[Title 40 CFR 370] [Code of Federal Regulations (annual edition) - July 1, 1996 Edition] [Title 40 - PROTECTION OF ENVIRONMENT] [Chapter I - ENVIRONMENTAL PROTECTION AGENCY (Continued)] [Subchapter J - SUPERFUND, EMERGENCY PLANNING, AND COMMUNITY RIGHT-TO-KNOW] [Part 370 - HAZARDOUS CHEMICAL REPORTING: COMMUNITY RIGHT-TO-KNOW] [From the U.S. Government Publishing Office]40 PROTECTION OF ENVIRONMENT 14 1996-07-01 1996-07-01 false HAZARDOUS CHEMICAL REPORTING: COMMUNITY RIGHT-TO-KNOW 370 PART 370 PROTECTION OF ENVIRONMENT ENVIRONMENTAL PROTECTION AGENCY (Continued) SUPERFUND, EMERGENCY PLANNING, AND COMMUNITY RIGHT-TO-KNOW PART 370--HAZARDOUS CHEMICAL REPORTING: COMMUNITY RIGHT-TO-KNOW--Table of Contents Subpart A--General Provisions Sec. 370.1 Purpose. 370.2 Definitions. 370.5 Penalties. Subpart B--Reporting Requirements 370.20 Applicability. 370.21 MSDS reporting. 370.25 Inventory reporting. 370.28 Mixtures. Subpart C--Public Access and Availability of Information 370.30 Requests for information. 370.31 Provision of information. Subpart D--Inventory Forms 370.40 Tier I emergency and hazardous chemical inventory form. 370.41 Tier II emergency and hazardous chemical inventory form. Authority: Secs. 311, 312, 324, 325, 328, 329 of Pub. L. 99-499, 100 Stat. 1613, 42 U.S.C. 11011, 11012, 11024, 11025, 11028, 11029. Source: 52 FR 38364, Oct. 15, 1987, unless otherwise noted. Subpart A--General Provisions Sec. 370.1 Purpose. These regulations establish reporting requirements which provide the public with important information on the hazardous chemicals in their communities for the purpose of enhancing community awareness of chemical hazards and facilitating development of State and local emergency response plans. Sec. 370.2 Definitions. Chief Executive Officer of the tribe means the person who is recognized by the Bureau of Indian Affairs as the chief elected administrative officer of the tribe. Commission means the emergency response commission for the State in which the facility is located except where the facility is located in Indian Country, in which case, commission means the emergency response commission for the Tribe under whose jurisdiction the facility is located. In absence of an emergency response commission, the Governor and the chief executive officer, respectively, shall be the commission. Where there is a cooperative agreement between a State and [[Page 496]] a Tribe, the commission shall be the entity identified in the agreement. Committee or local emergency planning committee means the local emergency planning committee appointed by the emergency response commission. Environment includes water, air, and land and the interrelationship that exists among and between water, air, and land and all living things. Extremely hazardous substance means a substance listed in the appendices to 40 CFR Part 355, Emergency Planning and Notification. Facility means all buildings, equipment, structure, and other stationary items that are located on a single site or on contiguous or adjacent sites and which are owned or operated by the same person (or by any person which controls, is controlled by, or under common control with, such person). Facility shall include manmade structures as well as all natural structures in which chemicals are purposefully placed or removed through human means such that it functions as a containment structure for human use. For purposes of emergency release notification, the term includes motor vehicles, rolling stock, and aircraft. Hazard category means any of the following: (1) Immediate (acute) health hazard, including highly toxic, toxic, irritant, sensitizer, corrosive, (as defined under Sec. 1910.1200 of Title 29 of the Code of Federal Regulations) and other hazardous chemicals that cause an adverse effect to a target organ and which effect usually occurs rapidly as a result of short term exposure and is of short duration; (2) Delayed (chronic) health hazard, including carcinogens (as defined under Sec. 1910.1200 of Title 29 of the Code of Federal Regulations) and other hazardous chemicals that cause an adverse effect to a target organ and which effect generally occurs as a result of long term exposure and is of long duration; (3) Fire hazard, including flammable, combustible liquid, pyrophoric, and oxidizer (as defined under Sec. 1910.1200 of Title 29 of the Code of Federal Regulations); (4) Sudden release of pressure, including explosive and compressed gas (as defined under Sec. 1910.1200 of Title 29 of the Code of Federal Regulations); and (5) Reactive, including unstable reactive, organic peroxide, and water reactive (as defined under Sec. 1910.1200 of Title 29 of the Code of Federal Regulations). Hazardous chemical means any hazardous chemical as defined under Sec. 1910.1200(c) of Title 29 of the Code of Federal Regulations, except that such term does not include the following substances: (1) Any food, food additive, color additive, drug, or cosmetic regulated by the Food and Drug Administration. (2) Any substance present as a solid in any manufactured item to the extent exposure to the substance does not occur under normal conditions of use. (3) Any substance to the extent it is used for personal, family, or household purposes, or is present in the same form and concentration as a product packaged for distribution and use by the general public. (4) Any substance to the extent it is used in a research laboratory or a hospital or other medical facility under the direct supervision of a technically qualified individual. (5) Any substance to the extent it is used in routine agricultural operations or is a fertilizer held for sale by a retailer to the ultimate customer. Indian Country means Indian country as defined in 18 U.S.C. 1151. That section defines Indian country as: (a) All land within the limits of any Indian reservation under the jurisdiction of the United States government, notwithstanding the issuance of any patent, and including rights-of-way running through the reservation; (b) All dependent Indian communities within the border of the United States whether within the original or subsequently acquired territory thereof, and whether within or without the limits of a State; and (c) All Indian allotments, the Indian titles to which have not been extinguished, including rights-of-way running through the same. Indian tribe means those tribes federally recognized by the Secretary of the Interior. Inventory form means the Tier I and Tier II emergency and hazardous chemical inventory forms set forth in subpart D of this part. [[Page 497]] Material Safety Data Sheet or MSDS means the sheet required to be developed under Sec. 1910.1200(g) of Title 29 of the Code of Federal Regulations. Person means any individual, trust, firm, joint stock company, corporation (including a government corporation), partnership, association, State, municipality, commission, political subdivision of State, or interstate body. Present in the same form and concentration as a product packaged for distribution and use by the general public means a substance packaged in a similar manner and present in the same concentration as the substance when packaged for use by the general public, whether or not it is intended for distribution to the general public or used for the same purpose as when it is packaged for use by the general public. State means any State of United States, the District of Columbia, the Commonwealth of Puerto Rico, Guam, American Samoa, the United States Virgin Islands, the Northern Mariana Islands, and any other territory or possession over which the United States has jurisdiction and Indian Country. TPQ means the threshold planning quantity for an extremely hazardous substance as defined in 40 CFR part 355. [52 FR 38364, Oct. 15, 1987, as amended at 55 FR 30645, July 26, 1990] Sec. 370.5 Penalties. (a) MSDA reporting. Any person other than a governmental entity who violates any requirement of Sec. 370.21 shall be liable for civil and administrative penalties of not more than $10,000 for each violation. (b) Inventory reporting. Any person other than a governmental entity who violates any requirement of Sec. 370.25 shall be liable for civil and administrative penalties of not more than $25,000 for each violation. (c) Continuing violations. Each day a violation described in paragraph (a) or (b) of this section continues shall constitute a separate violation. Subpart B--Reporting Requirements Sec. 370.20 Applicability. (a) General. The requirements of this subpart apply to any facility that is required to prepare or have available a material safety data sheet (MSDS) for a hazardous chemical under the Occupational Safety and Health Act of 1970 and regulations promulgated under that Act. (b) Minimum threshold levels. Except as provided in paragraph (b)(3) of this section, the minimum threshold level for reporting under this subpart shall be as specified in paragraphs (b)(1) and (b)(2) of this section. (1) The owner or operator of a facility subject to this subpart shall submit an MSDS on or before October 17, 1990 (or within three months after the facility first becomes subject to this subpart), for all hazardous chemicals present at the facility at any one time in amounts equal to or greater than 10,000 pounds (or 4,540 kgs.) and for all extremely hazardous substances present at the facility in an amount greater than or equal to 500 pounds (or 227 kgs.--approximately 55 gallons) or the TPQ, whichever is lower. (2) The owner or operator of a facility subject to this subpart shall submit the Tier I form (or Tier II form) on or before March 1, 1991 (or March 1 of the first year after the facility first becomes a subject to this subpart), and annually thereafter, covering all hazardous chemicals present at a facility at any one time during the preceding calendar year in amounts equal to or greater than 10,000 pounds (or 4,540 kgs.) and extremely hazardous substances present at the facility in an amount greater than or equal to 500 pounds (or 227 kgs.-- approximately 55 gallons) or the TPQ, whichever is lower. (3) The minimum threshold for reporting in response to requests for submission of an MSDS or a Tier II form [[Page 498]] under Secs. 370.21(d) and 370.25(c) of this part shall be zero. [55 FR 30646, July 26, 1990] Sec. 370.21 MSDS reporting. (a) Basic requirement. The owner or operator of a facility subject to this subpart shall submit an MSDS for each hazardous chemical present at the facility according to the minimum threshold schedule provided in paragraph (b) of Sec. 370.20 to the committee, the commission, and the fire department with jurisdiction over the facility. (b) Alternative reporting. In lieu of the submission of an MSDS for each hazardous chemical under paragraph (a) of this section, the owner or operator may submit the following: (1) A list of the hazardous chemicals for which the MSDS is required, grouped by hazard category as defined under Sec. 370.2 of this part; (2) The chemical or common name of each hazardous chemical as provided on the MSDS; and (3) Except for reporting of mixtures under Sec. 370.28(a)(2), any hazardous component of each hazardous chemical as provided on the MSDS. (c) Supplemental reporting. (1) The owner or operator of a facility that has submitted an MSDS under this section shall provide a revised MSDS to the committee, the commission, and the fire department with jurisdiction over the facility within three months after discovery of significant new information concerning the hazardous chemical for which the MSDS was submitted. (2) After October 17, 1987, the owner or operator of a facility subject to this section shall submit an MSDS for a hazardous chemical pursuant to paragraph (a) of this section or a list pursuant to paragraph (b) of this section within three months after the owner or operator is first required to prepare or have available the MSDS or after a hazardous chemical requiring an MSDS becomes present in an amount exceeding the threshold established in Sec. 370.20(b). (d) Submission of MSDS upon request. The owner or operator of a facility that has not submitted the MSDS for a hazardous chemical present at the facility shall submit the MSDS for any such hazardous chemical to the committee upon its request. The MSDS shall be submitted within 30 days of the receipt of such request. Sec. 370.25 Inventory reporting. (a) Basic requirement. The owner or operator of a facility subject to this subpart shall submit an inventory form to the commission, the committee, and the fire department with jurisdiction over the facility. The inventory form containing Tier I information on hazardous chemicals present at the facility during the preceding calendar year above the threshold levels established in Sec. 370.20(b) shall be submitted on or before March 1 of each year, beginning in 1988. (b) Alternative reporting. With respect to any specific hazardous chemical at the facility, the owner or operator may submit a Tier II form in lieu of the Tier I information. (c) Submission of Tier II information. The owner or operator of a facility subject to this Section shall submit the Tier II form to the commission, committee, or the fire department having jurisdiction over the facility upon request of such persons. The Tier II form shall be submitted within 30 days of the receipt of each request. (d) Fire department inspection. The owner or operator of a facility that has submitted an inventory form under this section shall allow on- site inspection by the fire department having jurisdiction over the facility upon request of the department, and shall provide to the department specific location information on hazardous chemicals at the facility. Sec. 370.28 Mixtures. (a) Basic reporting. The owner or operator of a facility may meet the reporting requirements of Secs. 370.21 (MSDS reporting) and 370.25 (inventory form reporting) of this subpart for a hazardous chemical that is a mixture of hazardous chemicals by: (1) Providing the required information on each component in the mixture which is a hazardous chemical; or (2) Providing the required information on the mixture itself, so long as the reporting of mixtures by a facility [[Page 499]] under Sec. 370.25 is in the same manner as under Sec. 370.21, where practicable. (b) Calculation of the quantity. (1) If the reporting is on each component of the mixture which is a hazardous chemical, then the concentration of the hazardous chemical, in weight percent (greater than 1% or 0.1% if carcinogenic) shall be multiplied by the mass (in pounds) of the mixture to determine the quantity of the hazardous chemical in the mixture. (2) If the reporting is on the mixture itself, the total quantity of the mixture shall be reported. (c) Aggregation of extremely hazardous substances. (1) To determine whether the reporting threshold for an extremely hazardous substance has been equaled or exceeded, the owner or operator of a facility shall aggregate the following: (i) The quantity of the extremely hazardous substance present as a component in all mixtures at the facility, and (ii) All other quantities of the extremely hazardous substance present at the facility. If the aggregate quantity of an extremely hazardous substance equals or exceeds the reporting threshold, the substance shall be reported. (2) If extremely hazardous substances are being reported and are components of a mixture at a facility, the owner or operator of a facility may report either: (i) The mixture, as a whole, even if the total quantity of the mixture is below its reporting threshold; or (ii) The extremely hazardous substance component(s) of the mixture. [55 FR 30646, July 26, 1990] Subpart C--Public Access and Availability of Information Sec. 370.30 Requests for information. (a) Request for MSDS information. (1) Any person may obtain an MSDS with respect to a specific facility by submitting a written request to the committee. (2) If the committee does not have in its possession the MSDS requested in paragraph (a)(1) of this section, it shall request a submission of the MSDS from the owner or operator of the facility that is the subject of the request. (b) Requests for Tier II information. (1) Any person may request Tier II information with respect to a specific facility by submitting a written request to the commission or committee in accordance with the requirements of this section. (2) If the committee or commission does not have in its possession the Tier II information requested in paragraph (b)(1) of this section, it shall request a submission of the Tier II form from the owner or operator of the facility that is the subject of the request, provided that the request is from a State or local official acting in his or her official capacity or the request is limited to hazardous chemicals stored at the facility in an amount in excess of 10,000 pounds. (3) If the request under paragraph (b)(1) of this section does not meet the requirements of paragraph (b)(2) of this section, the committee or commission may request submission of the Tier II form from the owner or operator of the facility that is the subject of the request if the request under paragraph (b)(1) of this section includes a general statement of need. Sec. 370.31 Provision of information. All information obtained from an owner or operator in response to a request under this subpart and any requested Tier II form or MSDS otherwise in possession of the commission or the committee shall be made available to the person submitting the request under this subpart; provided upon request of the owner or operator, the commission or committee shall withhold from disclosure the location of any specific chemical identified in the Tier II form. Subpart D--Inventory Forms Sec. 370.40 Tier I emergency and hazardous chemical inventory form. (a) The form set out in paragraph (b) of this section shall be completed and submitted as required in Sec. 370.25(a) of this part. In lieu of the form set out in paragraph (b) of this section, the facility owner or operator may submit a [[Page 500]] State or local form that contains identical content. (b) Tier I Emergency and Hazardous Chemical Inventory Form. [[Page 501]] [GRAPHIC] [TIFF OMITTED] TC02AU92.036 [[Page 502]] Tier One Instructions General Information Submission of this form is required by Title III of the Superfund Amendments and Reauthorization Act of 1986, Title III, Section 312, Public Law 99-499, codified at 42 U.S.C. Sec. 11022. Certification The owner or operator or the officially designated representative of the owner or operator must certify that all information included in the Tier I submission is true, accurate, and complete. On the Tier I form, enter your full name and official title. Sign your name and enter the current date. Also, enter the total number of pages in the submission, including all attachments. The purpose of this form is to provide State and local officials and the public with information on the general types and locations of hazardous chemicals present at your facility during the past year. You must provide all information requested on this form. You may substitute the Tier Two form for this Tier One form. (The Tier Two form provides detailed information and must be submitted in response to a specific request from State or local officials.) Who Must Submit This Form Section 312 of Title III requires that the owner or operator of a facility submit this form if, under regulations implementing the Occupational Safety and Health Act of 1970, the owner or operator is required to prepare or have available Material Safety Data Sheets (MSDS) for hazardous chemicals present at the facility. MSDS requirements are specified in the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, found in Title 29 of the Code of Federal Regulations at Sec. 1910.1200. This form does not have to be submitted if all of the chemicals located at your facility are excluded under Section 311(e) of Title III or if the weight of each covered hazardous chemical never equals or exceeds the minimum threshold listed in Title III Section 312 during the reporting year. What Chemicals Are Included You must report the information required on this form for every hazardous chemical for which you are required to prepare or have available an MSDS under the Hazard Communication Standard, unless the chemicals are excluded under Section 311(e) of Title III or they are below the minimum reporting thresholds. What Chemicals Are Excluded Section 311(e) of Title III excludes the following substances: (i) Any food, food additive, color additive, drug, or cosmetic regulated by the Food and Drug Administration; (ii) Any substance present as a solid in any manufactured item to the extent exposure to the substance does not occur under normal conditions of use; (iii) Any substance to the exent it is used for personal, family, or household purposes, or is present in the same form and concentration as a product packaged for distribution and use by the general public. (iv) Any substance to the extent it is used in a research laboratory or a hospital or other medical facility under the direct supervision of a technically qualified individual; (v) Any substance to the extent it is used in routine agricultural operations or is a fertilizer held for sale by a retailer to the ultimate customer. OSHA regulations, Section 1910.1200(b), stipulate exemptions from the requirement to prepare or have available an MSDS. Reporting Thresholds Minimum thresholds have been established for Tier One/Tier Two reporting under Title III, Section 312. These thresholds are as follows: For Extremely Hazardous Substances (EHSs) designated under section 302 of Title III, the reporting threshold is 500 pounds (or 227 kg.) or the threshold planning quantity (TPQ), whichever is lower: For all other hazardous chemicals for which facilities are required to have or [[Page 503]] prepare an MSDS, the minimum reporting threshold is 10,000 pounds (or 4,540 kg.). You need to report hazardous chemicals that were present at your facility at any time during the previous calendar year at levels that equal or exceed these thresholds. For instructions on threshold determinations for components of mixtures, see ``What About Mixtures?'' on page 3 of these instructions. When To Submit This Form Owners or operators of facilities that have hazardous chemicals on hand in quantities equal to or greater than set threshold levels must submit either Tier One or Tier Two Forms by March 1. Where to Submit This Form Send one completed inventory form to each of the following organizations: 1. Your State emergency response commission. 2. Your local emergency planning committee. 3. The fire department with jurisdiction over your facility. Penalties Any owner or operator of a facility who fails to submit or supplies false Tier One information shall be liable to the United States for a civil penalty of up to $25,000 for each such violation. Each day a violation continues shall constitute a separate violation. In addition, any citizen may commence a civil action on his or her own behalf against any owner or operator who fails to submit Tier One information. Instructions Please Read These Instructions Carefully. Print or Type all Responses You may use the Tier Two form as a worksheet for completing Tier One. Filling in the Tier Two chemical information section should help you assemble your Tier One responses. If your responses require more than one page, fill in the page number at the top of the form. Reporting Period Enter the appropriate calendar year, beginning January 1 and ending December 31. Facility Identification Enter the complete name of your facility (and company identifier where appropriate). Enter the full street address or state road. If a street address is not available, enter other appropriate identifiers that described the physical location of your facility (e.g., longitude and latitude). Include city, county, state, and zip code. Enter the primary Standard Industrial Classification (SIC) code and the Dun & Bradstreet number of your facility. The financial officer of your facility should be able to provide the Dun & Bradstreet number. If your firm does not have this information, contact the State or regional office of Dun & Bradstreet to obtain your facility number or have one assigned. Owner/Operator Enter the owner's or operator's full name, mailing address, and phone number. Emergency Contact Enter the name, title, and work phone number of at least one local person or office that can act as a referral if emergency responders need assistance in responding to a chemical accident at the facility. Provide an emergency phone number where such emergency information will be available 24 hours a day, every day. This requirement is mandatory. The facility must make some arrangement to ensure that a 24 hour contact is available. Identical Information Check the box indicating identical information, located below the emergency contacts on the Tier One form, if the current information being reported is identical to that submitted last year. Chemical descriptions, amounts, and locations must be provided in this year's form, even if the information is identical to that submitted last year. [[Page 504]] Physical and Health Hazards Descriptions, Amounts, and Locations This section requires aggregate information on chemicals by hazard categories as defined in 40 CFR 370.2. The two health hazard categories and three physical hazard categories are a consolidation of the 23 hazard categories defined in the OSHA Hazard Communication Standard, 29 CFR 1910.1200. For each hazard type, indicate the total amounts and general locations of all applicable chemicals present at your facility during the past year. Hazard Category Comparison For Reporting Under Sections 311 and 312 ------------------------------------------------------------------------ EPA's hazard categories OSHA's hazard categories ------------------------------------------------------------------------ Fire Hazard............................... Flammable Combustion Liquid Pyrophoric Oxidizer Sudden Release of Pressure................ Explosive Compressed Gas Reactive.................................. Unstable Reactive Organic Peroxide Water Reactive Immediate (Acute) Health Hazards.......... Highly Toxic Toxic Irritant Sensitizer Corrosive ...................................... Other hazardous chemicals with an adverse effect with short term exposure. Delayed (Chronic) Health Hazard........... Carcinogens ........................................ Other hazardous chemicals with an adverse effect with long term exposure. ------------------------------------------------------------------------ What units should I use? Calculate all amounts as weight in pounds. To convert gas or liquid volume to weight in pounds, multiply by an appropriate density factor. Instructions Please Read These Instructions Carefully. Print or Type all Responses What about mixtures? If a chemical is part of a mixture, you have the option of reporting either the weight of the entire mixture or only the portion of the mixture that is a particular hazardous chemical (e.g., if a hazardous solution weighs 100 lbs. but is composed of only 5% of a particular hazardous chemical, you can indicate either 100 lbs. of the mixture of 5 lbs. of the hazardous chemical). The option used for each mixture must be consistent with the option used in your Section 311 reporting. Because EHSs are important to Section 303 planning, EHSs have lower thresholds. The amount of an EHS at a facility (both pure EHS substances and EHSs in mixtures) must be aggregated for purposes of threshold determination. It is suggested that the aggregation calculation be done as a first step in making the threshold determination. Once you determine whether a threshold has been reached for an EHS, you should report either the total weight of the EHS at your facility, or the weight of each mixture containing the EHs. Where do I count a chemical that is a fire and reactive physical hazard and an immediate (acute) health hazard? Add the chemical's weight to your totals for all three hazard categories and include its location in all three categories. Many chemicals fall into more than one hazard category. Maximum Amount The amounts of chemicals you have on hand may vary throughout the year. The peak weights--greatest single-day weights during the year--are added together in this column to determine the maximum weight for each hazard type. Since the peaks for different chemicals often occur on different days, this maximum amount will seem artificially high. To complete this and the following sections, you may choose to use the Tier Two form as a worksheet. To determine the Maximum Amount: 1. List all of your reportable hazardous chemicals individually. 2. For each chemical . . . a. Indicate all physical and health hazards that the chemical presents. Include all chemicals, even if they are present for only a short period of time during the year. b. Estimate the maximum weight in pounds that was present at your facility on any single day of the reporting period. 3. For each hazard type--beginning with Fire and repeating for all physical and health hazard types . . . [[Page 505]] a. Add the maximum weights of all chemicals you indicated as the particular hazard type. b. Look at the Reporting Ranges at the bottom of the Tier One form. Find the appropriate range value code. c. Enter this range value as the Maximum Amount. Example: You are using the Tier Two form as a worksheet and have listed raw weights in pounds for each of your hazardous chemicals. You have marked an X in the immediate (acute) hazard column for phenol and sulfuric acid. The maximum amount raw weight you listed were 10,000 lbs. and 500 lbs. respectively. You add these together to reach a total of 10,500 lbs. Then you look at the Reporting Range at the bottom of your Tier One form and find that the value of 04 corresponds to 10,500 lbs. Enter 04 as your Maximum Amount for Immediate (acure) hazards materials. You also marked an X in the Fire hazard box for phenol. When you calculate your Maximum Amount totals for fire hazards, add the 10,000 lb. weight again. Average Daily Amount This column should represent the average daily amount of chemicals of each hazard type that were present at or above applicable thresholds at your facility at any point during the year. To determine this amount: 1. List all of your reportable hazardous chemicals individually (same as for Maximum Amount). 2. For each chemical . . . a. Indicate all physical and health hazards that the chemical presents (same as for Maximum Amount). b. Estimate the average weight in pounds that was present at your facility throughout the year. To do this, total all daily weights and divide by the number of days the chemical was present on the site. 3. For each hazard type--beginning with Fire and repeating for all physical and health hazards . . . a. Add the average weights of all chemicals you indicated for the particular hazard type. b. Look at the Reporting Ranges at the bottom of the Tier One form. Find the appropriate range value code. c. Enter this range value as the Average Daily Amount. Instructions Please Read These Instructions Carefully. Print or Type all Responses Example: You are using the Tier Two form, and have marked an X in the immediate (acute) hazard column for nicotine and phenol. Nicotine is present at your facility 100 days during the year, and the sum of the daily weights is 100,000 lbs. By dividing 100,000 lbs. by 100 days on- site, you calculate an Average Daily Amount of 1,000 lbs. for nicotine. Phenol is present at your facility 50 days during the year, and the sum of the daily weights is 10,000 lbs. By dividing 10,000 lbs. by 50 days on-site, you calculate an Average Daily Amount of 200 lbs. for phenol. You then add the two average daily amounts together to reach a total of 1,200 lbs. Then you look at the Reporting Range on your Tier One form and find that the value 03 corresponds to 1,200 lbs. Enter 03 as your Average Daily Amount for Immediate (acute) Hazard. You also marked an X in the Fire hazard column for phenol. When you calculate your Average Daily Amount for fire hazards, use the 200 lb. weight again. Number of Days On-Site Enter the greatest number of days that a single chemical within that hazard category was present on-site. Example: At your facility, nicotine is present for 100 days and phosgene is present for 150 days. Enter 150 in the space provided. General Location Enter the general location within your facility where each hazard may be found. General locations should include the names or identifications of buildings, tank fields, lots, sheds, or other such areas. For each hazard type, list the locations of all applicable chemicals. As an alternative you may also attach a site plan and list the site coordinates related to the appropriate locations. If you do so, check the Site Plan box. [[Page 506]] Example: On your worksheet you have marked an X in the Fire hazard column for acetone and butane. You noted that these are kept in steel drums in Room C of the Main Building, and in pressurized cylinders in Storage Shed 13, respectively. You could enter Main Building and Storage Shed 13 as the General Locations of your fire hazards. However, you choose to attach a site plan and list coordinates. Check the Site Plan box at the top of the column and enter site coordinates for the Main Building and Storage Shed 13 under General Locations. If you need more space to list locations, attach an additional Tier One form and continue your list on the proper line. Number all pages. Certification Instructions for this section are included on page one of these instructions. [55 FR 30646, July 26, 1990] Sec. 370.41 Tier II emergency and hazardous chemical inventory form. (a) The form set out in paragraph (b) of this section shall be completed and submitted as required in Sec. 370.25 of this part. In lieu of the form set out in paragraph (b) of this section, the facility owner or operator may submit a State or local form that contains identical content. (b) Tier II Emergency and Hazardous Chemical Inventory Form. [[Page 507]] [GRAPHIC] [TIFF OMITTED] TC02AU92.037 [[Page 508]] [GRAPHIC] [TIFF OMITTED] TC02AU92.038 [[Page 509]] Tier Two Instructions General Information Submission of this Tier Two form (when requested) is required by Title III of the Superfund Amendments and Reauthorization Act of 1986, Section 312, Public Law 99-499, codified at 42 U.S.C. Section 11022. The purpose of this Tier Two form is to provide State and local officials and the public with specific information on hazardous chemicals present at your facility during the past year. Certification The owner or operator or the officially designated representative of the owner or operator must certify that all information included in the Tier Two submission is true, accurate, and complete. On the first page of the Tier Two report, enter your full name and official title. Sign your name and enter the current date. Also, enter the total number of pages included in the Confidential and Non-Confidential Information Sheets as well as all attachments. An original signature is required on at least the first page of the submission. Submissions to the SERC, LEPC, and fire department must each contain an original signature on at least the first page. Subsequent pages must contain either an original signature, a photocopy of the original signature, or a signature stamp. Each page must contain the date on which the original signature was affixed to the first page of the submission and the total number of pages in the submission. You Must Provide All Information Requested on This Form to Fulfill Tier Two Reporting Requirements This form may also be used as a worksheet for completing the Tier One form or may be submitted in place of the Tier One form. Who Must Submit This Form Section 312 of Title III requires that the owner or operator of a facility submit this Tier Two form if so requested by a State emergency response commission, a local emergency planning committee, or a fire department with jurisdiction over the facility. This request may apply to the owner or operator of any facility that is required, under regulations implementing the Occupational Safety and Health Act of 1970, to prepare or have available a Material Safety Data Sheet (MSDS) for a hazardous chemical present at the facility. MSDS requirements are specified in the Occupational Safety and Health Administration (OSHA) Hazard Communication Standard, found in Title 29 of the Code of Federal Regulations at Sec. 1910.1200. This form does not have to be submitted if all of the chemicals located at your facility are excluded under Section 311(e) of Title III. What Chemicals are Included If you are submitting Tier Two forms in lieu of Tier One, you must report the required information on this Tier Two form for each hazardous chemical present at your facility in quantities equal to or greater than established threshold amounts (discussed below), unless the chemicals are excluded under Section 311(e) of Title III. Hazardous chemicals are any substance for which your facility must maintain an MSDS under OSHA's Hazard Communication Standard. If you elect to submit Tier One rather than Tier Two, you may still be required to submit Tier Two information upon request. What Chemicals are Excluded Section 311(e) of Title III excludes the following substances: (i) Any food, food additive, color additive, drug, or cosmetic regulated by the Food and Drug Administration; (ii) Any substance present as a solid in any manufactured item to the extent exposure to the substance does not occur under normal conditions of use; (iii) Any substance to the extent it is used for personal, family, or household purposes, or is present in the same form and concentration as a product packaged for distribution and use by the general public; (iv) Any substance to the extent it is used in a research laboratory or a hospital or other medical facility under [[Page 510]] the direct supervision of a technically qualified individual; (v) Any substance to the extent it is used in routine agricultural operations or is a fertilizer held for sale by a retailer to the ultimate customer. OSHA regulations, Sec. 1910.1200(b), stipulate exemptions from the requirement to prepare or have available an MSDS. Reporting Thresholds Minimum thresholds have been established for Tier One/Tier Two reporting under Title III, Section 312. These thresholds are as follows: For Extremely Hazardous Substances (EHSs) designated under section 302 of Title III, the reporting threshold is 500 pounds (or 227 kg.) or the threshold planning quantity (TPQ), whichever is lower; For all other hazardous chemicals for which facilities are required to have or prepare an MSDS, the minimum reporting threshold is 10,000 pounds (or 4,540 kg.). You need to report hazardous chemicals that were present at your facility at any time during the previous calendar year at levels that equal or exceed these thresholds. For instructions on threshold determinations for components of mixtures, see ``What About Mixtures?'' on page 2 of these instructions. A requesting official may limit the responses required under Tier Two by specifying particular chemicals or groups of chemicals. Such requests apply to hazardous chemicals regardless of established thresholds. Instructions Please read these instructions carefully. Print or Type all Responses When to Submit This Form Owners or operators of facilities that have hazardous chemicals on hand in quantities equal to or greater than set threshold levels must submit either Tier One or Tier Two forms by March 1. If you choose to submit Tier One, rather than Tier Two, be aware that you may have to submit Tier Two information later, upon request of an authorized official. You must submit the Tier Two form within 30 days of receipt of a written request. Where to Submit This Form Send either a completed Tier One form or Tier Two form(s) to each of the following organizations: 1. Your State Emergency Response Commission. 2. Your Local Emergency Planning Committee. 3. The fire department with jurisdiction over your facility. If a Tier Two form is submitted in response to a request, send the completed form to the requesting agency. Penalties Any owner or operator who violates any Tier Two reporting requirements shall be liable to the United States for a civil penalty of up to $25,000 for each such violation. Each day a violation continues shall constitute a separate violation. If your Tier Two responses require more than one page use additional forms and fill in the page number at the top of the form. Reporting Period Enter the appropriate calendar year, beginning January 1 and ending December 31. Facility Identification Enter the full name of your facility (and company identifier where appropriate). Enter the full street address or state road. If a street address is not available, enter other appropriate identifiers that describe the physical location of your facility (e.g., longitude and latitude). Include city, county, state, and zip code. Enter the primary Standard Industrial Classification (SIC) code and the Dun & Bradstreet number for your facility. The financial officer of your facility should be able to provide the Dun & Bradstreet number. If your firm does not have this information, contact the State or regional office of Dun & Bradstreet to obtain your facility number or have one assigned. [[Page 511]] Owner/Operator Enter the owner's or operator's full name, mailing address, and phone number. Emergency Contact Enter the name, title, and work phone number at least one local person or office who can act as a referral if emergency responders need assistance in responding to a chemical accident at the facility. Provide an emergency phone number where such emergency information will be available 24 hours a day, every day. The requirement is mandatory. The facility must make some arrangement to ensure a 24 hour contact is available. Identical Information Check the box indicating indentical information, located below the emergency contacts on the Tier Two form, if the current chemical information being reported is identical to that submitted last year. Chemical descriptions, hazards, amounts, and locations must be provided in this year's form, even if the information is identical to that submitted last year. Chemical Information: Description, Hazards, Amounts, and Locations The main section of the Tier Two form requires specific information on amounts and locations of hazardous chemicals, as defined in the OSHA Hazard Communication Standard. If you choose to indicate that all of the information on a specific hazardous chemical is identical to that submitted last year, check the appropriate optional box provided at the right side of the storage codes and locations on the Tier Two form. Chemical descriptions, hazards, amounts, and locations must be provided even if the information is identical to that submitted last year. What units should I use? Calculate all amounts as weight in pounds. To convert gas or liquid volume to weight in pounds, multiply by an appropriate density factor. What about mixtures? If a chemical is part of a mixture, you have the option of reporting either the weight of the entire mixture or only the portion of the mixuture that is a particular hazardous chemical (e.g., if a hazardous solution weights 100 lbs. but is composed of only 5% of a particular hazardous chemical, you can indicate either 100 lbs. of the mixture or 5 lbs. of the chemical). The option used for each mixture must be consistent with the option used in your Section 311 reporting. Because EHSs are important to Section 303 planning, EHSs have lower thresholds. The amount of an EHS at a facility (both pure EHS substances and EHSs in mixtures) must be aggregated and purposes of threshold determination. It is suggested that the aggregation calculation be done as a first step in making the threshold determination. Once you determine whether a threshold for an EHS has been reached, you should report either the total weight of the EHS at your facility, or the weight of each mixture containing the EHS. Chemical Description 1. Enter the Chemical Abstract Service registry number (CAS). For mixtures, enter the CAS number of the mixture as a whole if it has been assigned a number distinct from its constituents. For a mixture that has no CAS number, leave this item blank or report the CAS numbers of as many constituent chemicals as possible. If you are withholding the name of a chemical in accordance with criteria specified in Title III, Section 322, enter the generic class or category that is structurally descriptive of the chemical (e.g., list toulene diisocyanate as organic isocyanate) and check the box marked Trade Secret. Trade secret information should be submitted to EPA and must include a substantiation. Please refer to EPA's final regulation on trade secrecy (53 FR 28772, July 29, 1988) for detailed information on how to submit trade secrecy claims. 2. Enter the chemical name or common name of each hazardous chemical. 3. Check box for ALL applicable descriptors: pure or mixture; and solid, liquid, or gas; and whether the chemical is or contains an EHS. 4. If the chemical is a mixture containing an EHS, enter the chemical name of each EHS in the mixture. [[Page 512]] Example: You have pure chlorine as on hand, as well as two mixtures that contain liquid chlorine. You write ``chlorine'' and enter the CAS number. Then you check ``pure'' and ``mix''--as well as ``liquid'' and ``gas''. Physical and Health Hazards For each chemical you have listed, check all the physical and health hazard boxes that apply. These hazard categories are defined in 40 CFR 370.2. The two health hazard categories and three physical hazard categories are a consolidation of the 23 hazard categories defined in the OSHA Hazard Communication Standard, 29 CFR 1910.1200. Hazard Category Compensation For Reporting Under Sections 311 and 312 ------------------------------------------------------------------------ EPA's hazard categories OSHA's hazard categories ------------------------------------------------------------------------ Fire Hazard............................... Flammable Combustion Liquid Pyrophoric Oxidizer Sudden Release of Pressure................ Explosive Compressed Gas Reactive.................................. Unstable Reactive Organic Peroxide Water Reactive Immediate (Acute) Health Hazards.......... Highly Toxic Toxic Irritant Sensitizer Corrosive Other hazardous chemicals with an adverse effect with short term exposure Delayed (Chronic) Health Hazard........... Carcinogens Other hazardous chemicals with an adverse effect with long term exposure ------------------------------------------------------------------------ Maximum Amount 1. For each hazardous chemical, estimate the greatest amount present at your facility on any single day during the reporting period. 2. Find the appropriate range value code in Table I. 3. Enter this range value as the Maximum Amount. Table I--Reporting Ranges ------------------------------------------------------------------------ Weight range in pounds Range value ------------------------------------------- From To ------------------------------------------------------------------------ 01.......................... 0 99 02.......................... 100 999 03.......................... 1,000 9,999 04.......................... 10,000 99,999 05.......................... 100,000 999,999 06.......................... 1,000,000 9,999,999 07.......................... 10,000,000 49,999,999 08.......................... 50,000,000 99,999,999 09.......................... 100,000,000 499,999,999 10.......................... 500,000,000 999,999,999 11.......................... 1 billion higher than 1 billion ------------------------------------------------------------------------ If you are using this form as a worksheet for completing Tier One, enter the actual weight in pounds in the shaded space below the response blocks. Do this for both Maximum Amount and Average Daily Amount. Example: You received one large shipment of a solvent mixture last year. The shipment filled five 5,000-gallon storage tanks. You know that the solvent contains 10% benzene, which is a hazardous chemical. You figure that 10% of 25,000 gallons is 2,500 gallons. You also know that the density of benzene is 7.29 pounds per gallon, so you multiply 2,500 gallons by 7.29 pounds per gallon to get a weight of 18,225 pounds. Then you look at Table I and find that the range value 04 corresponds to 18,225. You enter 04 as the Maximum Amount. (If you are using the form as a worksheet for completing a Tier One form, you should write 18,255 in the shaded area.) Average Daily Amount 1. For each hazardous chemical, estimate the average weight in pounds that was present at your facility during the year. To do this, total all daily weights and divide by the number of days the chemical was present on the site. 2. Find the appropriate range value in Table I. 3. Enter this range value as the Average Daily Amount. Example: The 25,000-gallon shipment of solvent you received last year was gradually used up and completely gone in 315 days. The sum of the daily volume levels in the tank is 4,536,000 gallons. By dividing 4,536,000 gallons by 315 days on-site, you calculate an average daily amount of 14,400 gallons. You already know that the solvent contains 10% benzene, which is a hazardous chemical. Since 10% of 14,400 is [[Page 513]] 1,440, you figure that you had an average of 1,440 gallons of benzene. You also know that the density of benzene is 7.29 pounds per gallon, so you multiply 1,440 by 7.29 to get a weight of 10,500 pounds. Then you look at Table I and find that the range value 04 corresponds to 10,500. You enter 04 as the Average Daily Amount. (If you are using the form as a worksheet for completing a Tier One form, you should write 10,500 in the shaded area.) Number of Days On-Site Enter the number of days that the hazardous chemical was found on- site. Example: The solvent composed of 10% benzene was present for 315 days at your facility. Enter 315 in the space provided. Storage Codes and Storage Locations List all non-confidential chemical locations in this column, along with storage types/conditions associated with each location. Please note that a particular chemical may be located in several places around the facility. Each row of boxes followed by a line represents a unique location for the same chemical. Storage Codes: Indicate the types and conditions of storage present. a. Look at Table II. For each location, find the appropriate storage type and enter the corresponding code in the first box. b. Look at Table III. For each location, find the appropriate storage types for pressure and temperature conditions. Enter the applicable pressure code in the second box. Enter the applicable temperature code in the third box. Table II--Storage Types ------------------------------------------------------------------------ Codes Types of storage ------------------------------------------------------------------------ A....... Above ground tank B....... Below ground tank C....... Tank inside building D....... Steel drum E....... Plastic or non-metallic drum F....... Can G....... Carboy H....... Silo I....... Fiber drum J....... Bag K....... Box L....... Cylinder M....... Glass bottles or jugs N....... Plastic bottles or jugs O....... Tote bin P....... Tank wagon Q....... Rail car R....... Other ------------------------------------------------------------------------ Table III--Temperature and Pressure Conditions ------------------------------------------------------------------------ Codes Storage conditions ------------------------------------------------------------------------ (Pressure) 1....... Ambient pressure 2....... Greater than ambient pressure 3....... Less than ambient pressure (Temperature) 4....... Ambient temperature 5....... Greater than ambient temperature 6....... Less than ambient temperature but not cryogenic 7....... Cryogenic conditions ------------------------------------------------------------------------ Example: The benzene in the main building is kept in a tank inside the building, at ambient pressure and less than ambient temperature. Table II shows you that the code for a tank inside a building is C. Table III shows you that the code for ambient pressure is 1, and the code for less than ambient temperature is 6. You enter: C 1 6 Storage Locations: Provide a brief description of the precise location of the chemical, so that emergency responders can locate the area easily. You may find it advantageous to provide the optional site plan or site coordinates as explained below. For each chemical, indicate at a minimum the building or lot. Additionally, where practical, the room or area may be indicated. You may respond in narrative form with appropriate site coordinates or abbreviations. If the chemical is present in more than one building, lot, or area location, continue your responses down the page as needed. If the chemical exists everywhere at the plant site simultaneously, you may report that the chemical is ubiquitous at the site. Optional attachments: If you choose to attach one of the following, check the appropriate Attachments box at the bottom of the Tier Two form. a. A site plan with site coordinates indicated for buildings, lots, areas, etc. throughout your facility. [[Page 514]] b. A list of site coordinate abbreviations that correspond to buildings, lots, areas, etc. throughout your facility. c. A description of dikes and other safeguard measures for storage locations throughout your facility. Example: You have benzene in the main room of the main building, and in tank 2 in tank field 10. You attach a site plan with coordinates as follows: main building = G-2, tank field 10 = B-6. Fill in the Storage Location as follows: _______________________________________________________________________ B-6 [Tank 2] G-2 [Main room] _______________________________________________________________________ Confidential Information Under Title III. Section 324, you may elect to withhold location information on a specific chemical from disclosure to the public. If you choose to do so: Enter the word ``confidential'' in the Non-Confidential Location section of the Tier Two form on the first line of the storage locations. On a separate Tier Two Confidential Location Information Sheet, enter the name and CAS number of each chemical for which you are keeping the location confidential. Enter the appropriate location and storage information, as described above for non-confidential locations. Attach the Tier Two Confidential Location Information Sheet to the Tier Two form. This separates confidential locations from other information that will be disclosed to the public. Certification Instructions for this section are included on page one of these instructions. [55 FR 30650, July 26, 1990]