<?xml version="1.0" encoding="UTF-8"?>

<pai>
<agency toc="yes">
<name>Department of Defense, U.S. Marine Corps </name>
<abbrev>USMC</abbrev>

<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>Department of Defense</b></p>
<p><i>United States Marine Corps</i></p>
<p>How Systems of Records are Arranged</p>
 <p>In the Marine Corps, records are categorized by subject series. Each series has assigned a subject title, a three-letter prefix and followed by a five-digit number. For example, the systems of records containing pay data may be found in the Fiscal/Disbursing series (MFD0000X). The letter M stands for Marine Corps; the next two letters indicate that the records are pay related; and the following five digit number is a further breakdown of the series for identification purposes.
</p>
<p>The U.S. Marine Corps is currently in the process of implementing a new naming convention for all new, altered or amended PA SORNS.  Any notice that is published in the Federal Register will begin with the letter "M" and will be numbered using the Standard Subject Identification Code (SSIC) taken from SECNAVINST 5212.5D, Navy and Marine Corps Records Disposition Manual. If the SSIC number is 4 digits, it is proceeded by a "0," (i.e., M01070), followed by a dash and then a sequence number (i.e., M01070-6 or M12610-1).
</p><p>How to Use the Index Guide
</p>
<p>The system of records maintained by the Marine Corps are contained within the Standard Subject Index Code (SSIC) and the Subject Series that are listed below.  This list identifies each series in the order they appear in this compilation.  Use the list to identify the subject areas of interest.  Having done so, use the appropriate system identification series to locate the systems of records grouping in which you are interested.</p>
<p><b>Standard Subject Index Code</b></p>
<p><i>1000-1999 Military Personnel</i></p>
<p>Includes subjects relating solely to the administration of military personnel. Civilian personnel subjects are included in the 12000 series. General personnel subjects relating to both civilian and military personnel are included in the 5000 series.
</p>
<p><i>2000-2999 Telecommunications</i></p>
<p>Includes subjects relating to general communication matters and to communication systems and equipment.</p>
<p><i>3000-3999 Operations and Readiness</i></p>
<p>Includes subjects related to such matters as operational plans, fleet operations, operational training and readiness, warfare techniques, operational intelligence, research and development, and geophysical and hydrographic support.</p>
<p><i>4000-4999 Logistics</i></p>
<p>Includes subjects relating to the logistical support of the Navy and Marine Corps, including procurement, supply control, property redistribution and disposal, travel and transportation, maintenance, construction and conversion, production and mobilization planning, and foreign military assistance.</p>
<p><i>5000-5999 General Administration and Management</i></p>
<p>Includes subjects relating to the administration, organization, and management of the Department of the Navy, including general personnel matters (concerning both civilian and military personnel), records management programs, security, external and internal relations, audiovisual management, law and legal matters, office services, office automation, and publication and printing matters.</p>
<p><i>6000-6999 Medicine and Dentistry</i></p>
<p>Including subject relating to medical matters such as physical fitness, general medicine, special or preventive medicine, dentistry, and medical equipment and supplies.</p>
<p><i>7000-7999 Financial Management</i></p>
<p>Includes subjects relating to the financial administration of the Department of the Navy, including budgeting, disbursing, accounting, auditing, contract auditing, industrial and other special financing matters, and statistical reporting.</p>
<p><i>8000-8999 Ordnance Material</i></p>
<p>Includes subjects relating to all types of ordnance material and weapons, including ammunition and explosives, guided missiles of all types, nuclear weapons, fire control and optics, combat vehicles, underwater ordnance materials, and miscellaneous ordnance equipment.</p>
<p><i>9000-9999 Ships Design and Material</i></p>
<p>Includes subjects relating to such matters as the design and characteristics of ships, and to ships material and equipment.</p>
<p><i>10000-10999 General Material</i></p>
<p>Includes subjects relating to general categories of materials not included in the specialized material groups. It includes personnel material, general machinery and tools, audiovisual equipment and accessories, and miscellaneous categories including metals, fuels, building materials, electrical and electronic categories, and diving and hyperbaric systems equipment.</p>
<p><i>11000-11999 Facilities and Activities Ashore</i></p>
<p>Includes subjects relating to ashore structures and facilities, fleet facilities, transportation facilities, heavy equipment, utilities and services, and other similar subjects.</p>
<p><i>12000-12999 Civilian Personnel</i></p>
<p>Includes subjects relating solely to the administration of civilian personnel. (Military personnel subjects are including in the 1000 series. General personnel subjects relating to both civilian and military personnel are included in the 5000 series.)</p>
<p><i>13000-13999 Aeronautical and Astronautical Material</i></p>
<p>Includes subjects relating to aeronautical and astronautical material, including parts, accessories, and instruments; special devices; armament; aerological equipment, weapons systems, types of aircraft; and astronautic vehicles.</p>
<p><i>Subject Series</i></p>
<p><i>Historical</i></p><p>MHD0000X</p>
<p><i>Installations and Logistics</i></p><p>MIL0000X</p>
<p><i>Judge Advocate/Legal Matters</i></p><p>MJA0000X</p>
<p><i>Miscellaneous (Administrative Matters)</i></p><p>MMC0000X</p>
<p><i>Manpower/Personnel</i></p><p>MMN0000X</p>
<p><i>Training </i></p><p>MMT0000X</p>
<p><i>Reserve </i></p><p>MRS0000X
</p>
<p><i>M11320-1</i></p>
<p>Emergency Incident Reporting System
</p>
<p><i>M12400-1</i></p>
<p>Civilian Workforce Development Application (CWDA)
</p>
<p><i>M112401</i></p>
<p>Transportation Capacity Planning Tool
</p><p><i>Requesting Records</i></p>
<p>Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.</p>
<p><i>Blanket Routine Uses</i></p>
<p>Certain 'blanket routine uses' of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system. These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.</p>
<p><i>Law Enforcement Routine Use</i></p>
<p>In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p><p><i>Disclosure When Requesting Information Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.</p>
<p><i>Disclosure of Requested Information Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.</p><p><i>Congressional Inquiries Routine Use</i></p>
<p>Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.</p>
<p><i>Private Relief Legislation Routine Use</i></p>
<p>Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.</p>
<p><i>Disclosures Required by International Agreements Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.</p>
<p><i>Disclosure to State and Local Taxing Authorities Routine Use</i></p>
<p>Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld. This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.</p>
<p><i>Disclosure to the Office of Personnel Management Routine Use</i></p>
<p>A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.</p>
<p><i>Disclosure to the Department of Justice for Litigation Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.</p>
<p><i>Disclosure to Military Banking Facilities Overseas Routine Use</i></p>
<p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.</p>
<p><i>Disclosure of Information to the General Services Administration Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.</p>
<p><i>Disclosure of Information to the National Archives and Records Administration Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.</p>
<p><i>Disclosure to the Merit Systems Protection Board Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.</p>
<p><i>Counterintelligence Purposes Routine Use</i></p>
<p>A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States.</p>
<p><i>Data Breach Remediation Purposes Routine Use</i></p>
<p>A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p><i>Information Sharing Environment Routine Use</i></p>
<p>A record from a system of records maintained by a Component consisting of, or relating to, terrorism information (6 U.S.C. 485(a)(4)), homeland security information (6 U.S.C. 482(f)(1)), or Law enforcement information (Guideline 2 Report attached to White House Memorandum, "Information Sharing Environment," November 22, 2006) may be disclosed to a Federal, State, local, tribal, territorial, foreign governmental and/or multinational agency, either in response to its request or upon the initiative of the Component, for purposes of sharing such information as is necessary and relevant for the agencies to the detection, prevention, disruption, preemption, and mitigation of the effects of terrorist activities against the territory, people, and interests of the United States of America as contemplated by the Intelligence Reform and Terrorism Protection Act of 2004 (Public Law 108-458) and Executive Order 13388 (October 25, 2005).</p>
<p>Note: Information relating to, but not in and of itself constituting, terrorism, homeland security, or law enforcement information, as defined above, may only be disclosed upon a showing by the requester that the information is pertinent to the conduct of investigations of, or the development of analyses regarding, terrorism.
</p></xhtmlContent></routineUses>

<section id="m01040-1" toc="yes">
<systemNumber>M01040-1</systemNumber>
<subsection type="systemName">Marine Corps Total Force Retention System Records (TFRS), (December 2, 2008; 73 FR 73259).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted.

</p></xhtmlContent></subsection></section>
<section id="m01040-2" toc="yes">
<systemNumber>M01040-2</systemNumber>
<subsection type="systemName">M01040-2, Marine Corps Total Force System (MCTFS), (March 23, 2009; 74 FR 12118).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="m01040-3" toc="yes">
<systemNumber>M01040-3</systemNumber>
<subsection type="systemName">Marine Corps Manpower Management Information System Records.</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Defense Information Support Agency (DISA) Defense Enterprise Computing Center (DECC), 4300 Goodfellow Boulevard, Building 103, Post E-20, St. Louis, MO 63120-1703.</p>
<p>Defense Finance and Accounting Service-Kansas City Center, 1500 East Bannister Road, Kansas City, MO 64197-0901.</p>
<p>Technology Services Organization (TSO), 1500 East Bannister Road, Kansas City, MO 64197-0901.</p>
<p>Manpower Information Systems Support Activity (MISSA), 1500 East Bannister Road, Kansas City, MO 64197-0901.</p>
<p>Headquarters Marine Corps (HQMC), Manpower Information Systems Division (MI), at the James Wesley Marsh Center, 3280 Russell Road, Marine Corps Base (MCB), Quantico, VA 22134-5103.</p>
<p>ODSE: Marine Corps Base, Camp S.D. Butler, Unit 35002, Okinawa, Japan FPO AP 96373-5002.</p>
<p>SPA: Headquarters Marine Corps (HQMC), Information Systems Management Branch (ARI), Henderson Hall, Arlington, VA 22214-5001.</p>
<p>Decentralized segments:</p>
<p>Manpower Information System Support Office-02, Marine Corps Base, Camp LeJeune, NC 28542-5000.</p>
<p>Manpower Information System Support Office-03, Marine Corps Base, Camp Pendleton, CA 92055-5000.</p>
<p>Manpower Information System Support Office-06, Marine Corps Base, Hawaii, Kaneohe Bay, HI 96863-5000.</p>
<p>Manpower Information System Support Office-09, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Manpower Information System Support Office-16 and 17, Marine Corps Support Activity, Kansas City, MO 64197-0001.</p>
<p>Manpower Information System Support Office-11, Headquarters, Washington, DC 20380-1775.</p>
<p>Manpower Information System Support Office-27, Marine Corps Base, Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserves and retired Marines; dependents of active duty, Reserve and retired Marines; other DoD Military personnel, government employees and Foreign Military Service personnel.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal Information: Individual's name, rank/grade, Social Security Number (SSN), promotion photos, date of birth, blood type, hair and eye color, height and weight, citizenship, population group, gender, ethnic group, marital status, place of birth, home of record, records of emergency data.</p>
<p>Personnel/Duty Related Information: Enlistment contract or officer acceptance form identification, leave account information, component code, duty status codes, order processing data, duty station, individual manpower activation/mobilization data, deployment information, unit information, temporary duty and Fleet Assistant Program data, overseas deployment data to include personal location by DoD latitude and longitude and/or military grid information, personnel assignment data, employment and job related information and history, work title, work address and related work contact information (<i>e.g.,</i> phone and fax numbers, E-mail address), supervisor's name and related contact information.</p>
<p>Medical Related Information: Limited medical data to include medical examinations, test results, shot history, sick in quarters status, medical evacuation information and hospitalization data. Wounded Warrior Regiment (WWR) data to include Line of Duty determinations, Incapacitation Pay Benefits and Medical Hold requests and status.</p>
<p>Education and Training Information: High school data, test scores/information, language proficiency, military/civilian off-duty education, training information to include marksmanship data, physical fitness data, swim qualifications, military occupational specialties (MOS), military skills and schools, weight control and military appearance data.</p>
<p>Performance/Career Related Information: Awards, performance evaluation data to include fitness reports, derogatory comments, disciplinary actions, rebuttals and their decisions, combat tour information, aviation/pilot flying time data, reserve units data, drill dates and muster data, lineal precedence number, limited duty officer and warrant officer footnotes, separation document code, conduct and proficiency marks, promotional data, years in service, commanding officer assignment/relief data, joint military occupational specialty data, judicial proceedings and courts martial data.</p>
<p>Pay and Entitlements Information: Pay data including the leave and earnings statement which may include base pay, allowances, allotments, bond authorization, health care coverage, dental coverage (if applicable), special pay and bonus data, federal and state withholding/income tax data, Federal Deposit Insurance Corporation contributions, Medicare, Service members' Group Life Insurance deductions, leave account, wage and summaries, reserve drill pay, reserve Active Training (AT) pay, direct deposit and Electronic Fund Transfer (EFT) data, court ordered garnishment of wages and other personnel/pay management data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. 1074f, Medical Tracking System for Members Deployed Overseas; 32 CFR 64.4, Management and Mobilization; DoD Dir 1215.13, Reserve Component Member Participation Policy; DoD Instruction 3001.02, Personnel Accountability in Conjunction with Natural and Manmade Disasters; CJCSM 3150.13B, Joint Reporting Structure--Personnel Manual; DoD Instruction 6490.03, Deployment Health; MCMEDS: SECNAVINST 1770.3D, Management and Disposition of Incapacitation Benefits for Members of the Navy and Marine Corps Reserve Components (Renamed Line of Duty (LOD)); and MCO 7220.50, Marine Corps Policy for paying Reserve Marines; and E.O. 9397 (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Marine Corps Manpower Management Information System (MCMMIS) provides the Marine Corps with the ability to support and manage all aspects of the Human Resource Development Process (HRDP) of all Active duty and Reserve Marines. The system also includes the capability to report certain entries to enhance personnel management for reserve and retired Marines, Government employees working for the Marine Corps, other DoD military personnel, as well as Foreign Military Service personnel who are attached to Marine Corps commands. In addition, it has the capability to provide simulation, analysis and forecasting tools to capture and process manpower information, making data visible to the appropriate Marine Corps decision makers, as well as providing statutory and regulatory management reports to higher headquarters.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To officials and employees of the American Red Cross and the Navy Relief Society in the performance of their duties. Access will be limited to those portions of the member's record required to effectively assist the member.</p>
<p>To officials and employees of federal, state and local government, through official request for information with respect to law enforcement, investigatory procedures, criminal prosecution, civil court action, Congressional inquiries and regulatory order.</p>
<p>To officials and employees of the Department of Veterans Affairs and civilian health and dental care providers upon request, in the performance of their official duties related to the management of incapacitation pay and benefits for injured reservists.</p>
<p>Note:</p>
<p> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.</p>
<p>The DoD `Blanket Routine Uses' set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and/or Social Security Number (SSN).</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Login to systems and network requires use of the DoD Common Access Card (CAC). Public Key Infrastructure (PKI) network login may be required to allow for documents to be digitally signed and encrypted and/or the receiving of encrypted mail. Official users without issuance of a CAC must use the Total Force Administration System--Marine On-Line (TFAS--MOL) Web portal to access the system. The TFAS MOL account holders are authenticated and provided access after registering for an account and use a user name and strong password login verification. Access to server rooms is strictly controlled by the hosting facility personnel. At a minimum, cipher locks, access rosters, sign-in sign-out procedures, escort and supervision of all maintenance personnel and physical security checks are provided on a routine basis. Physical security of buildings after normal working hours, are provided by independent security guards or military police.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Defense Finance and Accounting Service--Cleveland Center, 1240 E. 9th Street, Cleveland, OH 44199-2055.</p>
<p>Director, Manpower Information Systems Support Activity, 1500 East Bannister Road, Kansas City, MO 64197-0901.</p>
<p>Director Manpower Information (MI), Manpower and Reserve Affairs (M&amp;RA), James Wesley Marsh Center, 3280 Russell Road, Quantico, VA 22134-5103.
</p>
<p>Director, Manpower Personnel Support Branch (MMSB), Headquarters Marine Corps (HQMC), Manpower &amp; Reserve Affairs (M&amp;RA), James Wesley Marsh Center, 3280 Russell Road, MCB Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Active Duty/Reserve Members seeking to determine whether pay information about themselves is contained in this system of records should address written inquiries to the member's local disbursing office.</p>
<p>Active Duty/Reserve Members seeking to determine whether personnel information about themselves is contained in this system of records should address written inquiries to the member's immediate commanding officer.</p>
<p>Retired Members seeking to determine whether pay and personnel information about themselves is contained in this system of records should address written inquiries to the Commandant of the Marine Corps, (Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Individual should provide their full name, Social Security Number (SSN), and the request must be signed.</p>
<p>In order to personally visit the above addresses and obtain information, individuals must present a military identification card, a driver's license, or other proof of identity.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Active Duty/Reserve Members seeking to access pay information about themselves contained in this system of records should address written inquiries to the member's local disbursing office.</p>
<p>Active Duty/Reserve Members seeking access to personnel information about themselves contained in this system of records should address written inquiries to the member's immediate commanding officer.</p>
<p>Retired Members seeking to access pay and personnel information about themselves contained in this system of records should address written inquiries to the Commandant of the Marine Corps, (Code MIF), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Individual should provide their full name, Social Security Number (SSN), and the request must be signed.</p>
<p>In order to personally visit the above addresses and obtain information, individuals must present a military identification card, a driver's license, or other proof of identity.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Marine Corps rules for accessing records, for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p>
<p>The Navy's rules for accessing records, for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; Headquarters, Marine Corps; Defense Enrollment Eligibility Reporting System (DEERS); Schools and Educational Institutions; Navy Central Adjudication Facility (DoNCAF); Joint Personnel Adjudication System (JPAS); Internal Revenue Service (IRS); Veterans Administration (VA); Social Security Administration (SSA); Navy &amp; Marine Corps Relief Society (NMCRS); Morale Welfare and Recreation (MWR); Department of Treasury (DOT); National Finance Center (NFC); Federal Reserve Bank (FSB); Army &amp; Air Force Exchange Services (AAFES); medical and dental treatment facilities/care givers; Standard Accounting Budget Reporting System (SABRS); Defense Travel System (DTS); Defense Manpower Data Center (DMDC); and Department of Agriculture (DoA).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="m01040-6" toc="yes">
<systemNumber>M01040-6</systemNumber>
<subsection type="systemName">Marine Corps Official Military Personnel Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p><i>Primary Location:</i> For the Official Military Personnel File (OMPF) records of active regular and reserve members, those members who are on the Temporary Disability Retired List, and those members who retired, separated, died while in service, or with a remaining military service obligation after December 31, 1997, or later: Headquarters, U.S. Marine Corps (Code MMSB), 2008 Elliot Road, Quantico, VA 22134-5030.</p>
<p>For OMPF records of members who retired, separated, or died while in service, prior to 1998: National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.</p>
<p><i>Secondary Locations:</i> For OQRs/SRBs records of Marine Corps Inactive Ready Reserve (IRR) members: Commanding General, Marine Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-1207.</p>
<p>For OQRs/SRBs records of Marine Corps officer's or enlisted members: The duty Commanding Officer who has responsibility for the administration of the records.</p>
<p>Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i></p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and Corps Inactive Ready Reserve (IRR) members who are enlisted, appointed, or commissioned status; members of the U.S. Marine Corps who were enlisted, appointed, or commissioned status and were separated by discharge, death, or other termination of military status.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, Social Security Number (SSN), enlistment contract, Department of Veterans Affairs benefit forms, physical evaluation board proceedings, military occupational specialty data, statement of service, qualification record, group life insurance election, emergency data, application for appointment, qualification/evaluation report, oath of office, medical examination, security clearance questionnaire, application/memo for retired pay, application for correction of military records, field/application for active duty, transfer or discharge report/Certificate of Release or Discharge from Active Duty, active duty report, voluntary reduction, line of duty and misconduct determinations, discharge or separation reviews, police record checks, consent/declaration of parent/guardian, Army Reserve Officers Training Corps supplemental agreement, award recommendations, academic reports, line of duty casualty report, U.S. field medical card, retirement points, deferment, pre-induction processing and commissioning data, transcripts of military records, summary sheets review of conscientious objector, options election, oath of enlistment, enlistment extensions, survivor benefit plans, efficiency reports, records of proceeding, 10 U.S.C. section 815 appellate actions, determinations of moral eligibility, waiver of disqualifications, temporary disability record, change of name, statements for enlistment, acknowledgments of service requirements, retired benefits, application for review by physical evaluation and disability boards, appointments, designations, evaluations, birth certificates, citizenship statements and status, educational constructive credit transcripts, flight status board reviews, assignment agreements, limitations/waivers/election and travel reports, efficiency appeals, promotion/reduction/recommendations, approvals/declinations announcements/notifications, reconsiderations/worksheets elections/letters or memoranda of notification to deferred officers and promotion passover notifications, absence without leave and desertion records, FBI reports, Social Security Administration correspondence, miscellaneous correspondence, documents, military orders relating to military service including information pertaining to dependents, interservice action and in service details, determinations, relief's, component, awards, pay entitlement, and other military service data, commendatory and derogatory material, performance evaluations for E5's and above, photographs, and other documents considered significant to document a Marine's military history.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5041, Headquarters, Marine Corps; 42 U.S.C. 10606 as implemented by DoD Instruction 1030.1, Victim and Witness Assistance Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist officials and employees of the U.S. Marine Corps in the management, supervision, and administration of Marine Corps personnel (officer and enlisted), and the operations of related personnel affairs and functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To officials and employees of the National Research Council in Cooperative Studies of the National History of Disease, of Prognosis and of Epidemiology. Each study in which the records of members and former members of the Marine Corps service are used must be approved by the Deputy Commandant for Manpower and Reserve Affairs.</p>
<p>To the U.S. Citizenship and Immigration Services for use in alien admission and naturalization inquiries.</p>
<p>To officials and employees of the Coast Guard in the performance of their official duties relating to screening members who have expressed a positive interest in an interservice transfer, enlistment, appointment, or acceptance.</p>
<p>To Secret Service agents in connection with matters under the jurisdiction of that agency upon presentation of credentials.</p>
<p>To the Office of Personnel Management for verification of military service for benefits, leave, or reduction-in-force purposes, and to establish Civil Service employee tenure and leave accrual rate.</p>
<p>To the Director of Selective Service System in the performance of official duties related to registration with the Selective Service System.</p>
<p>To the Social Security Administration to obtain or verify Social Security Numbers or to substantiate applicant's credit for social security compensation.</p>
<p>To officials and employees of the American Red Cross and Navy Relief Society in the performance of their duties. Access will be limited to those portions of the member's record required to effectively assist the member.</p>
<p>To officials and employees of the Sergeants at Arms of the U.S. House of Representatives and the U.S. Senate in the performance of official duties related to the verification of Marine Corps service. Access will be limited to those portions of the member's record required to verify service time, active, and reserve.</p>
<p>To officials and employees of the Department of Veterans Affairs, Department of Health and Human Services, and Selective Service Administration in the performance of their official duties related to eligibility, notification, and assistance in obtaining benefits by members and former members of the Marine Corps.</p>
<p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to approved research projects.</p>
<p>To officials and employees of other Departments and Agencies of the Executive Branch of government, upon request, in performance of their official duties related to the management, supervision, and administration of members and former members of the Marine Corps.</p>
<p>To Federal agencies, their contractors and grantees, and to private organizations, such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.</p>
<p>To officials and employees of Navy-Marine Corps Relief Society and the American Red Cross in the performance of their duties relating to the assistance of the members and their dependents and relatives, or related to assistance previously furnished such individuals, without regard to whether the individual assisted or his/her sponsor continues to be a member of the Marine Corps. Access will be limited to those portions of the member's record required to effectively assist the member.</p>
<p>To duly appointed Family Ombudsmen and Key Volunteers in the performance of their duties related to the assistance of the members and their families.</p>
<p>To victims and witnesses of a crime for purposes of providing information consistent with the Victim and Witness Assistance Program and the Sexual Assault Prevention and Response Program regarding the investigation and disposition of an offense. Access will be limited to information concerning the processing and final disposition, results of any criminal or adverse proceeding (<i>e.g.,</i> court-martial, non-judicial punishment, administrative separation), with the exception of victims and witnesses identified as protected persons on a Military Protective Order, who may receive a copy of the Military Protective Order.</p>
<p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged, or retired from the Armed Forces information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual the United States Government will be liable for the losses the facility may incur.</p>
<p>To other governmental entities or private organizations under government contract to perform random analytical research into specific aspects of military personnel management and administrative procedures.</p>
<p>The DoD 'Blanket Routine Uses' set forth at the beginning of the Marine Corps compilation of systems of records notices apply to this system.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's name, Social Security Number (SSN), and/or service number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secure, limited access, or monitored areas. Physical entry by unauthorized persons is restricted through the use of locks, guards, passwords, or other administrative procedures. Access to personal information is limited to those individuals who require the records to perform their official assigned duties.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official Military Personnel File records are permanent.</p>
<p>Records of Marines who separated, retired, or whose military service obligation expired prior to 1 January 1998 are maintained at the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100.</p>
<p>The records of Marines with remaining military service obligation or contractual obligations after 31 December 1997 are maintained at Headquarters, U.S. Marine Corps, U.S. Marine Corps (Code MMSB), 2008 Elliot Road, Quantico, VA 22134-5030.</p>
<p>Permanent records are transferred to the National Archives and Records Administration (NARA) 62 years after the completion of the service member's obligated service.</p>
<p>For Official Military Personnel File records of Marine Corps members in the regular or reserve components as of 1 January 1998 or those members who separated, retired, or died while in service, in the year 1998 or later are maintained at the National Personnel Records Center, Military Personnel Records Branch, 9700 Page Avenue, St. Louis, MO 63132-5100.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the following officials:</p>
<p>Inquiries regarding permanent Official Military Personnel File records of all active duty and reserve members, former members discharged, deceased, or retired after 31 December 1997 should be addressed to the Commandant of the Marine Corps (Code MMSB), Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-5030.</p>
<p>Inquiries regarding field Service Record Books/Officer Qualification Records of reserve members serving in the Individual Ready Reserve should be addressed to the Commanding General, Marine Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-1207.</p>
<p>Inquiries regarding Official Military Personnel File records of former members discharged, deceased, or retired before 1 January 1998 should be addressed to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.</p>
<p>Veterans and relatives of deceased veterans may obtain information on how to obtain copies of records from the NPRC Web site at <i>http://www.archives.gov/st-louis/military-personnel/index.html.</i></p>
<p>Inquiries regarding field Service Record Books/Officer Qualification Records of current members should be addressed to the Commanding Officer of the Marine Corps unit to which they are attached.</p>
<p>Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i></p>
<p>Requests should contain the member's full name, Social Security Number (SSN) (and/or enlisted or officer service number), rank/rate, approximate dates of service, address, and signature of the requester. Transfer or Discharge (DD Form 214), discharge certificate, driver's license, or other data sufficient to ensure that the member is the subject of the record.</p>
<p>Current members (active and reserve) and former members may visit any of the above activities for review of records. Proof of identification will be required and may consist of an individual's active, reserve, or retired identification card, Armed Forces Report of.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written requests to the following officials:</p>
<p>Inquiries regarding permanent Official Military Personnel File records of all active duty and reserve members, former members discharged, deceased, or retired after 31 December 1997 should be addressed to the Commandant of the Marine Corps (Code MMSB), Headquarters, U.S. Marine Corps, 2008 Elliot Road, Quantico, VA 22134-5030.</p>
<p>Inquiries regarding field Service Record Books/Officer Qualification Records of reserve members serving in the Individual Ready Reserve should be addressed to the Commanding General, Marine Corps Mobilization Command, 15303 Andrews Road, Kansas City, MO 64147-1207.</p>
<p>Inquiries regarding Official Military Personnel File records of former members discharged, deceased, or retired before 1 January 1998 should be addressed to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.</p>
<p>Veterans and relatives of deceased veterans may obtain information on how to obtain copies of records from the National Personnel Records Center Web site at <i>http://www.archives.gov/st-louis/military-personnel/index.html.</i></p>
<p>Inquiries regarding field Service Record Books/Officer Qualification Records of current members should be addressed to the Commanding Officer of the Marine Corps unit to which they are attached.</p>
<p>Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i></p>
<p>Requests should contain the member's full name, Social Security Number (SSN) (and/or enlisted or officer service number), rank/rate, approximate dates of service, address, and signature of the requester.</p>
<p>Current members (active and reserve) and former members may visit any of the above activities for review of records. Proof of identification will be required and may consist of an individual's active, reserve, or retired identification card, Armed Forces Report of Transfer or Discharge (DD Form 214), discharge certificate, driver's license, or other data sufficient to ensure that the member is the subject of the record.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Staff agencies and subdivisions of Headquarters, U.S. Marine Corps; Marine Corps commands and organizations; other agencies of Federal, State, and local government; medical reports; correspondence from financial and other commercial enterprises; correspondence and records of educational institutions; correspondence of private citizens addressed directly to the Marine Corps or via the U.S. Congress and other agencies; investigations to determine suitability for enlistment, security clearances, and special assignments; investigations related to disciplinary proceedings; and the individual of the record.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="m01070-7" toc="yes">
<systemNumber>M01070-7</systemNumber>

<subsection type="systemName">Marine Corps Mobilization Processing System (MCMPS) Records, (April 2, 2010; 75 FR 16760).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted. </p></xhtmlContent></subsection></section>
<section id="m01070-8" toc="yes">
<systemNumber>M01070-8</systemNumber>
<subsection type="systemName">Marine Corps Wounded, Ill, and Injured Tracking System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Manpower and Reserve Affairs (M&amp;RA), 3280 Russell Road, Quantico, VA 22134-5103-5143.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty, Reserve, Retired, and former Marines and Sailors, attached to or in support of Marine units, who are undergoing treatment or recovering from injury or illness, and the family members involved with recovering service members and veterans throughout the phases of recovery.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains personnel data which includes, name, rank/grade, Military Occupational Specialty (MOS), Social Security Number (SSN), date of birth, current address, contact information, beneficiary and next of kin information, blood type, service separation information, limited financial information for medical claim submission, spouse information, primary caregiver information, limited injury and illness-specific medical information, services provided, charitable gifts received, and other personnel management data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps: function, composition; and E.O. 9397, (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Marine Corps Wounded, Ill, and Injured Tracking System (MCWIITS) provides the ability for identifying, tracking, and facilitating support to current and former ill (veterans) and injured Marines, Sailors attached to or in support of Marine units, and their families throughout all of the phases of recovery.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) as follows.</p>
<p>The DoD 'Blanket Routine Uses' set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), or date of birth.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system is located in a restricted area. All users are required to provide a valid common access card (CAC) protected by PKI authentication and access is specifically granted by a MCWIITS Administrator. Records in the MCWIITS are maintained in a secure, password protected electronic system that utilizes security hardware, software, and role-based access controls.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained on all military personnel in MCWIITS while they are in service for a period of 11 months after separation. Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Branch Head, Manpower Information Systems Technology Branch, Manpower Information Systems Division, Manpower and Reserve Affairs Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Marine Corps Wounded, Injured and Ill Tracking System should submit written inquiries to Branch Head, Manpower Information Systems Technology Branch, Manpower Information Systems Division, Manpower and Reserve Affairs, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>Requests should contain individual's name, Social Security Number (SSN), complete mailing address, and must be signed and notarized.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in the Marine Corps Wounded, Injured and Ill Tracking System should submit written inquiries to Branch Head, Manpower Information Systems Technology Branch, Manpower Information Systems Division, Manpower and Reserve Affairs, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>Requests should contain individual's name, Social Security Number (SSN), complete mailing address, and must be signed and notarized.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, Operational Data Store Enterprise (ODSE); and Defense Casualty Information Processing System (DCIPS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="m01080-1" toc="yes">
<systemNumber>M01080-1</systemNumber>
<subsection type="systemName">Total Force Administration System Secure Personnel Accountability (TFAS SPA), (December 31, 2008; 73 FR 80379).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted. </p></xhtmlContent></subsection></section>
<section id="m01080-2" toc="yes">
<systemNumber>M01080-2</systemNumber>
<subsection type="systemName">U.S. Marine Corps Manpower Personnel Analysis Records, (December 31, 2008; 73 FR 80379).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="m01080-3" toc="yes">
<systemNumber>M01080-3</systemNumber>
<subsection type="systemName">Total Force Historical Data Warehouse (TFDW), (December 17, 2009; 74 FR 66961).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice M01040-3, Marine Corps Manpower Management Information System (MCMMIS), April 29, 2010, 75 FR 22570, therefore this notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="m01133-3" toc="yes">
<systemNumber>M01133-3</systemNumber>
<subsection type="systemName">Marine Corps Recruiting Information Support System (MCRISS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System: Marine Corps Recruiting Command (Attn: G-3 MCRISS), 3280 Russell Road, Quantico, VA 22134-5103.
</p>
<p>Decentralized Segments--Recruiting Sub-Stations, Recruiting Stations, Recruiting District Headquarters, Region District Headquarters, Marine Corps Recruit Depots, and Military Entrance Processing Stations (MEPS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospective applicants, delayed entry personnel, applicants for regular and reserve entitlement programs, and any other individuals who have initiated correspondence pertaining to enlistment or commissioning into the U.S. Marine Corps.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, home address, Social Security Number (SSN), Personal history records will include education, professional qualifications, mental aptitude, physical qualifications, character and interview appraisals, National Agency Checks and certifications, service performance and congressional or special interests. Information collected from DD Form 4 will include Enlistment/Reenlistment Documents--Armed Forces of the United States; DD Form 93, Record of Emergency Data; DD Form 1966, Application for Enlistment in the Armed Forces of the United States; SF-86, Questionnaire for National Security Positions; and medical and mental aptitude qualification information gathered during the qualification screening process at the Military Entrance Processing Command (MEPS).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5042, Headquarters, U.S. Marine Corps; 5 U.S.C. 301, Departmental Regulations; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide recruiters, administrators, and decision makers with information necessary, which may influence the decision to select/non-select an individual for enlistment or commissioning in the U.S. Marine Corps (i.e., personal history, education, professional qualifications, mental aptitude, and other individualized items).
</p>
<p>To provide historical data for comparison of current applicants with those selected in the past.
</p>
<p>To collect an initial data record which will be transitioned to the manpower and pay system, thereby reducing redundancy and duplicity.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the management of quality military recruitment and the recruitment of Merchant Marine personnel.
</p>
<p>The 'Blanket Routine Uses' set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in area only accessible to authorized personnel that are properly screened, cleared, and trained. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organizational level.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for five years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding General, Marine Corps Recruiting Command (Attn: G-3 MCRISS), 3280 Russell Road, Quantico, VA 22134-5103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written requests to the Commanding General, Marine Corps Recruiting Command (Attn: G-3 MCRISS), Quantico, VA 22134.
</p>
<p>Letter should contain the full name, address, Social Security Number and signature.
</p>
<p>Individuals desiring to visit a Recruiting Station, District, or Marine Corps Recruit Depot should visit <i>https://www.marines.usmc.mil/</i> and follow the links section to get information on all facilities.
</p>
<p>The requester may also visit any Marine Corps Recruiting Station to determine whether MCRISS contains records pertaining to him/her. In order to personally visit a Recruiting Station and obtain information, individuals must present proper identification such as a valid state driver's license or some other suitable proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer of the activity to which they were assigned or applied through.</p>
<p>Letter should contain the full name, address, Social Security Number and signature.
</p>
<p>Individuals desiring to visit a Recruiting Station, District, or Marine Corps Recruit Depot should visit <i>https://www.marines.usmc.mil/</i> and follow the links section to get information on all facilities.
</p>
<p>The requester may also visit any Marine Corps Recruiting Station, District Headquarters, or Marine Corps Recruit Depot to determine whether MCRISS contains records pertaining to him/her. In order to personally visit a Marine Corps Recruiting Station, District Headquarters, or Marine Corps Recruit Depot and obtain information, individuals must present proper identification such as military identification, a valid state driver's license, or some other suitable proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The U.S. Marine Corps rules for accessing records and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR Part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>U.S. Marine Corps recruiting and reserve personnel and administrative staff; medical personnel conducting physical examinations and/or private physicians providing consultation or patient history; character and employer references; educational institutions; staff and faculty members; Selective Service Commission; local, state, and federal law enforcement agencies; prior or current military service records; and members of Congress.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1), (k)(5) and (k)(6) as applicable.
</p>
<p>Information specially authorized to be classified under E.O.12958 implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p>
<p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information, but only to the extent such material would reveal the identity of a confidential source, may be exempt pursuant to 5 U.S.C. 552a(k)(5).
</p>
<p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process, may be exempt pursuant to 5 U.S.C. 552a(k)(6).
</p>
<p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR Part 701, Subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="m01754-4" toc="yes">
<systemNumber>M01754-4</systemNumber>
<subsection type="systemName">Marine for Life Program.</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Primary Location:  Marine For Life Program, Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Reserve Affairs Division, 3280 Russell Road, Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Honorably discharged Marines seeking assistance transitioning to civilian life.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Name, rank/grade, Social Security Number, date of birth, home of record, current address/contact information, duty status, component code, sex, security investigation date/type, separation document code, education, enlistment contract details (EAS, ECC, EOS), training information to include military occupational specialties, and related data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>10 U.S.C., Chapter 58, Benefits and services for members being separated or recently separated; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To provide transition assistance and sponsorship for Marines who honorably leave active service and return to civilian life.  Information will also be used to monitor the type and quality of services provided to transitioning Marines.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The DoD `Blanket Routine Uses' set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records are stored are computer hard drives and computer disks.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Information is retrieved by the transitioning Marine's name and/or Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Computer facilities are located in restricted areas accessible only by authorized persons who are properly screened, cleared, and trained.  Database records are password protected.  Access is restricted to the transitioning Marine (record subject) and to authorized Agency personnel who have established an official need-to-know.  Based on user profiles, there are different levels of access.  No one, other than Marine For Life personnel, has access to any information not "unlocked" by the record subject.  All users can see "unlocked" information.  Full access to information maintained in the database is available only to authorized Agency personnel with established official need-to-know.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>Records are maintained while the transitioning Marine is in service and for a period of 11 months after separation.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Branch Head, Marine For Life Program, Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Reserve Affairs Division, 3280 Russell Road, Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals seeking to determine whether information about themselves is contained in this system should either log onto the web database at <i>http://www.marineforlife.com</i> or address written inquiries to Branch Head, Marine For Life Program, Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Reserve Affairs Division, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>Written requests must be signed and contain the transitioning Marine's full name and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals seeking access to information about themselves contained in this system should either log onto the web database at <i>http://www.marineforlife.com</i> or address written inquiries to Branch Head, Marine For Life Program, Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Reserve Affairs Division, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>Written requests must be signed and contain the transitioning Marine's full name and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Transitioning Marines and the Marine Corps Total Force System database.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="m01754-5" toc="yes">
<systemNumber>M01754-5</systemNumber>
<subsection type="systemName">Marine Corps Family Readiness Mass Communication Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location:</p><p>The Marine Corps Community Services (MCCS) contractor secured site--3n Global, Incorporated, 505 N. Brand Boulevard, Suite 700, Glendale, CA 91203-3946.</p>
<p>Secondary locations:</p><p>Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Marine Corps Community Services, 3280 Russell Road, MCB Quantico, VA 22134-5009.</p>
<p>Marine Corps Community Services (MCCS) offices located at Marine Corps installations. Official MCCS offices mailing addresses are published on the MCCS Web site or may be obtained from the system manger.</p>
<p>eMarine Web site Hosting: DefenseWeb Technologies, Inc., 10182 Telesis Court, FL5, San Diego, CA 92121-4777.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty and Reserve military officer and enlisted personnel assigned to Marine Corps units/activities and their dependents.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, home addresses, work addresses, contact telephone numbers, contact email addresses, relationship information, date of birth (month day (MMDD)), and the last four digits of the military members' Social Security Number (SSN).</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013; Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps: function; composition; Marine Corps Order (MCO) 1754.6A, Marine Corps Family Team Building (MCFTB); and NAVMC Directive 1754.6A, Marine Corps Family Team Building (MCFTB); and E.O. 9397 (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To effect clear and direct communication between Marine Corps family readiness officers and military members, their family members, and other individuals designated by the military member, in order to ensure family preparedness and readiness before, during, and after a military member's deployment and related absence from the family. NOTE THAT THESE TOOLS WILL NOT BE USED TO COMMUNICATE CASUALTY NOTIFICATION OR ASSISTANCE INFORMATION.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The DoD `Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, date of birth, and last four digits of the military member's SSN or the name and relationship for individuals other than military members.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p><i>Mass Communication Tool (MCT)</i>--Password controlled system, file, and element access based on predefined need-to-know basis. Computer facilities and terminals are located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained. Manual records and computer printouts are available only to authorized personnel having a need-to-know. Data is encrypted while at rest and during transmission.</p>
<p>Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening, or visitor registers.</p>
<p><i>eMarine Family Readiness (FR) Web site</i>--The eMarine system is a protected network that will employ data encryption, data masking, secure virtual private network (VPN) and DoD approved methods for safeguarding and ensuring compliance. The network or system will be locked down with user IDs and passwords.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Manager: Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Marine Corps Community Services, 3280 Russell Road, Marine Corps Base Quantico, VA 22134-5009.</p>
<p>Secondary Managers: Directors of Marine Corps Community Services (MCCS) offices. Official mailing addresses are published on the MCCS web site or may be obtained from the system manger.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the MCCS office servicing the activity where the Marine is currently stationed. Official mailing addresses are published on the MCCS Web site or may be obtained from the system manger.</p>
<p>The written inquiry should include the individual's full name, the last four of their Social Security Number (SSN), and written signature.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves contained in this system should address written inquiries to the MCCS office servicing the activity where the Marine is currently stationed. Official mailing addresses are published on the MCCS Web site or may be obtained from the system manger.</p>
<p>The written inquiry should include the individual's full name the last four of their Social Security Number (SSN), and written signature.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military personnel, record files, and/or the Marine Corps Total Force System database.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="M01754-6" toc="yes">
<systemNumber>M01754-6</systemNumber>
<subsection type="systemName">Exceptional Family Member Program Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commandant of the Marine Corps (Personal and Family Readiness Division), Headquarters, U.S. Marine Corps, 3280 Russell Road, MCB Quantico, VA 22134-5009, and all Marine Corps installations, official mailing addresses are contained in the directory of Department of the Navy Mailing Addresses.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty personnel, Reservists when serving on active duty, Department of Defense civilian employees and their family members, currently or previously enrolled in or serviced by the Marine Corps Exceptional Family Member Program.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data elements of DD Form 2792, Exceptional Family Member Medical Summary: Authorization of disclosure; identification and demographical information of exceptional family member; family and sponsor name, social security number, branch of service; rank or grade, military designation, current and duty address, official e-mail address; telephone/fax contact number; active duty spouse name, branch of service, rank/rank, and social security number; DEERS enrollment status; certification of accuracy; enrollment status; required addenda selection; screening coordinator contact information; application validating information; medical summary including diagnosis(es), severity, medical/mental health codes, medications, therapies, prognosis, treatment plan, medical history, artificial openings, minimum health care specialty, environmental and architectural considerations, adaptive equipment/special medical equipment, additional comments, if any, by medical provider, provider information, asthma/reactive airway disease medical information and history; mental health information including diagnosis, history of medications and therapies, prognosis, treatment plan, mental health history, other information necessary that may assist in determining necessary treatment, identification of type of providers required to implement treatment plan, and provider information.</p>
<p>All data elements of DD Form 2792-1, Exceptional Family Member Special Education/Early Intervention Summary: Application status, family status, sponsor's name, social security number, rank or grade, branch of service, military designation, home and duty address, official e-mail address, home and military telephone number; active duty spouse's name, rank/rate, social security number; exceptional family member name, relationship to sponsor, date of birth, residence address, DEERS enrollment status; sponsor release of information authorization; dependent child name, current grade level, date of birth, age, and sex; early intervention program and school information; eligibility criteria for early intervention or special education; identifying information of disability and severity; provider and school official information.</p>
<p>Supporting documentation of a family member's special medical and/or educational needs; records of children receiving early intervention or related services; enrollment and disenrollment memoranda; medical summaries, individual family support plans (IFSP); individual educational plans (IEP), documentation of authorizations to disclose information; divorce decrees; death certificates; case notes; and other related general program-related documentation and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013; Secretary of the Navy; 10 U.S.C. 5041, Headquarters, U.S. Marine Corps; MCO 1754.4, Exceptional Family Member Program and E.O. 9397 (SSN).</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document and manage the continuum of care for the special medical and/or educational needs of family members of Marines enrolled in the Exceptional Family Member Program (EFMP), and to perform program activities including: eligibility determination; identification of category-level; identification of resources to support the special needs family member; verification of EFMP enrollment necessary for certain TRICARE benefits; screen personnel assignments; coordinate program resources for the family, including respite care; conduct assessment and survey activities. Also used as a management tool for statistical analysis, tracking, reporting, evaluating program effectiveness and conducting research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The `Blanket Routine Uses' that appear at the beginning of the Navy's compilation of systems of records notices apply to this system.
</p>
<p><b>Note:</b> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number (SSN).</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All EFMP computer terminals are restricted to authorized users only. The case management system is a password controlled system, files and element access is based on predefined need-to-know basis. Computer facilities and terminals are located in restricted areas accessible only to authorized persons. Manual records and computer printouts are available only to authorized personnel having a need-to-know and maintained in locked file systems and during non-working hours the facilities are locked. All Data is encrypted while at rest and during transmission. Physical access to terminals, terminal rooms, buildings and activities' grounds are controlled by locked terminals and rooms, guards, personnel screening, or visitor registers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records retention has not been approved by the National Archives and Records Administration, until then treat as permanent.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Manager: Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Marine Corps Community Services, 3280 Russell Road, MCB Quantico, VA 22134-5009.</p>
<p>Secondary Managers: Directors of Marine Corps Community Services (MCCS) offices located at each Marine Corps installation. Official mailing addresses for Marine Corps installations are contained in the directory of Department of the Navy Mailing Addresses.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves or their exceptional family member is contained in this system should address written inquiries to the Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 3280 Russell Road, Marine Corps Base (MCB) Quantico, VA 22134-5009 or to the MCCS office servicing the installation where the Marine is currently stationed. Official mailing addresses for Marine Corps installations are contained in the directory of Department of the Navy Mailing Addresses.</p>
<p>The written inquiry should include the individual's printed full name, the last four digits of their Social Security Number (SSN), and signature.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves or their exceptional family member is contained in this system should address written inquiries to the Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 3280 Russell Road, MCB Quantico, VA 22134-5009, or to the MCCS office servicing the installation where the Marine is currently stationed. Official mailing addresses for Marine Corps installations are contained in the directory of Department of the Navy Mailing Addresses.</p>
<p>The written inquiry should include the individual's printed full name, the last four digits of their Social Security Number (SSN), and signature.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The Marine, spouse, and/or the exceptional family member and general correspondence concerning the same; EFMP personnel; the Marine Corps Total Force System database and/or the Defense Enrollment Eligibility Reporting System (DEERS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>

<section id="m05040-1" toc="yes">
<systemNumber>M05040-1</systemNumber>
<subsection type="systemName">Working Files, Inspection Division.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the U.S. Marine Corps and Marine Corps Reserve; former members of the Marine Corps and Marine Corps Reserve; retired and temporarily retired members of the Marine Corps and Marine Corps Reserve; and members of the Fleet Marine Corps Reserve; military personnel. Dependents of Marines and other family members with respect to matters pertaining to the individual Marine or former Marine.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, Social Security Number (SSN), case number, former military number, rank, dates and places of service, file also contains information pertaining to identification, recruitment, enlistment, prior service, assignment, location addresses, promotions, reductions in rank, performance of duty, discipline, offenses and punishments under the Uniform Code of Military Justice, courts-martial, personal history, investigations, police and court records, civil arrests and convictions, Official correspondence (includes internal Marine Corps and Department of the Navy correspondence, as well as correspondence with the Executive and Legislative branches of the federal government) and other correspondence (includes correspondence from Marines, their dependents and families, attorneys, doctors, educators, clergymen and members of the general public whether addressed directly to the Marine Corps or via third parties (president, congressmen, etc.)).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5014, Secretary of the Navy; 10 U.S.C. 5041; Headquarters, Marine Corps; 10 U.S.C. 5020, Naval Inspector General: details; duties; SECNAVINST 5430.57G, Mission and Functions of the Naval Inspector General, December 29, 2005; MCO 5430.1 Marine Corps Inspector General Program; November 13, 2006 and E.O. 9397 (SSN).

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine the facts and circumstances surrounding allegations or complaints against Department of the Navy personnel and/or Navy/Marine Corps activities.
</p>
<p>To present findings, conclusions and recommendations developed from investigations and other inquiries to the Secretary of the Navy, Chief of Naval Operations, Commandant of the Marine Corps, or other appropriate Commanders.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The 'Blanket Routine Uses' that appear at the beginning of the Marine Corps compilation apply to this system.</p>
<p>Congress of the U.S.--By the Senate or the House of Representatives of the U.S. or any committee or subcommittee thereof on matters within their jurisdiction requiring disclosure of the files of the system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By subject's or complainant's name; case name and other case fields.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building where files are stored and maintained employs 24 hour security guards. Records are further stored in areas of controlled access and handled by personnel with a need-to-know in the execution of their official duties. Additionally, access to electronic records is restricted only by authorized persons who are properly screened. This system is password and/or System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) protected. Based on user profiles, there are different levels of access. Full access to information maintained in the database is available only to authorized Agency personnel with established official need-to-know. Records are maintained in secure, limited access, or monitored work areas accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when six years old and shred beyond recognition, as required by current Marine Corps personally identifiable information disposal procedures.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code IGA), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.
</p>
<p>Written requests for information should contain the full name of the individual and Social Security Number (SSN) or former military service number. The following information will also be helpful in locating some records; military rank and occupational specialty, dates and places of service, and any special correspondence previously received or sent.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code IGA), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775. However, final determination as to whether any information will be released or made available will be controlled by the system manager.
</p>
<p>Written requests for information should contain the full name of the individual and Social Security Number or former military service number. The following information will also be helpful in locating some records; military rank and occupational specialty, dates and places of service, and any special correspondence previously received or sent.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system is obtained from the Marine Corps Manpower Management System; the Joint Uniform Military Pay System; Marine Corps Military Personnel Records to include the Service Record Book and Officer Qualification Record; Military Medical Records; Staff elements and subdivisions of Headquarters, U.S. Marine Corps; Marine Corps field commands, organizations and activities; other components of the Department of Defense; Agencies of Federal, State and local government; private citizens provided as character references by the individual; investigations related to disciplinary proceedings; and correspondence of private citizens addressed directly to the Marine Corps or via third parties such as members of Congress and other government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="m05100-6" toc="yes">
<systemNumber>M01500-6</systemNumber>

<subsection type="systemName">MCB Camp Lejeune Historic Drinking Water Notification Registry.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Installations East G6, Bldg. 24, McHugh Blvd., Camp Lejeune, NC 28542-0004.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserve, retired, and separated service members; military dependents, Federal government employees and civilian personnel who were stationed, lived, or were employed aboard Marine Corps Base Camp Lejeune, North Carolina, in 1987 or before; and individuals interested in the Camp Lejeune historic drinking water issue.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, current address, phone number, and e-mail address.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5041, Headquarters, U.S. Marine Corps: function; composition, and PL 110-181, Sec. 315, Notification of Certain Residents and Civilian Employees at Camp Lejeune, North Carolina, of Exposure to Drinking Water Contamination.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to obtain and maintain the contact information of people who may have been exposed to contaminated drinking water at Marine Corps Base Camp Lejeune or persons interested in the issue. Information is used to notify, update, or correspond with registrants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>IIn addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained in the system may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: </p>

<p>Pursuant to 5 U.S.C. 522a(b)(8) to federal and state public health and environmental agencies in the performance of their official duties related to the protection and study of human health and the environment as affected by potential exposure to toxic contamination. </p>

<p>To the Department of Veterans Affairs (DVA) for the purpose of providing medical care to former service members and retirees, to determine the eligibility for or entitlement to benefits, to coordinate cost sharing activities, and to facilitate collaborative research activities between the DoD and DVA.</p>

<p>To officials and employees of the Agency for Toxic Substances and Diseases Registry (ATSDR) to facilitate ATSDR research activities.</p>

<p>The DoD Blanket Routine Uses that appear at the beginning of the Marine Corps’ systems of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, current address, phone number, or e-mail address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The database servers are located in a secure area at Marine Corps Base Camp Lejeune.  Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy 50 years after Camp Lejeune is deleted from the National Priorities List.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Marine Corps Installations East G6, Bldg. 24, McHugh Blvd., Camp Lejeune, NC 28542-0004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Marine Corps Installations Command, 3000 Marine Corps Pentagon, Room 2D153A, Washington, DC 20350-3000.</p>

<p>Written requests should contain full name and must be signed and notarized.

</p>
<p>Written requests should contain full name. The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Marine Corps Installations Command, 3000 Marine Corps Pentagon, Room 2D153A, Washington, DC 20350-3000.</p>

<p>Written requests should contain full name and must be signed and notarized.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, Defense Manpower Data Center (DMDC) database, and Agency for Toxic Substances and Diseases Registry (ATSDR) files.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="M05420-2" toc="yes">
<systemNumber>M05420-2</systemNumber>
<subsection type="systemName">Marine Corps Aircrew Performance Qualification Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commandant of the Marine Corps, Headquarters, United States Marine Corps, Aviation Department, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marine Corps aeronautically designated personnel (Naval Aviators, Naval Flight Officers, and aircrew members).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applicant's full name, Social Security Number (SSN); information on medical qualification, flight pay, FSSB/FPPB correspondence and personal/career information for applicants to various selection boards managed by Headquarters, Marine Corps Aviation Manpower (ASM).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, U.S. Marine Corps; OPNAVINST 3710.7T NATOPS, General Flight and Operating Instructions and E.O 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records on Marine Corps aeronautically designated personnel for use by Officials and employees of the Marine Corps in the administration and management of such personnel.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to the disclosure generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein, may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The 'DoD Blanket Routine Uses' published at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical entry is restricted by the use of locks, guards, and is accessible by authorized personnel. Access to records is limited to person(s) responsible for servicing the record in the performance of their official duties and who are properly screened and cleared for need-to-know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organization level.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are permanent. Five years after any decision or board action, file is retired to the Federal Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps, Headquarters, Marine Corps Aviation Support Branch (ASM), United States Marine Corps, 3000 Pentagon, Room 5E527, Washington, DC 20380-3000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Headquarters, Marine Corps Administrative Support Branch (AAB), 3000 Marine Corps Pentagon, Room 5E518, Washington, DC 20380-3000.
</p>
<p>The request should contain the full name, Social Security Number (SSN) and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Headquarters, Marine Corps Administrative Support Branch (AAB), 3000 Marine Corps Pentagon, Room 5E518, Washington, DC 20380-3000.
</p>
<p>The request should contain the full name, Social Security Number (SSN) and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager, Headquarters Marine Corps Administrative Support Branch (AAB), 3000 Marine Corps Pentagon, Room 5E518, Washington, DC 20380-3000.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from Official reports, boards, inquiries and requests. Information is also obtained from the review of Naval Aviator/Naval Flight Officer Reporting Management System data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="M05420-2" toc="yes">
<systemNumber>M06320-1-</systemNumber>
<subsection type="systemName">Marine Corps Total Information Management Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Marine Corps Systems Command, Office of the Command Information Officer, 2200 Lester Street, Quantico, VA 22143-6050.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marine Corps Systems Command active duty, reservists, civilians, and contractors personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains personnel data which includes, but is not limited to individual's name, rank/grade, Social Security Number (SSN), current address, contact information, duty status, component code, sex, security investigation date/type, education, training information to include military occupational specialties and related data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, United States Marine Corps; 5 U.S.C. 301, Departmental Regulations; E.O. 10450, Security Requirements for Government Employment and E.O. 9397 (SSN).

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Total Information Gateway-Enterprise Resources System is a system of records that serves as a controlled repository for information needed by personnel necessary for performance of duties and other DoD-related functions. It supports the following strategically essential business processes: Facilities Management, Knowledge Management, Task Management, Document Management, Personnel Management and additional Business support functions such as Security services. It is an ongoing, growing, flexible system that encompasses a number of strategic applications including: Online all hands messages, knowledge centers, calendars, the command tasker system and other workflow applications. As a management tool, statistical data, with all personal identifiers removed, may be used for system efficiency, workload calculation, or reporting purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The DoD 'Blanket Routine Uses' set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted only by authorized persons who are properly screened. This system is password and/or System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) protected. Based on user profiles, there are different levels of access. Full access to information maintained in the database is available only to authorized Agency personnel with established official need-to-know. Records are maintained in secure, limited access, or monitored work areas accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three years and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Marine Corps Systems Command, Office of the Command Information Officer, 2200 Lester Street, Quantico, VA 22134-6050.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to U.S Marine Corps System Command, Office of the Command Information Officer, Information Systems Management Team, 2200 Lester Street, Quantico, VA 22134-6050.</p>
<p>Requests should contain individual's name, Social Security Number (SSN), current mailing address, and must be signed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to U.S Marine Corps System Command, Office of the Command Information Officer, Information Systems Management Team, 2200 Lester Street, Quantico, VA 22134-6050.</p>
<p>Requests should contain individual's name, Social Security Number (SSN), current mailing address and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MAA00001" toc="yes">
<systemNumber>MA00001-2</systemNumber>
<subsection type="systemName">Flight Readiness Evaluation Data System (FREDS) (July 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are no longer being used by the U.S. Marine Corps.
</p></xhtmlContent></subsection></section>
<section id="MFD00001" toc="yes">
<systemNumber>MFD00001</systemNumber>
<subsection type="systemName"> Automated Leave and Pay System (ALPS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System - The Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Decentralized System - Major Marine Corps commands.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps civilian employees at major Marine Corps commands.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Pay and Leave Records of Marine Corps Civilian Employees.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records required by officials and employees of the Marine Corps who administer and manage all pay and leave matters for civilian employees.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>The Attorney General of the U.S. - By officials and employees of the Office of the Attorney General in connection with litigation, law enforcement or other matters under the direct jurisdiction of the Department of Justice or as carried out as the legal representative of the Executive Branch agencies.</p>
<p>Courts - By officials of duly established local, state and federal courts as a result of court order pertaining to matters properly within the purview of said court.</p>
<p>Congress of the U.S. - By the Senate or the House of Representatives of the U.S. or any committee or subcommittee thereof, any joint committee of Congress or subcommittee of joint committee on matters within their jurisdiction requiring disclosure of the files.</p>
<p>The Comptroller General of the U.S. - By the Comptroller or any of his authorized representatives in the course of the performance of duties of the General Accounting Office relating to the Marine Corps.</p>
<p>The Internal Revenue Service - By officials and employees of the Internal Revenue Service in connection with such matters relating to their Official duties.</p>
<p>State and local governmental agencies - By officials and employees of state and local governmental agencies in connection with such matters relating to their official duties.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tape or disk.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee Badge Number or Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Restricted access to areas where maintained.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent files.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps (Code FD), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Marine Corps installation or activity to which the individual is employed.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer to which the individual is employed. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Written requests should contain full name, Social Security Number or employee badge number, and signature of the individual concerned.</p>
<p>Personal visits may be made to the appropriate installation, activity or organization during the normal work week between the hours of 8 AM-4:30 PM. For personal visit, the individual should be able to provide valid personal identification such as employee badge, drivers license, medicare card, etc.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Application and related forms provided by the employee in matters relating to his/her employment. Employment data to include time cards, standard pay increases, leave etc. provided by the employer or official representative. Data such as tax rates, employee benefit information etc. provided by appropriate federal, state or local government agencies or their designated representatives. Information obtained from courts and attorney having to do with employee wages entitlements and benefits.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MFD00002" toc="yes">
<systemNumber>MFD00002</systemNumber>
<subsection type="systemName"> Primary Management Efforts (PRIME)/Operations Subsystem.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System - The Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Decentralized System - Major Marine Corps commands. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps civilian employees and selected military personnel at major Marine Corps commands.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Labor Distribution Records.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a record of the work distribution on civilian employees and certain military personnel for use by officials and employees of the Marine Corps in the management of work distribution.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p>
<p>The Attorney General of the U.S.- By officials and employees of the Office of the Attorney General in connection with litigation, law enforcement or other matters under the direct jurisdiction of the Department of Justice or as carried out as the legal representative of the Executive Branch agencies.</p>
<p>Courts - By officials of duly established local, state and federal courts as a result of court order pertaining to matters properly within the purview of said court.</p>
<p>Congress of the U.S. - By the Senate or the House of Representatives of the U.S. or any committee or subcommittee thereof, any joint committee of Congress or subcommittee of joint committee on matters within their jurisdiction requiring disclosure of the files.</p>
<p>The Comptroller General of the U.S. - By the Comptroller General or any of his authorized representatives in the course of the performance of duties of the General Accounting Office relating to the Marine Corps.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tape or disc.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee badge number or Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Restricted access to areas where maintained.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent record.  Completely deleted upon termination of employee.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps (Code FD), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code FD), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.  Telephone (703) 614-1080.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the employing activity.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Written requests should contain the individual's full name, Social Security Number, employee number (if applicable) and signature.</p>
<p>For personal visits, the individual should provide sufficient identification to insure the individual is the subject of the inquiry.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employing activity of the individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MFD00003" toc="yes">
<systemNumber>MFD00003</systemNumber>
<subsection type="systemName">Marine Corps Total Force System (MCTFS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary locations: Defense Mega-Center, St. Louis, MO 63120-1798.</p>
<p>Defense Finance and Accounting Service-Kansas City Center, 1500 East Bannister Road, Kansas City, MO 64197-0001. The Financial Systems Activity-Kansas City, 1500 East Bannister Road, Kansas City, MO 64197-0001.</p>
<p>Manpower Information Systems Support Activity, 1500 East Bannister Road, Kansas City, MO 64197-0001.</p>
<p>Decentralized segments:</p>
<p>Manpower Information System Support Office-02, Marine Corps Base, Camp LeJeune NC 28542-5000.</p>
<p>Manpower Information System Support Office-03, Marine Corps Base, Camp Pendleton, CA 92055-5000.</p>
<p>Manpower Information System Support Office-06, Marine Corps Base, Hawaii, Kaneohe Bay, HI 96863-5000.</p>
<p>Manpower Information System Support Office-09, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Manpower Information System Support Office-16 and 17, Marine Corps Support Activity, Kansas City, MO 64197-0001.</p>
<p>Manpower Information System Support Office-11, Headquarters, Washington, DC 20380-1775.</p>
<p>Manpower Information System Support Office-27, Marine Corps Base, Camp S.D. Butler, Okinawa, JA, FPO AP 98773-5001.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marine Corps Total Force System (MCTFS) contains the personnel records of all active, reserve and retired Marines. MCTFS also contains the pay records of active and reserve Marines.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains personnel and pay data which includes, but is not limited to Name, rank/grade, Social Security Number, date of birth, citizenship, marital status, home of record, dependents information including their Social Security Numbers, records of emergency data, enlistment contract or officer acceptance form identification, duty status, component code, population group, sex, ethnic group, duty information duty station/personnel assignment, unit information, security investigation date/type, leave account information, separation document code, test scores/information, language proficiency, military/civilian/off-duty education, training information to include marksmanship data, physical fitness data, swim qualifications, military occupational specialties, military skills and schools, awards, combat tour information, aviation/pilot/flying time data, reserve drill information, reserve unit information, lineal precedence number, limited duty officer/warrant officer footnote, TAD data, overseas deployment data, limited medical data, conduct and proficiency marks, years in service, promotional data, weight control and military appearance data, commanding officer assignment/relief data, joint MOS data, and related data. Pay data included leave and earnings statement which may include base pay, allowances, allotments, bond authorization, health care coverage, dental coverage (if applicable), special pay and bonus data, federal and state withholding/income tax data, FDIC contributions, Medicare, Social Security, SGLI deductions, leave account, wage and summaries, reserve drill pay, reserve AT pay, and other personnel/pay management data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013 and 37 U.S.C. 5031 and 5201.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records of pay and personnel data on all active and reserve Marine Corps personnel, and to maintain personnel data from all retired Marine Corps personnel.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The Attorney General of the U.S. - By officials and employees of the Attorney General in connection with litigation, law enforcement or other matters under the legal representative of the Executive Branch agencies.</p>
<p>By officials and employees of the American Red Cross and the Navy Relief Society in the performance of their duties. Access will be limited to those portions of the member's record required to effectively assist the member.</p>
<p>Federal, state and local government agencies - By officials and employees of federal, state and local government through Official request for information with respect to law enforcement, investigatory procedures, criminal prosecution, civil court action and regulatory order.</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Data is recorded on magnetic records and discs, computer printouts, microfilm, file folders, compact disc, electronic media and other documents.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The data contained in magnetic records can be displayed on cathode-ray tubes, it can be computer printed on paper, and it can be converted to microform for information retrieval; the data in the supporting file folders and other manual records is retrieved manually. Computerized and conventional indices are required to retrieve individual records from the system. Normally, all types of records are retrieved by Social Security Number and name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building management employs security guards; building is locked nights and holidays. Authorized persons may enter and leave the building during nonworking hours but must sign in and out. Records maintained in areas assessable only to authorized personnel have a specific and recorded need-to-know. On-line data sets (both type and disc) pertaining to personnel information are password protected, areas are controlled and access lists are used. The files are also protected at a level appropriate to the type of information being processed.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Magnetic records are maintained on all military personnel and certain civilians while they are in service or employed by the service and for a period of 11 months after separation. Paper and film records are maintained for a period of 10 years after the final transaction, then they are destroyed. End calendar and fiscal year `snapshots' of the MMS data base are maintained indefinitely in magnetic form at Headquarters, U.S. Marine Corps.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Director, Defense Finance and Accounting Service - Kansas City Center, 1500 East Bannister Road, Kansas City, MO 64197-0001</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Active Duty/Reserve Members seeking to determine whether pay information about themselves is contained in this system should address written inquiries to the member's local disbursing office.</p>
<p>Active Duty/Reserve Members seeking to determine whether pay information about themselves is contained in this system should address written inquiries to the member's immediate commanding officer.</p>
<p>Retired Members seeking to determine whether personnel information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Individual should provide their full name, Social Security Number, and the request must be signed.</p>
<p>In order to personally visit the above addresses and obtain information, individuals must present a military identification card, a driver's license, or other proof of identity.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Active Duty/Reserve Members seeking to access pay information about themselves contained in this system should address written inquiries to the member's local disbursing office.</p>
<p>Active Duty/Reserve Members seeking access to pay information about themselves contained in this system should address written inquiries to the member's immediate commanding officer.</p>
<p>Retired Members seeking to access personnel information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps, (Code MIF), Headquarters. U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Individual should provide their full name, Social Security Number, and the request must be signed.</p>
<p>In order to personally visit the above addresses and obtain information, individuals must present a military identification card, a driver's license, or other proof of identity.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Recruiting offices, disbursing offices, active and reserve Marine Corps unit administration offices, and the individual are the principle source of the information contained in the MCTFS record for that person.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MFD00004" toc="yes">
<systemNumber>MFD00004</systemNumber>
<subsection type="systemName"> Bond and Allotment (BA) System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Central Design and Programming Activity (MCCDPA), l500 East Bannister Road, Kansas City, MO 64l97-0501 and Marine Corps Finance Center, Kansas City, MO 64197-0001.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The allotment contains all active allotments and limited stop history (12 months) for all active duty, retired, and Fleet Marine Corps Reserve (FMCR) members who authorized an allotment from their pay and allowances.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The allotment file contains allotments authorized by the Marines concerned, as provided under instructions issued by the Secretary of Defense.</p>
<p>The BA automated system is made up of records which contain the following fields (data elements and data sets): Identification Number (Social Security Number); Initials of Name (last, first, middle); Rank/Category; Last Name and Suffix; Last Pay Date; First Pay Date; Work Date; Amount; Term (in months); Account/Policy Number; Authority/Date/Remark; Bond Owner Name; Bond Owner Social Security Number: Co-owner Beneficiary Flag; Co-owner or Beneficiary Name; Co-owner or Beneficiary Social Security Number; Authority/Date/Remark; Name of Recipient; Street Address/Post Office Box; City and State/Country; Geographic Code (City, State/Country): Zip Code.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>37 U.S.C. ; The authority for continuing deduction for garnishment of pay is outlined in section 459 of Pub. L. 93-647.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide record of payments of allotments, issuance and cancellation checks and bonds as authorized and managed by Officials and employees of the Marine Corps.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p>
<p>To State Officials for the purpose of detecting and curtailing fraud and abuse in Federal Assistance Programs, specifically Aid to Families with Dependent Children and Food Stamps.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Data is recorded on magnetic records, punch cards, computer printouts, microform, file folders, and other documents.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The data contained on magnetic records can be displayed on cathode-ray tubes, it can be computer printed on paper, and it can be converted to microform for information retrieval; the data in the supporting file folders and other manual records is retrieved manually. Normally all types of records are retrieved by Social Security Number and name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Centralized Pay Division is locked during nonduty hours, as well as the building being under security guard protection. Files within the division are accessible only to authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Magnetic records are maintained by MCCDPA on all active allotments during the life of the allotment and for a period of 12 months after the allotment has been stopped. Paper and microform files relating to the Centralized Pay Division files are disposed of as directed by the current edition of Secretary of the Navy Instruction P5212.53.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps (Code FD), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Marine Corps Finance Center, Centralized Pay Division (Code CPA), Kansas City, MO 64l97-0001.</p>
<p>Requests for information must contain member's Social Security Number, name, military service number (if applicable), and any other pertinent data concerning the information desired.</p>
<p>A person may visit any Marine Corps disbursing office to find out if the system contains records pertaining to the individual.</p>
<p>For personal visits the requester must present a military identification card or copy of an Armed Forces of the United States Report of Separation from Active Duty (DD Form 214 (MC)) for separated personnel.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Marine Corps Finance Center, Centralized Pay Division (Code CPA), l500 East Bannister Road, Kansas City, MO 64197-0001.</p>
<p>Written requests must contain name and Social Security Number. For personal visits, valid personal identification is required.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p>
<p>Information pertaining to an individual who has active allotments is affected by unit diary input concerning name, or Social Security Number changes, and to ensure allotments are stopped when a Marine is reported to be discharged or in a desertion status. Also, member's status codes are changed by unit diary or retired pay input when the Marine is transferred to the FMCR or Retired List.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The input of data via scannable Allotment/Bond Authorizations (ABA's), terminal key station to a magnetic storage area for subsequent transmission via AUTODIN, or submission by magnetic tapes, and the computer interfaces with the Joint Uniform Military Pay System/Personnel System are the principle sources of information in the BA automated system.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MFD00007" toc="yes">
<systemNumber>MFD00007</systemNumber>
<subsection type="systemName">Marine Corps Financial Records System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records are contained in systems of records that are maintained by the Defense Finance and Accounting Service (DFAS), and the Department of the Navy as follows:</p>
<p>T7332, Defense Debt Management System (June 27, 2002, 67 FR 43292).
</p>
<p>T5500b, Garnishment Processing Files (August 24, 2005, 70 FR 49589).
</p>
<p>MFD00003, Marine Corps Total Force System (MCTFS) (September 9, 1996, 61 FR 47503.
</p></xhtmlContent></subsection></section>

<section id="MFD00009" toc="yes">
<systemNumber>MFD00009</systemNumber>
 <subsection type="systemName">Pay Vouchers for Marine Corps Junior Reserve Officer Training Course Instructors (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T1205, entitled "Junior Reserve Officer Training Corps Payment Reimbursement System".
</p></xhtmlContent></subsection></section>
<section id="MFD00010" toc="yes">
<systemNumber>MFD00010</systemNumber>
 <subsection type="systemName">Per Diem and Travel Payment System (February 22, 1993, 58 FR 10630). </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system of records is maintained under Defense Finance and Accounting Service (DFAS) systems of records notice T7333, entitled, Travel Payment System (September 19, 2005, 70 FR 54906).
</p></xhtmlContent></subsection></section>
<section id="MHD00001" toc="yes">
<systemNumber>MHD00001</systemNumber>
<subsection type="systemName">Biographical Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by NM 05724-1 Fleet Hometown News System (FHNS) Records. All records have been scanned and relocated to
system.
</p>
<p>Therefore, MHD00001, Biographical Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MHD00006" toc="yes">
<systemNumber>MHD00006</systemNumber>
<subsection type="systemName">Register/Lineal Lists.</subsection>
	<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by M01070-6, Marine Corps Official Military Personnel Files. All files have been scanned and
relocated to system.
</p>
<p>Therefore, MHD00006, Register/Lineal Lists can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MIL00001" toc="yes">
<systemNumber>MIL00001</systemNumber>
<subsection type="systemName">Assignment and Occupancy of Family House Records (May 11, 1999, 64 FR 25299).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice NM11101-1, DON Family and Bachelor Housing Program (April 1, 2008, 73 FR 17334).
</p></xhtmlContent></subsection></section>
<section id="MIL00002" toc="yes">
<systemNumber>MIL00002</systemNumber>
<subsection type="systemName"> Unaccompanied Personnel Housing Registration System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice NM11101-1, DON Family and Bachelor Housing Program (April 1, 2008, 73 FR 17334).
</p></xhtmlContent></subsection></section>
<section id="MIL00003" toc="yes">
<systemNumber>MIL00003</systemNumber>
<subsection type="systemName">Laundry Charge Accounts Records (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Collections are no longer being done, therefore, no need for the notice.
</p></xhtmlContent></subsection></section>
<section id="MIL00004" toc="yes">
<systemNumber>MIL00004</systemNumber>
<subsection type="systemName">Personal Property Program (May 11, 1999, 64 FR 25299).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are now under the control of the Military Traffic Management Command, which provides services for all of the military services. The applicable system of records is A0055-355 MTMC, Personal Property Movement and Storage Records (February 1, 1996, 61 FR 3685).
</p></xhtmlContent></subsection></section>
<section id="MIL00005" toc="yes">
<systemNumber>MIL00005</systemNumber>
<subsection type="systemName">Passenger Transportation Program (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are maintained by the U.S. Transportation Command. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MIL00006" toc="yes">
<systemNumber>MIL00006</systemNumber>
<subsection type="systemName">Dealer's Record of Sale of Rifle or Pistol, State of California (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: NM08730-1, Weapons Registration, is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MIL00011" toc="yes">
<systemNumber>MIL00011</systemNumber>
<subsection type="systemName">Marine Corps Exchange Vendor Directory (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system collects no personal information, it collects business information only. Therefore, no need for the notice.
</p></xhtmlContent></subsection></section>
<section id="MIL00012" toc="yes">
<systemNumber>MIL00012</systemNumber>
<subsection type="systemName">Licensing Procedures For Military Motor Vehicles.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps motor vehicle licensing facilities.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and DOD civilian employees required to operate a government-owned or controlled motor vehicle including nonappropriated fund vehicles.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain information on each individual's driving experience, who applies for a Government Operators Permit to include traffic accidents involved in, any refusal, suspension or revocation of State Operator's License, all violations of traffic regulations (other than overtime parking) for which he has been found guilty, misrepresentation or failure to report these, and results of physical examinations.</p>
<p>DD Form 1360 - Operators Qualifications and Record of Licensing, Examination and Performance</p>
<p>NAVFAC 9-11240/11 - Checklist and Scoresheet for Road Test in Traffic</p>
<p>SF 46 - U.S. Government Motor Vehicle Operator's Identification Card</p>
<p>DOT Form HS 1047 - Request For Search of National Drivers Register</p>
<p>DOT Form 1054 - Report of Inquiry Searched</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of Marine Corps personnel driver qualifications for use by Marine Corps officials and employees in issuing military motor vehicle identification cards.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed in alphabetical order by last name of applicant.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel.</p>
<p>Copies are normally held for 3 years and are then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Installations and Logistics, Headquarters, U.S. Marine Corps, Washington, DC. Decentralized system managed by local commands.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Headquarters, U.S. Marine Corps (Code LME), Room 400, Commonwealth Building, Washington, DC 20380-1775. Telephone (703) 696-1030.</p>
<p>Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Headquarters, U.S. Marine Corps (Code LME), Room 400, Commonwealth Building, Washington, DC 20380-1775.</p>
<p>Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual information is taken from NAVMC 10964, Licensing Application, civil authorities, Provost Marshal's office, service record, organization commanders.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MIL00013" toc="yes">
<systemNumber>MIL00013</systemNumber>
<subsection type="systemName"> Individual Uniform Clothing Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps activities, but records limited to individuals having received clothing through that activity.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel of the Marine Corps, Marine Corps Reserve, Navy Corpsmen authorized to wear Marine uniforms, candidates of officer procurement programs of the Marine Corps (including Marine option NROTC), former Marines authorized to purchase Marine Corps uniforms Marine Corps clothing stocks.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain listings of individual uniform clothing issued in-kind and clothing sold to individuals on a cash basis, mail-order basis or pay checkage basis.</p>
<p>NAVMC 604 - Individual Clothing Requisition and Issue Slip (Men's)</p>
<p>NAVMC 604b - Individual Clothing Requisition and Issue Slip (Women's)</p>
<p>NAVMC 604a - Transmittal of Clothing Issue Slips</p>
<p>NAVMC 10710 - Men's Individual Clothing Request</p>
<p>NAVMC l0711 - Women's Individual Clothing Request</p>
<p>NAVMC 631 - Individual Clothing Record (Men's)</p>
<p>NAVMC 631a - Individual Clothing Record (Women's)</p>
<p>DD Form 358 - Special Measurement Blank - Clothing - (Men's)</p>
<p>DD Form 1111 - Armed Forces Measurement Blank - Special Sized/Clothing-(Women's)</p>
<p>DD Form 150 - Special Measurement Blank for Measurement/Orthopedic Boots and Shoes</p>
<p>DD Form 1348 - DOD Single Line Item Requisition System Document (Manual)</p>
<p>SF 344 - GSA Multi-use Standard Requisitioning/Issue System Document</p>
<p>Naval messages/speedletters when used in lieu of routine MILSTRIP procedures.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10113.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of clothing issued or sold from Marine Corps stocks to personnel for use in the management of stock by Officials and employees of the Marine Corps.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>May be filed for retrieval by either name or Social Security Number, or when used as a substantiating document for issues/sales at a retail clothing outlet, files are primarily in transaction document number sequence.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Three years when used to substantiate issues under the Clothing Monetary Allowance System.</p>
<p>As required when used to substantiate financial/pay checkage transactions.</p>
<p>Until individual uniform clothing items issued in kind to members of the Marine Corps Reserve are recovered upon separation.</p>
<p>Three years following detachment from duty for which an issue of supplementary uniforms was authorized.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Decentralized system - managed by local command.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code LMP), Room 378, Commonwealth Building, Washington, DC 20380-1775.  Telephone (703) 696-1030.</p>
<p>Correspondence pertaining to records maintained by local commands may be addressed to the commanding officer of the activity in question.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Individual should provide full name, Social Security Number, Military status, current address, specifics of information desired.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code LMP), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual information, Joint Uniform Military Pay System/Manpower Management System (JUMPS/MMS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MIL00014" toc="yes">
<systemNumber>MIL00014</systemNumber>
<subsection type="systemName">Exchange Privilege Authorization Log (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Presenting a valid Military ID has rendered this system obsolete; therefore this notices can be deleted. All records have run their retention/disposition and have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="MIL00015" toc="yes">
<systemNumber>MIL00015</systemNumber>
<subsection type="systemName">Housing Referral Services Records System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by NM11101-1, DON Family and Bachelor Housing Program. All records that have met their retention
have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MIL00015, Housing Referral Services Records System can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MIL00016" toc="yes">
<systemNumber>MIL00016</systemNumber>
<subsection type="systemName">Depot Maintenance Management Subsystem (DMMS) (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by NM0742-1, Time and Attendance Feeder Records. All records that have met their retention have
been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MIL00016, Depot Maintenance Management Subsystem (DMMS) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MIL00017" toc="yes">
<systemNumber>MIL00017</systemNumber>
<subsection type="systemName">Transportation Data Financial Management System (TDFMS) (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by F024 AF USTRANSCOM D DOD, Defense Transportation System Records. All records that have met their
retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MIL00017, Transportation Data Financial Management System (TDFMS) can be deleted.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps active duty, reserve, retired personnel, federal Civil Service employees of the Marine Corps and their dependents.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The TDFMS Master Files consist of a complete automated record for all Marine Corps active duty, reserve and retired personnel, federal Civil Service employees of the Marine Corps and their dependents concerning the movement of household goods, personal effects and passenger or personnel transportation by rail, bus, air or other means involving expenditures of Marine Corps funds.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>37 U.S.C. and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record for analysis and research for budget forecasting, certification and expenditure of Marine Corps funds and identification of movement of material by weight for payment of transportation charges on personal property and personnel.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p>
<p>Courts - By officials of duly established local, state, and federal courts as a result of court order pertaining to matters properly within the purview of said court.</p>
<p>Congress of the U.S. - The Senate or the House of Representatives of the U.S. or any subcommittee thereof, any joint committee of Congress or subcommittee of joint committee on matters within their jurisdiction requiring disclosure of the files.</p>
<p>The Comptroller General of the U.S. - By the Comptroller or any of his authorized representatives in the course of the performance of duties of the General Accounting Office relating to the Marine Corps.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer magnetic tapes and discs, computer printouts, microfiche and microfilm.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is accessed and retrieved by name, Social Security Number, etc. Conventional and computerized indices are required to retrieve individual records from the system.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared, and trained.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until statute of limitation has expired and/or litigation is concluded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Commandant of the Marine Corps (Code LFS), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding General (Code A470), Marine Corps Logistics Support Base, Albany, GA 31704-5000.  Telephone (912) 439-5674/5675/5676/5677.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding General (Code A470), Marine Corps Logistics Support Base, Albany, GA 31704-5000.</p>
<p>Written requests for information should contain Social Security Number, full name and current address, Government Bill of Lading number (if known), date of shipment or move of household goods.</p>
<p>For personal visits, the individual should be able to provide positive personal identification, such as valid military identification card, drivers license, etc.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Government and commercial carriers.  Installation Transportation Officers. Authorized order writing activities.  Paying or disbursing officers.  Marine Corps Manpower Management System.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MIL00018" toc="yes">
<systemNumber>MIL00018</systemNumber>
<subsection type="systemName"> Organization Clothing Control File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Depot Property Control Branch, Marine Corps Recruit Depots.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Drill Instructors, Marksmanship Instructors, Women Marine Special Subject Instructors and Band members.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Combined Individual Clothing Requisition and Issue Slip, NAVMC 604 Form.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records of organizational clothing issued to authorized personnel until items have been returned.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of Marine concerned.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in filing cabinet in a locked building.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until items of organizational clothing are returned.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding General, Marine Corps Recruit Depots.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Depot Supply Officer, Depot Service and Supply Department, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Depot Supply Officer, Depot Services and Supply Department, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or San Diego, CA 92140-5001.</p>
<p>Written requests for information should contain the full name, Social Security Number and current address of the individual concerned.</p>
<p>For personal visits, the individual should be able to provide a military identification card.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Provided by the authorized individual's request NAVMC 604 to be issued items of Organizational Clothing.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MIL00019" toc="yes">
<systemNumber>MIL00019</systemNumber>
<subsection type="systemName">Equipment and Weapons Receipt or Custody Files (April 8, 2002, 67 FR 16738).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: The system of records is maintained under Department of the Navy systems of records notice NM07320-1, entitled, Property Accountability Records (May 31, 2006, 71 FR 30894).
</p></xhtmlContent></subsection></section>
<section id="MIL00021" toc="yes">
<systemNumber>MIL00021</systemNumber>
<subsection type="systemName">Working Files, Division Supply Sections and Wing Sections (August 17, 1999, 64 FR 44698).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: NM05000-2, Organization Management and Locator System, is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MIL00022" toc="yes">
<systemNumber>MIL00022</systemNumber>
<subsection type="systemName">Delinquent Clothing Alteration List (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Presenting a valid Military ID has rendered this system obsolete; therefore this notices can be deleted. All records have run their retention/disposition and have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="MIN00001" toc="yes">
<systemNumber>MIN00001</systemNumber>
<subsection type="systemName">Personnel Security Eligibility and Access Information System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: NM05000-2, Organization Management and Locator System, is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MIN00002" toc="yes">
<systemNumber>MIN00002</systemNumber>
<subsection type="systemName">POW/MIA Intelligence Analysis and Debrief Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: DUSDP 11--POW/Missing Personnel Office Files covers the collections all records including operational and informational reports, biographic records, personal statements and correspondence, etc., about all the prisoners of war or missing personnel while affiliated with the Military services of the United States.</p>
<p>Accordingly, since the notices are redundant, MIN00002 is no longer required.
</p></xhtmlContent></subsection></section>
<section id="MJA00001" toc="yes">
<systemNumber>MJA00001</systemNumber>
<subsection type="systemName">Business Complaint File (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system collects no personal information, it collects business information only. Therefore, no need for the notice.
</p></xhtmlContent></subsection></section>
<section id="MJA00002" toc="yes">
<systemNumber>MJA00002</systemNumber>
<subsection type="systemName"> General Correspondence Files for Legal Administration.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps activities.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>File contains information on individuals who have appealed Article 15 punishment and traffic court rulings; have been referred to a court-martial (awaiting special or general court-martial); have been confined at a Correctional Facility in excess of 30 days; lawyers assigned to be on call for a given period; officers punished under Article 15, Uniform Code of Military Justice; individuals selected to sit as members of a court-martial. File covers individuals who have been recommended for administrative discharge whose cases have been reviewed by Staff Judge Advocate, individuals served with civil process, and other individuals (military and civilian) requesting assistance in legal related problems.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains information relating to nonjudicial punishment appeals, the reason for the appeal and the response of the officer appealed; traffic court appeals; counsel assignments to individual referred to a court-martial; weekly case listings including type of offense, counsel assigned and dates pertaining to each case; excess 30 day pretrial confinement letters including the approval/disapproval by the CG for extending the period of confinement; duty lawyer roster; officer's punishment including offense, punishment and statement of desire to appeal or not; weekly docket list; and court-martial members questionnaire including age, duty assignment, summary of past duties, martial status, children, and matters pertaining to past schooling, assignments, name, rank and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 801, et.seq.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record on legal matters for use by Marine Corps Staff Judge Advocates and legal personnel in addressing legal matters.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p>
<p>Courts - by Officials duly established local, state, and federal courts as a result of court order pertaining to matters properly within the purview of said court.</p>
<p>Congress of the U.S. - by the Senate or the House of Representatives of the U.S. or any committee or subcommittee thereof, any joint committee of Congress or subcommittee of joint committee on matters within the jurisdiction requiring disclosure of the files of the system.</p>
<p>The Comptroller General of the U.S. - by the Comptroller General or any of his authorized representatives in the course of the performance of duties of the General Accounting Office.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and card files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Kept behind locked doors with security guard in building at night.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Most records are retained for two years. Duty lawyer rosters and weekly docket lists are retained for one year. All records are destroyed at the end of the retention period.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Requester should supply full name and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity concerned. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Written requests for information should contained full name and grade of the individual.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00003" toc="yes">
<systemNumber>MJA00003</systemNumber>
<subsection type="systemName">Magistrate Court Case Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps activities.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilians pending and tried by the assigned Federal magistrate for crimes committed on military reservation.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigative reports, complaints, summons and warrants.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of summons, warrants, investigative reports and complaints for use by military prosecutors in the preparation of cases of trial.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed  outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name. Conventional indices are required for retrieval.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in file cabinet in locked building.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files maintained for two years after case closed, then retired to Federal Records Center.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of activity concerned. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in the system should address written inquires to the Commanding Officer of the Marine Corps installation concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems or records  notices.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Law enforcement reports, bad check transmittal letters from Government agencies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00004" toc="yes">
<systemNumber>MJA00004</systemNumber>
<subsection type="systemName">In Hands of Civil Authorities Case Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps activities.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military personnel who are in hands of civil authorities or have charges pending against them by civil authorities.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Civil court documents, advise to respondent, health statements/certificates, written agreement releasing the Marine to civilian authorities and supporting documents pertaining to individual.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 814.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of Marines in the hands of civil authorities for use in the administrative processing of such individuals.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of individual by calendar year in which processing is completed.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in filing cabinets accessible only to authorized personnel. Doors are locked and full-time security guards are employed after normal working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>On discharge personnel, record incorporated into administrative discharge file. Others retained for two years after completion of calendar year in which processed, then destroyed in accordance with the Navy and Marine Corps Records Disposal Manual.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Staff Judge Advocate or legal officer of the activity concerned.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Staff Judge Advocate or legal officer of the activity concerned. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.
</p>
<p>Requester must be able to provide satisfactory identifying information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves contained in this system should address written inquiries to the Staff Judge Advocate or legal officer of the activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.
</p>
<p>Requester must be able to provide satisfactory identifying information.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Warrant for arrest, service records, health records, civil court documents, law enforcement personnel and various DOD agencies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00005" toc="yes">
<systemNumber>MJA00005</systemNumber>
<subsection type="systemName">Financial Assistance/Indebtedness/Credit Inquiry Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps activities.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marines identified as owing debts and/or having dependents requiring financial aid.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains name, rank, Social Security Number, military occupational specialty component, marital and dependency status and supporting documents pertaining to indebtedness, financial assistance and credit inquiries.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5041, Headquarters, Marine Corps.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of Marines identified as owing debts  or having need for financial aid for use in processing correspondence relating to financial assistance, credit inquiry or indebtedness.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and Social Security Number of the individual concerned.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>File accessible only to authorized personnel in the execution of their official duties. Maintained in locked building with full time duty personnel present during non-working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records maintained two years after issue closed, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.
</p>
<p>Requester must be able to provide satisfactory identifying information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about  themselves contained in this system should address written inquiries to the Commanding officer of activity concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of  records notices.
</p>
<p>Requester must be able to provide satisfactory identifying information.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Previous and current commanders, private individuals and commercial creditors.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00009" toc="yes">
<systemNumber>MJA00009</systemNumber>
<subsection type="systemName">Marine Corps Command Legal Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Marine Corps commands whose commander or officer in charge has the authority to convene a special courts-martial. See 10 U.S.C. 826 and the U.S. Marine Corps official mailing addresses which are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees of the Department of Defense or guests who have visited Marine Corps installations who have allegedly committed criminal offenses aboard a military installation or whose conduct has been subject to investigation.</p>
<p>Any Marine or Navy service member who is the subject of the disciplinary action under the provisions of the Uniform Code of Military Justice (10 U.S.C. 801) who has been the subject of administrative discharge action pursuant to the provisions of Marine Corps Order P1900.16); or who has been the subject of an investigation (JAG Manual investigations) convened pursuant to the provisions of the Uniform Code of Military Justice or the Manual of the Judge Advocate General (JAG Instruction 5800.7) or any other type of investigation or inquiry.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records of disciplinary proceedings, including courts-martial records and records of nonjudicial punishments with supporting documents, military justice management information pre-post trial (e.g., courts-martial docketing logs, reports of cases tried, etc.), pre-disciplinary inquires and investigations and documentation pertaining to post-hearing/trial review, clemency action, appellate leave or other personnel action related to or resulting from courts-martial, JAG Manual investigations pertaining to claims, line of duty misconduct determinations, command irregularities, and unusual incidents or accidents with supporting documentation and post-investigation review and actions. Inquiries made into incidents or situations which result in disbarment of an individual or from entry upon a military installation, referral to base traffic court or civilian, federal, state or local judicial or law enforcement authorities. Recommendations for administrative discharge with supporting documentation, including records of any hearing held and any review or other action taken with respect to the discharge recommendations.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 10 U.S.C. 801, et. seq; 18 U.S.C. 382; and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of actions for use by commanding officers or officers in charge who have authority to convene a special courts-martial. The records are used as required to initiate, refer or complete appropriate disciplinary proceedings.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name or service member involved or chronologically with cross-reference to individual involved.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in either locked cabinets or guarded or locked buildings.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Two years or as provided in the Manual of the Judge Advocate General (JAG Instruction 5800.7).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer of the unit concerned. Official mailing addresses are published as an appendix to the Navy's compilation of systems of records notices, or information may be obtained from the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer of the unit concerned. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices, or write to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Written requests for information should contain the full name, Social Security Number, and military status.</p>
<p>For personal visits, the individual should be able to provide a military identification card, a DD Form 214, or a driver's license.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves that may be contained in this system should address written inquiries to the Commanding Officer of the unit concerned. U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices, or write to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Written requests for information should contain the full name, Social Security Number, and military status.</p>
<p>For personal visits, the individual should be able to provide a military identification card, a DD Form 214, or a driver's license.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, witnesses to the incident in question or parties concerned therewith, officer investigating the incident, documents or items of real evidence, documents pertaining to the review, action or authorities charged with making a review or taking action.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MHD00001" toc="yes">
<systemNumber>MHD00001</systemNumber>

<subsection type="systemName">MHD00001, Biographical Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by NM 05724-1 Fleet Hometown News System (FHNS) 
Records. All records have been scanned and relocated to system.
    Therefore, MHD00001, Biographical Files can be deleted.
   </p></xhtmlContent></subsection></section>
<section id="MHD00006" toc="yes">
<systemNumber>MHD00006</systemNumber>

<subsection type="systemName">MHD00006, Register/Lineal Lists (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Deletion: Records are covered by M01070-6, Marine Corps Official


Military Personnel Files. All files have been scanned and relocated to 
system.</p>
    <p>Therefore, MHD00006, Register/Lineal Lists can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MIL00015" toc="yes">
<systemNumber>MIL00015</systemNumber>

<subsection type="systemName">MIL00015, Housing Referral Services Records System (February 22, 
1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are covered by NM11101-1, DON Family and Bachelor 
Housing Program. All records that have met their retention have been 
deleted. All others have been incorporated into the new system.</p>
    <p>Therefore, MIL00015, Housing Referral Services Records System can 
be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MIL00016" toc="yes">
<systemNumber>MIL00016</systemNumber>

<subsection type="systemName">MIL00016, Depot Maintenance Management Subsystem (DMMS) (February 
22, 1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by NM0742-1, Time and Attendance Feeder 
Records. All records that have met their retention have been deleted. 
All others have been incorporated into the new system.</p>
    <p>Therefore, MIL00016, Depot Maintenance Management Subsystem (DMMS) 
can be deleted.
        </p></xhtmlContent></subsection></section>
<section id="MIL00017" toc="yes">
<systemNumber>MIL00017</systemNumber>

<subsection type="systemName">MIL00017, Transportation Data Financial Management System (TDFMS) 
(February 22, 1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by F024 AF USTRANSCOM D DOD, Defense 
Transportation System Records. All records that have met their 
retention have been deleted. All others have been incorporated into the 
new system.
    Therefore, MIL00017, Transportation Data Financial Management 
System (TDFMS) can be deleted.
        </p></xhtmlContent></subsection></section>
<section id="MIL00010" toc="yes">
<systemNumber>MIL00010</systemNumber>

<subsection type="systemName">MJA00010, Unit Punishment Book (August 3, 1993, 58 FR 41254).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by two existing system; M01040-3 Marine 
Corps Manpower Management Information System Records, and M01070-6, 
Marine Corps Official Military Personnel Files. All records that have 
met their retention have been deleted. All others have been 
incorporated into the new systems.
    Therefore, MJA00010, Unit Punishment Book can be deleted.
  </p></xhtmlContent></subsection></section>
<section id="MMC00004" toc="yes">
<systemNumber>MMC00004</systemNumber>
<subsection type="systemName">MMC00004, Adjutant Services Section Discharge Working Files (August 
3, 1993, 58 FR 41254).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are covered by two system; M01040-3 Marine Corps 
Manpower Management Information System Records, and M01070-6, Marine 
Corps Official Military Personnel Files. All records that have met 
their retention have been deleted. All others have been incorporated 
into the new systems.
    Therefore, MMC00004, Adjutant Services Section Discharge Working 
Files can be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MMC00008" toc="yes">
<systemNumber>MMC00008</systemNumber>
<subsection type="systemName">MMC00008, Message Release/Pickup Authorization File (October 22, 
1999, 64 FR 57071).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by M06320-1 Marine Corps Total 
Information Management Records. All records that have met their 
retention have been deleted. All others have been incorporated into the 
new system.
    Therefore, MMC00008, Message Release/Pickup authorization File can 
be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MMC00009" toc="yes">
<systemNumber>MMC00009</systemNumber>
<subsection type="systemName">MMC00009, Narrative Biographical Data with Photos (August 3, 1993, 
58 FR 41254).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by M01070-6, Marine Corps Official 
Military Personnel Files. All files have been scanned and relocated to 
system.
    Therefore, MMC00009, Narrative Biographical Data with Photos can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00008" toc="yes">
<systemNumber>MMN00005</systemNumber>
<subsection type="systemName">MMN00005, Marine Corps Education Program (October 22, 1999, 64 FR 
57071).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by three existing systems; M01040-3, 
Marine Corps Manpower Management Information System Records, NM01560-2 
Department of Defense Voluntary Education System, and NM01500-2 
Department of the Navy Education and Training Records. All records that 
have met their retention have been deleted. All others have been 
incorporated into the new system.
    Therefore, MMN00005, Marine Corps Education Program can be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00010" toc="yes">
<systemNumber>MMN00010</systemNumber>
<subsection type="systemName">MMN00010, Personnel Services Working Files (February 22, 1993, 58 
FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by two existing systems; M01070-6, 
Marine Corps Official Military Personnel Files, and M01133-3, Marine 
Corps Recruiting Information Support System. All records that have met 
their retention have been deleted. All others have been incorporated 
into the new system.
    Therefore, MMN00010, Personnel Services Working Files can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00011" toc="yes">
<systemNumber>MMN00011</systemNumber>
<subsection type="systemName">MMN00011, Source Data Automated Fitness Report System (February 22, 
1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by an existing system, M01070-6, Marine 
Corps Official Military Personnel Files. All files have been scanned 
and relocated to system.
    Therefore, MMN00011, Source Data Automated Fitness Report System 
can be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00013" toc="yes">
<systemNumber>MMN00013</systemNumber>
<subsection type="systemName">MMN00013, Personnel Management Working Files (February 22, 1993, 58 
FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are covered by four existing systems; M01133-3, 
Marine Corps Recruiting Information Support System, M01040-3 Marine 
Corps Manpower Management Information System Records, M01070-6, Marine 
Corps Official Military Personnel Files, and M06320-1 Marine Corps 
Total Information Management Records. All records that have met their 
retention have been deleted. All others have been incorporated into the 
new system.</p>
    </xhtmlContent></subsection></section>
<section id="MNMC00034" toc="yes">
<systemNumber>MMN00034</systemNumber>
<subsection type="systemName">MMN00034, Personnel Procurement Working Files (August 17, 1999, 64 
FR 44698).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by four existing systems; M01133-3, 
Marine Corps Recruiting Information Support System, M01040-3 Marine 
Corps Manpower Management Information System Records, M01070-6, Marine 
Corps Official Military Personnel Files, and M06320-1 Marine Corps 
Total Information Management Records. All records that have met their 
retention have been deleted. All others have been incorporated into the 
new systems.
    Therefore, MMN00034, Personnel Procurement Working Files can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00035" toc="yes">
<systemNumber>MMN00035</systemNumber>
<subsection type="systemName">MMN00035, Truth Teller/Static Listings (February 22, 1993, 58 FR 
10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p> Records are covered by M01070-6, Marine Corps Official 
Military Personnel Files. All files have been scanned and relocated 
into the new system.
    Therefore, MMN00035, Truth Teller/Static Listings can be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00041" toc="yes">
<systemNumber>MMN00041</systemNumber>
<subsection type="systemName">MMN00041, Non-Appropriated Fund (NAF) Employee File (February 22, 
1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by two existing systems; DPR 34 DOD, 
Defense Civilian Personnel Data System, and NM07010-1, DON Non-
Appropriated Funds Standard payroll System. All records that have met 
their retention have been deleted. All others have been incorporated 
into the new system.
    </p><p>Therefore, MMN00041, Non-Appropriated Fund (NAF) Employee File can 
be deleted.

</p></xhtmlContent></subsection></section>
<section id="MNMC00043" toc="yes">
<systemNumber>MMN00043</systemNumber>
<subsection type="systemName">MMN00043, Marine Corps Recreation Property Records and Facilities 
(February 22, 1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by NM01700-1, DON General Morale, 
Welfare, and Recreation Records. All records that have met their 
retention have been deleted. All others have been incorporated into the 
new system.</p>
    <p>Therefore, MMN00043, Marine Corps Recreation Property Records and 
Facilities can be deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00048" toc="yes">
<systemNumber>MMN00048</systemNumber>
<subsection type="systemName">MMN00048, Performance Evaluation Review Board (February 22, 1993, 
58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are covered by NM01000-1 Board for Correction of 
Naval Records Tracking System (BCNRTS) and Case Files. All records that 
have met their retention have been deleted. All others have been 
incorporated into the new system.</p>
   <p>Therefore, MMN00048, Performance Evaluation Review Board can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00049" toc="yes">
<systemNumber>MMN00049</systemNumber>
<subsection type="systemName">MMN00049, Manpower Management Information System (February 22, 
1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by two existing systems; M0140-3 Marine 
Corps Manpower Management Information System Records and M06320-1 
Marine Corps Total Information Management Records. All records that 
have met their retention have been deleted. All others have been 
incorporated into the new system.
    </p><p>Therefore, MMN00049, Manpower Management Information System can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MNMC00051" toc="yes">
<systemNumber>MMN00051</systemNumber>
<subsection type="systemName">MMN00051, Individual Recruiter Training Record (February 22, 1993, 
58 FR 10630)</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are covered by M01133-3, Marine Corps Recruiting 
Information Support System. All records that have met their retention 
have been deleted. All others have been incorporated into the new 
system.
    </p><p>Therefore, MMN00051, Individual Recruiter Training Record can be 
deleted.
    </p></xhtmlContent></subsection></section>
<section id="MMT00002" toc="yes">
<systemNumber>MMT00002</systemNumber>
<subsection type="systemName">MMT00002, Marine Corps Institute Correspondence Training Records 
System (February 22, 1993, 58 FR 10630).</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>Records are covered by two existing systems; NM01560-2 
Department of Defense Voluntary Education System, and NM01500-2 
Department of the Navy Education and Training Records. All records that 
have met their retention have been deleted. All others have been 
incorporated into the new system.
    Therefore, MMT00002, Marine Corps Institute Correspondence Training 
Records System can be deleted.</p></xhtmlContent></subsection></section>
    <section id="MRS00003" toc="yes">
<systemNumber>MRS00003</systemNumber>
	<subsection type="systemName">MRS00003, Marine Corps Reserve HIV Program (February 22, 1993, 58 
FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  Records are covered by N016150-2 Health Care Record System. 
All records that have met their retention have been deleted. All others 
have been incorporated into the new system.
    Therefore, MRS00003, Marine Corps Reserve HIV Program can be 
deleted.
</p></xhtmlContent></subsection></section>
<section id="MJA00010" toc="yes">
<systemNumber>MJA00010</systemNumber>
<subsection type="systemName"> Business Complaint File (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by two existing system; M01040-3 Marine Corps Manpower Management Information System Records, and
M01070-6, Marine Corps Official Military Personnel Files. All records that have met their retention have been deleted. All others
have been incorporated into the new systems.
</p>
<p>Therefore, MJA00010, Unit Punishment Book can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MJA00012" toc="yes">
<systemNumber>MJA00012</systemNumber>

<subsection type="systemName">Individual Accounts of Mail Order Clothing (bill file).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Clothing Section (MAU), Direct Support Stock Control Branch, Materiel Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>File pertains to all Marine Corps personnel, active, reserve and retired who have a requirement and are authorized clothing, textiles and other related supplies.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record includes individual's name, rank, Social Security Number, military address, bill number, dollar amount of the shipment, shipping date and ZIP code.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>NAVCOMPT Manual, Part C, Collection and Reporting of Debts Due the United States; 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of debts owed through clothing mail order accounts for use in follow-up to such accounts.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' that appear at the beginning of the Marine Corps compilation apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Data is stored on magnetic tapes and computer paper printouts.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data can be retrieved by account number, name and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer printouts and source documents are retained in a single office accessible only to authorized personnel. Employees are properly trained in safeguarding information of a personal nature.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Computer records are retained until the bills are satisfied. Computer printouts and source documents are retained for a period of five years. Destruction of records is by mutilation.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding General, Marine Corps Logistics Support Base, Albany, GA 31704-5000.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Clothing Section (MAU), Direct Support Stock Control Branch, Materiel Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Clothing Section (MAU), Direct Stock Control Branch, Material Division, Marine Corps Logistics Support Base, Albany, GA 31704-5000.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order L5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Accounting records of the Clothing Section, Direct Support Stock Control Branch, Marine Corps Logistics Support Base, Albany, GA, supplemented with information from the employing activity of the individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00013" toc="yes">
<systemNumber>MJA00013</systemNumber>
<subsection type="systemName">Bad Checks Withdrawal of Check Cashing Privileges Lists (October 22, 1999, 64 FR 57071).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Collections are no longer being done, therefore, no need for the notice.
</p></xhtmlContent></subsection></section>
<section id="MJA00016" toc="yes">
<systemNumber>MJA00016</systemNumber>
<subsection type="systemName">Judge Advocate Division "D" Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps Judge Advocates currently on active duty, in a reserve capacity and those individuals who are in the training cycle to become Judge Advocates.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file contains correspondence from the Judge Advocates and prospective Judge Advocates regarding requests for personnel actions such as transfer, school assignment, etc.  Additionally, the file contains information pertaining to judge advocate qualifications such as schooling results, commendatory matters and derogatory matter which bears on the assignment and other personnel matters relating to judge advocates.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 30l, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of qualified judge advocates for use in transfer, school assignment and other personnel matters relating to judge advocates.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD  as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The `Blanket Routine Uses' that appear at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and electronic database.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name of member.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited.  The records are kept in file cabinets within a locked room. Access to electronic records is controlled by password or other user identification code.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 2 years, then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC  20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (Code JA), Washington, DC 20380-1775.</p>
<p>Written requests should contain the full name, grade, and Social Security Number of the individual.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U. S. Marine Corps (Code JA), Washington, DC 20380-1775.</p>
<p>Written requests should contain the full name, grade, and Social Security Number of the individual.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals.  Service records of the individuals involved.  Judge Advocates and Commanders of the individuals involved.  Schools from which the individuals have obtained their graduate or undergraduate degrees or currently in residence.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00017" toc="yes">
<systemNumber>MJA00017</systemNumber>
<subsection type="systemName">JA Division, HQMC Correspondence Control Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Commandant of the Marine Corps (Code JAC), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marines or former Marines who have been the subject of correspondence from a member of Congress, a high level Official in the Federal executive branch, parents of such an individual, individual Marines or members of the general public which correspondence concerns legal matters.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains the incoming correspondence, backup material used to respond to the correspondence, notes of the action officer and reply correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 10 U.S.C. 5031; and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of action taken on all correspondence received by the Judge Advocate Division, Headquarters, Marine Corps on individual inquiries.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' that appear at the beginning of the Marine Corps compilation apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetical by name of correspondent or name of Marine or former Marine who is the subject of the correspondence.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Limited access on a need to know basis. Maintained in a locked room.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 2 years, then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (Code JAC), Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (Code JAC), Washington, DC 20380-1775.</p>
<p>Written requests for information should contain the full name and grade of the individual.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order L5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Drafter of incoming correspondence.</p>
<p>Service records of the Marine concerning whom correspondence is written. Information furnished from the command of the Marine concerned. Information furnished from other involved Marine Commands or individuals.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MJA00018" toc="yes">
<systemNumber>MJA00018</systemNumber>
<subsection type="systemName"> Performance File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The file pertains to all members and former members of the Marine Corps, who, while on active duty or in a reserve status, become the subject of investigation, indictment, or criminal proceedings by military or civilian authorities, whether or not such investigation, indictment or proceedings result in a final adjudication of guilt of innocence.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file contains information pertaining to civilian and military criminal matters including investigative reports, documents indicating court proceedings have begun and/or in progress, and post trial or investigative matters, as well as records of any resultant administrative action or proceedings.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 10 U.S.C. 5031; and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record on individuals from the initiation of investigation or indictment until the procedure is final, whether by conviction, acquittal, dismissal or by the matter being dropped, and any resultant administrative action or proceedings, for use in determining assignments, whether an individual selected for promotion should be promoted while the matter is pending.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' that appear at the beginning of the Marine Corps compilation apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved alphabetically by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited. The file folders are stored in the file cabinets which are stored in a locked room during nonbusiness hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are maintained for 50 years and then destroyed. Files maintained in Judge Advocate Division at Headquarters are transferred to Federal Records Center, Suitland, MD, after three years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Director, Judge Advocate Division, Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (Code JA), Washington, DC 20380-1775.</p>
<p>Written requests for information should contain the full name and grade of the individual.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director, Judge Advocate Division, Headquarters, U.S. Marine Corps (JA), Washington, DC 20380-1775.</p>
<p>Written requests for information should contain the full name and grade of the individual.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order L5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Investigative records of arrest from civilian law enforcement sources; records of indictment of conviction from civilian law enforcement or judicial agencies; records of appellate and other post trial procedures received from civilian law enforcement and judicial agencies.</p>
<p>Records indicating apprehension or investigation by military authorities received from individual's command or other military agencies, law enforcement or command.</p>
<p>Records of nonjudicial punishment, courts-martial, pre courts-martial and post courts-martial activities relating to the individual received from the individual's command.</p>
<p>Records of administrative eliminative processes conducted by military authorities received from the individual's command.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMC00003" toc="yes">
<systemNumber>MMC00003</systemNumber>
<subsection type="systemName">Activity Check In Check Out File (October 22, 1999, 64 FR 57071)</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: NM05000-2, Organization Management and Locator System, is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MMC00004" toc="yes">
<systemNumber>MMC00004</systemNumber>
<subsection type="systemName"> Adjutant Services Section Discharge Working Files (August 3, 1993, 58 FR 41254).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by two system; M01040-3 Marine Corps Manpower Management Information System Records, and
M01070-6, Marine Corps Official Military Personnel Files. All records that have met their retention have been deleted. All others
have been incorporated into the new systems.</p>
<p>Therefore, MMC00004, Adjutant Services Section Discharge Working Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMC00005" toc="yes">
<systemNumber>MMC00005</systemNumber>

<subsection type="systemName">Insurance Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system does not collect any personal information, only business information.
</p></xhtmlContent></subsection></section>
<section id="MMC00007" toc="yes">
<systemNumber>MMC00007</systemNumber>
<subsection type="systemName">Inspection of Government Property Assigned to Individual (August 3, 1993, 58 FR 41254).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Information is now filed within the Navy's NM07320-1, Property Accountability Records printed in the <i>Federal Register</i> on May 20, 2007, with number of 72 FR29487.
</p></xhtmlContent></subsection></section>
<section id="MMC00008" toc="yes">
<systemNumber>MMC00008</systemNumber>
<subsection type="systemName">Message Release/Pickup Authorization File (October 22, 1999, 64 FR 57071).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Records are covered by M06320-1 Marine Corps Total Information Management Records. All records that have met their
retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MMC00008, Message Release/Pickup authorization File can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMC00009" toc="yes">
<systemNumber>MMC00009</systemNumber>
<subsection type="systemName">Narrative Biographical Data with Photos (August 3, 1993, 58 FR 41254).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by M01070-6, Marine Corps Official Military Personnel Files. All files have been scanned and
relocated to system.
</p>
<p>Therefore, MMC00009, Narrative Biographical Data with Photos can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMC00010" toc="yes">
<systemNumber>MMC00010</systemNumber>
<subsection type="systemName"> Marine Corps Marathon Automated Support System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Marathon Office, Building 3399 Russell Road, Quantico, VA 22134-5000.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Participants, parents/guardians and volunteers for the Marine Corps Marathon, Marine Corps Marathon Transfer/Deferment, Marine Corps Marathon 10K, Marine Corps Marathon Kids Run, Marine Corps Historic Half, Historic 10K, Semper Fred 5K, Marine Corps 1775K, Run Amuck, Mini Run Amuck, Quantico Triathlon, Turkey Trot 10K, and Turkey Trot Kids Mile.</p>

</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Full name, home address, country, email address, phone numbers, birthdate and gender, emergency contact information for day of the race, military service and status, race name and volunteer job selection, physical or special accommodations selection, first time participants, expected finish time, race results, name, completion time, image, apparel selection and size, credit card type, card holder name, number, verification code and expiration.</p>

</xhtmlContent></subsection>

<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5041, Headquarters, Marine Corps: Function, Composition; Marine Corps Order P1700.27B, Marine Corps Community Services Policy Manual (MCCS); Marine Corps Marathon Charter, 27 March 2007.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is collected to register, acknowledge and promote participation in Marine Corps race events.  The primary user of the collected information is the Marine Corps Marathon Office.  Information is used to plan, organize, coordinate and execute the events and communicate with the runners and volunteers before, during and after the event to include publication of finisher results, finisher certificates and race photographs, videos and motion pictures.  Data and photographs, videotape, motion pictures and other recordings may be used by the Marine Corps Marathon Office and its select sponsors for surveys, publications on websites, race programs and promotions, newspaper articles, newsletters and other race marketing purposes and runner enhancements.</p></xhtmlContent></subsection>
    <subsection type="routineUsesOfRecords">
        <xhtmlContent>
            <p>
                In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained in the system may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
            </p>

            <p>Television, online and print media to provide publicity on the Marine Corps Marathon organization events. </p>

            <p>Participant information to select sponsors approved by the Marine Corps Marathon Office. </p>

            <p>
                The Blanket Routine Uses set forth at the beginning of the Marine Corps system of records notices may apply to this system.
            </p>
        </xhtmlContent>
    </subsection>


<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, home address, email address or telephone number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored under lock and key in secure containers or on electronic media that contain intrusion safeguards.  Access to records is role-based and limited to individuals requiring access in the performance of their official duties.  All individuals who are granted access must have a need-to-know and have been advised as to the sensitivity of the records and their responsibilities to safeguard information from unauthorized disclosure.  Electronic audit logs will be maintained to document access to data.  All individuals granted access to this system of records will complete Information Assurance and Privacy Act training.</p>

<p>Records are maintained in a database housed on a server secured by firewalls and locked in a secure area or on encrypted CDs locked in containers in a controlled area accessible only to authorized personnel.  Entry to areas is restricted by the use of locks, administrative procedures and entry code access.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending.  Until the National Archives and Records Administration (NARA) disposition schedule is approved, treat as permanent.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marine Corps Marathon, 3399 Russell Road, Quantico, VA 22134-5000..</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to Director, Marine Corps Marathon, P.O. Box 188, Quantico, VA 22134-5000. </p>

<p>Written requests must contain full name, address, city, state, country and telephone number.  You must sign your request.  An email address is optional. </p>

<p>For personal visits, the individual should be able to provide an identification bearing picture and signature or sufficient verbal data to ensure that the individual is the subject of the inquiry.  A visitor may review his/her records by appointment, Monday through Friday, 8 am to 4:30 pm, Marine Corps Marathon, Building 3399 Russell Road, Quantico, VA  22134-5000.  Please call (703)784-2225 for an appointment.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The USMC rules for accessing records and contesting and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5 and 32 CFR part 701, Subpart E or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for accessing records and contesting and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5 and 32 CFR part 701, Subpart E or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system is obtained from the individual (i.e., participant, parent/guardian or volunteer) through registration online, using Marine Corps Marathon Database (MCM)."</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMC00001" toc="yes">
<systemNumber>MMN00001</systemNumber>

<subsection type="systemName">Absentee Processing and Deserter Inquiry File (February 22, 1993, 58 FR 10630).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Marine Corps' system of records notice MMN0006, Marine Corps Military Personnel Records (OQR/SRB) printed in the <i>Federal Register</i> on April 8, 2002 with the number of 67 FR 16738 which covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00002" toc="yes">
<systemNumber>MMN00002</systemNumber>
 <subsection type="systemName">Listing of Retired Marine Corps Personnel (August 17, 1999, 64 FR 44698).</subsection>
<subsection type="systemName"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T7347b, entitled `Defense Military Retiree and Annuity Pay System'.
</p></xhtmlContent></subsection></section>
<section id="MMN00004" toc="yes">
<systemNumber>MMN00004</systemNumber>
 <subsection type="systemName">Marine Corps Club Records (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The United States Marine Corps no longer uses this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00005" toc="yes">
<systemNumber>MMN00005</systemNumber>
 <subsection type="systemName">Marine Corps Education Program (October 22, 1999, 64 FR 57071).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by three existing systems; M01040-3, Marine Corps Manpower Management Information System Records,
NM01560-2 Department of Defense Voluntary Education System, and NM01500-2 Department of the Navy Education and Training
Records. All records that have met their retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MMN00005, Marine Corps Education Program can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00006" toc="yes">
<systemNumber>MMN00006</systemNumber>

<subsection type="systemName">Marine Corps Military Personnel Records (OQR/SRB) (April 8, 2002, 67 FR 16738).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are covered under System of Records Notice M01070-6, Marine Corps Official Military Personnel Files (March 17, 2008, 73 FR 14234).
</p></xhtmlContent></subsection></section>
<section id="MMN00009" toc="yes">
<systemNumber>MMN00009</systemNumber>
 <subsection type="systemName">Military Police Information System (MILPINS) (October 22, 1999, 64 FR 57071).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Information is now filed under NM05580-1, Security Incident System; NM08370-1, Weapons Registration, NM05512-1, Vehicle Parking Permit and License Control System and A0040-905 DASG, Defense Privately Owned Animal Record Files.
</p></xhtmlContent></subsection></section>
<section id="MMN00010" toc="yes">
<systemNumber>MMN00010</systemNumber>
 <subsection type="systemName">Personnel Services Working Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by two existing systems; M01070-6, Marine Corps Official Military Personnel Files, and
M01133-3, Marine Corps Recruiting Information Support System. All records that have met their retention have been deleted. All
others have been incorporated into the new system.
</p>
<p>Therefore, MMN00010, Personnel Services Working Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00011" toc="yes">
<systemNumber>MMN00011</systemNumber>
 <subsection type="systemName">Source Data Automated Fitness Report System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by an existing system, M01070-6, Marine Corps Official Military Personnel Files. All files have
been scanned and relocated to system.
</p>
<p>Therefore, MMN00011, Source Data Automated Fitness Report System can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00013" toc="yes">
<systemNumber>MMN00013</systemNumber>
 <subsection type="systemName">Personnel Management Working Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by four existing systems; M01133-3, Marine Corps Recruiting Information Support System,
M01040-3 Marine Corps Manpower Management Information System Records, M01070-6, Marine Corps Official Military Personnel
Files, and M06320-1 Marine Corps Total Information Management Records. All records that have met their retention have been
deleted. All others have been incorporated into the new system.</p>
<p>Therefore, MMN00013, Personnel Management Working Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00014" toc="yes">
<systemNumber>MMN00014</systemNumber>
 <subsection type="systemName">Work Measurement Labor Distribution Cards (November 4, 1999, 64 FR 60174).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Information is now filed under NM12610-1, Hours of Duty Records (November 16, 2004, 69 FR 67138).
</p></xhtmlContent></subsection></section>
<section id="MMN00016" toc="yes">
<systemNumber>MMN00016</systemNumber>
 <subsection type="systemName">Accident and Injury Reporting System (April 26, 2002, 67 FR 20746).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Records are now being maintained under the Department of the Navy Privacy Act system of records NM05100-4, entitled `WESS Occupational>Injuries/Illnesses System'.  This notice applies to all organizational elements of the Department of the Navy (DON), including the Marine Corps.
</p></xhtmlContent></subsection></section>
<section id="MMN00017" toc="yes">
<systemNumber>MMN00017</systemNumber>
 <subsection type="systemName">Armory Access and Individual Weapons Assignments (November 4, 1999, 64 FR 60174).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Information combined under system of records notice NM08370-1, Weapons Registration.
</p></xhtmlContent></subsection></section>
<section id="MMN00018" toc="yes">
<systemNumber>MMN00018</systemNumber>
 <subsection type="systemName">Base Security Incident Report System (February 22, 1993, 58 FR 10630).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05580-1, Security Incident System, printed in the <i>Federal Register</i> on January 9, 2007, with the number of 72 FR 958 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00019" toc="yes">
<systemNumber>MMN00019</systemNumber>
 <subsection type="systemName">Drug/Alcohol Abuse Reporting Program.</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Primary System - Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Decentralized Segments - Navy Drug Rehabilitation Centers, Navy and Marine Corps Counseling and Assistance Centers, Navy Regional Medical Centers, Navy Alcohol Rehabilitation Drydocks, Naval Health Research Center, Navy Correction Centers and local activities to which an individual is assigned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military personnel who have been tested for, identified, evaluated, apprehended, or rehabilitated for drug or alcohol abuse or who have been granted drug abuse exemption; or who are seeking assistance in drug or alcohol abuse programs.</p>
<p>All military personnel who have been granted drug abuse exemption.</p>
<p>All military personnel who are seeking assistance in drug or alcohol abuse programs.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Drug abuse identification/rehabilitation statistical reports, alcohol abuse identification/ rehabilitation statistical reports, grant of drug exemption report, request for disposition on drug dependent personnel, grant of exemption/rehabilitation case file to include medical evaluations, counselor evaluations, monthly progress reports, alcoholism education roster, and such correspondence or messages sent or sent by the system manager pertaining to the individual concerned. Urinalysis specimen control register and military police drug/alcohol related offense reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title V, Pub.L. 92-129; Section 413, Pub.L. 92-255.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of all individuals participating in drug/alcohol abuse programs for use by Marine Corps Officials in the management of such programs.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Records of identity, diagnosis, prognosis, or treatment of any client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains.</p>
<p>Within the Armed Forces or within those components of the Department of Veterans Affairs furnishing health care to veterans or between such components and the Armed Forces.</p>
<p>To medical personnel outside the Armed Forces to the extent necessary to meet a bona fide medical emergency.</p>
<p>To qualified personnel for the purpose of conducting scientific research, management or financial audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report of such research, audit or evaluation, or otherwise disclose identities in any manner.</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, card files, punched cards, magnetic tapes.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, case number. When names and Social Security Numbers are removed, data is aggregated for use in research, management information, and planning.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper files are maintained for two years, then destroyed. Records stored on magnetic tapes are maintained indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant of the Marine Corps (Code MRT), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MRT), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Requests must contain full name, Social Security Number, military status, address and signature of requester. (Those inquiring about records at Confinement Centers must have their signature notarized, if not confined at time of request.) Individuals may visit the Commandant of the Marine Corps, (Code MHH), located in the Clarendon Building, Arlington, VA, for assistance with records at that location; individuals may also visit local activities concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices. Individuals must provide proof of identification such as military identification card, driver's license, or other picture-bearing identification.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MRT), Headquarters, U.S. Marine Corps, Washington, DC 20380-1775.</p>
<p>Requests must contain full name, Social Security Number, military status, address and signature of requester. (Those inquiring about records at Confinement Centers must have their signature notarized, if not confined at time of request.) Individuals may visit the Commandant of the Marine Corps, (Code MHH), located in the Clarendon Building, Arlington, VA, for assistance with records at that location; individuals may also visit local activities concerned.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices. Individuals must provide proof of identification such as military identification card, driver's license, or other picture-bearing identification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, other records of the activity, medical personnel, military police or other correspondences.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMN00021" toc="yes">
<systemNumber>MMN00021</systemNumber>
 <subsection type="systemName">Weapons Registration (January 4, 2000, 65 FR 291).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system of records is maintained under Department of the Navy systems of records notice NM08370-1, entitled, Weapons Registration (June 14, 2006, 71 FR 34324).
</p></xhtmlContent></subsection></section>
<section id="MMN00022" toc="yes">
<systemNumber>MMN00022</systemNumber>
 <subsection type="systemName">Vehicle Control System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the U.S. Marine Corps.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals that have motor vehicles, boats, or trailers registered at a particular Naval installation or either a permanent or temporary basis.</p>
<p>All individuals who apply for a Government Motor Vehicle Operator's license.</p>
<p>All individuals who possess a Government Motor Vehicle Operator's license with authority to operate government motor vehicles.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains records of each individual who has registered a vehicle on the installation concerned to include decal data, insurance information, state of registration and identification. File also contains notations of traffic violations, citations, suspensions, applications for government vehicle operator's I.D. card, operator qualifications and record licensing examination and performance, record of failures to qualify Government Motor Vehicle Operator's permit, record of government motor vehicle and other vehicle accidents, information on student driver training, and identification for parking control.</p>
<p>Records of traffic violations, citations and suspensions. For government motor vehicle operators: Application for vehicle operator's I.D. card: Operator qualifications and record of licensing examination and performance, record of failures Government Motor Vehicle Operator's permit, record of issue of SF-46, Record of Government Motor Vehicle accidents, standard Form 91 accident report, record of SF-46 suspensions/revocations, record of student driver's training.</p>
<p>Identification of parking control.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of each individual who has registered a vehicle on an installation to include a record on individuals authorized to operate official government vehicles.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic records.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, case number, organization, decal number, state license plate number, vehicle description.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel. Areas are locked during nonduty hours and buildings are protected by security guards.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for one year after transfer or separation from the installation concerned. Paper records are then destroyed and records on magnetic tapes are erased.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Written requests should contain full name and Social Security Number. Individuals visiting the installation concerned should provide proper identification such as military identification, driver's license or other suitable identification.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.</p>
<p>Written requests should contain full name and Social Security Number. Individuals visiting the installation should provide proper identification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, other records of the activity, investigators, witnesses, correspondents.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMN00027" toc="yes">
<systemNumber>MMN00027</systemNumber>
 <subsection type="systemName">Marine Corps Military Personnel Records Access Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent> <p>Deletion: Records are accessed via Marine Corps Total Force System (MCTFS) which is covered under M01040-3 Marine Corps Manpower
Management Information System Records, M01070-6, Marine Corps Official Military Personnel Files, and M06320-1 Marine Corps
Total Information Management Records. All records that have met their retention have been deleted. All others have been incorporated
into the new systems.
</p>
<p>Therefore, MMN00027, Marine Corps Military Personnel Records Access Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00032" toc="yes">
<systemNumber>MJA00032</systemNumber>
<subsection type="systemName">Personal History Card File (February 22, 1993, 58 FR 10630).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: With the U.S. Marine Corps being a principal component of the Department of Navy, they are combining like systems. These records are now filed in the Navy's NM105512-2, Badge and Access Control System which was published in the <i>Federal Register</i> on May 17, 2004 with Number 69 FR 27898.
</p></xhtmlContent></subsection></section>
<section id="MMN00034" toc="yes">
<systemNumber>MJA00034</systemNumber>
<subsection type="systemName">Personnel Procurement Working Files (August 17, 1999, 64 FR 44698).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: : Records are covered by four existing systems; M01133-3, Marine Corps Recruiting Information Support System,
M01040-3 Marine Corps Manpower Management Information System Records, M01070-6, Marine Corps Official Military Personnel
Files, and M06320-1 Marine Corps Total Information Management Records. All records that have met their retention have been
deleted. All others have been incorporated into the new systems.
</p>
<p>Therefore, MMN00034, Personnel Procurement Working Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00035" toc="yes">
<systemNumber>MJA00035</systemNumber>
 <subsection type="systemName">Truth Teller/Static Listings (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by M01070-6, Marine Corps Official Military Personnel Files. All files have been scanned and
relocated into the new system.
</p>
<p>Therefore, MMN00035, Truth Teller/Static Listings can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00036" toc="yes">
<systemNumber>MJA00036</systemNumber>
<subsection type="systemName">Identification Card Control (January 4, 2000, 65 FR 291).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05512-2, Badge and Access Control System, printed in the <i>Federal Register</i> on August 15, 2007 with the number of 72 FR 45798 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00037" toc="yes">
<systemNumber>MJA00037</systemNumber>
<subsection type="systemName">Library Patron File (January 4, 2000, 65 FR 291).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:
 Information combined in NM05070-1, Library Patron File (August 15, 2006, 71 FR 46899).
</p></xhtmlContent></subsection></section>
<section id="MMN00038" toc="yes">
<systemNumber>MJA00038</systemNumber>
<subsection type="systemName">Amateur Radio Operator's File (January 4, 2000, 65 FR 291).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:Navy/Marine system of records notice NM05000-2, Program Management and Locator System printed in the <i>Federal Register</i> on January 24, 2008 with the number of 73 FR 4193 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00039" toc="yes">
<systemNumber>MJA00039</systemNumber>
<subsection type="systemName">Citizen Band Radio Request and Authorization File (January 4, 2000, 65 FR 291).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05000-2, Program Management and Locator System printed in the <i>Federal Register</i> on January 24, 2008 with the number of 73 FR 4194 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00040" toc="yes">
<systemNumber>MJA00040</systemNumber>

<subsection type="systemName">Individual Training Records/Training Related Matters (January 4, 2000, 65 FR 291).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05000-2, Program Management and Locator System printed in the <i>Federal Register</i> on January 24, 2008 with the number of 73 FR 4194 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00041" toc="yes">
<systemNumber>MJA00041</systemNumber>
<subsection type="systemName">Non-Appropriated Fund (NAF) Employee File (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Records are covered by two existing systems; DPR 34 DOD, Defense Civilian Personnel Data System, and NM07010-1, DON
Non-Appropriated Funds Standard payroll System. All records that have met their retention have been deleted. All others have been
incorporated into the new system.
</p>
<p>Therefore, MMN00041, Non-Appropriated Fund (NAF) Employee File can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00042" toc="yes">
<systemNumber>MJA00042</systemNumber>
<subsection type="systemName">Marine Corps Locator Files (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05000-2, Program Management and Locator System printed in the <i>Federal Register</i> on January 24, 2008 with the number of 73 FR 4194 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00043" toc="yes">
<systemNumber>MJA00043</systemNumber>
<subsection type="systemName"> Marine Corps Recreation Property Records and Facilities (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Records are covered by NM01700-1, DON General Morale, Welfare, and Recreation Records. All records that have met their
retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MMN00043, Marine Corps Recreation Property Records and Facilities can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00044" toc="yes">
<systemNumber>MJA00044</systemNumber>
<subsection type="systemName">Central Registry System Discrimination and Sexual Harassment Database (CRS/DASH).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commandant of the Marine Corps (Code MPE), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101 and all Marine Corps activities.  U.S. Marine Corps official mailing addresses are incorporated into the Department of the Navy's address directory, published as an appendix to the Navy's compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Marine Corps personnel who submit complaints of sexual harassment or discrimination and Marine Corps personnel who are under formal or informal investigation as a result of complaints of sexual harassment or discrimination.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and records compiled pursuant to the processing of a complaint concerning sexual harassment or discrimination, incident data, endorsements, recommendations and resolutions of formal and informal investigations concerning aspects of equal opportunity complaints.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. 2000e-16(b) and (c).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of Marine Corps personnel who have committed acts of sexual harassment or discrimination, and a record of any formal or informal investigation conducted in connection with allegations of sexual harassment or discrimination.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Officials and employees of other Departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related in equal opportunity  matters.</p>
<p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic and paper files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are retrieved alphabetically by name of the complainant or by the name of the individual who is the subject of the complaint.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The electronic files are maintained in a computer database that is password protected with limited access. The building has controlled access after normal work hours and access is monitored by duty personnel.  Access to files is limited to official capacity on a need-to-know basis.  All files are encrypted to prevent unlawful downloading of information.  Files held by field activities are maintained in an electronic database accessible to only authorized personnel.  Paper files maintained at field activities are maintained in areas assessable to only authorized personnel with a need to know.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are disposed of two years after administrative closing of a complaint.  Electronic files are maintained in CRS/DASH electronic archive for five years, then erased.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant of the Marine Corps (Code MPE), ATTN:  Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MPE), ATTN: Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.</p>
<p>Written request for information should contain the individual's name, Social Security Number, and signature.</p>
<p>Personnel may provide requests in person to the field activity Commanding Officer, or to the Commandant of the Marine Corps (Code MPE), ATTN:  Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA  22134-5101.  Individuals should be able to provide personal identification to include valid military identification or two valid civilian items of identification such as driver's license, passport, credit cards, etc.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant of the Marine Corps (Code MPE), ATTN:  Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.</p>
<p>Written request for information should contain the individual's name, Social Security Number, and signature.</p>
<p>Personnel may provide requests in person to the field activity Commanding Officer, or to the Commandant of the Marine Corps (Code MPE), ATTN:  Head, Manpower Equal Opportunity Branch, Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101. Individuals should be able to provide personal identification to include valid military identification or two valid civilian items of identification such as driver's license, passport, credit cards, etc.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, other systems, investigations, witnesses and correspondents.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMN00045" toc="yes">
<systemNumber>MJA00045</systemNumber>

<subsection type="systemName">Automated Recruit Management System (ARMS) (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
These records are covered under System of Records Notice M01133-3, Marine Corps Recruiting Information Support System MCRISS) (May 23, 2008, 73 FR 30095).
</p></xhtmlContent></subsection></section>
<section id="MMN00046" toc="yes">
<systemNumber>MMN00046</systemNumber>
 <subsection type="systemName"> Recruit Incident System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps military personnel who have violated recruit training standard operating procedures.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identifying information consisting of name, grade, last four digits of Social Security Number, unit, date of offense, source of allegation, type of action, date of action, type of abuse, charges and description of charges, and whether or not individual is relieved of duties.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 5031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of all drill instructors who have abused recruits for use in reporting to officials at Headquarters Marine Corps.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The file is stored in hard back binders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records retrieved by name or last four digits of Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel only during normal working hours. After normal working hours, rooms are locked and the buildings are controlled by security guards who are properly cleared and trained.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information in hard back binders maintained three years from the recruit incident and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Depot Instructor, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Depot Inspector, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from courts-martial or office hours proceedings.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMN00047" toc="yes">
<systemNumber>MJA00047</systemNumber>
<subsection type="systemName">Officer Slate File System (February 22, 1993, 58 FR 10630).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Navy/Marine system of records notice NM05000-2, Program Management and Locator System printed in the <i>Federal Register</i> on January 24, 2008 with the number of 73 FR 4194 is a joint Navy and Marine Corps system that covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MMN00048" toc="yes">
<systemNumber>MJA00048</systemNumber>
<subsection type="systemName">Performance Evaluation Review Board (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Records are covered by NM01000-1 Board for Correction of Naval Records Tracking System (BCNRTS) and Case Files. All
records that have met their retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MMN00048, Performance Evaluation Review Board can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00049" toc="yes">
<systemNumber>MJA00049</systemNumber>
<subsection type="systemName">Manpower Management Information System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by two existing systems; M0140-3 Marine Corps Manpower Management Information System Records and
M06320-1 Marine Corps Total Information Management Records. All records that have met their retention have been deleted. All
others have been incorporated into the new system.
</p>
<p>Therefore, MMN00049, Manpower Management Information System can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMN00050" toc="yes">
<systemNumber>MJA00050</systemNumber>
<subsection type="systemName"> Drill Instructor Evaluation Files System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Marine Corps personnel assigned to the drill instructor military occupational specialty.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All data required in the processing and training of drill instructors and execution of drill instructor duties.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5031 and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of training and quality of performance of Marine Corps personnel assigned as drill instructors.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses' set forth at the beginning of the Marine Corp's compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The files are stored in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel during normal working hours. After normal working hours, rooms are locked and the area is patrolled by military police.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel only during normal working hours, rooms are locked and the area is patrolled by military police.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The files are stored for two years after completion of drill instructor duties and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 and Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p>
<p>Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, Parris Island, SC 29905-5001 or the Commanding Officer, Recruit Training Regiment, Marine Corps Recruit Depot, San Diego, CA 92140-5001.</p>
<p>Requesting individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from instructors, units and civilians that were involved with training, evaluating and processing drill instructors.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="MMN00051" toc="yes">
<systemNumber>MJA00051</systemNumber>
<subsection type="systemName">Individual Recruiter Training Record (February 22, 1993, 58 FR 10630)</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by M01133-3, Marine Corps Recruiting Information Support System. All records that have met their
retention have been deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MMN00051, Individual Recruiter Training Record can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MMT00001" toc="yes">
<systemNumber>MMT00001</systemNumber>

<subsection type="systemName">Dependent (Title 6) Schools Records System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Office of the Secretary, DoD/Joint Staff's DoDEA 26, Department of Defense Education Activity Dependent Children's School Program Files printed in the <i>Federal Register</i> on May 3, 2007, with the number of 72 FR 24572, is a Defense notice which includes the Marine Corps' systems that include this type of collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MMT00002" toc="yes">
<systemNumber>MMT00002</systemNumber>
<subsection type="systemName">Marine Corps Institute Correspondence Training Records System.</subsection>
	<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered by two existing systems; NM01560-2 Department of Defense Voluntary Education System, and
NM01500-2 Department of the Navy Education and Training Records. All records that have met their retention have been deleted. All
others have been incorporated into the new system.
</p>
<p>Therefore, MMT00002, Marine Corps Institute Correspondence Training Records System can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MRS00001" toc="yes">
<systemNumber>MRS00001</systemNumber>

<subsection type="systemName">Reserve Manpower Management and Pay System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>T7346, Defense Joint Military Pay System-Reserve Component, is a Defense Finance and Accounting Service system that covers this collection. Accordingly, all files have been merged into that system.
</p></xhtmlContent></subsection></section>
<section id="MRS00002" toc="yes">
<systemNumber>MRS00002</systemNumber>

<subsection type="systemName">Marine Corps Reserve Support Center (MCRSC) Management System (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Marine Corps' system of records notice MMN0006, Marine Corps Military Personnel Records (OQR/SRB) printed in the <i>Federal Register</i> on April 8, 2002 with the number of 67 FR 16738 covers this collection. Accordingly, all files have been merged into this system.
</p></xhtmlContent></subsection></section>
<section id="MRS00003" toc="yes">
<systemNumber>MRS00003</systemNumber>
<subsection type="systemName">Marine Corps Reserve HIV Program (February 22, 1993, 58 FR 10630).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: Records are covered by N016150-2 Health Care Record System. All records that have met their retention have been
deleted. All others have been incorporated into the new system.
</p>
<p>Therefore, MRS00003, Marine Corps Reserve HIV Program can be deleted.
</p></xhtmlContent></subsection></section>
<section id="MTE00001" toc="yes">
<systemNumber>MTE00001</systemNumber>
<subsection type="systemName">Telephone Billing/Accounting File (January 4, 2000, 65 FR 291).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records collection no longer required.
</p></xhtmlContent></subsection></section>
<section id="M11320-1" toc="yes">
<systemNumber>M11320-1</systemNumber>
<subsection type="systemName">Emergency Incident Reporting System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary Location: Reporting Systems, Inc., 851 Coho Way, Suite 301, Bellingham, WA 98225-2021.</p>
<p>Secondary Location:</p><p>United States Marine Corps (USMC) Installation Fire and Emergency Services (F&amp;ES) Departments. Official mailing addresses are contained in the Standard Navy Distribution List (SNDL).</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees, Active Duty Marines, Reserve and retired Marines involved in responding to U.S. Marine Corps F&amp;ES emergency incidents.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, Social Security Number (SSN), date of birth, home address, marital status, gender, ethnic group, home and work phone numbers, employment history, awards, years of service, administrative data consisting of; rank/grade, citizenship, emergency contact information (includes dependent information), military/Federal employees and off-duty education. Training information includes fire and emergency service certifications and qualifications, fire and emergency service skills and schools.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; DoDI 6055.06, DoD Fire and Emergency Services (F&amp;ES) Program; Marine Corps Order 11000.11B, Marine Corps Fire Protection and Emergency Services Program; and E.O. 9397 (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Emergency Incident Reporting System provides records management and reporting for the Fire and Emergency Services (F&amp;ES) program. The system collects and reports on all types of emergency incidents responded to by U.S. Marine Corps F&amp;ES resources. It has the capability to collect, analyze and report prevention and inspection data as well as equipment inventories. The system also collects personnel training, certifications required for employment, and administrative data. Provides required reporting capabilities to plan, program, budget for, and execute the U.S. Corps Fire and Emergency Services (F&amp;ES) program.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>To emergency care and definitive care medical professionals as allowed by law during the course of providing medical treatment.</p>
<p>To Officials and employees of federal, state and local government through official request for information with respect to law enforcement, investigatory procedures, criminal prosecution, civil court action and regulatory order.</p>
<p>To the United States Fire Administration National Fire Incident Reporting System (NFIRS) as required by DODI 6055.06, DoD Fire and Emergency Services (F&amp;ES) Program for the collection and reporting of incident response information.</p>
<p>To disaster related agencies and services such as the American Red Cross and the Federal Emergency Management Agency (FEMA) as required in the provision of emergency related services.</p>
<p>To the Occupational Safety and Health Administration (OSHA) during the course of an on-site inspection.</p>
<p>The DoD "Blanket Routine Uses" set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), and/or date of birth.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System login is accomplished by DoD Common Access Card (CAC). Public Key Infrastructure (PKI) network login is required and allows for documents to be digitally signed and encrypted. All U.S. unauthorized persons may enter and leave buildings only with an authorized escort. Records are maintained in areas accessible only to authorized personnel with a specific and recorded need-to-know.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records generated by the system are considered permanent records and will retire to Washington National Records Center (WNRC) when 4 years old and transfer to National Archives and Records Administration (NARA) when 20 years old.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official, Program Manager, Fire and Emergency Service Program (LFF-1) Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.</p>
<p>Fire Chiefs of the local U.S. Marine Corps F&amp;ES Installations. Official mailing addresses are contained in the Standard Navy Distribution List (SNDL).</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Installation Fire Chief. Official mailing addresses are contained in the Standard Navy Distribution List (SNDL).</p>
<p>Request must include name, Social Security Number (SSN) and date of birth, the request must also be signed and contain a complete mailing address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Installation Fire Chief. Official mailing addresses are published in the Standard Navy Distribution List (SNDL).</p>
<p>Request must include name, Social Security Number (SSN) and date of birth, the request must also be signed and contain a complete mailing address.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The U.S. Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals; supervisors; personnel files; federal, state and local agencies; educational institutions; and automated system interfaces.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="M12400-1" toc="yes">
<systemNumber>M12400-1</systemNumber>
<subsection type="systemName">Civilian Workforce Development Application (CWDA).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters Marine Corps (HQMC), Manpower Information Systems Division (MI), at the James Wesley Marsh Center, 3280 Russell Road, Marine Corps Base (MCB) Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilians employed by the U.S. Marines Corps.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), date of birth, grade, correspondence and records pertaining to performance, employment, pay, classification, security clearance, personnel actions, medical, insurance, retirement, tax withholding information, exemptions, unemployment compensation, employee profile, education, training, labor management relations, worker compensation, performance based actions, business based actions, benefits, discipline and administration of non-appropriated fund civilian personnel.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 5 U.S.C., Section 301, Departmental Regulations; MCO 12510.2C, Civilian Workforce Management;</p>
<p>MCO 12713.6A, Equal Employment Opportunity Program;</p>
<p>MCO 12451.2C, Honorary Awards for Civilian Employees; MCO 12301.1B, Authority to Approve Extensions to the DoD 5-Year Overseas Employment Limitation and Movements Between Overseas Areas for Civilian Employees, MCO 12410.21B, Consolidated Civilian Career Training (CCCT) Program; and E.O. 9397 (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate the occupational and professional development of civilians employed by the U.S. Marines Corps. The database contains civilian personnel data and data related to the leadership and core competencies of the Communities of Interest (COIs). CWDA provides career and professional development information to civilians employed by the U.S. Marines Corps and allows them to schedule training, update personal training/qualification data, and view job vacancies within the U.S. Marine Corps.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the management of civilian personnel employed by the Marine Corps.</p>
<p>The DoD `Blanket Routine Uses' set forth at the beginning of the U.S. Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number (SSN) and Unit.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas only accessible to authorized Manpower Information Systems Division (MI) server room personnel that are properly screened, cleared, and trained. System software uses Public Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized access. System software contains authorization/permission partitioning to limit access to appropriate organizational level. The Social Security Number (SSN) information is not presented or viewable via the Web interface; rather it is maintained in the database only as a unique identifier of civilian Marine individuals.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official and Records Holder is Branch Head, Civilian Workforce Management (MPC), HQMC, Manpower Plans &amp; Policy Division, 3280 Russell Road, Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Branch Head, Civilian Workforce Management (MPC), HQMC, Manpower Plans &amp; Policy Division, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>The request must include the individual's full name, Social Security Number (SSN), complete mailing address and must be signed and notarized.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Branch Head, Civilian Workforce Management (MPC), HQMC Manpower Plans &amp; Policy Division, 3280 Russell Road, Quantico, VA 22134-5103.</p>
<p>The request must include the individual's full name, Social Security Number (SSN), complete mailing address and must be signed and notarized.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The USMC rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the Branch Head, Civilian Workforce Management (MPC) Manpower Plans &amp; Policy Division, Manpower &amp; Reserve Affairs (M&amp;RA), 3280 Russell Road, Quantico, VA 22134-5103.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Department of the Navy Civilian Authoritative Data Source (DONCADS); from the individual; local command where assigned; Defense Investigative Service (DIS); previous employers; educational institutions; employment agencies; civilian and military investigative reports (administrative, civil and criminal); and general correspondence concerning individuals.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="M112401" toc="yes">
<systemNumber>M1124001</systemNumber>
<subsection type="systemName">Transportation Capacity Planning Tool (TCPT).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Marine Corps Systems Command (MCSC), Office of the Chief Information Officer (OCIO), 2201A Marine Corps Base, Quantico, Virginia 22134-5103.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any Marines (active, reserve and retired), sailors, civilians, or contractors.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, rank, title, date of birth, last 4 digits of the Social Security Number (SSN), address, email address, unit, military driver's license, gender and U.S. Government Motor Vehicle Operator's Identification Card (SF 46).</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 5031; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters Marine Corps; 10 U.S.C. 5042, Headquarters, Marine Corps: general duties; MCO 11240.66D, Standard Licensing Policy for Operations of Military Motor Vehicles; MARADMIN 444/05, Logistic Modernization (LOGMOD) and feeds to the Marine, Air-Ground, Task Force (MAGTF) command and control (C2)--interim guidance and road ahead; SECNAVINST 5000.36, Department of the Navy Data Management and Interoperability; and E.O. 9397 (SSN), as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides a Web-based tool for transportation planning, equipment management, execution capabilities and tracking for the Operating Forces to support the Warfighter.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The DoD "Blanket Routine Uses" set forth at the beginning of the Marine Corps' compilation of systems of records notices apply to this system.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by last name and last 4 digits of the Social Security Number (SSN).</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in an electronic data base only accessible by authorized officials. Physical security is being provided by Marine Corps Systems Command, Office of the Chief Information Officer managed hosting facility. Personnel access to the building and enclave of servers is controlled with badges using an Access Control System and cipher lock codes on a "need to know" basis. Military police and a Command Duty Officer routinely check buildings for physical security and notify the building manager when potential security violations occur.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain on board. Destroy 3 years after separation of employee or 3 years after rescission of authorization to operate government owned vehicles, whichever is earlier.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Marine Corps System Command, Chief Information Office: Building 2201A, Marines Corps Base, Quantico, Virginia 22134-5010.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Marine Corps Systems Command, Program Manager (PM) Global Combat Support System--Marine Corps (GCSS-MC), 118300 Quantico Gateway Drive, Gateway Bldg 1, Triangle, VA 22172-5103.</p>
<p>The request should include full name, last 4 digits of the Social Security Number (SSN), and address of the individual concerned and should be signed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Marine Corps Systems Command, PM GCSS-MC, 118300 Quantico Gateway Drive, Gateway Bldg 1, Triangle, VA 22172-5103.</p>
<p>The request should include full name, last 4 digits of the Social Security Number (SSN), and address of the individual concerned and should be signed.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Marine Corps rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; Marine Corps Order P5211.2; 32 CFR part 701; or may be obtained from: Marine Corps Systems Command, PM GCSS-MC, 118300 Quantico Gateway Drive, Gateway Bldg 1, Triangle, VA 22172-5103.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section></agency></pai>
