[Title 41 CFR B]
[Code of Federal Regulations (annual edition) - July 1, 2002 Edition]
[Title 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENT]
[Subtitle F - Federal Travel Regulation System]
[Chapter 302 - RELOCATION ALLOWANCES]
[Subchapter D - TRANSPORTATION AND STORAGE OF PROPERTY]
[Part 302 - 7--TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS AND PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E)]
[Subpart B - Commuted Rate]
[From the U.S. Government Printing Office]


41PUBLIC CONTRACTS AND PROPERTY MANAGEMENT42002-07-012002-07-01falseBSubpart BPUBLIC CONTRACTS AND PROPERTY MANAGEMENTFederal Travel Regulation SystemRELOCATION ALLOWANCESTRANSPORTATION AND STORAGE OF PROPERTY7--TRANSPORTATION AND TEMPORARY STORAGE OF HOUSEHOLD GOODS AND PROFESSIONAL BOOKS, PAPERS, AND EQUIPMENT (PBP&E)
                        Subpart B--Commuted Rate



Sec. 302-7.100  How are the charges of transporting HHG, and temporary storage calculated?

    The charges for transporting HHG, and temporary storage are computed 
by multiplying the number of pounds shipped divided by 100 (within the 
18,000 maximum limitation) by the applicable rate per one-hundred pounds 
for the distance transported. This includes, but is not limited to 
packing/unpacking, crating/uncrating, drayage, weighing, pickup/
delivery, line-haul, accessorial charges, and temporary storage charges, 
including but not limited to handling in/out, etc. However, your 
reimbursement may not fully cover your total out-of-pocket expenses. In 
determining the distance shipped you may use the Household Goods 
Carriers Mileage Guide (issued by the Household Goods Carriers' Bureau, 
1611 Duke Street, Alexandria, VA 22314-3482), tariffs filed with GSA 
travel management centers, or any other mileage guide authorized by your 
agency. If the exact mileage is not shown, the next higher mileage 
distance applies. If there is a minimum weight charge above the actual 
weight under applicable tariffs, reimbursement will be based on the 
minimum weight charge instead of the actual weight.



Sec. 302-7.101  Where can the commuted rate schedules for the transportation of HHG, and temporary storage be found?

    The charges for the line-haul transportation, packing, crating, 
unpacking, drayage incident to transportation, and other accessorial 
charges for HHG, and temporary storage can be found in the Household 
Goods Carrier Bureau tariff (issued by the Household Goods Carriers' 
Bureau, 1611 Duke Street, Alexandria, VA 22314-3482) or by contacting 
the GSA travel management center or the appropriate office designated in 
your agency.



Sec. 302-7.102  How is the mileage distance determined under the commuted rate method?

    To determine the distance from the authorized origin to the 
authorized destination, the Household Goods Carriers Standard Mileage 
Guide, or a standard road atlas issued by The Household Goods Carrier's 
Bureau, or any other mileage guide authorized by your agency.
    Note to Secs. 302-7.100 and 302-7.102. Any substantial deviation 
from the distances shown in the authorized mileage guides must be 
explained on the travel claim.



Sec. 302-7.103  How are the charges calculated when a carrier charges a minimum weight, but the actual weight of HHG, PBP&E and temporary storage is less than 
          the minimum weight charged?

    Charges for HHG, PBP&E and temporary storage are calculated based on 
the minimum weight charged by the carrier, but not to exceed 18,000 
pounds.



Sec. 302-7.104  What documentation must be provided for reimbursement?

    When claiming reimbursement under the commuted rate, you must 
provide:
    (a) A receipted copy of the bill of lading (reproduced copies are 
acceptable) including any attached weight certificate copies if issued; 
or
    (b) Other evidence showing points of origin and destination and the 
weight of your HHG, if no bill of lading was issued, or

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    (c) If a commercial HHG carrier is not used, you are responsible for 
establishing the weight of the HHG, and temporary storage by obtaining 
proper certified weight certificates. Certified weight certificates 
include the gross and tare weights. This is required because payment at 
commuted rates on the basis of constructive weight usually is not 
possible.



Sec. 302-7.105  May an advance of funds be authorized for transporting HHG and temporary storage?

    An advance of funds may be authorized when the transportation of HHG 
and temporary storage is authorized under the commuted rate method.



Sec. 302-7.106  What documentation is required to receive an advance under the commuted rate method?

    To receive an advance under the commuted rate method, you must 
provide a copy of an estimate of costs from a commercial HHG carrier or 
a written statement that includes:
    (a) Origin and destination;
    (b) A signed copy of a commercial bill of lading annotated with 
actual weight (or other evidence of actual weight) or a reasonable 
estimate acceptable to your agency; and
    (c) Anticipated temporary storage period (not to exceed 90 days) at 
Government expense.



Sec. 302-7.107  May my HHG be temporarily stored at Government expense?

    Yes, HHG may be stored at Government expense incident to the 
transporting of such goods either at the HHG carrier storage facility or 
a self storage facility. Storage may be at any combination of origin, en 
route locations or destination.



Sec. 302-7.108  What temporary storage expenses will be reimbursed?

    The following will be reimbursed:
    (a) Reimbursable temporary storage cost incident to storage at the 
HHG carriers facility are:
    (1) Handling in;
    (2) Daily storage;
    (3) Handling out; and
    (4) Drayage to residence.
    (b) Reimbursable cost of storage at a self storage facility. This is 
the cost of the storage space that will reasonably accommodate the HHG 
transported.



Sec. 302-7.109  Are receipts required?

    Yes, under the commuted rate system, a receipted copy of the 
warehouse or other bill for storage is required to support 
reimbursement.



Sec. 302-7.110  Is there a reimbursement limit?

    Yes, reimbursement must not exceed the rates published in the 
Nationwide Household Goods Commercial Relocation Tariff (issued by the 
Household Goods Carriers' Bureau, 1611 Duke Street, Alexandria, VA 
22314-3482), supplements thereto and reissues thereof.