...........................................59095
301-10.303 Table amended.............................................791
    Revised........................................................72967
    Technical correction...........................................80350
301-10.304 Heading revised.........................................72967
    Technical correction...........................................80350
301-10.306 Heading revised.........................................59095
301-10.309 Amended.................................................72967
    Technical correction...........................................80350
301-10.310 Revised.................................................72967
    Technical correction...........................................80350
301-10.420 Revised.................................................24435
301-10.450 Heading revised; existing text designated as (a); (b) 
        added......................................................63103
301-11.11 Revised..................................................63104
301-11.26 Table revised............................................59095
301-12.1 Table amended.............................................72967
    Technical correction...........................................80350
301-12.2 (d) revised...............................................72967
    Technical correction...........................................80350
301-30.2 Amended...................................................67631
301-30.5 (a)(1) amended............................................72967
    Technical correction...........................................80350
301-31.2 Amended; interim..........................................67631
301-31.10 Table amended; interim...................................67631
301-50.8 Removed...................................................63104
301-51.2 (d) revised...............................................24436
301-51.6 Revised...................................................24436
301-51.7 Revised...................................................24436
301-51.8 Added.....................................................24436
301-51.200 (a) introductory text table and (2) table amended.......24436
301-52.2 (a)(1) revised............................................24436
301-70 Authority citation revised..................................24436
301-70.102 (h) introductory text amended...........................24436
    (i) and (j) amended; (k) added.................................72967
    Technical correction...........................................80350
301-70.200 (f) amended; (g) removed; (h) redesignated as new (g) 
                                                                   72967
    Technical correction...........................................80350
301-70.502 (a) amended.............................................72967
    Technical correction...........................................80350
301-70.704 (d) revised.............................................24436
301-70.706 Revised.................................................24436
301-70.707 Revised.................................................24436
301-70.708 Redesignated as 301-70.709; new 301-70.708 added........24436
301-70.709 Redesignated from 301-70.708............................24436
301-70.801 (c)(3) amended..........................................59095
301-70.803 (d)(2) amended..........................................59095
301-70.804 (b)(2) amended..........................................59095
301-70.906 Revised.................................................59095
301-73.106 (a)(3) amended..........................................63104
301-75.200 Table amended...........................................24436
Chapter 301 Appendix C amended..............................24436, 72967
    Appendix D amended.............................................63104
    Appendix E amended; interim....................................67631
    Appendix E amended.............................................72968
    Technical correction...........................................80350
Chapter 302
302-1.1 (a) amended................................................72968
    Technical correction...........................................80350
302-2.2 Amended....................................................72968
    Technical correction...........................................80350
302-2.6 Heading amended............................................72968
    Technical correction...........................................80350
302-3.227 Amended; interim.........................................67631
302-3.312 Heading amended..........................................72968
    Technical correction...........................................80350

[[Page 301]]

302-4.203 Amended; interim.........................................67631
302-4.204 Amended; interim.........................................67631
302-4.205 Amended; interim.........................................67631
302-6 Authority citation revised...................................24437
302-6.2 Amended....................................................24437
302-6.18 Revised...................................................24437
302-6.100 Table amended; interim...................................67631
302-7.1 (a) and (b) amended........................................72968
    Technical correction...........................................80350
302-9 Authority citation revised...................................24437
302-9.10 Amended...................................................24437
302-11.1 (a) amended...............................................72968
    Technical correction...........................................80350
Chapter 303
303-70.300 Amended.................................................72968
    Technical correction...........................................80350
303-70.305 (c) amended; interim....................................67632

                                  2011

41 CFR
                                                                   76 FR
                                                                    Page
Chapter 300
300-3 Authority citation revised...................................18335
300-3.1 Amended; eff. 8-1-11.......................................18335
    (c) revised; interim...........................................55274
    Regulation at 75 FR 67630 confirmed; amended...................59915
300-70 Authority citation revised..................................18335
300-70.1 Revised; eff. 8-1-11......................................18335
300-70.2 Revised; eff. 8-1-11......................................18335
Chapter 301
301-2.5 (j) amended; interim.......................................55274
301-10.421 Heading revised; interim................................55274
301-11.6 (a) table and (b) table amended; interim..................55275
301-11.7 Amended; interim..........................................55275
301-11.12 Revised..................................................63845
301-11.18 (a) amended; interim.....................................55275
301-11.26 Heading revised; amended; interim........................55275
301-11.29 Amended; interim.........................................55275
301-11.30 Existing text designated as (a) and (b); new (b) 
        amended; interim...........................................55275
301-11.300 (b) amended; (c) and (d) redesignated as (d) and (e); 
        new (c) added; interim.....................................55275
301-11.301 Amended; interim........................................55275
301-11.302 Amended; interim........................................55275
301-31.2 Regulation at 75 FR 67631 confirmed.......................59915
301-31.10 Regulation at 75 FR 67631 confirmed......................59915
301-52.4 (b)(1) revised; interim...................................55275
301-70.200 (f) amended; interim....................................55275
301-70.201 Added; interim..........................................55275
301-71.105 (j) amended; interim....................................55275
Chapter 301 Regulation at 75 FR 67631 confirmed....................59915
Chapter 302
302-1.100--302.1.102 (Subpart B) Added; eff. 8-1-11................18335
302-2.6 Revised; eff. 8-1-11.......................................18336
302-2.8 Amended; eff. 8-1-11.......................................18336
302-2.9 Amended; eff. 8-1-11.......................................18336
302-2.10 Amended; eff. 8-1-11......................................18336
302-2.11 Amended; eff. 8-1-11......................................18336
302-2.12 Undesignated center heading revised; section amended; 
        eff. 8-1-11................................................18336
302-2.20 Redesignated as 302-2.22; undesignated center heading 
        moved to new 302-2.22; new 302-2.20 added; eff. 8-1-11.....18336
302-2.21 Redesignated as 302-2.23; new 302-2.21 added; eff. 8-1-11
                                                                   18336
302-2.22 Redesignated as 302-2.24; redesignated from 302-2.20; 
        undesignated center heading moved from old 302-2.20; eff. 
        8-1-11.....................................................18336
302-2.100 (e) and (f) amended; (g) added; eff. 8-1-11..............18336
302-2.103 (c) and (d) amended; (e) added; eff. 8-1-11..............18336
302-2.110 Amended; eff. 8-1-11.....................................18337
302-3.101 Heading revised; Table H amended.........................71889
302-3.227 Regulation at 75 FR 67631 confirmed......................59915
302-3.315 Revised; eff. 8-1-11.....................................18337
302-3.413 (b) and (c) amended; (d) added...........................71889
302-3.418 Heading revised; amended.................................71889
302-3.419 Amended..................................................71889
302-3.420 Amended..................................................71889
302-3.421 Heading revised..........................................71889
302-3.422 (b) amended; (d) removed; (e), (f) and (g) redesignated 
        as new (d), (e) and (f); note added........................71889
302-3.427 (g) amended..............................................71889

[[Page 302]]

302-3.500 (g) and (h) amended; (i) added...........................71889
302-4.100 Amended; eff. 8-1-11.....................................18337
302-4.203 Regulation at 75 FR 67631 confirmed......................59915
302-4.204 Regulation at 75 FR 67631 confirmed......................59915
302-4.205 Regulation at 75 FR 67631 confirmed......................59915
302-5 Authority citation revised...................................18337
302-5.13 Table revised; eff. 8-1-11................................18337
302-5.14 Revised; eff. 8-1-11......................................18337
302-5.15 Amended; eff. 8-1-11......................................18337
302-5.16 Amended; eff. 8-1-11......................................18337
302-5.18 Amended; eff. 8-1-11......................................18337
302-5.101 (c) amended; eff. 8-1-11.................................18337
302-5.103 Redesignated as 302-5.104; new 302-5.103 added; eff. 8-
        1-11.......................................................18337
302-5.104 Redesignated from 302-5.103; eff. 8-1-11.................18337
    Amended; eff. 8-1-11...........................................18338
302-6 Authority citation revised...................................18338
302-6.11 Amended; eff. 8-1-11......................................18338
302-6.12 Amended; eff. 8-1-11......................................18338
302-6.15 Amended; eff. 8-1-11......................................18338
302-6.100 Regulation at 75 FR 67631 confirmed......................59915
302-6.200--302-6.204 (Subpart C) Revised; eff. 8-1-11..............18338
302-6.301 (c) amended; eff. 8-1-11.................................18338
302-6.304 Revised; eff. 8-1-11.....................................18338
302-6.305 Redesignated as 302-6.307; new 302-6.305 added; eff. 8-
        1-11.......................................................18338
302-6.306 Added; eff. 8-1-11.......................................18338
302-6.307 Redesignated from 302-6.305; eff. 8-1-11.................18338
302-7 Authority citation revised...................................18339
302-7.1 (d) amended; eff. 8-1-11...................................18339
302-7.2 Revised; eff. 8-1-11.......................................18339
302-7.4 Revised; eff. 8-1-11.......................................18339
302-7.5 Revised; eff. 8-1-11.......................................18339
302-7.6 Revised; eff. 8-1-11.......................................18339
302-7.8 Redesignated as 302-7.9; new 302-7.8 added; eff. 8-1-11....18340
302-7.9 Redesignated as 302-7.10; redesignated from 302-7.8; 
        revised; eff. 8-1-11.......................................18340
302-7.10 Redesignated as 302-7.11; redesignated from 302-7.9; 
        revised; eff. 8-1-11.......................................18340
302-7.11 Redesignated as 302-7.12; redesignated from 302-7.10; 
        eff. 8-1-11................................................18340
302-7.12 Redesignated as 302-7.13; redesignated from 302-7.11; 
        eff. 8-1-11................................................18340
302-7.13 Redesignated as 302-7.14; redesignated from 302-7.12; 
        table amended; eff. 8-1-11.................................18340
302-7.14 Redesignated as 302-7.15; redesignated from 302-7.13; 
        eff. 8-1-11................................................18340
302-7.15 Redesignated as 302-7.16; redesignated from 302-7.14; 
        eff. 8-1-11................................................18340
302-7.16 Redesignated as 302-7.17; redesignated from 302-7.15; 
        revised; eff. 8-1-11.......................................18340
302-7.17 Redesignated as 302-7.18; redesignated from 302-7.16; 
        eff. 8-1-11................................................18340
302-7.18 Redesignated as 302-7.19; redesignated from 302-7.17; 
        eff. 8-1-11................................................18340
302-7.19 Redesignated as 302-7.20; redesignated from 302-7.18; 
        eff. 8-1-11................................................18340
302-7.20 Redesignated as 302-7.21; redesignated from 302-7.19; 
        eff. 8-1-11................................................18340
302-7.21 Redesignated from 302-7.20; revised; eff. 8-1-11..........18340
302-7.300--302-7.304 (Subpart D) Redesignated as 302-7.400--302-
        7.404 (Subpart E); eff. 8-1-11.............................18340
302-7.300--302-7.305 (Subpart D) Added; eff. 8-1-11................18340
302-7.400--302-7.404 (Subpart E) Redesignated from 302-7.300--302-
        7.304 (Subpart D); eff. 8-1-11.............................18340
302-7.400--302-7.405 (Subpart E) Revised; eff. 8-1-11..............18341
302-9 Authority citation revised...................................18342
    Heading and authority citation revised.........................71889
302-9.5 Redesignated as 302-9.6; new 302-9.5 added.................71889
302-9.6 Redesignated as 302-9.7; new 302-9.6 redesignated from 
        302-9.5....................................................71889
    Heading revised; amended.......................................71890

[[Page 303]]

302-9.7 Redesignated as 302-9.8; new 302-9.7 redesignated from 
        302-9.6....................................................71889
    Heading revised; introductory text amended; (e) added..........71890
302-9.8 Redesignated as 302-9.9; new 302-9.8 redesignated from 
        302-9.7....................................................71889
    Heading revised; amended.......................................71890
302-9.9 Redesignated as 302-9.10; new 302-9.9 redesignated from 
        302-9.8....................................................71889
    Heading revised; amended.......................................71890
302-9.10 Redesignated as 302-9.11; new 302-9.10 redesignated from 
        302-9.9....................................................71889
302-9.11 Amended; eff. 8-1-11......................................18342
    Redesignated as 302-9.12; new 302-911 redesignated from 302-
9.10...............................................................71889
    Heading revised................................................71890
302-9.12 Redesignated as 302-9.13; new 302-9.12 redesignated from 
        302-9.11...................................................71889
    Amended........................................................71890
302-9.13 Redesignated from 302-9.12................................71889
302-9.140 (a) amended; eff. 8-1-11.................................18342
    (a) amended....................................................71890
302-9.170 (d) amended; eff. 8-1-11.................................18342
    (d) amended....................................................71890
302-9.301 (b) and (c) amended; (e) and (f) added; eff. 8-1-11......18342
302-9.302 Revised; eff. 8-1-11.....................................18342
302-9.500--302-9.506 (Subpart F) Redesignated as 302-9.600--302-
        9.606 (Subpart G)..........................................71890
302-9.500--302-9.502 (Subpart F) Added.............................71890
302-9.501 Redesignated as 302-9.502; new 302-9.501 added; eff. 8-
        1-11.......................................................18342
302-9.502 Redesignated as 302-9.503; redesignated from 302-9.501; 
        eff. 8-1-11................................................18342
302-9.503 Redesignated as 302-9.504; redesignated from 302-9.502; 
        eff. 8-1-11................................................18342
302-9.504 Redesignated as 302-9.505; redesignated from 302-9.503; 
        amended; eff. 8-1-11.......................................18342
302-9.505 Redesignated as 302-9.506; redesignated from 302-9.504; 
        (c) and (d) amended; (e) added; eff. 8-1-11................18342
302-9.506 Redesignated from 302-9.505; (d) amended; (e) and (f) 
        added; eff. 8-1-11.........................................18342
302-9.600--302-9.606 (Subpart G) Redesignated from 302-9.500--302-
        9.506 (Subpart F); note amended............................71890
302-9.604 Amended..................................................71890
302-11.2 Revised; eff. 8-1-11......................................18343
302-11.21 Amended; eff. 8-1-11.....................................18343
302-11.22 Revised; eff. 8-1-11.....................................18343
302-11.200 Introductory text revised; eff. 8-1-11..................18343
302-11.404 (c) amended; eff. 8-1-11................................18343
302-11.420 Amended; eff. 8-1-11....................................18343
302-11.421 (a) amended; eff. 8-1-11................................18343
302-12.1 Revised; eff. 8-1-11......................................18343
302-12.2 Revised; eff. 8-1-11......................................18343
302-12.3 Revised; eff. 8-1-11......................................18343
302-12.4 Redesignated as 302-12.5; new 302-12.4 added; eff. 8-1-11
                                                                   18343
302-12.5 Redesignated as 302-12.6; redesignated from 302-12.4; 
        eff. 8-1-11................................................18343
302-12.6 Redesignated as 302-12.7; redesignated from 302-12.5; 
        eff. 8-1-11................................................18343
302-12.7 Redesignated as 302-12.8; redesignated from 302-12.6; 
        eff. 8-1-11................................................18343
302-12.8 Redesignated as 302-12.9; redesignated from 302-12.7; 
        eff. 8-1-11................................................18343
302-12.9 Redesignated as 302-12.10; redesignated from 302-12.8; 
        eff. 8-1-11................................................18343
302-12.10 Redesignated from 302-12.9; eff. 8-1-11..................18343
302-12.105 Revised; eff. 8-1-11....................................18343
302-12.106 Revised; eff. 8-1-11....................................18343
302-12.107 Removed; eff. 8-1-11....................................18344
302-12.108 Redesignated as 302-12.115; eff. 8-1-11.................18344
302-12.109 Redesignated as 302-12.116; new 302-12.109 added; eff. 
        8-1-11.....................................................18344
302-12.110 Redesignated as 302-12.117; eff. 8-1-11.................18344

[[Page 304]]

302-12.111 Redesignated as 302-12.118; new 302-12.111 added; eff. 
        8-1-11.....................................................18344
302-12.112 Redesignated as 302-12.119; new 302-12.112 added; eff. 
        8-1-11.....................................................18344
302-12.113 Redesignated as 302-12.120; new 302-12.113 added; eff. 
        8-1-11.....................................................18344
302-12.114 Redesignated as 302-12.121; new 302-12.114 added; eff. 
        8-1-11.....................................................18344
302-12.115 Redesignated from 302-12.108; eff. 8-1-11...............18344
302-12.116 Redesignated from 302-12.109; eff. 8-1-11...............18344
302-12.117 Redesignated from 302-12.110; eff. 8-1-11...............18344
302-12.118 Redesignated from 302-12.111; eff. 8-1-11...............18344
302-12.119 Redesignated from 302-12.112; eff. 8-1-11...............18344
302-12.120 Redesignated from 302-12.113; eff. 8-1-11...............18344
302-12.121 Redesignated from 302-12.114; eff. 8-1-11...............18344
302-15 Authority citation revised..................................18344
302-15.2 Revised; eff. 8-1-11......................................18344
302-15.10 (a) amended; eff. 8-1-11.................................18344
302-15.70 Revised; eff. 8-1-11.....................................18344
302-16 Authority citation revised..................................18345
302-16.1 Redesignated as 302-16.2; revised; eff. 8-1-11............18345
302-16.2 Redesignated as 302-16.1; revised; eff. 8-1-11............18345
302-16.102 (a) and (b) amended; eff. 7-18-11.......................35111
302-16.104 Amended; eff. 7-18-11...................................35111
Chapter 303
303-70 Authority citation revised..................................71891
303-70.1 (d) amended; (e) added; interim...........................71891
303-70.305 Regulation at 75 FR 67632 confirmed.....................59915
303-70.700--303-70.702 (Subpart H) Added; interim..................71892

                                  2012

41 CFR
                                                                   77 FR
                                                                    Page
Chapter 300
300-3.1 Regulation at 76 FR 55274 confirmed........................64431
Chapter 301
301-2.5 Regulation at 76 FR 55274 confirmed........................64431
301-10.421 Regulation at 76 FR 55274 confirmed.....................64431
301-11.6 Regulation at 76 FR 55275 confirmed.......................64431
301-11.7 Regulation at 76 FR 55275 confirmed.......................64431
301-11.18 Regulation at 76 FR 55275 confirmed......................64431
301-11.26 Regulation at 76 FR 55275 confirmed......................64431
301-11.29 Regulation at 76 FR 55275 confirmed......................64431
301-11.30 Regulation at 76 FR 55275 confirmed......................64431
301-11.300 Regulation at 76 FR 55275 confirmed.....................64431
301-11.301 Regulation at 76 FR 55275 confirmed.....................64431
301-11.302 Regulation at 76 FR 55275 confirmed.....................64431
301-52.4 Regulation at 76 FR 55275 confirmed.......................64431
301-70.200 Regulation at 76 FR 55275 confirmed.....................64431
301-70.201 Regulation at 76 FR 55275 confirmed.....................64431
301-71.105 Regulation at 76 FR 55275 confirmed.....................64431
Chapter 303
303-70 Regulation at 76 FR 71891 confirmed.........................66555
303-70.1 Regulation at 76 FR 71891 confirmed.......................66555
303-70.700--303-70.702 (Subpart H) Regulation at 76 FR 71892 
        confirmed..................................................66555

                                  2013

41 CFR
                                                                   78 FR
                                                                    Page
Chapter 300
300-90 Added.......................................................73703
Chapter 301
301-11.5 (b) amended; (c) removed; (d) redesignated as new (c).....65211
301-74.6 Revised...................................................65211
301-74.7 Removed; new 301-74.7 redesignated from 301-74.11.........65212

[[Page 305]]

301-74.8 Removed; new 301-74.8 redesignated from 301-74.13.........65212
301-74.9 Removed; new 301-74.9 redesignated from 301-74.14 and 
        amended....................................................65212
301-74.10 Removed; new 301-74.10 redesignated from 301-74.15; 
        heading amended............................................65212
301-74.11 Redesignated as 301-74.7; new 301-74.11 redesignated 
        from 301-74.16 and revised.................................65212
301-74.12 Removed; new 301-74.12 redesignated from 301-74.17; Note 
        amended....................................................65212
301-74.13 Redesignated as 301-74.8.................................65212
301-74.14 Redesignated as 301-74.9.................................65212
301-74.15 Redesignated as 301-74.10................................65212
301-74.16 Redesignated as 301-74.11................................65212
301-74.17 Redesignated as 301-74.12................................65212
301-74.18 Redesignated as 301-74.13................................65212
301-74.19 Redesignated as 301-74.14................................65212
301-74.22 Removed; new 301-74.22 redesignated from 301-74.24 and 
        revised....................................................65212
301-74.23 Removed; new 301-74.23 redesignated from 301-74.25.......65212
301-74.24 Redesignated as 301-74.22; new 301-74.24 redesignated 
        from 301-74.26.............................................65212
301-74.25 Redesignated as 301-74.23................................65212
301-74.26 Redesignated as 301-74.24................................65212
Appendix E amended.................................................65212
Chapter 302
302-7 Heading revised..............................................75484
302-7.100 Amended..................................................75484
302-7.101 Revised..................................................75484
302-7.102 Amended..................................................75484
302-7.110 Revised..................................................75484
Chapter 303
303-70 Revised.....................................................73106
Chapter 304
304-3.11 Heading and introductory text amended.....................65212
304-5.4 Heading and (a) introductory text amended..................65212

                                  2014

  (No regulations published from January 1, 2014, through July 1, 2014)


                                  [all]