Agricultural Marketing Service, USDA, 14th and Independence Avenue, Washington, DC 20250.

Commodity Inspectors, Graders, Weighers, Classers, Collaborators, Licensed Plant Employees, Agents, Appointees, Samplers.

This system consists of such information as applications for license, license files, bonding records, biographical data, periods of employment, performance ratings, commodities qualified to inspect, grader's powers of attorney, recommendations for reemployment, factors which affect or might affect desirability as an inspector, supervisory potential, declaration sheets, preference sheets, current, expired, and voided licenses, license examinations and score sheets, license renewal score sheets, miscellaneous notes and memoranda, e.g. transfers, cancellations, corrective action letters, letters of caution or warning, inspection/grading performance/productivity data, letters of suspension, indictment, complaint, proposals to revoke license, etc. Content and extent of these records vary by commodity, program and season.

7 U.S.C. 51-65, 241-273, 451-469, 471-476, 491, 493-499, 499a-499s, 411-511q, 601 et seq, 1551-1611.

Referral to states or other Federal agencies to determine verification of employment or length of service for retirement purposes; referral to Civil Service Commission for required records and reports; to Government Accounting Office for required records and reports to Department of Justice for required records and reports. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery.

Storage:

File folders, notebooks, and cardex files.

Records are indexed by name of licensee and/or license number.

Government office buildings, locked and unlocked file cabinets and locked offices.

Records maintained indefinitely or until separation or retirement or in accordance with prescribed retention schedule. They are destroyed in conformance with prescribed retention schedules. These records schedules have been implemented by Agricultural Marketing Service Instruction 270-1, Records Management Program.

Each of the following Division Directors:

Cotton Division

Livestock, Poultry, Grain, and Seed Division

Tobacco Division

Transportation and Warehouse Division

Any individual may request information concerning himself from this system from the Office of the Division Director having custody of his records at the system location.

Any individual may obtain information as to the procedure for gaining access to a record in the system that pertains to him by submitting a request to the appropriate Division Director listed above.

Any individual may obtain information as to the procedure for contesting a record in the system that pertains to him by submitting a request to the appropriate Division Director listed above.

Information in this System comes primarily from licensees, supervisors, with additional data provided by references and investigative personnel.

Milk Market Administrator's Offices at the following locations:

Arizona

Market Administrator

2617 North 24th Street

Phoenix, AZ 85008

Phone: 602 275-7641

Arkansas

Market Administrator

PO Box 4225

Asher Avenue Station

Little Rock, AR 72214

Phone: 501 663-6395

Colorado

Market Administrator

7 Parker Pl

2600 S. Parker Rd

Aurora, CO 80014

Phone: 303 837-2461

Florida

Market Administrator

PO Box 11368

Fort Lauderdale, FL 33306

Phone: 305 565-2583

Georgia

Market Administrator

PO Box 49025

Atlanta, GA 30359

Phone: 404 455-6323

Illinois

Market Administrator

800 Roosevelt Road

Building A, Suite 200

Glen Ellya, IL 60137

Phone: 312 858-8400

Indiana

Market Administrator

PO Box 55527

Indianapolis, IN 46205

Phone: 317 269-6107

Kansas

Market Administrator

PO Box 4606

Overland Park, KS 66204

Phone: 913 648-1050

Kentucky

Market Administrator

PO Box 18030

Louisville, KY 40218

Phone: 502 499-0040

Louisiana

Market Administrator

PO Box 7250

Metairie, LA 70011

Phone: 504 837-9381

Massachusetts

Market Administrator

230 Congress Street, Room 403

Boston, MA 02110

Phone: 617 542-8636

Michigan

Market Administrator

2684 West Elevan Mile Road

Berkley, MI 48072

Phone: 313 548-1603

Minnesota

Market Administrator

4570 West 77th Street, Suite 210

Minneapolis, MN 55435

Phone: 612 831-5292

Missouri

Market Administrator

PO Box 1485

Maryland Heights, MO 63043

Phone: 314 567-4730

New York

Market Administrator

205 East 42nd Street

New York, NY 10017

Phone: 212 557-0343

Ohio

Market Administrator

PO Box 30128

Cleveland, OH 44130

Phone: 216 826-3220

Market Administrator

PO Box 29226

Columbus, OH 43229

Phone: 614 891-1851

Oklahoma

Market Administrator

PO Box 45563

Tulsa, OK 74145

Phone: 918 622-3411

Oregon

Market Administrator

PO Box 23606

Portland, OR 97223

Phone: 503 639-8806

Texas

Market Administrator

PO Box 29529

Dallas, TX 75229

Phone: 214 243-1504

Virginia

Market Administrator

PO Box 710

Alexandria, VA 22313

Phone: 703 549-7000

Dairy farmers delivering producer milk to regulated handlers.

This system consists of information pertaining to the quantities and value of milk delivered to regulated handlers by individual dairy farmers.

7 U.S.C. 601 et seq.

Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto

Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Storage:

Manual card files or automated disk or tape files.

Records are indexed by name of producer and/or by ID number.

Government office building, locked offices, locked files cabinets.

Records are maintained and destroyed in accordance with retention schedule number II NNA-1588 approved by the 84th Congress, first session, on July 13, 1955.

Each Market Administrator at the address listed above.

Any individual may request information about himself from the appropriate Market Administrator at the address listed above. The request should indicate the individual's name, address and type of information being sought.

Any individual may obtain information as to the procedure for gaining access to a record in the System which pertains to him by submitting a written request to the appropriate offices referred to in the preceding paragraph.

Any individual may obtain information as to the procedure for contesting a record in the System which pertains to him by submitting a written request to the appropriate offices referred to in the preceding paragraph.

Information in this system comes primarily from regulated handlers and cooperative associations. Some additional data is provided by health authorities with respect to Grade A quality standards and investigative personnel.

None.

This system of records is under the control of the Deputy Administrator, Fruit and Vegetable Programs, Agricultural Marketing Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250. The data are maintained in the Fruit and Vegetable Program's PACA Branch Oracle Database computer system.

The information in the system includes individuals' names, home addresses, Social Security numbers, employer identification numbers, license fees, surety bonds, and percentages of ownership that individuals may have in a company.

7 U.S.C. et seq..

The information collected and maintained in the PACA system of records is used to administer licensing provisions under the PACA, to adjudicate contract disputes, and to enforce the PACA and PACA regulations.

This information may be used as follows:

1. Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, or any record within this system when available information indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto.

2. Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, or any record with the system which constitutes evidence in that proceeding, or which is sought in the course of discovery.

Storage:

Records are maintained in the system on a file server and in file folders in secure rooms at USDA. A backup of the entire database system is performed nightly and saved as an encrypted Oracle file on the server. A copy of the entire Oracle database file is transferred periodically to a secure offsite location, and also backed up nightly.

Records are retrievable by PACA license number, individual name, company name, and Social Security number.

Access to records is limited to persons who process the records for the specific routine uses stated above. Records in such formats as those used for computer servers are kept in physically secured rooms. Various methods of computer security limit access to records in the database. Paper records are stored and maintained in file cabinets that are kept in physically secured rooms.

Records are maintained and destroyed in accordance with retention schedule number NN 165-106, approved by the 89th Congress, First Session, on April 1, 1965.

Branch Chief, PACA Branch, Fruit and Vegetable Programs, Agricultural Marketing Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., 2095 South Building, Washington, DC 20250.

Individuals may request from the system manager identified above information regarding this system of records and/or information on whether the system contains records pertaining to them. Any individual requesting such information must provide his or her name, address, and Social Security number.

Individuals may obtain information about records in the system pertaining to them by submitting a written request to the system manager listed above. The envelope and letter should be marked "Privacy Act Request" and should include the name, address, and Social Security number of the individual for which the request is made.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the system manager listed above, state the reason(s) for contesting the information, and provide all available documentation to support the requested action.

Information in this system is provided by the entities submitting applications for licenses under the Perishable Agricultural Commodities Act, 1930, as amended. Personal information in this system is also obtained from the owners and officers of such entities as reported on the applications for license.

None.

Agricultural Marketing Service, United States Department of Agriculture; Washington, DC 20250 and Milk Market Administrator's Offices at locations listed in USDA/AMS-3.

Individuals regulated by the subject Act who file a petition with the Secretary of Agriculture pursuant to the authority of the subject Act.

The system consists of investigatory material which may include intra- and interdepartmental recommendations.

7 U.S.C. 601 et seq.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation of potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a court, magistrate or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by name of the individual.

Government office buildings, locked offices, or locked file cabinets.

Records are maintained in conformance with appropriate General Services Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.

Fruit and Vegetable Division Director or Dairy Division Director and each Milk Market Administrator at the addresses cited in the System location.

Any individual may request information concerning himself from this system from Fruit and Vegetable Division Director or from the appropriate Milk Market Administrator's office having custody of his records. A request for information should be addressed to Director, Fruit and Vegetable Division or to the Milk Market Administrator, United States Department of Agriculture, as appropriate, at the address shown under Location and should contain: Name, address, and particular information requested.

Any individual may obtain information as to the procedures for gaining accesss to a record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division or to the appropriate Milk Market Administrator's office, as appropriate, referred to in the preceding paragraph.

Any individual may obtain information as to the procedures for contesting a record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division or to the appropriate Milk Market Administrator's office referred to in the preceding paragraph.

Information in this system comes primarily from witnesses, agency employees, and investigative personnel.

Agricultural Marketing Service, United States Department of Agriculture, Washington, DC 20250 and Milk Market Administrator's Offices at the locations listed in USDA/AMS-3.

Individuals who are regulated by the subject Acts and who may be investigated for possible violations of the Acts and/or against whom the Department recommends that an enforcement action be brought by the Government.

The system consists of investigatory material which may include intra- and interdepartmental recommendations pertaining to an alleged violation of the subject Acts.

7 USC 601 et seq, 2101 et seq, and 2301 et seq.

(1) Referral to the appropriate agency, whether Federal, State, or local or foreign charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, law, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system as evidence in a proceeding or which is sought in the course of discovery including disclosure to opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a court, magistrate, or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in the file folders at the applicable address listed above.

Records are indexed by name of the individual.

Government office buildings, locked offices or locked file cabinets.

Records are maintained in conformance with appropriate General Services Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.

Cotton, Dairy, Fruit and Vegetable, and Livestock, Poultry, Grain, and Seed Division Directors and each Milk Market Administrator at the addresses cited in the System location.

This system has been exempted pursuant to 5 USC 552a(k) (2) from the requirements of 5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and procedures and the existence and identity of confidential sources of information would hamper law enforcement activity.

Agricultural Marketing Service, United States Department of Agriculture, Washington, DC 20250 and Milk Market Administrator's Offices at the locations listed in USDA/AMS-3.

Individuals regulated or not regulated by the subject Act who bring suit against the Government or a Government official pursuant to, or as a consequence of the Department's administration of, the subject Act.

The system consists of investigatory material which may include intra- and interdepartmental recommendations pertaining to an alleged violation of the subject Act.

7 USC 601 et seq.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a court, magistrate or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by name of the individual.

Government office buildings, locked offices, or locked file cabinets.

Records are maintained in conformance with appropriate General Services Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.

Fruit and Vegetable Division Director or Dairy Division Director and each Milk Market Administrator at the addresses cited in the System location.

Any individual may request information concerning himself from this system from the Fruit and Vegetable Division Director or from appropriate Milk Market Administrator's office having custody of his records. A request for information should be addressed to the Director, Fruit and Vegetable Division or to the Milk Market Administrator, United States Department of Agriculture, as appropriate, at the address shown under Location and should contain: Name, address, and particular information requested.

Any individual may obtain information as to the procedure for gaining access to a record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division, or to the appropriate Milk Market Administrator's office referred to in the preceding paragraph.

Any individual may obtain information as to the procedures for contesting a record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division or to the approriate Milk Market Administrator's office referred to in the preceding paragraph.

Information in this system comes primarily from witnesses, agency employees, and investigative personnel.

Agricultural Marketing Service, United States Department of Agriculture, Washington, DC 20250 and Region, Area, and Field Offices at locations listed in the Agricultural Marketing Service Field Office Listing publication.

Present and former employees and applicants for employment with the Agricultural Marketing Service.

The system consists of copies of materials maintained in Official Personnel Folders, such as personnel action documents, applications for employment, education and training data, performance and appraisal ratings, as well as time and attendance reports, earnings statements, and service record cards.

5 U.S.C. 301

(1) By agency officials for purposes of review in connection with appointments, promotions, within-grade increases, training, transfers, and determination of qualifications of an individual. (2) To provide information to a prospective employer of a Federal Government employee or former Federal Government employee or to an organization at the request of the individual. (3) Referral to the Civil Service Commission, Department of Labor, and Office of Management and Budget for required records and reports. (4) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (5) Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within this system which constitutes evidence in that proceeding, or which is sought in the course of discovery. (6) Presentation, as needed, in the course of presenting evidence to the appropriate Government officials charged with the responsibility of defending the Government before a court, magistrate or administrative tribunal. (7) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders and on file cards at the applicable addresses listed above.

Records are indexed by name of the individual.

Government office buildings, locked offices, or locked file cabinets.

Records are maintained in conformance with appropriate General Services Administration disposal schedules and inplemented by AMS Instruction 270-1, Records Management Program.

Personnel Division Director.

Any individual may request information concerning himself from this system from the Personnel Division Director or from the individual's supervisor at the appropriate office having custody of his records. A request for information should be addressed to Director, Personnel Division or to the Officer-in-Charge, as appropriate, at the address shown under Location and should contain: Name, address, and particular information requested.

Any individual may obtain information as to the procedures for gaining access to a record in the System which pertains to him by submitting a written request to the Director, Personnel Division or to the appropriate Officer-in-Charge referred to in the preceding paragraph.

Any individual may obtain information as to the procedures for contesting a record in the System which pertains to him by submitting a written request to the Director, Personnel Division or to the appropriate Officer-in-Charge referred to in the preceding paragraph.

Information in this System comes from the individual to whom it applies or is derived from information the individual supplied except information provided by agency officials on performance, appraisal, pay, leave, and allowance records.

None.

Records will be maintained at the offices of the USDA, Agricultural Marketing Service, 1400 Independence Avenue SW, Washington, DC 20250-0244.

A System Manager will manage the Domestic Hemp Production Program system. For general information, you may contact the Marketing Order and Agreement Division, Specialty Crops Program, AMS, USDA; 1400 Independence Avenue SW, Stop 0237, Washington, DC 20250-0237; Telephone: (202) 720-2491, Fax: (202)720-8938,

The Agriculture Improvement Act of 2018 (Farm Bill) and 7 CFR Part 990.

The purpose of this system is to collect data from States and Tribal Nations regarding hemp producers licensed under their USDA-approved plan within their jurisdiction, as well as information on producers operating under the USDA plan. Additionally, the Farm Bill requires USDA to share the collected information and data with Federal, State, Tribal, and local law enforcement.

Categories of individuals covered by this system include: (1) Producers and business entity applicants for hemp production licenses under a USDA-approved State or Tribal plan, or under the USDA hemp production plan; (2) licensed producers or business entities under a USDA-approved State or Tribal plan, or under the USDA hemp production plan; (3) individuals tasked with oversight and administration of the USDA Domestic Hemp Production Program, including: USDA employees, contractors, or other entities working on behalf of the USDA; (4) individuals who are regulated by the USDA Domestic Hemp Production Program who may be investigated for possible violations, including licensees, samplers, inspectors, and laboratory technicians, including their agents and appointees, and other non-Federal employees; and (5) any other individuals involved in a review or investigation as an alleged violator.

This system will provide a secure public facing interface where applicants, States and Tribes may submit information to USDA. This system will interface with the USDA FSA to enter and receive information from. Additionally, this system will provide real time reporting of relevant data to other internal and external agencies pertaining to an alleged violation of the Domestic Hemp Production Program, including: name, address information (street or email address), personal identification numbers (employer identification number [EIN], system-generated license number), criminal history, and case file information for producers under a State, Tribal plan, or the USDA production plan. The case file contains evidence gathered in the course of the review or investigations. The system will contain the following records:

• Records relating to hemp production license applications or renewals:

○ State and Tribal Nation production plans;

○ Applicant, business entity or licensee name;

○ Names and titles of a business entity’s key participants (if applicable);

○ Mailing or principal business address;

○ Email address (if applicable);

○ Phone number;

○ Employer Identification Number (if applicable);

○ Criminal history report;

○ Name of USDA-approved plan under which licensed or applying for license;

○ License or authorization number (if applicable);

○ License or authorization status;

○ Date license was issued and will expire;

○ Name of legal owner of land for hemp production; and

○ Signature or affidavit of applicant or licensee (USDA plan only).

• Records relating to compliance including, but not limited to:

○ Laboratory hemp lot test reports, including:

o Name of licensee or authorized person;

o Licensee or authorized person address;

o Name of USDA-approved plan under which licensed;

o License number or authorization identifier;

o License or authorization type (producer or business entity);

o Lot number;

o Date and time of test;

o Percentage delta-9 tetrahydrocannabinol concentration; and

o Test result (retest, pass, fail).

○ Hemp lot disposal reports, including:

o Licensee or authorized person name;

o License or authorization number;

o Licensee or authorized person address;

o Name of USDA-approved plan under which licensed;

o Lot number;

o Lot location (Greenhouse, indoor or field production);

o Geospatial location or other valid land descriptor;

o Date of completion of disposal;

o Total acreage disposed;

o Name of Disposition Agent;

o Name of Disposition Organization;

o Signature of Licensee or authorized person; and

o Signature of Disposition Agent.

○ Licensee annual reports, including;

o Licensee or authorized person name;

o License or authorization number;

o Licensee or authorized person address;

o Name of USDA-approved plan under which licensed;

o Lot number (if applicable);

o Lot location (if applicable);

o Geospatial location or other valid land descriptor (if applicable);

o Total acreage planted;

o Total acreage disposed; and

o Total acreage harvested.

• Records related to Enforcement:

o Name of Complainant;

o Mailing address;

o Email address (if applicable);

o Phone number; and

o Summary of Complaint.

These records contain information obtained from: the individual or entity who is the subject of these records including a complainant or subject of an audit; USDA Farm Service Agency; U.S. Domestic Hemp Production Program; States and Tribal governments; and laboratories authorized to test hemp.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA, as follows, to the extent that such disclosures are compatible with the purposes for which the information was collected:

(1) To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; (c) any employee of the agency in his or her individual capacity where the agency or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

(2) To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation.

(3) To law enforcement in real time as required by Section 297C(d) of the Farm Bill. Information to be shared via this routine use will include contact information for each hemp producer, a legal description of the land on which hemp is grown, and the license status of each producer.

(4) To law enforcement: When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.

(5) To a Congressional office from the record of an individual in response to any inquiry from that Congressional office made at the written request of the individual to whom the record pertains.

(6) To the National Archives and Records Administration or to the General Services Administration for records management activities conducted under 44 U.S.C. 2904 and 2906.

(7) To agency contractors, grantees, experts, or consultants who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity.

(8) To a Federal, State, local or Tribal agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary, to obtain information relevant to an investigation concerning the issuance, retention or revocation of a license.

(9) To a Federal, State, local, or Tribal or other public authority the fact that this system of records contains information relevant to the issuance, retention or revocation of a license. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.

(10) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that there has been a breach of the system of records; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(11) To another Federal agency or Federal entity, when the USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

Records are stored in paper and electronic format. In the beginning, the information will be stored in hard copy until the electronic system can securely store all the records.

Records are retrieved by individual or business name, individual or business address, or other unique identifiers.

Records will be retained indefinitely until appropriate disposition authority is obtained, and records will then be disposed of in accordance with the authority granted.

All records containing personal information are maintained in secured file cabinets or in restricted areas, in which access is limited to authorized personnel. Access to computerized data is password-protected and under the responsibility of the system manager and subordinates. The database administrator has the ability to review audit trails, thereby permitting regular ad hoc monitoring of computer usage.

Any individual may request information concerning himself/herself from the System Manager. Individuals seeking access to any record contained in this system of records, or seeking to contest its contents, may submit a request in writing to the Chief Information Officer, Department of Agriculture, Agricultural Marketing Service, Mail Stop 0244, Room 1752-S, 1400 Independence Avenue SW, Washington, DC 20250-0244.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform to the Privacy Act regulations set forth in 7 CFR part 1, subpart G. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain more information for this purpose from the AMS FOIA and Privacy Act Officer, Telephone: (202) 205-0288; Email: ams.foia@usda.gov. In addition, you should provide the following:

• An explanation of why you believe the Department would have information on you;

• Identify which component(s) of the Department you believe may have the information about you;

• Specify when you believe the record would have been created; and

• Provide any other information that will help the FOIA staff determine which AMS component agency may have responsive records.

If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records.

Without complete information, the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.

Individuals seeking to contest or amend information maintained in the system should direct their requests to the address indicated in the "Record Access" section, above. An individual who is the subject of a record in this system may seek to amendment their records. A determination whether a record may be amended will be made at the time a request is received.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the System Manager. All inquiries pertaining to this system should be in writing and submitted to the address listed below in the Records Access Procedures section, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and email address.

N/A

N/A.

USDA, Washington Computer Center, Washington, DC 20250.

Poultry Grading Branch and State employees licensed to grade and/or inspect poultry and/or poultry products.

Information on the condition of the plant and comparative grading and examinations peformed by the grader/inspector and the supervisor. The information is taken from Poultry Division forms, Employee's Performance Record, Daily Report of Egg Drying Activities, and Daily Report of Plant Operations.

The Agricultural Marketing Act of 1946 (60 Stat. 1037, as amended; 7 U.S.C., Section 1621 et seq.), and the Egg Products Inspection Act of 1970 (84 Stat. 1620 et seq., 21 U.S.C., Sections 1031-1056).

The use of records will be limited to Poultry Division employees involved in the management of the grading/inspection programs. This includes the Branch Chief and Assistant to the Director, and the National Technical Supervisors. Selected reports will be sent to regional directors. The system will be used to identify problem areas in the grading/inspection of products. This will include employee/supervisory/ plant performance on an area, regional, and national level. The system will also be used to develop percentages and statistics relating to grade standard tolerances.

Storage:

Paper records in file folders; computer disk; computer paper printouts.

Records are indexed and accessed by social security number or a selected number for a particular individual and region.

Each regional office has a separate logo identification and password to the computer for input. Reports are run by the national office. Paper records and printouts will be maintained in locked file cabinets or locked offices.

Automated records will be deleted after 2 years. Printouts will be destroyed after 2 years. Daily Report of Plant Operation and Reports of Egg Drying Operations will be destroyed after 1 year. Employee's Performance Record will be destroyed after 3 years.

Chief, Poultry Grading Branch, Poultry Division, USDA, AMS, Washington, DC 20250.

Individuals may request information concerning their records by contacting the system manager.

Any individual may obtain information as to the procedure for gaining access to a record in the system that pertains to him/her from the system manager.

Any individual may obtain information as to the procedure for contesting a record in the system that pertains to him/her from the system manager.

Information contained in the system is obtained from Federal Grading Branch employees, licensed State employees, and their Federal supervisors.

U.S. Department of Agriculture, Agricultural Marketing Service, Office of Compliance, Room 3529-S, 14th and Independence Ave., SW, Washington, DC 20250.

AMS employees, such as commodity graders, inspectors, supervisors; various industry Committee or Board members and/or managers; employees of various industry organizations; and any other individuals involved in a review or investigation as an alleged violator or otherwise the subject of a review or investigation.

The system consists of investigatory files regarding cases involving the AMS Office of Compliance. These files contain reports by AMS Compliance and other investigative entities such as the Office of the Inspector General, USDA. They also contain evidence gathered in the course of reviews and investigations, as well as intra and interdepartmental recommendations. The records system also includes a tracking system maintained by computer which provides current status reports on all cases involving the Agency.

The Office of Compliance is responsible for compliance activities pertaining to programs administered by AMS authorized by the legislation listed in 7 CFR 2.50.

(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system, when information available indicates a violation or potential violation of law, whether civil, criminal, or regualtory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto;

(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected

(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected

(4) Records may be disclosed in response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding.

Storage:

Records are stored in file folders and in computer data files at the address listed under "System location."

The records filed in this system are issued a primary name and case number specifying the appropriate division in AMS to which they pertain. A secondary name stating the subject being investigated is also issued. The records are filed in order of occurrence. Files are retrieved by identifying the division, subject, and case number.

Records are stored in file folders and computer data files. The computer data base in accessed through a procedure used by the Compliance Staff. Offices containing these records are locked during nonbusiness hours and when offices are otherwise vacant. All records are accessible to AMS Compliance Staff.

Records are maintained and destroyed in accordance with AMS Directive 270.1 "Files Maintenance and Records Disposition Handbook." Records are maintained for a period of three years at the system location, after which they are to be disposed of by authority of the National Archives and Records Administration.

Questions or requests regarding this system can be sent to the Associate Deputy Administrator for Compliance at the address listed under "System location."

Pursuant to 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the rquirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), because it consists of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. 5 U.S.C. 552a(d) requires that an individual be given access to and the right to amend files pertaining to him or her. Individual access to these files could impair investigations in progress and alert subjects involved in the investigations that their actions are under scrutiny, which may allow them the opportunity to alter their actions or prevent detection of any illegal actions to escape prosecution. Release of these records would also disclose investigative techniques and procedures employed by AMS and other agencies, which would hamper law enforcement activities

5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair investigations by alerting subjects of investigations to the existence of those investigations. Release of the information could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and other activities that could impede or compromise the investigation

5 U.S.C. 552a(e)(1) requires that only such information as is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order can be maintained. Exemption from this provision is required because relevance and necessity can be determined only after information is evaluated. Evaluation at the time of collection is too time consuming for the efficient conduct of an investigation. Further, determining relevance or necessity of specific information in the early stages of an investigation is not possible

5 U.S.C. 552a(e)(4)(G) and (H), and (f) provide for notification and access procedures. These requirements, if followed, would necessarily alert subjects of investigations to the existence of the investigation which could impair the investigation. Access to the records likewise could interfere with investigative and enforcement proceedings; disclose confidential informants and information; constitute an unwarranted invasion of personal privacy of others; and reveal confidential investigative techniques and procedures

5 U.S.C. 552a(e)(4)(I) requires that categories of sources of records in each system be published. Application of this provision could disclose investigative techniques and procedures and cause sources to refrain from giving such information because of fear of reprisal, or fear of breach of promises of anonymity and confidentially. This would compromise the ability to conduct investigations.

Unclassified, sensitive, for official use only, and classified.

Records are maintained at several USDA Headquarters locations and in Research and Promotion Boards or Councils offices in the USDA, Agricultural Marketing Service, 1400 Independence Avenue, SW., Washington, DC 20250-0244, and in field locations.

Categories of individuals covered by this system include: (1) All Research and Promotion Board or Council nominees including, but not limited to: Producers, handlers, importers, foreign producers, and at-large members; (2) importers that are self-proprietors and maintain a valid Customs importer number; (3) all individuals covered by a Research and Promotion program under AMS supervision; (4) individuals who are regulated by the subject Acts and Regulations who may be investigated for possible violations; including customers, producers, handlers, importers, plant operators, farmers, licenses, inspectors, graders, weighers, classers, collaborators, agents, appointees, samplers, and other non-Federal employees; and (5) any other individuals involved in a review or investigation as an alleged violator.

The system consists of investigatory material which may include intra- and interdepartmental recommendations pertaining to an alleged violation of the subject Acts. It may include name, social security number, tax identification number, employment history, performance ratings, criminal history, financial information, background information, biographical data, customs operations, license files, bond records, commodity information, power of attorney, and case file information. The case file contains evidence gathered in the course of the review or investigations. The system will also contain the following records:

• Records relating to nominations to the board/council including, but not limited to:

○ Individual's name;

○ Social Security number;

○ Date of birth;

○ Address;

○ Employment information;

○ Professional affiliation(s);

○ Education;

○ Tax Identification Number;

○ Income sources for amounts over $10,000; and

○ Criminal history

• Records relating to compliance including, but not limited to:

○ The total quantity of commodity acquired during the reporting period;

○ Total quantity handled during the period;

○ The total quantity for sale from the first handler's own production;

○ The quantity purchased from a first handler or importer responsible for paying the assessment;

○ The date assessment payments were made; and

○ The first handler's tax identification number

○ For importers, the information may include: The total quantity imported during such reporting period;

○ A record of each lot imported during the reporting period including quantity, date, country of origin, and port of entry; and

○ The importer of record tax identification number

• Records relating to customs include, but not limited to:

○ Importer Number (tax identification number, Duns number, etc.)

○ Importer name and address (need physical address)

○ Importer contact name, phone

○ Country

○ Port

○ Collection date

○ Trans number

○ Terminal ID

○ Collection type

○ Document number

○ Quantity (volume)

○ Harmonized Tariff Schedule Code

○ Assessment collected

Privacy Act of 1974, as amended, 5 U.S.C. 552a; Commodity Promotion, Research, and Information Act of 1996 (7 U.S.C. 7411-7425) (Blueberries, Honey Packers and Importers, Lamb, Mangos, Peanuts, Sorghum, and other laws, statutes, regulations or orders as designated), Beef Research and Promotion Act (7 U.S.C. 2901-2911), Cotton Research and Promotion Act (7 U.S.C. 2101-2118), Dairy Production Stabilization Act of 1983 (7 U.S.C. 4501- 4514), Egg Research and Consumer Information Act of 1974 (7 U.S.C. 2701-2718), Fluid Milk Promotion Act of 1990 (7 U.S.C. 6401-6417), Hass Avocado Promotion, Research, and Information Act of 2000 (7 U.S.C. 7801-7813), Mushroom Promotion, Research, and Consumer Information Act of 1990 (7 U.S.C. 6101-6112), Popcorn Promotion, Research, and Consumer Information Act (7 U.S.C. 7481-7491), Pork Promotion, Research, and Consumer Information Act of 1985 (7 U.S.C. 4801-4819), Potato Research and Promotion Act (7 U.S.C. 2611-2627), Soybean Promotion, Research, and Consumer Information Act of 1990 (7 U.S.C. 6301-6311), Watermelon Research and Promotion Act (7 U.S.C. 4901-4916), 7 CFR Parts 1150, 1160, 1205, 1206, 1207, 1209, 1210, 1212, 1215, 1216, 1218, 1219, 1220, 1221, 1230, 1250, 1260, 1280, and all the various agricultural products and commodities in which AMS Research and Promotion has present or future statutory or regulatory interest

Purpose:

The purpose of this system is to maintain the information to verify the eligibility of persons nominated to positions to the commodity boards as well as to verify the eligibility of persons applying for exemptions or credit of assessments. The system also permits AMS to use CBP ACE DATA to ensure compliance with AMS laws and regulations, and publicly disseminate in aggregate form daily market information for various individual agricultural commodities and related products. This system also allows the collection of information related to all AMS Research and Promotion programs for referendum purposes and for compliance cases to ensure compliance with AMS laws and regulations.

1. Routine use for disclosure to the Department of Justice for use in litigation: To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; (c) any employee of the agency in his or her individual capacity where the agency or the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

2. Routine use for disclosure to adjudicative body in litigation: To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

3. Routine use for law enforcement purposes: When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity

4. Routine use for disclosure to a Member of Congress at the request of a constituent: To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained

5. Routine use for disclosure to National Archives and Records Administration (NARA): Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

6. Routine use for disclosure to contractors under section (m): To agency contractors, grantees, experts, consultants or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m)

7. Routine use to HHS parent locator system for finding parents who don't pay child support: The name and current address of record of an individual may be disclosed from this system of records to the parent locator service of the Department of HHS or authorized persons defined by Public Law 93-647. 42 U.S.C. 653

8. Routine use for use in nominations, employment, clearances, licensing, contract, grant or other benefits decisions by the agency: Disclosure may be made to Federal, State, local or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the nomination of a board or council member, retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit

9. For use in nominations, employment, clearances, licensing, contract, grant or other benefit decisions by other than the agency: Disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority the fact that this system of records contains information relevant to the nomination of a board or council member, retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action

10. MANDATORY Routine Use--information security breaches: To appropriate agencies, entities, and persons when: (a) [the agency] suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

11. To comply with FFATA and similar statutory requirements for public disclosure in situations where records reflect loans, grants, or other payments to members of the public: USDA will disclose information about individuals from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109- 282; codified at 31 U.S.C. 6101, et seq.); section 204 of the E-Government Act of 2002 (Pub. L. 107B347; 44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403 et seq.), or similar statutes requiring agencies to make available publicly, information concerning Federal financial assistance, including grants, sub-grants, loan awards, cooperative agreements and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

To a "consumer reporting agency" as defined in the Fair Credit Reporting Act (12 U.S.C. 1681a(f) or the Federal Claims Collection Reporting Act of 1966 (15 U.S.C. 3701(a)(3) in accordance with section 3711(f) of Title 31.

Storage:

Records are stored in paper and electronic format.

Records are retrieved by individual's name or other unique identifier.

All records containing personal information are maintained in secured file cabinets or in restricted areas, in which access is limited to authorized personnel. Access to computerized data is password-protected and under the responsibility of the system manager and subordinates. The database administrator has the ability to review audit trails, thereby permitting regular ad hoc monitoring of computer usage.

Records are maintained for a period of 5 years, as required by 7 CFR part 6. The records are then destroyed in accordance with USDA procedures.

A System Manager manages the system for each of the following AMS Programs: Cotton and Tobacco, Dairy, Fruit and Vegetable, Livestock and Seed, Poultry, Science and Technology, Transportation and Marketing, Compliance and Analysis Offices, and the Information Technology Services Program. For general information, you may contact Douglas Bailey, Chief, Information Technology, USDA/ST/IT/OCIO, Mail Stop 1742, 1400 Independence Avenue, SW., Washington, DC 20250-1064.

Any individual may request information concerning himself/herself from this system from the Office of the System Manager having custody of his records at the system location. Individuals seeking notification to access any record contained in this system of records, or seeking to contest its contents may submit a request in writing to Douglas C. Bailey, Chief Information Officer, Department of Agriculture, Agricultural Marketing Service, Mail Stop 0244, Room 1752 -S, 1400 Independence Avenue, SW., Washington, DC 20250-0244

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform to the Privacy Act regulations set forth in 7 CFR part 1. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain more information for this purpose from the Privacy Act Officer, FOIA, http://www.da.usda.gov/foia.htm, or (202) 720 -2498. In addition you should provide the following:

• An explanation of why you believe the Department would have information on you;

• Identify which component(s) of the Department you believe may have the information about you;

• Specify when you believe the record would have been created;

• Provide any other information that will help the FOIA staff determine which AMS component agency may have responsive records;

If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records

Without complete information, the component(s) will not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.

See the "Notification Procedure" above.

See the "Notification Procedure" above.

These records contain information obtained from the individual who is the subject of these records and from CBP and information the individual provided to CBP.

Pursuant to 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement purposes 7 CFR 1.123

5 U.S.C. 552a(d) requires that an individual be given access to, and the right to, amend files pertaining to him or her. Individual access to these files could impair investigations in progress and alert subjects involved in the investigations that their actions are under scrutiny, which may allow them the opportunity to alter their actions or prevent detection of any illegal actions to escape prosecution. Release of these records would also disclose investigative techniques and procedures employed by AMS and other agencies, which would hamper law enforcement activities

5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair investigations by alerting subjects of investigations to the existence of those investigations. Release of the information could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and other activities that could impede or compromise the investigation. 5 U.S.C. 552a(e)(1) requires that only such information as is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order can be maintained. Exemption from this provision is required because relevance and necessity can be determined only after information is evaluated. Evaluation at the time of collection is too consuming for the efficient conduct of an investigation. Further, determining relevance or necessity of specific information in the early stages of an investigation is not possible.

5 U.S.C. 552a(e)(4)(G) and (H), and (f) provides for notification and access procedures. These requirements, if followed, would necessarily alert subjects of investigations to the existence of the investigation which could impair the investigation. Access to the records likewise could interfere with investigative and enforcement proceedings; disclose confidential informants and information; constitute an unwarranted invasion of personal privacy of others; and reveal confidential investigative techniques and procedures

5 U.S.C. 552a(e)(4)(I), requires that categories of sources of records in each system be published. Application of this provision could disclose investigative techniques and procedures and cause sources to refrain from giving such information because of fear of reprisal, or fear of breach of promises of anonymity and confidentially. This would compromise the ability to conduct investigations.

Investigative and Enforcement Services (IES) Program, USDA, APHIS, 4700 River Road, Riverdale, MD 20737- 1232. The electronic and paper files are maintained by IES Offices at headquarters and area offices. Hard copy files from which IES will compile its database will be kept on file at IES, 4700 River Road, Riverdale, MD, 20737-1232, and at APHIS regional IES offices in Raleigh, NC, and Fort Worth, TX. Addresses for the regional offices may be obtained from the Director, Investigative and Enforcement Services, 4700 River Road, Riverdale, MD, 20737-1232.

Violators, alleged violators, and witnesses of violations of plant protection and quarantine laws, animal quarantine laws, and animal welfare and horse protection laws; individuals who have outstanding civil penalties; individuals who are indebted to the Federal Government and whose debts are serviced by the Animal and Plant Health Inspection Service; and IES investigators assigned to cases.

The system consists of all paper and electronic investigative files on violators and alleged violators and contains copies of names and addresses, social security numbers or assigned vendor numbers, type of infraction, copies of violation reports, compliance agreements, witness statements, warning notices, Office of General Counsel recommendations to the Department of Justice (DOJ), court disposition documents, complaints, consent decision documents, decisions and orders, and the amount of civil penalties assessed by the Department. The automated Investigative and Enforcement Services Tracking System contains the name and address of each alleged violator, the tracking number assigned to the case, social security number or assigned vendor number, type of violation, names of witnesses, name of inspector, dates of actions taken, status of case, final decision, dollar amount of penalty, name of investigator, and sanction information.

7 U.S.C. 7701-7772; 21 U.S.C. 101-105, 111-134, 7 U.S.C. 2131 et seq.; 15 U.S.C. 1821 et seq.; 31 U.S.C. 3711-3719; the records in this system are used to issue bills and collect funds due to the Government in compliance with the Debt Collection Act of 1982, Pub.L. 97-365, 96 Stat. 1749, as amended by Pub.L. 98-167, 97 Stat. 1104, and the Debt Collection Improvement Act of 1996, Pub.L. 104-134, 110 Stat. 1321; and case management information in this system is used to monitor compliance with the Government Performance and Results Act of 1996.

(1) Referral to other Federal, State, local or foreign investigative, prosecuting, or enforcement agencies, when information available indicates a violation or potential violation of law, general statute, particular program statute, rule, regulation or order, whether civil, criminal or regulatory in nature

(2) Disclosure to the DOJ for use in litigation when: (a) The Agency, or any component thereof; or (b) any employee of the Agency or his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation; and by careful review, the Agency determines that the records are both relevant and necessary to the litigation and the use of such records by the DOJ is therefore deemed by the Agency to be for a purpose that is compatible with the purpose for which the records were collected

(3) Disclosure to a court or adjudicative body in a proceeding when: (a) The Agency or any component thereof; or (b) any employee of the Agency in his or her official capacity; or (c) any employee of the Agency in his or her individual capacity where the Agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the Agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the Agency to be for a purpose that is compatible with the purpose for which the Agency collected the records

(4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual

(5) Information contained in this system of records may be disclosed to a debt collection agency when USDA determines such referral is appropriate for collecting the debtor's account as provided for in US Government contracts with collection agencies executed pursuant to 31 U.S.C. 3718

(6) Where prior collection efforts have failed, the USDA will refer to the Department of the Treasury information from this system of records concerning past due legally enforceable debts for offset against tax refunds that may become due the debtors for the tax year in which referral is made in accordance with IRS regulations at 26 CFR 301.6402-6T, offset of past-due Legally Enforceable Debt Against Overpayment, and under the authority contained in 31 U.S.C. 3720A

(7) Information contained in this system of records may be disclosed to a consumer reporting agency in accordance with 31 U.S.C. 3711(f)

(8) Information contained in this system of records, related to non-tax debts or claims that are delinquent for 180 days, will be sent to the Department of the Treasury or to other Federal agencies designated by the Secretary of the Treasury for the purpose of offsetting Federal payments to collect delinquent debts, owed to the Federal Government. Records will be matched by Taxpayer Identification Number (TIN) and name. For an individual, the TIN is the social security number. For a business, the TIN is the Employer Identification Number. The release of this information is in accordance with 31 U.S.C. 3716 and 4 CFR part 102.

Storage:

Case files are maintained in file folders in file drawers, computer printouts, magnetic tape, and in the databases in the Investigative and Enforcement Services Tracking System.

Records can be accessed by alleged violator's name, name of business if other than alleged violator's name, and violation case number.

Records, both paper and electronic, are accessible only to authorized personnel. Multiple security measures are in place to prevent outsiders from entering the system.

Records are transferred to the Federal Records Center for storage and disposition in accordance with General Services Administration regulations. Master history and magnetic tapes are retained in accordance with tape library management schedule.

Director, Investigative and Enforcement Services, USDA, APHIS, 4700 River Road, Riverdale, MD 20737-1232.

Any individual may request information regarding this system of records or request information on whether the system contains records pertaining to him/her from the system manager. A request for information pertaining to an individual should be in writing and should contain: name, address, social security number or assigned vendor number, and particulars involved.

Any individual may obtain information from a record in the system which pertains to him/her by submitting a written request to the Privacy Act Officer, LPA, USDA, APHIS, 4700 River Road, Riverdale, MD, 20737-1232.

Any individual may contest information contained within a record in the system which pertains to him/her by submitting a written request to the system manager.

Information in this system comes primarily from USDA employees or other investigative personnel.

This system has been exempted pursuant to 5 U.S.C. 552(a)(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f). See 7 CFR 1.23. Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution. Any individual who believes, however, that he or she has been denied any right, privilege or benefit for which he or she would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to the APHIS Privacy Act Officer, LPA, USDA, APHIS, 4700 River Road, Riverdale, MD 20737-1232.

None.

The application resides at USDA"s Fort Collins, CO, data center. Spreadsheets containing data from the system may be kept temporarily at APHIS Veterinary Services (VS) area offices, VS regional offices in Ft. Collins, CO, and Raleigh, NC, and at APHIS headquarters in Riverdale, MD, as well as at other locations where employees work.

Veterinarians accredited by APHIS to perform certain services to control and prevent the spread of animal diseases within the United States and internationally (including veterinarians whose accreditation has lapsed or been revoked) and veterinarians who have applied for such accreditation.

The system contains records related to the accreditation status of veterinarians. The records include name; date of birth; business name; home and business mailing addresses, telephone numbers, and e-mail address; type of employment; State in which licensed or legally able to practice veterinary medicine; veterinary license number; veterinary medical college graduated and date of graduation; States in which the veterinarian is authorized to perform accredited duties; species of animals the veterinarian treats; primary medical discipline; date of core orientation to accreditation and State where the veterinarian completed the orientation; the veterinarian"s accreditation category; date of accreditation renewal; APHIS program certifications; APHIS-approved supplemental training completed; whether business contact information may be provided to members of the public; and information pertaining to any alleged or adjudicated violations of accreditation standards, including disposition of the case.

Authority for maintenance of the system:

The authority for maintenance of this system is section 10410 of the Animal Health Protection Act (7 U.S.C. 8309).

The Veterinary Services--Records of Accredited Veterinarians System database will automate submission of the accreditation application, streamline the approval process, maintain information specific to the veterinarian"s accreditation, maintain current contact information, and document alleged or adjudicated violations of accreditation standards by an accredited veterinarian.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To the State animal health official in each State, State veterinary examining or licensing boards, and the American Association of Veterinary State Boards to certify accreditation or license status or exchange information regarding disciplinary action(s);

(2) To the public for the purpose of locating and contacting an accredited veterinarian who has granted APHIS permission to provide business contact information;

(3) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(4) To the Department of Justice when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) To appropriate agencies, entities, and persons when: (a) The agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(7) To contractors and other parties engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;

(8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;

(9) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the written request of that individual; and

(10) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

None.

Storage:

Records are stored in the Veterinary Accreditation Program module of the Veterinary Services Process Streamlining (VSPS) system. VSPS is a database maintained on clustered servers in a secure government-owned facility. Spreadsheets containing data from the system may be temporarily maintained as electronic files on desktop or laptop computers or as paper files.

Records are electronically retrieved primarily by name, national accreditation number, school of graduation, year of graduation, date of accreditation, State of accreditation, State license number, State where attended core orientation, accreditation status, category of animals worked on, type of practice, veterinary specialty, and e-mail address. However, records can be retrieved by any of the categories that have been recorded.

The system is physically secured in a locked facility with access only by authorized APHIS personnel. Badges are required. Visitors must be accompanied by authorized staff at all times. Data is stored and backed up using protocols established by the Fort Collins, CO, data center. Access to the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. Data available to individual users is role-based, which further limits access. Users must have USDA eAuthentication credentials and sign in using authorized logins and passwords. At the login screen, users must acknowledge a warning banner regarding authorized uses before proceeding. Employees who save spreadsheets containing data from the system are responsible for protecting the data. Files on employees" computers are also protected by encryption software and login and password requirements. Annually, all users are required to undergo information security training and to sign rules of behavior. Failure to comply with rules of behavior can result in corrective actions, including written reprimands, temporary suspension from duty, reassignment, demotion, or termination, suspension of system privileges, and possible criminal prosecution.

In accordance with the APHIS Records Management Handbook, the data associated with accredited veterinarians (including those whose accreditation has lapsed or been revoked) will be destroyed when 45 years old. Data will also be destroyed when the accredited veterinarian is deceased.

Information Technology Coordinator, Office of the Associate Deputy Administrator, Surveillance, Preparedness, and Response Services, Veterinary Services, APHIS, 4700 River Road Unit 33, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must

name the system of records as set forth in the system notice, and must contain the individual"s name, telephone number, address, and e-mail address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual"s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Most information is submitted by the individual veterinarian. APHIS may also obtain information from State animal health officials, State licensing and examining boards, the American Association of Veterinary State Boards, the organization that provides accreditation training for APHIS, and other APHIS records.

The portions of this system that consist of investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). See 7 CFR 1.123. Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution. Any individual who believes, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

The portions of this system that consist of investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). See 7 CFR 1.123. Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution. Any individual who believes, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

None.

The data files for the NAHLN are maintained in the offices of Veterinary Services in Fort Collins, CO. A backup of the system is maintained at APHIS offices in Riverdale, MD.

Federal, State, and university veterinary diagnostic laboratory personnel, State and Federal animal health officials, and owners of animals undergoing testing in a networked laboratory.

Records may include laboratory identification, laboratory location, laboratory space, unique identifiers for laboratory submissions, purpose and reason for laboratory submissions, test methods, test equipment, test instruments, test results, and patient (animal) information.

For the owner or person having primary responsibility for an animal undergoing testing in a networked laboratory, the following information will be retained: First, middle and last name; telephone number and fax numbers; street address, city, State, postal code, country; name of organization; and e-mail address

The information retained for employees of the networked laboratories includes name, work address, position, telephone number and e-mail address; emergency contact information; and proficiency test results.

The Animal Health Protection Act, 7 U.S.C. 8301-8317; the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (Pub. L. 107-188); Homeland Security Presidential Directive-7; and Homeland Security Presidential Directive-9.

The purpose of NAHLN is to coordinate and network USDA's National Veterinary Services Laboratories with the capacity, facilities, professional expertise, and support of State and university laboratories. The network provides an extensive infrastructure of facilities, equipment, and personnel that are geographically accessible in the event of an animal health emergency.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To Federal and State animal health officials to aid in containing and responding to a foreign animal disease outbreak, bioterrorism, or other animal health emergency;

(2) To cooperative Federal, State, and local government officials, employees, or contractors, and other parties engaged to assist in administering the program. This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;

(3) To responsible Federal and State animal health officials to evaluate response and surveillance activities;

(4) To Federal and State animal health officials within the system to disseminate information and solicit feedback on emergency preparedness guidelines and the system itself for the purpose of educating and involving these officials in program development, program requirements, and standards of conduct;

(5) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(6) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(7) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(8) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends or anomalies indicative of fraud, waste, or abuse; and

(10) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained on magnetic tape, optical disk, and mainframe. Paper records are maintained in offices that are locked after business hours and require the presentation of employee identification for admittance at all times. Backup media are taken weekly to an off-site storage facility and stored on tape.

Records are retrieved by the specimen identification number, a barcoded alphanumeric number representing the type of specimen; a laboratory submission identification number generated from the submitting laboratory's information management system; or by laboratory employee information such as name, work address, position, telephone number and e- mail address, emergency contact information, proficiency test results, and authorization to perform various tests.

The NAHLN system is subject to management, operational, and technical controls. Such controls include role-based access based on assigned responsibility for animal health; data encryption during transmission; configuration management; and physical and environmental protections. Each user's access is restricted based on the user's role, laboratory where employed, and region of assigned responsibility for animal health. All individuals provided access to the NAHLN system are required to complete annual information technology security awareness training.

Electronic records are currently retained within the system for 50 years. Electronic records stored on NAHLN computer hard drives are backed up nightly. Incremental and full system tape backups are retained for one month. Backup media is regularly sent to an off-site backup storage facility for contingency purposes.

Chief Information Officer, Veterinary Services, Animal and Plant Health Inspection Service, 4700 River Road Unit 58, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing; must name the system of records as set forth in the system notice; and must contain the individual's name, telephone number, address, and e-mail address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual's name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

The information in the NAHLN comes primarily from USDA's National Veterinary Services Laboratories and State and university laboratories. Employee information is obtained primarily from the employee.

None.

The Brucellosis Information System--U.S. Department of Agriculture, Fort Collins Computer Center, Colorado, and each of the various States. The Brucellosis Recording and Reporting System--Federal and State area offices; Federal Regional Offices; and Hyattsville, Maryland.

Herd owners whose animals or herds are tested, studied, or restricted because of brucellosis; livestock markets; slaughter establishments; and livestock dealers (including agents and brokers) handling livestock covered by the program; milk processing plants receiving milk or cream from dairy farms; laboratories conducting brucellosis program tests or procedures; State, Federal, and contractual personnel engaged in program activities.

Information on herds and individual animals tested, studied, or restricted under the brucellosis program; epidemiologic studies; animals, specimens, or premises sampled, identified, inspected, tested, handled, or restricted under the brucellosis program by State, Federal or contractual personnel; animal identification, health and movement data of animals covered under program activities for traceback of disease from livestock markets, slaughter plants, and livestock dealers or livestock brokers or commission firms; milk and cream samples and related identification data for brucellosis testing from milk processing plants receiving fresh farm milk; and brucellosis test data from laboratories approved to do brucellosis program testing.

21 U.S.C. 111, 112, 114, 114a-1, 115, 120, 121, 125, 134a-134f and title 9, Code of Federal Regulations, part 51 and part 78.

Records maintained in the computer system will be routinely used by the Federal and State government personnel for: (1) Detecting the foci of infection to reduce the rate of spread of infection to new herds; (2) evaluating brucellosis program activities of State, Federal, and contractual personnel; (3) preparing mailing labels and preaddressed forms to enhance field activities; (4) evaluating program effectiveness; (5) detecting factors of epidemiologic importance in containing or eliminating foci of infected herds; (6) assuring that brucellosis indemnities are promptly and properly paid; (7) notification of livestock owners with the animals at high risk of exposure to brucellosis because of livestock movements or an outbreak of disease or presence of quarantined premises in a community; (8) referral to the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law concerning animal disease control and eradication, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law concerning animal disease control and eradication, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto; (9) litigation by the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (10) use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (11) response to a request from a congressional office from the record of an individual made at the request of that individual.

Storage:

The Brucellosis Information System's records will be maintained on on-line disk storage and magnetic tapes. The Brucellosis Recording and Reporting System's records will be maintained on floppy disk storage and/or magnetic tapes.

Under this system, data may be retrieved and organized by any of the categories which have been recorded. This will greatly improve the ability to retrieve existing records and to serve the livestock industry in the eradication of brucellosis.

The only individuals with access to this system are Federal and State government employees with a need to know. The data base is secured on a State-by-State basis. The brucellosis program planning staff has access to all information in the computerized system without restrictions. The computer files, tapes, and disks are kept in a safeguarded environment with access only by authorized personnel.

(1) Herd records are maintained in the data base as follows: (a) Infected herds not depopulated or sold out are always on-line. (b) Depopulated or sold out herds are archieved. (c) Herd tested but not infected are kept on-line for 6 months after testing and then archived on a fiscal year basis. Archived data are kept for 15 years. (2) Records pertaining to animals, specimens, or premises sampled, identified, inspected, tested, handled, or restricted by State, Federal, or contractual personnel are kept on-line as long as the individual is working in brucellosis programs. Once employment or accreditation is terminated, the information is archived by fiscal year for 15 years. (3) Livestock market, slaughter, establishment, livestock dealer, milk processing plant, and laboratory records pertaining to animal or herd information are retained as described under (1) above.

Deputy Administrator, Veterinary Services, USDA/APHIS, Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.

All inquiries should be addressed to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.

All inquiries should be addressed to the APHIS Privacy Act Coordinator.

All inquiries should be addressed to the APHIS Privacy Act Coordinator.

(1) Epidemiologic information for herds and animals is obtained from documents and reports completed by Federal and State employees or contractual personnel as a part of testing a herd or animal(s) or as a part of investigating the source and spread of brucellosis within the livestock population. (2) Information for work related activities is made available by the appropriate State or Federal office for personnel and contractual employees paid from its funds. (3) Livestock market, slaughter establishment, livestock dealer, milk processing plant, and laboratory information is acquired in the course of obtaining other program activity information such as where samples were collected, where animals identification was applied, where samples were tested, and how the samples or animals were handled or processed prior to or following collection of testing

Animal Damage Control State Area Offices.

Animal Damage Control Program Cooperative Employees; i.e., State and other.

(1) Non-Federal Employees- recruitment forms, medical forms, security records, life and health insurance forms, military service records, motor vehicle exam records, education and skills records, training records, disciplinary and suspension records, letters of commendation; (2) Payroll Records--Time and attendance records, State retirement records, social security records, workman's compensation insurance records, leave records, salary and expense cost records; (3) Travel Expense and Mileage Report; (4) Animal Damage Control Records--hunter and trapper (district field assistant) records on animals taken weekly, itinerary and report of activity of trappers and hunters.

7 U.S.C. 426-426(b); 7 U.S.C. 136-136w; 16 U.S.C. 703-711; and Section 101, Pub. L. No. 99 -190.

The primary uses of the records are to (a) serve as a tool for the State supervisors in the financial and manpower management of Animal Damage Control programs (b) form the legal basis for the disbursement of funds and (c) form the basis for preparation of statistical reports. Disclosures outside the Department of Agriculture may be made: (1) For administrative uses by cooperating Federal, State, county, and local government units, and cooperating private organizations and associations; (2) to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (3) in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (4) of information indicating a violation or potential violation of a statute, regulation rule, order or license, to appropriate Federal, State, local or foreign agencies responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule, regulation, order or license; (5) from the record of an individual in response to an inquiry from a Congressional office made at the request of that individual; (6) to other Federal agencies to effect salary and administrative offsets; and (7) to provide addresses obtained from the Internal Revenue Service to debt collection agencies for purposes of locating a debtor to collect or compromise a Federal claim against the debtor, or to consumer reporting agencies to prepare a commercial credit report for use by the Department.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

Storage:

Records are maintained in file folders.

Records are manually retrieved by employee name.

Records and forms are maintained in a standard office filing cabinet and office is locked when authorized personnel are not present.

Non-record administrative material disposed 30 days after employment terminates or in compliance with State regulations on disposal of payroll records subject to audit.

Deputy Administrator, Animal Damage Control, USDA/APHIS, 14th &Independence Avenue, SW, Washington, DC 20250.

All inquiries should be addressed to:

APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS, Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.

All inquiries should be addressed to the APHIS Privacy Act Coordinator.

All inquiries should be addressed to the APHIS Privacy Act Coordinator.

Material is obtained from documents submitted by the individuals and from records completed by Federal employees or contractual personnel.

Sensitive but unclassified.

Paper-based records are located in the APHIS offices at 4700 River Rd, Riverdale, MD; 920 Main Campus Drive Suite 200, Raleigh, NC; and 2150 Centre Avenue, Building B, Mailstop 3W11, Fort Collins, CO. The server for the electronic database is currently located in the United States Department of Agriculture’s (USDA or Department) National Information Technology Center (NITC), 8930 Ward Parkway, Kansas City, MO 64114, but may be relocated to a similarly secure location, as needed. A backup site for the electronic data is located in the NITC Disaster Recovery, 4300 Goodfellow Blvd., St. Louis, MO 63120, but may be relocated to a similarly secure location, as needed.

Deputy Administrator, Animal Care, APHIS, 4700 River Road Unit 84, Riverdale, MD 20737.

The Animal Welfare Act (AWA), 7 U.S.C. 2131 et seq., and the regulations issued thereunder, 9 CFR parts 1 through 4; and the Horse Protection Act (HPA), 15 U.S.C. 1821 et seq., and the regulations issued thereunder, 9 CFR parts 11 and 12.

This system supports APHIS’ administrative activities and enforcement of the AWA and HPA.

The AWA seeks to ensure the humane handling, care, treatment, and transportation of animals intended for use by dealers, exhibitors, carriers, research facilities, operators of auction sales, and intermediate handlers. The entities using certain animals for research purposes, exhibition, and transportation in commerce, or for resale use as a pet are required to obtain a license or registration from the USDA. In addition, entities importing dogs into the United States for resale purposes are required to obtain a permit. APHIS partners with Federal agencies, States, local and Tribal governments and non-governmental organizations to ensure the safety, health and well-being of vulnerable animals.

The HPA prohibits the showing, sale, auction, exhibition, and transportation of horses that have been subject to the practice of soring, which is a cruel and inhumane practice designed to enhance a horse’s competitive advantage in shows and exhibitions. The HPA also holds the management of any horse show or other regulated event responsible for identifying sore horses and preventing their participation in the event. To be shielded from liability for the participation of a sore horse, management may appoint and retain persons qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA. After notice and an opportunity for a hearing in accordance with the applicable rules of practice, alleged violators of the HPA may be subject to penalties and sanctions for violations. APHIS partners with Federal agencies, States, local and Tribal governments and non-governmental organizations to ensure that horses are not subjected to the practice of soring.

This system provides a standard approach to collecting, recording, analyzing, maintaining, and reporting information.

Individuals covered by the system include persons operating or intending to operate as dealers, exhibitors, operators of auction sales, research facilities, intermediate handlers, and carriers under the AWA; individuals who import dogs into the United States for resale purposes; individuals associated with the management of Department-certified Horse Industry Organizations and Associations (HIOs); persons who are qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA; management of horse shows, exhibitions, sales, and auctions regulated under the HPA; alleged violators and adjudicated violators of the AWA and HPA and regulations issued thereunder; and other individuals who participate in inspection and enforcement activities relating to AWA and HPA, such as APHIS inspectors, APHIS Investigative and Enforcement Services investigators, licensee employees/representatives, attorneys, witnesses, complainants, etc.

Animal Welfare Act Records:

The system includes paper and electronic records that include:

Licensing and registration records, including, but not limited to, name and business or home address, telephone number, and other contact information; tax identification number, customer number, license or registration certificate number; licensee and research facility annual reports related to persons who seek or hold an AWA license or registration, persons responsible to ensure humane care of the animals (e.g., attending veterinarians) located at AWA regulated facilities; payment details such as name, last four digits of credit card and expiration date, or check numbers and amount for those who have applied for a license or renewal of a license requiring a payment; and other records required for regulatory purposes under the AWA.

Compliance records, including, but not limited to, inspection reports, itineraries, enforcement actions, and other compliance records required to be maintained by the facility and supporting documents, compliance- and enforcement-related activities, and other records required for regulatory purposes under the AWA.

Regulatory correspondence, including, but not limited to, information related to the denial or termination of a license or permit, and notices or advisories regarding alleged violations or noncompliance with the AWA, records related to administrative and court litigation, correspondence between APHIS and a licensee/registrant/permitee or applicant, and other records required for regulatory purposes under the AWA.

Complaint records, including, but not limited to, witness or person who has submitted information, and statements of alleged violations and violations by persons who are subject to the AWA.

Permit records, including, but not limited to, name, address, and other contact information for the permittee, permit application, health certificate, rabies vaccination certificate, etc.; and other records required for regulatory purposes under the AWA.

Horse Protection Act Records:

The system includes paper and electronic records that include:

Management records, including, but not limited to, name, business and/or home address, other contact information for managers or other management representatives, sponsoring organizations, persons designated to maintain management records, show judges, etc.; details of events and locations, including, but not limited to, dates and addresses; and other records required for regulatory purposes under the HPA.

Transporter records, including, but not limited to, name, address, and other contact information of the horse owner and the shipper, the trainer, the carrier transporting the horse, the driver of the means of conveyance used; the origin of the shipment and date thereof and the destination of shipment; and other records required for regulatory purposes under the HPA.

HIO records, including, but not limited to, the name, address, and other contact information of each certified HIO, and officers or persons charged with the management of the HIO; the HIO’s formal request for certification and detailed outline for such program submitted for Departmental approval, rulebooks and industry-implemented disciplinary procedures, and associated correspondence; the name and address of any person qualified to detect and diagnose a horse that is sore or to otherwise inspect horses for purposes of enforcing the HPA or the management of any horse show, exhibition, sale, or auction; identity of all horses at each event that management disqualified or excused for any reason, including the registered name of each horse and the name and address of the owner, trainer, rider, exhibitor, or other person having custody of or responsibility for the care of each such horse; the exhibitor’s number and class number, or the sale or auction tag number of the horse, the name and any applicable registered name and number (if the horse is registered), age, sex, color, and markings of the horse; disciplinary actions taken by the HIO against any exhibitor; photographs and videos depicting inspections conducted by HIO-licensed designated qualified persons; HIO performance evaluations and statistics; and other records required for regulatory purposes under the HPA.

Designated qualified persons records (persons qualified to detect and diagnose a horse that is sore or to otherwise inspect horses for purposes of enforcing the HPA) including, but not limited to, the name, address, other contact information, and license number of each person who applies and/or is licensed to inspect horses in accordance with the HPA and regulations, information related to the disqualification of a person from holding a license to detect soreness in horses, and correspondence, including notice of performance concerns or license cancellation; details of inspections and identity of all horses at each event that the person recommended to management be disqualified or excused for any reason, including the registered name of each horse and the name and address of the owner, trainer, rider, exhibitor, or other person having custody of or responsibility for the care of each such horse; the exhibitor’s number and class number, or the sale or auction tag number of the horse, the name and any applicable registered name and number (if the horse is registered), age, sex, color, and markings of the horse; photographs and videos depicting inspections conducted by designated qualified persons; performance evaluations and statistics; and other records required for regulatory purposes under the HPA.

Compliance and regulatory correspondence records, including, but not limited to, inspection findings, compliance, regulatory and other correspondence, investigations, and enforcements under the HPA, as well as records related to administrative, civil, and criminal litigation; and other records required for regulatory purposes under the HPA.

Complaint records, including, but not limited to, the name and address of a witness or person who has submitted a complaint concerning potential alleged violations and violations by persons who are subject to the HPA and the nature of their complaint.

The AWA information is received from the applicant for a license, registration, or permit; the licensee, registrant, or permittee; the attending veterinarian; observations by APHIS inspectors; APHIS Investigative and Enforcement Services officials; or other person responsible for or who has information about the humane care of the animals. The HPA information is received from the HIO and other entities that issue licenses; the HIO records submitted to APHIS; the management of the horse show, exhibition, auction, or sale; the horse event management records submitted to APHIS; records submitted to APHIS by persons qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA; and the horse owner, trainer, custodian, rider, shipper, carrier, and transporter. Information may also be received from the witness or person who has submitted a complaint concerning potential alleged violations and violations by persons who are subject to the AWA or HPA.

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows: (1) APHIS may disclose the name, city, State, license or registration type and/or status, or change of a license or registrant to any person pursuant to 9 CFR 2.38(c) and 2.127;

(2) APHIS may disclose annual reports submitted to APHIS by licensees and research facilities to any person pursuant to 9 CFR 2.7 and 2.36;

(3) APHIS may disclose inspection reports and other regulatory correspondence issued to licensees and registrants [from the agency] to any attending veterinarian in order to carry out duties under the AWA pursuant to 9 CFR 2.33 and 2.40;

(4) APHIS may disclose the name, telephone number and other contact information, location, inspection reports, and regulatory and other correspondence of licensees, registrants, permitees, and applicants for the same, to appropriate Federal, foreign, State, local, Tribal, or other public authority agencies or officials, in order to carry out duties under the AWA or State, local, Tribal or other public authority on the same subject pursuant to 7 U.S.C. 2145(b);

(5) APHIS may disclose inspection reports of licensees and registrants, and permit status, to any pet store or other entity that is required under State, local, Tribal, or other public authority to verify a licensee, registrant, or permitee’s compliance with the AWA;

(6) APHIS may disclose information to the National Academies of Sciences, Engineering, and Medicine, and any other research institution engaged or approved by the Department, to the extent APHIS deems the disclosure necessary to complete research and/or compile a report in furtherance of the Department’s mission;

(7) APHIS may disclose final adjudicatory AWA and HPA decisions or orders by an appropriate authority to any person;

(8) APHIS may disclose to any person the name, city, and State or other information to the extent necessary for proper identification of persons (referred to as "Designated Qualified Persons" or "DQPs") that are or have been qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA and of horse industry organizations or associations (referred to as "HIOs") that have currently or have had in the past DQP programs certified by the USDA;

(9) APHIS may disclose to any regulated horse owner, HIO, and other entities responsible for licensure or required to verify compliance with the HPA, HPA inspection findings and regulatory and other correspondence issued to persons or entities regulated under the HPA;

(10) APHIS may disclose to any person the name, city, and State or other information to the extent necessary for proper identification of any person or entity who has been disqualified, suspended, and/or otherwise prohibited from showing or exhibiting any horse, or judging or managing any horse show, horse exhibition, horse sale, or horse auction under the HPA and the terms of such action;

(11) APHIS may disclose to any person the name, city, and State or other information to the extent necessary for proper identification of any regulated individual or entity whose license or permit has been suspended, revoked, expired, terminated, or denied under the AWA and the terms of such action;

(12) APHIS may disclose to appropriate law enforcement agencies, entities, and persons, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting an alleged violation or a violation of law or charged with enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, when a record in this system on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or court order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(13) APHIS may disclose to the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(14) APHIS may disclose information in this system of records to a court or adjudicative body in administrative, civil, or criminal proceedings when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are to be for a purpose that is compatible with the purpose for which the agency collected the records;

(15) APHIS may disclose information from this system of records to appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that there has been a breach of the system of records; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(16) APHIS may disclose information from this system of records to another Federal agency or Federal entity, when the USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach;

(17) APHIS may disclose information in this system of records to USDA contractors and other parties engaged to assist in administering the program, analyzing data, developing information management systems, processing Freedom of Information Act requests, and conducting audits. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;

(18) APHIS may disclose information in this system of records to USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse;

(19) APHIS may disclose information in this system of records to a Congressional office from the record of an individual in response to any inquiry from that Congressional office made at the written request of the individual to whom the record pertains;

(20) APHIS may disclose information in this system of records to the National Archives and Records Administration or to the General Services Administration for records management activities conducted under 44 U.S.C. 2904 and 2906; and

(21) APHIS may disclose information in this system of records to the Treasury Department as necessary to carry out any and all functions within their jurisdiction, including but not limited to, processing payments, fees, collections, penalties, and offsets.

Disclosure to Consumer Reporting Agencies:

None.

Paper-based records are maintained in USDA offices and buildings that are locked during non-business hours and that require presentation of employee identification for admittance and access at all times. Electronic records are maintained in an electronic database on a server in a secure data center or on the APHIS web server and website that is maintained by APHIS’ Marketing and Regulatory Programs Information Technology staff. Information Technology personnel maintain backup media.

Records in this system maintained pursuant to the AWA and regulations may be retrieved by legal name; certificate/license/permit number, or customer identification number, and the complaint number; and the name of the witness or person who has submitted a complaint concerning potential alleged violations and violations by persons who are subject to the AWA.

Records maintained pursuant to the HPA and regulations may be retrieved by the name of the alleged violator or violator (owner, trainer, rider, custodian, exhibitor, transporter, horse carrier, shipper); the name of the judge, farrier, or the HIO; the name of the person qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA; the name and date of the horse show, exhibition, sale, or auction, address, horse name, the name of the stable; date and type of alleged violation or violation; HIO ticket or other similar number; and date and type of HIO disciplinary action; and the name of the witness or person who has submitted a complaint concerning potential alleged violations and violations by persons who are subject to the HPA.

Paper and electronic records will be retained in accordance with an established records retention schedule. Some records considered as permanent will be maintained in accordance with NARA requirements.

Access to the restricted portions of the database system requires certain levels of authorization through USDA eAuthentication, which is a system that enables individuals to obtain user-identification accounts with password-protected access to certain USDA Web-based applications and services through the internet. APHIS personnel who input data must have a high-level eAuthentication account. Persons who apply for a license, registration, or permit or are licensed, registered or permitted pursuant to the AWA have a lower level eAuthentication account and will only have access to their own records to input certain information. These individuals can also apply for, pay, or check the status of their applications, and their license, registration, or permit status. HIOs and persons qualified to detect and diagnose a horse that is sore or otherwise inspect horses for purposes of enforcing the HPA will only have access to input certain information in their own records, such as but not limited to information entered in the system by HIOs regarding disciplinary actions taken and information on sore horses that were disqualified or prohibited by management from participating in shows, exhibitions, sales, or auctions. The general public will have read-only access to system generated reports through APHIS’ website and will require eAuthentication.

An individual who is the subject of a record in this system may seek access to those records that are not exempt from the access provisions. Exemptions apply only to the extent that the information in the system is subject to exemption pursuant to 5 U.S.C. 552a(k)(2), if applicable. A determination whether a record may be accessed will be made at the time a request is received. All inquiries should be addressed under "Notification procedures."

Individuals seeking to contest or amend information maintained in the system should direct their requests to the address indicated in the "Notification procedures" section, below. Some information may be exempt from the amendment provisions, as described in the section entitled "Exemptions promulgated for the system." An individual who is the subject of a record in this system may seek amendment of those records that are not exempt. A determination whether a record may be amended will be made at the time a request is received.

Individuals seeking notification of and access to any non-exempt general information contained in this system of records, or seeking to contest its content, may submit a request in writing to the APHIS Freedom of Information Act (FOIA) Officer, whose contact information can be found at https://www.aphis.usda.gov/aphis/resources/foia. If an individual believes more than one component maintains Privacy Act records concerning him or her the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, DC 20250.

When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 7 CFR part 1, subpart G. In addition you should provide the following:

An explanation of why you believe the Department would have information on you;

•Identify which component(s) of the Department you believe may have the information about you;

•Specify when you believe the records would have been created;

•Provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records; and

•If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records.

Without this bulleted information the component(s) will not be able to conduct an effective search, and our request may be denied due to lack of specificity or lack of compliance with applicable regulations.

None.

On February 27, 1987 (52 FR 6031), USDA/APHIS-8, "Veterinary Services—Animal Welfare" was published as a new system of records and effective on April 28, 1987.

None.

The files (paper-based component) for the Wildlife Services (WS) Management Information System (MIS) are maintained in the offices of Wildlife Services, Riverdale, MD; Wildlife Services Information Technology Support Center, Ft. Collins, CO; Federal and State area offices; and Federal regional offices. The electronic component of the system is housed on secure USDA-owned and operated systems in Riverdale, MD, and Ft. Collins, CO. A backup site for the data is also located at Riverdale, MD and Ft. Collins, CO. However, an APHIS mandate scheduled for implementation in fiscal year 2016, may dictate that the system be relocated to USDA’s National Information Technology Center (NITC) in Kansas City, MO, possibly with a mirror image stored at the NITC-managed, Enterprise Data Center, St. Louis, MO.

Individuals who participate in depredation activities, including ranchers, farmers, livestock dealers (including agents and brokers) handling livestock covered by the program, airport employees, representatives of condominium associations, representatives of homeowner associations, private homeowners, golf course owners, employees of the Federal Government, employees of State and Tribal governments, pest control operators, contract personnel engaged in program activities, and other entities.

The records consist of agreements for services; description of property; names and addresses of those entering the agreement; contact information, including names and telephone numbers; property locations and descriptions, which may include Global Positioning System coordinates and customer resource information; resources that were threatened, damaged, or destroyed by wildlife; adverse human or animal incidents information; and insurance, appraisals, indemnity, and property damage information. In addition, for cooperators for whom WS provides services on specific wildlife damage projects, an identifying number, which may be a Federal tax identification number, an employer identification number, or for individual citizens who are the primary contact in a funded cooperative agreement relationship, a social security number. (Identifying numbers are recorded only on the paper-based component of the system.)

The system also includes information about WS employees, WS collaborators, and some WS contract pilots, such as names, duty stations, user names, passwords, telephone numbers (home and work), email addresses (personal and work), and MIS-specific employee identification numbers.

This system will be used to maintain a record of activities conducted by the agency pursuant to its mission and responsibilities for providing services necessary to manage wildlife damage to agriculture, human health and safety, natural resources, and human property.

The Act of March 2, 1931, as amended (7 U.S.C. 426 and 426(b)), and the Act of December 22, 1987 (7 U.S.C. 426(c)).

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA, to the extent that disclosure will not violate 7 U.S.C. 8791, and any amendments thereto, as follows:

(1) To cooperative Federal, State, Tribal, and local government officials, employees, or contractors, and other parties as necessary to carry out the program; and other parties engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;

(2) To the appropriate agency, whether Federal, State, local, Tribal, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(3) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(4) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(5) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security of integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(6) To USDA contractors, partner agency employee or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse;

(7) To land management agencies, such as the Bureau of Land Management and the U.S. Fish and Wildlife Service relating to wildlife damage on grazing allotments;

(8) To consumer reporting agencies in accordance with section 31 U.S.C. 3711(e);

(9) To Federal, State, Tribal, and local regulatory agencies and their employees and contractors who collaborate with Wildlife Services in implementation of, or agencies that regulate, wildlife management projects or programs, or who have an interest in, or regulate, animal or public health, or national security;

(10) To State- or Federal Government-level representatives of the U.S. Environmental Protection Agency, in compliance with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) mandate (FIFRA Sec. 8, 7 U.S.C. 136f, and FIFRA 7 U.S.C. 136i-l), of the location on a cooperator’s property where certain regulated pesticide devices are deployed or regulated pesticides are applied; and

(11) To the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

In accordance with section 31 U.S.C. 3711(e).

Policies for storing, retrieving, accessing, retaining, and disposing of records in the system are outlined in the Wildlife Services Information and Data Management Handbook and the APHIS Records Management Handbook and are summarized below.

Storage:

The WS MIS records will be maintained in USDA-owned server storage. Documents that are executed originals will be maintained in State or regional Wildlife Services offices that are locked during non-business hours and require employee identification for admittance at all times.

Under this system, data may be retrieved and organized by agreement number,

name of cooperator, or agreement holder. Retrieval permissions for employees who have access to the system are determined by the data usage role of the employee and are compliant with the APHIS "least privilege" rule.

Control measures designed to prevent misuse of accessible data include unique user identification, a password protection protocol, and limitation of user roles through compartmentalization of allowed access. Agency implemented cybersecurity measures and firewalls are built into the application user interface, and monitoring of use of the MIS for profiles of misuse is possible. The hard copy components of the system, and computer files, tapes, and disks are kept in a safeguarded environment with access only by authorized personnel.

Information identifying cooperators is kept in the system as long as a cooperator retains an active agreement with WS. Federal and State employee information is kept active in the system as long as the individual works for WS or as long as their project-related work history is retained in the system. WS has developed record retention schedules for electronic information, but until they are approved by NARA, electronic records will be classified as permanent. Record retention schedules for WS paper-based records are in accordance with NARA and existing APHIS policy.

Director, Applications Development, Information Technology Support Center, Wildlife Services, USDA/APHIS, NRRC, 2150 Centre Avenue, Building A, Suite 143, Fort Collins, CO 80526.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual’s name, telephone number, address, and email address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual’s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

WS users generate data about the work performed by WS. Additional data is collected is voluntarily submitted by cooperators (customers) and entered into the system by WS employees. In addition, reference and lookup data about pesticide registration, wildlife laws, and permits are obtained from Federal, State, Tribal, and local authorities.

None.

None.

Paper files for the APHIS Comprehensive Electronic Permitting System (ePermits) are maintained in the offices of Biotechnology Regulatory Services (BRS), Plant Protection and Quarantine (PPQ), and Veterinary Services (VS) in Riverdale, MD. The ePermits production system and associated electronic files are maintained at USDA's National Information Technology Center (NITC) in Kansas City, MO.

Permit applicants and designated collaborators, such as importers, agents, brokers, and researchers; and APHIS permit staff employees.

The records in this system may contain name, business name, mailing address, e-mail address, telephone and fax numbers, proposed articles to be permitted, shipment information, country of origin, proposed treatment methods, and compliance and inspection agreements or reports. For permits that require fee payments, the system may contain information about payment amount, payment date, and user fee account number, check number, or last four digits of the credit card.

The Honeybee Act, 7 U.S.C. 281-286; the Plant Protection Act, 7 U.S.C. 7701-7772 and 7781-7786; and the Animal Health Protection Act, 7 U.S.C. 8301-8321.

This system will be used to enable persons wishing to move a regulated commodity into, from, or within the United States to apply for a permit, pay permit application fees, check the status of a permit application, and view issued permits and other information online in a secure manner.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To the Department of Homeland Security's Customs and Border Protection agency, which inspects shipments that arrive at United States ports for compliance with permit conditions;

(2) To cooperative Federal, State, and local government officials, employees, or contractors, and other parties engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;

(3) To State government regulatory officials in the State of destination for review and comment;

(4) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(5) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(7) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends or anomalies indicative of fraud, waste, or abuse; and

(9) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

Disclosure to consumer reporting agencies:

None.

Storage:

Paper files for the APHIS Comprehensive Electronic Permitting System are maintained, according to the responsible program, in the offices of BRS, PPQ, and VS in Riverdale, MD. The USDA National Information Technology Center in Missouri will house the ePermits system servers.

Records are retrieved by use of individual's name, business name, business address, regulated article, country of origin, application number, and permit number.

All ePermits users are required to complete USDA's registration process called eAuthentication, a system that enables individuals to obtain user-identification accounts that allow password protected access to certain USDA web-based applications and services through the Internet. The web-based service identifies and validates USDA customers before they can access ePermits

Role-based security and access rights are implemented to protect the security of the information. Additionally, the ePermits security plan includes management, operational, and technical controls to prevent misuse of data by system users.

Paper records will be held according to the record retention schedules of each program. BRS and VS paper records will be retained for 5 years. PPQ paper records will be retained for a period of 3 to 7 years depending on the type of permit issued. Electronic records will be maintained for 15 years consistent with record retention requirements for policy-related information.

For BRS records: Branch Chief, Biotechnology Regulatory Operations, Biotechnology Regulatory Services, USDA, APHIS, 4700 River Road Unit 91, Riverdale, MD 20737

For PPQ records: Director, Permits, Registrations, Imports & Manuals, Plant Health Programs, USDA, APHIS, 4700 River Road Unit 133, Riverdale, MD 20737

For VS records: Director, National Center for Import and Export, Technical Trade Services Team, Veterinary Services, USDA, APHIS, 4700 River Road Unit 140, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and e-mail address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual's name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the user. APHIS employees and State government regulatory officials will also enter data into the system.

None.

None.

The Animal and Plant Health Inspection Service (APHIS) located at 4700 River Road, Riverdale, MD 20737, is responsible for the system. EMRS records are maintained in a Government-approved cloud server accessed through secure data centers in the continental United States. Paper files are held at various Veterinary Services (VS) national, district, and field offices. Due to the number of offices, specific addresses can be found at: https://www.aphis.usda.gov/aphis/ourfocus/animalhealth/contact-us. Cloud service providers are MS Azure Government (US Gov Virginia), 101 Herbert Dr, Boydton, VA 23917 (Eastern Region); and MS Azure Government (US Gov Texas), 5150 Rogers Road, San Antonio, TX 78251 (Western Region).

EMRS National Coordinator, National Preparedness & Incident Coordination, Veterinary Services, APHIS, USDA, Lake Charles, LA; (318) 288-4083.

Animal Health Protection Act (7 U.S.C. 8301 et seq.).

APHIS’ VS program uses EMRS to help manage, coordinate, report, and investigate activities such as incidents of foreign animal diseases in the United States (including disposal, cleaning and disinfection, and associated indemnity payments), surveillance and control programs, State-specific disease outbreaks, national animal health emergency responses (all-hazards), and allow for tracing of animal movement and records, as well as premises and activity mapping. To fulfill this purpose, EMRS allows for APHIS to use visualization software to build premises maps and epidemiological models. EMRS will also maintain information concerning APHIS employees who may be deployed as members of Incident Command System teams.

Categories of individuals covered by the system include, but are not limited to, customers, such as State animal health officials and industry, who obtain services under EMRS, including the owner or operator of the premises where the animals subject to investigation are located and the referring contact who provided initial premises information; APHIS employees involved in the diagnostic and investigation activities; and responders and cooperators.

Categories of records in the system include:

Owner or operator of the premises where the animals subject to investigation are located; the system includes the following information, such as, but not limited to, the name; address (including city, county, State, postal code, and latitude/longitude coordinates); premises identification number; and telephone number.

Referring contact information, which includes name and telephone number.

Case coordinator of the premises investigation. (The system includes name, telephone number, and email address.)

APHIS employees. (The system includes information such as, but not limited to, the name; agency, program, and group; current duty assignment; encrypted employee identification number; grade, series, and step; duty city and State; home address, including latitude/longitude coordinates; home telephone number; home email address; emergency contact information; work and field addresses, email addresses and telephone numbers; supervisor contact information; personal protective equipment type, size, and model; existing and desired skills, experience and training; position certifications; AgLearn training classes; medical clearance information; and a description of property or fleet vehicle assigned to the employee.)

The system will also include nicknames, titles, and organization for the entities above, as applicable.

Information in this system comes primarily from the customers, including the owner or operator of the premises where the animals subject to investigation are located, the referring contact who provided initial premises information, and case coordinator. Such information may be supplemented by information from an address-validation database, by APHIS personnel during an on-site investigation, by State and Tribal veterinary offices and State laboratories, or by APHIS' National Veterinary Services Laboratories. Information may also be obtained from the Financial Management Modernization Incentive for payment status. Employee information is obtained primarily from the employee. Additionally, employee information may be obtained from the U.S. Department of Agriculture’s (USDA’s) National Finance Center, AgLearn database, and Federal Occupational Health, U.S. Department of Health and Human Services.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records contained in the system may be disclosed outside USDA as a routine use under 5.U.S.C. 552a(b)(3), to the extent that such uses are compatible with the purposes for which the information was collected. Such permitted routine uses include the following:

(1) To certain Federal, State, and Tribal animal health officials to identify premises before an event to allow for faster response, monitor the status of an animal disease investigation, document actions taken relating to an animal disease investigation, track the status of animals susceptible to foreign animal diseases, determine the costs of an animal disease investigation, monitor the use and availability of assets and personnel relating to animal disease investigations, or perform epidemiological and geospatial analyses of such investigations;

(2) To Federal, State, and Tribal animal health officials within the system to obtain feedback regarding the EMRS system and emergency preparedness guidelines, and to educate and involve them in program development, program requirements, and standards of conduct;

(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, Tribal, local, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(4) To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which USDA collected the records;

(5) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when USDA or other Agency representing USDA determines that the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding;

(6) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(7) To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the agency (including its information systems, programs, and operations), the Federal Government, or national security;

(8) To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records;

(9) To a Congressional office in response to an inquiry from that Congressional office made at the written request of the individual about whom the record pertains; and

(10) To the National Archives and Records Administration (NARA) or other Federal Government agencies pursuant to records management inspections being conducted under 44 U.S.C. 2904 and 2906.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:

None.

Electronic records are stored on servers located as indicated above under "System Locations". Paper files are held at various VS national, district, and field offices that are locked during non-business hours and require presentation of employee identification for admittance and access at all times.

Data can be retrieved only by personnel who successfully authenticate using their eAuthentication PIV or eAuthentication username/password credential and are authorized with specific EMRS role(s). Data can be retrieved by premises identification number, reference control number, name, premises, incident group, or incident site. Data regarding an employee, cooperator, or responder can be retrieved by name, nickname, employee identification number, title, organization, property, or fleet vehicle.

In accordance with NARA-approved records disposition authorities, paper records will be retained for the following periods of time: All incident-related premise record data associated with a foreign animal disease investigation will be retained for a period of 50 years. For the remaining records, APHIS is in the process of preparing a records disposition request from NARA, and these records will be retained until appropriate disposition authority is obtained from NARA.

The EMRS safeguards include management, operational, and technical controls to prevent misuse of data by system users. These controls include role-based access. State and Tribal entities have access limited to data from their State or area. Access to the restricted portions of the database system requires certain levels of authorization through USDA eAuthentication, which is a system that enables individuals to obtain user-identification accounts with password-protected access to certain USDA Web-based applications and services through the Internet. APHIS personnel who input data must have a high-level eAuthentication account.

All requests for access to records must be in writing and should be submitted to the APHIS Privacy Act Officer, 4700 River Road Unit 50, Riverdale, MD 20737; or by facsimile (301) 734-5941; or by email APHISPrivacy@usda.gov. In accordance with 7 CFR 1.112 (Procedures for requests pertaining to individual records in a record system), the request must include the full name of the individual making the request; the name of the system of records; and preference of inspection, in person or by mail. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g., driver's license, employee identification card, social security card, credit cards) to establish that the requester is the individual to whom the records pertain. In addition, if an individual submitting a request for access wishes to be supplied with copies of the records by mail, the requester must include with his or her request sufficient data for the agency to verify the requester's identity.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated above in the "RECORD ACCESS PROCEDURES" paragraph and must follow the procedures set forth in 7 CFR 1.116 (Request for correction or amendment to record). All requests must state clearly and concisely what record is being contested, the reasons for contesting it, and the proposed amendment to the record.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph above.

None.

On April 30, 2008 (73 FR 23409-23412, Docket No. APHIS-2008-0039), USDA/APHIS-11, "Emergency Management Response System" was published as a new system of records and effective on June 9, 2008.

None.

The system resides at USDA's National Information Technology Center (NITC) in Kansas City, MO. Back-up files are maintained in Riverdale, MD.

Individuals covered by the system include Federal, State, and county officials who issue phytosanitary certificates and exporters, exporters' agents, and foreign consignees.

Records may include applications for phytosanitary export certification and information about related inspections, treatments, other phytosanitary activities, and phytosanitary certificates issued. These records include names, addresses, and telephone numbers of exporters, exporters' agents, and foreign consignees, and names, office addresses, and telephone numbers of Federal, State, and county officials who issue phytosanitary certificates. Records may also include information on user fees paid and accrued, although the system does not contain any financial information about applicants.

The Plant Protection Act (7 U.S.C. 7701 et seq.).

The PCIT system is a secure system for applying for, evaluating, tracking the status of, and issuing phytosanitary certificates for plants, plant products, and other regulated articles intended for export. Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To certain State and county government regulatory officials to evaluate applications; schedule and perform inspections and related phytosanitary activities; generate phytosanitary certificates; investigate complaints about noncompliance with phytosanitary requirements; and evaluate program quality and effectiveness;

(2) To certain Federal agencies, pursuant to the International Trade Data System Memorandum of Understanding, consistent with the receiving agency's authority to collect information pertaining to transactions in international trade;

(3) To certain foreign governments concerning applications for phytosanitary certificates involving that country;

(4) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(5) To the Department of Justice when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(7) To appropriate agencies, entities, and persons when: (a) The agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(8) To contractors engaged to assist in administering the program. Such contractors will be bound by the nondisclosure provisions of the Privacy Act;

(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse; and

(10) To the National Archives and Records Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

Disclosure to consumer reporting agencies:

None.

Storage:

The system is an electronic database stored on servers in a secure government-owned facility. APHIS maintains back-up files on external hard drives kept in locked cabinets at APHIS headquarters.

APHIS may retrieve records by the name of the applicant (exporter or exporter's agent who applied for the phytosanitary certificate) and by the name of the Federal, State, or county official who issued the phytosanitary certificate.

The PCIT system has management, operational, and technical controls to prevent misuse of data by system users. These controls include the use of role-based security and access rights and network firewalls. All users must have e-Authentication credentials through USDA and employ their individual e-Authentication user identification and password to access the PCIT system. Users may only view information specific to their role in the export system. The exporter has access only to the information of his or her organization. Government officials involved in the export of commodities will have access only to data within their purview. Access to the system is monitored by USDA officials to ensure authorized and appropriate use of the data.

Records in the PCIT system are retained indefinitely.

Director, Export Services, Plant Health Programs, PPQ, APHIS, 4700 River Road Unit 140, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and email address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual's name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737- 1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system about individuals comes primarily from applicants for a phytosanitary certificate.

None.

None.

The AHSM is a Web-based system hosted at secure and geographically dispersed locations. A backup copy of the data is maintained at a secure U.S. government facility.

Individuals who are listed as the contact person for the location where the animals subject to animal disease control or surveillance programs are maintained; owners of animals involved with animal disease control or surveillance programs; dealers, agents, and brokers of animals; owners or operators of animal product processing, slaughter, or rendering establishments; accredited veterinarians; contractors; cooperators; and certain APHIS employees.

For the individuals listed as the contact person for the location where the animals subject to animal disease control or surveillance programs are maintained; owners of animals involved with animal disease control or surveillance programs; dealers, agents, and brokers of animals; or owners or operators of animal product processing, slaughter, or rendering establishments; the following information will be retained: Name; address, including city, county, State, postal code, and latitude/longitude coordinates; e-mail address; telephone number; operation type; species and breed of animals maintained; and data necessary for managing and analyzing animal disease control or surveillance programs and monitoring diseases related to wildlife, feral animals, or alternative livestock. The information retained for APHIS employees, cooperators, and contractors may include name; home and work address; home and work e-mail addresses; telephone number(s); and any assigned identification numbers.

Animal Health Protection Act (7 U.S.C. 8301 et seq.); Bovine Johne's Disease Control Program (7 U.S.C. 7629); and the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (7 U.S.C. 8401).

APHIS Veterinary Services (VS) program uses the AHSM to collect, manage, and evaluate animal health data for disease management and surveillance programs.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To certain Federal and State animal health officials to conduct, analyze, and report on the progress of animal disease control or surveillance programs;

(2) To Federal and State wildlife agencies for assistance in managing and analyzing animal disease control or surveillance programs and monitoring diseases related to wildlife, feral animals, or alternative livestock;

(3) To Federal or State agencies involved with public health such as the Departments of Homeland Security and Health and Human Services for the purposes of zoonotic disease surveillance or control activities;

(4) To the public through a public Web site which lists participants in voluntary animal disease certification or quality assurance programs and documents compliance with such programs; lists individuals not in compliance with animal disease regulations; and notifies individuals who may have acquired exposed or potentially exposed animals when other means of contact are unavailable;

(5) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(6) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(7) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(8) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(9) To contractors and other parties engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;

(10) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends or anomalies indicative of fraud, waste, or abuse; and

(11) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

Disclosure to consumer reporting agencies:

None.

Storage:

Records are maintained on magnetic tape and optical disk. Backup media is taken weekly to an offsite storage facility and stored on tape.

Records are retrieved primarily by first or last name, address, or phone number of the individual listed as the contact person for the location where the animal(s) subject to animal disease control or surveillance programs are maintained or the owner of animals involved with animal disease control or surveillance programs; and by animal, flock, herd, or premises numbers. However, under this system records can be retrieved by any of the categories that have been recorded.

The AHSM security plan includes management, operational, and technical controls to prevent misuse of data by system users. These controls include the use of role-based security and access rights, network firewalls, and requiring all users to obtain a government-issued login. Access to the system is monitored by USDA officials to ensure authorized and appropriate use of the data.

Individual electronic records are retained within the system for 150 years from the last date of creation, edit, or access of the records. Incremental and full system tape backups are retained for 1 month.

Associate Deputy Administrator, National Animal Health Policy and Programs, Veterinary Services, APHIS, USDA, 4700 River Road Unit 33, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and email address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual's name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the customers, including the individuals listed as the contact person for the location where the animals subject to animal disease control or surveillance programs are maintained, and the owners of animals involved with animal disease control or surveillance programs. Such information may be supplemented by information from other USDA agencies such as the Food Safety and Inspection Service, Farm Service Agency, APHIS' Wildlife Services, or from State veterinary health officials and animal testing laboratories

Employee, cooperator, and contractor information is obtained primarily from the employee, cooperator, or contractor.

None.

None.

All components of the ADTIS are hosted and operated at two U.S. Department of Agriculture (USDA) Enterprise Data Centers, the National Information Technology Centers in Kansas City, MO, and Beltsville, MD.

Individuals who are the contact persons for locations where animals are managed (i.e., raised, marketed, assembled, exhibited, treated, processed, etc.) and other individuals who use or provide data for the system but do not manage or hold livestock (non-producer participants), such as APHIS and State animal health officials, tag manufacturers, service providers, and veterinarians.

Records may include some or all of the following information: Name; street address of premises or business, including city, State, and postal code; latitude/longitude coordinates or global positioning system coordinates of the premises; telephone number(s); email address; type of operation (e.g., production, market, exhibition, or slaughter plant); premises identification numbers; non-producer participant numbers; and business internet address.

The authority for maintenance of this system is the Animal Health Protection Act

(7 U.S.C. 8301 et seq.).

The ADTIS is an information management system that the Animal and Plant Health Inspection Service (APHIS) utilizes to maintain records of official identification devices and other events associated with official identification numbers of animals. The premises identification component is made available at no cost to States and Tribes that wish to use it to manage information about locations where livestock are managed as part of their own animal disease traceability programs. States and Tribes will collect the information from the individuals, or the individuals, if authorized users of the system, may enter the information directly. States and Tribes will only have access to premises information associated with their States or Tribes.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) As authorized by 7 U.S.C. 8791 and any amendments thereto, to Federal, State, local, and Tribal government animal health officials and to veterinarians accredited by APHIS to perform work for the agency;

(2) To the extent that disclosure will not violate 7 U.S.C. 8791 and any amendments thereto, to appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security of integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency’s efforts to respond to the suspect, or confirmed, compromise and prevent, minimize, or remedy such harm;

(3) To the appropriate agency, whether Federal, State, local, Tribal, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(4) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse. Such contractors and other parties are bound by the nondisclosure provisions of the Privacy Act; and

(7) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

None.

Storage:

The electronic master data for the ADTIS are stored on USDA servers in secure facilities at two separate locations. This redundancy ensures around-the-clock operations. All servers for the ADTIS are backed up nightly. Backup media is taken weekly to an offsite storage facility and stored on tape.

Data can be retrieved by identification number assigned to premises, premises address, and name of contact person for the premises if provided by the State or Tribe, name of non-producer participant, non-producer participant number, and official animal identification numbers.

The electronic master data for the ADTIS is stored on USDA servers in secure facilities. The computer room has safeguards that limit physical access. Access to data is limited to users who have Level 2 eAuthentication credentials and/or database authentication. User roles further limit access to data, and the application contains security measures to prevent access to unauthorized information. USDA monitors eAuthentication access to ensure authorized and appropriate use of data.

APHIS will maintain records in the system indefinitely while the records schedule is awaiting approval. The qualifier is supported under 36 CFR 120.18.

Program Manager, Animal Disease Traceability, VS, APHIS, 4700 River Road Unit 46, Riverdale, MD 20737-1231; (301) 851-3539.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual’s name, telephone number, address, and email address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual’s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in the ADTIS comes from members of the public, either individuals or businesses, involved in or supporting the production, management, or holding of livestock or poultry.

None.

None.

The UFS is physically located in a secured room in APHIS-VS offices in Fort Collins, CO, and a backup of the system is maintained in APHIS offices in Riverdale, MD.

Individuals covered by the system include any person for whom a service is provided related to the importation and exportation of animals, animal products, birds, germ plasm, organisms, and vectors.

The system contains information such as the name; the social security number of an individual or taxpayer identification number of a business; the address, including city, county, State, postal code; the name of business or organization and its telephone and fax numbers; and an email address. The UFS also contains information about the user's credit account, including charges and payments made, date(s) and type of service, and APHIS credit account information.

The UFS automates the collection and processing of fees due to VS for its services provided at remote offices, import centers, port offices, or the National Veterinary Services Laboratories in Ames, IA.

The Debt Collection Act of 1982 (31 U.S.C. 3701 et seq.), the Debt Collection Improvement Act of 1996 (31 U.S.C. 3711 et seq.), the Food, Agriculture, Conservation and Trade Act of 1990 (Pub. L. 101-624), and the Animal Health Protection Act (7 U.S.C. 8301 et seq.).

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:

(1) To certain Federal agencies, including the Department of the Treasury, to obtain assistance in identifying and locating individuals who are delinquent in their payments of debt owed to the Federal Government while receiving Federal salary, tax refunds, or benefit payments, for the purpose of collecting debts;

(2) To a debt collection agency when USDA determines that such referral is appropriate for collecting the debtor's account as provided for in 31 U.S.C. 3718;

(3) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;

(4) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(7) To contractors and other parties engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;

(8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse; and

(9) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

Information in the UFS may be disclosed to a consumer reporting agency when USDA determines that such referral is appropriate in accordance with 31 U.S.C. 3711(f).

Policies and official guidelines for storing, retrieving, accessing, retaining, and disposing of records are outlined in the APHIS Records Management Handbook and are summarized below.

Storage:

Records are maintained on magnetic tape, optical disk, and mainframe. Paper records are maintained in offices that are locked during non-business hours and require the presentation of employee identification for admittance at all times. Backup media is taken weekly to an offsite storage facility and stored on tape.

Records in the UFS database are retrieved by name; social security number; taxpayer identification number; address; telephone and fax numbers; email address; claim number; date of service; type of service provided; payments made; and APHIS credit account numbers.

Numerous inherent safeguards exist to protect the data in the UFS system. These safeguards include required login and authentication for network access, data encryption in transmission, physical and environmental protections, configuration management, and role-based access given on a need-to-know basis.

Electronic data is maintained in the database and on the file server for 7 years. Archived data is maintained indefinitely in a table with read-only access. Paper records are maintained for 6 years, 3 months.

The Office of the Chief Information Officer-Veterinary Services, Animal and Plant Health Inspection Service, 4700 River Road Unit 58, Riverdale, MD 20737.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and email address.

Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies of records should be in writing, and the request must contain the requesting individual's name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in the UFS system is provided by the person for whom a service is provided related to the importation and exportation of animals, animal products, birds, germ plasm, organisms, and vectors. APHIS employees will also enter data into the system.

None.

Sensitive but unclassified.

Records are maintained at National Veterinary Services Laboratories (NVSL) on U.S. Department of Agriculture (USDA)-owned servers physically located in the secure USDA-owned facility, National Centers for Animal Health, 1920 Dayton Avenue, Ames, IA 50010. Paper records are maintained by USDA's National Veterinary Services Laboratories, 1920 Dayton Avenue, Ames, IA 50010, and Plum Island, NY.

Director, National Veterinary Services Laboratories, 1920 Dayton Avenue, Ames, IA 50010.

Animal Health Protection Act (7 U.S.C. 8301 et seq.)

NVSL-LIMS is used to collect, track, and store test results on animal diagnostic samples received at NVSL pursuant to its mission and responsibilities authorized by the Animal Health Protection Act. The system will also allow for NVSL to provide quality management and complaint resolution for those test results that may contain errors or do not satisfy the customer. (Note that references to the system may appear as LIMS, Veterinary Services (VS) LIMS, or NVSL-LIMS.)

Individuals included in this system include entities such as sample submitters, animal owners, NVSL or USDA personnel who handle the submission, and any approved non-USDA veterinarians coordinating with USDA to protect animal health. This includes, but is not limited to State, Tribal, and local government veterinarians.

Records in the system include, but are not limited to, the sample submitter name, address, email address, telephone number, and mailing address; animal owner name, address, city, State or country, and Zip code, along with location and number of animals, herd or flock size (including affected or dead); National Finance Center account number used to pay for sample processing; last four digits of credit card account number with expiration date used to pay for sample processing; check number used to pay for sample processing; and contact information for the NVSL/USDA employee who tested a sample or reviewed a test (name, job title, email, telephone number, organizational group to which the employee belongs, and supervisor). Information about slaughter establishments will include, but is not limited to, the establishment identification, name, address, city, State or country, Zip code, email address, and telephone/fax numbers. Records will also include details concerning diagnostic test information such as disease, relevant dates, tests requested, identification of sample collector, tracking (agents, toxins or reagents), and specific information identifying the animal being tested, and other information as required depending on the tests being conducted and sample source(s). For instance, tuberculosis sample information will include such items as, but not limited to, the names of the food inspector, veterinarian, and market buyer; the market buyer’s address, city, State, Zip code, and country; the lot number, number in the lot, number of lesions, and slaughter date.

The sources of information in the system are from submission forms that accompany laboratory specimens sent to the laboratory for diagnostic testing. NVSL receives submissions from various entities such as, but not limited to, State and private veterinary diagnostic laboratories as well as private veterinary practitioners, Federal meat inspectors, and Federal field veterinarians. In addition, NVSL receives laboratory samples from other countries associated with importations and for cases where diagnostic assistance is requested.

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, records contained in the system may be disclosed outside USDA as a routine use under 5 U.S.C. 552a(b)(3), to the extent that such uses are compatible with the purposes for which the information was collected. Such permitted routine uses include the following:

(1) To the submitting veterinarian and government (State, Tribal, local, etc.) animal health officials of the submitter, owner, and animal location to provide test results;

(2) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, Tribal, local, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(3) To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are relevant and necessary to the litigation and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which USDA collected the records;

(4) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when USDA or other Agency representing USDA determines that the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding;

(5) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(6) To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the agency (including its information systems, programs, and operations), the Federal Government, or national security;

(7) To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records;

(8) To a Congressional office in response to an inquiry from that Congressional office made at the written request of the individual about whom the record pertains; and

(9) To the National Archives and Records Administration (NARA) or other Federal Government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

None.

The system includes a database and paper records. The master electronic data is stored and maintained on USDA servers located in a secure USDA facility. Paper records, consisting of the submission forms for diagnostic samples, are stored in lockable cabinets or lockable areas within the laboratory spaces or administrative offices in a secure USDA facility.

Data may be retrieved by an accession number, which is a system generated unique identification number; by a sample number assigned by the sample submitter; NFC account number; or by searching LIMS for data contained in the submission such as a submitter’s name.

Records will be retained indefinitely pending approval of a records retention schedule by NARA. Under the schedule submitted for NARA approval, paper records would be retained for a minimum of 3 years, data would be maintained in the system for 25 years and would be archived at 5-year intervals.

Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions. Access to certain portions of the system requires certain levels of authorization through USDA eAuthentication, which is a system that enables individuals to obtain user-identification accounts with password-protected access to certain USDA Web-based applications and services through the internet. APHIS personnel who input data must have a high-level eAuthentication account. Users are trained and are required to formally confirm that they understand value and sensitivity of data in the system, and users receive formal system training and are required to pass a proficiency test before being given access to the system. Persons who are not USDA employees have a lower level eAuthentication account and will only have access to their own records to input certain information.

All requests for access to records must be in writing and should be submitted to the APHIS Privacy Act Officer, 4700 River Road Unit 50, Riverdale, MD 20737; or by facsimile (301) 734-5941; or by email: APHISPrivacy@usda.gov. In accordance with 7 CFR 1.112 (Procedures for requests pertaining to individual records in a record system), the request must include the full name of the individual making the request; the name of the system of records; and preference of inspection, in person or by mail. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g., driver's license, employee identification card, Social Security card, credit cards) to establish that the requester is the individual to whom the records pertain. In addition, if an individual submitting a request for access wishes to be supplied with copies of the records by mail, the requester must include with his or her request sufficient data for the agency to verify the requester's identity.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated above in the "RECORD ACCESS PROCEDURES" paragraph and must follow the procedures set forth in 7 CFR 1.116 (Request for correction or amendment to record). All requests must state clearly and concisely what record is being contested, the reasons for contesting it, and the proposed amendment to the record.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph above.

None.

On October 1, 2013, (78 FR 60245-60248, Docket No. APHIS-2012-0039), USDA/APHIS-19, "LabWare Laboratory Information Management System (LabWare LIMS)," was published as a new system of records and effective on November 12, 2013.

None.

AQAS servers, files, data, and software are hosted at the National Information Technology Center (NITC), 8930 Ward Parkway, Kansas City, MO. The AQAS backup system is located at NITC enterprise data centers at 4300 Goodfellow Blvd., St. Louis, MO.

Director, Quarantine, Policy, Analysis and Support, Plant Health Programs, PPQ, APHIS, 4700 River Road Unit 60, Riverdale, MD 20737.

The Plant Protection Act, 7 U.S.C. 7701 et seq. and 7 U.S.C. 7781 et seq.; the Honey Bee Act, 7 U.S.C. 281 et seq.; and the Animal Health Protection Act, 7 U.S.C. 8301 et seq.

The AQAS records agricultural quarantine activities conducted by U.S. Customs and Border Protection (CBP) and Animal and Plant Health Inspection Service (APHIS) employees at the U.S. ports of entry. This system also records agricultural quarantine activities conducted inside the United States that are related to trade. This system aids the free flow of agricultural goods into the country by collecting agricultural risk data that ultimately helps to minimize the impact of quarantine activities on trade. Additionally, it records activities conducted by APHIS within the U.S. borders pertaining to detecting the unlawful entry and distribution of prohibited and/or noncompliant products that may harbor exotic plant and animal pests, diseases, or invasive species.

AQAS consists of subsystems that are interrelated, web-based systems and share a common platform.

The AQAS subsystems include:

• AQIM – Agricultural Quarantine Inspection Monitoring System

• EAN – Emergency Action Notification Database

• Pest ID – Pest Interception Database

• PPQ280 – Regulated Commodities Database

• PPQ264 – Propagative Imports Notification Database

• Mail287 – Mail Interception Notification Database

• WADS – Work Accomplishment Data System

The AQIM system provides a systematic approach to determining the risks of cargo approaching ports of entry into the United States by collecting specific pieces of data about randomly sampled shipments and analyzing the data to identify the high risk criteria and to target inspections accordingly. The EAN system tracks the issuance of Emergency Action Notifications. CBP and Plant Protection and Quarantine (PPQ) officers at U.S. ports of entry and throughout the country generate an EAN form when an actionable violation is detected related to prohibited pests and/or agricultural products found in foreign cargo or in U.S. marketplaces and domestic sites. The Pest ID system was developed to replace the PIN309 system and records pest interceptions in agricultural commodities at the U.S. ports of entry and throughout the country. The PIN309 system captured all of the data in the current Pest ID system and all data in the PIN309 system was migrated over to the Pest ID system. The PPQ280 system tracks fruits, vegetables, flowers, propagative material, logs, lumber, cotton products, and certain miscellaneous products imported or transiting through a port. It tracks the final disposition of the commodity, the number of shipments, the weight or volume, the type, and the country of origin of the commodity. The PPQ264 portion of the PPQ280 system is used by the PPQ Plant Inspection Stations to track imported propagative material and permitted organisms. The Mail287 system maintains records of Mail Interception Notices. This form documents noncompliant actions of persons who mail United States Department of Agriculture (USDA) regulated articles through postal mail processing facilities. Articles that are prohibited or restricted are often confiscated and the intended recipient is notified via this form. The WADS system records work activities related to agricultural quarantine inspections at U.S. ports of entry. WADS codes are designed to report on activities such as the number of foreign arriving passengers or cargo and number of inspections conducted. The purpose of the WADS system is to enable APHIS to set risk management priorities and to make staffing recommendations. WADS data are analyzed in conjunction with other AQAS data for risk analysis.

This system contains records associated with agricultural quarantine inspection activities conducted by CBP and PPQ at U.S. ports of entry. The records include the following categories of individuals: Foreign arrival passengers, senders and recipients listed on intercepted mail, agricultural commodity importers, shippers, carriers, owners, consignees, delivery contact persons, permit holders, and other individuals involved in the relevant programs or activities.

For foreign arrival passengers, agricultural commodity importers, shippers, carriers, owners, consignees, delivery contact persons, permit holders, and other individuals involved in the relevant programs or activities, the records include, but are not limited to, some or all of the following: Names, addresses, telephone and fax numbers, permit numbers, and/or emergency action notification form serial numbers. AQAS contains the names and addresses of the senders and recipients recorded on intercepted mail. This system may also contain targeting information used to categorize inspection activities associated with vehicles including name or type of carrier, voyage or flight data, and destination State. AQAS also contains the contact information of the CBP and APHIS inspection officials, including names, telephone numbers, and fax numbers.

Information within this system is obtained from the general public, import documents, CBP data systems, and from Federal and State regulatory officials, including APHIS and CBP employees.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA, as follows, to the extent that such disclosures are compatible with the purposes for which the information was collected:

(1) To DHS CBP and other cooperating Federal or State government employees, or contractors performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary, to accomplish an agency function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are USDA officials and employees. Specific applications include, but are not limited to, issuing notifications for noncompliance to importers, shippers, property owners, mail recipients or addressees; informing State entities about upcoming plant shipments; using AQIM data to track and analyze various pathways and the commodities entering those pathways into the United States for purposes of pest risk management; and generating reports to evaluate quality control and effectiveness of the program;

(2) To appropriate law enforcement agencies, entities, and persons, whether Federal, foreign, State, Tribal, local, or other public authority responsible for enforcing, investigating, or prosecuting an alleged violation or a violation of law or charged with enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, when a record in this system on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or court order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(3) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(4) To a court or adjudicative body in administrative, civil, or criminal proceedings when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records;

(5) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that there has been a breach of the system of records; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(6) To another Federal agency or Federal entity, when the USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach;

(7) To a Congressional office from the record of an individual in response to any inquiry from that Congressional office made at the written request of the individual to whom the record pertains;

(8) To USDA contractors and other parties engaged to assist in administering the program, analyzing data, and conducting audits. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;

(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse; and

(10) To the National Archives and Records Administration or to the General Services Administration for records management activities conducted under 44 U.S.C. 2904 and 2906.

The system includes a database and paper records. Records are maintained on magnetic hard-disk. Paper records, such as Emergency Action Notifications, are maintained in offices that are locked during non-business hours and require the presentation of employee identification for admittance at all times. Onsite storage includes the system and a daily backup of media. Backup media is transferred to an offsite storage facility after 30 days.

Records are retrieved by an individual’s name, business name, address, telephone number, fax number, email address, permit number, and/or emergency action notification form serial number associated with an importer, shipper, carrier, owner, consignee, delivery contact person, permit holder, and/or a sender and recipient on intercepted mail.

Records will be retained indefinitely until appropriate disposition authority is obtained, and records will then be disposed of in accordance with the authority granted.

Records, both paper and electronic, are only accessible to authorized personnel. The following physical security measures are in place to prevent outsiders from entering the system:

Electronic records are stored on secure file servers. For electronic records, all AQAS users are required to complete a registration process. AQAS enables users to obtain user-identification accounts that allow password-protected access through the internet. The secure web-based service identifies and validates users before they can access this system.

Paper files are kept in a safeguarded environment with controlled access only by authorized personnel. All APHIS and CBP personnel are required to go through background and security checks. APHIS and CBP employees are also required to complete appropriate training to learn requirements for safeguarding records maintained under the Privacy Act. Access to the system is role-based. Therefore, CBP employees are limited to accessing records created by CBP or associated with a CBP work unit location.

An individual who is the subject of a record in this system may seek access to those records that are not exempt from the access provisions. Exemptions apply only to the extent that the information in the system is subject to exemption pursuant to 5 U.S.C. 552a(k)(2), if applicable. A determination whether a record may be accessed will be made at the time a request is received. All inquiries should be addressed under "Notification procedures."

Individuals seeking to contest or amend information maintained in the system should direct their requests to the address indicated in the "Notification procedures" section, below. Some information may be exempt from the amendment provisions, as described in the section entitled "Exemptions promulgated for the system." An individual who is the subject of a record in this system may seek amendment of those records that are not exempt. A determination whether a record may be amended will be made at the time a request is received.

Individuals seeking notification of and access to any non-exempt general information contained in this system of records, or seeking to contest its content, may submit a request in writing to the APHIS Freedom of Information Act (FOIA) Officer, whose contact information can be found at https://www.aphis.usda.gov/aphis/resources/foia. If an individual believes more than one component maintains Privacy Act records concerning him or her the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, DC 20250.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty or perjury as a substitute for notarization. In addition you should provide the following:

•An explanation of why you believe the Department would have information on you;

•Identify which component(s) of the Department you believe may have the information about you;

•Specify when you believe the records would have been created;

•Provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records; and

•If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records.

Without this bulleted information and the component(s), we will not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.

None.

N/A.

Sensitive but unclassified.

The Animal and Plant Health Inspection Service (APHIS), within the U.S. Department of Agriculture (USDA), maintains records in a Government-approved cloud server accessed through secure data centers in the continental United States. Paper files are held at various Plant Protection and Quarantine (PPQ) Smuggling Interdiction and Trade Compliance national, district, and field offices.

Deputy Administrator of Plant Protection and Quarantine, APHIS, USDA, 4700 River Road, Riverdale, MD 20737.

The Plant Protection Act (7 U.S.C. 7701 et seq.); the Animal Health Protection Act

(7 U.S.C. 8301 et seq.); and the Honey Bee Act (7 U.S.C. 281 et seq.).

SITC focuses on anti-smuggling and trade compliance efforts at ports of entry in the United States and in commerce to prevent the establishment of plant and animal pests and diseases, while maintaining the safety of U.S. ecosystems and natural resources. SITC is responsible for collecting, maintaining, and reviewing information to successfully and efficiently meet its mission.

The purpose of SNICAS is to record data and information about SITC activities nationwide. SNICAS supports the mission of SITC programs by providing, to SITC and other agency personnel, information that can be used to assist with detecting and preventing the unlawful entry and distribution into the United States of prohibited and/or non-compliant products that may harbor exotic plant and animal pests, diseases, or invasive species.

SNICAS contains records pertaining to the U.S. ports of entry and commerce locations that are inspected or surveyed during daily operations. SNICAS also maintains and communicates information associated with SITC operational and administrative activities. The personally identifiable information within SNICAS is used by SITC officials to identify and close pathways used for the introduction of prohibited commodities and those regulated commodities that lack the necessary certificates and permits to enter into U.S. commerce.

SITC officials also use SNICAS to perform activities such as legal and regulatory actions; scientific research; risk, trend, pathway and targeting analyses; trade support; administrative and budgetary support; supervision and program management; and overall decision support services. Additionally, SITC officials use SNICAS to generate reports to evaluate the risk status of the commercial sites where regulated commodities are seized, the effectiveness of the program, and quality control of the data.

SNICAS contains personal and business identifiable information about individuals and companies who are associated with the importation, interstate, and/or intrastate movement of prohibited or restricted agricultural products along with any actions taken against said individual or company. The system also includes SITC employee information.

The categories of records maintained in the system consist of company/business or individual’s name; contact information that includes address, telephone and fax numbers, and email address; personal identification number, which may include Social Security number or tax identification number; date of birth; gender; business affiliation; criminal history; inspection or survey date; conveyance type and identification (license plate, vehicle identification number); geospatial data of trade activity; identification of product(s) to include product name, photographs of seized product(s), country of origin, identification number, and bar codes; U.S. port of entry, crossing, or import location; witness statements; and any other supporting documentation. As required, SITC may also collect other information associated with products, seizures, trace requests, product pathways, recall activities, and intelligence or analysis background reviews.

SITC employee information included in the system consists of name, title, work and email addresses, telephone number, badge number, SITC work unit, and area of coverage.

As required, other information associated with products, seizures, trace requests, product pathways, recall activities, and intelligence or analysis background reviews may be saved in the system.

SNICAS collects much of its information directly from individuals, Federal, State, Tribal, or local government and agencies, commercial entities, and companies/individuals that import, handle, distribute, or consume products that may be associated with the importation and/or interstate movement of prohibited or restricted agricultural products.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA, as follows, to the extent that such disclosures are compatible with the purposes for which the information was collected:

(1) To Department of Homeland Security’s Customs and Border Protection in conjunction with their cooperative mission to protect U.S. agriculture and natural resources;

(2) To other Federal agencies, agricultural contractors, and Tribal, State, county, and local government officials, to correlate activities due to overlapping authorities and functions in areas of agriculture, environment, human health, biological sciences, and consumer safety;

(3) To cooperating Federal, Tribal, State, county, and local government officials or other individuals or entities performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function related to this system of records;

(4) To appropriate law enforcement agencies, entities, and persons, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting an alleged violation or a violation of law or charged with enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, when a record in this system on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or court order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(5) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(6) To a court or adjudicative body in administrative, civil, or criminal proceedings when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records;

(7) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that there has been a breach of the system of records; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(8) To another Federal agency or Federal entity, when the USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach;

(9) To USDA contractors and other parties engaged to assist in administering the program, analyzing data, and conducting audits. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;

(10) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse;

(11) To a Congressional office from the record of an individual in response to any inquiry from that Congressional office made at the written request of the individual to whom the record pertains; and

(12) To the National Archives and Records Administration (NARA) or to the General Services Administration for records management activities conducted under 44 U.S.C. 2904 and 2906.

Electronic and paper records are stored at locations listed under "System Location" above. All documentation that exists in paper form is maintained by PPQ SITC officials nationwide, while electronic data are stored on hard disks within their work units or on the Azure cloud hosted by APHIS.

SNICAS users can query and retrieve records on the following fields: Permit or emergency action notification form serial number, name of individual or business, address, and telephone number. Users can also search for records using a global search engine, quick list drop-down menu, or using the reports section of the system.

Records cannot be retrieved by Social Security number, birthdate, vehicle identification number, and tax identification numbers. However, this information may be contained in attached documents. These attached documents can only be accessed through associated parent records, and these documents can only be viewed by authorized SITC officials.

APHIS is in the process of requesting records disposition authority from NARA, and these records will be retained until appropriate disposition authority is obtained from NARA.

SNICAS is a web-based system that can be accessed by individuals authorized by PPQ on a need-to-know basis. Authorized users can gain access to SNICAS records via a secure government network, which is only accessible after a user is added to the system by a system administrator and when the user logs onto the password-protected network. If the end user is away from their designated workstation, they can connect through the internet via a secure virtual private network connection. Security measures are in place to prevent outsiders from entering the system. Integrated Network Authentication is required for access to the system. The access control list for the database validates against the network identification of the user creating a 2-layer authentication scheme. PPQ SITC personnel have access to all of the data in the system but are limited to certain actions based on their assigned role. Non-SITC personnel within the agency may be provided "read-only" access allowing users to view all data within SNICAS but restricts editing or downloading data. These accounts use integrated network authentication to validate the end user and restrict access.

Electronic records are stored on secure file servers. SNICAS users gain access to the system through the system administrator with designated user-defined roles and level of access. SNICAS users obtain user -identification accounts that allow password-protected access through the intranet. Access is only available to computers logged onto the APHIS network. Domain network logon credentials are used to validate a user’s access against a list of allowed SNICAS logons kept within the database, creating a 2-tier validation strategy. The web-based service identifies and validates USDA customers before they can access SNICAS.

Paper files are maintained in a safeguarded environment with controlled access only by authorized personnel. SITC officers, analysts, and supervisors are in positions of public trust that require background investigations and security clearances. Employees are also required to complete appropriate training to learn requirements for safeguarding records maintained under the Privacy Act.

SNICAS safeguards records and ensures that privacy requirements are met in accordance with Federal cyber security mandates. SNICAS provides continuous storage management, security administration, regular dataset backups, and contingency planning/disaster recovery.

All requests for access to records must be in writing and should be submitted to the APHIS Privacy Act Officer, 4700 River Road Unit 50, Riverdale, MD 20737; or by facsimile (301) 734-5941; or by email APHISPrivacy@usda.gov. In accordance with 7 CFR 1.112 (Procedures for requests pertaining to individual records in a record system), the request must include the full name of the individual making the request; the name of the system of records; and preference of inspection, in person or by mail. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g., driver's license, employee identification card, Social Security card, credit cards) to establish that the requester is the individual to whom the records pertain. In addition, if an individual submitting a request for access wishes to be supplied with copies of the records by mail, the requester must include with his or her request sufficient data for the agency to verify the requester's identity.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated in the "RECORD ACCESS PROCEDURES" paragraph, above and must follow the procedures set forth in 7 CFR 1.116 (Request for correction or amendment to record). All requests must state clearly and concisely what record is being contested, the reasons for contesting it, and the proposed amendment to the record.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph above.

The Agency has exempted this system from subsections (c)(3); (d); (e)(1); (e)(4)(G), (H), and (I); and (f) of the Privacy Act pursuant to 5 U.S.C. 552a(k)(2). The exemptions will be applied only to the extent that the information in the system is subject to exemption pursuant to 5 U.S.C. 552a(k)(2). A proposed rule has been promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c), and (e) and has been published in today’s Federal Register1.

Not Applicable.

Sensitive but unclassified.

The Animal and Plant Health Inspection Service (APHIS) Plant Protection and Quarantine (PPQ) program maintains the system of records for IPHIS. The IPHIS master data system resides within the Microsoft Azure Government data centers located in Boydton, VA, as the primary site, and in San Antonio, TX, as a secondary site for redundant or any disaster recovery plans. The Microsoft Azure environment is managed by Marketing and Regulatory Program Information Technology. Azure Backup Center provides native integrations to existing Azure services that enable management of system and data backup. The Backup Center uses the Azure Policy experience to help govern backups. It also leverages Azure Workbooks and Azure Monitor Logs to help view detailed reports on backups to insure viability and consistency. Azure Backup stores backed-up data in vaults-Recovery Services vaults and Backup vaults. A vault is an online-storage entity in Azure that's used to hold data, such as backup copies, recovery points, and backup policies. Paper records generated from IPHIS are secured within the work units.

Information Technology Project Manager, Project Management Office, PPQ, APHIS, 4700 River Road, Riverdale, MD 20737.

The Plant Protection Act (7 U.S.C. 7701 et seq.); the Honey Bee Act (7 U.S.C. 281 et seq.); and the Food Conservation and Energy Act 2008 (7 U.S.C. 8791 et seq.).

IPHIS is a web-based data management system for use by APHIS plant health personnel as well as cooperators outside the agency (e.g., diagnostic laboratories, State, Tribal, and local governments, and academia). PPQ uses IPHIS to access, enter, and view data for plant health events nationwide. The following data are contained and provided to IPHIS users: Survey data, including the name of the plant pest, noxious weed, or biological control organism, source of data, specific crop/host, location, and environment; survey method; survey location and GPS coordinates; pest absence/presence; diagnostic results, including sample identification and confirmation method; survey supply orders; inventory management; emergency action notifications; tracking and control documentation; and compliance agreements and inspection records. The information, as listed under categories of records, is collected, used, disseminated, or maintained to support the agency’s mission to protect and promote food, agriculture, natural resources, and related issues.

The principle use of the information is for preparation, monitoring, and response to plant health-related issues. Specifically, the information will be used as an information tool to provide pest status and location and help cooperators from State, Tribal, and local governments, plant health officials, cooperators from academic institutions, and diagnostic laboratories to determine what effective action must be taken when a plant pest or noxious weed is found. Additional uses of the information will be to facilitate the export and interstate movement of agricultural products; to issue compliance agreements for the handling and interstate movement of regulated articles; to facilitate management of pests and beneficial organisms; to communicate the activities and results of survey detection to users on a timely basis; to monitor the distribution of pests; to respond to a plant health pest outbreak; to forecast survey supply needs; and to validate pest risk models. Certain IPHIS survey data that do not include personally identifiable information are exported to the National Agricultural Pest Information System (NAPIS). Purdue University owns and maintains NAPIS, which supports the web-based public interface pest tracker site for the Cooperative Agricultural Pest Survey Program.

Categories of individuals covered by this system include individuals who enter into compliance agreements with APHIS or who are identified in emergency action notifications, including members of the public such as property owners, residents, and farmers. The system also contains information on APHIS employees and contractors or other entities working on behalf of APHIS.

The system collects information related to the point of contact for particular locations where surveys, seizures, and traces occur. The compliance agreement fields in IPHIS include the names, mailing addresses, and email addresses of individuals (property owners/residents) and business entities that handle regulated articles and agree to comply with the movement restrictions and domestic quarantine regulations. The emergency action notification fields in IPHIS contain the names, addresses, email addresses, and phone and fax numbers of owners or agents of regulated articles or regulated areas when agricultural officials have prescribed remedial measures due to agricultural pests. The system also includes information, such as names, addresses, email addresses, and phone and fax numbers, about APHIS employees and contractors or others working on behalf of APHIS.

The IPHIS system will also collect agricultural survey data that includes additional categories of records such as survey location and GPS coordinates.

Information in this system comes primarily from the members of the public; regulated individuals and entities; APHIS employees; other Federal, State, Tribal, and local government agencies; diagnostic laboratories; and university cooperators.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside the U.S. Department of Agriculture (USDA), as follows:

(1) To cooperators from other Federal departments and their agencies; State, local, Tribal, and Territorial governments; plant health officials; cooperators from academic institutions; and diagnostic laboratories performing functions or working to respond to events declared to be emergencies of national significance determined to impact the U.S. critical infrastructure or other related emergency response functions performed for USDA, when necessary to accomplish an agency function related to this system of records;

(2) When a record on its face, or in conjunction with other records indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, APHIS may disclose the record to the appropriate agency, whether Federal, foreign, State, Tribal, local, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity;

(3) To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are relevant and necessary to the litigation and the use of such records by the Department of Justice is for a purpose that is compatible with the purpose for which USDA collected the records;

(4) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when USDA or other Agency representing USDA determines that the records are relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding;

(5) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that there has been a breach of the system of records; (b) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;

(6) To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach;

(7) To Congressional office staff in response to an inquiry made at the written request of the individual to whom the record pertains;

(8) To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function related to this system of records; and

(9) To the National Archives and Records Administration (NARA) or to the General Services Administration for records management activities conducted under 44 U.S.C. 2904 and 2906.

Disclosure to consumer reporting agencies:

N/A

Paper-based records are stored and maintained in USDA/APHIS offices in locked file cabinets that require presentation of employee identification for building admittance and access. Electronic records are maintained in an electronic database on a server in a secure data center or on the APHIS web server and website that is maintained by APHIS’ Information Technology Division. Information Technology personnel maintain backup media.

Records are retrieved by any of the data entry fields included in categories of records such as the name of the property owner, resident, and/or farmer, address, phone, fax, and/or email address, etc. System users can also retrieve records by data entry fields associated with agricultural surveys or investigations including location, site, activity, or diagnostic sample.

APHIS is working closely with NARA to update retention schedules. Records will be retained indefinitely pending NARA’s approval of a records retention schedule.

Physical security measures are in place to prevent unauthorized persons from accessing IPHIS. Electronic records are stored on secure file servers. IPHIS includes physical access controls, firewalls, intrusion detection systems, and system auditing to prevent unauthorized access. To access IPHIS, users are required to complete the USDA eAuthentication registration process and are validated through role-based authentication and authorization. Cooperators have signed a General Memorandum of Understanding in which they have agreed to safeguard the confidentiality of such data and prohibit unauthorized access to the data provided by APHIS. They also agree not to release any of the data provided by APHIS, and to refer any and all requests for the data provided to APHIS Legislative and Public Affairs, Freedom of Information and Privacy Act Office.

Paper files are kept in a safeguarded environment with controlled access only by authorized personnel. All IPHIS users are also required to complete appropriate training to learn requirements for safeguarding records maintained under the Privacy Act. Azure safeguards records and ensures that privacy requirements are met in accordance with Federal and cybersecurity mandates. Azure provides continuous storage management, security administration, regular dataset backups, and contingency planning/disaster recovery. Azure employs automated mechanisms to restrict access to media storage areas. This is done by requiring a successful multi-factor authentication to the APHIS Enterprise Infrastructure (AEI) on an authorized computing device which is a member of the AEI, and rights control based on administrator level special accounts. Azure also employs automated mechanisms to audit access attempts and access granted into these areas. This is done through the use of reports generated from the Azure Monitor Logs.

All requests for access to records must be in writing and should be submitted to the APHIS Privacy Act Officer, 4700 River Road Unit 50, Riverdale, MD 20737; or by facsimile (301) 734-5941; or by email APHISPrivacy@usda.gov. In accordance with 7 CFR 1.112 (Procedures for requests pertaining to individual records in a record system), the request must include the full name of the individual making the request; the name of the system of records; and preference of inspection, in person or by mail. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g., driver's license, employee identification card, social security card, credit cards) to establish that the requester is the individual to whom the records pertain. In addition, if an individual submitting a request for access wishes to be supplied with copies of the records by mail, the requester must include with his or her request sufficient data for the agency to verify the requester's identity.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated in the "RECORD ACCESS PROCEDURES" paragraph, above and must follow the procedures set forth in 7 CFR 1.116 (Request for correction or amendment to record). All requests must state clearly and concisely what record is being contested, the reasons for contesting it, and the proposed amendment to the record.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph above.

None.

None.

None.

Records are located at the Agricultural Research Service (ARS) research centers and locations. A current list of centers and locations is available by writing to the National Program Leader, Human Nutrition, National Program Staff, ARS, U.S. Department of Agriculture (USDA), 5601 Sunnyside Avenue, Beltsville, MD 20705.

Individuals participating in human research carried out by staff at ARS research centers and locations.

Medical and nutritional histories, medical and nutritional examinations, diagnostic and treatment data, social and economic data, clinical laboratory data, statistical summaries, and correspondence.

7 U.S.C. 2201, 7 U.S.C. 427, and 7 U.S.C. 3101 et seq.

The purpose of this Privacy Act system of records is to conduct research related to human dietary requirements at all stages of life. The results of this research are published in the scientific literature. Typically, research results are pooled from many individuals and individual information is not released or published.

Records in this system may be disclosed to:

1. The Department of Justice when (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation and, by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

2. A court or adjudicative body in a proceeding when (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation and, by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

3. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity

4. Appropriate agencies, entities, and persons when (a) ARS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised, (b) the USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information, and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

5. Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

6. To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m)

7. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional staff office made at the written request of the constituent about whom the record is maintained

Disclosure to consumer reporting agencies:

None.

Storage:

Records are kept in file folders or maintained electronically.

Records are retrievable by the name of the volunteer and a number assigned to the volunteer.

Paper records are stored in locked rooms or locked file cabinets and electronic records are stored in secured databases. Access is restricted to authorized personnel only. The identity of the participant is kept in a separate file from the information and the information is associated with a blinded coded number.

Clinical and scientific records are retained and disposed of in conformance with the ARS Records Schedule, NCI -310-80-2, Item 200, as appropriate.

National Program Leader, Human Nutrition, National Program Staff, ARS, USDA, 5601 Sunnyside Avenue, Beltsville, MD 20705.

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA) Officer, whose contact information can be found at http://www.da.usda.gov/foia.htm under "contacts." If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250

When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity, meaning that you must provide your full name, current address and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250. In addition you should provide the following:

• An explanation of why you believe the Department would have information on you;

• Identify the component(s) of the Department you believe may have the information about you;

• Specify when you believe the records would have been created;

• Any additional information that will help the FOIA staff determine which USDA component agency may have responsive records;

• If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records

Without this bulleted information the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.

See "Notification procedure" above.

See "Notification procedure" above.

Records in this system come primarily from the volunteers, health care personnel, other hospitals and physicians, employers, and social agencies.

None.

Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, 5th and Ground Floors, Greenbelt, Maryland 20770-1433.

All individuals who use radioactive material and/or radiation equipment which emit strong beta particles, neutrons, gamma rays, or X-rays.

The system indicates individual's name, date of birth, and social security number; issue date; monthly beta, gamma, neutron, and X-ray dosages; classification of dosages as deep or shallow; and cumulative totals for the calendar quarter, calendar year, and lifetime.

42 U.S.C. 2111 and 42 U.S.C. 2201(b).

The system permits the maintenance of a monthly and cumulative record of each badge wearer's radiation exposure.

Records in this system may be disclosed: (1) To the Nuclear Regulatory Commission for review, compliance, and investigation purposes; (2) to a doctor, hospital, or other competent medical authority in event of a medical emergency involving radiation exposure; (3) to the Department of Labor, Veterans Administration, Social Security Administration, U.S. Civil Service Commission, Department of Defense, Federal agencies which may have special civilian employee retirement programs, national, State, county, municipal, or other publicly recognized chartiable or social security administration agency to adjudicate a claim for benefits under the Bureau of Retirement, Insurance, and Occupational Health or the recipient's benefit program(s), or to conduct an analytical study of benefits being paid under such programs; (4) to health insurance carriers or plans participating in Federal Employees' Health Benefits Program in support of a claim for health insurance benefits involving radiation exposure; (5) to Federal Employees' Group Life Insurance Program in support of a claim for life insurance benefits involving radiation exposure; (6) to an organization to which the individual is transferred, upon written request of that organization; (7) to the Department of Justice when relevant and useful for the defense of suits against the United States or its officers or for the institution of suits for the recovery of claims by the USDA; (8) to an appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting a violation of law or rule, regulation, or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant to such statute; (9) in response to a request for discovery or appearance of a witness, to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or criminal proceeding or in response to a subpoena issued in a proceeding before a court or adjudicative body, to the extent that the records requested are relevant to the proceedings; and (10) to a congressional office in response to an inquiry from a congressional office made at the request of the individual to whom the record pertains.

Storage:

Current system is maintained in file drawers in Radiological Safety Staff office. Past reports maintained in Federal Records Center (FRC). Microfilms of past reports maintained in FRC and in file cabinet in Radiological Safety Staff office. Index to the system is maintained on a computer system controlled by the Radiological Safety Staff.

Records are indexed and accessed by social security number or selected by the individual's name, agency, or location.

Access is limited to authorized Radiological Staff and contractor employees by control of access to the computers and passwords. Records are kept in locked file cabinets and offices.

U.S. Nuclear Regulatory Commission requires retention of records until such time as the Commission authorizes their disposition.

Radiological Safety Officer, Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, Room 530, Greenbelt, Maryland 20770-1433.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from the System Manager.

Any individual may gain access to a record in a system that pertains to him by submitting a written request to the System Manager.

Any individual may contest a record in the system that pertains to him by submitting pertinent written information to the System Manager.

Personal information about each individual is provided by the individual. Dosimetry information is provided by a commercial supplier of personal dosimeters under contract with USDA who routinely receives, processes, and evaluates the dosimeters and furnishes the System Manager with the appropriate information.

Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, 5th Ground Floors, Greenbelt, Maryland 20770-1433.

All persons in USDA who are responsible for, or independent users of, radioactive materials and/or equipment which emit ionizing radiation.

The system consists of information on a person's educational background including formal courses and on-the-job training in radiation; experience in actual use of radioactive materials and/or equipment which emit ionizing radiation; experience in the use of radiation detection and measuring instrumentation; and additional information such as pertinent publications, speeches, etc., which will assist in the evaluation of a person's qualifications to safely use radioactive materials and/or equipment which emit ionizing radiation to protect his health and to minimize danger to life or property.

42 U.S.C. 2111 and 42 U.S.C. 2201(b).

The system is used by the Department's Radiological Safety Committee and Radiological Safety Staff in its determination to approve or deny a person's procurement and use of potentially hazardous radioactive materials and/or equipment which emit ionizing radiation. When applicable, the system supplies information for maintenance of required radiation exposure records on persons who are required to wear personnel monitoring devices while using radioactive materials and/or equipment which emit ionizing radiation.

Records in this system may be disclosed: (1) To the Nuclear Regulatory Commission for review, compliance, and investigation purposes; (2) to the Department of Labor, Veterans Administration, Social Security Administration, U.S. Civil Service Commission, Department of Defense, Federal agencies which may have special civilian employee retirement programs, national, State, county, municipal, or other publicly recognized charitable or social security administration agency to adjudicate a claim for benefits under the Bureau of Retirement, Insurance, and Occupational Health or the recipient's benefit program(s) or to conduct an analytical study of benefits being paid under such programs; (3) to health insurance carriers or plans participating in Federal Employees' Health Benefits Program in support of a claim for health insurance benefits involving radiation exposure; (4) to Federal Employees' Group Life Insurance Program in support of a claim for life insurance benefits involving radiation exposure; (5) disclosed to an organization to which the individual in transferred, upon written request of that organization; (6) to the Department of Justice when relevant and useful for the defense of suits against the United States or its officers or for the institution of suits for the recovery of claims by the USDA; (7) to an appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting a violation of law or rule, regulation, or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant to such statute; (8) in response to a request for discovery or appearance of a witness, to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or criminal proceeding or in response to a subpoena issued in a proceeding before a court or adjudicative body, to the extent that the records requested are relevant to the proceedings; and (10) to a congressional office in response to an inquiry from a congressional office made at the request of the individual to whom the record pertains.

Storage:

Records are stored in file folders or maintained on computer disks, computer printouts, microfilm, and microfiche. Information will be transmitted and stored on USDA and contractor computers.

Records are indexed and accessed by individual's name, assigned code number, city, and State.

Access is limited to authorized Radiological Safety Staff and contractor employees by control of access to the computers and passwords. Records are kept in locked file cabinets and offices.

U.S. Nuclear Regulatory Commission requires retention of records until such time as the Commission authorizes their disposal.

Radiological Safety Officer, Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, Greenbelt, Maryland 20770 -1433.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from the System Manager.

Any individual gain access to a record in the system that pertains to him by submitting a written request to the System Manager.

Any individual may contest a record in the system that pertains to him by submitting pertinent written information to the System Manager.

Personal information about each individual is provided by the individual. Dosimetry information is provided by a commercial supplier of personal dosimeters under contract with USDA who routinely receives, processes, and evaluates the dosimeters and furnishes the System Manager with the appropriate information.

None.

This is a USDA Web-based system hosted at geographically dispersed locations and is available for access by authorized USDA personnel.

These records include information about contractors of the United States Department of Agriculture, including their employees and subcontractors, and the officials of both.

The records in this system include all information incident to and developed in the acquisition process including, but not limited to, solicitations and statements of work; contractor bids, quotes, and proposals; awards; and other documents relevant to particular acquisitions. In order to facilitate payment to the contractor, the system includes contractor and subcontractor names, names and tax identification or Social Security numbers of their employees and officials; and other potentially personally identifiable information related to contractor and subcontractor employees and officials.

Federal Property and Administrative Services Act, as amended, 41 U.S.C. 251, et seq.; Competition in Contracting Act, Pub. L. 98-369; The Federal Acquisition Streamlining Act of 1994, Pub. L. 103-355; Clinger-Cohen Act of 1996, Pub. L. 104-106. The E-Government Act of 2002, 44 U.S.C. 3541, et seq., the Government Paperwork Elimination Act (GPEA), Pub. L. 105-277, 5 U.S.C. 3504 note; the Paperwork Reduction Act, 44 U.S.C. 3501 to 3520.

Senior Chief Procurement Officer, U.S. Department of Agriculture, 1400 Independence Ave., SW., Washington, DC 20250.

The purpose of this system of records is to record and store the information and documentation incident to and developed in the acquisition process at USDA.

Records in this system may be disclosed as follows:

(1) Records in this system may be disclosed to the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

(2) Records in this system may be disclosed to a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

(3) Records in this system may be disclosed when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

(4) Records in this system may be disclosed to a Member of Congress or to a congressional staff member in response to an inquiry of the congressional office made at the written request of the constituent about whom the record is maintained.

(5) Records in this system may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

(6) Records in this system may be disclosed to agency employees, contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

(7) The name and current address of record of an individual may be disclosed from this system of records to the parent locator service of the Department of Health and Human Services authorized persons defined by Public Law 93-647. 42 U.S.C. 653.

(8) Records in this system may be disclosed to Federal, State, local or foreign agency maintaining civil, criminal, or other relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if necessary to obtain information relevant to an investigation concerning the retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit.

(9) Records in this system may be disclosed to a Federal, State, local, foreign, or tribal or other public authority the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.

(10) Records in this system may be disclosed to appropriate agencies, entities, and persons when (i) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (ii) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (iii) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(11) Records in this system may be disclosed to the Office of Government Ethics when the records are relevant and necessary to resolving any conflict of interest, conduct, financial statement reporting, or other ethics matter within the jurisdiction of that office.

(12) USDA will disclose information about individuals from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-282; codified at 31 U.S.C. 6101 note); section 204 of the E-Government Act of 2002 (Pub. L. 107- 347; 44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403, et seq.), or similar statutes requiring agencies to make available public information concerning Federal financial assistance, including grants, subgrants, loan awards, cooperative agreements, and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.

Disclosure to consumer reporting agencies:

These records, or information derived from these records, may be disclosed to a consumer reporting agency pursuant to 5 U.S.C. 552a(12) and in accordance with 31 U.S.C. 3711(e).

Storage:

Records are maintained electronically on magnetic backup tapes and in an electronic database.

Data is retrieved by employee or contractor name, tax identification number, or Social Security number.

Only authorized USDA procurement personnel will have access to these records. IAS has been categorized as a moderate impact system as identified in Federal Information Processing Standard (FIPS) 199. The security controls implemented within IAS will correspond with those published in the National Institute of Standards and Technology Special Publication 800-53, Recommended Security Controls for Federal Information Technology Systems (Revision 1) for a moderate impact system. Users are granted system access only upon successful completion of security training and each user is supplied with a unique and strong user-id and password. The user roles and access are restrictive and based on the principle of least privilege allowing for adequate performing of job functions and access to information based on a need to know. Due to the financial nature of IAS, the system also adheres to the security controls identified in the Federal Information Security Control Audit Manual (FISCAM). The mandatory requirements of FIPS 199 and FIPS 200 support the Federal Information Security Management Act and the FISCAM supports the mandated OMB Circular A-123, Management of Internal Controls. Moreover, system users and managers observe specific USDA security requirements set forth in the USDA Cyber Security Manuals including but not limited to: USDA Departmental Manual (DM) 3545-000 Personnel Security, and DM 3510-001 Physical Security Standards for Information Technology Restricted Space.

IAS records are retained and disposed of in accordance with General Records Schedule 3--Procurement, Supply and Grant Records; and General Records Schedule 24--Information Technology Operations and Management Records; as appropriate.

Division Chief, DA/OPPM-PSD, 300 7th Street, SW., Room 262, Washington, DC 20024, (202) 401-1023.

Direct inquiries as to whether this system contains a record pertaining to an individual to the Privacy Act Officer, Departmental Administration, 1400 Independence Avenue, SW., Washington, DC 20250- 9883.

Direct access to a record pertaining to an individual should be directed to the Privacy Act Officer, Departmental Administration, 1400 Independence Avenue, SW., Washington, DC 20250-9883.

Contesting a record pertaining to an individual should be directed to the Privacy Act Officer, Departmental Administration, 1400 Independence Avenue, SW., Washington, DC 20250-9883.

Employee name, contractor name, home address, contractor office phone number, contractor address, tax identification number and social security number are derived from a system account application.

None.

This system of records is under the control of the Deputy Administrator for Program Delivery and Field Operations FSA, USDA, Stop 0539, PO Box 2415, Washington, DC 20013. The data will be maintained at the Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205; Kansas City Commodity Office, PO Box 419205, 9200 Ward Parkway, Kansas City, Missouri 64141-0205; and in the appropriate State FSA office at address listed in local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency."

Individuals who hold key positions in FSA, guest speakers and recipients of FSA awards.

The information in the system consists of brief resumes of individuals' personal history.

5 U.S.C. 301.

To enable quick access to relevant biographical information of individuals in key positions of FSA and certain individuals that work with FSA or who have received awards from FSA.

Records contained in this system may be disclosed:

(1) To individuals, both public and private, for the purpose of introduction of individual at speaking engagements; and

(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the records pertains.

Storage:

The records are maintained in file folders.

The records are indexed by individual name.

The records are kept in a locked office.

The records are retained indefinitely on a currently updated basis.

Director, Public Affairs Staff, USDA/FSA, Stop 0506, PO Box 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of record, or information as to whether this system contains records pertaining to such individual by contacting the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file.

Directly from the individual.

Unclassified.

This system of records is under the control of the Deputy Administrator for Farm Programs, Farm Service Agency (FSA), 1400 Independence Avenue, SW, Stop 0539, Washington, D.C. 20250-0539.

Records are maintained at the FSA county offices, the FSA State offices, the FSA National office, the FSA Aerial Photography Field Office, and the USDA National Information Technology Center. The address of each FSA county office and FSA State office can be found in the local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency." The FSA Aerial Photography Field Office is located in Salt Lake City, UT. The USDA National Information Technology Center is located in Kansas City, MO.

Bill Beam, Deputy Administrator for Farm Programs, FSA, 1400 Independence Avenue, SW, Stop 0539, Washington, D.C. 20250-0539; bill.heam@usda.gov; (202) 720-9875.

44 U.S.C. 2104, 44 U.S.C. Chapter 3118, U.S.C. 2071, 18 U.S.C. 641, and 36 CFR Chapter XII, Subchapter B.

To deliver Federal farm program benefits and loans that are authorized by law to farm and ranch owners and operators to support farms and ranches, protect the environment, and enhance the marketing of agriculture products.

Current, former, and prospective producers or landowners, farm and ranch owners, operators, tenants, applicants, borrowers, cooperators, representatives of partner organizations, entity members and other FSA agricultural production program participants.

The information in the system of records consists of electronic and hard copy documentation of participation in FSA programs, including active programs as well as discontinued programs. This includes names and addresses of producers and also includes, but is not necessarily limited to:

• Farm allotments, quotas, bases, and history;

• Compliance data; producer entity data;

• Combined producer data;

• Production and marketing data;

• Lease and transfer of allotments and quotas;

• Appeals;

• New grower applications;

• Conservation program documents;

• Program participation and payment documents; including information related to a person’s indirect interest in payments through shares or interest in a payee entity;

• Appraisals, leases, and data for farm reconstitution; and

• For payment limitation and conservation compliance purposes, financial statements, and other applicable farm information such as tax statements, wills, trusts, partnership agreements, and corporate charters.

The geospatial (GIS) data set, containing producer boundaries of Common Land Units (CLUs), farms, tracts, field identifiers and attributes is used to identify the location of land that can be traced back to a producer’s crops and benefits. By definition, a CLU identifies a farm’s subdivisions and boundaries and is recommended as the common location identifier for reporting acreage. The GIS Crop Reporting Layer, consisting of tabular crop acreage data and including producer share, is the location of land where a crop is planted, and crop acreage compliance data.

Digital renditions of farm record boundaries include farm, tract, CLUs (fields), and personal attributes of that property such as, but not limited to, cropland designation, wetland location, program participation designation (for example, Conservation Reserve Program), and presence of structures located on a property (for example, buildings, well heads, or other identifying structures). Crop Acreage Data is used to promote a viable agriculture economy essential to effectively administering and enforcing the national crop insurance program and for the purpose of fulfilling loss adjustment obligations as well as audits and reviews of claims.

A listing of the automated systems processing the records (that is, the FSA Systems Inventory Book) may be found through a search on the USDA-Farm Service Agency Home Page (http://www.fsa.usda.gov). The FSA Systems Inventory Book is a detailed reference guide, sourced from the FSA Systems Inventory, which compiles descriptive data and characteristics pertaining to each system, sub-system, and component; organized by Investment Number. The FSA Systems Inventory Book is prepared to provide additional information including the nature and character of the programs themselves, including the overall Information Technology (IT) environment of systems, subsystems, and components supporting them. The FSA Systems Inventory Book helps tie business and applications or systems and infrastructure back to their reason for existence - supporting the mission of FSA.

The FSA Systems Inventory Book also maintains information about inactive, retired, and transferred systems; summary of systems listed by office; and current IT Investment listing. It is updated and published twice a year, with a wide distribution to FSA employees, contractors, and both Government and non-Government visitors.

Information in this system of records is submitted by FSA State and county committees and their representatives, the Office of Inspector General and other investigatory agencies, the Office of the General Counsel, the Natural Resources and Conservation Service, by third parties, and by the individual who is the subject of the record.

Records or information contained in this system of records may be disclosed outside USDA as a routine use (see 5 U.S.C. 552a(b)(3)) as follows:

A. To the Department of Justice when:

1. USDA or any part of USDA;

2. Any USDA employee in an official capacity if the Department of Justice has agreed to represent the employee; or

3. The United States Government is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which FSA collected the records.

B. To a Member of Congress or to a Congressional staff member in response to a request of the Congressional office made at the written request of the constituent about whom the record is maintained.

C. To the National Archives and Records Administration or to the General Services Administration, for records management inspections conducted as specified in 44 U.S.C. 2904 and 2906.

D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to the specific audit or oversight.

E. To appropriate agencies, entities, and persons when:

1. USDA suspects or has confirmed that there has been a breach of the system of records;

2. USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and

3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

F. To contractors, grantees, experts, consultants, and their agents, and others performing or working on a contract, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish a USDA function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.

G. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general law or particular program law, or by regulation, rule, or order issued as a result of that law, disclosure may be made to the appropriate agency, whether federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the law, or rule, regulation, or order issued as a result of that law, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

H. To a cooperative marketing association (CMA), designated marketing association (DMA), or loan servicing agent (LSA) approved to carry out Commodity Credit Corporation (CCC) price support loan and marketing programs, which are administered by FSA on behalf of CCC. Records that will be disclosed include only data that is necessary for the CMA, DMA, or LSA to make producer eligibility determinations, reasonable quantity determinations, producer payment limitations, and denied benefit determinations.

I. To the Internal Revenue Service to establish the tax liability of individuals as required by the Internal Revenue Code.

J. To State or local tax authorities having an agreement with CCC to withhold taxes or fees from loan proceeds.

K. To the Department of Interior, Bureau of Reclamation (BOR), but only that data necessary for the BOR to administer the Reclamation Act of 1982, as amended.

L. To boards or other entities authorized by State law to collect commodity assessments.

M. To the Peanut Board, with respect to producers of peanuts and their participation in the peanut price support program.

N. To the Department of Interior, Bureau of Indian Affairs, the name and correspondence address of producers to assist in the distribution of funds to Native American Indians.

O. To candidates for FSA county committee positions, the names and correspondence addresses of producers in the county for the purpose of county committee elections.

P. To the public, farm allotment and quota data for marketing quota crops, as allowed by the Agricultural Act of 1938, as amended, and payment information for farm and related programs including information of indirect benefits from payments as indicated by shares of each individual or entity that receive payments or that themselves are considered to have an indirect interest in payments.

Q. To State Foresters, the names and correspondence addresses of producers and crop-specific data regarding their operations with respect to forestry conservation practices.

R. To cotton buyers, the name and correspondence address of cotton producers.

S. To cotton ginners, the names, correspondence addresses, farm numbers, cotton yields, and cotton acreages of cotton producers.

T. To members of Congress, the names and correspondence addresses of all producers in the system of records.

U. To the public when they need to obtain the names and correspondence addresses of producers who have commodity loans with FSA or CCC to prevent one of those producers from purchasing a commodity that has been placed under a CCC loan.

V. To State or local taxing authorities or their contracted appraisal companies, the name and correspondence address of producers for tax appraisal purposes.

W. To State-certified or State-licensed appraisers and employees of federal agencies qualified to perform and actually performing real estate appraisals for USDA. Records that will be disclosed include only the data that is necessary for the appraiser to complete the appraisal.

X. To cooperating persons or federal, State, local, or Tribal agencies working in cooperation with the Secretary in any USDA program. Records that will be disclosed include only the data that is necessary for the cooperating person or agency to complete work on the USDA program.

Y. To any federal agency or any approved insurance provider (AIP), the information collected using the Comprehensive Information Management System (CIMS) used to administer the programs of the Federal Crop Insurance Corporation (FCIC) and FSA as specified in 7 U.S.C. 8002(b)(2). All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of CIMS. Select CIMS data may also be further disclosed to AIPs and AIP employees, insurance agents, and loss adjusters, but will be limited to only the producer reported information that is associated with a given AIP’s insured producers and that insured producer’s farming operations (for data to be disclosed, the producer must actually be insured by the given AIP). For the disclosure of CLU information, CIMS will provide the AIP a limited file of CLU information containing data elements for those States in the AIP plan of operation to include Shape, (CLU boundaries), Location State Code, Location County Code, Administrative State Code, Administrative County Code, CLU Number, CLU Calculated Acres, CLU Class, Last Change Date, Common Land Unit Identifier, Farm Number, Tract Number, and Field Number information. The limited CLU data set provided to the AIP will not contain data reported to FSA by the producer via the FSA-578, "Report of Acreage" (for example, planted acres, name, address, crops, etc.).

Z. To any federal agency or any AIP, the information in the USDA data warehouse and data mining operation collected as authorized by the Agricultural Risk Protection Act of 2000 (7 U.S.C. 1515(j)). All information disclosed to the USDA data warehouse and data mining operation may be further disclosed to any contractor engaged in the development or maintenance of the USDA data warehouse and data mining operation. Select data may also be further disclosed to AIPs and AIP employees, insurance agents, and loss adjusters. Disclosure is limited to only the producer reported information that is associated with a given AIP’s insured producers and that insured producer’s farming operations (for data to be disclosed, the producer must actually be insured by the given AIP).

AA. To the AIPs (excluding the AIP’s insurance agents) and loss adjusters. USDA will disclose records that may include the producer's name, crop name, FSA county office address, program years, and the last 4 digits of producer's tax ID number. USDA may disclose a copy of both current and prior Producer Print and Map Photocopies, Farm Operating Plan for Payment Eligibility Review for an Individual, Highly Erodible Land Conservation (HELC), and Wetland Conservation (WC) Certification. Disclosure will be made only in response to a properly submitted request for certain information.

BB. USDA will disclose information about individuals from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (31 U.S.C. 6101 - 6106); section 204 of the E-Government Act of 2002 (44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403 - 440), or similar laws requiring agencies to make available publicly names, locations, and other information concerning federal financial assistance, including grants, subgrants, loan awards, cooperative agreements, and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.

CC. To a court or adjudicative body in a proceeding when:

1. USDA or any part of USDA;

2. Any USDA employee in an official capacity;

3. Any USDA employee in an individual capacity if USDA has agreed to represent the employee; or

4. The United States Government is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which FSA collected the records.

DD. Information may be disclosed to federal agencies pursuant to the Debt Collection Improvement Act and related authorities for any purpose related to debt collection, including locating debtors for debt collection efforts and/or effecting remedies against monies payable to such debtors by the Federal Government. In accordance with computer matching or data sharing programs, information may be disclosed to federal agencies, the Department of Housing and Urban Development for the purpose of evaluating a loan applicant’s creditworthiness, information that will allow for the pre-screening of applicants through the Credit Alert Verification Reporting System (CAIVRS) computer matching program. An applicant will be pre-screened for any debts owed or loans guaranteed by the Federal Government to ascertain if the applicant is delinquent in paying a debt owed to or insured by the Federal Government. Authorized employees of, and approved private lenders acting on behalf of, the federal agencies participating in the CAIVRS computer matching program will be able to search the CAIVRS database. The disclosure may include the applicant’s name, home address, Social Security Number, and income or financial information.

EE. To the Department of Treasury for administering the Do Not Pay Initiative under the Improper Payments Elimination and Recovery Improvement Act of 2012 (IPERIA). As required by IPERIA and the Bipartisan Budget Act of 2018, records maintained in this system will be disclosed to, (1) a Federal or state agency, its employees, agents (including contractors of its agents) or contractors; (2) a fiscal or financial agent designated by the Bureau of the Fiscal Service or other Department of the Treasury bureau or office, including employees, agents or contractors of such agent; or (3) a contractor of the Bureau of the Fiscal Service, for the purpose of identifying, preventing, and recovering improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state in a state-administered, federally-funded program. Records disclosed under this routine use may be used to conduct computerized comparisons to identify, prevent and recover improper payments, and to identify and mitigate fraud, waste and abuse in federal payments.

FF. To another Federal agency or Federal entity, when USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, mitigating, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

Records in this system of records are stored electronically on security measure protected (for example, e-authentication, password, restricted access protocol, etc.) databases, electronically on e-media devices (computer hard drive, magnetic disc, tape, digital media, CD, DVD, etc.), and on paper copy. Record storage is located within secured or locked facilities.

See also "Policies and Practices for Retrieval of Records", "Policies And Practices For Retention And Disposal Of Records", "Administrative, Technical, and Physical Safeguards", "Record Access Procedure" and "Notification Procedures" below.

Records may be retrieved by the individual’s name, Social Security Number, tax identification number, loan number, and farm number.

Records are maintained in file folders and Department computer systems at applicable locations as set out above under the heading "System Location." Detailed retention and disposal instructions are provided in Records Control Schedule RG 0145: Farm Service Agency and Records Control Schedule RG 0161: Commodity Credit Corporation.

Records in this system of records are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer systems containing the records in this system of records is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.

To request notification of and access to any record contained in the system of records, or to contest the content of a record, submit a request in writing to the FSA FOIA officer or the FOIA officer for the relevant part of USDA responsible for your information (FIOA contact information is at http://www.da.usda.gov/foia.htm. If you believe more than one USDA agency maintains Privacy Act records concerning you, submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, D.C. 20250.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations in 7 CFR 1.110-1.122, as follows. Verify your identity by providing your:

• Full name,

• Current address, and

• Date and place of birth.

You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, which is a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, D.C. 20250. In addition, you should provide the following:

• Explain why you believe USDA would have information on you,

• Identify which USDA agency you believe may have the information about you,

• Specify when you believe the records would have been created, and

• Provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records.

If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying agreement for you to access the records.

If your request does not include the information specified above, FSA may not be able to conduct an effective search, and may result in your request being denied due to lack of specificity or lack of compliance with applicable regulations.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain:

• Name,

• Address,

• ZIP code,

• Name of system of record,

• Year of records in question, and

• Any other pertinent information to help identify the file.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to the individual from the System Manager above.

None.

The prior document for this system of record was published on March 14, 2012 (77 FR 15026).

Information Technology Services Division, USDA/FSA, Stop 0580, PO Box 2415, Washington DC 20013-2415.

Individuals who perform consulting services for FSA.

The information in this system consists of a summary of negotiations, executed contracts, descriptions of work and of work performed, schedules and purchase orders.

5 U.S.C 301; 15 U.S.C. 714-714p.

This system enables FSA to properly edit work performed by consultants for the agency.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with responsibility for investigating or prosecuting a violation of law, or enforcing or implementing a statute, or rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding; and

(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains.

Storage:

The records are maintained in files folders at office listed above.

The records may be indexed by name of the consultant or by FSA contract number.

Records are kept in a locked Government office building. Access to these records are limited to authorized FSA personnel and representatives. Records stored in computer files are protected by passwords and other electronic security systems.

The records are retained for 6 years after the fiscal year contract is awarded.

Director, Information Technology Services Division, USDA/FSA, Stop 0580, PO 2415, Washington, DC 20013- 2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file.

Information in this system is provided by the individual consultants, FSA employees and representatives, third party observers, the Office of Inspector General, and other investigatory agencies.

This system of records is under the control of the county FSA office where approved clerks will execute loan documents. The address of each county FSA office can be found in local telephone directory under heading "United States Government, Department of Agriculture, Farm Service Agency."

Individuals who request permission to process loan documents.

The system consists of agreements and other related information concerning agreements between cotton clerks and CCC.

15 U.S.C. 714-714p.

Records contained in this system may be disclosed:

(1) To lending agencies that participate in the CCC Cotton Loan Program; and

(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains.

This system is maintained to enable FSA to track and administer its agreements with cotton loan clerks.

Storage:

Records are maintained in the Departments computers and in file folders at the appropriate county FSA offices.

Records are indexed by name of individual.

Records are kept in a locked Government office building. Access to these records are limited to authorized FSA personnel and representatives. Records stored in computer files are protected by passwords and other electronic security systems.

The records are retained six years after the agreement is canceled or suspended.

Director, Price Support Division, USDA/FSA, Stop 0512, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system is provided by the individual consultants, FSA employees and representatives, third party observers, the Office of Inspector General and other investigatory agencies.

County FSA office by which individual is employed, except that some records concerning county office employees are on file in State FSA offices and the Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205. The address of each FSA State and county office can be found in the local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency.

FSA county and community committee members and FSA representatives who are employed in county offices.

The information in this system contains the names of all county FSA committee members and FSA employees and information such as: Identifying number (Social Security Number), race code, sex code, State code, county code, biweekly amount of payroll check including deduction amounts for FICA, Federal, State and local withholding, Thrift Savings Plan, FEHBA, FEGLI (Optional), NASCO dues, and bonds. Also records of the date of birth, CO Grade and step, service computation date, last WGI, health code, cumulative and current retirement deduction, date severance pay ceases.

To facilitate the accounting of administrative expenses incurred by county FSA offices.

Records contained in this system may be disclosed:

(1) To the Internal Revenue Service as required by the Internal Revenue Code and other related statutes;

(2) A State Revenue Board and local tax authorities as required by law;

(3) The Office of Personnel Management for fringe benefits withholdings, 5 U.S.C. 8331, 8701, 8901;

(4) The Social Security Administration for FICA withholdings;

(5) The general public with respect to county committee members for the purpose of maintaining accountability of these committee members to their constituent producers;

(6) The Federal Civilian Personnel Records Center, St. Louis, Missouri, as a permanent record of service with FSA;

(7) The appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(8) The Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the Department of Justice has agreed to represent the individual: or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(9) A court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(10) A congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains;

(11) A collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection agencies;

(12) To the Internal Revenue Service to enable it to offset against Federal income tax refunds to satisfy past-due, legally enforceable debts owed to USDA;

(13) To "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act, as amended (31 U.S.C. 3701(a)(3));

(14) To local banks when savings bonds are purchased.

Storage:

The records are maintained in file folders in the county office and stored in Department computer system at the Kansas City Computer Center, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205.

The records may be indexed by social security number or by the individual's name.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained indefinitely on a currently updated basis.

Director, Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141- 0205.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system is provided by the individual, FSA employees and representatives, third party observers, the Office of Inspector General and other investigatory agencies.

County FSA office by which individual is employed, except that some records concerning county office employees are on file in State FSA offices and the FSA Human Resources Division, USDA/FSA, Stop 0590, PO Box 2415, Washington DC 20013-2415. The address of each FSA State and county office can be found in the local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency.

FSA County and community committeemen and employees who are employed in county FSA offices.

Information in this system consists of personnel official records of county FSA employee including documents such as employment applications, oaths of office, personnel actions, job descriptions, performance data, life and health insurance forms, annual pay status records, retirement record cards, and any other documents, letters, or records regarding the individual's employment in the county office.

5 U.S.C. 8331, 8701, 8901; 16 U.S.C. 590h.

This system of records is maintained to retain necessary personal records of FSA county office employees.

Records contained in this system may be disclosed:

(1) To the Internal Revenue Service as required by the Internal Revenue Code and other related statutes;

(2) To a State Revenue Board and local tax authorities as required by law;

(3) To the Office of Personnel Management for fringe benefits withholdings,

5 U.S.C 8331, 8701, 8901;

(4) To the Social Security Administration for FICA withholdings;

(5) To the general public with respect to county committee members for the purpose of maintaining accountability of these committee members to the their constituent producers;

(6) To the Federal Civilian Personnel Records Center, St. Louis, Missouri, as a permanent record of service with FSA;

(7) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(8) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the Department of Justice has agreed to represent the individual; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(9) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(10) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains;

(11) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection agencies;

(12) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to USDA against Federal income tax refunds;

(13) To "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act, as amended (31 U.S.C. 3701(a)(3));

(14) To local banks when savings bonds are purchased; and

(15) To a Federal agency, in response to its request, in connection with hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license or other benefit be the requesting agency, to the extent that this information is relevant and necessary to the requesting agency's decision on the matter.

Storage:

The records are maintained in file folders in the county office and stored in Department computers and on magnetic tape at the applicable locations above.

The records may be indexed by individual's name or social security number.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained on site for duration of employment and are transferred to Civilian Personal Record Center, St. Louis, Missouri, after separation. The records in county offices are kept in locked fireproof file in a Government office building. Other records are stored in cabinets in a locked or secured Government offices.

Director, Human Resources Division, USDA/FSA, Stop 0590, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system is provided by the individual, FSA employees and representatives, the Office of Inspector General and other investigatory agencies.

Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205.

Federal Employees (career, career conditional, temporary, general schedule, and wage board) who are presently employed in the Management Office.

Contains names of all individuals identified in the preceding paragraph and such information as social security number, date of birth service date (for retirement and annual leave) pay plan, grade, step, occupational series, and annual salary, daily salary rate, hourly salary rate, overtime hourly rate, training course number, course sponsor, course title, hour credit, and completion date.

5 U.S.C. 301.

This system of records is maintained to retain necessary personnel records of FSA employees at the Kansas City Management Office to facilitate the processing of personnel matters.

None.

Storage:

The records are maintained in the Department's computer system at the Kansas City Computer Center, 8930 Ward Parkway, PO 419205, Kansas City, Missouri 64141-0205.

The records are indexed by employee name.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained indefinitely on a currently updated basis.

Director, Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141- 0205.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Summary of data maintained in the Official Personnel Folder.

Office of the Deputy Administrator, Management, USDA/FSA, Stop 0561, PO Box 2415, Washington DC 20013-2415.

Individuals who have been selected or considered to serve on the EEO Committee or to be an EEO Counselor.

Information in this system consists of the individual's EEO qualifications.

42 U.S.C. 2000d and 2000e.

To facilitate the tracking of individuals who have served on EEO Committees or as EEO Counselors as required.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the Department of Justice has agreed to represent the individual; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and;

(3) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible the purpose for which the records were collected.

Storage:

The records are maintained in file folders and Department computer records at the office listed above.

The records may be indexed by individual name and by social security number.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained for 2 years after individual ceases to serve as a committee person or counselor.

EEO and Civil Rights Staff, USDA/FSA, Stop 0509, PO 2415, Washington, DC 20013-2415 telephone (202) 720 -3901.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other pertinent information to help identify the file.

Information is supplied to this system by the subject individual.

Office of the Deputy Administrator, Management, USDA/FSA, Stop 0560, PO Box 2415, Washington, DC 20013- 2415, and in offices of each EEO counselor at address posted on bulletin boards in Washington, DC. These addresses are readily obtainable by contacting the Civil Rights and Small Business Development Staff, Stop 509, PO Box 2415. Washington, DC 20013-2415.

Individuals who have filed formal allegations of discrimination.

Preliminary inquires, audit, investigation reports and supporting material.

42 U.S.C. 2000d, 2000e, 42 U.S.C. 6101, et seq.

To facilitate the tracking of discrimination complaints and investigations as required.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the Department of Justice has agreed to represent the individual: or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(3) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and

(4) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains.

Storage:

The records are maintained in file folders and Department computers at the offices listed above.

The records are indexed by individual name.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained for three years after case is closed.

Civil Rights and Small Business Development Staff, USDA/FSA, Stop 0509, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individual preliminary inquires, third party observers, audit and investigation reports.

This system has been exempted pursuant to 5 U.S.C. 552a(k) from the requirements of 5 U.S.C. 552a(c)(3)(d), (e) (1), (e)(4)(G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement purposes. Individual access to these files could impair investigations and alert subjects of investigations that the activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and procedures, and of existence and identify confidential sources of information would hamper law enforcement activity.

Executive Secretariat Staff, USDA/FSA, Stop 0504, PO Box 2415, Washington, DC 20013-2415, Kansas City Commodity Office, 9200 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205, Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205. Each State FSA office at address listed in local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency."

Individuals who are subjects of a formal investigation of alleged program or administrative irregularities.

Information in this system consists of files on investigations and individuals, including program documents, investigation reports, statements of observers, accident reports and agency reports.

5 U.S.C. 301.

To facilitate FSA's obligation to issue payments or benefits only to those who are eligible to receive such payments or benefits under law or agreement.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, information which constitutes evidence in that proceeding, or which is sought in the course of discovery to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding; and

(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains.

Storage:

The records are maintained in file folders and Department computers at the applicable addresses listed above.

The records may be indexed by name of individual being investigated or investigation case number.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

Investigation records are retained for 10 years after case is closed. Audit records are destroyed eight years after case is closed.

Director, Executive Secretariat Staff, USDA/FSA, Stop 0504, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system is provided by the individual, FSA employees and representatives, third party observers, the Office of Inspector General and other investigatory agencies.

This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5 U.S.C. 552a (c)(3),(d), (e)(1), (e)(4) (G), (H), and (I) and (f) because it consists of investigatory material compiled for law enforcement purposes. Individual access to these files could impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and procedures, and of existence and identity of confidential sources of information would hamper law enforcement activity.

Any FSA office where individual is employed at the address shown in the local telephone directory under the heading, "United States Government, Department of Agriculture, Farm Service Agency."

Individuals employed by FSA.

Information in this system consists of personnel actions, training records, performance ratings, earning statements, time and attendance reports, travel authorizations and vouchers, payroll deduction records, record of accountable documents charged to employee, appeal cases, and conflict of interest statements.

5 U.S.C. 301.

To facilitate FSA responsibility to follow Federal civil service and other applicable employment laws and regulations.

Records contained in this system may be disclosed:

(1) To prospective Government employers and other prospective employers when employee gives immediate supervisor or coworker as reference;

(2) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(3) To the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(4) In a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that disclosure of the records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(5) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains;

(6) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection agencies;

(7) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to USDA against Federal income tax refunds; and

(8) To consumer reporting agencies pursuant to 5 U.S.C. 552a(b)(12) and as defined by the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act (31 U.S.C. 3701(a)(3)).

Storage:

The records are maintained in file folders and in Department computers at addresses referenced above.

The records may be indexed by name of individual employee or Social Security Number.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained in active status during the employee's tenure at the organizational entity. After transfer or separation, maintained in inactive status to be used to answer employment inquiries. Conflict of interest statement retained 2 years after employee is separated.

Director, Human Resources Division, USDA/FSA, Stop 0590, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in these records is obtained directly from the employee, the Office of Personnel Management, FSA employees and representatives, third party observers, the Office of Inspector General and other investigatory agencies.

None.

Any FSA office having jurisdiction over the claim at the location listed in the local telephone directory under the heading "United States Government, Farm Service Agency."

Individual by whom or against whom claim involving FSA or CCC has been filed.

Information in this system includes files on individual claims, including claim forms, police records, investigation and accident reports, statements of observers, and agency reports.

5 U.S.C. 8101-8150; 7 U.S.C. 135b, 450j, 450k, 405l, 1281-1393, 1421-1449, 1461-1469, 1471-1471i, 1781-1787; 15 U.S.C. 714-714p; 16 U.S.C. 590a-590q, 1301-1311, 1501-1510, 1606, 2101 -2111, 2201-2205, 3501, 3801-3847, 4601, 5822; 26 U.S.C. 6109; 28 U.S.C. 2671-2680; 40 U.S.C. App. 1, 2, 203; 43 U.S.C. 1592; and 48 U.S.C. 1469.

To facilitate FSA responsibilities to investigate and resolve tort and civilian employee claims against FSA.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature and whether arising by general statute or particular program statute, or rule, regulation or order issued pursuant thereto;

(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding;

(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual to whom the record pertains;

(4) To the Department of Labor for claims arising under the Federal Employees Compensation Act;

(5) To insurance companies where necessary for resolution of claim; and

(6) To cotton loan clerks, a list of producer names and addresses, for the purpose of offsetting claims.

Storage:

The records are kept in folders and in Department computers at the locations indicated above.

The records may be indexed by name or by claimant number.

The records are kept in secured Government buildings. Access is limited to authorized FSA representatives. Computer files are protected by authorization codes, passwords and other safeguard technology.

The records are retained after settlement for 6 years if CCC and five years if appropriated funds are involved.

Director, Financial Management Division, USDA/FSA, Stop 1062, PO 2415, Washington, DC 20013-2415.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system comes primarily from claimants, observers, agency employees, and investigative personnel.

Kansas City Management Office, USDA/FSA, 8930 Ward Parkway, Kansas City, MO 64114.

Agricultural producers.

Information identifying the delinquent debtor, such as name, address, producer identification number (social security number or taxpayer identification number); information relating to claim identification, such as claim control number, which is comprised of a State and county code and an alpha-numeric control number; codes identifying the type of claim and the basis for establishing the claim; identification of programs under which the claim arose; date the claim arose; loan, farm or contract number; interest rate applied to claim; the date interest on the claim starts and the principal amount of the claim; information related to claims actions and status changes which have occurred since the claim was initially established, such as transfers from originating FSA office to other FSA State or county offices and referrals to the Office of the General Counsel for legal action; termination of claims actions; changes in claim amount resulting from compromises, addition of collection or court costs and brief remarks which identify or clarify actions being taken by the FSA office submitting the claim information.

7 U.S.C. 1281-1393; 7 U.S.C. 1421-1449 and 15 U.S.C. 714-714p.

USDA employees maintain and update the system with expanded claims data for assistance in preparation of the SF -220 report (Report on Status of Accounts and Loans Receivable from the Public) and the production of other debt management reports. Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto;

(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(3) To a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation; and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;

(4) To a congressional office from the record of an individual in response to an inquiry from the congressional office at the request of the individual;

(5) To a commercial credit reporting agency for it to make the information publicly available. Only that information directly related to the identity of the debtor and history of the claim will be released. Debtor information will consist of the following: The debtor's name, address, taxpayer identification number, and other information necessary to establish the identity of the debtor; the amount, status, and history of the claim, and the program under which the claim arose;

(6) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection agencies;

(7) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to USDA against Federal income tax refunds;

(8) To the Department of Defense, information regarding indebtedness, for the purpose of conducting computer matching programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by FSA/CCC in order to collect debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, administrative or salary offset procedures, or by collection agencies;

(9) To the United States Postal Service, information regarding indebtedness, for the purpose of conducting computer matching programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by FSA/CCC in order to collect debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, administrative or salary offset procedures, or by collection agencies.

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act (31 U.S.C. 3701(a)(3)).

Storage:

Claims Data Base records are stored on disk files. The data base is duplicated on magnetic tape files.

Records can be accessed by producer identification number (if available), farm number or State, county and claim number.

On-line access to data in the Claims Data Base (Automated) is controlled by password protection.

Claim records remain on the data base for 4 months after a claim has been zero-balanced, at which time the data is transferred from disk to tape files. The data is retained on tape files for 1 year. Data on magnetic tape files is then written over for disposal.

Director, Kansas City Management Office, FSA, USDA, 8930 Ward Parkway, Kansas City, Missouri 64114.

An individual may request information as to whether the system contains records pertaining to such individual from the Director, Kansas City Management Office, FSA, USDA, 8930 Ward Parkway, Kansas City, Missouri 64114. A request for information regarding an individual should include: Full name, address, ZIP code, producer identification number, (if available), farm number or claim number, and any other pertinent information to help identify the file. Before information about any record is released, the System Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from the individual to permit release of information.

An individual may obtain information about a record in the system which pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend the information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Records in this system come primarily from documents submitted by the FSA county office maintaining farm records on the individual producer. Information in these records is obtained directly from the individuals in the system.

Unclassified.

This system of records is under the control of the Deputy Administrator, Farm Loan Programs, Farm Service Agency (FSA), 1400 Independence Avenue, SW, Stop 0520, Washington, DC 20250-0520.

Records are maintained at the FSA county offices through which the financial assistance was sought or obtained: The FSA State offices; the Farm Loan Programs Office, FSA, 1400 Independence Ave, SW, Stop 0520, Washington, DC 20250-0520; the Financial Management Division, FSA, 4300 Goodfellow Boulevard, Building 104, Stop FC 51, St. Louis, MO 63120-1703; and the USDA National Information Technology Center, 8930 Ward Parkway, Kansas City, MO 64114-3302. The address of each FSA county office and FSA State office can be found in the local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency."

Bill Cobb, Acting. Deputy Administrator, Farm Loan Programs, FSA, 1400 Independence Avenue, SW, Stop 0520, Washington, DC 20250-0520, bill.cobb@wdc.usda.gov, (202) 720-1059.

7 U.S.C. 1921-2009.

To deliver federal farm loan programs benefits to farm and ranch owners and operators to support farms and ranches and protect the environment.

Current, former, and prospective producers or landowners, farm and ranch owners, operators, tenants, applicants, and borrowers, cooperators, representatives of including members of entities.

The information in the system of records consists of electronic and hard copy documentation of participation in FSA programs, including active programs as well as discontinued programs. The information in the system of records consists of files containing characteristics of applicants and borrowers and their respective household members, such as such as gross and net income, sources of income, capital, assets, liabilities, net worth, age, race, number of dependents, marital status, reference material, farm or ranch operating plans, property appraisals, credit reports, and personal references from credit agencies, lenders, businesses, and individuals. In addition, a running record of observation concerning the operations of the person being financed is included. A record of deposits to and withdrawals from an individual’s supervised bank account is also contained in those files where appropriate.

A listing of the automated systems processing the records (that is, the FSA Systems Inventory Book) may be found through a search on the USDA-FSA home page (http://www.fsa.usda.gov). The FSA Systems Inventory Book is detailed reference guide, sourced from the FSA Systems Inventory, which compiles descriptive data and characteristics pertaining to each system, sub-system, and component; organized by Investment Number. The FSA Systems Inventory Book is prepared to provide additional information including the nature and character of the programs themselves, including the overall Information Technology (IT) environment of systems, subsystems, and components supporting them. The FSA Systems Inventory Book helps tie business and applications or systems and infrastructure back to their reason for existence – supporting the mission of FSA.

The FSA Systems Inventory Book also maintains information about inactive, retired, and transferred systems; summary of systems listed by office; and current IT Investment listing. It is updated and published twice a year, with a wide distribution to FSA employees, contractors, and both Government and non-Government visitors.

Information in this system of records is provided by the individual borrower, credit reports, and personal references from credit agencies and creditors.

Records or information contained in this system of records may be disclosed outside USDA as a routine use (see 5 U.S.C. 552a(b)(3)) as follows:

A. To the Department of Justice when:

1. USDA or any part of USDA;

2. Any USDA employee in an official capacity if the Department of Justice has agreed to represent the employee; or

3. The United States Government is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which FSA collected the records.

B. To a Member of Congress or to a Congressional staff member in response to a request of the Congressional office made at the written request of the constituent about whom the record is maintained.

C. To the National Archives and Records Administration or to the General Services Administration, for records management inspections conducted as specified in 44 U.S.C. 2904 and 2906.

D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to the specific audit or oversight.

E. To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that there has been a breach of the system of records; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

F. To contractors, grantees, experts, consultants, and their agents, and others performing or working on a contract, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish a USDA function related to this system of records. Individuals provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.

G. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general law or particular program law, or by regulation, rule, or order issued as a result of that law, disclosure may be made to the appropriate agency, whether federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the law, rule, regulation, or order issued as a result of that law, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

H. To business firms in a trade area that buy chattel or crops or sell them for commission. The disclosure may include the name, home address, Social Security Numbers, and financial information. This is being done so that FSA may benefit from the purchaser notification provisions of section 1324 of the Food Security Act of 1985 (7 U.S.C. 163(e)), which requires that potential purchasers of farm commodities must be advised ahead of time that a lien exists in order for the creditor to perfect its lien against such purchases.

I. To the appropriate authority when a default involves a security interest in Indian reservation. The disclosure may include the name, home address, and information concerning default on loan repayment. Pursuant to the section 335 (e) of the Consolidated Farm and Rural Development Act (7 U.S.C. 1985), liquidation may be pursued only after offering to transfer the account to an eligible tribal member, to and Indian corporate entity of the tribe, or the tribe.

J. To a collection or servicing contractor, financial institution, or a federal, State, or local agency, when FSA determines such referral is appropriate for servicing or collecting the borrower’s account or as provided in contracts with servicing or collection agencies. The disclosure may include name, home address, Social Security Number, and financial information.

K. To financial consultants, advisors, lending institutions, packagers, agents, and private or commercial credit sources when FSA determines such referral is appropriate to encourage the borrowers to refinance their FSA indebtedness as required by section 345 (e) of the Consolidated Farm and Rural Development Act (7 U.S.C. 1993). The disclosure may include name, address, and financial information for selected borrowers.

L. To the Department of the Treasury, Internal Revenue Service (IRS), any legally enforceable debt(s), to be offset against any tax refund that may become due to the debtor for the tax year in which the referral is made, in accordance with the IRS regulations in 26 CFR 301.6402-6T, "Offset of Past Due Legally Enforceable Debt Against Overpayment," and under the authority in 31 U.S.C. 3720A.

M. To the Defense Manpower Data Center, Department of Defense, and the United States Postal Service any information regarding indebtedness, for the purpose of conducting computer matching programs to identify and locate individuals receiving federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by FSA in order to collect debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, administrative or salary offset procedures, or by collection agencies.

N. To lending institutions any financial information when FSA determines the individual may be financially capable of qualifying for credit with or without a guarantee. The referral may contain name, home address, and financial information.

O. To lending institutions that have a lien against the same property as FSA, for the purpose of the collection of the debt for loans under the direct or guaranteed loan programs. Disclosure may include names, home addresses, Social Security Numbers, and financial information.

P. To private attorneys under contract with either FSA or with the Department of Justice for the purpose of foreclosure and possession actions and collection of past due accounts in connection with FSA loans.

Q. The Department of Housing and Urban Development, Credit Alert Interactive Verification Reporting System (CAIVRS), for its use in providing information to federal agencies and private lenders to assist in evaluating the credit worthiness of federal loan applicants. Information may be disclosed to federal agencies pursuant to the Debt Collection Improvement Act and related authorities for any purpose related to debt collection, including locating debtors for debt collection efforts and/or effecting remedies against monies payable to such debtors by the Federal Government. In accordance with computer matching or data sharing programs, information may be disclosed to federal agencies. The disclosure may include the applicant’s name, home address, Social Security Number, and income or financial information.

R. To the Department of Labor, State Wage Information Collection agencies, and other federal, State, and local agencies, as well as those responsible for verifying information furnished to qualify for federal benefits, to conduct wage and benefit matching through manual or automated means, for the purpose of determining compliance with federal regulations and appropriate servicing actions against those not entitled to program benefits, including possible recovery of improper benefits. This may include name, home addresses, Social Security Numbers, and financial information.

S. To financial consultants, advisors, or underwriters, when FSA determines such referral is appropriate for developing packaging and marketing strategies involving the sale of FSA loan assets. The referral may include names, home addresses, and financial information.

T. To State-certified or State-licensed appraisers and employees of federal agencies qualified to perform and actually performing real estate appraisals for USDA. Records that will be disclosed include only the data that is necessary for the appraiser to complete the appraisal.

U. To cooperating persons or federal, State, local, or Tribal agencies working in cooperation with the Secretary in any USDA program. Records that will be disclosed include only the data that is necessary for the cooperating person or agency to complete work on the USDA program.

V. To consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act, as amended (31 U.S.C. 3701(a)(3)).

W. USDA will disclose information about individual from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (31 U.S.C. 6101-6106); section 204 of the E-Government Act of 2002 (44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403-440), or similar laws requiring agencies to make available publicly names, locations, and other information concerning federal financial assistance, including grants, subgrants, loan awards, cooperative agreements and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.

X. To the media and the public, in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information or when disclosure is necessary to preserve confidence in the integrity of USDA or is necessary to demonstrate the accountability of USDA’s officers, employees, or individuals covered by the system, except to the extent it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.

Y. To the Department of Treasury for administering the Do Not Pay Initiative under the Improper Payments Elimination and Recovery Improvement Act of 2012 (IPERIA). As required by IPERIA and the Bipartisan Budget Act of 2018, records maintained in this system will be disclosed to (1) a Federal or state agency, its employees, agents (including contractors of its agents) or contractors; or, (2) a fiscal or financial agent designated by the Bureau of the Fiscal Service or other Department of the Treasury bureau or office, including employees, agents or contractors of such agent; or, (3) a contractor of the Bureau of the Fiscal Service, for the purpose of identifying, preventing, and recovering improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a state in a state-administered, federally-funded program. Records disclosed under this routine use may be used to conduct computerized comparisons to identify, prevent and recover improper payments, and to identify and mitigate fraud, waste, and abuse in federal payments. The disclosure may include applicant’s name, home address, Social Security Number, income or financial data, date of birth, personal telephone number, and personal e-mail address.

Z. To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, mitigating, or remedying the risk of harm to individuals, the agency (including its information systems, programs, and operations), the Federal Government, or national security.

Records in this system of records are stored electronically on security measure protected (for example, e-authentication, password, restricted access protocol, etc.) databases, electronically on e-media devices (computer hard drive, magnetic disc, tape, digital media, CD, DVD, etc.), and on paper copy. Record storage is located within secured or locked facilities.

See also "Policies and Practices for Retrieval of Records," "Policies and Practices for Retention and Disposal of Records," "Administrative, Technical, and Physical Safeguards," "Records Access Procedures," and "Notification Procedures."

Records may be retrieved by the individual’s name, Social Security Number, tax identification number, loan number, and farm number.

Records are maintained in file folders and Department computer systems at applicable locations as set out above under the heading "System Location." Detailed retention and disposal instructions are provided in Records Control Schedule RG 0145: Farm Service Agency.

Records in this system of records are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of compromising the information that is being stored. Access to the computer systems containing the records in this system of records is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.

To request notification of and access to any record contained in the system of records, or to contest the content of a record, submit a request in writing to the FSA FOIA officer or the FOIA officer for the relevant part of USDA responsible for your information (FIOA contact information is at http://www.da.usda.gov/foia.htm). If you believe more than one USDA agency maintains Privacy Act records concerning you, submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, DC 20250.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations in 7 CFR 1.110-1.122, as follows. Verify your identity by providing your:

•Full name,

•Current address, and

•Date and place of birth.

You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, which is a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Ave, SW, Washington, DC 20250. In addition, you should provide the following:

•Explain why you believe USDA would have information on you,

•Identify which USDA agency you believe may have the information about you,

•Specify when you believe the records would have been created, and

•Provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records.

If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying agreement for you to access the records.

If your request does not include the information specified above, FSA may not be able to conduct an effective search, and may result in your request being denied due to lack of specificity or lack of compliance with applicable regulations.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain:

•Name,

•Address,

•ZIP code,

•Name of system of record,

•Year of records in question, and

•Any other pertinent information to help identify the file.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to the individual from the System Manager above.

None.

The prior document for this system of record was published on September 10, 20001 (66 FR 46986).

Deputy Administrator for Field Operations, Farm Service Agency, STOP 0501, 1400 Independence Avenue, SW., Washington, DC 20250-0501.

Minority farm land owners, operators and other producers who voluntarily request to be covered.

The system includes name, address, phone number, Social Security Number, farm location and race/ethnicity/gender coding provided by the individual.

7 U.S.C. 7901 et seq.; 15 U.S.C. 714 et seq.; and 16 U.S.C. 3831 et seq.

Records contained in this system may be disclosed as follows:

(1) Records in the system will be disclosed and distributed to community-based organizations, educational institutions and government agencies assisting minorities with land retention and acquisition to ensure that USDA programs available for assisting farmers are widely publicized and accessible to all

(2) USDA will disclose information in the system to a court or adjudicative body in a proceeding when:

(a) The agency or any component thereof;

(b) Any employee of the agency in his or her official capacity;

(c) Any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or

(d) The U.S. Government is a party to litigation or has an interest in such litigation and, by careful review, determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records

(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prospective responsibility of the receiving entity

(4) USDA will disclose information in the system to a Member of Congress or to a Congressional staff member in response to an inquiry from the Congressional office made at the written request of the constituent about whom the record is maintained

(5) Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

(6) USDA will disclose information in the system to agency contractors, grantees, experts, consultants or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m); and

(7) USDA will disclose to members of Congress the names and addresses of producers.

Storage:

Records are maintained in file folders and Department computer systems at applicable location as set out above under the heading "System Location."

Records are indexed by individual name, identification number, farm number, tax identification number, Social Security number and type of loan.

Records, both paper and electronic, are accessible only to authorized personnel and are maintained in offices that are locked during non-duty hours. Access to these records is limited to authorized FSA personnel and representatives. Records stored in computer files are protected by passwords and other electronic security systems.

The Minority Farm Register will be recreated at biennial intervals to update name and address information and to ensure the inclusion of any changes in farm land ownership recorded in FSA records. A letter will be sent to all Register participants. The letter will clarify that there is no need for action if name, address or farm land circumstances have not changed. The Farm Service Agency will maintain a master file of each generation of the Voluntary Minority Farm Register electronically. Program documents will be destroyed within 10 years after end of participation.

Deputy Administrator for Field Operations, Farm Service Agency, STOP 0501, 1400 Independence Avenue, SW., Washington, DC 20250-0501.

An individual may request information regarding this system of records, or information as to whether the system contains records pertaining to the individual, from the System Manager listed above.

An individual may obtain information about a record in the system that pertains to such individual by submitting a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A request for information pertaining to an individual should contain: name, address, ZIP code, name of system of record (Minority Farm Register), year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an individual should contain: name, address, ZIP code, name of system of record (Minority Farm Register), year of records in question, and any other pertinent information to help identify the file.

Information in this system comes only from the individuals who voluntarily sign up for the Register and who are the subjects of the files.

None.

Each borrower's graduation file is located in the Agricultural Credit Team Office or County Office through which the borrower obtained the loan and, in some cases, at the State Office responsible for that Agricultural Credit Team Office or County office. The addresses of State and County Offices are listed in the telephone directory under the heading "United States Government, Department of Agriculture, Farm Service Agency.

All FSA borrower's whose loans are eligible for review to determine the borrower should obtain credit from other sources. All borrowers who have been in debt for at least 3 years on an emergency loan, an operating loan, or a real estate loan are considered eligible for review.

The system consists of files containing names of borrowers eligible for review, type of loan, whether graduation is advisable, and any communications with the borrower concerning whether the loan has been paid off or if the borrower is unable to refinance, as well as comments of the county committee and the Agricultural Credit Manager.

7 U.S.C. 1921 et. seq., 42 U.S.C. 1471 et. seq., and 5 U.S.C. 301.

Records contained in this system may be disclosed:

(1) To the appropriate agency, whether Federal, State, local, tribal, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, or of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule regulation or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving agency;

(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the written request of that individual; and

(3) To financial consultants, advisors, lending institutions, packagers, agents, and private or commercial credit sources, when FSA determines such referral is appropriate to encourage contacting selected borrowers to facilitate the refinancing of their FSA indebtedness as required by Title V of the Housing Act of 1949, as amended.

Storage:

Records are maintained in file folders.

Records are indexed by name.

Records are kept in locked offices, and access is restricted to authorized FSA personnel.

Records are retained for 3 years after the list of borrowers eligible for review was received by the Agricultural Credit Manager.

The Agricultural Credit Manager and the State Executive Director at the appropriate levels.

Any individual may request information regarding this system of records, or determine whether the system contains records pertaining to themselves from the appropriate Systems Manager. If specific location of the record is not known, the individual should address their request to: Administrator, FSA, Attention: Freedom of Information Officer, Stop 0506, PO Box 2415, Washington, DC 20013-2415. A request for information should contain: Name, address, the FSA Office where loan or was applied for or approved and particulars involved (i.e., date of request/approval, type of loan, etc.).

Any individual may obtain information regarding the procedures for gaining access to a record in the system which pertains to themselves by submitting a written request to one of the Systems Managers referred to in the preceding paragraph. The envelope and letter should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Individuals desiring to contest or amend information maintained in the system should direct their request to the above listed System Manager and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Information in this system comes primarily from the borrower.

None.

Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676 and regional and compliance offices for the Federal Crop Insurance Corporation. Addresses of the regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0805, Room 6709-S, Washington, DC 20250-0803.

The system consists of information on any individual or other legal entity that is indebted to the Federal Crop Insurance Corporation (FCIC) or a private insurance company.

The system consists of standardized records containing identifying information on individuals or other legal entities such as the name of individuals legally responsible for the debt, address, tax identification number (social security number or employer identification number); information relating to debt identification, such as policy number; codes identifying the type of debt and the basis for establishing the debt; date the debt arose; principal debt amount; interest rate and date interest accrues on the debt; information related to changes in debt amount and debt status; and brief remarks that identify or clarify actions being taken by FCIC.

7 U.S.C. 1501 et seq.

Records contained in this system may be used as follows:

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation or order issued pursuant thereto

(2) Disclosure to a court, magistrate or administrative tribunal or to opposing counsel in a proceeding before a court, magistrate, or administrative tribunal, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are relevant to the proceeding

(3) Disclosures may be made from this system with respect to debts to a credit reporting agency in accordance with 31 U.S.C. 3701, 3711(f), 3720B, 4 CFR 102.3, 4 CFR 3.35 and 7 CFR part 400, subpart K in order to assist in collecting delinquent debts

(4) Referral of past due legally enforceable debts to the Department of the Treasury, Internal Revenue Service (IRS), to be offset against any tax refund that may become due the debtor for the tax year in which the referral is made in accordance with 31 U.S.C. 3720 A, and 26 CFR 301.6402-6T

(5) Referral to a collection agency, when FCIC determines such referral is appropriate for collecting the debtor's account in accordance with 31 U.S.C. 3711, 3718; 7 CFR part 400, subpart K; 7 CFR 3.36

(6) Disclosure may be made to a congressional office from the record of an individual in response to any inquiry from the congressional office made at the request of that individual

(7) Referral of information regarding indebtedness to the Department of Defense, and the United States Postal Service, for the purpose of conducting computer matching programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by the FCIC in order to collect debts in accordance with the Debt Collection Act of 1982 (Pub. L. 97- 365) by voluntary repayment, administrative or salary offset procedures, or through the use of collection agencies

(8) Referral of delinquent debts to the Department of Treasury, Financial Management Service, and other Federal agencies for administrative offset of eligible Federal payments and for cross-servicing of debtor accounts in accordance with 31 U.S.C. 3716; 7 CFR part 3, subpart B

(9) Referral of delinquent debts to the debtor's employer for wage garnishment in accordance with 31 U.S.C. 3720D

(10) Disclosure may be made to private insurance companies delivering the FCIC program as authorized by the Federal Crop Insurance Act

(11) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, and abuse

(12) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies for any purpose relating to the sale, service, administration, analysis of the Federal crop insurance program.

Storage:

Records are maintained electronically, on computer printouts, microfiche, and in the file folders at the Kansas City Office.

Records may be indexed and retrieved by name of individual, tax identification number (including social security number), or contract number.

Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty hours. File folders and other hard copy records are stored in locked file cabinets. The electronic records are controlled by password protection and the computer network is protected by means of a firewall.

Records are maintained until the indebtedness is paid. Unless shredding is required by Federal regulations, paper records are delivered to custodial services for disposal as waste paper. Electronic records may be erased after the debt is settled and upon the expiration of the records retention period established by the National Archivist.

Fiscal Operations Branch, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-7033.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Kansas City Office. The request for information should contain the individual's name and address; tax identification number (including social security number); State(s) and county(ties) where such individual farms; and individual crop insurance policy number(s), if known. Before information about any record is released, the System Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from the individual to permit release of information.

An individual may obtain information as to the procedures for gaining access to a record in the system, that pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The envelope and letters should be marked, Privacy Act Request. A request for information should contain: name, address, ZIP code, tax identification number (including social security number), name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Procedures for contesting records are the same as the procedures for record access. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the insurance company, individual debtor or from other Federal agencies.

None.

Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676, headquarters and regional compliance offices for the Federal Crop Insurance Corporation, and the Center for Agribusiness Excellence, Tarleton State University, 1333 W. Washington St., Stephenville, Texas, 76402. Addresses for headquarters and each regional compliance office may be obtained from the Deputy Administrator for Compliance, Risk Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0806, room 6094-S, Washington, DC 20250-0806.

The system consists of: (1) Individuals or other legal entities that presently have or have had insurance with the Federal Crop Insurance Corporation (FCIC) or a private insurance company reinsured by FCIC; (2) individuals who are under contract with or employed by a private insurance company to solicit and service crop insurance contracts, who meet the licensing requirements set by the individual States and requirements established by FCIC for such activities; (3) persons authorized by FCIC or the State to perform loss adjustment and related activities; and (4) private insurance companies and other individuals or entities alleged to have committed acts that could subject them to disqualification, suspension, disbarment or any other administrative action, who are the subject of a compliance review or investigation.

The system consists of: (1) Compliance review files containing evidence gathered in the course of a compliance review; (2) the results of any research and analyses conducted on the information contained in any of the systems of records maintained by FCIC that are anomalous or indicate the existence of fraud, waste or abuse; (3) the identification of policyholders identified through other means where there are indications of potential fraud, waste or abuse; and (4) reports and inter/intra-Agency recommendations from the Office of Inspector General, the Farm Service Agency, other USDA agencies, private insurance companies, and any other sources regarding individuals or entities who may have failed to comply with the Federal Crop Insurance Act, any regulations promulgated thereunder, the terms of the policy, or any procedure or directive established by FCIC.

7 U.S.C. 1501 et seq. and 7 CFR part 1, subpart G, Appendix A.

Records contained in this system may be used as follows:

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, responsible for enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature arising by general statute, program statute, rule, regulation or order pursuant thereto

(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (c) the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation, provided, however, in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected

(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States, where the agency determines litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected

(4) Disclosure in response to a request for discovery or for the appearance of a witness, to the extent that the agency determines that the information sought is relevant to the subject matter involved in a pending judicial or administrative proceeding

(5) Referral to contractors/cooperators for purposes of conducting research and analyses to identify trends, patterns, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, or abuse

(6) Referral to the Farm Service Agency or to the responsible private insurance company to verify the accuracy of information reported by an individual or entity to FCIC or a private insurance company with respect to a policy or plan of insurance authorized under the Federal Crop Insurance Act

(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies for any purpose relating to the sale, service, administration, analysis or evaluation of the Federal crop insurance program

(8) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of CIMS and to the Farm Service Agency (FSA) and approved insurance providers as necessary to carry out the tasks referred to in routine uses (6) and (7). Such disclosure may include not only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity Information, including a common producer name, address, tax identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers; (3) electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, demarcated in latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance

(9) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Records are maintained electronically, on computer printouts and in the file folders at the addresses listed under "System Location."

Records may be indexed and retrieved by the individual or entity name, tax identification number (including social security number), the private insurance company name, subject of the compliance review or the case number. Data research and analyses records may be indexed and retrieved by State and County, individual or entity name, tax identification number (including social security number), or contract number.

Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty hours. The computer database is controlled by password protection and the computer network is protected by means of a firewall. File folders are stored in locked file cabinets.

Record retention and disposal are handled in accordance with instructions outlined in the Farm and Foreign Agricultural Service Handbook, "Records Management, 2-AS (Revision 10), Amendment 1."

Deputy Administrator for Compliance, Risk Management Agency, Federal Crop Insurance Corporation, 1400 Independence Avenue, SW. Stop 0806, Washington, DC 20250-0806, telephone number (202) 720-0642.

Pursuant to the provisions of 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the requirements of 5 U.S.C. 552(a)(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it contains investigatory material compiled for law enforcement purposes. See 7 CFR 1.123

5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair compliance reviews by alerting the subject of the review to the existence of those compliance reviews. The release of information from these files could result in the destruction or alteration of documentary evidence necessary to prosecution, improper influence or witnesses and other activities which could impede or compromise the review

5 U.S.C. 552a(d) requires that an individual is given access to and the right to amend files pertaining to him or her. Such individual access to these files could hamper reviews in progress by alerting subjects involved in compliance reviews that their actions are under scrutiny, and allow them time to take measures to prevent detection of any illegal activities or escape prosecution. Release of these records also would disclose investigatory techniques and review procedures employed by the RMA Office of Risk Compliance, Federal Crop Insurance Corporation and other agencies, which may impair law enforcement activities

5 U.S.C. 552a(e)(1) permits the maintenance of only such information as is relevant and necessary to accomplish a purpose of the Agency required by statute or Executive Order. Exemption from this provision is required because determination of relevance and necessity can be made only after information is evaluated. Evaluation at the time of collection is too time consuming for the effective conduct of a compliance review. Further, the determination of relevance or necessity of specific information at the early stages of the compliance review is not possible

5 U.S.C. 552a(e)(4)(G), (H) and (f) provide for notification and access procedures. If these requirements were followed it would necessarily alert subjects of the compliance review to the existence of the review and could impair the outcome of the review. Similarly, access to the records could interfere with compliance review and ultimate law enforcement proceedings; disclose confidential informants and information; constitute an unwarranted invasion of personal privacy of others; and reveal confidential investigative techniques and procedures

5 U.S.C. 552a(e)(4)(I) requires that categories of records in each system be published. Application of this provision could disclose investigative techniques and procedures employed by compliance reviewers, which may impair law enforcement activities.

Field Actuarial Offices: Davis, California; Valdosta, Georgia; Springfield, Illinois; Oklahoma City, Oklahoma; Billings, Montana; Jackson, Mississippi; Raleigh, North Carolina; St. Paul, Minnesota; and Topeka, Kansas

Field Operations Offices: Davis, California; Harrisburg, Pennsylvania; Columbia, Missouri; Springfield, Illinois; Indianapolis, Indiana; Des Moines, Iowa; Manhattan, Kansas; St. Paul, Minnesota; Jackson, Mississippi; Billings, Montana; Lincoln, Nebraska; Raleigh, North Carolina; Bismarck, North Dakota; Columbia, South Carolina; Huron, South Dakota; Nashville, Tennessee; College Station, Texas; and Spokane, Washington

Also, service offices of the Federal Crop Insurance Corporation. Addresses of each such field office may be obtained from the telephone directories under United States Government, Department of Agriculture, Federal Crop Insurance Corporation.

Individuals who produce specific crop(s) in the county.

The system contains the name and address of the owner or operator of a farm, ASCS farm serial number, allotment or planted acres of the crop, and the actuarial classification for the crop(s).

7 U.S.C. 1501-1520; 7 CFR 2.73.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general or particular program statute, or by rule, regulation or order issued pursuant thereto

(2) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery

(3) Information in the system of records is on file and available to the public for inspection in the service office for the county

(4) Dislosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.

Storage:

Records are maintained in file folders.

Records are indexed by State, county, crop, and name of owner/operator of ASCS farm serial number.

Records are available for public inspection in the service office for the county. These offices are locked during non-working hours.

Indefinite.

Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the service office. The addresses of the individual service office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. A request for information pertaining to an individual should contain (1) Individual's name and address, (2) State(s) and county(ies) where farm(s) is located, (3) whether owner or operator, and (4) ASCS farm serial number.

An individual may obtain information as to procedures for gaining access to a record in this system which pertains to such individual by submitting a written request to the Director, Field Operations Division, FCIC, Washington, DC 20250.

Same as access above.

Information in this system comes from county ASCS offices, data obtained from producers and from Corporation records of producers's insurance experience.

Field Operations Offices: Davis, California; Harrisburg, Pennsylvania; Columbia, Missouri; Springfield, Illinois; Indianapolis, Indiana; Des Moines, Iowa; Manhattan, Kansas; St. Paul, Minnesota; Jackson, Mississippi; Billings, Montana; Lincoln, Nebraska; Raleigh, North Carolina; Bismarck, North Dakota; Columbia, South Carolina; Huron, South Dakota; Nashville, Tennessee; College Station Texas; and, Spokane, Washington. Also individual service offices of the Federal Crop Insurance Corporation. The address of each Field Operations Office may be obtained from the local telephone directory under the "United States Government, Department of Agriculture, Federal Crop Insurance Corporation."

Producers whose applications for insurance have been rejected.

System consists of the rejected application, related materials and correspondence received between the applicant and Federal Crop Insurance Corporation offices.

7 U.S.C. 1501-1520; 7 CFR 2.73.

(1)Referral top the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto

(2) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery

(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders in the service and field operations offices involved.

Records are indexed by individual names and crop years.

Records are accessible only to authorized personnel and are maintained in offices which are locked during non- working hours.

Records are normally retained for 3 years following the crop year in which the file was prepared. Records for disposal are delivered to custodial services as waste paper.

Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.

An individual may request information regarding this system of records, or information as to whether the system contains records pertaining to such individual from the service office for the county. The addresses of the individual service office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. A request for information pertaining to an individual should contain (1) Individual's name and address, (2) State(s) any county(ies) where farm(s) is located, and (3) crop year in which application for insurance was rejected.

Any individual may obtain information as to the procedures for gaining access to a record in this system which pertains to such individual by submitting a written request to the appropriate official referred to in the preceding paragraph.

Same as access procedure.

Information in this system comes from prospective insureds and employees of the Federal Crop Insurance Corporation.

Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, Missouri, 64131. Field Actuarial Offices in Valdosta, Georgia; Springfield, Illinois; Oklahoma City, Oklahoma; Billings, Montana; Jackson, Mississippi; Raleigh, North Carolina; St. Paul, Minnesota; Topeka, Kansas; Harrisburg, Pennsylvania; and, Davis, California. Field Operations offices in 18 different locations, and individual service offices of the Federal Crop Insurance Corporation. Addresses of each field office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250.

Individuals who have, or have had in the past, insurance with the Federal Crop Insurance Corporation.

The system contains the name, crops insured by crop years, the amount of premium paid by the insured, the amount of indemnity paid to the insured, the cause of loss, loss ration of each crop insured under the policy, the number of years of no loss, the wheat bushel balance for premium discount purposes, the total number of years a premium discount was earned, and the number of years an indemnity was paid.

7 U.S.C. 1501-1520; 7 CFR 2.73.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation of potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation or order issued pursuant thereto

(2) Referral to a court magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery

(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in bound books and on magnetic tape.

Records are indexed by State, county and policy number.

Records are accessible only to authorized personnel and are maintained in offices which are locked during non- working hours.

Records are maintained for 3 years after a policy is cancelled, except indefinite retention applies where the loss ratio for an individual crop was 1.20 or greater. Paper records for disposal are delivered to custodial services for disposal as waste paper. Magnetic tape records are erased.

Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the service office for the county. Addresses of locations where records are maintained may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. The request for information should contain (1) individual's name and address (2) State(s) and county(ies) where such individual farms, and (3) the individual policy number, if known.

An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to such individual by submitting a written request to the appropriate official referred to in the preceding paragraph.

Same as access procedure.

Information in this system is a summary of data obtained from insured producers.

Kansas City Operations Office, Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, Missouri 64131 and/or various service offices throughout the United States. To obtain addresses of the service offices, contact: Director, Field Operations Division, Washington, DC 20250.

Individual farmers who participate in the Federal Crop Insurance program are included in this system of records.

This system consists of a complete file containing all basic insurance documents; i.e., the application for insurance, the annual acreage report, inspection reports, claim forms, miscellaneous correspondence, etc. Selected data obtained from the basic insurance documents is also maintained on magnetic tape.

7 U.S.C. 1501-1520; 7 CFR 2.73.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charges with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto

(2) Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery

(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in individual file folders and on magnetic tape.

Records are indexed by State, county, and policy number.

Records are accessible only to authorized personnel and are maintained in offices which are locked during non- working hours.

Records are maintained for 3 years following cancellation of the policy, except where there is an outstanding debt the file is retained 5 years following the year of the debt. Paper records for disposal are delivered to custodial services for disposal as waste paper. Magnetic tape records are erased.

Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Director, Field Operations Division, FCIC, Washington, DC 20250. Addresses of locations where records are maintained may also be obtained from the above office

A request for information should contain (1) individual's name and address, (2) State(s) and county(ies) where such individual farms, and (3) the individual policy number(s), if known.

An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to such individual by submitting a written request to the appropriate official referred to in the preceding paragraph.

Same as access procedure.

Information in this system comes primarily from individual insured, Federal Crop Insurance Corporation and investigative personnel.

None.

Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0812, Kansas City Missouri 64133-4676.

The system consists of information about an entity who has been determined to be ineligible to participate in any program administered by the Risk Management Agency (RMA), an agency of the United States Department of Agriculture (USDA) which administers programs of the Federal Crop Insurance Corporation (FCIC) authorized under the Federal Crop Insurance Act (Act), due to non-payment of premium or other indebtedness arising under the terms of a Federally reinsured plan of insurance contract; disqualification, suspension, or debarment in any administrative proceeding; violation of the controlled substance provisions of the Food Security Act of 1985, as amended; or persons having a substantial beneficial interest in an ineligible entity.

The system consists of standardized records containing identifying information on entities such as the name, address, tax identification number (social security number or employer identification number) and entity type; the name, address, and tax identification number of individuals having a substantial beneficial interest in an ineligible individual or legal entity; and information related to ineligibility such as date and cause of ineligibility, date of notification letter and current status.

7 U.S.C. 1501 et seq.

To aid private insurance companies in identifying ineligible persons and to reduce fraud and misuse of Federal funds.

Records contained in this system may be routinely disclosed as follows:

(1) Disclosure to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation or order issued pursuant thereto

(2) Disclosure to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before a court, magistrate, or administrative tribunal, of any record within the system that constitutes evidence in that proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are relevant to the proceeding

(3) Disclosure may be made to a congressional office from the record of an individual or legal entity in response to an inquiry from the congressional office made at the request of that individual or legal entity

(4) Disclosure to private insurance companies under a reinsurance agreement with FCIC to deliver programs in accordance with policy and procedure issued by RMA to assist in determining eligibility for participation in the Federal insurance program under the authority of the Federal Crop Insurance Act and regulations of FCIC published at 7 CFR part 400, subpart U. Private insurance companies must adhere to 7 CFR part 400, subpart Q general administrative regulations for SSN and EIN collection, storage, use and confidentiality to all holders of crop insurance policies sold by insurance providers, their contractors and subcontractors, including past and present officers and employees of such companies, their contractors and subcontractors

(5) Disclosure of information to other Federal agencies, in accordance with 31 U.S.C. 3720B, for the purpose of identifying persons in delinquent status for programs administered under authority of the Act and barring these delinquent Federal debtors from obtaining applicable Federal loans or loan insurance guarantees

(6) Disclosure to contractors of FCIC or other Federal agencies to conduct research and analysis to identify patterns, trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, and abuse.

(7) Disclosure to private insurance companies, contractors, cooperators, and other Federal agencies for any purpose relating to the sale, service, administration, analysis and evaluation of the Federally reinsured plans of insurance administered by RMA under the authority of the Act. 7 CFR part 400, subpart Q provides general administrative regulations for SSN and EIN collection, storage, use and confidentiality

(8) Disclosure of ineligible individual or legal entity information to the Department of the Treasury (Treasury) for collection of outstanding debt per the Debt Collection Act of 1982, Debt Collection Improvement Act of 1996, and Federal Claims Collection Standards

(9) Disclosure to the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to the litigation or has an interest in such litigation, and by careful review, RMA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by RMA to be for a purpose that is compatible with the purpose of the Act.

(10) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to the Farm Service Agency (FSA) and any contractor engaged in the development or maintenance of CIMS and to approved insurance providers, their insurance agents and loss adjusters, for information associated with their insured producers and only with regard to such producers' farming operations contained in counties covered by their policies. Such disclosure would include not only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity information, including a common producer name, address, tax identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers: (3) Electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, demarcated in latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance.

(11) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Records are maintained electronically, on computer printouts and in the file folders at the Kansas City Office.

Records may be indexed and retrieved by name of individual, tax identification number (including social security number and employer identification number), and policy number.

Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty hours. File folders and other hard copy records are stored in locked file cabinets. The electronic records are controlled by password protection and the computer network is protected by means of a firewall.

Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the records retention period established by the National Archivist.

Chief, Underwriting Standards Branch, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0812, Kansas City, Missouri 64113-4676. Telephone: (816) 926-7861.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Kansas City Office. The request for information should contain the individual's name, address and tax identification number (including social security number). Before information about any record is released, the System Manager may require the individual to provide proof of identity or require the requester to furnish a notarized written authorization from the individual to permit release of information.

An individual may obtain information as to the procedures for gaining access to a record in the system, which pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program Support Staff, Room 6620-SB, AG Stop 0827, 1400 Independence Avenue, SW., Washington, DC 20250-0807. The envelope and letters should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP code, tax identification number (including social security number), name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Procedures for contesting records are the same as the procedures for record access. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from private insurance companies due to their financial arrangement with FCIC or other Federal agencies. Private insurance companies operate under a reinsurance agreement with FCIC to deliver programs in accordance with policy and procedure issued by RMA. The reinsurance agreement is authorized by the Federal Crop Insurance Act and regulations of FCIC published at 7 CFR part 400, subpart L. Additionally, 7 CFR part 400, subpart Q provides general administrative regulations for SSN and EIN collection, storage, use and confidentiality to all holders of crop insurance policies sold by insurance providers, their contractors and subcontractors, including past and present officers and employees of such companies, their contractors and subcontractors.

None.

Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676 and regional offices for the Federal Crop Insurance Corporation. Addresses of the regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0805, Room 6709-S, Washington, DC 20250-0803.

The system consists of information on any individual who is under contract with or employed by a private insurance company to solicit and service crop insurance contracts, and who meets the licensing requirements set by individual States and FCIC for such activities.

The system consists of standardized records containing identifying information on individuals such as name, social security number, agent code, the State, county, and private insurance company that insures the policy for which the agent sells or services, and the individual policy number, State and county, private insurance company, amount of premium collected, and amount of indemnity paid for all applicable losses for each policy sold and serviced by the agent, and any information relating to State licensing and any disqualification, suspension, debarment, and any other ineligibility.

7 U.S.C. 1501 et seq.

Records contained in this system may be used as follows:

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation, or order issued pursuant thereto

(2) Disclosure to a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

(3) Disclosure to a congressional office from the record of an individual in response to any inquiry from the congressional office made at the request of that individual

(4) Disclosure to private insurance companies to monitor agent activity, performance, and loss histories and take such corrective action as necessary

(5) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, and abuse

(6) Disclosure to private insurance companies, contractors, and other applicable Federal agencies to determine whether information has been accurately provided to FCIC and the private insurance companies and to determine compliance with program requirements

(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies for any purpose relating to the sale, service, administration, analysis, or evaluation of the Federal crop insurance program

(8) Disclosure to the public of an Agent Directory through RMA Website to assist producers or other interested individuals in locating agents in a particular area

(9) Disclosure to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

(10) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of CIMS and to the Farm Service Agency (FSA) and approved insurance providers the agent contact information (name, address, telephone number, e-mail address) with respect to particular producers, and access to all agent data to approved insurance providers with respect to the agents employed or contracted by the approved insurance provider and the policies insured by the approved insurance provider. Such disclosure may include not only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity information, including a common producer name, address, tax identifier, identity type, and entity file: (2) Current and prior crop year electronic report, acreage, information reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers: (3) Electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, represented in latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance.

(11) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Records are maintained electronically, on computer printouts, and in the file folders at the Kansas City office.

Records may be indexed and retrieved by name of individual, tax identification number, (including social security number), and agent code.

Records are accessible only to authorized personnel, on computer printouts and in the file folders at the Kansas City office. The electronic records are controlled by password protection and the computer network is protected by means of a firewall.

Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the records retention period established by the National Archivist.

Actuarial Division, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-6487.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Kansas City office. The request for information should contain the individual's name and address, social security number, and State/s/ where such individual is licensed, if known. Before information about any record is released, the System Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from the individual to permit release of information.

An individual may obtain information as to the procedures for gaining access to a record in the system, which pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0807. The envelope and letters should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP code, social security number, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Procedures for contesting records are the same as the procedures for record access. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the insurance company due to a financial arrangement with FCIC, or from other Federal agencies. The financial agreements with the insurance company are referred to as Reinsurance Agreements. These agreements are considered cooperative financial assistance agreements between FCIC and the insurance company named in the agreement. Each reinsurance agreement establishes the terms and conditions under which the FCIC will provide subsidies and reinsurance on eligible crop insurance contracts sold or reinsured by the insurance company named on the agreement. The agent is an individual under contract with or employed by an insurance company to solicit, and service crop insurance contracts, and who meets the licensing requirements set by individual States and FCIC for such activities. FCIC facilitates the data source through its financial agreement with the insurance company.

None.

None.

Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676 and regional offices for the Federal Crop Insurance Corporation. Addresses of the regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0805, room 6709-S, Washington, DC 20250-0803.

The system consists of information on any individual or other legal entity that has, or has had in the past, insurance with the Federal Crop Insurance Corporation (FCIC) or a private insurance company reinsured by the FCIC.

The system consists of standardized records containing identifying information on individuals or other legal entities such as name, address, tax identification number (social security number or employer identification number) of the insured and any person with a substantial beneficial interest in the insured. The system also contains crops insured by crop years, the amount of premium paid by the insured, the amount of indemnity paid to the insured, the cause of loss, loss ratio of each crop insured under the policy, the number of years of no loss, the total number of years a premium discount was earned, the number of years an indemnity was paid, insured acreage, acreage location, crop yield history, and other individual information related to the operation of the crop insurance program. The system consists of a complete file containing information from all basic insurance documents: i.e., the application for insurance, the annual acreage report, inspection reports, claim forms, etc.

7 U.S.C. 1501 et seq.

Records contained in this system may be used as follows:

(1) Referral to the appropriate agency, whether Federal, State, local or foreign including the Department of Justice, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation or order issued pursuant thereto.

(2) Disclosure to a court, magistrate or administrative tribunal or to opposing counsel in a proceeding before a court, magistrate, or administrative tribunal, of any record within the system that constitutes evidence in that proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are relevant to the proceeding.

(3) Disclosure to a congressional office in response to any inquiry from the congressional office made at the request of that individual.

(4) Disclosure to private insurance companies for any purpose relating to the sale, service, and administration of the Federal crop insurance program and the policies insured under the authority of the Federal Crop Insurance Act (Act).

(5) Disclosure to other Federal agencies and contractors, cooperators, and partners of FCIC for the purpose of conducting research, development, analyses, and evaluation into all aspects relating to new and existing crop insurance programs and other risk management tools.

(6) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, and abuse.

(7) Disclosure to private insurance companies, contractors, and other applicable Federal agencies to determine whether information has been accurately provided to FCIC and the private insurance companies and to determine compliance with program requirements.

(8) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies for any purpose relating to the sale, service, administration, analysis and evaluation of the Federal crop insurance program

(9) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of CIMS, to the Farm Service Agency (FSA) and to approved insurance providers, their insurance agents and loss adjusters, for information associated with their insured producers and only with regard to such producers' farming operations contained in counties covered by their policies. Such disclosure would include not only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity Information, including a common producer name, address, tax identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers; (3) electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, represented in latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance.

(10) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Records are maintained electronically, on computer printouts, and in the file folders at the Kansas City Office.

Records are indexed by State, county and policy number. Records may be indexed and retrieved by name of individual, tax identification number (social security number or employer identification number), or policy number.

Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty hours. The electronic records are controlled by password protection and the computer network is protected by means of a firewall. File folders and other hard copy records are stored in locked file cabinets.

Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the records retention period established by the National Archivist.

Director, Actuarial Division, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-6487.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Kansas City Office. The request for information should contain the individual's name and address; tax identification number (social security number or employer identification number); State(s) and county(ies) where such individual farms; and individual crop insurance policy numbers, if known. Before information about any record is released, the System Manager requires the individual to provide proof of identity or requires the requester to furnish a notarized written authorization from the individual to permit release of information.

An individual may obtain information as to the procedures for gaining access to a record in the system, which pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The envelope and letters should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP code, tax identification number (social security number or employer identification number), name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Procedures for contesting records are the same as the procedures for record access. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the insurance company, or from other Federal agencies.

None.

None.

Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676 and regional offices for the Federal Crop Insurance Corporation. Addresses of the regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW, Stop 0805, room 6709-S, Washington, DC 20250-0803.

The system consists of information on any individual who is under contract with or employed by a private insurance company reinsured by FCIC and who is authorized to perform loss adjustment and related activities under the laws of the State and the Standard Reinsurance Agreement.

The system consists of standardized records containing identifying information on individuals such as name, social security number, loss adjuster code, the State, county and private insurance company that insures the policy for which the loss adjustment activities are performed, and the individual policy number, State and county, private insurance company, amount of premium collected, and amount of indemnity paid for all applicable losses adjusted by the loss adjuster and any information relating to disqualification, suspension, debarment, and any other ineligibility.

7 U.S.C. 1501 et seq.

Records contained in this system may be used as follows:

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute or by rule, regulation or order issued pursuant thereto

(2) Disclosure to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before a court, magistrate, or administrative tribunal, of any record within the system that constitutes evidence in that proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are relevant to the proceeding

(3) Disclosure to a congressional office from the record of an individual in response to any inquiry from the congressional office made at the request of that individual

(4) Disclosure to private insurance companies to monitor loss adjuster activity, performance, and loss histories and take such corrective action as necessary

(5) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may be indicative of fraud, waste, and abuse

(6) Disclosure to private insurance companies, contractors, and other applicable Federal agencies to determine whether information has been accurately provided to FCIC and the private insurance companies and to determine compliance with program requirements

(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies for any purpose relating to the sale, service, administration, analysis, or evaluation of the Federal crop insurance program.

(8) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of CIMS, the Farm Service Agency (FSA), or to approved insurance providers. Disclosed information may include loss adjuster contact information (name, address, telephone number, e-mail address) with respect to particular producers. In addition, all loss adjuster data may be disclosed to the approved insurance provider that has employed or contracted with the particular loss adjuster with respect to the claims insured by the approved insurance provider. Such disclosure would include not only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity Information, including a common producer name, address, tax identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers; (3) electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, represented in latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance

(9) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Records are maintained electronically, on computer printouts and in the file folders at the Kansas City Office.

Records may be indexed and retrieved by name, social security number, and loss adjuster code.

Records are accessible only to authorized personnel, on computer printouts and in the file folders at the Kansas City Office. The electronic records are controlled by password protection and the computer network is protected by means of a firewall.

Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the record retention period established by the National Archivist.

Director, Actuarial Division, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-6487.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to such individual from the Kansas City Office. The request for information should contain the individual's name, address and social security number. Before information about any record is released, the System Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from the individual to permit release of information.

An individual may obtain information as to the procedures for gaining access to a record in the system, which pertains to such individual, by submitting a written request to the Privacy Act Officer, The Program Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The envelope and letters should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, tax identification number social security number, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

Procedures for contesting records are the same as the procedures for record access. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information in this system comes primarily from the insurance company due to financial arrangement with FCIC (i.e. Standard Reinsurance Agreement), or from other Federal agencies.

None.

Office of Civil Rights and Equal Employment Opportunity, Food and Nutrition Service, United States Department of Agriculture, 500 12th St., SW, Room 750, Washington, DC 20250, and FNS Regional Offices located in: Atlanta, Georgia which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Burlington, Massachusetts which covers the States of Connecticut, Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers the States of Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; and San Francisco, California which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington

The address of each Regional Office is listed in the telephone directory of the respective cities listed above under the heading "United States Government, Department of Agriculture, Food and Nutrition Service."

Included in this system are (1) files of persons who have alleged discrimination of the type prohibited by Title VI of the Civil Rights Act of 1964 and subsequent regulations; (2) files, names and case numbers, and case file information regarding State or local agency compliance with Title VI (includes names and case numbers referencing individuals who have been contacted or whose case files have been reviewed to ascertain a State's compliance).

The system consists of records on individual complaints alleging discrimination and includes: (1) Evidentiary information to disprove or substantiate the allegations; (2) Sources of information; (3) Statements from witnesses; and (4) Statistical data supplied by the State or local agency.

42 U.S.C. 2000 d-1.

(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; (2) referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery; and (3) staff evaluations of the availability of FNS food assistance programs without regard to race, color, national origin, religious belief, or political affiliation. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Storage:

Records are maintained in file folders at the applicable addresses listed above.

Civil Rights complaints are indexed by State and complainant's name. Office of Investigation reports are indexed by complainant's name and investigation number.

Records are kept in either locked filing cabinets or in locked offices.

Closed cases are retained for one fiscal year following the end of the fiscal year in which they are closed. Thereafter, they are transferred to Federal Records Centers and maintained for three additional fiscal years before disposal.

Director, Office of Civil Rights and Equal Employment Opportunity, Food and Nutrition Service, United States Department of Agriculture, Washington, DC 20250 (202-447-8410), or the appropriate Regional Administrator at the address listed above.

An individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him from the appropriate manager as set forth in the preceding paragraph

A request for information pertaining to an individual should contain the name and address of the individual, and whether the records were compiled as a result of a complaint or an FNS compliance review.

An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to him by submitting a written request to the appropriate system manager listed above. The envelope and the letter should be marked "Privacy Act Request."

Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager listed above, the reasons for contesting it, and the proposed amendment to the information.

Information in this system comes primarily from complainants, witnesses, agency employees, and investigative personnel.

This material has been exempted in 7 CFR 1.23 pursuant to 5 U.S.C. 552 a(k)(2) from the requirements of subsections (c)(3), (d), (G), and (H). The above system contains information received under an express or implied promise of confidentiality, or investigative techniques, processes, or procedures, the disclosure of which could be detrimental to legitimate agency functions.

FNS Regional Offices located in: Atlanta, Georgia which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Burlington, Massachusetts which covers the States of Connecticut, Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers the States of Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; and San Francisco, California which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington

The address of each Regional Office is listed in the telephone directory of the respective cities listed above under the heading "United States Government, Department of Agriculture, Food and Nutrition Service."

Recipients and other persons dissatisfied with or seeking information about local Food Stamp Program policy and procedures.

The system consists of copies of each complaint or inquiry and the resulting documentation gathered in responding to it.

78 Stat. 703 as amended; 7 U.S.C. 2011-2025; and 7 CFR parts 270, 271.

(1) Serves as a record of action taken and as resource information to determine trends and patterns; (2) referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; and (3) referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery; "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Storage:

Records are maintained in file folders at the addresses listed above.

Records are indexed by State, name of individual, and food stamp project area.

Records are kept either in locked file cabinets or locked offices.

Cases remain in the agency's files until the end of the fiscal year following the fiscal year in which they are closed; thereafter they are transferred to Federal Record Centers and maintained for three additional years before disposal.

Regional Food Stamp Program Directors at the addresses listed above.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from the appropriate system managers as set forth in the preceding paragraph. A request for information should contain name, address, and particulars involved (i.e., the date of action giving rise to the inquiry, complaint, etc.)

An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to him by submitting a written request to the appropriate system manager as set forth in the preceding paragraph. The envelope and the letter should be marked "Privacy Act Request".

Individuals desiring to contest or amend information maintained in the system should direct their request to the System Manager listed above, the reasons for contesting it, and the proposed amendment to the information.

Information in this system comes primarily from recipient and non-recipient inquiries and complaints, case file review, collateral contacts, and investigative reports.

None.

Grants Management Division, Food and Nutrition Service (FNS), United States Department of Agriculture, 3101 Park Center Drive, Room 744, Alexandria, Virginia 22302, and FNS Regional Offices located in: Atlanta, Georgia, which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Boston, Massachusetts, which covers the States of Connecticut, Massachusetts, Maine, New Hampshire, New York, Rhode Island, and Vermont; Chicago, Illinois, which covers the States of Illinois, Michigan, Minnesota, Ohio, and Wisconsin; Dallas Texas, which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado, which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Trenton, New Jersey, which covers the States of Delaware, District of Columbia, Maryland, New Jersey, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; and San Francisco, California, which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington. The address of each regional office is listed in the telephone directory of the respective cities listed above under the heading of "United States Government, Department of Agriculture, Food and Nutrition Service."

Individuals who have received food stamp benefits to which they are not entitled.

The information in the system consists of individuals' names, addresses, social security numbers and amounts of claims and amounts of any collections. The information in the system also includes identification of individuals' as Federal employees and Federal payments offset. The system includes limited information about claims such as age, reasons for the overissuance of benefits, and State agency collection efforts. The system may also include information from the Social Security Administration death records.

7 U.S.C. 2011-2031

Purpose:

The purpose of this system of records is to facilitate the collection of delinquent food stamp recipient debts.

(1) Referral to the Department of the Treasury (Treasury) for debt collection actions. (2) Referral to the Federal payroll servicing agencies for identification and collection of overpayments. (3) Referral may be made to State agencies for such purposes as updating claims files, collecting claims, and for fiscal reporting. (4) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the written request of the individual. (5) Referral to private information brokers to obtain current addresses for due process notification purposes and deceased records.

Records are retrievable by name and social security number. In addition, records may be retrieved by a State assigned case number or debt number.

Access to records is limited to those persons who process the records for the specific routine uses stated above. Records in such forms as magnetic tape or CD-ROM are kept in physically secured rooms and/or cabinets. Various methods of computer security limit access to records in automated databases. Paper records that contain taxpayer information will be segregated and physically secured in locked cabinets.

The FNS retains for no longer than 5 years. All records are either returned to State agencies or destroyed.

The system manager is the Director of the Grants Management Division, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Room 744, Alexandria, Virginia 22302.

Individuals may request from the system manager identified in the preceding paragraph information regarding this system of records or whether the system contains records pertaining to them. Individuals requesting such information must provide their name, address and social security number.

Individuals may obtain information about records in the system that pertain to them by written or oral requests to the system manager. To assure confidentiality and prompt routing, written requests should be marked "Privacy Act Request."

Individuals desiring to contest or amend information maintained in the system should direct requests to the system manager, state the reasons for contesting the information and provide any available documentation to support the requested action.

Information in this system comes from State agency files concerning food stamp recipient claims, and Internal Revenue Service files of addresses of individuals who have filed income tax returns. Address information and Social Security Administration death records come from a private information broker. Information in the system also comes from the Federal payroll servicing agencies files of individuals who are currently employed by or who are receiving salaries, pensions and other payments from Federal agencies and the USPS, and from all other sources of Federal payments.

None.

Fiscal Branch, Central Accounting Division, Food and Nutrition Service, United States Department of Agriculture, Room 105 West Auditors Building, Washington, DC 20250, and FNS Regional Offices located in: Atlanta, Georgia which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Burlington, Massachusetts which covers the States of Connecticut, Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers the States of Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; San Francisco, California which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington

The address of each Regional Office is listed in the telephone directory of the respective cities listed above under the heading "United States Government, Department of Agriculture, Food and Nutrition Service."

Individuals who request refunds from FNS of: (1) The proportionate purchase price paid for food stamps purchased but not used; or (2) The amount they have been inadvertently overcharged for their food stamps.

(1) Form FNS-288, Request for Reimbursement for Unused Food Coupons, required documentation and signatures, as applicable, to the specific reason for the request; and issuance, required documentation and signatures, as applicable to the refund.

78 Stat. 703 as amended; 7 U.S.C. 2011-2025; 7 CFR part 271.

(1) Establish eligibility for reimbursement to recipient or agent; (2) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; and (3) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Storage:

Records are maintained in file folders and file cabinets at the address listed above.

Records are filed by date and month of payment and by name of recipient or his agent.

Records are kept either in locked cabinets or locked offices.

Closed cases are retained for one fiscal year following the end of the fiscal year in which they are closed. Thereafter, they are transferred to Federal Records Centers and maintained for three additional fiscal years before disposal.

Director, Central Accounting Division, Food and Nutrition Service, United States Department of Agriculture, Washington, DC 20250 (202-447-6990), or the appropriate Regional Food Stamp Program Director at the addresses listed above.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him from the appropriate system manager as set forth in the preceding paragraph. A request for information pertaining to an individual should contain: Name, address, and particulars involved (i.e., the date of action giving rise to claim, date claim was filed, correspondence, etc.)

An individual may obtain information as to the procedure for gaining access to a record in the system which pertains to him, by submitting a written request to the appropriate system manager. The envelope and letter should be marked "Privacy Act Request."

Individuals desiring to contest or amend information maintained in the system should direct their request to the System Manager listed above, the reasons for contesting it, and the proposed amendment to the information.

Information in this system comes primarily from State agency records and collateral contacts by claims reviewers.

None.

This system of records is under the control of the Deputy Administrator, Supplemental Nutrition Assistance Program, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Alexandria, Virginia 22302. The data will be maintained at the Department's National Computer Center, Kansas City, Missouri (NCC -KC).

The system consists of information about individuals who have been disqualified from SNAP participation for intentionally violating SNAP regulations.

The system consists of standardized records containing identifying information (first name, middle initial, last name, Social Security number (SSN), date of birth, and sex) about individuals disqualified from SNAP and information identifying the location, date(s) and length(s) of any disqualification determined and imposed.

7 U.S.C. 2011-2031.

To facilitate the Congressional mandate to increase the severity of disqualifications from SNAP for repeated instances of fraudulently obtaining SNAP benefits and to verify eligibility of applicants for SNAP benefits.

Records contained in this system may be disclosed, as part of a computer matching program or otherwise, to State agency personnel responsible for investigating or prosecuting violations of SNAP regulations, and to Federal, State, and local officials responsible for administration of SNAP. Records contained in this system also may be disclosed to the General Accounting Office for program audit purposes

Information security breaches will be disclosed to appropriate agencies, entities, and persons when (1) FNS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

(1) FNS may disclose information from this system of records to the Department of Justice (DOJ), a court or other tribunal, or another party before such tribunal, when USDA, any component thereof, or any employee of the USDA in his or her official capacity, any USDA employee in his or her individual capacity where DOJ (or USDA where it is authorized to do so) has agreed to represent the employee, or the United States where USDA determines that the litigation is likely to affect directly the operations of USDA or any of its components, is a party to the litigation or has an interest in such litigation, and USDA determines that the use of such records by DOJ, the court or other tribunal, or the other party before such tribunal is relevant and necessary to the litigation; provided, however, that in each case, USDA determines that such disclosure is compatible with the purpose for which the records were collected

(2) FNS may disclose records from this system of records to a congressional office from the record of an individual provided that individual gave the congressional office written permission to inquire on his or her behalf.

(3) Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

Storage:

Records are maintained on the Department's computers at the NCC-KC or on magnetic tapes or other electronic media at that facility.

Records may be indexed and retrieved by name of the individual, by SSN, by Federal Information Processing Standard (FIPS) code, or by a State case-file identification number.

Records will be available only to identified State agency personnel charged with SNAP enforcement. Voice recognition or other biometric technology may be used; such a system will release information only to authorized individuals calling from authorized telephone numbers. Online access to the NCC-KC database will be restricted to FNS personnel charged with system management. The NCC-KC is the repository of numerous Department systems of records and other sensitive databases. It was constructed and is maintained as a highly secure facility. State agencies will be provided information from this system of records only upon entering into a written agreement with FNS. This agreement includes the understanding that State agencies will provide full security for data released to them and will limit access to this data to authorized personnel only. Any reports generated by FNS will be for system evaluation purposes only and will be maintained in secured offices and facilities.

Because the law mandates a longer disqualification period if there have been any prior disqualifications, FNS intends to maintain these records permanently in an electronic or magnetic tape mode.

Director, Program Accountability and Administration Division, Supplemental Nutrition Assistance Program, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, room 816, Alexandria, Virginia 22302. Telephone: (703) 305-2413.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to the individual, from the system manager listed above.

An individual may obtain information about a record in the system which pertains to the individual by submitting a written request to the systems manager listed above. The envelope and the letter should be marked "Privacy Act Request."

A request for information pertaining to an individual should contain the name, address, date of birth and SSN of the individual, and any other information that will assist in locating the record.

Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager listed above, the reasons for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate.

Information in this system is provided by State agency personnel responsible for investigating cases involving intentional violations of SNAP regulations.

Exemption 6 of the Freedom of Information Act (5 U.S.C. 552(b)(6)) permits the government to withhold information when the disclosure would constitute a clearly unwarranted invasion of personal privacy of third parties.

Special Feeding Programs Branch, Child Nutrition Division, Food and Nutrition Service, U.S. Department of Agriculture, 201 14th Street SW, Room 3300-B, Washington, DC 20250.

Included in this system are, for food service management companies applying for registration in the Summer Food Service Program for Children, past (within 3 years) and present (1) company owners, directors, officers, and (2) local officials responsible for the operation of the food preparation facilities and (3) any of the persons listed in (1) or (2) who have any relationship to any Summer Food Service Program for Children sponsor or any food service management company which participated in the Program in the last 3 years. For the purposes of this Program, relationship shall be defined as: to his knowledge he or his immediate family, partners or organization in which his immediate family or partner has a financial or other interest, or with whom he is negotiating or has any arrangements concerning prospective employment, with or without payment.

The system consists of name and social security number (when provided) of (1) and (2) of the preceding paragraph, and name, company or sponsor name of relation, name of relations and relationship of (3) of the preceding paragraph.

42 U.S.C. 1771

(1) Referral to State agencies and Food and Nutrition Service Regional Offices, upon request, charged with the responsibility of determining registration or nonregistration of food service management companies; (2) referral to the appropriate agency, whether Federal, State or local, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulations, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; (3) referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery; and (4) disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

File folders and magnetic tapes.

Records can be retrieved by food service management company name, by number assigned to the food service management company, by an individual's social security number, and by an individual's name.

Records are kept in either locked filing cabinets or in locked offices. The computer tapes will have a password master file access, and the tapes will be kept in locked filing cabinets or in locked offices.

Records are maintained for two years following the year of application for registration. Thereafter, they are transferred to Federal Archives and Records Centers and maintained for three additional fiscal years before disposal.

Manager, Child Nutrition Programs, Food and Nutrition Service, United States Department of Agriculture, Washington, DC 20250 (202-447-8130).

An individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him from the appropriate manager as set forth in the preceding paragraph. A request for information pertaining to an individual should contain the individual's name, and if known the name of the food service management company(s) which supplied the information pertaining to him.

An individual may obtain information as to the procedures for gaining access to a record in the system which pertains to him by submitting a written request to the appropriate system manager listed above. The envelope and the letter should be marked "Privacy Act Request."

Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager listed above, the reasons for contesting it, and the proposed amendment to the information.

Information in this system is provided by food service management companies which apply for registration in the Program and the applicable State agencies or Food and Nutrition Service Regional Offices.

None.

Records of studies conducted internally will be located in the Office of Analysis and Evaluation, room 208, 3101 Park Center Drive, Alexandria, Virginia 22302. Records will be located with the contractor when studies are performed by contract.

The system consists of personal information from persons who are eligible for, have participated in, been recipients of, or participated in some capacity in the administration of FNS-sponsored benefit programs.

Individual records may contain information on program applicants, participants, eligibles and beneficiaries of FNS-sponsored programs, and vital statistics such as birth and death records. This information may include but is not limited to their names, addresses, identifying numbers, and program-specific information such as income, family status, participation in programs sponsored by other agencies, location of birth, birthweight, health status, medical claims, diagnostic codes, and other pertinent information.

Federal statutes requiring studies of the food assistance programs: 7 U.S.C. 2011-27; 42 U.S.C. 1751- 89; 7 U.S.C. 1431, 1431e, 612c, 612c note.

To study and determine the impact, efficiency and/or effectiveness of FNS-sponsored programs and for the purpose of reporting to the Congress, oversight agencies, and/or departmental and FNS officials.

The records in this system may be disclosed to private firms that have contracted with FNS to collect, aggregate, analyze, or otherwise refine records for the purpose of research and reporting to Congress and appropriate oversight agencies, and/or departmental and FNS officials.

Storage:

File folders, magnetic tapes, and computer disks.

Information is retrieved by coded identification number once analysis files have been successfully constructed and edited. The coded number bears prevents association of data with individual identifiers except by authorized individuals. This is a security measure which allows linkage of individual identifying information with study data through computer media. Paper records containing identifying information and study data are not needed or retained once the information has been entered onto magnetic tapes and/or computer disks.

1. Authorized users: When designing, developing and/or operating a system of records on individuals, contractors are required to comply with all provisions of the Privacy Act. Contractors are required to maintain and protect the personal data and cannot release or share the data without consulting with FNS. Access to records maintained within FNS is limited to those staff officials responsible for the subject system of records. Otherwise, access is limited to persons authorized and needing to use the records, including project directors, contract officers, programmers, analysts, statisticians, statistical clerks and key punch operators on the staffs of the contractors or in the FNS

2. Physical safeguards: Hard copy records are stored in locked safes, locked files, and locked offices when not in use. Computer terminals used to process identifiable data are located in secured areas and are accessible only to authorized users. Should they be maintained, back-up records which are stored off-site shall be used and stored under the same secure conditions

3. Procedural safeguards: Names and other identifying characteristics from the interim records are not contained on the records encrypted for analysis. Encrypted data are indexed by code numbers. There will be no tables or files which link these code numbers with the original names or identifying attributes. Only those staff with a need to link identifiable information will be given the appropriate identifiers and access procedures.The FNS project officers and contract officers oversee compliance with these requirements. When appropriate, the FNS will review the site facilities to ensure that records have been maintained in accordance with the terms of this notice.

Names and other identifying information are maintained in the file until conclusion of the file matching process. The portion of records which contain identifiable items will be maintained until they are no longer needed but not more than two years. The identifiable items portion of the records will then be destroyed. Aggregate data in analysis files may be kept in perpetuity according to the needs of the Department for longitudinal comparisons.

Director, Office of Analysis and Evaluation, Food and Nutrition Service, United States Department of Agriculture, room 208, 3101 Park Center Drive, Alexandria, Virginia 22302. Telephone: (703) 756-3017.

To determine if a record containing an identifiable item exists, write to the System Manager, giving your full name and address.

An individual may obtain information about gaining access to a record containing an identifiable item in the system which pertains to him or her by submitting a written request to the System Manager. The envelope and the letter should be marked, "Privacy Act Request." An individual may be required to reference the record by furnishing name, address, Social Security Number, and/or other identifiers needed by FNS and administering agencies to discern the record.

Individuals desiring to contest or amend information maintained in the system should direct their request to the System Manager, the reasons for contesting it, and the proposed amendment to the information with supporting information to show how the record is inaccurate, incomplete, untimely, or irrelevant.

Information in this system will come from program application and participation records of applicants, eligibles, participants and beneficiaries of FNS programs, such as the Food Stamp Program, the Special Supplemental Food Program for Women, Infants and Children (WIC), the National School Lunch Program, the School Breakfast Program, the Commodity Supplemental Food Program, and others. Records are created based on information gathered from individuals themselves and from State and local agencies which administer the programs.

None.

None.

Records are maintained in two host computer databases and in FNS field offices located throughout the United States. The two host computer databases, the Store Tracking and Redemption System (STARS) and Anti-fraud Locator using EBT Retailer Transactions (ALERT), are located within secure computing environments in the Office of Information Technology, Customer Service Branch, 45 South 7th Street, Suite 1810, Minneapolis, Minnesota 55402. The location of each FNS field office may be found in the local telephone book. A list of FNS field offices may also be obtained from the Internet at the FNS Web site located at: http://www.fns.usda.gov/cga/Contacts/FieldOffices/default.htm.

The STARS system consists of personal information from owners and officers of stores and other entities currently participating in SNAP, as well as those owners and officers who have previously participated in the program. The individual paper records (i.e., applications for authorization) located in FNS field offices also contain personal information from owners and officers who applied for authorization to participate in SNAP but were denied authorization. The ALERT system consists of household account numbers issued by State Agencies and electronic benefit transfer (EBT) card numbers assigned to each program recipient who has conducted at least one transaction at an approved retail grocery store. ALERT does maintain personal identifying information as some State Agencies embed SSN within the State issued household number.

The applications for authorization and reauthorization are in the STARS database and in the files of FNS field offices. The applications contain the following personal information regarding owners and officers: Name, home address, social security number, and date of birth. The SSNs are collected only from owners of sole proprietorships, partnerships, principal shareholders of private corporations, officers of cooperatives, and spouses of principal owners if a store is located in a community property state. The STARS database also maintains the following business information: corporation name and address, employer identification number (EIN), and financial data (i.e., food sales, gross sales, and SNAP redemption data) relative to each entity that applied and/or was authorized to accept program benefits. ALERT maintains a record of every electronic SNAP benefit transaction conducted at any authorized retail grocery store.

Section 9 of the Food and Nutrition Act of 2008, as amended, (7 U.S.C. 2018); section 405(c)(2)(C) of the Social Security Act (42 U.S.C. 405(c)(2)(C)); and section 6109(f) of the Internal Revenue Code of 1986 (26 U.S.C. 6109(f)).

This information will be shared with other Federal and State entities to assist in the administration and enforcement of the Food and Nutrition Act of 2008 (FNA), as well as other Federal and State laws. The SSNs and employer identification numbers (EIN) of store owners will only be shared with Federal agencies which maintain those numbers in their files. The STARS database is used to process retail grocery stores that wish to apply to accept benefits and to monitor ongoing SNAP participation and eligibility. ALERT is a fraud detection system that is used to monitor SNAP electronic transaction activity.

Limitations on Disclosure under the Following Routine Uses (1) through (11): Information obtained from applicants under the authority of 7 U.S.C. 2018(c) may be used or disclosed only as specified in 7 U.S.C. 2018 (c). With the exception of the SSNs and EINs obtained from applicants, 7 U.S.C. 2018(c) gives FNS the authority to disclose the contents of an initial application, or other information submitted by an applicant to other Federal and State law enforcement and investigative agencies for the purposes of administering or enforcing the FNA or any other Federal or State law. 7 U.S.C. 2018(c) also limits the use of the information obtained by applicants. That is, the above mentioned entities may only use this information for purposes directly connected with the administration and enforcement of the FNA or any other Federal or State law

Information obtained from applicants includes ownership information, sales information, and redemption data

Information security breaches will be disclosed to appropriate agencies, entities, and persons when (1) FNS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) FNS has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by FNS or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with FNS efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

The use and disclosure of SSNs and EINs obtained by applicants is also covered in the Social Security Act and the Internal Revenue Code. In accordance with the Social Security Act and the Internal Revenue Code, applicant SSNs and EINs may be disclosed only to other Federal agencies authorized to have access to SSNs and EINs and maintain these numbers in their files, and only when the Secretary of Agriculture determines that disclosure would assist in verifying and matching such information against information maintained by such other agency (42 U.S.C. 405(c)(2)(C)(iii); 26 U.S.C. 6109(f)). Routine Uses (1) through (11):

(1) FNS may disclose information from these systems of records to the Department of Justice (DOJ), a court or other tribunal, or another party before such tribunal, when USDA, any component thereof, or any employee of the USDA in his or her official capacity, any USDA employee in his or her individual capacity where DOJ (or USDA where it is authorized to do so) has agreed to represent the employee, or the United States where USDA determines that the litigation is likely to affect directly the operations of USDA or any of its components, is a party to the litigation or has an interest in such litigation, and USDA determines that the use of such records by DOJ, the court or other tribunal, or the other party before such tribunal is relevant and necessary to the litigation, provided, however, that in each case USDA determines that such disclosure is compatible with the purpose for which the records were collected

(2) In the event that material in these systems indicates a violation of the FNA or any other Federal or State law whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by regulation, rule, or order issued pursuant thereto, FNS may disclose the relevant records to the appropriate agency, whether Federal or State, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto

(3) FNS may disclose records from these systems of records to a congressional office from the record of an individual provided that individual gave the congressional office permission to inquire on his or her behalf

(4) FNS may use information from these systems of records, including SSNs and EINs, to collect and report on delinquent debt and may disclose the information to other Federal and State agencies, as well as private collection agencies, for purposes of claims collection actions including, but not limited to, administrative offset and referral to DOJ for litigation. (Note: SSNs and EINs will only be disclosed to Federal agencies.)

(5) FNS may disclose information from these systems of records to other Federal and State agencies to respond to specific requests from such Federal and State agencies for the purpose of administering the FNA as well as other Federal and State laws

(6) FNS may disclose information from these systems of records to other Federal and State agencies to verify information reported by applicants and participating firms, and to assist in the administration and enforcement of the FNA as well as other Federal and State laws

(7) FNS may disclose information from these systems of records to other Federal and State agencies for the purpose of conducting computer matching programs

(8) FNS may disclose information (excluding EINs) from these systems of records to private entities having contractual agreements with USDA for designing, developing, and operating the system, and for verification and computer matching purposes

(9) FNS will disclose information from these systems of records to the Internal Revenue Service, for the purpose of reporting delinquent retailer and wholesaler monetary penalties of $600 or more for violations committed under the SNAP. FNS will report each delinquent debt to the Internal Revenue Service on Form 1099-C (Cancellation of Debt). USDA/FNS will report these debts to the Internal Revenue Service under the authority of the Income Tax Regulations (26 CFR Parts 1 and 602) under section 6050P of the Internal Revenue Code (26 U.S.C. 6050P)

(10) FNS may disclose information from these systems of records to State agencies that administer the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), authorized under section 17 of the Child Nutrition Act of 1966 (CNA)(42 U.S.C. 1786), for purposes of administering CNA and the regulations issued under that CNA

(11) Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

Storage:

File folders, magnetic tapes, computer disks, and other electronic media.

In STARS, the personal identifying information is retrievable by owner's name and by SSN. In ALERT, the personal identifying information is retrievable by the State-issued household number assigned to each program recipient.

(1) Authorized Users: When designing, developing and/or operating a system of records on individuals, contractors are required to comply with all provisions of the Privacy Act. Contractors are required to maintain and protect the personal data and cannot release or share data without consulting with FNS. Access to records maintained within FNS is limited to those staff officials responsible for the subject system of records. Otherwise, access is limited to persons authorized and needing to use the records, including project directors, contract officers, programmers, analysts, statisticians, statistical clerks, and computer technicians on the staff of the contractors or in the FNS. Both systems utilize USDA's eAuthentication services to ensure the valid identity of the user

(2) Physical Safeguards: Paper records are stored in locked safes, locked files, and locked offices when not in use. Computer terminals used to process personal identifiable data are located in secured areas and are accessible only to authorized users. Backup records which are stored offsite shall be used and stored under the same secure conditions

(3) Procedural Safeguards: In order to access STARS or ALERT, each authorized individual is given a personal access ID and password. The individual's password must be changed at least every 45 days or whenever the individual feels it might have been compromised

Access to personal information contained in the STARS database and to the paper record files is restricted to those individuals who have been authorized by FNS and who have a need to know such information in performing their official duties in administering the FNA and other Federal and State laws. SSNs cannot be viewed on screen in STARS by those individuals who are not specifically authorized to view them. FNS personnel, project officers, and contract officers oversee compliance with these requirements. When appropriate, FNS personnel will review the site facilities to ensure that records have been maintained in accordance with the terms of this notice.

STARS and ALERT maintain personal identifying information indefinitely. The applications for authorization and reauthorization are kept in the FNS field offices for the duration each retail grocery store participates in the Program and then destroyed pursuant to the applicable document retention and disposal schedule.

Director, Benefit Redemption Division, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Room 424, Alexandria, Virginia, 22302.

Any individual may request information regarding this system of records from the system manager. The request must be in writing.

An individual who wishes to request access to records in the system which pertains to the individual may submit a written request to the system manager. The envelope and the letter should be marked, "Privacy Act Request." An individual may be required to reference the record by furnishing name, address, SSN, and/or other identifiers needed by FNS.

Individuals desiring to contest or amend information maintained in the system should direct their request to the system manager. The request should include, as appropriate, the reasons for contesting it, and the proposed amendment to the information with supporting information to show how the record is inaccurate, incomplete, untimely, or irrelevant.

Information in this system comes from the authorization and reauthorization applications of stores and other entities which are currently participating in SNAP, as well as information on file for those entities which have previously participated in the program. Personal information in this system of records is also obtained from the owners and officers of such entities as reported on the authorization and reauthorization applications. The STARS database also keeps SNAP redemption history on such entities. The database maintains the dollar amount of SNAP benefits accepted by each entity currently authorized or previously authorized. ALERT maintains SNAP electronic transaction history of each entity currently authorized or previously authorized.

Pursuant to subsection (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), this system of records is exempt from subsections (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Act.

None.

This system of records is under the control of the Deputy Administrator, Financial Management, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Alexandria, Virginia 22302. The data is maintained in the Agency Financial Management System (AFMS), FNS's automated financial system.

The system consists of information on individuals who receive payments directly from FNS under any of the various nutrition and nutrition education programs FNS administers. These individuals may include program sponsors, contractors, and other individuals. They do not include program benefit recipients or State agencies.

The information in the system consists of individuals' names, addresses, Social Security Numbers, Employer Identification Numbers, and amounts of payments to be made. The system may also include information such as company or sponsor name.

31 U.S.C. 7701(c)(1), the Debt Collection Improvement Act of 1996 (Pub. L. 104-134), Debt Collection Act of 1982 as amended (Pub. L. 97-365), the Child Nutrition Act of 1966 as amended the National School Lunch Act as amended, and the Food Stamp Act of 1977 as amended.

To facilitate the Congressional mandate under the DCIA to provide taxpayer identification numbers on all appropriate requests for payment to facilitate debt collection by administrative offset under the DCIA, and for income reporting to the IRS.

(1) USDA/FNS may disclose information from this system of records to the appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulations, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto

(2) USDA/FNS may disclose information from this system of records to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery

(3) USDA/FNS may disclose information from this system of records to a congressional office from the record of an individual provided that individual gave the congressional office permission to inquire on his or her behalf

(4) USDA/FNS may disclose information from this system of records of the Internal Revenue Service, for the purpose of reporting canceled debts of $600 or more for violations committed under FNS programs. Canceled debts will be reported to the Internal Revenue Service on Form 1099-C (Cancellation of Debt) under the authority of the Income Tax Regulations (26 CFR parts 1 and 602) under section 6050P of the Internal Revenue Code

(5) USDA/FNS may disclose information from this system of records to the Department of the Treasury on requests for payments for purposes of administrative offset, to be effected in cases where entities participating in FNS programs owe delinquent debts to other Federal agencies.

Storage:

Records are maintained in the Agency's AFMS system on magnetic tapes, on data disks, and in file folders at FNS Headquarters and at the National Computer Center facility in Kansas City.

Records are retrievable by name, vendor number, and Social Security Number or Employer Identification Number.

Access to records is limited to those persons who process the records for the specific routine uses stated above. Records in such formats as magnetic tape and disks are kept in physically secured rooms or cabinets. Various methods of computer security limit access to records in automated databases. Paper records are segregated and physically secured in locked cabinets.

Records are maintained in the automated AFMS system indefinitely. Paper records, where they are held, are maintained for three years and then destroyed pursuant to the applicable document retention and disposal schedule.

Director, Accounting Division, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Room 415, Alexandria, Virginia, 22302.

Individuals may request from the system manager identified above information regarding this system of records or whether the system contains records pertaining to them. Any individual requesting such information must provide his or her name, address, and Social Security Number.

Individuals may obtain information about records in the system pertaining to them by submitting a written request to the system manager listed above. The envelope and letter should be marked "Privacy Act Request," and should include the name, address, and Social Security Number of the individual for which the request is made.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the system manager listed above, state the reason(s) for contesting the information, and provide any available documentation to support the requested action.

Information in this system is provided by the applications and contracts entered into by entities participating in the programs FNS administers. Personal information in this system is also obtained from the owners and officers of such entities as reported on the program applications and contracts for services provided under these programs.

None.

None.

This system of records is under the control of the Deputy Administrator, Child Nutrition Programs, FNS, USDA, 1320 Braddock Pl., Alexandria, Virginia 22314.

The data on institutions, service institutions, unaffiliated centers, day care home providers, and responsible individuals who have been disqualified from participation in the CACFP and/or SFSP will be maintained within the NDL system of records.

Branch Chief, Community Meals Program Monitoring Branch, Child Nutrition Programs, Food and Nutrition Service, USDA, (703)305-2470, 1320 Braddock Pl., Alexandria, Virginia 22314.

Section 243(c) of Public Law 106-224, the Agricultural Risk Protection Act of 2000, which amended section (42 U.S.C. 1766(d)(5)(E)(i) and (ii)) of the Richard B. Russell National School Lunch Act

The purpose of modifying the system of records is to continue to promote integrity in the CACFP and SFSP ("Program(s)") by providing Program-administering States and CACFP sponsoring organizations with the names of institutions, service institutions, responsible individuals, unaffiliated centers, and family day care home providers that have been terminated or otherwise disqualified from participating in either Program. Once disqualified, these institutions, service institutions, responsible individuals, unaffiliated centers, and family day care home providers are prohibited from participating in either Program for seven years from the effective date of the disqualification, and until any debt under either Program is paid.

Institutions, service institutions, responsible individuals, unaffiliated centers, and family day care home providers may be removed from the NDL system of records before seven years if the Program-administering States and FNS concur that any Program violation that caused their placement on the NDL system of records has been corrected. However, no institution, service institution, responsible individual, unaffiliated center, or family day care home provider may be removed from the NDL system of records if they owe a debt under either Program. Program-administering States and CACFP sponsoring organizations must verify that Program applicants are not on the NDL system of records prior to approval or renewal of participation in the Program. Similarly, CACFP sponsoring organizations must check the NDL system of records to verify that any new employee that will be paid for using Program funds or that will be working in either Program is not on the NDL before hiring.

Maintaining the NDL system of records and making it available to Program-administering States and CACFP sponsoring organizations provides them with a tool for promoting Program integrity by preventing several situations from occurring. First, it prevents institutions, service institutions, or unaffiliated centers whose Program agreements were terminated for cause in one State from reapplying for Program participation in another State. Second, it prevents responsible individuals disqualified from either Program from continuing to be involved in Program administration by forming a new corporate entity and entering the Program under a different organizational name. Third, it prevents responsible individuals associated with a disqualified institution, service institution, or unaffiliated center from re-entering the Program as a family day care home provider, or as a responsible individual with another institution, service institution, or sponsored center. Finally, it prevents family day care home providers terminated for cause by one sponsoring organization from re-entering the Program under the auspices of a different sponsoring organization.

Categories of individuals covered by this system include, but not limited to, responsible individuals and principals of centers and day care home providers that have been terminated or otherwise disqualified from participation in the CACFP. The system also contains information on responsible individuals and principals of service institutions that have been terminated or otherwise disqualified from participation in the SFSP. All individuals, even if they are not users of the USDA/FNS-11, who are mentioned or referenced in any documents entered into USDA/FNS-11 by a user are also covered. This group may include, but is not limited to: vendors, agents and other business personnel.

Categories of records in the system will be modified to include the following information from unaffiliated centers and responsible individuals of unaffiliated centers that have been terminated or otherwise disqualified from participation in the CACFP, and service institutions and responsible individuals of service institutions that have been terminated or otherwise disqualified from participation in the SFSP:

full name, previously used names;

date of birth;

state and locality in which the disqualification occurred;

addresses of businesses and individuals;

disqualification start date;

reason for disqualification;

Federal Employer Identification Number (FEIN) or Dun and Bradstreet Data Universal Numbering System (DUNS);

disqualifying State agency;

any debt owed;

supporting documentation such as notices of proposed termination and disqualification; and,

for records of institutions, service institutions, unaffiliated centers, or individuals requesting early removal, corrective action plans to correct Program violations that led to placement on the NDL system of records.

Information in this system of records is provided to FNS by Program-administering State agencies. The FNS appropriate regional office will approve the information and can assist the State agency in entering or correcting the information. The FNS national office can also alter information in the system as needed.

In addition to those disclosures generally permitted under 5 U.S.C. § 552a(b) of the Privacy Act, all or a portion of the records contained in this system may be disclosed outside USDA as a routine use pursuant to 5 U.S.C. § 552a(b)(3), to the extent that such uses are compatible with the purposes for which the information was collected. Such permitted routine uses include the following: (1) To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

(2) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the USDA or other Agency representing the USDA determines that the records are both relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

(3) To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the record pertains.

(4) To the National Archives and Records Administration or other Federal government agencies pursuant to records management activities being conducted under 44 USC 2904 and 2906.

(5) To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

(6) To other Federal agencies or non-Federal entities under approved computer matching efforts, limited to only those data elements considered relevant to determine eligibility under particular benefit programs administered by those agencies or entities or by USDA or any component thereof, to improve program integrity, and to collect debts and other monies owed under those programs.

(7) To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in: (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

(8) To appropriate agencies, entities, and persons when: (1) USDA suspects or has confirmed that there has been a breach of the system of records; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(9) To contractors and their agents, grantees, experts, consultants, and other performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records.

(10) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, USDA may disclose the record to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.

(11) USDA/FNS may disclose information from this system of records on individuals who have been disqualified from participation in the CACFP and/or SFSP to every agency that administers the CACFP and/or SFSP directly in the States and to every sponsoring organization participating in CACFP. The information will be available to the State agency directors and staff members, who make decisions about application approval or termination from participation in the program or, in the case of sponsoring organizations, make hiring decisions or submit applications for approval of day care home providers to the State agency.

(12) To the news media and the public, with the approval of the Chief Privacy Officer, the Office of Communications and in consultation with counsel, unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.

(13) USDA will disclose information about individuals from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (Pub.L. No.109-282; codified at 31 U.S.C. 6101, et seq.); section 204 of the E-Government Act of 2002 (Pub. L. No.107–347; 44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403 et seq.), or similar statutes requiring agencies to make available publicly information concerning Federal financial assistance, including grants, subgrants, loan awards, cooperative agreements and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.

(14) Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3711(d)(4)).

State agencies and FNS can view records in the NDL. eAuthentication level 2 clearance is required to enter, change or view records in the system. Records are maintained electronically. The NDL also contains three notices for each disqualification. These paper notices were mailed to the disqualified individuals and uploaded in the NDL as PDFs. Although NDL records are electronic, State agencies and FNS Regional Offices keep paper copies of the uploaded notices.

For FNS and Program-administering States, records may be retrieved by the individual's name and date of birth for responsible individuals and day care home providers, in addition to FEIN or DUNS number for institutions, service institutions, and unaffiliated centers.

CACFP sponsoring organizations identify records for retrieval using name and state.

Currently, records remain in the NDL after the disqualification expires with a changes status of removed. This process will change to delete all records three years after disqualification expires.

NDL system of records Username/Password: NDL user IDs and passwords are used to limit access to the application. Access is controlled through USDA eAuthentication service. NDL requires a Level 1 or Level 2 access. Level 1 users are automatically provided restricted access to the application. Level 2 users have managed access within the application.

The NDL system accomplishes this functionality by requiring that a specific role be assigned to each user. Sponsoring organizations have e-Authentication level 1 clearance allowing them to view individuals’ names, other legal names, state, termination date, disqualified status, whether a debt is owed, and pending status. For institutions, they may view institutions’ names and previous names, full address, termination date, disqualified status, whether a debt is owed, and pending status.

State agency and FNS users have e-Authentication level 2 clearance, which allows them to view the information listed above, in addition to date of birth and individuals’ full addresses. Currently, all States and four territories have access to the NDL with e-Authentication level 2 clearance. Once identified, the system uses the existing functionality within the FNS General Support System platform to selectively control permissions by role. As mentioned, controls for e-Authentication level 1 users include restricting information view privileges by removing dates of birth and individuals’ full addresses from view. e-Authentication level 2 can view all the data.

NDL Application software roles: Users with eAuthentication level 2 credentials are assigned roles which determine the level of access they have within NDL.

Server to Server and Client to/from Server communications encryption: Secure Socket Layer (SSL) with 128-bit encryption has been applied to all the application servers, which are only available through FNS Intranet connection. In addition, all communications between servers will be encrypted.

Vulnerabilities and anti-virus: Known vulnerabilities are regularly identified and resolved. Many tools, such as Tenable and Splunk are used scan resources. The sources for these scan services include vendors and the National Vulnerability Database. Industry best practices are followed to resolution. Users on client machines do not have local administrative rights, which maintain low vulnerability. Users have the ability to intentionally or accidentally download and install malicious code. This risk is mitigated using a multi-layered approach. First, anti-virus applications are deployed to all client machines and virus definitions are automatically updated daily using a centrally managed update server. Second, all systems are monitored and randomly inspected for unauthorized software. DISC EDC employs Retina for daily scans of VMs and configured environments to identify vulnerabilities and alert appropriate personnel.

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Headquarters or component’s FOIA Officer, whose contact information can be found at https://www.dm.usda.gov/foia/poc.htm. If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, S.W., Washington, D.C. 20250.

The request should include a daytime phone number and email. Provide as much information as possible about the subject matter of the records you are requesting. This will help facilitate the search process.

When seeking records about yourself from this NDL system of records, or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR § 1.112 (Procedures for requests pertaining to individual records in a record system). You must submit a written request in accordance with the instructions set forth in the system of records.

Provide your full name, date, name of system of records, and either (1) have your signature witnessed by a notary; or (2) include the following statement immediately above the signature on your request letter: "I declare under penalty of perjury that the foregoing is true and correct. Executed on [date]." Request that do not contain the required declaration will be processed under the Freedom of Information Act (FOIA), and, if records are found, you may not receive as much information, including information about you. If additional information is required to fulfill a Privacy Act request, you will be notified.

When the request is for one of access, the request should include the full name of the individual making the request, the name of the system of records, and a statement of whether the requester desires to make a personal inspection of the records or to be supplied with copies by mail or email.

In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g. driver’s license, employee identification card, social security card, credit cards) to establish that the requester is the individual to whom the records pertain. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. If FNS determines to grant the requested access, fees may be charged in accordance with § 1.120 before making the necessary copies. In place of a notarization, your signature may be submitted under 28 U.S.C. § 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated in the "RECORD ACCESS PROCEDURES" paragraph, above and must follow the procedures set forth in 7 CFR part 1, subpart G, § 1.116 (Request for correction or amendment to record). All request must state clearly and concisely what records is being contested, the reasons for contesting it, and the proposed amendment to the record. A determination whether a record may be amended will be made within 10 days of its receipt.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph, above.

None.

https://www.federalregister.gov/documents/2004/02/12/04-3116/privacy-act-proposed-new-system-of-records.

None.

The FDP is maintained in a cloud infrastructure environment that is used only by Federal employees and contractors and State agency employees and contractors. The data is processed and stored solely within the continental United States. Any paper records which contain PII are located in FNS Regional Offices throughout the United States. The location of each FNS Regional Office may be found in the local phone books or at https://www.fns.usda.gov/fns-regional-offices.

Amy Herring, Chief, Program Integrity & Monitoring Branch, Food & Nutrition Service, Braddock Metro Center II, 1320 Braddock Place, STE 3030, Alexandria, VA 22314, Amy.Herring@usda.gov, (703) 305-2376.

7 C.F.R. § 246.12.

The purpose of FDP is to house vendor management information submitted by State agencies. The information housed in the FDP will be critical to providing effective federal oversight, because the information informs the FNS on State agency performance regarding vendor training, compliance, monitoring, and sanctions. The FDP will replace The Integrity Profile (TIP), which is the legacy system used to house State agency vendor management data for WIC Program.

Categories of individuals covered by this system include USDA employees and contractors, store owners, and State agency users.

The following are the Categories of Records for FDP, which are all stored within various logical objects in FDP data model. The Contact object stores: the store’s owner first and last name; system user first and last name; and an email address for each user. The FDE object stores: the store’s tax identification number; the store’s assigned Supplemental Nutrition Assistance Program (SNAP) number; and the store’s assigned unique Salesforce ID. The Store Tracking and Redemption System (STARS) Store Data object stores: the store’s tax identification number and the store’s assigned SNAP number.

Information in this system is provided to FNS by the State agencies that administer the WIC Program at the State level. If the State agency user provides a store’s assigned SNAP number, then certain data is imported from the USDA STARS system. The data imported from STARS is the store’s owner name(s); store’s tax identification number; and the store’s assigned SNAP number.

In addition to those disclosures generally permitted under 5 U.S.C. § 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed to authorized entities, as is determined to be relevant and necessary, outside USDA as a routine use pursuant to 5 U.S.C. § 552a(b)(3) as follows:

(1) To the Department of Justice when: (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records:

(2) To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.

(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.

(4) Disclosure to contractors under section (m): To agency contractors, grantees, experts, consultants or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 USC § 552a(m).

(5) Disclosure to NARA: Records from this system of records may be disclosed to the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspections conducted under 44 USC § 2904 and § 2906.

(6) Information security breaches: To appropriate agencies, entities, and persons when (1) [the agency] suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(7) To WIC State agencies when a request is received, to provide back to them any information that originated from the State agency as a part of the normal usage of the system. The FDP system will be used by WIC State agencies to provide data to the agency on WIC vendor management activities. The data provided will include store’s business names; store’s tax identification numbers; the store’s assigned SNAP number; and the store’s assigned unique Salesforce ID. The Supplemental Nutrition Assistance Program (SNAP) data disclosure to WIC State agencies: State agencies will be provided with data from the SNAP STARS system via FDP screens and reports. This data will only be provided if the WIC State agency provides an exact match of the agency number in SNAP’s STARS system for a specific store. This information is provided to assist the State agency in determining program eligibility and ensuring program integrity in dually authorized stores.

(8) To another Federal agency or Federal entity, when USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

The FDP will be hosted in a cloud infrastructure environment.

The user’s permission level will dictate what records they can retrieve. Records can be retrieved by searching for the Food Delivery Entity (FDE) name, FNS Authorization Number, Federal Employer Identification Number (FEIN), or the State WIC ID (a.k.a. Vendor ID).

FDP is a new System of Records that does not yet have a Records Schedule approved by the National Archives and Records Administration (NARA). The records within FDP will be retained indefinitely until NARA has approved a Records Schedule for FDP. The proposed Record Schedule for FDP dictates that records will be retained and disposed of in accordance with the NARA General Record Schedules (GRSs) 3.1 and 5.2. GRS 3.1 applies to system documentation whereas GRS 5.2 applies to electronic and paper inputs and outputs. Records may be retained for a longer period as required by litigation, investigation, and/or audit. Electronic and/or paper records are retained with USDA employees and contractors at USDA offices.

USDA safeguards records in this system according to applicable rules and policies, including all applicable USDA automated systems security and access policies. USDA has imposed strict controls to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.

FDP utilizes a robust collection of technical safeguards to ensure the integrity of the platform. FDP is hosted in a secure server environment that uses a firewall to prevent interference or access from outside intruders. When accessing FDP, Secure Socket Layer (SSL) technology protects the user’s information by using both server authentication and data encryption. FDP administrators will have a suite of security tools that can be used to increase the security of the system. From a physical security standpoint, the servers that host FDP are stored in a privately owned data center with strict physical access control procedures in place to prevent unauthorized access.

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the component’s FOIA Officer, whose contact information can be found at http://www.da.usda.gov/foia_agency_pocs.htm. If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, D.C. 20250.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR § 1.112. You must submit a written request in accordance with the instructions set forth in the system of records. The request should include the name of the individual making the request, the name of the system of records, any other information specified in the system notice, and when the request is one for access, a statement of whether the requester desires to make a personal inspection of the records or by supplied with copies by mail or email.

You must also include with your request sufficient data for FNS to verify your identity. If the sensitivity of the records warrant it, FNS may require that you submit a signed, notarized statement indicating that you are the individual to whom the records pertain and stipulating that you understands that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. If FNS determines to grant the requested access, fees may be charged in accordance with § 1.120 before making the necessary copies. In place of a notarization, your signature may be submitted under 28 U.S.C. § 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the System Manager listed above. The request should identify each particular record in question, state the amendment or correction desired, and state why the individual believes that the record is not accurate, relevant, timely, or complete. The individual may submit any documentation that would be helpful. If the individual believes that the same record is in more than one system of records, the request should state that and be addressed to each component that maintains a system of records containing the record.

See RECORD ACCESS PROCEDURES.

None.

Unclassified.

Mercury is maintained in Gov Cloud, a cloud infrastructure environment that is used only by Federal employees and FNS contractors. There are no users external to FNS. The Digital Service Center (DSC) and FNS Office of Information Technology (OIT) manage and administer the Salesforce application and organization. Mercury does not support any external-facing or publicly accessible website or interface. The data is processed and stored solely within the continental United States. The agency, US Department of Agriculture Food and Nutrition Service (FNS), address is 1320 Braddock Place, Alexandria, VA 22314 and the address of the third-party service provider is Salesforce, The Landmark at One Market, San Francisco, CA 94105.

FNS OIT Project Manager: Kathleen McKillen (OIT) – kathleen.mckillen@usda.gov. Mailing Address: USDA/Food Nutrition Service, 1320 Braddock Place, Alexandria, VA 22314

Business/Program Contacts:

Laura Griffin (SNAP) – Laura.Griffin@usda.gov - SNAP Business Representative

Clarissa Brown (SNAS) - Clarissa.Brown@usda.gov - SNAS Business Representative

Kiley Larson (SNAS) – Kiley.Larson@usda.gov - SNAS Business Representative

Shawn Martin (CNP) – Shawn.Martin@usda.gov - CNP Business Representative

Andrew Furbee (ROC) – Andrew.Furbee@usda.gov - ROC Business Representative

Mailing Address for all Business/Program Contacts: USDA/Food Nutrition Service, Braddock Metro Center II, 1320 Braddock Place, Alexandria, VA 22314

7 CFR 2.97 (1) and §210.3 (a) and USDA Departmental Regulation 3060-01.

Mercury provides FNS the ability to track the writing, editing, and approval of correspondence documents through an established set of business processes. Primarily these documents are responses to inbound correspondence from the public or Congress, but the documents can also be internally focused documents such as memos or reports. The combination of the inbound correspondence, FNS’s response, and approval history is referred to in Mercury as a work package. The business processes of a work package differ based on various characteristics such as the document type, the originator of a correspondence, or other factors. Mercury supports a variety of writing and review processes that enables an FNS user to quickly identify the status and approval history of a work package. This ensures timely and accurate responses.

Categories of individuals covered by this system include any entity that has submitted correspondence to FNS, including the general public, external partners such as state agencies that operate nutrition assistance programs, advocacy organizations or members of congress.

The following are the Categories of Records for Mercury: correspondence (letters or emails) sent from individuals (recipients), partner organizations, congressional letters, congressional report requests, FNS internal sources, and other correspondence requiring USDA response. Personally identifiable information (PII) stored in the system is identified as first name, last name, and work email of internal USDA employees (Users), and external USDA partners and contractors (Contacts). Also, first name, last name, physical address, and email of individuals (recipients), partner organizations, and the general public who correspond with FNS via letters and emails.

The source of information stored in Mercury includes correspondence (letters or emails) sent from individuals (general public), external partners such as state agencies that operate nutrition assistance programs, advocacy organizations, or members of congress. FNS initiated documents such as memos, guidance, or similar materials are also a category source.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion of the records or information contained in this system may be disclosed to authorized entities, as is determined to be relevant and necessary, outside USDA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

(1) To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

(2) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the USDA or other Agency representing the USDA determines that the records are both relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

(3) To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the record pertains.

(4) To the National Archives and Records Administration or other Federal government agencies pursuant to records management activities being conducted under 44 USC 2904 and 2906.

(5) To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

(6) To other Federal agencies or non-Federal entities under approved computer matching efforts, limited to only those data elements considered relevant to determine eligibility under particular benefit programs administered by those agencies or entities or by USDA or any component thereof, to improve program integrity, and to collect debts and other monies owed under those programs.

(7) To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in: (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

(8) To appropriate agencies, entities, and persons when: (1) USDA suspects or has confirmed that there has been a breach of the system of records; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(9) To contractors and their agents, grantees, experts, consultants, and other performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records.

(10) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, USDA may disclose the record to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.

The Mercury application is hosted in GovCloud, a cloud infrastructure environment. These records are electronic.

The user’s permission level will dictate what records they can retrieve. All users of Mercury are FNS employees or contractors working on FNS computers. Each user of Mercury will be assigned specific permissions in the platform based on the role they take in the business process as a Process Manager, Writer, or Reviewer.

The Process Managers, who orchestrate most of the business process, have the ability to create, edit, and move work packages through all stages of the process. This allows Process Managers to ensure the response is delivered in a timely manner and gives them the ability to overcome any roadblocks as needed. Process Managers have the ability to mark work packages as Delivered or Canceled as needed to indicate completion. Persons designated by the Associate Administrators have the same permissions as Process Managers, allowing them to act not only as a reviewer of a draft, but allows them to step into the Process Manager role to fill in if needed.

Mercury will retain and dispose of records in accordance with the following NARA-approved records schedule file code(s) and disposition authorities:

(1) FNS-22 Controlled Correspondence Files Correspondence, memoranda, reports, and other records related to congressional inquiries and other correspondence sent to the secretary of Agriculture which is controlled by Secretary’s records. Includes memoranda and correspondence about various FNS programs signed by the Administrator, Assistance Secretaries, or the Secretary of Agriculture. Disposition Authority: NC1-462-79-2. Disposition: Washington Office: Permanent. Transfer to FRC when 5 years old, Offer to NARA when 10 years old. Other Offices: Temporary. Destroy when 1 year old.

(2) FRS 5.1-20 Non-recordkeeping copies of electronic records- Non-recordkeeping copies of electronic records agencies maintain in email systems, computer hard drives or networks, web servers, or other locations after agencies copy the records to a recordkeeping system or otherwise preserve the recordkeeping version.

Disposition Authority: DAA-GRS2016-00160002. Disposition: Temporary. Destroy immediately after copying to a recordkeeping system or otherwise preserving.

USDA safeguards records in this system according to applicable rules and policies, including all applicable USDA automated systems security and access policies. USDA has imposed strict controls to minimize the risk of compromising the information that is being stored. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.

Mercury utilizes a robust collection of technical safeguards to ensure the integrity of the platform. Mercury is hosted in secure server environment that uses a firewall to prevent interference or access from outside intruders. When accessing Mercury, Secure Socket Layer (SSL) technology protects the user’s information by using both server authentication and data encryption. Users will only access Mercury by USDA eAuthentication through Personal Identity Verification (PIV) Card and Personal Identification Number (PIN) entry. Mercury administrators will have a suite of security tools that can be used to increase the security of the system. From a physical security standpoint, the servers that host Mercury are fed ramped certified and managed by the USDA’s Digital Services Center (DSC). The DSC is responsible for ensuring strict physical access control procedures are in place to prevent unauthorized access. Salesforce is contractually obligated to provide data backups and disaster recovery, and the DSC provides oversight of the contractor.

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the component’s FOIA Officer, whose contact information can be found at http://www.da.usda.gov/foia_agency_pocs.htm. If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, D.C. 20250.

When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR 1.112. You must submit a written request in accordance with the instructions set forth in the system of records. The request should include the name of the individual making the request, the name of the system of records, any other information specified in the system notice, and when the request is one for access, a statement of whether the requester desires to make a personal inspection of the records or by supplied with copies by mail or email.

You must also include with your request sufficient data for FNS to verify your identity. If the sensitivity of the records warrants it, FNS may require that you submit a signed, notarized statement indicating that you are the individual to whom the records pertain and stipulating that you understand that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. If FNS determines to grant the requested access, fees may be charged in accordance with 7 CFR part 1, subpart G, 1.120 before making the necessary copies. In place of a notarization, your signature may be submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the System Manager listed above. The request should identify each particular record in question, state the amendment or correction desired, and state why the individual believes that the record is not accurate, relevant, timely, or complete. The individual may submit any documentation that would be helpful. If the individual believes that the same record is in more than one system of records, the request should state that and be addressed to each component that maintains a system of records containing the record. This request must follow the procedures set forth in 7 CFR part 1, subpart G, 1.116 (Request for correction or amendment to record).

Individuals seeking notification of and access to any record contained in this system of records or seeking to contest its content, may submit a request in writing to the component’s FOIA Officer, Kevin Lynch, whose contact information is: Kevin Lynch, FOIA Officer, USDA/Food and Nutrition Service, Braddock Metro Center II, 1320 Braddock Place, Alexandria, VA 22314, email: FOIA-FNS@usda.gov, phone: 703-305-2155. If an individual believes more than one component maintains Privacy Act records concerning him or her the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, Washington, D.C. 20250.

When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 6CFR Part 5. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. In addition you should provide the following: (1) An explanation of why you believe the Department would have information on you; (2) identify which component(s) of the Department you believe may have the information about you; (3) specify when you believe the records would have been created; (4) provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records; (5) if your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his or her agreement for you to access his or her records.

None.

None.

Unclassified.

The NAC is maintained in the USDA Azure cloud infrastructure environment that is used only by Federal employees and contractors and State agency employees and contractors. The data is processed and stored solely within the continental United States. The agency, US Department of Agriculture, address is 1400 Independence Ave. SW, Washington, DC 20250 and the address of the third-party service provider is Microsoft, 1 Microsoft Way, Redmond, Washington 98052–6399.

Director, Portfolio Management Division, Office of Information Technology, Food and Nutrition Service, 1320 Braddock Road, Alexandria, Virginia 22314. Telephone: (703) 305-2504.

Section 11(x) of the Food and Nutrition Act of 2008, as amended (7 U.S.C. 2020(x)).

The NAC will improve program access and customer experience by facilitating state to state communication to help State agencies promptly and accurately process SNAP recipient moves from one state to another and to enhance program integrity by providing State agencies with a tool to screen for duplicate participation to allow timely action to reduce improper payments.

Disclosure of Information:

Data protection requirements in section 11 of the Act (7 U.S.C. 2020(x)(2)(C)) restrict the disclosure of information made available by State agencies to the NAC. The data in the NAC shall only be used for the purpose of preventing duplicate participation in SNAP, shall only be retained as long as necessary to meet that need, shall be used in a manner that protects the identity and location of vulnerable individuals, and is exempt from the disclosure requirements of section 552(a) of title 5 pursuant to section 552(b)(3) of title 5. Accordingly, the information shall only be disclosed to persons directly connected with the administration or enforcement of the provisions of the Act or SNAP regulations.

Categories of individuals covered by this system are individuals who are currently receiving SNAP benefits and applicants for SNAP benefits.

The system contains the following categories of records: information on SNAP participants and applicants, SNAP case information, and match resolution information. SNAP participant and applicant names, social security numbers, and dates of birth are used by the State agencies to find a positive match. However, these identifiers are not uploaded directly to the NAC. In order to protect participant information, State agencies will use a privacy-preserving record linkage (PPRL) process to convert these data elements to a secure cryptographic hash before sharing the information to the NAC. The PPRL process allows the NAC to accurately match individuals, while preventing the collection and storage of the names, social security numbers, and dates of birth in the NAC system. A positive match is identified by the NAC when two or more hashes match. State agencies are also required to provide a participant ID to the NAC to allow the State agency to connect the match in the NAC to an individual in the State agency’s system. In other words, the participant ID is used to help the State agency resolve a match. When a match is found, the NAC will create a match record with a unique system-generated match ID and notify the affected State agencies of the match. State agencies will use the participant ID they provided previously, now included in the match record, to find the matched individual in the State agency’s eligibility system. Additionally, there is a vulnerable individual flag that must be used, if applicable, to denote an individual that needs their identity and location protected when resolving the match.

Furthermore, information about SNAP cases are provided to assist State agencies with communication in determining the appropriate actions to take in resolving a NAC match. This case information for communication may include case number, recent certification dates, and participant closing date. To enhance program integrity and provide program oversight, the system may also contain information about the resolution of NAC matches.

Information in this system is provided by State agencies that administer SNAP.

Records created in this system may be disclosed, as part of a computer matching program, to Federal and State agency personnel responsible for monitoring duplicate participation in SNAP, as required by section 11(x) of the FNA (7 U.S.C. 2020(x)). Disclosure of records in this system may also be made for the permitted routine uses outlined below as long as such uses are also authorized by section 11(x) of the FNA (7 USC 2020(x)).

Permitted routine uses include the following:

(1) To the Department of Justice when: (a) USDA/FNS or any component thereof; or (b) any employee of USDA in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

(2) In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the USDA/FNS or other Agency representing the USDA, determines that the records are both relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant and necessary to the proceeding.

(3) To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the record pertains.

(4) To the National Archives and Records Administration or other Federal government agencies pursuant to records management activities being conducted under 44 U.S.C. 2904 and 2906.

(5) To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

(6) To another Federal agency or Federal entity, when USDA/FNS determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in: (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

(7) To appropriate agencies, entities, and persons when: (1) USDA/FNS suspects or has confirmed that there has been a breach of the system of records; (2) USDA/FNS has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

(8) To contractors and their agents, grantees, experts, consultants, and other performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA/FNS, when necessary to accomplish an agency function related to this system of records.

(9) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, USDA/FNS may disclose the record to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.

The NAC will be hosted in the USDA Azure Cloud infrastructure environment, which is FedRAMP certified. These records are electronic.

User permission levels provide users with access to only the features and data needed within their assigned role. State agency workers who are granted access to the NAC can conduct matches against the NAC through a real-time query from the State agency’s eligibility system or from directly within the NAC. The individual’s name, Social Security number, and date of birth are converted to a secure cryptographic hash before the information is compared against the NAC for interstate matching. When a positive match is found, based on matching hashes, the NAC creates a match record with a unique system-generated match ID. Match records in the NAC can be retrieved by the match ID. Both State agency users and FNS staff members who are granted access to the NAC will have access to the match records to perform program administration and oversight duties. FNS staff members will also have access to monitor system metrics. Only FNS staff members with system administrator-level access to maintain the NAC system will have the ability to access the secure cryptographic hashes.

State agencies will generally provide SNAP participant records to the NAC daily and new submissions will replace prior submissions to ensure matching is conducted against the most current, accurate information possible. When positive matches are found, indicating potential or actual duplicate participation, the match records created by the NAC will be retained for up to three years for program administration, oversight, and audit purposes. Summary or aggregate data maintained for reporting and oversight purposes will be retained in the system indefinitely.

The NAC does not yet have a NARA-approved records schedule. The proposed schedule provided to NARA for review and approval, dictates that the different information sets will be retained for different periods of time, as described above. All NAC system records except the files provided daily by State agencies will be kept indefinitely until NARA has approved the proposed records schedule for the NAC.

Administrative Safeguards: USDA safeguards records in this system according to applicable rules and policies, including all applicable USDA automated systems security and access policies. USDA has imposed strict controls to minimize the risk of compromising information in the system. Access to the computer system containing the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.

Technical Safeguards: The NAC will utilize a robust collection of technical safeguards to ensure the integrity of the platform. The NAC is designed to meet all technical safeguards required by its system categorization in NIST 800-53. The NAC will be hosted in a secure server environment that uses a firewall to prevent interference or access from outside intruders. When accessing the NAC, Secure Socket Layer (SSL) technology protects the user’s information by using both server authentication and data encryption. The NAC administrators will have a suite of security tools that can be used to increase the security of the system.

To protect sensitive participant and applicant data, names, dates of birth, and social security numbers will go through a PPRL process. This process includes the data elements being combined and masked by a SHA-512 hash by States prior to sharing that data with the NAC. To mitigate against the risk of incoming participant data files being exfiltrated, the entire message will be encrypted before it is sent to the NAC. To mitigate against the risk of PII saved in the NAC databases being exfiltrated (e.g., the State ID and the hash of name, date of birth, and SSN), that data will be additionally encrypted at the database column level.

Physical Safeguards: The servers that host the NAC are stored in a FedRAMP authorized data center with strict physical access control procedures in place to prevent unauthorized access.

Personal information contained in this system is provided by the State agency where the individual is a SNAP participant or applicant. Individuals may obtain information about records in the system pertaining to them by submitting a written request to the system manager listed above. The envelope and the letter should be marked "Privacy Act Request," and should include the name of the individual making the request, the name of the system of records, any other information specified in the system notice and a statement of whether the requester desires to be supplied with copies by mail or email. Individuals may also directly contact the applicable State agency or local SNAP office.

Requests to the system manager must also include sufficient data for FNS to verify your identity. If the sensitivity of the records warrants it, FNS may require that you submit a signed, notarized statement indicating that you are the individual to whom the records pertain and stipulating that you understand that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, unless the records are required by 5 U.S.C. 552 to be released. If FNS determines to grant the requested access, fees may be charged in accordance with 7 CFR part 1, subpart G, 1.120 before making the necessary copies. In place of a notarization, your signature may be submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the System Manager listed above or to the State agency that provided the data. The request should identify each record in question, state the amendment or correction desired, and state why the individual believes that the record is not accurate, relevant, timely, or complete. The individual may submit any documentation that would be helpful. Requests sent to the system manager will be shared to the State agency that provided the data for resolution. This request must follow the procedures set forth in 7 CFR part 1, subpart G, 1.116 (Request for correction or amendment to record).

FNS is not able to change information about individuals within the NAC. State agencies serve as the authoritative source for the information they provide and are accountable for providing accurate information from their system to the NAC.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to the individual, from the System Manager listed above: See RECORD ACCESS PROCEDURES.

None.

None.

Food Safety and Inspection Service, USDA, 14th and Independence Avenue, SW, Washington, DC 20250.

Individuals engaged in the slaughter of meat or poultry animals; or the preparation, transportation, storage, or distribution of meat or poultry products, or similar activities are included in this system of records.

The system consists of: Investigatory files concerning alleged violations of the Federal Meat and Poultry Inspection Acts and related laws; investigatory files compiled for enforcement of provisions of the Federal Meat and Poultry Inspection Acts concerning detention or seizure of alleged violative product; correspondence, allegations, inquiries, reports of actions taken, complaints and similar records concerning alleged violations of enforcement actions; records compiled to carry out provisions of 21 U.S.C. 671 and 21 U.S.C. 467 concerning the refusal to provide or withdrawal of inspection service from unfit applicants as defined by law; includes application forms, notations of past violations, court records, and other documentation; files microfilm and computer records concerning systematic reviews conducted at the places of business of individuals covered by the records system.

21 U.S.C. 451 et seq., and 601 et seq.

(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery. (3) Referral to the Department of Justice for the defense of suits against the United States or its officers, or for the institution of suits for the recovery of claims by the United States Department of Agriculture. Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.

Storage:

Records are maintained in file folders, cards, microfilm, computer printouts; and electronically on various computer media.

All categories of records concerning enforcement actions are cross referenced through an alphabetical name index system. Files on violations and other enforcement actions are indexed alphabetically by name and by year of violation. Printouts and microfilm records are alphabetically arranged with unique number identifiers assigned as well.

Records are maintained in locked offices.

Active records are maintained indefinitely. Closed cases are retired to records storage centers after 3 years unless reopened. Microfilm and computer records are maintained indefinitely. Computer printouts are destroyed after 6 months.

Privacy Act Coordinator, USDA/FSIS, 14th and Independence Avenue, SW, Washington, DC 20250.

This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). See 7 CFR 1.23. Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution. Any individual who feels, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to: Privacy Act Coordinator, USDA/FSIS, 14th and Independence Avenue, SW, Washington, DC 20250.

Food Safety and Inspection Service, USDA, 14th and Independence Avenue, SW, Washington, DC 20250.

Individuals responsibly connected with the applicant for Federal meat, poultry, or import inspection: All owners, partners, officers, directors, holders or owners of 10 per centum or more of voting stock, and employees in a managerial or executive capacity in the business; regional, area, and circuit personnel of Meat and Poultry Inspection Operations; Import Inspection Office personnel of International Programs; FSIS headquarters personnel.

The system consists of: Names and addresses of applicants for Federal meat, poultry or import inspection and descriptive information about their business establishments (plants). The system includes the name, title, social security number, date of birth, place of birth and stock ownership (if 10 per centum or more) of all persons listed as responsibly connected with the applicant. It also includes types of operations, slaughter and processing categories, export restrictions, other names under which business will be conducted, plant types, numbers of authorized inspectors, dates of grants of inspection, types of inspection, and import information. In addition, the system contains mail management data necessary to mail USDA literature to non-establishment organizations (FSIS headquarters and field personnel) and to provide for the production of mailing labels and publication of the Meat and Poultry Inspection Directory.

21 U.S.C. 451 et seq., and 601 et seq.

(1) To a contractor for the purpose of collating, analyzing, aggregating or otherwise refining or processing records in this system or for developing, modifying and/or manipulating ADP software. Data would also be disclosed to contractors incidental to consultation, programming, operation, user assistance, or maintenance for ADP or telecommunications systems containing or supporting records in the system

(2) In the event that material in this system indicates a violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant records may be disclosed to the appropriate Agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order, issued pursuant thereto.

Storage:

Records are maintained on computer disks, magnetic tape, FSIS Form 5200-2, "Application for Federal Meat Poultry, or Import Inspection" and in computer printouts.

Records are arranged by establishment number and alphabetically by name of applicant. Records are also retrievable by names of persons responsibly connected with the applicant. Establishment data in the computer are indexed by establishment number, Region, Area, and circuit; export data by country; personnel data by Region/Area/circuit; mail data by access code, literature code, or recipient code.

Records are maintained in password-protected minicomputers, microcomputers, magnetic tape or locked file cabinets with attendants on duty during normal operating hours. Offices are locked after normal operating hours.

Active records are maintained indefinitely. Computer records for withdrawn plants are retained for 3 years. Computer printouts are destroyed after use.

Chief, Information Systems Development and Support Section, FSIS, Room 4906, South Building, 14th Street and Independence Avenue, SW, Washington, DC 20250.

A request for information should be addressed to the FSIS Privacy Act Coordinator, 14th Street and Independence Avenue, SW, Washington, DC 20250.

Individuals who wish to gain access to or amend records pertaining to themselves should submit a written request to the Privacy Act Coordinator at the above address.

Same as records access procedures.

Information in this system comes from the individuals to whom the records pertain.

Unclassified

Records are maintained at the U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250, and at USDA’s National Information Technology Center facility at 8930 Ward Parkway, Kansas City, Missouri, 64114.

Federal employees and private citizens involved in an FSIS investigation, including individuals who submit complaints; those who work in the food industry under FSIS’ inspection, such as private citizens who operate or work at establishments; those who work for operations that may be subject to FSIS surveillance or enforcement, such as private citizens employed at retail operations that grind meat or poultry; members of volunteer organizations who prepare or have prepared food; and State, tribal, and local government employees responsible for food safety or public health.

This system contains information pertaining to investigations of consumer complaints to aid in identifying and tracking potential public health crises. This information includes personal information, such as first and last names, home or work address, telephone number or e-mail, and details concerning medical symptoms and care and cause of complaint. Each record is associated with an assigned case code to ease retrieval.

• Poultry Products Inspection Act (21 U.S.C. 451 et seq.);

• Federal Meat Inspection Act (21 U.S.C. 601 et seq.); and

• Egg Products Inspection Act (21 U.S.C 1031 et seq.).

Dr. David Goldman, Assistant Administrator, Office of Public Health Science (OPHS), Food Safety and Inspection Service(FSIS), U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250, Rm. 341-E JLW Bldg. Telephone (202) 720-2644.

Or Dr. Karen Becker, Director Applied Epidemiology Division, Office of Public Health Science, Food Safety and Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250. Telephone (202) 690-6045; Fax:(202) 720-8213.

The records provided by and about individuals in this system are used by FSIS to sort, evaluate, and investigate possible adverse effects from FSIS-regulated products. The information also supports trace back to the source of foodborne illness outbreaks and tracing hazardous products forward to identify distribution and disposition. CCMS II data and associated processes help FSIS to analyze, evaluate, and identify foodborne hazards in products regulated by the Agency; to assess the risk to human health; and to determine the appropriate response to known, emerging, or potential threats to the food supply or to the agriculture sector.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, all or a portion of the records or information contained in this system may be disclosed outside USDA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

1. To the U.S. Department of Justice (DOJ)(including United States Attorney Offices) or other Federal agency conducting litigation, or in proceedings before any court, adjudicative or administrative body, when it is necessary for the litigation, and one of the following is a party to the litigation or has an interest in the litigation:

a. USDA or any component thereof;

b. any employee of USDA in his/her official capacity;

c. any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or

d. the United States or any agency thereof, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records is compatible with the purpose for which USDA collected the records.

2. To a congressional office from the record of an individual in response to an inquiry from that congressional office made at the written request of the individual to whom the record pertains.

3. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. §§ 2904 and 2906.

4. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. This would include, but not be limited to the Comptroller General or any of his authorized representatives in the course of the performance of the duties of the Government Accountability Office, or USDA’s Office of the Inspector General or any authorized representatives of that office.

5. To appropriate agencies, entities, and persons when:

a. USDA or FSIS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised;

b. USDA has determined that, as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity), or harm to the individual or individuals that rely upon the compromised information; and

c. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

6. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function related to this system of records. Individuals who provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.

7. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or other appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule, regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure.

8. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or appropriate authority responsible for protecting public health, preventing or monitoring disease or illness outbreaks, or ensuring the safety of the food supply. This includes the Department of Health and Human Services and its agencies, including the Centers for Disease Control and Prevention and the Food and Drug Administration, other Federal agencies, and State, tribal, and local health departments. Certain complaint-related information may be shared with the producing establishment for purposes of investigating the complaints. Except as stated, disclosure is made pursuant to requests under the Freedom of Information Act (FOIA).

Disclosure to consumer reporting agencies:

None

Storage:

Records in this system are stored electronically in a dedicated virtual server or on paper in secure facilities in a locked drawer behind a locked door within USDA facilities. Electronically stored records, including backup records maintained on their own dedicated virtual server in a separate location, are stored on magnetic disc, tape, digital media, and CD-ROM. (Paper records are printed from electronic storage only in limited quantities and on rare occasions when needed as working copies. Such paper records are kept in secure facilities in a locked drawer behind a locked door within USDA facilities, and immediately are shredded upon termination of the need for a working copy.) Security guards safeguard the buildings where the electronic and the working copies of records reside.

Retrieval is generally performed using the case code (a sequentially assigned, system-generated code created at the time of initial contact) or other database fields, such as establishment number or type of complaint. A name can also be used to retrieve individual records; however, using the case code or other database fields reduces the need for retrieval by information that could identify an individual.

Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies. This includes protection behind firewalls, network protection against intrusion, and vulnerability scanning and protection. Only users with a business need are allowed access through the use of an encrypted password. Role-based access controls are used to restrict access to CCMS II, which is accessible via the FSIS Intranet. Furthermore, multiple levels of access exist, based on the user’s system role and job function. Each time users sign in to the application, the login credentials are checked against authorized system user role memberships to ensure the user’s access privileges are restricted to assigned level-of-access roles. User activity is also monitored, logged, and audited. Additionally, all users are required to undergo USDA-approved computer security awareness training prior to access and must complete computer security training yearly in order to retain access. An access agreement describes prohibited activities, such as browsing.

Records will be destroyed or maintained in accordance with the USDA’s published records disposition schedules, as approved by NARA. A backup of the Master File is created at the end of the calendar year, and backup records are maintained in accordance with General Records Schedule Authority N1-462-07-01, Item 2. System inputs are maintained in accordance with General Records Schedule Authority GRS 20, Item 2(a) (4), while system outputs (reports) are maintained in accordance with General Records Schedule Authority GRS 20, Item 16.

Dr. Karen Becker Director, Applied Epidemiology Staff, Office of Public Health Science, Food Safety and Inspection Service, 355 E Street SW PPIII, 9th Floor Office 9-232, Washington, DC 20024. Telephone (202) 690-6045.

An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above. Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Headquarters or FSIS Freedom of Information Act (FOIA) Officer, whose contact information can be found at http://www.da.usda.gov/foia.htm under "Contacts." If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, D.C. 20250.

When seeking records about yourself from this system of records or any other USDA system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR Part 1. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, U.S. Department of Agriculture, 1400 Independence Avenue, S.W., Washington, D.C. 20250. In addition, you should provide the following:

• An explanation of why you believe USDA would have information on you,

• Which components of USDA you believe may have the information about you,

• When you believe the records would have been created,

• Any other information that will help the FOIA staff determine which USDA component agency may have responsive records,

• If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records.

Without this bulleted information, the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity.

See "Notification Procedure" above.

See "Notification Procedure" above.

Information generally is obtained directly from the individual who is the subject of the records, or from someone acting on their behalf, such as Federal, State and Local health agencies, relatives, or a friend of the consumer.

None.

Unclassified.

USDA National Information Technology Center (NITC), 8930 Ward Parkway, Kansas City, MO, 64114, and NITC, 4300 Goodfellow Blvd, St. Louis, MO 63120.

PHIS System Owner, Office of Policy and Program Development

Food Safety and Inspection Service, USDA, Room 2925-South, 1400 Independence Ave., S.W., Washington, DC 20250. (202) 205-4233.

Poultry Products Inspection Act (21 U.S.C. § 451 et seq.); Federal Meat Inspection Act (21 U.S.C. § 601 et seq.); Egg Products Inspection Act (21 U.S.C. § 1031 et seq.); Humane Methods of Livestock Slaughter Act of 1978 (7 U.S.C. §§ 1901-1906); Authority to Operate (ATO), dated 03/23/2017.

The primary role of this Web-based electronic system is to assist FSIS in accomplishing its food safety mission of conducting inspections and compliance verification activities at regulated establishments to confirm that meat, poultry and egg products are safe, wholesome, not adulterated, and correctly labeled, packaged and distributed. Supplementary purposes include the verification of product eligibility for moving in and out of the United States.

PHIS maintains FSIS inspection, compliance verification and sampling program results and business profile information. PHIS also maintains data about State and foreign food safety programs. PHIS maintains information about individuals: to allow users access to the system; to schedule and assess inspection and compliance verification activities; to track requests for USDA services; and to allow responses to appeal of USDA Personnel’s decisions.

All individuals granted access to the PHIS are covered: (1) employees and contractors of USDA ("USDA Personnel"); (2) government officials (domestic and foreign) ("Other Government Officials"); and (3) representatives of the regulated establishments and businesses, such as importers and exporters of food products, who require access to PHIS ("Business Personnel"). All individuals, even if they are not users of the PHIS, who are mentioned or referenced in any documents entered into PHIS by a user are also covered. This group may include, but is not limited to: plant workers, vendors, agents, and interviewees.

PHIS obtains and stores identifying information for the three categories of individuals as follows:

For USDA Personnel, PHIS stores the user’s and supervisor’s full names, titles, duty stations, business contact information, assigned PHIS role(s) and eAuthentication numbers. This information is used for contacting personnel, shipping documents and supplies, inspection assignment scheduling and for security and access control purposes. In addition to this basic identifying contact information, the system receives employee profile information for USDA Personnel from the National Finance Center, including, but not limited to: social security numbers (stored in masked formats); hire dates; organizational level; pay plan; and locality and pay code. This employee profile data is used to verify USDA Personnel employment status.

For Other Government Officials and Business Personnel, the system collects information including the name and title of the user, business contact information, PHIS roles and e-Authentication information. From Business Personnel, it also collects the user’s entity name and associated business or tax identification numbers, as applicable. Only basic contact information is collected about individuals who are not PHIS users, but whose names appear in records entered by a user.

Basic identifying contact information of all user groups (USDA Personnel, Other Government Officials and Business Personnel) is obtained directly from the user. In addition, employment verification information about USDA Personnel is obtained from the NFC through a secure data feed.

Records entered by USDA Personnel or Other Government Officials in connection with their official duties are obtained directly from them.

Business Personnel records, including appeals, requests for services and requests for grants of inspection or updates to their entities’ business profiles, are entered into PHIS directly by Business Personnel or are given in paper form to USDA Personnel for input into PHIS on behalf of the Business Personnel. Business records can also be obtained from a foreign country’s Central Competent Authority ("CCA").

USDA Personnel can also obtain some types of information about the other groups of users from USDA’s electronic interface with other Federal agencies involved in tracking cross-border movement of the regulated establishments’ products, including but not limited to the U.S. Customs and Border Protection Automated Commercial Environment (ACE). Business records from foreign countries are obtained from the respective foreign officials and typically, the CCA assigned the responsibility for maintaining a country’s food safety systems reports in PHIS. Information about third parties referenced in the records entered by a user is obtained directly from the user entering or modifying the record.

In addition to those disclosures generally permitted under 5 U.S.C. § 552a(b) of the Privacy Act of 1974, all or a portion of the records or information contained in this system may be disclosed outside of USDA as a routine use under 5 U.S.C. § 552a(b)(3), as follows:

1. To the U.S. Department of Justice (DOJ) or other Federal agency conducting litigation or in proceedings before any court, adjudicative or administrative body, when it is necessary for the litigation and one of the following is a party to the litigation or has an interest in the litigation:

a. USDA or any component thereof;

b. Any employee of USDA in his/her official capacity;

c. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or

d. The United States or any agency thereof and if the USDA determines that the records are both relevant and necessary to the litigation and the use of such records is compatible with the purpose for which USDA collected the records.

2. To a Congressional office from the record of an individual in response to an inquiry from that Congressional office made at the written request of the individual to whom the record pertains.

3. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. §§ 2904 and 2906.

4. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. This would include, but not be limited to, the Comptroller General or any of his authorized representatives in the course of the performance of the duties of the Government Accountability Office, or USDA’s Office of the Inspector General or any authorized representatives of that office.

5. To appropriate agencies, entities, and persons when:

a. USDA suspects or has confirmed that there has been a breach of the system of records;

b. USDA has determined that as a result of the suspected or confirmed breach, there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and

c. the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm; and

6. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function related to this system of records. Individuals who provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.

7. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or other appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule, regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations, and such disclosure is proper and consistent with the official duties of the person making the disclosure.

8. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or appropriate authority responsible for protecting public health, preventing or monitoring disease or illness outbreaks, or ensuring the safety of the food supply. This includes the Department of Health and Human Services and its agencies, including the Centers for Disease Control and Prevention and the Food and Drug Administration, other Federal agencies, and State, tribal, and local health departments.

9. To another federal agency or federal entity when USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs and operations), the federal government or national security, resulting from a suspected or confirmed breach.

The system includes a database, electronic documents and paper records. The storage for the database records is a dedicated virtual server located in the USDA NITC facility in Kansas City, MO. Duplicate records are maintained at the USDA NITC facility in St. Louis, MO. The primary storage for the electronic documents is a records management system managed and hosted by USDA at their Enterprise Data Centers. Paper records are maintained in the USDA offices where they were created. Records backup storage is maintained by NITC Personnel in a virtual tape library at the USDA NITC facility in Kansas City, MO. Copies of the backup records are maintained at the USDA NITC facility in St. Louis, MO. Each USDA laboratory stores data in the local internal storage on each server. Paper records from establishments that do not wish to use the Web-based PHIS, and communication records, such as PHIS-related emails, are stored in a dedicated, secured location at FSIS field offices to which USDA Personnel are assigned.

Retrieval is by user profile object information, which is created during the user authorization process and includes the following data elements: user identification, role, permission, organization identification, and assigned place of work. Information can also be retrieved by a unique eAuthentication identification number assigned to all users.

Policies and Practices for Retention and Disposal of Records:

A master file backup is created at the end of the calendar year and maintained in St. Louis Mo. The St. Louis offsite storage site is located approximately 250 miles from the primary data facility and is not susceptible to the same hazards.

Records in this system are safeguarded by restricting accessibility, in accordance with USDA security and access policies. The safeguarding includes: firewall(s), network protection, and an encrypted password. All users are assigned a level of role-based access, which is strictly controlled and granted through USDA-approved, secure application (Level 2 eAuthentication) after the user successfully completes Government National Agency Check with Inquiries (NACI). Controls are in place to preclude anonymous usage and browsing.

Records Access Procedures:

Any individual may request a copy of records in PHIS by submitting a written request, with reasonable specificity, to FSIS Freedom of Information Act (FOIA) Office at: 1400 Independence Ave., S.W., Room 2168-South, Mail Stop No. 3713, Washington, DC 20250. Under the Privacy Act (PA), 5 U.S.C. 552a, an individual United States citizen or legal permanent resident may seek access to records that are retrieved by his/her own name or other personal identifier, such as social security number or employee identification number. Such records will be made available unless they fall within the exemptions of the PA and the FOIA. Your Privacy Act request for records must be in writing and addressed to the FOIA office. For more information about how to make a FOIA or a Privacy Act request to obtain records, please see: http://www.fsis.usda.gov/wps/portal/footer/policies-and-links/freedom-of-information-act/foia-requests

An individual United States citizen or legal permanent resident may also seek to correct or to amend his or her own records in PHIS that are retrieved by name or other personal identifier, such as one's social security number (SSN) or employee number. Such Privacy Act requests for correction or amendment will be processed in accordance with applicable legal requirements and exemptions under the governing regulations and statutes such as the FOIA, 5 U.S.C. 552, the PA, 5 U.S.C. 552a, and 7 CFR Part 1, Subpart G.

See "Records Access Procedures" above.

See "Records Access Procedures" above.

None.

Unclassified

Records are maintained at the U.S. Department of Agriculture, 1400 Independence Avenue, SW, Washington, DC 20250, and at USDA’s National Information Technology Center facility at 8930 Ward Parkway, Kansas City, Missouri, 64114.

Director, Enforcement and Litigation Division, Office of Investigation, Enforcement and Audit, Food Safety and Inspection Service, 355 E Street SW, Room 9-205, Patriots Plaza 3, Washington, DC 20024.

Poultry Products Inspection Act (21 U.S.C. 451 et seq.); Federal Meat Inspection Act (21 U.S.C. 601 et seq.); Egg Products Inspection Act (21 U.S.C. 1031 et seq.); Humane Methods of Livestock Slaughter Act of 1978 (7 U.S.C. 1901-1906); Authority to Operate (ATO), dated 03/23/2017.

The primary role of this Web-based electronic database is to ensure data relating to work performed by employees, individually and in aggregate, is collected and maintained, as is information regarding management controls, performance tracking, and performance measurements associated with inspection, enforcement, laboratory sampling, pathogen reduction, recalls, import surveillance and re-inspection, investigations, policy development, management projects, and litigation activities.

ANet supports the various regulatory and enforcement functions critical to FSIS’ food safety mission to ensure that meat, poultry, and egg products are safe, wholesome, unadulterated and properly labeled. Using ANet, FSIS monitors regulatory inspection, verification, compliance, enforcement, sampling, and other data and information to discern trends, causes, outcomes, and to measure the effectiveness of Agency efforts in protecting public health. Through its ability to schedule and analyze the use of FSIS resources, ANet also improves the Agency’s ability to respond to naturally occurring events, accidents, and intentional acts that can put food and the food supply chain at risk.

ANet provides program offices with a central repository for reporting, managing, and analyzing in-plant and in-commerce data. It is designed to (1) assess the performance of non-supervisory in-plant inspection personnel, (2) assess the performance of in-plant supervisory personnel, (3) oversee surveillance and enforcement activities, (4) document all phases of a compliance action, (5) consolidate the existing information data reporting applications and aggregate performance data, and (6) document and report compliance and enforcement activities.

All individuals granted access to ANet are covered: (1) Employees and contractors of USDA ("USDA Personnel"); and (2) government officials (domestic and foreign) ("Other State and Federal Government Officials"). All individuals, even if they are not users of ANet, who are mentioned or referenced in any documents entered into ANet by a user are also covered. This group may include, but is not limited to: establishment workers, vendors, agents, interviewees, as well as private citizens who become involved with FSIS investigations.

ANet contains the names and contact information of Federal employees and State employees who work at or are associated with the work at a plant. Contact information, including first and last names, telephone numbers, and work, home, or e-mail addresses, will be retained for operators or officials of establishments or in-commerce facilities, as well as for private citizens involved with FSIS investigations.

Information is obtained directly from the individual and firm (or designee) that is the subject of the records.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, all or a portion of the records or information contained in this system may be disclosed outside of USDA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

1. To the U.S. Department of Justice (DOJ or other Federal agency conducting litigation or in proceedings before any court, adjudicative or administrative body, when it is necessary for the litigation and one of the following is a party to the litigation or has an interest in such litigation:

a. USDA or any component thereof;

b. Any employee of USDA in his/her official capacity;

c. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or

d. The United States or any agency thereof and if the USDA determines that the records are both relevant and necessary to the litigation and the use of such records is compatible with the purpose for which USDA collected the records.

2. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.

3. To a congressional office from the record of an individual in response to an inquiry from that congressional office made at the request of the individual to whom the record pertains.

4. To an Agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function. This would include, but not be limited to, the Comptroller General or any of his/her authorized representatives in the course of the performance of the duties of the Government Accountability Office, or USDA’s Office of the Inspector General or any authorized representatives of that office.

5. To appropriate agencies, entities, and persons when:

a. USDA suspects or has confirmed that there has been a breach of the system of records.

b. USDA has determined that as a result of the suspected or confirmed breach, there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and

c. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

6. To another Federal agency or Federal entity when USDA determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal government or national security, resulting from a suspected or confirmed breach.

7. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an Agency function related to this system of records. Individuals who provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.

8. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, State, local, tribal, foreign, or other public authority responsible for investigating, enforcing or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if that information disclosed is relevant to any enforcement, regulatory, investigative, or prospective responsibility of the receiving entity.

9. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or other appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule, regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure.

10. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or appropriate authority responsive for protecting public health, preventing or monitoring disease or illness outbreaks, or ensuring the safety of the food supply. This includes the Department of Health and Human Services and its agencies, including the Centers for Disease Control and Prevention and the Food and Drug Administration, other Federal agencies, and State, tribal, and local health departments.

11. To a court or adjudicative body in proceeding when: (a) USDA or any component thereof, or (b) any employee of USDA in his or her official capacity; or (c) any employee of USDA in his or her individual capacity where USDA has agreed to represent the employee, or the United States Government, is a party to the litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation; and that use of such records is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

12. To an establishment regulated by FSIS, but only in connection with the USDA/FSIS investigation of establishments and verification activities.

The system includes a database, electronic documents and paper records. The storage for the database records is a dedicated virtual server located in the USDA NITC facility in Kansas City, MO. Duplicate records are maintained at the USDA NITC facility in St. Louis, MO. The primary storage for the electronic documents is a records management system managed and hosted by USDA at their Enterprise Data Centers in Kansas City, MO and Saint Louis, MO. Paper records are maintained in the USDA offices where they were created. Records backup storage is maintained by NITC Personnel in a virtual tape library at the USDA NITC facility in Kansas City, MO. Copies of the backup records are maintained at the USDA NITC facility in St. Louis, MO.

Records are primarily retrieved using a unique identifier such as case ID or investigation file number. Records may also be retrieved by case type, date range, firm ID, firm name, region, or key word search. Names can also be used to retrieve individual records; however, using the case ID or other database fields reduces the need for retrieval by information that could identify an individual.

Records will be destroyed or retired in accordance with the USDA’s published records disposition schedules, as approved by the NARA. A master file backup is created at the end of the calendar year and maintained in St. Louis Mo. The St. Louis offsite storage site is located approximately 250 miles from the primary data facility and is not susceptible to the same hazards.

Records in this system are safeguarded by restricting accessibility, in accordance with USDA security and access policies. The safeguarding includes: firewall(s), network protection, and an encrypted password. Each user is assigned a level of role-based access, which is strictly controlled and granted through USDA-approved, secure application (Level 2 eAuthentication) after the user has successfully completed the Government National Agency Check with Inquiries (NACI) investigation. Controls are in place to preclude anonymous usage and browsing.

Because individual access to these records would impair investigations and alert subjects that their activities are being scrutinized, the Agency proposes to exempt portions of this system from the notification and access procedures of the Privacy Act, pursuant to section (k)(2) and USDA’s implementing regulations at 7 CFR part 1. However, individuals seeking notification of and access to their records should submit a written request, with reasonable specificity, to the FSIS Freedom of Information Act (FOIA) Office at: 1400 Independence Ave., S.W., Room 1168-South, Mail Stop No. 3713, Washington, DC 20250. Requests for such access will be reviewed on a case-by-case basis.

In accordance with the 7 CFR part 1, individuals seeking to contest or amend information maintained in the system should direct their request to the above listed System Manager and should include the reason for contesting it and the proposed amendment to the information with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to help identify the file.

See "Records Access Procedures" above.

The USDA/FSIS-0005, AssuranceNet system of records is exempt from subsections (c)(3), (c)(4), (d)(1)-(4), (e)(1)-(3), (e)(4)(G)-(I), (f), and (g) of the Privacy Act, 5 U.S.C. 552a, to the extent it contains investigatory material compiled for law enforcement purposes in accordance with 5 U.S.C. 552a(k) (2). In addition, to the extent a record contains information from other exempt systems of records, USDA will rely on the exemptions claimed for those systems.

None.

Foreign Agricultural Service, United States Department of Agriculture, 14th and Independence Avenue, SW, Washington, DC 20250.

Foreign Service employees of the Foreign Agricultural Service.

The system consists of official personnel files; performance records (Foreign Service ratings, development appraisal reports, and related correspondence); biographical data; career development and counseling records (including training and assignment records); records of security clearances; conflict of interest reports; recruitment and employment files; promotion and conversion files (lateral entry); retirement and annuitant files; informal grievance files; computer printouts from automated personnel system (alphabetical list and staffing patterns); reports of medical clearances; awards and leave information; health and life insurance plans; accident reports; time and attendance records; earning statements; travel vouchers; and payroll data needed to conform to all applicable laws, Government regulations and procedures, and the needs of the Agency in carrying out its personnel management responsibilities.

5 U.S.C. 301; Foreign Service Act of 1980, FPM Chapters 293- 294.

Information is made available to persons who have a legitimate need to review such records, as may be required in the performance of their official duties (in connection with appointments, transfers, details, promotions, training, retirements, reassignments, disciplinary or adverse actions, grievances, operations of the automated personnel/payroll systems and the preparation of the statistical reports, analyses, and other by-products of these systems)

Referral of information is made to (1) U.S. Congress and OPM for special reports; (2) accredited investigative agents of any Federal agency to carry out investigative functions; (3) authorized officials of the Department of State, Agency for International Development, U.S. International Communication Agency and Foreign Commercial Service of the Department of Commerce in connection with proposed details of Foreign Service employees or consideration by promotion boards; (4) authorized individuals of other Federal agencies, international organizations or State and local governments in cases where Foreign Service employees are being considered for detail or assignment to the agency or organizational entity concerned; (5) National Personnel Records Center and Washington National Records Center for records retirement and/or destruction; (6) private organizations, institutions or individuals to verify employment and to request record or credit checks; (7) current and former FAS employees to review their own personnel records; (8) appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation or order issued pursuant thereto; and (9) a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery.

Storage:

Records are maintained in file folders at the applicable address listed above, except for the National Finance Center (P.O. Box 60,000, New Orleans, Louisiana) where they are maintained on computer tape and disk storage.

Records are indexed by name of employee and/or identification number.

All records containing personal information are maintained in secured file cabinets and in secured computer tape storage rooms.

Records are maintained indefinitely until employees are separated from the Foreign Agricultural Service and are then retired or transferred to a new employing agency or destroyed in conformance with appropriate General Services Administration retirement and/or destruction schedules.

Assistant Administrator, Management, Foreign Agricultural Service, United States Department of Agriculture, 14th and Independence Avenue, SW, Room 5095-S, Washington, DC 20250.

A request for information should be addressed to the Assistant Administrator, Management, Foreign Agricultural Service (address above).

Individuals who wish to gain access to or amend records pertaining to themselves should submit a written request to the Assistant Administrator, Management, Foreign Agricultural Service (address above).

Same as record access procedures.

Information in this system comes from the employee or former employee, employment applications, employee's supervisors, colleges and universities, Department of State Foreign Service Institute and Office of Medical Services, USDA Office of Security, overseas administrative/personnel officers, and other officials involved in personnel and payroll.

Paper and electronic records will be maintained by the contractor, Federal Employee and Education Assistance Fund, Suite 200, 8441 West Bowles Avenue, Littleton, CO 80123-9501; as well as the U.S. Department of Agriculture, Foreign Agricultural Service, Budget Division, 1400 Independence Avenue, SW., Washington, DC 20250; and the Farm Service Agency, Human Resources Division, 1400 Independence Avenue, SW., Washington, DC 20250 (L Street location).

(1) Present and former employees of the Foreign Agriculture Service who voluntarily apply for child care assistance, their spouses, and their children who are enrolled in a licensed child day care

(2) Child-care providers of these employees.

Application forms for child day care assistance which contain personal information, including employee (parent) name, social security number, pay grade, home and work numbers, addresses, total family income, spouse's name and social security number, spouse's employment information, names of children on whose behalf the employee (parent) is applying for assistance, each applicable child's date of birth, information on child care providers used (including name, address, provider's license number and State where issued, day care cost, and provider's tax identification number), amount of any other subsidies received, and copies of employee's and spouse's IRS Forms 1040 and 1040A for verification purposes. Other records may include the child's social security number, weekly expenses, pay statements, records relating to direct deposits, and verification of qualification and administration for child care assistance.

Pub. L. 106-58, section 643, and E.O. 9397.

a. Records may be released to agency employees on a need-to-know basis

b. Relevant records relating to an individual may be disclosed to a congressional office in response to an inquiry from the congressional office made at the request of that individual.

c. Relevant information may be disclosed to the Office of the President for responding to an individual pursuant to an inquiry from that individual or from a third party on his/her behalf

d. Relevant records may be disclosed to representatives of the National Archives and Records Administration who are conducting records management inspections

e. Records may be disclosed in response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding

f. Relevant records may be disclosed to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where FAS becomes aware of an indication of a violation of potential violation of civil or criminal law or regulation

g. Relevant records may be disclosed to another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or administrative proceeding. In those cases where the Government is not a party to the proceeding, relevant records may be disclosed if a subpoena has been signed by a judge of competent jurisdiction

h. Records may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which FAS is authorized to appear, when:

(1) FAS, or any component thereof; or

(2) Any employee of FAS in his or her official capacity; or

(3) Any employee of FAS in his or her individual capacity where the Department of Justice or FAS has agreed to represent the employees; or

(4) The United States, when FAS determines that litigation is likely to affect FAS or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or FAS is deemed by FAS to be relevant and necessary to the litigation provided, however, that the disclosure is compatible with the purpose for which records were collected

i. In the event that material in this system indicates a violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by regulation, rule, or order issued pursuant thereto, the relevant records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order, issued pursuant thereto

j. Relevant records may be disclosed to respond to a Federal agency's request made in connection with the hiring or retention of an employee, the letting of a contract or issuance of a grant, license or other benefit by the requesting agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency's decision on the matter

k. Relevant records may be disclosed to the Office of Management or the General Accounting Office when the information is required for evaluation of the subsidy program

l. Records may be disclosed to a contractor, expert, consultant, grantee, or volunteer performing or working on a contract, service, grant, cooperative agreement, or job for the Federal Government requiring the use of these records

m. Relevant records may be disclosed to child care providers to verify a covered child's dates of attendance at the providers' facility

n. Records may be disclosed by FAS in the production of summary descriptive statistics and analytical studies in support of the function for which the records are collected and maintained, or for related workforce studies. While published studies do not contain individual identifiers, in some instances the selection of elements of data included in the study may be structured in such a way as to make the data individually identifiable by inference

o. Records may be disclosed to officials of the Merit Systems Protection Board or the Office of the Special Counsel, when requested in connection with appeals, special studies of the civil service and other merit systems, review of FAS rules and regulations, investigations and alleged or possible prohibited personnel practices, and such other functions, e.g., as promulgated in 5 U.S.C. 1205 and 1206, or as may be authorized by law

p. Records may be disclosed to the Equal Employment Opportunity Commission when requested in connection with investigations into alleged or possible discrimination practices in the Federal sector, compliance by Federal agencies with the Uniform Guidelines on Employee Selection Procedures or other functions vested in the Commission and to otherwise ensure compliance with the provisions of 5 U.S.C. 7201

q. Records may be disclosed to the Federal Labor Relations Authority or its General Counsel when requested in connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses Panel

r. Relevant records may be disclosed to the Internal Service in connection with tax audit and tax record administration, as well as suspected tax fraud.

To establish and verify FAS employees' eligibility for the child day care assistance program in order for FAS to provide monetary assistance to its employees.

Storage:

Information may be collected on paper or electronically and may be stored as paper forms or on computers.

By name; may also be cross-referenced to social security number.

When not in use by an authorized person, paper records are stored in locked file cabinets or secured rooms. Electronic records are protected by the use of passwords.

These records will be maintained permanently until their official retention period is established by the Agency or the National Archives and Records Administration.

Chief, Performance Management, Benefits and Awards Branch, FSA/HRD/PMBAB STOP 0595, 1400 Independence Ave, SW., Washington, DC 20250-0595.

Individuals may submit a request on whether a system contains records about them to the system manager indicated. Individuals must furnish their full name and social security number for their records to be located and identified.

Individuals wishing to request access to records about them should contact the system manager indicated. Individuals must provide their full name and social security number for their records to be located and identified. Individuals requesting access must also follow the USDA's Privacy Act regulations regarding verification of identity and access to records (7 CFR part 1, subpart G).

Individuals wishing to request amendment of records about them should contact the system manager indicated. Individuals must furnish their full name and social security number for their records to be located and identified. Individuals requesting amendment must also follow the USDA's Privacy Act regulations regarding verification of identity and amendment of records (7 CFR part 1, subpart G).

Information is provided by FAS employees who apply for child day care assistance. Furnishing of the information is voluntary.

None.

Electronic records are maintained by the Foreign Agricultural Service, United States Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

Federal employees, private citizens and foreign visitors.

Federal employee's, private citizen's and foreign visitor's data included in the records are name, address, Social Security Number/Tax ID Number, invoice number.

5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN).

The system is a major tool in providing FAS with accurate and detailed data to efficiently manage fiscal operations and control funds. IFCRS also provides the Agency with the tools to manage and report reimbursable activity of the Agency.

Storage:

Records are stored in electronic format.

Records are retrieved by vendor codes which in some cases are derived from either a social security number or tax id number.

Records are stored in office buildings protected by guards, controlled screening, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need to know basis in the performance of their official duties. Passwords and digital signatures are to control access to the systems data, and procedures are in place to deter and detect browsing and unauthorized access. Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system.

Records will be retained for 5 years.

Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400 Independence Avenue, SW., Washington, DC 20250-1028.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Office, USDA/FAS/OAO, Mail Stop 1031, 1400 Independence Avenue, SW., Washington, DC 20250-1031. Individuals should furnish full name, social security number, current address, and telephone number.

Individuals seeking access to or amend records pertaining to themselves should contact the Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400 Independence Avenue, SW., Washington, DC 20250- 1028. Individuals should furnish full name, social security number, current address, and telephone number.

These records contain information obtained primarily from the individual, FAS components, and other Federal agencies.

None.

Electronic records are maintained by the Foreign Agricultural Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

USDA employees and their dependents who travel abroad on official business; employees and their dependents who have been issued or have applied for the issuance, amendment, extension or renewal of U.S. passports.

Federal employees and their dependents records may include name, address, social security number, date of birth, photo ID, and passport number.

5 U.S.C. 301; 8 U.S.C. 1185, 1401 thru 1503; 18 U.S.C. 911, 1001, 1541 thru 1546; 22 U.S.C. 211a et seq.; E.O. 9397; E.O. 11295.

The information maintained in the IPATTS records is used to provide international travel services for official USDA travelers; administer foreign visa requests and official passports of USDA agencies; and manage international travel support to the FFAS mission area.

Storage:

Records are stored in paper and electronic format.

Records are retrieved by individual name or social security numbers.

All employees of USDA undergo a thorough background security investigation, while contractors are subject to a background investigation in accordance to their contract. All records containing personal information are maintained in secured file cabinets or in restricted accessed areas which is limited to authorized personnel. Access to computerized data is password-protected and under the responsibility of the system manager and his staff. The database administrator has the ability to review audits trails, thereby permitting regular ad hoc monitoring of computer usage.

Retention of the records varies depending upon the specific record. They are retired or destroyed in accordance with published record schedules of the Department.

Director, Program Management Division, USDA/FAS/OAO, Mail Stop 1031, 1400 Independence Avenue, SW., Washington, DC 20250-1031.

Individuals seeking to determine whether this system of records contains information about themselves may submit a written request to the Privacy Act Officer, USDA/FAS/OAO, Mail Stop 1031, 1400 Independence Avenue, SW., Washington, DC 20250-1031. Individuals must specify their request regarding IPATTS inquiries.

Individuals who request access to or amend records pertaining themselves should contact the Director, International Travel, USDA/FAS/OFSO/IS, Mail Stop 1061, 1400 Independence Avenue, SW., Washington, DC 20250-1061. Individuals must provide name and social security number for their record to be identified. Individuals requesting access must also follow the USDA's Privacy Act regulations regarding verification of identity and amendment of records (7 CFR part 1, subpart G).

These records contain information obtained primarily from the individual, FAS components, and other Federal agencies.

None.

Electronic records are located at Foreign Agricultural Service, United States Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

Importers that are self-proprietors and maintain a valid Customs importer number.

The data in the system for individuals include their name, address, telephone number, and a social security number or employer identification number as the Customs importer number.

The import licensing program is authorized by 7 CFR part 6, 19 U.S.C. 1202, 3513 and 3601, and 31 U.S.C. 9701. The collection of the social security numbers by Customs is authorized by 19 CFR 24.5.

The Dairy Import Licensing Group will maintain the information in DAIRIES to verify the eligibility of persons applying for a dairy import license by accessing the importer Customs record using the Customs importer number.

Storage:

Records are stored in paper and electronic format.

Records are retrieved by a unique control number, assigned by the Dairy Import Licensing Group.

All records containing personal information are maintained in secured file cabinets or in restricted areas, in which access is limited to authorized personnel. Access to computerized data is password-protected and under the responsibility of the system manager and subordinates. The database administrator has the ability to review audit trails, thereby permitting regular ad hoc monitoring of computer usage.

Records are maintained for a period of 5 years, as required by 7 CFR part 6. The records are then destroyed in accordance with USDA procedures.

Brenda Lawson, Chief, Application Development Branch, USDA/FAS/OAO/ITD, Mail Stop 1064, 1400 Independence Avenue, SW., Washington, DC 20250-1064.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Act Officer, William Hawkins, Director, Program Management Division, USDA/FAS/OAO, Mail Stop 1065, 1400 Independence Avenue, SW., Washington, DC 20250-1065. Individuals must identify DAIRIES in their inquiries.

Individuals who wish to gain access to or amend their own records should contact the Dairy Import Licensing Group, Mail Stop 1021, 1400 Independence Avenue, SW., Washington, DC 20250-1021.

These records contain information obtained from the individual who is the subject of these records.

None.

Unclassified.

The system owner is USDA/FAS, 1400 Independence Avenue S.W., Mail Stop 1063, Washington, D.C. 20250-0002. The electronic record system is maintained on servers that are physically hosted in the Salesforce Government Cloud. Salesforce is located at The Landmark @ On Market Street, Suite 300, San Francisco, California, 94105. The physical location and technical operation of the system is at the Salesforce Government Cloud’s Chicago (Elk Grove, IL) and Washington (Ashburn, VA) data centers. The HubSpot application uses cloud storage and computes services from Amazon Web Services (AWS) and Google Cloud Platform (GCP). HubSpot’s production infrastructure is centralized in AWS and GCP cloud hosting facilities and is managed by the HubSpot engineering team.

Information Technology Project Manager, FAS, USDA, 1400 Independence Avenue, S.W., Mail Stop 1063, Washington D.C., 20250-0002, 202-843-3857.

7 U.S.C. 2.601

The USDA Foreign Agricultural Service International Fellowship and Exchange Database System (IFEDS) is a database used by the FAS’ Fellowship Programs Division to record relevant data pertaining to individuals and organizations that have taken part in the various programs and exchanges the division coordinates. As a system of record, IFEDS will better enable Fellowship Programs staff by enabling accurate and efficient data input as well as timely data retrieval. Records contained withing IFEDS will be used to satisfy statistical inquiries, communicate with Fellows and alumni, and associate multiple relevant datapoints with each other. IFEDS will not be accessible to the public, the data will be shared on a need-to-know basis with partners in other agencies, universities, or other affiliated organizations.

Categories of individuals covered by this system include, individuals who are referenced or identified in records created or compiled as part of the process of documenting the USDA Fellowship Programs including, but not limited to, fellows, fellowships, institutions, implementors, or alumni. All individuals, even if they are not users of the FAS-IFEDS, who are mentioned or referenced in any documents entered into FAS-IFEDS by a user are also covered. This group may include, but is not limited to, vendors, agents, and other business personnel.

Categories of records in the system are created or compiled as part of the process of documenting the USDA Fellowship Program. Such records include: first name, middle name, last name, gender, salutation, birth date, birth city, citizenship country, country of residence, work phone, permanent home address, work address, personal email, work email, emergency contract information (US implementer), and emergency contact information (family contact: name, relationship, home phone, cell phone, and email). This information is collected from the applicant process that occurs prior to acceptance into the fellowship program. Information is updated with fellows and alumni, after the application process to reflect current information.

Information in this system of records is obtained from, but not limited to, fellows, fellowships, institutions, implementors, or alumni as well as other individuals or groups. This group may include, but is not limited to, vendors, agents, and other business personnel.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records contained in this system may be disclosed outside of USDA as a routine use pursuant to 5 U.S.C. 552a(b)(3), to the extent that such uses ae compatible with the purposes for which the information was collected. Such permitted routine uses include the following:

To the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity, or any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the records pertains.

Disclosure may be made to the United States Civil Rights Commission in response to its request for information, per 42 U.S.C. 1975a.

To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management activities being conducted under 44 U.S.C. 2904 and 2906.

To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that there has been a breach of the system of records; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information system, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and to prevent, minimize, or remedy such harm.

To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, USDA may disclose the record to the appropriate agency, whether Federal, foreign, State, local, tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

In an appropriate proceeding before a court, grand jury, or administrative or adjudicative body or official, when the USDA or other agency representing the USDA determines that the records are both relevant and necessary to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.

To contractors and their agents, grantees, experts, consultants, and other performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary to accomplish an agency function related to this system of records.

To the news media and the public, with the approval of the Chief Privacy Officer, the Office of Communications and in consultation with counsel, unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy.

FAS-IFEDS access and authentication meets USDA policies and practices for the retrievability of records including the use of identification cards, network access, and electronic authentication methods. FAS-IFEDS user access is role, responsibility, and privilege based; centralized on a need to know. Documented in a user guide are the policies and procedures of user access. User access is managed by the FAS-IFEDS administrator.

Records are retained and disposed of in accordance with National Archives and Records Administration (NARA) General Record Schedule (GRS) 2.3.

The administrative, technical, and physical safeguards implemented for FCRMS meet the policy and control requirements set forth in system security plan documentation and subject to monitoring consistent with applicable laws, regulations, agency policies, procedures, and practices. Access to and use of FAS-IFEDS records are limited to individuals with appropriate clearances or permissions who need to know the information for performance of official duties. Users complete security awareness training, covering procedures for handling sensitive information, including personally identifiable information (PII). Annual refresher training is mandatory. All USDA employees and contractors with authorized access undergo thorough background security investigation. Personnel retain paper records, when applicable, in a locked or secured office or office building that can only be accessed by authorized FAS employees. Electronic records are stored within Salesforce, who maintains the system. FAS requires users to take specific measures to safeguard authenticators. Manages authenticators by requiring individuals to take and have devices implement authentication protection measures. All user roles safeguard authenticators by not divulging or posting PIN data and protecting authentication devices. Device authenticators use safeguarding by restricting access to devices based on the principle of least privilege and separation of duties. Use of control enhancement prevents non-privileged users from executing privileged functions to include disabling, circumventing, or altering implemented security safeguards and countermeasures. Implements a contingency plan that maintains full restoration without deterioration of the security safeguards originally planned and implemented. Use of an alternate storage provides security safeguards equivalent to the primary site. Enforcing physical access authorizations at entry and exit points to the facility where the system resides by verifying individual access; controlling ingress and egress; maintaining physical access audit logs; controlling areas designated as publicly accessible; escorting visitors and monitoring visitor activity; securing keys, combinations, and other physical access devices; conducting inventories, at least annually; and changing combinations and keys, at least annually and, or when keys are lost, combinations are compromised, or individuals are transferred or terminated.

Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Foreign Agricultural Service FOIA/Privacy Act Officer, whose contact information can be found at https://www.dm.usda.gov/foia/poc.htm. If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW, South Building Room 4104, Washington, DC 20250-0706, email: USDAFOIA@ocio.usda.gov.

The request should include a daytime phone number and email. Provide as much information as possible about the subject matter of the records you are requesting. This will help facilitate the search process.

When seeking records about yourself from this FAS-IFEDS system of records, or any other Department system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR 1.112 (Procedures for requests pertaining to individual records in a record system.) You must submit a written request in accordance with the instructions set forth in the system of records.

Provide your full name, date, name of system of records, and either: (1) have your signature witnessed by a notary; or (2) include the following statement immediately above the signature on your request letter: "I declare under penalty of perjury that the foregoing is true and correct. Executed on [date]." Requests that do not contain the required declaration will be processed under the Freedom of Information Act (FOIA) and, if records are found, you may not receive as much information, including information about you. If additional information is required to fulfill a Privacy Act request, you will be notified. If you want records about yourself to be released to a third party (such as an academic institution, foreign government entity, or other organization requesting records on your behalf), the third party may receive greater access if they have permission from you. You will need a signed and dated statement that the Foreign Agricultural Service may release records pertaining to you. Include your name; date of birth; name of the person or organization to whom you want your records disclosed (where applicable); their contact information; list of records that may be released (all, emails, contact records, etc.). The person about whom the records will be released should include a statement indicating that they understand that knowingly or willingly seeking records about another person under false pretenses and or without their consent is punishable by a fine of up to $5,000.

When the request if for one of access, the request should include the full name of the individual making the request, the name of the system of records, a statement of whether the requester desires to make a personal inspection of the records or to be supplied with copies by mail or email. In accordance with 7 CFR 1.113, prior to inspection of the records, the requester shall present sufficient identification (e.g. driver’s license, employee identification card, social security card, credit cards) to establish that the requester is the individual to whom the records pertain. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. If FAS determines to grant the requested access, fees may be charge in accordance with § 1.120 before making the necessary copies. In place of a notarization, your signature may be submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.

Individuals seeking to contest or amend records maintained in this system of records must direct their request to the address indicated in the "RECORD ACCESS PROCEDURES" paragraph, above and must follow the procedures set forth in 7 CFR part 1, subpart G, 1.116 (Request for correction or amendment to record). All request must state clearly and concisely what records is being contested, the reasons for contesting it, and the proposed amendment to the record. A determination whether a record may be amended will be made within 10 days of its receipt.

Individuals may be notified if a record in this system of records pertains to them when the individuals request information utilizing the same procedures as those identified in the "RECORD ACCESS PROCEDURES" paragraph, above.

None

Forest Service Regional Headquarters and/or Forest Supervisor Headquaters where individual is or was employed. The addresses for these office are listed in 36 CFR part 200, subpart A.

Forest Service employees who have applied for a Forest Service Blaster's certificate are included in this system of records.

This system consists of complete files on individual applications for the Forest Service Blaster's certificate including examination results, application form (FS 6100-24), and certificate issued or revoked.

5 U.S.C. 301; 7 CFR 2.60 and 29 CFR 1926.901

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Standard Forest Service Form 6100-24 and supporting documents.

System is indexed by name and organizational location.

Records are maintained in standard filing system and are available only to authorized Forest Service personnel. Offices are locked during non-working hours.

Records are maintained for the duration of individual's employment and thereafter filed in the Federal Records Center and disposed of in accordance with the Agency's approved retension schedule.

Regional Forester and/or Forest Supervisor in charge of the unit where the individual is or was employed.

Any employee (past or present) may request information as to whether or not the system contains records pertaining to him from the appropriate Regional Forester or Forest Supervisor. A request for information should be in writing and should include the individual's full name and address; approximate date of application and place of employment at that time.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from written, oral, and applied examinations.

None.

The records in this system are collected in a web-based system located on servers maintained by a Federal contractor in St. Louis, Missouri, and in Omaha, Nebraska. The addresses for the Contractor may be obtained by writing to the Director of Financial Management Systems, USDA Forest Service, 1400 Independence Avenue, SW., Mailstop 1149, Washington, DC 20250-1149. Paper records for use with the uniform system are maintained at Forest Services offices nationwide. The addresses for the Regions, Stations, International Institute for Tropical Forestry, and Forests are listed in 36 CFR Part 200, Subpart A; and the addresses for Districts are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Individuals who are authorized a monetary allowance to purchase and wear a Forest Service uniform while performing official duties.

The system of records consists of completed Forest Service form FS-6100-36 (Uniform Authorization) and information on uniform allowances and expenditures for authorized individuals. Information includes the individual's name, social security number, employee location, allowance category, job code, and current status (active or terminated). The purpose of collecting social security numbers is to administer the uniform allowance program and ensure proper approval, and payment of the individual's uniform allowance.

5 U.S.C. 5901-5903.

Information in this system is used for internal processing purposes to track uniform allowances and expenditures for authorized individuals.

(1) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity

(2) To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

(3) To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

(4) To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained

(5) Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

(6) To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m)

(7) To appropriate agencies, entities, and persons when: (a) The Forest Service suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

Disclosure to consumer reporting agencies:

None

Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Records are maintained in electronic format pursuant to Forest Service file code 6500. Only those specifically authorized individuals can access the information

Storage:

All electronic information is maintained in a web-based database and stored on secured servers at St. Louis, Missouri, and on backup copies at Omaha, Nebraska. Hard copy records are maintained, retrievable by employee's name, in locked file cabinets in secured office buildings.

Records are indexed and retrieved electronically using multiple queries including name, social security number, allowance, home unit, or other criteria.

All records containing personal information are maintained electronically in secured computer rooms. Access to the database and all electronic folders with personal information are password protected and stored on secure servers. Computer access to information provided by applicants is limited to the individual employee, contractor, and the system manager. The review of records once retrieved is limited to the employee, supervisor, contractor, and system manager.

Records are maintained in electronic format under Forest Service file code 6500 established for General Finance and Accounting information. Access to the information is restricted to the individual employee, the contractor, and the system manager.

Director, USDA, Forest Service, Financial Management Systems, 1400 Independence Avenue, SW., Mailstop 1149, Washington, DC 20250-1149.

Individuals may request information regarding this system of records, or information as to whether the system contains records pertaining to them from the System Manager (address above). A request for information should contain name, address, and particulars involved (for example, the date of action giving rise to the inquiry or complaint).

Individuals who wish to gain access to or amend records pertaining to them should submit a written request to the System Manager (address above). The envelope should be marked "Privacy Act Request."

Same as record access procedures.

Information in this system is collected voluntarily from individuals, who are authorized Forest Service uniform allowances, and from the individual's supervisor.

None.

Forest Service Headquarters Offices of the Chief, Regional Foresters, and Forest Supervisors as listed in 36 CFR 200.2, subpart A, where individual is or was employed.

At the Forest Service employees who have taken examinations in one or more of the certification categories.

Consists of the name, social security number, work location, written and oral examination results, and certificates issued for each Forest Service employee defined in the preceding paragraph.

5 U.S.C. 301; 7 CFR 2.60.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Examination results and supporting documents.

Manual system is indexed by name, social security number, and location.

Records are maintained in standard filing system. The records are located in offices that are locked during non-office hours. They are available only to authorized personnel.

Records are maintained for the duration of individual's employment and thereafter filed in the Federal Records Center in accordance with standard procedures.

Director of Engineering, Forest Service, U.S. Department of Agriculture, PO Box 2417, Washington, DC 20013, or the appropriate Regional Forester, or Forest Supervisor in charge of the unit where the individual is or was employed.

Employees (past or present) may request information as to whether or not the system contains records pertaining to them from the appropriate system manager listed in the preceding paragraph. A request for information should be in writing and should include the individual's full name, address, social security number, approximate date of last certification or examination, and place of employment at that time.

Use same procedure as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from written, oral, and applied examinations.

Headquarters of 9 Regional Offices and 121 Forest Supervisor Offices. The addresses are listed in 36 CFR 200.2, subpart A.

Forest Service employees who have completed the necessary training to qualify.

Name, grade, date of certification, and organization. Includes record of certification action.

16 U.S.C. 476

None.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management in each of the 9 Regional Offices and 121 Forest Supervisor Offices.

Any employee may request information regarding the system of records or information as to whether the system contains records pertaining to him from the System Manager. A request for information should contain the name, grade, date of certification, and organization.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Forest Service records of scaling experience and training obtained from information in the employee's personnel file and check scale records filed in the office.

At headquarters of nine Regional Offices as listed in 36 CFR 200.2, subpart A.

Forest Service employees who have completed the necessary training to qualify.

Name, grade, date of certification, and organization. Includes record of certification action.

16 U.S.C. 476.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management in each of the nine Regional Offices referred to above.

Any employee may request information regarding the system of records or information as to whether the system contains records pertaining to him from the System Manager. A request for information should contain the name, grade, and date of certification, and organization.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Forest Service records of silviculture experience and training obtained from information in employee's personnel file.

The records in this system are maintained at the USDA, Forest Service Headquarters, PO Box 96090, Washington, DC 20090-6090; and Regional Offices as listed in 36 CFR 200.2, subpart A.

Pilots who have performed unsatisfactorily while working under a federal contract for services.

This system consists of the pilot's name, social security number, FAA pilot's license number, and the Region or area which reported the unsatisfactory performance.

5 U.S.C. 301, and E.O. 9397.

The Department of Agriculture uses information in this system of records to identify pilots who have performed unsatisfactorily while working under a federal contract for services.

(1) The Department of Agriculture (USDA) may disclose information in this system of records to the Department of Justice (DOJ) for use in litigation, if USDA, or any component thereof, determines that the use of such records by DOJ is relevant and necessary to the conduct of the litigation and that disclosure of the information to DOJ is compatible with the purpose(s) for which the records were collected where any of the following are parties to the litigation or have interests that would be affected by the litigation:

(a) USDA, or any component thereof;

(b) Any USDA employee acting in an official capacity;

(c) Any USDA employee acting in an individual capacity whom DOJ has agreed to represent; or

(d) The United States, if USDA determines that the litigation is likely to affect USDA or any of its components

(2) USDA may disclose information in this system of records in a proceeding before a court or other adjudicative body before which USDA is authorized to appear, if USDA or any component thereof determines that disclosure of the records to the court or other adjudicative body is a use that is compatible with the purpose(s) for which the records were collected, where USDA determines that the information is relevant and necessary to the conduct of the litigation and any of the following are parties to the proceeding or have interests that would be affected by the proceeding:

(a) USDA, or any component thereof;

(b) Any USDA employee acting in an official capacity;

(c) Any USDA employee acting in an individual capacity whom USDA has agreed to represent; or

(d) The United States, if USDA determines that the litigation is likely to affect USDA or any of its components

(3) When available information indicates a violation or potential violation of civil, criminal, or administrative law arising by statute or rule, regulation, or order, USDA may refer any record within this system to the appropriate Federal, State, local, or foreign agency charged with the responsibility of investigating or prosecuting a violation of law or of enforcing or implementing a statute, or rule, regulation, or order issued pursuant thereto

(4) USDA may disclose information from the record of an individual contained in this system in response to an inquiry from a congressional office made at the request of that individual

(5) If USDA deems it desirable or necessary in order to determine whether particular records are required to be disclosed under the Freedom of Information Act, the Department may disclose the records to the Department of Justice for the purpose of obtaining its advice

(6) USDA may disclose information from this system of records in response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is relevant to the subject matter at issue in a pending judicial or administrative proceeding

(7) USDA may refer information from this system of records to the appropriate officials of the Department of the Interior, Office of Aircraft Services, for their use in monitoring pilot proficiency.

Storage:

Records are maintained on magnetic tapes, disk, or other format, as well as file folders.

Records are indexed by name, FAA pilot's license number, or social security number.

All records containing personal information are maintained in secured file cabinets and secured computer rooms or tape library which can only be accessed by authorized personnel.

Records are retained or disposed of in accordance with the retention periods contained in Forest Service Handbook, FSH 6209.11, Records Management Handbook.

Director, Fire and Aviation Management, USDA Forest Service, PO Box 96090, Washington, DC 20090-6090, and the Regional Air Officers at Regional Offices as listed in 36 CFR 200.2, subpart A.

Individuals may request information regarding this system of records, or information as to whether the system contains records pertaining to them from the system manager listed in the preceding paragraph. A request for information should contain name, address, FAA pilot's license number, previous employer while performing services for the agency, and particulars involved (for example, the date of action giving rise to the inquiry or complaint).

Individuals who wish to gain access to or amend records pertaining to themselves should submit a written request to the system manager as set forth in the preceding paragraph. The envelope and letter should be marked "PRIVACY ACT REQUEST."

Same as records access procedures.

Information in this system comes from Regional Aviation Officers, Contracting Officers, and pilot inspectors.

Records are maintained at all official duty stations of Forest Service (FS) employees. Addresses of the individual offices are listed in the telephone directories for the city or town in which they are located under the heading United States Government, Department of Agriculture, Forest Service.

All Forest Service employees with a permanent appointment.

A Biographical Section referring to the education, experience, physical capacity and career desires of the employee. Summary sheets or forms such as SF-171, Employee Performance Appraisals, etc., and an ADP printout, if available. A Special Qualification Section containing information on specialized qualifications of the employee. Examples of such material are driver-qualification records, blasting or other skill certificates, letters of commendation, employee suggestions, special requests from the employee, and records of special assignments on committees, boards, etc. A Development Section containing the current individual Employee Development Plan and other records of training such as copies of AD-281's reports of training meetings attended, copies of previous individual development plans and records of details and other training assignments, and copies of accident and injury reports.

5 U.S.C. 301; 7 CFR 2.60.

Responding to reference checks by potential employers of supervisors, and referral to selection groups considering candidates for special training.

Storage:

Folders are kept by the immediate supervisor usually in his desk or immediate office.

By name.

Records are kept in a locked room or a locked file cabinet.

Maintained as long as an employee is under permanent appointment. Folder is sent through channels to the appointing office when an employee is transferring to another location in the Forest Service. When an employee is separated, the material in the Employee Development Record is mutilated and destroyed.

Director, Personnel Management Staff; Forest Service, U.S. Department of Agriculture, 12th and Independence Avenue, SW, Washington, DC 20250.

Any individual may request information concerning himself from his present or former immediate supervisor at the official duty station shown on his latest employment action.

Immediate supervisor, or unit head or Personnel Officer of a District, Forest, Region, Research Project, Research Station, Area, or Washington Office.

Same as for requesting Access.

Information in this folder comes from the employee and his supervisor.

Records are maintained at all official duty stations of Forest Service (FS) employees. Addresses of the individual offices are listed in the telephone directories for the city or town in which they are located under the heading United States Government, Department of Agriculture, Forest Service.

All Forest Service employees.

This is an optional system which some offices may choose not to use. The record contains the employee's home address and phone, and the name, address and phone of the person designated by the employee to be contacted in case of emergency. Some offices also include the name and phone of the employee's physician and special health information such as blood type, allergy or disease which may affect the kind of emergency treatment given.

5 U.S.C. 301, 7 CFR 2.60.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in work supervisor's office.

Records are indexed alphabetically by name of employee.

Records are kept in a locked office.

Card record is updated at least semi- annually or more often when there is a change in information. Record is destroyed when employee transfers, retires, or is separated.

Head of the Operating Office at the employee's duty station.

Individual employee initally prepares and makes revision to the record. Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to her/him from the System Manager at the address listed above.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes exclusively from the employee.

The records in this system are maintained in the Regional Forester's office for grazing permittees with special limits, in the headquarters offices of the Forest Supervisors for all permittee records, and offices of District Rangers for duplicate records of those kept by Forest Supervisors. Records are also stored on magnetic tape at the Fort Collins Computer Center. The addresses for Regional Foresters and Forest Supervisors are listed in 36 CFR 200.2, and addresses for District Rangers are in the telephone directory of the applicable locality under the heading U.S. Government, Department of Agriculture, Forest Service.

Parties who hold permits to graze livestock on Forest Service administered lands are included in this system of records.

The system contains information on names and post office addresses of permittees; number, kind, and brands of livestock owned; acres, by kind, of land owned which is declared as base property; number and kinds of livestock permitted; race and sex of permittee; type of permits, periods of use, grazing allotments (areas) involved, and whether or not an escrow waiver of term permit privileges exists. Also included are acres of land owned or leased in addition to base property, tons of dry feed produced or purchased, Bureau of Land Management permits held by Forest Service permittees (number and kind of livestock, periods of use), names of other parties who own an interest in permitted livestock, identification of other grazing permits on National Forest System lands in which the permittee holds an interest. For private land permits, system identifies owned or leased property offered as a basis for grazing permits, specifying legal subdivision, section, township, range, and number of acres.

5 U.S.C. 301; 36 CFR 222.3.

Disclosure may be made to commercial collection contractors for the purpose of collecting delinquent debts as authorized by 31 U.S.C. 3718. Disclosure of the individual's name; address; taxpayer identification number (SSN), and other information necessary to establish the identity of the individual; the amount, status, and history of the claim; and the agency or program under which the claim arose may be made to a consumer reporting agency as authorized by 31 U.S.C. 3711f if a debt which arose under the terms of a permit remains delinquent for more than 60 days. Such disclosures may include taxpayer mailing addresses obtained from IRS as authorized by 26 U.S.C. 6103(m).

Storage:

Records are maintained in file folders and on magnetic tape.

Records in file folders are indexed by name of permittee; records on magnetic tape are retrievable by name, by identification number assigned by Forest Supervisor, characteristics of permittee, or type of grazing use.

Records are kept in locked government offices, magnetic tape files are available only to persons having authorized access codes.

Records are maintained in current file while permit is active, transferred to closed files for 3-year period following cancellation, and then sent to Federal Records Center for permanent retention.

Director of Range Management, USDA-Forest Service, PO Box 2417, Washington, DC 20013; and/or the appropriate Regional Forester or Forest Supervisor.

Any party may request information as to what the system contains pertaining to himself/herself from the appropriate System Manager. If specific locations are known, requests should be made to the Forest Supervisor involved.

Use the same procedure as for requesting Notification.

Use the same procedure as for requesting Notification.

Information in the system comes from individual grazing permittees, or grazing associations, and from Forest Service records concerning grazing allotments and permitted livestock. Race and sex of permittee is included by District Ranger based on observation.

The records for this system are located in Forest Service offices out of which enrollees worked. The addresses of these offices are the same as listed for the Appeals and Administrative Review system described above.

Persons performing work for the Forest Service but not employed by the agency. Includes volunteers on the National Forests, persons sponsored by other organizations under the Comprehensive Employment and Training Act, and persons under employment and/or training programs, such as College Work Study, who are assigned to the Forest Service.

File may contain any of a variety of documents relating to the enrollee, such as correspondence about the indvidual, application form, timekeeping records, emergency notification data, driver qualification record, receipt for property issued, compensation for injury forms, performance evaluation, and other materials.

5 U.S.C. 301; 7 CFR Part 260

Used by Forest Service officials for all necessary purposes pertaining to the individual's work for the Forest Service. This may include reporting time worked and other information to the sponsoring organization, providing employment confirmation and recommendations to other organizations, and data to the Office of Worker's Compensation Programs in the event of a compensation for injury claim. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Documents are maintained in regular file folders.

Stored alphabetically by name of person.

Kept in locked cabinets or locked offices.

Files are destroyed 2 years after the person has ceased to perform work for the Forest Service unless they become part of another system (such as Official Personnel Folder or Compensation for Injury Claim) which is governed by other authorities.

Director, Division of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him, from the organizational unit for which he performed work. A request for information pertaining to an individual should contain the name, address, dates when work was performed, program under which enrolled, and location where work was performed.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from the individual himself, the sponsoring organization, work supervisors, and other Forest Service officials.

Controlled Unclassified Information (CUI)

All data is maintained in the National Resource Manager (NRM) General Support System (GSS) located at the National Information Technology Center (NITC) in Kansas City, Missouri. Paper records are located at the Regional Forester, Forest Supervisor, and District Ranger offices. The addresses for these locations are available on the Forest Service website, at https://www.fs.usda.gov/organization. The addresses for the Regional Foresters and Forest Supervisors are also listed in 36 C.F.R. Part 200, Subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

The Director, Minerals and Geology Management, Forest Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW, Mailstop 1126, Washington, DC 20250; Regional Minerals Directors are located in the Regional Forester, Forest Supervisor; and District Ranger offices.

42 U.S. C. 4321 National Environmental Policy Act (NEPA);

Public Law 113-79 Agriculture Act 2014;

Public Law 94-588 National Forest Management Act of 1976;

36 C.F.R. 228 subpart A, Locatable Minerals;

36 C.F.R. 228 subpart C, Salable Minerals.

The purpose of this system of records is to maintain records related to individuals or companies who have applied for or hold mineral material contract’s or permit’s issued by the Forest Service covering National Forest System lands; locatable mineral operators on National Forest System lands; and lessees and assignees of any mineral materials contract, permit, or locatable mineral operations. The Forest Service uses these records to ensure mining projects are administered and reclaimed in compliance with mining and environmental regulations.

Individuals covered by the system include members of the public who have applied for or hold mineral material contracts or permits issued by the Forest Service covering National Forest System lands; locatable mineral operators on National Forest System lands; and lessees and assignees of any mineral materials contract, permit, or locatable mineral operations.

The system includes documents that may contain the name, address , or email address of members of the public who have applied for or hold mineral permits, contracts, a plan of operations, or a notice of intent. The information consists of inter- and intra-agency, Secretarial, Presidential, and Congressional correspondence; correspondence to/from individuals covered by the system of records; notices of intent to operate; operating plans; evaluation of surface disturbance and related mitigation; reclamation plans and bonds; mineral evaluations; environmental reports; reports of mineral examinations and pleadings; permits; sale contracts; and authorized field contact for any minerals related activity.

Information maintained in this system is provided by the members of the public and Agency staff personnel. Forest Service forms FS-2800-5 (OMB No. 0596-0022) and FS-2800-9 (OMB No. 0596-0081) are used to collect information.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records contained in a system may be disclosed outside the Department as follows:

A. To the appropriate agency, whether Federal, State, local, Tribal, foreign, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made if the information disclosed is relevant to any enforcement, regulatory, investigative, or prospective responsibility of the receiving entity.

B. To the Department of Justice, when the Agency—or any component thereof, or any employee of the Agency in his or her official capacity, or any employee of the Agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the Agency determines that litigation is likely to affect the Agency or any of its components—is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the Agency to be relevant and necessary to the litigation; provided, however, that in each case, the Agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected.

C. To a Member of Congress or to a congressional staff member in response to an inquiry of the congressional office made at the written request of the constituent about whom the record is maintained.

D. To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 USC 552a(m).

E. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

F. To the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspection conducted under 44 U.S.C. 2904 and 2906.

G. To the news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information, when disclosure is necessary to preserve confidence in the integrity of USDA, or when disclosure is necessary to demonstrate the accountability of USDA’s officers, employees, or individuals covered by the system, except to the extent the Chief Privacy Officer determines that release of the specific information in the context of a particular case would constitute a clearly unwarranted invasion of personal privacy.

Disclosure To Consumer Reporting Agencies:

None.

All records are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. The records may be stored on digital media. Each USDA mission area, agency, and staff office creates and maintains proper and adequate documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the Department. This documentation protects the legal and financial rights of the Government and of persons directly affected by the Department's activities (44 U.S.C. 3101). U.S.C. Title 7, Chapters 55 - 2204 state that the Secretary of Agriculture may conduct any survey or other information collection and employ any sampling or other statistical method that the Secretary determines is appropriate.

The Department is also authorized to obtain certain information under Sec. 515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 (44 U.S.C. 3516, Pub. L. No. 106-554) as well as Title 5 Part I Chapter 3 - 301, and 5 U.S.C. 552 § 552a.

See also: 5 U.S.C. Chapter 552; 44 U.S.C. Chapters 21, 29, 31, and 33 (Records Management); 18 U.S.C. 2071; 44 U.S.C. 3101 et seq.; 44 U.S.C. 3506; Title 7 CFR 2.37; 36 CFR Chapter 12, Subpart B; 36 CFR Part 1234, eGovernment Act of 2002 (Pub. L. 107-347, 44 U.S.C. Ch. 36); OMB Circular A-130; NARA General Records Schedules, and Forest Service Mission-specific records retention schedules approved by NARA for NARA Records Group 95.

Records are maintained in accordance with Forest Service records management policy and NARA’s General Records Schedule and/or NARA-approved records schedules for NARA Records Group 95. Records are maintained in categories organized by subject matter under the following file codes:

• 2800 – MINERALS AND GEOLOGY

• 2810 – "MINING CLAIMS"

• 2840 – "RECLAMATION"

• 2850 – "MINERAL MATERIALS"

• 2860 – "FOREST SERVICE AUTHORIZED PROSPECTING AND MINERAL COLLECTING"

Records covered by this Privacy Act System of Records Notices (SORN) are managed according to records retention schedules approved by NARA. Records schedules used to retain and manage records are found in Chapter 40 of Forest Service Handbook 6209.11 – Records Management Handbook. This Handbook is available on the Forest Service Website at https://www.fs.usda.gov/about-agency/regulations-policies. All unscheduled records—meaning records without a NARA-approved records retention schedule—are retained until a records retention schedule is approved by NARA. Once a schedule is approved, all existing records will be processed according to the requirements set forth in that schedule.

When applicable, paper records are kept in a locked or secured office or office building, and/or retained in a Forest Service secured computer system and can only be accessed by authorized Forest Service employees. Department/Forest Service safeguards electronic records in this system according to applicable rules and policies, including all applicable automated systems’ security and access policies. The Forest Service has imposed strict controls to minimize the risk of compromising stored information. System access, including access to records stored in an Agency approved repository (such as Pinyon or its successor), is limited to individuals with appropriate clearances or permissions who need to know the information for performance of official duties.

The NRM applications, which houses the information in this system, have Oracle roles defined in the database. These roles define what level of access a user assigned that Oracle role may have. The User Management Application (UMA) is used to assign these roles, as well as to determining what subsets of the data—referred to as organizational units—a user may have access. UMA has an automated process to request and approve access to applications on the NRM General Support System. A user requests specific roles and organizational codes that allow access to specific subsets of data. The request is automatically forwarded to the requester’s UMA Manager who approves or denies the request. The UMA manager is responsible for determining what level of access a given user requires to fulfill job responsibilities.

Individuals seeking access to records contained in this system of records, or seeking to contest content, may submit a request in writing to the Forest Service FOIA/Privacy Act Officer (contact information at https://www.dm.usda.gov/foia/poc.htm). If an individual believes more than one Department component maintains Privacy Act records concerning him or her, the individual may submit the request to the Departmental Freedom of Information Act Officer, 1400 Independence Avenue, SW South Building Room 4104, Washington, DC 20250-0706, email: USDAFOIA@ocio.usda.gov.

The request should include a daytime phone number and email. Provide as much information as possible about the subject matter of the records you are requesting. This will help facilitate the search process.

If you are making a request for records about yourself, you may receive greater access by providing either a notarized statement or a statement signed under penalty of perjury stating that you are the person who you say you are.

Provide your full name, date, and either: (1) have your signature witnessed by a notary; or (2) include the following statement immediately above the signature on your request letter: "I declare under penalty of perjury that the foregoing is true and correct. Executed on [date]." Requests that do not contain the required declaration will be processed under FOIA, and, if records are found, you may not receive as much information, including information about you. If additional information is required to fulfill a Privacy Act request, you will be notified.

If you want records about yourself to be released to a third party (such as a law firm or other organization requesting records on your behalf), the third party may receive greater access if they have permission from you.

You will need a signed and dated statement that the Forest Service may release records pertaining to you. Include your name; date of birth; name of the person or organization to whom you want your records disclosed (where applicable); their contact information; list of records that may be released (all, emails, medical records, etc.). The person about whom the records will be released should include a statement indicating that they understand that knowingly or willingly seeking or obtaining access to records about another person under false pretenses and or without their consent is punishable by a fine of up to $5,000.

Requests must be for access to existing records. The Forest Service FOIA Office will not create records for the purpose of responding to a FOIA or Privacy Act request.

FOIA excludes Federal agencies from its definition of persons permitted to make FOIA requests [see 5 U.S.C. 552(a)(3)(A) and 5 U.S.C. 551(2)]. To avoid confusion as to whether Federal employees are requesting information in their personal or official capacities, requests from Federal employees should be submitted using personal resources.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Information to individuals is provided via:

NRM Privacy Impact Analysis on the Department Privacy Impact Analysis website, https://www.usda.gov/home/privacy-policy/privacy-impact-assessments.

The Federal Register for System of Records Notices and legal authorities

Forest Service-specific System of Records Notices are also published on the Forest Service website, https://www.fs.fed.us/im/foia/pasystems.htm.

Forms associated with Privacy Act systems are approved through the Office of Management and Budget under the Paperwork Reduction Act (also cited in the Federal Register); the forms cite the Privacy Act.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and email address (see specific instructions above).

None

The Forest Service proposes to modify a system of records entitled "USDA/Forest Service-16 Mineral Lessees and Permittees System of Records" that will be used to maintain records of activities conducted by the Agency pursuant to its mission and responsibilities.

All Forest Service field locations. Addresses of Forest Service offices are listed in the telephone directories of the respective cities under the heading United States Government, Department of Agriculture Forest Service.

Persons in communications, industry, conservation, elected office, and communities who are known (or expressed) to have an interest in obtaining up to date information about Forest Service activities in forestry or natural resource related matters.

Record includes name, address, and kind of Forest Service activities and programs, i.e., wood, forage, water, recreation, wildlife, land use planning, wilderness, etc., in which the individual has demonstrated a special interest.

5 U.S.C. 301; 7 CFR 2.60

Keep interested persons informed concerning current forestry or natural resource elated activities. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

File cards, folders, computer.

Indexed by name of individual for whom address is written.

File cabinets.

Retained as long as there is a current address or evidence of continuing interest in forestry and natural resource related matters.

Chief, Forest Service, U.S. Department of Agriculture, 12th and Independence, SW, Washington, DC 20250 or responsible line officer at each field unit.

An individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from any Forest Service office, with the one in proximity to requester's home address most likely.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Respondents on public involvement issues, meetings, hearings, conversations, correspondence, telephone, and published directories.

Headquarters, Sawtooth National Recreation Area, Ketchum, ID, 83340

Any person who has requested a certification from the Area Ranger concerning use of private lands within the Sawtooth National Recreation Area.

Includes an application for Certification form and supplemental information provided by the appellant. Information obtained by the Area Ranger and staff may also be included. The data will describe the applicant's privately owned land, his plans for the land, and other information relating to the effect of the applicant's request on NRA resource values and objectives.

5 U.S.C. 301; 36 CFR 292.14-292.16

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Vertical file folders.

Files are maintained under 5400 designation, identified by the applicant's name, date of application, and sequential application number.

Normal security for routine file material. Locked office or file room.

Permanent.

Area Ranger, Sawtooth National Recreation Area, Ketchum, ID, 83340.

Any individual may request information regarding this system of records or information as to whether this system contains records by writing to the Area Ranger, Sawtooth NRA. Identifying information should include the individual's name, date of certification application, and application number.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information obtained from applicant, experts or consultants acting on behalf of applicant, Area Ranger and Staff through field investigation, county records, and experts and consultants solicited by Forest Service.

Records in this system are maintained at Forest Service Headquarters in Washington, DC, the 9 Regional Offices, 123 Forest Supervisor Offices, and 673 District Ranger Offices. The addresses for the Headquarters office, Regional Foresters, and Forest Supervisors are listed in 36 CFR part 200, subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Any person holding a special use permit, easement or license authorizing use or occupancy of National Forest System land or land administered for National Forest purposes.

The records include information on the specific use or activity which the individual is authorized to conduct as reflected in inspections of the use or activity, qualifications and competence to perform the use or activity, and financial resources such as liability insurance and performance bonds. Other circumstances reflecting the conduct of the activity or use, negotiations on tenure and performance, etc., may be included.

16 U.S.C. 472 and 551; 36 CFR 251.50 through 251.64.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual

Disclosure may be made to commercial collection contractors for the purpose of collecting delinquent debts as authorized by 31 U.S.C. 3718. Disclosure of the individual's name; address; taxpayer identification number (SSN), and other information necessary to establish the identity of the individual; the amount, status, and history of the claim; and the agency or program under which the claim arose may be made to a consumer reporting agency as authorized by 31 U.S.C. 3711f if a debt which arose under the terms of a permit, easement, or license remains delinquent for more than 60 days. Such disclosures may include taxpayer mailing addresses obtained from IRS as authorized by 26 U.S.C. 6103(m).

Storage:

Primarily vertical file folders. Some case files or parts of files may be maintained on microfilm, aperture cards, etc.

Files are maintained under various sub-parts of Title 2700 of the Forest Service filing system, identified by the kind of case (special use permit, easement, license, etc)., permittee's name, and date of permit (etc.) issuance. Applications and pending permits are maintained in the same manner except are designated Pending or Application.

Normal security for routine file material. Locked office or file room.

Upon termination of use or activity, case is closed. Transferral to closed files at end of fiscal year. Majority of cases are retained permanently although some issued under Ranger District or Forest Supervisor authority are specified for disposal from 5 to 50 years depending upon type of use.

Director of Lands, Forest Service, U.S. Department of Agriculture, PO Box 2417, Washington, DC 20013, and the appropriate Regional Forester, Forest Supervisor, or District Ranger whose addresses are the same as under System Location.

Any individual may request information regarding the system of records, or information as to whether it contains records about him/her by writing to the office at which the individual's special use permit, easement, or license was issued. Identifying information should include the kind of case (special use permit, easement, or license), permittee's name, date of issuance, and location of permitted use or activity.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information obtained from the individual, consultants contracted by the individual, Forest Service personnel in course of inspection and administration of the activity or use, and Forest Service consultants and technical experts.

Records in this system are maintained at Forest Service Headquarters in Washington, DC, the 9 Regional Offices, 8 Forest and Range Experiment Stations, the Forest Products Laboratory, the Institute of Tropical Forestry, 123 Forest Supervisor Offices, and 673 District Ranger Offices. The address for the Headquarters is Forest Service, U.S. Department of Agriculture, 12th and Independence Avenue, SW, Washington, DC 20250; the addresses for Regional Foresters, Forest and Range Experiment Stations, Forest Products Laboratory, Institute of Tropical Forestry, and Forest Supervisors are listed in 36 CFR 200.2, subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Forest Service Employees with temporary appointment.

Performance evaluations; training planned and completed on a crew or group basis as well as individually; may also include an employment history and a copy of the latest hiring action. The system is similar to the Employee Development Record but less formal.

5 U.S.C. 301; 7 CFR 2.60

Respond to reference checks from potential employers or supervisors, and referral of performance records to schools or colleges when the individual was recruited through a special student employment program. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Folders in files of the unit where individual worked.

By name.

Kept in locked files in locked offices.

Upon termination of employment, record is transferred to closed files where it is retained for 3 years and then destroyed.

Director, Personnel Management Staff; USDA Forest Service; 1621 N. Kent St., Arlington, Virginia 22209. (Mailing address--USDA Forest Service, Washington, DC 20250.)

Any individual may request information concerning himself from this system from the unit where he worked.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes from the temporary employee and his supervisors.

None.

These records are located at the Forest Service offices of the Chief, the Regional Foresters, Forest and Rangeland Experiment Station Directors, the Directors of the Forest Products Laboratory and the International Institute of Tropical Forestry, the Northeastern Area Director, Forest Supervisors, and District Rangers. The addresses of these offices are listed in 36 CFR part 200, subpart A, or in local telephone directories under the heading "United States Government, Department of Agriculture, Forest Service."

Individuals who file claims against the Forest Service pursuant to the Federal Tort Claims Act, the Military Personnel and Civilian Employees' Claims Act of 1964, and the various Forest Service Claims Acts; individuals against whom the Forest Service has claims; and individuals who claim title to National Forest System lands pursuant to the Adjustment of Land Titles Act, Quiet Claim Act, Color of Title Act, Wisconsin Land Title Act, or the Real Property-Quiet Title Act.

The system consists of files on individual claims, information on the circumstances of the loss for which the claimant is seeking relief or the circumstances of the loss for which the Government is seeking relief, opinions of the Office of the General Counsel, and disposition of the case. The files also include claim forms, police reports, investigation and accident reports, statements of witnesses, agency reports, financial data, Social Security or employer identification numbers, bank routing and account numbers, and electronic fund transfer information of individuals subject to a claim of the Forest Service.

5 U.S.C. 301, 7 U.S.C. 1921, 2253; 16 U.S.C. 502, 556c and 574; 28 U.S.C. 2409a and 2671-2680; 31 U.S.C. 3701, 3711, 3721, 3723, 42 U.S.C. 1471, and 43 U.S.C. 872, 1068 and 1221.

The purpose of this system of records is to maintain (1) records related to debts owed the agency to ensure the agency and the United States will obtain payment and (2) administrative files of claims submitted against the agency to provide for legal determinations made in regard to these claims.

1. Disclose information concerning constituents, who are delinquent debtors, to a Member of Congress or to a Congressional staff member in response to an inquiry generated by the written request of the constituent about whom the record is maintained

2. Disclose information to the Department of Justice (DOJ), or to a court or other tribunal, when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States is party to litigation or has an interest in such litigation and by careful review, the agency determines that the records are both relevant and necessary to the litigation and in each case, the agency determines that disclosure of the records is a use of the information contained in the records that is compatible with the purpose for which the agency collected the records. Disclosure may also be made to the DOJ when the DOJ is requested to provide legal advice to the agency or is contemplating representing the agency in proposed litigation

3. Disclose information concerning delinquent debtors to the Department of Justice for the purpose of litigating to enforce collection of a delinquent debt or to obtain the concurrence in a decision to compromise, suspend, or terminate collection action on a debt with a principal amount in excess of $100,000 or such higher amount as the Attorney General may, from time to time, prescribe in accordance with 31 U.S.C. 3711(a)

4. Disclose information concerning delinquent debtors to the U.S. Department of the Treasury, Financial Management Service, and to any other debt collection center designated by the Secretary of the Treasury, or any debt collection contractor for the purpose of collecting the debt by cross servicing in accordance with 31 U.S.C. 3711(m)

5. Disclose information concerning delinquent debtors to the U.S Department of the Treasury, Financial Management Service, or to any other debt collection center designated by the Secretary of the Treasury, or any federal agency for the purpose of collecting the debt through offset under 31 U.S.C. 3716 (administrative offset), 31 U.S.C. 3720A (Tax refund offset), 5 U.S.C. 5514 (salary offset), or offset under any other statutory or common law authority

6. Disclose information concerning delinquent debtors to other Federal agencies for the purpose of implementing 31 U.S.C. 3720B, which prohibits persons who are delinquent on Federal debts from obtaining Federal financial assistance in the form of loans or loan insurance or guaranties

7. Disclose information concerning delinquent debtors to any employer of the debtor for the purpose of conducting administrative wage garnishment pursuant to 31 U.S.C. 3720D

8. Disclose information concerning delinquent debtors to other Federal agencies or the public for the purpose of selling the debt pursuant to 31 U.S.C. 3711(i)

9. Disclose information or publicly disseminate information concerning delinquent debtors and the debt to the public for the purpose of publicly disseminating information regarding the identity of the debtor pursuant to 31 U.S.C. 3720E

10. Disclose information concerning delinquent debtors to State and local governments in an effort to collect debts owed the Federal Government

11. Disclose information concerning delinquent debtors to the Internal Revenue Service for the purposes of effecting an administrative offset against the debtor's income tax refund to recover a delinquent debt owed to the United States by the debtor, or obtaining the mailing address of a taxpayer/debtor in order to locate the taxpayer/debtor to collect or compromise a Federal claim against the taxpayer/debtor in accordance with 31 U.S.C. 3711, 3717, 3728 and 3718 and 26 U.S.C. 6103(m)(2) and 6402

12. Disclose information concerning delinquent debtors to the Department of Defense or the U.S. Postal Service or other Federal agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy Act of 1974, as amended, so as to identify and locate individuals receiving Federal payments (including, but not limited to, salaries, wages, and benefits) for the purpose of requesting voluntary repayment or implementing Federal employee salary offset or administrative offset procedures

13. Disclose information concerning delinquent debtors to the Department of Defense or the U.S. Postal Service or other Federal agency for the purpose of participating in computer matching programs to effect an administrative offset against Federal payments certified to be paid to the debtor to recover a delinquent debt owed to the U.S. Government by the debtor

Disclosure to consumer reporting agencies:

Disclosure pursuant to 5 U.S.C. 552a(b)(12): The agency may disclose to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act (31 U.S.C. 3701(A)(3)), information concerning overdue claims from this system of records that is necessary to establish the identity of the debtor, including name, address, and taxpayer identification number; amount, status, and history of the debt or claim; and the program under which the debt or claim arose.

Storage:

Records are maintained in file folders, while active. Closed files are retained for the required retention period. Closed files are electronically scanned, and the information is retained on magnetic disk for the required retention period. Closed paper files are appropriately destroyed. An electronic subset of delinquent debts due the Government is maintained for transmission to the Department of the Treasury for cross servicing in accordance with 31 U.S.C. 3711(m). Authorized personnel may access this data.

Records are indexed and retrieved by the name of the individual claimant or debtor. Data may be retrieved from the paper records, magnetic disk, or electronic files.

Records are kept in a locked office. A limited subset of data is maintained in an on-line retrieval system. Access is restricted to authorized Forest Service and Department of the Treasury personnel. A system of operator and terminal passwords is used to restrict access to the on-line system. Passwords are changed as necessary.

Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 366-380) and retained until the court order is lifted, litigation is concluded, or up to 10 years 3 months have elapsed, whichever is greater.

Director, Financial Management, Forest Service, U.S. Department of Agriculture, PO Box 96090, Washington DC 20090 -6090, or the appropriate Director of Financial Management at the addresses specified under System Location.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him or her from the Director, Financial Management, Forest Service, U.S. Department of Agriculture, Washington, DC, or the appropriate Director of Financial Management at the address identified under System Location. If the specific location of the records is not known, the individual should address a request to the Director of Financial Management in Washington, DC. The request should be in writing and should contain name, address, and particulars of the claim.

Use same procedures as those prescribed in Notification Procedures.

Use same procedures as those prescribed in Notification Procedures.

Information in this system comes primarily from the claimant, the claimant's or debtor's attorney or legal representative, witnesses, agency employees, and local and federal investigation personnel.

None.

Forest Service Office responsible for administration of the YCC camp. Addresses of these offices are the same as listed under 36 CFR 200.2 subpart A.

Current and former YCC enrollees.

Medical History Forms, Accident Injury and Medical Treatment Forms, and Parental Permission portion of the application forms.

16 U.S.C. 1703

(1) Disclosure to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefits. (2) Disclosure to a Federal agency, in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Maintained in file folders.

Indexed by name of enrollee.

Stored in metal filing cabinets in locked office.

Manual records are maintained for 3 years. Everything is then destroyed, except accident forms and medical treatment forms. These are retained permanently or until such time as enrollee may submit a claim.

Director, Staff of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him from the Forest Service organizational unit where the YCC camp was located. The addresses for these offices are in 36 CFR 200.2, subpart A. A request for information pertaining to an individual should contain name, address, dates when work was performed, program under which enrolled, and location where work was performed.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from the individual himself, medical doctor, and camp official compiling accident or injury information.

YCC Adminstrative Services Center, Bureau of Reclamation, PO Box 11568, Salt Lake City, UT, 84147.

Current and former YCC Enrollees.

UC-507, Pay Notification Form information on magnetic tapes.

16 U.S.C. 1703.

(1) Payroll purposes for current enrollees. (2) Disclosure to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to any agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. (3) Disclosure to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."

Storage:

Current and past UC-507 Forms information on magnetic tape and printouts.

Tapes heels are coded by number.

Tapes are stored in a tape file and vault while printouts are stored in locked metal filing cabinets.

Current payroll information is purged from magnetic tapes at the termination of the program after being transferred to a single magnetic tape which is retained permanently. Printouts are destroyed after 5 years.

Director, Staff of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250; Director, Office of Manpower Training and Youth Activities, Department of the Interior, Office of the Secretary, Washington, DC 20240.

Any individual may obtain information about the system of records, or whether it contains records about him by writing to the appropriate System Manager listed above. Inquiries should state name, address, and camp in which enrolled.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

The records in this system originated from the individual on whom the record is maintained and from camp staff.

Forest Service Office responsible for administration of the YCC Camp. Addresses of these offices are the same as listed under 36 CFR 200.2, subpart A.

Current and former YCC Enrollees.

Current enrollees: Application Forms, Medical History Forms; copies of UC-507 Forms; Evaluation of enrollee's performance by camp staff; Accident and Injury Forms. Past enrollees: List of names and addresses. Current alternates: Application Forms.

16 U.S.C. 1702

(1) Enrollee participation record for school credit. (2) Disclosure to a Federal, State or local agency maintaining Civil, Criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. (3) Disclosure to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Maintained in file folders.

Indexed by name of enrollee.

Stored in metal filing cabinets in locked office.

Records are maintained until the end of the current program. At termination, a list of the names and addresses of enrollees is retained, while the parental permission portion of the Application Form, Medical History Form and any Accident Forms are retained. All other information in the system of records is destroyed. The list of enrollee names and addresses is retained for 5 years and then destroyed. The application forms of current alternates are destroyed at the termination of the current program.

Director, Staff of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him, from the organizational unit for which he performed work. A request for information pertaining to an individual should contain: Name, address, dates when work was performed, program under which enrolled, and location where work was performed.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from the individual himself, the sponsoring organization, work supervisors, and other Forest Service officials.

Office of the YCC recruiter in each State. Address of the State recruiters may be obtained each year by writing to the System Managers as listed below.

Youth between the ages of 15 and 18 who file an application to attend a Forest Service, Department of the Interior, or State grant YCC camp with one of the named recruiters.

The system consists of application forms submitted by eligible youth.

16 U.S.C. 1703

Selection is made from among applications of all eligible applicants. Persons selected are either offered employment in a YCC camp or placed on a substitute list to be used in case of declinations. Applications of those selected are sent to camps operated by the Forest Service, Department of the Interior, States, Counties, Cities, and other sub-grantees for use in the YCC Enrollee File subsystem.

Storage:

Medium of storage is the applications themselves.

Applications are filed alphabetically by name of individual applicant.

Records are kept in office files available to responsible officials only.

Records on non-selected applicants are disposed of by September 31 of each year.

Director, Division of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250; and Director, Office of Manpower Training and Youth Activities, Department of the Interior, Office of the Secretary, Washington, DC 20240.

Any individual may request information regarding the system of records, or information as to whether it contains records about him by writing to the appropriate System Managers listed above.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

The YCC application form prepared by the applicant and any additions or corrections thereto, also prepared by the applicant, and additional information as may be added to the file by the State recruiter concerning the applicant's selection, nonselection, or declination.

Institute for Social Research, University of Michigan, Ann Arbor, MI 48106

A random sample of 600 1973 YCC enrollees.

The file contains questionnaire responses, environmental education scores, and verbal skills test data.

16 U.S.C. 1705

None

Storage:

File is on a magnetic tape.

Data on each person is identified by a case number. It can be retrieved by matching the case number with a mailing list containing case numbers, name and address.

Kept in locked files and only the System Manager and other research staff have access to the mailing list.

Files are being retained indefinitely for possible future longitudinal studies of long range benefit.

Donna A. Lingwood, Institute for Social Research, The University of Michigan, Ann Arbor, MI, 48106.

Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him from: Director, Division of Manpower and Youth Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250; Director, Office of Manpower Training and Youth Activities, Department of the Interior, Office of the Secretary, Washington, DC 20240. A request for information pertaining to an individual should contain name, address, dates when work was performed, program under which enrolled, and location where work was performed.

Use same procedures as for requesting Notification.

Use same procedures as for requesting Notification.

Information in this system comes primarily from the individual himself, the sponsoring organization, work supervisors, and other Forest Service officials.

Unclassified.

LEIMARS is a centralized database and is hosted on the Forest Service Application Cloud Environment (ACE) which is physically located at the National Information Technology Center (NITC), 8930 Ward Parkway, Kansas City, MO 64114.

The Director, Law Enforcement and Investigations (LEI), U.S. Department of Agriculture, Forest Service, 1400 Independence Avenue, SW, (Mail Stop 1140), Washington, DC 20250.

Title 16, United States Code, section 559.

LEIRS, formally known as LEIMARS, is a national database used by Forest Service LEI consisting of approximately 600 to 700 users dispersed throughout the nine Forest Service Regions. The information is being collected to document all criminal and civil investigations that take place or are related to crimes committed on National Forest System lands.

Individuals covered by the system include:

Subjects: Individuals against whom allegations of wrongdoing have been made or who have committed a violation.

Principals: Individuals not named as subjects, but who may be responsible for alleged violations.

Complainants: Those who allege wrongdoing.

Others: Those closely connected with or contacted about an investigation or law enforcement issues.

The system consists of files containing reports of investigation, correspondence, informal notes, statements of witnesses, names, addresses, social security numbers, dates of birth, law enforcement reports, and other available incident information to investigations conducted, enforcement actions, or violations.

LEIRS, formally known as LEIMARS, is primarily a criminal and civil investigation database and is used to collect information concerning criminal incidents that includes the PII related to suspects, witnesses, and victims in addition to information pertaining to the investigation of criminal activity. The LEIRS, formally known as LEIMARS, system collects the following information (that may be considered PII): first name, last name, middle initial, date of birth, home or mailing address, work address, driver's license, fishing license, hunting license, military issued ID, school issued ID, social security ID, state issued ID, height, weight, race, sex, hair color, eye color, adult/juvenile, and occupation, handwriting or an image of the signature. LEIRS, formally known as LEIMARS, is also used to document incidents that may be non-criminal in the nature, primarily pertaining to civil cases which may result in a claim for or against the government.

In addition to those disclosures generally permitted under 5 U.S.C. sec. 552a(b) of the Privacy Act, routine uses are defined as disclosures where information is routinely shared whether internally or externally. Below are routine uses applicable to LEIMARS:

A. Sharing information with the Department of Justice (DOJ) when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government is a party to litigation or has an interest in such litigation, and, by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

B. Sharing information with a congressional office in response to an inquiry from that congressional office made at the written request of the individual to whom the record pertains.

C. Sharing information with the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. §§ 2904 and 2906.

D. Sharing information with an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law but only such information as is necessary and relevant to such audit or oversight function.

E. Sharing information with appropriate agencies, entities, and persons when: (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) USDA has determined that as a result of the suspected or confirmed breach, there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

F. Sharing information when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutorial responsibility of the receiving entity. Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting violation of law, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within the system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature.

G. Sharing information with another Federal agency or Federal entity when information from this system of records is reasonably necessary to assist the recipient agency or entity in (a) responding to a suspected or confirmed breach or (b) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

H. To a court or adjudicative body in a proceeding when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity; or (c) any employee of USDA in his or her individual capacity where USDA has agreed to represent the employee or the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.

Disclosure To Consumer Reporting Agencies:

None.

All hard copies of documents related to case investigations are stored in a room with an extra security lock. This local security serves as an additional measure to ensure that only authorized personnel can access these documents. Each USDA mission area, agency, and staff office creates and maintains proper and adequate documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the Department. This documentation protects the legal and financial rights of the Government and of persons directly affected by the Department's activities (44 U.S.C. 3101). U.S.C. Title 7, Chapters 55 - 2204 state that the Secretary of Agriculture may conduct any survey or other information collection and employ any sampling or other statistical method that the Secretary determines is appropriate.

The Department is also authorized to obtain certain information under Section 515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 (Public Law No. 106-554, codified at 44 U.S.C. 3516) as well as Title 5, Part I, Chapter 3 - 301, and 5 U.S.C. 552 - Sec. 552a. See also 5 U.S.C. Chapter 552; 44 U.S.C. Chapters 21, 29, 31, and 33 (Records Management); 18 U.S.C. 2071; 44 U.S.C. 3101 et seq.; 44 U.S.C. 3506; Title 7 CFR 2.37; 36 CFR Chapter 12, Subchapter B; 36 CFR Part 1234, eGovernment Act of 2002 (Pub. L. 107-347, 44 U.S.C. Ch. 36); 0MB Circular A- 130; NARA General Records Schedules and Forest Service Mission-specific records retention schedules approved by NARA for NARA Records Group 95.

Records are maintained in accordance with Forest Service records management policy and NARA's General Records Schedule and/or NARA-approved records schedules for NARA Records Group 95. Records are maintained in categories organized by subject matter under the following file codes:

5300 - Law Enforcement

5310 - "Planning"

5320 - "Investigation"

5330 - "Law Violations"

5340 - "Reports"

5350 - "Procedures"

5360 - "Cooperative Law Enforcement"

5370 - "Suitability Requirements, Training, and Standards"

5380 - "Law Enforcement Equipment"

5390 - "Damage Appraisal and Claims"

Records covered by this Privacy Act SORN are managed according to records retention schedules approved by NARA. Records schedules used to retain and manage records are found in Chapter 40 of Forest Service Handbook 6209.11 - Records Management Handbook. This Handbook is available on the Forest Service Website at https://www.fs.usda.gov/about-agency/regulations-policies. All unscheduled records, that is, records without a NARA­ approved records retention schedule, are retained until a records retention schedule is approved by NARA. Once a schedule is approved, all existing records will be processed according to the requirements set forth in that schedule.

Computer files are password protected. When applicable, paper records are kept in a locked or secured office or office building and can be accessed by authorized Forest Service employees. The Department/Forest Service safeguards electronic records in this system according to applicable rules and policies, including all applicable automated systems' security and access policies. The Forest Service has imposed strict controls to minimize the risk of compromising stored information. System access is limited to individuals with appropriate clearances or permissions who need to know the information for performance of official duties.

Individuals are not allowed to access their information through the LEIMARS database. Although access to the system may be denied, any person, including U.S. citizens, foreign nationals, organizations, universities, businesses, and state and local governments, can file a Freedom of Information Act (FOIA) request to acquire copies of records of the system. Federal employees may not use government time or equipment when requesting information under the FOIA. Individuals seeking access to records contained in this system of records, or seeking to contest content, may submit a request in writing to the Forest Service FOIA/Privacy Act Officer (contact information at https://www.dm.usda.gov/foia/poc.htm). If an individual believes more than one Department component maintains Privacy Act records concerning him or her, the individual may submit the request to the Departmental FOIA Officer, 1400 Independence Avenue, SW, South Building Room 4104, Washington, DC 20250- 0706, email: USDAFOIA@ocio.usda.gov. The request should include a daytime phone number and email. Provide as much information as possible about the subject matter of the records you are requesting. This will help facilitate the search process. If you are making a request for records about yourself, you may receive greater access by providing either a notarized statement or a statement signed under penalty of perjury stating that you are the person who you say you are. Provide your full name, date, and either: (1) have your signature witnessed by a notary; or (2) include the following statement immediately above the signature on your request letter: "I declare under penalty of perjury that the foregoing is true and correct. Executed on [date]." Requests that do not contain the required declaration will be processed under the FOIA and, if records are found, you may not receive as much information, including information about you. If additional information is required to fulfill a Privacy Act request, you will be notified. If you want records about yourself to be released to a third party (such as a law firm or other organization requesting records on your behalf), the third party may receive greater access if they have permission from you. You will need a signed and dated statement that the Forest Service may release records pertaining to you. Include your name, date of birth, name of the person or organization to whom you want your records disclosed (where applicable), their contact information, and list of records that may be released (all emails, medical records, etc.). The person about whom the records will be released should include a statement indicating that they understand that knowingly or willingly seeking or obtaining access to records about another person under false pretenses and/or without their consent is punishable by a fine of up to $5,000.

Requests must be for access to existing records. The Forest Service FOIA Office will not create records for the purpose of responding to a FOIA or Privacy Act request. FOIA excludes Federal agencies from its definition of persons permitted to make FOIA requests (see 5 U.S.C. § 552(a)(3)(A) and 5 U.S.C. § 551(2)). To avoid confusion as to whether Federal employees are requesting information in their personal or official capacities, requests from Federal employees should be submitted using personal resources.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

LEIRS, formally known as LEIMARS, contains information about individuals that is recorded on a Violation Notice. Individuals who receive a Violation Notice are provided with a copy at the time of the incident. The notification provides a copy of all recorded information to individuals.

Information to individuals is provided via:

•LEIRS, formally known as LEIMARS, Privacy Impact Analysis on the Department Privacy Impact Analysis website, https://www.usda.gov/home/privacy-policy/privacy­impact-assessments.

•The Federal Register for System of Records Notices and legal authorities.

•Forest Service-specific System of Records Notices are also published on the Forest Service website https://www.fs.fed.us/im/foia/pasystems.htm.

•Forms associated with Privacy Act systems are approved through the Office of Management and Budget under the Paperwork Reduction Act (also cited in the Federal Register); the forms cite the Privacy Act.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address,· and e-mail address (see specific instructions above).

This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), 552a(d), 552a(e)(l), 552a(e)(3), 552a(4)(h)-(i), and 552a(f) (see 7 CFR 1.123). This exemption will only be used to maintain the efficiency and integrity of lawful investigations and to prevent access to certain law enforcement files that potentially could alert subjects of investigations that their activities are being scrutinized and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Any individual who feels that he or she has been denied any right, privilege, or benefit for which he or she would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such requests should be addressed to the System Manager.

Document Citation – 69 FR 56031, pages 56031-56032 (2 pages), FR Doc. 04-20930 Filed 9-16-04; 8:45 am,.

Records in this system are maintained at Forest Service Headquarters in Washington, DC, the nine Regional Offices, the ten Experiment Station Offices, Forest Supervisor Offices, and District Ranger Offices. The address for the Headquarters is Forest Service, U.S. Department of Agriculture, 12th and Independence Avenue, SW, Washington, DC 20250; the addresses for Regional Foresters, Station Directors and Forest Supervisors are listed in 36 CFR 202.2, subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Individuals who sell, donate, or exchange lands or interests in lands to or with the United States through the Forest Service, USDA.

The system consists of complete files on individual land adjustment cases, including appraisal reports and justification statements for the land adjustment action being taken.

40 U.S.C. 257, 16 U.S.C. 515-517, 16 U.S.C. 485-486; 16 U.S.C. 569, 16 U.S.C. 555, 40 U.S.C. 258a, 7 U.S.C. 1010, 1011(c), 7 U.S.C. 428a(a), 43 U.S.C. 315g-1, 16 U.S.C. 555a, 16 U.S.C. 1131-1136, 16 U.S.C. 4601-9, 16 U.S.C. 484a, 42 U.S.C. 4601(6) 4601(8), 4621, 4622, 4651, 4653, National Trails 16 U.S.C. 1241-1249, Wild and Scenic Rivers 16 U.S.C. 1271-1287, National Recreation Areas 16 U.S.C. 460p et seq.

Referred to (1) Department of Justice for (a) filing condemnation in court and (b) for information in suits filed against the Government, (2) Bureau of Land Management for review of cases involving exchange of public domain lands, (3) Bureau of Outdoor Recreation for review in authorizing use of land and water conservation funds, (4) Treasury Department for tax purposes, (5) Federal Power Commission for licensing of Federal Power Commission projects, (6) Environmental Protection Agency for preparation of environmental statements, (7) Corps of Engineers for information on joint land acquisition projects, (8) General Accounting Office for review of specific cases, (9) Congressional Committees and members of congress for (a) National Forest Reservation Commission for approval of Weeks Law purchases or exchanges, and (b) to appropriation committees for budget purposes, (10) State and local governments for (a) compliance with OMB Circular A-95 and (b), for compliance with the Rare and Endangered Species Act and the Historic and Cultural Preservation Act.

Storage:

Records are maintained in file folders at the applicable field offices and the Washington Office.

Records are indexed by name of individual involved in land adjustment case.

Records are kept in a locked official government office.

Records are retained at the applicable office until the cases are closed, at which time one combined record is retained by the applicable Regional Office for a period of twenty-five years, except for deeds and title papers which are retained permanently at the applicable Field Offices.

Director, Lands, Forest Service, USDA, Washington, DC 20250 and designees at Region, Station, Forest, Ranger, Research Work Units and Project Headquarters Offices when applicable.

Any individual may request information regarding this system of record or information as to whether the system contains a record pertaining to him from the Director, Lands, Forest Service, USDA, Washington, DC, telephone 703-235-8212. He will advise the individual of the locations of any records and the local designated individual responsible for those records at the appropriate Field Offices. A request for information pertaining to an individual should contain:

Name, address, and any available particulars involved in the specific case, i.e., name of owner of properties, location of property and dates of any correspondence, if available, etc.

Use same procedures as for requesting notifications.

Use same procedures as for requesting notification.

Information in this system comes primarily from individual landowners, employees of the agency or agencies to which cases are referred and contract real property appraisers or consultants which they hire.

Office of the Regional Foresters, Forest Supervisors, and the Forest Manager, Savannah River Plant, Aiken, SC 29801; the addresses for these offices are listed in 36 CFR 200.2, subpart A.

Employees certified to appraise timber for sale.

Name, grade, and date of individual's certification. Includes record of certification action.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management at addresses listed above.

Send requests for information to the system manager.

Same as above.

Same as above.

Forest Service records of appraisal experience, training, and written, oral or applied examinations.

Records in this system are maintained at the Southern Regional Office, 15 Forest Supervisor Offices and 1 Forest Manager Office. The address of the Southern Regional Office is: Forest Service, USDA, 1720 Peachtree Road, NW, Atlanta, GA 30309. The Forest Supervisor Offices are listed in 36 CFR 200.2, subpart A, under Region 8, Southern Region. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.

Employees qualified and authorized to check work of timber workers.

Name, grade, and date of employees certification. Includes record of certification.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management at addresses listed above.

Send requests for information to the appropriate system manager.

Same as above.

Same as above.

Forest Service records of administration experience, training, oral, and applied examination.

At headquarters of 15 Forest Supervisor Offices in Region 8, Southern Region, as listed in 36 CFR 200.2, subpart A, and one Forest Manager Office. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.

Employees qualified to mark and make volume estimates of trees for sale.

Name, grade, and date of individual's certification. Includes record of certification action.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management at addresses listed above.

Send requests to the appropriate system manager.

Same as above.

Same as above.

Forest Service Records of administration experience and training.

At headquarters of 15 Forest Supervisor Offices in Region 8, Southern Region, as listed in 36 CFR 200.2, subpart A, and one Forest Manager Office. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.

Employees who qualify as saw operators.

Name, grade, and date of individual's certification. Includes record of certification action.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Timber Management at addresses listed above.

Send requests to the appropriate system manager.

Same as above.

Same as above.

Forest Service records of administration experience, training. Information may also come from written, oral, and applied examination.

Records in this system are maintained at the Southern Regional Office and 15 Forest Supervisor Offices and one Forest Manager Office. The address of the southern Regional Office is: Forest Service, USDA, 1720 Peachtree Road, NW, Atlanta, GA 30309. The Forest Supervisor Offices are listed in 36 CFR 200.2, subpart A, under Region 8, Southern Region. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.

Forest Service employees who have completed the necessary training to qualify as pesticide applicators.

Name, grade, and date of certification and organization. Includes record of certification action.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Director of Range, Timber, and Wildlife, Forest Service, USDA, 1720 Peachtree Road, NW, Atlanta, GA 30309, and the appropriate Forest Supervisor or Forest Manager at the address specified above.

Any employee may request information regarding the system of records, or information as to whether the system contains records pertaining to him from the system manager. A request for information should contain the name, grade, date of certification, and organization.

Use same Procedures as for requesting notification.

Use same procedures as for requesting notification.

Forest Service Records of Pesticide Application experience and training obtained from information in employee's personnel file information in this system may also come from written, oral and applied examinations.

At appropriate Regional headquarters and appropriate Forest Supervisor Offices and one Forest Manager Office. The addresses are listed in 36 CFR 200.2, subpart A. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.

Forest Service employees who have completed the necessary training to qualify as Prescriptionists.

Name, grade, and date of certification and organization. Includes record of certification action.

16 U.S.C. 476.

None.

Storage:

Records are maintained in file folders at the applicable address listed above.

Records are indexed by organization and name of individual certified.

Records are kept in a locked office.

Records are maintained until superseded.

Forest Supervisors and Forest Manager at the address specified above.

Any employee may request information regarding the system of records or information as to whether the system contains records pertaining to him from the system manager. A request for information should contain name and date of certification.

Use same procedures as for requesting notification.

Use same procedures as for requesting notification.

Forest Service records of prescription experience and training obtained from information in the employee's personnel file. Information in the system may also come from written, oral, and applied examinations.

Records in this system are maintained at the Forest Service headquarters of the nine Regional Offices. Addresses are listed in 36 CFR 200.2, subpart A.

Pilots employed by contractors, aircraft equipment rental vendors, and self-employed pilots providing aviation services to the USDA/FS.

Form 5700-2, Pilot Qualification Record, which includes pilot licenses, ratings, medical examination, flying experience and training, accident records, any records of unsatisfactory performance, and evaluation checkflights and any other data bearing upon the suitability of a pilot.

5 U.S.C. 301; 7 CFR 2.60.

Referred to Bureau of Land Management and Office of Aircraft Services who contract for similar services.

Storage:

Vertical file folders.

Indexed by the name of the individual.

Records are in the general files in a locked office.

Records are updated currently as needed and then filed in the National Archives in accordance with standard procedures. Names may be added or deleted from the list, as appropriate.

Regional Aviation Officers located at the addresses listed above.

Any individual may request information as to whether he is on the list by writing the system manager. A request for information pertaining to an individual should contain name, FAA pilot license number, and information as to previous employers while performing services for the agency.

Use same procedures as for requesting notification.

Use same procedures as for requesting notification.

Information in this system comes from Regional Aviation Officers, Contracting Officers, and pilot inspectors.

The records in this system are maintained in the Forest Service Headquarters Office in Washington, DC, Regional Offices, Forest Supervisor's Offices, and District Ranger Offices. Addresses of Forest Service offices are listed in the telephone directories of the respective cities under the heading: U.S. Government, Department of Agriculture, Forest Service.

Forest Service personnel involved in accident investigations.

The system includes names, working titles, office and home telephone numbers.

29 CFR part 1900, Section 19, Occupational Safety and Health Act.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual. Home telephone numbers are published in Forest Service Manuals.

Storage:

Records are maintained in file folders or loose-leaf binders.

Records are indexed by last name.

Records do not contain information that is considered highly confidential, so they may be kept in a general file.

The information in this system will be maintained currently; out-of-date information will be destroyed.

Director of Personnel Management, Forest Service, U.S. Department of Agriculture, Room 910 RP/E, PO Box 2417, Washington, DC 20013.

Any individual may request information regarding this system of records from the Washington Office Safety and Health Group, Regional Office, Forest Supervisor's Office, or District Ranger's Office.

Use same procedures as for requesting notification.

Use same procedures as for requesting notification.

The information in this system comes primarily from the individual and from other In-Service documents.

Office of the Director of Lands, Forest Service, USDA, Washington, DC and those of the Director's designees located in each Regional Forester's office and offices of Forest Supervisors, District Ranger's offices, and Project Headquarters of the Forest Service, USDA. Addresses of the field offices are listed in the telephone directory in the various communities where the headquarters are located under the heading: U.S. Government, Department of Agriculture, Forest Service.

Appraisers who desire to contract their services with the Forest Service, USDA.

Individual qualifications for appraisal assignments: Educational background, appraisal courses taken, professional designations, qualifications as expert witness, clients and list of types of property appraised, years of appraisal experience, sample of work, and any other information the appraiser might provide to reflect his qualifications.

40 U.S.C. 257, 16 U.S.C. 515-517, 7 U.S.C. 428a (a), 42 U.S.C. 4601 (6), (8), 4621, 4622, 4651, 4653, and other applicable purchase and exchange laws.

Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

Records are maintained in file folders at the applicable field offices and the Washington Office.

Records are indexed by name of individual.

Records are kept in a locked office.

Records are maintained and updated as long as there is a sufficient contracting need for the information. When there is no further need for contracting appraisal services or the period between contracting is such that there is no need is to maintain information on available appraisers, the file is destroyed.

Director of Lands, Forest Service, USDA, Washington, DC, or his designee at the Regional Forester's offices, offices of Forest Supervisors, Ranger Districts, or Project Headquarters.

Any individual may request information regarding this system of records or information as to whether the system contains a record pertaining to him from the Director of Lands, Forest Service, USDA, Washington, DC. Telephone 703-235-8212. The individual will be advised of the location of any records and the local designated individual responsible for those records. A request for information pertaining to an individual should contain: Name, address, and any available particulars involved in the specific case.

Use same procedure described under notification procedures.

Use same procedure described under notification procedures.

Information in this system is provided voluntarily by the independent appraisers, and may include information extracted from previous contracts.

The records in this system are maintained at the Forest Service headquarters in Washington, DC, Regional Offices, Forest Supervisors' Offices, the Fort Collins Computer Center (FCCC) in Fort Collins, Colorado, and Research Experiment Stations located throughout the country. The address for the headquarters is Forest Service, U.S. Department of Agriculture, 12th and Independence Avenue SW, Washington, DC 20013. The address of all other Forest Service offices may be found in 36 CFR 200.2, subpart A, or in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Non-temporary Forest Service employees in all General Schedule series grades GS-1 through GS-15 and all General Merit series grades GM-13 through GM- 15, who are presently covered by the Forest Service Merit Promotion Plan and located in organizational units that have a Placement Availability System.

The system includes information on the above employees' availability for lateral reassignment--geographic availability, duration of current assignment, functional specialties for which available, reasons for desired move, restrictions, employee's name, social security number, current job category, past work experience codes, and supervisor's comments. It also provides each employee with an opportunity to indicate availability for short-term project assignments away from the regular work site and availability to be nominated by management for competitive promotional opportunities.

5 CFR 335.102.

Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.

Storage:

Records may be stored at FCCC in magnetic tape, disk or other formats, as well as on input forms prepared by covered employees which may be stored manually in file folders.

Records are indexed by employees' last name, social security number, organizational unit, category of availability, and category of organizational interest.

Records are kept in either locked filing cabinets or in computer files which are accessible only by special code.

Records will be maintained on individuals in the Forest Service or organizational units which elect to have a Placement Availability System. Records may be maintained on employees who have voluntary applications or file for lateral reassignment to organizational units which elect a Placement Availability System. Records will be destroyed on individuals who leave organizational units which have a Placement Availability System.

Director of Personnel Management, Forest Service, U.S. Department of Agriculture, Room 910 RP-E, PO Box 2417, Washington, DC 20013, or the appropriate Regional Personnel Officer or the appropriate Research Station Assistant Director for Administrative Support Services.

Any employee may request information regarding the system of records, or information as to whether the system contains records pertaining to him or her from the system manager. A request for information should contain the individual's name and social security number and organizational unit.

Use same procedures as for requesting notification.

Individual records may be amended or updated at any time, as the individual employee desires. Any part of an employee's record may be contested by that individual. The servicing personnel office will provide procedural advice.

The information in the records is furnished by the individual employee, the employee's immediate supervisor and/or unit supervisor.

None.

The Resource Ordering and Status System (ROSS) database is located at the National Information Technology Center in Kansas City, MO. Hard copies of the information may be retained at the National Interagency Coordination Center, and approximately 450 Geographic Area Coordination Centers, and Dispatch Offices nation-wide from which an individual is dispatched. The addresses for these offices can be requested from Jon Skeels, Senior Project Manager, Forest Service Fire and Aviation Management Staff, Information Systems Project Office, 740 Simms Street, Golden, Colorado 80401, at (303) 236 -0630, or via e-mail to jskeels@fs.fed.us, or via facsimilie to (303) 236-5221.

Individuals from agencies that are members of the National Wildfire Coordination Group and its cooperators who participate in wildland fire protection and other incident activities. This includes Federal, State and municipal employees, and private individuals.

The system of records includes the following required information about individuals: the individual's first and last name, social security number or unique identification number, employment status, home unit, provider, owner, and home dispatch office. The system of records includes the following optional information about individuals: the individual's middle name, 24-hour phone, cell phone, fax, home phone, office phone, TDD number, pager, e-mail address, weight, gender, position(s) qualified to perform, position(s) qualified to perform as a trainee, home location, preferred jetport, fitness rating, and fitness rating expiration date. The individual's social security number is not displayed to any user of the system and is retrievable only by the database administrator in Kansas City.

16 U.S.C. 551; 36 CFR 200.1.

The database automates the existing manual dispatch process for incident management and wildland protection operations. The ROSS database encompasses all business functions related to resource ordering and has the capability to identify, obligate, and report the status of all individual tactical, logistical, service, and support resources mobilized by agencies that are members of the NWCG and its cooperators.

1. Disclose information to other Federal, State, and local agencies that are members of the NWCG and its cooperators who are assisting the agency in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended pursuant to 5 U.S.C. 552a(m)

2. Disclose information to an appropriate agency, whether Federal, State, or local charged with the responsibility of investigating or prosecuting a violation of law, rule, or regulation, or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity

3. Disclose information to the Department of Justice for the defense of suits against the United States or its officers, or for the institution of suits for the recovery of claims by the United States Department of Agriculture

4. Disclose information to a Member of Congress from the record of an individual in response to an inquiry from the Member of Congress made at the request of that individual. In such cases, however, the Member's right to a record is no greater than that of the individual

5. Disclose information to the National Archives and Records Administration and to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

Disclosure to consumer reporting agencies:

None.

Individual data that is used for assignments can be archived from the production system into the system data warehouse. Access to the data is through data exports and reporting mechanisms. Access to personal information shall be blocked except for those specifically authorized to have access

Storage:

Authorized personnel may access this data. Information is stored in a relational database hosted on computer equipment located at the National Information Technology Center in Kansas City, Missouri.

Authorized personnel at dispatch offices may retrieve information in a variety of combinations to fill resource orders or track status; however, only the database administrator in Kansas City can retrieve social security numbers.

Access to the records is available only by username and password and only for those individuals with appropriate system roles. Physical access safeguards are that all records containing personal information will be maintained in secured file cabinets and secured computer rooms and/or tape libraries that can be accessed only by authorized personnel. Electronic access to records is controlled through a system of computer access identification and authorizations utilizing passwords. Access to the data is controlled by data base management system software. Any personal data transmitted over a network is encrypted.

Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 366-380) and the Federal Records Act of 1950, and so designated in the Forest Service Records Management Handbook (FSH) 6209.11. The records are stored in an electronic data warehouse and electronic media for 7 years from the date of last action. Disposal of data will be through secure methods that sanitize the information from all media; hard copies will be shredded or burned.

Fire and Aviation Management (FAM) Director, (Mail Stop 1107), Forest Service, USDA, 1400 Independence Avenue, SW., Washington, DC 20250-0003.

Any individual may request information regarding this system by writing to the Director of Fire and Aviation Management, Forest Service, USDA, Washington, DC. Individuals whose data is contained in the ROSS database may view their own personal record by contacting their local dispatch office.

Use the same procedures as for requesting Notification.

Use the same procedures as for requesting Notification.

Information in this system comes primarily from the individual or from other in-service documents or systems.

None.

None.

These records are collected in a Web-based system located on servers maintained by a Federal contractor in Ballston Spa, New York. Paper records for use with the miscellaneous recreation system are maintained at the Regional Offices, Forest Supervisors Offices, and District Ranger Offices. The addresses for the Regional Foresters and Forest Supervisors are listed in 36 CFR Part 200, Subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Individuals covered by the system include members of the public who register online to receive information about the program or make advanced reservations for recreation campgrounds, activities, wilderness permits, tours, and ticketing on public lands that are managed by the United States Department of Agriculture (Forest Service); the United States Army Corps of Engineers; and the United States Department of the Interior, (National Park Service, Bureau of Land Management, and Bureau of Reclamation). Individuals covered by the system also include Federal concessionaires, contractors, and volunteers under supervision by Federal employees who are responsible for managing data specific to recreation site inventory.

The system consists of recreation inventory, reservation information, customers' names, addresses, and credit card information (for individuals securing reservations), previous booking data, and agency-specific information necessary to manage the program and maintain inventory data.

The Federal Lands Recreation Enhancement Act, 16 U.S.C. 6801-6814. The Organic Act of 1897, as amended (FSM 1021.11a), instructs the Secretary of Agriculture to preserve and to regulate occupancy and use of the National Forests (16 U.S.C. 473-478, 479-482, 551). Prohibitions on the use of National Forest lands are contained in 16 U.S.C. 475; the Term Permit Act of 1915. (38 Stat. 1101, as amended, 16 U.S.C. 497); the Multiple Use Sustained-Yield Act of June 12, 1960 (74 Stat. 215, as amended; 16 U.S.C. 528-531); the 1964 Wilderness Act (16 U.S.C. 1131- 1136); the National Historic Preservation Act of 1966. (Pub. L. 89-665; 80 Stat. 915, 16 U.S.C. 470 et seq.); the Land and Water Conservation Fund (L&WCF) Act of 1965, as amended (Pub. L. 93-303, June 7, 1974; 78 Stat. 897, as amended; 16 U.S.C. 460l (4) to 460l (11m); 23 U.S.C. 120 (note), and the Omnibus Budget Reconciliation Act of August 10, 1993 (Pub. L. 103-66, 107 Stat. 312).

The purpose of this system of records is to allow individuals to make advance reservations for Federal recreation opportunities, which include recreation campgrounds and other recreation sites, various recreation activities, wilderness permits, tours, and ticketing for several Federal agencies managing public lands; and to enhance individual access to Government information and services regarding Federal recreation opportunities.

(1) U.S. Department of Agriculture, Forest Service (USDA/FS) may share information about reservation, recreation, and revenue statistics with authorized individuals at participating agencies. These agencies include the United States Army Corps of Engineers and the United States Department of the Interior (National Park Service, Bureau of Land Management, and Bureau of Reclamation) and their cooperators and contractors who are performing a service related to this system of records, and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, set out at 5 U.S.C. 552a(m).

(2) USDA/FS may disclose information from this system of records to the appropriate agency, whether Federal, State, or local charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto.

(3) USDA/FS may disclose information from this system of records to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system, which constitutes evidence in that proceeding, or which is sought in the course of discovery.

(4) USDA/FS may disclose information from this system of records to a congressional office from the record of an individual provided that individual gave the congressional office permission to inquire on his or her behalf.

(5) USDA/FS may disclose information from this system of records to the National Archives and Records Administration and to General Services Administration, which are disclosures authorized pursuant to 44 U.S.C. 2904 and 2906.

(6) USDA/FS may disclose information to contractors and other parties it engages to assist it in administering the program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act.

(7) USDA/FS may disclose credit card information to process customer payments for reservations.

(8) USDA/FS may disclose information to appropriate agencies, entities, and persons when (a) The agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Disclosure to consumer reporting agencies:

None, with exception to disclose any breach of security as per Payment Card Industry Data Security Standard requirements and Federal and State laws.

Storage:

Electronic information is stored in a database hosted on secure servers located in Ballston Spa, New York. Paper records are stored primarily in file folders.

Data is retrieved electronically by name of individual, address, credit card number, reservation number and phone number. Paper records are maintained under each individual's name.

Access to the records is available only by username and password and only for those individuals with appropriate system roles. All records containing personal information will be maintained in secured file cabinets and secured computer rooms and/or tape libraries that can be accessed only by authorized personnel. Access to electronic records is controlled through a system of computer access identification and authorizations utilizing passwords. Access to the data is controlled by database management system software. Any personal data transmitted over a network is encrypted.

Credit card information is purged 13 months after the departure date. Individually-identifiable information about a reservation will be retained after the date of the reservation, until expiration of the period for which a refund may be requested. All records are retained and disposed of in accordance with the appropriate General Records Schedules of the National Archives and Records Administration.

Chief Information Officer, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC. 20250

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him or her from the system manager listed above. The request should be in writing and should contain the name and address of the requester.

Use the same procedures as those prescribed in Notification Procedures.

Use same procedures as those prescribed in Notification Procedures.

Personal information in this system will be provided by individual customers. The Inventory data will be provided by data stewards from the following Federal agencies: United States Army Corps of Engineers, United States Department of Agriculture (Forest Service), and United States Department of the Interior (National Park Service, Bureau of Land Management, and Bureau of Reclamation). For trip planning, data will be provided by the following: United States Department of the Interior (U.S. Fish and Wildlife Service), National Archives and Records Administration, United States Department of Commerce (National Oceanic and Atmospheric Administration), Smithsonian Institution, United States Department of Transportation (Federal Highway Administration), and the Tennessee Valley Authority; with links to Travelocity and maps from Google.

None.

None.

The records in this system are collected in a database located on secure servers in Kansas City, Missouri.

Private woodland owners, including individuals, families, businesses, and other private groups, in the United States that are solicited to participate in the National Woodland Owner Survey.

Name, mailing address, phone number, email address, and a unique identification number that is internally generated.

16 U.S.C. 1600-1614; 16 U.S.C. 1641-1647

The purpose of this system is to allow the USDA Forest Service to maintain records regarding private woodland owners in the United States who are solicited to participate in the National Woodland Owner Survey.

1. Disclose to the Department of Justice when (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

2. Disclose to a court or adjudicative body in a proceeding when (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to the litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation, and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.

3. Disclose when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.

4. Disclose to a Member of Congress or a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.

5. Disclose to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.

6. Disclose to employees of USDA's National Agricultural Statistics Service, agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

7. Disclose to appropriate agencies, entities, and persons when (1) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

Information is maintained in an electronic database and stored on secured servers in Kansas City, Missouri.

Electronic records are indexed and retrieved electronically using multiple queries including name, unique identification number, or other criteria.

All electronic records are maintained in a secure, password-protected, database and stored on secured servers in Kansas City, Missouri. The server is protected by a firewall, and a password is required for access. Access is limited to the database manager and to personnel authorized by the database manager.

Records are maintained under file code 4810 and retained and disposed of in accordance with the appropriate General Records Schedules of the National Archives and Records Administration.

National Woodland Owner Survey Coordinator, USDA Forest Service, 160 Holdsworth Way, Amherst, Massachusetts 01003.

Individuals may request information regarding this system of records, or information as to whether the system contains records pertaining to them from the System Manager (address above). When seeking records about yourself from this system of records or any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Freedom of Information Act and Privacy Act Officer, USDA Forest Service, 1400 Independence Avenue SW., Mailstop 1143, Washington, DC 20250 -1143, wo_foia@fs.fed.us, (202) 205-1542.

Individuals who wish to gain access to or amend records pertaining to them should submit a written request to the System Manager (address above). The envelope should be marked "Privacy Act Request."

Use the same procedures as those described in Notification procedures.

Information on private woodland owners is initially collected from public records, such as property tax rolls. The information is then maintained and updated with information received from owners who voluntarily participate in the National Woodland Owner Survey.

None.

None.

The records in this system are collected in a Web-based system located on servers in Kansas City, Kansas. Paper records are located at the Forest Service Freedom of Information Act (FOIA) and the Privacy Act (PA) Offices located in Washington, DC, as well as the FOIA and PA Coordination offices nationwide. The addresses for the Regions, Stations, International Institute for Tropical Forestry, and Forests are listed in 36 CFR part 200, subpart A; and the addresses for Districts are in the telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.

Individuals who request copies of Forest Service records, file administrative appeals, request correction or amendment, and file subsequent lawsuits under the provisions of the FOIA or PA.

A copy of the request, appeal, request for correction/amendment, or subsequent lawsuit received including name, affiliation, address, telephone number, e-mail address; description of records requested, appealed, or litigated; copy of records that were provided or denied; copy of all correspondence related to the request to include final determinations; billing information to include payment delinquencies; case notes; and litigation records.

Freedom of Information Act 5 U.S.C. 552, Privacy Act of 1974, 5 U.S.C. 552a, as amended.

The FOIA records are used and maintained by the Forest Service to record, control, and determine status of FOIA cases; and to prepare a mandatory annual FOIA report to the U.S. Department of Justice. The PA records are used and maintained by the Forest Service to record, control, and determine the status of requests to correct or amend appeals and litigation. Both the FOIA and PA records are used to produce status reports for Forest Service management and to serve as a point of reference for all events and documents pertinent to each case.

1. Disclose to another Federal agency in connection with a referral or consultation to that agency for its views or decision on disclosure; or in order to obtain advice and recommendations that may be useful to the Forest Service in making the required determination under the FOIA and PA

2. Disclose to the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

3. Disclose to a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to the litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

4. Disclose when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity

5. Disclose to a Member of Congress or a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained

6. Disclose to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906

7. Disclose to agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m)

8. Disclose to appropriate agencies, entities, and persons when: (1) The Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Storage:

All electronic information is maintained in a web-based database and stored on secured servers in Kansas City, Kansas. Hard copy records are retrieved by name and unique request identification number in locked file cabinets in secured office buildings.

Electronic records are indexed and retrieved electronically using multiple queries including name and unique request identification number, or other criteria. Hard copy records are retrieved by name of the requester and unique request identification number.

All electronic information is maintained in a secure, password-protected, web-based database and stored on secured servers in Kansas City, Kansas. Hard copy records are maintained in locked file cabinets in secured office buildings. Only specifically authorized individuals can access the information.

All electronic and hard copy records are maintained under file code 6270 and retained and disposed of in accordance with the appropriate General Records Schedules of the National Archives and Records Administration. Electronic records are deleted, and paper records are shredded and destroyed.

Freedom of Information Act and Privacy Act Officer, USDA Forest Service, 1400 Independence Avenue, SW., Mailstop 1143, Washington, DC, 20250-1143, wo_foia@fs.fed.us, (202) 205-1542.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him or her from the system manager listed above. The request should be in writing and should contain the name and address of the requester.

Use the same procedures as those prescribed in Notification procedures.

Use the same procedures as those described in Notification procedures.

Individuals who submit requests for information pursuant to the FOIA and PA, the agency records obtained in the process of responding to such requests and appeals, and Forest Service personnel who handle such requests and appeals.

None.

Controlled Unclassified Information (CUI).

The system is located and managed in two geographically-separated U.S. Department of Agriculture (USDA) Digital Infrastructure Services Centers (DISC), Class 4 data centers, one at 8930 Ward Parkway, Kansas City, MO 64114 and the second at 4300 Goodfellow Blvd., St. Louis, MO 63120. Each provide alternate processing and data storage services in support of disaster recovery activities. Additionally, Kansas City provides off-site tape storage through Recall, located at 16150 W. 110th St, Lenexa, KS. All three locations are addressed within the DISC authorization boundaries.

ACE System Owner, Management Office 903 E. 104th Street, Ste 210, Kansas City, MO 64131. Additional location: Production DC – DISC Kansas City, MO

For FS ACE, authorities for general collection of information come from by 31 U.S.C. 3512, Executive Agency Accounting Systems Act of September 12,1950, and 16 U.S. Code § 551 - Protection of national forests; rules and regulations. For Federal requirements for the collection of information, also see: 5 U.S.C. Chapter 552 (Freedom of Information Act), 44 U.S.C. Chapters 21, 29, 31, and 33 (Records Management), and 18 U.S.C. 2071 (Concealment, removal, or mutilation of government records).

The purpose of this system of records is to manage a set of projects that is part of the Digital Infrastructure Services Center cloud migration. The goal of the FS ACE is to enable the Agency to concentrate on building integrated business solutions rather than managing separate technology issues. This system provides general hosting services to applications within the Forest Service. Hosting services include Virtual Data Center (VDC) environment, storage, backup and recovery, monitoring, etc. The FS ACE hosts the applications that collects an individual’s personal information (PII) as a part of doing business with the Forest Service. FS ACE houses sensitive data from various FS programs and allows FS authorized users the ability to access and update this information. For example:

•Integrates the information for reporting, analysis, and management of various Human Resource Management processes and functions, which includes both PII, and budget and finance data;

•Contains applications to collect, store, edit, compile and report on field collected resource data for our nation’s forests and grasslands per the Farm Bill requirement; and

•FS ACE collects PII from several applications that include short term (seasonal) contractors and researchers in support of the Forest Inventory & Analysis program.

All individuals granted access to the FS ACE are covered: All individuals, even if they are not users of the FS ACE who are mentioned or referenced in any documents entered into FS ACE by a user are also covered. This group may include, but is not limited to, vendors, agents, and other business personnel.

The system of records includes the following required information about an individual: the individual's first and last name, social security number, tax identification number, passport number, driver’s license number, or unique identification number.

Information contained in FS ACE may be collected from an individual via fax, email, form, telephone, or website, depending on the application used.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records contained in a system may be disclosed outside USDA as a routine use under 5 U.S.C. 552a(b)(3) to the extent that such uses are compatible with the purposes for which the information was collected. Such permitted routine uses include the following disclosures:

A. To the appropriate agency, whether Federal, State, local, Tribal, foreign, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, when a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made if the information disclosed is relevant to any enforcement, regulatory, investigative, or prospective responsibility of the receiving entity and. Referral to the appropriate agency occurs, whether Federal, State, local, Tribal, or foreign, charged with the responsibility of investigating or prosecuting violation of law, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature;

B. To the Department of Justice (DOJ), when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity where the DOJ has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the DOJ is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records;

C. To a court or adjudicative body in a proceeding when: (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity; or (c) any employee of the Agency in his or her individual capacity where USDA has agreed to represent the employee, or the United States Government, is a party to litigation or has an interest in such litigation, and USDA determines that the records are both relevant and necessary to the litigation and that use of such records is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records;

D. To appropriate agencies, entities, and persons when: (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm; or to another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the agency (including its information systems, programs, and operations), the Federal Government, or national security

E. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the USDA, when necessary, to accomplish an agency function related to this system of records. Individuals providing information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees;

F. To a congressional office in response to an inquiry from that congressional office made at the written request of the individual about whom the record pertains.

G. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906.

H. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.

I. To appropriate Federal, state, local, tribal, or foreign governmental agencies or multilateral governmental organizations, with the approval of the Chief Privacy Officer, when USDA is aware of a need to use relevant data for purposes of testing new technology.

J. To the news media and the public, with the approval of the Chief Privacy Officer in consultation with counsel, when there exists a legitimate public interest in the disclosure of the information, or when disclosure is necessary to preserve confidence in the integrity of USDA, or when disclosure is necessary to demonstrate the accountability of USDA’s officers, employees, or individuals covered by the system, except to the extent the Chief Privacy Officer determines that release of the specific information in the context of a particular case would constitute a clearly unwarranted invasion of personal privacy.

Disclosure to consumer reporting agencies:

None.

Storage:

All records are stored electronically or on paper in secure facilities in a locked drawer behind a locked door. The records may be stored on digital media. Each USDA mission area, agency, and staff office creates and maintains proper and adequate documentation of the organization, functions, policies, decisions, procedures, and essential transactions of the Department. This documentation protects the legal and financial rights of the Government and of persons directly affected by the Department's activities (44 U.S.C. 3101). U.S.C. Title 7, Chapters 55 2204 state that the Secretary of Agriculture may conduct any survey or other information collection and employ any sampling or other statistical method that the Secretary determines is appropriate.

The Department is also authorized to obtain certain information under Sec. 515 of the Treasury and General Government Appropriations Act for Fiscal Year 2001 (44 U.S.C. 3516, Pub. L. No. 106-554) as well as Title 5 Part I Chapter 3 - 301, and 5 U.S.C. 552 § 552a.

See also: 5 U.S.C. Chapter 552; 44 U.S.C. Chapters 21, 29, 31, and 33 (Records Management); 18 U.S.C. 2071; 44 U.S.C. 3101 et seq.; 44 U.S.C. 3506; Title 7 CFR 2.37; 36 CFR Chapter 12, Subpart B; 36 CFR Part 1234, eGovernment Act of 2002 (Pub. L. 107-347, 44 U.S.C. Ch. 36); OMB Circular A-130; NARA General Records Schedules and Forest Service Mission-specific records retention schedules approved by NARA for NARA Records Group 95.

Records are maintained in accordance with Forest Service records management policy and NARA’s General Records Schedule, and/or NARA-approved records schedules for NARA Records Group 95. Depending on the application being used, records may be retrieved by Name or Unique identifier such as: social security number, tax identification number, passport number, driver’s license number, agency assigned number, case number, account number or permit number, as appropriate.

Records covered by this Privacy Act System of Records Notices (SORN) are managed according to records retention schedules approved by the NARA. Records schedules used to retain and manage records are found in Chapter 40 of Forest Service Handbook 6209.11 – Records Management Handbook. This Handbook is available on the Forest Service website at https://www.fs.fed.us/about-agency/regulations-policies. All unscheduled records meaning records without a National Archives-approved records retention schedule are retained until a records retention schedule is approved by the National Archives. Once a schedule is approved, all existing records will be processed according to the requirements set forth in that schedule.

When applicable, paper records are kept in a locked or secured office or office building, and/or retained in a Forest Service secured computer system and can only be accessed by authorized Forest Service employees. Department/Forest Service safeguards electronic records in this system according to applicable rules and policies, including all applicable automated systems’ security and access policies. The Forest Service has imposed strict controls to minimize the risk of compromising stored information. System access, including access to records stored in an Agency-approved repository (such as Pinyon or its successor) is limited to individuals with appropriate clearances or permissions who need to know the information for performance of official duties.

An individual who is the subject of a record in this system may seek access to those records that are not exempt from the access provisions set forth at 5 U.S.C. § 552a (k)(2). A determination whether a record may be accessed will be made at the time a request is received. All inquiries should be addressed in accordance with the "Notification procedures" below.

Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address indicated in the "Notification procedures" section. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.

Individuals seeking access to records contained in this system of records, or seeking to contest content, may submit a request in writing to the Forest Service FOIA/Privacy Act Officer (contact information at https://www.dm.usda.gov/foia/poc.htm). If an individual believes more than one Department component maintains Privacy Act records concerning him or her, the individual may submit the request to the Departmental FOIA Officer, 1400 Independence Avenue SW, South Building Room 4104, Washington, DC 20250-0706; email: USDAFOIA@ocio.usda.gov.

The request should include a daytime phone number and email. Provide as much information as possible about the subject matter of the records you are requesting. This will help facilitate the search process.

If you are making a request for records about yourself, you may receive greater access by providing either a notarized statement or a statement signed under penalty of perjury stating that you are the person who you say you are.

Provide your full name, date, and either: (1) have your signature witnessed by a notary; or (2) include the following statement immediately above the signature on your request letter: "I declare under penalty of perjury that the foregoing is true and correct. Executed on [date]." Requests that do not contain the required declaration will be processed under the Freedom of Information Act (FOIA), and, if records are found, you may not receive as much information, including information about you. If additional information is required to fulfill a Privacy Act request, you will be notified.

If you want records about yourself to be released to a third party (such as a law firm or other organization requesting records on your behalf), the third party may receive greater access if they have permission from you.

You will need a signed and dated statement that the Forest Service may release records pertaining to you. Include your name; date of birth; name of the person or organization to whom you want your records disclosed (where applicable); their contact information; and list of records that may be released (all, emails, medical records, etc.). The person about whom the records will be released should include a statement indicating that they understand that knowingly or willingly seeking or obtaining access to records about another person under false pretenses and or without their consent is punishable by a fine of up to $5,000.

Requests must be for access to existing records. The Forest Service FOIA Office will not create records for the purpose of responding to a FOIA or Privacy Act request.

•FOIA excludes Federal agencies from its definition of persons permitted to make FOIA requests [see 5 U.S.C. 552(a)(3)(A) and 5 U.S.C. 551(2)]. To avoid confusion as to whether Federal employees are requesting information in their personal or official capacities, requests from Federal employees should be submitted using personal resources.

Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her. All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone number, address, and e-mail address (see specific instructions above).

None

The Forest Service proposes to create a new system of records entitled "USDA/Forest Service-63 Application Cloud Environment (FS ACE) System of Records" that will be used to maintain records of activities conducted by the Agency pursuant to its mission and responsibilities.

None.

The Incident Suite (I-Suite) Database Application is located at incidents and offices throughout the country.

Individuals who are USDA FS employees, administratively determined (AD) employees, and employees of other governmental agencies. Contractors, vendors, and cooperators who require budgetary or financial services from the Albuquerque Service Center are covered.

The system of records will consist of the following required information about agency employees: first and last name, position performing, and request number. Contract and AD personnel information will consist of the following: first and last name, Social Security Number (SSN) or Tax ID Number, hourly rate, point of hire, request number, address, and telephone number. Optional information includes: agency, employment status, configuration (single source, strike team, or task force), actual release date and time, check in time/date to incident, number of crew members, demobilization city and State, jetport for mobilization/demobilization, method of travel to incident, mobilization date, length of assignment, vehicle ID, contract agency, Data Universal Numbering System (DUNS) number, and injury/illness information.

16 U.S.C. 554e.

The database consists of various functional modules to support business operations by an IMT. It is used by the Planning function to check-in and track resources, to create the Incident Action Plan and for demobilization planning. The finance unit uses the database to track hours worked by employees and vendors, create invoices and payment documents, track daily costs of the incident, and submits daily accruals for posting to the FS financial statement. The medical unit tracks statistics on types of injuries and illnesses that occur on the incident, and the supply unit can use the database for maintaining an inventory of supplies in the incident cache. The reports module provides standard and ad hoc reporting on cost or resource data. The use of I-Suite will provide timely and necessary payment of invoices for contracted and AD (short term) personnel. Routine uses of records maintained in the system, including categories of users and the purposes of such uses:

(1) Disclose information to an appropriate agency, whether Federal, State, or local, charged with the responsibility of investigating or prosecuting a violation of law, rule, or regulation or order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity

(2) Disclose information to the Department of Justice for the defense of suits against the United States or its officers, or for the institution of suits for the recovery of claims by the United States

(3) Disclose information to a Member of Congress from the record of an individual in response to an inquiry from the Member of Congress made at the request of that individual. In such cases however, the member's right to a record is no greater than that of the individual

(4) USDA FS may disclose information to the National Archives and Records Administration and to the General Services Administration and is authorized pursuant to 44 U.S.C. 2904 and 2906

(5) USDA FS may disclose information to contractors and other parties it engages to assist it in administering the database. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act

(6) USDA FS will disclose information in this system to other Wildland Fire agencies, both Federal and State

(7) USDA FS may disclose information to appropriate agencies, entities, and persons when (a) the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

Disclosure to consumer reporting agencies:

None.

Only those specifically authorized individuals shall have access through role-based user accounts specific to each incident. This access is available using authentication by username and password

Storage:

Authorized personnel may access this data. Information is stored on individual workstations only for the duration of the incident. Upon closure of the incident or reassignment/transition of the IMT, the data is provided to the incident host agency or incoming IMT and is exported to a central repository located at the National Information Technology Center (NITC) in Kansas City, Missouri. The data is then purged from the workstations.

Electronic records in the database can be retrieved using a combination of information in data fields (but not SSN) about a particular person.

Access to the database and all electronic records with personal information will be password protected and stored on secure servers in secured rooms; access will be granted by role based permissions. Electronic access to records is controlled by permissions-based roles and a security authorization process established for authorized users. Each user is assigned a specific UserID linked to a specific role.

Electronic data on individual workstations will be retained until the closure of the incident. This same data is then purged of SSNs and exported to a central repository maintained at a secure USDA data center located at the NITC and retained for 6 years. After exporting to NITC the data is purged from the workstations.

Chief Information Officer, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him or her from the system manager listed above. The request should be in writing and should contain the name and address of the requester.

Use the same procedures as those prescribed in Notification Procedures.

Use same procedures as those prescribed in Notification Procedures.

Information in this system comes primarily from individuals who are members of an IMT on an as needed basis when an incident occurs.

None.

None.

This system of records is under the control of the Deputy Administrator, Federal Grain Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

Individuals covered by this system of records include persons who are licensed under the USGSA and/or AMA to perform official grain inspection and weighing services, persons who are registered under the USGSA to engage in foreign commerce grain business, and persons who operate private businesses that have been designated to provide official services.

The different categories of records in this system include applications for license, registration, and designation; official inspection, testing, and weighing data for grain, rice, pulses, graded commodities, and processed commodities; equipment data; and customer information. Information collected includes names of individuals applying for a license, home addresses, birth months and years, license numbers, signatures of licensees, employing official agencies' names and addresses, and licensees' examinations and score sheets; registrants' names, trade name, character of organizations, mailing and/or operating addresses, ownership information, names and locations where business is conducted, and telephone numbers.

7 U.S.C. 77, 79, 79a, 79b, 84, 87f-1; and 7 U.S.C. 1622.

Deputy Administrator, Federal Grain Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

FGISonline will give GIPSA's customers online access to the information and applications they need to request grain inspection services; receive reports on service status; see the status of their user-fee account; and receive final certified results online, which, in turn, will allow customers to integrate official inspection data into their own information management systems. Private and State inspection agencies interested in being authorized to provide official inspection services will also be able to apply for GIPSA designation and re-designation online. Once officially designated, these agencies will have direct access through the Internet to GIPSA's extensive quality assurance program to ensure that their inspection results align with the official standards maintained by GIPSA.

The information collected and maintained in the FGISonline system of records is used to administer and to enforce the provisions under the USGSA and AMA. Such provisions include the mandatory inspection and weighing of export grain; the registration of entities involved in foreign commerce grain business; the licensing of individuals who perform official services; the delegation and designation of official service providers; and providing certain inspection and standardization activities related to rice, pulses, lentils, and processed grain products such as flour and corn meal, as well as other agricultural commodities

Records in this system may be disclosed as follows to:

1. The Department of Justice when the agency or any component thereof; any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

2. A court or adjudicative body in a proceeding when the agency or any component thereof, any employee of the agency in his or her official capacity; any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or the United States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records

3. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutorial responsibility of the receiving entity

4. A Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained

5. The National Archives and Records Administration or to the General Services Administration for records management inspections conducted pursuant to 44 U.S.C. 2904 and 2906

6. Appropriate agencies, entities, and persons when: (a) GIPSA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm

Disclosure to consumer reporting agencies:

None.

STORAGE:

Electronic records are maintained on a file server. Paper files and electronic media are maintained in physically secured rooms at USDA.

Records can be accessed by customer name, applicant name, business entity name, licensee name, license number.

Only authorized USDA personnel will have access to the records in the system. Permission level assignments allow users access only to those functions for which they are authorized. Users are granted system access upon successful completion of security training, and each user is provided with a unique and strong user-identification. Electronic records are controlled through Federal, USDA, and GIPSA security requirements; they are password protected; and access is limited to those who have an official need to know. Paper records are maintained in locked cabinets and in desks that are located in physically secured rooms.

The retention of data in the system is in accordance with applicable USDA Records Disposition Schedules, as approved by the National Archives and Records Administration. Hard copy records are maintained by varying periods of time, and temporary records are disposed of by shredding when the retention period is complete.

Deputy Administrator, Federal Grain Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.

Individuals may request information regarding this system of records and/or information on whether the system contains records pertaining to them from the system manager identified above. Any individual requesting such information must provide his or her name and address.

Any individual may obtain information from a record in the system which pertains to him/her by submitting a written request to the Privacy Act Officer, Management and Budget Services, USDA-GIPSA, 1400 Independence Avenue, SW., STOP 3642, Washington, DC 20250. The envelope and letter should be marked "Privacy Act Request" and should include the name, address, and any other particulars of the individual for which the request is made.

Individuals desiring to contest or amend information maintained in the system should direct their requests to the system manager listed above, state the reason(s) for contesting the information, and provide all available documentation to support the requested action.

Information in this system is provided by GIPSA employees at service locations to their customers; official service providers; applicants requesting export registration, applicants requesting that they be designated to become an official service provider, and applicants requesting that they be licensed to perform official services under the USGSA. Personal information in this system is obtained from the owners and officers who operate as official service providers and from individuals who are licensed under the USGSA to perform official services. The information is provided on applications for registration, for designation, and for license.

None.

Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.

Individuals who are regulated by the subject Acts and who have been investigated for possible violation of the Acts and/or against whom the Department recommends that an enforcement action be brought by the Government.

The system consists of investigatory material which may include intra- and interdepartmental recommendations pertaining to an alleged violation of the subject Acts.

7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.

(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute, or particular program statute, or by rule, regulation, or order issued pursuant thereto; (2) Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and (4) To answer Congressional inquiries made at the request of the individual from whose record information is disclosed.

Storage:

Records are maintained in file folders and incorporated in an automated data system.

Records are indexed by subject and chronological sequence. The subject could be the name of the individual.

Government office buildings, locked offices, or locked file cabinets.

Records for basic investigations are retained for 5 years, unless the investigation involves licensee conflicts of interest, then records are to be retained for 10 years. Records are maintained in accordance with General Services Administration disposal schedules, as implemented by FGIS Instruction 251.1, Records Management Program.

Director, Compliance Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW, Washington, DC 20250.

The system has been exempted under 5 U.S.C. 552a(k)(2) from the requirement of 5 U.S.C. 552a (c)(3), (d), (e)(4) (G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and procedures and the existence and identity of confidential sources of information would hamper law enforcement activity.

Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW, Washington, DC 20250, and field offices at locations listed in the Federal Grain Inspection Service Field Office Listing publication.

Present and former employees and applicants for reemployment with the Federal Grain Inspection Service.

The system consists of copies of materials maintained in Official Personnel Folders, such as personnel action documents, position descriptions, applications for employment, education and training data, performance and appraisal ratings, the documentation of employee performance and proficiency, and time and attendance reports.

5 U.S.C. 301, 7 U.S.C. 75a.

(1) For FGIS officials to review appointments, promotions, within-grade increases, training, transfers, and determination of qualification of an individual; (2) To prepare required records and reports to the Office of Personnel Management, Department of Labor, Merit Systems Protection Board, and Office of Management and Budget; (3) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; (4) Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (5) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and (6) To answer Congressional inquiries made at the request of the individual from whose record information is disclosed.

Storage:

Records are stored in file folders.

Records are indexed by name.

Government office buildings, locked offices, or locked file cabinets.

Records are reviewed annually and superseded documents are destroyed; or destroy all documents relating to an individual employee, 1 year after separation or transfer. Records are maintained in conformance with appropriate General Services Administration disposal schedules and implemented by FGIS Instruction 251.1, Records Management Program.

Director, Resources Management Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW, Washington, DC 20250.

Individuals may request information concerning themselves from this system by submitting a written request to the System Manager or to their individual supervisors at the appropriate office having custody of their records. The request for information should contain the name and address of the requester and the particular information requested.

Same as above.

Individuals may request a change or amendment of their records. This request should be addressed to the System Manager.

Information in this system is obtained from the individual to whom it applies or is derived from information the individual supplied, except information provided by agency officials on performance, appraisal, pay, leave, and allowance records.

Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.

Individuals who are regulated by the subject Acts and who have been referenced in an investigation or other information for possible violations of the Acts or other Federal law with respect to the handling, weighing, or official inspection of commodities.

Information on individuals who are subject to the rules of the U.S. Grain Standards Act, as amended, or the Agricultural Marketing Act of 1946, as amended, and activities which might lead to possible violations of these Acts or violations of other Federal law with respect to the handling, weighing, or official inspection of commodities.

7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.

(1) Use of such records will be limited to authorized personnel of the Federal Grain Inspection Service; (2) Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information containd in the records that is compatible with the purpose for which the records are collected; (3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected.

Storage:

Records are maintained in file folders and incorporated into an automated data system.

Records are indexed by subject and chronological sequence. The subject could be the name of an individual.

Government office building, locked offices, or locked file cabinets.

Records are retained for 5 years in conformance with appropriate General Services Administration disposal schedules as implemented by FGIS Instruction 251.1, Records Management Program.

Director, Compliance Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW, Washington, DC 20250.

Individuals may request information concerning themselves from this system by submitting a written request to the System Manager.

Same as above.

Individuals may contest a record in a system that pertains to them by submitting a request to the System Manager.

Information in this system comes primarily from complaints, case file reviews, investigative reports, Agency employees, and the news media.

Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW, Washington, DC 20250.

Any employee of an official agency or any individual under contract with FGIS who has a potential conflict of interest.

This system consists of all forms, correspondence, and other data pertinent to processing conflict of interest reports.

7 U.S.C. 87 et seq.

(1) Referral to the appropriate agency, whether Federal, State, local of foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto; (2) Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; (3) Disclosure in a proceeding before a court of adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; and (4) To answer Congressional inquiries made at the request of the individual from whose record information is disclosed.

Storage:

Records are stored in individual file folders at the above address.

Records are alphabetically indexed by the last name of the individual.

Records are kept in Government office buildings, in locked offices, or in locked file cabinets.

Records involving Registrant conflicts of interest are retained for 5 years, and Licensee conflicts of interest records are retained for 10 years after license is terminated, or destroyed immediately when licensee is deceased. Records are maintained in accordance with General Services Administration disposal schedules as implemented by FGIS Instruction 251.1, Records Management Program.

Director, Compliance Division, FGIS, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.

Individuals may request information concerning their records by submitting a written request to the System Manager.

Same as above.

Individuals may contest a record in a system that pertains to them by submitting a written request to the System Manager.

Information contained in the system is obtained from official agency employees or their supervisors, contract samplers, and FGIS field office personnel

Editorial Note: Packers and Stockyards Administration was abolished by Pub. L. 103-354 and all activities are now performed by the Grain Inspection, Packers and Stockyards Administration.

Packers and Stockyards Administrative Office, Rm. 3042, South Building, U.S. Department of Agriculture, Washington, DC 20250, and the Regional Supervisors in charge of the following regional offices located at: Rm. 338, 1720 Peachtree Street, NW, Atlanta, Georgia 30309; Turnpike Road, Box 101E, Bedford, Virginia 24523; 208 Livestock Exchange Building, Denver, Colorado 80216; Rm. 8A36, Federal Building, 819 Taylor Street, Fort Worth, Texas 76102; Suite 24, 537 Turtle Creek, South Drive, Indianapolis, Indiana 46227; 828 Livestock Exchange Building, Kansas City, Missouri 64102; Rm. 2W6, 15000 Aviation Boulevard, Lawndale, California 90260; Rm. 459, Federal Building, 167 North Main Street, Memphis, Tennessee 38103; Rm. 303, 825 Georges Road, North Brunswick, New Jersey 08902; 909 Livestock Exchange Building, Omaha, Nebraska 68107; 9370 S. W. Greenburg Road, Suite E, Portland, Oregon 97223; 203 Post Office Building, Box 8, South St. Paul, Minnesota 55075; and 975 Durkin Drive, Suite G, Springfield, Illinois 62704.

Present employees of the Packers and Stockyards Administration.

The system includes personnel (personnel record cards reflecting the name, date of birth, grade, salary, and employment history of present employees; performance evaluation forms; requests for training authorizations; recommendations for promotion; copies of personnel actions; and correspondence relating to individual employees' conduct), payroll and fiscal data required to meet the needs of P&SA personnel and fiscal responsibilities.

5 U.S.C. 301; 7 CFR 2.54.

The data contained in the foregoing records is routinely used to answer inquiries from agencies considering the employees identified in the system for employment as well as for credit checks. This information is also used to initiate requests for investigation of Packers and Stockyards Administration employees for purposes of security and conduct. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.

Storage:

With the exception of personnel record cards, all of these records are maintained on paper in file folders at the appropriate addresses cited.

All of the records are indexed and retrievable by name of the individual employees.

The records are maintained in locked files.

The personnel record cards are maintained until an individual leaves P&SA. The performance evaluation forms for current employees are maintained indefinitely. The Time and Attendance reports are maintained for the current year and three years thereafter for employees currently on the rolls. Final Time and Attendance reports are maintained for ten years after the date of separation of the employees. Travel vouchers, copies of personnel actions, training documents, and recommendations for promotion are maintained for five years from the date of submission. Correspondence with respect to employee conduct is maintained while the employee remains on the rolls. The administrative officer of the Packers and Stockyards Administration physically mutilates the records on the scheduled disposal date and they are thrown away with the agency's waste.

Administrative Officer, Packers and Stockyards Administration, Rm. 3042, South Building, U.S. Department of Agriculture, Washington, DC 20250, and Regional Supervisors of regional offices at locations previously specified.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from the System Manager. Telephone (202-447-7045) or the appropriate Regional Supervisor. Requests for information pertaining to an individual should contain: Name, location at which the individual worked for P&SA and the approximate dates.

Any individual may obtain information as to the procedures for gaining access to a record in the system which pertains to him by submitting a written request to the appropriate officials previously specified.

Use same procedures as for requesting access.

Information in this system comes primarily from the individuals concerned, personnel, training, travel and payroll records.

Financial Protection Branch, Livestock Marketing Division, Packers and Stockyards Administration, U.S. Department of Agriculture, Washington, DC 20250. Also files for specific geographical regions maintained in the thirteen (13) Regional Supervisory Offices of P&SA.

Individuals who have applied for registration or are registered as livestock market agencies and dealers under the Packers and Stockyards Act.

The system consists of index cards bearing the names of individuals who are registered under the provisions of the Act. Also cross-reference cards bearing the names of individuals who are owners or officers of registrant firms. From the index cards access may be gained to other systems of records identified as follows: (1) Registration Record Cards, (2) Case Record Cards, (3) Bond Claim Record Cards, (4) Registration Jurisdictional Files, and (5) Stockyard Jurisdictional Files.

7 U.S.C. 181 et seq.

To answer inquiries from Federal and State agencies, livestock trade organizations, and others having a definite and proved interest in such records.

Storage:

Records are maintained in card file cabinets and file folders at the applicable address listed above.

All index cards are maintained in an alphabetical order by name of registrant and by name of owners or officers of registrant firms.

Records are kept in locked cabinets under the supervision of competent personnel.

All files mentioned are maintained during active life of registration. When rendered inactive records are maintained for a period of two years in accordance with an approved records disposition schedule.

Chief, Financial Protection Branch, Livestock Marketing Division, Packers and Stockyards Administration, USDA, Washington, DC 20250.

Any individual may request information regarding this system of records or information as to whether the system contains records pertaining to him from System Manager, Telephone (202-447-4615 or 16). A request for information pertaining to an individual should contain that individual's full name, and current mailing address.

Any individual desiring to gain access to a record maintained in the system which pertains to him may do so by submitting a written request to the appropriate official referred to in the preceding paragraph.

Use same procedures as followed in seeking access.

Information in this system comes primarily from individuals who make application for registration or who are registered under the Packers and Stockyards Act, 1921, as amended. A limited amount of information in the system is obtained from other sources such as corporate surety companies, persons acting as trustee on bonds or bond equivalents and Packers and Stockyards Administration, Regional Supervisory personnel.

None.

Agricultural survey records are located at the following sites:

NASS Headquarters, 1400 Independence Avenue, SW., Washington, DC 20250,

USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114,

U.S. Census Bureau National Processing Center (NPC) facility at 1201 East 10th Street, Jeffersonville, IN 47132,

NASS Field Offices.

The address of each Field Office (FO) is listed in telephone directories of the respective cities under the heading "United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS)," or "USDA's NASS (State) Field Office."

Farm and ranch operators and agri-businesses.

Information on farm and ranch operators and agri-businesses includes name, address, telephone number, and agricultural survey data.

Authority: 7 U.S.C. 2204, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002.

Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

The Agricultural Survey Records system provides effective and efficient electronic survey management, data entry, data collection, data editing, data analysis, and data summarization or tabulation for hundreds of agricultural surveys annually. These surveys cover topics such as crop production, grain stocks, livestock inventories, prices paid and received by farmers and ranchers, farm labor, farm income, farm expenditures, farm numbers, chemical usage, and special follow-on surveys to the Census of Agriculture. The program generates county, State, regional, and national agricultural statistics.

Disclosure of Information:

Disclosure may be made only to sworn NASS employees for the purpose of compiling statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.

To the extent that disclosure will not violate any confidentiality statutes, disclosure will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of the suspected or confirmed compromises, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to assist in the performance of services related to this system of records and who need access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

Disclosure to Consumer Reporting Agencies:

None.

Storage:

Paper copies are stored inside at the locations identified above. Electronic survey data are stored on NASS and NITC file servers. Some survey paper questionnaires are converted to electronic format at NPC and stored locally on NPC servers. Backup data are stored on magnetic tapes.

Data are retrieved by unique identification numbers internal to the agency.

All NASS employees are required to sign a pledge of confidentiality that carries severe legal penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological controls, auditing, and monitoring of controls. Paper questionnaires are stored inside locked file cabinets. Magnetic backup tapes and file servers are secured within areas to which access is limited to authorized personnel only. The NASS Memorandums of Understanding with NPC and NITC contain provisions for (1) network data confidentiality, integrity, and availability, and (2) physical security.

Retention and disposal practices are in accordance with approved National Archives and Records Administration (NARA) schedules.

Director, Census and Survey Division, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain name, address, system of records name, and year that the agricultural survey questionnaire was completed.

Same as notification procedure.

Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above.

Information in this system comes solely from respondents to NASS agricultural surveys.

None.

None.

List sampling frame records are located at the USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114.

Current, recent, and potential farmers, ranchers, and agri- businesses.

Information on farmers, ranchers, and agri-businesses includes: name, address, telephone number, age, race or ethnic origin, gender, Social Security Number, Employer Identification Number, and some previous survey or census data (called control data) for efficiently selecting agricultural samples.

Authority: 7 U.S.C. 2204, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002.

Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

The list sampling frame is used to provide samples of farms, ranches, and agri-businesses for the NASS annual survey program and to provide the mail list for the Census of Agriculture every 5 years. The frame is securely maintained on a database server. The Social Security Number and Employer Identification Number are used to assist in identifying duplication of names between various probability list samples and NASS area frame surveys. They are also used as part of the NASS list building and maintenance process when matching names currently on the NASS list sampling frame with lists maintained by other governmental agencies.

Disclosure of Information:

Disclosure may be made only to sworn NASS employees for the purpose of compiling statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.

To the extent that disclosure will not violate any confidentiality statutes, disclosure will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to assist in the performance of services related to this system of records and who need access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

Disclosure to Consumer Reporting Agencies:

None.

Storage:

Machine readable name, address, and control data are located at the USDA NITC facility in Kansas City, MO. Data backups are stored on magnetic tapes also located at the NITC facility.

Data are retrieved by unique identification numbers internal to the agency. List sampling frame records are indexed by a record identifier assigned by each NASS Field Office. Each record also can be accessed by its Social Security Number.

All NASS employees are required to sign a pledge of confidentiality that carries severe legal penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological controls, auditing, and monitoring of controls. Magnetic backup tapes stored at NITC are secured within areas to which access is limited to authorized personnel only. The NASS Memorandum of Understanding with NITC contains provisions for (1) network data confidentiality, integrity, and availability and (2) physical security.

Retention and disposal practices are in accordance with approved National Archives and Records Administration schedules.

Director, Census and Survey Division, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain name, address, and system of records name.

Same as notification procedure.

Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above.

Names to update the list sampling frame are assembled from a variety of sources. Data collected by NASS from the Agricultural Survey Program and Census of Agriculture are also used to update the list sampling frame records.

None.

None.

Census of Agriculture records are located at the following sites:

NASS Headquarters, 1400 Independence Avenue, SW., Washington, DC 20250,

USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114,

U.S. Census Bureau National Processing Center (NPC) facility at 1201 East 10th Street, Jeffersonville, IN 47132.

Farm and ranch operators.

Information on farm and ranch operators includes name, address, telephone number, age, race or ethnic origin, gender, and census agricultural data.

Authority: 7 U.S.C. 2204g, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and Statistical Efficiency Act (CIPSEA) of 2002.

Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

The Census of Agriculture, conducted every 5 years, measures the economic well-being of farm and ranch operators. This is achieved by collecting, tabulating, and analyzing data on a range of agricultural issues such as crop production, livestock inventories, labor costs, farm-related expenses, assets, and income to provide county, State, regional, and national agricultural statistics.

Disclosure of Information:

Disclosure may be made only to sworn NASS employees for the purpose of compiling statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.

To the extent that disclosure will not violate any confidentiality statutes, disclosure will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.

Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to assist in the performance of services related to this system of records and who need access to the records in order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).

Disclosure to Consumer Reporting Agencies:

None.

Storage:

Census paper questionnaires are converted into electronic format at NPC and stored locally on NPC servers. Electronic copies are transmitted to NASS servers located at NITC for storage and processing. Data backups are stored on magnetic tapes.

Data are retrieved by unique identification numbers internal to the agency.

All NASS employees are required to sign a pledge of confidentiality that carries severe legal penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological controls, auditing, and monitoring of controls. Paper questionnaires at NPC are stored inside secured spaces. Magnetic backup tapes stored at NITC and NPC are secured within areas to which access is limited to authorized personnel only. The NASS Memorandums of Understanding with NPC and NITC contain provisions for (1) network data confidentiality, integrity, and availability, and (2) physical security.

Retention and disposal practices are in accordance with approved National Archives and Records Administration schedules.

Director, Census and Survey Division, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC 20250.

Any individual may request information as to whether the system contains records pertaining to him or her by contacting the system manager at the address specified above. The request for information should contain name, address, system of records name, and year that the Census of Agriculture questionnaire was completed.

Same as notification procedure.

Any individual may obtain information as to the procedures for contesting a record in this system which pertains to him or her by submitting a request to the system manager specified above.

Information in this system comes solely from responding farmers and ranchers.

None.

Input and output files are located in Headquarters (Washington, DC) and State Statistical Offices at the following locations:

Montgomery, AL 36104

Palmer, AK 99645

Phoenix, AZ 85012

Little Rock, AR 72201

Sacramento, CA 95814

Lakewood, CO 80215

Dover, DE 19901

Orlando, FL 32803

Athens, GA 30613

Honolulu, HI 96814

Boise, ID 83712

Springfield, IL 62702

West Lafayette, IN 47907

Des Moines, IA 50309

Topeka, KS 66683

Louisville, KY 40202

Baton Rouge, LA 70806

Annapolis, MD 21401

Lansing, MI 48904

St. Paul, MN 55107

Jackson, MS 39204

Columbia, MO 65202

Helena, MT 59626

Lincoln, NE 68508

Reno, NV 89557

Concord, NH 03301

Trenton, NJ 08625

Las Cruces, NM 88001

Albany, NY 12235

Raleigh, NC 27611

Fargo, ND 58102

Columbus, OH 43215

Oklahoma City, OK 73105

Portland, OR 97204

Harrisburg, PA 17110

Columbia, SC 29201

Sious Falls, SD 57117

Nashville, TN 37204

Austin, TX 78701

Salt Lake City, UT 84116

Richmond, VA 23219

Olympia, WA 98501

Charleston, WV 25312

Madison, WI 53713

Cheyenne, WY 82001

Addresses of each State Statistical Office are listed in the telephone directories of the respective cities under the heading "United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS)," or "(State) Agricultural Statistics Service." Magnetic tapes are located in the Martin Marietta Data System (MMDS) file, Orlando, Florida.

Farmers and ranchers operating farms and ranches.

Farm operator's Social Security Number/Employer Identification Number.

7 U.S.C. 2204.

The farm operator's Social Security Number/Employer Identification Number is maintained to assist in identifying duplication of names between various probability list samples and NASS's area frame surveys. Social Security Numbers are also used when matching names currently on NASS's list sampling frame with lists maintained by other governmental agencies as part of the NASS list building and maintenance process.

(1) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual

(2) Data are provided to the Department of Commerce, Bureau of the Census, for mail list development for periodic Census of Agriculture

(3) Disclosure may be made to a private firm for the purpose of collating, analyzing, aggregating, or otherwise maintaining or servicing the records in this system. Such contractor will be required to maintain Privacy Act safeguards with respect to the records

(4) Disclosure may be made to State Statistical Office employees performing functions for NASS pursuant to agreements between NASS and their respective State governments

(5) Disclosure may be made to cooperators and grantees performing statistical research for NASS pursuant to cooperative agreements, cost-reimbursement agreements, or grants between NASS and the respective cooperators and grantees.

Storage:

Input documents and output listings are retained in the State Statistical Offices specified above. Machine readable name, address and control data are located in the MMDS file, Orlando, Florida. Each office is able to access only its own files.