Creation of an inspections regime for the bureau of prisons

(a)

In general

Section 8E of the Inspector General Act of 1978 (5 U.S.C. App.) is amended by adding at the end the following:

(e)

Inspections regime

(1)

Definitions

In this subsection:(A)

Bureau

The term Bureau means the Bureau of Prisons.(B)

Covered facility

The term covered facility—(i)means a correctional facility operated by the Bureau; and(ii)does not include a State, local, Tribal, territorial, or private correctional facility at which Federal prisoners are housed under an agreement with the Bureau.(C)

Family member

The term family member includes a grandparent, parent, sibling, spouse or domestic partner, child, aunt, uncle, cousin, niece, nephew, grandchild, or any other person related to an individual by blood, adoption, marriage, civil union, or a romantic or fostering relationship.(D)

Inspector General

The term Inspector General means the Inspector General of the Department of Justice.(E)

Ombudsman

The term Ombudsman means the Ombudsman established under paragraph (3)(A).(F)

Representative of an incarcerated person

The term representative of an incarcerated person includes paid or unpaid legal counsel or any other person or entity chosen by an incarcerated person to represent the interests of the incarcerated person.(G)

Staff

The term staff means employees and contractors of the Bureau.(2)

Inspections of covered facilities by the Inspector General

(A)

Establishment of inspections regime

(i)

In general

The Inspector General shall conduct periodic inspections of covered facilities pursuant to the requirements of this subsection. (ii)

Access to covered facilities

The Attorney General shall ensure that the Inspector General has access to any covered facility, including the incarcerated people, detainees, staff, bargaining unit representative organization, and any other information that the Inspector General determines is necessary to carry out the provisions of this subsection.(iii)

Notice of inspections

An inspection of a covered facility under this subsection may be announced or unannounced.(B)

Inspection criteria

An inspection of a covered facility under this subsection may include an assessment of the following:(i)The policies, procedures, and administrative guidance of the facility.(ii)The conditions of confinement.(iii)Working conditions for staff.(iv)The availability of evidence-based recidivism reduction programs and productive activities, as such terms are defined in section 3635 of title 18, United States Code, and the application of earned time credits pursuant to section 3632 of title 18, United States Code.(v)The policies and procedures relating to visitation.(vi)The policies and practices relating to the use of single-cell confinement, administrative segregation, and other forms of restrictive housing.(vii)The medical facilities and medical and mental health care, programs, procedures, and policies, including the number and qualifications of medical and mental health staff and the availability of gender-appropriate and trauma-responsive care for incarcerated people.(viii)Medical services and mental health resources for staff.(ix)Lockdowns at the facility.(x)Credible allegations of incidents involving excessive use of force, completed, attempted, or threatened violence, including sexual violence, or misconduct committed against incarcerated people.(xi)Credible allegations of incidents involving completed, attempted, or threatened violence, including sexual violence, committed against staff.(xii)Adequacy of staffing at the covered facility, including the number and job assignments of staff, the ratio of staff to inmates at the facility, the staff position vacancy rate at the facility, and the use of overtime, mandatory overtime, and augmentation.(xiii)Deaths or serious injuries of incarcerated people or staff that occurred at the facility.(xiv)The existence of contraband that jeopardizes the health or safety of incarcerated people or staff, including incident reports, referrals for criminal prosecution, and confirmed prosecutions.(xv)Access of incarcerated people to—(I)legal counsel, including confidential meetings and communications;(II)discovery and other case-related legal materials; and(III)the law library at the covered facility.(xvi)Any aspect of the operation of the covered facility that the Inspector General determines to be necessary over the course of an inspection.(C)

Inspection schedule

An inspection of a covered facility under this subsection shall be conducted on a schedule based on the combined risk score of the covered facility as described in subparagraph (E) and the following considerations:(i)Higher risk facilities shall receive more frequent inspections.(ii)The Inspector General shall reevaluate the combined risk score methodology and inspection schedule periodically and may alter 1 or both to ensure that higher risk facilities are identified and receiving the appropriate frequency of inspection.(D)

Report

(i)

In general

Upon completion of an inspection of a covered facility under this subsection, or a group of inspections that assess the same or similar issues at more than 1 facility, the Inspector General shall produce a report to be made available to the Attorney General, the Committee on the Judiciary of the Senate, the Committee on the Judiciary of the House of Representatives, employee representative organizations, and the public, that addresses 1 or more of the following topics:(I)A characterization of the conditions of confinement and working conditions, including a summary of the inspection criteria reviewed under clauses (ii) and (iii) of subparagraph (B).(II)Recommendations made to the covered facility to improve safety and conditions within the facility, including recommendations regarding staffing.(III)A recommended timeline for the next inspection and assessment, which shall not limit the authority of the Inspector General to perform additional inspections and assessments, announced or unannounced.(IV)Any other issues or matters identified during the inspection of the facility or facilities.(ii)

Consultation with stakeholders

In developing the recommendations described in clause (i), the Inspector General may consult with stakeholders, including employee representative organizations. (E)

Risk score

Not later than 18 months after the date of enactment of the Federal Prison Oversight Act, the Inspector General shall establish methodology and protocols for determining the combined risk score of a covered facility, which—(i)shall be delivered to the Committee on the Judiciary of the Senate and the Committee on the Judiciary of the House of Representatives; and(ii)may be based on—(I)frequency and duration of lockdowns;(II)availability of programming;(III)staffing levels;(IV)access to adequate physical and mental health resources;(V)incidences of physical and sexual assault or neglect;(VI)opportunity to maintain family ties through phone calls, video calls, mail, email, and visitation;(VII)adequacy of the nutrition provided;(VIII)amount or frequency of staff discipline cases;(IX)access of incarcerated people to—(aa)legal counsel, including confidential meetings and communications;(bb)discovery and other case-related legal materials; and(cc)the law library at the covered facility; and(X)other factors as determined by the Inspector General.(F)

Bureau response to report

(i)

In general

Not later than 60 days after the date on which the Inspector General issues a report under subparagraph (D), the Bureau shall respond in writing to the inspection report, which shall include a corrective action plan. (ii)

Public availability

Each response and action plan described in clause (i) shall be made available to the public on the website of the Inspector General.(iii)

Compliance with corrective action plan

The Inspector General may conduct additional inspections or investigations, announced or unannounced, to monitor the compliance of the Bureau with a corrective action plan described in clause (i).(3)

Ombudsman

(A)

In general

Not later than 1 year after the date of enactment of the Federal Prison Oversight Act, the Attorney General shall establish in the Department of Justice an Ombudsman who may—(i)receive a complaint from an incarcerated person, a family member, a representative of an incarcerated person, staff, or others regarding issues that may adversely affect the health, safety, welfare, or rights of incarcerated people or staff, including—(I)abuse or neglect;(II)the conditions of confinement;(III)working conditions of staff;(IV)decisions, administrative actions, or guidance of the Bureau, including those relating to prison staffing;(V)inaction or omissions by the Bureau, including failure to consider or respond to complaints or grievances by incarcerated people or staff promptly or appropriately;(VI)policies, rules, or procedures of the Bureau, including gross mismanagement; and(VII)alleged violations of non-criminal law by staff or incarcerated people that may adversely affect the health, safety, welfare, or rights of any person;(ii)refer a complainant and others to appropriate resources or Federal agencies;(iii)make inquiries and recommend actions to appropriate entities on behalf of a complainant, the Ombudsman, or others; and(iv)decline to investigate or take any action with respect to any complaint and, in any case in which the Ombudsman declines to investigate or take any action, shall notify the complainant in writing of the decision not to investigate or take any action and the reasons for the decision.(B)

Limitations on authority

The Ombudsman—(i)may not investigate—(I)any complaints relating to the underlying criminal conviction of an incarcerated person;(II)a complaint from staff that relates to the employment or contractual relationship of the staff member with the Bureau, unless the complaint is related to the health, safety, welfare, working conditions, gross mismanagement of a covered facility, or rehabilitation of incarcerated people; or(III)any allegation of criminal or administrative misconduct, as described in subsection (b)(2), and shall refer any matter covered by subsection (b)(2) to the Inspector General, who may, at the discretion of Inspector General, refer such allegations back to the Ombudsman or the internal affairs office of the appropriate component of the Department of Justice; and (ii)may not levy any fees for the submission or investigation of complaints.(C)

Decision on the merits of a complaint

At the conclusion of an investigation of a complaint, the Ombudsman shall—(i)render a decision on the merits of each complaint;(ii)communicate the decision to the complainant, if any, and to the Bureau; and(iii)state the recommendations and reasoning of the Ombudsman if, in the opinion of the Ombudsman, the Bureau or any employee thereof should—(I)consider the matter further;(II)modify or cancel any action;(III)alter a rule, practice, or ruling;(IV)explain in detail the administrative action in question; or(V)rectify an omission.(D)

Actions following a decision by the ombudsman

(i)

Request for information about actions taken

If the Ombudsman so requests, the Bureau shall, within the time specified, respond to any inquiry or request for information from the Ombudsman and inform the Ombudsman about any action taken on the recommendations provided by the Ombudsman or the reasons for not complying with any request for information or recommendations.(ii)

Reporting of continuing issues

If the Ombudsman believes, based on an investigation conducted by the Ombudsman, that there has been or continues to be a significant health, safety, welfare, working conditions, or rehabilitation issue, the Ombudsman shall report the finding to the Attorney General, the Committee on the Judiciary of the Senate, and the Committee on the Judiciary of the House of Representatives.(iii)

Monitoring of internal disciplinary actions of the bureau

In the event that the Bureau conducts an internal disciplinary investigation or review of 1 or more staff members of the Bureau as a result of an investigation by the Ombudsman, the Ombudsman may monitor the internal disciplinary action to ensure a fair and objective process.(4)

Inspector general and ombudsman access to bureau of prisons facilities

(A)

In general

Upon demand, in person or in writing and with or without prior notice, the Inspector General and the Ombudsman shall be granted access to all Bureau facilities, which shall include—(i)all areas that are used by incarcerated people, all areas that are accessible to incarcerated people, and access to programs for incarcerated people at any time of day; and(ii)the opportunity to—(I)conduct private and confidential interviews with any incarcerated person, staff, employee representative organization, or other person; and(II)communicate privately and confidentially, both formally and informally, with incarcerated people or staff by telephone, mail, electronic communication, and in person, which shall not be monitored or recorded by or conducted in the presence of staff.(B)

Purpose of visits

Access to Bureau facilities under subparagraph (A) is for the purposes of—(i)conducting announced or unannounced inspections by the Inspector General as described in paragraph (2), including inspections to monitor the compliance of the Bureau with a corrective action plan described in paragraph (2)(F)(i);(ii)conducting an investigation or other activity by the Ombudsman as described in paragraph (3); and(iii)inspecting, viewing, photographing, and video recording all areas of the facility that are used by incarcerated people or are accessible to incarcerated people.(C)

Access to documents

(i)

In general

The Inspector General and the Ombudsman have the right to access, inspect, and copy all relevant information, records, or documents in the possession or control of the Bureau that either the Inspector General or the Ombudsman considers necessary in an inspection, investigation, or other activity, and the Bureau shall assist the Inspector General and the Ombudsman in obtaining the necessary releases for those documents that are specifically restricted or privileged for use by the Bureau.(ii)

Production of records

Following notification from the Inspector General or the Ombudsman with a written demand for access to Bureau records, the Bureau shall provide access to the requested documentation—(I)not later than 20 business days after receipt of the written request; or(II)in the case of records pertaining to the death of an incarcerated person or staff, threats of bodily harm including sexual or physical assaults, or the denial or delay of necessary medical treatment, not later than 5 business days after receipt of the written request, unless the Inspector General or the Ombudsman consents to an extension of that time frame.(D)

Coordination to minimize disruption of operations

The Inspector General and the Ombudsman shall—(i)work with the Bureau to minimize disruption to the operations of the Bureau due to inspections, investigations, or other activity; and(ii)comply with the security clearance processes of the Bureau, provided these processes do not impede the activities described in this subsection.(5)

Confidentiality

(A)

In general

Correspondence and communication with the Inspector General and the Ombudsman, including communication regarding an issue described in section 4051 of title 18, United States Code, is confidential and shall be protected as privileged correspondence in the same manner as legal correspondence or communications.(B)

Rules and procedures

Subject to subparagraph (C), the Inspector General and the Ombudsman shall establish confidentiality rules and procedures for all information maintained by the respective office to ensure that, to the greatest extent practicable, before, during, or after an investigation—(i)staff are not aware of the identity of a complainant; and(ii)other incarcerated people are not aware of the identity of a complainant.(C)

Exception

The Inspector General and the Ombudsman may disclose identifying information for the sole purpose of carrying out an investigation and as otherwise authorized under section 7(b). (6)

Family advocacy and support services

(A)

Filing complaints on behalf of an incarcerated individual

(i)

Online form

The Ombudsman shall create a secure online form to be made available on the website of the Ombudsman where the family members, friends, and representatives of incarcerated people can submit complaints and inquiries on issues identified in paragraph (3)(A)(i) on behalf of an individual incarcerated at a covered facility.(ii)

Telephone hotline

The Ombudsman shall create a telephone hotline through which family members, friends, and representatives of incarcerated people can call to file complaints and inquiries on issues identified in paragraph (3)(A)(i) on behalf of an individual incarcerated at a covered facility.(B)

Filing complaints by an incarcerated individual

(i)

Internal private submission

The Bureau shall provide multiple internal ways for incarcerated individuals in covered facilities to privately submit to the Ombudsman complaints and inquiries on issues identified in paragraph (3)(A)(i).(ii)

Submission via independent entity

The Bureau shall also provide not less than 1 process for incarcerated individuals in covered facilities to submit complaints and inquiries on issues identified in paragraph (3)(A)(i) to a public or private entity or office that is not part of the Bureau and that is able to receive and immediately forward complaints and inquiries to the Ombudsman, allowing the incarcerated individual to remain anonymous upon request.(C)

Determination

(i)

Confirmation of receipt

Not later than 5 business days after submission of a complaint or inquiry under subparagraph (A) or (B), the Ombudsman shall confirm receipt.(ii)

Determination

Not later than 15 business days after issuing the confirmation under clause (i), the Ombudsman shall make a determination as to whether any action is warranted and notify the complainant of the determination.(iii)

Statement regarding decision

If the Ombudsman has determined action is unwarranted under clause (ii), the Ombudsman shall provide a written statement explaining the decision to the complainant.(D)

Administrative exhaustion

Nothing in this paragraph shall be construed as a necessary administrative remedy required for exhaustion under section 7(a) of the Civil Rights of Institutionalized Persons Act (42 U.S.C. 1997e(a)).(7)

Prohibition on retaliation

(A)

In general

The Bureau and staff of the Bureau shall not discharge, retaliate against, or in any manner discriminate against any complainant or any person or entity that has instituted or caused to be instituted any proceeding, investigation, or inspection under or related to this subsection.(B)

Investigation

Any alleged discharge of, retaliation against, or discrimination against a complainant, entity, or person because of a complaint, investigation, or inspection may be considered by the Ombudsman as an appropriate subject of an investigation or other activity.(8)

Due process protections

(A)

In general

The Attorney General and the Inspector General shall ensure that implementation of this subsection is consistent with section 552a of title 5, United States Code (commonly known as the Privacy Act of 1974) and all other applicable laws, and respects appropriate due process protections for staff.(B)

Rule of construction

Nothing in this paragraph shall be construed to modify, supersede, or otherwise affect the authority of the Inspector General to access all records, reports, audits, reviews, documents, papers, recommendations, or other materials, as authorized by section 6(a). (9)

Percentage of annual appropriation for the bureau of prisons

It is the sense of Congress that the amount allocated to the Inspector General and the Ombudsman to carry out the activities described in this subsection should equal an amount between 0.2 percent and 0.5 percent of the annual appropriation for the Bureau.

(b)

Effective Date

This Act, and the amendments made by this Act, shall take effect on the date that is 90 days after the date on which appropriations are made available to the Inspector General of the Department of Justice and the Department of Justice for the specific purpose of carrying out the provisions of this Act and the amendments made by this Act.