Unclassified.

National Headquarters, Selective Service System, 1501 Wilson Boulevard, Arlington, VA 22209-2425.

The Selective Service System is an independent agency of the United States government that maintains information on those potentially subject to military conscription. The statutory mission of the Selective Service is to be prepared to provide trained and untrained personnel to the DoD in the event of a national emergency and to be prepared to implement an alternative service program for registrants classified as conscientious objectors. These records are maintained at the National Headquarters Office in Arlington VA.

The Selective Service System’s Integrated Mobilization Information Management System (IMIS) is an application created by the Agency to manage reserve force officers and resources assigned to the Agency, various budget allocations and expenditures, local area boards, state directors, and Agency material resources. The Agency developed IMIS to manage resources needed to facilitate mission readiness; resources consist of assigned personnel, material, and budget management.

The records contain information relating to selection, placement and utilization of military personnel assigned to SSS such as name, rank, Social Security account number, date of birth, physical profile, residence and business addresses, and telephone numbers.

Chapter 49, Military Selective Service Act (50 U.S.C. 3801 et seq.)

In addition to the disclosures permitted under subsection (b) of the Privacy Act, the SSS may disclose information contained in this System of Records without the consent of the individuals to whom the records pertain if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:

1. To the Department of Justice for the purpose of reviewing and processing suspected violations of the Military Selective Service Act (MSSA), for investigation or reviewing of perjury, and for defense of a civil action arising from administrative processing under such Act.

2. To the Department of State and U.S. Citizenship and Immigration Services for collection and evaluation of data to determine an individual's eligibility for United States citizenship.

3. To the Department of Defense and U.S. Coast Guard to exchange data concerning registration, classification, induction, and examination of registrants and for identification of prospects for recruiting.

4. To the Department of Labor to assist veterans in need of data concerning reemployment rights, and for determination of eligibility for benefits under the Workforce Investment Act.

5. To all Federal Agencies to determine eligibility for employment.

6. To the U.S. Census Bureau for the purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13.

7. To all U.S. Universities and colleges to determine eligibility for student aid, including grants and loans as required by state and local law.

8. To the Department of Health and Human Services to determine an individual’s proper Social Security Account Number and for locating parents pursuant to the Child Support Enforcement Act.

9. To an appropriate Federal, state, local, territorial, tribal, or foreign law enforcement authority for investigation or prosecution where a record indicates a violation or potential violation of law.

10. To the Alternative Service Employers, during conscription, to exchange information with employers regarding a registrant who is a conscientious objector for the purpose of placement and supervision of performance of alternative service in lieu of induction into the military service.

11. To appropriate agencies, entities, and persons when (a) the SSS suspects or has confirmed that there has been a breach of the System of Records. (b) the SSS has determined that as a result of the suspected or confirmed breach there is a risk of harm to an individual(s), the SSS (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the SSS efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

12. To another Federal agency or Federal entity, when the SSS determines that information from this System of Records is necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach, or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

13. To the General Public for the purpose of retrieving a copy of their Selective Service Number for various purposes such as applying for employment, security background check, student grants and loans, and citizenship.

Storage:

Data is kept secure in accordance with the National Institutes of Standards and Technologies’ Special Publication 800-53 guidelines and the Federal Information Security Management Act of 2002.

Records are indexed by name and Service Number.

a. Use of the records or any information contained therein is limited to Selective Service System employees or Reserve Forces Members whose official duties require access.

b. Records maintained by authorized personnel only, who have been trained in the rules and regulations concerning disclosures of information.

c. Periodic security checks and other emergency planning.

Director of Selective Service, 1501 Wilson Boulevard, Arlington, VA 22209-2425, Attn: Records Manager.

Temporary. Cutoff at the end of the calendar year. Destroy immediately after employee is no longer assigned to Selective Service System.

SSS Reserve Forces Members or former members who wish to gain access to their records should make their request in writing addressed to: Selective Service System, 1515 Wilson Boulevard, Arlington, VA 22209-2425, Attn: Military Personnel.

It is necessary to include the Member's full name, rank, branch of service, address, and Social Security Account Number.

See Record Access Procedures, above.

Information in this system is obtained directly from the individual to whom it applies or is derived from information supplied or is provided by the individual Branch of the Armed Forces.

None.

Document Citations: 90 FR 20734; 82 FR 29971; 90 FR 17680; 82 FR 29970.

Unclassified.

National Headquarters, Selective Service System, 1501 Wilson Boulevard, Arlington, VA 22209-2425.

FedRAMP Authorized Amazon Web Services (AWS) US East/West cloud services facility at 410 Terry Ave N, Seattle, WA 98109-5210.

Director of Selective Service, 1501 Wilson Boulevard, Arlington, VA 22209-2425, Attn: Records Manager

In addition to the disclosures permitted under subsection (b) of the Privacy Act, the SSS may disclose information contained in this System of Records without the consent of the individuals to whom the records pertain if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:

1. To the Department of Justice for the purpose of reviewing and processing suspected violations of the Military Selective Service Act (MSSA), for investigation or reviewing of perjury, and for defense of a civil action arising from administrative processing under such Act.

2. To the Department of State and U.S. Citizenship and Immigration Services for collection and evaluation of data to determine an individual's eligibility for United States citizenship.

3. To the Department of Defense and U.S. Coast Guard to exchange data concerning registration, classification, induction, and examination of registrants and for identification of prospects for recruiting.

4. To the Department of Labor to assist veterans in need of data concerning reemployment rights, and for determination of eligibility for benefits under the Workforce Investment Act.

5. To the Department of Education to determine eligibility for student financial assistance.

6. To the U.S. Census Bureau for the purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13.

7. To the Office of Personnel Management and U.S. Postal Service to determine eligibility for employment.

8. To the Department of Health and Human Services to determine an individual’s proper Social Security Account Number and for locating parents pursuant to the Child Support Enforcement Act.

9. To the State and Local Governments to provide data that may constitute evidence and facilitate the enforcement of state and local law.

10. To the Alternative Service Employers, during conscription, to exchange information with employers regarding a registrant who is a conscientious objector for the purpose of placement and supervision of performance of alternative service in lieu of induction into the military service.

11. To appropriate agencies, entities, and persons when (a) the SSS suspects or has confirmed that there has been a breach of the System of Records. (b) the SSS has determined that as a result of the suspected or confirmed breach there is a risk of harm to an individual(s), the SSS (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the SSS efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

12. To another Federal agency or Federal entity, when the SSS determines that information from this System of Records is necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach, or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

13. To the General Public for the purpose of retrieving a copy of their Selective Service Number for various purposes such as applying for employment, security background check, student grants and loans, and citizenship.

a) current Registrants - individuals who are registered with SSS, b) differed Registrants - individuals who have submitted the request to register but have not reached the minimum registration age and are in a delayed status, c) not-in-Compliance Potential Registrants - individuals who have not registered yet but still have a chance to do so until they reach a maximum registration age, d) not-in-Compliance Potential Violators - individuals who have not registered and have already reached a maximum registration age, and e) Exempt records - individuals who were granted an exemption from registration.

maintains the following information: a) First Name, b) Last Name, c) Middle Name, d) Suffix, e) Social Security Number, f) Date of Birth, g) Street Address, h) Email Address, i) Selective Service Number, and j) Phone number.

Electronic records are stored in the RCV database on Amazon cloud. Old supporting documents for the registrants are stored: a) in a microfilm and b) scanned and uploaded in the Electronic Management System (ECM).

Employees access the application through a secure, role-based user interface. Access is managed using unique user IDs and strong, multi-factored authentication (MFA) credentials, with passwords adhering to modern security standards. All authentication data is encrypted in transit and at rest, and access is governed by least-privilege principles to ensure compliance with current data security best practices.

Document Citation: 82 FR 29971 Document Number: 2017-13771.

Unclassified.

National Headquarters, Selective Service System, 1501 Wilson Boulevard, Arlington, Virginia 22209-2425.

Mr. Lee Levells, Human Resources Officer, 1501 Wilson Boulevard, Arlington, Virginia 22209-2425, at LLevells@sss.gov.

The collection and maintenance of accommodation records is authorized by the Rehabilitation Act, 29 U.S.C. 791, and Title VII of the Civil Rights Act, 42 U.S.C. 2000e, as well as Executive Order 13164 and 29 CFR 1605 and 1614.

to maintain records necessary and relevant to SSS activities responding to and mitigating high-consequence public health threats. Accordingly, this System of Records is designed to collect records related to the processing of requests from employees and applicants for employment who are seeking a reasonable accommodation based upon disability under the Rehabilitation Act or for a religious belief, observance, or practice under Title VII of the Civil Rights Act of 1964, or the Religious Freedom Restoration Act of 1993, 42 U.S.C. chapter 21B; or other applicable law, and consistent with Executive Order 13164.

include records of individuals who request reasonable accommodation and are processed by agency officials making reasonable accommodation assessments and decisions. These records also include information on authorized individuals, such as a family member, health professional, or other representatives submitting the request on behalf of an individual.

Records related to reasonable accommodation exceptions, medical or religious. These records may include but are not limited to: 1) Name; 2) Individual requester's status as an applicant, current or former employee, or other status; 3) Individual requester's occupational series and grade level for which reasonable accommodation had been requested; 4) Contact information such as work or personal address, phone number, and email address; 5) Date a request was submitted verbally or in writing; 6) Documented requests for different type(s) of reasonable accommodation requested; 7) How the requested accommodation would assist in job performance; 8) Supervisor's name, address, and contact information; 9) Name and contact information of a family member, health professional, or other representative submitting a request on behalf of an individual; 10) Medical documentation about a disability or medical condition, or other appropriate supporting information submitted or required to process the request; 11) Records on religious beliefs, observances or practices including descriptions of employee's belief, observance or practice, medicines or medical products that are used or not used by an employee due to a belief, observance or practice;12) Name, title, and contact information of SSS officials processing, deciding or referring to a request for reasonable accommodation.13) Agency decisions including whether a request was granted or denied, reasons for denial, date a request was approved or denied, date reasonable accommodation was provided to the individual.14) The amount of time taken to process a request, including whether the recommended time frames were met as outlined in the reasonable accommodation procedures; 15) Any other information that is submitted by individuals in support of requests for reasonable accommodation, or that is necessary and relevant to support agency assessment and decision regarding the request.

Records may be obtained from appropriate SSS personnel who may provide relevant information on information related to a request for reasonable accommodation. Information may also be sourced from personnel at medical facilities, or from existing systems of records, including but not limited to OPM/GOVT-10, "Employee Medical File System Records," (75 FR 35099; June 21, 2010), and modified on November 30, 2015 (80 FR 74815).

In addition to the disclosures permitted under subsection (b) of the Privacy Act, the SSS may disclose information contained in this System of Records without the consent of the persons mentioned herein if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:

1. To appropriate medical facilities, or Federal, State, local, Tribal, territorial or foreign government agencies, to the extent permitted by law, for the purpose of protecting the vital interests of individual(s), including to assist the United States Government in responding to or mitigating high-consequence public health threats, or diseases and illnesses relating to a public health emergency.

2. Where a record, either alone or in conjunction with other information, indicates a violation or potential violation of law—criminal, civil, or regulatory in nature—the relevant records may be referred to the appropriate Federal, State, local, territorial, Tribal, or foreign law enforcement authority or other appropriate entity charged with the responsibility for investigating or prosecuting such violation or charged with enforcing or implementing such law.

3. To the court of law, in an appropriate proceeding before a court, grand jury, or an administrative or adjudicative body, when the SSS determines that the records are arguably relevant to its proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

4. To contractors and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government, when necessary to accomplish an SSS function related to this System of Records.

5. A record on an employee or contractor from this System of Records may be disclosed as a routine use to a Federal, State, local, territorial, Tribal, or foreign agency requesting a record that is relevant and necessary to its decision on a matter of hiring or retaining an employee, issuing a security clearance, reporting an investigation of that individual, letting a contract, or issuing a license, grant, or other benefit.

6. A record on an employee or contractor from this System of Records may be disclosed as a routine use to a Congressional office in response to an inquiry from the Congressional office made at the request of that individual.

7. To the National Archives and Records Administration for purposes of records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906.

8. To appropriate agencies, entities, and persons when (1) the SSS suspects or has confirmed that there has been a breach of the System of Records. (2) the SSS has determined that as a result of the suspected or confirmed breach there is a risk of harm to an individual(s), the SSS (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the SSS efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

9. To another Federal agency or Federal entity, when the SSS determines that information from this System of Records is necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach, or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

10. To any agency, organization, or individual for the purpose of performing authorized audit or oversight operations of the SSS and meeting related reporting requirements.

11. To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.

12. A record from this System of Records may be disclosed as a routine use to SSS paid experts or consultants, and those under contract with the SSS on a "need-to-know" basis for purpose within the scope of the pertinent SSS task. This access will be granted to a SSS contractor or employee of such contractor by a system manager only after satisfactory justification has been provided to the system manager.

Storage:

All records in this System of Records are maintained in compliance with applicable executive orders, statutes, and the agency implementing regulations. Electronic records are stored in databases and/or on hard disks, removable storage devices, or other electronic media. Paper records are maintained in a secure, access-controlled room, with access limited to authorized personnel. To the extent applicable, to ensure compliance with Americans with Disabilities Act, the Rehabilitation Act, and the Genetic Information Nondiscrimination Act of 2008, medical information must be maintained on separate forms and in separate medical files and be treated as a confidential medical record.

SSS policy establishes a uniform process for protecting and storing PII and media.

Records will be retrieved by any of the categories of records, including name, location, date of vaccine exception request, or work status.

Records in this system are temporary and are maintained and destroyed in accordance with National Archives and Records Administration General Records Schedule 2.7 Employee Health and Safety Records.

Computerized records systems follow the National Institute of Standards and Technology privacy and security standards as developed to comply with the Privacy Act of 1974, as amended, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 U.S.C. 3501 et seq.; Federal Information Security Modernization Act of 2014, 44 U.S.C. 3551 et seq.; and the Federal Information Processing Standards 199: Standards for Security Categorization of Federal Information and Information Systems. Security controls include user identification, multi-factor authentication, database permissions, encryption, firewalls, audit logs, network system security monitoring, and software controls.

SSS policy applies to all SSS information users, owners, contractors and custodians, as well as access to any SSS information resources. Access to records in the system is limited to authorized personnel who have a need to access the records in the performance of their official duties, and each user's access is restricted to only the functions and data necessary to perform that person's job responsibilities. System administrators and authorized users are trained and required to follow established internal security protocols and must complete all security, privacy, and records management training and sign the SSS Rules of Behavior.

Same as "Notification procedures."

Same as "Notification procedures."

Individuals seeking to determine whether this System of Records contains information about them should write to Senior Agency Official for Privacy and comply with procedures contained in the SSS Privacy Act Regulation 32 CFR part 1665.

None.

Document Citation: 87 FR 2199 Document Number: 2022-00621

Unclassified.

National Headquarters, Selective Service System, 1501 Wilson Boulevard, Arlington, VA 22209-2425.

Director of Selective Service, 1501 Wilson Boulevard, Arlington, VA 22209-2425, Attn: Records Manager.

50 U.S.C. 3801et seq. [Military Selective Service Act (MSSA)]

ECM is to enable document capture, OCR (where applicable), access, visibility and routing for status & completion, document archiving and destruction, and retrieval based upon the document type and workflow required. These data services include data file storage and processing as well as input from a variety of electronic and paper sources.

The system collects any correspondence from any person sent to the Selective Service System by mail to the designated PO boxes, emails to designated email addresses, and/or by filling out a set of web-enabled forms published on sss.gov web site.

The system will collect the following types of documents: Paper-based correspondence (scanned into the system): Registration Form SSS Form 1 Status Information Letter (SIL) Change of Name of Address SSS Form 2 Compliance Letter (Form 3C) General Correspondence Legacy Scanned Documents Electronic Correspondence: Online SSS-Form 1 Online SSS-Form 2 Online SSS-SIL Online SS-Form 3C Internal Data Entry Form (AQ Form) Email

Mail Email Legacy Scanned documents Website AQ internal form (based on phone conversation)

In addition to the disclosures permitted under subsection (b) of the Privacy Act, the SSS may disclose information contained in this System of Records without the consent of the individuals to whom the records pertain if the disclosure is compatible with the purpose for which the record was collected under the following routine uses:

1. To the Department of Justice for the purpose of reviewing and processing suspected violations of the Military Selective Service Act (MSSA), for investigation or reviewing of perjury, and for defense of a civil action arising from administrative processing under such Act.

2. To the Department of State and U.S. Citizenship and Immigration Services for collection and evaluation of data to determine an individual's eligibility for United States citizenship.

3. To the Department of Defense and U.S. Coast Guard to exchange data concerning registration, classification, induction, and examination of registrants and for identification of prospects for recruiting.

4. To the Department of Labor to assist veterans in need of data concerning reemployment rights, and for determination of eligibility for benefits under the Workforce Investment Act.

5. To all Federal Agencies to determine eligibility for employment.

6. To the U.S. Census Bureau for the purposes of planning or carrying out a census or survey or related activity pursuant to the provisions of Title 13.

7. To all U.S. Universities and colleges to determine eligibility for student aid, including grants and loans as required by state and local law.

8. To the Department of Health and Human Services to determine an individual’s proper Social Security Account Number and for locating parents pursuant to the Child Support Enforcement Act.

9. To an appropriate Federal, state, local, territorial, tribal, or foreign law enforcement authority for investigation or prosecution where a record indicates a violation or potential violation of law.

10. To the Alternative Service Employers, during conscription, to exchange information with employers regarding a registrant who is a conscientious objector for the purpose of placement and supervision of performance of alternative service in lieu of induction into the military service.

11. To appropriate agencies, entities, and persons when (a) the SSS suspects or has confirmed that there has been a breach of the System of Records. (b) the SSS has determined that as a result of the suspected or confirmed breach there is a risk of harm to an individual(s), the SSS (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the SSS efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

12. To another Federal agency or Federal entity, when the SSS determines that information from this System of Records is necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach, or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

13. To the General Public for the purpose of retrieving a copy of their Selective Service Number for various purposes such as applying for employment, security background check, student grants and loans, and citizenship.

All records in this System of Records are maintained and in compliance with applicable executive orders, statutes, and agency implementing recommendations. Electronic records are stored in databases and application servers. SSS has ITSP-64 for Media Protection which establishes a uniform process for protecting and storing PII and media.

SSS is utilizing a Full-Text Search function, for internal users only, of the ECM system that provides a simple, unified interface for retrieving stored textual information retrieved from the documents. Advanced searches can be performed based on keywords and phrases that exist within documents to locate relevant content. The following are the common search criteria: Selective Service Number (SSN) Social Security Number (SSAN) Compliance PIN Document Handling Number Name (Last, First, or combination)

Currently, there is no policy established to retain the records for a set period of time. This SORN will be updated once the policy is established.

Computerized records systems follow the National Institute of Standards and Technology privacy and security standards as developed to comply with the Privacy Act of 1974, as amended, 5 U.S.C. 552a; Paperwork Reduction Act of 1995, 44 U.S.C. 3501 et seq.; Federal Information Security Modernization Act of 2014, 44 U.S.C. 3551 et seq.; and the Federal Information Processing Standards 199: Standards for Security Categorization of Federal Information and Information Systems. Security controls include user identification, multi-factor authentication, database permissions, encryption, firewalls, audit logs, network system security monitoring, and software controls; ITSP-17 Physical and Environmental Protection Policy and Procedures.

Same as "Notification procedures."

Same as "Notification procedures."

The public should follow the process described in the Code Of Federal Regulations (CFR), Title 32 Subtitle B Chapter XVI Part 1665 "PRIVACY ACT PROCEDURES" at https://www.ecfr.gov/current/title-32/subtitle-B/chapter-XVI/part-1665 For the general inquiries, public can contact the agency at numbers published under https://www.sss.gov/contact/, or call 847-688-6888 or toll-free: 888-655-1825

None.

Document Citations: 90 FR 20734; 82 FR 29971; 90 FR 17680; 82 FR 29970.