[Title 11 CFR B]
[Code of Federal Regulations (annual edition) - January 1, 2002 Edition]
[Title 11 - FEDERAL ELECTIONS]
[Chapter I - FEDERAL ELECTION COMMISSION]
[Subchapter E - PRESIDENTIAL ELECTION CAMPAIGN FUND: GENERAL ELECTION]
[Part 9008 - FEDERAL FINANCING OF PRESIDENTIAL NOMINATING CONVENTIONS]
[Subpart B - Host Committees Representing a Convention City; Convention]
[From the U.S. Government Printing Office]
11FEDERAL ELECTIONS12002-01-012002-01-01falseHost Committees Representing a Convention City; ConventionBSubpart BFEDERAL ELECTIONSFEDERAL ELECTION COMMISSIONPRESIDENTIAL ELECTION CAMPAIGN FUND: GENERAL ELECTIONFEDERAL FINANCING OF PRESIDENTIAL NOMINATING CONVENTIONS
Subpart B--Host Committees Representing a Convention City; Convention
Expenditures by Government Agencies and Municipal Corporations
Sec. 9008.50 Scope.
Subpart B governs registration and reporting by host committees
representing convention cities and by government agencies and
municipalities. Unsuccessful efforts to attract a convention need not be
reported by any city, committee or other organization. Subpart B also
describes permissible sources of funds and other permissible donations
to host committees, government agencies and municipal corporations. In
addition, subpart B describes permissible expenditures by government
agencies, municipal corporations and host committees to defray
convention expenses and to promote the convention city and its commerce.
Sec. 9008.51 Registration and reports.
(a) Registration by host committees. (1) Each committee, including a
host committee, other organization or group of persons which represents
a State, municipality, local government agency or other political
subdivision in dealing with officials of a national political party with
respect to matters involving a presidential nominating convention shall
register with the Commission on the Convention Registration Form within
10 days of the date on which such party chooses the convention city. The
following information shall be required of the registrant: the name and
address; the name and address of its officers; and a list of the
activities which the registering entity plans to undertake in connection
with the convention.
(2) Any such committee, organization or group which is unsuccessful
in its efforts to attract the convention to a city need not register
under this section.
(b) Post-convention and quarterly reports by host committees;
content and time of filing. (1) Each committee, organization or group
required to register under this section shall file a post convention
report with the Commission on FEC Form 4. The report shall be filed on
the earlier of: 60 days following the last day the convention is
officially in session; or 20 days prior to the presidential general
election. This report shall disclose all receipts and disbursements,
including in-kind contributions, made with respect to a presidential
nominating convention.
(2) If such committee, organization or group has receipts or makes
disbursements after the completion date of the post convention report,
it shall begin to file quarterly reports no later
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than 15 days after the end of the following calendar quarter. This
report shall disclose all transactions completed as of the close of that
calendar quarter. Quarterly reports shall be filed thereafter until the
committee, organization or group ceases all activity which must be
reported under this section.
(3) Such committee, organization or group shall file a final report
with the Commission not later than 10 days after it ceases activity
which must be reported under this section, unless such status is
reflected in either the post convention report or a quarterly report.
(c) Registration and post-convention statements by municipalities
and local government agencies. Each organization or group of persons
which represents a State, municipality, local government agency or other
political subdivision in dealing with officials of a national political
party with respect to matters involving a presidential nominating
convention shall file, by letter, a statement with the Commission
reporting the total amount spent to provide facilities and services for
the convention under 11 CFR 9008.53(c), a list of the categories of
facilities and services the municipality or government agency provided
for the convention, the total amount spent for each category of
facilities and services provided, the total amount defrayed from general
revenues, and the total amount of all private donations received to
defray these expenses. This statement shall be filed on the earlier of:
60 days following the last day the convention is officially in session;
or 20 days prior to the presidential general election. Categories of
facilities and services may include construction, security,
communications, transportation, utilities, clean up, meeting rooms and
accommodations.
Sec. 9008.52 Receipts and disbursements of host committees.
(a) Definition of host committee. A host committee includes any
local organization, such as a local civic association, business league,
chamber of commerce, real estate board, board of trade, or convention
bureau: Which is not organized for profit; whose net earnings do not
inure to the benefit of any private shareholder or individual; and whose
principal objective is the encouragement of commerce in the convention
city, as well as the projection of a favorable image of the city to
convention attendees. A host committee must register in accordance with
11 CFR 9008.51.
(b) Receipt of goods or services from commercial vendors. Host
committees may accept goods or services from commercial vendors under
the same terms and conditions (including reporting requirements) set
forth at 11 CFR 9008.9 for convention committees.
(c) Receipt of donations from local businesses and organizations.
(1) Local businesses (including banks), local labor organizations, and
other local organizations or individuals who maintain a local residence
or who work for a local business, local labor organization, or local
organization may donate funds or make in-kind donations to a host
committee to be used for the following purposes:
(i) To defray those expenses incurred for the purpose of promoting
the suitability of the city as a convention site;
(ii) To defray those expenses incurred for welcoming the convention
attendees to the city, such as expenses for information booths,
receptions, and tours;
(iii) To defray those expenses incurred in facilitating commerce,
such as providing the convention and attendees with shopping and
entertainment guides and distributing the samples and promotional
material specified in 11 CFR 9008.9(c);
(iv) To defray the administrative expenses incurred by the host
committee, such as salaries, rent, travel, and liability insurance;
(v) To provide the national committee use of an auditorium or
convention center and to provide construction and convention related
services for that location such as: construction of podiums; press
tables; false floors, camera platforms; additional seating; lighting,
electrical, air conditioning and loudspeaker systems; offices; office
equipment; and decorations;
(vi) To defray the costs of various local transportation services,
including the provision of buses and automobiles;
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(vii) To defray the costs of law enforcement services necessary to
assure orderly conventions;
(viii) To defray the cost of using convention bureau personnel to
provide central housing and reservation services;
(ix) To provide hotel rooms at no charge or a reduced rate on the
basis of the number of rooms actually booked for the convention;
(x) To provide accommodations and hospitality for committees of the
parties responsible for choosing the sites of the conventions; and
(xi) To provide other similar convention-related facilities and
services.
(2) For purposes of this section, any business (including a branch
of a national or regional chain, a franchise, or a licensed dealer) or
labor organization or other organization with offices or facilities
located within the Metropolitan Area (MA) of the convention city shall
be considered local. There shall be a rebuttable presumption that any
such entity located outside the MA is not local. This presumption may be
rebutted by a showing that the volume of business or activity in an area
lying outside the MA would be directly affected by the presence of the
convention.
[59 FR 33616, June 29, 1994, as amended at 64 FR 49363, Sept. 13, 1999]
Sec. 9008.53 Receipts and disbursements of government agencies and municipal corporations.
(a) Receipt of goods and services provided by commercial vendors.
Government agencies and municipal corporations may accept goods or
services from commercial vendors for convention uses under the same
terms and conditions (except reporting requirements) set forth at 11 CFR
9008.9 for convention committees.
(b) Receipt of donations to a separate fund or account. (1) Local
businesses (including banks), local labor organizations, and other local
organizations or individuals who maintain a local residence or who work
for a local business, local labor organization, or local organization
may donate funds or make in-kind donations to a separate fund or account
of a government agency or municipality to pay for expenses listed in 11
CFR 9008.52(c), provided that:
(i) The fund or account is not restricted to use in connection with
any particular convention; and
(ii) Donations to the fund or account are unrestricted and are not
solicited or designated for use in connection with any particular
convention, event or activity.
(2) For purposes of this section, any business (including a branch
of a national or regional chain, a franchise, or a licensed dealer) or
labor organization or other organization with offices or facilities
located within the Metropolitan Area (MA) of the convention city shall
be considered local. There shall be a rebuttable presumption that any
such entity located outside the MA is not local. This presumption may be
rebutted by a showing that the volume of business of activity in an area
lying outside the MA would be directly affected by the presence of the
convention.
[59 FR 33616, June 29, 1994, as amended at 64 FR 49363, Sept. 13, 1999]
Sec. 9008.54 Examinations and audits.
The Commission shall conduct an examination and audit of each host
committee registered under 11 CFR 9008.51. The Commission will follow
the same procedures during the audit, and will afford the committee the
same right to respond, as are provided for audits of publicly funded
candidates under 11 CFR 9007.1 and 9038.1, except that the Commission
will not make any repayment calculations under this section.
PARTS 9009-9011 [RESERVED]