National Computer Center, Environmental Protection Agency, Research Triangle Park, North Carolina 27711.

Current and former EPA employees, including Health and Human Services Public Health Service Commissioned Officers assigned to EPA.

This system contains general human resources elements, basic benefits pay and leave records. This includes, but is not limited to, employee identification and employment status data such as: Name(s), records that establish an individual's identity, social security number, date of birth, sex, race and national origin, disability, home and mailing addresses, home telephone numbers and telephone numbers for emergency contacts, type of appointment, education, training courses attended, veteran preference, military service, service computation for leave, date of probationary and trial period began, date of and the annual performance rating, date of and amount of individual cash, time off, rating based, and suggestion, patents and invention awards, date of and amount of group cash, time off, and suggestion, patents, and inventions awards, grievances and adverse actions for performance based reductions in grade and removal actions, and terminations of probationers, date of within- grade increases, Intergovernmental Personnel Act records, union bus codes, employing organization codes, salary, pay plan, grade, step, adjudication of a position classification and appeal, retained grade or pay appeal, or Fair Labor Standards Act (FLSA) claim complaints, forms and reports completed during employment as a condition of employment, records and pertaining and resulting from the testing of the employee for use of illegal drugs, reports of on- the-job injuries and medical records, forms, and reports generated as a result of the filing of a Workers' Compensation, number of hours worked, overtime, compensatory time, leave accrual rate, leave usage and balances, Thrift Saving Plans (TSP), TSP loans, Civil Service Retirement and Federal Employees Retirement System contributions, Federal Insurance Contributions Act (FICA) withholdings, Federal, State, and city tax withholdings, Federal Employee Group Life Insurance withholdings, Federal Long-Term Care Insurance, Federal Employee Health Benefits withholdings, charitable deductions, allotments to financial organizations, garnishments, savings bonds allotments, union dues withholdings, deductions for Internal Revenue Service levies, court ordered child support levies, Federal salary offset deductions, and information on the Leave Transfer Program and the Leave Bank Program, Flexible Spending Accounts (FSA), child care subsidy, time compliance technical orders (TCTO), Physicians Comparability Allowances (PCA), uniform allowances, non- foreign cost-of-living allowances, Within Grade Increase, Quality Step Increase, student loan repayment program, recruitment, relocation, and retention incentives, extended assignment incentives, supervisory differentials, post differentials, night pay differential, Sunday premium pay, law enforcement availability pay, administratively uncontrollable overtime pay, regularly scheduled standby duty pay, evacuation payment, hazardous duty.

5 U.S.C. 5101 et seq.; 5 U.S.C. 5501 et seq.; 5 U.S.C. 5525 et seq.; 5 U.S.C. 5701 et seq.; 5 U.S.C. 6301 et seq.; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22, 1943); 5 U.S.C. 6362; 5 U.S.C. 6311.

These records are maintained in PeoplePlus to administer EPA's pay and leave requirements, including processing, accounting and reporting requirements. They also provide the basic source of factual data about a person's Federal employment while in the service and after his or her separation. Records in PeoplePlus have various uses by Agency personnel offices, including screening qualifications of employees; determining status, eligibility, and employee's rights and benefits under pertinent laws and regulations governing Federal employment; computing length of service; and other information needed to provide personnel services. These records and their automated equivalents may also be used to locate individuals for personnel research.

A. To the Department of the Treasury to issue checks, make payments, make electronic funds transfers, and issue U.S. Savings Bonds.

B. To the Department of Agriculture National Finance Center to credit Thrift Savings Plan deductions and loan payments to employee accounts.

C. To the Department of Labor in connection with a claim filed by an employee for compensation due to a job connected injury or illness.

D. To the Internal Revenue Service; Social Security Administration; and State and local tax authorities in connection with the withholding of employment taxes and tax levies.

E. To the State Unemployment Offices in connection with a claim filed by former employees for unemployment benefits.

F. To the officials of labor organizations as to the identity of employees contributing union dues each pay period and the amount of dues withheld from each employee.

G. To the Office of Personnel Management and to Health Benefit carriers in connection with enrollment and payroll deductions.

H. To the Office of Personnel Management in connection with employee retirement and life insurance deductions.

I. To the Combined Federal Campaign in connection with payroll deductions for charitable contributions.

J. To the Office of Management and Budget and Department of the Treasury to provide required reports on financial management responsibilities.

K. To provide information as necessary to other Federal, State, local or foreign agencies conducting computer matching programs to help eliminate fraud and abuse and to detect unauthorized overpayments made to individuals. When disclosures are made as part of computer matching programs, EPA will comply with the Computer Matching and Privacy Protection Act of 1988

L. To the Social Security Administration and the Department of Health and Human Services to provide information on newly hired employees for child support enforcement purposes.

M. To the Department of Health and Human Services in connection with the master personnel and payroll files for their Public Health Service Officers.

N. To the Defense Finance and Accounting Service to provide payroll processing services.

O. To the Federal Retirement Benefit Contractors to enable employees to receive retirement benefit calculations.

P. To disclose information to Government training facilities (Federal, State, and local) in review of OPM's Go Learn eGov initiative as part of EHRI.

Q. To disclose information to Office of Civil Rights (OCR) for Equal Employment Opportunity Commission (EEOC) when requested in connection with investigations of alleged or possible discrimination practices in the Federal Sector, and in response to its request for use in the conduct of an examination of an agency's compliance with affirmative action plan instructions and the Uniform Guidelines on Employee Selection Procedures (1978).

A, B, C, D, E, F, G, H, I, J, and K apply to this system.

Storage:

These records are maintained in hard copy formats and computer processable storage media such as computer tapes and disks. The computer storage devices are located in the National Computer Center, Research Triangle Park, North Carolina. Backup tapes are maintained at a disaster recovery site. Data is on CD and fiche--only after it rolls off line in DCPS for use within the PROs to do research. There are actual history tapes kept in the storage facility for the 56 years.

• Retrievability: These records are retrieved by the employee identification number or name.

• Safeguards: Computer records are maintained in a secure password protected environment. Access to computer records is limited to those who have a need to know. Permission level assignments allow users access only to those functions for which they are authorized. Paper records are maintained in locked metal file cabinets. All records are maintained in secure, access-controlled areas or buildings.

• Retention and Disposal: The retention of data in the system is in accordance with applicable EPA Records Schedules #161 and 553 as approved by the National Archives and Records Administration. Employee records are retained on magnetic tapes for an indefinite period. Hard copy records are maintained for varying periods of time, at which time they are disposed of by shredding.

Director, Office of Human Resources, Office of Administration and Resources Management, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., (MC 3601ARN), Washington, DC 20460 and Director, Office of Financial Services, Office of the Chief Financial Officer, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., (MC 2734R), Washington, DC 20460.

Individuals who want to know whether this system of records contains information about them or who want to access, amend or correct their records, should make a written request to the EPA Privacy Act Officer, Freedom of Information Office, U.S. Environmental Protection Agency, 1200 Pennsylvania Ave., NW., (MC 2822T), Washington, DC 20460 or by facsimile to (202) 566 -2149. Individuals must furnish the following information for their records to be located and identified:

A. Full name.

B. A statement that the request relates to the PeoplePlus system of records.

C. A statement indicating the reason for the request (.e., access, amendment or correction) and whether a personal inspection of the records or a copy of them by mail is desired.

D. Signature.

These requirements and related provisions are set forth in EPA's Privacy Act regulations, 40 CFR Part 16, as amended (2006), which are available on the Agency's Privacy Act Web site at http://www.epa.gov/privacy/laws/index.htm.

Individuals wishing to request access to their records should follow the Notification Procedures. Individuals requesting access are also required to provide adequate identification, such as a driver's license, employee identification card, social security card, credit card or other identifying document. Additional identification procedures may be required in some instances.

Individuals requesting correction or amendment of their records should follow the Notification Procedures and the Record Access Procedures and also identify the record or information to be changed, giving specific reasons for the change. Complete EPA Privacy Act procedures are set out in 40 CFR part 16, as amended (2006).

Information in this system of records is provided by:

A. The individual on whom the record is maintained.

B. Agency officials such as managers and supervisors.

C. Consumer reporting agencies, debt collection agencies, Department of the Treasury, and other Federal agencies.

D. Federal Retirement Benefit contractors.

E. Leave Bank.

None.

Health Unit, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. EPA offers medical services to employees through a national agreement with the Federal Occupational Health Service of the Public Health Service. Most EPA regional offices have a similar arrangement, although a different contractor provides services in one or more regional offices. See the appendix for addresses of regional and other offices.

EPA employees, contract employees, and EPA visitors requiring or requesting medical attention and EPA employees participating in Stress Lab.

Employee health records.

5 U.S.C. 7901 et seq.

To document health treatments and related services offered by the Health Unit.

General routine uses F, H, and K apply to this system.

Storage:

Hard copy files (handwritten or typed cards, forms, files, and EKG graphs); some identifying information is also maintained on a computerized index.

By name.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are maintained until an employee leaves EPA. Records are sealed and sent to the Personnel Office for inclusion in the official personnel folder, which is sent to a federal records center. Records may be transferred to a new federal employer.

National Program Branch Chief, Safety, Health and Environmental Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16. Pursuant to 5 U.S.C. 552a(f)(3), records relating to psychiatric matters may be made available to a record subject through a physician.

Patients, patient's doctors, on approval of patient, accident/incidence reports, family members of patients, and past Federal employer medical records.

EPA’s National Computer Center located at 109 T.W. Alexander Drive, Durham, NC 27709.

Freedom of Information Act, 5 U.S.C. 552.

To provide the public a single location to submit and track FOIA requests and appeals filed with the EPA and participating agencies, to manage internal FOIA administration activities and to collect data for annual reporting requirements to the Department of Justice.

All persons requesting information or filing appeals under the Freedom of Information Act.

A copy of each Freedom of Information Act (FOIA) request received by the EPA and other participating agencies and a copy of all correspondence related to the request, including individuals’ names, mailing addresses, e-mail addresses, phone numbers, social security numbers, dates of birth, alias(es) used by the requester, alien numbers assigned to travelers crossing national borders, requesters’ parents’ names, user names and passwords for registered users, FOIA tracking numbers, dates requests are submitted and received, related appeals and agency responses. Records also include communications with requesters, internal FOIA administrative documents (e.g., billing invoices) and responsive records.

General routine uses A, E, F, G, H, K, and L apply to this system. Records may also be disclosed to:

1. Another federal agency (a) with an interest in the record in connection with a referral of a Freedom of Information Act (FOIA) request to that agency for its views or decision on disclosure, or (b) in order to obtain advice and recommendations concerning matters on which the agency has specialized experience or particular competence that may be useful to an agency in making required determinations under the FOIA.

2. To the National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. § 552(h), to review administrative agency policies, procedures and compliance with the Freedom of Information Act (FOIA), and to facilitate OGIS’ offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.

Records are stored in file folders in lockable file cabinets. Records are also stored in a secure, password protected electronic system that utilizes security hardware and software to include multiple firewalls, active intruder detection and role-based accessed controls. Additional safeguards vary by participating agencies.

Requests are retrieved from the system by numerous data elements and key word searches, including name, agency, dates, subject, FOIA tracking number and other information retrievable with full-text searching capability.

Each federal agency handles its records in accordance with its records schedule as approved by NARA. FOIA records are covered under NARA General Record Schedule 14 – Information Services Records unless a participating agency’s records are managed under other record schedules approved by NARA.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

Tim Crawford, crawford.tim@epa.gov, U.S. EPA, Office of Environmental Information, MC 2822T, 1200 Pennsylvania Ave., NW, Washington, DC 20460.

Individuals seeking access to their own personal information in this system of records is required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card). Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests must be submitted to the agency contact indicated on the initial document for which the related contested record was submitted.

Any individual who wants to know whether this system of records contains a record about him or her, should make a written request to the EPA Privacy Officer, MC 2822T, 1200 Pennsylvania Avenue, NW, Washington, DC 20460.

None.

Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Some regional and other EPA offices may also maintain parking records. See the appendix for addresses of regional and other offices.

Individuals holding parking permits from EPA, including individuals in existing carpools whose principal member is an EPA employee. Other carpool members may be employed by other Federal agencies or private industry.

Permit applications, permit numbers, EPA Form 5160.1, including name, social security number, home and work address, home and work telephone numbers of EPA employees holding parking permits, the name and address of carpool members, and related information.

EPA Administrative Services Manual, Chapter 11, dated April 23, 1975; 41 CFR 101-20.104.

To manage parking control and the carpool system, and to enforce parking regulations.

General Routine Uses A, E, F, G, H, I, and K apply to this system.

Records may also be disclosed:

1. To the public through a carpool matching system. Disclosures are limited to the name, telephone number, and zip code of carpool members.

Storage:

In a computer database and in file folders.

Principally by name, permit number, and zip code.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are maintained for three years after the expiration of the contract with the contractor for the system.

Team Leader, Transit Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects.

Unclassified

EPA Office of Criminal Enforcement, Forensics and Training, 1200 Pennsylvania Avenue NW., Washington, DC 20004. Access to records is also available to authorized EPA personnel at the field offices of the OCEFT Criminal Investigation Division, listed in the Appendix to this Notice.

Eric Blank, Senior Technical Information Specialist, Operations Branch, Criminal Investigations Division, Office of Criminal Enforcement, Forensics and Training, Environmental Protection Agency, 1200 Pennsylvania Ave., N.W. (Mail Code 2232A), Washington, D.C. 20004; blank.eric@epa.gov (202-566-0656)

18 U.S.C. 3063; Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9601 et seq.; Solid Waste Disposal Act (a.k.a., Resource Conservation and Recovery Act), 42 U.S.C. 6901 et seq.; Federal Water Pollution Control Act (a.k.a., Clean Water Act), 33 U.S.C. 1251 et seq.; Toxic Substances Control Act, 15 U.S.C. 2601 et seq.; Clean Air Act, 42 U.S.C. 7401 et seq.; Federal Insecticide, Fungicide and Rodenticide Act, 7 U.S.C. 136 et seq.; Public Health Service Act (a.k.a., Safe Drinking Water Act), 42 U.S.C. 300f et seq.; Emergency Planning and Community Right-To-Know Act of 1986, 42 U.S.C. 11001 et seq.; and the Marine Protection, Research, and Sanctuaries Act of 1972 (a.k.a., Ocean Dumping Act), 33 U.S.C. 1401 et seq.; Crimes and Criminal Procedure, 18 U.S.C. 1 et seq .

1. To support, further, and document the investigation of persons or organizations alleged to have criminally violated any environmental statute or regulation, or to have violated other federal statutes in conjunction with such environmental violations.

2. In addition, to facilitate protection of EPA’s Administrator, the system will include information on individuals or entities that threaten physical harm to the EPA Administrator, other agency senior officials, or their family members, in violation of federal criminal statutes. All lead information on threats will be referred to the Office of Inspector General (OIG), which is responsible for the investigation of threats against EPA personnel.

1. (a) Subjects of investigations about whom data has been collected by criminal investigators of the Office of Criminal Enforcement, Forensics and Training, Criminal Investigation Division, and assembled in the form of investigative reports concerning violations of federal criminal statutes; and (b) persons who have made threats of physical harm to the EPA Administrator, other senior agency officials, or their family members (this information will also be referred to the Office of Inspector General).

2. Persons who provide information and evidence used to substantiate environmental criminal violations or threats of physical harm to the EPA Administrator, other senior agency officials, or their family members.

3. OCEFT criminal investigators and other governmental personnel who participate in investigations, such as EPA Regional Criminal Enforcement Counsel (RCECs); Assistant U.S. Attorneys (AUSAs) and other trial attorneys of the Department of Justice; federal criminal investigators of partner federal agencies, such as the Federal Bureau of Investigations (FBI); and criminal investigators or prosecutors of partner state criminal law enforcement agencies.

1. Investigative Case Management System. The Online Criminal Enforcement Activities Network contains selected information from the criminal investigative files. Such information includes, name, address, telephone number; prior/secondary residences, vehicle information, associated persons (name and role), driver's licenses/aliases, associated companies (name and role), identifying numbers (number type, number and brief description; including Social Security Number, Passport number, Immigration ID number, US Marshall Service number, State ID number, etc.), corporate data (company name, address, telephone number), corporate vehicle information, corporate identifying numbers, case information (e.g., case opened, date referred to EPA), criminal investigator comments, name and office of criminal investigator, dissemination information (e.g., which other agency requested the information), and other related investigative information.

2. Investigative Files. The investigative files housed within OCEAN contain all information relating to an investigative matter which can be stored electronically. In addition to the information contained in the computerized case management system, the investigative files contain, but are not limited to, correspondence (case coordination reports, memos of conversation, and other records of communication relating to the investigation), interviews (witness interview statements generated by either an OCEFT/CID special agent or another agency or person), regulatory history (permits and reports generated as a result of normal program activity), technical support (program reports generated as a result of the investigation), investigative notes, electronic monitoring (reports requesting permission and use, transcripts of tapes), records checks (personal history, police information, fingerprint cards, photographs), property reports, electronic copies or images of property or physical evidence obtained and retained by OCEFT/CID including documents personal property and electronic evidence, manifests and other related investigative information and open source online information.

3. Threat Information. All information related to any individuals or entities that threaten physical harm to the EPA Administrator, senior agency officials, or their family members, in violation of federal criminal statutes. In addition to the information contained in the computerized case management system, the investigative leads files may contain, but are not limited to, digital copies or transcripts of the subject threat, witness statements, records checks (personal history, police information, fingerprint cards, photographs), property reports, electronic copies or images of property obtained and retained by OCEFT/CID including documents, personal property and electronic evidence and other related information, open source online information, investigative reports and other information received from other law enforcement agencies and the EPA OIG.

4. Case Management System. The Online Criminal Enforcement Activities Network is the computerized management information system for the Criminal Investigation Division, which reflects the activity and productivity of individual agents and each OCEFT/CID office. It is also the primary source for assembling statistical data for OCEFT/CID. The Online Criminal Enforcement Activities Network contains the OCEFT/CID case number, the case name, the most recent investigative or prosecutorial activity, the involved environmental media and environmental statutes, government employees involved in the investigation, case status and case closure codes. The case name may be either a company name or the name of a person that denotes the subject of the investigation.

EPA employees and officials, employees of Federal contractors, employees of other Federal agencies and of state, local, tribal, and foreign agencies, witnesses, informants, public source materials, and other persons who may have information relevant to OCEFT/CID investigations.

The following new routine uses apply to this system because the use of the record is necessary for the efficient conduct of government operations. The routine uses are related to and compatible with the original purpose for which the information was collected. General Routine Uses A, C, D, E, F, G, H, and K apply to this system (73 Fed Reg 2245). Records may also be disclosed:

1. To a potential source of information to the extent necessary to elicit information or to obtain cooperation of that source in furtherance of an EPA criminal investigation or protective service detail investigation.

2. To the Department of Justice for consultation about what information and records are required to be publicly released under federal law.

3. To a federal agency in response to a valid subpoena.

4. To Federal and state government agencies responsible for administering suspension and debarment programs.

5. To international law enforcement organizations if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the organization or a law enforcement agency that is a member of the organization.

6. To the news media and public unless it is determined that the release of the specific information in the context of a particular case would constitute an unwarranted invasion of privacy.

7. To any person if the EPA determines that compelling circumstances affecting human health, the environment, property, or personal safety warrant the disclosure.

8. In connection with criminal prosecution or plea negotiations to the extent that disclosure of the information is relevant and necessary to the prosecution or negotiation and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

9. To the Office of Inspector General, which is responsible for investigating threats to the Administrator and other agency officials.

10. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records; (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

11. To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

The EPA OCEFT currently stores and manages records related to environmental and related non-environmental criminal investigations in a centralized electronic recordkeeping system, EPA 17, Criminal Investigative Index and Files. This computer recordkeeping system, and the modified system that will replace it (OCEAN), involve the "cloud" storage of electronic records obtained or created by OCEFT criminal investigators.

Files are assigned a case file number and records are maintained in numerical order in a web-based computer system with access controls. Access to records is obtained by entering user IDs and passwords then conducting computer database searches using relevant search terms and software programs. The system also allows for printing of records. Information on individuals may be retrieved through the computer case management system which can use, among other things, case titles, the names of individuals, organization names, driver's license numbers, vehicle or tag or vehicle identification numbers and other identifying numbers.

Retention and Disposal: The manner of Retention and Disposal of the Online Criminal Enforcement Activities Network and files will mirror the current disposition of electronic records in the OCEFT Criminal Investigation Index and Files system (EPA-17), known as the Criminal Case Report System, or (CCRS) under EPA Records Schedule 684. These records are scheduled as permanent retention.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled websites. The case management system maintains a user log that identifies and records persons who access and use the system. Computer-stored information is protected in accordance with the Agency's security requirements. No unauthorized individuals may access the physical equipment on which the system resides. Accounts can only be created by the system administrator or assistant system administrators.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(j)(2) or (k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. See, 40 CFR 16.11 and 16.12. These same authorities and exemptions also apply to the threat information to be held by the modified system. Exemptions from access may be complete or partial, depending on the applicable exemption. However, EPA may, in its discretion, grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect.

Pursuant to the authorities set out in 40 CFR 16.11 and 16.12, exempting federal criminal investigatory agencies from specified provisions of the Privacy Act, individuals do not have the opportunity to decline to provide information to, or to opt out of the collection or sharing of their information by OCEFT criminal investigators. These same authorities and exemptions also apply to the threat information to be held by the OCEAN system. The EPA's procedures for making a Privacy Act request can be found in EPA's Privacy Act regulations at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Pursuant to 5 U.S.C. 552a(j)(2) this system is exempt from the following provisions of the Privacy Act: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5) and (e)(8); (f)(2) through (5); and (g). Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5). See, 40 CFR 16.11 and 16.12.

71 FR 234 - January 4, 2006 - Republication of Exempted System of Records (EPA- 17)

66 FR 49947 – October 1, 2001 - Creation of the OCEFT/NEIC Master Tracking System of Records (EPA-46)

Appendix to Online Criminal Enforcement Activities Network

Criminal Investigation Division offices where system records may be accessed online:

• Boston Area Office, EPA/Criminal Investigation Division, 5 Post Office Square, Suite 100, 15th Floor, Boston, Massachusetts 02109-3912

• New York Area Office, EPA/Criminal Investigation Division, 290 Broadway (2C100), Room 1551, New York, New York 10007-1866

• Buffalo Resident Office, EPA/Criminal Investigation Division, 138 Delaware Avenue, Room 525, Buffalo, New York 14202

• Syracuse Domicile Office, EPA/Criminal Investigation Division, 441 S. Salina Street, 6th Floor, Box 349, Syracuse, New York 13202

• Philadelphia Area Office, EPA/Criminal Investigation Division, 1650 Arch Street (3CE00), Philadelphia, Pennsylvania 19103-2029

• Baltimore Resident Office, EPA/Criminal Investigation Division, 701 Mapes Road, Suite E230, Environmental Science Center, Fort George G. Meade, Maryland 20755-5350

• Atlanta Area Office, EPA/Criminal Investigation Division, 61 Forsyth Street, Suite 16T90, Sam Nunn Atlanta Federal Center, Atlanta, Georgia 30303

• Tampa Resident Office, EPA/Criminal Investigation Division, 2203 N. Lois Avenue, Suite 815, Tampa, Florida 33607

• Miami Resident Office, EPA/Criminal Investigation Division, 909 SE First Avenue, Suite 700, Brickell Plaza Federal Building, Miami, FL 33131

• Nashville Domicile Office, EPA/Criminal Investigation Division, 801 Broadway, Suite 312, Nashville, Tennessee 37203

• Chicago Area Office, EPA/Criminal Investigation Division, 77 West Jackson, Chicago, Illinois 60604

• Dallas Area Office, EPA/Criminal Investigation Division, Fountain Place, 1445 Ross Avenue, (6CID), Suite 1200, Dallas, Texas 75202-2733

• Houston Resident Office, EPA/Criminal Investigation Division, 1919 Smith Street, Suite 9004, Houston, Texas 77002-8049

• Kansas City Area Office, EPA/Criminal Investigation Division, 11201 Renner Blvd., Lenexa, Kansas 66219

• St. Louis Resident Office, EPA/Criminal Investigation Division, 1222 Spruce Street, Room 2.102G, Robert A. Young Federal Building, St. Louis, Missouri 63103

• Denver Area Office, EPA/Criminal Investigation Division, 1595 Wynkoop Street, Denver, Colorado 80202-1129

• San Francisco Area Office, EPA/Criminal Investigation Division, 75 Hawthorne St., 8th Floor, San Francisco, California 94105-3901

• Los Angeles Resident Office, EPA/Criminal Investigation Division, 600 Wilshire Boulevard, Suite 900, Los Angeles, CA 90017-3212

• Phoenix Domicile Office, EPA/Criminal Investigation Division, Sandra Day O’Connor Federal Building, 401 W. Washington St., SPC #9, Suite 415, Phoenix, Arizona 85003

• Seattle Area Office, EPA/Criminal Investigation Division, 1200 Sixth Avenue, Suite 155, Seattle, Washington 98101-3140

• Portland Resident Office, EPA/Criminal Investigation Division, 805 SW Broadway, Suite 620, Portland, Oregon 97204

1. Security Operations Branch, Security Management Division, Environmental Protection Agency, Ronald Reagan Building, 1200 Pennsylvania Avenue, NW., Washington, DC 20460;

2. Regional EPA offices. See the appendix for regional office addresses.

EPA employees and certain non-EPA employees, including contractors and grantees, who require identification cards to access EPA controlled facilities.

1. EPA Form 5110-1 EPA Identification Card Acknowledgment which contains the following information: Name, identification card credential number, height, weight, color of eyes/hair, date of birth, Social Security Number, position/title, grade, EPA office location, signature, date of issuance.

2. EPA Form 1480-39 Official U.S. Government Identification which contains the following information: Name, Social Security Number, EPA office location, date of birth, height, weight, color of eyes/hair, signature, identification card credential number, date of issuance, and photograph of person issued the identification card.

3. Photographs of individuals.

4. Information captured by automatic card reader machines used to gain access to certain EPA facilities, including the individual's name, card credential number, date and time of access request, and location of access requested.

5. Fingerprint information for individuals.

Executive Order 12072 (Aug. 16, 1978), Federal Property and Administrative Services Act of 1949, 40 U.S.C. 121, and Executive Order 9397 (Nov. 22, 1943).

To issue official U.S. Government identification cards to EPA employees and certain non-EPA employees requiring access to EPA-controlled facilities; to maintain a record of all holders of identification cards for renewal and recovery of expired cards; to manage and confirm requests for and access to EPA- controlled facilities; and to identify lost or stolen identification cards.

General routine uses A, E, F, G, H, and K applies to this system.

Storage:

The completed forms are kept in locked file cabinets in the Crystal City and Ronald Reagan badging offices. This system maintains records in two central command centers. These central command centers retain a record of each instance of request for access to an EPA-controlled facility. Each record indicates the time, location of card reader, and card credential number requesting access. This information can be linked to personally identifiable information using the central command center databases.

Records are retrieved by subject name and identification card credential number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in locked file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are retained and disposed of in accordance with EPA Records Control Schedule 627, approved by the National Archives and Records Administration.

Headquarters: Chief, Security Operations Branch, Security Management Division, Environmental Protection Agency, Ronald Reagan Building, MS3206R, and 1200 Pennsylvania Avenue, NW., Washington, DC 20460. Other locations: General Services Administration Manager at offices listed in the Appendix.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to EPA FOIA Office, Attn: Privacy Act Officer, 1200 Pennsylvania Avenue, MC2822T, NW., and Washington, DC 20460.

Requesters will be required to provide adequate identification, such as a driver's license, EPA identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests for name changes must be accompanied by a copy of a current redacted SF-50, "Request for Personnel Action". The information contained in the fields identified by the following item numbers must be provided on the redacted form:

1. Name (Last, First, Middle).

2. Social Security Number.

4. Effective Date.

5. First Action (all fields, A-F).

6. Second Action (all fields, A-F).

7. FROM: Position Title and Number.

14. Name and Location of Position's Organization.

15. TO: Position Title and Number.

22. Name and Location of Position's Organization.

38. Duty Station Code.

39. Duty Station.

46. Employing Department or Agency.

47. Agency Code.

48. Personnel Office ID.

49. Approval Date.

50. Signature/Authentication and Title of Approving Official.

Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Information from EPA Form 5110-1 and EPA Form 1480-39 provided by applicant is entered manually into the central command center database.

None.

Appendix

Region 1: 1 Congress Street, Suite 1100, Boston, MA 02114-2023 >

Region 2: 290 Broadway, New York, NY 10007-1866

Region 3: 1650 Arch Street, Philadelphia, PA 19103-2029

Region 4: 61 Forsyth Street, SW., Atlanta, GA 30303-3104

Region 5: 77 West Jackson Boulevard, Chicago, IL 60604-3507

Region 6: Fountain Place 12th Floor, Suite 1200, 1445 Ross Avenue, Dallas, TX 75202-2733

Region 7: 901 North 5th Street, Kansas City, KS 66101

Region 8: 999 18th Street, Suite 300, Denver, CO 80202-2466

Region 9: 75 Hawthorne Street, San Francisco, CA 94105

Region 10: 1200 Sixth Avenue, Seattle, WA 98101.

Office of Civil Rights, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Individuals who have filed, or had filed on their behalf, discrimination complaints against recipients of Federal financial assistance.

Letters or other documents initiating discrimination complaints, correspondence, internal memoranda and notes pertaining to the complaints; investigative reports and findings on the complaints; and related information concerning the complaints and investigations. A computerized case index includes cases by number, complainant (but not all complainants are identified because there are sometimes multiple complainants in a single case), and recipient.

Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d et seq.; Title IX of the Education Amendments of 1972, 20 U.S.C. 1681 et seq.; Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794; Federal Water Pollution Control Act Amendments of 1972 (Pub. L. 92-500, section 13), 33 U.S.C. 1251 note; Title III of the Age Discrimination Act of 1975, 42 U.S.C. 6101 et seq.); Title VIII of the Federal Fair Housing Act (42 U.S.C. 3601); Executive Orders 11246 (Sept. 24, 1965), 12250 (Nov. 2, 1980) and 12892 (Jan. 17, 1994); 40 CFR part 7.

This file system is maintained to support and further the discrimination complaint process, including the investigation and resolution of complaints, and to assure compliance with the nondiscrimination laws by recipients of Federal financial assistance.

General Routine Uses A, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To the Department of Justice or other Federal and State agencies when necessary to complete an investigation, enforce the nondiscrimination statutes set forth in the Authority section of this Notice, or assure proper coordination between Federal agencies.

2. To persons named as alleged discriminating officials to allow such persons the opportunity to respond to the allegations of discrimination made against them during the course of the discrimination complaint process.

3. To any potential source of information when necessary to obtain information relevant to an OCR investigation of a discrimination complaint, but only to the extent necessary to inform the source of the Purpose(s) of the request and to identify the type of information requested. Policies and Practices For Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:

Storage:

File folders. An index of cases is maintained on a computer database.

By name, case file number, or other characteristic.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Retention and Disposal:

The record schedule for these records is currently under review and will be submitted to the National Archives and Records Administration. Proposed retention: Files are retained in the office for one year after the final decision is written, sent to the Federal Records Center for nine years, then destroyed.

Associate Director, Complaints Resolution and External Compliance Staff, Office of Civil Rights, Environmental Protection Agency, FOIA Office (MC-2822 T) Ariel Rios Building, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Complainants, recipients, witnesses, EPA investigators and/or contract investigators, other EPA personnel, and other persons with information relevant to the case.

Pursuant to 5 U.S.C. 552a(k) (2), this system is exempt from the following provisions of the Privacy Act of 1974, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3), (d), and (e) (1)

None.

National Computer Center, U.S. Environmental Protection Agency Main Campus, 109 T.W. Alexander Drive, Research Triangle Park, North Carolina 27709.

Individuals who write to the U.S. Environmental Protection Agency or any of its employees in their official capacity; all individuals to whom correspondence is addressed by EPA or any of its employees in their official capacity; and individuals whose correspondence is referred to EPA by the President, the Vice President, or another federal agency. (Note: Two categories of correspondence that will not, in most cases, be logged into the system are (1) comments to a docket, and (2) Freedom of Information and Privacy Act requests. The Agency maintains separate applications, EPA Dockets and FOIAXPress, respectively, to log and track such correspondence.)

Correspondence generated by anyone in the public, private, or government sectors and addressed to the U.S. Environmental Protection Agency or any of its employees in their official capacity. Correspondence generated by any employee of the U.S. Environmental Protection Agency in his or her official capacity. Complete records may include metadata about the correspondence that facilitates tracking and record retrieval, a scanned image or electronic copy of the incoming communication, draft(s) of the response document, supporting documents or other attachments, and a scanned image or electronic copy of the outgoing signed response. Pre-decisional draft responses will not be included as part of the final record. Maintenance of physical records is the responsibility of each office in accordance with the Agency's records management guidelines.

5 U.S.C. 301.

To track, route, and store incoming and outgoing Agency correspondence from and to members of the public, private, and governmental sectors.

The following General Routine Uses of EPA Systems of Records apply to this application:

A, B, C, D, E, F, G, H, I, J, K

Records may also be disclosed to a federal, state, or local governmental agency when it is determined that a response by that agency is more appropriate than a response by the U.S. Environmental Protection Agency.

Storage:

Computer database and paper files (until the Agency implements a National Archives and Records Administration-certified electronic records management system).

All CMS records are full-text indexed and are searchable by any data element.

CMS resides on servers located in a secure, access- controlled room at the EPA National Computer Center at the main EPA campus in Research Triangle Park, North Carolina. No unauthorized individuals may access the physical equipment on which the system resides.

Electronic access to CMS is available only through the EPA intranet via a Single Socket Layer-encrypted connection. All users must have a password-protected account that defines their level of access to data stored in the system. Accounts can only be created by the System Administrator or Assistant System Administrators. Paper records are maintained in lockable file cabinets in secure, access-controlled rooms, areas, or buildings.

Paper and electronic record copies are retained and disposed of according to National Archives and Records Administration guidelines and the U.S. Environmental Protection Agency Records Control Schedule.

Director, Office of the Executive Secretariat, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460; Correspondence Management System Administrator, Office of the Executive Secretariat, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual, or his or her duly authorized representative, who (1) is desirous of knowing if information of any kind about him or her is maintained in the Correspondence Management System; (2) wishes to access the information, if any, maintained about him or her in the Correspondence Management System; or (3) wants to formally contest the contents of a record maintained in the Correspondence Management System, should make his or her request in writing to the System Manager(s).

At a minimum, requestors will be required to provide adequate identification (e.g., driver license, military identification card, employee badge or identification card) and, if necessary, proof of authority. Additional identity verification procedures may be required as warranted. Copies of records that are responsive to the individual's request will be mailed or delivered by reasonable alternate means, if requested. Fees may be incurred if copies are made and mailed in accordance with 16.4 of current regulations.

Individuals requesting correction of or amendment to records must reasonably and accurately identify the record in question, specify the information they are contesting, and detail the corrective action sought. Complete U.S. Environmental Protection Agency Privacy Act procedures are set out in 40 CFR Part 16.

Sources include individuals who address correspondence to the Agency or any of its employees in their official capacities; Agency employees preparing responses to incoming correspondence or who generate original correspondence in their official capacities; and the White House and other federal agencies (referrals to the Agency)

None.

Office of Inspector General credential records: Office of the Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460; All other credential records: Security and Property Management Branch, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

EPA employees who are required to carry credentials that identify the bearer as having the authority to act in an official enforcement, inspection, or investigative capacity.

This system contains all or part of the following information: Name of individual, title, grade, position, location, credential number, expiration date, date issued, status.

Federal Property and Administrative Services Act of 1949, 40 U.S.C. 486(c).

To issue official EPA credentials to designated Agency employees who are required to carry credentials to identify them as having the authority to act in an official enforcement, inspection, or investigative capacity; to maintain a record of all holders of credentials, for renewal and recovery of expired credentials, and to identify lost or stolen credentials.

General routine uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To any person in response to a request to verify the credentials of an EPA employee.

Storage:

File folders and computer database.

By name, credential number, or location of the data subject.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are destroyed three months after separation or revocation of credential.

Office of Inspector General credential records: Assistant Inspector General for Management, Office of Inspector General, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. All other credential records: Chief, Security and Property Management Branch, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and the offices preparing credentials.

Office of General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

The Claims Office Master Files (COMF) contains claim records affecting individuals in six categories. COMF-TOR is composed of records covering individuals filing claims under the Federal Tort Claims Act, 28 U.S.C. 2671 et seq., for money damages for injury, death or damage caused by the negligence or wrongful acts or omissions of employees of EPA. COMF-FCC is comprised of records covering individuals who are indebted to EPA and against whom EPA has initiated actions under the Federal Claims Collection Act, as amended, 31 U.S.C. 3711 et seq. COMF-MCE is composed of records covering individuals making claims for loss or damage to personal property under the Military Personnel and Civilian Employees Claims act, 31 U.S.C. 3721. COMF-WAV is composed of records covering individuals requesting waiver under 5 U.S.C. 5584 of claims for erroneous payments of salary or transportation expenses. COMF-GAR is composed of records covering EPA employees whose salaries are garnished under 42 U.S.C. 659, 661-662 for alimony, child support, or commercial garnishments. COMF-RCD is composed of records covering individuals claiming reimbursement of collision deductible payments on rental vehicles

1. COMF-TOR contains records relating to tort claims against EPA. It may contain administrative claims, investigative reports, witness statements, certifications of scope of employment, damage estimates, medical records, letters to claimants, claimant responses, the Agency final decision on claims, and other records concerning tort claims. COMF-FCC contains documents relating to debts owed EPA by individuals, corporations, State and local governments, and Indian tribes. It may include documents which evidence the debt (e.g., audit reports, travel voucher, consent decrees, etc.), demand letters, debtor responses, credit reports, information obtained from private collection agencies, and other records concerning debt claims. It may contain the social security numbers of individual debtors to the extent such numbers are contained in travel vouchers or other documents upon which the debt is based

2. COMF-MCE contains records relating to employee claims for loss or damage to personal property. It may contain administrative claim forms, investigative reports, supervisor's reports, accident reports, documentation of the amounts claimed as damages, the Agency final action on claims, and other records concerning employee property claims

3. COMF-WAV contains records relating to employee requests for waiver by the Government of claims for erroneous payment of salary or travel expenses. It may contain employee request for waiver forms, investigative reports and recommendations, certifications of the amount of overpayment, personnel records relevant to overpayments, evidence of the Government's final action on the request, and other records concerning waiver requests. The social security number of the employee is contained in the file

4. COMF-GAR contains legal documents supporting the garnishment of the salary of EPA employees. It may include the order of garnishment or attachment, notices to the employee of garnishment, responses by the employee, payroll information, and other records concerning garnishment requests. The social security number of the employee may be contained in the file

5. COMF-RCD contains records required to settle claims against EPA employees for rental car damage deductible claims. It may contain rental agreements, accident reports, damage estimates, employee requests for reimbursement, travel vouchers, correspondence with rental car companies, evidence of the Agency final action on the claim, and other records concerning rental car deductible claims.

COMF-TOR: 28 U.S.C. 2671 et seq. and 40 CFR part 10

COMF-FCC: 31 U.S.C. 3711 et seq. and 4 CFR parts 101-105

COMF-MCE: 31 U.S.C. 3721 and 40 CFR part 14

COMF-WAV: 5 U.S.C. 5584 and 4 CFR parts 91-92

COMF-GAR: 42 U.S.C. 659, 661-662 and 5 CFR part 581

COMF-RCD: 5 U.S.C. 5704.

To assist the EPA Claims Office in managing its receipt, tracking, processing, and resolution of claims and to assist the Department of Justice and EPA in final resolution of claims.

General routine uses A, D, E, F, G, H, J, and K apply to this system. Records may also be disclosed:

1. To a Federal, State or local agency where necessary to enable EPA to obtain information relevant to an EPA decision concerning a claim by or against an employee

2. Records maintained in the COMF-FCC subsystem may be disclosed to commercial collection agencies under contract with EPA, as provided by 31 U.S.C. 3718 and 40 CFR part 13, for collection purppses

3. Records maintained in the COMF-RCD subsystem may be disclosed to rental car companies as part of EPA's resolution of claims by the rental car companies for damage

4. Records maintained in COMF-RCD may be disclosed to Federal agencies where relevant to their involvement in the rental agreement or claims arising from it

5. Records maintained in the COMF-GAR subsystem may be disclosed to the State agency responsible for child support and/or alimony collection and enforcement, and for enforcing commercial garnishment orders

Disclosure to consumer reporting agencies:

Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from records maintained in the COMF-FCC subsystem to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C. 3701(a)(3)(B)).

Storage:

In file folders in file cabinets within the Claims Office. Records are accessible through computer indexes maintained in the Claims Office.

By the name of the person, corporation, local or state government or Indian tribe, and the assigned claim number. This information is maintained in computer indexes within the Claims Office.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

COMF records are retained for ten (10) years. A resolved claim is retained within the Claims Office for five (5) years then transferred to the Federal Records Center where it is retained for an additional five (5) years. The record is destroyed by the Federal Records Center at the end of the retention period.

EPA Claims Officer, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and EPA employees in their official capacities. Other sources are:

COMF-TOR--local police authorities and witnesses;

COMF-FCC--private collection agencies and credit bureaus, other Federal agencies, local officials and State employees;

COMF-MCE--law enforcement and security personnel;

COMF-GAR--State court authorities and garnishers;

COMF-RCD--rental car companies and automobile repair companies.

Career Resource &Counseling Center, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. EPA offers counseling services to employees at regional offices through a national agreement with the Public Health Service. See the appendix for addresses of regional and other offices.

EPA employees who seek, are referred to, and/or receive assistance through the Agency Employee Counseling and Assistance Program in connection with personal or work related problems, including, but not limited to, problems related to alcohol and/or drug abuse

Records of employees who have been counseled or otherwise assisted. Information which may be found in this record system includes the employee's name, location within the Agency, sex, age, race, office telephone number, grade, job title and series; problem assessment, recommended treatment, referral source and client status; notes about counseling sessions made by the counselor; copies of admonishments and reprimands received by the employee; copies of performance appraisals received by the employee; copies of performance appraisals; and documentation of treatment from therapists, physicians, rehabilitation treatment centers and other outside private or community resources.

42 U.S.C. 290dd-1, 290ee-1; 5 U.S.C. 7901; Executive Order 12564 (Sept. 15, 1986).

To counsel EPA employees who are experiencing personal or work related problems, including alcohol and drug abuse problems, which may affect their work performance; to document the nature of the employee's problem and the progress made, to record an employee's participation in and the results of community or private sector treatment or rehabilitation programs, and, with the employee's consent, to coordinate with appropriate supervisory or management officials concerning the progress of the employee's rehabilitation; to conduct scientific research, management and financial audits and program evaluations, but individual employees shall not be identified in any resulting reports, audits, or evaluations nor their identities further disclosed in any manner.

General routine uses F and H apply to this system. Disclosure of records pertaining to an employee's alcohol or drug abuse is restricted under the provision of the Confidentiality of Alcohol and Drug Abuse Patient Records regulations, 42 CFR part 2.

Storage:

Paper files.

By the names of the client employees and by client numbers cross-indexed by names.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

ECAP records are retained until three years after termination of counseling or until the individual leaves the EPA and are then destroyed.

Director, Career Resource and Counseling Center, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, a record subject's family, sources to whom a record subject has been referred for assistance, supervisors and other EPA officials, agency health unit, and ECAP counselors.

National Computer Center, Environmental Protection Agency, Research Triangle Park, North Carolina 27711; other EPA offices. See the appendix for addresses of regional and other offices.

Individuals who owe monies to and individuals who are owed monies from the Environmental Protection Agency are covered by the system. This includes, but is not limited to, monies owed to EPA for refunds, penalties, travel advances, Interagency Agreements, or Freedom of Information Requests. This system also contains information on corporations and other entities that are in debt to EPA. Records on corporations and other entities are not subject to the Privacy Act. This system also includes monies owed by EPA to Agency employees, consultants, private citizens, and others who travel or perform other services for EPA.

This system of records is composed of an accounts receivable module and travel and other accounts payable modules. The system contains personal identifying information such as names, addresses, and Social Security numbers of persons indebted to or owed money by EPA. The accounts receivable module contains information about the nature of the debt or claim, the amount owed, the history status of the debt, and information that relates to and documents efforts to collect debts owed the Agency. The travel and other accounts payable modules contain information about the travel authorization; travel vouchers, which support the claim for the reimbursement to the travel; travel advance authorizations, which provide fund advances to pay travel expenses incurred in the performance of official government business; and finally itemized invoices for other services performed for EPA. In both modules, banking information necessary to support electronic funds transfers may be maintained.

31 U.S.C. 3511-3513; 5 U.S.C. 5514; 31 U.S.C. 3702; 31 U.S.C. 3711 et seq.; Executive Order 9397 (Nov. 22, 1943).

Records in the accounts receivable module are used primarily to create a record of, and track, all accounts receivable and to assist EPA in collecting debts owed the Agency. Records in the travel and other accounts payable modules are used primarily to create a record of and to track all monies owed by the EPA for authorized travel and for other services performed for EPA.

General routine uses A, B, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To Union representatives when relevant and necessary to their duties as exclusive bargaining agents under the Civil Service Reform Act of 1978, 5 U.S.C. 7111, 7114

2. To the Office of Management and Budget, and Department of Treasury for purposes of carrying out EPA's financial management responsibilities

3. To the Defense Manpower Data Center of the Department of Defense, U.S. Postal Service, Department of the Treasury, Justice Department or other federal agencies for the Purpose(s) of identifying and locating individuals who are receiving Federal salaries or benefit payments and are delinquent in their repayment of debts owed to the U.S. Government under programs administered by EPA. The Purpose(s) of the disclosure is to collect the delinquent debts by voluntary repayment, administrative, salary, tax refund offset procedures, or through litigation. When disclosures are made as part of computer matching programs, EPA will comply with the Computer Matching and Privacy Protection Act of 1988

4. To provide debtor information to consumer reporting agencies in order to obtain credit reports for use by EPA for debt collection purposes and to report delinquent debts

5. To provide debtor information to debt collection agencies under contract to EPA to help collect debts owed EPA. Debt collection agencies will be required to comply with the Privacy Act and their agents will be made subject to the criminal penalty provisions of the Act.

Note:

The term "debtor information" as used in the routine uses above is limited to the individual's name, address, social security number, and other information necessary to identify the individual; the amount, status and history of the claim; and the agency or program under which the claim arose.

Disclosure to consumer reporting agencies:

Pursuant to 5 U.S.C. 552a(b)(12), disclosure may be made to a consumer reporting agency as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a) (30)).

Storage:

On computer systems, tapes, disks, microfiche, and other hard copy formats. The mainframe and the computer tapes and disks are located in Research Triangle Park, North Carolina. Backup tapes are maintained at a disaster recovery site.

Accounts receivable module records are indexed by account receivable control number (a number assigned to each "incoming" account receivable). Individual records can be accessed by using a cross reference table which links accounts receivable control numbers with debtors names and associated debtor information. Travel and other accounts payable module records are retrievable by name and social security number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are maintained for at least two years. In some cases depending on program needs, records may be maintained for a longer period. Manual records are ultimately transferred to a Record Center where they are kept until disposed of in accordance with record disposal schedules.

Comptroller, Office of the Comptroller, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contain a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects, supervisors, consumer reporting agencies, debt collection agencies, the Department of the Treasury and other Federal agencies.

Office of Inspector General, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Persons who report information to the Office of Inspector General (OIG) concerning the possible existence of activities constituting a violation of law, rules, or regulations, mismanagement gross waste of funds, abuse of authority, or a substantial and specific danger to the public health or safety and the subject of the complaints; persons about whom complaints are made; and possible witnesses identified.

Complainants who report indications of wrongdoing, name and address of the complainant (except for anonymous complainants), date complaint received, program area, nature and subject of complaint, any additional contacts and specific comments provided by the complainant, information on the OIG disposition of the complaint, including investigative case number, preliminary inquiry number, dates of referral, reply and follow-up, status and disposition code of the complaint

Inspector General Act of 1978, 5 U.S.C. app. 3.

Fulfills OIG's responsibilities under Section 7 of the Inspector General Act, that is to receive and investigate complaints of information concerning the possible existence of activities constituting a violation of law, rules or regulations, mismanagement, gross waste of funds, abuse of authority or a substantial and specific danger to the public health or safety, and the subject of the complaints.

General routine uses A, B, C, D, E, F, G, H, I, J, K, and L apply to this system. Records may also be disclosed:

1. To a Federal agency responsible for considering suspension or debarment action where such record would be relevant to such action

2. To the Department of Justice to obtain its advice on Freedom of Information Act matters

3. In response to a lawful subpoena issued by a Federal agency.

Storage:

Hard copy files and a computer database.

By case number, complainant or subject name, and subject matter.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records stored in this system are subject to EPA Schedule 703.

Assistant Inspector General for Mission Systems, Office of Inspector General, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency's Freedom of Information Office. The address is: U.S. Environmental Protection Agency, 1200 Pennsylvania Ave., NW., Room 6416 West, Washington, DC 20460; (202) 566-1667; E-mail: (hq.foia@epa.gov); Attn: Privacy Act Officer.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(k)(2), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Complainants who are employees of EPA; employees of other Federal agencies; employees of state and local agencies; and private citizens. Records in the system come from complainants through the telephone, mail, personal interviews, and Internet Web Site. Because security cannot be guaranteed on the Internet site, complainants are advised that information they provide through the Internet site may not be confidential

Pursuant to 5 U.S.C. 552a(k)(2), this system is exempt from the following provisions of the Privacy Act of 1974, subject to the limitations set forth in that subsection: 5 U.S.C. 552a (c) (3); (d); (e)(1); (e)(4)(G); (e)(4)(H); and (f)(2) through (5).

Office of Acquisition Management, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

EPA employees performing contract management who are subject to the Agency certification program and who are certified, as set forth in Chapter 7 of the EPA Contracts Management Manual.

Training records for the EPA contract manager certification program, including an individual's training history, name, title, organization, mail code, business address, work phone number, employee number, previously contract management courses, course completion dates, and interim certification status.

Office of Federal Procurement Policy Act of 1974, 41 U.S.C. 414.

To assure a proficient contract management workforce by identifying EPA employees who are eligible to be or have been certified as Contract Managers.

General routine uses A, D, E, F, G, H, and K apply to this system.

Storage:

Computer database and hardcopy files.

From the computer database by an employee's name or office mail code; from hardcopy files by an employee's name and date of training.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records may be deleted from the Acquisition Training System upon the employee's separation from the Agency.

Manager, Acquisition, Training, and Oversight Service Center, Office of Acquisition Management, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects and EPA acquisition management officials.

National Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

EPA employees, contractors, grantees, and other persons performing services on behalf of the EPA who use telecommunications services charged to EPA

Records relating to the use of EPA telecommunications services (e.g., telephone calls, video conference, 800 number calling, satellite downlinks, credit card calls), records indicating the assignment of telephone numbers to personnel, and records indicating the location of telephones.

31 U.S.C. 1348(b).

To aid in planning its future telecommunications needs, and to control telecommunications costs by ensuring that facilities are used only for official Purpose (s)s and by determining individual accountability for telephone usage.

General routine uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To a telecommunications company and/or the General Services Administration who are providing telecommunications support to verify billing or perform other servicing to the account.

Storage:

Mainframe computer, computer tapes, and other computer media.

By originating and destination telephone numbers, responsible individuals, call date, call time, call duration, destination city and state, and calling charge.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are disposed of in accordance with the National Archives and Records Administration, General Records Schedule 12.

Director, National Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

(1) EPA employees, contractors, grantees, and other persons who are performing services on behalf of the EPA, (2) EPA telephone assignment and Locator records, (3) GSA and other phone companies, and (4) EPA-owned Private Branch Exchange systems.

Office of Grants and Debarment, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW., Washington, DC 20460, and Regions 1 through 10 which recommend suspension and debarment action. See the appendix for the address of regional offices.

Individuals who have been suspended, proposed for debarment, or debarred from Federal procurement and assistance programs and individuals who have been the subject of agency inquiries to determine whether they should be debarred and/or suspended from Federal procurement and assistance programs

Records include information on individuals and firms excluded or considered for exclusion from Federal acquisition or assistance programs as a result of suspension or debarment proceedings initiated by EPA. Such information includes, but is not limited to, names and addresses of individuals covered by the system of records, evidence obtained in support of Action Referral Memoranda and Case Closure Memoranda, interim decisions, compliance agreements, audits of compliance agreements, and final determinations. Examples of evidence contained in files include correspondence, inspection reports, memoranda of interviews, contracts, assistance agreements, indictments, judgment and conviction orders, plea agreements, and corporate information. Evidence may include documents containing individuals' Social Security Numbers. Computer generated records include data regarding categories and status of cases.

Federal Property and Administrative Services Act of 1949, 41 U.S.C. 251 et seq.; Office of Federal Procurement Policy Act, 41 U.S.C. 401 et seq.; Executive Order 12549 (Feb. 18, 1986); and Executive Order 12689 (Aug. 16, 1989).

To assist EPA in assembling information on, conducting, and documenting debarment and suspension proceedings to ensure that Federal contracts and Federal assistance, loans, and benefits are awarded to responsible business entities and individuals.

General routine uses A, B, C, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To the General Services Administration (GSA) to compile and maintain the "Lists of Parties Excluded From Federal Procurement or Nonprocurement Programs" in accordance with FAR 9.404 and 40 CFR 32.500 and 32.505

2. To organizations suspended, proposed for debarment of debarred in EPA proceedings; to the legal representatives of such organizations; and to the legal representatives of individuals suspended, proposed for debarment or debarred in EPA proceedings

3. To a Federal, state, or local agency, financial institution, or other entity to verify an individual's eligibility for engaging in a covered transaction as defined at 40 CFR 32.200

4. To Federal, state, or local agencies, in response to requests or subpoenas, or otherwise, for the Purpose (s) of; (a) assisting them in administering Federal acquisition, assistance, loan and benefit programs or regulatory programs, (b) assisting them in discharging their duties to ensure that Federal contracts and assistance, loans, and benefit programs are awarded to responsible individuals and organizations, and (c) ensuring that Federal, state or local regulatory responsibilities are met

5. To the public, upon request, and to publishers of computerized legal research systems, but such disclosures shall be limited to interim or final decisions and settlement agreements.

Storage:

File folders, computer databases, and other electronic media.

By name of the firm or individual and by file number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are retained in accordance with EPA's Assistance and Interagency Agreement Records Schedule, NC1-412 -85-25/7. Investigative and advocacy files are destroyed after the issuance of a final determination or entry of a compliance agreement. Audit files are retained throughout the term of the relevant compliance agreement. The official administrative record is retained in the office until three months after the period of debarment or voluntary exclusion expires, or all provisions of the compliance agreement have been completed. The official administrative record is then transferred to the Federal Records Center (FRC) for storage. Files relating to cases closed without action are also transferred to the FRC three months after the decision to close the matter. The records transferred to the FRC are destroyed when they are 6 years and 3 months old.

Director, Office of Grants and Debarment, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

EPA and other Federal officials, state and local officials, private parties, businesses and other entities who may have information relevant to an inquiry, and individuals who have been suspended, proposed for debarment or debarred, and their legal representatives.

Human Studies Facility, Human Studies Division, National Health and Environmental Effects Research Laboratories, Office of Research and Development, Environmental Protection Agency, 104 Mason Farm Road, Chapel Hill, NC 27599.

Individuals who volunteer for participation in EPA-sponsored, human studies research, whether or not they are accepted for participation, and individuals who participate in the research.

Names, addresses, telephone numbers of individual volunteers; individual vital statistics; medical histories; psychological profiles; results of laboratory tests; results of participation in specific research studies; and related records pertinent to the human subject research program.

Resource Conservation and Recovery Act, 42 U.S.C. 6981; Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking Water Act, 42 U.S.C. 300j-1; Federal Water Pollution Control Act, 33 U.S.C. 1254; Toxic Substances Control Act, 15 U.S.C. 2609; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136r.

To support the EPA regulatory process by providing scientific information on the health effects of environmental pollutants; to screen volunteers to protect them from unnecessary health risks, to document their medical condition, and to document the specific research activities in which the subjects participated.

General routine uses D, E, F, H, and K apply to this system. Records may also be disclosed:

1. To scientists at governmental or private institutions, research centers, or businesses who assist with EPA research projects or who conduct related research (normally peer reviewed and institutional review board approved) that can benefit from access to EPA research records

2. To public health authorities in conformity with federal, state, and local laws when necessary to protect the public health. Individuals whose records might be disclosed under this authority are normally notified of the possibility of disclosure through informed consent agreements

Storage:

In file folders, on index cards, and in an electronic database. Some records may also be stored off site in a secure facility maintained by a contractor to the EPA Human Studies Division.

By name and by identifying numbers assigned for each project.

Electronic records are maintained in a secure, password protected electronic system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

The records are permanently maintained.

Director, Human Studies Facility, Human Studies Division, National Health and Environmental Effects Research Laboratories, Office of Research and Development, Environmental Protection Agency, 104 Mason Farm Road, Chapel Hill, NC 27599.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Research subjects. Medical records of a research subject may be obtained occasionally with the consent of the research subject.

Transportation Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Records may also be maintained in regional offices. See the appendix for the address of regional and other offices.

EPA employees apply for and participate in the EPA Transit Subsidy Program and the Guaranteed Ride Home Program.

Name, social security number, home address, grade level, office address and phone number, current and proposed commuting pattern, estimated monthly commuting cost, certification and recertification forms, and other information related to carrying out activities under the transit subsidy program.

Federal Employees Clean Air Incentives Act, 5 U.S.C. 7905; and Executive Order 9397 (Nov. 22, 1943).

To manage the EPA Transit Subsidy Program, including receipt and processing of employee applications and distribution of the fare media to employees; to track the use of appropriated funds used to support the program; and to evaluate employee participation in the program.

General routines uses A, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To federal, state, or local agencies to detect unauthorized payments, fraud and abuse, or recoup improper payments in transit subsidy programs.

Storage:

In a computer database and in file folders.

By name and the first four digits of the social security number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Records are retained for a maximum of two years following the last month of an employee's participation in the EPA Transit Subsidy Program. Shredding destroys paper copies. Computer files are destroyed by deleting the record from the file.

Team Leader, Transportation Management Section, Facilities Management and Services Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR Part 16.

Record subjects.

National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Individuals (principal investigators and fellows) who request or have previously requested support from the ORD research grants programs, either individually or through an academic institution, state agency, or non-profit organization.

Names of the principal investigators, research proposals and their identifying numbers, supporting data from the academic institutions or other applicants, proposal evaluations from peer reviewers, review records, financial data, and other material related to evaluation of applications.

Federal Grant and Cooperative Agreement Act, 31 U.S.C. 6301 et seq.; Clean Air Act, 42 U.S.C. 1857 et seq.; Federal Water Pollution Control Act, 33 U.S.C. 1254 et seq.; Public Health Service Act, 42 U.S.C. 241 et seq.; Solid Waste Disposal Act, 42 U.S.C. 6901 et seq.; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136 et seq.; Safe Drinking Water Act, 42 U.S.C. 300j-1; Toxic Substances Control Act, 15 U.S.C. 2609, Comprehensive Environmental Response, Compensation, and Liability Act, 42 U.S.C. 9660. Other laws may be relevant as well.

To assist EPA in conducting and documenting the receipt and review of applications and award of research grants to the most meritorious applicants in response to solicitations issued by the Office of Research and Development in furtherance of its Science to Achieve Results (STAR) program.

General routine uses A, B, C, D, E, F, G, H, and K apply to this system. Records may also be disclosed:

1. To qualified reviewers retained by EPA for their opinion and evaluation of applicants and their proposals as part of the application review process

2. To other Federal government agencies and private-sector organizations regarding applicants in order to coordinate joint grant programs between Federal agencies, State or local government agencies, and/or private-sector organizations

3. To the applicant institution to obtain data for use in reviewing applications, awarding grants, or administering grants.

Storage:

Electronic databases and hard copy files.

Electronic files may be retrieved by most data elements in the database (primarily by topic area and assistance number). Retrieval by name of principal investigator is reserved to the system manger.

Electronic records are maintained in a secure, password protected electronic system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Hard copies of awarded proposals are transferred to the Federal Records Center one year after closeout where they are retained for an additional six years. Hard copies of declined proposals are destroyed three years after they are declined.

Director, Peer Review Division, National Center for Environmental Research, Office of Research and Development, Environmental Protection Agency, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Academic institutions, principal investigators, other applicants, peer reviewers, and EPA and other Federal agency personnel.

Pursuant to 5 U.S.C. 552a(k) (5), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. 552a(c)(3) and (d).

Office of General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460. Invention reports from contractors, subcontractors, grantees, and cooperative agreement recipients are submitted to and maintained on behalf of EPA by the Office of Policy for Extramural Research Administration, National Institutes of Health, Bethesda, Maryland, in the Extramural Invention Information Management System (code-named Edison).

EPA employees and employees of contractors, subcontractors, grantees, cooperative agreement recipients (40 CFR part 30), and parties to cooperative research and development agreements (15 U.S.C. 3710a) who have submitted invention reports to EPA

Invention reports, patent applications, patents, patent assignments, licenses, procurement requests, Government purchase orders, and other documents relevant to inventions made under EPA sponsorship.

Executive Order 9865 (June 14, 1947), Executive Order 10096 (Jan. 23, 1950), 35 U.S.C. Ch. 18 (Patent Rights in Inventions Made with Federal Assistance), 37 CFR parts 401, 404, and 501; 40 CFR part 30, 48 CFR parts 27 and 52; 15 U.S.C. 3710a.

Records are maintained for the Purpose (s) of documenting inventions made under EPA sponsorship, including filing patent applications, determining rights to inventions, licensing inventions, and ascertaining inventorship and priority of invention.

General routine uses A, D, E, F, G, H, I, and K apply to this system. Records may also be disclosed:

1. To scientific personnel who possess the expertise to understand the invention and evaluate its importance to the Government and/or the public

2. To contract patent counsel and their employees retained by the Agency for patent searching, preparation and prosecution of United States and foreign patent applications

3. To Government agencies that we contact regarding possible use, interest in or ownership rights in our inventions

4. To technology assistance personnel, technology evaluators, technology finders, and prospective licensees who may further make the invention available to the public through evaluation, promotion, sale, use, or publication

5. To parties, such as supervisors of inventors, whom we contact to determine ownership rights, and to people contacting us to determine the Government's ownership

6. To the United States and foreign Patent and Trademark Offices when we file U.S. and foreign patent applications.

Storage:

Individual file folders in file cabinets and indexed on computer tracking system.

By inventor's name, case identification number, and patent application number or patent number.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

The records are maintained for fifteen years after completion or termination of action on the disclosed invention, such as issuance of a patent. The records are maintained at EPA for approximately three and are then sent to a Federal Records Center for the remainder of the applicable retention period.

General Counsel, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Invention report submitters and their supervisors; other persons with knowledge of the invention or expertise in the particular area of the invention; EPA Patent Counsel; EPA contractors who have searched the invention, prepared a patent application on the invention and/or otherwise performed work relating to a patent application; and the United States and foreign patent offices.

Current and past employees, contractors, and consultants involved in Superfund activities

Name, identification number, hours worked during pay period, work activity classification, travel expenses, and any other recoverable expense items.

Comprehensive Environmental Response, Compensation, and Liability Act of 1980, 42 U.S.C. 9607; 5 U.S.C. 301; 31 U.S.C. 3512; Executive Order 9397 (Nov. 22, 1943).

To support identification and recovery of the costs of Superfund activities.

General routine uses A, D, E, F, G, H, I, and K apply to this system.

Storage:

On paper and in a computerized database.

By employee number, name, organization; Superfund site, and transaction date.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Paper and computer records may be kept indefinitely.

Director, Financial Management Division, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Avenue NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the System manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subjects.

Unclassified

Office of Inspector General, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

James Nussbaumer, Nussbaumer.James@epa.gov, 202-566-2583

Assistant Inspector General for Management, Office of Inspector General, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Inspector General Act of 1978, 5 U.S.C. app. 3.

To serve as the repository of information collected in the course of conducting investigations relating to programs and operations of the EPA.

Subjects, complainants, and witnesses in OIG investigations; OIG employees who perform investigations; and individuals who receive the results of investigations.

Personally Identifiable Information (PII) records to include name, address, telephone number, employee ID, personal cell phone number, date of birth, employment information; Sensitive PII in the form of a social security number (SSN); Health insurance Portability and Accountability Act (HIPAA) records; and financial records. Records include investigative files and materials collected during the investigative process, names of subjects of OIG investigations; address of subjects; names of complainants and witnesses interviewed during the investigations; documents and other records collected from public, business, government and other sources; forensic and other analyses; memoranda of investigative activities and contacts; electronic data; electronic images; and investigative tools.

Subjects of an investigation; present and former associations of the subjects (e.g., colleagues, business associates, acquaintances, or relatives); federal, state, local, international, and foreign investigative or law enforcement agencies; other government agencies; confidential sources; complainants; witnesses; concerned citizens; and public source materials.

The following new routine uses apply to this system because the use of the record is necessary for the efficient conduct of government operations. The routine uses are related to and compatible with the original purpose for which the information was collected.

General routine uses A, B, C, D E, F, G, H, I, J, and K apply to this system (73 FR 2245).

Records may also be disclosed:

1. To any source, private or public, to the extent necessary to secure from such source information relevant to a legitimate EPA investigation, audit, decision, or other inquiry.

2. To a Federal agency responsible for considering suspension or debarment action where such record would be relevant to such action.

3. To the Department of Justice to obtain its advice on Freedom of Information Act matters.

4. In response to a lawful subpoena issued by a Federal agency.

5. To the Department of the Treasury and the Department of Justice when EPA is seeking an ex parte court order to obtain taxpayer information from the Internal Revenue Service.

6. To a Federal, State, local, foreign, or international agency, or other public authority, for use in a computer matching program, as that term is defined in 5 U.S.C. 552a(a)(8).

7. To a public or professional licensing organization if the record indicates, either by itself or in combination with other information, a violation or potential violation of professional standards, or reflects on the moral, educational, or professional qualifications of an individual who is licensed or who is seeking to become licensed.

8. To any person when disclosure of the record is needed to enable the recipient of the record to take action to recover money or property of the EPA, when such recovery will accrue to the benefit of the United States, or when disclosure of the record is needed to enable the recipient of the record to take appropriate disciplinary action to maintain the integrity of EPA programs or operations.

9. To officers and employees of other Federal agencies for the purpose of conducting quality assessments of the OIG.

10. To the news media and public when a public interest justifies the disclosure of information on public events such as indictments or similar activities.

11. To Members of Congress and the public in the OIG’s Semiannual Report to Congress when the Inspector General determines that the matter reported is significant.

12. To the public when the matter under audit or investigation has become public knowledge, or when the Inspector General determines that such disclosure is necessary to preserve confidence in the integrity of the OIG audit or investigative process or is necessary to demonstrate the accountability of EPA officers, employees, or individuals covered by this system, unless it is determined that disclosure of the specific information in the context of a particular case could reasonably be expected to constitute an unwarranted invasion of personal privacy.

13. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records,· (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

14. To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

15. To the Office of Government Ethics to comply with agency reporting requirements in 5 CFR § 2638.206.

In accordance with OIG Records Management Policy, computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings.

By names and other identifiers of subjects, complainants and witnesses interviewed during investigations; others involved in the investigative process; and investigative case file numbers.

Records stored in this system are subject to EPA Records Schedule 1016, which covers records related to operations and programs of the EPA and its external business partners that ensure compliance with applicable laws and regulations and prevent waste, fraud, and abuse.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access-controlled areas or buildings. The IGEMS Investigations module (I2M) is restricted to the I2M Administrator and the staff of EPA OIG Office of Investigations, Office of Counsel, the Inspector General and Deputy Inspector General. It is one of the modules found in IGEMS. IGEMS is accessible to EPA OIG employees only. It is an internal database accessible by multi-factor authentication. Use of strong passwords, which are renewed on a regular basis, and screen locks are enforced.

To the extent permitted under the Privacy Act of 1974, 5 U.S.C. 552a(j), (k)(2) & (k)(5), this system has been exempted from the provisions of the Privacy Act of 1974 that permit access and correction. However, EPA may in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect. The exemption from access is limited in some instances by law to information that would reveal the identity of a confidential source. Requesters will be required to provide adequate identification, such as a driver’s license, employee identification card or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. EPA’s Privacy Act regulations are set out in 40 CFR Part 16.

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency’s Privacy Officer at: U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW (2831T) Washington, DC 20460; (202) 566-1668; Email: (privacy@epa.gov); Attn: Privacy Officer

Under 5 U.S.C. 552a(j)(2), this system is exempt from the following provisions of the Privacy Act of 1974, as amended: 5 U.S.C. 552a(c)(3) and (4); (d); (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), and (e)(8); (f); and (g).

Under 5 U.S.C. 552a(k)(2) and (k)(5), this system is exempt from the following provisions of the Privacy Act of 1974 as amended, subject to the limitations set forth in this subsection; 5 U.S.C. 552a(c)(3); (d); (e)(1), (e)(4)(G), (e)(4)(H), and (f)(2) through (5).

66 F R 49947 - The establishment of the IGOR system in the Office of Inspector General resulted in a restructuring of the OIG systems of records. Two existing systems (for investigative files and personnel security files) migrated to the IGOR structure. One new OIG system for audit, assignment, and time sheet files has been created.

76 FR 71019 - proposes to amend an existing system of records by changing the name of the system from the Inspector General's Operation and Reporting (IGOR) System Investigative Files (EPA-40) to the Inspector General Enterprise Management System (IGEMS) Investigative Module.

Office of Administrative Services, Environmental Protection Agency, Ariel Rios Building, 1200 Pennsylvania Ave., NW., Washington, DC 20460.

Individuals who require regular, ongoing access to EPA-controlled facilities, information technology systems, or information classified in the interest of national security, including applicants for employment or contracts, Federal employees, contractors, grantees, students, interns, volunteers, other non-Federal employees and individuals formerly in any of these positions. The system also covers individuals authorized to perform or use services provided in Agency facilities (e.g., Fitness Center, etc.). The system does not apply to occasional visitors or short- term guests to whom the Agency will issue temporary identification.

This system maintains records that are used to administer and manage the administrative resources of the EPA. Categories of records include:

• Personal information such as name, home address, telephone number, and date of birth.

• Work related information such as work address, work telephone number, organization/office assignment, and company name.

• Personnel Security Records such as the results of a background investigation, and information derived from documents used to verify applicant's identity.

• Locks and Keys Management information such as combinations, locks, incidents requiring a security report, keys, and safes located at Headquarters.

• Physical Security information such as building vulnerabilities, mitigations, costs associated with mitigation, and risk designation levels at various EPA locations.

• Warehouse Management information such as type of product order, contact information for recipient, and purchase order number.

• Fitness Center information such as photographs, medical information, payroll deductions, and pay grade (GS level only).

• Driver Tracking information such as EPA vehicle license plate numbers, service records, and number of passengers utilizing the Agency buses.

• Parking and Transit information such as carpool members names, addresses, work addresses, license plate numbers, and type of cars as well as transit subsidy information such as subsidy amount, possession of a registered Smart Trip card, and serial number of Smart Trip card if registered.

• Mail Center Management information used to track registered mail. Records include mailing address of the recipient and sender, name of individual who signed for the piece of mail, date and time mail was signed for, and costs of postage for each office.

• Printing information such as name and telephone number of the office requesting print jobs, the budget associated with the print job, and completion and delivery of the print job.

• Trouble Ticket information such as the name and work telephone number of the caller and the nature of the information technology problem.

5 U.S.C. 301; Federal Information Security Act (Pub. L. 104-106, sec. 5113); Electronic Government Act (Pub. L. 104-347, sec. 203); the Paperwork Reduction Act of 1995 (44 U.S.C. 3501); and the Government Paperwork Elimination Act (Pub. L. 105-277, 44 U.S.C. 3504); Federal Property and Administrative Act of 1949, as amended.

The purpose of this system is to administer and manage administrative resources for the EPA. Each module's purpose is described below.

• Physical Security--The purpose of the Physical Security module is to assist the members of the Security Management Division with assessments of the physical vulnerabilities of buildings, risk and cost of exterior/perimeter mitigations, and security access.

• Warehouse Management--The purpose of the Warehouse Management module is to assist the Agency with tracking and recording government property.

• Fitness Center Management System--The purpose of the Fitness Center Management module is to assist team members within the Safety, Health and Environmental Management Division with tracking visitors, fitness center members' information, payment, and equipment inventory and maintenance.

• Parking and Transit System--The purpose of the Parking and Transit module is to assist the members of the Facilities Management and Services Division with tracking of the use of parking spaces provided by EPA. This module also tracks EPA employees' transit subsidy and Smart Trip transactions.

• Combo, Locks, Incidents, Keys, and Safe System--The purpose of the Combo Locks Incident Keys Safe System (CLIKS) module is to assist the members of the Security Management Division with tracking documentation associated with security changes for locks and keys as well as safes and combinations. This system also maintains a log of incidents on the grounds of EPA Headquarters' sites.

• Driver Tracking--The purpose of the Driver Tracking module is to assist the motor pool of the Facilities Management and Services Division with tracking requests, ridership, vehicles and buses. The Driver Tracking module contains information about special requests for the services of an EPA driver or shuttle bus.

• Mail Center--The purpose of the Mail Center module is to track costs associated with the Agency's incoming and outgoing mail as well as route and distribute internal and external mail.

• Personnel Security System--The purpose of the Personnel Security module is to assist the members of the Security Management Division with tracking the documentation associated with security investigations for Federal and non-Federal personnel working for EPA.

General routine uses A, B, C, D, E, F, G, H, I, J, and K apply to this system.

Storage:

Records are stored in electronic media and paper files are stored in locked file cabinets.

Records are maintained in a database that requires authorized user login and password to retrieve personal data.

Security controls used to protect personal sensitive data in OASIS are commensurate with those required for a information system rated MODERATE for confidentiality, integrity, and availability, as prescribed in NIST Special Publication, 800-53, "Recommended Security Controls for Federal Information Systems," Annex 2.

Records are retained and disposed of in accordance with EPA's records control schedule approved by the National Archives and Records Administration.

Director, Office of Administrative Services, Environmental Protection Agency, MC3201A, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC2822T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Requests for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

The system of records notice that applies to OASIS is PeoplePlus Payroll, Time and Labor Application (EPA-1). All data not collected from this system is entered manually from employees and contractors via paper or electronic format.

Under 5 U.S.C. 552a(k)(1), (k)(2), and (k)(5), the Personnel Security System is exempt from the following provisions of the Privacy Act of 1974 as amended, subject to the limitations set forth in this subsection; 5 U.S.C. 552a(c)(3); (d)(2), (d) (3), and (d)(4); (e)(1), and (f)(2) through (5). Although the Personnel Security System has been exempted, EPA may, in its discretion, fully grant individual requests for access and correction if it determines that the exercise of these rights will not interfere with an interest that the exemption is intended to protect.

Enterprise Technology Services Division, Environmental Protection Agency, Research Triangle Park, NC 27711.

Office of Inspector General (OIG) employees; individuals who request audits or special projects; names of individual auditees.

Incoming audit requests, assignment sheets, review sheets, and reports; incoming special project requests, assignment sheets, and memorandums or briefing materials; and OIG employee timesheets

Inspector General Act of 1978, 5 U.S.C. app. 3.

To assist the OIG in planning and managing audits, evaluations, investigations and other OIG activities.

General routine uses A, B, C, D E, F, G, H, I, J, K, and L apply to this system.

Storage:

In a computer database.

By assignment number, audit report number, the name and social security number of the assigned OIG auditor, or the name of the audit requestor.

The general assignment module contains records that are retrieved by assignment number, and the name and Social Security Number of the OIG employee performing the assignment.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings.

Records stored in this system are subject to EPA Schedule 707

Assistant Inspector General for Mission Systems, Office of Inspector General, Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency's Freedom of Information Office. The address is: U.S. Environmental Protection Agency; 1200 Pennsylvania Ave., NW., Room 6416 West; Washington, DC 20460; (202) 566-1667; E-mail: (hq.foia@epa.gov); Attn: Privacy Act Officer.

Persons seeking access to their own personal information in this system of records will be required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card) and, if necessary, proof of authority. Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record subject, OIG supervisors, other EPA employees

None.

Each Headquarters Office, 1200 Pennsylvania Ave NW Washington DC 20460, WJC North Building, or Regional Office may maintain emergency contact records.

42 U.S.C. 5121 et seq.; Executive Order 12656 (Nov. 18, 1989); Federal Continuity Directive 1 (2012)

To contact EPA personnel, contractors, grantees, consultants, and other support staff, including volunteers, who have an active EPA identification badge or are in the process of obtaining an EPA identification badge, for the purposes of providing emergency alerts and notifications and conducting accountability activities in support of affected persons following an emergency, or, as a means to account for EPA employees, contractors, grantees, consultants, and any other support staff personnel following an emergency event. Records may also be used for mass alert and notification system test, drill, and exercise evolutions. This system will provide EPA with the ability to rapidly and effectively disseminate emergency alerts and notification information. In addition, it will provide the opportunity to identify emergency contacts in case of an incident that involves an employee.

EPA personnel, contractors, grantees, consultants, and any other support staff personnel, including volunteers.

The EPA will pre-populate MANS with the following government-furnished contact information: first name, last name, middle initial, office location, scope of the record subject's responsibilities, work email address, work telephone number and work mobile telephone number, work short message service (SMS) (texting) and work telephone typewriter, teletypewriter or text phone/Telecommunications Device for the Deaf (TTY/TDD). Records are from various communications mediums such as telephones, emails and SMS. Record subjects will also have the option to voluntarily and securely add their own personal contact information, and emergency contact(s), including home address, personal email address(es), home telephone number(s) and personal mobile telephone number(s), short message service (SMS) (texting), telephone typewriter, teletypewriter or text phone/Telecommunications Device for the Deaf (TTY/TDD) by establishing a personal account on the MANS web-portal.

Records contained in this system of records are obtained from:

Individuals about whom the records will pertain and existing EPA systems of records including the following:

EPA-19 EPA Identification Card Record

EPA-62 EPA Personnel Access and Security System (EPASS)

EPA-1-R HRLOB

EPA-32 EPA Telecommunication Detail Records

General routine uses A, E, F, G, H, K and L. apply to this system. Records may also be disclosed to Federal, State, local, foreign, tribal, or other public authorities or to federal contracting companies or individuals involved with an emergency (or related exercise) that may require EPA assistance.

Storage:

In an electronic database.

Information will be retrieved primarily by employee name. Information may also be retrieved by any collected data element.

Records are maintained in a secure, password protected computer system. All records are maintained in secure, access-controlled areas or buildings.

Records stored in this system are subject to EPA’s records schedule 1012, Information Technology Management. Records are kept as long as the record subject is affiliated with EPA.

Director, Office of Emergency Management, Environmental Protection Agency, William Jefferson Clinton North Building, 1200 Pennsylvania Avenue NW, Mail Code 5104A, Washington, DC 20460. EPA coordinators in Regions and other offices may also be responsible for records.

Request for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. EPA Privacy Act regulations are set out in 40 CFR Part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Agency Privacy Officer at Earle.judy@epa.gov or by mail at EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

None.

None.

All data is stored electronically in an Agency-approved electronic data system on Fed Ramp secure servers maintained by a private IT contractor to EPA. The server is located at a facility in San Jose, California.

Mike Walker, Director, National Enforcement Training Institute, Environmental Protection Agency, Office of Enforcement and Compliance Assurance, 1200 Pennsylvania Avenue, NW, 20460, MC 2235A.

Pollution Prosecution Act of 1990. 42 U.S.C. 4321.

To manage environmental enforcement related training data.

Federal, state, local, and tribal personnel with NETI eLearning Center accounts.

The system contains student registrations and transcripts, course descriptions, course lists, course enrollees, course catalogs, and other related records.

Individual enrollees.

General routine uses A, D, E, F, G, H, K and L apply to this system.

All data is stored electronically in an electronic data system on servers maintained by a private contractor to EPA.

Records stored in this system are subject to EPA's records schedule 571.

Files relating to course records are retrieved by individuals having a username and password. Users may access their course completion records.

Computer records are maintained in a secure, password-protected computer system.

Individuals seeking access to their own personal information in this system of record can access it using a username and individually selected password.

Requests for correction or amendment must identify the record to be changed and the corrective action sought and should submit a written request to the Privacy Act Officer.

Any individual who wants to know whether this system of records contains a record about themselves should submit a request to the Privacy Act Officer.

None.

66 FR 49947 (October, 2001) – OCEFT/NETI Training Registration and Administration Records. Establish a Privacy Act System of Records to manage environmental enforcement related training data.

Libby Exposure Assessment Document Repository, Technical Assistance Unit, Office of Ecosystem Protection and Remediation, U.S. Environmental Protection Agency, 999 18th Street, Suite 500, Denver, CO, 80202.

Individuals who volunteer for participation in the EPA-ATSDR Libby Asbestos medical testing-exposure assessment.

Documents containing names, addresses, telephone numbers of individual volunteers; individual volunteer's vital statistics, medical histories and exposure history; results of laboratory tests and x-rays of volunteers. In addition, medical and health information pertaining to Zonolite Mine employees received from W.R. Grace pursuant to requests made under section 104(e) of the Comprehensive Environmental Response, Compensation and Liability Act ("CERCLA" ), 42 U.S.C. 9604(e), will be included in this system of records.

CERCLA, 42 U.S.C. 9604(e).

To support EPA's CERCLA emergency removal process at the Libby Asbestos Site by assessing exposure pathways and exposure outcomes due to amphibole asbestos, thus enabling EPA to provide long-term protection of public health and welfare.

These records will be used by and disclosed to: A, F, H, and K

Storage:

In file folders and on computer databases. Computer database backup media will be protected in accordance with this notice.

By name, by address, by identifying code numbers, and social security numbers.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or rooms.

The records will be maintained during the pendency of EPA's investigation and cleanup of the Libby Asbestos Site and for a period in compliance with EPA's records retention requirements. Once these periods have expired, the records will be disposed of in accordance with the applicable records schedule.

Office of Ecosystem Protection and Remediation: Chief, Technical Assistance Unit, Suite 500, 999 18th Street, Denver, CO 80202.

Individuals who want to know whether this system of records contains a record about them, who want access to their record, or who wants to contest the contents of the record, should make a written request to the System Manager.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Exposure assessment subjects and individuals identified in W.R. Grace documents.

None

U.S. Environmental Protection Agency/Office of Human Resources and Organizational Services/Employee Services Staff, MC: 3611, Washington, DC 20460.

(1) Current employees of the Environmental Protection Agency who voluntarily apply for a child care subsidy, their spouses, and children who are enrolled in a licensed Federal and non- Federal center, and licensed home- based care

(2) Child-care providers of these employees.

The information collected will include the employee's name, spouse's name, employee's title, grade, home and work telephone numbers, home and work addresses, the organization in which the employee works, the employee's social security number, the spouse's social security number, the employee's tax returns, the spouse's tax returns, the name and social security number of the child on whose behalf the parent is applying for a subsidy, the child's date of birth, the date of entry into the Child Care Subsidy Program, and the amount of subsidy received; the name, address, telephone number, employer identification number (EIN), license and accreditation status of the child care center in which the employee's child(ren) is (are) enrolled, and the dates of attendance.

Pub. L. 107-67, sec. 630 and Executive Order 9397.

The primary use of the records maintained in this system is to establish and verify Environmental Protection Agency employee's eligibility for child care subsidies in order to provide monetary assistance to them. Other uses of the records in the system include verifying the eligibility of child care and verifying compliance with regulations.

General routine uses applicable to more than one system includes: A; E; F; H; J, as stated in the guidelines for preparing notice for a system of records under the Privacy Act.

Storage:

Records are stored both in file folders, and in electronic form, in computer systems.

Records are retrieved by the names, regional location and social security numbers of employees applying for child care subsidies.

Access to records in the system is limited to authorized personnel whose official duties require such access. Paper records are maintained in locked metal file cabinets and/or in secured rooms. Electronic records are password-protected and maintained with safeguards meeting the security requirements of 40 CFR 16.10-- Disclosure of record to person(s) other than the individual to whom it pertains.

Records are retained and disposed of in accordance with National Archives and Records Administration guidelines.

National Program Manager/Office of Human Resources and Organizational Services, U.S. Environmental Protection Agency, MC:3611, Washington, DC 20460.

Inquiries regarding the existence of records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and social security number, and must meet the content requirements of 40 CFR 16.3--Procedures for requests pertaining to individual records in a record system.

A request for access to records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and social security number, and meet the content requirements of 40 CFR 16.3--Procedures for requests pertaining to individual records in a record system.

A petition for amendment for records contained in the system should be addressed to the System Manager. The request must be in writing, signed by the requester, include the requester's full name and Social Security Number, and meet the content requirements of 40 CFR 16.7--Request for correction or amendment of record.

Applications for child care subsidies and supporting records, which are voluntarily submitted by EPA employees applying for child care subsidies.

None.

None

National Technology Service Division, Office of Technology Operations and Planning, U.S. Environmental Protection Agency; 79 Alexander Drive; Building 4201, MD-34; Research Triangle Park, North Carolina 27711.

Individuals covered by the system include the assigned OIG auditor or evaluator, the audit or evaluation requestor, or the interviewee. (If Federal employees, this information will include their name, title, EPA office, EPA organization mail code, General Schedule occupation series and grade, geographic location, and type of employee (e.g., EPA employee or EPA OIG employee).)

Records consist of materials compiled and/or generated in connection with audits, evaluations, and other non-audit services performed by OIG staff. These materials include information regarding the planning, conduct, and resolution of audits and evaluations of EPA programs and participants in those programs, information requests, responses to such requests, reports of findings, etc.

Inspector General Act of 1978, as amended, 5 U.S.C. app. 3.

The records contained in the systems are used by the OIG in furtherance of the responsibilities of the Inspector General under the Inspector General Act of 1978, as amended, to conduct and supervise audits and other reviews relating to programs and operations of the EPA; to promote economy, efficiency, and effectiveness in the administration of such programs and operations; and to prevent and detect fraud and abuse in such programs and operations. The records, especially work papers, are used to generate audit and other reports. The system will automate the work papers including organization, retrieval, and indexing Routine Uses of Records Maintained in the system, including categories of users and the purposes of such uses: EPA's general routine uses A through K apply to this system. See 66 FR 49947-49948 for a list of EPA's general routine uses. In addition, EPA OIG's 13 specific routine uses for its Inspector General's Operating and Reporting System Investigative Files apply to this system. See 66 FR 49948-49949.

Storage:

Records are stored electronically in office automation equipment and manually in file jackets.

Records primarily will be retrieved by assignment number. Records may also be retrieved by audit report number; name of the assigned OIG auditor or evaluator; or the name of the audit or evaluation requestor, interviewee, or subject matter of the audit.

Computer records are maintained in a secure, password protected computer system. All records are maintained in secure areas or buildings with physical access and environmental controls. Direct access to the electronic database is limited to authorized employees of the OIG.

Records are retained and disposed of in accordance with EPA Records Control Schedule 700, Inspector General Records, approved by the National Archives and Records Administration.

Assistant Inspector General for Audits, Office of Inspector General (2421), Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

The System Manager will accept inquiries from individuals seeking notification of whether the system contains records pertaining to them.

Requests for access should be made in writing to the System Manager in accordance with EPA's regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

The OIG collects information from a wide variety of sources, including from EPA, other Federal agencies, the General Accounting Office (GAO), law enforcement agencies, program participants, subject individuals, complainants, witnesses and other non-governmental sources.

None.

Unclassified.

Records maintained in FLPPSOR are stored in electronic and hard-copy formats at Research Triangle Park (RTP), NC, EPA regional offices and the Federal program contractor’s office.

Tanya Mottley, Director, National Program Chemicals Division, USEPA, Office of Pollution Prevention and Toxics, (7404T), 1200 Pennsylvania Ave., NW., Washington, DC 20460, (202) 566-1652; and Michelle Price, Chief, Lead, Heavy Metals and Inorganics Branch, National Program Chemicals Division, USEPA, Office of Pollution Prevention and Toxics, (7404T), 1200 Pennsylvania Ave., NW., Washington, DC 20460, (202) 566-0744.

40 CFR Part 745 Lead—Requirements for Lead-Based Paint Activities in Target Housing and Child-Occupied Facilities and 40 CFR Part 745 Lead—Renovation, Repair, and Painting Program.

The purpose of FLPPSOR is to maintain information submitted electronically via EPA’s CDX system to the Agency and through various documents under the Federal Lead-Based Paint and RRP Programs. These records include application forms, notification forms, and various support documents. FLPPSOR supports activities integral to the program (i.e., issuing certificates, analyzing information, generating letters and reports, and providing information to allow for executing various enforcement actions). EPA’s CDX Customer Registration Subsystem’s System of Records Notice is EPA-52 [(Federal Register: December 8, 2003 (Volume 68, Number 234)]. The CDX system has an interconnection to the FLPP Database system. On January 15, 2015, the CDX Memorandum of Understanding (MOU) and CDX Interconnection Security Agreement (ISA) documents were signed. The MOU defines the responsibilities of the participating organizations of the interconnection and the ISA specifies the technical and security requirements of the interconnection.

Individuals covered by the system include those who have been trained or have applied for certification to perform lead-based paint and RRP activities in the following disciplines: inspectors, supervisors, risk assessors, project designers, abatement workers, renovators, and dust sampling technicians. In addition, individuals covered by the system include training program managers and principal course instructors who have been accredited to teach lead-based paint and RRP activities in the following disciplines: inspectors, supervisors, risk assessors, project designers, abatement workers, renovators, and dust sampling technicians.

FLPPSOR contains individuals' names, addresses, telephone numbers, dates of birth, photographs of lead-based paint and RRP professionals, signatures, course test scores, submitted fees, and certificate numbers as well as the names of training program managers and principal course instructors as well as their education or experience or training qualifications.

Information is obtained from individuals who have submitted a certification application and have been trained by an accredited training provider. FLPPSOR maintains records on individuals derived from a variety of sources relating to the undertaking of individuals applying for certification and being trained to perform lead-based paint and RRP activities. Also, FLPPSOR maintains records of the names of training program managers and principal course instructors as well as their education or experience or training qualifications.

These record sources include the following forms submitted to EPA: EPA Form 8500-28, "Application and Instructions for Individuals Applying for Certification to Conduct Lead-Based Paint Activities" and EPA Form 8500-25, "Application and Instructions for Training Providers Applying for Accreditation of Lead-Based Paint Activity and Renovator Training Programs." The information derived from these forms concerns individuals who have applied for certification or accreditation in lead-based paint or renovation, repair and painting activities. Two record sources include information derived from required notifications submitted to EPA pursuant to 40 CFR Part 745. The first record source requires firms certified under 40 CFR 745.227 to provide notification to the Agency prior to conducting lead-based paint abatement activities. The second record source requires training programs accredited under 40 CFR 745.225 to provide notification to the Agency prior to (pre-training notice) and then following conducting lead-based paint and RRP activities training courses (post-training notice). The data derived from the post-training notifications includes information on inspectors, supervisors, risk assessors, project designers, abatement workers, renovators and dust sampling technicians who have been trained. Finally, other record sources of information stored in the system may include supplementary documents obtained by headquarters and regional offices in the application approval process.

General routine uses are as follows: A, B, C, E, F, G, H, I, K(73 FR 2245). (https://www.federalregister.gov/documents/2008/01/14/E8-445/amendment-to-general-routine-uses). In addition, the Agency may disclose information from FLPPSOR to Federal, State, or local agencies, present and former employers and business and personal associates, and hearing officials, as a given situation might require for purposes including the following:

(1) To verify the identity of the individual;

(2) To enforce the conditions or terms of the Agency’s Lead-Based Paint Program and RRP Program regulations;

(3) To investigate possible fraud by, for example, applicants and users, and verify compliance with the Agency’s Lead-Based Paint Program and RRP Program regulations;

(4) To prepare for litigation or to litigate fee collections and reporting enforcement matters;

(5) To initiate a limitation, suspension, and termination (LS&T) or debarment action;

(6) To investigate complaints, update files, and correct errors;

(7) To prepare for alternative dispute resolutions (ADR) in any of the cases described in paragraphs (2), (3), and (4);

(8) To engage in audits or other internal matters within EPA;

(9) To contact certified individuals and applicants in the event of a system modification that changes their application or certification information; or

(10) To respond to a change to FLPPSOR, as in the case of a modification, revocation, or termination of a user’s access privileges.

(11) Disclosure to Persons or Entities in Response to an Actual or Suspected Compromise or Breach of Personally Identifiable Information

To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records,· (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

(12) Disclosure to assist another agency in its efforts to respond to a breach.

To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

Storage:

Records maintained under the FLPPSOR are stored in different formats and in several locations. Each of these record collections, which together comprise the FLPPSOR, must adhere to the requirements of the Privacy Act and are subject to the rules and restrictions for disclosure of information specified under the Freedom of Information Act.

(1) The main system is located at EPA's National Computer Center (NCC) in Research Triangle Park (RTP), North Carolina. This database contains information entered from some of the primary sources listed above under "Categories of Records in the System" (submitted form and notifications).

(2) Hard-copy files are located in EPA regional offices and the facility operated by EPA's

Federal program contractor's office. These records include the original or photocopied paper submissions (including supplementary information) provided to the Agency.

(3) EPA regional offices have developed electronic systems for their local uses. These electronic records are maintained separate from the main central server at RTP and are used solely by the regional offices.

Retrievability: Records are retrieved by an individual's name, application ID number, applicant ID number, or program activity.

Retention and Disposal: EPA will retain and dispose of these records in accordance with the EPA Records Schedule 089 and the National Archives and Records Administration General Records Schedule 23/8. Application records maintained in the system are deleted/destroyed two years after the date of the last entry.

Safeguards: Physical access to the system housed in the facility at RTP is controlled by a computerized badge-reading system, with security patrols during non-business hours. All interactions between the system and the authorized individual users are recorded through use of a card reader and tracking database. Paper records stored at EPA's Federal program contractor and storage facility are protected by computerized badge-reading security systems, with files maintained in locked file drawers. Records stored at EPA offices are secured through building security protocols and computerized badge-reading systems. FLPP’s Security Manager gives access and assigns the different access roles to FLPP users. The FLPP database uses an authentication system to valid FLPP users to have access to use the database.

Requesters seeking access to this system of records must follow the "Notification Procedure" listed below and will be required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card). Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR Part 16.

If you wish to contest a record in the system of records, contact the Agency's National Privacy Program as described under "Notification Procedure" listed below. Your written inquiry should identify the record(s) to be corrected, the corrective action sought, including any requested amendment to the records, and any supporting documentation you consider relevant to EPA’s consideration of your request.

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency's National Privacy Program. The address is: U.S. Environmental Protection Agency; 1200 Pennsylvania Ave., NW., Room 2335 West; Washington, DC 20460; (202) 566-1668; E-mail: (privacy@epa.gov); Attn: Agency Privacy Officer.

None.

70 FR 35251 – Established a new System of Records (SOR) under the Federal Lead-Based Paint Program (June 17, 2005).

74 FR 42298 – Amended an existing system of records (SOR) by changing the title of "Lead-Based Paint System of Records" (LPSOR) to the "Federal Lead-Based Paint Program System of Records" (FLPPSOR).

Economic Systems Inc., 3141 Fairview Park Dr., Suite 700, Falls Church, Virginia 22042-4507.

Current employees of the Environmental Protection Agency (EPA). Any federal employee paid by EPA will be covered by the system.

This system contains records related to personnel, basic benefits, pay, and leave. This includes, but is not limited to, employee information such as: name(s), date of birth, social security number, home and mailing addresses, salary, number of hours worked, and service computation date.

5 U.S.C. Chapter 53, Pay Rates and Systems; 5 U.S.C. 5101 et seq.; 5 U.S.C. 1308, 3323, 3595a, 8301, 8331, 8501; 5 U.S.C. 5525 et seq.; 5 U.S.C. 6301 et seq.; Executive Order 9397 (Nov.22, 1943).

Purpose:

The Federal Retirement Benefits Calculator (FRB) is a system that integrates information into one central database. The FRB is an application that allows EPA employees to access personal and benefits- related information that will be used by EPA employees to calculate their retirement benefits. The information in the FRB system includes: voluntary, early, and disability retirement benefits; part-time and intermittent service; deposits and re-deposits owed; Social Security/Federal Employee Retirement System (FERS) supplement benefits; Civil Service Retirement System benefits; Thrift Savings Plan benefits; survivor benefits; and severance pay.

EPA employees will be able to use the system to generate either a "quick" or a detailed retirement annuity estimate using the FRB calculator. EPA will provide information to the system in order for the employee to be able to generate an estimate. Data will be updated each pay period (bi-weekly). EPA will provide the necessary information to the Contractor responsible for the FRB calculator through a secured site, followed by email notification.

A. To the Department of Treasury to issue checks, make payments, make electronic funds transfers, and issue U.S. Savings Bonds.

B. To the Department of Agriculture National Finance Center to credit Thrift Savings Plan deductions and loan payments to employee accounts.

C. To the Department of Labor in connection with a claim filed by an employee for compensation due to a job connected injury or illness.

D. To the Internal Revenue Service; Social Security Administration; and State and local tax authorities in connection with the withholding of employment taxes.

E. To State Unemployment Offices in connection with a claim filed by former employees for unemployment benefits.

F. To the Office of Personnel Management and to Health Benefit carriers in connection with enrollment and payroll deductions.

G. To the Office of Personnel Management in connection with employee retirement and life insurance deductions.

H. To the Combined Federal Campaign in connection with payroll deductions for charitable contributions.

I. To the Office of Management and Budget and Department of the Treasury to provide required reports on financial management responsibilities.

J. To the Internal Revenue Service in connection with withholdings for tax levies.

K. Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency. When appropriate, recipients will be required to comply with the requirement of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).

Storage:

Records are stored in electronic media or paper format within appropriate individual file folders.

Individual users will gain access to the system through the use of a combination Of First Name, Last Name, and the last four numbers of the Social Security Number.

User Name: First four letters of first name and first seven letters of last name.

Password: Two digit month and day of birth, and last four of Social Security Number.

Initially users will log in with identifying data, which will verify from information provided by the Agency. After verification, the system will establish a user account and request individual to change password. Users will be encouraged to immediately change this password. Only the data pertaining to the specific user will be retrievable via the newly created password.

Electronic records are maintained in a secure password- protected computer system and are accessible only by authorized personnel. Paper records are maintained in lockable metal file cabinets, or vault, accessible only by authorized personnel. Separations files are kept at the National Records Center in St Louis Missouri.

The retention of data in the system will be in accordance with the EPA Records Schedule, as approved by the National Archives and Records Administration.

Acting Director, Office of Human Resources, Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Individuals wishing to determine if they are named in this system or seeking access to records maintained in this system must submit their requests in writing to the Office of Human Resources, 1200 Pennsylvania Avenue, NW., Washington DC 20460. Individuals requesting records must provide their name, address and a notarized statement attesting to their identity.

See "Notification procedure" above. Individuals requesting access will also be required to provide adequate identification, such as a driver's license, employee identification badge, or other identifying document.

See "Notification procedure" above. Individuals wishing to contest or amend information maintained in this system should specify the information being contested, the reason for contesting it, and the proposed amendment to such information.

Information in this system of records is provided by

A. EPA People Plus records. (Earning & Leave Records).

B. The employee about whom the record is maintained.

None.

Human Resources Office, Personnel Services Branch, United States Environmental Protection Agency (EPA) 1200 Pennsylvania Avenue, Washington, DC 20640.

Individuals filing applications for employment with the U.S. Environmental Protection Agency in response to advertised position vacancy announcements.

Position vacancy announcement information such as position title, series and grade level(s), office and duty location, opening and closing date of the announcement, and dates of referral and return of lists of qualified candidates; applicant personal data such as name, address, social security number, date of birth, sex, veterans' preference and federal competitive status; and applicant qualification and processing information such as qualifications, grade level eligibility, reason for ineligibility, referral status, and dates of notification.

5 U.S.C. 1104, 5 U.S.C. 1302, 5 U.S.C. 3301, 5 U.S.C. 3304, 5 U.S.C., 3320, 5 U.S.C. 3327, 5 U.S.C. 3361, and 5 U.S.C. 3393; Executive Order 9397 (Nov. 22, 1943).

The records are collected and maintained to monitor, track and rank qualified individuals filing employment applications with the U.S. EPA and to assess recruiting goals and objectives. EZHire will improve time-to-hire cycle, it will comply with the security requirements of Federal Information Security Management Act (FISMA), collect Equal Employment Opportunity (EEO) data and facilitate ad hoc reporting.

A. To the U.S. Office of Personnel Management, the Merit Systems Protection Board, the Office of Government Ethics, the Office of Special Counsel, the Federal Labor Relations Authority or its General Counsel, the Equal Employment Opportunity Commission, to the extent disclosure is determined to be relevant and necessary to carry out the government-wide personnel management, investigatory, adjudicatory, and appellate functions within their respective jurisdictions;

B. To a congressional office in response to a written inquiry made by a congressional office at the request of the individual to whom the record pertains;

C. To the appropriate Federal, State or local agency or responsible authority, such information that is necessary and pertinent for investigating or prosecuting a violation of, or for enforcing or implementing a statute, rule, regulation, or order, when the information indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto;

D. To a court, magistrate, or administrative tribunal in the course of presenting evidence, including disclosures to counsel or witnesses in the course of civil discovery, litigation, or settlement negotiations or in connection with criminal proceedings, when the U.S. EPA is a party to the proceeding or has a significant interest in the proceeding and the information is determined to be relevant and necessary; and

E. To a consultant, person or entity who contracts or subcontracts with the U.S. EPA, to the extent necessary for the performance of the contract or subcontract. The recipient of the records shall be required to comply with the requirements of the Privacy Act of 1974, as amended (5 U.S.C. 552a).

Storage:

Records are stored in electronic media and paper format.

Indexed and retrieved by name and social security number of individual applicant.

Electronic files are password protected and accessible only by authorized personnel (Human Resources Specialist who are assigned to this task). Network servers are located in a locked room with physical access limited to only authorized personnel such as IT personnel.

Personal data that is collected from the individual is maintained for two years after which all data is removed in accordance with National Archives and Records Administration procedures

Acting Director, Office of Human Resources, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

An Individual wishing to determine if they are named in this system of records or gain access to records maintained in this system must be a registered user. (If you have previously applied for employment enter your online applicant User ID (or e- mail address) plus your Password to view or edit the application, personal data or your resume.)

An individual wishing to determine if they are named in this system of records or gain access to records maintained in this system must be a Registered User.

An individual wishing to contest or amend information maintained in this system should be a Registered User.

None.

Information originates from position vacancy announcements, and applications for employment submitted by individuals.

None.

None.

Office of Public Affairs, U.S. Environmental Protection Agency, Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Kids in grades K-4 and their parent/guardian who are members in the Kids Club will be part of the system.

Information collected will include name, mailing address, email address, age, date of membership, date of receipt of environmental projects, consent form from the parent, and summaries of environmental projects.

National Environmental Education Act of 1990, 20 U.S.C. 5503(b)(2) (Pub. L. 101-619).

Kids Club Membership List promotes environmental stewardship to kids in grades K-4. Information submitted to the agency by members of the kids club will be maintained in a protected database system. Club promotes kids doing environmental education projects.

General Routine Uses A, F, and H.

Storage:

In a protected computer database. Data will be backed up on a CD which will be kept in a locked file cabinet. Hard copies will also be kept in a locked file cabinet.

By last name, city, state.

Computer records are maintained in a secure, password protected computer system. Paper records are maintained in lockable file cabinets. All records are maintained in secure, access- controlled areas or buildings.

Access will be limited to EPA staff in the Office of Public Affairs as well as SEE employees whose official duties require such access.

A schedule for retention and disposal is currently under development.

Elissa Speizman, Director, Office of Public Affairs, U.S. EPA Region 5, 77 W. Jackson Blvd. (P-19J), Chicago, IL 60604.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention Privacy Act Officer. Complete EPA Privacy Act procedures are set out in 40 CFR part 16

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Complete EPA Privacy Act procedures are set out in 40 CFR part 16

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the system manager. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in 40 CFR part 16.

Record will come from children in grades K-4 as well as parents/guardians.

None.

U.S. EPA, 1025 F Street, NW., Suite 3600, Mail Code 1400F, Washington, DC 20004.

Scientific and technical experts currently serving on committees and panels administered by the SAB Staff Office; scientific and technical experts who have served on such committees and panels since 2002; and scientific and technical experts nominated to serve on planned SAB Staff Office-supported committees and panels

Name, home contact information (address and telephone number); professional contact information (e.g., professional title, institutional affiliation, and work contact information); terms of appointment to advisory committees and panels; expertise information (e.g., curricula vitae and professional biographical sketches); and administrative history information (e.g., history of personnel actions, confidential financial disclosure forms, and annual ethics training).

The authority for the establishment or appointment of these advisory committees is as follows: For the SAB, the Environmental Research, Development, and Demonstration Authorization Act, 42 U.S.C. 4365; for the Clean Air Scientific Advisory Committee, section 109(d)(2) of the Clean Air Act, 42 U.S.C. 7409(d) (2); and for the Advisory Council on Clean Air Compliance Analysis, section 312(f) of the Clean Air Act, 42 U.S.C. 7612(f).

This system of records is being created to assist EPA with providing management and technical support to three scientific and technical advisory committees (the SAB, the Clean Air Scientific Advisory Committee, and the Advisory Council on Clean Air Compliance Analysis) that report to the EPA Administrator. The SAB Staff Office requests nominations of experts from the public wishing to nominate themselves or others for committees and panels providing advice; identifies experts to become Special Government Employees (SGEs) serving on advisory committees and panels; manages their personnel paperwork; ensures that SGEs comply with ethics training and financial disclosure requirements of the Ethics in Government Act; and coordinates experts' participation in approximately fifty advisory projects per year and approximately eighty meetings per year. The SAB Staff Office conducts these activities to provide the EPA Administrator with scientific advice from balanced committees of qualified experts on high priority science issues. The SAB Database of Scientific and Technical Experts assists the SAB Staff Office to achieve this goal in an efficient manner that protects the privacy of scientific experts.

General routine uses A, B, C, E, F, G, H, I, J, K and L apply to this system.

Storage:

Records will be maintained in electronic form and stored in the password- protected SAB database on EPA's client server in Research Triangle Park.

Personally- identifiable information is retrieved by expert's name or by committee or panel name.

Only SAB Staff Office personnel and a very limited set of database support contractors have access to consolidated personal information in the password-protected SAB database. Security procedures have been approved through the Application Development Process administered by EPA's Office of Environmental Information. Personnel have taken security awareness training.

File is cumulative and is maintained indefinitely.

Dr. Anthony Maciorowski, Deputy Director, SAB Staff Office, U.S. Environmental Protection Agency, Mail Code 1400F, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Freedom of Information Office, Attention: Privacy Act Officer. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out at 40 CFR part 16.

Individuals who are scientific and/or technical experts.

None.

Environmental Protection Agency, Office of Administration and Resource Management (OARM), Office of Administration (OA), Ariel Rios Building, MC3201A, 1200 Pennsylvania Ave, NW., Washington, DC 20460.

The System will collect and maintain information on individuals who require long-term, regular access as required by their position, to EPA-controlled facilities and information technology systems, including federal employees, contractors, grantees, students, interns, volunteers, other non-federal employees and individuals formerly in any of these positions. The System does not collect information on occasional visitors or short-term guests to whom the Agency may issue temporary identification.

Enrollment records: full name and history of name changes, social security number, applicant ID number, date of birth, gender, race, height, weight, hair color, eye color, digital color photograph, fingerprints, biometric template (two fingerprints), employee affiliation, work e-mail address, work telephone number(s), office location and organizational unit, employee status, foreign national status, federal emergency response official status, National Agency Check with Inquiries (NACI) status (permanent or provisional), citizenship status, government agency code, computer login name/user principal name (UPN), and personal identification verification (PIV) card issuance location. Records in EPASS"™s Identity Management System (IDMS) and Card Management System (CMS) are needed for credential management of enrolled individuals and include PIV card serial number, digital certificate serial number, PIV card issuance and expiration dates, PIV card personal identification number (PIN), cardholder unique identifier (CHUID), and card management keys. All sponsored individuals enrolled within EPASS may be issued a PIV card. The PIV card contains the following mandatory information: name, photograph, individual"™s affiliation, organizational affiliation, PIV card expiration date, Agency card serial number, and color-coding for employee affiliation. The card also contains an integrated circuit chip which is encoded with the following data elements: cardholder unique identifier (CHUID), PIV authentication digital certificate, and two fingerprint biometric minutiae templates.

Government Organization and Employees (5 U.S.C. 301); Public Buildings under the control of Administrator of General Services (40 U.S.C. 3101); Federal Information Security Management Act of 2002 (44 U.S.C. 3541); E-Government Act of 2002 (44 U.S.C. 101); Paperwork Reduction Act of 1995 (44 U.S.C. 3501); Executive Order 9347 (Nov. 22, 1943); and Homeland Security Presidential Directive 12 (HSPD-12) (August 27, 2004).

The primary purposes of the System are to: (1) ensure the safety and security of Federal facilities, systems, or information, and of facility occupants and users; (2) provide for interoperability and trust in allowing physical access to individuals entering Federal facilities; and (3) allow logical access to Federal information systems, networks, and resources on a government-wide basis.

General routine uses A, B, C, D E, F, G, H, I, J, K, and L apply to this System.

Storage:

Records are stored on a secure server within the EPASS sub-system Fingerprint Transmission System (FTS) and can be accessed over the Web using encryption software. The records are kept for 120 days and are either manually or automatically deleted.

Records can only be retrieved within the System database, which requires authorized user login/password credentials and administrative privileges to retrieve personal data within a Web instance of the system by using a combination of first name and last name.

Consistent with the requirements of the Federal Information Security Management Act and associated OMB policies, standards and guidance from the National Institute of Standards and Technology, EPA protects all records from unauthorized access through appropriate administrative, physical, and technical safeguards. Buildings have security guards and secured doors. All entrances are monitored through electronic surveillance equipment. Physical security controls include indoor and outdoor security monitoring and surveillance, badge and picture ID access screening and biometric access screening. Personally identifiable information (PII) is safeguarded and protected in conformance with all Federal statutes and Office of Management and Budget (OMB) requirements. All access has role-based restrictions. Individuals granted access privileges must be screened for proper credentials. EPA maintains an audit trail and performs random periodic reviews to identify any unauthorized access. Persons given roles in the EPASS HSPD-12 process must be screened and complete training specific to their roles to ensure they are knowledgeable about how to protect PII.

Records are retained and disposed of in accordance with EPA"™s records schedule 089.

Director, Office of Administration and Resources Management (OARM), Office of Administration (OA), Environmental Protection Agency, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Any individual who wants to know whether this System of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC2822T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Requests for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

The sources for information in the system are the individuals about whom, the records are maintained, the supervisors of those individuals, existing EPA systems, the sponsoring agency, the former sponsoring agency, other Federal agencies, the contract employer, the former contract employer and the U.S. Office of Personnel Management (OPM).

None.

Unclassified.

eDiscovery Enterprise Tool Suite, U.S. Environmental Protection Agency, eDiscovery Division, Office of Enterprise Information Programs, Office of Environmental Information, 1200 Pennsylvania Avenue, NW., Washington, DC 20460. Records are also maintained in Research Triangle Park, 109 T.W. Alexander Drive, Durham, NC 27709.

Greg Duke, eDiscovery Division, Office of Enterprise Information Programs, Office of Environmental Information, MC 3PM50, 1650 Arch Street, Philadelphia, PA 19103.

40 U.S.C. § 11315 and 44 U.S.C. § 3506.

To support the document identification and collection processes for eDiscovery, Freedom of Information Act requests and other formal information requests.

Categories of individuals covered by this system include: (1) all persons subject to a litigation hold due to a "reasonable anticipation of litigation" as determined by EPA; (2) all persons deemed a participant of past or present litigation, investigation or arbitration where EPA is involved, including civil and criminal enforcement cases and defensive litigation; and (3) individuals impacted by Freedom of Information Act (FOIA) requests, litigation or other cases in EPA.

A wide variety of individuals are covered by the system, including individuals who correspond with EPA; provide information to EPA that is subject to discovery, a FOIA request or other formal information request; or are the subject of litigation with EPA; individuals who file complaints or petitions with EPA; and individuals involved in matters with EPA as either plaintiffs or defendants in both civil and criminal matters.

• eDiscovery Litigation Hold Files. The litigation hold files contain the names and email addresses of EPA employees and EPA contractors, interns, or grantees who have been provided EPA email addresses and who have been identified as custodians of information that needs to be preserved in the anticipation of litigation. The records in the system will include these individuals’ names and EPA email addresses which are entered into the system by designated EPA employees responsible for the administration of litigation holds. Information in the system includes litigation hold notices and answers to certification questions. Reports may be generated from the system that identify whether an individual is designated as a custodian of hold-responsive information, as well as reports containing the information received from individuals in response to questions asked through the litigation hold system.

• eDiscovery Case Tracking Files. The case tracking files contain information about the cases created in response to a litigation, investigation, FOIA matter or other formal information request. Case tracking files may contain the names, phone numbers, organizations, and email addresses of EPA employees and EPA contractors, interns, or grantees who have been identified as custodians in a case or as points of contact for managing the case. Information in the case tracking files may include the location of the information to be searched, search terms and case notes entered into the system by designated EPA employees or contractors responsible for operating EPA’s eDiscovery Enterprise Tool Suite.

• eDiscovery Collection Files. The collection files contain information potentially responsive to a litigation, investigation, FOIA matter or other formal information request. The Tool Suite may capture many types of personally identifiable information depending on where that information is stored, including an individual’s name; work address and telephone number; home address and telephone number; email addresses; vehicle information; names of individuals associated with a FOIA request or litigation hold; or other related information. The collection files contain all data collected by the tools using the search criteria and may contain, but not be limited to, correspondence (e.g., case coordination reports; memoranda and other records of communication, including electronic communication over email systems or instant messaging among other EPA employees and/or personnel of other federal agencies and outside parties and attachments to those messages or communications); local/shared drive data; information collected or compiled from EPA database systems; spreadsheets of data collections often including personally identifiable information or law enforcement data used to track the process of investigations or focus investigative priorities; records relating to litigation by or against the United States government; records relating to requests for EPA records other than requests under the FOIA and the Privacy Act of 1974; legal documents including complaints, summaries, affidavits, litigation reports, motions, subpoenas and any other court filing or administrative filing, or other related litigation documents; documentary evidence; supporting documents related to the legal and programmatic issues of a case; transcripts of interviews; regulatory history (i.e., permits and reports generated as a result of normal program activity); administrative record material and comments on administrative records; technical support (reports generated to test search criteria); investigative notes; reports requesting permission and use; transcripts of tapes; records checks (personal history, police information, fingerprint cards, photographs); property reports; property obtained and retained by an examiner including documents, personal property and documentary or other evidence; employment records and information related to employment matters; claims and records regarding discrimination, including employment and sex discrimination; personnel matters; contracts and information relating to contracts; manifests and other related investigative information.

EPA employees; employees of federal contractors; employees of other federal agencies and of state, local, tribal and foreign agencies; witnesses; informants; public source materials; and other persons who may have information relevant to the search criteria.

EPA’s General Routine Uses A, C, D, E, F, G, H, I, K, and L apply to this system. Please refer to https://www.federalregister.gov/documents/2008/01/14/E8-445/amendment-to-general-routine-uses for a full explanation of these routine uses (73 FR 2245).

Records in the system are stored in database applications running on computer servers.

Litigation hold and case tracking files are assigned a case file control number or case name. Information collected from individuals pertaining to particular cases may be retrieved by names of individuals, email addresses, and other unique identifiers.

Records stored in the system are subject to records schedule 1012 and 0089.

Computer records are maintained in a secure, password protected computer system. Role-based access controls limit a user’s access to the information in the system. Users are provided access to information in the system based on their need to know. Individuals working on a particular matter will be given access to the information related to that matter. The eDiscovery Enterprise Tool Suite is a password protected system requiring all users log in to access the information in the system. The system times out after a period of latency ensuring a user re-authenticates their session with a username and password. The system also maintains a user log that identifies and records persons who access and use the system. Users of EPA systems are required to complete security and privacy training on an annual basis to ensure continued access to the system. All records are maintained in secure areas and buildings with physical access controls.

Request for access must be made in accordance with the procedures described in EPA’s Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver’s license, employee identification card or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her should make a written request to the Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

For those records within the system collected and maintained pursuant to the Federal Rules of Civil Procedure (FRCP) and/or for the purpose of civil discovery, action or proceeding, 5 U.S.C. § 552a(d)(5) will apply, stating that "nothing in this [Act] shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding." In addition, pursuant to 5 U.S.C. § 552a(k)(2), this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. § 552a(c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H) and (f)(2) through (5). Finally, pursuant to 5 U.S.C. § 552a(j)(2), when records are contained in this system related to a criminal enforcement proceeding, this system is exempt from the following provisions of the Privacy Act, subject to the limitations set forth in that subsection: 5 U.S.C. § 552a(c)(3), (c)(4), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), (e)(8), (f)(2) through (f)(5) and (g).

None.

Environmental Protection Agency (EPA), Office of Environmental Information (OEI), 1200 Pennsylvania Ave. NW., Washington, DC 20460.

EPA employees, contractors on the EPA network and invited stakeholders, including but not limited to grantees, contractors, other federal or state officials, and industry partners.

For EPA employees this includes, but is not limited to, user name, common name or nickname, email address, organization, supervisor name, subordinates, office telephone, telework telephone, government cell phone number, fax number, personal cell phone, home phone, blackberry PIN, building location, office location, mail code, mailing address, courier address, home address, employee's title or position classification, other position title, professional affiliation, clearances, skills, disciplines with experience and knowledge, current and past projects and work activities, membership in inter-Agency or intra-agency formal workgroups or informal communities of practice, membership in professional associations, education, certifications, publications, detail status and photograph. Additionally, users of Lync may have status information, personalized messages and photographs.

5 U.S.C. 301, 40 U.S.C. 11315, 44 U.S.C. 3506.

To enhance and improve efficiencies in the dissemination and exchange of information within the EPA and allow colleagues to more easily connect with each other.

EPA's General Routine Uses: A, C, D, E, F, G, H, J, K, L apply to this system. Please refer tohttp://www.epa.gov/privacy/notice/general.htmfor a full explanation of these routine uses.

Storage:

Computer records are stored on a secure server and accessed over the Web via encryption software. Paper records, when created, are kept in file folders and cabinets in secure rooms. When individuals download information, it is stored on encrypted, password secured Agency computers. All records will have appropriate administrative, technical and physical safeguards to ensure their security and confidentiality.

Information is retrievable by name of the user; organizational information is retrievable by organization name.

Records in the system are protected from unauthorized access and misuse through various administrative, technical and physical security measures. Technical security measures within EPA include restrictions on computer access to authorized individuals, required use of strong passwords that are frequently changed, use of encryption for certain data types and transfers, and regular review of security procedures and best practices to enhance security. Physical measures include restrictions on building access to authorized individuals, only, and by maintaining records in lockable offices and filing cabinets.

The records will be managed in accordance with EPA retention schedule 129, Item b.

Lin Darlington, Office of Environmental Information, 1200 Pennsylvania Ave. NW., Washington, DC 20460.

Requests to determine whether this system of records contains a record pertaining to you must be sent to the Agency's Freedom of Information Office. The address is U.S. Environmental Protection Agency; 1200 Pennsylvania Ave. NW., Room 6416, WJC West, Washington, DC 20460; (202) 566-1667; Email:(hq.foia@epa.gov); Attn: Privacy Act Officer.

Individuals seeking access to their own personal information in this system of records are required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card and, if necessary, proof of authority). Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests must be submitted to the Agency contact indicated on the initial document for which the related contested record was submitted.

The sources for information in the system are the individuals about whom the records are maintained and other EPA information systems.

None.

US EPA, 109 T.W. Alexander Drive, Research Triangle Park, NC 27711

Individuals who apply to the EPA for a nonresident exemption to import a nonconforming on-highway vehicle (e.g., cars, motorcycles or motor homes) for a period of up to one year for personal use.

The vehicle owner"™s name, address, phone number, email address and vehicle identification number (VIN).

Title II of the Clean Air Act, (42 U.S.C. 7521 et seq.) provides that the EPA may issue exemptions and exclusions for nonconforming vehicles to enter into the United States.

The primary purpose of the system is to collect and maintain the information necessary for EPA to determine if the request for a nonresident exemption meets the criteria established in the regulations implementing this program codified in 40 CFR Parts 85 and 1068. In addition, the information collected is used to contact the requestor if there are questions regarding the request and to subsequently issue an approval or denial letter regarding the request. The information may also be used by CBP and EPA"™s Office of Enforcement and Compliance Assurance (OECA) to validate that the shipment at the port is valid.

General routine uses A, F, H, K and L apply to this system. (A detailed description of these routine uses can be found in the Agency's Systems of Records website at http://www.epa.gov/privacy/notice/general.htm.)

Storage:

Records are maintained on computer disks and tapes at the National Computer Center, Research Triangle Park, North Carolina and at EPA"™s Office of Transportation and Air Quality (OTAQ), Ann Arbor, MI.

Records are retrievable by all or part of the person"™s name, phone number, physical address, or email address.

- Computer-stored information is protected in accordance with the Agency"™s security requirements.

- Access to the information in the system is limited to authorized Agency and contractor personnel who administer the program. No external access to the system is provided.

- Any contractor is subject to the Federal Acquisition Regulations (FAR) Privacy

Act clauses in its contract with EPA.

Records stored in this system are subject to Schedule 483.

Holly Pugliese, Compliance Division, Office of Transportation and Air Quality, U.S. Environmental Protection Agency, 2000 Traverwood, Ann Arbor, Michigan 48105; telephone number: 734-214-4288; fax number: 734-214-4869; email address: pugliese.holly@epa.gov.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue, NW, Washington, D.C. 20460.

Request for access must be made in accordance with the procedures described in EPA"™s Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver"™s license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA"™s Privacy Act regulations at 40 CFR part 16.

There are two sources of information for records stored in the system:

(1) Vehicle Identification Numbers (VINs) provided to EPA by the requestor of the exemption.

(2) Information on the vehicles provided by their owners from potential and actual participants in the program.

None.

The paper records will be located at the EPA, Office of Administration and Resources Management (OARM), Office of Administrative Law Judges (OALJ), Ronald Reagan Building, Room M1200, 1300 Pennsylvania Ave NW., Washington, DC 20004. The electronic records will be located on Agency servers housed in Research Triangle Park, North Carolina.

This system covers any persons, including public citizens, representatives of federal, state, or local governments and businesses who submit documents in contested administrative adjudicatory proceedings before the EPA OALJ.

The sources of information in the system are limited to documents submitted by the parties to a matter (e.g., briefs, motions, exhibits) and by the ALJ presiding over the matter (e.g., orders, initial decisions). Parties may submit a wide range of document types to the OALJ containing various types of information including, but not limited to, names, addresses, social security numbers, medical and/or financial information contained in opinions of law, pleadings, motions, exhibits, and other documents submitted by the parties to a matter and the presiding ALJ. This includes information found in individual tax returns and other documents related to a party"™s ability to pay a monetary civil penalty.

42 U.S.C. 11001 et seq. (Emergency Planning & Community Right-to-Know Act (EPCRA)); 42 U.S.C. 6901 et seq. (Resource Conservation and Recovery Act (RCRA)); 15 U.S.C. 2601 et seq. (Toxic Substances Control Act (TSCA)); 7 U.S.C. 136 et seq. (Federal Insecticide, Fungicide and Rodenticide Act (FIFRA)); 42 U.S.C. 9601 et seq. (Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA)); 33 U.S.C. 1251(Federal Water Pollution Control Act (FWPCA), commonly known as the Clean Water Act (CWA)); 42 U.S.C. 7401 (Clean Air Act (CAA)); 40 CFR 22.4 (Consolidated Rules of Practice Governing the Administrative Assessment of Civil Penalties and the Revocation/Termination or Suspension of Permits).

The information contained in the system is primarily for the purpose of ALJs to render determinations with respect to matters before them and communicating the determinations to the appropriate individuals and organizations, as well as to the general public. When fully implemented, the electronic filing portion of the system will provide for online filing, tracking, and accounting of filings (e.g., pleadings, motions, briefs, exhibits, orders, and determinations) in all cases, both pending and archived. Other uses of the system and the information contained, therein, include:

Responding to Freedom of Information Act requests;

Providing the chief judge management information necessary to assess workload, assign incoming cases and monitor case progress;

Allowing individual judges to monitor the progress of assigned cases;

Providing ready access to case docketing information to support staff to enable timely response to complainants, government and private counsel, and respondents concerning the status of a particular case; and

Promoting adjudicative transparency by providing public access to OALJ litigation documents.

General Routine Uses A, E, F, G, H, K, and L apply to this system. Records may also be disclosed to the general public.

Storage:

The records in the system are stored in paper files and computer databases.

Paper files are retrieved by the names of the parties to a particular case or the docket number. All records stored in computer databases are full-text indexed and are searchable by any data element. Once fully implemented, the general public will be able to access most records over the Internet by any data element.

Paper records are maintained in lockable file cabinets in secure, access-controlled rooms, areas, or buildings. Computer records are maintained in a secure, password protected computer database on servers located in secure, access-controlled rooms, areas or buildings at Agency facilities in Research Triangle Park, North Carolina. When fully implemented, the electronic filing portion of the system (known as the "OALJ E-Filing System") will warn the user that information submitted via the OALJ E-Filing System is made public and that users should redact any sensitive PII from the document prior to submitting it. Users of the OALJ E-Filing System must affirm that they have read and understood the warning each time prior to submitting the document electronically. The OALJ published a Privacy Act Statement & Notice of Disclosure of Confidential and Personal Information on its website, which instructs users how to submit documents that contain un-redacted PII. Notwithstanding this public notice, the OALJ will examine documents submitted for sensitive personally identifiable information (PII) and, if found, redact the PII prior to making the document available to the public. The OALJ Case Tracking System portion of the Case Records System allows the employees of OALJ to exclude specific documents from being published to the Internet.

The records will be maintained under EPA Records Schedules 508, 509, and 510.

Bruce Franklin, Administrative Manager, Office of Administrative Law Judges, Ronald Reagan Building, Room M1200, 1300 Pennsylvania Avenue NW., Washington, DC 20004.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue, NW., Washington, D.C. 20460.

Request for access must be made in accordance with the procedures described in the EPA"™s Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver"™s license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

Sources include parties to administrative adjudicatory proceedings before the OALJ and the employees within the OALJ. A party may be any persons, including public citizens and representatives of federal, state, or local governments, and businesses who submit documents in contested administrative adjudicatory proceedings before the EPA OALJ.

Nothing in this notice shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding. 5 U.S.C. 552a(d)(5).

Xiolink Facility, 1111 Olive St., St. Louis, MO 63101.

Current and former EPA employees, including Health and Human Services (HHS) Public Health Service Commissioned Officers assigned to the EPA.

This system will contain general human resources elements, including First/Middle/Last Name, Appointment Type, Appointment Not-to-Exceed Date (if applicable), Service Computation Date for Leave Accrual Purposes, Service Computation Date for Retirement Eligibility Purposes, Position Title, Pay Plan, Occupational Series, Grade, Step, Supervisory Code, Bargaining Unit Status Code, Organizational Breakdown of Position’s Location ("Organization Level 1" through "Organizational Level 8," as applicable) and Duty Station. The system will contain Labor Relations case file information regarding administrative grievances, Grievances of the Parties, negotiated grievances, formal discussions/meetings, union information requests, negotiations, unfair labor practice (ULP) charges, and unit clarification petitions. The system will contain Employee Relations case file information regarding employee counseling for misconduct or poor performance, disciplinary actions, adverse actions, performance-based actions, performance assistance plans, performance improvement plans, reasonable accommodation requests and Merit System Protection Board (MSPB) appeals.

5 U.S.C. Chapter 71; 5 CFR 771; 5 CFR 752; 5 CFR 432.

These records are maintained in LERIS to administer EPA's Labor and Employee Relations program. They also provide the basic source of factual data about a person's federal employment while in the service and after his or her separation. Records in LERIS have various uses by Agency personnel offices, including employee’s rights and benefits under pertinent laws and regulations governing Federal employment; and other information needed to provide personnel services. These records and their automated equivalents may also be used to locate individuals for personnel research.

General routine uses A, B, C, D, E, and L apply to this system.

Storage: These records are maintained in digital formats on servers and storage hard disks. The computer storage devices are located at the contractor’s Xiolink facility in St. Louis, MO. Backup copies of this information are maintained at an alternate processing site in Bellevue, NE. Data is on hard disk media and retained per client requirements. Additional backup copies of each application are taken annually and retained for 7 years.

Computer records are maintained in a secure password-protected environment. Access to computer records is limited to those who have a need to know the information contained in the records. Permission-level assignments allow users access only to those functions for which they are authorized. All records are maintained in secure, access-controlled areas or buildings.

Records stored in the system are subject to records schedule 756.

Director, Office of Human Resources, Office of Administration and Resources Management, U. S. Environmental Protection Agency, WJC North, 1200 Pennsylvania Avenue, NW., MC 3601, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, WJC West, MC 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.

Individuals seeking access to information in this system of records about themselves are required to provide adequate identification (e.g. driver’s license, military identification card, employee badge or identification card and, if necessary, proof of authority). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16.

The individual on whom the record is maintained, Agency officials such as managers and supervisors, HR specialists and assistants who process personnel actions, and HR Shared Service Centers.

None.

Records are located in EPA offices, on computer servers in Headquarters, Regional Offices and at the third-party location.

Any individual that registers for an EPA-organized event using Eventbrite.com.

Information to be collected for purposes of creating an attendee roster for a specific event. Information collected may include name, title, organization, mailing address, email address, phone number, and special accommodations (such as visual or hearing impairment).

Section 2 of the E-Government Act of 2002 (Pub. L. 107-347, 44 U.S.C. § 3601 n.); Section 2 of the Paperwork Reduction Act of 1995 (Pub. L. 104-13, 44 U.S.C. § 3501)

The purpose of the Eventbrite tool is to collect information on meeting attendees that can be used for a head count, attendee roster, or printed materials, such as nametags and tent cards.

General routine uses B, H, I, J, K, and L apply to this system. (A detailed description of these routine uses can be found in the Agency’s Systems of Records website at http://www.epa.gov/privacy/notice/general.htm.)

Storage:

Once information is downloaded from the Eventbrite site to the EPA server, it will be saved to a secure drive in the office that is organizing the event. Records will be saved in electronic format. A printed registration list may be generated for the specific event to be used onsite to track participation, but the list will not be duplicated or distributed to meeting attendees or other event participants.

Registration information is downloaded from the Eventbrite site in Microsoft Excel format. Each record includes the date the participant registered. Records saved in Excel format may be sorted and retrieved by any of the categories included on the registration form used for any particular event (i.e., name, email address, state, organization, or job title). Files may be saved in Excel or PDF format.

This information can only be downloaded from the Eventbrite site by the event organizer, using an account specific password. The information will be saved on EPA’s secure server within the event sponsoring office. The only EPA staff who will be able to access the registration information are those staff with security access to their office’s server.

Records stored in this system are subject to Schedule 483.

Acting Associate Director of Web Communications and Social Media Lead, OPA/OWC, U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue, NW, Washington, DC, 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: EPA Privacy Officer, MC2822T, 1200 Pennsylvania Avenue, NW, Washington, DC 20460.

Individuals seeking access to information in this system of records about themselves are required to provide adequate identification (e.g. driver’s license, military identification card, employee badge or identification card). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. The EPA’s procedures for making a Privacy Act request can be found in EPA’s Privacy Act regulations at 40 CFR part 16.

The information stored in the system will be provided by the individuals registering for an EPA event.

None.

The system is located at the EPA’s Office of Environmental Information, Office of Technology Operations and Planning, National Computing Center, Research Triangle Park, NC 27711.

This system covers current and former EPA employees, grantees, interns and staff of other federal agencies posted at the EPA who are members of the emergency management and response community and/or who are subject to the EPA’s health and safety training requirements. The emergency management and response community includes on scene coordinators, removal managers, RSC members and coordinators and other field personnel. Other EPA employees that are subject to health and safety training requirements include inspectors, special agents and enforcement officers.

Personal and emergency contact information for the EPA RSC volunteers:

Home address, personal email, home and cell phone numbers as well as emergency contact name, relationship and phone numbers.

Certification and training information for emergency response personnel and members of the EPA’s health and safety community; Incident Command System training and certifications for the response personnel; health and safety training and certifications required for other EPA personnel:

Training taken, training required, certifications received and certifications required.

For RSC members, additional fields include emergency response experience and workgroup membership.

As specified by law and EPA Order, the Agency's Occupational Medical Surveillance Program (OMSP) provides for baseline, exit and periodic health evaluations to ensure, to the extent feasible, that EPA employees subject to extraordinary physical demands or hazardous exposures have not suffered adverse health effects. The employee data about this program that are managed in EMP-FR include only the date that an occupational medical review was conducted and the date by which the next review is required. No specifics of employee health, exposures, or other medical confidential information are included in EMP-FR.

CERCLA section 105 (National contingency plan; preparation, contents, etc.); EPCRA section 305 (Emergency training and review of emergency systems); EPA Order 1440.2 (partial list: Occupational Safety and Health Act of 1970 and E. O. 12196, Occupational Health and Safety Programs for Federal Employees); EPA Order 1460.1 ( partial list: 29 U.S.C. 655, section 6, and 29 U.S.C. 668, section 19, Occupational Safety and Health Act of 1970 and section 501 of the Rehabilitation Act of 1973, as amended). Purposes(s): Personal and Emergency Contact Information is used by line supervisors and managers of the RSC Program (1) to contact the RSC member in off-hours when he/she is needed to deploy to an incident and (2) in case of injury to the RSC member while deployed at an incident. Emergency planning, management and response-related training and certification information is used by individuals and managers of the various emergency management and response programs across the Agency to track required emergency response training.

Safety and health-related training and certification information is used by individuals and managers of the safety, health and environmental management program across the Agency to track required safety, health and environmental management training and medical monitoring data.

General routine uses A, D, E, F, G, H, K and L apply to this system. Records may also be disclosed to home-agency supervisors of non-EPA federal employees.

Storage:

Data are stored on in a computer database on a database server.

Personally identifiable information (PII) can be retrieved by name and EPA personnel identification number. Searches by training or certification name can also be used to access user records.

Access to EMP by external trusted partners, such as state employees, other federal employees and contractors as well as internal contractors, grantees, interns and non-EPA federal employees must be requested through OEI’s Web Access Management process and must be approved by the requestor’s EPA point of contact. In addition, requestor’s EPA point of contact must explain and approve all read/edit access to the EMP-FR application. Access is then granted via the EMP Help Desk data managers. Those with edit rights to profiles other than their own, have rights granted individually through the EMP Help Desk in accordance with procedures determined by the various field readiness user community program managers such as the RSC project manager; the National Incident Management System project manager and the Safety, Health and Environmental Management Division of the Office of Administration and Resources Management. Access to the personal and emergency contact information is limited to the person himself/herself; the person’s supervisor, as listed in EMP-FR; and the person’s organizational RSC Coordinators and their specific designees. This access is managed through the standard EMP database security and policies.

An EMP-FR records schedule is currently under development.

Christopher Burgess, Office of Solid Waste and Emergency Response, Office of Emergency Management, Resource Management Division, USEPA,

MC 5104A, WJC North, 1200 Pennsylvania Avenue, NW, Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA Freedom of Information Act Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460.

Individuals seeking access to information in this system of records about themselves are required to provide adequate identification (e.g. driver’s license, military identification card, employee badge or identification card and, if necessary, proof of authority). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16.

Information will come from the individual, from program managers such as OARM/SHEMD and OSWER/OEM/PROD, and from training rosters.

None.

Unclassified

U.S. EPA, 109 T.W. Alexander Drive, Durham, NC 27709

Tobias Schroeder, (202) 250-8603, or Schroeder.tobias@epa.gov, eRulemaking Program Management Office, U.S. EPA, Office of Mission Support, MC 2282T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.

Section 206(d) of the E-Government Act of 2002 (Public Law 107-347, 44 U.S.C. Ch 36); Clinger-Cohen Act of 1986, 40 U.S.C. 11318; and 5 U.S.C. 301.

To provide the public a central online location to search, view, download and comment on Federal rulemaking documents.

Any individual commenting on a Federal agency’s rulemaking activities or submitting supporting materials.

Agency rulemaking materials including Federal Register publications, supporting rulemaking documentation, scientific and financial studies and public comments.

Agencies and other individuals who create records derived from individuals commenting on Federal rulemaking activities.

The following new routine uses apply to this system because the use of the record is necessary for the efficient conduct of government operations. The routine uses are related to and compatible with the original purpose for which the information was collected. EPA general routine uses A (Disclosure for Law Enforcement Purposes), B (Disclosure Incident to Requesting Information), C (Disclosure to Requesting Agency), D (Disclosure to Office of Management and Budget), E (Disclosure to Congressional Offices), F (Disclosure to Department of Justice), G (Disclosure to National Archives), H (Disclosure to Contractors, Grantees and Others), K (Disclosure in Connection with Litigation), apply to this system (73 FR 2245). (https://www.federalregister.gov/documents/2008/01/14/E8-445.pdf) The following new routine uses are in accordance with M-17-12.

To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records, (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

Records are stored in file folders in lockable file cabinets as maintained by the agency from where the record was initiated. Records are also stored in a secure, password protected electronic system that utilizes security hardware and software to include firewalls, encryption, active intrusion detection and role-based access controls. Additional safeguards vary by participating agencies.

The system retrieves records by numerous data elements and key word searches, including agency, dates, subject, docket type, docket sub-type, agency docket ID, docket title, docket category, document type, CFR Part, date received and Federal Register publication date, and name of the commenter, document, and docket.

The unique identifiers within the system are the docket ID, comment tracking number, and document ID.

Each Federal agency handles its records in accordance with its records schedule as approved by the National Archives and Records Administration (NARA).

FDMS security protocols meet multiple security standards from authentication to certification and accreditation, as identified by the National Institute of Standards and Technology (NIST). Records in the system are maintained in a secure, password protected electronic system that utilizes security hardware and software to include multiple firewalls, active intrusion detection, and role-based access controls. Additional safeguards vary by agency for the regulatory records. Security controls are commensurate with those required for an information system rated moderate for confidentiality, integrity and availability as prescribed by NIST.

Uncontrolled access to information is restricted to publically available information. Partner agencies determine the specific unrestricted information that may be accessed by the public. That information is posted on an open publically accessible website, Regulations.gov. Information maintained on FDMS is only available to the particular partner agency that posts the particular information. User access is controlled by password access. Passwords are maintained in accordance with the government security guidelines. Individuals seeking access to their own personal information in this system of records are required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card). Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR part 16.

Record content is controlled by individual partner agencies. The system collects public comment. All comments are assigned a tracking number. Comments are publically viewable. The system does not accept requests for correction or amendment only initial input. Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests must be submitted to the agency contact indicated on the initial document for which the related contested record was submitted. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her should contact the agency responsible for the rulemaking activity that the individual believes may contain this information. Agency contact information is provided in the corresponding Federal Register notice. If an individual wants to contact EPA regarding an EPA rulemaking activity, they should send a written request to OMS Docket, Environmental Protection Agency, Mail code: 2822T, 1200 Pennsylvania Ave., NW., Washington, DC 20460.

None.

81 FR 81096 – Posted on December 27, 2016 - The Environmental Protection Agency (EPA) provided notice that it was amending the FOIA Request and Appeal File system of records. All information and data elements collected by the Environmental Protection Agency (EPA) and participating agencies as it relates to FOIA requests, appeals and responses was removed from the Federal Docket Management System (FDMS) system of records and being added to the FOIA Request and Appeal File (EPA-9) system of records.

79 FR 9201 - Posted on February 18, 2014 – The Environmental Protection Agency (EPA) provided notice that it had amended the Federal Docket Management System (FDMS) system of records to include additional categories of records. The amendment was required to address additional categories of information collected from Freedom of Information Act (FOIA) requesters by some participating agencies and information voluntarily provided, even when not required.

78 FR 60868 - Posted on October 2, 2013 – The Environmental Protection Agency (EPA) provided notice that it had amended the Federal Docket Management System (FDMS) system of records to add information collected in a Freedom of Information Act (FOIA) system.

73 FR 2245 – Posted on January 14, 2008 - The Environmental Protection Agency provided notice that it proposed to amend its current list of General Routine Uses to add a new routine use. The new general routine use will allow the Agency to disclose information in its systems covered under the Privacy Act to persons and entities that may be needed by the Agency to respond, prevent, minimize or remedy harm resulting from an actual or suspected breach or compromise of personally identifiable information.

70 FR 15086 - Posted on March 24, 2005 – The EPA, as managing partner of the Federal-wide eRulemaking, eGovernment Initiative, provided notice that it proposed to establish a government-wide system of records, the Federal Docket Management System (FDMS).

US EPA, 1200 Pennsylvania Ave., NW, Washington, D.C. 20460.

EPA International Travelers who apply for a no-fee passport for the purpose of conducting official government business in foreign countries.

The passport holder's name, place of birth, passport number and issue and expiration dates.

EO 11295 22 U.S.C. § 211 (a); 22 C.F.R.§ 51.22 (b)

The primary purpose of this system is to track the status of no-fee passports, including the issuance date, expiration date, and current location and to request and obtain country clearances for EPA staff traveling to foreign countries to conduct official government business.

Uses applicable to more than one system and includes:

https://www.federaIregister.govIarticles/2008/01/14/E8-445/amendment-to-general routine-uses

Users, and the Purposes of Such Uses: General Routine Uses:

A., C., E., J. and L apply to the system.

Storage:

Electronic records are maintained in an electronic format. Passports are maintained in their physical format in a locked filing cabinet, in a locked room.

Records are retrieved by all or a part of the person's name, place of birth, and/or passport number.

Computer-stored information is protected in accordance with the Agency’s security requirements. Access to the information in the system is limited to authorized Agency personnel who administer the program. No external access to the system is allowed. Paper files are kept in a locked filing cabinet in a locked room. Only accessed by three employees.

EPA Records Schedule 1010 NARA Disposal Authority: DAA-0412-2012 -0007-0003

Closed and returned to the Department of State when employee separates , retires, transfers to a new agency, or job duties no longer require international travel.

PENS Database Manager, Office of Management and International Services, Office of International and Tribal Affairs, (MD-2680R) 1200 Pennsylvania Ave., N.W., Washington, D.C. 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Ave, N.W , Washington, D.C. 20460.

Request for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification or other identifying document.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

Individual Passport applicants, U.S. Department of State.

None.

The system will be maintained by the EPA’s Office of Emergency Response in the Office of Land and Emergency Management (OLEM), 1200 Pennsylvania Ave, N.W. Mail Code 5101 T, Washington, D.C. 20460. Information maintained pursuant to this notice may be located at EPA Headquarters Offices or at EPA Regional Offices, or at field offices established as part of the residential assessment field work, depending upon the location where the environmental assessment is conducted or where computer resources are located. Databases may be hosted at the EPA’s National Computer Center at Research Triangle Park, North Carolina, or in OLEM’s emergency response cloud hosting environment.

Resource Conservation and Recovery Act, 42 U.S.C.6981; Comprehensive Environmental Response, Compensation and Liability Act, 42 U.S.C. 9604, 9660; Clean Air Act, 42 U.S.C. 7403; Safe Drinking Water Act, 42 U.S.C. 300i; 300j-1; Federal Water Pollution Control Act, 33 U.S.C. 1254, 1318, 1321; Toxic Substances Control Act, 15 U.S.C. 2609; Federal Insecticide, Fungicide, and Rodenticide Act, 7 U.S.C. 136r.

The EPA is creating a Privacy Act system of records to allow the agency to maintain records that are necessary to conduct environmental assessments at residential properties in order to respond to emergency situations and during environmental assessment activities conducted by EPA under many different programs including Superfund, RCRA, and the SDWA. This system of records promotes transparency, efficiency, and improved environmental and health outcomes by encompassing all of the records associated with EPA residential assessment work, including the database repositories, field documentation and analytical reports. Over the course of these assessments EPA is often required to support or work closely with state and local agencies or federal agencies to evaluate the health and welfare of affected communities. EPA’s environmental assessment activities at residential properties include: obtaining and tracking legal access to the properties; gathering environmental data through sampling activities, such as sampling air, water, soil, or other environmental media at sites; collecting structural information such as the age of the structure, information about the service lines, plumbing and pipe information, and building materials in the structure, information about the length of residence or ownership of the structure, and GIS coordinates; and collecting residential contact information such as name, address, and phone number to allow response teams to correspond with individuals affected by environmental contamination .

Members of the public such as residents, property owners, property managers, and other individuals who may be associated with a property whose information needs to be collected as part of EPA’s environmental assessment and response activities. In addition, EPA staff, contractors, or grantees or any other individuals engaged in response activities may have their information in the system such as name, office address, and contact information to facilitate assessment and response activities.

The types of data collected in environmental assessments include names of residents; names of property owners; tenant information; names of property managers address information; phone number or other contact information; test results from environmental sampling; information about residential structures such as the age of the structure, information about the service lines, plumbing and pipe information, and building materials in the structure, information about the length of residence or ownership of the structure, and GIS coordinates.

Other site-specific data elements may also be collected if needed for the environmental assessment or emergency response activity. These data will be maintained in a database where they may be filtered or searched on individual data elements.

Records within this system of records are obtained by EPA employees, contractors, or grantees collecting environmental assessment data and sample information at residential sites, or from state or local governments who have collected environmental assessment information as part of their response authorities. Environmental assessment data is received from interviews with residents, property owners, property managers, and other individuals who may be associated with a property,, local public records such as property tax data, from inspections of residential properties, from residential property records or other public records, and from other on-site sources such as EPA or contracted laboratories and EPA or contracted GIS systems.

General routine uses A, D E, F, H, K, and L apply to this system. Records may also be disclosed to public health authorities in conformity with federal, state, and local laws when necessary to protect the public health or safety, or to federal, state, or local governmental agencies when it is determined that a response by that agency is more appropriate than a response by the EPA.

•Storage:

Information collected in environmental assessments will generally be stored in an agency-approved electronic database, which will be managed by EPA system administrators. Other associated records may also be stored in other electronic or paper formats, such as Microsoft Excel spreadsheets, Microsoft Word documents or tables, or in file folders. All electronic files are stored on government furnished equipment (GFE) until they are ultimately sent to the appropriate Agency records repository for storage pursuant to their appropriate record schedule. All GFE used for the purposes of residential assessments are secured according to EPA’s security policies which include password protection and local encryption. During the course of the assessment records may also be temporarily stored off site in secure facilities such as incident command posts or EPA field offices which are maintained and secured by EPA staff.

Information may be retrieved by any collected data element, such as a resident’s name or address, or information may be retrieved by GIS coordinates or by identifying numbers assigned to a person, sampling location, or residence.

Electronic records are maintained in a secure, password protected electronic system. Paper files are maintained in locked file cabinets when not in use by EPA emergency response staff. All records are maintained in secure, access-controlled areas or buildings.

Records maintained in this system are subject to record schedule 1039, which is still being finalized.

Terrence Ferguson, Office of Land and Emergency Management (OLEM), Office of Superfund Remediation and Technology Information (OSRTI), Mail Code 5202P, 1200 Pennsylvania Ave N.W., Washington, D.C. 20460; telephone number (202) 566-0370.

Because systems under this SORN may be located at Headquarters Offices or at EPA Regional Offices, depending upon the location where the emergency response is conducted, there may be additional specified system managers depending upon the nature and location of the response. These systems may be managed by Regional personnel or temporarily stored off site in secure facilities such as incident command posts or EPA field offices which are maintained and secured by EPA staff.

Request for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR part 16. Requesters will be required to provide adequate identification, such as driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA FOIA Office, Attn: Privacy Act Officer, MC 2822T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

None.

Unclassified

U.S. Environmental Protection Agency, 1200 Pennsylvania Avenue NW., Washington, DC 20460

Branch Chief, Stratospheric Program Implementation Branch, Stratospheric Protection Division, Office of Atmospheric Programs, Mail Code 6205T, 1200 Pennsylvania Avenue NW., Washington, DC 20460; email address spdcomment@epa.gov.

42 U.S.C. 7414, 7601, 7671–7671q.

The purpose of the system is to accept records from programs that withdraw or have their approval revoked from participation in the Section 608 technician certification program. The system will maintain the information necessary for EPA to assist certified air-conditioning and refrigeration technicians who have lost or damaged their certification cards in obtaining replacement cards.

EPA-certified air-conditioning and refrigeration technicians whose certifying program has withdrawn its participation in the program or had its approval revoked.

Technician name (first, last and middle initial), address, contact information (which can include address, phone number, and email address), type of certification, site of certification or location number, year of certification, certifying program-generated identification number, notes on how past requests for replacement cards were resolved, and other information provided by the technician certification program.

EPA-approved certifying programs that are withdrawing from the program or are having their approval revoked.

The use of the record is necessary for the efficient conduct of government operations; and/or the use is both related to and compatible with the original purpose for which the information was collected. Also, each routine use of the records contained in the system, including the categories of users and the purpose of such use. The last two routine uses are required in accordance with M- 17-12. Information may be provided:

1. To a federal, state, local, tribal or foreign agency if the information is relevant to a violation or potential violation of law, whether civil, criminal or regulatory in nature;

2. To the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Agency is authorized to appear, when: 1. The Agency, or any component thereof; 2. Any employee of the Agency in his or her official capacity; 3. Any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency have agreed to represent the employee; or 4. The United States, if the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected;

3. To contractors, grantees, consultants or volunteers who have been engaged by the agency to assist in performing a service and who need access to the information in order to perform the service;

4. To an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics;

5. In connection with litigation or settlement discussions regarding claims by or against the Agency, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b) (11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11);

6. To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records, (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

7. To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

Electronic records will be stored in a password protected file on a computer that is not connected to the EPA network in a locked room and paper records will be stored in a locked filing cabinet in a locked room.

Records are retrieved by the person's name.

Records stored in this system are subject to EPA's records schedule 1035(d). This record retention schedule requires destruction 10 years after file closure.

Records stored at EPA offices are secured through building security protocols such as employee identification checks and security screenings for visitors. Electronic and hardcopy files will be stored at EPA headquarters in Washington DC. Electronic files can only be accessed using an EPA-issued PIV card. Access is limited to specific authorized Agency and contractor personnel who administer the program. All contractors are subject to the Federal Acquisition Regulations (FAR) Privacy Act clauses in their contract with EPA. Computer-stored information is protected in accordance with the Agency's security requirements. The system of records will be maintained as a password protected database on a computer that requires dual-factor authentication to log on to. Different levels of access (e.g., view, edit, etc.) will be assigned to personnel. Personnel that have access to the system will be trained in the handling of personally identifiable information. Paper records related to the system will be kept in locked filing cabinets within a limited access room or on a limited as-needed basis in a locked cabinet in EPA employee workspace.

Individuals can obtain assistance in obtaining a replacement technician certification card here: https://www.epa.gov/section608/steps-replacing-lost-section-608-technician-certification-card. General requests for access must be made in accordance with the procedures described in EPA's Privacy Act regulations at 40 CFR Part 16. Requesters will be required to provide adequate identification, such as a driver's license, employee identification card, or other identifying document. Additional identification procedures may be required in some instances.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA's Privacy Act regulations at 40 CFR Part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Avenue NW., Washington, DC 20460.

None.

None.

Unclassified.

The paper records will be located at the EPA, Office of General Counsel, Employment Law Practice Group,1200 Pennsylvania Ave, N.W. Washington, DC 20460-0001. The electronic records will be located on servers housed in Ashburn, VA.

Associate General Counsel, Office of General Counsel, General Law Office,1200 Pennsylvania Ave NW, Mailcode 2377A, Washington, DC 20460.

Title VII of the Civil Rights Act of 1964, 42 U.S.C. § 2000e et seq. (1964); Equal Pay Act of 1963 (EPA), 29 U.S.C. § 206(d) (1963); Age Discrimination in Employment Act of 1967 (ADEA), 29 U.S.C. § 621-634 (2013); Americans with Disabilities Act of 1990 (ADA), 42 U.S.C. §§ 12101-12213 (2013) (amended 2008); Genetic Information Nondiscrimination Act of 2008 (GINA), Pub. L. No. 110-233, 122 Stat. 881; Sections 501 and 505 of the Rehabilitation Act of 1973, Pub. L. No. 93-112, 87 Stat. 355 (codified as amended in scattered sections of the 29 U.S.C and 31-41c U.S.C.); Uniformed Services Employment and Reemployment Rights of 1994, 38 U.S.C. §4301-4335 (1994); Civil Service Reform Act of 1978, Pub. L. No. 95–454, 92 Stat. 1111; Occupation Safety and Health Act of 1970, 29 U.S.C. ch. 15, §651 et seq. (1971); Whistleblower Protection Enhancement Act of 2012 (WPEA), Pub. L. No. 112-199

The ELPG-CMS will allow ELPG to track case activity, generate mandated and ad hoc reports, and provide access to a centralized case management system to ELPG personnel.

These records are maintained in ELPG-CMS to support the Agency’s Employment Law Practice Group in its efforts to track, manage, and report on employment matters, including litigation, counseling, disciplinary actions, performance actions, and investigations into allegations of workplace harassment.

Current and former EPA employees; Individuals who have filed, or had filed on their behalf, discrimination complaints against the EPA.

This system will contain general human resources elements, including First/Middle/Last Name, Appointment Type, Appointment Not-to-Exceed Date (if applicable), Service Computation Date for Leave Accrual Purposes, Service Computation Date for Retirement Eligibility Purposes,

Position Title, Pay Plan, Occupational Series, Grade, Step, Supervisory Code, Bargaining Unit Status Code, Organizational Breakdown of Position's Location and Duty Station.

The system will also contain Adverse Action case file information regarding employee counseling for misconduct or poor performance, disciplinary actions, adverse actions, performance-based actions, performance assistance plans, performance improvement plans, reasonable accommodation requests, including medical information.

The system will also contain Office of Inspector General investigatory information regarding allegations of employee misconduct, including Reports of Investigation, Final Summary Reports, Memorandums of Interviews, Memorandum of Activity, and supporting exhibits.

The system will also contain documents created and/or submitted in anticipation of litigation, as well as during the course of litigation, including, but not limited to, Merit System Protection Board (MSPB) appeals, Equal Employment Opportunity Commission (EEOC) appeals, Department of Labor (DOL) appeals, Unemployment proceedings, Office of Special Counsel complaints, and Federal District Court proceedings.

Documents provided as part of litigation or employment law matters may include various types of information including, but not limited to, names, addresses, social security numbers, medical and/or financial information contained in pleadings, motions, exhibits, and any other documents provided to the Office of General Counsel.

Sources include Agency databases, employee personnel files, files maintained by the Office of Administration and Resources Management (OARM) Complainants, Complainant’s attorneys or representatives, witnesses, EPA investigators, EPA Office of the Inspector General, other EPA personnel, Department of Justice, EEOC Administrative Judges, MSPB Judges, DOL Administrative Law Judges, and other persons with information relevant to an employment law matter before the Agency for consideration.

EPA General routine uses A, B, C, E, F, G, H, I, J, K and L apply to this system. (73 FR 2245)

The records in the system are stored in paper files and computer databases. The computer storage devices are located at the contractor's FedRAMP approved facility in Ashburn, VA.

The system will retrieve records employee name.

Records stored in the system are subject to records schedule 1025

Paper records are maintained in lockable file cabinets in secure, access-controlled rooms, areas, of buildings. Computer records are maintained in a secure password-protected environment. Access to computer records is limited to those who have a need to know the information contained in the records. Permission-level assignments allow users access only to those functions for which they are authorized. All records are maintained in secure, access controlled areas of buildings. The system is accessed from an internet browser using the Agency's secured portal and requires a user to have an established log-in name and password.

Individuals seeking access to information in this system of records about themselves should make a written request to the Freedom of Information Act Office. Requesters are required to provide adequate identification (e.g. driver's license, military identification card, employee badge or identification card). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are set out in EPA’s Privacy Act regulations at 40 CFR Part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the EPA National Privacy Program, Attn: Privacy Act Officer, WJC West, MC 2831T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.

None

None.

Unclassified

Office of Environmental Information, Environmental Protection Agency, 1301 Constitution Ave. Washington DC 20460.

SAIC Inc. 12010 Sunset Hills Road, Reston VA 20190.

Willie J. Abney, Division Director of Desktop Support Services Division (DSSD), Office of Environmental Information, Office of Information Technology Operations, 1301 Constitution Ave.Washington, DC 20460 Email Address: Abney.Willie@epa.gov Phone Number: 202-566-1366.

5 U.S.C. 301 "Departmental Regulations", 8 U.S.C 1101, 1103, 1104, 1201, 1255, 1305, 1360; 44 U.S.C. 3101 "Records Management by Federal Agency Heads."

This system will collect limited personally identifiable information (PII) from requestors (i.e. EPA employees, EPA contractors, non-EPA government personnel, state and local government personnel and/or private citizens), such as first and last name, that will help EPA technical support teams provide individualized support and other service-oriented activities in support of both internal (i.e. EPA employees, EPA contractors) and external (i.e. non-EPA government personnel, state and local government personnel and/or private citizens) requestors. EPA technical support teams will also use the information to provide support for EPA information technology (IT) systems, assets, and other service-oriented activities including the following:

• Managing service request tickets

• Retrieving incident information;

• Troubleshooting issues

• Managing IT assets

• Conveying outage information across the enterprise

All PII associated with the activities listed are only available and presented to internal (i.e. EPA employees, EPA contractors) stakeholders who have a valid need-to-know. PII captured from external requestors (i.e. non-EPA government personnel, state and local government personnel and/or private citizens) is required and only used for opening a trouble ticket on their behalf.

Categories of individuals covered by this system include EPA employees, EPA contractors, non-EPA government personnel, state and local government personnel and/or private citizens (i.e. requestors) who request technical support by directly contacting the EPA Enterprise IT Service Desk or EPA employees and contractors requesting support using ServiceNow’s self-help portal for opening support tickets, external requestors requesting trouble tickets be opened for externally facing EPA applications, EPA Enterprise IT Service Desk personnel or EPA IT System Administrators (SA) working trouble or incident tickets, and ServiceNow Administrators.

Information collected in system are First and Last Name; Work/Business Address; Date; Work Number; Work Email Address; External Email Address (for non-EPA government personnel including state and local government personnel and/or private citizens); Employee LAN ID; Employee Number.

Information contained in this system is obtained from data provided directly from EPA employees and contractors via the EPA ServiceNow self-help portal, from Enterprise IT Service Desk personnel who have received technical support calls from requestors or pre-populated fields captured from EPA Active Directory.

The following new routine uses apply to this system because the use of the record is necessary for the efficient conduct of government. The routine uses are related to and compatible with the original purpose for which the information was collected. The last two routine uses are required under OMB M-17-12. Records in this system may be disclosed to the following entities:

• Disclosure for Law Enforcement Purposes.

Information may be disclosed to the appropriate Federal, State, local, tribal, or foreign agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, if the information is relevant to a violation or potential violation of civil or criminal law or regulation within the jurisdiction of the receiving entity.

• Disclosure Incident to Requesting Information.

Information may be disclosed to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose of the request, and to identify the type of information requested,) when necessary to obtain information relevant to an agency decision concerning retention of an employee or other personnel action (other than hiring,) retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit.

• Disclosure to Congressional Offices.

Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual.

• Disclosure to Department of Justice.

Information may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Agency is authorized to appear, when:

○ The Agency, or any component thereof;

○ Any employee of the Agency in his or her official capacity;

○ Any employee of the Agency in his or her individual capacity where the Department of Justice or the Agency have agreed to represent the employee; or

○ The United States, if the Agency determines that litigation is likely to affect the Agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or the Agency is deemed by the Agency to be relevant and necessary to the litigation provided, however, that in each case it has been determined that the disclosure is compatible with the purpose for which the records were collected.

• Disclosure to the National Archives.

Information may be disclosed to the National Archives and Records Administration in records management inspections.

• Disclosure to Contractors, Grantees, and Others.

Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job, or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency.

• Disclosures for Administrative Claims, Complaints and Appeals.

Information from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics.

• Disclosure in Connection With Litigation.

Information from this system of records may be disclosed in connection with litigation or settlement discussions regarding claims by or against the EPA, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

• Disclosure to Persons or Entities in Response to an actual of Suspected Breach of Personally Identifiable Information.

To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records, (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

• Disclosure to Assist Another Agency in its Efforts to Respond to a Breach

To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

SNOW records are stored in a controlled access facility, inside of a controlled area, using self-encrypting hard drives. ServiceNow, Inc. has deployed a High-Availability architecture to ensure continuous business operations for the ServiceNow platform. There are two data centers supporting Government customers with one configured as the active and the other as the standby. The active and standby facilities are mirrored, which enables the standby to become the active site in the event of a disaster. Both data centers are mirrors of each other, and therefore they act as both an active and a standby facility. In addition to the mirror backup between the two instances, a local backup is kept at each site. Each local backup acts as the offsite backup for their counterpart dedicated data center cage. Backups are performed on disk through network-attached storage and are never written to tape. In addition to backups within each dedicated data center cage facility, a backup of each internal production instance is copied over to the standby site (Disaster Recovery site).

Records for EPA ServiceNow will be retrieved by customer first and last name, email address or by ticket reference number.

SNOW follows the EPA Records Policy for retention and disposal, per schedule 1012 (Information and Technology Management) and schedule 1049 (Information Access and Protection Records). https://www.epa.gov/records/epa-records-policy-and-guidance

ServiceNow is a Cloud-Based Software as a Service (SaaS) solution designed to be accessed over the internet. As such, all remote communication must be encrypted, use for non-business purposes is prohibited and all users are required to be authorized. To verify that a user is authorized, EPA ServiceNow customers and staff must have a current valid EPA Active Directory account. External requestors (i.e. non-EPA government personnel, state and local government personnel and/or private citizens) will not have access to, as they are not authorized, nor will be granted access to EPA ServiceNow. The records in EPA ServiceNow are maintained in a secure, password-protected computer system behind a network firewall. This system is located in a controlled facility that requires the ServiceNow cloud providers to have an authorized badge and biometrics prior to accessing the data centers. ServiceNow users must log in with an authorized user ID and password or Personal Identity Verification (PIV) card to access the system. Group or shared accounts are not used by EPA ServiceNow customers and support personnel. EPA ServiceNow customers and personnel are prohibited from sharing accounts. Each user has a unique identifier within Active Directory used for authentication. In addition to the lock screen setting enforced by EPA on the desktop, EPA ServiceNow implements session timeout period after 30 minutes of user inactivity.

Individuals seeking access to information in this system of records about themselves should make a written request to the Agency Privacy Officer, 1200 Pennsylvania Ave, Mailcode 2831T, Washington, DC 20460. Requesters are required to provide adequate identification (e.g. driver's license, military identification card, employee badge or identification card). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought to the Agency Privacy Officer, 1200 Pennsylvania Ave, Mailcode 2831T, Washington, DC 20460; privacy@epa.gov. Complete EPA Privacy Act procedures are set out in EPA’s Privacy Act regulations at 40 CFR Part 16.

Any individual who wants to know whether this system of records contains a record about themselves should submit a request to the Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Avenue, NW., Washington, DC 20460 or privacy@epa.gov

None

None

Unclassified

Office of Civil Rights, US EPA, 1200 Pennsylvania Ave., NW., Washington, DC 20004.

Vicki Simons, Director, Office of Civil Rights, US EPA, 1200 Pennsylvania Ave., NW., Washington, DC 20004, (202) 564-7272 or simmons.vicki@epa.gov.

Section 717 of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-16; Executive Order 11748; and Section 501 of the Rehabilitation Act of 1973, as amended by Pub. L. 99-506, 100 Stat. 1807, October 21, 1986, EEOC Management Directives 110 and 715.

The primary purpose of the ICOM system is to maintain all EPA Equal Employment Opportunity discrimination complaints and subsequent reports, as required by the EEOC, in accordance with Title VII of the Civil Rights Act of 1964 (Title VII), as amended, 42 U.S.C. 2000e et seq., 29 CFR 1614.101 through 1614.110 and EEOC Management Directive 110. The information collected will be used in complaint investigations, as required by the EEOC. The EEOC requires federal agencies to process complaints of discrimination raised by employees or applicants for employment. The documentation received for processing these complaints will contain personally identifiable information (PII) which will be housed in ICOM

Employees of the United States Environmental Protection Agency and applicants for employment.

This system contains general human resources elements and contact information which includes Employee ID; Name; Home Address; Work Address; E-mail Address; Telephone Number; Series, Grade; Step, Salary; Target Grade; Management Level; Supervisor Level; Base Pay; Work Schedule; Fair Labor Standards Act; Union,; Position; Title; Sex; Disability; Age; Education Level; Academic Discipline; Veteran Status; Veteran preferences; Citizenship; Date Entered in Current Grade; Month–in-Grade; Service Completion Date; and Years-in-Service; Race; National Origin; Disability Status.

Employee, Supervisor or Applicant

The following new or modified routine uses apply to this system because the use of the record is necessary for the efficient conduct of government. The routine uses are related to and compatible with the original purpose for which the information was collected. The last two routine uses are required under OMB M-17-12.

1) Disclosure to Congressional Offices

Information may be disclosed to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of the individual.

2) Disclosure to Contractors, Grantees, and Others

Information may be disclosed to contractors, grantees, consultants, or volunteers performing or working on a contract, service, grant, cooperative agreement, job, or other activity for the Agency and who have a need to have access to the information in the performance of their duties or activities for the Agency. When appropriate, recipients will be required to comply with the requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).

3) Disclosures for Administrative Claims, Complaints and Appeals

Information from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and Office of Government Ethics.

4) Disclosure in Connection with Litigation

Information from this system of records may be disclosed in connection with litigation or settlement discussions regarding claims by or against the Agency, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).

5) Disclosure to Persons or Entities in Response to an Actual of Suspected Breach of Personally Identifiable Information.

To appropriate agencies, entities, and persons when (1) the Agency suspects or has confirmed that there has been a breach of the system of records, (2) the Agency has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Agency (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Agency's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.

6) Disclosure to assist another agency in its efforts to respond to a breach.

To another Federal agency or Federal entity, when the Agency determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.

The paper records are maintained in locked file cabinets inside of a locked office located in the Office of Civil Rights, 1200 Pennsylvania Ave., NW, Washington, DC 20004. Users access the electronic records via the internet. All of the logic and processing functionality of ICOM resides on one or more central servers, with users accessing ICOM from Web browsers.

These records are retrieved by the individual’s/employees’ name.

Records stored in this system are subject to EPA records schedule number (EPA 0541)

•Computer-stored information is protected in accordance with the Agency’s security requirements.

•Access to the ICOM is limited to authorized and licensed users only. Access is granted via internet browser using uniquely assigned user identification and password. Only computers from approved IP addresses can access the database where ICOM records are stored. User access is granted in accordance with a role matrix that allows access to only those records necessary for approved Agency employee to conduct the necessary activities associated with processing an EEO complaint.

•The ICOM contractor is subject to the Federal Acquisition Regulations (FAR) Privacy Act clauses in its contract with EPA.

•ICOM servers are housed in a locked facility in a locked room requiring appropriate identification and biometrics to enter.

•Paper ICOM records are stored in locked file cabinets in a locked office. Only OCR staff with the appropriate security clearance and specific job function of processing EEO complaints has keys to access the paper records.

Individuals seeking access to information in this system of records about themselves are required to provide adequate identification (e.g. driver’s license, military identification card, employee badge or identification card). Additional identity verification procedures may be required, as warranted. Requests must meet the requirements of EPA regulations that implement the Privacy Act of 1974, at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Complete EPA Privacy Act procedures are described in EPA’s Privacy Act regulations at 40 CFR part 16.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should make a written request to the Attn: Agency Privacy Officer, MC 2831T, 1200 Pennsylvania Ave., NW., Washington, D.C. 20460, privacy@epa.gov

None.

None.

U.S. EPA, Research Triangle Park, NC.

Any individual commenting on a federal agency's rulemaking activities or submitting supporting materials and individuals requesting access to records pursuant to the Freedom of Information Act, 5 U.S.C. 552 (FOIA) or appealing initial denials of their requests.

Agency rulemaking materials including, but not limited to,Federal Registerpublications, supporting rulemaking documentation, scientific and financial studies and public comments. Records also include the requests filed for agency records pursuant to FOIA, including individuals' names, mailing addresses, email addresses, phone numbers, social security numbers, dates of birth, alias(es) used by the requester, alien numbers assigned to travelers crossing national borders, requester's parents' names, user names and passwords for registered users, FOIA tracking numbers, dates requests are submitted and received, related appeals and agency responses. Records also include communications with requesters, internal FOIA administration documents (e.g., billing invoices) and responsive records.

Section 206(d) of the E-Government Act of 2002 (Pub. L. 107-347, 44 U.S.C. Ch 36); Freedom of Information Act, 5 U.S.C. 552; Privacy Act of 1974, 5 U.S.C. 552a; Clinger-Cohen Act of 1986, 40 U.S.C. 11318; and 5 U.S.C. 301.

To provide the public a central online location to search, view, download and comment on Federal rulemaking documents and a single location to submit and track FOIA requests and appeals filed with participating agencies, along with providing the agencies electronic FOIA processing and administrative capabilities.

General routine usesA, B, C, D, E, F, G, H, K, and L apply to this system. Records may also be disclosed to another Federal agency (a) with an interest in an agency record in connection with a referral of a Freedom of Information Act (FOIA) request to that agency for its views or decision on disclosure or (b) in order to obtain advice and recommendations concerning matters on which the agency has specialized experience or particular competence that may be useful to agencies in making required determinations under FOIA.

Storage:

FDMS security protocols meet all required security standards issued by the National Institute of Science and Technology (NIST). Records in FDMS are maintained in a secure, password protected electronic system that utilizes security hardware and software to include multiple firewalls, active intruder detection, and role-based access controls. Additional safeguards will vary by agency.

The system has the ability to retrieve records by numerous data elements and key word searches, including name, agency, dates, subject, docket type, docket sub-type, agency docket ID, docket title, docket category, document type, CFR Part, date received andFederal Registerpublication date, FOIA tracking number and other information retrievable with full-text searching capability.

The public may access regulatory records in the system atwww.regulations.govand FOIA records athttps://foiaonline.regulations.gov.

FDMS security protocols meet multiple NIST security standards from authentication to certification and accreditation. Records in the system are maintained in a secure, password protected electronic system that utilizes security hardware and software to include multiple firewalls, active intruder detection, and role-based access controls. Additional safeguards vary by agency for the regulatory records. Security controls are commensurate with those required for an information system rated moderate for confidentiality, integrity and availability as prescribed by NIST.

Each Federal agency handles its records in accordance with its records schedule as approved by the National Archives and Records Administration (NARA). FOIA records are covered under NARA General Record Schedule 14""Information Services Records unless a participating agency's records are managed under other record schedules approved by NARA.

eRulemaking PMO, Office of Information Collection, Office of Environmental Information, U.S. EPA, M/C 2821T, 1200 Pennsylvania Ave. NW., Washington, DC 20460.

Any individual who wants to know whether this system of records contains a record about him or her, who wants access to his or her record, or who wants to contest the contents of a record, should contact the agency conducting the rulemaking activity or to the agency that provided the FOIA response, as appropriate.

Individuals seeking access to their own personal information in this system of records is required to provide adequate identification (e.g., driver's license, military identification card, employee badge or identification card and, if necessary, proof of authority). Additional identity verification procedures may be required as warranted. Requests must meet the requirements of EPA regulations at 40 CFR part 16.

Requests for correction or amendment must identify the record to be changed and the corrective action sought. Requests must be submitted to the agency contact indicated on the initial document for which the related contested record was submitted.

Records deriving for individuals commenting on federal rulemaking activities and filing FOIA requests and appeals.

None.