Actual TQSE Method of Reimbursement

[Title 41 CFR B]
[Code of Federal Regulations (annual edition) - July 1, 2002 Edition]
[Title 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENT]
[Subtitle F - Federal Travel Regulation System]
[Chapter 302 - RELOCATION ALLOWANCES]
[Subchapter C - PERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR]
[Part 302 - 6--ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSES]
[Subpart B - Actual TQSE Method of Reimbursement]
[From the U.S. Government Printing Office]

41PUBLIC CONTRACTS AND PROPERTY MANAGEMENT42002-07-012002-07-01falseActual TQSE Method of ReimbursementBSubpart BPUBLIC CONTRACTS AND PROPERTY MANAGEMENTFederal Travel Regulation SystemRELOCATION ALLOWANCESPERMANENT CHANGE OF STATION (PCS) ALLOWANCES FOR6--ALLOWANCE FOR TEMPORARY QUARTERS SUBSISTENCE EXPENSES
Subpart B--Actual TQSE Method of Reimbursement

Sec. 302-6.100 What am I paid under the actual TQSE reimbursement method?

Your agency will pay your actual TQSE incurred, provided the
expenses are reasonable and do not exceed the maximum allowable amount.
The ``maximum allowable amount'' is the ``maximum daily amount''
multiplied by the number of days you actually incur TQSE not to exceed
the number of days authorized, taking into account that the rates change
after 30 days in temporary quarters. The ``maximum daily amount'' is
determined by adding the rates in the following table for you and each
member of your immediate family authorized to occupy temporary quarters:

----------------------------------------------------------------------------------------------------------------
The ``maximum daily amount'' of TQSE under the actual expense method that
--------------------------------------------------------------------------
Your accompanied spouse
You and/or your or a member of your A member of your
unaccompanied spouse ¹ immediate family who is immediate family who is
may receive is age 12 or older may under age 12 may
receive is receive is
----------------------------------------------------------------------------------------------------------------
For:
The first 30 days of temporary The applicable per diem .75 times the .5 times the applicable
quarters. rate. applicable per diem per diem rate.
rate.
Any additional days of temporary .75 times the .5 times the applicable .4 times the applicable
quarters. applicable per diem per diem rate. per diem rate.
rate.
----------------------------------------------------------------------------------------------------------------
\1\ (That is, when the spouse necessarily occupies temporary quarters in lieu of the employee or in a location
separate from the employee.)

Sec. 302-6.101 May my agency reduce my TQSE allowance below the ``maximum allowable amount''?

Yes, if the estimated daily amount of your TQSE is determined in
advance to be lower than the maximum daily amount, your agency may
reduce the maximum allowable amount to your expected expenses.

Sec. 302-6.102 What is the ``applicable per diem rate'' under the actual TQSE reimbursement method?

The ``applicable per diem rate'' under the actual TQSE reimbursement
method is as follows:

------------------------------------------------------------------------
The applicable per diem rate
For temporary quarters located in is
------------------------------------------------------------------------
The continental United States (CONUS)..... The standard CONUS rate.
Outside the Continental United States The locality rate
(OCONUS). established by the
Secretary of Defense or the
Secretary of State under
Sec. 301-11.6 of this
title.
------------------------------------------------------------------------

Sec. 302-6.103 What is the latest period for which actual TQSE reimbursement may begin?

The period must begin before the maximum time for beginning
allowable travel and transportation under Sec. 302-2.8.

Sec. 302-6.104 How long may I be authorized to claim actual TQSE reimbursement?

Your agency may authorize you to claim actual TQSE in increments of
30-days or less, not to exceed 60 consecutive days. However, if your
agency determines that there is a compelling

[[Page 156]]

reason for you to continue occupying temporary quarters after 60
consecutive days, it may authorize an extension of up to 60 additional
consecutive days. Under no circumstances may you be authorized
reimbursement for actual TQSE for more than a total of 120 consecutive
days.

Sec. 302-6.105 What is a ``compelling reason'' warranting extension of my authorized period for claiming an actual TQSE reimbursement?

A ``compelling reason'' is an event that is beyond your control and
is acceptable to your agency. Examples include, but are not limited to
when:
(a) Delivery of your household goods to your new residence is
delayed due to strikes, customs clearance, hazardous weather, fires,
floods or other acts of God, or similar events.
(b) You cannot occupy your new permanent residence because of
unanticipated problems (e.g., delay in settlement on the new residence,
or short-term delay in construction of the residence).
(c) You are unable to locate a permanent residence which is adequate
for your family's needs because of housing conditions at your new
official station.
(d) Sudden illness, injury, your death or the death of your
immediate family member; or
(e) Similar reasons.

Sec. 302-6.106 May I interrupt occupancy of temporary quarters?

Yes, your authorized period for claiming actual TQSE reimbursement
is measured on consecutive days, and once begun, normally continues to
run whether or not you occupy temporary quarters. You may, however,
interrupt your authorized period for claiming actual TQSE reimbursement
in the following instances:
(a) For the time allowed for en route travel between the old and new
official stations;
(b) For circumstances attributable to official necessity such as an
intervening temporary duty assignment or military duty; or
(c) For a non-official necessary interruption such as
hospitalization, approved sick leave, or other reason beyond your
control and acceptable to your agency.

Sec. 302-6.107 What effect do partial days of temporary quarters occupancy have on my authorized period for claiming actual TQSE reimbursement?

Occupancy of temporary quarters for less than a whole day
constitutes one full day of your authorized period. (However, see
Sec. 302-6.110 regarding en route travel.)

Sec. 302-6.108 When does my authorized period for claiming actual TQSE reimbursement end?

The period ends at midnight on the earlier of:
(a) The day preceding the day you and/or any member of your
immediate family occupies permanent residence quarters.
(b) The day your authorized period for claiming actual TQSE
reimbursement expires.

Sec. 302-6.109 May the period for which I am authorized to claim actual TQSE reimbursement for myself be different from that of my immediate family?

No, the eligibility period for which you are authorized to claim
actual TQSE reimbursement for yourself and for each member of your
immediate family must run concurrently.

Sec. 302-6.110 What effect do partial days have on my actual TQSE reimbursement?

You may not receive reimbursement under both the actual TQSE
allowance and another subsistence expenses allowance within the same
day, with one exception. If you claim TQSE reimbursement on the same day
that en route travel per diem ends, your en route travel per diem will
be computed under applicable partial day rules and you also may be
reimbursed for actual TQSE you incur after 6 p.m. of that day.

[[Page 157]]

Sec. 302-6.111 May I and/or my immediate family occupy temporary quarters longer than the period for which I am authorized to claim actual TQSE reimbursement?

Yes, but you will not be reimbursed for any of the expenses you
incur during the unauthorized period.