[Title 41 CFR D]
[Code of Federal Regulations (annual edition) - July 1, 2002 Edition]
[Title 41 - PUBLIC CONTRACTS AND PROPERTY MANAGEMENT]
[Subtitle F - Federal Travel Regulation System]
[Chapter 301 - TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES]
[Subchapter B - ALLOWABLE TRAVEL EXPENSES]
[Part 301 - 10--TRANSPORTATION EXPENSES]
[Subpart D - Privately Owned Vehicle (POV)]
[From the U.S. Government Printing Office]
41PUBLIC CONTRACTS AND PROPERTY MANAGEMENT42002-07-012002-07-01falsePrivately Owned Vehicle (POV)DSubpart DPUBLIC CONTRACTS AND PROPERTY MANAGEMENTFederal Travel Regulation SystemTEMPORARY DUTY (TDY) TRAVEL ALLOWANCESALLOWABLE TRAVEL EXPENSES10--TRANSPORTATION EXPENSES
Subpart D--Privately Owned Vehicle (POV)
Sec. 301-10.300 When may I use a POV for official travel?
When authorized by your agency.
Sec. 301-10.301 How do I compute my mileage reimbursement?
You compute mileage reimbursement by multiplying the distance
traveled, determined under Sec. 301-10.302 of this subpart by the
applicable mileage rate prescribed in Sec. 301-10.303 of this subpart.
Sec. 301-10.302 How do I determine distance measurements for my
travel?
------------------------------------------------------------------------
The distance between your origin and
If you travel by destination is
------------------------------------------------------------------------
Privately owned automobile or As shown in standard highway mileage
privately owned motorcycle. guides, or the actual miles driven as
determined from odometer readings.
Privately owned aircraft..... As determined from airway charts issued
by the National Oceanic and Atmospheric
Administration, Department of Commerce.
You may include in your travel claim
with an explanation any additional air
mileage resulting from a detour
necessary due to adverse weather,
mechanical difficulty, or other unusual
conditions. If a required deviation is
such that airway mileage charts are not
adequate to determine distance, you may
use the formula of flight time
multiplied by cruising speed of the
aircraft to determine distance.
------------------------------------------------------------------------
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Sec. 301-10.303 What am I reimbursed when use of a POV is determined
by my agency to be advantageous to the Government?
------------------------------------------------------------------------
For use of a Your reimbursement is
------------------------------------------------------------------------
Privately-owned aircraft (e.g., helicopter, Actual cost of operation
except an airplane). (i.e., fuel, oil, plus
the additional expenses
listed in Sec. 301-
10.304).
Privately owned airplane..................... \1\ 97.5
Privately owned automobile................... \1\ 36.5
Privately owned motorcycle................... \1\ 28.0
------------------------------------------------------------------------
\1\ Cents per mile.
[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 73, 63
FR 47438, Sept. 8, 1998; FTR Amdt. 78, 64 FR 15630, Mar. 31, 1999; FTR
Amdt. 88, 65 FR 1268, Jan. 7, 2000; FTR Amdt. 95, 66 FR 6482, Jan. 22,
2001; FTR Amdt. 101, 67 FR 1902, Jan. 15, 2002]
Sec. 301-10.304 What expenses are allowable in addition to the
allowances prescribed in Sec. 301-10.303?
Following is a chart listing the reimbursable and non-reimbursable
expenses:
------------------------------------------------------------------------
Reimbursable expenses Non-reimbursable expenses
------------------------------------------------------------------------
Parking fees; ferry fees; bridge, road, Charges for repairs,
and tunnel fees; and aircraft or depreciation, replacements,
airplane parking, landing, and tie- grease, oil, antifreeze,
down fees. towage and similar speculative
expenses.
------------------------------------------------------------------------
Sec. 301-10.305 How is reimbursement handled if another person(s) travels in a POV with me?
If another employee(s) travels with you on the same trip in the same
POV, mileage is payable to only one of you. No deduction will be made
from your mileage allowance if other passengers contribute to defraying
your expenses.
Sec. 301-10.306 What will be reimbursed if I am authorized to use a POV instead of a taxi for round-trip travel between my residence and office on a day of
travel requiring an overnight stay?
If determined advantageous to the Government, you will be reimbursed
on a mileage basis plus other allowable costs for round-trip travel on
the beginning and/or ending of travel between the points involved.
Sec. 301-10.307 What will I be reimbursed if I use a POV to transport other employees?
Using a POV to transport other employees is strictly voluntary and
you may be reimbursed in accordance with Sec. 301-10.305.
Sec. 301-10.308 What will I be reimbursed if I park my POV at a common carrier terminal while I am away from my official station?
Your agency may reimburse your parking fee as an allowable
transportation expense not to exceed the cost of taxi fare to/from the
terminal.
Sec. 301-10.309 What will I be reimbursed if I am authorized to use common carrier transportation and I use a POV instead?
You will be reimbursed on a mileage basis (see Sec. 301-10.303),
plus per diem, not to exceed the total constructive cost of the
authorized method of common carrier transportation plus per diem. Your
agency must determine the constructive cost of transportation and per
diem by common carrier under the rules in Sec. 301-10.310.
Sec. 301-10.310 What will I be reimbursed if I am authorized to use a Government automobile and I use a privately owned automobile instead?
(a) Reimbursement based on Government costs--Unless you are
committed to using a Government vehicle as provided in paragraph (b) of
this section, your reimbursement will be limited to the cost that would
be incurred for use of a Government automobile, which in CONUS is 28.5
cents per mile. If your
[[Page 35]]
agency determines the cost of providing a Government automobile would be
higher because of unusual circumstances, it may allow reimbursement not
to exceed the mileage rate provided in Sec. 301-10.303 for a privately
owned automobile.
In addition, you may be reimbursed other allowable expenses as
provided in Sec. 301-10.304.
(b) Partial reimbursement when you are committed to use a Government
owned automobile--When you are committed to use a Government automobile
or would not ordinarily be authorized to use a privately owned
automobile due to the availability of a Government automobile, but
nevertheless request to use a privately owned automobile, you will be
reimbursed 10.5 cents per mile. This is the approximate cost of
operating a Government automobile, fixed costs excluded. In addition,
parking fees, bridge, road and tunnel fees are reimbursable.
[FTR Amdt. 70, 63 FR 15955, Apr. 1, 1998, as amended by FTR Amdt. 95, 66
FR 6482, Jan. 22, 2001]