[Title 41 CFR 302]
[Code of Federal Regulations (annual edition) - July 1, 2002 Edition]
[Title 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENT]
[Subtitle F - Federal Travel Regulation System]
[Chapter 302 - RELOCATION ALLOWANCES]
[Subchapter D - TRANSPORTATION AND STORAGE OF PROPERTY]
[Part 302 - 8--ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)]
[From the U.S. Government Printing Office]
41PUBLIC CONTRACTS AND PROPERTY MANAGEMENT42002-07-012002-07-01false8--ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)302PART 302PUBLIC CONTRACTS AND PROPERTY MANAGEMENTFederal Travel Regulation SystemRELOCATION ALLOWANCESTRANSPORTATION AND STORAGE OF PROPERTY
PART 302-8--ALLOWANCES FOR EXTENDED STORAGE OF HOUSEHOLD GOODS (HHG)--Table of Contents
Subpart A--General
Sec.
302-8.1 When may extended storage of HHG be authorized?
302-8.2 What is the purpose of extended storage?
302-8.3 How will I know when my agency has made a decision to
authorize extended storage of my HHG?
302-8.4 May I receive an advance of funds for storage allowances
covered by this part?
Subpart B--Extended Storage During Assignment to Isolated Locations in
the Continental United States (CONUS)
302-8.100 What is the policy for extended storage of HHG during
assignment to isolated locations in CONUS?
302-8.101 What are the criteria for determining whether an official
station is an isolated official station for purposes of this
part?
302-8.102 Am I eligible for extended storage of HHG and personal
effects?
302-8.103 Where may my HHG be stored?
302-8.104 What are the allowable costs for storage?
302-8.105 May I transport a portion of my HHG to the official station
and store the remainder at Government expense?
302-8.106 May I change from temporary to extended storage?
302-8.107 May I change from storage at personal expense to extended
storage at Government expense?
302-8.108 What is the authorized time period for extended storage of
my HHG?
Subpart C--Extended Storage During Assignment Outside the Continental
United States (OCONUS)
302-8.200 Am I eligible for extended storage during assignment OCONUS?
302-8.201 Am I entitled to reimbursement for extended storage of HHG?
302-8.202 Do provisions for the place, choice, or type of storage,
allowable costs, or partial storage during assignment OCONUS
differ from those prescribed for storage during assignment to
isolated locations in CONUS?
302-8.203 What is the authorized time period for extended storage of
my HHG?
Subpart D--Storage During School Recess for Department of Defense
Overseas Dependents School (DoDDS) Teachers
302-8.300 Under what authority am I provided storage during school
recess?
302-8.301 What obligations do I have if I do not report for service at
the beginning of the next school year?
Subpart E--Agency Responsibilities
302-8.400 What policies must we establish for the allowance for
extended storage of HHG?
302-8.401 How should we administer the authorization and payment of
extended storage of HHG?
302-8.402 May we allow the employee to determine options in the
preference of his/her storage?
Authority: 5 U.S.C. 5738; 20 U.S.C. 905(a); E.O. 11609, 36 FR 13747,
3 CFR, 1971-1975 Comp., p. 586.
Source: FTR Amdt. 98, 66 FR 58196, Nov. 20, 2001, unless otherwise
noted.
Subpart A--General
Note to subpart A: Use of pronouns ``I'', ``you'', and their
variants throughout this subpart refers to the employee, unless
otherwise noted.
Sec. 302-8.1 When may extended storage of HHG be authorized?
Your agency may authorize extended storage of HHG under the
following circumstances:
(a) Extended storage of HHG may be authorized in lieu of shipment
when:
(1) You are assigned to an isolated duty station within CONUS (see
subpart B of this part);
(2) You are assigned to an overseas official station where your
agency limits the amount of HHG you may transport to that location;
(3) You are assigned to an OCONUS official station and your agency
determines extended storage is in the public interest or cost effective
to do so; or
(4) It is necessary for a temporary change of station (TCS).
[[Page 167]]
(b) Extended storage of HHG is not permitted for a career SES
employee eligible for last move home benefits.
Sec. 302-8.2 What is the purpose of extended storage?
The purpose of extended storage is to assist in protecting personal
items when you are:
(a) Authorized a temporary change of station (TCS) under Sec. 302-
3.400 of this chapter;
(b) Assigned to isolated locations in CONUS to which the employee
cannot take or at which the employee is unable to use his/her HHG and
personal effects because of the absence of residence quarters at that
location,
(c) Assigned OCONUS when:
(1) The official station is one to which you cannot take or at which
you are unable to use your HHG and your personal effects; or
(2) The head of your agency authorizes storage of your HHG is in the
public interest or is more economical than transporting; or
(d) Storage is necessary during school recess for DoDDS teachers.
Sec. 302-8.3 How will I know when my agency has made a decision to authorize extended storage of my HHG?
Your agency will indicate on your travel authorization the specific
allowances you are authorized as provided in this chapter.
Sec. 302-8.4 May I receive an advance of funds for storage allowances covered by this part?
No, an advance of funds is not allowed for storage allowances of
HHG.
Subpart B--Extended Storage During Assignment to Isolated Locations in
the Continental United States (CONUS)
Sec. 302-8.100 What is the policy for extended storage of HHG during assignment to isolated locations in CONUS?
Extended storage of HHG belonging to an employee transferred or a
new appointee assigned to an official station at an isolated location in
CONUS may be allowed only when it is clearly justified under the
conditions in this part and is not primarily for the convenience, or at
the request of, the employee or the new appointee.
Sec. 302-8.101 What are the criteria for determining whether an official station is an isolated official station for purposes of this part?
(a) As determined by your agency, an official station at an isolated
location is a place of permanent duty assignment in CONUS at which you
have no alternative except to live where you are unable to use your HHG
because:
(1) The type of quarters you are required to occupy at the isolated
official station will not accommodate your HHG; or
(2) Residence quarters which would accommodate your HHG are not
available within reasonable daily commuting distance of the official
station.
(b) The designation of an official station as isolated in accordance
with paragraph (a) of this section shall not preclude a determination in
individual instances that adequate housing is available for some
employees stationed there based on housing which may be available within
daily commuting distance and the size and other characteristics of each
employee's immediate family. In such instances the station shall not be
considered isolated with regard to you if your agency determines
adequate family housing is available for you.
Note to Sec. 302-8.101: Heads of agencies concerned are responsible
for designating the isolated official station at which conditions exist
for allowing extended storage of HHG at Government expense for some or
all employees.
Sec. 302-8.102 Am I eligible for extended storage of HHG and personal effects?
Yes, you are eligible for extended storage of HHG and personal
effects if:
(a) You are stationed at an isolated official station which your
agency determines meets the criteria in Sec. 302-8.101;
(b) You performed relocation travel or travel as a new appointee;
and
(c) Your agency authorizes payment for extended storage of your HHG.
[[Page 168]]
Sec. 302-8.103 Where may my HHG be stored?
Your HHG may be stored either in:
(a) Available Government-owned storage space; or
(b) Suitable commercial storage space obtained by the Government if:
(1) Government-owned space is not available, or
(2) Commercial storage space is more economical or suitable because
of location, transportation costs, or for other reasons.
Sec. 302-8.104 What are the allowable costs for storage?
Allowable costs for storage include the cost of:
(a) Necessary packing;
(b) Crating;
(c) Unpacking;
(d) Uncrating;
(e) Transportation to and from place of storage;
(f) Charges while in storage; and
(g) Other necessary charges directly relating to the storage as
approved by your agency.
Sec. 302-8.105 May I transport a portion of my HHG to the official station and store the remainder at Government expense?
Yes, you may transport a portion of your HHG to the official station
and store the remainder at Government expense, if authorized by your
agency. The combined weight, however, of the HHG stored and transported
must not exceed the maximum 18,000 pounds net weight.
Sec. 302-8.106 May I change from temporary to extended storage?
Yes, you may change from temporary to extended storage, if
authorized by your agency.
Sec. 302-8.107 May I change from storage at personal expense to extended storage at Government expense?
Yes, you may change from storage at personal expense to extended
storage at Government expense, if authorized by your agency.
Sec. 302-8.108 What is the authorized time period for extended storage of my HHG?
The authorized time period for extended storage of your HHG is for
the duration of the assignment not to exceed 3-years. However:
(a) Your agency will conduct periodic reviews to determine whether
current housing conditions at your isolated official station warrant
continuation of storage;
(b) Eligibility for extended storage at Government expense will
terminate on your last day of active duty at the isolated official
station. However your HHG may remain in temporary storage for an
additional period of time not to exceed 90 days, if approved by your
agency.
(c) When eligibility ceases, storage at Government expense may
continue until the beginning of the second month after the month in
which your tour at the official station OCONUS terminates, unless to
avoid inequity your agency extends the period.
Subpart C--Extended Storage During Assignment Outside the Continental
United States (OCONUS)
Sec. 302-8.200 Am I eligible for extended storage during assignment OCONUS?
Yes, you are eligible for extended storage during assignment OCONUS
if your agency authorizes it, and if:
(a) The official station is one to which you are not authorized to
take, or at which you are unable to use, your HHG; or
(b) Your agency authorizes it as being in the public interest; or
(c) Your agency determines the estimated cost of storage would be
less than the cost of round-trip transportation (including temporary
storage) of the HHG to your new official station.
Sec. 302-8.201 Am I entitled to reimbursement for extended storage of HHG?
No, your agency will determine when it is in the Government's
interest to reimburse you for extended storage of HHG OCONUS.
[[Page 169]]
Sec. 302-8.202 Do provisions for the place, choice, or type of storage, allowable costs, or partial storage during assignment OCONUS differ from those
prescribed for storage during assignment to isolated locations
in CONUS?
No; the same allowable extended storage expenses provided in
Secs. 302-8.103 through 302-8.108 apply to extended storage OCONUS.
Sec. 302-8.203 What is the authorized time period for extended storage of my HHG?
Time limitations for extended storage of your HHG will be determined
by your agency as follows:
(a) For the duration of the OCONUS assignment plus 30 days prior to
the time the tour begins and plus 60 days after the tour is completed;
(b) Extensions may be allowed for subsequent service or tours of
duty at the same or other overseas stations if you continue to be
eligible as set forth in Sec. 302-8.200; and
(c) When eligibility ceases, storage at Government expense may
continue until the beginning of the second month after the month in
which your tour at the official station OCONUS terminates, unless to
avoid inequity your agency extends the period.
Subpart D--Storage During School Recess for Department of Defense
Overseas Dependents School (DoDDS) Teachers
Sec. 302-8.300 Under what authority am I provided storage during school recess?
(a) Description. The Department of Defense Overseas Teachers Pay and
Personnel Practices Act (20 U.S.C. 905) provides authority for the
storage of the HHG of DoDDS teachers during the recess period between 2
consecutive school years.
(b) Regulations. See the DoD Joint Travel Regulations (JTR), Volume
2, published by the Per Diem, Travel and Transportation Allowance
Committee and available on the world wide web at http://www.dtic.mil/
perdiem.
Sec. 302-8.301 What obligations do I have if I do not report for service at the beginning of the next school year?
If you do not report for service at the beginning of the next school
year, you must repay the Government for the cost of the extended storage
of your HHG during the recess. Except for reasons beyond your control
and acceptable to DoD, you shall be obligated to reimburse DoD the
amount paid for the commercial storage, including related services. If,
however, the property was stored in a Government facility, you shall pay
DoD an amount equal to the reasonable value of the storage furnished,
including related services.
Subpart E--Agency Responsibilities
Note to subpart E: Use of pronouns ``we'', ``you'', and their
variants throughout this subpart refers to the agency.
Sec. 302-8.400 What policies must we establish for the allowance for extended storage of HHG?
You must establish policies and procedures governing this part
including:
(a) When you will authorize payment;
(b) Who will determine whether payment is appropriate;
(c) How and when reimbursements will be paid;
(d) Which locations meet the criteria of this part for isolated
official station at which conditions exist for allowing extended storage
at Government expense for some or all employees;
(e) Who will determine the duration and place of extended storage.
Sec. 302-8.401 How should we administer the authorization and payment of extended storage of HHG?
You should limit payment of extended storage of HHG to only those
expenses that are necessary and in the interest of the Government.
Sec. 302-8.402 May we allow the employee to determine options in the preference of his/her storage?
Yes, the employee may determine options in the preference of his/her
storage. You may authorize the employee to:
[[Page 170]]
(a) Transport a portion of his/her HHG to the official station and
store the remainder at Government expense;
(b) Change from temporary to extended storage; and
(c) Change from storage at personal expense to extended storage at
Government expense.