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<pai>
<agency toc="yes">
<name>Department of Defense, Department of the Army</name>
<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>UNITED STATES ARMY</b></p>
<p><i>HOW SYSTEMS OF RECORDS ARE ARRANGED.</i></p>
<p>Department of the Army records are identified by the directive number which prescribes the records created, maintained and used, and are published in numerical sequence by identification number. For example, a system of records about assignment of military personnel may be found in the 614 series; ‘assignments, details and transfers’.  Some subjects, such as investigations, are treated as sub-elements of a series, e.g., ‘criminal investigations’,’, and ‘military intelligence’.
</p><p><i>HOW TO USE THE INDEX GUIDE</i></p>
<p>To locate a particular system of records, follow this general guide.  The series subject corresponds to the system  identification number.  For example:  medical records for military and civilian personnel are in the 40 series.  The first letter, ‘A’, represents the Army, the number 40-66 is the prescribing directive, and the suffix letters are internal management devices.
</p><p><i>For Further Assistance</i></p>
<p>Any questions should be addressed to the Department of the Army, Freedom of Information/Privacy Division, U.S. Army Records Management and Declassification Agency, ATTN: AHRC-PDD-FPZ, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22325-3905.
</p><p><i>Point of Contact</i></p>
<p>Mr. Robert Dickerson at 703-428-6513; DSN: 328-6513.
</p>
<table>
<tr><th scope="col">Subject Series</th>
<th scope="col">System Identification Series</th></tr>
<tr><td>A0001</td>
<td>Office Administration Housekeeping Files</td></tr>
<tr><td>A0015</td>
<td>Boards, Commissions, and Committees Files</td></tr>
<tr><td>A0020</td>
<td>Inspector General Assistance, Inspections Investigation, and Follow-up Files</td></tr>
<tr><td>A0025</td>
<td>Information Management Files</td></tr>
<tr><td>A0027</td>
<td>Legal Services Files</td></tr>
<tr><td>A0030</td>
<td>Food Program Files</td></tr>
<tr><td>A0037</td>
<td>Financial Administration/Management Files</td></tr>
<tr><td>A0040</td>
<td>Medical Services Files</td></tr>
<tr><td>A0055</td>
<td>Transportation and Travel Files</td></tr>
<tr><td>A0056</td>
<td>Surface Transportation Files</td></tr>
<tr><td>A0060</td>
<td>Exchange Service Files</td></tr>
<tr><td>A0065</td>
<td>Postal and Mail Service System Files</td></tr>
<tr><td>A0070</td>
<td>Research, Development, and Acquisition Files</td></tr>
<tr><td>A0095</td>
<td>Aviation Files</td></tr>
<tr><td>A0135</td>
<td>General Army National Guard and Army Reserve Files</td></tr>
<tr><td>A0140</td>
<td>U.S. Army Reserve Files</td></tr>
<tr><td>A0145</td>
<td>Reserve Officers Training Corps (ROTC) Files</td></tr>
<tr><td>A0165</td>
<td>Religious Activity Files</td></tr>
<tr><td>A0190</td>
<td>Military Police Files</td></tr>
<tr><td>A0195</td>
<td>Criminal Investigation Files</td></tr>
<tr><td>A0210</td>
<td>Army Installations Files</td></tr>
<tr><td>A0215</td>
<td>Morale, Welfare, and Recreation/Nonappropriated Funds (NAF) Files</td></tr>
<tr><td>A0220</td>
<td>Military Personnel Data Files</td></tr>
<tr><td>A0340</td>
<td>Army Privacy Program Files</td></tr>
<tr><td>A0350</td>
<td>Training and Evaluation Files</td></tr>
<tr><td>A0351</td>
<td>Army Schools Files</td></tr>
<tr><td>A0352</td>
<td>Dependent’s Education Files</td></tr>
<tr><td>A0360</td>
<td>Army and Public Information Files</td></tr>
<tr><td>A0380</td>
<td>Security Information Files</td></tr>
<tr><td>A0381</td>
<td>Military Intelligence Files</td></tr>
<tr><td>A0385</td>
<td>Safety Files</td></tr>
<tr><td>A0405</td>
<td>Homeowners Assistance/Real Estate Files</td></tr>
<tr><td>A0570</td>
<td>Human Resources Information Files</td></tr>
<tr><td>A0600</td>
<td>General/Military Personnel Management Files</td></tr>
<tr><td>A0601</td>
<td>Military Personnel Procurement Files</td></tr>
<tr><td>A0602</td>
<td>Behavioral and Social Sciences Files</td></tr>
<tr><td>A0608</td>
<td>Personal Affairs Files</td></tr>
<tr><td>A0614</td>
<td>Assignments, Details, and Transfers Files</td></tr>
<tr><td>A0621</td>
<td>Education Files</td></tr>
<tr><td>A0635</td>
<td>Officer/Enlisted Personnel Separation Files</td></tr>
<tr><td>A0640</td>
<td>Personnel Management and Identification of Individuals Files</td></tr>
<tr><td>A0672</td>
<td>Decorations, Awards, and Honors Files</td></tr>
<tr><td>A0680</td>
<td>Personnel Information System Files</td></tr>
<tr><td>A0690</td>
<td>Civilian Personnel Files</td></tr>
<tr><td>A0710</td>
<td>Inventory Management Files</td></tr>
<tr><td>A0715</td>
<td>Procurement Files</td></tr>
<tr><td>A0725</td>
<td>Requisition and Issue of Supplies and Equipment Files</td></tr>
<tr><td>A0735</td>
<td>Library Borrowers’/Users’ Files</td></tr>
<tr><td>A0870</td>
<td>Army History Files</td></tr>
<tr><td>A0920</td>
<td>Civilian Marksmanship Program Files</td></tr>
<tr><td>A0930</td>
<td>Army Emergency Relief Transaction Files</td></tr>
<tr><td>A1105</td>
<td>Corps of Engineers Planning Files</td></tr>
<tr><td>A1130</td>
<td>Corps of Engineers Civilian Uniform Files</td></tr>
<tr><td>A1145</td>
<td>Corps of Engineers Regulator Functions Files</td></tr>
<tr><td colspan="2"><div align="center">ARMY AND AIR FORCE EXCHANGE SERVICE (AAFES)
</div></td></tr>
<tr><td>AAFES 02</td>
<td>Executive Management Records</td></tr>
<tr><td>AAFES 04</td>
<td>Personnel Management Records</td></tr>
<tr><td>AAFES 05</td>
<td>Information and Public Relations Records</td></tr>
<tr><td>AAFES 06</td>
<td>Legal and Legislative Records</td></tr>
<tr><td>AAFES 07</td>
<td>Financial Management Records</td></tr>
<tr><td>AAFES 09</td>
<td>Automated Data Processing Records</td></tr>
<tr><td>AAFES 12</td>
<td>Procurement Records</td></tr>
<tr><td>AAFES 15</td>
<td>Transportation Records</td></tr>
<tr><td>AAFES 16</td>
<td>Pans and Management Records</td></tr>
<tr><td>AAFES 17</td>
<td>Safety and Security Records</td></tr>
<tr><td colspan="2">IN ADDITION, THE DEPARTMENT OF THE ARMY MAINTAINS SYSTEMS OF RECORDS IN ACCORDANCE WITH GOVERNMENT-WIDE PRIVACY ACT SYSTEMS OF RECORDS NOTICES.</td></tr>
<tr><td colspan="2"><div align="center">Merit Systems Protection Board
</div></td></tr>
<tr><td>MSPB/GOVT-1</td>
<td>Appeal and Case Records. </td></tr>
<tr><td colspan="2"><div align="center">Office of Government Ethics
</div></td></tr>
<tr><td>OGE/GOVT-1></td>
<td>Executive Branch Public Financial Disclosure Reports and Other Ethics Program Records. </td></tr>
<tr><td>OGE/GOVT-2</td>
<td>Confidential Statements of Employment and Financial Interests. </td></tr>
<tr><td colspan="2"><div align="center">Office of Personnel Management
</div></td></tr>
<tr><td>OPM/GOVT-1</td>
<td>General Personnel Records. </td></tr>
<tr><td>OPM/GOVT-2</td>
<td>Employee Performance File System Records.</td></tr>
<tr><td>OPM/GOVT-3</td>
<td>Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers. </td></tr>
<tr><td>OPM/GOVT-4</td>
<td>[Reserved]</td></tr>
<tr><td>OPM/GOVT-5</td>
<td>Recruiting, Examining, and Placement Records. </td></tr>
<tr><td>OPM/GOVT-6</td>
<td>Personnel Research and Test Validation Records. </td></tr>
<tr><td>OPM/GOVT-7</td>
<td>Applicant Race, Sex, National Origin, and Disability Status Records. </td></tr>
<tr><td>OPM/GOVT-8</td>
<td>[Reserved] </td></tr>
<tr><td>OPM/GOVT-9</td>
<td>File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals. </td></tr>
<tr><td>OPM/GOVT-10</td>
<td>Employee Medical File System Records.</td></tr>
</table>
<p><b>REQUESTING RECORDS
</b></p><p>Records are retrieved by name or by some other personal identifier.  It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.
</p><p><i>BLANKET ROUTINE USES
</i></p><p>Certain ‘blanket routine uses’ of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system.  These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.
</p><p><i>LAW ENFORCEMENT ROUTINE USE
</i></p><p>In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p><p><i>DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p><i>DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p><p><i>CONGRESSIONAL INQUIRIES ROUTINE USE
</i></p><p>Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p><i>PRIVATE RELIEF LEGISLATION ROUTINE USE
</i></p><p>Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p><p><i>DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.
</p><p><i>DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
</i></p><p>Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld.  This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.
</p><p><i>DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
</i></p><p>A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.
</p><p><i>DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.
</p><p><i>DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
</i></p><p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses.  For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p><p><i>DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><i>DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><i>DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.
</p><p><i>COUNTERINTELLIGENCE PURPOSES ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States.
</p></xhtmlContent></routineUses>
	<section id="A0001DAMI" toc="yes">
<systemNumber>A0001DAMI</systemNumber>
<subsection type="systemName"> Controlled Accountable Document Inventory System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Document Control Center/Security Office of Army installations or major commands to the extent that classified inventories are directed by the Commander.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Custodians of classified Defense information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Custodian’s name, Social Security Number, and a listing of controlled classified documents for which custodian is responsible. Records may include document title, originator, type, and date.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 10 U.S.C. 3012.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct periodic inventory of classified documents and to determine or validate custodial accountability of those documents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tapes/discs, computer printouts; paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By custodian’s surname or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to security officers for verifying inventory of classified documents and to others having similar official need.  Information is housed in buildings controlled by security guards during non-duty hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until the next inventory has been completed satisfactorily following which it is destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Chief of Staff for Intelligence, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-1002.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander of the installation where information was collected or maintained.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide his/her name, Social Security Number, date and place of employment, and signature
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the commander of the installation where information was collected or maintained.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide his/her name, Social Security Number, date and place of employment, and signature
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual who receipts for classified documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0001 DAPE" toc="yes">
<systemNumber>A0001 DAPE</systemNumber>
<subsection type="systemName">Personnel Locator/Organizational Roster/Telephone Directory (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records in this system will now be covered under system of records notice DPR 39, DoD Personnel Accountability and Assessment System (March 24, 2010, 75 FR 14141). The records will be retained and have the same NARA approved retention for DPR 39 DoD. Therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0001-AHRC-ARI" toc="yes">
<systemNumber>A0001-AHRC-ARI</systemNumber>
<subsection type="systemName">Professional Staff Information File (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system no longer exists. All records have been destroyed by shredding or burning.
</p></xhtmlContent></subsection></section>
<section id="A0001 SAIS" toc="yes">
<systemNumber>A0001 SAIS</systemNumber>
<subsection type="systemName">Carpool Information/Registration System (July 27, 1993, 58 FR 40115).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are covered under Government-wide System of Records Notice DOT/ALL 8, Employee Transportation Facilitation (April 11, 2000, 65 FR 19475).
</p></xhtmlContent></subsection></section>
    
    
<section id="A0001-20 SALL" toc="yes">
<systemNumber>A0001-20 SALL</systemNumber>
<subsection type="systemName">Congressional Inquiry File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Congressional Inquiry Division, Office of the Chief of the Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who write to a Member of Congress requesting that the Member solicit information from the Department of the Army on their behalf.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name and correspondence to the Member of Congress, Congressional Member’s name, date of the Member’s correspondence or email to the Army, Department of the Army’s correspondence in response to the inquiry, inquiry tracking number, and relevant supporting documentation.</p>
<p>Records may include personally identifiable information (PII) as volunteered by the individual in correspondence or documentation received from the Congressional Member.  Such information is not requested by or disclosed from the department in administration of these records.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1034, Protected Communications; Prohibition of Retaliatory Personnel Actions; 10 U.S.C. 3013, Secretary of the Army; DoD Instruction 5400.04, Provision of Information to Congress; Army Regulation 1-20, Legislative Liaison.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct necessary research and/or investigations to provide information responsive to Congressional inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Congressional Inquiries Disclosure Routine Use:</p><p>  Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p>
<p>Law Enforcement Routine Use: </p><p>   If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.</p>
<p>Disclosure to the Department of Justice for Litigation Routine Use: </p><p>   A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.</p>
<p>Disclosure of Information to the National Archives and Records Administration Routine Use: </p><p>    A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.</p>
<p>Data Breach Remediation Purposes Routine Use: </p><p>    A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s full name, date of the Congressional Member’s correspondence, Congressional Member's name, and subject of the inquiry.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained on a password protected network accessible to authorized personnel only. Approved users ensure that electronic records used are maintained in controlled areas accessible only to authorized personnel. Access to electronic files is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account. The systems are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information on congressional inquiries on all matters within the scope and activity of the Department of the Army are maintained for two years, then purged from the system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Congressional Inquiry Division, Office of the Chief of the Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Chief, Congressional Inquiry Division, Office of the Chief of the Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.</p>
<p>For verification purposes requests should include the individual’s full name, the Congressional Member’s name, and subject of the inquiry.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Congressional Inquiry Division, Office of the Chief of the Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.</p>
<p>For verification purposes requests should include the individual’s full name, the Congressional Member’s name, and subject of the inquiry.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p><p>For verification purposes, individual should provide the full name, current address and telephone number, and sufficient detail to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual Member of Congress; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
    
    
    
<section id="A0001a AHRC" toc="yes">
<systemNumber>A0001a AHRC</systemNumber>
<subsection type="systemName">Office Visitor/Commercial Solicitor Files (February 23, 2004, 69 FR 8183).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: As of January 2010 records covered by this System of Records notice are no longer collected by Army Human Resource Command, have met the approved NARA retention schedule; therefore the notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0001b AHRC" toc="yes">
<systemNumber>A0001b AHRC</systemNumber>
<subsection type="systemName">Unit Administrative Military Personnel Records (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice has been deactivated and has met the approved NARA retention schedule; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0001-100 OAA" toc="yes">
<systemNumber>A0001-100 OAA</systemNumber>
<subsection type="systemName">Army Gift Donation Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving gifts and donations pursuant to the Army’s gift donation program. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, corporations or agencies that submit donations and gifts to the Army and soldier and family programs. Such programs include the Soldier and Family Assistance Centers, Family Readiness Groups, Child, Youth and Schools’ Programs, Soldier and Recreation Programs, and Social Entertainment  Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, address, E-mail address, donation amount, type of gift, intended recipient, credit card information such as account number, card security code and expiration date, bank account numbers, affiliation with private organization or company, and disposition of gift or donation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information at Source; 10 U.S.C. 2601, Acceptance of Gifts and Services; 10 U.S.C. 2608, Acceptance of Gifts and Services; DoD Financial Management Regulation 7000.14-R, Operation and Use of General Gift Funds of the Department of Defense and Coast Guard; AR 1-100, Gifts and Donations; AR 1-101, Gifts for Distribution to Individuals; and AR 870-20, Army Museums, Historical Artifacts, and Art.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To approve and facilitate the receipt of gifts and donations to the Army from individuals, corporations or agencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in datacenter facilities that are secured 24 hours a day with restricted access. Data access is restricted to specific individuals with a business need-to-know or having an official need therefore. Additionally, all applicable Information Assurance controls are in place to ensure security of the information and non-repudiation.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Administrative Assistant to the Secretary of the Army, ATTN: Army Gift Program, 105 Army Pentagon, Room 3E585, Washington, DC 20310-0105.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Army activity to which the gift or donation was submitted. If unsure you may submit to Office of the Administrative Assistant to the Secretary of the Army, ATTN: Army Gift Program, 105 Army Pentagon, 3E585, Washington, DC 20310-0105.
</p><p>Individuals or organization must provide name, proof of identification, and details such as the date, amount and designated activity regarding the donation or gift.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Army activity to which the gift or donation was submitted. If unsure you may submit to Office of the Administrative Assistant to the Secretary of the Army, ATTN: Army Gift Program, 105 Army Pentagon, 3E585, Washington, DC 20310-0105.
</p><p>Individuals or organization must provide name, proof of identification, and details such as the date, amount and designated activity regarding the donation or gift.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 DFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and from DoD and Army activities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0015-2-2CE" toc="yes">
<systemNumber>A0015-2-2CE</systemNumber>
<subsection type="systemName">Violation Warning Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Corps of Engineers offices world-wide; addresses may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who violate the provisions of chapter III, parts 313 or 327, of title 36, CFR which govern public use of water resource development projects administered by the Corps of Engineers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DD Form 1805 (Violation Notice), or Engineer Form 4381, (Warning Citation); relevant correspondence between the Corps of Engineers and the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 234 of the Flood Control Act of 1970 (Pub. L. 91-611; 84 Stat. l8l8).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine and take appropriate action with regard to violations of water resource development projects.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to designated individuals having official need therefor, located in buildings protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed by shredding 1 year after case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters, Department of the Army, ATTN: CEPM, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Indivdiuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CEPM, Washington, DC 20314-1000.
</p><p>Individual should provide his/her full name, current address and telephone number, name of project that originated the violation/warning notice, and serial number thereon.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Indivdiuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CEPM, Washington, DC 20314-1000.
</p><p>Individual should provide his/her full name, current address and telephone number, name of project that originated the violation/warning notice, and serial number thereon.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing  records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0015-8-ASA (ALT)" toc="yes">
<systemNumber>A0015-8 (ALT)</systemNumber>

<subsection type="systemName">Army Science Board (ASB) Files (April 21, 2006, 71 FR 20650).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice has been discontinued and records are no longer collected and have met the approved NARA retention schedule; therefore, the system of records notice, A0015-8 ASA (ALT), Army Science Board (ASB) Files can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0015-34 AHRC" toc="yes">
<systemNumber>A0015-34 AHRC</systemNumber>
<subsection type="systemName">Army Civilian/Military Service Review Board.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilians or contractual personnel (or their survivors) who were members of a group certified to have performed active military service with the Armed Forces of the United States.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application of individuals for recognition of service, evidence that supports claim of membership in an approved group, name, address, date of birth, social security number, action of the Army Civilian/Military Service Review Board, Certificate of Release or Discharge from Active Duty, Honorable Discharge Certificate, General Discharge Certificate, and/or Report of Casualty as appropriate, and similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 38 U.S.C. 106, Certain service deemed to be active service; Public Law 105-368, Veterans Benefits Enhancement Act of 1998; Public Law 95-202, GI Bill Improvement Act; DoD Directive 1000.20, Active Duty Service Determinations for Civilian or Contractual Groups; Army Regulation 15-34 Department of the Army Individual Service Review Board; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine whether individual applicants were members of civilian or contractual groups approved as having rendered service to the Army and whose service constitutes active military service, and to issue appropriate discharge or casualty documents, including applicable pay and equivalent rank or grade.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Copy of Certificate of Release or Discharge from Active Duty is furnished to the Department of Veterans Affairs for benefit entitlements.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Papers stored in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessible only to designated persons having official need therefore in the performance of their duties. During non-duty hours, guards assure that records areas are secured.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Control cards are permanent; maintain in current file area for 20 years then offer to National Archives and Records Administration, 700 Pennsylvania Avenue NW., Washington, DC 20408. Approved requests result in the creation of an Official Military Personnel File, containing Certificate of Release or Discharge from Active Duty, Honorable Discharge Certificate, General Discharge Certificate, and/or Report of Casualty as appropriate, which is retired permanently, to National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100. Documentation relating to disapproved requests are maintained for 2 years then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide the full name at the time of the recognized military service, date and place of birth, details concerning affiliation with group certified to have performed active duty with the Army, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide the full name at the time of the recognized military service, date and place of birth, details concerning affiliation with group certified to have performed active duty with the Army, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0015-180 SFMR" toc="yes">
<systemNumber>A0026-180 SFMR</systemNumber>
<subsection type="systemName">Military Review Boards.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary of the Army, 101 Army Pentagon, Washington, DC 20310-0101.  The Army Review Boards Agency (ARBA) maintains an automated index of Discharge Review Board cases by alphanumeric code and case summary data by personal identifier.  The Army Review Boards Agency, Support Division, St. Louis, MO performs administrative processing of these cases via its on-line terminal to the Army Review Boards Agency.  Decisions of the Military Review Boards are incorporated in the Official Military Personnel File of the petitioner at the U.S. Army Reserve Components Personnel and Administration Center, St. Louis, MO.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members and/or former members of the active Army; prospective enlistees/inductees separated or pending separation who have cases pending or under consideration by the Military Review Boards or any of its components.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application for review which includes name, Social Security Number, present address; DD Form 293; name and address of counsel, if applicable; type, authority, and reason for discharge; mode of hearing, if desired; issues addressed by the board, findings, conclusions, and decisional documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1214, 1216, 1553, and 1554; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used by the following Boards to determine propriety of action taken or requested, within the purview of the Board’s charter: (1) Army Discharge Review Board, (2) Army Board for Review of Elimination, (3) Army Discharge Rating Review Board, (4) Army Physical Disability Appeal Board, (5) Army Security Review Board, (6) Army Ad Hoc Board, (7) Army Grade Determination Review Board, and (8) Army Active Duty Board.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, magnetic tapes and/or discs, microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Within individual Board, by Social Security Number or surname of petitioner.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is privileged, restricted to individuals who have a need in the performance of official duties.  Records are retained in locked rooms within buildings having security guards. Automated records are identified as Privacy Act data and further protected by assignment of user ID and passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are stored in the Official Military Personnel File.  Active cases in automated media are retained for 2 years before being transferred to the historical files where they are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Review Boards Agency, ATTN:  SFMR-RBX, Promulgation Team, 1941 Jefferson Davis Highway, Arlington, VA  22202-4508.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address  written inquiries to the Director, Review Boards Agency, ATTN:  SFMR-RBX, Promulgation Team, 1941 Jefferson Davis Highway, Arlington, VA  22202-4508.
</p><p>Individuals must furnish full name, Social Security Number, home address and telephone number, and sufficient details to permit locating the records in question.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Review Boards Agency, ATTN:  SFMR-RBX, Promulgation Team, 1941 Jefferson Davis Highway, Arlington, VA  22202-4508.
</p><p>Individuals must furnish full name, Social Security Number, home address and telephone number, and sufficient details to permit locating the records in question.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing  records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340 21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; his/her Official Military Personnel File; correspondence, documents, and related information generated as a result of action by the Boards.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="A0015-185 SFMR" toc="yes">
<systemNumber>A0026-185 SFMR</systemNumber>
<subsection type="systemName">Correction of Military Records Cases.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Review Boards Agency, 1901 South Bell Street, 2nd Floor, Arlington, VA 22202-4508. Copy of Board decision is incorporated in petitioner’s Official Military Personnel File except where such action would nullify relief granted, in which case application and decisions are retained in files of the Correction Board.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present or former members of the U.S. Army, U.S. Army Reserve or Army National Guard or their authorized representatives who apply for the correction of his/her military records and review of Discharge from the Armed Forces of the United States.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for Correction of Military Record (DD Form 149), Application for the Review of Discharge from the Armed Forces of the United States (DD 293), individual’s name (first and last), address, telephone number, email, fax number, branch of service, rank, social security number (SSN), date of discharge, type of discharge, relevant information pertaining to discharge or military corrective action, counselor’s name, counselor’s address, counselor’s phone number and email, documentary evidence, affidavits, information from individual’s military record pertinent to corrective action requested, testimony, hearing transcripts when appropriate, briefs/arguments, advisory opinions, findings, conclusions and decisional documents of the Board.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1552, Correction of military records: Claims incident thereto, 10 U.S.C. 1214, Armed Forces; Right to a Full and Fair Hearing; 10 U.S.C. 1216, Secretaries, powers, functions and duties; 10 U.S.C. 1553, Review of Discharge or Dismissal; 10 U.S.C. 1554, Military Personnel Benefits and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used by the Board to consider all applications properly before it to determine the existence of an error or an injustice.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Justice when cases are litigated.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Applicant’s surname, Social Security Number (SSN) and/or number assigned to applicant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is privileged, and restricted to individuals who have a need for the record in the performance of their official duties. Computer terminals with access to the records are located in rooms with authorized personnel. These rooms are locked when unoccupied. Common Access Card (CAC) certificates and PIN, or login and passwords are used to support the minimum requirements of accountability, access control, least privilege, and data integrity. Additionally, intrusion detection systems, malicious code protection, and firewalls are used.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained at the Army Review Boards Agency for at least 6 months after case is closed and then retired to the National Personnel Records Center where they are retained for 20 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Army Review Boards Agency, 1901 South Bell Street, 2nd Floor, Arlington, VA 22202-4508.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Army Review Boards Agency, 1901 South Bell Street, 2nd Floor, Arlington, VA 22202-4508.
</p><p>Individual must furnish full name, Social Security Number, service number if assigned, current address and telephone number, information that will assist in locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Army Review Boards Agency, 1901 South Bell Street, 2nd Floor, Arlington, VA 22202-4508.
</p><p>Individual must furnish full name, Social Security Number (SSN), service number if assigned, current address and telephone number, information that will assist in locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR Part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her Official Military Personnel File, other Army records/reports, relevant documents from any source.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0020-1 SAIG" toc="yes">
<systemNumber>A0020-1 SAIG</systemNumber>
<subsection type="systemName">Inspector General Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Inspector General, U.S. Army Inspector General Agency, Department of the Army, 1700 Army Pentagon, Washington, DC 20320-1700.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual, military or civilian (including contractors), who have made allegations or against whom allegations of wrongdoing/misconduct have been made related to, violations of laws, rules, or regulations or mismanagement, gross waste of funds, abuse of authority, or whistleblower reprisals that have reviewed or upon which inquiries or investigation have been conducted.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Investigative case files containing investigative reports, such as preliminary inquiries, preliminary analyses, reports of investigation (ROIs), administrative documents, and computer indices. ROIs include the authority for the inquiry/investigation, matters investigated, narrative, summaries/excerpts of testimony given by witnesses, and appended exhibits that may include supporting documents, documentary evidence, summaries of interviews or transcripts of verbatim testimony, or other investigative information from outside sources.
</p><p>Computerized indices contain the names/subjects of the inquiry/investigation, opening and closing dates, function codes reflecting the type of allegations and codes designating their status and determination, brief synopsis of allegations and their disposition, case notes, locations of the inquiries/investigations and the assigned case numbers.
</p><p>Whistleblower Reprisal, Defense Hotline Complaint and Inspector General Action Request (IGAR) case files, administrative documents; and computer indices: Whistleblower Reprisal case files contain allegations accepted and investigated or decline through preliminary analysis by Army Inspectors General or referred by the DoD Inspector General (DODIG) for action.
</p><p>Defense Hotline Complaint files contain allegations/complaints referred by the DODIG for inquiry/investigation, Hotline Completion Reports forwarded to the DODIG providing the results of inquiry/investigations, and any backup documentation. IGAR case files contain Report of Inquiry/Investigation, requests for assistance or complaints, summaries documents, summaries of actions taken, interviews or verbatim testimony, other related investigative information from Federal, State, and local investigative agencies and departments.
</p><p>IG inspections conducted and information accumulated by Headquarters Department of the Army (HQDA). Included are inspection reports and related information pertaining to annual general inspections (overall economy, efficiency, discipline, morale or readiness of a unit, organization or activity), procurement, special nuclear surety, intelligence oversight, and Federal recognition inspections conducted by HQDA.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Inspector General Act of 1978 (Pub.L. 95-452), as amended; 42 U.S.C. 1061 et seq., Victims Rights; DoD Directive 1030.1, Victim and Witness Assistance; Army Regulation 20-1, Inspector General Activities and Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review and conduct law enforcement inquiries/investigations into allegations of wrongdoing/misconduct contained Defense Hotline Complaints, allegations contained in Inspector General Action Request of wrongdoing by Army personnel related to violations of laws, rules, or regulations, mismanagement, gross waste of funds, abuse of authority, and allegations of whistleblower reprisals.
</p><p>To report the results to the Office of the Secretary of Defense and Army officials so that they may discharge their responsibilities and take corrective action, if needed.
</p><p>To provide facts and evidence upon which to base prosecution.
</p><p>To provide information upon which determinations may be made for individuals’ suitability for various personnel action including but not limited to retention, promotion, assignment, and retirement in grade or selection for sensitive or critical positions in the Armed Forces or Federal Service.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>To Federal, state, and local agencies having jurisdiction over the substance of the allegations or a related investigative interest.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s full name, Social Security Number and/or other descriptive information cross-referenced to the case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized individuals having need for the records in the performance of their official duties. Paper files and CD-ROMs are stored in containers with locks, located in a locked room, in a secured building with controlled access.
</p><p>Computer indices are secured in locked rooms with limited/controlled access. Access to computerized information is controlled by a system of assigned passwords and available only to personnel responsible for system operation and maintenance.
</p><p>Recipients of information for official use purposes are responsible for safeguarding the information within guidelines.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA approves a disposition and retention schedule, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Inspector General, ATTN: Chief, Information Management Division, 2511 Jefferson Davis Highway, Arlington, VA 22002-3912.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Office of The Inspector General, ATTN: Records Release Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3912.
</p><p>Individual should provide the full name, home address, telephone numbers and Army unit or activity to which assigned at the time of any Army Inspector General investigation, and a fee statement.
</p><p>Requests submitted on behalf of other persons must include their written, notarized or certified authorization.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Office of The Inspector General, ATTN: Records Release Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3912.
</p><p>Individual should provide the full name, home address, telephone numbers and Army unit or activity to which assigned at the time of any Army Inspector General investigation, and a fee statement.
</p><p>Requests submitted on behalf of other persons must include their written, notarized or certified authorization.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, and other sources providing or containing pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigative material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigative material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0025-1 CIO G6" toc="yes">
<systemNumber>A0025-1 CIO G6</systemNumber>
<subsection type="systemName">Army Knowledge Online (AKO) Information System Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Army Program Executive Office, Enterprise Information Systems, 9350 Hall Road, Suite 141, Fort Belvoir, VA. 22060-5526.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel (active component and reserve component), DoD civilian personnel, retired service members, and authorized guests (family members of DoD personnel, etc.) requiring or requesting access to AKO.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Operator’s/user’s identification, Social Security Number, birth date; email address, organizational address, telephone and fax numbers; military rank/grade, military branch, military MOS, assigned password; and account types.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Department of Defense Directive 8500.1, Information Assurance (IA); DoD Instruction 8500.2, Information Assurance Implementation; AR 25-1, Army Knowledge Management and Information Technology; Army Regulation 25-2, Information Assurance; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To register users in order to facilitate electronic communications among DoD personnel and other authorized guest users. This system serves as an Army controlled repository for information needed by DoD personnel necessary for performance of duties and other DoD-related functions. Access is controlled based on individual needs for specific types of information. Statistical data, with all personal identifiers removed, may be used by management for system efficiency, workload calculation, or reporting purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved by individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties. Buildings are equipped with alarms, cameras, and personnel on around the clock.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107.
</p><p>For verification purposes, individual should provide full name, SSN, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the Chief Information Officer, Department of the Army, 107 Army Pentagon, Washington, DC 20310-0107.
</p><p>For verification purposes, individual should provide full name, SSN, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505 or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, and Defense Manpower Data Center’s Defense Enrollment Eligibility Reporting System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0025 JDIM " toc="yes">
<systemNumber>A0025 JDIM</systemNumber>
<subsection type="systemName">HQDA Correspondence and Control/Central Files System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office, Secretary of the Army; Office, Chief of Staff; Headquarters, Department of the Army Staff agencies. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who either initiated, or are the subject of, communications with the Headquarters, Department of the Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Inquiries, with referrals and responses, and other communications pertaining to any function or subject involving or of interest to Headquarters, Department of the Army level. Records may include, but are not restricted to, complaints, appeals, grievances, investigations, alleged improprieties, personnel actions, medical reports, intelligence, and similar matters. They may be either specific or general in nature and may include such personal information as an individual’s name, Social Security Number, date and/or place of birth, description of events or incidents of a sensitive or privileged nature, commendatory or unfavorable data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 25-1, The Army Information Resources Management Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control correspondence, document actions taken, and locate records for reference purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> Disclosure of information from documents or records which properly become part of another system of records will be as authorized in the `routine uses` portion of that system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and computer database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are retrieved by date of correspondence; electronic records are retrieved by name, date of correspondence, subject natter, or key word (which may include Social Security Number and date of birth).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are controlled; access to information from specified documents if restricted to persons who have been designated by their agency to have official need for the information in the performance of their duties. File areas are protected by electronic surveillance systems with combination lock doors. Users of the system receive training designed to preclude misuse or unauthorized disclosure of information
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Correspondence, Office of the Secretary of the Army, 101 Army Pentagon, Washington, DC 20310-0101.
</p><p>Chief of Staff, 200 Army Pentagon, Washington, DC 20310-0200.
</p><p>Commander, Corps of Engineers, 200 Massachusetts Avenue, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the system manager having functional responsibility or interest.
</p><p>For verification purposes, the individual should provide full name, current address, and Social Security Number (if applicable), and the request must be signed. Inquiry should include timeframe of correspondence, subject matter, and details that will assist in identifying the records sought.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the system manager having functional responsibility or interest.
</p><p>For verification purposes, the individual should provide full name, current address, and Social Security Number (if applicable), and the request must be signed. Inquiry should include timeframe of correspondence, subject matter, and details that will assist in identifying the records sought.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; correspondence emanating within the Army Secretariat, the Office, Chief of Staff, and Army Staff agencies; and other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).
</p><p>Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0025-2 SAIS DoD" toc="yes">
<systemNumber>A0025-2 SAIS DoD</systemNumber>
<subsection type="systemName">Defense Biometric Services
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Director, Biometrics Task Force, 347 West Main Street, Clarksburg, West Virginia 26306-2947.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered include, but are not limited to, members of the U.S. Armed Forces, DoD civilian and contractor personnel, military reserve personnel, Army and Air National Guard personnel, foreign national partners, and other individuals (who are U.S. citizens or aliens lawfully admitted for permanent residence) requiring or requesting employment by DoD and/or access to DoD or DoD controlled information systems and/or DoD or DoD contractor operated or controlled installations and facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biometrics images; biometric templates; supporting documents; identifying biographic information including, but not limited to, name, Social Security Number (SSN), date of birth, place of birth, height, weight, eye color, hair color, race, globally unique identifier, organization, telephone number, office symbol, clearance, gender, and similar relevant information; and information from and electronic images of international, Federal, tribal, or State issued individual identity documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; E.O. 12333, United States Intelligence Activities; E.O. 13467, Reforming Processes Related to Suitability for Government Employment, Fitness for Contractor Employees, and Eligibility for Access to Classified National Security Information; National Defense Authorization Act of 2008, Section 1069; DoDD 8521.01E, Department of Defense Biometrics; DoDD 8500.1, Information Assurance; AR 25-2, Information Assurance and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enhance identity management of DoD persons and streamline business functions through a biometric database and associated data processing/information service for designated populations.
</p><p>The following functions are the key processes supported by this system:
</p><p>To support DoD personnel, physical and logical security, and identity management by identifying or verifying an individual through the use of biometric databases and associated data processing/information services for designated populations for purposes of protecting U.S./Coalition/allied government/national security areas of responsibility and information.
</p><p>To provide personnel identification and verification capabilities during disaster scenarios or other catastrophic events.
</p><p>To enhance or streamline DoD functions that benefit from available biometric information for identification or verification of personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, tribal, local, or foreign agencies, for the purposes of law enforcement, counterterrorism, immigration management and control, and homeland security as authorized by U.S. Law or Executive Order, or for the purpose of protecting the territory, people, and interests of the United States of America against breaches of security related to DoD controlled information or facilities, and against terrorist activities.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), biometric template, fingerprints, face, iris, or other unique identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefor in the performance of official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data is destroyed when superseded or when no longer needed for operational purposes, whichever is later by shredding, pulping, degaussing or erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202-4512.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202-4512.
</p><p>For verification purposes, individual should provide full name, Social Security Number (SSN), sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Director, Biometrics Task Force, 1901 South Bell Street, Suite 900, Arlington, Virginia 22202-4512.
</p><p>For verification purposes, individual should provide full name, Social Security Number (SSN), sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, DoD security offices, system managers, computer facility managers, automated interfaces for user codes on file at Department of Defense sites.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0025-2a SAIS DoD" toc="yes">
<systemNumber>A0025-2 SAIS DoD</systemNumber>
<subsection type="systemName">Defense Biometric Identification Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Defense, Biometrics Task Force, 347 West Main Street, Clarksburg, WV 26306-2947 and at any Department of Defense activity that receives, compares, retains, accesses, or uses biometric technology to recognize the identity or to verify the claimed identity of an individual.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered include members of the U.S. Armed Forces, DoD civilian and contractor personnel, military reserve personnel, Army and Air National Guard personnel, and other individuals (who are U.S. citizens or aliens lawfully admitted for permanent residence) requiring or requesting access to DoD or DoD controlled information systems and/or DoD or DoD contractor operated, controlled, or secured facilities. Also included are U.S. persons who have been declared missing, prisoners of war (POW), non-U.S. citizens, civilian persons who are being detained or held hostage, or personnel recovered from hostile control. Individuals within the purview of both the personnel recovery and personnel accounting missions respectively are covered. Personnel recovery supports U.S. military, DoD civilian, and DoD contractor personnel while hostilities are ongoing. Personnel accounting takes over once hostilities cease.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), organization, telephone number, and office symbol; security clearance; level of access; subject interest code; user identification code; data files retained by users; assigned password; magnetic tape reel identification; abstracts of computer programs and names and phone numbers of contributors; similar relevant information; biometrics templates, biometric images, supporting documents, and biographic information including name, date of birth, place of birth, height, weight, eye color, hair color, race and gender and similar relevant information; and reports of casualty, biographic data and debriefing reports concerning U.S. personnel who are missing, captured, or detained by a hostile entity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; DoD Directive 8521.01E, Department of Defense Biometrics; DoD Directive 8500.1, Information Assurance (IA); DoD Instruction 8500.2, Information Assurance Implementation; Army Regulation 25-2, Information Assurance; DoD Directive 2310.7, Personnel Accounting-Loses Due to Hostile Acts; DoD Directive 5110.10, Defense Prisoner of War/Missing in Action Office; DoD Instruction 2310.5, Accounting for Missing Persons; and E.O.9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control logical and physical access to DoD and DoD controlled information systems and DoD or DoD contractor operated, controlled, or secured facilities and to support the DoD physical and logical security, force protection, identity management, and information assurance programs, by identifying an individual or verifying/authenticating the identity of an individual through the use of biometrics (<i>i.e.,</i> measurable physiological or behavioral characteristics) for purposes of protecting U.S./Coalition/allied government and/or U.S./Coalition/allied national security areas of responsibility and information.
</p><p>Information assurance purposes include the administration of passwords and identification numbers for operators/users of data in automated media; identifying data processing and communication customers authorized access to or disclosure from data residing in information processing and/or communication activities; and determining the propriety of individual access into the physical data residing in automated media.
</p><p>To maintain records for the expedient field identification and recovery of persons, or their physical remains, who have been captured, detained, evading, isolated or missing, and for the continuing operational capability to determine the areas of movement and detention of these persons who were captured, detained, evaded, isolated or missing.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, tribal, local, or foreign agencies, for the purposes of law enforcement, counterterrorism, immigration management and control, and homeland security as authorized by U.S. Law or Executive Order, or for the purpose of protecting the territory, people, and interests of the United States of America against breaches of security related to DoD controlled information or facilities, and against terrorist activities.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), biometric template, fingerprints, face, iris, DNA, and other biometric data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data is deleted and destroyed when superseded or when no longer needed for operational purposes, whichever is later, by shredding, pulping, degaussing or erasing.
</p><p>Records pertaining to captured, detained, evading, isolated or missing U.S. military, Department of Defense (DOD) civilians, DOD contractor personnel, and other U.S. persons, will be maintained in the files until no longer needed, or for 10 years either after recovery or after the subject is declared Killed/Missing in Action or dead. Records are destroyed by shredding, pulping, degaussing or erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Biometrics Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 22202-4512.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Biometric Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 22202-4512.
</p><p>For verification purposes, individual should provide full name, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Biometric Task Force, 1901 S. Bell Street, Suite 900, Arlington, VA 22202-4512.
</p><p>For verification purposes, individual should provide full name, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, DoD security offices, system managers, computer facility managers, automated interfaces for user codes on file at Department of Defense sites.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0025-2c SAIS DoD" toc="yes">
<systemNumber>A0025-2c SAIS DoD</systemNumber>
<subsection type="systemName">Department of Defense Detainee Biometric Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of Defense Biometrics Fusion Center, 347 West Main Street, Clarksburg, WV 26306-2947.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals in the custody of the Department of Defense as result of military operations overseas or due to maritime intercepts that have been determined to be U.S. citizens or alien lawfully admitted for permanent residence.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), biometrics templates, biometric images, supporting documents, and biographic information including, but not limited to, date of birth, place of birth, height, weight, eye color, hair color, race, gender, and similar relevant information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Public Law 106-246, Section 112, Emergency Supplemental Act; Department of Defense Directive 8500.1, Information Assurance (IA); DoD Instruction 8500.2, Information Assurance Implementation; Army Regulation 25-2, Information Assurance; Deputy Secretary of Defense Memorandum, "Executive Agent for the Department of Defense (DoD) Biometrics Project"; Deputy Secretary of Defense Memorandum, "Collection of Biometric Data from Certain U.S. Persons in USCENTCOM AOR"; and E.O.9397(SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify an individual or to verify/authenticate the identity of an individual, who is detained due to overseas military operations and maritime interceptions, by using a biometric (i.e., measurable physiological or behavioral characteristic). Information is used for purposes of protecting U.S./Coalition/allied government and/or U.S./Coalition/allied national security areas of responsibility and information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, tribal, local, or foreign agencies for the purposes of law enforcement, counterterrorism, immigration management and control, and homeland security as authorized by U.S. Law or Executive Order, or for the purpose of protecting the territory, people, and interests of the United States of America against breaches of security related to DoD controlled information or facilities, and against terrorist activity."
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), subject, application program key, biometric template, and other biometric data.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Data is destroyed when superseded or when no longer needed for operational purposes, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Operations, Department of Defense Biometrics Task Force, 2530 Crystal Drive, Arlington, VA 22202-3934.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director of Operations, Department of Defense Biometrics Task Force, 2530 Crystal Drive, Arlington, VA 22202-3934.
</p><p>For verification purposes, individual should provide full name, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of Operations, Department of Defense Biometrics Task Force, 2530 Crystal Drive, Arlington, VA 22202-3934.
</p><p>For verification purposes, individual should provide full name, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, DoD security offices, system managers, computer facility managers, automated interfaces for user codes on file at Department of Defense sites.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0025-6USASC" toc="yes">
<systemNumber>A0025-6 USASC SAIS DoD</systemNumber>
<subsection type="systemName">Military Affiliate Radio System (August 7, 1997, 62 FR 42523).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals having a valid amateur radio station license issued by the Federal Communications Commission, Army Military Affiliate Radio System call-sign, relevant inquiries, records and reports.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applicant’s name, home address and telephone number, licensing data and call-sign provided by Federal Communications Commission, Army MARS call-sign, relevant inquiries/records and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army: DoD Directive 4650.2, Military Affiliate Radio System; Army Regulation 25-6, Military Affiliate Radio System; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a potential reserve of trained radio communications personnel for military duty when needed and/or to provide auxiliary communications for military, civil, and/or disaster officials during periods of emergency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to federal supply agencies in connection with individual’s participation in the Army MARS Equipment Program.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Cards, paper records in file folders, discs, listings and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By member’s name, amateur and or Military Affiliate Radio call signs.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in buildings accessible to authorized personnel in the performance of their duties. Automated records are further protected by a password assigned to designated personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy on each renewal or two years after termination of membership.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.
</p><p>Individual should provide the name under which licensed is the Army Military Affiliate Radio System program, amateur and or Military Affiliate Radio System call sign, present address, call sign, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this record system should address written inquiries to the Commander, U.S. Army Signal Command, Fort Huachuca, AZ 95613-5000.
</p><p>Individual should provide the name under which licensed is the Army Military Affiliate Radio System program, amateur and or Military Affiliate Radio System call sign, present address, call sign, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and the Federal Communications Commission.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0025-55 SAIS" toc="yes">
<systemNumber>A0025-55 SAIS</systemNumber>
<subsection type="systemName">Request for Information Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving requests to access records pursuant to the Freedom of Information Act or to declassify documents pursuant to E.O. 12958. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who requests an Army record under the Freedom of Information Act, or requests mandatory review of a classified document pursuant to E.O. 12958.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s request, related papers, correspondence between office of receipt and records custodians, Army staff offices and other government agencies; retained copies of classified or other exempt materials; and other selective documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552, Freedom of Information Act, as amended by Pub. L. 93-502; and E.O. 12958.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control administrative processing of requests for information either pursuant to the Freedom of Information Act or to E.O. 12958, including appeals from denials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of record system notices apply to this record system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By requester’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel who are properly trained and have official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records reflecting granted requests are destroyed after 2 years. When requests have been denied, records are retained for 5 years; and if appealed, records are retained 4 years after final denial by the Army or 3 years after final adjudication by the courts, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Information Systems for Command, Control, Communications, and Computers, ATTN: SAIS-PDD, Department of the Army, Washington, DC 20310-0107.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Director of Information Systems for Command, Control, Communications, and Computers, ATTN: SAIS-PDD, Department of the Army, Washington, DC 20310-0107.
</p><p>For verification purposes, individual should provide enough information to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director of Information Systems for Command, Control, Communications, and Computers, ATTN: SAIS-PDD, Department of the Army, Washington, DC 20310-0107.
</p><p>For verification purposes, individual should provide enough information to permit locating the record.
</p><p>Personal visits may be made to the office maintaining the records upon presentation of acceptable identification, such as a valid driver’s license, and furnishing verbal information that can be verified.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations by the individual concerned are published in Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army organizations, Department of Defense components, and other federal, state, and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The majority of records in this system are not exempted. Copies of documents residing in the office of an Initial Denial Authority having a law enforcement mission which fall within 5 U.S.C. 552a(j)(2) are exempt from the following provisions of 5 U.S.C. 552a: (c)(3), (d), (e)(1), (e)(2), (e)(3), (e)(4)(G), (e)(4)(H), (e)(5), (e)(8), (f), and (g).
</p><p>Copies of documents maintained by other Initial Denial Authorities not having a law enforcement mission which fall within 5 U.S.C. 552a(k)(1) through (k)(7) are exempt from the following provisions of 5 U.S.C. 552a: (c)(3),(d), (e)(1), (e)(4)(G), (e)(4)(H), and (f).
</p></xhtmlContent></subsection></section>
<section id="A0025-55 OAA" toc="yes">
<systemNumber>A0025-55 OAA</systemNumber>
<subsection type="systemName">Freedom of Information Act Program Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving requests to access records pursuant to the Freedom of Information Act or to declassify documents pursuant to E.O. 12958, National Classified Security Information, as amended. Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 150A, Alexandria, VA 22315-3905.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who requests an Army record under the Freedom of Information Act, or requests mandatory review of a classified document pursuant to E.O. 12958, National Classified Security Information, as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s request, related papers, correspondence between office of receipt and records custodians, Army staff offices and other government agencies; retained copies of classified or other exempt materials; and other selective documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552, Freedom of Information Act, as amended by Pub.L. 93-502; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; Army Regulation 25-55, The Department of the Army Freedom of Information Act Program; and E.O. 13292, Further Amendment to Executive Order 12958, as amended, Classified National Security Information.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control administrative processing of requests for information either pursuant to the Freedom of Information Act or to E.O. 12958, National Classified Security Information, as amended, including appeals from denials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>
The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By requester’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in areas accessible only to authorized personnel who have official need in the performance of their assigned duties. Automated records are further protected by assignment of users’ identification and password to protect the system from unauthorized access. User identification and passwords are changed at random times. DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel. Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records reflecting granted requests are destroyed after 2 years. When requests have been denied, records are retained for 6 years; and if appealed, records are retained 6 years after final denial by the Army or 3 years after final adjudication by the courts, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 150A, Alexandria, VA 22315-3905.
</p>
<p>For verification purposes, individual should provide enough information to permit locating the record.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director, U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 150A, Alexandria, VA 22315-3905.</p>
<p>
For verification purposes, individual should provide enough information to permit locating the record.
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army organizations, Department of Defense components, and other federal, state, and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>During the course of a FOIA action, exempt materials from `other’ systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those `other’ systems of records are entered into this FOIA case record, the Department of the Army hereby claims the same exemptions for the records from those `other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0025-400 OAA" toc="yes">
<systemNumber>A0025-400 OAA</systemNumber>
<subsection type="systemName">Army Records Information Management System (ARIMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records Management Declassification Agency (RMDA), 7701 Telegraph Road, Casey Building, Room 146A, Alexandria, VA 22315-3860.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active U.S. Army, U.S. Air Force, U.S. Navy, U.S. Marine Corp, and U.S. Coast Guard, Army retired, contractors employed by the Army, Department of Defense civilians employed by the Army, Air Force, Navy, Marine Corp, and Coast Guard, newly assigned Department of Army civilian, Department of Army retired civilians, active and retired military family members verified in the Defense Eligibility Enrollment Reporting System (DEERS), active foreign officers (Non-US Military Officers), Homeland Security employees, Initial Entry Recruits, Individual Ready Reserve, Department of the Army Non-Appropriated Funds civilians, Army National Guard, Army National Guard retired personnel, Army Reserve and United States Military Academy (USMA) cadets who register for access and provide records for retention in the system and individuals who are the subject of records in the system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system encompasses a variety of records pertaining to all Army and DoD functionality; individual name, Social Security Number (SSN), DoD ID Number, address; user account information that contains data such as names, usernames, unit assignments, locations, office symbols, telephone numbers, e-mail addresses, and user roles; and also including information in the following categories:
</p><p>Personnel:
</p><p>Records concern military and Army civilian personnel as they relate to general personnel data of member, his or her dependents, such as insurance, voting, citizenship, and handling responsibility for personal property. Records concerning methods and procedures for identifying skills and abilities of military personnel, testing, and awarding military occupational specialties for use in assignment to related duties and jobs.
</p><p>Records for the processing of military personnel upon entry into the service, in a training or temporarily unassigned status, upon assignment overseas and return, and for separation from the service. Also covered are records on appointment of officer personnel, enlistment and re-enlistment of enlisted personnel, recruiting activities, and other matters relating to the entry of military personnel into the Army.
</p><p>Installation Management and Field Organization:
</p><p>Records concerning administrative and management functions pertaining to installations and responsibilities of installation commanders. Subject functional areas include activation and inactivation, site and master planning, quarters and housing, commercial solicitation, financial institutions, sales of products and services, and similar functions applicable at the installation level not specifically provided for in other series. Also covered are organization, mission, responsibilities, duties, and functions of Department of Defense, Headquarters, Department of the Army, Department of the Army agencies, major commands, and other commands, units, and organizations.
</p><p>Security:
</p><p>Records concerning identification, classification, downgrading, declassification, dissemination, and protection of defense information, storage and destruction of classified matter, industrial security, investigations involving compromise of classified information, access to classified data, and other matters pertaining to security; records covering the protection and preservation of the military, economic, and productive strength of the United States, including the security of the Government in domestic and foreign affairs and records concerning responsibilities, policies, functions, and procedures pertaining to security assistance.
</p><p>Information Management:
</p><p>Records concerning planning, policies, procedures, architectures, and responsibilities pertaining to information management; life cycle management of information systems; and records pertaining to all five Information Mission Area disciplines (communications, automation, records management, visual information, and publications and printing); records concerning policy, direction, planning, testing, and operation of communications and electronics systems, such as radio, telephone, teletypewriter, and radar.
</p><p>Medical Services:
</p><p>Composition, mission, responsibilities and functions of the Army Medical Department and its related corps, administration and operation of Army medical treatment facilities, medical, dental, and veterinary care, and medical, dental, and veterinary equipment and supplies.
</p><p>Logistics:
</p><p>These records concern logistics policies, procedures, and support covering supplies, equipment, and facilities in several different logistical areas.
</p><p>Administration:
</p><p>Administrative functions, such as control of office space, visits, attendance at meetings and conferences, gifts and donations, memorialization proceedings, and other support functions not specifically provided for in other series.
</p><p>Emergency and Safety:
</p><p>Actions involved in preparing for war or emergencies; bringing the Army to a state of readiness; and assembling and organizing personnel, supplies, and other resources for active military service. Army participation and support in matters of civil disturbance, disaster relief, and civil defense and emergency action; records concern administration of the Army safety program, which is directed toward accident prevention Army-wide. Program responsibilities include conducting studies and surveys to determine unsafe practices and conditions. Also covers records on nuclear accidents and incidents.
</p><p>Legal Services:
</p><p>Judiciary boards and proceedings, decisions, opinions, and policies applicable to civil law and military affairs, international, foreign, procurement, and contract law, legal assistance for military personnel and their dependents, policies and procedures relative to patents, inventions, taxation, and land litigation involving the Army, trials by courts-martial, including pretrial, trial, and post trial procedures, nonjudicial punishment, investigation, processing, settlement, and payment of claims against or on behalf of the Government when the Army is involved.
</p><p>Financial Audit:
</p><p>Policies, procedures, direction, and supervision of financial functions, including budgeting, accounting, funding, entitlement, pay, expenditures, Army Management Structure and fiscal code, and related reporting. Records concerning authority, responsibilities, organization, and policies relating to auditing service in the Department of the Army, action requested on United States Army Audit Agency reports, and audit procedures for non-appropriated and similar funds.
</p><p>Quality Assurance and Quality Control:
</p><p>Army environmental management records, including programs, policies, instructions, and activities; matters affecting the quality of the environment, such as impact on the atmosphere, natural resources, water, and the community.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 44 U.S.C. Sections 3301-3314, the Federal Records Act; Executive Order 13526--Classified National Security Information Memorandum of December 29, 2009--Implementation of the E.O. `Classified National Security Information’ Order of December 29, 2009--Original Classification Authority; DoDD 5015.2, DoD Records Management Program; Army Regulation 25-400-2, The Army Records Information Management System; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Department of the Army is proposing to establish a new system of records that will be used to manage and archive long-term and permanent records providing core information technology to records management support programs (Freedom of Information Act, Privacy Act, Component Programs, Combat Records Research, and declassification review of classified, permanent, historical Army records 25 years old or older, as well as manage the joint review of DoD equities in the Joint Referral Center (JRC).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notice also apply to this system.
</p><p>To the Department of Veterans Affairs to verify military service for claims filed by the veteran.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and hard copy records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual, Social Security Number (SSN), subject matter, or title of record.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronically and optically stored records are maintained in fail-safe system software with password-protected access. Indexes of hard copy records are stored in records holding areas Army wide. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared and trained. The system maintains data encryption, role based access, Common Access Card access, and authentication through the Army Knowledge Online Portal through secure socket protocols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained in accordance with their respective disposition schedule and will be destroyed or permanently accessioned to the National Archives when no longer needed for reference and/or for conducting business. Records are destroyed by erasing, purging, shredding or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>ARIMS Systems Managers, Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315-3860.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the System Manager, Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Room 102, Alexandria, VA 22315-3860.
</p><p>For verification purpose, individual should provide full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>"I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing in true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Systems Managers, Records Management and Declassification Agency, 7701 Telegraph Road, Casey Building, Alexandria, VA 22315-3860.
</p><p>For verification purpose, individual should provide full name, any details which may assist in locating records and their signature. The individual should also reasonably specify the record contents being sought.
</p><p>In addition, the requester must provide a notarized statement or declaration made in accordance with 28 U.S.C. following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individuals, Department of Veterans Affairs, and other Federal, state and local agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>During the course of records management, declassification and claims research, exempt materials from ‘other’ systems of records in turn may become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this system, the Department of the Army hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 36 CFR, Chapter XII, Subchapter B. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0027 DAJA " toc="yes">
<systemNumber>A0027 DAJA</systemNumber>
<subsection type="systemName">Civil Process Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate, Headquarters, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09014-0007.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Armed Forces, civilian employees of the U.S. Government, and their dependents upon whom service is made of documents issued by German civil courts, customs and taxing agencies, and other administrative agencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents from German authorities regarding payment orders, execution orders, demands for payment of indebtedness, notifications to establish civil liability, customs and tax demands, assessing fines and penalties, demands for court costs or for costs for administrative proceedings summonses and subpoenas, paternity notices, complaints, judgments, briefs, final and interlocutory orders, orders of confiscation, notices, and other judicial or administrative writs; correspondence between U.S. Government authorities and the Federal Republic of Germany; identifying data on individuals concerned; and similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Agreement to Supplement the Agreement between the Parties to the North Atlantic Treaty regarding the Status of their Forces with respect to Foreign Forces stationed in the Federal Republic of Germany (NATO Status of Forces Supplementary Agreement); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure that U.S. Forces obligations under the North Atlantic Treaty Organization Status of Forces Agreement are honored and the rights of U.S. Government employees are protected by making legal assistance available.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to foreign law enforcement or investigatory or administrative authorities, to comply with requirements imposed by, or to claim rights conferred in international agreements and arrangements regulating the stationing and status in Federal Republic of Germany of Defense military and civilian personnel.
</p><p>Information disclosed to authorities of the Federal Republic of Germany may be further disclosed by them to claimants, creditors or their attorneys.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and cards in file cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is maintained in areas accessible only to designated individuals having official need therefor in the performance of their duties. Records are housed in buildings protected by military police or security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Office of the Judge Advocate, Headquarters, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09104-0007.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address inquiries to the Office of the Judge Advocate General, Headquarters, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09104-0007.
</p><p>Individual should provide the full name, rank/grade, service number, sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to record about themselves contained in this record system should address inquiries to the Office of the Judge Advocate General, Headquarters, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09104-0007.
</p><p>Individual should provide the full name, rank/grade, service number, sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; German authorities; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-1 DAJA" toc="yes">
<systemNumber>A0027-1 DAJA</systemNumber>
<subsection type="systemName">General Legal Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, Headquarters, Department of the Army; Offices of Staff Judge Advocates; Judge Advocates; and Legal Counsels of Washington, DC 20310-2200; subordinate commands, installations, and organizations.  Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have been the subject of administrative, civil or criminal matters referred to the Office of the Judge Advocate General or to legal offices of subordinate commands, installations, and organizations for legal opinion, legal review, or other action.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Inquiries with substantiating documents, personnel actions, investigations, petitions, complaints, correspondence and responses thereto.
</p><p>Examples of records include: Elimination and separation proceedings; questions pertaining to entitlement to pay; allowances, or other benefits; flying evaluation boards, line of duty investigations; reports of survey; other boards of investigating officers; DA Suitability Evaluation Board cases; DA Special Review Board efficiency report appeals; petitions to the Army Board for the Correction of Military Records; matters pertaining to on-post solicitation, revocation of privileges, and bars to entry on military installations; matters pertaining to appointments, promotions, enlistments, and discharges; matters pertaining to prohibited activities and conflicts of interest for  Army personnel and employees; Article 138, UCMJ complaints; private relief legislation; military justice matters including requests for delivery of service members for trial by civilian authorities; appeals from nonjudicial punishment imposed under Article 15, UCMJ; appeals under Article 69, UCMJ; Secretarial review of officer dismissal cases; petitions for clemency, requests for pardons and requests for grants of immunity for civilian witnesses; matters pertaining to civilian employees and employees of non-appropriated fund instrumentalities including employment, pay, allowances, benefits, separations, discipline and adverse actions, grievances, equal opportunity complaints, awards, and claims processed by other agencies; and matters pertaining to attorney professional responsibility inquiries.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C.  3037 and 3072.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure legal sufficiency of Army operations, policies, procedures, and personnel actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system of records may be disclosed to the Department of Justice for grants of immunity and requests for pardons.
</p><p>Information from this system of records may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tapes/discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked file cabinets and/or in locked offices in buildings employing security guards or on military installations protected by military police patrols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at the Office of the Judge Advocate General and Office of the Chief Counsel, Office, Chief of Engineers are permanent; at all other locations, records are destroyed upon  obsolescence.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Legislative Branch, Office of the Judge Advocate General, Department of the Army, 2200 Army Pentagon, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in the record system should address written inquiries to the Department of the Army, Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2200.
</p><p>Individual should  provide his/her full name, the address and telephone number, and any other personal data which would assist in identifying records pertaining to him/her such as current or former military status, date of birth, and, if applicable, specifics concerning the incident or event believed to be the basis for legal review.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves  contained in this record system should address written inquiries to the Department of the Army, Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2200.
</p><p>Individual should  provide his/her full name, the address and telephone number, and any other personal data which would assist in identifying records pertaining to him/her such as current or former military status, date of birth, and, if applicable, specifics concerning the incident or event believed to be the basis for legal review.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records, and other public and private records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2).  However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identify of a confidential source.
</p><p>An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505.  For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0027-1k DAJA" toc="yes">
<systemNumber>A0027-1k DAJA</systemNumber>
<subsection type="systemName">Judge Advocate General Professional Conduct Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: United States Army Office of The Judge Advocate General, Professional Responsibility Branch, 2200 Army Pentagon, Room 2B517, Washington, DC 20310-2200.
</p><p>Secondary locations: Offices of The Judge Advocate General at Army Commands, Army Service Component Commands, Direct Reporting Units, field operating agencies, installations and activities Army-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Judge Advocates, civilian attorneys of the Judge Advocate Legal Service, and civilian attorneys subject to the disciplinary authority of The Judge Advocate General who have been the subject of a complaint related to their impairment, professional conduct or mismanagement or when a court has convicted, diverted, or sanctioned the attorney, or has found contempt or an ethics violation, or the attorney has been disciplined elsewhere.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include subject’s name, current mailing address, complaints with substantiating documents, tasking memoranda, preliminary screening inquiry (PSI) reports and mismanagement inquiry reports (containing sensitive personal information pertaining to the underlying allegations of personal and professional misconduct in witness statements and other documents, and inquiry officers’ findings and recommendations), supervisory Judge Advocate recommendations and actions, staff memoranda to Judge Advocate General’s Corps leadership, Professional Responsibility Committee opinions, memoranda related to disciplinary actions, responses from subjects, and correspondence with Governmental agencies and professional licensing authorities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 3037, Judge Advocate General, Deputy Judge Advocate General, and general officers of Judge Advocate General’s Corps: appointment; duties; Rules for Courts-Martial (RCM) Rule 109, Manual for Courts-Martial United States (2008 Edition); Army Regulation 690-300, Civilian Personnel Employment; Army Regulation 27-1, Legal Services, Judge Advocate Legal Services; and Army Regulation 27-26, Rules of Professional Conduct for Lawyers.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To protect the integrity of the Army and government legal profession; to assist The Judge Advocate General in the evaluation, management, administration, and regulation of, and inquiry into, the delivery of legal services by offices and personnel under his jurisdiction; to document founded violations of the rules of professional responsibility and mismanagement; to take adverse action and appropriate disciplinary action against those found to have violated the rules of professional responsibility or committed mismanagement; to record disposition of professional responsibility and mismanagement complaints; and to report founded violations of the rules of professional responsibility to professional licensing authorities and to current and prospective government employers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, records contained within this system may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To professional licensing authorities (for example, state and federal disciplinary agencies); and to current and prospective government employers.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices shall also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic computer records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By subject’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked offices and/or in locked file cabinets in secured buildings or on military installations protected by police patrols. All information is maintained in secured areas accessible only to designated individuals having official need therefore in the performance of official duties. Computer stored information is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Professional conduct inquiry founded files maintained at the United States Army Office of The Judge Advocate General, Professional Responsibility Branch are destroyed by shredding paper copies and erasure off computers in the local office 5 years after the Judge Advocate Legal Service (JALS) member leaves the JALS or 5 years after the case is closed for non-JALS members, unless the non-JALS member is the subject of another monitoring, open, or founded case, then 5 years after the latest case is closed.
</p><p>Legal office mismanagement inquiry founded files maintained at the United States Army Office of The Judge Advocate General, Professional Responsibility Branch are destroyed by shredding paper copies and erasure off computers 5 years after the Judge Advocate Legal Service (JALS) member leaves the JALS or 5 years after the case is closed unless the JALS member is the subject of another monitoring, open, or founded case, then 5 years after the latest case is closed, whichever is applicable.
</p><p>Professional conduct inquiry and legal office mismanagement inquiry unfounded files or inquiry-not-warranted files maintained at the United States Army Office of The Judge Advocate General, Professional Responsibility Branch are destroyed 3 years after the case is closed.
</p><p>Professional conduct inquiry founded, and unfounded or inquiry-not-warranted files, and legal office mismanagement inquiry founded, and unfounded or inquiry-not-warranted files, maintained in other Judge Advocates General (JAG) offices are destroyed by shredding paper copies and erasure off computers in those offices 3 years after the case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>United States Army Office of The Judge Advocate General, Professional Responsibility Branch, 2200 Army Pentagon, Room 2B517, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the United States Army Office of The Judge Advocate General, Professional Responsibility Branch, 2200 Army Pentagon, Room 2B517, Washington, DC 20310-2200.
</p><p>All written inquiries should provide the full name and current mailing address and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the United States Army Office of The Judge Advocate General, Professional Responsibility Branch, 2200 Army Pentagon, Room 2B517, Washington, DC 20310-2200.
</p><p>All written inquiries should provide the full name, and current mailing address and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR Part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from individuals as well as from federal, state, and local authorities, and includes preliminary screening inquiry reports and other Army and military records, state bar records and other attorney licensing authority records, law enforcement records, educational institution records, and any other relevant records or information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-3 DAJA" toc="yes">
<systemNumber>A0027-3 DAJA</systemNumber>
<subsection type="systemName">Legal Assistance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Legal Assistance Policy Division, Office of the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2200; Staff Judge Advocate offices at Army commands, installations, and activities. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty or retired military personnel and/or their dependents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, grade/rank, Social Security Number, organization, and details of problem/incident/matter on which legal assistance is sought. Records may be in the form of correspondence, memoranda, opinions of legal assistance officers, and may include interviews, summary of problems considered, advice rendered, referrals made, and documents created as a result of assistance provided.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1044, Legal Assistance; Army Regulation 27-1, The Army Legal Assistance Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To respond to inquiries and settle issues; for management and statistical reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system of records may be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number and client’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured buildings, accessible only to designated authorized personnel who are properly instructed in the permissible use of the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Legal assistance records maintained for 5 years then destroy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Army Legal Assistance Policy Division, Office of the Judge Advocate General, 1777 North Kent, Arlington, VA 22209-2194; and the Staff Judge Advocates of organizations listed in the address directory published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system may inquire of the Staff Judge Advocate of the installation or command where legal assistance was sought.
</p><p>Individual should provide full name, Social Security Number, and any details that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system may inquire of the Staff Judge Advocate of the installation or command where legal assistance was sought.
</p><p>Individual should provide full name, Social Security Number, and any details that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her attorney, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-3 SAFM" toc="yes">
<systemNumber>A0027-3 SAFM</systemNumber>
<subsection type="systemName">Pecuniary Charge Appeal Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are covered under notice A0027-20a DAJA, U.S. Army Claims Service Management Information System (August 1, 2008, 73 FR 44974).
</p></xhtmlContent></subsection></section>
<section id="A0027-10a-DAJA" toc="yes">
<systemNumber>A0027-10a-DAJA</systemNumber>
<subsection type="systemName">Prosecutorial Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized at Staff Judge Advocate Offices. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who is the subject of a military justice investigation, a Court or Board of Inquiry, other administrative or disciplinary hearing, or pending trial by courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Witness statements; pretrial advice; documentary evidence; exhibits, evidence of previous convictions; personnel records; recommendations as to the disposition of the charges; explanation of any unusual features of the case; charge sheet; and criminal investigation reports; convening orders; appointment orders; investigative reports of federal, state, and local law enforcement agencies; local command investigations; immunity requests; search authorizations; general correspondence; legal research and memoranda; motions; forensic reports; pretrial confinement orders; personal, financial, and medical records; report of Article 32, UCMJ investigations; subpoenas; discovery requests; correspondence reflecting pretrial negotiations; requests for resignation or discharge in lieu of trial by court-martial; work product of trial counsel; results of trial memoranda; and forms to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program and the Victim’s Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq., Victims’ Rights; Department of Defense Directive 1030.1, Victim and Witness Assistance; and Army Regulation 27-10, Military Justice.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To prosecute or otherwise resolve military justice cases; to obtain information and assistance from federal, state, local, or foreign agencies, or from individuals or organizations relating to an investigation, allegation of criminal misconduct, or court-martial; and to provide information and support to victims and witnesses in compliance with Victim and Witness Assistance Statutes and regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system of records may be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>To attorney licensing and/or disciplinary authorities as required to support professional responsibility investigations and proceedings.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information in the system is both classified and unclassified and located in file cabinets in the trial counsel’s office or other offices in the Criminal Law section of the Staff Judge Advocate offices. Classified information is stored in locked safe drawers with the proper security measures applicable. Unclassified information is located file cabinets accessible only to authorized personnel who are properly instructed in the permissible use of the information. Some file cabinets have locking capabilities. Automated filed are password protected. Offices are locked during non-work hours. The files are not accessible to the public or to persons within the command without an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed two years after final review/appellate action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Criminal Law Division, Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Criminal Law Division, Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2200.
</p><p>Individual should provide his/her full name, current address and telephone number, case number and office symbol of Army element which furnished correspondence to the individual, other personnel identifying data that would assist in locating the records. The inquiry must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Criminal Law Division, Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2200.
</p><p>Individual should provide his/her full name, current address and telephone number, case number and office symbol of Army element which furnished correspondence to the individual, other personal identifying data that would assist in locating the records. The inquiry must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From official Army records and reports, investigative documents, law enforcement agencies; Court-martial, Article 32; UCMJ investigations; convening authority; Federal, state, and local law enforcement agencies; witness interviews; personnel, financial, and medical records; medical facilities; financial institutions; information provided by the defense/accused; and the  work-product of trail counsel and other individuals assisting them on a particular case.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0027-10b-DAJA" toc="yes">
<systemNumber>A0027-10b-DAJA</systemNumber>
<subsection type="systemName">Courts-Martial Records and Reviews.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Clerk of Court, U.S. Army Legal Services Agency, 901 North Stuart Street, Suite 1200, Arlington, VA 22203-1837; Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001; National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200; and Office of the Judge Advocate General, Criminal Law Division, Department of the Army, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals having appeared as an accused before a courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Certain general and all special bad conduct discharge (BCD) courts-martial records of trial that include a verbatim transcript of the trial and allied papers relating to the charged offenses and legal review of the case. General courts-martial examined pursuant to Article 69 and special non-bad conduct discharge (non-BCD) and summary courts-martial records of trial may include only a summarized transcript of the trial as well as allied papers relating to the charged offenses, but do not necessarily include all records of review pursuant to Articles 69 or 73, Uniform Code of Military Justice. Pre-decisional legal reviews pursuant to Articles 69 and 73 are separately maintained in this system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 801-940 (Uniform Code of Military Justice); 10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq.; Department of Defense Directive 1030.1, Victim and Witness Assistance; 10 U.S.C. 3037, Judge Advocate General; Army Regulation 27-10b, Military Justice; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to satisfy statutory requirements of Chapter 47 of title 10, United States Code, for maintaining records of trial of courts-martial proceedings to complete appellate review, to determine whether clemency is warranted, to answer inquiries concerning the state of particular cases, to develop statistical data to guide individuals responsible for making policy decisions regarding military justice activities, to serve as a central repository of Army courts-martial records, and for related purposes
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Courts-martial records reflect criminal proceedings ordinarily open to the public; therefore, they are normally releasable to the public pursuant to the Freedom of Information Act.
</p><p>Information from these records may be disclosed to the Department of Justice, the Department of Veterans Affairs, and federal, state, and local law enforcement agencies for determination of rights and entitlements of the individuals concerned and for use in the enforcement of criminal or civil law.
</p><p>Information from this system of records may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Papers in file folders; index cards; electronic storage medium; courts-martial coding sheets; and on a computer database (Army Courts-Martial Management Information System).
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security number, by court-martial number assigned to the case.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are protected by systems of personnel screening, cipher locks, and hand receipts. During non-duty hours, military police or contract guard patrols ensure protection against unauthorized access. Access to hard disk is controlled by password and is restricted to personnel having a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>With respect to each courts-martial, there is an original record and from 1 to 5 copies. One copy is given to the accused and the remaining copies are used in the review of the case for legal sufficiency. The original record is disposed of as follows:
</p><p>All records of trial by general courts-martial and those special courts-martial records in which a bad-conduct discharge (BCD) was approved are retained in the Office of the Clerk of Court, U.S. Army Legal Service Agency, 901 North Stuart Street, Suite 1200, Arlington, VA 22203-1837, for 1-2 years after completion of appellate review. Thereafter, the records are forwarded to the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 for permanent storage.
</p><p>Records of trial by special courts-martial (non-BCD) and summary courts-martial are retained in the staff judge advocate office of the general courts-martial authority for 1 year after completion of supervisory review. Thereafter the records are held for 2 years in the record holding area or overseas records center. Records are then sent to National Personnel Records (Military Records), 9700 Page Avenue, St. Louis, MO 63132-5200, where they are retained for 7 years. Thereafter, the records are destroyed and the remaining evidence of conviction is the special (non-BCD) and summary courts-martial promulgating order maintained in the individual’s permanent records and any review(s) of the cases conducted pursuant to Articles 69 or 73, UCMJ.
</p><p>The original reviews of special (non-BCD) and summary courts-martial cases and a copy of all other reviews pursuant to Articles 69 or 73, UCMJ are maintained for 3 years in the Office of the Chief, Examination and New Trails Division, U.S. Army Legal Services Agency 901 N. Stuart Street, Suite 1200, Arlington, VA 22203-1837. They are retained an additional 7 years at the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001, and destroyed.
</p><p>Pre-decisional legal reviews pursuant to Articles 69 or 73, UCMJ are maintained for 3 years in the Office of the Chief, Examination and New Trials, U.S. Army Legal Services Agency, 901 North Stuart Street, Arlington, VA 22203-1837 or at the office of the Judge Advocate General, Criminal Law Division, Department of the Army, Washington, DC 20310-2200. They are retained an additional 7 years at the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001 and destroyed.
</p><p>Courts-martial index cards from 1900-1986 are permanently stored at the Office of Clerk of Court, U.S. Army Legal Services Agency, 901 North Stuart Street, Suit 1200, Arlington, VA 22203-1837. Arranged alphabetically by name of the accused, they identify the docket number and accession information for permanent records of trial. Since mid-July 1986, courts-martial information is accessible by computer database.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Clerk of Court, U.S. Army Legal Services Agency, 901 North Stuart Street, Suite 1200, Arlington, VA 22203-1837.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Requests from individuals as to whether there are any general or special bad conduct discharge (BCD) courts-martial records in the system pertaining to them should be addressed to the Clerk of Court, U.S. Army Legal Services Agency, 901 N. Stuart Street, Suite 1200, Arlington, VA 22203-1837.
</p><p>Requests for information as to special non bad conduct discharge (non-BCD) and summary courts-martial records should be addressed to the staff judge advocate of the command where the record was reviewed or, if no longer there, to the National Personnel Records Center (Military Records), 9700 Page Avenue, St. Louis, MO 63132-5200.
</p><p>Requests for information concerning reviews pursuant to Articles 69 or 73, UCMJ, should be addressed to the Office of the Chief, Examination and New Trails Division, U.S. Army Legal Services Agency, 901 N. Stuart Street, Suite 1200, Arlington, VA 22203-1837. Written requests should include individual’s full name, Social Security Number, the record file number if available, and any other personal information which would assist in locating the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquires to the Clerk of the Court, U.S. Army Legal Services Agency, 901 N. Stuart Street, Suite 1200, Arlington, VA 22203-1837, if the type of courts-martial or reviewing command is unknown.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information from almost any source may be included in the record if it is relevant and material to courts-martial proceedings.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principal function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this exemption has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0027-10c DAJA" toc="yes">
<systemNumber>A0027-10c DAJA</systemNumber>
<subsection type="systemName">Witness Appearance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, U.S. Army Litigation Division, 9275 Gunston Road, Building 1450, Fort Belvoir, VA  22060-5546.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former military personnel and government civilian employees requested to appear as witnesses before civil courts, administrative tribunals, and regulatory bodies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name and address of the witness and official requesting same; name and location of trial or other proceeding.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; and AR 27-10, Military Justice.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To locate and provide witnesses to U.S. attorneys conducting trials on behalf of the Department of the Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>

<p>Information may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel who are properly instructed in the permissible use thereof; building housing records are protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General, Department of the Army, 9275 Gunston Road, Building 1450, Fort Belvoir, VA  22060-5546.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 9275 Gunston Road, Building 1450, Fort Belvoir, VA  22060-5546.</p>

<p>Individual should provide his/her full name, current address and telephone number, and any other personal identifying data that will assist in locating the record.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. 
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 9275 Gunston Road, Building 1450, Fort Belvoir, VA  22060-5546.</p>

<p>Individual should provide his/her full name, current address and telephone number, and any other personal identifying data that will assist in locating the record.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'.
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, Department of Justice, U.S. attorneys, civilian counsel, and similar pertinent sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-20a DAJA" toc="yes">
<systemNumber>A0027-20a DAJA</systemNumber>
<subsection type="systemName">U.S. Army Claims Service Management Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Claims Service, Office of the Judge Advocate General, ATTN: JACS-Z, 4411 Llewellyn Avenue, Fort Meade, MD 20755-5360. Segments exist at subordinate field operating agencies and at Staff Judge Advocate Offices at Army installations throughout the world. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals, corporations, associations, countries, states, territories, political subdivisions presenting a claim against the United States.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of claimant, Social Security Number (SSN), address and telephone number, case/claim file number, type of claim presented, reports of investigation, witness statements, police reports, photographs, diagrams, bills, estimates, expert opinions, medical records and similar reports, copy of correspondence with claimant, potential claimants, third parties, and insurers of claimants or third parties, copies of finance vouchers evidencing payment of claims, and similar relevant information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 31 U.S.C. 3711, Collection and Compromise; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To develop and preserve all relevant evidence about incidents, which generate claims against or in favor of the Army. Evidence developed is used as a legal basis to support the settlement of claims. Data are also used as a management tool to supervise claims operations at subordinate commands worldwide.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>
To the Internal Revenue Service for tax purposes.
</p>
<p>To the Department of Justice for assistance in deciding disposition of claims filed against or in favor of the government and for considering criminal prosecution, civil court action or regulatory orders.
</p>
<p>To the U.S. Claims Court and the Court of Appeals for the Federal Circuit, to support legal actions, considerations or evidence to support proposed legislative or regulatory changes, for budgetary purposes, for quality control or assurance type studies, or to support action against a third party.
</p><p>
To foreign governments for use in settlements of claims under the North Atlantic Treaty Organization Status of Forces Agreement or similar international agreements.
</p>
<p>To the state governments for use in defending or prosecuting claim by the state or its representatives.
</p><p>
To the Department of Labor, for consideration in determining rights under Federal Employees Compensation Act or similar legislation.
</p><p>
To civilian and government experts for assistance in evaluating the claim.
</p><p>
To the Office of Management and Budget for preparation of private relief bills for presentation to the Congress.
</p><p>
To government contractors for use in defending or settling claims filed against them, including recovery actions, arising out of the performance of a Government contract.
</p><p>
To federal and state workmen's compensation agencies for use in adjudicating claims.
</p><p>
To private insurers with a legal interest in the same case.
</p><p>
To potential joint tort-feasors or their representatives for the purpose of prosecuting or defending claims for contribution or indemnity.
</p><p>
Information from this system of records may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>
The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.
</p>
<p><b>Note:</b> This system of records contains protected health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name, Social Security Number, or claim number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only by authorized personnel who are properly instructed in the permissible use of the information, buildings housing records are locked after normal business hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>After 6 years, 3 months (investigative reports, except those relating to medical malpractice); or 10 years (medical malpractice investigative reports, claims files).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, 2200 Army Pentagon, Room 2B517, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Claims Service, 4411 Llewellyn Avenue, Fort Meade, MD 20755-5360.
</p>
<p>Individual should provide his/her full name, current address and telephone number, case number appearing on correspondence, and any other personal identifying data that will assist in locating the record.
</p><p>
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p><p>
If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p><p>
If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Claims Service, 4411 Llewellyn Avenue, Fort Meade, MD 20755-5360.</p><p>

Individual should provide his/her full name, current address and telephone number, case number appearing on correspondence, and any other personal identifying data that will assist in locating the record.
</p><p>
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p><p>
If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature). 
</p><p>
If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; investigative reports originating in the Department of the Army, Federal Bureau of Investigation, and/or foreign, state, or local law enforcement agencies; medical treatment facilities; Armed Forces Institute of Pathology; relevant records and reports in the Department of Defense.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-20b DAJA" toc="yes">
<systemNumber>A0027-20b DAJA</systemNumber>
<subsection type="systemName">Tort Claim Files in Litigation
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed a complaint against the U.S. Army in the U.S. District Court under the Federal Tort Claims Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Pleadings, motions, briefs, orders, decisions, memoranda, opinions, supporting documentation, and allied material, including claims investigation, reports and files involved in representing the U.S. Army in the Federal Court System.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 28 U.S.C. 2671-2680, Judiciary and Judicial Procedure; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To defend the Army in civil suits filed against it in state or federal courts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is disclosed to the Department of Justice and United States Attorneys’ offices handling the particular case. Most of the information is filed in some manner in the courts in which the litigation is pending and therefore is a public record. In addition, some of the information will appear in the written orders, opinions, and decisions of the courts which, in turn, are published in the Federal Reporter System under the name or style of the case and are available to individuals with access to a law library.
</p><p>Information from this system of records may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by claimant’s surname and court docket number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in file cabinets within secured buildings and available only to designated authorized individuals who have official need for them.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 10 years after final action on the case.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General, Department of the Army, 2200 Army Pentagon, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.
</p><p>Individuals should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 2203-1837.
</p><p>Individual should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-20c DAJA" toc="yes">
<systemNumber>A0027-20c DAJA</systemNumber>
<subsection type="systemName">Army Property Claim Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Staff Judge Advocate Offices at Army commands, field operating agencies, installations, and activities. A segment of the system is located at U.S. Army Claims Service, Fort Meade, MD 20755-5360.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who, having damaged Government property, were not subject to the collection activities of other agencies or organizations and from whom the Department of the Army must recover its damages through administrative collection or through litigation on its behalf.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, address and telephone number, case, claim and court docket numbers, copies of reports from the claim investigator, accident and police reports relating to damage, and pleadings, motions, briefs, orders, decisions, memoranda, opinions, supporting documentation, and allied material involved in representing the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 31 U.S.C. 3711, Collection and Compromise; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To negotiate with, or to sue, as appropriate, insurance carriers, the individuals or entities responsible for loss or damage of U.S. Army property.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Justice, U.S. Attorney, and opposing parties and their attorneys as deemed necessary in litigating property claims.
</p><p>Information from this system of records may also be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only by authorized personnel who are properly instructed in the permissible use of the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at the Judge Advocate General’s Office are destroyed 10 years after final action; <i>i.e.</i>, completion of litigation of determination that case will not be prosecuted. Claims settled by local Staff Judge Advocates are destroyed 6 years and 3 months after final action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individual should provide their full name, current address and telephone number, case or claim number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individuals should provide their full name, current address and telephone number, case or claim number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports; Office of Personnel Management; Department of Justice, U.S. Attorney, opposing counsel, and similar pertinent sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-20d DAJA" toc="yes">
<systemNumber>A0027-20d DAJA</systemNumber>
<subsection type="systemName">Medical Expense Claim Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Staff Judge Advocate Offices at Army commands, field operating agencies, installations and activities. A segment of the system is located at U.S. Army Claims Service, Fort Meade, MD 20755-5360.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have received medical treatment at the expense of the U.S. Army as a result of a tortuous or negligent act of a third party; third parties causing medical care to be furnished to individuals entitled to medical care at Government expense.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of medical and personnel records of individuals injured by a third party from whom the U.S. Army is seeking to recover the costs of medical care furnished the injured party; accident and police reports relating to the injury, claims investigation files; correspondence with attorneys representing the Army’s interest; court documents; and similar pertinent documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 2651-3, Recovery by United States; Army Regulation 27-20, Claims; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To negotiate with the tort-feasor or an insurance carrier, or to sue the same to collect the value of medical care furnished the injured party.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Justice, appropriate U.S. Attorneys, civilian attorneys representing the injured party who agree also to represent the U.S. Army’s claim, and opposing parties and their attorneys.
</p><p>Information from this system of records may be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname, Social Security Number, and court docket number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only by authorized personnel who are properly instructed in the permissible use of the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at the Judge Advocate General’s Office are destroyed 10 years after final action; i.e., completion of litigation or determination that case will not be prosecuted. Claims settled by local Staff Judge Advocates are destroyed 6 years and 3 months after final action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individual should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individual should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports; Office of Personnel Management; Department of Justice, U.S. Attorneys, opposing counsel, and similar pertinent sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-40CE" toc="yes">
<systemNumber>A0027-40CE</systemNumber>
<subsection type="systemName">Corps of Engineers Case Management Information Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Engineer Division, South Atlantic, CESAD-IM-SO-S, 77 Forsyth Street, SW, Atlanta, GA 30335-6801, with input and access locations at all Corps of Engineers’ Counsel Offices. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations under the Comprehensive Environmental Response Compensation and Liability Act, and patents and technology transfer with the Corps of Engineers, including parties to the action, attorneys, forum officials, contracting officers, project managers, inventors, witnesses, Corps of Engineers’ attorneys and other Federal agency attorneys.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations under the Comprehensive Environmental Response Compensation and Liability Act and patents and technology transfer, involving the Corps of Engineers; including names, addresses and phone numbers of individuals, case name, the forum, status of the action, summaries of the action, action number, project name and location, remedies or relief requested, milestones and suspense dates, title of invention and royalty information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 10 U.S.C. 2301 et seq.; 15 U.S.C. 1 et seq.; 15 U.S.C. 3701 et seq.; 31 U.S.C. 3729 et seq; and 42 U.S.C. 9601 et seq; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To allow the Corps of Engineers legal offices to monitor, and to contact individuals involved in, litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations under the Comprehensive Environmental Response Compensation and Liability Act, and patents and technology transfer, involving the Corps of Engineers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Litigation, contract and appeal records are disclosed to Department of Justice and U.S. Attorney’s offices involved in a particular case, for use in the litigation. Most of this information is filed in the courts and is therefore a public record.
</p><p>Procurement fraud records may be disclosed to Department of Justice and U.S. Attorney’s offices for use in litigation.
</p><p>Names of individuals and companies involved in potentially responsible party negotiations may be disclosed to the Environmental Protection Agency, Department of Justice and the involved parties for the purpose of facilitating potentially responsible party negotiations.
</p><p>Patent records may be disclosed to the U.S. Patent and Trademark Office, Department of Commerce; appropriate authorities in foreign countries, for foreign patent filings; parties to a licensing arrangement for specific files involved; and contractors and government agencies, to conduct patent investigations and evaluations.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tapes/disks and printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, address and telephone number; in conjunction with the forum name; docket or contract number; office symbol; action name; file number; type of action; category of action; disposition of action; date of action and amount of award.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to authorized users in Corps of Engineers’ legal offices. Computer records are maintained in a building protected by security guards. Access or update of information in automated media is by a system of passwords. Printed records are kept in locked offices. Access to procurement fraud information is further restricted to those having a need therefore in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records relating to Civil Works litigation, contract claims and appeals and potentially responsible party negotiations are retained for 30 years or indefinitely depending on the specific case.
</p><p>Records for cases and contract claims not involving litigation are retained for 10 years.
</p><p>Records relating to procurement fraud matters are retained for 1 year after the close of the case.
</p><p>Records relating to government patent applications are retained for 25 years.
</p><p>Records relating to technology transfer matters are retained until superseded or obsolete.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Counsel, U.S. Army Corps of Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Chief Counsel, ATTN: CECC-ZB, U.S. Army Corps of Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, current address and telephone number, category of record (litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations, patents or technology transfer) and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Chief Counsel, U.S. Army Corps of Engineers, ATTN: CECC-ZB, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, current address and telephone number, category of record (litigation, contract claims and appeals, procurement fraud, potentially responsible party negotiations, patents or technology transfer) and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From documents provided by the individual, his/her attorney, court records, Army records, investigation reports, other Federal agencies and state and local agencies, the Patent and Trademark Office.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-40 DAJA" toc="yes">
<systemNumber>A0027-40 DAJA</systemNumber>
<subsection type="systemName">Litigation Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who has filed a complaint against the U.S. Army or its personnel in the state or federal courts; military and civilian personnel in the Department of the Army who are named defendants, in their individual or official capacity, in civil litigation initiated by or against the Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Pleadings, motions, briefs, orders, decisions, memoranda, opinions, supporting documentation, and allied materials involved in representing the U.S. Army in the Federal Court System.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To defend the Army in civil suits filed against it in the state or federal courts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is disclosed to Department of Justice and U.S. Attorney’s offices handling a particular case. Most of the information is filed in some manner in the courts in which the litigation is pending and therefore is a public record. In addition, some of the information will appear in the written orders, opinions, and decisions of the courts which, in turn, are published in Federal Reporter System under the name or style of the case and are available to individuals with access to a law library.
</p><p>Information from this system of records may be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tapes/discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and court docket number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in file cabinets within secured buildings and available only to designated authorized individuals who have official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at the Office of the Judge Advocate General and the Chief of Engineers’ office (for civil works) are destroyed after 30 years, except that those cases determined to have precedential, policy, or otherwise significant, value are permanent. Records in other legal offices are destroyed 6 years after completion of litigation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General, Department of the Army, 2200 Army Pentagon, Washington, DC 20310-2200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
</p><p>Individual should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
</p><p>Individual should provide full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 35 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Department of the Army records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-50 DAJA" toc="yes">
<systemNumber>A0027-50 DAJA</systemNumber>
<subsection type="systemName">Foreign Jurisdiction Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, Headquarters, Department of the Army, International and Operational Law Division, Washington, DC 20310-2210. (Copy of record will exist for shorter periods in Office of the Staff Judge Advocate at the command where case originated.)
</p><p>Office of the Judge Advocate General, Headquarters, Department of the Air Force, AF/JAO, 1420 Air Force Pentagon, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the U.S. Army and Air Force, U.S. Army and Air Force civilians employed by, serving with, or accompanying the U.S. Army and Air Force abroad and Army and Air Force dependents of such individuals who have been subject to the exercise of civil or criminal jurisdiction by foreign courts or foreign administrative agencies and/or sentenced to unsuspended confinement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN); individual case reports concerning the exercise of jurisdiction by foreign tribunals, trial observer reports, requests for provision of counsel, records of trials, requests for local authorities to refrain from exercising their jurisdiction, communications with lawyers, officials within the Department of the Army, Department of the Air Force and Department of Defense, diplomatic mission information, and other related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013; Department of the Army; Department of Defense Directive 5525.1, Status of Forces Policy and Information; Army Regulation 27-50, Status of Forces Policies, Procedures, and Information; Air Force Joint Instruction 51-706, Status of Forces Policies, Procedures and Information; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To monitor development and status of each individual case to ensure that all rights and protection to which U.S. personnel abroad and their dependents are entitled under pertinent international agreements are afforded such personnel; to obtain information to answer queries regarding the status and disposition of individual cases involving the exercise of civil or criminal jurisdiction by foreign courts or foreign administrative agencies; to render management and statistical reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a secure controlled area and are accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need-to-know in the performance of official duties. Buildings are equipped with alarms, cameras, and monitored continuously.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Keep in current files area until no longer needed for conducting business, then retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The RHA/AEA will transfer to the National Archives when the record is 20 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>The Judge Advocate General, Headquarters, Department of the Air Force, 1420 Air Force Pentagon, AF/JAO, Washington, DC 20330-1420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to:
</p><p>For Army: The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210 or the Staff Judge Advocate of the installation or Command where legal assistance was sought. Official mailing addresses can be obtained by writing the system manager.
</p><p>For Air Force: The Judge Advocate General, Headquarters, Department of the Air Force, 1420 Air Force Pentagon, AF/JAO, Washington, DC 20330-1420.
</p><p>Individual should provide full name, Social Security Number (SSN) or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to:
</p><p>For Army: The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210 or the Staff Judge Advocate of the installation or Command where legal assistance was sought. Official mailing addresses can be obtained by writing the system manager.
</p><p>For Air Force: The Judge Advocate General, Headquarters, Department of the Air Force, 1420 Air Force Pentagon, AF/JAO, Washington, DC 20330-1420.
</p><p>Individual should provide full name, Social Security Number (SSN) or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p><p>The Air Force’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Air Force Instruction 33-332, Air Force Privacy Act Program, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her attorney, foreign government agencies, Department of State, law enforcement jurisdictions, relevant Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-60a DAJA" toc="yes">
<systemNumber>A0027-60a DAJA</systemNumber>
<subsection type="systemName">Patent, Copyright, Trademark, and Proprietary Data Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: U.S. Army Legal Services Agency, JALS-IP, 901 North Stuart Street, Arlington, VA 22203-1837.
</p><p>Secondary location: Office of the Staff Judge Advocate at major Army commands, field operating agencies, and installations. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have submitted inventions to the Government; inventors with patents or applications for patents procured on behalf of the Department of the Army or in which the government has an interest; authors of copyrightable or copyrighted material in which the government has an interest; and government employees to whom copyright assistance has been rendered.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents relating to; disposition of rights in Government employees’ inventions; foreign patent filings; licensing of government-owned patents, copyrights, and service marks; government interest in or under patents, applications for patent, and copyrights procured on behalf of the Department of the Army; and invention disclosures including drawings, patentability search reports, evaluation reports, applications, amendments, petitions, appeals, interferences, licenses, assignments, other instruments, and relevant correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 301, Departmental Regulations, and Army Regulation 27-60, Intellectual Property.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine the rights in government employee inventions, and to maintain evidence and record of documents used in filing for foreign patents; invention disclosures submitted to the Department of the Army; patents and applications for patent procured on behalf of the Army or in which the Army has an interest; patent and copyright licensing and assignments; and copyright assistance rendered.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The U.S. Patent and Trademark Office, Department of Commerce, and/or to the Copyright Office, Library of Congress.
</p><p>In the event of legal proceedings and litigation, information may be disclosed to the Civil Division, Department of Justice.
</p><p>For foreign patent filings records are presented to the Director of Patent Administration, Department of National Defense in Ottawa, Ontario, Canada.
</p><p>Parties to a licensing arrangement have access to the specific files involved.
</p><p>Concerned contractors and/or Government agencies have access in order to conduct patent investigations and evaluations.
</p><p>Information from this system of records may be disclosed to law students participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in buildings protected by secured guards, and are accessible only to authorized persons having need therefore in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At the primary location: records pertaining to patent matters are retained for 20 to 25 years depending on the specific case; those concerning copyright matters are retained either for 56 years or an expiration of copyright not renewed, after which they are destroyed by shredding.
</p><p>Records at the secondary locations are destroyed after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210; senior patent attorney at each secondary location.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individuals should provide full name, current address and telephone number, the case number or other identifying information on correspondence emanating from the Army.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, Washington, DC 20310-2210.
</p><p>Individuals should provide full name, current address and telephone number, the case number or other identifying information on correspondence emanating from the Army.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records, the government agency interested in the invention or copyright, research material in libraries, the Patent and Trademark Office, and/or the Copyright Office.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0027-60b DAJA" toc="yes">
<systemNumber>A0027-60b DAJA</systemNumber>
<subsection type="systemName">Patent, Copyright, and Data License Proffers, Infringement Claims, and Litigation Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, Department of the Army, Intellectual Property Office, Regulatory Law and Intellectual Property Division, 9275 Gunston Road, Building 1450, Fort Belvoir, VA 22060-5546.
</p>
<p>Segments of this system may exist at the Office, Chief of Engineers, Headquarters, U.S. Army Materiel Command, and/or its major subordinate field commands.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Claimants or defendants in administrative proceedings or litigation with the government for improper use, infringement, enforcement of agreements, or comparable claims concerning patents or copyrights; individuals having copyrights in material in which the Department of the Army is interested; individuals who own patents which they offer to license to Department of the Army; individuals seeking private relief before the Congress because of right in inventions, patents, copyrights, or data licenses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents relating to the administrative assertion of claims by and against the government and to litigation with the government for alleged misuse of patents, copyrights, trademarks, and data, including inquiries, investigations, settlements, communications with claimants or defendants, and related correspondence; documents relating to advice and assistance provided in obtaining licenses for Department of the Army use of copyright material; documents relating to the investigation and disposition of patent license offers; documents relating to investigations in connection with processing proposed legislation or bills for private relief of individuals because of rights of individuals in inventions, patents, copyrights, or data, including reports of investigations, comments or recommendations, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 17 U.S.C., Copyrights; 15 U.S.C. Chapter 22, Trademarks; 15 U.S.C. Chapter 63, Technology Innovation; Army Regulation, 27-40, Litigation; Army Regulation 27-60, Intellectual Property; Army Regulation 70-57, Military-Civilian Technology Transfer; DA PAM 27-11, Army Patents; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain evidence and record of claims and litigation involving Department of the Army concerning patents, trademarks, copyrights, and data; to maintain evidence and record of Department of the Army attempts to use copyrighted material and to receive the copyright owner’s permission for such use; to maintain record and evidence of patent license offers received and investigations and reports pursuant thereto; and to maintain record and evidence of investigations of proposed legislation or bills for private relief.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To non-DoD government agencies involved in claims or litigation to determine the validity of allegations for the purposes of properly prosecuting or defending the case.
</p><p>To Department of the Justice Civil Division to determine the validity of allegations for proper prosecution or defense of allegations in claims or litigation.
</p><p>To Congress to receive reports for the purpose of determining the Department of the Army’s position on particular bills for private relief.
</p><p>To law students to permit them to provide legal support for the purposes of participating in a volunteer legal support program approved by the Judge Advocate General of the Army.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in buildings, which employ security guards and are accessed only by authorized personnel having official need-to-know. Automated segments are protected by controlled system passwords governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Infringement allegations, patent License proffers, patent infringement and administrative litigations, data licensing and litigation, copyright infringement and litigation claims are destroyed after 30 years. Request for greater rights, royalty records and intellectual property private litigations are destroyed after 20 years; government asserted claims are destroyed after 25 years, infringement legislative claims are destroyed after 35 years; proffer and infringement claims dockets are maintained in current file area then destroyed after 40 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Judge Advocate General, Headquarters, Department of the Army, 9275 Gunston Road, Building 1450, Fort Belvoir, VA 22060-5546.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Judge Advocate General, Headquarters, Department of the Army, 1777 North Kent Street, Arlington, VA 22209-2194.
</p>
<p>Individual should provide the full name, current address and telephone number, case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to The Judge Advocate General, Headquarters, Department of the Army, 9275 Gunston Road, Building 1450, Fort Belvoir, VA 22060-5546.</p>

<p>Individual should provide the full name, current address, telephone number, and case number that appeared on documentation, any other information that will assist in locating pertinent records, and signature.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature). 
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, the Army organizational element interested in the copyrighted material or offered license, employment records, pertinent government patent files, Department of Justice and/or the government agencies involved in the claims or litigation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0030 AMC" toc="yes">
<systemNumber>A0030 AMC</systemNumber>
<subsection type="systemName">Food Taste Test Panel Files (February 1, 1996, 61 FR 3684).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The methodology in this system of records is not used in this setting any longer and therefore the notice can be deleted. Records in this system will not be destroyed until the National Archives and Records Administration (NARA) retention has been fulfilled.
</p></xhtmlContent></subsection></section>
<section id="A0030-22 AMC" toc="yes">
<systemNumber>A0030-22 AMC</systemNumber>
<subsection type="systemName">Army Food Management Information System Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Software Engineering Center, Functional Processing Center, Fort Lee, Virginia 23801-1507.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All authorized diners which include Reserve and active components of all services, civilians, contractors and foreign nationals authorized to consume meals in Army dining facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), and DoD Electronic Data Interchange Personal Identifier (EDIPI).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD 1338.10, Manual for the DoD Food Program; Army Regulation 30-22, Food Program; and E.O. 9397, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Army Food Management Information System will be used to automate the Army’s Food Service Program. The system facilitates the ordering, receipt, warehousing, and issuance of subsistence to dining facilities and others. Authorized diners are accounted for through the scanning of their identification card to be used on reports to support the number of diners consuming meals during the day in Army dining facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system is housed within a security facility requiring a key card. Electronic records are accessed by authorized persons with a need-to-know through the use of a Common Access Card (CAC) or be sponsored to have an Army Knowledge Online (AKO) account and use the AKO user name and password. Data is encrypted in its stored form and cannot be accessed except through the system application or by the developer when authorized by the team leader.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are stored electronically for two years, then destroyed by erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Supervisor, Army Food Management Information System, Program Manager, 401 First Street, Suite 157, Fort Lee, Virginia 23801-1507.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Army Food Management Information System, Supervisor, 401 First Street, Suite 157, Fort Lee, Virginia 23801-1507.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Army Food Management Information System, Supervisor, 401 First Street, Suite 157, Fort Lee, Virginia 23801-1507.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0036-2 USAAA" toc="yes">
<systemNumber>A0036-2 USAAA</systemNumber>

<subsection type="systemName">Army Audit Agency System for Information Storage.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Audit Agency, 3101 Park Center Drive, Alexandria, VA 22302-1596.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current, former military, and civilian employees of the U.S. Army Audit Agency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee information; name, Social Security Number (SSN), date of birth, place of birth, military status, security clearance, leave, overtime/comp time, work schedules, positions and locations; rating chain; training history, educational degree level to include Continuing Professional Education (CPE), home and work phone numbers, and home and work addresses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD 7600.07-M, DoD Audit Manual; DoD Financial Management Regulation Volume 8: Civilian Pay Policy and Procedures; Army Regulation 36-2, Audit Services in the Department of the Army; Army Regulation 380-67, The Department of the Army Personnel Security Program; E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Army Audit Agency System for Information Storage (AAAsist) streamlines the audit process, reduces the amount of paperwork and/or e-mail required to manage the audit process. This system will provide project management, track staffing information, provide Activity Based Costing (ABC) Reporting, and agency business process management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by a name or educational degree level.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical access is restricted to authorized personnel with a serialized key-card. Physical access to the database servers are maintained and restricted to authorized personnel only and protected by a cipher lock. User accounts to access the database servers are limited to personnel on a "need-to-know" basis. Access to through the user web interface is restricted to authorized personnel with a valid and active user account, password and Common Access Card (CAC). Passwords are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Project Management records are disposed of by shredding, burning, or erasing from system three years after the last recommendation is implemented.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Auditor General, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Office of General Counsel, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.
</p><p>All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p><i>If executed within the United States, its territories, possessions, or commonwealths:</i> ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to The Office of General Counsel, U.S. Army Audit Agency, 3101 Park Center Dr., Alexandria, VA 22302-1596.
</p><p>All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p><i>If executed within the United States, its territories, possessions, or commonwealths:</i> ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 25-71; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and the individual’s official personnel file.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0037-1 DAPE" toc="yes">
<systemNumber>A0037-1 DAPE</systemNumber>
<subsection type="systemName">Resource Management and Cost Accounting Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are now covered under notice T7905, Labor Cost and Reporting System (August 16, 2007, 72 FR 46040).
</p></xhtmlContent></subsection></section>
<section id="A0037-2 ICE" toc="yes">
<systemNumber>A0037-2 ICE</systemNumber>
<subsection type="systemName"> Corps of Engineers Management Information System Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Finance and accounting offices in Corps of Engineers Division and District Offices; addresses may be obtained from the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERM-F, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilians and military employees of the Corps of Engineers located at Division and District Offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employees name, Social Security Number, pay rate, employing office, organizational location, cost codes, functional designator funds, coverage under Fair Labor Standards Act, travel advance record, and similar information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To compute employee labor and travel costs charged to the job worked on in the management of financial expenditures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer magnetic tape and printouts; microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computers in which system information resides are located in locked rooms which are accessible only to authorized persons possessing a special badge or password.  Microfilm produced by contract with vendors is maintained by the contractor under lock and key.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Cost data as input documents and voucher output listings comprising employee labor and travel costs, and audit trail tapes of valid transactions, are destroyed after 6 years and 3 months; punched cards which process these data are destroyed upon completion of audit by General Accounting Office.  Internal/external output files containing these data are destroyed after 30 years. Utility files (output reports for maintaining and controlling transactions) are destroyed after 5 years.  Magnetic tape data base containing transactions results processed by the update programs are retained for 30 years.  Computer printouts and magnetic tapes are retained on microfilm.  Records prior to July 2, 1975 are destroyed after 10 years and 3 months; those on/after July 2, 1975 are December 2, 1975 are destroyed after 6 years and 3 months.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters, Department of the Army, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the servicing Comptroller office within the Corps of Engineers, District/Division.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the servicing Comptroller office within the Corps of Engineers, District/Division.
</p><p>Individuals must provide his/her full name, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; official Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0037-103c SAFM" toc="yes">
<systemNumber>A0037-103c SAFM</systemNumber>
<subsection type="systemName">Validation Files (February 22, 1993, 58 FR 10002)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records are covered under notice T7340, Defense Joint Military Pay System-Active Component (March 21, 2006, 71 FR 14179).
</p></xhtmlContent></subsection></section>
<section id="A0037-104-3 USMA" toc="yes">
<systemNumber>A0037-104-3 USMA</systemNumber>
<subsection type="systemName">United States Military Academy (USMA) Cadet Account System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Military Academy, West Point, NY 10996--1783.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the U.S. Corps of Cadets, U.S. Military Academy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, Social Security Number (SSN), cadet account number, personal bank account number, monthly deposit listings of Corps of Cadets members showing entitlements, financial statements and schedules, and activities pertaining to funds held in trust by the USMA Treasurer.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of Army; 10 U.S.C. 4340, Quartermaster; 10 U.S.C. 4350, Cadets: clothing and equipment; Title 7—Fiscal Guidance, General Accounting Office Policy and Procedures Manual for Guidance of Federal Agencies; Army Regulation 210-26, United States Military Academy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To compute debits and credits posted against cadet account balances.  Debits include charges to the cadet’s account for uniforms, textbooks, computers and related supplies, academic supplies, various fees; credits include advance pay, monthly deposits from payroll, scholarships, initial deposits, interest accumulated on cadet account balances, and individual deposits.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Law Enforcement Routine Use.  If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.</p>
<p>Disclosure When Requesting Information Routine Use.  A record from a system of records maintained by a DoD Component may be disclosed as a routine use to a federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DoD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant, or other benefit.</p>
<p>Disclosure of Requested Information Routine Use.  A record from a system of records maintained by a DoD Component may be disclosed to a federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter.</p>
<p>Congressional Inquiries Disclosure Routine Use.  Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p>
<p>Data Breach Remediation Purposes Routine Use.  A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.”</p>
<p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Cadet’s account number, full name, or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in office areas which are secured and accessible only to authorized personnel.  Access to computerized data is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account.  The system is maintained in a controlled facility that employs physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Financial statements and schedules, both fiche and automated data, will be retained for a period of at least 6 years and 3 months. This information is not archived but destroyed by shedding/erasure.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Superintendent, U.S. Military Academy, ATTN: USMA Treasurer, West Point, NY 10996-1783.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Superintendent, U.S. Military Academy, ATTN: USMA Treasurer, West Point, NY 10996-1783.</p>
<p>Individual should provide full name, cadet account number, SSN, graduating class year, current address, telephone number, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Superintendent, U.S. Military Academy, ATTN: USMA Treasurer, West Point, NY 10996-1783.</p>
<p>Individual should provide full name, cadet account number, SSN, graduating class year, current address, telephone number, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>Personal visits may be made to the Treasurer, U.S. Military Academy; individual must provide acceptable identification such as valid driver's license and information that can be verified with his/her payroll.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Department of Army, Department of the Treasurer, and financial institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0037-202 SAFM" toc="yes">
<systemNumber>A0037-202 SAFM</systemNumber>
<subsection type="systemName">FHA Mortgage Payment Insurance Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>FHA Mortgage Insurance system is no longer an active program.
</p></xhtmlContent></subsection></section>
<section id="A0040 DASG" toc="yes">
<systemNumber>A0040 DASG </systemNumber>
<subsection type="systemName">Medical Facility Administration Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Medical centers, hospitals, and health clinics. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are authorized to use services of an Army medical facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information in this system generally relates to administration at a medical facility, as opposed to an individual’s healthcare. Typically, records comprise scheduling of appointments, medical history data used to locate medical records, patient’s name, Social Security Number (SSN), birth, death, sponsor’s Social Security Number (SSN), accountability of patients (<i>e.g.,</i> bad charts; transfer, leave requests, etc.); receipts for patients’ personal property, prescriptions for medications, eyeglasses, hearing aids, prosthetic devices, diet/special nourishment plans, blood donor records, charges, receipts and accounting, documents of payments for medical/dental services; register number assigned; and similar records/reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 40-2, Army Medical Facilities General Admission; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To locate medical records and personnel, schedule appointments; provide research and statistical data.
</p><p>To enhance efficient management practices and effective patient administration.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Birth records are disclosed to states’ Bureau of Vital Statistics and overseas birth records are disclosed to the Department of State to provide the official certificates of birth. Birth records may also be used for statistical purposes.
</p><p>Death records are disclosed to Federal, State and private sector authorities to provide the official certificates of death. Death records may also be used for statistical purposes.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname/Social Security Number (SSN) and sponsor’s Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained within secured buildings in areas accessible only to persons having official need-to-know, and who are properly trained and screened. Automated segments are protected by controlled system passwords governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Nominal index files, including register numbers assigned, are destroyed after 5 years. Records of transient value (e.g., issuance of spectacles/prosthetics, diet/food plan, etc.) are destroyed within 3 months of patient’s release. Other records have varying periods of retention: Record of birth/death 2 years; patient accountability (admission/discharge) 5 years; blood donor 5 years or when no longer needed for medical/legal reasons whichever is longer; record of patient’s personal property 3 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Patient Administrator at the medical facility where service/care was provided. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide the full name, Social Security Number (SSN), details which will assist in locating record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Patient Administrator at the medical facility where service/care was provided. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, individual should provide the full name, Social Security Number (SSN), details which will assist in locating record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; medical facility records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-1 DASG" toc="yes">
<systemNumber>A0040-1 DASG </systemNumber>
<subsection type="systemName">Professional Consultant Control Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Surgeon General, Headquarters, Department of the Army; U.S. Army Medical Command; U.S. Army Medical Command, Europe; U.S. Army Medical Command, Korea. Official mailing addresses are published as an appendix to the Army’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who has been appointed as a professional consultant in the professional medical services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, address, curriculum vitae, appointment, duties, experience, compensation of appointed consultants.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55, Medical and Dental Care; Army Regulation 40-1, Composition, Mission, and Function of The Army Medical Department; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and appoint select individuals as professional consultants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to authorized individuals having official need therefore in the performance of assigned duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 1 year after termination of consultant’s appointment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-3a DASG" toc="yes">
<systemNumber>A0040-3a DASG </systemNumber>
<subsection type="systemName">Medical Review Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants and registrants who are being considered for Army service and whose medical fitness is questionable; Army members being considered for continuance in service, promotion, special assignment, or separation whose medical fitness is questioned either by the medical evaluating authority or by the individual.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain documents relating to medical fitness of individuals for appointment, enlistment, retention in service, promotion, special assignment, or separation.  Included are reports of medical examination and evaluation, psychological evaluation reports, and similar or related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C., Chapter 55.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate medical fitness of marginally qualified personnel for Army program with strict regard to established medical standards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under  5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to designated personnel having official need therefor in the performance of assigned duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after 3 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, place and date of medical examination, additional details that will facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, place and date of medical examination, additional details that will facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From clinical records, health records, medical boards, civilian physicians, consultation reports, other Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-3b DASG" toc="yes">
<systemNumber>A0040-3b DASG </systemNumber>
<subsection type="systemName">Medical Evaluation Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location:  Army Medical Department medical facilities convening a medical board.
</p><p>A segment exists at the U.S. Army Physical Evaluation Board and the U.S. Army Physical Disability Agency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army members whose medical fitness for continued service has been questioned either by the member or his/her commander.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal information concerning the member; certain codes of specific types of injuries for research study purposes; Department of Veterans Affairs Schedule for Rating Disability Diagnostic Codes; documents reflecting determination by an Army board of medical fitness for continued Army active service; board proceedings and related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapters 55 and 61; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are used by Medical Boards to determine medical fitness for continued Army active service.  They are used by the Physical Evaluation Board to review board findings when required and to determine if the individual should be discharged, temporarily or permanently retired for disability, or retained  for active service. The U.S. Physical Disability Agency reviews determinations and dispositions, and responds to inquiries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic diskettes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel who are properly screened and trained.  Operation of data processing equipment and magnetic tapes are limited strictly to authorized personnel.  Computer has key lock and key is controlled. Magnetic diskettes are stored and controlled to ensure they do not result in unauthorized disclosure of personal information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of Medical Boards are retained for 5 years and then destroyed.  Records of the U.S. Army Physical Evaluation Boards are retained for 2 years or until discontinued, whichever occurs first. Records at the U.S. Army Physical Disability Agency are retained for 5 years and then destroyed.  Destruction of all records is by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number, details which will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number, details which will assist in locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; medical records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-3c DASG" toc="yes">
<systemNumber>A0040-3c DASG </systemNumber>
<subsection type="systemName">Medical Regulating Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: The Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>Segments exist at Army medical treatment facilities, evacuation units and medical regulating offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any patient requiring transfer to another medical treatment facility who is reported to the Global Patient Movement Requirements Center by U.S. Government medical treatment facilities for designation of the receiving medical facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains information reported by the transferring medical treatment facility and includes, but is not limited to, patient identity, service affiliation and grade or status, sex, medical diagnosis, medical condition, special procedures or requirements needed, medical specialties required, administrative considerations, personal considerations, the patient’s home town and/or duty station and other information having an impact on the transfer.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To properly determine the appropriate medical treatment facility to which the reported patient will be transferred; to notify the reporting U.S. Government medical treatment facility of the transfer destination; to notify the receiving medical treatment facility of the transfer; to notify evacuation units, medical regulating offices and other government offices for official reasons; to evaluate the effectiveness of reported information; to establish further the specific needs of the reported patient; for statistical purposes; and when required by law and official purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>Note: </p><p>Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when   he ceases to be a client/patient, maintained in connection with  the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2.  This statute takes precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains.  The Army’s `Blanket Routine Uses’ do not apply to these types records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to authorized personnel who are properly screened and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed 1 year following the end of the calendar year in which the patient was reported to the Global Patient Movement Requirements Center
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Patient Administration Division, Office of the Surgeon General, U.S. Army Medical Command, ATTN:  MCHO-CL-P, Room G104,  2050 Worth Road, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief, Patient Administration Division, Office of the Surgeon General, U.S. Army Medical Command, ATTN:  MCHO-CL-P, Room G104,  2050 Worth Road, Fort Sam Houston, TX 78234-6013 or to the Patient Administrator at the medical treatment facility where service was provided.
</p><p>Individual should provide full name, rank or status and parent service, approximate date of transfer, medical treatment facility from which transferred, and current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief, Patient Administration Division, Office of the Surgeon General, U.S. Army Medical Command, ATTN:  MCHO-CL-P, Room G104,  2050 Worth Road, Fort Sam Houston, TX 78234-6013 or to the  Patient Administrator at the  medical treatment facility where service was provided.
</p><p>Individual should provide full name, rank or status and parent service, approximate date of transfer, medical treatment  facility from which transferred, and current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From transferring and receiving treatment facilities, medical regulating offices, evacuation offices, and other U.S. Government offices, agencies and commands relevant to the patient transfer.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-5 DASG" toc="yes">
<systemNumber>A0040-5 DASG </systemNumber>
<subsection type="systemName">Occupational Health Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Medical Command, 1216 Stanley Road, Suite 25m Fort Sam Houston, TX 78234-5053.
</p><p>U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty army, their family members, U.S. Army Reserve, National Guard on active duty or in drill status, U.S. Military Academy and Reserve Officer Training Corps cadets, when engaged in directed training, foreign national military assigned to Army components, Department of the Army civilian and non-appropriated fund personnel employed by the Army for whom specific occupational health examinations and ergonomic evaluations have been conducted and/or requested.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, date and place of birth, marital status, gender, pay plan and grade, dates of medical surveillance tests and ergonomic evaluations and their results, job requirements, physical demands, documents reflecting the training, experience and certification to work within hazardous environments, including personnel monitoring results and work are monitoring readings. Exposures to chemicals, radiation, physical environment, non-human primates, and similar and related documents; personnel protective equipment and medical programs required to limit exposure to environmental safety and health hazards are also included.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 7902, Safety Programs; 29 U.S.C. 668, Programs of Federal Agencies; 29 CFR 1910, Occupational Safety and Health Standards; Army Regulation 40-5, Preventive Medicine; E.O. 12223, Occupational Safety Health Programs for Federal Employees; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a permanent record of work places, training, exposures, medial surveillance, ergonomic recommendations and corrections, and any medical care provided for eligible individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to appropriate Government agencies whose responsibility falls within the occupational health statutes identified under `Authority’ above.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note: </i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, printouts, magnetic tapes and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records is restricted to designated individuals whose official duties dictate an official need to know. Information in automated media is further protected from unauthorized access in locked rooms. All individuals afforded access are given periodic orientations concerning sensitivity of personal information and requirement to prevent unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained by employing office until employee is separated at which time records are filed with the individual personnel record for 30 years. GB agent records maintain for 40 years then destroy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013, or to the Patient Administrator at the appropriate medical treatment facility.
</p><p>For ergonomic evaluations the individual should address written inquiries to the Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
</p><p>Individual must provide full name, Social Security Number, current address, telephone number, details of last location of record or employment, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013, or to the Patient Administrator at the appropriate medical treatment facility.
</p><p>For ergonomic evaluations the individual should address written inquiries to the Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
</p><p>Individual must provide full name, Social Security Number, current address, telephone number, details of last location of record or employment, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial determination are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals and Army Medical records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-5a DASG" toc="yes">
<systemNumber>A0040-5a DASG </systemNumber>
<subsection type="systemName">Defense Medical Surveillance System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Armed Forces Health Surveillance Center, Building T-20, Room 213, 6900 Georgia Avenue, NW., Washington, DC 20307-5001; and Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 20910-7500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel (active and reserve) and their family members; separated service members and retirees; DoD civilian personnel; contract personnel deploying with the Armed Forces; applicants for military service; and individuals who participate in DoD health surveys.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information in this system of records originates from personnel systems, medical records, health surveys (<i>e.g.</i>, Pentagon Post Disaster Health Assessment, periodic, pre and post deployment health assessments) and/or health assessments made from specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, specimen locator information, collection date, place of collection). Records being maintained include but are not limited to individual’s name, Social Security Number, date of birth, sex, branch of service, home address, age, occupation, job series, rank, grade, education level, Armed Forces Qualification Test data, marital status, number of dependents, medical encounters, medical treatment facility, condition of medical and physical health and capabilities, responses to survey questions, register number assigned, and similar records, information and reports, relevant to the various registries; and specimen collections (remaining serum from blood samples) from which serologic tests can be performed (serum number, specimen locator information, collection date, place of collection).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Instruction 1100.13, Surveys of DoD Personnel; DoD Directive 6490.2, Comprehensive Health Surveillance; DoD Directive 6490.3, Deployment Health; DoD Instruction 6485.01, Human immunodeficiency Virus; DoD Directive 1404.10, Civilian Expeditionary Workforce; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Defense Medical Surveillance System (DMSS) supports a systematic collection, analysis, interpretation, and reporting of standardized, population based data for the purposes of characterizing and countering medical threats to a population’s health, well-being and performance. The Armed Forces Health Surveillance Center, which operates the DMSS, routinely publishes summaries of notifiable diseases, trends of illnesses of special surveillance interest and field reports describing outbreaks and case occurrences in the Medical Surveillance Monthly Report, the principal vehicle for disseminating medical surveillance information of broad interest. Through DMSS, the Armed Forces Health Surveillance Center provides the sole link between the DoD Serum Repository and other databases. This repository contains over 46 million frozen serum specimens and is the largest of its kind in the world.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system, except that these routine uses do not apply to the Serum Repository.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by individual’s name, Social Security Number (SSN), registry number and specimen number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained within secured buildings in areas accessible only to persons having official need, and who therefore are properly trained and screened. Automated segments are protected by controlled system passwords governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when no longer needed for reference and for conducting business.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of the Armed Forces Health Surveillance Center, The Army Surgeon General, Headquarters, Department of the Army, 5109 Leesburg Pike, Falls Church, VA 22041-3258.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 20910-7500.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of the Armed Forces Health Surveillance Center, 503 Robert Grant Avenue, Silver Spring, MD 20910-7500.
</p><p>For verification purposes, individual should provide their full name, Social Security Number, any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, personnel and medical records, and mortality and casualty reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-5b DASG" toc="yes">
<systemNumber>A0040-5b DASG </systemNumber>
<subsection type="systemName">Army Behavioral Health Integrated Data Environment (ABHIDE).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, Maryland 21010-5403.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Army including National Guard and Reserves, and retired Army personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal Information: Patient or individual’s name, rank/grade, military status, address, date of birth, color, height, weight, place of birth, Social Security Number (SSN), duty stations, employment and job related information and history; deployment information, high school graduation date and location; highest level of education; other education, training and school information including courses and training completion; drug and alcohol screening results, treatment information and progress reports; casualty information including date and location of death and manner of death. Benefits eligibility, enrollment, designations and status information, appointment dates and locations, referrals, inpatient/outpatient care dates, diagnoses, medications ordered and received.
</p><p>Legal Information: Criminal investigations, date and location of incident, offense committed, Uniform Code of Military Justice Actions, codes for the type of crime, location of investigation, year and date of offense, names and personal identifiers of persons who have been subjects of electronic surveillance, suspects, subjects and victims of crimes, report number which allows access to records noted above; and domestic violence actions including type and date of incident. Exemptions claimed for the system: Investigative material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p><i>Note:</i> Records of identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. This statute takes precedence over the Privacy Act of 1974 to the extent that disclosure is more limited. However, access to the record by the individual to whom the record pertains is governed by the Privacy Act.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice. This information will not be used for benefit determination or access to classified information, retention and other action to or about the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD Instruction 6490.2E, Comprehensive Health Surveillance; DoD Instruction 6015.23, Delivery of Healthcare at Military Treatment Facilities (MTFs); DoD Instruction 1300.18, Personnel Casualty Matters, Policies, and Procedures; Army Regulation 40-66, Medical Record Administration and Health Care Documentation; Army Regulation 195-2, Criminal Investigation Activities; Army Regulation 600-85, Army Substance Abuse Program; Army Regulation 600-8-104, Military Personnel Information Management/Records; Army Regulation 608-18, The Family Advocacy Program; 42 U.S.C. 290dd-2, Substance Abuse and Mental Health Services; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This database will provide a standardized, enterprise-wide, information management and technology capability to integrate information from nonrelated/dispersed databases into a comprehensive health surveillance database to support mental, behavioral, social health and public health activities. Mental health can be defined as a state of well-being and self-awareness that allows the individual to work or otherwise contribute to his or her community, to enjoy life, and to cope with stress (sometimes termed psychological resilience). Behavioral health (BH) is a general concept that is often used to describe individual or societal behaviors and their relationship to physical, emotional, and spiritual health. BH is usually characterized by the absence of self-destructive behaviors, such as substance abuse, or suicidal actions. Social health overlaps with both of the other areas, but can be thought of in terms of relationships among individuals and/or communities. The ABHIDE database and its capabilities support enterprise-wide, population-based, public health surveillance (including data collection, analysis/interpretation, and reporting to appropriate authorities for public health action). Specific uses include establishing event-specific registries, such as a suicide registry, identifying risk factors, developing mitigation strategies, evaluating intervention and prevention programs, and prospectively monitoring Army communities with respect to their mental, behavioral, and social health. Other data collected in this system will include adverse behavioral health and social health outcomes, e.g., drug and/or alcohol abuse, suicidal behavior (suicides, attempts, ideations), etc. across all phases of Army service. Data from the ABHIDE are being used to analyze Army populations and will not be used to determine Soldier fitness for duty or other personnel actions, such as assignments, entitlements or benefits.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Under the need-to-know provision cited in 5 U.S.C. 552a(b) to the Chief of Staff Army, Vice Chief of Staff Army (VCSA), The Surgeon General (TSG), U.S. Army Medical Command (MEDCOM)/Office of The Surgeon General (OTSG). Information disclosed will be in response to senior leader requests pertaining to the surveillance and investigation of factors that may contribute to behavioral problems in populations (as opposed to individuals), with a special emphasis on suicides, suicidal behaviors and associated behavioral health outcomes.
</p><p>To legitimate, appropriately credentialed, researchers in support of authorized studies. These researchers may be internal, e.g., Army Science Board, or external, e.g., National Institute of Mental Health, academic institutes, RAND, GAO, etc. Some studies will be of short duration and small scope (such as a focused epidemiological consultation at an individual installation) while others will be long-term formal research studies with Institutional Review Board oversight to ensure all required safeguards with respect to human subject protection, privacy, and HIPAA.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By client or member’s surname or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>ABHIDE data is maintained in a controlled government facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel with a need-to-know. Access to personal data is limited to person(s) responsible for maintaining and servicing the ABHIDE data in performance of their official duties and who are properly trained, screened and cleared for a need-to-know. Access to personal data is further restricted by the use of Common Access Card (CAC) and/or strong password, which are changed periodically according to DoD security policy.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, Maryland 21010-5403.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, Maryland 21010-5403.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves is contained in this system of records should address written inquiries to Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, Maryland 21010-5403.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data contained in this system is collected from the individual Army offices and DoD databases.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigative material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).
</p><p>An exemption rule for these exemptions will be promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0040-11 DASG" toc="yes">
<systemNumber>A0040-11 DASG </systemNumber>
<subsection type="systemName">Radiation Exposure Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army installations, activities, laboratories, etc., which use or store radiation producing devices or radioactive materials or equipment. An automated segment exists at Redstone Arsenal, AL 35898-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty Army, Reserve Army National Guard, and persons employed by the Army, to include contractors, who are occupationally exposed to radiation or radioactive materials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records contain individual’s name, Social Security Number, date of birth, film badge number, coded cross-reference to place of assignment at time of exposure, dates of exposure and radiation dose, cumulative exposure, type of measuring device, and coded cross-reference to qualifying data regarding exposure readings.
</p><p>Documents reflecting individual’s training, external and internal exposure to ionizing radiation, reports of investigation, reports of radiological exposures, and relevant management reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 29 U.S.C. Chapter 15, Occupational Safety and Health; Army Regulation 11-9, The Army Radiation Safety Program; Army Regulation 40-5, Preventive Medicine; Army Regulation 40-13, Medical Support--Nuclear Chemical Accidents and Incidents; Department of the Army Pamphlet 40-18, Personnel Dosimetry Guidance and Dose Recording Procedures for Personnel Occupationally Exposed to Ionizing Radiation; 10 CFR part 19, Nuclear Regulatory Commission and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To monitor, evaluate, and control the risks of individual exposure to ionizing radiation or radioactive materials by comparison of test for short and long term exposure. Conduct investigations of occupational health hazards and relevant management studies and ensure efficiency in maintenance of prescribed safety standards. As well as ensure individual qualifications and education in handling radioactive materials are maintained.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the National Cancer Institute for epidemiological studies to assess the effects of occupational radiation exposure.
</p><p>To the Center for Disease Control for epidemiological studies to assess the effects of occupational radiation exposure.
</p><p>To the National Council on Radiation Protection and Measurement to research and evaluated radiation exposure levels for use in the development of guidance and recommendations on radiation protections and measurements.
</p><p>To the Department of Veteran’s Affairs to verify occupational radiation exposure for evaluating veterans benefit claims.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Papers in file folders, film packets, magnetic/tapes/discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records is restricted to designated individuals having official need therefore in the performance of assigned duties. In addition, access to automated records is controlled by Card Key System, which requires positive identification and authorization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Professional consultant control files destroy 1 year after termination. Clinical and pathological lab reports destroy when no longer needed for conducting business. Personnel dosimetry files destroy after 75 years. Personnel bioassays maintained by safety officers destroy after individual leaves the organizations or is no longer occupationally exposed; all other personnel bioassays are destroyed after 75 years. Ionizing radiation authorized personnel user listings destroy 5 years after transfer or separation of individual.
</p><p>Radiation incident cases (Disposition pending National Archive and Records Administration (NARA) approval. Until retention and disposal is provided by NARA, treat records as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Aviation Missile Command Ionizing Radiation Dosimetry Branch, Building 5417, Redstone Arsenal, AL 35898-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Commander, U.S. Army Aviation Missile Command Ionizing Radiation Dosimetry Branch, Building 5417, Redstone Arsenal, AL 35898-5000.
</p><p>Individual must furnish full name, Social Security Number, dates and locations at which exposed to radiation or radioactive materials, etc., and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Commander, U.S. Army Aviation Missile Command Ionizing Radiation Dosimetry Branch, Building 5417, Redstone Arsenal, AL 35898-5000.
</p><p>Individual must furnish full name, Social Security Number, dates and locations at which exposed to radiation or radioactive materials, etc., and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, dosimetry film, Army and/or DoD records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0031a DASG" toc="yes">
<systemNumber>A0040-3a DASG </systemNumber>
<subsection type="systemName">Pathology Consultation Record Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Armed Forces Institute of Pathology, Walter Reed Army Medical Center, Washington, DC 20307-5001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals treated in military or civilian medical facilities whose cases were reviewed on a consultative basis by members of the staff of the Armed Forces Institute of Pathology.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents, tissue blocks, microscopic slides, X-rays and photographs reflecting outpatient or inpatient treatment or observation of all individuals on whose cases consultation has been requested.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure complete medical data are available to pathologist providing consultative diagnosis to requesting physician in order to improve quality of care provided to individuals; to provide a data base for education of medical personnel; to provide a data base for medical research and statistical purposes and when required by law or for official purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Individual records may be released to referring physician, to physicians treating the individual, to qualified medical  researchers and students, and to other Federal agencies and law enforcement personnel when requested for official purposes involving criminal prosecution, civil court action or regulatory orders.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, X-rays, photographs in paper file folders, microfiche, magnetic tape, printout; tissue blocks in appropriate storage containers; and microscopic slides in cardboard file  folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name or terminal digit number (Social Security Number) or accession number assigned when case is received for consultation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the Armed Forces Institute of Pathology is controlled.  Records are maintained in areas accessible only to authorized personnel who are properly screened and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained as long as case material has value for medical research or education.  Individual cases are reviewed periodically and materials no longer of value to the Institute are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Patient Records and Tissue Repository Division, Armed Forces Institute of Pathology, Walter Reed Army Medical Center, Washington, DC 20307-5001.
</p><p>Requesting individual must submit full name, name, Social Security Number or service number of military sponsor and branch of military service, if applicable, or accession number assigned by the Armed Forces Institute of Pathology, if known.  For requests made in person, identification such as military ID card or valid driver’s license is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Patient Records and Tissue Repository Division, Armed  Forces Institute of Pathology, Walter Reed Army medical Center, Washington, DC 20307-5001.
</p><p>Requesting individual must submit full name, name, Social Security Number or service number of military sponsor and branch of military service, if applicable, or accession number assigned by the Armed Forces Institute of Pathology, if known.  For requests made in person, identification such as military ID card or valid driver’s license is required.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Interview, diagnostic test, other available administrative or medical records obtained from civilian or military sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-31b DASG" toc="yes">
<systemNumber>A0040-31b DASG </systemNumber>
<subsection type="systemName">CLOSED - Research and Experimental Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Medical Research Institute of Chemical Defense (USAMRICD), 2900 Ricketts Point Road, Aberdeen Proving Ground, MD 21010-5400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This is a closed system – no new records will be added.  Volunteers (military personnel, Federal civilian employees, state prisoners) who participated in Army medical research which included potential chemical agents and/or antidotes from the early 1950's until the program ended in 1975.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), military service number, history and record of patient treatment, to include individual pre-test physical examination records and test records of performance and biomedical parameters measured during and after test exposure.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 40-31, Armed Forces Institute of Pathology and Armed Forces Histopathology Centers; DoD Instruction 5154.30, Armed Forces Medical Examiner System (AFMES) Operations; 45 CFR Part 160, Department of Health and Human Services General Administrative Requirements; 45 CFR Part 164, Department of Health and Human Services Security and Privacy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records were used to enable follow up of volunteers who participated in Army medical research projects concerning chemical agents for the purpose of assessing risks/hazards to them, and for retrospective medical/scientific evaluation and future scientific and legal significance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Information may be disclosed to the Department of Veterans Affairs in connection with benefits determinations.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.</p>
<p>Note: This system of records contains individually identifiable health information.  The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in individual’s medical file folders; see `system location’ above for storage of microfiche, computer magnetic tapes and paper printouts, video tapes and 16mm film.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records in individual’s health record are retrieved by surname and/or service number/Social Security Number. Microfiche are retrieved by individual’s surname.  Film/video tape is accessed by case number and/or volunteer’s number.  Automated records are accessed by volunteer’s number or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and microfiche are kept in locked rooms/compartments with access limited to authorized personnel. Access to computerized data is by use of a valid site ID number assigned to the individual terminal and by a valid user ID and password code assigned to authorized user, changed periodically to avoid compromise.  Data entry is on-line using a dial-up terminal. Computer files are controlled by keys known only to U.S. Army Medical Research Institute of chemical Defense personnel assigned to work on the data base.  Data base output is available only to designated computer operators at the Institute.  Computer facility has double barrier physical protection.  The remote terminal is in a room which is locked when vacated and the  building is secured when unoccupied.  The contractor (National Academy of Sciences) employs equal safeguards which meet Army standards for Privacy Act data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records stored in the computer and on microfiche are retained indefinitely at the sites identified under `system location’.  Paper medical records in an individual’s health record are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Medical Research Institute  of Chemical Defense, Aberdeen Proving Ground, MD 21010-5425.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number of the requester.
</p><p>For personal visits, the individual should be able to provide acceptable identification such as valid driver’s license, employer or other individually identifying number, building pass, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Medical Research Institute of Chemical Defense, Aberdeen Proving Ground, MD 21010-5425.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number of the requester.
</p><p>For personal visits, the individual should be able to provide acceptable identification such as valid driver’s license, employer or other individually identifying number, building pass, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual through test/questionnaire forms completed at test location; from medical authorities/sources by evaluation of data collected previous to, during, and following tests while individual was in this research program.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-57a DASG" toc="yes">
<systemNumber>A0040-57a DASG </systemNumber>
<subsection type="systemName">Armed Forces Repository of Specimen Samples for the Identification of Remains.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Armed Forces Repository of Specimen Samples for the Identification of Remains, Armed Forces Institute of Pathology, 16050 Industrial Drive, Gaithersburg, MD  20877-1414.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel (active and reserve).
</p><p>Civilian family members of Department of Defense military personnel (active and reserve) who voluntarily provide specimens for DNA typing for purpose of identifying the human remains of family members.
</p><p>DoD civilian and contractor personnel deploying with the armed forces.
</p><p>Other individuals may also be included in this system when the Armed Forces Institute of Pathology (AFIP) is requested by Federal, state, local and foreign authorities to identify human remains.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Specimen collections from which a DNA typing can be obtained (oral swabs, blood and blood stains, bone, and tissue), and the DNA typing results.  Accession number, specimen locator information, collection date, place of collection, individual’s name, Social Security Number, right index fingerprint, signature, branch of service, sex, race and ethnic origin, address, place and date of birth, and relevant kindred information, past and present.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 131; 10 U.S.C. 3013, Secretary of Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; E.O. 9397 (SSN); Deputy Secretary of Defense memorandum dated December 16, 1991; and Assistant Secretary of Defense (Health Affairs) memoranda dated January 5, 1993, March 9, 1994, April 2, 1996, and October 11, 1996.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information in this system of records will be used for the identification of human remains.  The data collected and stored  will not be analyzed until needed for the identification of human remains.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, state, local and foreign authorities when the Armed Forces Institute of Pathology (AFIP) is requested to identify human remains.
</p><p>To a proper authority, as compelled by other applicable law, in a case in which
T4all of the following conditions are present:
</p><p>(1) The responsible DoD official has received a proper judicial order or judicial authorization;
</p><p>(2) The specimen sample is needed for the investigation or prosecution of a crime punishable by one year or more of confinement;
</p><p>(3) No reasonable alternative means for obtaining a specimen for DNA profile analysis is available; and
</p><p>(4) The use is approved by the Assistant Secretary of Defense for Heath Affairs.
</p><p>The Army’s `Blanket Routine Uses’  do not apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored manually and electronically.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname, sponsor’s Social Security Number, date of birth, and specimen reference or AFIP accession number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the Armed Forces Institute of Pathology is controlled.  Computerized records are maintained in controlled areas accessible only to authorized personnel.  Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter.  All personnel whose duties require access to, or processing and maintenance of personnel information are trained in the proper safeguarding and use of the information.  Any DNA typing information obtained will be handled as confidential medical information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained 50 years and then destroyed by shredding or incineration.
</p><p>Statistical data used for research and educational projects are destroyed after end of project.
</p><p>Military personnel, their civilian family members, or others may request early destruction of their individual remains identification specimen samples following the conclusion of the donor’s complete military service or other applicable relationship to DoD.  For this purpose, complete military service is not limited to active duty service; it includes all service as a member of the Selected Reserves, Individual Ready Reserve, Standby Reserve or Retired Reserve.
</p><p>In the case of DoD civilians and contractor personnel, early destruction is allowed when the donor is no longer deployed by  DoD in a geographic area which requires the maintenance of such samples.  Upon receipt of such requests, the samples will be destroyed within 180 days, and notification of the destruction sent to the donor.
</p><p>Requests for early destruction may be sent to the Repository Administrator, Armed Forces Repository of Specimen Samples for the Identification of Remains, Armed Forces Institute of Pathology, Washington, DC 20306-6000.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN:  MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Administrator, Repository and Research Services, ATTN:  Armed Forces Repository of Specimen Samples for the Identification of Remains, Armed Forces Institute of Pathology,  Walter Reed Army Medical Center, Washington, DC  20306-6000.
</p><p>Requesting individual must submit full name, Social Security Number and date of birth of military member and branch of military service, if applicable, or accession/reference number assigned by the Armed Forces Institute of Pathology, if known.  For requests made in person, identification such as military ID card or valid driver’s license is required.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves or deceased family members contained in this system should address written inquiries to the Administrator, Repository and Research Services, ATTN:  Armed Forces Repository of Specimen Samples for the Identification of Remains, Armed Forces Institute of Pathology, Armed Forces Institute of Pathology, Walter Reed Army Medical Center, Washington, DC  20306-6000.
</p><p>Requesting individual must submit full name, Social Security Number and date of birth of military member and branch of military service, if applicable, or accession/reference number  assigned by the Armed Forces Institute of Pathology, if known.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, family member, diagnostic test, other available administrative or medical records obtained from civilian or military sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-66a DASG" toc="yes">
<systemNumber>A0040-66a DASG </systemNumber>
<subsection type="systemName">Medical Staff Credentials File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Center for Health Promotion and Prevention Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
</p><p>Medical treatment facilities at Army commands, installations and activities. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals performing clinical practice, occupational health, industrial hygiene, and emergency medical activities in support of medical treatment facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents reflecting delineation of clinical privileges and clinical performance and medical malpractice case files, education, training, and occupational experience and competencies.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. Chapter 55, Medical and Dental Care; Army Regulation 40-66, Medical Record Administration and Health Care Documentation; Army Regulation 40-68, Clinical Quality Management, Army Regulation 40-5, Preventive Medicine, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine and assess capability of practitioner’s clinical practice and identify service-wide occupational health program strengths and weaknesses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>In specific instances, clinical privileged information from this system of records may be provided to civilian and military medical facilities, Federal of State medical Boards of the United States, State Licensure Authorities and other appropriate professional regulating bodies for use in assuring high quality health care.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note: </i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in monitored or controlled access rooms or areas; public access to the records is not permitted; computer hardware is located ins supervised areas; access is controlled by password or other user code system; utilization reviews ensure that the system is not violated. Access is restricted to personnel having a need for the record in the performance of their duties. Buildings/rooms are locked outside regular working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in medical treatment facility of individual’s last assignment and in the U.S. Army Center for Health Promotion and Preventive Medicine database. Records of military members are transferred to individual’s Military Personnel Records Jacket upon separation or retirement. Records on civilian personnel are destroyed 5 years after employment terminates.
</p><p>Medical malpractice case files are destroyed after 10 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p><p>Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen, MD 21010-5403.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual’s seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander of the medical treatment where practitioner provided clinical service. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the commander of the medical treatment where practitioner provided clinical service. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determination are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Interviewer, individual’s application, medical audit results, voluntary self-reporting, and other administrative or investigative records obtained from civilian or military sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-66b DASG" toc="yes">
<systemNumber>A0040-66b DASG </systemNumber>
<subsection type="systemName">Health Care and Medical Treatment Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Medical Department facilities and activities. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Armed Forces (both active and inactive); family members; civilian employees of the Department of Defense; members of the U.S. Coast Guard, Public Health Service, and National Oceanic and Atmospheric Agency; cadets and midshipmen of the military academies; employees of the American National Red Cross; and other categories of individuals who receive medical treatment at Army Medical Department facilities/activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical records (of a permanent nature) used to document health; psychological and mental hygiene consultation and evaluation; medical/dental care and treatment for any health or medical condition provided an eligible individual on an inpatient and/or outpatient status to include but not limited to: health; clinical (inpatient); outpatient; dental; consultation; and procurement and separation x-ray record files; and Human Immunodeficiency Virus (HIV) blood sampling results to identify Acquired Immune Deficiency Syndrome (AIDS); and Psychological Assessment and Selection Case records.
</p><p>Subsidiary medical records (of a temporary nature) are also maintained to support records relating to treatment/observation of individuals. Such records include but are not limited to: social work case files, inquiries/complaints about medical treatment or services rendered by the medical treatment facility, and patient treatment x-ray and index files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1071-1085, Medical and Dental Care; 50 U.S.C. Supplement IV, Appendix 454, as amended, Persons liable for training and service; 42 U.S.C. Chapter 117, Sections 11131-11152, Reporting of Information; 10 U.S.C. 1097a and 1097b TRICARE Prime and TRICARE Program; 10 U.S.C. 1079, Contracts for Medical Care for Spouses and Children; 10 U.S.C. 1079a, CHAMPUS; 10 U.S.C. 1086, Contracts for Health Benefits for Certain Members, Former Members, and Their Dependents; E.O. 9397 (SSN); DoD Instruction 6015.23, Delivery of Healthcare at Military Treatment Facilities (MTFs); DoD Directive 6040.37, Confidentiality of Medical Quality Assurance (QA) Records; DoD 6010.8-R, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS); Army Regulation 40-66, Medical Record Administration and Health Care Documentation.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide health care and medical treatment of individuals; to establish tuberculosis/tumor/cancer/Human Immunodeficiency Virus (HIV) registries; for research studies; compilation of statistical data and management reports; to implement preventive medicine, dentistry, and communicable disease control programs; to adjudicate claims and determine benefits; to evaluate care rendered; determine professional certification and hospital accreditation; and determine medical and psychological suitability of persons for service or assignment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Veterans Affairs to adjudicate veterans’ claims and provide medical care to Army members.
</p><p>National Research Council, National Academy of Sciences, National Institutes of Health, Armed Forces Institute of Pathology, and similar institutions for authorized health research in the interest of the Federal Government and the public. When not essential for longitudinal studies, patient identification data shall be eliminated from records used for research studies. Facilities/activities releasing such records shall maintain a list of all such research organizations and an accounting disclosure of records released thereto.
</p><p>To local and state government and agencies for compliance with local laws and regulations governing control of communicable diseases, preventive medicine and safety, child abuse, and other public health and welfare programs.
</p><p>Third party payers per 10 U.S.C. 1095 as amended by Pub. L. 99-272, and guidance provided to the DoD health services by DoD Instruction 6015.23, for the purpose of collecting reasonable inpatient/outpatient hospital care costs incurred on behalf of retirees or dependents.
</p><p>To former DoD health care providers, who have been identified as being the subjects of potential reports to the National Practitioner Data Bank as a result of a payment having been made on their behalf by the U.S. Government in response to a malpractice claim or litigation, for purposes or providing the provider an opportunity, consistent with the requirements of DoD Instruction 6025.15 and Army Regulation 40-68, to provide any pertinent information and to comment on expert opinions, relating to the claim for which payment has been made.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>Note: </p><p>Records of identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; visible card files; microfiche; cassettes; magnetic tapes/discs; computer printouts; x-ray film preservers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By patient or sponsor’s surname or by sponsor’s Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in buildings which employ security guards and are accessed only by authorized personnel having an official need-to-know. Automated segments are protected by controlled system passwords governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Military health/dental and procurement/separation x-ray records are permanent. Clinical (inpatient), outpatient, dental and consultation record files for military members are destroyed after 50-75 years.
</p><p>All records (except the Military Health/Dental records) which are active while individual is on active duty, then retired with individual’s Military Personnel Records Jacket and the procurement/separation x-ray records which are forwarded to the National Personnel Records Center on an accumulation basis) are retained in an active file while treatment is provided and subsequently held for a period of 1 to 5 years following treatment before being retired to the National Personnel Records Center. Subsidiary medical records, of a temporary nature, are normally not retained long beyond termination of treatment; however, supporting documents determined to have significant documentation value to patient care and treatment are incorporated into the appropriate permanent record file.
</p><p>Until the National Archives and Records Administration approves the disposition of Psychological Assessment and Selection Case records, treat as permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Medical Command, Suite 13, 2050 Worth Road, Fort Sam Houston, TX 78234-6010.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the medical facility where treatment was provided. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>Red Cross employees may write to the Medical Officer, American National Red Cross, 1730 E Street, NW, Washington, DC 20006. For verification purposes, the individual should provide the full name, Social Security Number of sponsor, and current address and telephone number. Inquiry should include name of the hospital, year of treatment and any details which will assist in locating the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the medical facility where treatment was provided. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>Red Cross employees may write to the Medical Officer, American National Red Cross, 1730 E Street, NW, Washington, DC 20006. For verification purposes, the individual should provide the full name, Social Security Number of sponsor, and current address and telephone number. Inquiry should include name of the hospital, year of treatment and any details which will assist in locating the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, personal interviews and history statements from the individuals; abstracts or copies of pertinent medical records; examination records of intelligence, personality, achievement, and aptitude; reports from attending and previous physicians and other medical personnel regarding results of physical, dental, and mental examinations, treatment, evaluation, consultation, laboratory, x-ray and special studies and research conducted to provide health care and medical treatment; and similar or related documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-66c DASG" toc="yes">
<systemNumber>A0040-66c DASG </systemNumber>
<subsection type="systemName">Pentagon Employee Referral Service (PERS) Counseling Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Pentagon Employee Referral Service, DiLorenzo TRICARE Health Clinic, Room 224, 5803 Army Pentagon, Washington, DC 20310-5803
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian DoD employees assigned to duty in the Pentagon and environ who are referred by management for, or voluntarily request, counseling assistance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records on patients which are generated in the course of professional counseling. Records of information on condition, current status, progress and prognosis for patients who have personal, emotional, alcohol or drug dependency problems, including admitted or urinalysis-detected illegal drug abuse.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. Part 792, Federal Employees’ Health and Counseling Programs; E.O. 12564, 1986 Drug-Free Workplace; Army Regulation 40-66, Medical Record Administration and Health Care Documentation; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record counselor’s observations concerning patient’s condition, current status, progress prognosis and other relevant treatment information regarding patients in an employee assistance treatment facility.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Records in this system may not be disclosed without the prior written consent of such patient, unless the disclosure would be:
</p><p>To medical personnel to the extent necessary to meet a bona fide medical emergency;
</p><p>To qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report of such research, audit, or evaluation, or otherwise disclose patient identities in any manner; and
</p><p>If authorized by an appropriate order of a court of competent jurisdiction granted after application showing good cause therefore.
</p><p><i>Note:</i> Records of identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD ‘Blanket Routine Uses’ do not apply to these types of records.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in filing cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Patient’s last name, Social Security Number (SSN) and Client Case Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are maintained in file cabinets that are locked when the office is not occupied by authorized personnel. The automated database files are on a password-protected, stand alone computer. All patient records are maintained and used with the highest regard for patient privacy. Only persons on a need-to-know basis and trained in the handling of information protected by the Privacy Act have access to the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are destroyed five years after termination of counseling. Destruction is by shredding, pulping, macerating, or burning.
</p><p>Electronic records are purged of identifying data seven years after termination of counseling.
</p><p>Aggregate data without personal identifiers is maintained for management/statistical purposes until no longer required.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pentagon Employee Referral Service, DiLorenzo TRICARE Health Clinic, Rm. 230, 5803 Army Pentagon, Washington, DC 20310-5803.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Pentagon Employee Referral Service, DiLorenzo TRICARE HEALTH Clinic, 5803 Army Pentagon, Washington, DC 20310-5803.
</p><p>The request should contain the full name, address, Social Security Number (SSN) and the signature of the subject individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Pentagon Employee Referral Service, DiLorenzo TRICARE Health Clinic, Rm. 230, 5803 Army Pentagon, Washington, DC 20310-5803.
</p><p>The request should contain the full name, address, Social Security Number (SSN) and the notarized signature of the subject individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Patient, counselors, supervisors, co-workers or other agency or contractor-employee personnel; private individuals to include family members of patient and outside practitioners.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-400 DASG" toc="yes">
<systemNumber>A0040-400 DASG </systemNumber>
<subsection type="systemName">Entrance Medical Examination Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army medical examining facilities; military entrance processing stations (for enlistees); Department of Defense Medical Review Board, U.S. Academy, CO 80840-2200 (except for reservists). Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who enroll in the Reserve Officers Training Corps (nonscholarship) program, enlist or are appointed in the active or reserve units of the Armed Forces.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Entrance medical examination and resulting documentation such as SF 88, Report of Medical Examination, and SF 93, Report of Medical History, together with relevant and supporting documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55; Army Regulation 601-270, Military Entrance Processing Station; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine medical acceptance of applicant for military service and thereafter to properly assign and use individual. Management data are derived from and used by Health Services Command to evaluate effectiveness of procurement medical standards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; selected management data are stored on word processing or magnetic discs and tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured buildings, accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Original SF 88 and SF 93 become permanent documents in individual’s Health Record: 1 copy of these forms and supporting documentation is retained by the military entrance processing station examining facility for 2 years; 1 copy is forwarded to the Department of Defense Medical Review Board where it is retained until no longer needed then destroyed. Medical records on qualified applicants are retained for 2 years then destroyed. Records of individuals rejected for military service will be maintained until all requirements of Pub.L. 104-201 are met and until a records disposition is obtained from the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander of the medical examining facility where physical examination was given. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, the individual should provide their full name, Social Security Number, home address, approximate date of the examination, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the commander of the medical examining facility where physical examination was given. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, the individual should provide their full name, Social Security Number, home address, approximate date of the examination, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; the physician and other medical personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-407 DASG" toc="yes">
<systemNumber>A0040-407 DASG </systemNumber>
<subsection type="systemName">Army Community Health Nursing Records - Family Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Medical Centers and hospitals.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals eligible for Army military medical care.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Family Record Form (DA Form 3762) Case Referral Form (DA Form 3763); Medical diagnosis, observations, socioeconomic plans and goals for nursing care, summarization of consultations, and similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C., Chapter 55; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify family members who receive Army community health nursing care.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders retained in the Army Community Health Nursing Office; copy of DA Forms 3762 and 3763 is filed in individual’s outpatient medical record.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname of eligible military member or sponsor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel having official need therefor.  Facilities are locked during non-duty hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 3 years after case is closed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Patient Administrator of the Army medical treatment facility which provided the health nursing care.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, the individual should furnish the full name, Social Security Number, name and Social Security Number of sponsor, if applicable, relationship to military member, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Patient Administrator of the Army medical treatment facility which provided the health nursing care.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, the individual should furnish the full name, Social Security Number, name and Social Security Number of sponsor, if applicable, relationship to military member, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, family members, other persons having information relevant to health of family members; educational  institutions; civilian health, welfare, and recreational agencies; civilian law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0040-905 DASG" toc="yes">
<systemNumber>A0040-905 DASG </systemNumber>
<subsection type="systemName">Defense Privately Owned Animal Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Veterinary medical facilities on DoD bases and installations where veterinary services are provided.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Eligible military personnel (including retirees and reservists), DoD civilians, and their family members who utilize base veterinary services for care of their privately owned animals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Owner/Sponsor’s full name, grade/rank, branch of service, home address, personal telephone number, and business or work email address; military status; name of animal, record of treatment for the animal, billing statements, and related veterinary medical information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD Directive 6400.04E, DoD Veterinary Public and Animal Health Services; and Army Regulation 40-905, Veterinary Health Services.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record registration, vaccination, and/or treatment of animals; to compile statistical data; and to identify animals registered with the Veterinary Treatment Facility. Used by veterinarians and health care authorities to identify the animal, verify ownership, record history, and to insure veterinary care, treatment and immunizations provided to animals of authorized owners is recorded; to compile statistical data; conduct research; teach; assist in law enforcement, to include investigation and litigation; and evaluate the care provided.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 
</p>
<p>To civilian veterinary and medical institutions, Federal, State, and local agencies to provide data used in preventative health and zoonotic disease control programs; report medical conditions required by law; and accrediting the Veterinary Corps Officers for training and instruction.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this system.  The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By owner’s or animal’s name, animal’s microchip number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in buildings which are locked when unattended and are accessed only by authorized personnel having an official need-to-know.  DoD Components and approved users ensure that electronic and paper records collected and used are maintained in controlled areas accessible only to authorized personnel.  Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account.  The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are destroyed upon death of the animal, transfer of owner, or 3 years after last entry in the record.  Paper records are shredded.  Electronic records are maintained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Office of the Surgeon General, U.S. Army Medical Command, ATTN: MCIM, 2050 Worth Road, Suite 13, Fort Sam Houston, TX 78234-6013.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the veterinary facility at the installation where their animal was treated or euthanized. 
</p>
<p>Individuals should provide their full name, home address, telephone number, and any identifiable information for their animal, to include microchip number if applicable.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to the veterinary facility at the installation where their animal was treated or euthanized. 
</p>
<p>Individuals should provide their full name, home address, telephone number, and any identifiable information for their animal, to include microchip number if applicable.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).'</p>
<p>Personal visits may be made to the veterinary facility where animal was treated.  Owners must provide personal identification such as a valid military identification card or driver's license.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and veterinarian reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A005-335 MTMC" toc="yes">
<systemNumber>A0055-335 MTMC </systemNumber>
<subsection type="systemName">Personal Property Movement and Storage Records (February 1, 1996, 61 FR 3685).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records are now covered under notice F024 AF USTRANSCOM B DoD, DoD Transportation Repository Records (June 12, 2008, 73 FR 33413).
</p></xhtmlContent></subsection></section>
<section id="A005-335a DALO" toc="yes">
<systemNumber>A0055-335a DALO </systemNumber>
<subsection type="systemName">Local transportation Authorization and Use Files (February 22, 1993, 58 FR 10002).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: These records are no longer collected or maintained by Army G-4, they are covered under Privacy Act System of Records Notice T7334, Defense Travel System (September 8, 2004, 69 FR 54272).
</p></xhtmlContent></subsection></section>
<section id="A005-335b DALO" toc="yes">
<systemNumber>A0055-335b DALO </systemNumber>

<subsection type="systemName">Individual Travel Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Travel offices at installations, major commands, and Army Staff Agencies.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army military (active and reserve) and civilian personnel, U.S. Government personnel assigned to Army and other military installations, their dependents and bona fide members of individual’s household, and U.S. personnel traveling under Army sponsorship, including contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents pertaining to travel of persons on official Government business, and/or their dependents, including but not limited to travel assignment orders, authorized leave en route, availability of quarters and/or shipment of household goods and personal effects, application for passport/visas, the passport authorized travel, security clearance and relevant messages and correspondence. Records may also include clearances for official travel to or within certain foreign countries which may require military theater/area and/or Department of State authorization pursuant to DoD Directive 5000.7 or other established military requirement applying in overseas commands for personal unofficial travel in certain foreign countries.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 704, Duties of Trustee; Army Regulation 55-355, Defense Traffic Management Regulation and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process official travel requests (and personal travel to restricted areas if in overseas commands) for military and civilian personnel; to determine eligibility of individual’s dependents to travel; to obtain necessary clearances where foreign travel is involved, including assisting individual in applying for passports and visas and counseling where proposed travel involves visiting/transiting communist countries.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to attach&#225; or law enforcement authorities of foreign countries; to U.S. Department of Justice or Department of Defense legal/intelligence/investigative agencies for security, investigative, intelligence, and/or counterintelligence operations.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized persons who are properly screened, cleared, and trained. Buildings housing records are either located on controlled access post or otherwise secured when offices are closed.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for 2 years after which they are destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Adjutant General, Headquarters, Department of the Army, 2461 Eisenhower Avenue, Alexandria, VA 22331-0470.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Administrative or Personal Services Office at the installation/major command at which travel request/clearance was initiated.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate decentralized record custodian.
</p><p>Individual should provide full name, grade/rank, signature, and details of travel authorization/clearance documents being accessed. Custodian of records may require notarized statement of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual requesting travel authorization/clearance; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A005 USEUCOM DoD" toc="yes">
<systemNumber>A0055 USEUCOM DoD</systemNumber>
<subsection type="systemName">Europe Command Travel Clearance Records (February 13, 2006, 71 FR 7549).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program was never established and DoD came online with the F011 AF A3 B DoD, Department of Defense (DoD) Foreign Clearance Program Records (January 3, 2012, 77 FR 94). Therefore, the EUCOM system of records notice can be deleted. Records in this system will not be destroyed until the National Archives and Records Administration (NARA) retention has been fulfilled.
</p></xhtmlContent></subsection></section>
<section id="A0056-9 TRADOC " toc="yes">
<systemNumber>A0056-9 TRADOC </systemNumber>
<subsection type="systemName">Maritime Qualification Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Director, Office of the Chief of Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilians employed by Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), grade, primary military occupational specialty, unit, skill level, individual’s request for examination, test results, character and suitability statements, physical qualification reports, experience qualifications and evaluations, commander’s recommendation, Marine Qualification Board recommendation and final action thereon, U.S. Army Marine Licenses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 56-9, Watercraft; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and recommend appropriate action concerning the issuance, denial, suspension, or revocation of U.S. Army Marine Licenses; to award certification to individuals passing the marine qualification examination; to monitor test content and procedures to ensure that tests are valid and current; to award Special Qualification Identifiers to appointed Marine Qualification Field Examiners; to review marine casualty reports, incident reports, and investigations to re-evaluate qualifications of persons involved; and to maintain Marine Service Records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The U.S. Coast Guard, Department of Transportation may be furnished information concerning certification and licensing of individuals.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of system of record notices apply to this record system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronically and optically stored records are maintained in `fail-safe’ system software with password-protected access. Records are accessible only to authorized persons with a need-to-know. Electronic records are stored on the server. Use of Common Access Card (CAC) is used to authenticate and lock out unauthorized access. Paper records are maintained in locked file cabinets in a secure building and are accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 40 years then destroyed by electronically deleting and shredding paper copies. Registers are destroyed by electronic deletion 40 years after the date of the last entry in the register. Records are electronically deleted from the system and paper copies are shredded. Paper records are maintained in locked file cabinets in a secure building and are accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.
</p><p>Individual should furnish name, SSN, address and any additional details that will facilitate locating the information. Request must be signed.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Office of the Chief Transportation, Maritime Qualification Division, 461 Kerr Road, Fort Eustis, VA 23604-5498.
</p><p>Individual should furnish name, SSN, address and any additional details that will facilitate locating the information. Request must be signed.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, military and civilian personnel records and reports, civilian maritime records, U.S. Coast Guard, commanders and vessel masters, and other appropriate sources able to furnish relevant information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0060-20 USFK " toc="yes">
<systemNumber>A0060-20 USFK</systemNumber>
<subsection type="systemName">Ration Control/Blackmarket Monitoring Files (August 24, 1999, 64 FR 46186).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records have been transferred under SORN A0600-8, USKF (February 7, 2001, 66 FR 9298) and are under the same NARA disposition. Therefore, system of records notice A0060-20, USFK can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0065 AHRC " toc="yes">
<systemNumber>A0065 AHRC</systemNumber>
<subsection type="systemName">Postal and Mail Service System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Postal facilities at Army headquarters offices, commands, and installations. Official mailing addresses are published as an appendix
to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons designated as postal clerks; military and civilian personnel assigned/attached to Army installations who require mail
handling service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Designating Army postal clerks/NCO’s/supervisors/orderlies (DD Form 285); locator cards (DA Form 3955) comprising a directory of
individuals assigned, en route, and/or departing given installation, showing individual’s full name, grade, current mailing address,
date of assignment/detachment, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD 4525.6-M, DoD Postal Manual; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To designate persons authorized to perform Army postal functions; to maintain current addresses of persons arriving/departing units
for the purpose of handling personal mail.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b)of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the U.S. Postal Service.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, microfiche and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in secured buildings, accessible only to designated persons having an official need for the information.
Electronic information is password controlled.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents designating postal personnel are destroyed two years from the termination/revocation date of designation. Directory
locator cards (DA Form 3955) are retained for 12 months after member’s departure from unit and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP, Army Postal Officer, 200 Stovall Street, Alexandria, VA
22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries
to the Installation Postal Director at the unit where assigned or employed.
</p><p>Individual should provide the full name, Social Security Number, current address, and signature to assist in locating the Records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the
Installation Postal Director at the unit where assigned or employed.
</p><p>Individual should provide the full name, Social Security Number, current address, and signature to assist in locating the records.
Personal visits may be made; individual must furnish proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, unit commanders and Army postal officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0070 AMC " toc="yes">
<systemNumber>A0070 AMC</systemNumber>
<subsection type="systemName">Resumes for Non-Government Technical Personnel.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Research Office, 4300 South Miami Blvd, Research Triangle Park, NC 27703-9142.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Resumes of candidates who can provide scientific and engineering discipline services to federal agencies, namely mathematics, physical science, and geosciences.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, personal history resume, affiliations, area of expertise, Social Security Number, record of remuneration for services provided, and performance evaluations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; DoD Directive 4205.2, Acquiring and Managing Contract Advisory Services; Army Regulation 5-14, Management of Contracted Advisory and Assistance Services; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a source of qualified scientists and technical personnel to solve scientific and technical problems for the Federal government.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in metal containers; magnetic discs, tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By candidate’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to  authorized, properly trained personnel who have official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for life of the contract; destroyed by shredding when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Research Office, 4300 South Miami Blvd, Research Triangle Park, NC 27703-9142.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Contracting Officer, U.S. Army Research Office, 4300 South Miami Boulevard, Research Triangle Park, NC 27703-9142.
</p><p>Individuals should provide his/her full name, current address and telephone number, position title, and current employer.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Contracting Officer, U.S. Army Research Office, 4300 South Miami Boulevard, Research Triangle Park, NC 27703-9142.
</p><p>Individuals should provide his/her full name, current address and telephone number, position title, and current employer.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual candidate.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0070-45 DASG" toc="yes">
<systemNumber>A0070-45 DASG</systemNumber>
<subsection type="systemName">Medical Scientific Research Data Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary locations: U.S. Army Medical Research and Development Command, 504 Scott Street, Fort Detrick, MD 21701-5009.
</p><p>U.S. Army Chemical Research, Development, and Engineering Center, Aberdeen Proving Ground, MD 21010-5423;
</p><p>Secondary locations: Letterman Army Institute of Research, Presidio of San Francisco, CA 94129-6800;
</p><p>Walter Reed Army Institute of Research, Washington, DC 20307-5104;
</p><p>U.S. Army Aeromedical Research Laboratory, Fort Rucker, AL 36362-5000;
</p><p>U.S. Army Institute of Dental Research, Washington, DC 20307-5300;
</p><p>U.S. Army Institute of Dental Research, Fort Sam Houston, TX 78234-6200;
</p><p>U.S. Army Medical Bioengineering Research and Development Laboratory, Fort Detrick, MD 21701-5010;
</p><p>U.S. Army Medical Research Institute of Chemical Defense, Aberdeen Proving Ground, MD 21010-5425;
</p><p>U.S. Army Medical Research Institute of Infectious Diseases, 1425 Porter Street, Fort Detrick, MD 21702-5011;
</p><p>U.S. Army Research Institute of Environmental Medicine, Natick, MA 01760-5007; and
</p><p>U.S. Army Research Institute of Infectious Diseases, 1425 Porter Street, Fort Detrick, MD 21702-5011.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Volunteers who participate in the Sandfly Fever (Clinical Research Data) studies at the U.S. Army Medical Research Institute of Infectious Diseases; individuals who participate in research sponsored by the U.S. Army Medical Research and Development Command and the U.S. Army Chemical Research, Developments, and Engineering Center; and individuals at Fort Detrick who have been immunized with a biological product or who fall under the Occupational Health and Safety Act or Radiologic Safety Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Participant’s name, Social Security Number, age, race, date of birth, occupation, titers, body temperature, pulse, blood pressure, respiration, urinalysis, immunization, schedules, blood serology, amount of dosage, reaction to immunization radiologic agents, exposure level, health screening result, health test schedule, test protocols, challenge materials, inspection, after action reports, medical support plans, summaries of pre and post test physical exams parameter and other related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C., Chapter 55, Medical and Dental Care; Army Regulation 70-25, Use of Volunteers as Subjects of Research; Army Regulation 70-45, Scientific and Technical Information Program; Occupational Safety and Health Administration Act of 1970; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To create a database of immunological or vaccinal data for research purposes.
</p><p>To answer inquiries and provide data on health issues of individuals who participated in research conducted or sponsored by U.S. Army Medical Research Institute of Infectious Diseases, U.S. Army Medical Research and Development Command, and U.S. Army Chemical Research, Development, and Engineering Center.
</p><p>To provide individual participants with newly acquired information that may impact their health.
</p><p>To maintain and manage scheduling of health screening tests immunizations, physicals, safety and immunogenicity and other special procedures for a given vaccine or biosurveillance program, radiologic safety program and occupational health safety program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Veteran Affairs to assist in making determinations relative to claims for service connected disabilities; and other such benefits.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file cabinets and automated computer systems that are backed up daily.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized and paper records are maintained in controlled areas. Access is restricted to authorized personnel only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Special Immunization System Records are permanent; Research Volunteer Registry records are maintained for 65 years then destroyed; and Clinical Research Data records are maintained until they have no further research value then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Medical Research Institute of Infectious Diseases, 1425 Porter Street, Fort Detrick, MD 21702-5011 for special immunization records.
</p><p>Office of The Surgeon General, Headquarters, Department of Army, 5109 Leesburg Pike, Falls Church, VA 22041-3258 for all other records maintained in this system of records.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the appropriate system manager.
</p><p>For verification purposes the individual should provide full name, Social Security Number, military status or other information verifiable from the record itself.
</p><p>For personal visits, the individual should be able to provide acceptable identification such as valid driver’s license, employer, or other individually identifying number, and building pass.
</p><p>Individual should provide his/her full name, address and telephone number, Social Security Number, date of birth, and any other personal data which would assist in identifying records pertaining to him/her.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From quantitative data obtained from investigative staff, research/test results, individuals concerned, interviews, clinical laboratory results/reports, immunization results, records and other relevant tests.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From quantitative data obtained from investigative staff and clinical laboratory reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0095-1a TRADOC" toc="yes">
<systemNumber>A0095-1a TRACOC</systemNumber>
<subsection type="systemName">Centralized Aviation Flight Records System (CAFRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Sparkman Center, Building 5307, Redstone Arsenal, AL 35898-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army aviators who are members of the Active and Reserve Components and qualified and current in the aircraft to be flown; civilian employees of Government agencies and Government contractors who have appropriate certifications or ratings, flight surgeons or aeromedical physicians’ assistants in aviation service, enlisted crew chief/crew members, aerial observers, personnel in non-operational aviation positions, and those restricted or prohibited by statute from taking part in aerial flights. Designated personnel assigned to perform duties as an Unmanned Aerial System (UAS) crewmember.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DA Forms 759 and 759-1 (Individual Flight and Flight Certificate Army (Sections I, II, and III)); DA Form 4186 (Medical Recommendations for Flying Duty), DD Form 1821 (Contractor Crewmember Record); Name, Social Security Number (SSN), home address, date of birth, security clearance data, education, waivers, qualifications, disqualifications, re-qualifications, training, proficiency, and experience data, medical and physiological data, approvals to operate Government aircraft, requests for approval or contractor flight crewmember and contractor qualification training, and similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD Instruction 6055.1, DoD Safety and Occupational Health Program; Army Regulation 95-1, Aviation Flight Regulations; Army Regulation 95-20, Contractor Flight and Ground Operations; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record the flying experience, qualifications and training data of each aviator, crew member, UAS operator and flight surgeon in aviation service; and to monitor and manage individual contractor flight and ground personnel records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Federal Aviation Agency and/or the National Transportation Safety Board.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of system of record notices apply to this record system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and notebooks, and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), or other personal identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secure areas available only to designated persons having official need for the record. Automated systems employ computer hardware/software safeguard features and controls which meet administrative, physical, and technical safeguards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>PERMANENT. Keep in Current Files Area (CFA) until no longer needed for conducting business, then retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The Transition Center will pull the most current DA Form 759, Individual Flight Record and Flight Certificate-Army from the Individual Flight Record Folder (IFRF) and forward it to the Official Military Personnel File (OMPF) Custodian for inclusion in the soldier’s OMPF. The remainder of the IFRF will be given to the soldier upon separation processing at the Transition Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Product Manager, Aviation Mission Equipment (PM AME), CAFRS, Sparkman Center, Building 5309, Redstone Arsenal, AL 35898-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system may visit or address written inquiries to the Flight Operations Section of their current unit, contractor facility or via the CAFRS Help Desk at <i>cafrs.help@us.army.mil</i> or <i>https://www.us.army.mil/suite/page/420577.</i>
</p><p>Individual should provide the full name, Social Security Number, and any details which will help locate the records, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system may visit or address written inquiries to the Flight Operations Section of their current unit, contractor facility or via the CAFRS Help Desk at <i>cafrs.help@us.army.mil</i> or <i>https://www.us.army.mil/suite/page/420577.</i>
</p><p>Individual should provide the full name, Social Security Number, and any details which will help locate the records, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Federal Aviation Administration, flight surgeons, evaluation reports, proficiency and readiness tests, and other relevant records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="A0095-2d TRADOC-ATC" toc="yes">
<systemNumber>A0095-2d TRACOC-ATC</systemNumber>
<subsection type="systemName">Air Traffic Controller/Air Traffic Control Maintenance Technician Records (July 7, 2008, 73 FR 38417).
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system was consolidated with the system of records covered by notice A0095-1a TRADOC, Centralized Aviation Flight Records System (CAFRS) (June 29, 2010, 75 FR 37410); therefore, the system of records notice, A0095-2d TRADOC-ATC, Air Traffic Controller/Air Traffic Control Maintenance Technician Records can be deleted.
</p></xhtmlContent></subsection></section>


<section id="A0140 DAJA" toc="yes">
<systemNumber>A0140 DAJA</systemNumber>
<subsection type="systemName">JAGC Reserve Components Officer Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>1777 N. Kent Street, DAJA-PT, Rosslyn, VA 22209.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Judge Advocate General Corps (JAGC) U.S. Army Reserve officers, not serving on extended active duty; and officers seeking appointment, branch transfer, or Federal Recognition to the JAGC without concurrent call to active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, application for appointment, active duty training, constructive credit, mobilization designee position, educational courses completed, home and business addresses and telephone numbers, grade, promotion eligibility date, primary military occupational specialty, date of birth, sex, basic date of mandatory removal, unit assignment and address, employer, job title, specialty and awards, correspondence between the Army and the individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 10204, Personnel Records; Army Regulation 140-1, Mission, Organization, and Training and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To schedule Judge Advocate General Corps reserve officer training; select officers for reserve unit command positions; identify individual reservists in need of training; determine mandatory retirement dates; provide full background information on individuals applying for mobilization designee positions, constructive credit for training courses and/or active duty for training, to document background of applicants for appointment in the Judge Advocate General Corps or branch transfer consistent with prerequisites required for type of appointment/ branch transfer and to establish eligibility for appointment/branch transfer. Records are also used for management and statistical studies and reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tape/disc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname, Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in secured areas, accessible only to designated officials. Automated records require password for access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until individual officer retires from the Reserves, held 2 additional years, and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General, Personnel, Plans and Training Office, 1777 N. Kent Street, Rosslyn, VA 22209.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Office of the Judge Advocate General, Personnel, Plans and Training Office, 1777 N. Kent Street, Rosslyn, VA 22209.
</p><p>Individual must provide his/her name, Social Security Number, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Office of the Judge Advocate General, Personnel, Plans and Training Office, 1777 N. Kent Street, Rosslyn, VA 22209.
</p><p>Individual must provide his/her name, Social Security Number, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; official personnel documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0145-1 AHRC" toc="yes">
<systemNumber>A0145-1 AHRC</systemNumber>
<subsection type="systemName">Army Reserve Officer’s Training Corps (ROTC) and Financial Assistance Programs(May 10, 2001, 66 FR 23899).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, US Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply and are accepted into the Army ROTC program; potential enrollees in the Senior ROTC program; and individuals who desire to participate in the Army ROTC Financial Assistance (Scholarship Program).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual applications and/or prospect referrals for appointment which include personal data including:  name, Social Security Number (SSN), sex, ethnicity, race, height, weight, date and place of birth, citizenship, home address, home and cell phone numbers, e-mail address, marital status, number of dependents, parental information; parent/guardian home of record state, e-mail address, mother’s maiden name, name of high school, high school graduation date, grade point average, Scholastic Assessment Test, American College Testing, Preliminary Scholastic Assessment Testing scores, college admission status, college(s) expected to attend, desired academic major(s), academic transcripts and certificates of education to prior military service information, training, college board scores and test results, medical examination, acceptance/declination, interview board results, financial assistance document awards, ROTC contract and evaluation from Professor of Military Science commanding officer, photographs, references, correspondence between the member and the Army or other Federal agencies, letters of recommendation, inquiries regarding applicant's selection or non-selection, letter of appointment in Active Army on completion of ROTC status, security clearance documents, reports of Reserve Officer Training Corps Advanced, Ranger, or Basic Camp performance of applicant.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 2031, Junior Reserve Officers’ Training Corps; 10 U.S.C. 2104, Advanced training; eligibility for; 10 U.S.C 2107, Financial assistance program for specially selected members; Army Regulation 145-1, Senior Reserve Officers’ Training Corps Program: Organization, Administration, and Training; Army Regulation 145-2, Junior Reserve Officers’ Training Corps Program: Organization, Administration, Operation, and Support; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a central database of potential prospects for enrollment in the ROTC and the Senior Army ROTC program, provide training and commissioning of eligible cadets in active Army and to assist prospects by providing information concerning educational institutions having ROTC programs; scholarship information and applications, information on specialized programs such as Nursing, Green to Gold and historically Black Colleges and Universities and information regarding other Army enlistment, reserve or National Guard programs. System renders personnel management, recruitment management, information reports, and refers qualified prospects to a Professor of Military Science at or near their college(s) of choice, strength and manpower management accounting. Also administers the financial assistance program; renders the selection of recipients for 2, 3, and 4 year scholarships; monitor selectees performance (academic and ROTC) and also develop policies and procedures, compile statistics and render reports.’
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Federal Aviation Administration to obtain a flight certification and/or licensing.
</p><p>To the Department of Veterans Affairs for member Group Life Insurance and/or other benefits.
</p><p>The DoD ‘Blanket Routine Uses` set forth at the beginning of the Army’s compilation of systems or records notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
    <subsection type="routineUsesOfRecords"><xhtmlContent>
            <p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To the Federal Aviation Administration to obtain flight certification and/or licensing.</p>
<p>To the Department of Veterans Affairs for member Group Life Insurance and/or other benefits.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.</p></xhtmlContent></subsection>
  <subsection type="policiesAndPractices">
        <xhtmlContent>
            <p>Storage:</p>
            <p>
                Paper records and electronic storage media.
            </p>
        </xhtmlContent>
    </subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel in the performance of their duties.  Physical security differs from site to site, access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account.  The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>CC Form 139-R, Cadet Enrollment Record is retained in the ROTC unit for 5 years after cadet leaves the institution or is disenrolled from the ROTC program.</p>
<p>Following successful completion of ROTC and academic programs and appointment as a commissioned officer with initial assignment to active duty for training, copy of pages 1 and 2 are reproduced and sent to the commandant of individual's basic branch course school.  Records of rejected ROTC applicants are destroyed.  Other records mentioned in preceding paragraphs are immediately destroyed unless the records are for financial assistance which are retained for 1 year then destroyed or if they are not required to become part of individual's Military Personnel Records Jacket.</p>
<p>ROTC QUEST records are retained for 3 years then destroyed. ROTC Scholarship application records are destroyed 1 year after graduation or disenrollment.</p>
<p>Paper records are destroyed by tearing, burning, melting, chemical decomposition, pulping, pulverizing, shredding, or mutilation.  Electronic records and media are destroyed by overwriting, degaussing, disintegration, pulverization.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, US Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, US Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.</p>
<p>Individuals should provide their full name, current address, telephone number and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, US Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5500.</p>
<p>Individuals should provide their full name, current address, telephone number and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, contesting contents, and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, civilian educational institutions and staff, college registrars, dormitory directors, national testing organizations, honor societies, boys' clubs, boy scout organizations, Future Farmers of America, minority and civil rights organizations, fraternity and church organizations; neighborhood youth centers, YMCA, YWCA, social clubs, athletic clubs, scholarship organizations, U.S. Army Recruiting Command, Military Academy Liaison officers, West Point non-select listing, previous employers, trade organizations, and military service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0145-2 TRADOC" toc="yes">
<systemNumber>A0145-2 TRADOC</systemNumber>
<subsection type="systemName">Junior ROTC/National Defense Cadet Corps Instructor Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Army, Headquarters, United States Army Cadet Command, (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Retired officers and noncommissioned officers requesting to be certified, those already certified waiting to be assigned as instructors or presently working as a Junior Reserve Officers Training Corps instructor.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), instructor evaluation forms, qualification data, biographical sketches and similar or related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 2031, Junior Reserve Officers’ Training Corps; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 145-2, Organization, Administration, Operation, and Support; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide record of qualifications, experience, effectiveness, and similar related information on potential and/or assigned instructors and guest speakers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored on data repository servers located in U.S. Army Accessions Command G-6 Network Operations Center at Fort Monroe Virginia, and on continuity of operations servers located at the U.S. Army Accessions Command G-6 Network Operations Center in Indianapolis, Indiana. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained then destroyed 2 years after instructor’s separation. Hardcopy records are shredded after they are scanned into the system. Once in the system and have reached the disposition date they will be electronically.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this record system should address written inquiries to the Department of the Army, Headquarters, United States Army Cadet Command (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.
</p><p>Individual should provide full name, Social Security Number (SSN), or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Department of the Army, Headquarters, United States Army Cadet Command, (ATCC-JRI), 55 Patch Road, Fort Monroe, VA 23651-5000.
</p><p>Individual should provide full name, Social Security Number (SSN), or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents; and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual retired and noncommissioned officer instructor applicants, staff and faculty of appropriate high school and supporting district and U.S. Army Cadet Command brigade responsible for overseeing the Program of Instruction being conducted and the operation of the units at schools in their area of operation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0165-1a DACH" toc="yes">
<systemNumber>A0165-1a DACH</systemNumber>
<subsection type="systemName">Closed - Baptism, Marriage, and Funeral Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records from 1917-1952 are in the National Archives and Record Administration. Records from 1953-1977 are in the Washington National Records Center, Washington, DC 20409, as well as the office, Chief of Chaplains, Department of the Army, Washington, DC 20310-2700.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This is a closed system--no new records may be added.  Any service member, his/her dependent, authorized civilian personnel, or retired service member for whom an Army chaplain performed a baptism, marriage, or funeral.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individuals who apply for marriage, those on whom funeral services are conducted, or baptisms are performed.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3547, Duties: Chaplains; Assistance Required of Commanding Officers.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records were used to render service to military members, their dependents and authorized civilians.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Microfilm at office of the Chief of Chaplains; paper records at the Washington National Records Center for period 1917-1952.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by marriage records filed by groom's surname; funeral records by surname of deceased person; baptismal records by the individual's surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are now stored at the Washington National Records Center and are only released upon request. See "Record Access Procedures" below.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records from 1953 to 1977 are retained for 50 years; this system was discontinued October 1, 1977 after which no information was collected or is retained.  Records will remain in legal DoD custody and physically maintained at the Washington National Records Center until January 2027 at which time they will be destroyed IAW their approved records retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Chief of Chaplains, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-2700.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office, Chief of Chaplains, Headquarters, Department of the Army, ATTN: DACH-IMW, Washington, DC 20310-2700.</p>
<p>Individual should provide:</p>
<p>&#149; For baptismal records: Full name of person baptized, approximate date, names of parents, name of chaplain, and place of baptism. </p>
<p>&#149; For marriage records: Full name of groom and maiden name of bride, approximate date, installation at which married, and name of chaplain.</p>
<p>&#149; For funeral records: Name of deceased person, year of death, and name of next-of-kin.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Chaplains, Headquarters, Department of the Army, Attn: DACH-IMW, Washington, DC 20310-2700.
</p><p>Individual should provide:
</p><p>(1) For baptismal records: Full name of person baptized, approximate date, names of parents, name of chaplain, and place of baptism.
</p><p>(2) For marriage records: Full name of groom and maiden name of bride, approximate date, installation at which married, and name of chaplain.
</p><p>(3) For funeral records: Name of deceased person, year of death, and name of next-of-kin.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information was received from any service member, his/her dependent, authorized civilian personnel, or retired service member for whom an Army chaplain has performed a baptism, marriage, or funeral.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0165-1b DACH" toc="yes">
<systemNumber>A0165-1b DACH</systemNumber>
<subsection type="systemName">Chaplain Privileged Counseling/Interview Communication Cases
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army installations. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army members, their dependents and other individuals who have received pastoral counseling from Army chaplains.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Memoranda and/or documents resulting from counseling or interview sessions between a chaplain and an individual.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 301, Departmental Regulations; Army Regulation 165-1, Chaplain Activities in the United States Army and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document privileged counseling/interview sessions between Army chaplains and individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked file cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is stored in locked cabinets or desks, and is accessible only to the chaplain maintaining the record.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 2 years after the individual case is closed; then destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Chief of Chaplains, 2511 Jefferson Davis Highway, Suite 12500, Arlington, VA 22202-3907.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to The Chief of Chaplains, 2511 Jefferson Davis Highway, Suite 12500, Arlington, VA 22202-3907 or the Chaplain at the Army installation where counseling or interview occurred.
</p><p>Individual should provide their full name, present address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to The Chief of Chaplains, 2511 Jefferson Davis Highway, Suite 12500, Arlington, VA 22202-3907 or the Chaplain at the Army installation where counseling or interview occurred.
</p><p>Individual should provide their full name, present address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0165-1c DACH" toc="yes">
<systemNumber>A0165-1c DACH</systemNumber>
<subsection type="systemName"> Religious Census, Education, and Registration Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army installations; official addresses are contained in the directory at the end of the Army inventory of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military, dependent, and civilian personnel who voluntarily participate in religious services and/or activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, age, denominational preference, religious education desired/attained, and similar information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide data on religious education/training or needs of faith groups, denominations, or religious sects; to determine and administer educational or training needs in social, spiritual, and humanitarian relationships for the military community served; to record attendance, training accomplished, participation, and spiritual growth.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in file folders and/or card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessed only by individuals determined to have need therefor in the performance of official business.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained until individual is no longer active in official chaplain-sponsored services and activities.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Chief of Chaplains, Headquarters, Department of the Army, Washington, DC 20310-2700.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chaplain at the Army installation where he/she participated in religious education/training.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chaplain at the Army installation where he/she participated in religious education/training.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>
<section id="A0190-5 OPMG" toc="yes">
<systemNumber>A0190-5 OPMG</systemNumber>
<subsection type="systemName">Vehicle Registration System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized to Army installation which created the vehicle registration/driver record. A cross-reference index in either manual or automated media may exist at intermediate and higher command levels. In addition, information is stored on computer media at the four Army Information Processing Centers located at: Chambersburg, PA 17201-4150; Huntsville, AL 35898-7340; Rock Island, IL 61299-7210; and, St. Louis, MO 63120-1798.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel (active, reserve, retired), civilian employees, contractor personnel, vendors, visitors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information contained on the DA Form 3626 may be provided by paper record, the automated VRS, or the automated Vehicle Registration System/Installation Support Module (VRS/ISM). Information entered into the VRS or VRS/ISM from the DA Form 3626 is used to create a master edit file and master registration file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; Status of Forces Agreement between the United States of America and the host country in which U.S. Forces are located and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the commander in carrying out effective law enforcement, traffic safety, and crime prevention programs; to ensure compliance with Highway Safety Program Standards (23 U.S.C. 402) applicable to federally administered areas; to provide management data on which to base crime prevention, selective enforcement, and improved driving safety.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information in this system may be disclosed to state law enforcement and motor vehicle departments for ascertaining or disclosing driver information and/or accident reports, and, in overseas areas, to the host country as required by the Status of Forces Agreement between the United States of America and the host country.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname/Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is stored in locked containers or storage areas within buildings which are secured, and the system is accessed by designated persons having an official need for the information.
</p><p>Regional Data Centers are contractor-operated under an Army approved security program. Contractor personnel participate in a security education program under the Regional Data Security Officer. Regional Data Centers are connected through a communications network to data processing centers at Army installations. Technical, physical, and administrative safeguards required by Army Regulation 380-19, Information Systems Security, are enforced at the installation data processing centers. Data are available only to installation personnel responsible for system operation and maintenance. Terminals not in the data processing center are under the supervision of a terminal area security office at each remote location protecting these terminals from unauthorized use. Access to information is also controlled by a system of assigned passwords for authorized users of terminals.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed on transfer or separation of parking permit holder, or when permit is superseded or revoked, whichever occurs first. Traffic law enforcement records are destroyed 2 years after closing of the case.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, ATTN: OPMG-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Provost Marshal at the installation where vehicle registration or accident occurred.
</p><p>Individual should provide the full name, Social Security Number, current address, and other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Provost Marshal at the installation where vehicle registration or accident occurred.
</p><p>Individual should provide the full name, Social Security Number, current address, and other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, participants in car pools, military or civilian police reports, investigative and law enforcement agencies, third parties who provide relevant information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0190-9 OPMG" toc="yes">
<systemNumber>A0190-9 OPMG</systemNumber>
<subsection type="systemName">Absentee Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Personnel Control Facility, U.S. Army Desert Information Point, Building 1481, Fort Knox, KY 40121-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Army, U.S. Army Reserve on active duty or in active duty training status, and Army National Guard personnel on active duty, absent without authority from their place of duty, listed as absentee, and/or who have been designated as a deserter.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, grade, reports and records which document the individual’s absence; notice of unauthorized absence from U.S. Army which constitutes the warrant for arrest; notice of return to military control or continued absence in hands of civil authorities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army, Army Regulation 190-9, Absentee Deserter Apprehension Program and Surrender of Military Personnel to Civilian Law Enforcement Agencies; Army Regulation 630-10, Absence Without Leave, Desertion, and Administration of Personnel Involved in Civilian Court Proceedings; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enter data in the FBI National Crime Information Center `wanted person’ file; to ensure apprehension actions are initiated/terminated promptly and accurately; and to serve management purposes through examining causes of absenteeism and developing programs to deter unauthorized absences.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Veterans Affairs for assistance in determining whereabouts of Army deserters through the Veterans and Beneficiaries Identification and Records Locator Subsystem.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper documents and the record copy of the Arrest Warrant are maintained in the Official Military Personnel Files; verified desertion data are stored on the Deserter Verification Information System at the U.S. Army Deserter Information Point.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manually, by name; automated records are retrieved by name, plus any numeric identifier such as date of birth, Social Security Number, or Army serial number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized individuals having a need-to-know. Records are stored in facilities manned 24 hours, 7 days a week. Additional controls which meet the physical, administrative, and technical safeguard requirements of Army Regulation 380-19, Information Systems Security, are in effect.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Automated records are erased when individual returns to military custody, is discharged, or dies. Paper or microform records remain a permanent part of the individual’s Official Military Personnel File.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Deserter Information Point, U.S. Army Enlisted Records Center, Indianapolis, IN 42649-5301.
</p><p>Individual should provide the full name, Social Security Number and/or Army serial number, address, telephone number and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the U.S. Army Deserter Information Point, U.S. Army Enlisted Records Center, Indianapolis, IN 46249-5301.
</p><p>Individual should provide the full name, Social Security Number and/or Army serial number, address, telephone number and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Unit commander, first sergeants, subjects, witnesses, military police, U.S. Army Criminal Investigation Command personnel and special agents, informants, Department of Defense, federal, state, and local investigative and law enforcement agencies, departments or agencies of foreign governments, and any other individuals or organizations which may furnish pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0190-13 OPMG" toc="yes">
<systemNumber>A0190-13 OPMG</systemNumber>
<subsection type="systemName">Security/Access Badges and Automated Installation Entry System (AIE) Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army staff, field operating agencies, states’ adjutant general offices, and Army installations, activities, offices world-wide that issue security badges authorized by Army Regulation 190-13, The Army Physical Security Program. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals issued a security/access badge, authorized members of the Uniformed Services, civilian Department of Defense and contract employees and visitors entering Department of Defense properties, stations, forts, depots, arsenals, plants (both contractor and Government operated), hospitals, terminals, and other mission facilities and restricted areas, primarily used for military purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's application for security/access badge on appropriate Department of Defense and Army forms; individual's special credentials, allied papers, registers, logs reflecting sequential numbering of security/access badges may also contain other relevant documentation.  Name, current address, phone number, grade, Social Security Number (SSN), DoD ID Number, status, date and place of birth, weight, height, eye color, hair color, gender, passport number, country of citizenship, geographic and electronic home and work addresses and telephone numbers, marital status, fingerprints, photographs, and identification card issue and expiration dates.
</p>
<p>The system also includes vehicle information such as manufacturer, model year, color and vehicle type, vehicle identification number, license plate state and number, decal number, current registration, automobile insurance data, and driver's license data.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 190-13, The Army Physical Security Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of security/access badges issued; to restrict entry to installations and activities; to ensure positive identification of personnel authorized access to restricted areas; to maintain accountability for issuance and disposition of security/access badges.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's name, SSN, DoD ID Number and/or security/access badge number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data maintained in secure buildings accessed only by personnel authorized access. Computerized information protected by alarms, encrypted data-at-rest/data-in-transit and established access control procedures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Security identification applications are maintained for 3 months after turn-in of badge or card then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>AIE System Program - Joint Program Manager Guardian (JPMG)/Joint Product Manager, Force Protection Systems (JPdM-FPS), Attn: SFAE-CBD-GN-F, 5900 Putman Road, Suite 1, Fort Belvoir, Virginia  22060-5420.
</p>
<p>Security Badges - Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0400.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the issuing office where the individual obtained the identification card or to the system manager.
</p>
<p>Individual should provide full name, number of security/access badge, current address, phone number and signature.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’. 
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the issuing officer at the appropriate installation.
</p>
<p>Individual should provide full name, number of security/access badge, current address, phone number and signature.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
</p>
<p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)'. 
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)'.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Defense Manpower Data Center’s (DMDC) Interoperability Layer Services (IoLS) and Defense Enrollment Eligibility Reporting System (DEERS), Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0190-14 OPMG" toc="yes">
<systemNumber>A0190-14 OPMG</systemNumber>
	<subsection type="systemName">Registration and Permit Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army installations. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any citizen registering restricted items of property on a military installation or desiring to engage in restricted activities on a military installation. Items/activities include but are not limited to privately owned firearms/weapons, pets and hunting and fishing.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Registration form for items of restricted property; permit application for restricted activities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; Army Regulation 190-14, Carrying of Firearms and Use of Force for Law Enforcement Security Duties; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the commander in carrying out effective law enforcement, troop safety, and crime prevention programs.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is furnished to criminal justice elements outside the Department of Defense for investigation and prosecution when such cases fall within their jurisdiction or concurrent jurisdiction is applicable. These include: Federal Bureau of Investigation; U.S. Customs Services; Bureau of Alcohol, Tobacco and Firearms; U.S. District Courts; U.S. Magistrates; state and local law enforcement, wildlife conservation and public health agencies; and, in overseas areas, host government law enforcement agencies.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only authorized personnel have access to files. Physical security measures include locked containers/storage areas, controlled personnel access, and continuous presence of authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed upon removal of the restricted property from the military installation or upon expiration of the permit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p><p>Individual should provide the full name, Social Security Number, and other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p><p>Individual should provide the full name, Social Security Number, and other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Any citizen desiring/required to register firearms/weapons, pets, etc. that will be maintained within or desiring to hunt/fish within the confines of any Army installation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(2), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0190-30 DAMO" toc="yes">
<systemNumber>A0190-30 DAMO</systemNumber>
<subsection type="systemName">Military Police Investigator Certification Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Commanders can no longer certify personnel to perform military police investigations. The military police investigations regulation requires all personnel performing investigations to be trained at the U.S. Army Military Police School at Fort Leonard Wood, Missouri.
</p></xhtmlContent></subsection></section>
<section id="A0190-45a OPMG" toc="yes">
<systemNumber>A0190-45a OPMG</systemNumber>
<subsection type="systemName">Local Criminal Intelligence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At all designated Army commands, installations and activities. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual suspected or involved in criminal activity directed against or involving the United States Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports and supporting documents of criminal activity directed against or involving the U.S. Army. Information includes subject’s name, aliases, addresses, phone number, date of birth, source of investigation, risk analysis, reports, threat assessments, retention control sheets, victims names, names of informants, names of law enforcement officers and investigators, and subject’s group affiliations, if any.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 380-13, Acquisition and Storage of Information Concerning Non-Affiliated Persons and Organizations; Army Regulation 190-45, Law Enforcement Reporting; Army Regulation 195-2, Criminal Investigation Activities; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable designated Army officials, commanders, or civil criminal justice agencies to meet their responsibilities maintaining law and order through investigation and possible judicial action. To identify individuals in an effort to anticipate, prevent or monitor possible criminal activity directed against or involving the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tape/disc, and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number, and/or date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only authorized personnel have access to files. Physical security measures include locked containers/storage areas, controlled personnel access, and continuous presence of authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Criminal intelligence reports and cross-index cards belonging to the Headquarters, Criminal Investigation Division, are destroyed when no longer needed, except for reports of current operational value. These reports are reviewed yearly for continued retention, not to exceed 20 years, and then destroy. The records maintained at the Regional Headquarters are destroyed after 5 years. Records maintained at District, field office and elements designated by region commanders are destroyed after 3 years or when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Operations and Plans, Military Operations, 400 Army Pentagon, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, Military Operations, 400 Army Pentagon, Washington, DC 20310-0400.
</p><p>Individual should provide their full name, Social Security Number, date of birth, and address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, Military Operations, 400 Army Pentagon, Washington, DC 20310-0400.
</p><p>Individual should provide their full name, Social Security Number, date of birth, and address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subjects, witnesses, victims, Military Police and U.S. Army Criminal Investigation Command personnel and special agents, informants, various Department of Defense, federal, state and local investigative and law enforcement agencies, departments or agencies of foreign governments, and any other individuals or organizations which may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>


    <section id="A0190-45 OPMG" toc="yes">
        <systemNumber>A0190-45 OPMG</systemNumber>
        <subsection type="systemName">Military Police Reporting Program Records (MPRP) (November 19, 2012, 77 FR 69445)
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>Replaced by A0190-45 OPMG (CID), Criminal Investigation Command (CID) Information Management System Records (CIMS).
                  </p> </xhtmlContent></subsection></section>
<section id="A0190-45 OPMG (CID)" toc="yes">
<systemNumber>A0190-45 OPMG (CID)</systemNumber>
<subsection type="systemName">Criminal Investigation Command (CID) Information Management System Records (CIMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized to Army installations which created the Military Police Report. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.  The official copy of the military police report and other law enforcement related documents are maintained at the U.S. Army Crime Records Center, 27130 Telegraph Road, Quantico, VA 22134-2253.</p>
<p>Automated records of the Military Police Report (MPR) and Reports of Investigation (ROI) are maintained by the US Army Criminal Investigation Command (USACIDC) G6 as part of the CID Information Management Systems (CIMS) suite of Army Law Enforcement (LE) applications located at 27130 Telegraph Road, Quantico, VA 22134-2253.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual, civilian, government civilian employee, or military personnel, involved in or suspected of being involved in, reporting or witnessing possible criminal activity affecting the interests, property, and/or personnel of the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Criminal information or investigative files involving the Department of the Army which may consist of military police reports or similar reports containing investigative data, supporting or sworn statements, affidavits, provisional passes, receipts for prisoners or detained persons, reports of action taken, disposition of cases, results of Army Law Enforcement compliance and assessments, police officer credentials, and Military Working Dog Team records.</p>
<p>Specific data to include: name, Social Security Number (SSN), DOD ID Number, rank, date and place of birth, chronology of events, reports of investigation and criminal intelligence reports containing statements of witnesses, suspects, subject and responding police officer, summary and administrative data pertaining to preparation and distribution of the report, basis for allegations, Serious or Sensitive Incident Reports, modus operandi and other investigative information from Federal, State, and local investigative and intelligence agencies and departments. Indices contain codes for the type of crime, location of investigation, year and date of offense, names and personal identifiers consisting of photos, driver license numbers, Service component, organization, sex, marital status, height, weight, eye color, hair color, race, ethnicity, complexion, nation of origin, home and work telephone numbers, and citizenship of persons who have been subjects of electronic surveillance, suspects, subjects and victims of crimes, report number which allows access to records noted above; agencies, firms, Army and Defense Department organizations which were the subjects or victims of criminal investigations, and disposition and suspense of offenders listed in criminal investigative case files.</p>
<p>Witness identification data consisting of name, SSN, rank, date and place of birth, driver license number, Service Component, organization, sex, marital status, height, weight, eye color, hair color, race, ethnicity, complexion, nation of origin, home and work telephone numbers, and citizenship.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 18 U.S.C. 921-922, Brady Handgun Violence Prevention Act; 28 U.S.C. 534, Uniform Federal Crime Reporting Act of 1988; 42 U.S.C. 5119 et seq., National Child Protection Act of 1993; 42 U.S.C. 10607, Victims' Rights and Restitution Act of 1990; Section 105 of the Immigration and Naturalization Act of 1952; DoD Directive 1030.02, Victim and Witness Assistance; Army Regulation 190-45, Military Police Law Enforcement Reporting; Army Regulation 195-2, Criminal Investigation Activities; Army Regulation 190-12, Military Police Military Working Dog Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides detailed criminal investigative information to Commanders and designated Army officials to foster a positive environment, promote and safeguard the morale, physical well-being and general welfare of soldiers in their units.  Enables the maintenance of discipline, law, and order through investigation of complaints and incidents and possible criminal prosecution, civil court action, or regulatory order in accordance with United States Law.</p>
<p>To conduct criminal investigations, crime prevention, prevention of high risk behavior and criminal intelligence activities; to accomplish management studies involving the analysis, compilation of statistics, and quality control, to ensure that completed investigations are legally sufficient and result in overall improvement in techniques, training and professionalism.  Includes personnel security, internal security, criminal, and other law enforcement matters, all of which are essential to the effective operation of the Department of the Army.</p>
<p>To provide Commanders with criminal history reports, in accordance with Army Policy, to identify soldiers with founded criminal offenses and open investigations occurring during their period of service.</p>
<p>To determine suitability for access or continued access to classified information; suitability for promotion, employment, or assignment; suitability for access to military installations or industrial firms engaged in government projects/contracts; suitability for awards or similar benefits; use in current law enforcement investigation or program of any type including applicants; use in judicial or adjudicative proceedings including litigation or in accordance with a court order; advising higher authorities and Army commands of the important developments impacting on security, good order or discipline; reporting of statistical data to Army commands and higher authority.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Information concerning criminal or possible criminal activity is disclosed to Federal, state, local and/or foreign law enforcement agencies in accomplishing and enforcing criminal laws; analyzing modus operandi, detecting organized criminal activity, or criminal justice employment.  Information may be disclosed to foreign countries under the provisions of international agreements and arrangements including the Status of Forces Agreements regulating the stationing and status of DoD military and civilian personnel, or Treaties.</p>
<p>To the Department of Veterans Affairs to adjudicate veteran claims for disability benefits, post-traumatic stress disorder, and other veteran entitlements.</p>
<p>To Federal, state, and local agencies to comply with the Victim and Witness Assistance Program and the Victims’ Rights and Restitution Act of 1990, when the agency is requesting information on behalf of the individual; local law enforcement agencies and private sector entities for the purposes of complying with mandatory background checks, i.e., Brady Handgun Violence Prevention Act (18 U.S.C. 922) and the National Child Protection Act of 1993 (42 U.S.C. 5119 et seq.); local child protection services or family support agencies for the purpose of providing assistance to the individual.</p>
<p>To victims and witnesses of a crime for purposes of providing information consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.</p>
<p>To the Immigration and Naturalization Service, Department of Justice, for use in alien admission and naturalization inquiries conducted under Section 105 of the Immigration and Naturalization Act of 1952, as amended.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may also apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
    <subsection type="safeguards">
        <xhtmlContent>
            <p>Delete entry and replace with “Access to system with sensitive information is controlled by DoD Common Access Card (CAC) authentication with Public Key Infrastructure (PKI) encryption for authorized users having a need-to-know.  CID grants access to the system via DD Form 2875 when endorsed by the individual’s supervisor as need to know.</p>
            <p>Criminal records reports are sent via authorized government electronic mail with PKI encryption or through a DoD CAC enabled system with authentication through PKI encryption to Commanders with a need-to-know.  Need-to-know includes persons whose official duties require access to information for purposes relating to risk assessment and management.</p>
            <p>Servers are maintained in a secure DOD facility with restricted access.</p>
            <p>Paper records stored in secure container/file cabinet with access restricted to those with a need-to-know.</p>
        </xhtmlContent></subsection>
    <subsection type="retrievability"><xhtmlContent><p>By individual’s name, date of birth, SSN, and case number.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Criminal investigations data/information is retained for 40 years after date of final report.</p>
<p>Soldier's criminal history reports sent to commanders are deleted or destroyed by shredding after the Soldier departs the unit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>US Army Criminal Investigation Command (USACIDC) G6, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Crime Records Center, 6010 6th Street, Fort Belvoir, VA 22060-5585.
</p><p>Individual should provide the full name, Social Security Number, date and place of the incident.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Crime Records Center, 6010 6th Street, Fort Belvoir, VA 22060-5585.
</p><p>Individual should provide the full name, Social Security Number, date and place of the incident.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; witnesses; victims; Military Police and/or U.S. Army Criminal Investigation Command special agents; informants; investigative and law enforcement persons of Federal, state, local and foreign government agencies; any source that may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0190-45b OPMG" toc="yes">
<systemNumber>A0190-45b OPMG</systemNumber>
<subsection type="systemName">Serious Incident Reporting Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Office of the Deputy Chief of Staff for Operations and Plans, <i>ATTN:</i> DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440. Segments are maintained at the installation initiating the report and at the respective major Army command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any citizen identified as the subject or victim of a serious incident reportable to Department of the Army in accordance with Army Regulation 190-40, Serious Incident Report. This includes in general any criminal act or other incident which, because of its sensitivity or nature, publicity or other considerations should be brought to the attention of Headquarters, Department of the Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include the initial report of the incident plus any supplemental reports, including reports of final adjudication.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013; Secretary of the Army; AR 190-45, Law Enforcement Reporting and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide the military chain of command with timely information regarding serious incidents to permit a valid early determination of possible implication; to provide an early indication of acts or conditions which may have widespread adverse publicity; to provide a means of analysis of crime and conditions conducive to crime on which to base crime prevention policies and programs; and to meet the general needs of Department of the Army staff agencies for information regarding selected incidents which impact on their respective areas of responsibility.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number, and installation number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to system with sensitive information is controlled by DoD Common Access Card authentication with PKI encryption for authorized users having a need to know.
</p><p>Criminal Records Reports will be sent via authorized government electronic mail with PKI encryption only to the brigade-level or higher commanders with a need-to-know. Need to know includes persons whose official duties require access to information for purposes relating to risk assessment and management (e.g. The Soldier’s chain of command, unit legal officers/NCO, adjutants).
</p><p>Paper Records stored in secure container/file cabinet with access restricted to those with a need to know includes persons whose official duties require access to information for purposes relating to risk assessment and management (e.g. The Soldier’s chain of command, unit legal officers/NCO, adjutants).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Criminal investigations data/information is sent to the Crime Records Center where it is retained 40 years after date of final report, all other data/information in the electronic file is destroyed after 5 years.
</p><p>Soldier’s Criminal history reports sent to commanders are deleted or destroyed by shredding after the Soldier departs the unit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Provost Marshal General, 2800 Army Pentagon, Washington, DC 20310-2800.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, <i>ATTN:</i> DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p><p>Individual should provide the full name, Social Security Number, current address and telephone number, other information verifiable from the record itself, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Crime Records Center, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p><p>Individual should provide the full name, SSN, date and place of the incident and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C 1746, in the following format:
</p><p>If Executed Outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subjects, witnesses, victims, military police and U.S. Army Criminal Investigation Command personnel and special agents, informants, various Department of Defense, federal, state and local investigative and law enforcement agencies, departments or agencies of foreign governments, and any other individuals or organizations which may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(j)(2), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0190-47 DAMO" toc="yes">
<systemNumber>A0190-47 DAMO</systemNumber>
<subsection type="systemName">Correctional Reporting System (CRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Regional Correctional Facilities and U.S. Army Correctional Activity, Fort Riley, KS; U.S. Disciplinary barracks, Fort Leavenworth, KS.
</p><p>The Army Clemency Board Office, Assistant Secretary of the Army, Manpower and Reserve Affairs, Washington, DC 20310-0110 (for decisions on clemency recommendations, parole actions, and restoration to duty).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any military member confined at an Army confinement or correctional facility as a result of, or pending, trial by courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents related to the administration of individual military prisoners; courts-martial orders, release/confinement orders, medical examiner’s reports, requests and receipts for health and comfort supplies, reports and recommendations relating to disciplinary actions, clothing and equipment issue records; forms authorizing correspondence by prisoner, mail records; personal history records; individual prisoner utilization records; requests for interview; fingerprint cards, military police reports; prisoner identification records; parolee agreements; inspections; documents regarding custodianship of personal funds and property of prisoners; former commanding officer’s report; parents’ report; spouse’s report’ classification recommendations; request to transfer prisoner; social history; clemency actions; psychologist’s report; psychiatric and sociologic reports; certificate of parole; certificate of release from parole; assignment progress reports; and similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 951, NOTE; Victim’s Rights and Restitution Act of 1990 as implemented by DoD Directive 1030.1 and DoD Instruction 1030.2; and Army Regulation 190-47, The Army Corrections System; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Correctional treatment records are used to determine prisoner’s custody classifications, work assignments, educational needs, adjustment to confinement, areas of particular concern, and, as the basis for clemency, parole and restoration to duty considerations.
</p><p>Automated records provide pertinent information required for proper management of confinement facility population, demographic studies, status of discipline and responsiveness of personnel procedures, as well as confinement utilization factors such as population turnover, recidivism, etc.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to local, state, and federal law enforcement and investigation agencies for investigation and possible criminal prosecution, civil court actions or regulatory orders.
</p><p>To confinement/correctional agencies for use in the administration of correctional programs including custody classification, employment, training and educational assignments, treatment programs, clemency, restoration to duty or parole actions, verification of offender’s criminal records, employment records, and social histories.
</p><p>To state and local authorities for purposes of providing (1) notification that individuals, who have been convicted of a specified sex offense or an offense against a victim who is a minor, will be residing in the state upon release from military confinement and (2) information about the individual for inclusion in a state operated sex offender registry.
</p><p>To the Bureau of Prisons for purpose of providing notification that the military transferee has been convicted of a sexually violent offense or an offense against a victim who is a minor.
</p><p>To victims and witnesses of crime for the purpose of notifying them of date of parole or clemency hearing and other release related activities.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and computerized data base.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By prisoner’s surname and/or Social Security Number/register number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in areas accessible only to designated personnel having official need therefor. Automated data base and output are managed through comprehensive procedures and policies prescribed in system functional users manuals.
</p><p>Regional Data Centers are contractor-operated. Contractor personnel are security screened; employees receive a security briefing and participate in an on-going security education program under the Regional Data Security Officer. Regional Data Centers are connected through a communications network to 44 distributed data processing centers at Army installations. Technical, physical, and administrative safeguards required by Army Regulation 380-19, Information Systems Security, are met at installation data processing centers and information is secured in locked rooms with limited/controlled access. Data are available only to installation personnel responsible for system operation and maintenance. Terminals not in data processing centers are under the supervision of a terminal area security officer at each remote location protecting them from unauthorized use. Access to information is controlled further by a system of assigned passwords for authorized users of terminals.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual correctional treatment records for prisoners in the U.S. Army Correctional Activity (USACA) or U.S. Disciplinary Barracks (USDB) are retained for 90 days following expiration of sentence/completion of parole/maximum release date, following which they are retired to the national Personnel Records Center for 25 years; destruction is by shredding. Similar records for prisoners in local Army confinement and correctional facilities are destroyed 4 years following release of prisoner from confinement.
</p><p><i>Note: </i> Transfer of a prisoner from one facility to another is not construed as released from confinement. When a prisoner is transferred to another facility, his/her file is transferred with him/her.
</p><p>Information on tape/disc is erased after 3 years.
</p><p>Army Clemency Board case files are returned on completion of Board action to USACA or USDB, as appropriate, where they are retained for 90 days after prisoner’s release from confinement or return to duty, following which they are retired to the National Personnel Records Center and maintained for 25 years before being destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0580.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander of the confinement/correctional facility, or to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC  20310-0440.
</p><p>Individual should provide the full name, Social Security Number, present address, and dates of confinement and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the confinement/correctional facility where a prisoner, or to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440
</p><p>Individual should provide the full name, Social Security Number, present address, and dates of confinement and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual witnesses; victims; Military Police/U.S. Army Criminal Investigation Command personnel and/or reports; informants; various Federal, state and local investigative and law enforcement agencies; foreign governments; and other individual or organization that may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0195-2a USACIDC" toc="yes">
<systemNumber>A0195-2a USACIDC</systemNumber>
<subsection type="systemName">Source Register.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location:
</p><p>Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p><p>Segments of the system exist at subordinate elements of the U.S. Army Criminal Investigation Command which exercise local administrative and technical control of sources. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals, civilian or military, who are used as sources by the U.S. Army Criminal Investigation Command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain cross indexed code numbers, name, race, military occupational specialty, sex, date and place of birth, home of record, educational level, area of utilization, civilian employment, handler, letters, vouchers, personal history, performance, citizenship, marital status, physical description, criminal history, expertise, talents, actions taken, other related personal data and CID Form 20 voucher.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-2, Criminal Investigation Activities; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To monitor performance and reliability; to check utilization of sources; to maintain an accounting of expenditures connected with the sources; to answer Congressional inquiries concerning misuse or mistreatment of sources or those who allege they are not sources; to document fear-of-life transfers for military sources.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to foreign countries under the provisions of Status of Forces Agreements or Treaties.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, source control number and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is stored in locked containers within secured buildings; information is accessible only by designated officials having a need therefore in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At Headquarters, U.S. Army Criminal Investigation Command, information concerning other sources is retained for 10 years after termination of source’s service. At locations of U.S. Army Criminal Investigation Command, source files and cross-index cards are retained for 3 years after termination of source’s service; master source cards are retained until no longer needed to control or facilitate work. Destruction is by shredding. Retention period for automated records varies according to Headquarters, U.S. Army Criminal Investigation Command and field element, but total retention may not exceed 10 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date of birth, current address, timeframe of being a source, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individual seeking access to information about themselves contained in this system should address written inquiries to the Commander, Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date of birth, current address, timeframe of being a source, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the military personnel records if the source is military, or the civilian personnel records if source is a civilian employee.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0195-2c USACIDC" toc="yes">
<systemNumber>A0195-2a USACIDC</systemNumber>
<subsection type="systemName">DoD Criminal Investigation Task Force (CITF) Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Criminal Investigation Command, Criminal Investigation Task Force, 6010 6th Street, Fort Belvoir, VA 22060-5506.
</p><p>Decentralized segments are located at DoD Criminal Investigation Task Force (CITF) field offices and resident offices worldwide. Official mailing addresses are published as an appendix to Army’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual involved in, or suspected of being involved in, war crimes or acts of terrorism affecting U.S. interests (e.g., property located in or outside of the United States), U.S. nationals, and/or U.S. personnel. Individuals who provide information that is relevant to the investigation, such as victims, witnesses, and those who report such crimes or acts.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, rank, date and place of birth, chronology of events; reports of investigation and criminal intelligence reports containing statements of witnesses, suspects, subject and agents; laboratory reports, polygraph reports, documentary evidence, physical evidence, summary and administrative data pertaining to preparation and distribution of reports; basis for allegations; modus operandi and other investigative information from Federal, State, and local investigative and intelligence agencies and departments; and similar relevant documents; names and personal identifiers of persons who have been subjects of electronic surveillance; agencies, firms, Army and Defense Department organizations which were the subjects or victims of war crimes investigations; and disposition of offenders, witness identification data, and relevant information pertaining to the investigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 821, Jurisdiction of Courts Martial not Exclusive, and 836, President May Prescribe Rules; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Pub. L. 107-40, Authorization for Use of Military Force Joint Resolution; Military Order of November 13, 2001, Detention, Treatment, and Trial of Certain Non-Citizens in the War Against Terrorism; Army Regulation 195-2, Criminal Investigation Activities; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct and exercise overall responsibility within the Department of Defense for all matters pertaining to the investigation of alleged war crimes and acts of terrorism committed against U.S. citizens, U.S. property or interests; used in judicial and adjudicative proceedings including litigation or in accordance with a court order; and reporting of statistical data to Department of Defense officials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information concerning war crimes or acts of terrorism activities are disclosed to Federal, State, local and/or foreign law enforcement agencies in accomplishing and enforcing laws (such as provisions of the Status of Forces Agreements or Treaties), analyzing modus operandi, detecting organized criminal activities, or terrorist activities.
</p><p>To the Department of State, the Department of Treasury, the Department of Justice, the Federal Bureau of Investigation, the Drug Enforcement Administration, U.S. Customs Service, the Bureau of Alcohol, Tobacco and Firearms, the Central Intelligence Agency, for the purpose of producing intelligence products and preventing or investigating terrorist acts. The distribution of investigative information is based on the Army’s evaluation of the requesting agency needs and the relevance of the information to the use for which it is provided.
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number and date and place of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to designated authorized individuals having official need for the information in the performance of their duties. Buildings employ alarms, security guards, and or rooms are security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with password-protected access. All records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Criminal Investigation Command, Criminal Investigation Task Force, 6010 6th Street, Fort Belvoir, VA 22060-5506.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the U.S. Army Criminal Investigation Command, Criminal Investigation Task Force, 6010 6th Street, Fort Belvoir, VA 22060-5506.
</p><p>For verification purposes, individuals should provide their full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the U.S. Army Criminal Investigation Command, Criminal Investigation Task Force, 6010 6th Street, Fort Belvoir, VA 22060-5506.
</p><p>For verification purposes, individual should provide their full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determination are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Suspects, witnesses, victims, DoD personnel, informants; various Department of Defense, federal, state, and local investigative agencies; departments or agencies of foreign governments; and any other individual or organization which may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0195-4 USACIDC" toc="yes">
<systemNumber>A0195-4 USACIDC</systemNumber>
<subsection type="systemName">U.S. Army Criminal Investigation Fund Vouchers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p><p>Segments of the system are located at U.S. Army Criminal Investigation Command subordinate elements; addresses for these may be obtained from the Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Special agents of U.S. Army Criminal Investigation Command (USACIDC) or military police investigator of U.S. Army who have made expenditures or have requested reimbursement from USACIDC limitation .0015 contingency funds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, grade, reason for such expenditure, receipts (or certificates when receipts are unavailable), relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-4, Use of Contingency Limitation .0015 Funds for Criminal Investigative Activities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain proper accounting of the USACIDC .0015 contingency funds.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, computer magnetic tapes, and hard copy printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name at USACIDC subordinate elements; by voucher number at the four USACIDC Group/Region headquarters.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to designated authorized individuals having official need for the information in the performance of their duties. Buildings housing records are protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual voucher, voucher register, subvoucher and supporting documents maintained at the USACIDC Group/Region headquarters are destroyed one year after inspection and clearance by Secretary of the Army; at other USACIDC subordinate elements, 1 year after inspection and clearance by the appropriate USACIDC Group/Region Comptroller.  Automated data are erased after a hard copy of the register is produced.  Disposal of paper records is by shredding or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>For verification purposes, individual should provide the full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individual seeking access to information about themselves contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>For verification purposes, individual should provide the full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, source, or the statement of third parties pertaining to the expenditure.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0195-2b USACIDC" toc="yes">
<systemNumber>A0195-2b USACIDC</systemNumber>
<subsection type="systemName">Criminal Investigation and Crime Laboratory Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Army Criminal Investigation Command, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p><p>Segments exist at subordinate U.S. Army Criminal Investigation Command elements. Addresses may be obtained from the Commander, U.S. Army Criminal Investigation Command, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p><p>An automated index of cases is maintained at the U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual, civilian or military, involved in, witnessing or suspected of being involved in or reporting possible criminal activity affecting the interests, property, and/or personnel of the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, rank, date and place of birth, chronology of events; reports of investigation and criminal intelligence reports containing statements of witnesses, suspects, subject and agents; laboratory reports, polygraph reports, documentary evidence, physical evidence, summary and administrative data pertaining to preparation and distribution of the report; basis for allegations; Serious or Sensitive Incident Reports, modus operandi and other investigative information from Federal, State, and local investigative and intelligence agencies and departments; similar relevant documents. Indices contain codes for the type of crime, location of investigation, year and date of offense, names and personal identifiers of persons who have been subjects of electronic surveillance, suspects, subjects and victims of crimes, report number which allows access to records noted above; agencies, firms, Army and Defense Department organizations which were the subjects or victims of criminal investigations; and disposition and suspense of offenders listed in criminal investigative case files, witness identification data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-2, Criminal Investigation Activities; 42 U.S.C. 10606 <i>et seq.;</i> DoD Directive 1030.1, Victim and Witness Assistance; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To conduct criminal investigations, crime prevention and criminal intelligence activities; to accomplish management studies involving the analysis, compilation of statistics, quality control, <i>etc.</i>, to ensure that completed investigations are legally sufficient and result in overall improvement in techniques, training and professionalism. Includes personnel security, internal security, criminal, and other law enforcement matters, all of which are essential to the effective operation of the Department of the Army.
</p><p>The records in this system are used for the following purposes: Suitability for access or continued access to classified information; suitability for promotion, employment, or assignment; suitability for access to military installations or industrial firms engaged in government projects/contracts; suitability for awards or similar benefits; use in current law enforcement investigation or program of any type including applicants; use in judicial or adjudicative proceedings including litigation or in accordance with a court order; advising higher authorities and Army commands of the important developments impacting on security, good order or discipline; reporting of statistical data to Army commands and higher authority; input into the Defense Security Service managed Defense Clearance and Investigations Index (DCII) database under system notice V5-02.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information concerning criminal or possible criminal activity is disclosed to Federal, State, local and/or foreign law enforcement agencies in accomplishing and enforcing criminal laws; analyzing modus operandi, detecting organized criminal activity, or criminal justice employment. Information may also be disclosed to foreign countries under the provisions of the Status of Forces Agreements, or Treaties.
</p><p>To the Department of Veterans Affairs to verify veterans claims. Criminal investigative files may be used to adjudicate veteran claims for disability benefits, post traumatic stress disorder, and other veteran entitlements.
</p><p>To Federal, state, and local agencies to comply with the Victim and Witness Assistance Program and the Victims’ Rights and Restitution Act of 1990, when the agency is requesting information on behalf of the individual.
</p><p>To Federal, state, and local law enforcement agencies and private sector entities for the purposes of complying with mandatory background checks, <i>i.e.,</i> Brady Handgun Violence Prevention Act (18 U.S.C. 922) and the National Child Protection Act of 1993 (42 U.S.C. 5119 <i>et seq.</i>).
</p><p>To Federal, state, and local child protection services or family support agencies for the purpose of providing assistance to the individual.
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>To the Immigration and Naturalization Service, Department of Justice, for use in alien admission and naturalization inquiries conducted under Section 105 of the Immigration and Naturalization Act of 1952, as amended.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or other identifier of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to designated authorized individuals having official need for the information in the performance of their duties. Buildings’ housing records are protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Reports of Investigation: At Headquarters, U.S. Army Criminal Investigation Command (USACIDC), criminal investigative case files are retained for 40 years after final action, except that at USACIDC subordinate elements, such files are retained from 1 to 5 years depending on the level of such unit and the data involved.
</p><p>Laboratory Reports:
</p><p>Laboratory reports at the USACIDC laboratory are destroyed after 40 years.
</p><p>Criminal Intelligence Reports:
</p><p>At Headquarters, USACIDC Intelligence Division criminal intelligence reports are destroyed when no longer needed. Except reports containing information of current operation value may be kept and reviewed yearly for continued retention, not to exceed 20 years. Group headquarters destroy after 5 years. District and field office elements destroy after 3 years or when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters, U.S. Army Criminal Investigation Command, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, <i>Attn:</i> CICR-FP, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p><p>For verification purposes, individual should provide the full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individual seeking access to information about themselves contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, <i>Attn:</i> CICR-FP, 27130 Telegraph Road, Quantico, VA 22134-2253.
</p><p>For verification purposes, individual should provide the full name, date and place of birth, current address, telephone numbers, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Suspects, witnesses, victims, USACIDC special agents and other personnel, informants; various Department of Defense, federal, state, and local investigative agencies; departments or agencies of foreign governments; and any other individual or organization which may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0195-2d USACIDC" toc="yes">
<systemNumber>A0195-2d USACIDC</systemNumber>

<subsection type="systemName">Defense Criminal Investigation DNA Database and Sample Repository; CODIS Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Criminal Investigation Laboratory, 4930 N 31st Street, Forest Park, GA 30297-5205.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel from whom DNA has been collected under applicable laws and regulations as noted below under authority for maintenance of the system.
</p><p>Civilians from whom DNA has been collected by military investigators under applicable laws and regulations as noted below under authority for maintenance of the system.
</p><p>Civilian or military family members who are the close biological relatives of missing persons and who voluntarily provide specimens for DNA typing.
</p><p>Persons associated with law enforcement and/or criminal investigations reported as missing or whose whereabouts are unknown and sought.
</p><p>DoD civilian and contractor personnel working at the U.S. Army Criminal Investigation Laboratory or other law enforcement activities who provide specimens for DNA typing for elimination purposes and/or whose names are required for sample processing.
</p><p>Persons of unknown identity whose DNA is recovered from a crime scene or carried away from a crime scene.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Specimen collections from which a DNA analysis can be obtained (buccal (oral) samples, blood samples), and DNA analyses. Accession number, collection kit number, specimen tracking information, collection date, place of collection, court orders, criminal offense information, individual’s name, Social Security Number (SSN), fingerprints, branch of service, date of birth. Documentation and data required to manage and operate the Combined DNA Index System (CODIS). DNA analyses from crime scene evidence, missing persons, relatives of missing persons and unidentified human remains.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C 3013, Secretary of the Army; 10 U.S.C. 1565, DNA Sample Collection, Analysis, and Indexing; 42 U.S.C. 14132 <i>et seq.</i>, Index to facilitate law enforcement exchange of DNA identification information; Army Regulation 195-2; The DNA Analysis Backlog Elimination Act of 2000, Public Law 106-546; U.S.A. Patriot Act, Pub. L. 107-56; The Justice for All Act of 2004, Public Law 108-405; The DNA Fingerprint Act of 2005, Public Law 109-162; Adam Walsh Child Protection and Safety Act of 2006, Public Law 109-248; Department of Justice Implementing Rules, DNA Sample Collection and Biological Evidence Preservation in the Federal Jurisdiction, 28 CFR Part 28; DoD Policy on Collecting DNA Samples from Military Prisoners, April 18, 2005, Dr. David Chu, Under Secretary of Defense and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information will be used for criminal and missing person investigations; quality assurance and control; department protocol development; management studies; to generate statistics on the database and department forensic identification research.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, the records or information contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, state, local, tribal and foreign criminal justice agencies for law enforcement identification purposes and for missing person identification purposes. Information concerning criminal or possible criminal activity is disclosed to Federal, state, local and/or foreign law enforcement agencies whose need is related to the enforcement of criminal law.
</p><p>To a proper authority in connection with judicial proceedings, if otherwise admissible pursuant to requested law and regulations including by facially valid court order.
</p><p>To a defendant, for criminal defense purposes, who shall have access to samples and analyses performed in connection with the case in which such defendant is charged.
</p><p>To criminal justice agencies, if personally identifiable information is removed, for identification research and protocol development or for quality control purposes.
</p><p>To a close biological relative of a missing person, who shall have access to analyses performed on his or her own sample, where that sample was submitted to help identify the missing person.
</p><p>To DoD civilian employees and contractor personnel working at the United States Army Criminal Investigation Laboratory or other law enforcement activities, who shall have access to analyses performed on their own samples.
</p><p>To the National DNA Index System (NDIS) for use in criminal investigations and missing person investigations, where allowable.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s, Navy’s, Marine Corps’ and Air Force’s compilation of systems of records notices also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>In paper file folders and/or electronic storage media.  Samples are stored by a method consistent with the method of collection and may be stored in file cabinets at room temperature or in freezers.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), date of birth, accession number, DNA profile, and/or fingerprints.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The United States Army Criminal Investigation Laboratory is a continuously monitored secure facility with access controlled by card key. All personnel have security clearance. Access to spaces within the laboratory where data and samples are maintained is further controlled by cipher lock. All workstations are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending upon National Archives and Record Administration approval, until then treat as Permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Criminal Investigation Laboratory, <i>ATTN:</i> Operations, 4930 N 31st Street, Forest Park, GA 30297-5205.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, <i>ATTN:</i> CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>Requests must be made in writing and contain sufficient information to uniquely identify a record (such as full name, date of birth and Social Security Number (SSN)).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this record system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, <i>ATTN:</i> CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>Requests must be made in writing and contain sufficient information to uniquely identify a record (such as full name, date of birth and Social Security Number (SSN)).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial determinations are contained in AR 340-21 (32 CFR part 505) or may be obtained from the systems manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DoD criminal justice agencies and personnel including, but not limited, to legal offices, investigative offices and confinement facilities. Other CODIS and/or NDIS participating laboratories.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this record system has been promulgated according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0195-6 USACIDC" toc="yes">
<systemNumber>A0195-6 USACIDC</systemNumber>
<subsection type="systemName">Criminal Investigation Accreditation and Polygraph Examiner Evaluation Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506. Information concerning polygraph examiners is located at the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585, and subsequently at the Washington National Records Center, GSA, 4205 Suitland Road, Suitland, MD 20746-8001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for entry into the USACIDC program as an apprentice special agent, a polygraph examiner, for supervisory and staff credentials, for the USACIDC officer specialty program or warrant officer appointments; or for laboratory technician credentials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application, statement of personal history, personal identifiers, photographs, fingerprint cards, qualifications record, biography, information pertaining to assignment capability or limitation, letters of recommendation, educational institutional documents, character investigation data, reclassification actions, reassignment orders, commander’s inquiry data, reports of investigation, reasons for withdrawal from program, reason for denying application, date of acceptance into program, date appointed, date of accreditation, badge number, credential number, polygraph certificate number, agent sequence number, assignment, date assigned, marital status, and other data pertinent to the accreditation function, physical profile, date of last physical, assignment preference, transfer restrictions, job title, security clearance data, date of last background investigation, foreign language proficiency, special qualifications, service agreement, spouse’s place of birth and citizenship, agent’s place of birth, private licenses, hobbies, and last 10 assignments.
</p><p>Polygraph examiner performance and evaluation data maintained at the Crime Records Center (CRC) include individual’s name, personal history statement, certificate number, polygraph examination history, year of polygraph report, report of investigation or CRC cross reference number, type of examination, and monitor’s comments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 195-6, Department of the Army Polygraph Activities; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine applicant’s acceptance into or rejection from the USACIDC program; continuing eligibility, placement or standing therein; and to manage and evaluate polygraph examination performance.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname, agent sequence number, Social Security Number, badge/credential number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in buildings protected by security guards or a locked wire enclosure; information is accessed only by designated individuals having official need therefor in the performance of assigned duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of accepted applicants are retained until the individual retires, is released from active duty, or is removed from the USACIDC program; at that time, files are placed in inactive storage at HQ USACIDC for 2 additional years and then stored at the Washington National Records Center for an additional 8 years before being destroyed by shredding. Records of rejected applicants are retained at HQ USACIDC for 1 year, then destroyed by shredding or burning. Information on Criminal Investigation Program Data Cards is maintained permanently. Information in automated media is retained for 90 days following termination of investigator’s active status.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, U.S. Army Criminal Investigation Command, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5506.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date and place of birth, current address, telephone numbers, date of application to the program, sufficient details to locate the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individual seeking access to information about themselves contained in this system should address written inquiries to the Director, U.S. Army Crime Records Center, U.S. Army Criminal Investigation Command, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date and place of birth, current address, telephone numbers, date of application to the program, sufficient details to locate the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, individual’s previous or present employers, financial institutions, relatives and former spouses, educational institutions, trade or fraternal organizations, neighbors past and present, work associates, social acquaintances, churches, public records, law enforcement and investigative agencies, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identify of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0210-7a TAPC" toc="yes">
<systemNumber>A0210-7a TAPC</systemNumber>
<subsection type="systemName">Vendor Misconduct/Fraud/Mismanagement Information Exchange Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Total Army Personnel Command, 200 Stovall Street,  Alexandria, VA 22332-0474. Segments exist at Army activities and nonappropriated fund instrumentalities.  Addresses of which may be obtained from the Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are identified in reports of vendor misconduct, fraud, or mismanagement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names of individuals; companies represented; reports of misconduct, fraud or mismanagement in procurement efforts concerning military installations/activities; similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide management officials of nonappropriated fund activities and commissaries with timely and useful information regarding incidents of vendor misconduct, fraud, and/or mismanagement and of individuals involved in such incidents through the collection, exchange and dissemination of relevant information to DoD components so as to permit informed responsible procurement decisions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual, vendor, or company.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in combination lock file safes when not under personal supervision of responsible officials.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed two years after final determination is rendered on case.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p><p>Individual should provide full name, name of company, current address and telephone number, sufficient detail concerning incident or event to facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p><p>Individual should provide full name, name of company, current address and telephone number, sufficient detail concerning incident or event to facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Copies of reports of audits, inspections, administrative investigations; summaries of criminal reports received from Army Staff agencies, major Army commands, or the Army and Air Force Exchange Service, and/or Department of Defense agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0210-7b TAPC" toc="yes">
<systemNumber>A0210-7b TAPC</systemNumber>
<subsection type="systemName">Commercial Solicitation Ban Lists.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Centralized list of commercial solicitors banned from Army installations is maintained at the U.S. Total Army Personnel Command.  Segments exist at Army installations where commanders have banned agents.  Listing of those so banned is furnished to Major Army Commands; addresses may be obtained from the U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual whose on-base commercial solicitation privileges have been withdrawn.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, name of company represented, approval/disapproval of business solicitation action on Army posts, camps, and stations; requests for and authorization of accreditation and removal of accreditation of companies, agents, vendors, salesmen, and solicitors; related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain listing of agents/companies whose business solicitation privileges have been banned or suspended from military bases.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By agent’s/company’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to designated officials who have a need in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records supporting the denial or suspension of solicitation privileges are retained for 10 years and then destroyed by shredding. Auxiliary and/or non-adverse action records are retained until no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474 or to the installation commander who banned their solicitation privileges.
</p><p>Individual should provide full name, name of company represented, current address and telephone number, sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p><p>Individual should provide full name, name of company represented, current address and telephone number,  sufficient details to permit locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Agent’s/company’s name, circumstances leading to banning action, investigatory reports, other Army records and reports, similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0210-7 DAMO" toc="yes">
<systemNumber>A0210-7 DAMO</systemNumber>

<subsection type="systemName">Expelled or Barred Person Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at the Army installation initiating the expulsion or debarment action.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any citizen who is expelled or barred from an Army installation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name of individual, Social Security Number (SSN), expulsion orders or debarment actions, investigative reports and supporting documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 18 U.S.C. 1382; Entering military, naval, or Coast Guard property; Army Regulation 210-7, Personal Commercial Solicitation on army Installations; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the commander in prohibiting any person from entering or reentering any military installation for any purpose prohibited by law.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Distribution and access to files are based on strict need-to-know. Physical security measures include locked containers/storage areas, controlled personnel access, and continuous presence of authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed on revocation or upon discontinuance.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquires to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p><p>Individual should provide the full name, Social Security Number, address, details concerning the expulsion or debarment action, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Chief of Staff for Operations and Plans, ATTN: DAMO-ODL, Headquarters, Department of the Army, Washington, DC 20310-0440.
</p><p>Individual should provide the full name, Social Security Number, address, details concerning the expulsion or debarment action, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subjects, witnesses, victims, Military Police and U.S. Army Criminal Investigations Command personnel and special agents, informants, various Department of Defense, federal, state and local investigative and law enforcement agencies, departments or agencies of foreign governments; and any other individuals or organizations which may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0210-50 DAIM" toc="yes">
<systemNumber>A0210-50 DAIM</systemNumber>
<subsection type="systemName">Army Housing Operations Management Systems (HOMES).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Assistant Chief of staff for Installation Management, Directorate of Facilities and Housing, ATTN: DAIM-FDH, 2511 Jefferson Davis Hwy, Arlington, VA 22202-3926.
</p><p>Secondary location: Offices of Facilities and Housing at major Army commands, field operating agencies, installations and activities, Army-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel, their dependents, and Department of Defense civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for on/off post housing containing name, service branch, Social Security Number, rank/grade and data, service data, organization of assignment, home address and telephone number; records reflecting housing availability/assignment/termination; housing financial records; referral services; property inventories, inventory listing, and issue slips; costs control, job orders; survey data; other management reports regarding the Army housing system, complaints and investigations; and similar relevant documents. Deposit waiver agreements with off-post landlords/rental officers and with utility companies for both on-post and off-post residents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Public Law 104-106, Military Housing Privatization Initiative (MHPI) Act of 1996; DoD Directive 4165.63, DoD Housing; Army Regulation 210-50, Housing Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide information relating to the management, operation, and control of the Army housing program; to provide housing and related services for military personnel, their dependents, and qualified civilian employees; to render reports; to investigate complaints and related matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Housing and Urban Development to resolve and/or adjudicate matters falling within their jurisdiction.
</p><p>To the Residential Community Initiatives (RCI), a private non-governmental entity, to execute the privatization of residential communities for Soldiers and their families under the authority of Military Housing Privatization Initiative (MHPI) Act of 1996.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, computer tapes, discs, and printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized persons having official need. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices; access to or update of information in the system is protected through a system of passwords and usage of the Common Access Cards (CACs), thereby preserving integrity of data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Army Family Housing, Unaccompanied Personnel Housing and Off-Post housing files are destroyed after 3 years; installation housing project tenancy files are destroyed 3 years after termination of quarters occupancy; family housing leasing files are destroyed 3 years after lease terminates is canceled, lapses, or after any litigation is concluded; housing, facility and complaint records are destroyed after 10 years; housing referral services are destroyed after 5 years; off-post rental housing reports are destroyed after 2 years; and off-post housing complaints and investigation are destroyed 10 years after completion at office having Army-wide responsibility.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>IT Team Leader, Army Housing Division, Office of the Assistant Chief of Staff for Installation Management, Directorate of Facilities and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-0600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the IT Team Leader, Army Housing Division, Office of the Assistant Chief of Staff for Installation Management, Directorate of Facilities and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-0600.
 </p><p>Individual should provide name, address and last assignment location.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries the IT Team Leader, Army Housing Division, Office of the Assistant Chief of Staff for Installation Management, Directorate of Facilities and Housing, ATTN: DAIM-FDH, 600 Army Pentagon, Washington, DC 20310-0600.
 </p><p>Individual should provide name, address and last assignment location.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her personnel records, tenants/landlords and realty activities, utility companies, privatization partners, financial institutions, and previous employers/commanders, and the Defense Enrollment Eligibility Reporting System (DEERS) database.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0210-60 SAFM" toc="yes">
<systemNumber>A0210-60 SAFM</systemNumber>
<subsection type="systemName">Check Cashing Privilege Files (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Deletion: These files are covered under system of records notice AAFES 0702.22, System name: Check-Cashing Privilege Files (August 9, 1996, 61 FR 41585).
</p></xhtmlContent></subsection></section>
<section id="A0210-130 DALO"  toc="yes">
<systemNumber>A0210-130 DALO</systemNumber>
<subsection type="systemName">Laundry Accounting Files (April 12, 1999, 64 FR 17641).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice is no longer active. The approved NARA retention schedule for the records stored in the system have been met, and therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0210-190 AHRC"  toc="yes">
<systemNumber>A0210-190 AHRC</systemNumber>
<subsection type="systemName">Individual Gravesite Interment Files (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program has been discontinued at Army Human Resource Command, and records have met the approved NARA retention schedule; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0215 FMWRC" toc="yes">
<systemNumber>A0215 FMWRC</systemNumber>
<subsection type="systemName">General Morale, Welfare, Recreation and Entertainment Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Family and Morale, Welfare and Recreation (MWR) Command, geographic data centers, installations and activities Army-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Morale, Welfare and Recreation (MWR) Non-appropriated Fund (NAF) employees, military personnel, their families, other members of the military community, certain DoD civilian employees and their families overseas, certain military personnel of foreign nations and their families, personnel authorized to use Army-sponsored Morale, Welfare, Recreation (MWR) services, Child Development Services, youth services, athletic and recreational services, Armed Forces Recreation Centers, Army recreation machines, and/or to participate in MWR-type activities, to include sports, fitness programs, bingo games; professional entertainment groups recognized by the Armed Forces Entertainment; Army athletic team members; ticket holders of athletic events; units of national youth groups such as Boy Scouts, Girl Scouts, and 4-H Clubs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, and other pertinent information of members, family members, participants, patrons, and other authorized users. Employee data that includes, name, pay grade, pay rate, SSN, work center, special pays, and payroll elections for the reporting of time and attendance; pay-out control sheets, duty station, dates and amount of bingo winnings paid, and Internal Revenue Forms W2-G and 5754, (Gambling Winnings and Statement by Person(s) Receiving Gambling Winnings); vendor information such as company name, address, point-of contact, pricing information, and contract numbers; contracting information to include name, address, phone number of the person(s) initiating the contract.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information at Source; DoD Directive 1015.2, Military Morale, Welfare and Recreation (MWR); DoD Instruction 1015.10, Program for Military Morale, Welfare and Recreation (MWR); AR 215-1, Morale, Welfare and Recreations Activities and Non-appropriated Fund Instrumentalities; AR 215-3, Nonappropriated Fund Personnel Policy; AR 215-4, Nonappropriated Fund Contracting; AR 608-10, Child Development Services and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To administer programs devoted to the mental and physical well-being of Army personnel and other authorized users; to document the approval and conduct of specific contests, shows, entertainment programs, sports activities/competitions, and other MWR-type activities and events sponsored or sanctioned by the Army.
</p><p>Information is used for registration; reservations; track participation; pass management; report attendance; record sales transactions; maintain billing for individual households; collect payments; collect and report time and attendance of employees; process credit cards, personal checks, and debit cards; create and manage budgets; order and receive supplies and services; provide child care services reports; track inventory; and issue catered event contracts.
</p><p>Information will be used to market and promote similar MWR type activities conducted by other DoD organizations.
</p><p>To provide a means of paying, recording, accounting, reporting, and controlling expenditures and merchandise inventories associated with retail operations, rentals, and activities such as bingo games.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained are not generally disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) except as follows:
</p><p>To the Internal Revenue Service to report all monies and items of merchandise paid to winners of games whose one-time winnings are $1,200 or more.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By household number, name, Social Security Number (SSN), employee PIN number, receipt number, contract number, product code or budget revision number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in datacenter facilities that are secured 24 hours a day with restricted access. Data access is restricted to specific individuals with a business "need-to-know" or having an official need therefore.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Bingo records are maintained on-site for four years and then shipped to a Federal Records Center for storage for an additional three years. After seven years, records are destroyed. All other documents are destroyed after 2 years, unless required for current operation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Family and Morale, Welfare and Recreation Command, 4700 King Street, Alexandria, VA 22302-4414.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director Family and Morale, Welfare and Recreation at the installation or activity where assigned.
</p><p>Individuals must provide name, rank, Social Security Number (SSN), proof of identification and any other pertinent information necessary.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director Family and Morale, Welfare and Recreation at the installation or activity where assigned.
</p><p>Individuals must provide name, rank, Social Security Number (SSN), proof of identification and any other pertinent information necessary.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual patron via written forms or verbal interview; Defense Civilian Personnel Data System; time clerks; time-clocks; Vendors; inventory control sheets; contracts and sales transaction receipts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215c FMWRC" toc="yes">
<systemNumber>A0215c FMWRC</systemNumber>
<subsection type="systemName">Learning Management System (MWR-LMS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Cogent Communications, 510 Huntmar Park Dr, Herndon, VA 20170-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Army employees and contractor personnel receiving training funded or sponsored by the Army. Department of Defense military personnel employees and contractor personnel receiving training funded or sponsored by the Army. Coast Guard and non-appropriated fund personnel may be included in the system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number (SSN); date of birth, addresses; occupational series, grade, and supervisory status; registration and training data, including application or nomination documents, pre- and post-test results, student progress data, start and completion dates, and course descriptions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 26 U.S.C. 6041, Information at Source; DoD Directive 1015.2, Military Morale, Welfare and Recreation (MWR); The Government Employees Training Action of 1958 (U.S. Code, Title 5, Section 4101 to 4118); DoD Instruction 1015.10, Program for Military Morale, Welfare and Recreation (MWR); Army Regulation 215-1, Morale, Welfare and Recreations Activities and Non-appropriated Fund Instrumentalities; Army Regulation 215-3, Nonappropriated Fund Personnel Policy; Army Regulation 215-4, Nonappropriated Fund Contracting; Army Regulation, 608-10 Child Development Services; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide central registration, course enrollment, web-based learning, a career management tool, and a range of performance support tools. It provides anywhere, anytime training to employees worldwide.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, state, and local agencies and oversight entities to track, manage, and report on mandatory training requirements and certifications.
</p><p>To public and private sector educational, training, and conferencing entities for participant enrollment, tracking, evaluation, and payment reconciliation purposes.
</p><p>To Federal agencies for screening and selecting candidates for training or developmental programs sponsored by the agency.
</p><p>The "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Automated records may be retrieved by Social Security Number, name, logon identification, password, or by a combination of these data elements. Manual records are retrieved by employee last name or Social Security.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data is encrypted and password protected. The system is only accessible to registered users by access through login and password that is activated upon registration. Registrants must click the activation e-mail in order to activate their login.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Transcript and training records on individual users are kept active to provide official transcript records to students. Student transcript records are kept active for 10 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FMWRC, Family and Morale Welfare Recreation Center Workforce Development, Morale Welfare Recreation (MWR) Academy, 5285 Shawnee Road, Suite 200, Alexandria, VA 22312-2328.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Morale Welfare Recreation (MWR) Academy at 5285 Shawnee Road, Suite 200, Alexandria, VA 22312-2328.
</p><p>Individuals must provide name, rank, Social Security Number (SSN), proof of identification, and any other pertinent information necessary.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Morale Welfare Recreation (MWR) Academy at 5285 Shawnee Road, Suite 200, Alexandria, VA 22312-2328.
</p><p>Individuals must provide name, rank, Social Security Number (SSN), proof of identification, and any other pertinent information necessary.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Student input, classroom instructors, system administrators/instructors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215-1 CFSC" toc="yes">
<systemNumber>A0215-1 CFSC</systemNumber>
<subsection type="systemName">Non-appropriated Fund Employee Insurance and Retirement Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Community and Family Support Center, 4700 King Street, Alexandria, VA 22331-0500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army non-appropriated fund (NAF) employees who participate in the NAF Group Insurance and Retirement Plan.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Monthly and cumulative insurance and retirement enrollment, dis-enrollment, changes and deductions for each employee; name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Pub. L. 101-508, Portability of Benefits for NAF Employees Act of 1990; Pub. L. 104-106, Defense Authorization Act of 1996; 26 U.S.C. 401, Qualified Pension, Profit-sharing, and Stock Bonus Plans; Army Regulation 215-3, Non-appropriated Funds and Related Activities Personnel Policies and Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To substantiate initial enrollment and subsequent change in the NAF Group Insurance and Retirement Plan; to verify monthly deductions and to compute annuities, refunds, and death benefits.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701 (A)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>Disclosure of records is limited to the individual’s name, address, Social Security Number, and other information necessary to establish the individual’s identity; the amount, status, and history of the claim; and the agency program under which the claim arose. This disclosure will be made only after the procedural requirement of 31 U.S.C. 3711(f) has been followed.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media, paper records and computer discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in controlled areas within building having security guards; information is accessed only by individuals who are properly cleared and trained and have need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Authorized timekeeper lists records are maintained until super-session, then destroyed. Employee benefits and insurance files maintained by office with Army-wide responsibility are maintained for 65 years after employees’ final separation from Federal service.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, 4700 King Street, Alexandria, VA 22331-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Community and Family Support Center, 4700 King Street, Alexandria, VA 22331-0500.
</p><p>Individual should provide the full name, Social Security Number, NAF activity where employed, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Community and Family Support Center, 4700 King Street, Alexandria, VA 22331-0500
</p><p>Individual should provide the full name, Social Security Number, NAF activity where employed, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and NAF personnel officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215-1a FMWRC" toc="yes">
<systemNumber>A0215-1a </systemNumber>

<subsection type="systemName">Department of Defense Non-appropriated Fund Health Benefits (DODNHB).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Aetna Inc., 151 Farmington Avenue, Hartford, CT 06156-0001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and retired Non-appropriated Fund (NAF) employees of the U.S. Army (USA), U.S. Navy (USN), U.S. Air Force (USAF), U.S. Marine Corps (USMC), Army and Air Force Exchange System (AAFES) and the Navy Exchange Services Command (NEXCOM) who participate in the DoD NAF Health Program administered by Aetna.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This information includes full name, address, phone numbers, date of birth, gender, current status (actively employed or retired), Social Security Numbers (SSN), ethnicity, medical diagnostic codes, and charges for health care.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 349 of Public Law number 103-337, formerly the National Defense Authorization Act for Fiscal Year 1995; Sections 102a and 262 of Public Law number 104-191, the Health Insurance Portability and Accountability Act of 1996; Public Law number 110-173 Medicare, Medicaid and SCHIP Extension Act (MMSEA) of 2007, E.O., 9397, (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The DoDNHB system is used to administer a number of health care plans for Non-appropriated Fund (NAF) employees of the Army, Navy, Air Force, Marine Corps, Army-Air Force Exchange Service (AAFES) and the Navy Exchange Command (NEXCOM). Health plan administration includes such functions as maintaining a database of subscribers, tracking claims, negotiating payments to health care providers and providing reports to the DoD program office.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains Personal Identifiable Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place at any time additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by the employee using a unique username and password. Aetna administrators/managers retrieve individual employee data using an internally-generated number based on the plan number and customer number or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>DODNHB is hosted at the Aetna corporate datacenter. Access to DoD employee data is limited to authorized users with a need-to-know and incorporates a "least privilege" policy for file permissions. The contract between Aetna and DoD requires a high level of information protection to include data-at-rest encryption. Regular reports on the status of information security measures are required, as is immediate notification of possible failures. Data records are maintained in datacenter facilities that are secured 24 hours per day with restricted access. Data access is restricted to the DoD NAF employee, individuals with a business "need-to-know" and authorized technical administrators.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for seven (7) years following disenrollment of the DoD NAF employee from the health plan. Record disposal is done by securely erasing the electronic media on which the data was stored. Some data is received in paper forms. This data is transferred to electronic media and the paper forms are immediately destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>NAF Employee Benefits Program Administrator, NAF Personnel Policy Office (CPMS-AN), 1400 Key Boulevard, Suite B200, Arlington, VA 22209-1556.
</p><p>Program managers for each Service/Non Appropriate Fund Insurance are:
</p><p>For current or retired USA NAF employees: Chief, NAF Employee Benefits Office, Family and Morale, Welfare and Recreation Command, 4700 King Street, 3rd Floor, Alexandria, VA 22302-4400.
</p><p>For current or retired USN NAF employees: Commander Navy Installations Command--Head, NAF Human Resources, CNIC, Millington Detachment, 7736 Kitty Hawk Drive, Building 457, N253, Millington, CT 38054-0001.
</p><p>For current or retired USAF NAF employees: Chief, NAF Employee Benefits Office, HQ AFSVA/SVXBI, 10100 Reunion Plaza, Suite 502, San Antonio, TX 78216-4188.
</p><p>For current or retired USMC NAF employees: Program Manager, Employee Benefits, Headquarters U.S. Marine Corps, Personal and Family Readiness Division, 3044 Catlin Avenue, Quantico, VA 22134-5003.
</p><p>For current or retired AAFES NAF employees: Director of Employee Benefits, HQ AAFES, FA-T/Benefits, 3911 Walton Walker Boulevard, Dallas, TX 75236-1509.
</p><p>For current or retired NEXCOM NAF employees: Director Employee Benefits, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to:
</p><p>For current or retired USA NAF employees: Chief, NAF Employee Benefits Office, Family and Morale, Welfare and Recreation Command, 4700 King Street, 3rd Floor, Alexandria, VA 22302-4400.
</p><p>For current or retired USN NAF employees: Commander Navy Installations Command--Head, NAF Human Resources, CNIC, Millington Detachment, 7736 Kitty Hawk Drive, Building 457, N253, Millington, CT 38054-0001.
</p><p>For current or retired USAF NAF employees: Chief, NAF Employee Benefits Office, HQ AFSVA/SVXBI, 10100 Reunion Plaza, Suite 502, San Antonio, TX 78216-4188.
</p><p>For current or retired USMC NAF employees: Program Manager, Employee Benefits, Headquarters U.S. Marine Corps, Personal and Family Readiness Division, 3044 Catlin Avenue, Quantico, VA 22134-5003.
</p><p>For current or retired AAFES NAF employees: Director of Employee Benefits, HQ AAFES, FA-T/Benefits, 3911 Walton Walker Boulevard, Dallas, TX 75236-1509.
</p><p>For current or retired NEXCOM NAF employees: Director Employee Benefits, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Requests should contain full name, last four digits of Social Security Number (SSN), date of birth, current status (actively employed or retired) and current mailing address with any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate DoD NAF employer below.
</p><p>For current or retired USA NAF employees: Chief, NAF Employee Benefits Office, Family and Morale, Welfare and Recreation Command, 4700 King Street, 3rd Floor, Alexandria, VA 22302-4400.
</p><p>For current or retired USN NAF employees: Commander Navy Installations Command--Head, NAF Human Resources, CNIC, Millington Detachment, 7736 Kitty Hawk Drive, Building 457, N253, Millington, CT 38054-0001.
</p><p>For current or retired USAF NAF employees: Chief, NAF Employee Benefits Office, HQ AFSVA/SVXBI, 10100 Reunion Plaza, Suite 502, San Antonio, TX 78216-4188.
</p><p>For current or retired USMC NAF employees: Program Manager, Employee Benefits, Headquarters U.S. Marine Corps, Personal and Family Readiness Division, 3044 Catlin Avenue, Quantico, VA 22134-5003.
</p><p>For current or retired AAFES NAF employees: Director of Employee Benefits, HQ AAFES, FA-T/Benefits, 3911 Walton Walker Boulevard, Dallas, TX 75236-1509.
</p><p>For current or retired NEXCOM NAF employees: Director Employee Benefits, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>For verification purposes, individuals should provide their full name, last four digits of Social Security Number (SSN), date of birth, current status (current employee or retired) and current mailing address and any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager. Denial to amend records in this system can be made only by the NAF Employee Benefits Program Administrator.
</p><p>Individuals wishing to contest the content or existence of a record containing their personal or medical information should address written inquiries to the HIPAA privacy official for the DoDNHB system at: NAF Employee Benefits Program Administrator, NAF Personnel Policy Office (CPMS-AN), 1400 Key Boulevard, Suite B200, Arlington, VA 22209-1556.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee personal and eligibility data from the six DoD NAF employers, transmitted by electronic data transfer and paper application forms. Medical and billing information from health care providers, transmitted electronically. Data interchanges, required by Section 111 of Public Law 110-173, take place between Aetna and the Centers for Medicare &amp; Medicaid Services in the Department of Health and Human Services.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215-1a SAFM" toc="yes">
<systemNumber>A0215-1a SAFM</systemNumber>
<subsection type="systemName">Nonappropriated Funds Central Payroll System (NAFCPS) (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These are records are now covered under System of Records Notice T7206, Nonappropriated Funds Central Payroll System (NAFCPS) (June 24, 2008, 73 FR 35669).
</p></xhtmlContent></subsection></section>
<section id="A0215-2a SAFM" toc="yes">
<systemNumber>A0215-2a SAFM</systemNumber>
<subsection type="systemName">Army Club Membership Files (June 21, 2001, 66 FR 33239).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records were copies of military and government civilian applications for membership at Army clubs and are no longer collected by the Community and Family Support Centers or at clubs in the Army; therefore, the A0215-2a CFSC, Army Club Membership Files system of records notice can be deleted. Records have met the required National Archives and Records Administration retention and have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="A0215-2b CFSC" toc="yes">
<systemNumber>A0215-2b CFSC</systemNumber>
<subsection type="systemName">Commercial Entertainment Transaction Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Installation and area clubs; other membership associations, non-appropriated fund activities and instrumentalities; Armed Forces recreation centers throughout the Army; United States Army Europe and Korea commercial/entertainment offices. Address may be obtained from the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual performers, members of entertainment groups or their agents who may be members of the United States Forces and/or their dependents, civilian components of U.S. Forces and/or their dependents, and other U.S. citizens or foreign nationals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains name of individual or group, Social Security Number of individual, type of entertainment, passport number, nationality, location of performances, agent code, performance/band information, fees charged, payment records, individual contract number, performance information and date, and code of the non-appropriated fund activity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 215-1, Moral Welfare, and Recreation Activities and Non-appropriated Fund Instrumentalities; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To register individual/group entertainers appearing at non-appropriated fund activities or instrumentalities, clubs, associations or recreation centers; to issue pay and supporting documents incident to contract for such entertainers; to account for monies of open messes and clubs for entertainment purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; punch cards, magnetic tapes and discs, and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number, agent code or band code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings housing records employ security guards. Paper files, computer cards, and printouts are stored in areas accessible only to authorized personnel; offices and buildings are locked during non-duty hours. Access to computer is limited to individuals who are properly cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Offices having Army-wide responsibility maintain records for 10 years then destroy. Offices not having Army-wide responsibility destroy after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, Summit, 4700 King Street, Alexandria, VA 22331-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Community and Family Support Center, Summit, 4700 King Street, Alexandria, VA 22331-0500.
</p><p>Individual should provide full name of the individual, agent code (if applicable), Social Security Number and/or passport number, and the time period and performance date involved.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Community and Family Support Center, Summit, 4700 King Street, Alexandria, VA 22331-0500.
</p><p>Individual should provide full name of the individual, agent code (if applicable), Social Security Number and/or passport number, and the time period and performance date involved.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual entertainer and agent.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215-3 DAPE" toc="yes">
<systemNumber>A0215-3 DAPE</systemNumber>
<subsection type="systemName">NAF Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Civilian Personnel Offices and at Army installations; National Personnel Records Center, (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199. Where duplicates of these records are stored in a manager’s employment file, e.g., an administrative office closer to where the employee actually works, this notice applies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who have applied for employment with, are employed by, or were employed by nonappropriated fund (NAF) activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for employment, documents relating to testings, ratings, qualifications, prior employment, appointment, suitability, security, retirement, group insurance, medical certificates; performance evaluations; job descriptions; training and career development records; awards and commendations data, tax withholding authorizations; documents relating to injury and death compensation, unemployment compensation, travel and transportation, Business Based Action (BBA), adverse actions, conflict-of-interest and/or conduct, and similar relevant matters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; E.O. 9397 (SSN); and Army Regulation 215-3, Nonappropriated Funds and Related Activities Personnel Policies and Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are maintained to carry out a personnel management program for Department of the Army non-appropriated fund instrumentalities. Records are used to recruit, appoint, assign, pay, evaluate, recognize, discipline, train and develop, and separate individuals; to administer employee benefits; and to conduct labor-management relations, employee-management relations, and responsibilities inheret in managerial and supervisory functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to appropriate Federal agencies, such as the Department of Labor and the Equal Employment Opportunity Commission, to resolve and/or adjudicate matters falling within their jurisdiction.
</p><p>Records may also be disclosed to labor organizations in response to requests for names of employees and identifying information.
</p><p>The Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, kardex files, and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are retrieved by surname and electronic retrieval is both surname and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas restricted to authorized persons having official need therefor; all information is regarded as if it were marked For Official Use Only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent; after employee separates records are retired to the National Personnel Records Center (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199 within 30 days. Copies of these records maintained in an administrative office or by the supervisor are retained until the employee transfers or separates; destroyed 30 days later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Assistant Secretary of the Army, Manpower and Reserve Affairs, 200 Stovall Street, Alexandria, VA 22332-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the local Civilian Personnel Officer; former nonappropriated fund employees should write to the National Personnel Records Center (Civilian) 111 Winnebago Street, St. Louis, Mo 63118-4199.
</p><p>Individual should provide his/her full name, current address and telephone number, a specific description of the information/records sought, and any identifying numbers such as Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the local Civilian Personnel Officer; former nonappropriated fund employees should write to the National Personnel Records Center (Civilian) 111 Winnebago Street, St. Louis, MO 63118-4199.
</p><p>Individual should provide his/her full name, current address and telephone number, a specific description of the information/records sought, and any identifying numbers such as Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the applicant; statements or correspondence from persons having knowledge of the individual; official records; actions affecting individual’s employment and/or pay.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0215-1 DAPE" toc="yes">
<systemNumber>A0215-1 DAPE</systemNumber>
<subsection type="systemName">Library Borrowers’/Users’ Profile Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Libraries on Army installations and activities. Official mailing addresses of installations and activities are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Authorized users of Army library facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, address, Social Security Number, and telephone number rank, date of birth, and email address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN), 10 U.S.C. 3013, Secretary of the Army; Pub. L. 106-554, Children’s Internet Protection Act; AR 215-1, Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify individuals authorized to borrow library materials; to ensure that all library property is returned and individual’s account is cleared, and to provide librarian useful information for selecting, ordering, and meeting user requirements. To comply with the Children’s Internet Protection Act and to provide authentication for borrowed electronic resources (e.g., e-books, e-journals).
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders; card files; and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By user’s surname, Social Security Number, and/or residence.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in areas accessible only to authorized persons who have official need therefore. Libraries are secured during non-duty hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when no longer needed to obtain and/or control library materials.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, G-1, 300 Army Pentagon, Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the specific installation library that provided services. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, individuals should provide full name, period in which a user has or had an account, and any other information that would assist in locating applicable records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the specific installation library that provided services. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>For verification purposes, individuals should provide full name, period in which a user has or had an account, and any other information that would assist in locating applicable records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and Defense Enrollment Eligibility Reporting System (DEERS) database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0220-USSOCOM" toc="yes">
<systemNumber>A0220-USSOCOM</systemNumber>
<subsection type="systemName">Military Personnel Data File, USSOCOM.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Special Operations Command, MacDill Air Force Base, FL 33608-6001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army, Navy, Marine Corps, and Air Force personnel assigned for duty with U.S. Special Operations Command (USSOCOM).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains individual’s name, Social Security Number, rank, pay grade, date of rank, branch of service, Army officer branch, basic active service date, basic pay entry date, date of birth, organization and division, primary and secondary military specialty, duty MOS/AFSC, marital status, officer evaluation report/enlisted efficiency report date, reserve regular officer status, duty telephone number, home address and telephone number, spouse’s name, date arrived at USSOCOM, projected loss date, expiration term of service, foreign service availability code, human personal reliability screening data, language proficiency, enlisted evaluation report weighted average, name of OER/EER rater, duty title, permanent grade, date of rank, rated category, highest professional military and civilian education, source of commission, mandatory retirement date (officers).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a consolidated joint personnel file pertaining to Army, Navy, Marine Corps, and Air Force personnel. Although each service has its own personnel records system, USSOCOM requires basic personnel data for Command Manning Rosters and similar management purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The system is an on-line disc resident application with back-up maintained on magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Standard reports and ad hoc retrievals are generated via remote terminals using a data management system. Updates and record browsing may be accomplished in the interactive mode through keying by Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All operators have Passwords which are required for access to the computer file. All output products bear Privacy Act labels.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Personnel data are deleted upon departure of the individual from USSOCOM.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander in Chief, U.S. Special Operations Command, MacDill AFB, Florida 33608-6001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander in Chief, U.S. Special Operations Command, ATTN: Director of Personnel (SOJ1-P), MacDill AFB, Florida 33608-6001.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to record about themselves contained in this system should address written inquiries to Commander in Chief, U.S. Special Operations Command, ATTN: Director of Personnel (SOJ1-P), MacDill AFB, Florida 33608-6001.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing agency determinations are published in Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From official military personnel records of the individual upon his/her reporting to USSOCOM for duty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0340-21 OAA" toc="yes">
<systemNumber>A0340-21 OAA</systemNumber>
<subsection type="systemName">Privacy Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records exist at Headquarters, Department of the Army, staff and field operating agencies, major commands, installations and activities receiving Privacy Act requests.</p>

<p>Director, U.S. Army Records Management and Declassification Agency, ATTN: Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.
</p>
<p>Records also exist in offices of Access and Amendment Refusal Authorities when an individual's request to access and/or amend his/her record is denied. Upon appeal of that denial, record is maintained by the Department of the Army Privacy Review Board.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents notifying requesters of the existence of records on them, providing or denying access to or amendment of records, acting on appeals or denials to provide access or amend records, and providing or developing information for use in litigation; Department of the Army Privacy Review Board minutes and actions; copies of the requested and amended or unamended records; statements of disagreement; and other related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and Army Regulation 340-21, The Army Privacy Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process and coordinate requests for access and amendment of an individuals’ record; to process appeals on denials of requests for access or amendment to individuals’ records by the data subject against agency rulings; and to ensure timely response to requesters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>The DoD Blanket Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms.</p>
<p>DoD components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel. Access to computerized data is restricted by use of common access card (CAC) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Approved requests, denials that were not appealed, denials fully overruled by appellate authorities and appeals adjudicated fully in favor of requester are destroyed after 4 years. Appeals denied in full or in part are destroyed after 10 years, provided legal proceedings are completed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Records Management and Declassification Agency, ATTN: Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.</p>
<p>
For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record.
</p><p>
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>
If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the office that processed the initial inquiry, access request, or amendment request. 
</p><p>
Individual may obtain assistance from the U.S. Army Records Management and Declassification Agency, Freedom of Information/Privacy Division, 7701 Telegraph Road, Casey Building, Suite 144, Alexandria, VA 22315-3905.
</p><p>
For verification purposes, individual should provide full name, date and place of birth, current address and other personal information necessary to locate the record.
</p><p>
In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>
If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'
</p><p>
If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army organizations, Department of Defense components, and other Federal, state, and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>During the course of a Privacy Act (PA) action, exempt materials from `other’ systems of records may become part of the case records in this system of records. To the extent that copies of exempt records from those `other’ systems of records are entered into these PA case records, the Department of the Army hereby claims the same exemptions for the records as they have in the original primary systems of records which they are a part. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0350-1 ARNG" toc="yes">
<systemNumber>A0350-1 ARNG</systemNumber>
<subsection type="systemName">Guard University (GuardU).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Guard Bureau, Lavern E. Weber National Guard Professional Education Center Command Group, 2502 Omaha Ave., Suite 200, Camp Robinson, North Little Rock, AR 72115-9600.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Army (Active, National Guard and Reserve Components) and Department of the Army civilian personnel, Department of the Army contractor personnel (Army Knowledge Online (AKO) name and User Identification only).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Resident and distance learning course and personnel data to include individual’s name, scheduling, testing, academic, graduation, and attrition data. It will include Army Knowledge Online (AKO) name and User Identification only.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; and Army Regulation 350-1, Army Training and Leader Development.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Guard University (GuardU) provides a web-based content delivery system for Army National Guard training and education. It provides courses to Soldiers worldwide, while monitoring and reporting their progress for instructors and leaders. It supports individual creativity, team collaboration, peer review, instructor-led and self-paced training and education. GuardU provides a learning content management and delivery platform that provides synchronous and asynchronous access to training and education.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by AKO name/User Identification (UID).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The web services are secured through a security key embedded in the web service communication. Attempts to communicate with the web services at Digital Training Management System (DTMS) without the security key will not be processed. The remaining PII (name and email address) is encrypted on tape backups and the key shall be changed periodically for security reasons. Security measures are adequate and the risk to GuardU is minimal. Information is also protected by firewalls, antivirus software and AKO authentication. Records are accessed by users with the appropriate profiles or roles and by persons responsible for servicing the system in performance of their official duties. A risk assessment has been performed and will be made available upon request.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the current electronic file area until no longer needed for conducting business, but not longer than 6 years after the members separation, then destroyed by erasure from electronic systems.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, U.S. Army National Guard, Training Division, Distributed Learning Branch, 111 South George Mason Drive, Arlington, VA 22204-1382.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Program Manager, U.S. Army National Guard, Training Division, Distributed Learning Branch, 111 South George Mason Drive, Arlington, VA 22204-1382.
</p><p>For verification purposes, individuals should provide full name, unit number, rank, military occupational specialty, skill level, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves should address written inquiries to the Program Manager, U.S. Army National Guard, Training Division, Distributed Learning Branch, 111 South George Mason Drive, Arlington, VA 22204-1382.
</p><p>For verification purposes, individuals should provide full name, unit number, rank, military occupational specialty, skill level, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents; and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, DoD staff, personnel, training and military course instructors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-1 DAMI" toc="yes">
<systemNumber>A0350-1 DAMI</systemNumber>
<subsection type="systemName">INSCOM, Personal Qualification and Training Profile.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Army Intelligence and Security Command, Fort Belvoir, VA 22060-5370.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army military personnel assigned to Headquarters, United States Army Intelligence and Security Command and its attached activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains individual’s name, Social Security Number, pay grade, primary military occupational specialty (PMOS)/Specialty skill identifier (SSI), date of last evaluation report, sex, date of birth, organization/unit processing code, duty section, height, weight, weight control program status, physical profile factors (PULHES), date of last physical examination, examination, profile status, expiration date of temporary profile, over 40 medical clearance status, date last Human Immunodeficiency Virus (HIV) test, date last Army physical fitness test (APFT), APFT results, APFT scores, date last skill qualification test (SQT), SQT score, PLDC attendance, CAS3 attendance, date last weapons qualification, weapons qualification status, caliber of weapon in which qualified, date last subversion and espionage directed against defense in which qualified, date last subversion and espionage directed against defense activities (SAEDA) training, date of last operations security training, and similar personnel, medical and training related data pertaining to assignments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army Training and Leadership Development; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a consolidated file of specified personnel, medical and training related data pertaining to all Army military personnel assigned to Headquarters United States Army Intelligence and Security Command and their supporting tenant activities. A consolidated records system of selected data is required to more efficiently and effectively provide management and training support to assigned personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number or other individually identifying characteristics.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Military police are used as security personnel. A stringent employee identification badge and visitor registration/escort system is in effect. The computer terminal and hard copy records are maintained in areas accessible only to authorized personnel who have a need for the information in the performance of their official duties. The computerized records system is accessed and updated by the custodian of the records system and by a limited number of other personnel responsible for servicing the records in the performance of their official duties. Access to the computer file requires utilization of a password. Once in the system, access is restricted to only the user’s applicable portions of the system. One unit cannot access another unit’s records. All hard copy products bear Privacy Act labels.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All data pertaining to an individual is deleted from the computer file during the individual’s out-processing. Paper records are retained for 2 years and are destroyed as unclassified For Official Use Only waste.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, United States Army Intelligence and Security Command, Fort Belvoir, VA 22060-5370.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number, and a notarized signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number, and a notarized signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and from the official military personnel records, official health records and local training records during in-processing. Data for updates to records in the system are obtained from the individual and from source documents utilized to update the individual’s official records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-1b TRADOC " toc="yes">
<systemNumber>A0350-1b TRADOC</systemNumber>
<subsection type="systemName">Army Career Tracker (ACT) (May 9, 2011, 76 FR 26714)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army commands, installations, and activities.  Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of the Army military personnel (active duty, Army National Guard, and Army Reserve), Army Reserve Officers’ Training Corps contracted cadets, and Army civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic data to include name, grade/rank/series, Social Security Number (SSN); DoD ID Number; Army Knowledge Online User Identification; primary e-mail address; personal and duty phone numbers; service component, branch, personnel classification, military status, military occupational specialty; and unit of assignment.  Sponsorship data to include family members’ name, age, gender, relationship, identification of exceptional family member, spouse’s employment and driver’s license information.</p>
<p>Course and training data to include credit hours accumulated; examination and course completion status; professional development model; assignment history; student academic status; curricula, course descriptions and schedules; graduation dates; and individual goals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 4103, Establishment of training programs; 10 U.S.C. 3013, Secretary of the Army; Department of Defense Directive 1322.18, Military Training; Army Regulation (AR) 350-1, Army Training and Leader Development; AR 600-20, Army Command Policy; AR 600-8-8, The Total Army Sponsorship Program; AR 690–950, Career Management; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Army Career Tracker (ACT) is a leadership development tool that integrates training and education into one personalized, easy-to-use website.  ACT receives training, education, experiential learning, personnel, and biographical data from several Army information systems and presents a comprehensive and personalized view of Noncommissioned Officer, Officer, and Army civilian career history, course enrollment, course completion, course catalog, and professional development model information.  Users can search multiple education and training resources, monitor their career development and receive personalized advice.  The system allows civilian and military supervisors, and mentors to monitor the individual’s goals and provide them developmental recommendations, notifications and career advice.  Supervisors can view records for both their civilian and military employees.</p>
<p>ACT is also used to administer the Total Army Sponsorship Program which helps Soldiers, civilian employees, and families successfully relocate into and out of their commands.  Soldiers in the ranks of private through colonel (excluding Soldiers arriving at Initial Military Training (IMT) and Soldiers making PCS moves to student detachments at long-term schools) and civilian employees through grade GS-15, undergoing a PCS move, are offered the opportunity to participate in the advance arrival sponsorship program.
</p></xhtmlContent></subsection>
    <subsection type="routineUsesOfRecords">
        <xhtmlContent>
            <p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act if 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Law Enforcement Routine Use:  If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.</p>
<p>Congressional Inquiries Disclosure Routine Use:  Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p>
<p>Disclosure to the Department of Justice for Litigation Routine Use:  A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.</p>
<p>Data Breach Remediation Purposes Routine Use:  A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. </p></xhtmlContent></subsection>
  
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper printouts and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's name, SSN, DoD ID Number, or Army Knowledge Online User Identification.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the system is restricted to authorized personnel only with Army Knowledge Online authorization using sign-on and password, or a Common Access Card (CAC).  Records are maintained within secured buildings in areas accessible only to persons having an official need-to-know and who are properly trained and screened.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on local training and individual goals are maintained until no longer needed for conducting business, but not longer than 6 years, then destroyed. Destroy electronic media by deletion; destroy paper printout by shredding or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Headquarters, U.S. Army Training and Doctrine Command, Institute of Noncommissioned Officer Professional Development Office (ATCG-NCN), 950 Jefferson Ave, Fort Eustis, VA 23604-5704.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Headquarters, U.S. Army Training and Doctrine Command, Institute of Noncommissioned Officer Professional Development Office (ATCG-NCN), 950 Jefferson Ave, Fort Eustis, VA 23604-5704.</p>
<p>Individuals should provide full name, SSN, military status, or other information verifiable from the record itself.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Headquarters, U.S. Army Training and Doctrine Command, Institute of Noncommissioned Officer Professional Development Office (ATCG-NCN), 950 Jefferson Ave, Fort Eustis, VA 23604-5704.</p>
<p>Individual should provide full name, SSN, military status, or other information verifiable from the record itself.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, contesting contents, and appealing initial agency determinations are contained in 32 CFR part 505, the Army Privacy Program, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, DoD personnel (supervisors, mentors, training and human resources staff), Army Knowledge Online (AKO), Integrated Total Army Personnel Database (ITAPDB), Headquarters Army Civilian Personnel System (HQ ACPERS), Defense Civilian Personnel Data System for National Guard (NG-DCPDS), Reserve Component Management System (RCMS), Army Training Requirements &amp; Resources System (ATRRS), Army Learning Management System (ALMS), GoArmyEd, Force Management System Website (FMSWEB), Credentialing Opportunities On-Line (COOL), Partnership for Youth Success (PaYS), Soldier Fitness Training (SFT), and Comprehensive Soldier Fitness (CSF).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-1c TRADOC " toc="yes">
<systemNumber>A0350-1c TRADOC</systemNumber>
<subsection type="systemName">Digital Training Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Combined Arms Center, Network Enterprise Center, 645 Biddle Blvd, Fort Leavenworth, KS 66027-2309.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of the Army military personnel (Active, National Guard and Reserve Components), Department of the Army civilian personnel, Department of the Army contractor personnel requiring or requesting access to Digital Training Management System (DTMS) and other Department of Defense personnel who have completed any Department of the Army courses of instruction.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), rank, gender, birth date, medical appointment scheduling information, employment information includes, work e-mail and work phone number, unit number, military occupational specialty, and skill level. Additional information is provided voluntarily that consists of driver’s license, personal cell telephone number, home telephone number, personal e-mail address, mailing/home address, spouse’s first name, children’s names, emergency contact, and education information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army Training and Leader Development; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support the on-going digital training management task. The system provides training managers with a comprehensive password protected management tool for conducting and tracking digital systems training online. DTMS allows users to completely manage the entire learning environment for all soldiers. Training managers at separate companies, battalions, brigades, divisions, corps, program managers, and other Department of Army agencies can access and utilize the system. DTMS tracks not only new equipment training (NET), but also sustainment, collective and individual training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved by name, unit number, military occupational specialty, and skill level queries from within the DTMS application.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need to know in the performance of official duties and who are properly screened and cleared.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are archived after training is completed and maintained in the current file area until no longer needed for conducting business, but not longer than 6 years after the member’s separation, then destroyed electronically.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, U.S. Army Combined Arms Center, Collective Training Directorate, 513 Grant Ave, Fort Leavenworth, KS 66027-2309.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Program Manager, U.S. Army Combined Arms Center, Collective Training Directorate, 513 Grant Ave, Fort Leavenworth, KS 66027-2309.
</p><p>For verification purposes, individuals should provide full name, unit number, rank, military occupational specialty, skill level, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves should address written inquiries to the Program Manager, U.S. Army Combined Arms Center, Collective Training Directorate, 513 Grant Ave, Fort Leavenworth, KS 66027-2309.
</p><p>For verification purposes, individuals should provide full name, unit number, rank, military occupational specialty, skill level, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents; and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, DoD staff, personnel, training and medical systems for use in appointment scheduling.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-1d" toc="yes">
<systemNumber>A0350-1d</systemNumber>
<subsection type="systemName">ATLAS PRO Learning Suite.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, U.S. Army Training Center, Training Capability Manager--Army Training Information System (TCM-ATIS), 3308 Wilson Avenue (ATIC-SD), Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Army, Navy, Marine Corps, Air Force, civilians employed by the U.S. Government; and approved foreign military personnel when assigned to exchange duty in the U.S. and enrolled in a resident course or Web enabled course delivered at a U.S. Army service school.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Distance learning course data to include name, Social Security Number (SSN), assigned foreign ID or passport number (for foreign military members), address; scheduling, testing, academic, graduation, personnel and attrition data. It will include Army Knowledge Online name and user identification.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army Training and Leader Development; FM 70-0, Train the Force; and TRADOC Regulation 350-70, Systems Approach to Training Management Processes and Products; E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The ATLAS PRO Learning Suite provides a student management system that integrates Web-enabled courseware to support online certification and career management.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Army Knowledge Online name and user identification.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Paper records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need-to-know in the performance of official duties and who are properly screened and cleared.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept in current file area until no longer needed for conducting business, then retired to Records Holding Area (RHA)/Army Electronic Archive (AEA). The RHA/AEA will retire the record to NRPC Annex, 1411 Boulder Drive, Rock City Industrial Center, Valmeyer, IL 62295-2603, when the record is 10 years old. National Records Personnel Center (NRPC) will destroy the record when 40 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Training Center, Training Capability Manager--Army Training Information System (TCM-ATIS), 3308 Wilson Avenue (ATIC-SD), Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center (ATIC), 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), assigned foreign ID or passport number (for foreign military members), and any details which may assist in locating records, and their signature.
</p><p>In addition, the requestor must provide a notarized statement or and unsworn declaration made in accordance with 28 U.S.C. 1747, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center (ATIC), 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), assigned foreign ID or passport number (for foreign military members), and any details which may assist in locating records, and their signature.
</p><p>In addition, the requestor must provide a notarized statement or and unsworn declaration made in accordance with 28 U.S.C. 1747, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager. Denial to amend records in this system can be made only by the Deputy Chief of Staff for Personnel in coordination with the Director of the ATLAS PRO Learning Suite.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from the individual, DoD staff, personnel, training systems, and faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-1e TRADOC " toc="yes">
<systemNumber>A0350-1e TRADOC</systemNumber>
<subsection type="systemName">Life Long Learning Center (November 15, 2010, 75 FR 69651).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice never implemented the collection of personally identifiable information; therefore, A0350-1e TRADOC, Life Long Learning Center can be deleted.
</p></xhtmlContent></subsection>
</section>
<section id="A0350 USEUCOM " toc="yes">
<systemNumber>A0350 USEUCOM</systemNumber>
<subsection type="systemName">George C. Marshall European Center for Security Studies Speaker Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>George C. Marshall European Center for Security Studies, Unit 24502, ATTN: ECMC-CL, APO AE 09053-0506.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who by virtue of their training, education or experience are qualified to make presentations on security and defense related matters to the Marshall Center student population, American and German Federal government military and civilian employees, NATO officers and academics, and university scholars.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Candidates’ name, nationality, occupation, candidates’ list of published articles/books, area of expertise, biographical sketches, institution address, phone number of the speaker, educational and professional qualifications, evaluation forms, and similar or related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; DoD 5200.34, George C. Marshall European Center for Security Studies; and DoD 5010.16, Defense Management Education and Training Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a consolidated file of specified personnel which will provide a source of qualified speakers who can inform and promote the discussion of and the resolution of complex Atlantic-European-Eurasian national security and civilian-military defense related issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage medium.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and topical subject.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained within secure building in areas accessible only to persons having official need and who are properly trained and screened. Automated segments are protected by controlled system passwords governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual records will be maintained by the component for 2 years after the speaker last participates in a Marshall Center speech, presentation, conference or other similar type event. Individual records will be destroyed by the component at that time by a qualified component employee using a method that will prevent inadvertent disclosure of personal information.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Dean, College of International and Security Studies, George C. Marshall European Center for Security Studies, Unit 24502, ATTN: ECMC-CL, APO AE 09053-0506.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Dean, College of International and Security Studies; George C. Marshall European Center for Security Studies, Unit 24502, ATTN: ECMC-CL, APO 09053-0506.
</p><p>Individual should provide the full name, sufficient details to locate records, current mailing address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Dean, College of International and Security Studies; George C. Marshall European Center for Security Studies, Unit 24502, ATTN: ECMC-CL, APO AE 09053-0506.
</p><p>Individual should provide the full name, sufficient details to locate records, current mailing address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="A0351 AMC " toc="yes">
<systemNumber>A0351 AMC</systemNumber>
<subsection type="systemName">Student/Faculty Records: AMC Schools Systems.
</subsection>
    <subsection type="systemLocation">
        <xhtmlContent>
            <p>Deletion: Reason: The Army organization hosting these training records was relocated from Rock Island, Illinois to McAlester Army Ammunition Plant, Oklahoma in 1995, due to base realignment and new missions.  These records are no longer collected from trainees at the ammunition training site.  Training sites are no longer available and all ammunition training is done online through the Army Training Requirement and Resources System (ATRRS).  Previous training records were transferred to the National Personnel Records Center, 9700 Page Boulevard, St. Louis, MO 63132-5200, with the soldiers and government civilian personnel records upon separation or retirement from the Army. Faculty and instructor qualification records were destroyed after five years in accordance with the disposition schedule.  Training records are now collected in the Army Training Requirements and Resources System and are covered under A0351 DAPE, Army Training Requirements and Resources System (ATRRS) (January 3, 2002, 67 FR 311) system of records notice. Therefore, A0351 AMC, Student/Faculty Records: AMC Schools Systems can be deleted.

            </p></xhtmlContent></subsection></section>

<section id="A0351 DAPE" toc="yes">
<systemNumber>A0351 DAPE</systemNumber>
<subsection type="systemName">Army Training Requirements and Resources System (ATRRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, 300 Army Pentagon, Washington, DC 20310-0300; U.S. Army Personnel Command; major commands; Army Reserve Personnel Center; National Guard Bureau; Schools and Army Training Centers worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Army, Navy, Air Force, Marine Corps, Reserve Officers’ Training Corps students, Department of Defense (DoD) civilian employees and approved foreign military personnel attending a course of instruction conducted under the auspices of all Army schools and some DoD schools.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains records pertaining to course administrative data, course scope and prerequisites, course training requirements, course equipment, personnel and facilities constraints, requirements for instructors, class schedules, class quotas, prioritized order of merit list for input into Noncommissioned Officers Education System (NCOES) training, by name reservations, limited individual personnel data, and course input and completion data by name/Social Security Number. Data related to an individual is as follows:
</p><p>Training course completion data and reason codes for attrition are maintained for an individual, as well as training seat reservations.
</p><p>Limited personnel data is maintained on an individual as long as the individual has a valid reservation for training or is currently in the training base.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army and 4301; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Army Training Requirements and Resources System is the system of records for the management of personnel input to training for the Army; is the repository for training requirements, training programs, selected training cost data, and training personnel data; contains detailed class information on all courses taught and taken by Army personnel; and produces reports and analyses and can display selected data pertinent to training-requirements, programs, inputs, graduates, loads and associated information.
</p><p>Training managers use this information to schedule classes, fill training seats, and train soldiers.
</p><p>The major subsystems of the Army Training Requirements and Resources System include:
</p><p>(a) The Mobilization Planning System is used to plan individual training requirements and training programs for all courses upon mobilization. The product of Mobilization Planning System is the Mobilization Army Program for Individual Training.
</p><p>(b) The Structure Manning Decision Review (SMDR) is the process for reviewing training requirements and modifying them into executable training programs based on available resources. The product of the SMDR is the Army Program for Individual Training which is the mission and resourcing document used by schools and training centers to establish class schedule. Additionally, the Training Resource Arbitration Panel is used to adjust training programs during the execution year.
</p><p>(c) The Student Trainee Management System--Enlisted manages initial entry training seats and provides projected graduate information to PERSCOM.
</p><p>(d) The Quota Management System is used to allocate training quotas by class and redistribute those seats among components in order to maximize the fill of training seats.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage medium.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Visitor registration system is in effect. Hard copy printouts which contain data by Social Security Number are maintained with an `Official Use Only’ cover. Access to the Army Training Requirements and Resources System is limited to authorized personnel and as determined by the system manager.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The following ATRRS reports are permanent for the offices performing Army-wide responsibility only: Army Program for Individual Training (ARPRINT), the Mobilization Army Program for Individual Training (MOB ARPRINT), and the Military Manpower Training Report (MMTR).
</p><p>For all other offices, the ARPRINT, MOB ARPRINT and MMTR reports and all other ATRRS reports are kept until no longer needed for conducting business, but not longer than 6 years, then destroyed.
</p><p>Records not classified as reports are destroyed when no longer needed for current operations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, 300 Army Pentagon, Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the local commander. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves is contained in this system should address written inquiries to the local commander. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from DoD staff, field installations, and automated systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351 DASG" toc="yes">
<systemNumber>A0351 DASG</systemNumber>
<subsection type="systemName">Army School Student Files: Physical Therapy Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commandant, Academy of Health Services, Physical Therapy Branch, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Graduates of the U.S. Army Physical Therapy Program since 1928.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Academic grades only on graduates from 1973 to present. Academic grades and varying amounts and types of anecdotal information on performance: 1945-1972.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide certification of graduation from an approved physical therapy program to the individual graduate.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders:
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name of graduate.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in closed files, accessible only to designated officials having need therefor in the performance of their  duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commandant, Academy of Health Services, Physical Therapy Branch, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant, Academy of Health Services, Physical Therapy Branch, ATTN: MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
</p><p>For verification purposes, the individual should provide the full name, maiden name if married, year of graduation, current  address, institution and complete address to which transcript is to be mailed if other than that of individual concerned.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant, Academy of Health Services, Physical Therapy Branch, ATTN: MCCS HMT, 3151 Scott Road, Suite 1230, Fort Sam Houston, TX 78234-6138.
</p><p>For verification purposes, the individual should provide the full name, maiden name if married, year of graduation, current address, institution and complete address to which transcript is to be mailed if other than that of individual concerned.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Staff and faculty of appropriate school and/or training hospital responsible for presentation of instruction.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351 HSC" toc="yes">
<systemNumber>A0351 HSC</systemNumber>
<subsection type="systemName">Practical Nurse Course Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Practical Nurse Course, Fitzsimons Army Medical Center, Aurora, CO 80045-5001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>These files relate to student personnel who attend formal course of instruction at the Practical Nurse Course.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual Academic Record Files consisting of courses attended by Army members, length of each, extent of each, completion and results, aptitudes and personal qualities, grade and rating attained and related data for each individual. Faculty Board Files pertaining to the class standing, rating, classification, and proficiency of students; Class Academic Record indicating progress and attendance of class members.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To confirm eligibility for attendance, monitor student progress, determine successful completion of academic requirements and prepare transcripts. Records reflect accomplishment of courses which may be prerequisites for attendance at other formal courses of instruction, or taking of State Board, Licensed Practical Nursing examinations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, card files; magnetic disks and tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and/or assigned class number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building housing records has limited access; information is released only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual Academic Records and Class Academic records are destroyed after 40 years; collateral individual training records are destroyed after 1 year; Faculty Board files are destroyed after 1 year.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Health Services Command, Fort Sam Houston, TX 78234-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Practical Nurse Course, Fitzsimons Army Medical Center, Aurora, CO 80045-5001.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, rank at time of attendance, military service number or student number, if applicable, course title and class number, or description of type of training received and dates of course attendance.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Practical Nurse Course, Fitzsimons Army Medical Center, Aurora, CO 80045-5001.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, rank at time of attendance, military service number or student number, if applicable, course title and class number, or description of type of training received and dates of course attendance.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the school staff and faculty responsible for presentation of instruction.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351 USAREUR" toc="yes">
<systemNumber>A0351 USAREUR</systemNumber>
<subsection type="systemName">Individual Academic Record Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, Combined Arms Training Center, Unit 28038, APO AE 09112-0100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military or civilian personnel admitted as a student at a course of instruction conducted by the Combined Arms Training Center.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Student’s name, Social Security Number, race, unit of assignment, course quota status, roster number, applicable Army Classification Battery Scores, eligibility for course attendance, academic achievements, awards, and similar relevant data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine eligibility for enrollment/attendance, monitor student progress, and record accomplishments for management studies and reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By student’s Social Security Number, surname, course/class number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked rooms, accessible only to designated persons authorized to use in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy after 40 years. Maintain in current file area until no longer needed for conducting business, then retire to records holding area, where they will be transferred to the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09014-0100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Combined Arms Training Center, Unit 28038, APO AE 09112-0100.
</p><p>Individuals should provide their Social Security Number, full name, course and class dates of attendance, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Combined Arms Training Center, Unit 28038, APO AE 09112-0100.
</p><p>Individuals should provide their Social Security Number, full name, course and class dates of attendance, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; his/her commander; instructors; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351 12DAPE" toc="yes">
<systemNumber>A0351 12DAPE</systemNumber>
<subsection type="systemName"> Applicants/Students, U.S. Military Academy Prep School.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Military Academy Preparatory School, Fort Monmouth, NJ 07703-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants and students, U.S. Military Academy Preparatory School.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for admission, high school/college transcripts, Scholastic Aptitude/American College Test, CLEP/GT/Officer Candidate, and related test scores, admissions evaluation worksheets and correspondence relating to admission, medical history, academic progress/grades and related reports, and relevant information comprising the cadet candidate’s attendance and behavior at the School.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate applicant’s acceptance and, once admitted, to assess his/her leadership, academic, and physical aptitude potential for the U.S. Military Academy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant/student surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked rooms within buildings which are secured during non-duty hours, and are available only to authorized persons having an official need for the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For applicants who are rejected or who choose not to enter the U.S. Military Academy, records are maintained until individual exceeds the age limit for acceptance to the Academy. For applicants who are accepted and enter the U.S. Military Academy, records are retained for 40 years after individual’s class graduates from Academy, following which records are destroyed by burning and/or shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-4000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commandant, U.S. Military Academy Preparatory School, Fort Monmouth, NJ 07703-5000.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number of the requester, and year of application and/or attendance. For personal visits, the individual should be able to provide acceptable identification such as military, employee, or other individually identifying number, valid driver’s license, building pass, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commandant, U.S. Military Academy Preparatory School, Fort Monmouth, NJ 07703-5000.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number of the requester, and year of application and/or attendance. For personal visits, the individual should be able to provide acceptable identification such as military, employee, or other individually identifying number, valid driver’s license, building pass, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; high school/college transcripts, nationally recognized and Army testing services, staff and faculty of the U.S. Military Academy Preparatory School, military supervisors/unit personnel officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5) and (k)(7), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0351-17a USMA" toc="yes">
<systemNumber>A0351-17a USMA</systemNumber>
<subsection type="systemName">U.S. Military Academy Candidate Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Military Academy, West Point, NY 10996-1797.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Potential and actual candidates for entrance to the U.S. Military Academy for the current and previous 2 years.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Entrance examination results, Personal Data Record (DD Form 1867), Candidate Activities Report (DD Form 1868), Prospective Candidate Questionnaire (DD Form 1908), Interview Sheets, School Official’s Evaluation (DD Form 1869), Employer’s Evaluation of Candidate, Scholastic Aptitude Examination scores, American College Testing Program Scores, High School and College/University transcripts, physical aptitude examination, Candidate Summary Sheets, Nominating Letter, naturalization or adoption papers, birth certificate, Oath 50950, special orders, all correspondence to/from and about candidate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 4331, Establishment; Superintendent; faculty; 10 U.S.C. 4332, Departments and Professors: Titles; 10 U.S.C. 4334, Command and Supervision; Army Regulation 351-17, U.S. Military Academy and U.S. Military Academy Preparation School Admissions Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate a candidate’s academic, leadership, and physical aptitude potential for the U.S. Military Academy, to conduct management studies of admissions criteria and procedures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to Members of Congress to assist them in nominating candidates.
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By candidate’s surname; by source of nomination, current status, and special categories.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is stored in locked rooms with restricted access to authorized personnel. Automated data are further protected by a user identification and password convention.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For accepted candidates, records become part of the Cadet’s Personnel Record. Records on candidates not accepted for admission are destroyed either on expiration of age eligibility or after 3 years, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Superintendent, U.S. Military Academy, West Point, NY 10996-1797.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Superintendent, U.S. Military Academy, West Point, NY 10996-1797.
</p><p>Individual should provide the full name, current address, year of application, source of nomination, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Superintendent, U.S. Military Academy, West Point, NY 10996-1797.
</p><p>Individual should provide the full name, current address, year of application, source of nomination, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Members of Congress, school transcripts, evaluations from former employer(s), medical reports/physical examination results, U.S. Military Academy faculty evaluations, American College Testing Service, Educational Testing Service, and similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(5), (k)(6), or (k)(7), as applicable.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0351-17b USMA" toc="yes">
<systemNumber>A0351-17b USMA</systemNumber>
<subsection type="systemName">U.S. Military Academy Management System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Military Academy, West Point, NY 10996-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former cadets and faculty of the U.S. Military Academy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), military status, application and evaluations of cadet for admission; letters of recommendation/endorsement; academic achievements, awards, honors, grades, and transcripts; performance counseling; health, physical aptitude and abilities and athletic accomplishments, peer appraisals; supervisory assessments; suitability data, including honor code infractions and disposition. Basic biographical and historical summary of cadet’s tenure at the U.S. Military Academy is maintained on cards in the Archives Office or on microfiche in the Cadet Records Section and as part of the system electronic backup. Academic contribution data (courses taught, research papers published, cadet activities supported) of faculty members is maintained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4334, Command and Supervision and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record cadet’s appointment to the Academy, his/her scholastic and athletic achievements, performance, motivation, discipline, final standing and potential as a military career officer. Also used to document faculty contributions as part of the academic and cadet development mission.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Academic transcripts may be provided to educational institutions for the purpose of admissions to further educational degree programs.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronically and optically stored records are maintained in `fail-safe’ system software with password-protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared and trained. Access is controlled through role-based controls leveraging active directory authentication. Buildings employ alarms or rooms are security-controlled areas accessible only to authorized persons. Paper and electronic records are maintained in approved security containers. Paper and electronic records in the U.S. Army Investigative Records Repository are stored in security-controlled areas accessible only to authorized persons. Use of Common Access Card (CAC) is used to authenticate and lock out unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of cadets who are commissioned become part of his/her Official Military Personnel File. Records of individuals not commissioned are destroyed after 5 years. Microfilmed and electronic records maintained by USMA are permanent; hard copy files are destroyed after being microfilmed. Contribution data on faculty is permanently maintained.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Software Engineering Branch, U.S. Military Academy, West Point, NY 10996-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Superintendent, U.S. Military Academy, West Point, NY 10996-5000.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Superintendent, U.S. Military Academy, West Point, NY 10996-5000.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her sponsors, peer evaluations, grades and reports of U.S. Military Academy academic and physical education department heads, transcripts from other educational institutions, medical examination/assessments, supervisory counseling/performance reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this record system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0351a DASG" toc="yes">
<systemNumber>A0351a DASG </systemNumber>
<subsection type="systemName">U.S. Army Medical Department School and Academy of Health Sciences Academic Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Medical Department Center and School, Academy of Health Sciences, Department of Academic Support, 2250 Stanley Road, Fort Sam Houston, TX 78234-6100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Resident and correspondence students enrolled in courses at the Academy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Student’s name, Social Security Number, grade/rank, academic qualifications, progress reports, academic grades, ratings attained, aptitudes and personal qualities, including corporate fitness results; faculty board records pertaining to class standing/rating/classification/proficiency of students; class academic records maintained by instructors indicating attendance and progress of class members.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-3, Professional Education and Training Programs of the Army Medical Department; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine eligibility for enrollment/attendance, monitor student progress, record accomplishments, and serve as record of courses which may be prerequisite for other formal courses of instruction, licensure, certification, and employment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to civilian medical institutions for the purpose of accrediting the individual’s training and instruction.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, microfiche, cards, magnetic tape and/or disc, and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records is restricted to designated individuals whose official duties dictate the need therefore.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Academic records are maintained 40 years at the Academy of Health Sciences. Except for the master file, automated data are erased after the fourth updating cycle.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam Houston, TX 78234-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam Houston, TX 78234-6000.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date attended/enrolled, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Registrar, Academy of Health Sciences, 2250 Stanley Road, Fort Sam Houston, TX 78234-6000.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, date attended/enrolled, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and Academy of Health Sciences’ staff and faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351a IRMC" toc="yes">
<systemNumber>A0351a IRMC </systemNumber>
<subsection type="systemName">Information Resources Management College Record System (December 18, 2001, 66 FR 65180).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Information Resources Management College Records System has now transferred to the National Defense University. All associated records are covered under SORN DNDU 01 (September 21, 2010, 75 FR 57458). Therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0351b IRMC" toc="yes">
<systemNumber>A0351b IRMC</systemNumber>
<subsection type="systemName">IRMC Student/Faculty/Senior Staff Biography System (December 18, 2001, 66 FR 65180).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The IRMC Student/Faculty/Senior Staff Biography System has now transferred to the National Defense University. All associated records are covered under SORN DNDU 01 (September 21, 2010, 75 FR 57458). Therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0351c IRMC" toc="yes">
<systemNumber>A0351c IRMC</systemNumber>
<subsection type="systemName">IRMC Course Evaluation System (December 18, 2001, 66 FR 65180).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The IRMC Course Evaluation System has now transferred to the National Defense University. All associated records are covered under SORN DNDU 01 (September 21, 2010, 75 FR 57458). Therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0351a TRADOC" toc="yes">
<systemNumber>A0351a TRADOC</systemNumber>
<subsection type="systemName">Army School Student Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Army schools, colleges, and training centers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students who attend formal and/or non-resident courses of instruction at Army schools, colleges and training centers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual academic records consisting of courses attended, length of each, extent of completion and results; aptitudes and personal qualities, including corporate fitness results; grade and rating attained; and related information; collateral individual training records comprising information posted to the basic individual academic training record or other long term records; faculty board files pertaining to the class standing/rating/classification/proficiency of students; class academic records maintained by training instructors indicating attendance and progress of class member instructors indicating attendance and progress of class members.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-1, Individual Military Education and Training; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine eligibility of students for attendance, monitor progress, record completion of academic requirements, and document courses which may be prerequisites for attendance/participation in other courses of instruction.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, cards, computer magnetic tapes/disks; printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number/military service number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is stored in locked cabinets or rooms, accessed only by authorized individuals having official need thereof.
</p><p>Access is restricted to authorized personnel only with secure sign on and password capability.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual and class academic records are destroyed after 40 years, cut-off annually. Records of extension courses are maintained for 3 years in current file area, 2 years in the records holding area prior to retirement to the National Records Center, 9700 Page Street, St. Louis, MO 63132. Collateral individual training records are destroyed after 1 year. Officer candidate school applicant records, destroy after 1 year. Officer candidate relief records destroy after 5 years. Officer candidate inquiry and eligibility records and Judge Advocate General’s School records destroy after 2 years. U.S. Army Reserve School records, destroy after 3 years. Disenrollment from officer candidate school records maintain in current file area for 5 years after disenrollment then destroy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Combined Arms Center, Privacy Act Officer, Fort Leavenworth, KS 66027-2309.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Academic Record Office of the Army school, college, or training center attended.
</p><p>Individual should provide full name, student number, course title and class number, or description of type training received and dates of attendance/enrollment.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Academic Record Office of the Army School, college, or training center attended.
</p><p>Individual should provide full name, student number, course title and class number, or description of type training received and dates of attendance/enrollment.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents; and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the staff and faculty of appropriate school, college, or training center responsible for the instruction.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351b TRADOC" toc="yes">
<systemNumber>A0351b TRADOC</systemNumber>
<subsection type="systemName">Army Training Information Architecture--Learning Management System (ATIA-LMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, U.S. Army Training Support Center, 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Army, Navy, Marine Corps, and Air Force, Reserve Officer Training Corps and National Defense Cadet Corps students, Department of Defense civilian employees, and approved foreign military personnel enrolled in a non-resident course administered by the Army Institute for Professional Development.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain name, grade/rank, Social Security Number (SSN), address, service component, branch, personnel classification, military occupational specialty, credit hours accumulated, examination and lesson grades, student academic status, curricula, course description.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 350-1, Army Training and Leader Development; Army Regulation 350-10, Management of Army Individual Training Requirements and Resources; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record lessons and/or exam grades; maintain student academic status; course and sub-course descriptions; produce course completion certificates and reflect credit hours earned; and produce management summary reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system is hosted on an Army installation, in a secure environment at the Training Capability Manager--Army Training Information System (TCM-ATIS). Building security is through Police patrols, installation fences, key card access, building-server room alarms and cameras. System access is through the Directorate of Information Management’s (DOIM’s) firewall. Servers are frequently scanned and comply with current Security Technical Implementation Guides (STIGS) which ensures proper security settings. Each user requires a user ID and password (which has to be changed each 90 days). Direct access to the database is restricted to authorized System Administrators (SAs) only. Server access is controlled by IP address. System is accessible world-wide. Servers are located in a cipher locked room and access is controlled by the SA.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Student records indicating courses attended, course length, extent of completion, results, aptitudes and personal qualities, grade, rating attained and related information destroy after 40 years. Records of extension courses will be held for 3 years in current file area and 2 years in records holding area before retirement to National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army Training Support Center, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, and military status or other information verifiable from the record itself which may assist in locating the record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, and military status or other information verifiable from the record itself which may assist in locating the record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting content, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individual upon enrollment, from class records and instructors, and from graded examinations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A035-1a TRADOC" toc="yes">
<systemNumber>A0350-1a TRADOC</systemNumber>
<subsection type="systemName">Resident Individual Training Management System (RITMS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Training and Doctrine Command (TRADOC); TRADOC Service Schools; and Army Training Centers. Addresses for the above may be obtained from the Commander, U.S. Army Training Center, 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Army, Navy, Marine Corps, and Air Force, and civilians employed by the U.S. Government, and approved foreign military personnel enrolled in a resident course at a U.S. Army service school.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), course data to include scheduling, testing, academic, graduation, personnel and attrition data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-1, Individual Military Education and Training; Army Regulation 612-201, Initial Entry/Prior Service Trainee Support; Army Regulation 350-1, Army Training and Leader Development; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To automate those processes associated with the scheduling, management, testing, and tracking of resident student training. This TRADOC standard management system is composed of several subsystems which perform functions for personnel, student load management, academic records management, test creation, scoring and grading, student critique, resource scheduling and utilization, and query.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper printouts and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by SSN and course/class number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to system is restricted to authorized personnel only with sign-on and password authorization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 40 years then destroyed by erasing from electron media and shreading of paper records. However, records on extension courses are maintained for 3 years in current file area, transferred to the records holding area for 2 years then finally retired to the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Training Support Center, Privacy Act Officer, 667 Monroe Avenue, Fort Eustis, VA 26604.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual should provide the full name, SSN, and military status or other information verifiable from the record itself and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, 3308 Wilson Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual should provide the full name, SSN, and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from the individual, DoD staff, personnel and training systems, and faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0350-20 TRADOC" toc="yes">
<systemNumber>A0350-20 TRADOC</systemNumber>
<subsection type="systemName">tandardized Student Records System (October 1, 2008, 73 FR 57073).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Army Standardized Student Records System is now covered under a new system identifier, A0350-20a TRADOC, October 5, 2011, 76 FR 61680-61682, due to major changes in fifteen categories in the SORN; therefore the notice can be deleted.
 </p></xhtmlContent></subsection></section>
<section id="A0350-20a TRADOC" toc="yes">
<systemNumber>A0350-20a TRADOC</systemNumber>
<subsection type="systemName">Standardized Student Records System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army commands, installations and activities.
 </p><p>Deputy Chief of Staff, G-1/4, United States Army Training and Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-5752.
 </p><p>Commandant, Command and General Staff College (ATZL-SWD-DR), 100 Stimson Avenue, Fort Leavenworth KS 66027-2301.
 </p><p>Commandant, Defense Language Institute Foreign Language Center (ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
 </p><p>Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st Street, Building 247, Fort Belvoir, VA 22060-5934.
 </p><p>Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue, Carlisle, PA 17013-5215.
 </p><p>Commandant, Western Hemisphere Institute for Security Cooperation (ATWI-CO), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-2507.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of the Army, Navy, Marine Corps, Air Force, Reserve Officer Training Corps, National Defense Cadet Corps military personnel, Department of Defense civilian personnel, and approved foreign military personnel enrolled in a resident or non-resident course administered by the Army and enrolled to attend Army training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Course and personnel data to include: Individual’s name, Social Security Number (SSN), foreign identification number, and date of birth.
 </p><p>Training Data to Include:
 </p><p>Class number, scheduling, testing, academic, graduation, student, and attrition data.
 </p><p>Personnel Data to Include:
 </p><p>Unit, unit location, citizenship, race, ethnicity, biographical data, travel, purchasing, security, property data, personal cellular number, home mailing address, marital status, financial information, emergency contact information, other names used, birth date, home telephone number, medical, employment and education information, gender, work e-mail address, personal e-mail address, security clearance level, and disability information.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 3583 Requirement of Exemplary Conduct; DoD Directive 5105.65, Defense Security Cooperation Agency; DoD Directive 6490.2E, Comprehensive Health Surveillance; DoD Instruction 6490.03, Deployment Health; Army Regulation 12-15, Joint Security Cooperation and Training; Army Regulation 40-5, Preventative Medicine; Army Regulation 40-66, Medical Record Administration and Health Care Documentation; Army Regulation 350-1, Army Training and Leader Development; Army Regulation 350-10, Management of Army Individual Training Requirements and Resources; Army Regulation 350-20, Management of the Defense Foreign Language Program; Army Regulation 600-8-104, Military Personnel Information Management/Records; Army Regulation 600-20, Army Command Policy; and E.O. 9397 (SSN), as amended.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Standardized Student Records System purpose is to obtain training, education, experiential learning, personal, and biographical data to present a comprehensive and personalized view of the student record, course enrollment, course completion, official grade transcript, statistical studies to improve training and testing methods, and course catalog information. Records are created to assist leadership to instill an ongoing attitude of comprehensive, continuous, and consistent military health surveillance to implement early intervention and control strategies to promote and safeguard the moral, the physical well-being, and the general welfare of personnel at TRADOC organizations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of system of record notices apply to this record system.
 </p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
 <p>Paper records and electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), foreign identification number, service number, class number, language, year of graduation, and date of birth.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These systems are hosted on Army installations, in a secure environment. Building security is through police patrols, installation fences, key card access, building-server room alarms and cameras. System access is through the Army Network Enterprise Center’s firewall. Each user requires a user ID and password (which has to be changed each 90 days). Direct access to the database is restricted to authorized System Administrators (SAs) only. Servers are located in a cipher locked room and access is controlled by the SA. Any person having access to personally identifiable information (PII) is specific only to them once they have been authenticated in the pertinent system through an incorporated security process, such as the implementation of User ID/Password--Common Access Cards (CAC); CAC optional but being mandated for CAC only access with the safeguards listed above. All personnel with access to PII are trained in Security+ certifications, to ensure they are current on new security standards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept in current file area until no longer needed for conducting business, then retired to Records Holding Area (RHA)/Army Electronic Archive (AEA) or destroyed.
 </p><p>Individual academic records are transferred to the RHA/AEA, and are retired to National Records Personnel Center (NRPC) Annex, 1411 Boulder Drive, Rock City Industrial Center, Valmeyer, IL 62295-2603, when the record is 10 years old. The NPRC will destroy the record when 40 years old.
 </p><p>Instructor records are transferred to the RHA/AEA after transfer or separation of instructor, and are destroyed 10 years after the event.
 </p><p>Office personnel records are kept until transfer or separation of individual. Keep in CFA until event occurs and then until no longer needed for conducting business, but not longer than 6 years after the event, then destroy or transfer to the gaining activity; whether it is an on or off post transfer.
 </p><p>Records on local training and individual goals are maintained until no longer needed for conducting business, but not longer than 6 years, then destroyed.
 </p><p>Destroy electronic media by deletion; destroy paper printout by shredding or burning.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, G-1/4, United States Army Training and Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-5752.
 </p><p>Commandant, Command and General Staff College (ATZL-SWD-DR), 100 Stimson Avenue, Fort Leavenworth, KS 66027-2301.
 </p><p>Commandant, Defense Language Institute Foreign Language Center (ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
 </p><p>Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st Street, Building 247, Fort Belvoir, VA 22060-5934.
 </p><p>Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue, Carlisle, PA 17013-5215.
 </p><p>Commandant, Western Hemisphere Institute for Security Cooperation (ATWI-CO), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-2507.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to:
 </p><p>Deputy Chief of Staff, G-1/4, United States Army Training and Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-5752.
 </p><p>Commandant, Command and General Staff College (ATZL-SWD-DR), 100 Stimson Avenue, Fort Leavenworth, KS 66027-2301.
 </p><p>Commandant, Defense Language Institute Foreign Language Center (ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
 </p><p>Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st Street, Building 247, Fort Belvoir, VA 22060-5934.
 </p><p>Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue, Carlisle, PA 17013-5215.
 </p><p>Commandant, Western Hemisphere Institute for Security Cooperation, ATTN: International Student Division (ATWI-CSI), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-2507.
 </p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, and military status or other information verifiable from the record itself which may assist in locating the record, and their signature.
 </p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
 </p><p>If Executed Outside the United States:
 </p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
 </p><p>If executed within the United States, its territories, possessions, or commonwealths:
 </p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
 </p><p>Record Access Procedures:
 </p><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to:
 </p><p>Deputy Chief of Staff, G-1/4, United States Army Training and Doctrine Command, (ATBO-S), 661 Sheppard Place, Fort Eustis, VA 23604-5752.
 </p><p>Commandant, Command and General Staff College (ATZL-SWD-DR), 100 Stimson Avenue, Fort Leavenworth, KS 66027-2301.
 </p><p>Commandant, Defense Language Institute Foreign Language Center (ATFL-CMD-T), 1330 Plummer Street, Monterey, CA 93944-3326.
 </p><p>Commandant, Army Management Staff College (ATZL-SWM-ZA), 5500 21st Street, Building 247, Fort Belvoir, VA 22060-5934.
 </p><p>Commandant, U.S. Army War College (ATWC), 122 Forbes Avenue, Carlisle, PA 17013-5215.
 </p><p>Commandant, Western Hemisphere Institute for Security Cooperation, ATTN: International Student Division (ATWI-CSI), 7161 Richardson Circle, Building 36, Fort Benning, GA 31905-2507.
 </p><p>For verification purposes, individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, and military status or other information verifiable from the record itself which may assist in locating the record, and their signature.
 </p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
 </p><p>If Executed Outside the United States:
 </p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
 </p><p>If executed within the United States, its territories, possessions, or commonwealths:
 </p><p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
 <p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From DoD personnel to include school registrars; personnel who manage the system to include DoD military and civilian personnel and contractors; faculty who are the facilitators and instructors for the courses, to include DoD military and civilian personnel and contractors. From training and personnel information systems; and health providers, individuals by interview and risk assessment surveys.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0351-1a TRADOC" toc="yes">
<systemNumber>A0351-1a TRADOC</systemNumber>
<subsection type="systemName">Automated Instructional Management System-Redesign (AIMS-R).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Training and Doctrine Command (TRADOC); TRADOC Service Schools; and Army Training Centers. Addresses for the above may be obtained from the Commander U.S. Army Training Center, 2787 Madison Avenue, Fort Eustis, VA 23604-5166.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members of the Army, Navy, Marine Corps, and Air Force, and civilians employed by the U.S. Government, and approved foreign military personnel enrolled in a resident course at a U.S. Army service school.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Course data to include scheduling, testing, academic, graduation, personnel and attrition data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 351-1, Individual Military Education and Training; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To automate those processes associated with the scheduling, management, testing, and tracking of resident student training. This TRADOC standard management system is composed of several subsystems which perform functions for personnel, student load management, academic records management, test creation, scoring and grading, student critique, resource scheduling and utilization, and query.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:  In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>CD-ROM, computer discs, and paper printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by Social Security Number and course/class number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to system is restricted to authorized personnel only with sign-on and password authorization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 40 years then destroyed. However, records on extension courses are maintained for 3 years in  current file area, transferred to the records holding area for 2 years then finally retired to the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Training Support Center, Privacy Act Officer, 667 Monroe Avenue, Fort Eustis, VA 26604.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, 2787 Madison Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Training Support Center, 2787 Madison Avenue, Fort Eustis, VA 23604-5166.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from the individual, DoD staff, Personnel and Training systems, and faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0352-3 CFSC " toc="yes">
<systemNumber>A0352-3 CFSC</systemNumber>
<subsection type="systemName">Dependent Children School Program Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army-operated dependents schools located at Fort Benning, GA; Fort Bragg, NC; Fort Campbell, KY; Fort McClellan, AL; Fort Rucker, AL; Fort Stewart, GA; and U.S. Military Academy, West Point, NY. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices. Records of former students are located at the Washington National Records Center, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students in the Army-operated dependents schools located at Fort Benning, GA; Fort Bragg, NC; Fort Campbell, KY; Fort McClellan, AL; Fort Rucker, AL; Fort Stewart, GA; and U.S. Military Academy, West Point, NY.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Enrollment/admission/registration/transfer applications; course preferences/curriculum; health records; attendance registers; academic achievements and report cards reflecting grades/credits earned; aptitude, intelligence quotient, and other test results; notes regarding student’s special interests, hobbies, activities, sports; counseling documents; high school transcripts and certificates; and related supporting documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 6, Pub. L. 81-874.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record education provided for eligible dependent children of military and civilian personnel residing on Army bases at Fort Benning, GA; Fort Bragg, NC; Fort Campbell, KY; Fort McClellan, AL; Fort Rucker, AL; Fort Stewart, GA; and U.S. Military Academy, West Point, NY.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information may be disclosed to Department of Education in connection with Federal funding for public education; to federal and state educational agencies in connection with student’s application for financial aid; to student’s parents/legal guardians when Army officials determine bona fide need therefor and disclosure is not otherwise precluded by the Family Educational Rights and Privacy Act of 1974 (The Buckley Amendment) 20 U.S.C. 1232g.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By student surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel having need for the information in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Academic records for elementary school students are destroyed at the school attended after 5 years; those for secondary school students are destroyed after 65 years by the Washington National Records Center where such records are retired 5 years following student’s graduation/withdrawal.
</p><p>Individual student health records and tests/achievements documents are retained at the local school 1 year for elementary students; 2 years for secondary students, after which they are destroyed.
</p><p>Teacher class registers of attendance and scholastic marks and averages are retained at the local school for 5 years; then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the principal of the school attended. If the records have been retired to the Washington National Records Center, write to the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0500.
</p><p>Individual should provide current full name, name use at the time of school attendance, date of birth, identity and location of school attended, dates of attendance, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the principal of the school attended. If the records have been retired to the Washington National Records Center, write to the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0500.
</p><p>Individual should provide current full name, name used at the time of school attendance, date of birth, identity and location of school attended, dates of attendance, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individual, school teachers, principal, counselors, medical personnel, parents/guardians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0360 SAIS" toc="yes">
<systemNumber>A0360 SAIS</systemNumber>
<subsection type="systemName">Mailing List for Army Newspapers/Periodicals/Catalogs (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>These types of records are no longer monitored or maintained.
</p></xhtmlContent></subsection></section>
<section id="A0360-5 SALL " toc="yes">
<systemNumber>A0360-5 SALL</systemNumber>
<subsection type="systemName">Congressional Information File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current members of the U.S. Congress and key congressional staff members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Biographical information on members of Congress and key congressional staff members, mailing addresses, and committee memberships.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1034, Protected Communications; Prohibition of Retaliatory Personnel Actions; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide information on members of Congress and their staffs for whom Army representatives may be testifying or for whom escorts may be provided to familiarize them with the Members’ relationships with the Department of the Army as well as to handle mailings for Department of the Defense related events and materials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media on local area network.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Congress member’s last name, committee membership, date of birth, party affiliation, address, marital status and key congressional staff member’s names.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in password protected network accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved the disposition, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, and should identify the Member of Congress’ full name and state the Member represents.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, and should identify the Member of Congress’ full name and state the Member represents.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Congress person, key congressional staff members. Official public records such as the Congressional Record, Congressional Quarterly Weekly Report, official transcripts of unclassified committee hearings, and the Congressional Staff Directory.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0360-5 SAPA " toc="yes">
<systemNumber>A0360-5 SAPA</systemNumber>
<subsection type="systemName">Biography Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice has been discontinued and records are no longer collected and have met the approved NARA retention schedule; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection>
</section>
<section id="A0381-20 DAMI " toc="yes">
<systemNumber>A0381-20 DAMI</systemNumber>
<subsection type="systemName"> Counterintelligence (CI) Badge and Credentials (B &amp; Cs) Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Army Intelligence Center of Excellence, ATTN: IATD (Badge and Credentials), Room 1279, Building 51005, 2520 Healy Street, Fort Huachuca, AZ 85613-7050.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Army military service members (active duty, reservist, or National Guard) and Department of the Army civilian employees, who currently possess, or previously possessed Counterintelligence (CI) Badge and Credential (B&amp;Cs) or Representative Credentials (Rep Creds).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name (last, first, middle, suffix), Social Security Number (SSN), date of birth, grade, issue status, accountable unit, badge number and/or intelligence credential number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; E.O. 12333, U.S. Intelligence Activities, 2.3 – Collection of Information;  Department of Defense Instruction 5240.25, Counterintelligence Badges and Credentials;  Army Regulation 381-20, Army Counterintelligence Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain control and accountability over CI B&amp;Cs and Rep Creds issued.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: 
</p>
<p>Information may be disclosed to Federal investigative and/or intelligence agencies to ascertain if a U.S. Army military service member (active duty, reservist, or National Guard) or Army civilian employee legally possesses or possessed CI B&amp;Cs or Rep Creds.</p>
<p>DoD Blanket Routine Uses set forth at the beginning of the Army compilation of system of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official need to know who are responsible for servicing the record in performance of their official duties.  Persons are properly screened and cleared for access.  Access to electronic data is restricted by passwords.  In addition, integrity of automated data is ensured by internal audit procedures, data base access accounting reports and controls to preclude unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Keep in central filing area until no longer needed for conducting business, but not longer than 6 years after the event, then destroy by shredding and deleting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Counterintelligence Programs; HQ, USAICoE, ATTN: IATD Badge and Credentials, Room 1279, Building 51005, 2520 Healy Street, Fort Huachuca, AZ  85613-7050.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to HQ, USAICoE, ATTN: IATD, Room 1279, Building 51005, 2520 Healy Street, Fort Huachuca, AZ  85613-7050.</p>
<p>Individual should provide full name and SSN.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the HQ, USAICoE, ATTN: IATD, Room 1279, Building 51005, 2520 Healy Street, Fort Huachuca, AZ  85613-7050.</p>
<p>Individual should provide full name and SSN.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).'
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, The Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and security records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0381-20b DAMI " toc="yes">
<systemNumber>A0381-20b DAMI</systemNumber>

<subsection type="systemName">Foreign Intelligence/Counterintelligence/Information Operations/Security Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Intelligence and Security Command, 8825 Beulah Street, Fort Belvoir, VA 22060-5246.
</p><p>Decentralized segments are located at U.S. Army Intelligence brigades, groups, battalions, companies, detachments, field offices and resident offices worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel of the U.S. Army, including active duty, National Guard, reservists and retirees; civilian employees of the Department of the Army (DA), including contract, temporary, part-time, and advisory, citizen and alien employees located both in the U.S. and in overseas areas; individuals identified in foreign intelligence or counterintelligence reports and supportive material, including individuals involved in matters of foreign intelligence interest; industrial or contractor personnel working in private industry which have contracts involving classified Department of Defense (DoD) information; aliens granted limited access authorization to U.S. Defense information; alien personnel investigated for visa purposes; certain non-DoD affiliated persons whose activities involve them with the DoD, namely, activities involving requests for admission to DoD facilities or requests for certain information regarding DoD personnel, activities, or facilities; persons formerly affiliated with the DoD; persons who applied for or are/were being considered for employment with or access to DoD such as applicants for military service, pre inductees and prospective contractors; individuals residing on, having authorized official access to, or conducting or operating any business or other function at any DoD installation and facility; and U.S. Army Intelligence sources; and U.S. persons who have been declared missing, prisoners of war (POW), civilian persons who are being detained or held hostage or personnel recovered from hostile control; persons of interest encountered as part of military operations; individuals to include those brought to the attention of DoD by federal, state, local, tribal, foreign, or international organizations/agencies about whom there is a reasonable basis to believe that they are engaged in, or plan to engage in, activities such as (1) sabotage, (2) possible compromise of classified defense information by unauthorized disclosure or by espionage, treason or spying; (3) terrorism; (4) narcotics trafficking; (5) activities that are a direct threat to national or international security, or the conduct of military operations, (6) subversion of loyalty, discipline or morale of DoD military or civilian personnel by actively encouraging violation of lawful orders and regulations or disruption of military activities, and (7) activities that are a direct threat to DoD personnel, facilities and material or classified Defense contractor facilities or those individuals suspected or involved in criminal and intelligence activities directed against or involving DOD Information Systems.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system includes intelligence records established to support intelligence, counter-intelligence and counter terrorism analysis and detection, to include biometrics enabled (or capable) records.
</p><p>Biometrics enabled intelligence related records/reports/data/analytical products in paper and/or automated form. These related support items may include names, Social Security numbers, biometrics templates, biometrics information, biometrics signatures and images, biographical information, and contextual data that is associated with such biometrics. Biometrics signatures, images and templates include modalities such as fingerprints, iris scans, DNA, voice, facial features, writing exemplar, and hand geometry. Biographical information includes information such as date of birth, place of birth, height, weight, eye color, hair color, race, gender, nationality, and other personal descriptive data.
</p><p>General and Technical Analytical Reports/data:
</p><p>Requests for and results of investigations or inquiries or analysis conducted and data acquired and maintained by U.S. Army Intelligence or other DoD, Federal, State, local, tribal or foreign intelligence, security or investigative agencies. Record includes: Personal history statements; fingerprint cards; personnel security questionnaire; medical and/or educational records and waivers for release; local agency checks; military records; birth records; employment records; education records; credit records and waivers for release; interviews of education, employment, and credit references; interviews of listed and developed character references; interviews of neighbors; requests for, documentation pertaining to, results of electronic surveillance, intelligence polygraph examinations and technical documents, physical surveillance, and mail cover and/or search; polygraph examination summaries; documents which succinctly summarize information in subject’s investigative file; case summaries prepared by both investigative control offices and requesters of investigative interrogation reports; temporary documents concerning security, suitability, and criminal incidents lawfully collected by U.S. Army counterintelligence units in the performance of the counterintelligence mission; intelligence requirements, analysis, and reporting; operational records; articles, open source data, and other published information on individuals and events of interest to INSCOM; actual or purported correspondence; correspondence pertaining to the investigation, inquiry, or its adjudication by clearance or investigative authority to include: (1) The chronology of the investigation, inquiry, and adjudication; (2) all recommendations regarding the future status of the subject; (3) actions of security/loyalty review boards (4) final actions/determinations made regarding the subject; and (5) security clearance, limited access authorization, or security determination; index tracing reference which contains aliases and the names of the subject and names of co-subjects; security termination and inadvertent disclosure statements; notification of denial, suspension, or revocation of clearance; and reports of casualty, biographic data and intelligence/counterintelligence debriefing reports concerning U.S. personnel who are missing, captured, or detained by a hostile entity. Case control and management documents that serve as the basis for conducting the investigation such as documents requesting the investigation and documents used in case management and control such as lead sheets, other field tasking documents, and transfer forms. Administrative records required by the U.S. Army Investigative Records Repository for records management purposes such as form transmitting investigative or operational material to the U.S. Army Investigative Records Repository and providing instructions for indexing the record in the Defense Central Index of Investigations and release of material contained therein, form indicating dossier has been reviewed and all material therein conforms to DoD policy regarding retention criteria, form pertaining to the release of information pertaining to controlled records, form to indicate material has been removed and forwarded to other authorized Federal agencies such as the Defense Investigative Service, cross reference sheet to indicate the removal of investigative documents requiring limited access, form identifying material that has been segregated and/or is exempt from release, and records accounting for the disclosure of intelligence, counterintelligence and security information made outside of the DoD.
</p><p>Paper and automated indices of personnel investigations/operations which are under controlled access within the U.S. Army Investigative Records Repository, such as key USAINSCOM personnel, general officers, file procurement officers and their agencies, and sensitive spying, treason, espionage, sabotage, sedition, and subversion investigations and/or foreign intelligence or counterintelligence operations.
</p><p>Microform and automated indices and catalogue files, which constitute an index to all U.S. Army Investigative Records Repository holdings contained in microfilmed investigative and operational records.
</p><p>Automated record indices maintained by the U.S. Army Investigative Records Repository to keep a record of all original dossiers charged out of the U.S. Army Investigative Records Repository on loan to user agencies or permanently transferred to National Archives and Records Administration.
</p><p>Paper, card file, microform and computerized case and incident indices containing name, date/place of birth, address, case or incident title and number, and brief summary of case or incident of current interest to investigative activities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; E.O. 10450, Security Requirements for Government Employees; E.O. 12333, United States Intelligence Activities; the National Security Act of 1947, as amended; the Defense Authorization Act for FY 1988 and 1989; the Foreign Intelligence Surveillance Act of 1978 (50 U.S.C. 401); 18 U.S.C. 2511, Interception and Disclosure of Electronic Communications Prohibited; DoD 5240.1-R, DoD Intelligence Activities; Army Regulation 381-10, U.S. Army Intelligence Activities and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide information to assess an individual’s acceptability for assignment to or retention in sensitive positions consistent with the interest of national security; to document U.S. intelligence, counterintelligence and security investigations and operations pertaining to the U.S. Army’s responsibilities for foreign intelligence and counterintelligence, and to detect, identify, and neutralize foreign intelligence and international terrorist threats to the DoD; and to temporarily document security, suitability, and criminal incident information not within U.S. Army counterintelligence jurisdiction to investigate, which is lawfully provided to U.S. Army counterintelligence units by cooperating sources of information collected incidental to the counterintelligence mission.
</p><p>To maintain records on information operations, foreign intelligence, counterintelligence, counterterrorism, counter-narcotics, and matters relating to the protection of the national security, DoD personnel, facilities and equipment, including but not limited to, information systems. This information is shared with other DoD components for the purpose of collaborating on production of intelligence products and countering terrorist acts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as routine uses pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, tribal, local, foreign agencies, or international organizations/agencies for the purposes of national and international security, law enforcement, counterterrorism, intelligence, counterintelligence, immigration management and control, and homeland defense and security as authorized by U.S. Law or Executive Order, or for the purposes of protecting the territory, people, and interests of the United States of America against hostile activities.
</p><p>To the Immigration and Naturalization Service, Department of Justice for use in alien admission and naturalization inquiries conducted under section 105 of the Immigration and Naturalization Act of 1952, as amended.
</p><p>To the Department of Veterans Affairs for the purpose of using the information in benefit determinations.
</p><p>To the Department of State, the Department of Treasury, the Department of Justice, the Federal Bureau of Investigation, the Drug Enforcement Administration, U.S. Customs Service, the Bureau of Alcohol, Tobacco and Firearms, and the Central Intelligence Agency for the purpose of collaborating on production of intelligence product and countering terrorist acts. The distribution of investigative information is based on the Army’s evaluation of the requesting agency’s needs and the relevance of the information to the use for which it is provided. Information collected for one purpose is not automatically used for other purposes or by the other users indicated in this description.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name; alias; title, in combination with Social Security Number or regular dossier number; date and/or place of birth; biometric template, other biometric data; or other personal identifier. For subjects identified only by name, the name only index is searched.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ alarms, security guards, and/or rooms are security-controlled areas accessible only to authorized persons. Paper and microform records are maintained in General Service Administration approved security containers. Paper and microform records in the U.S. Army Investigative Records Repository are stored in security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in `fail-safe’ system software with password-protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>General and technical intelligence records are kept until no longer needed then destroyed.
</p><p>Personnel security/adjudicative records on non-DoD persons who are considered for affiliation with DoD are destroyed after 1 year if affiliation is not completed.
</p><p>Personnel security investigations and adjudicative records of a routine nature are retained in the active file until no longer needed; retired to the U.S. Army Investigative Records Repository and retained for 15 years after last action reflected in the file, except that files which contain significant derogatory information and or resulted in adverse action(s) against the individual are destroyed after 25 years. However, once affiliation is terminated, acquiring and adding material to the file is prohibited unless affiliation is renewed. Records determined to be of historical value, of wide spread value, or Congressional interest and investigations of treason, spying, espionage, sabotage, sedition, and subversion or other major investigations or operations of a counterintelligence or security nature are permanent. They will be retained in the U.S. Army Investigative Records Repository for 25 years after the date of the last action reflected in the file and then permanently transferred to the National Archives.
</p><p>Records pertaining to U.S. persons declared POW, missing, or detainees will be maintained in the active file until no longer needed, retired to the U.S. Army Investigative Records Repository and retained for 50 years after the date of the last action reflected in the file or the subject is declared Killed in Action or dead and then permanently transferred to the National Archives.
</p><p>Records pertaining to counterintelligence polygraph technical files will be maintained in the active file until no longer needed and then disposed of after the final quality control review as follows: (1) For counterintelligence scope cases, 90 days for favorably resolved cases or 15 years for other than favorably resolved cases, (2) for counterintelligence investigative cases, 15 years, and (3) for offensive counterintelligence operations and Human Intelligence cases, material is transferred to the U.S. Army Investigative Records Repository, incorporated into an operational dossier, and disposed of 25 years from the date of last action.
</p><p>Security, suitability, and criminal incident information that is collected in the performance of the counterintelligence mission and which is not within the U.S. Army counterintelligence jurisdiction to investigate is retained at the location only so long as necessary to transmit it to the appropriate law enforcement or investigative agency having jurisdiction for this incident.
</p><p>Summarized records pertaining to local intelligence, counterintelligence or incidents of interest to the local military intelligence activity are reviewed annually and destroyed when determined to be of no further operational value.
</p><p>Destruction of records will be by shredding, burning, or pulping for paper records; magnetic erasing for computerized records. Optical digital data records should not be destroyed pending the development of a satisfactory destruction method.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Intelligence, Headquarters, Department of the Army, 1001 Army Pentagon, Washington, DC 20310-1001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/Privacy Office, 8825 Beulah Street, Fort Belvoir, VA 22060-5246.
</p><p>Individuals should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), or other information verifiable from the records in written request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/Privacy Office, 8825 Beulah Street, Fort Belvoir, VA 22060-5246.
</p><p>Individuals should provide their full name, aliases, date and place of birth, Social Security Number, service number(s), current address, and telephone number in written request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals; DoD records; U.S. agencies and organizations; media, including periodicals, newspapers, broadcast transcripts; intelligence source documents/reports; other relevant Army documents and reports; informants; various Federal, state and local investigative and law enforcement agencies; foreign governments; and other individuals or agencies/organizations that may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of the information, the individual will be provided access to the information exempt to the extent that disclosure would reveal the identity of a confidential source. <i>Note:</i> When claimed, this exemption allows limited protection of investigative reports maintained in a system of records used in personnel or administrative actions.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>To the extent that copies of exempt records from external systems of records are entered into A0381-10b DAMI, the Army hereby claims the same exemptions for those records as claimed for the original primary system of which they are a part.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0381-100a DAMI" toc="yes">
<systemNumber>A0381-100a DAMI</systemNumber>

<subsection type="systemName">Intelligence/Counterintelligence Source Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Intelligence and Security Command, 8825 Beulah Street, Fort Belvoir, VA 22060-5246.
</p><p>Decentralized segments are located at U.S. Army Intelligence brigades, groups, battalions, companies, detachments, and field offices and resident offices worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Selected individuals who qualify and may be accepted as an intelligence or counterintelligence source for the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record consists of agreements; contracts; information reports; financial reports; operational correspondence; requests for, technical files, and results of polygraph examinations; audiovisual products and similar documents necessary to confirm operational use of source or future claims against the Army by source or heirs of the source. Administrative records required by the U.S. Army Investigative Records Repository (IRR) for records management purposes such as form transmitting operational material to the IRR and providing instructions for indexing the record in the Defense Central Index of Investigations [Defense Clearance and Investigations Index] (System Notice V5-02) and release of material contained therein, form indicating dossier has been reviewed and all material therein conforms to Department of Defense (DoD) policy regarding retention criteria, form pertaining to the release of information pertaining to controlled records, cross reference sheet to indicate the removal of investigative documents requiring limited access, form identifying material that has been segregated and or is exempt from release, and records accounting for the disclosure of operational information made outside of the DoD.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; National Security Act of 1947, as amended; E.O. 10450, Security Requirements for Government Employment, paragraphs 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 1.12(d), 2.3, 2.4, and 2.6; the National Security Act of 1947, as amended; the Intelligence Authorization Act of 1995, title V, section 503 and title VIII, sections 801-811 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support contingency planning and military operations, to conduct counterintelligence and intelligence operations, to confirm claims against the Army by source or heirs of source, and to document source operations pertaining to the U.S. Army’s responsibilities for intelligence and counterintelligence.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as routine uses pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual name or source/project name, date and place of birth, Social Security Number, and numerically by source or project number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ alarms, security guards and/or rooms are security controlled accessible only to authorized persons. Paper records in the IRR are stored in security controlled areas accessible only to authorized persons. Electronically stored records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in active file until no longer needed; then retired to the IRR where they are destroyed 75 years after date of last action. Destruction is by shredding, burning, or pulping for paper records and magnetic erasing for electronic records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Intelligence, Headquarters, Department of the Army, 1001 Army Pentagon, Washington, DC 20310-1001.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755-5995.
</p><p>Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort George G. Meade, MD 20755-5995.
</p><p>Individual should provide their full name, any alias, Social Security Number (SSN), date and place of birth, current address, telephone number and notarized signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individual; Federal and Department of Defense investigative, intelligence and law enforcement agencies; and foreign investigative, intelligence, and law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0381-100b DAMI" toc="yes">
<systemNumber>A0381-100b DAMI</systemNumber>
<subsection type="systemName">Technical Surveillance Index.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The intelligence portions of the index are located at the Investigative Records Repository, U.S. Army Intelligence and Security Command, 902d Military Intelligence Group, ATTN: IAMG-CIC-IRR, Fort Meade, MD 20755-5995; and
</p><p>The law enforcement portions of the index are located at the Director, U.S. Army Crime Records Center, ATTN: CICR-FP, 6010 6th Street, Building 1465, Fort Belvoir, VA 22060-5585.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons under investigation by military law enforcement or military intelligence activities and parties to the conversation, whose conversations have been intercepted during electronic surveillance operations conducted by, or on behalf of, the Army.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The person who is the subject of the surveillance and to the extent known, names of each identifiable person whose communications were intercepted; language of conversation; Social Security Numbers; telephone number, radio frequencies or radio call signs involved; address of premise at which surveillance was conducted; title or number of the investigative file; element maintaining the case file and date or dates of the interceptions.
</p><p>Also may include backup material (i.e., electronic surveillance information that was used, retained, or disseminated) when not filed as part of the investigative file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>18 U.S.C. 2510-2520 and 3504; DoD 5240.1-R as implemented by Army Regulation 381-10, U.S. Army Intelligence Activities; and DoD 5200.24 as implemented by Army Regulation 190-53, Interception of Wire and Oral Communications for Law Enforcement Purposes; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable Military Law Enforcement and Counterintelligence agencies to quickly locate records of electronic surveillance activities in response to motions for discovery and inquiries and court documents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By a combination of name, address, Social Security Number, telephone number, radio frequency, call sign, or case designation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to buildings is controlled by security guards. The electronic index is maintained in specialized software with password protected access and data backup measures. Paper records are maintained in General Services Administration approved security containers, physically separated from other materials, and are accessible only to authorized personnel who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Investigative Records Repository electronic index entries are deleted 10 years after date of interception or upon destruction (shredding, burning, pulping or magnetic erasing) or transfer to the National Archives of case file containing electronic surveillance information. Transfer dates occur 25, 30, and 50 years after the date of the most current material in the file as governed by retention period applied to the case dossier. Crime Records Center documents and related interception will be maintained for the period of time consistent to the investigative record to which they pertain, i.e., 3, 5, and 40 years. Disposal will be through shredding, burning or pulping and magnetic erasing.
</p><p>Tapes obtained as the result of domestic non-consensual interceptions and retained as backup material will be kept for 10 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Deputy Chief of Staff for Intelligence, Headquarters, Department of the Army, 1001 Army Pentagon, Washington, DC 20310-1001 for the intelligence portion of the index.
</p><p>The U.S. Army Criminal Investigations Command, 5611 Columbia Pike, Falls Church, VA 22041-2015 for the law enforcement portion of the index.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish his/her full name, any alias, Social Security Number, date and place of birth, current address, telephone number, and a notarized signature or contact 1-866-548-5651 or e-mail the INSCOM FOIA office at <i>INSCOM_FOIA_ServiceCenter@mi.army.mil</i>.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish his/her full name, any alias, Social Security Number, date and place of birth, current address, telephone number, and a notarized signature or contact 1-866-548-5651 or e-mail the INSCOM FOIA office at <i>INSCOM_FOIA_ServiceCenter@mi.army.mil</i>.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Army and other Federal, state and local investigative agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Portions of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.

</p></xhtmlContent></subsection></section>
<section id="A0385-10/40 ASO" toc="yes">
<systemNumber>A0385-10/40 ASO</systemNumber>
<subsection type="systemName">Army Safety Management Information System (ASMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Combat Readiness Center (USACRC), 4905 5th Avenue, Fort Rucker, AL 36362-5363, and the U.S. Army Center for Health Promotion and Preventive Medicine (USACHPPM), 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
</p><p>U.S. Army Corps of Engineers (USACE): Chief, Safety and Occupational Health Office, Headquarters, U.S. Army Corps of Engineers, 441 G Street NW, Washington, DC 20314-1000, and all U.S. Army Corps of Engineers Safety and Occupational Health Offices. Official mailing addresses are published as an Appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals (includes contractors, volunteer personnel, and members of the public) involved in accidents incident to Army and USACE operations and recreational facilities and DoD personnel who perform risk assessments prior to travel for leave, pass or other purpose (may include civilian and military personnel from the Army, Air Force, Navy, Marine Corps and Coast Guard).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records related to Army accidents and risk assessments include name of injured individual, name of individual performing risk assessment, Social Security Number (SSN), age, gender, pay grade, job title, start point and destination of travel, travel dates, personal protective equipment usage, alcohol and medication usage, sleep and rest plans, leave or pass address and phone number date of injury, location of accident, activity at time of injury, type of injury, board findings, recommendations, witness statements, wreckage distribution diagrams, maintenance and material data, and other personal and accident related and environmental information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 5 U.S.C. 7902, Safety Programs; Pub. L. 91-596, Occupational Safety and Health Act of 1970; DoD Instruction 6055.1, DoD Safety and Occupational Health Program; Army Regulations 385-10, Army Safety Program; Army Regulation 385-40, Accident Reporting and Records; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information will be used to monitor and facilitate the U.S. Army’s and the USACE Safety and Occupational Health Offices’ safety programs; to analyze accident experience and exposure information; to analyze and correlate relationships between planned actions and resultant accidents; and to support the Army’s accident prevention efforts. Information will also be used to support DoD accident prevention efforts through travel risk assessments conducted by DoD personnel prior to travel for leave, pass or other purpose (may include civilian and military personnel from the Army, Air Force, Navy, Marine Corps and Coast Guard).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Labor, the Federal Aviation Agency, the National Transportation Safety Board, and to Federal, State, and local agencies, and applicable civilian organizations, such as the National Safety Council, for use in a combined effort of accident prevention.
</p><p>In some cases, data must also be disclosed to an employee’s representative under the provisions of 29 CFR 1960.29.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folder and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data from accident prevention studies is retrieved by name, Social Security Number (SSN), age, or gender. Accident and incident case records are retrieved by date of incident, location of incident, or type of equipment involved.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are maintained in locked file cabinets. Information is accessible only by authorized personnel with appropriate clearance/access in the performance of their duties. Remote terminal accessible only by authorized personnel.
</p><p>At USACE and USACHPPM the computer stored records are secured behind security doors, accessible only by authorized personnel provided password access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Accident and incident case records and aviation accident and incident case records maintain for 5 years then destroy, except for: U.S. Army Safety Center and U.S. Army Corps of Engineers maintain for 30 years in current file area then destroy; Office of Corps of Engineers records created prior to 1 January 1982 maintain for 30 years then destroy. Environmental restoration reports are maintained for 50 years then destroyed (5 years in current file area then transferred to records holding area). Reports of artillery mis-firings or accidents and harmful chemical, biological and radiological exposures accumulated in combat or combat support elements are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Safety Center, 4905 5th Avenue, Fort Rucker, AL 36362-5363.
</p><p>Commander, U.S. Army Center for Health Promotion and Preventive Medicine, 5158 Blackhawk Road, Aberdeen Proving Ground, MD 21010-5403.
</p><p>Chief, Safety and Occupational Health Office, Headquarters, U.S. Army Corps of Engineers, 441 G Street NW., Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate system manager.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, when and where the accident occurred, type of equipment involved in the accident, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate system manager.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number, when and where the accident occurred, type of equipment involved in the accident, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records and reports of accident, injury, fire, morbidity, law enforcement, traffic accident investigations, vehicle accident reports, and marine accident/casualty reports, individual sick clips, and military aviation records/reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0385-10 IMCOM" toc="yes">
<systemNumber>A0385-10 IMCOM</systemNumber>
<subsection type="systemName">Army IMCOM Registration System (AIRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Installation Management Command (IMCOM), Safety Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3926.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense (Army, Navy, Air Force, Marines, Army Reserve, Army National Guard) military personnel and family members; military retirees and family members; and Department of the Army civilians.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, last four digits of the Social Security Number (SSN), date of birth, grade/rank, military status, Unit Identification Code (UIC), e-mail address, primary phone, mailing address, personnel status, and duty station location.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; DoD Instruction 6055.04, DoD Traffic Safety Program; Army Regulation 385-10, The Army Safety Program; DA Pam 385-10, Army Safety Program; Executive Order 12196, Occupational Safety and Health Programs for Federal Employees; and E.O. 9397, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is designed to assist Army IMCOM in collecting, storing, maintaining data and reporting on Army Traffic Safety Training Program (ATSTP) course offerings and registrations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 522a(b) of the Privacy Act of 1974, these records contained are not generally disclosed outside the DoD.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Last name, first name and/or last four digits of Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system records are maintained in fail-safe system software with password-protected access. Records are accessible only to authorized persons with a need to know. Proper screening, clearing and training is accomplished prior to issuance of user ID and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 5 years, then destroyed by erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Installation Management Command, Safety Office, 2511 Jefferson Davis Highway, Arlington, VA 22202-3926.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Installation Management Command, Garrison Safety Office at the installation or activity where assigned.
</p><p>All written inquiries should provide the full name, last four digits of Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p><i>If executed within the United States, its territories, possessions, or commonwealths:</i> ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Installation Management Command, Installation Safety Office at the installation or activity where assigned.
</p><p>All written inquiries should provide the full name, last four digits of Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p><i>If executed outside the United States:</i> ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p><i>If executed within the United States, its territories, possessions, or commonwealths:</i> ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in AR 340-21; 32 CFR part 505 or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are manually entered into the system by individuals through the use of web forms.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0405-10aCE" toc="yes">
<systemNumber>A0405-10aCE </systemNumber>
<subsection type="systemName"> Relocation Assistance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office, Chief of Engineers, Headquarters, Department of the Army, Washington, DC 20314-1000; Engineer Division and District Offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for relocation assistance pursuant to Title II of Pub. L. 91-646.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application for relocation assistance; relevant correspondence; documents relating to the movement of displaced persons because of acquisition of real estate for Army Military, Civil works, or other Federal agency use.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 91-646.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process applications for relocation assistance benefits and to consider appeals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tape, cards, discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel having need therefor, within buildings protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 10 years after final action or determination on appeals, as applicable at offices performing Army-wide responsibility. Other offices destroy records 10 years after payment in full satisfaction of claim or final payment, as applicable. Records are destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters, Department of the Army, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-R; Washington, DC 20314-1000.
</p><p>Individual must furnish full name, address and telephone number, state of residence at the time application was filed, other pertinent information that will assist in locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p> Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-R; Washington, DC 20314-1000.
</p><p>Individual must furnish full name, address and telephone number, state of residence at the time application was filed, other pertinent information that will assist in locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0405-10qCE" toc="yes">
<systemNumber>A0405-10qCE </systemNumber>
<subsection type="systemName"> Homeowners Assistance Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CERE-R, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Segments of this system are also at Corps of Engineers Major Subordinate Commands and District Commands. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Eligible federal civilian employees and military personnel who submit personal and financial information to apply for homeowners assistance benefits.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents relating to the application of persons sustaining losses in real estate because of closure or reduction of military bases; e.g., applicant’s name; Social Security Number; property address; employment verification; income and expense figures; information concerning offer to sell real property or similar written offer; negotiator’s report; title evidence and opinions; surveys, leases; Certificate of Inspection and Possession; Payment and Closing Sheet and Receipt for US Treasurer’s check; market impact data; insurance and tax data; Disclaimer by Person of Possession; DD Form 1607 (Application for Homeowners’ Assistance); FHA Form 1174 (Transmittal of Recorded Deed and Title Assembly-Military Acquisition); appraisal reports, appraisal price, purchase price, benefits, docket sheets, questionnaires, copies of deeds and mortgages, mortgage settlement data, evidence of proof of ownership and occupancy of residence, applicant appeals and final decisions thereon, comparable forms and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 1013, Demonstration Cities and Metropolitan Development Act of 1966, Pub. L. 89-754, 80 Stat. 1290 (1966), (42 U.S.C. 3374), as amended; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process applications for homeowners assistance benefits and consider appeals; to review market studies and appraisals; to review final title assemblies of deeds of conveyance to the Government for properties acquired under the program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Department of Housing and Urban Development/FHA when assuming custody of acquired homes, to manage and dispose of such properties on behalf of the Secretary of Defense.
</p><p>FHA/Department of Veterans Affairs in accepting subsequent purchaser in private sales when property is encumbered by a mortgage loan guaranteed or insured by them.
</p><p>Department of Justice to review final title and deeds of conveyance to the Government for properties acquired under the program, pursuant to their responsibilities under Pub L. 91-393.
</p><p>Internal Revenue Service (IRS) to determine tax liability for sale of property to the Government.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tapes/disks; cards and weekly print outs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant’s name; Social Security Number; application number; street address; type of employment i.e. civilian or armed services member; and installation name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is protected by physical security devices which include guards to the buildings and limited access only to authorized personnel having official need therefor. Access or update of information in automated media is by a system of passwords, thereby preserving integrity of the data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are destroyed 10 years after final action or decision on appeals, as applicable.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CERE-R, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CERE-R, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individuals must provide their full name, current address and telephone number, Social Security Number, name and location of the installation closed or announced for closure, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CERE-R, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individuals must provide their full name, current address and telephone number, Social Security Number, name and location of the installation closed or announced for closure, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the systems manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0405-80CE" toc="yes">
<systemNumber>A0405-80CE </systemNumber>
<subsection type="systemName"> Real Estate Outgrants.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the Engineer Division and District Offices. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Grantees holding outgrants (leases, licenses, easements, permits, and consents) for use of Government real property, or permission (under consents) for use of property over which the Government holds easement interests.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Outgrant instrument and listings by number and name to include location, purpose, term and rental for each outgrant, and an indication when grantees are not in compliance with terms of their outgrants, and recreational use and expenditure information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 2667, 2668, 2672, 3012, 4777, 8012 and 9777; 16 U.S.C. 460d and 661 et seq.; 30 U.S.C. 185; 33 U.S.C. 558b, 558b-1 and 652; 40 U.S.C. 319 and 471 et seq.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process outgrants and to record inspections of outgrants and determine grantees’ compliance with terms and conditions of the grant.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file cabinets and on magnetic tape or optical systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by outgrant or response number, or by the grantee’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized persons having official need therefore. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices; access to or update of information in the system is protected through a system of passwords, thereby preserving integrity of data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed three years after termination of outgrant instrument.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, present address and telephone number, response number if known, specifics concerning the outgrant and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CERE-M, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, present address and telephone number, response number in known, specifics concerning the outgrant and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Army rules for accessing records and for contesting contents and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual and Army records and/or report.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0500-3 DCS G-1" toc="yes">
<systemNumber>A0500-3 DCS G-1 </systemNumber>
<subsection type="systemName">Army Disaster Personnel Accountability and Assessment Records (ADPAAS) (August 28, 2008; 73 FR 50784).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Army Disaster Personnel Accountability and Assessment Records (ADPAAS) is now covered under system of records notice DPR 39 DoD, Personnel Accountability and Assessment System (March 24, 2010; 75 FR 14141); therefore the notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0500-3c G3/5/7 (DAMO)" toc="yes">
<systemNumber>A0500-3c G3/5/7 (DAMO)</systemNumber>
<subsection type="systemName">Department of the Army Emergency Personnel Location Records System and Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>For Headquarters Department of the Army:
Headquarters, Department of the Army, Army Continuity of Operations Program Office, Washington, DC 20310-0400.</p>

<p>For decentralized locations at Headquarters, Department of the Army, Army field operating agencies, major commands, installations, and activities.  Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>This system of records contains information concerning Army active duty military personnel, the Army National Guard, U.S. Army Reserve, Army civilian employees and contractors who may be required to respond to all hazards emergencies including acts of nature, natural disasters, accidents, and technological and or/attack related emergencies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual's name, DoD ID Number, work address, home address, e-mail addresses, office phone number, cell phone number, emergency contact’s name, relationship to individual, work address, home address, office phone number, cell phone number, e-mail addresses, any other phone numbers that may be needed in the event of a major emergency.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 44 U.S.C. 3101, the Federal Records Act; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; DoD Directive 3020.26, Continuity of Operations Policy and Planning; Army Regulation 500-3, Army Continuity of Operations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To notify designated Headquarters, Department of the Army personnel as to their
responsibilities and relocation assignments in conditions of emergency. The Emergency Alert and Notification System (SendWordNow) will
execute the notification of the Emergency Relocation Group (ERG). Therefore, ERG members will ensure the execution of essential
missions and functions during the emergency situation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the agency’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>These records are retrieved by a combination of the individual’s name and DoD ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel.  Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account.  The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Keep in Current File Area (CFA) until recalls are updated and then until no longer needed for conducting business, but not longer than 6 years after the event, then destroy.  Records are destroyed by erasing or shredding paper files.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Division Chief, Headquarters, Department of the Army, Army Continuity of Operations Program Office, 400 Army Pentagon, Washington, DC 20310-0400.</p>

<p>For decentralized locations at Headquarters, Department of the Army, Army field operating agencies, major commands, installations and activities, official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the commander of the organization to which the service member is assigned.
</p>
<p>For decentralized locations at Headquarters, Department of the Army, Army field operating agencies, major commands, installations, and activities, official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.</p>

<p>For verification purposes, all individuals should furnish full name, DoD ID number, current address and telephone number, signature and specific information concerning the event or incident that will assist in locating the record. Individual must furnish proof of identity. </p>

<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p>
<p>If executed outside the United States:</p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p>

<p>If executed within the United States, its territories, possessions, or commonwealths: 
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves in this system should address written inquiries to the commander of the organization to which the service member is assigned. 
</p>
<p>Requests should contain the individuals’ full name, DoD ID number, current address, telephone number and signature.
</p>
<p>For decentralized locations at Army field operating agencies, major commands, installations, and activities.  Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.
</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p>
<p>If executed outside the United States:
‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 
‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information originates within the Department of the Army, its Commands, along with personnel who submit information such as emergency contacts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0500-5 DAMO" toc="yes">
<systemNumber>A0500-5 DAMO</systemNumber>
<subsection type="systemName">Mobilization Common Operating Picture System (MOBCOP).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Operation Center, The Pentagon, Room BE745, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army Reserve personnel assigned for mobilization; Active duty, Reserve and National Guard personnel receiving Permanent Change of Station (PCS) orders. Army Soldiers filling a Worldwide Individual Augmentation System (WIAS) position will be processed through MOBCOP’s Overseas Contingency Operations--Temporary Change of Station (OCO-TCS) application to receive TCS and NATO orders to deploy into theater. The Service force providers (Air Force/Navy/Marine Corps) requesting and scheduling "Army unit" required training before entering into CENTCOM’s theater of operation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel information which has been extracted from official personnel files and Manpower Authorization files, including name; grade/rank; Social Security Number (SSN); DoD ID Number, gender; Military Occupational Skills and/or Civilian Occupational Series; additional Skill Identifiers; security clearance; current unit of assignment; deployment eligibility; Service Component; mobilization date; mobilization location; and mobilization history. In addition, PCS records contain allowances, entitlements and future assignment of duty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 151, Joint Chiefs of Staff: composition; functions; 10 U.S.C. 153, Chairman: functions; 10 U.S.C. 162, Combatant commands: assigned forces; chain of command; 10 U.S.C. 164, Commanders of combatant commands: assignment; powers; 10 U.S.C. 167, Unified combatant command for special operations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5031, Office of the Chief of Naval Operations: function; composition; 10 U.S.C. 8031, The Air Staff: Function; composition; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C. 12302, Ready Reserve; 10 U.S.C. 12304, Selected Reserve and Certain Individual Ready Reserve Members; Order to Active Duty other than during war or National emergency; Joint Publications 1-0, Personnel Support to Joint Operations, 2-0, Joint Intelligence, 3-0, Joint Operations, and 5-0, Joint Operation Planning; Army General Order No. 2012-01, Assignment of Functions and Responsibilities Within Headquarters, Department of the Army, CJCSI 1301.01E, Joint Individual Augmentation Procedures; DA PAM 500-5-1, Individual Augmentation Management; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Mobilization Common Operating Picture System (MOBCOP) will provide a portal for authorization, management, accountability, mobilization, deployment, redeployment, and demobilization of Active, Reserve, and National Guard Soldiers and Units. MOBCOP is used by authorized officials within the Army in performing all administrative functions with respect to personnel assigned against mobilization requirements in the system and for monitoring and processing requests for mobilization and demobilization. Jointly, facilitate Service force providers (Air Force/Navy/Marine Corps) requesting and scheduling "Army unit" required training before entering into CENTCOM’s theater of operations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under Title 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the Department of Defense as a routine use pursuant to Title 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses published at the beginning of the Army’s compilation of record system notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by SSN and/or any combination of the data fields described in the Categories of Records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All Mobilization Common Operating Picture (MOBCOP) servers are located in the Pentagon, Washington, DC and access is controlled by the Information Management Support Center (IMCEN). All COOP servers are located remotely with controlled access as well. Access to this record system is restricted to authorized personnel in performance of official duties. Entry into the system requires login and password. The system employs secure socket layer certificate and the Social Security Number data is encrypted to provide further protection.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Mobilization and Permanent Change of Station (PCS) records are permanent. Unofficial personnel records are deleted by erasing when no longer needed for current business.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Mobilization Deployment Information System (MDIS) Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400.
</p><p>At Army mobilized organizations:
</p><p>Commander or supervisor of organization maintaining operational tracking of requirements or assigned personnel provided in response to an assigned requirement. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Chief, Mobilization Deployment Information (MDIS) Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400. Air Force, Navy and Marine Corps personnel should contact their current or former commander or supervisor of the organization to which the individual is/was assigned or employed. Addresses can be found on the published orders from their assigned unit. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices procedure.
</p><p>Individual should provide full name, SSN and/or DoD ID number and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, unsworn declaration under penalty of perjury; in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Mobilization Deployment Information System (MDIS) Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400. Air Force, Navy and Marine Corps personnel should contact their current or former commander or supervisor of the organization to which the individual is/was assigned or employed. Addresses can be found on the published orders from their assigned unit. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices procedure.
</p><p>Individual should provide full name, SSN and/or DoD ID number and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, Unsworn declaration under penalty of perjury; in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21, The Army Privacy Program; Title 32 CFR National Defense, part 505, Army Privacy Act Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and the individual’s official personnel file, Total Army Personnel Database system, Department of the Army Mobilization Processing System (DAMPS), and the integrated Total Army Personnel Database system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0500-5-1 DAMO" toc="yes">
<systemNumber>A0500-5-1 DAMO</systemNumber>
<subsection type="systemName">Worldwide Individual Augmentation System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Operation Center, The Pentagon, Room BG849, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military and civilian personnel assigned to fill individual augmentation requirements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain personnel information extracted from official personnel and manpower authorization files, that include name; grade/rank; Social Security Number (SSN); gender; military occupational skills and/or civilian occupational series; additional skill identifiers; security clearance; current unit of assignment; deployment eligibility; Service component; mobilization date, location, and history; Worldwide Individual Augmentation System (WIAS) control number; portions of the Army manning document from the Joint Operations Manning Document.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 151, Joint Chiefs of Staff: Composition; functions; 10 U.S.C. 153, Chairman: functions; 10 U.S.C. 162 Combatant commands: assigned forces; chain of command; 10 U.S.C. 164 Commanders of combatant commands: assignment; powers; 10 U.S.C. 167 Unified combatant command for special operations; 10 U.S.C. 3013 Secretary of the Army; 10 U.S.C. 5031, Office of the Chief of Naval Operations: function; 10 U.S.C. 8031 The Air Staff: function; composition; 10 U.S.C. 12301, Reserve components generally; 10 U.S.C. 12302 Ready Reserve; 10 U.S.C. 12304 Selected Reserve and certain Individual Ready; Joint Publications 1-0 Personnel Support to Joint Operations, 2-0 Joint Intelligence, 3-0 Joint Operations, and 5-0 Joint Operation Planning; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document Army manning documents and managing individual augmentation requirements, sourcing, and accountability. The Worldwide Individual Augmentation System will be used by authorized officials within the Army in performing all administrative functions as appropriate with respect to personnel assigned against recorded individual augmentation requirements in the system; for monitoring and processing requests for manpower; performing organizational and manpower reviews; and for processing personnel taskings requested by the Army and required for the individual.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the Department of Defense as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ published at the beginning of the Army’s compilation of record system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number (SSN), and/or any combination of the data fields described in categories of records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to this record system is restricted to authorized personnel in performance of official duties. Entry into the system is controlled by randomly generated passwords changed every 90 days. The system employs secure socket layer certificate and the Social Security Number (SSN) data is encrypted to provide further protection from unauthorized access to personal data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Deployment records are retained for 10 years. Personnel records are deleted by erasing when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Individual Augmentation Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Chief, Individual Augmentation Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400, or the commander or supervisor of organization to which the individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status, and other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Individual Augmentation Branch, Current Operations Division, Headquarters, Department of the Army, G3/5/7, Army Operations Center, Washington, DC 20310-0400, or to the commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Individual should provide full name, Social Security Number (SSN) and military status, and information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; Title 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Source of information is from the individual and the individual’s official personnel file, Total Army Personnel Database system, The Army Authorization Document System, Department of the Army Civilian Personnel System, Defense Integrated Military Human Resource System, and the integrated Total Army Personnel Database system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0500-8-104b" toc="yes">
<systemNumber>A0500-8-104b</systemNumber>
<subsection type="systemName">Military Personnel Records Jacket (NGB).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The custodian of the Military Personnel Record will either be the State Personnel Service Center (PSC) located in conjunction with the Office of the Adjutant General or each National Guard Armory in those non-PSC states: Guam, Puerto Rico, the Virgin Islands, and the District of Columbia. Addresses for each state headquarters may be obtained from the National Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 22204-1382.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All members of the Army National Guard not on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The individual’s service agreement, record of emergency data, certificates of release or discharge from active duty (DD Form 214) and other service computation documents, active duty orders, military occupational specialty orders, Servicemen’s Group Life Insurance election, security questionnaire and clearance, transfer requests and orders, promotions, reductions, personnel qualification record (DD Form 2091), oath of extensions of enlistment, selective reserve incentive program agreements, notice of basic eligibility (NOBE) for GI Bill, and discharge documents and orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; E.O. 9397 (SSN); and AR 600-8-104, Military Personnel Information Management/Records.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are created and maintained to manage the member’s National Guard Service effectively; Historically document the member’s military service; and Safeguard the rights of members and the Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Central Intelligence Agency; Department of Agriculture; Department of Commerce; Department of Health and Human Services; Department of Education; Department of Labor; Department of State; Department of the Treasury; Department of Transportation; Federal Aviation Agency; National Transportation Safety Board; American Battle Monuments Commission; Department of Veterans Affairs; Federal Communications Commission; U.S. Postal Service Selective Service System; Social Security Administration; state, county and city welfare organizations when information is required to consider applications for benefits; penal institutions when the individual is a patient or an inmate; state, county and city law enforcement authorities.
</p><p><i>Note:</i> Records of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974, as amended, in regard to accessibility of such records except to the individual to whom the record pertains. Blanket Routine Uses do not apply to these records.
</p><p>The "Blanket Routine Uses" set  forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records maintained in areas accessible only to authorized personnel having need therefor in the performance of official business. The Military Personnel Records Jacket is transferred from station to station in the personnel possession of the individual whose record it is, or by U.S. Postal Service.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Military personnel records are retained until updated or service of individual is terminated. Following separation, the transfer of the records is to the U.S. Army Reserve Personnel Command or to the National Personnel Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Guard Bureau, Army National Guard Readiness Center, ATTN: NGB-ARP-C, 111 South George Mason Drive, Arlington, VA 22204-1382.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the commander of the unit to which the Army National Guard member is assigned.
</p><p>For separated personnel, information may be obtained from the Commander, U.S. Army Reserve Personnel Command, One Reserve Way, St. Louis, MO 63132-5200.
</p><p>For discharged or deceased personnel, contact the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, service identification number current military status and current address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the commander of the unit to which the Army National Guard member is assigned.
</p><p>For separated personnel, information may be obtained from the Commander, U.S. Army Reserve Personnel Command, One Reserve Way, St. Louis, MO 63132-5200.
</p><p>For discharged or deceased personnel contact the National Personnel Records Center, 9700 page Avenue, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, service identification number, current military status, and current address.
</p><p>For personal visits, the requester should provide acceptable identification i.e., military identification care or other identification normally acceptable in the transaction of business.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determination are contained in Army Regulation 340-21: 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational and financial institutions, law enforcement agencies, personal references provided by the individual, Army records and reports, third parties when information furnished relates to the service member’s status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0570-4DARP" toc="yes">
<systemNumber>A0570-4DARP</systemNumber>
<subsection type="systemName">Human Resources Information System (HRIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All U.S. Army Reserve Personnel Center (ARPERCEN) employees, both military and civilian.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system consists of man-hours utilization, production, and backlog records reported by individuals daily and maintained by operating officials to track data in the above categories. The documents include, but are not limited to, information on individuals relating to name, grade, Social Security Number, TDA paragraph and line number, employment category, job title, work center, and distribution of work hours among direct productive, indirect productive, and unavailable categories.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 3101; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document man-hours utilization, workload, and backlogs to analyze, program, and review manpower requirements in ARPERCEN; provide a decision basis for approval or disapproval of requests for additional employees, overtime requests, and awards nominations; measure productivity of units and individual employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records are used to justify manpower requirements with the U.S. Army Manpower Requirements and Documentation Agency.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Personal computer diskettes and computer tapes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number, and TDA paragraph and line number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer tapes are stored in locked cabinets. Diskettes are stored in areas accessible only to authorized personnel of ARPERCEN. After hours, the building and security guards and/or doors are secured and all entrances are monitored by electronic surveillance equipment.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Diskettes and tapes are retained for 5 years, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Reserve Personnel Center, ATTN: DARP-RMS, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquires to the Commander, U.S. Army Reserve Personnel Center, ATTN: DARP-RMS, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, organization to which assigned, and dates of assignment.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Reserve Personnel Center, ATTN: DARP-RMS, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide the full name, Social Security Number, organization to which assigned, and dates of assignment.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents, and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the record subjects by means of DARP Form 222-1-R, Individual Daily Record, and DARP Form 222-3-R, Individual Daily Executive Level.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600 USAREUR" toc="yes">
<systemNumber>A0600 USAREUR</systemNumber>
<subsection type="systemName">USAREUR Community Automation System (UCAS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Army Europe and Seventh Army, APO AE 09014-0100, and each United States Army Europe Community. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Army Europe (USAREUR) and Seventh Army military and civilian members and their dependents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, command and unit of assignment, military occupational skill, sex, date of birth, date eligible to return from overseas, basic active service date, pay entry basic date, expiration term of service, date of rank, rank/grade, promotion status, citizenship, marital status, spouse’s Social Security Number (For military spouse), insurance and beneficiary data for Department of Defense Form 93 (Record of Emergency Data) and Department of Veterans Affairs Form 29-8286 (Serviceman’s Group Life Insurance Election) completion in an automated format (DD Form 93-E and SGLV Form 8286-E), address, work and home telephone numbers, type of tour, dependent status and relationships, marriage data, type and date of cost of living allowance, port call date, departure date and order number, exceptional family member status, household goods/hold baggage, vehicle-shipment dates/destinations/weights.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8, Military Personnel Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The primary purpose of UCAS is to provide a central database containing all information required to in-process or out-process individuals within a USAREUR community. This data base is shared among five community work centers that need information on arriving and departing personnel. These work centers, the Central Processing Facility, Personnel Services Company, Finance Office, Housing Office and the Transportation Office, have access to certain portions of the UCAS data base. Data base information updates made by each work center are shared by all work centers that need the information. The centralized data base reduces in-processing and out-processing time since individuals no longer need to furnish the same information at each work centers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number, name, or other individual or group identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical security devices, computer hardware and software security features, and personnel clearances for individuals working with the system. Automated media and equipment are protected by controlled access to computer rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.
</p><p>Individuals should provide sufficient details to permit locating pertinent records, such as full name, Social Security Number, and current address. Request must be signed by individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records themselves contained in this record about system should address written inquiries to the Commander, 2d Signal Brigade, USAREUR Community Automation System Project Manager, Unit 29227, APO AE 09024-0100.
</p><p>Individual should provide sufficient details to permit locating pertinent records, such as full name, Social Security Number, and current address. Request must be signed by individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records, reports and other official documents; Army Standard Automated Management Information Systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8 AHRC" toc="yes">
<systemNumber>A0600-8 AHRC</systemNumber>
<subsection type="systemName">Individual Ready, Standby, and Retired Reserve Personnel Information System (December 23, 1997, 62 FR 67055).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the U.S. Army Reserve and assigned to a Reserve unit and not serving on extended active duty in an entitled reserve status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal and military status and qualifications data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain personnel data on members assigned to individual ready, standby, and retired Army Reserves; to select and order individuals to military active duty training, to identify personnel for promotion; to determine those not qualified for retention in the reserve forces; to issue annual statement of retirement credits; to select qualified members for potential assignment to active Army units and reserve component units in the event of mobilization.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer magnetic tapes and discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in secured building; access requires an ID badge and is limited to individuals having official need therefore.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 7 months after individual completes statutory or contractual reserve commitment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the Official Military Personnel File and the Military Personnel Records Jacket.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-1a AHRC" toc="yes">
<systemNumber>A0600-8-1a AHRC</systemNumber>
<subsection type="systemName">Emergency Data Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, Alexandria, VA 22332-0400. Copy of Record of Emergency Data (DD Form 93) exists in
soldier’s field Military Personnel Records Jacket (MPRJ).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military personnel on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains DD Form 93, Record of Emergency Data. Document reflects the service member’s name; Social Security Number; spouse and
children’s names and current address; persons to be and not to be notified in the event of death or injury; information on wills,
insurance, and other such information; and designation of beneficiaries for certain benefits.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document names and addresses of person(s) to be notified in emergency situations; to determine lawful disposition of service
member’s pay and allowances when that member is missing, captured, or becomes a casualty.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Machine processed card in vertical file; paper copy in MPRJ.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Card is retrieved by Social Security Number; paper copy in MPRJ is retrieved by soldier’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employs security guards; the office in which record is located is in operation 24 hours a day, 7 days a week. Records are
accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Emergency Data Card is retained until individual separates from the Army; then destroyed. Copy in the MPRJ is retired with the
MPRJ. If individual dies, the form becomes part of the casualty case file which is retired upon completion to the National Personnel
Records Center (Military), St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC, Alexandria, VA 22332-0400.
</p><p>Individual should provide the full name and other information that can be verified from the file.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC, Alexandria, VA 22332-0400.
</p><p>Individual should provide the full name and other information that can be verified from the file.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21;
32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Service member.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-1b AHRC" toc="yes">
<systemNumber>A0600-8-1b AHRC</systemNumber>
<subsection type="systemName">Line of Duty Investigations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Plans and Actions Branch, Personnel Service Center at Army Installations; Army Enlisted Records and Evaluation Center,
Fort Benjamin Harrison, IN 46249-0601; U.S. Army Human Resources Command, Alexandria, VA 22332-0400; U.S. Army Human
Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200; National Personnel Records Center (Military), 9700 Page Avenue,
St. Louis, MO 63132-5200; National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258; and Regional Support
Centers for U.S. Army Reserve. Official mailing addresses are published as an appendix to the Army’s compilation of record systems
notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserve and National Guard members who have been injured, diseased or deceased and who are in a duty status.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Statement of Medical Examination and Duty Status; Report of Investigation-Line of Duty and Misconduct Status; approval/disapproval
authority memoranda, and other relevant supporting documents such as military police reports, accident reports, witness statements, and
appointment instruments, and action on appeals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 972, Members: Effect of time lost; 10 U.S.C. 1204, Members, on Active Duty for 30 days or less or on inactive duty
training: retirement; 10 U.S.C. 1207, Disability from intentional misconduct of willful neglect: separation; 10 U.S.C. 3013, Secretary
of the Army; 37 U.S.C. 802, Forfeiture of pay during absence from duty due to disease from intemperate use of alcohol or drugs; Army
Regulation 600-8-1, Army Casualty Operation/Assistance/Insurance; and E.O. 9397(SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review facts and circumstances of service member’s death, injury or disease and render decisions having the effect of
approving/denying certain military benefits, pay and allowances.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b)of the Privacy Act of 1974, as amended, these records or
information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
</p><p>Information may be provided to the Department of Veterans Affairs for the purpose of determining the service member’s entitlement to
benefits.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices also apply to this
system.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most
such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such
information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, microfiche and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security number and by service member’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records in file folders are maintained in file cabinets accessible only to authorized personnel in the performance of their
duties. Electronic storage media accessible to authorized personnel with password capability.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents related to determining line of duty status and incident investigation concerning individual Army members are maintained
for 5 years then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the Commander, U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin Harrison, IN 46249-0601 (For enlisted personnel
on active duty); Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400 (For officers on active duty);
Commander, U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve personnel); National
Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer personnel);
National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258 (For full-time National Guard Duty under 32 U.S.C., those
in federalized status, or those attending active Army service school).
</p><p>Individuals should provide the full name, Social Security Number, present address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
Commander, U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin Harrison, IN 46249-0601 (For enlisted personnel on
active duty); Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400 (For officers on active duty); Commander,
U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve personnel); National Personnel
Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer personnel); National
Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in
federalized status, or those attending active Army service school).
</p><p>Individuals should provide the full name, Social Security Number, present address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p><p>Appeals of determinations by authority of the Secretary of the Army are governed by AR 600-8-1, Army Casualty and
Memorial Affairs and Line of Duty Investigations; collateral review of decided cases is limited to questions of completeness of the
records of such determinations.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, medical records, service member’s commander, official Army records and reports, witness statements, civilian
and military law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8a PEO EIS" toc="yes">
<systemNumber>A0600-8a PEO EIS</systemNumber>
<subsection type="systemName">Integrated Personnel and Pay System--Army (IPPS-A) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary Location: Radford Army Ammunitions Plant, Radford, VA 24143-0004.
</p><p>Decentralized segments are located at Army Processing Centers (APCs) worldwide.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the United States Army to include Active Duty, National Guard, Reserve, select Army retired and former Army military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p><i>Personal Information:</i> Individual’s name, rank/grade, address, date of birth, eye color, height, weight, place of birth, Social Security Number (SSN), and similar personal identifiers for beneficiary/dependant purposes; driver’s license number, security clearance level, office location, assigned user name and security questions, local and home of record addresses, phone numbers and emergency contact information.
</p><p><i>Personnel Information:</i> Evaluation and review history, enrollment, participation, status and outcome information for personnel programs, service qualification and performance measures, types of orders, accomplishments, skills and competencies, career preferences, contract information related to accession and Oath of Office, enlistment and re-enlistment, retirement and separation information, retirement points including information necessary to determine retirement pay, benefits eligibility, enrollment, designations and status information, Uniform Code of Military Justice (UCMJ) actions summarizing court martial, non-judicial punishments, and similar or related documents. Circumstances of an incident the member was involved in and whether he or she is in an injured, wounded, seriously wounded, or ill duty status from the incident. Duty related information: Duty station, employment and job related information and history, deployment information, work title, work address and related work contact information (e.g., phone and fax numbers, E-mail address), supervisor’s name and related contact information.
</p><p><i>Education and training:</i> Graduation dates and locations, highest level of education, other education, training and school information including courses and training completion dates.
</p><p><i>Pay Entitlement and Allowances:</i> Pay information including earnings and allowances, additional pay (bonuses, special, and incentive pays), payroll computation, balances and history with associated accounting elements, leave balances and leave history.
</p><p><i>Deductions from Pay:</i> Tax information (Federal, state and local) based on withholding options, payroll deductions, garnishments, savings bond information including designated owner, deductions, and purchase dates, thrift savings plan participation.
</p><p><i>Other pay-related information:</i> Direct deposit information including financial institution name, routing number, and account information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 10 U.S.C. 3013, Secretary of the Army; 37 U.S.C., Pay and Allowances of the Uniformed Services; 10 U.S.C., Armed Forces: Under Secretary of Defense for Personnel and Readiness; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>A Web-based, integrated personnel and pay system to support all components of the United States Army to include Active Duty, National Guard, Reserve, select Army retired and former Army military personnel. This system is intended to support peacetime and wartime readiness requirements across a range of personnel, financial and related matters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Health and Human Services, and Selective Service Administration in the performance of their official duties related to eligibility, notification, and assistance in obtaining benefits for which members, former members or retiree may be eligible.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties related to approved research projects, and for processing and adjudicating claims, determining eligibility, notification, and assistance in obtaining benefits and medical care for which members, former members, retiree and family members/annuitants may be eligible.
</p><p>To the Department of Veterans Affairs to provide information regarding a service-member’s record or family member for the purposes of supporting eligibility processing for the Service-member’s Group Life Insurance program.
</p><p>To state and local agencies in the performance of their official duties related to verification of status for determination of eligibility for Veterans bonuses and other benefits and entitlements.
</p><p>To officials and employees of the American Red Cross in the performance of their duties relating to the assistance of the members and their dependents and relatives, or related to assistance previously furnished such individuals, without regard to whether the individual assisted or his/her sponsor continues to be a member of the Military Service. Access will be limited to those portions of the member’s record required to effectively assist the member.
</p><p>To the U.S. Citizenship and Immigration Services for use in making alien admission and naturalization inquiries.
</p><p>To the Social Security Administration to obtain or verify Social Security Numbers or to substantiate applicant’s credit for social security compensation.
</p><p>To officials and employees of the Office of the Sergeant at Arms of the United States House of Representatives in the performance of their official duties related to the verification of the active duty military service of Members of Congress. Access is limited to those portions of the member’s record required to verify time in service.
</p><p>To the widow or widower, dependent, or next-of-kin of deceased members to settle the affairs of the deceased member. The individuals will have to verify relationship by providing a birth certificate, marriage license, death certificate, or court document as requested/required to prove identity.
</p><p>To governmental agencies for the conduct of computer matching agreements for the purpose(s) of determining eligibility for Federal benefit programs, to determine compliance with benefit program requirements and to recover improper payments or delinquent debts under a Federal benefit program.
</p><p>To Federal and state licensing authorities and civilian certification boards, committees and/or ecclesiastical endorsing organizations for the purposes of professional credentialing (licensing and certification) of lawyers, chaplains and health professionals.
</p><p>To Federal agencies such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.
</p><p>To the officials and employees of the Department of Labor in the performance of their official duties related to employment and compensation.
</p><p><i>Note:</i> Disclosure to consumer reporting agencies.
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number (SSN)); the amount, status and history of the claim, and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of System of Records Notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), and date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical entry will be restricted by the use of locks, guards, and will be accessible only to authorized personnel with a need-to-know. Access to personal data will be limited to person(s) responsible for maintaining and servicing IPPS-A data in performance of their official duties and who are properly trained, screened and cleared for a need-to-know. Access to personal data will be further restricted by encryption and the use of Common Access Card (CAC) and/or strong password, which are changed periodically according to DoD and Army security policies.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Personnel and education records: Keep in current files area until transfer or separation of individual and then until no longer needed for conducting business, but not longer than 6 years after the event, then destroy.
</p><p><i>UCMJ records:</i> Records at the Office of the Judge Advocate General, the Office of the Chief Counsel, and the Office, Chief of Engineers are permanent; at all other locations, records are destroyed upon obsolescence.
</p><p><i>Military pay records:</i> Records may be temporary in nature and destroyed when actions are completed, superseded, obsolete, or no longer needed. Other records may be cut off at the end of the payroll year or fiscal year, and destroyed 6 years and 3 months after cutoff. Active duty pay records created prior to automation were cut off on conversion to the Defense Joint Military Payroll System (DJMS), and will be destroyed October 1, 2033, or 56 years after implementation of DJMS. The records are destroyed by tearing, shredding, pulping, macerating, burnings or degaussing the electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>IPPS-A System Manager, PEO EIS, Project Directorate IPPS-A, Hoffman II, 200 Stovall St., Alexandria, VA 22332-0010.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Army Records, U.S. Army Human Resources Command, Attn: AHRC-PAV-V, 1 Reserve Way, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking written access to information about themselves contained in this system of records should address written inquiries to Army Records, U.S. Army Human Resources Command, Attn: AHRC-PAV-V, 1 Reserve Way, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21, The Army Privacy Program; Title 32 CFR National Defense, part 505, Army Privacy Act Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data contained in this system is collected from the individuals and current Army Human Resource Offices and integrated pay systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-22j AHRC" toc="yes">
<systemNumber>A0600-8-22j AHRC</systemNumber>
<subsection type="systemName">Cold War Recognition System (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system at Army Human Resource Command (AHRC) has been deactivated and records are no longer collected and have met the approved NARA retention schedule; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-23 AHRC" toc="yes">
<systemNumber>A0600-8-23 AHRC</systemNumber>
<subsection type="systemName">Standard Installation/Division Personnel System (SIDPERS) (December 11, 2006, 71 FR 71537).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system at Army Human Resource Command (AHRC) has been deactivated and records will be transferred to the National Personal Records Center to meet the approved NARA retention of 75 years, then destroyed. Therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-101" toc="yes">
<systemNumber>A0600-8-101</systemNumber>
<subsection type="systemName">Installation Support Modules Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>For systems maintained by Program Executive Office Enterprise Information Systems:
</p><p>Project Director for Installation Management Systems--Army 200 Stovall Street, Alexandria, Virginia 22332-6200.
</p><p>For application and database servers that support the Installation Support Modules Records system:
</p><p>U.S. Army Signal Network Enterprise Center--Fort Belvoir 10105 Gridley Road, Fort Belvoir, VA 22060-5840;
</p><p>U.S. Army Signal Network Enterprise Center--Fort Huachuca 2133 Cushing Street, Bldg 61801, Fort Huachuca, AZ 85613-7008.
</p><p>Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices, individual Installation Support Module Records application are accessible at:
</p><p>Central Issue Facility (CIF): Property book offices and Central Issue Facilities’ supply rooms at most Army activities world-wide, Active Army training activities, National Guard Armories, and U.S. Army Reserve units.
</p><p>In/Out Processing (In/Out Proc): Administrative offices and Army Staff agencies, field operating commands, installations and/or activities Army wide.
</p><p>Transition Processing: (TRANSPROC) Transition Centers at Active Army, Army National Guard and US Army Reserve Installations world-wide.
</p><p>Personnel Locator: Segments are maintained by mailrooms and/or Army telephone information operators at Headquarters, Department of the Army, Staff and field operating agencies, commands, installations and activities.
</p><p>Education Management Information System (EDMIS): Education Centers at Army installations and a centralized automated education registry transcript system is maintained Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-6200.
</p><p>Categories of individuals covered by the system: Active duty Army, Army Reserve and Army National Guard personnel and in some cases their family members. Additionally, individual applications cover the following categories:
</p><p>Central Issue Facility (CIF): Civilian or other than Army military personnel who assume temporary custody or responsibility for United States Government property at Army.
</p><p>Installation’s Central Issue Facilities worldwide.
Personnel Locator (PERSLOC): Department of the Army civilian employees, and in some instances their dependents.
</p><p>Education Management Information System (EDMIS): Civilian employees, and in some instances their dependents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, other names used, Social Security Number (SSN), citizenship, gender, race/ethnicity, birth date, marital status, financial information, medical information, law enforcement information, employment information, military records, education information, Army Knowledge Online (AKO) user ID, living or deceased, military/civilian/foreign national, skills. In addition to the data elements, individual applications maintain the following data:
</p><p>Central Issue Facility (CIF): Clothing/Equipment issued to Soldiers or other than Army military personnel who assume temporary custody or responsibility for United States Government property.
</p><p>In/Out Processing (In/Out Proc): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, mother’s maiden name, spouse information, and child information.
</p><p>Transition Processing (TRANSPROC): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, mother’s maiden name, spouse information, child information, disability information, awards.
</p><p>Personnel Locator (PERSLOC): Soldiers’ mailing/home address, emergency contact.
</p><p>Education Management Information System (EDMIS): Soldiers’ personal cell phone number, home telephone number, personal e-mail address, mailing/home address, emergency contact, certifications/licensures.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 1322.25, Voluntary Education Programs; DoD Instruction 1336.01, Certificate of Release or Discharge from Active Duty (DD Form 214/215 Series); Army Regulation 735-5, Policies and Procedures for Property Accountability; E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides an automated business practice for processing Soldiers, and selected civilians, to include focusing on Soldier readiness activities, in/out processing of Soldiers and family members, personnel location, management of educational records, issue and turn-in of organizational clothing and individual equipment, and Soldier transition.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>Education Management Information System (EDMIS): Information is disclosed to the Department of Labor, Bureau of Apprenticeship and Training for individuals enrolled in an Army Apprenticeship Program for the purpose of identifying Soldier’s education and work qualifications for entry into the Department of Labor’s Registered Apprenticeship Programs. Department of Labor’s Registered Apprenticeship Programs help mobilize America’s workforce with structured, on-the-job learning in traditional industries such as construction and manufacturing, as well as new emerging industries such as health care, information technology, energy, telecommunications and more.
</p><p>Transition Processing (TRANSPROC): DD Form 214, Certificate of Release or Discharge from Active Duty, for Solders separating from the active Army is forwarded to Department of Veterans Affairs, Department of Labor, and State Directors of Veterans Affairs for the purpose of obtaining veterans benefits, re-employment rights and unemployment insurance.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are protected from unauthorized disclosure by storage in areas accessible only to authorized personnel within buildings secured by locks or guards. The server hosting the database is also protected behind firewall and uses encryption during any data transfer. Access to Installation Support Module Records data by the users is restricted by the Web application itself (<i>e.g.,</i> no use of open command lines) and is further limited by user identification/authentication and the user role, which defines user privileges and functions within the application. The Installation Support Module Records system uses Army Knowledge Online (AKO) as its single authoritative source for user authentication. Under AKO authentication, any user who wants to access any part of the ISM application must either use an AKO user name/password combination or a Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Installation Support Module Records system is maintained by the Project Director Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332-6200. Proponents for individual applications are:
</p><p>Central Issue Facility (CIF): Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.
</p><p>In/Out Processing: Commander, U.S. Army Human Resources Command, Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332-0500.
</p><p>Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0500.
</p><p>Personnel Locator (PERSLOC): Commander or supervisor of organization maintaining locator or directory. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in these systems should address written inquiries to Project Director, Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332-6200. Address written inquiries for individual applications follows:
</p><p>Central Issue Facility (CIF): Property book officer at the installation where record is believed to exist. Individual should provide his/her full name, installation at which a hand receipt holder, and any other information that may facilitate locating the record.
</p><p>In/Out Processing (In/Out Proc): Administrative office of the installation/activity to which the individual had been assigned. Individual should provide the full name, Social Security Number (SSN), departure date, location of last employing office, and signature.
</p><p>Transition Processing (TRANSPROC): Commander, U.S. Army Human Resources Command, Retirements and Separations Branch, 200 Stovall Street, Alexandria, VA 22332-0478. Individual should provide the full name, Social Security Number (SSN), military status, and if separated, date and location of separation.
</p><p>Personnel Locator (PERSLOC): Commander or supervisor of organization to which individual is/was assigned or employed. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices procedure.
</p><p>Education Management Information System (EDMIS): Commander, U.S. Army Human Resources Command, Education Division, 200 Stovall Street, Alexandria, VA 22332-0500 or the installation’s Privacy Act Officer. For verification purposes, individual should provide full name, rank, and Social Security Number (SSN).
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Project Director Installation Management Systems-Army, 200 Stovall Street, Alexandria, VA 22332-6200.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), current address and telephone number and other personal identifying data that would assist in locating the records.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Other than entering the data via the application, personnel data is also received from external systems: the Army’s electronic Military Personnel Office (eMILPO), Total Army Personnel Database-Guard (TAPDB-G), and Total Army Personnel Database-Reserve (TAPDB-R) system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-104 AHRC" toc="yes">
<systemNumber>A0600-8-104 AHRC</systemNumber>
<subsection type="systemName">Army Personnel System (APS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY
40122-5500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former members of the U.S. Army (including Active and Reserve Components), DoD
civilians, military dependents, and members of the general public.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>IDENTIFICATION DATA: Name, other names used, name change, Social Security Number (SSN), DoD
ID Number, driver’s license number, other ID number, citizenship, legal status, gender/sex, race/ethnicity, ethnic group code, birth
date, place of birth, state of birth, country of birth, religious preference, birth certificate, citizenship statement and status,
demographics, U.S. field medical card.
</p><p>CONTACT INFORMATION: Personal cell telephone number, home telephone number, personal email address, mailing/home address,
emergency contact, emergency data, Army Knowledge Online (AKO) email address, network login, personal network ID, daytime telephone
number, home of record address, geographic location abbreviation, work fax number, work telephone number.
</p><p>MILITARY PERSONNEL INFORMATION:
 Military records, acknowledgements of service requirements, active duty report, appellate actions for 10 U.S.C. 815, application for
 appointment, application for correction of military records, appointments, AKO login, assignment information agreements, elections,
 history, travel, waivers, awards, Absent Without Leave and desertion records, base pay, basic active service date, benefit data,
 board results, branch, career field designation date, career guidance, casualty line of duty report, certificate of release or
 discharge from active duty, commissioned service start date, commissioning source, conscientious objector summary sheets review,
 current organization, current position and tour information, dates (entry on active duty, mandatory removal retention expiration,
 previous rank, rank), declaration of parent/guardian, deferment, designations, determinations of moral eligibility, discharge or
 separation reviews, duty address (mailing address, city, state, nine digit zip code), duty command of assignment, duty station,
 effective date of duty assignment, efficiency appeals, election of options, employment assistance information, enlistment (contract,
 extensions, statements), evaluations, expiration of term of service, field/application for active duty, flight status board reviews,
 grade, grade reserve, inactive status date, incentive data, investigation status, language/foreign language qualifications, legal
 information, length of service, limitations, line of duty and misconduct determinations, location history, major command, mandatory
 removal date, Military Occupational Specialty (duty, primary and/or secondary, skill level), military service obligation statutory
 expiration date, military training data, miscellaneous correspondence, documents and orders relating to military service,
 mobilization information, mobilization status, oath of enlistment, office location, office symbol, Official Military Personnel File
 documents, order date, order number, pay data, pay entry base date, pay grade, pay grade at retirement, photograph/DA photo,
 physical evaluation board proceedings, pre-induction processing and commissioning data, projected separation date, promotion data
 (eligibility date, notifications, pass-over notifications, recommendations, approvals, declinations, reconsiderations, reduction),
 qualification record, rank, recommendations for awards, regular Army appointment date, Reserve programs, retirement data (date,
 eligibility date, order numbers, points), security clearance (clearance, date, personal security investigation completion date,
 questionnaire, status, requirements), separation date, service code, Social Security Administration correspondence, statement of
 service, status award code, status change date, Survivor Benefit Plan information, term of service, tour end date, tour start date,
 transcripts of military records, transfer or discharge report, transfers, U.S. Army unit number, unit name, veterans’ services,
 voluntary reduction, volunteer status, waiver of disqualifications.
</p><p>DEPENDENT/FAMILY DATA: Mother’s maiden name, mother’s middle name, marital status, date of marriage, spouse information
(citizenship, country of birth, date of birth, date of death, SSN, state of birth), child information, child SSN, family members’
names, family members’ dates of birth, miscellaneous correspondence pertaining to dependents.
</p><p>FINANCIAL INFORMATION: Bank account number, financial institution.
</p><p>MEDICAL INFORMATION: Medical records, applications for review by physical evaluation and disability boards, date of last physical
examination, disability information, HIV test date, medical examination, and temporary disability record.
</p><p>LAW ENFORCEMENT INFORMATION: Consent for police record checks, FBI reports.
</p><p>EMPLOYMENT INFORMATION: Application for employment, civilian employer (company, job title, position, start date, supervisor
information, work address, work telephone).
</p><p>EDUCATION INFORMATION: Civilian education (certifications, degree code, education code, degree, major, transcripts, university,
military education (records, code, courses).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations, 10 U.S.C. Sections 12731, Age and Service
Requirements; 1413a, Combat-related special compensation, 1477, Death gratuity: Eligible survivors; 3013, Secretary of the Army;
612-646, Promotion, Separation, and Involuntary Retirement of Officers on the Active Duty List, Chapter 55, Medical and Dental
Care, Chapter 61, Retirement or Separation for Physical Disability, and Subtitle E, Parts I-IV, Reserve Components; 37 U.S.C.
1006, Pay and Allowances; 42 U.S.C. 10606, The Public Health and Welfare; 44 U.S.C. Chapters 29, Records Management by the Archivist
of the United States and by the Administrator of General Services, chapter 31, Records Management by Federal Agencies and chapter 33,
Disposal of Records, 44 U.S.C. 3101-3102 and 3501, Public Printing and Documents; Public Law 93-3097; Section 636,
National Defense Authorization Act; DODD 1030.1, Victim and Witness Assistance; DODD 1200.7, Screening the Ready Reserve; DODD
1235.10, Activation, Mobilization, and Demobilization of the Ready Reserve; DODD 1310.1, Rank and Seniority of Commissioned Officers;
DODD 1332.18, Separation or Retirement for Physical Disability; DODI 1300.19, Joint Officer Management Program; DODI 1300.20, DOD
Joint Officer Management Program Procedures; DODI 1320.4, Military Officer Actions Requiring Approval of the Secretary of Defense or
the President, or Confirmation by the Senate; DODI 1320.12, Commissioned Officer Promotion Program; DODI 1320.14, Commissioned
Officer Promotion Program Procedures; Under Secretary of Defense Memo, General and Flag Officer Boards--Adverse Information of a
Credible Nature; DODI 1336.08, DODI 1336.08, Military Human Resource Records Life Cycle Management, AR 25-1, Army Knowledge
Management and Information Technology; AR 25-400-2, ARIMS; AR 40-3, Medical, Dental, and Veterinary Care; AR
40-407, Nursing Records and Reports; AR 135-133, Ready Reserve Screening, Qualification Records System and Change of
Address Reports; AR 135-155, Promotion of Commissioned Officers and Warrant Officers Other Than General Officers; AR
140-1, Army Reserve Mission, Organization, and Training; AR-140-9, Entry On Active Duty or Active Duty for Training
(ROTC Officers); AR 140-10, Assignments, Attachments, Details, and Transfers; AR 140-30, Active Duty in Support of the
USAR and AGR Management Program; AR 149-50, Officer Candidate School, Army Reserve; AR 140-111, U.S. Army Reserve
Reenlistment Program; AR 140-145, IMA Program; AR 140-185, Training and Retirement Point Credits and Unit Level Strength;
AR 140-315, Employment and Utilization of U.S. Army Reserve Military Technicians; AR 380-381, Special Access Programs; AR
600-8-6, Personnel Accounting and Strength Reporting; AR 600-8-19, Enlisted Promotions and Reductions; AR
600-8-29, Officer Promotions; AR 600-8-104, Army Military Human Resource Records Management; AR
600-8-111, Wartime Replacement Operations; AR 600-18, The Family Advocacy Program; AR 623-3, Evaluation
Reporting System; AR 635-40, Physical Evaluation for Retention, Retirement or Separation; AR 640-30, Photographs for
Military Personnel Files; AR 690-200, General Personnel Provisions; DA Pamphlet 600-81, Information Handbook for
Operating CONUS Replacement Centers and Individual Deployment Sites; DA Memo 600-2, Policies and Procedures for Active Duty
List Officer Selection Boards; and DA G-1 Memo, Personnel Suitability Screening Policy (Enlisted and Officer), Army Directive
2013-06, Providing Specific Law Enforcement Information to Commanders of Newly Assigned Soldiers, and E.O. 9397 (SSN), as
amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Personnel records are created and maintained to manage the member’s Army Service effectively,
document historically the member’s military service, and safeguard the rights of the member and the Army.
</p><p>The APS will transfer Soldiers’ names, ranks, SSNs, and assignment data (both historic and pending) electronically from the
Integrated Total Army Personnel Data Base (ITAPDB) to the Centralized Operations Police Suite (COPS) system of the Office of the
Provost Marshal General (OPMG) monthly for the purpose of assisting OPMG in providing commanders criminal history of Soldiers
incoming to their commands.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. Section 552a(b) of the
Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. Section 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p><p><i>Note:</i> This system of records contains individually indentifiable health informaton. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most
such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such
information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings and/or rooms employ alarms, security guards, and are security-controlled areas
accessible only to authorized persons. Hard copy records are maintained in General Service Administration approved security
containers, and records in the U.S. Army Investigative Records Repository are stored in security-controlled areas accessible only to
authorized persons. Electronically and optically stored records are maintained in "fail-safe" system software with
password-protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared,
and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Soldiers records are offered to the National Archives 75 years after individual’s final
separation. The National Archives, after consultation with the Department of the Army, genealogists, historians, social scientists,
and other interested parties, will then determine the disposition of the records based on any continuing administrative needs and
their archival value. Records, if any, not selected for permanent retention by the Archives will be disposed of.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY
40122-5500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system
should address written inquiries to the commander of the organization to which the service member is assigned. For retired and non-
unit reserve personnel, information may be obtained from the U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort
Knox, KY 40122-5500; for discharged and deceased personnel information contact the National Personnel Records Center, 1
Archives Drive, St. Louis, MO 63138-1002.
</p><p>Individual should provide the full name, SSN, current address and telephone number, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state)
under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should
address written inquiries to the commander of the organization to which the service member is assigned. For retired and non-unit
reserve personnel, information may be obtained from the U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox,
KY 40122-5500; for discharged and deceased personnel information contact the National Personnel Records Center, 1 Archives
Drive, St. Louis, MO 63138-1002.
</p><p>Individual should provide the full name, SSN, current address and telephone number, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in
the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the
foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date).
(Signature)’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational and financial institutions, law enforcement agencies, personal references provided by the individual, Army records and reports, third parties when information furnished relates to the service member’s status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8 USFK" toc="yes">
<systemNumber>A0600-8-USFK</systemNumber>
<subsection type="systemName">Command Unique Personnel Information Data System (CUPIDS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Forces, Korea/Eighth U.S. Army, APO AP 96205-0010.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of U.S. Forces, Korea and Eighth U.S. Army, their dependents, U.S. Embassy employees, contract personnel, technical representatives, and individuals who are assigned to or under the jurisdiction or administrative control of the U.S. Army who make purchases of controlled items from authorized resale activities in Korea.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, date and place of birth, sex, citizenship, date arrived in and previous tours in the Republic of Korea, rotation date, service component, pay grade/position, marital status, dependency status, selected skill specialties; sales slips and control sheets used in sales of controlled items by U.S. Forces; overspending/over purchase printouts produced by central computer facilities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Status of Forces Agreement, United States of America and the Republic of Korea; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for personnel management, strength accounting, manpower management, and contingency planning and operations; to assist commanders and U.S. Armed Forces investigative agents in monitoring purchases of controlled items; to produce ration control plates for authorized users; to maintain record of selected controlled items purchases at retail facilities and suspected violators of the system; and to comply with Joint Service black-market monitoring control policy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: Information required for noncombatant evacuating planning and statistical studies by U.S. Forces Korea; to provide a source document for production of ration control plate. The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media, microfiche, and computer/paper printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname of noncombatants; by Social Security Number of all others.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel. During non-duty hours, the facility is locked and secured.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA disposition is approved, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Forces Korea/Eighth U.S. Army, APO AP 96205-0010.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Forces Korea/Eighth U.S. Army, APO AP 96205-0010.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Forces Korea/Eighth U.S. Army, APO AP 96205-0010.
</p><p>Individual should provide the full name, Social Security Number, and military status or other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8a DAPE" toc="yes">
<systemNumber>A0600-8a DAPE</systemNumber>
<subsection type="systemName">Major Command Military Personnel Management Reporting System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized to each major Army command. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty commissioned officers, warrant officers and enlisted personnel assigned or projected for assignment to the major command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, sex, race; marital status and dependents; physical category code; component; expiration of term of service; additional pay; date of rank; annual efficiency index; last overseas short tour, procurement actions; unit identification code; Department of Army location, assignment and status codes; permanent change of station date; date joined/departed current command; gaining unit, location, assignment and status codes; reporting date; date returned from overseas; previous unit identification code, assignment and type transfer strength; primary and secondary military occupational specialties (MOS), secondary MOS evaluation score; duty MOS; away without leave data; date agreements and related documents forms, and correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-6, Personnel Accounting and Strength Reporting; Army Regulation 600-8, Military Personnel Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system extracts data from Officer and Enlisted Personnel Files and records related to organizations, personnel authorized and assigned strength and prepares reports designed to aid major Army commanders in managing military personnel functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Microfiche, printouts and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number, name, MOS and grade.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are protected by physical security devices, computer hardware and software safeguard features, and personnel clearances for individuals working with the system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Offices having Army-wide responsibility: Cut off annually, hold for 1 year in current file area, retire to Washington National Records Center, 4205 Suitland Road, Suitland, MD 20746-8001, destroy 25 years after cutoff. Reporting organizations and strength monitors at installations and major commands destroy after 2 years; offices not within the above categories destroy when no longer needed for current operations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commander of the major command where assigned or attached.
</p><p>Individual should provide the full name, Social Security Number, current address, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written to the commander of the major command where assigned or attached.
</p><p>Individual should provide the full name, Social Security Number, current address, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From automated systems interfaces based on the Headquarters, Department of Army data base.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-1b AHRC" toc="yes">
<systemNumber>A0600-8-1b AHRC</systemNumber>
<subsection type="systemName">Line of Duty Investigations.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Plans and Actions Branch, Personnel Service Center at Army Installations; Army Enlisted Records and Evaluation Center, Fort Benjamin Harrison, IN 46249-0601; U.S. Army Human Resources Command, Alexandria, VA 22332-0400; U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200; National Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200; National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258; and Regional Support Centers for U.S. Army Reserve. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserve and National Guard members who have been injured, diseased or deceased and who are in a duty status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Statement of Medical Examination and Duty Status; Report of Investigation-Line of Duty and Misconduct Status; approval/disapproval authority memoranda, and other relevant supporting documents such as military police reports, accident reports, witness statements, and appointment instruments, and action on appeals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 972, Members: Effect of time lost; 10 U.S.C. 1204, Members, on Active Duty for 30 days or less or on inactive duty training: retirement; 10 U.S.C. 1207, Disability from intentional misconduct of willful neglect: separation; 10 U.S.C. 3013, Secretary of the Army; 37 U.S.C. 802, Forfeiture of pay during absence from duty due to disease from intemperate use of alcohol or drugs; Army Regulation 600-8-1, Army Casualty Operation/Assistance/Insurance; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review facts and circumstances of service member’s death, injury or disease and render decisions having the effect of approving/denying certain military benefits, pay and allowances.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be provided to the Department of Veterans Affairs for the purpose of determining the service member’s entitlement to benefits.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, microfiche and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security number and by service member’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records in file folders are maintained in file cabinets accessible only to authorized personnel in the performance of their duties. Electronic storage media accessible to authorized personnel with password capability.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents related to determining line of duty status and incident investigation concerning individual Army members are maintained for 5 years then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Commander, U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin Harrison, IN 46249-0601 (For enlisted personnel on active duty); Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400 (For officers on active duty); Commander, U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve personnel); National Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer personnel); National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in federalized status, or those attending active Army service school).
</p><p>Individuals should provide the full name, Social Security Number, present address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Commander, U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin Harrison, IN 46249-0601 (For enlisted personnel on active duty); Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400 (For officers on active duty); Commander, U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve personnel); National Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer personnel); National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in federalized status, or those attending active Army service school).
</p><p>Individuals should provide the full name, Social Security Number, present address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p><p>Appeals of determinations by authority of the Secretary of the Army are governed by AR 600-8-1, Army Casualty and Memorial Affairs and Line of Duty Investigations; collateral review of decided cases is limited to questions of completeness of the records of such determinations.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, medical records, service member’s commander, official Army records and reports, witness statements, civilian and military law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8b AHRC" toc="yes">
<systemNumber>A0600-8b AHRC</systemNumber>

<subsection type="systemName">Soldiers’ Criminal History Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At each Brigade-level or higher Command. Official mailing addresses are published as an appendix to the Army’s compilation of
systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, National Guard and Reserve commissioned officers, warrant officers and enlisted personnel assigned or projected for
assignment to Army units.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of Soldiers with criminal convictions and investigations included in the report information from witnesses, victims that
resulted in founded offenses over the preceding 5-year period and related documentation. Information in the reports includes:
Soldier’s name, Social Security Number (SSN), rank, aliases, date, location, and description of the offense; case number of the
reported offense, Department of the Army Form 4833, Commander’s Report of Disciplinary or Administrative Action, Department of the
Army Form 3975, Military Police Reports-MPRs, and adjudication of the founded offense as guilty, not guilty or unknown. If a Soldier
has no criminal history within the preceding 5-year period, the report will show a negative entry.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; AR 27-10, Military Justice; AR 380-67, Personnel Security Program; AR
600-8, Military Personnel Management; Army Regulation 600-20, Army Command Policy; Army Directive 2013-06,
Providing Specific Law Enforcement Information to Commanders of Newly Assigned Soldiers; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system will give Brigade-level or higher commanders an additional tool to help them promote the health, resilience, well-
being and readiness of their Soldiers by ensuring command awareness of Soldiers who have engaged in potentially high-risk criminal
behaviors. Provides commanders the information they need to take appropriate intervention measures such as referral for counseling,
treatment and assistance, as required to mitigate potential risks. Brigade-level or higher Commander may further disclose information
from the files only to those with an official need to know.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, SSN and rank.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are protected by physical security devices, computer hardware and software safeguard features, and restrictions on system
access to only those personnel with an official need to know.
</p><p>Soldiers’ Criminal History Files will be sent via authorized government electronic mail with Public Key Infrastructure (PKI)
encryption only to the Brigade-level or higher Commander who may further disclose information from the files to those with an
official need to know. Personnel with an official need to know include individuals with responsibility for risk assessment and
management, such as the chain of command, brigade judge advocate, paralegal noncommissioned officer, and administrative personnel.
</p><p>Paper records are stored in secure container/file cabinets with access restricted to Brigade-level or higher commanders and
personnel with an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Soldier’s Criminal history reports sent to commanders are deleted or destroyed by shredding after the Soldier departs the unit.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Army Human Resources Command, Deputy G-3 Operations (HRC-PL), 1600 Spearhead Division Avenue
(1-3-021), Ft Knox, KY 40122-5102.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries
to the Brigade-level or higher Commander of the unit to which the Soldier is assigned or the designated representative of the
Commander. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>The request should provide their full name, SSN, current address, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to the Brigade-
level or higher Commander of the unit to which the Soldier is assigned or the designated representative of the Commander. Official
mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>The request should provide their full name, SSN, current address, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subjects of criminal investigations, witnesses, victims, Military Police and U.S. Army Criminal Investigation Command personnel
and special agents, informants, various Department of Defense, federal, state and local investigative and law enforcement agencies,
departments or agencies of foreign governments, and any other individuals or organizations that may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-1c AHRC" toc="yes">
<systemNumber>A0600-8-1c AHRC</systemNumber>
<subsection type="systemName">Defense Casualty Information Processing System (DCIPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Under Secretary of Defense, Personnel and Readiness, Military Severely Injured Joint Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201-3058.
</p><p>Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5001.
</p><p>Commander, Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-3130.
</p><p>Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel (active component and reserve component) and their family members; DoD civilian personnel, retired service members, non-DoD civilians, and other individuals that are reported as casualties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Civilian Information: Individual’s name, Social Security Number (SSN), date of birth, sex, race, religion, citizenship, DNA tracking information, employment information, financial information, mailing/home address, marital status, medical information, mother’s maiden name, mother’s middle name, other names used, personal cell telephone number, personal e-mail address, place of birth.
</p><p>Contact Information: Home of record, and other pertinent information, emergency contact, home contact and address information, home telephone number.
</p><p>Military Information: Branch of service, organization, duty, Army rank and military occupational specialty (MOS), Air Force
</p><p>Specialty Code (AFSC) and rank, (Navy rank and rate, Marine Corp rank and specialty code, personnel records, inquiries from other agencies and individuals, disability information, internal system ID number.
</p><p>Casualty Information: DD Form 1300 (Report of Casualty); biometrics; casualty information (cause, circumstances, injuries observed post mortem, injury/illness description, location of death, status, and treatment facility); cemetery contact and address information, funeral, genealogy information.
</p><p>Beneficiary Information: Correspondence with primary next of kin/secondary next of kin, child information, Dependency and Indemnity Compensation beneficiary information, Servicemen’s Group Life Insurance (SGLI) beneficiary information, spouse’s truncated Social Security Number (SSN).
</p><p>Law Enforcement Information: Incarcerated next-of-kin, legal status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 5013, Secretary of the Navy, 10 U.S.C. 5043, Commandant of the Marine Corps, 10 U.S.C. 8013, Secretary of the Air Force; 44 U.S.C. 3101, Records Management by Federal Agencies; DoDD 1300.15, Military Funeral Support; DoDD 1300.22, Mortuary Affairs Policy; DoDI 1300.18, Personnel Casualty Matters, Policies, and Procedures; Office of the Assistant Secretary of Defense Memorandum, Subject: Defense Casualty Information Processing System, dated Oct 22, 1999; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide DoD with a single joint military casualty information processing system; to provide support for the management of casualty and mortuary affairs by the Services Casualty and Mortuary Affairs Offices; to respond to inquiries; to provide statistical data comprising type, number, place and cause of incident to DoD Services’ members; and to support the families of service members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under Title 5 US Code Section 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to Title 5 US Code Section 552a(b)(3) as follows:
</p><p>Information from these records may be disclosed to the Department of Veterans Affairs, and other Federal agencies in connection with eligibility, notification and assistance in obtaining benefits due.
</p><p>If deceased has no spouse, children, representative of minor children, or an executor or personal representative named in the deceased’s will, then information from these records may be released to the primary next of kin (PNOK) family member(s) of the injured or deceased DoD personnel to aid in the settlement of the member’s estate.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number (SSN) or last four of SSN if spouse.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings and/or rooms employ alarms, security guards, and are security-controlled areas accessible only to authorized persons. Hard copy records are maintained in General Service Administration approved security containers, and records in the U.S. Army Investigative Records Repository are stored in security-controlled areas accessible only to authorized persons. Electronically and optically stored records are maintained in ‘fail-safe’ system software with password-protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Offices having Army-wide responsibility: Records are permanent. Keep in current file area until no longer needed for conducting business, then retire to Records Holding Area (RHA)/Army Electronic Archive (AEA). Transfer a snap shot of the DCIPS Master File to AEA annually at the end of the fiscal year. The AEA will transfer a snap shot of DCIPS to the National Archives and Records Administration (NARA) one year after the signature by the Archivist of the United States. Thereafter, the AEA will transfer a snap shot of DCIPS to NARA every two years. Legal custody of each snap shot will transfer to NARA when the record is 25 years old.
</p><p>Offices other than having Army-wide responsibility: Keep in current file area until record is 2 years old, and then destroy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Under Secretary of Defense, Personnel and Readiness, Military Severely Injured Joint Support Operations Center, 2107 Wilson Blvd., Arlington, VA 22201-3058.
</p><p>Commander, U.S. Army Human Resources Command, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5001.
</p><p>Commander, Headquarters Air Force Personnel Center, 550 C Street W, Randolph Air Force Base, TX 78150-4703.
</p><p>Commander, Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-3130.
</p><p>Commandant of the Marine Corps Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5101.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the appropriate system manager.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States   of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the appropriate system manager.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), last four only if spouse, any details which may assist in locating records, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From casualty reports and investigations received from commander, medical personnel, medical examiners, and other related official sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-1c AHRC" toc="yes">
<systemNumber>A0600-8-1c AHRC</systemNumber>
<subsection type="systemName">Army Casualty Information Processing System (ACIPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, 2461 Eisenhower Avenue, Alexandria, VA 22331-0481.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army personnel who are reported as casualties in accordance with Army Regulation 600-8-1, Army Casualty Operations, Assistance, Insurance and Line of Duty Administrative Procedures.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, date of birth, branch of service, organization, duty, military occupational specialty (MOS), rank, sex, race, religion, home of record, and other pertinent information; Military Personnel Records Jacket (MPRJ), health/dental records, all correspondence between Department of the Army and soldier, soldier’s primary next of kin/secondary next of kin, inquiries from other agencies and individuals, DD Form 1300 (Report of Casualty).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Pub.L. 93-289; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To respond to inquiries; to provide statistical data comprising type, number, place and cause of incident to Army members.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tapes, computer printouts, punch cards, paper records in file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number or any other data element.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is restricted to a secure area in buildings which employ security guards. Computer printouts and magnetic tapes and files are protected by password known only to properly screened personnel possessing special authorization for access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 2461 Eisenhower Avenue, Alexandria, VA 22331-0481.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC, 2461 Eisenhower Avenue, Alexandria, VA 22331-0481.
</p><p>Individual should provide full name, current address and telephone number, and should identify the person who is the subject of the inquiry by name, rank and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC, 2461 Eisenhower Avenue, Alexandria, VA 22331-0481.
</p><p>Individual should provide full name, current address and telephone number, and should identify the person who is the subject of the inquiry by name, rank and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From casualty reports received from Army commanders and from investigations conducted by Army commanders under AR 15-6, Procedures for Investigating Officers and Boards of Officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-7 DAPE" toc="yes">
<systemNumber>A0600-8-7 DAPE</systemNumber>
<subsection type="systemName">Chief of Staff, Army Retiree Council Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Office of the Deputy Chief of Staff for Personnel, Army Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470. Segments of this system exist at Headquarters, U.S. Army Forces Command, Fort McPherson, GA; U.S. Army Training and Doctrine Command, Fort Monroe, VA; Headquarters, Military District of Washington; and installations operating retiree councils. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Retired Army personnel who have been nominated to serve and those who have been nominated and appointed to serve on the Chief of Staff, Army Retiree Council.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Retiree’s name, grade, retirement class/date/code, Social Security Number, branch of service, date of birth, component, years of service, percentage of disability, sex, and home address; biographical sketch of retirees seeking appointment to the Chief of Staff, Army Retiree Council, comprising much of the above information and supplemented by description of involvement in military and civic affairs since retirement, statement of willingness to serve pursuant to Army Regulation 600-8-7, Retirement Services Program, correspondence between Army and applicant regarding acceptance/non-selection, active duty training orders; and similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 1588 and 3966; Army, Army Regulation 600-8-7, Retirement Service Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide the Active Army with insight into problems and needs of the retirees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secure area accessible only to designated individuals in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records relevant to the retiree volunteer waivers and claims are maintained for 6 years then destroyed. Statements of employment are maintained until the death of the individual then destroyed. Retirement service control cards, pre-retirement counseling and related documents are maintained for 1 year after the departure of individual from the installation or retirement then destroyed. Maintain for 1 year then destroy individual retirement cases, includes information related to processing of and providing assistance to personnel planning to retire.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Office Deputy Chief of Staff for Personnel, Army Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Chief, Office Deputy Chief of Staff for Personnel, Army Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470.
</p><p>Individuals should provide the full name, current address and telephone number, and any details that would help locate the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquires to the Chief, Office Deputy Chief of Staff for Personnel, Army Retirement Services, 200 Stovall Street, Alexandria, VA 22332-0470.
</p><p>Individuals should provide the full name, current address and telephone number, and any details that would help locate the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-14 AHRC" toc="yes">
<systemNumber>A0600-8-14 AHRC</systemNumber>
<subsection type="systemName">Uniformed Services Identification Card.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army, Major Army commands, staff and field operating agencies, installations and activities, Army-
wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, Reserve, National Guard and retired members of the uniformed services and their family members; Department of the Army
civilian employees assigned overseas or residing on a military installation within the United States and their authorized family
members; eligible foreign military personnel and their family members; civilian employees under contract with the Department of
Defense, Uniformed Services and other government agencies and their authorized family members; Red Cross personnel authorized by the
Geneva Convention to accompany the Armed Forces; as well as other civilian and uniformed service members found eligible in accordance
with eligibility requirements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Application for a Uniformed Services Identification Card/DEERS Enrollment, service members name, Social Security Number, unit
address and phone number, date of birth, age, blood type, marital status, family member’s name, age, home address and phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-14, Identification
Cards for Members of The Uniformed Services, Their Family Members, and Other Eligible Personnel; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provide a record of identification cards issued and DEERS enrollment to ensure positive identification of personnel authorized
privileges and service on military installations and/or activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Use set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tapes; discs; cassettes; computer printouts, and microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By service members’ name and Social Security Number; by applicant’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured buildings and are accessed only by authorized personnel who are trained and cleared for access, in
the performance of their duties. Established procedures for the control of computer access are in place and periodically reviewed and
updated to prevent unwarranted access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Applications for military identification cards are destroyed after 1 year. Uniformed services identification cards are destroyed
when no longer needed for current operations. Registers are destroyed after 5 years, unless they are bound which are maintained for 5
years after last entry then destroyed.
</p><p>Uniformed Services identification cards for family members and other eligible personnel are destroyed when voided, replaced or is no
longer valid (has expired).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries
to the issuing office where the individual obtained the identification card or to the system manager.
</p><p>Individual should provide the full name, number of the identification card, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
issuing officer at the appropriate installation.
</p><p>Individual should provide the full name, number of the identification card, current address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-22 AHRC" toc="yes">
<systemNumber>A0600-8-22 AHRC</systemNumber>
<subsection type="systemName">Military Awards Case File (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program at Army Resource Command (AHRC) has been discontinued and records are no longer collected and have met the approved NARA retention schedule; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-101 AHRC" toc="yes">
<systemNumber>A0600-8-101 AHRC</systemNumber>
<subsection type="systemName">Military and Civilian Out-Processing Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative offices and Army Staff agencies, field operating commands, installations and/or activities Army wide. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army active duty, National Guard, Army Reserve and Department of the Army civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Installation and Unit Clearance Records, Reassignment Records Checklist, copy of receipts or documents evidencing payment of telephone bills, return of material held on memorandum receipt and other supporting clearance matters and materials.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-101, Personnel (In- and Out- and Mobilization Processing); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To verify that an individual has obtained clearance from the Army Staff agency or installation’s facilities and has accomplished his/her personal and official obligations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number and Surname of departing individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessed only by designated persons having official need therefore.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information concerning clearance procedures for departing soldiers, included are clearance certificates, checklists, and related information are maintained for one year then destroyed.
</p><p>Information listed in the out-processing master file and out-processing outputs files treat as permanent until a disposition and retention schedule has been approved by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, Out-Processing Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the administrative office of the installation/activity to which the individual had been assigned.
</p><p>Individual should provide the full name, Social Security Number, departure date, location of last employing office, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the administrative office of the installation/activity to which the individual had been assigned.
</p><p>Individual should provide the full name, Social Security Number, departure date, location of last employing office, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-104b AHRC" toc="yes">
<systemNumber>A0600-8-104b AHRC</systemNumber>
<subsection type="systemName">Official Military Personnel Record (August 18, 2004, 69 FR 51271).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records are active and covered under system of records notice A0600-8-104 AHRC, Military Personnel Records Jacket Files (MPRJ) (January 6, 2004, 69 FR 790). Records are transferred to the National Personnel Records Center when the NARA retention has been met.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-104g AHRC" toc="yes">
<systemNumber>A0600-8-104g AHRC</systemNumber>
<subsection type="systemName">Career Management Individual and Dual Component Personnel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0474. Decentralized segments exist at the General
Officer Management Office, Judge Advocate General’s Office, the Chief of Chaplains Office, and the Medical Service Corps. Official
mailing addresses may be obtained from U.S. Army Human Resources Command.
</p><p>Dual Component Personnel files are located at the U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Army members in enlisted grades E-5 through E-9, all warrant and commission officers. Any reserve or warrant
officer on active duty as a regular Army enlisted; any reserve officer on active duty as a regular Army warrant officer. All reserve
officers, warrant officers, and enlisted members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, rank, Social Security Number, basic entry date, promotion eligibility date; orders; record briefs; statements of preference;
school credit papers; transcripts; details; career personnel actions; correspondence from individual concerned; original copy of
efficiency report; academic reports; qualification records; appeal actions; assignment memoranda and requests for orders; memoranda
concerning professional development actions; mandatory removal date; classification data; general orders concerning service awards;
service agreements; variable incentive pay data; memoranda of interviews; assignment applications; resumes of qualifications, personal
background and experience supporting service member’s desires, nominative action by career managers; academic reports; copies of
admonition/reprimands imposed under Article 15, UCMJ, letters of appreciation/commendation/recommendation; reports/letters from
accredited educational and training organizations; and similar documents, records and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-39, Dual Component Personnel Management Program; Army Regulation
600-8-104, Military Personnel Information Management/Records; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage member’s Army career, when they will be considered for promotion; military education that needs to be completed for
eligibility, including assignments, counseling, and monitoring professional development.
</p><p>Specific only to Dual Component members: To make determinations if officer should be removed for substandard performance of duty; to
advise of eligibility for retirement as either an officer of enlisted person and to apprise individuals of changes in the reserve
program affecting them.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on magnetic tapes and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are restricted to officially designated individuals in the performance of their assigned duties. Automated data are stored
in vaults in secure buildings.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Career branch individual files disposition pending until National Archives and Records Administration is approved, treat as
permanent.
</p><p>Reserve officer career management files are forwarded with the individual’s personnel file when transferred to Army Reserve, entry
to active duty National Guard, Standby or Retired Reserve, however, upon final separation the records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0474.
</p><p>Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for Dual Component individuals.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the following:
</p><p>For information concerning general officers: General Officer Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
</p><p>For information concerning chaplains: Chief of Chaplains, 200 Army Pentagon, Room 1E417, Washington, DC 20310-0200.
</p><p>For information concerning officers of The Judge Advocate General Corps: The Judge Advocate General, 200 Army Pentagon, Washington,
DC 20310-0200.
</p><p>For information pertaining to all other soldiers: Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA
22332-0474. Individuals should designate Officer or Enlisted status.
</p><p>For information concerning dual component personnel: Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO
63132-5200.
</p><p>Individual should provide the full name, Social Security Number, service identification number, military occupational specialty,
military status, current home address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
following:
</p><p>For information concerning general officers: General Officer Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
</p><p>For information concerning chaplains: Chief of Chaplains, 200 Army Pentagon, Room 1E417, Washington, DC 20310-0200.
</p><p>For information concerning officers of The Judge Advocate General Corps: The Judge Advocate General, 200 Army Pentagon, Washington,
DC 20310-0200.
</p><p>For information pertaining to all other soldiers: Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA
22332-0474. Individuals should designate Officer or Enlisted status.
</p><p>For information concerning dual component personnel: Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO
63132-5200 Individual should provide the full name, Social Security Number, service identification number, military occupational
specialty, military status, current home address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records; reports; enlistment, appointment, or commission related forms pertaining to the service member
having a current active duty status; academic, training, and qualifications records acquired incident to military service;
correspondence, forms, documents and other related papers originating in or collected by the military department for management
purposes.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-20-DCS, G-1" toc="yes">
<systemNumber>A0600-20 DCS, G-1 </systemNumber>
<subsection type="systemName">Sexual Assault (SADMS) and Sexual Harassment (SHARP) Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Department of the Army, Staff and field operating agencies, major commands, installations and activities. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any uniformed member of the Army, DoD Civilian and/or DoD Contractor personnel accompanying our armed forces as integral parts of a unified mission who has been identified as the victim of a sexual assault.
</p><p>Any person who has been identified as the victim of a sexual assault allegedly committed by a uniformed member of the Army, a DoD Civilian or DoD Contractor accompanying our armed forces as integral parts of a unified mission.
</p><p>Any person who has been titled, by a law enforcement agency, as the perpetrator of an alleged sexual assault against a uniformed member of the Army, a DoD Civilian or DoD Contractor accompanying our armed forces as integral parts of a unified mission.
</p><p>Any uniformed member of the Army, DoD Civilian and/or DoD Contractor accompanying our armed forces as integral parts of a unified mission, contractor, or civilian employee who has been Titled, by a Law Enforcement Agency as the perpetrator of an alleged sexual assault.
</p><p>Any victim or offender identified in a report of sexual assault investigated by the Criminal Investigation Command (CID).
</p><p>Any uniformed member of the Army, DoD Civilian and/or DoD Contractor personnel accompanying our armed forces as integral parts of a unified mission who has reported a military sexual harassment complaint. Any person who has been identified as the subject in a military sexual harassment allegation by a uniformed member of the Army, a DoD Civilian or DoD Contractor accompanying our armed forces as integral parts of a unified mission.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number (SSN); date of birth; rank or status; demographic information; investigation information relating to a sexual assault or sexual harassment incident; initial and final treatment dates and aggregate count of intermediate medical treatment contacts with the victim (only for those victims who are uniformed members of the Army and elect unrestricted reporting); information from records/reports relating to victim support extended by installation and/or unit advocates; and actions taken by commanders against offenders. Note: Where a sexual assault victim elects confidential or "restricted" sexual assault reporting pursuant to the DoD confidentiality policy that went into effect June 14, 2005, victim personal identifying information will not be maintained within the systems, and by default, there will be no investigative or legal disposition of alleged offender information maintained within the system.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Public Law 108-375, Section 577; DoD Directive 1030.1, Victim and Witness Assistance; AR 27-10 Military Justice; DoD Directive 6495.01, Sexual Assault Prevention and Response (SAPR) Program; AR 40-66 Medical Record Administration and Health Care Documentation; AR 195-2 Criminal Investigation Activities; AR 600-20, Army Command Policy; AR 608-18, Family Advocacy Program DoD Instruction 6495.02, Sexual Assault Prevention and Response Program Procedures; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a Web-based case reporting tool for the submission of relevant data to the Sexual Assault Data Management System (SADMS) and a centralized repository of relevant data regarding the entire lifecycle of sexual assault cases, involving victims and/or alleged offenders who are members of the Army (either the victim and/or alleged offender(s) must be a uniformed member of the Army and/or DoD Civilians and/or DoD Contractor personnel and either the victim and/or alleged offender(s) must serve or accompany our armed forces as integral parts of the unified mission). To enhance compilation and accuracy of statistical data and management reports to enable Sexual Harassment/Assault Response and Prevention Program (SHARP) leaders to assess the effectiveness of both response and prevention and make fact-based changes to policy and procedures on the strength of this analysis. The system also stores training documentation for all personnel whose duties pertain to sexual assault and sexual harassment reporting and documentation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Office of the Secretary of Defense compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in areas accessible only to authorized personnel who have an official need-to-know in the performance of their assigned duties. Automated records are further protected by assignment of user identification and password to protect the system from unauthorized access. User identification and passwords are validated through a Public Key Infrastructure (PKI) and utilize a Common Access Card (CAC). The system employs a Secure Socket Layer (SSL) certificate and 128 bit encryption to provide further protection from unauthorized access to personal data. During non-duty hours, physical security will be provided by the military police Pentagon Force Protection Agency Police, or contract guard patrols to ensure protection against unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>SEXUAL ASSAULT DATA MANAGEMENT SYSTEM (SADMS) MASTER FILE:
</p><p><i>Disposition:</i> Keep in current file area until no longer needed for conducting business, then retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The RHA/AEA will destroy the record when the record is 60 years old. Unrestricted reports will be maintained for 40 years, unless there is no authoritative source data other than the data provided by advocacy (Sexual Assault Response Coordinator/Victim Advocate). Sexual Harassment/Assault Response and Prevention (SHARP) program Standard Reports:
</p><p><i>Disposition:</i> Keep in current file area until the data has been archived, then until no longer needed for conducting business, and then retire to Records Holding Area/Army Electronic Archives (RHA/AEA). The RHA/AEA will destroy the record in 5 years.
</p><p>SEXUAL HARASSMENT RECORDS:
</p><p>Disposition pending until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Human Relations Policy Directorate, Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR, 300 Army Pentagon, Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in these systems should address written inquiries to Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR, 300 Army Pentagon, Washington, DC 20310-0300.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), current address and telephone number and other personal identifying data that would assist in locating the records.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Chief of Staff, Army G-1, ATTN: DAPE-HR-HF, 300 Army Pentagon, Washington, DC 20310-0300.
</p><p>For verification purposes, individual should provide their full name, Social Security Number (SSN), current address and telephone number and other personal identifying data that would assist in locating the records.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Army Criminal Investigation Intelligence System (ACI2); Central Operations Police Suite (COPS); Sexual Assault Response Program Tracking Application (SARPTA); Sexual Harassment/Assault Response and Prevention (SHARP); Army Court Martial Information System (ACMIS); Defense Eligibility and Enrollment Reporting System (DEERS); Defense Manpower Data Center (DMDC); Total Army Personnel Data Base (TAPDB); Defense Integrated Military Human Resources System (DIMHRS); Army Human Resources Data Repository; Army Civilian Personnel Records System (ACPERS); Defense Civilian Personnel Data System (DCPDS); Contractor Verification System (CVS); Synchronized Personnel Operational Tracker (SPOT); Civilian Tracking System (CIVTRACKS); Deployed Theater Accountability System (DTAS) (unclass only); Interim Reporting Solution workbook; Department of Justice (DOJ); the Army Force Management Support Web-based Army Authorization Document System (FMSWeb, previously WebTAADS); and the Equal Opportunity Reporting System (EORS). HQDA, G-1, SHARP Program Office will coordinate the extent and scope of official Army systems data that will be incorporated into the Sexual Harassment/Assault Response and Prevention program.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system of records is a compilation of information from other Department of Defense/Army systems of records. To the extent that copies of exempt records from those other systems of records are entered into this system of records, the Army G-1 hereby claims the same exemptions for the records from those other systems that are entered into this system, as claimed for the original primary system of which they are a part.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0600-20 NGB " toc="yes">
<systemNumber>A0600-20 NGB</systemNumber>
<subsection type="systemName">Equal Opportunity Investigative Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Guard Bureau, Directorate for Equal Opportunity, 1411 Jefferson Davis Highway, Arlington, VA  22202-3231.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>National Guard applicants for technician employment, technicians, and military members who file complaints of discrimination or who are involved in such complaints.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Formal complaints of discrimination; counselors’ reports; notification letters to the complainant; affidavits from complainant and/or witnesses; investigative reports; hearings transcript; examiner’s findings, recommendations; decisional documents; and similar relevant records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C 3013, Secretary of the Army; 32 U.S.C 102; DoD Directive 1350.2, DoD Military Equal Opportunity (MEO) Program; Army Regulation 600-20, Army Command Policy; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To investigate, resolve complaints of discrimination and issue decisions, and other determinations to complainants.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of complainant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured rooms/cabinets accessible only to designated officials who have a need in the performance of assigned duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy 4 years after final resolution of case.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Guard Bureau, Directorate for Equal Opportunity, 1411 Jefferson Davis Highway, Arlington, VA  22202-3231.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the National Guard Bureau, Directorate for Equal Opportunity, 1411 Jefferson Davis Highway, Arlington, VA  22202-3231.
</p><p>For verification purposes, individual should provide the full name, current address and telephone number, sufficient details concerning the complaint to facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Office of National Guard Bureau, Directorate for Equal Opportunity, 1411 Jefferson Davis Highway, Arlington, VA  22202-3231.
</p><p>For verification purposes, individual should provide the full name, current address and telephone number, sufficient details concerning the complaint to facilitate locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, investigative reports, witness statements, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-25 MDW" toc="yes">
<systemNumber>A0600-25 MDW</systemNumber>
<subsection type="systemName">State, Official, and Special Military Funeral Plans.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Ceremonies and Special Events, U.S. Army Military District of Washington, 103 Third Avenue, Fort Lesley J. McNair, DC 20319-5058. Segments of the system may exist at DoD commands and installations supporting State, Official and Special Military Funerals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Government officials or service-connected persons and dependent family members who are authorized a State, Official or Special Military funeral.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters, memoranda, maps, diagrams, ceremonial plans, and similar relevant documents for military honors and/or funeral support for only those authorized individuals who have requested special arrangements for their funeral ceremony.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 38 U.S.C. 2301, Flags; DoD Directive 1300.15, Military Funeral Support; Army Regulation 600-25, Salutes, Honors, and Visits of Courtesy, and E.O 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain funeral plans or requests by specifically authorized individuals who have requested special arrangements for their funeral ceremony; to facilitate coordination of military support for State, Official, or Special Military funerals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the White House Military Office to facilitate planning and coordination with participating and support personnel prior to execution of State and Official, and possibly Special Military funerals.
</p><p>To the Sergeants-at-arms of the House and Senate to facilitate planning and coordination with participating and support personnel prior to execution of State or Official, and possibly Special Military funerals.
</p><p>To the Departments of State to facilitate planning and coordination with participating and support personnel prior to execution of State or Official, and possibly Special Military funerals.
</p><p>To the Department of Transportation to facilitate planning and coordination with participating and support personnel prior to execution of a State or Official, and possibly Special Military funeral.
</p><p>To the presidential libraries and foundations to facilitate planning and coordination with participating and support personnel prior to execution of State funerals.
</p><p>To state and local law enforcement to facilitate planning and coordination with participating and support personnel prior to execution of State or Official, and possibly Special Military funerals.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file cabinets, magnetic tapes/disc and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and plan number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in safes and are accessible only to authorized personnel who have an official need therefor in the performance of their duties. Access to computerized information is controlled by a system of assigned passwords; computerized records are accessible only by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Ceremonies of historical importance, such as presidents, ex-presidents, vice presidents, heads of state, heads of government records are permanent. All other ceremonial funerals, maintain records for five years then destroy. Offices not having Army-wide responsibility maintain records for 2 years or when no longer needed for current operations, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Military District of Washington, 103 Third Avenue, Fort Lesley J. McNair, DC 20319-5058.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Military District of Washington, 103 Third Avenue, Fort Lesley J. McNair, DC 20319-5058.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Military District of Washington, 103 Third Avenue, Fort Lesley J. McNair, DC 20319-5058.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual or designated representative.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-8-37a DAPE" toc="yes">
<systemNumber>A0600-37a DAPE</systemNumber>
<subsection type="systemName">Special Review Board Appeal Case Summary File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Deputy Chief of Staff for Personnel, Special Review Board (DAPE-MPC-S), Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army officer and enlisted personnel who have submitted substantive, as opposed to administrative, appeal of Officer Evaluation Reports, Enlisted Evaluation Reports, Academic Evaluation Reports, and cases referred for promotion reconsideration.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identification data on individual, date of appeal, dates of contested OER/EER/AER period, and supporting documentation; promotion reconsideration referrals including information provided by the promotion board and relevant documents from individual’s OMPF, names of voting SRB member, names of persons contacted by SRB, summary of evidence considered, discussion, recommendations, conclusions, final determination of appeal, and disposition.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review and adjudicate appeals of officer and noncommissioned officer ratings, academic ratings, and promotion board reconsideration cases.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to designated authorized persons in buildings which employ security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained by the Special Review Board for 6 years, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Deputy Chief of Staff for Personnel, Special Review Board (DAPE-MPC-S), Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves contained in this system should address written inquiries to the Director, Deputy Chief of Staff for Personnel, Special Review Board (DAPE-MPC-S), Washington, DC 20310-0300.
</p><p>Individuals should furnish full name, current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should write to the Director, Deputy Chief of Staff for Personnel, Special Review Board (DAPE-MPC-S), Washington, DC 20310-0300.
</p><p>Individuals should furnish full name, current address and telephone number. For personal visits, individuals must provide acceptable identification such as military identification card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, relevant Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-37b DAPE" toc="yes">
<systemNumber>A0600-37b DAPE</systemNumber>
    <subsection type="systemName">Unfavorable Information Files.</subsection>
    <subsection type="systemLocation"><xhtmlContent>
        <p>Primary records are located at the Department of the Army Suitability Evaluation Board, Office of the Deputy Chief of Staff for Personnel, The Pentagon, Washington, DC 20310-4000. Segments of the system may exist at Suitability Evaluation Board at Major Army Commands.
        </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army personnel (active, reserve, National Guard) on whom unfavorable information has been discovered, considered, referred to individual, and disposed of, to include appeals and petitions for removal or transfer of such information from the individual’s performance record.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Summary of unfavorable information, copy of letter of notification to individual, individual's response or appeal, summary of consideration of response or appeal, disposition determination, and voting record of Board members. Personal data includes full name, Social Security Number (SSN), DoD ID number, grade/rank, mailing address, e-mail, unit and location at discharge or separation, work and home telephone numbers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Department of Defense Directive 1030.01, Victim and Witness Assistance; DoDI 1030.2, Victim and Witness Assistance Procedures; and Army Regulation 600-37, Unfavorable Information; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record Board action and to provide pattern of subsequent unfavorable information. Information filed in the performance portion of the Official Military Personnel File is also used by Department of Army promotion/selection boards when the individual has been afforded due process.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual's full name and SSN/DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records in file cabinets are accessible only to authorized personnel who are properly instructed in the permissible use. The files are not accessible to the public or to persons within the command without an official need to know. File cabinets have locking capabilities and offices are locked during non-work hours. Army Activities and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Access to computerized data is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained by the Suitability Evaluation Board for 20 years, following which they are destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-4000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Deputy Chief of Staff for Personnel, Department of the Army, 4000 Army Pentagon, Washington, DC 20310-4000.</p>
<p>Inquirer should furnish full name, SSN/DoD ID Number, current address and telephone number, and sufficient details concerning time and place of event to ensure locating pertinent records, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:</p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date). (Signature)’.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written request to the Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, ATTN: DAPE-MPD, 4000 Army Pentagon, Washington, DC 20310-4000.</p>
<p>Inquirer should furnish full name, SSN/DoD ID Number, current address and telephone number, and sufficient details concerning time and place of event to ensure locating pertinent records, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:</p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Suitability Evaluation Board proceedings.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-43 DAPE" toc="yes">
<systemNumber>A0600-43 DAPE</systemNumber>
<subsection type="systemName">DA Conscientious Objector Review Board.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Review Boards Agency, 251 18th Street South, Suite 385, Arlington, VA 22202-3531.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army personnel who apply either for separation based on conscientious objection (1-O) or reassignment/reclassification to noncombatant training and service based on conscientious objection (I-A-O).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, grade/rank, Social Security Number (SSN), duty status, results of interview evaluation by military chaplain and a psychiatrist, command's report of investigation, evidence submitted by applicant, witness statements, hearing transcript or summary, information or records from the Selective Service System if appropriate, applicant's rebuttal to commander's recommendation, DA Conscientious Objector Review Board (DACORB) correspondence with applicant, summary of evidence considered, discussion, conclusions, names of voting DACORB members, and disposition of application.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoDI 1300.06, Conscientious Objectors; Army Regulation 600-43, Conscientious Objection; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To investigate claims of service member that he/she is a conscientious objector to participation in war or to the bearing of arms and to make final determination resulting in assignment of appropriate status or awarding of discharge.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To the Selective Service System Headquarters for the purpose of identifying individuals who have less than 180 days active duty, and who have been discharged by reason of conscientious objection.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.</p>
<p>The DOD Health Information Privacy Regulation (DOD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DOD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant's name and SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official need-to-know who are responsible for servicing the record in the performance of their official duties.  Access to computerized data is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account.  Persons are properly screened and cleared for access.  Access to computerized data is role-based and further restricted by passwords, which are changed periodically.  In addition, the integrity of automated data is ensured by internal audit procedures, database access accounting reports, and controls to preclude unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained by the Department of the Army Conscientious Objector Review Board for 1 year after transfer or separation of individual. Copy of application and Board decision become part of the individual’s Official Military Personnel File permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, 300 Army Pentagon, Washington, DC 20310-0300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records may write to the Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, ATTN: DAPE-ZXI-IC (PA Officer), 300 Army Pentagon, Washington, DC 20310-0300.</p>
<p>Individuals should provide their full name, SSN, current address, year of Conscientious Objector Review Board decision, and the request must be signed.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct.  Executed on (date).  (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records may write to the Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, ATTN: DAPE-ZXI-IC (PA Officer), 300 Army Pentagon, Washington, DC 20310-0300.</p>
<p>Individual should provide their full name, SSN, current address, and the request must be signed.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct.  Executed on (date).  (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her commander, and/or official records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-55 DAMO" toc="yes">
<systemNumber>A0600-55 DAMO</systemNumber>
<subsection type="systemName">Motor Vehicle/Equipment Operator Permit Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deputy Chief of Staff, G-3/5/7, ATTN: DAMO-TRI, Headquarters, Department of the Army, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel authorized to operate Government motor vehicles and/or certain categories of equipment such as generators, air compressors, gas generators, construction equipment, materials handling equipment, locomotives, guided missile hydraulic elevators, mobile floating assault bridges, fueled heaters and stoves, amphibious crafts, and mine detecting equipment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s permit (OF 346) or other authorization for operating vehicles or equipment such as enumerated in the preceding paragraph; register of such individuals; qualifications records; similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations, Army Regulation 600-55, The Army Driver and Operator Standardization Program (Selection, Training, Testing, and Licensing) and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine qualifications of the individuals and issue authorization for operation of Government motor vehicles and/or equipment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas/cabinets accessible only to designated officials having need therefor in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed 3 years from date of issue or earlier if revoked by proper authority.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, G-3/5/7, ATTN: DAMO-TRI, Headquarters, Department of the Army, Washington, DC 20310-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Motor Vehicle/Equipment Examiner or Provost Marshal at the installation where permit or authorization was issued.
</p><p>Individual should provide the full name, Social Security Number, and other information verifiable from the record itself.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Motor Vehicle/Equipment Examiner or Provost Marshal at the installation where permit or authorization was issued.
</p><p>Individual should provide the full name, Social Security Number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulations 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-63 G3/5/7" toc="yes">
<systemNumber>A0600-63 G3/5/7</systemNumber>
<subsection type="systemName">Soldier Fitness Tracker System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>HQDA G3/5/7-CCSA, Information Management Support Center, Zachary Taylor Building, 2530 Crystal Drive, Arlington, VA 22202-0400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current Army military personnel (Active Duty, Reserve, and National Guard), family members of Army service members, and Army civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Soldier Fitness Tracker System contains up-to-date and historical data related to family, emotional, spiritual, social, and physical fitness. It will include names, Social Security Numbers (SSN), dates of birth, gender, race, ethnic category, rank/grade, service, service component, occupation, education level, marital status, dependent quantities, home and unit location data including 5 digit zip codes, and various other information elements. In addition, the system will contain data on periodic and deployment health appraisal information and historical data on personnel and deployments. It includes medical encounter information including periodic health and wellness survey information, readiness status information, and longitudinal demographic and occupational information, assignment and deployment information, and results of aptitude tests. It also includes information related to enrollment and completion of programs to improve employee physical and mental functioning.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the Army; DoD Instruction 1100.13, Surveys of DoD Personnel; DoD Directive 6490.2, Comprehensive Health Surveillance; DoD Directive 6490.3, Deployment Health; DoD Directive 1404.10, Civilian Expeditionary Workforce; AR 600-63, The Army Health Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Soldier Fitness Tracker System supports a systematic collection, analysis, interpretation, and reporting of standardized, population based data for the purposes of self assessing, characterizing, and developing individualized profiles to guide individuals through structured self development training modules with the goal of improving mental and physical well-being, coping skills and strategies. The Comprehensive Soldier Fitness Program, which operates the Soldier Fitness Tracker System, routinely advises leadership of trends and anomalies in the Comprehensive Soldier Fitness Leader’s Monthly Summary Report. Summarized unit level reports will be disseminated via the Leader’s Decision Support Dashboard to military leaders.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p><i>Note:</i> This system of records contains Personal Identifiable Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual Social Security Number (SSN), Service Number, and name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are maintained within secured buildings in areas accessible only to persons having official need to know, and who are properly trained and screened. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when no longer needed for reference and/or for conducting business. Records are destroyed by erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, Soldier Fitness Tracker System, HQDA G-3/5/7-CSF, Zachary Taylor Building, 2530 Crystal Drive, Arlington, VA 22202-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the HQDA G-3/5/7-CSF, Director, Zachary Taylor Building, 2530 Crystal Drive, Arlington, VA 22202-0400.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number (SSN), any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the HQDA G-3/5/7-CSF, Director, Zachary Taylor Building, 2530 Crystal Drive, Arlington, VA 22202-0400.
</p><p>For verification purposes, individuals should provide their full name, Social Security Number, any details, which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager. Denial to amend records in this system can be made only by the Deputy Chief of Staff for Personnel in coordination with the Director of Comprehensive Soldier Fitness.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From personnel, healthcare, training, and financial information systems. From individuals by interview and health assessment surveys. From abstracts of medical records and results of tests.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

<section id="A0600-63 DAPE-G-1" toc="yes">
<systemNumber>A0600-63 DAPE-G-1</systemNumber>
<subsection type="systemName">Commander’s Risk Reduction Dashboard Interim.
</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Army Analytics Group (AAG) at the Defense Manpower Data Center (DMDC), 400 Gigling Road, Seaside, CA 93935-6784.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>All Army active duty Soldiers, Reserve and National Guard personnel.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Names, Unit Identification Code (UIC), Person-Event Data Environment (PDE) assigned identification numbers and DoD ID number.</p>

<p>Suicide risk data such as suicide gestures/self-harm, accidents/injuries, and suicide attempts; alcohol offenses, drug offenses, crimes against property, crimes against persons, domestic abuse, child abuse, screened at the Alcohol Substance Abuse Program (ASAP), illicit positive drug tests, enrollments in the Alcohol Substance Abuse Program (ASAP), readiness limiting behavioral health profiles, financial problems, letters of reprimand, pending medical board, administrative separations pending, family advocacy program use, courts martial, eviction notices, disciplinary actions, Absent Without Leave (AWOL), and change in marital status.</p>

<p>Data indicating the Unit Identification Code (UIC) to which Soldiers are assigned, and data indicating the UIC for which a Commander maintains command authority will be collected.  </p>

</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>5 U.S.C. 7902, Safety Programs; 10 U.S.C 3013, Secretary of the Army; 10 U.S.C. 1071-1085, Medical and Dental Care; 10 U.S.C. 1079a, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS); 10 U.S.C. 1097a and 1097b, TRICARE Prime and TRICARE Program; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. Chapter 55, Medical and Dental Care; 28 U.S.C. 534, Uniform Federal Crime Reporting Act of 1988; 29 CFR Part 1960, Occupational Illness/Injury Reporting Guidelines for Federal Agencies; 42 U.S.C. 290dd-2 Confidentiality of records; 42 U.S.C. 10606 et seq., Victims' Rights, as implemented by Department of Defense, Instruction 1030.2, Victim and Witness Assistance Procedures; 42 U.S.C. Chapter 117, Sections 11131-11152, Reporting of Information; 44 U.S.C. 3101, Records Management by Federal Agencies; 45 C.F.R. Parts 160 and 164, Health Insurance Portability and Accountability Act, General Administrative Requirements and Privacy and Security Rules; 50 U.S.C. Supplement IV, Appendix 454, as amended, Persons liable for training and service; Pub.L. 91-596, Occupational Safety and Health Act of 1970; Pub.L. 104-91, Health Insurance Portability and Accountability Act of 1996; Federal Drug Free Workplace Act of 1988, DoD 6010.8-R, CHAMPUS; DoD 6010.8-R, Civilian Health and Medical Program of the Uniformed Services (CHAMPUS); DoD 6025.18-R, DoD Health Information Privacy Regulation; DoD Directive 1030.1, Victim and Witness Assistance; DoD Instruction 6015.23, Delivery of Healthcare at Military Treatment Facilities (MTFs); DoD Directive 6040.37, Confidentiality of Medical Quality Assurance (QA) Records; DoD Instruction 6055.1, DoD Safety and Occupational Health Program; DoD Directive 6490.02E, Comprehensive Health Surveillance; DoD Instruction 6495.02, Sexual Assault Prevention and Response Program Procedures; Army Regulation 40-66, Medical Record Administration and Health Care Documentation; Army Regulation 190-45, Military Police Law Enforcement Reporting; Army Regulation 195-2, Criminal Investigation Activities; Army Regulations 385-10, Army Safety Program; Army Regulation 385-40, Accident Reporting and Records; Army Regulation 600-8-104, Army Military Human Resource Records Management; Army Regulation 600-63, Army Health Promotion, Rapid Action Revision, 20 Sep 09, Paragraph 4-4 Suicide Prevention and Surveillance; Army Regulation  600-85, Army Substance Abuse Program; and Army Regulation 608-18, Family Advocacy Program.</p>

</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To provide Commanders with information they need to recognize early warning signs and proactively engage in intervention activities to help reduce Soldier suicides, risk-related deaths, and other negative outcomes of high risk behavior.  Authorizes Army Commanders of Battalion level and lower level Commanders access to Personally Identifiable Information (PII) and Protected Health Information (PHI) of Soldiers under their command to help identify individuals with high risk profiles.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>

<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of System of Records Notices may apply to this system.</p>

<p><b>NOTE:</b> This system of records contains protected health information.  The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.</p>

</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage: </p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>
                Records are retrieved by PDE-ID number.

            </p>
        </xhtmlContent>
    </subsection>
<subsection type="safeguards"><xhtmlContent>
<p>The computerized records are located in restricted areas accessible only to authorized personnel with documented security clearances.  Physical access is controlled by dual access controls, alarm system, surveillance system, properly cleared and trained personnel with approved need-to-know, and computer hardware and software security features.  Records are restricted to designated personnel and protected by a layered architecture and data encryption.  Protection is commensurate with the sensitivity level of the data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>Records are maintained until no longer needed for conducting business, but not longer than 6 years, then destroy by erasure or deletion.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Deputy Chief of Staff G-1, Headquarters, Department of the Army, Army Center for Substance Abuse Program G1, 300 Army Pentagon, Washington, DC 20320-3000.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Army Center for Substance Abuse Programs, 386 3rd Ave, Building 1467, Fort Knox, KY 40121-2071.</p>

<p>Individuals should provide their full name, date of birth, and DoD ID Number.</p>

<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746 to declare that the information provided in the request for notification is true and correct, in the following format:</p>

<p>If executed outside the United States: </p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the united state of America that the foregoing is true and correct. Executed on (date). (signature)’.</p>

<p>If executed within the United States, its territories, possessions, or Commonwealths: </p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date). (signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals seeking access to records about themselves contained in this system should address written inquiries to the Army Center for Substance Abuse Programs, 386 3rd Ave, Building 1467, Fort Knox, KY 40121-2071.  </p>

<p>Individuals should provide their full name, date of birth, DoD ID Number. </p>

<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>

<p>If executed outside the United States: </p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (signature)’.</p>

<p>If executed within the United States, its territories, possessions, or Commonwealths: </p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (signature)’.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>The Army’s rules for accessing records, and or contesting contents and appealing denial authority determinations are contained in Army Regulation 340-21; 32 CFR part 505.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Army Central Registry (ACR), Army Safety Management Information System (ASMIS), U.S. Army Criminal Investigation Command (CID), Centralized Operations Police Suite (COPS), Military Police Reporting System (MPRS), CID Information Management System (CIMS), Automated System Crime Records Center (ASCRC), CIMS Automated Criminal Investigation/Criminal Intelligence (ACI2), Defense Casualty Information Processing System (DCIPS), DoD Suicide Event Registry – Army (DoDSER-A), Drug and Alcohol Management Information System (DAMIS), Electronic Profiling System (e-Profile), Human Resources Command (HRC), Integrated Total Army Personnel Database (ITAPDB), Army Organization Server (AOS), Defense Manpower Data Center (DMDC), and Total Officer Personnel Management Information System (TOPMIS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None. </p></xhtmlContent></subsection></section>

<section id="A0600-85f DAPE" toc="yes">
<systemNumber>A0600-85f DAPE</systemNumber>
<subsection type="systemName">ADAPCP Clinical Certification Program Application File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Medical Command, Army Substance Abuse Program, Clinical Certification 2050 Worth Road, Suite 10, Fort Sam Houston, TX 78234-6010.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of the Army Civilian Psychologists, Social Workers, Drug and Alcohol Program Specialists, Social Services Representatives/Assistance, Psychology Technicians, and enlisted military counselors (Behavioral Science Specialists) employed or assigned to the Alcohol and Drug Abuse Prevention and Control Program (ADAPCP) Community Counseling Centers or Residential Treatment Facilities who provide counseling services to ADAPCP clients.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of candidate Application Portfolio with education and employment history and related documents that include Social Security Numbers, are required for each certification candidate. A signed copy of the Sobriety Statement is included in the application portfolio. Copies of course certificates and/or official college transcripts are also required in the candidate’s file. Certification examination results and correspondence pertaining to the application status, certification renewal and Board decisions are also maintained in the candidate’s file. In addition to a roster of all certified personnel; examination failures; previously certified personnel; and other program status information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-85, Alcohol and Drug Abuse Prevention and Control Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To receive, evaluate, and maintain, re-certification applications for Alcohol and Drug Abuse Prevention and Control Program Clinical Certification Staff; process information routinely used to verify and ensure accuracy of education, Continuing Education Units (CEUs), employment or assignment records; ensure incumbents are qualified to provide quality care to Alcohol and Drug Abuse Prevention and Control Program clients; and provide statistical information for program analysis.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To qualified personnel conducting scientific research, management, or financial audits or program evaluations. All personal identifiers are removed from data.
</p><p>In response to a court order based on the showing of good cause in which the need for disclosure and the public’s interest is necessary to support clinical competence.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of system of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage medium and file folders in secured file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by the surname, applicant file number, and social security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is maintained in secured areas accessible only to designated individuals having official need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained during individual’s tenure and 5 years beyond the date of departure from the program then destroyed. Individuals who transfer to another ADAPCP organization records transfer also.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Medical Command, Army Substance Abuse Program Clinical Certification, 2050 Worth Road, Suite 10, Fort Sam Houston, Texas 78234-6010.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, U.S. Army Medical Command, Army Substance Abuse Program Clinical Certification, 2050 Worth Road, Suite 10, Fort Sam Houston, Texas 78234-6010.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Commander, U.S. Army Medical Command, Army Substance Abuse Program Clinical Certification, 2050 Worth Road, Suite 10, Fort Sam Houston, Texas 78234-6010.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individuals employed by or assigned to the Army Alcohol and Drug Abuse Prevention and Control Program who submit requested information to apply for ADAPCP Clinical Certification as a condition of continuing employment or otherwise.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600o DAPE" toc="yes">
<systemNumber>A0600o DAPE</systemNumber>
<subsection type="systemName">Army Career and Alumni Program (ACAP XXI).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Headquarters, U.S. Army Human Resources Command, ATTN: AHRC-PDT-O, 200 Stovall Street, Alexandria, VA
22332-0476. Secondary locations: Army Career and Alumni Program Centers. A complete list of ACAP centers may be obtained by
writing to the system manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense military personnel (Active/reserve duty) and their spouses; U.S. Coast Guard personnel and their spouses;
Department of Defense civilian employees and their spouses; U.S. Army National Guard personnel and their spouses; DoD personnel who
retired no earlier than ninety (90) days prior to the date they requested ACAP services; and widows and widowers of deceased active
duty military personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain individual’s name, home address, Social Security Number, date of birth, job qualifications, DD Form 2648 (Pre-
Separation Counseling Checklist), and similar or pre-separation/transition counseling related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army, 10 U.S.C., Chapter 58; DoD Directive 1332.35; and
E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide transition planning/counseling for individuals so that they may re-enter the civilian job market.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information is stored electronically on computers and on paper in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in secured areas, accessible only to designated personnel whose official duties require they have access.
The personal computer system can only be accessed through a system of passwords known only to the individual and the system
administrator/supervisor. Paper files are secured in locked file cabinets. The areas where the personal computer and paper files are
located are secured after duty hours in locked buildings.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are deleted after 90 days inactivity for individual personnel records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-O, 200 Stovall Street, Alexandria, VA 22332-0476.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in the system should address written inquiries to
the Director of the ACAP Center where transition assistance was obtained or contact the system manager.
</p><p>Requesting individual must submit full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to the Director of
the ACAP Center where transition assistance was obtained or contact the system manager. Requesting individual must submit full name and
Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, and the U.S. Coast Guard records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-210 AHRC" toc="yes">
<systemNumber>A0601-210 AHRC</systemNumber>
<subsection type="systemName">Eligibility Determination Files (February 23, 2004, 69 FR 8183).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The files are no longer collected at Army Human Resource Command, records have met the approved NARA retention schedule and have been destroyed; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0601-100 AHRC" toc="yes">
<systemNumber>A0601-100 AHRC</systemNumber>
<subsection type="systemName">Officer Appointment Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, Chief, Officer Records Branch, 200 Stovall Street, Alexandria, VA 22332-0400.
</p><p>Secondary locations: Army installations and commands. Official mailing addresses are published as an appendix to the Army’s
compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for appointment in the U.S. Army or U.S. Army Reserves.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual applications for appointment as a warrant or commissioned officer, evaluation reports, supplemental information regarding
qualifications, notification of acceptance/rejection and similar relevant documents and reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100, Appointment of Commissioned and Warrant Officers in the
Regular Army; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine acceptability of applicants into the Army officer ranks.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders stored in file cabinets on microfiche and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas and secured buildings accessible only to designated individuals having official need thereof
in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Inquiry and eligibility files retain and destroy after 2 years.  Appointment application records destroy after 1 year. Appointment
selection board records retain for 3 years then destroy. Appointment lists retain and destroy after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, Officer Records Branch, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the Army installation in which application was sent or to the Commander, U.S. Army Human Resources Command, Officer Records Branch,
200 Stovall Street, Alexandria, VA 22332-0400. Individual should provide the full name, Social Security Number, date of
application, place to which sent, and any other information that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Army
installation in which application was sent or to the Commander, U.S. Army Human Resources Command, Officer Records Branch, 200 Stovall
Street, Alexandria, VA 22332-0400.
</p><p>Individual should provide the full name, Social Security Number, date of application, place to which sent, and any other information
that will assist in locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; extracts from personnel records; forms, documents, and related papers originated by or received in Army
offices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-141 DASG" toc="yes">
<systemNumber>A0601-141 DASG</systemNumber>
<subsection type="systemName">Applications for Appointment to Army Medical Department.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Commander, U.S. Army Recruiting Command, Health Services Directorate, Fort Knox, KY 40121-2726.
</p><p>Secondary locations:
</p><p>Army Medical Department Health Care Recruiting Teams/Stations. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Potential healthcare professional applicants, to include civilian, active duty and reserve duty personnel, applying for appointment in the U.S. Army and the U.S. Army Reserve with or without concurrent call to active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Health Care Recruiter interview, resume, Curriculum Vitae, autobiography, letters of recommendation, selection/non-selection letters, Special Orders, correspondence to, from, and about applicant; Selection Board/Committee results, Statement of Interests, Objectives and Motivation, Letter of Appointment, service agreement, Application for Appointment, oath of office, professional degrees, license certifications, quality assurance documents, prior service records, physical examination, National Practitioner, and birth certificate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100, Appointment of Commissioned and Warrant Officers in the Regular Army; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and applicant’s acceptability and potential for appointment in the U.S. Army Reserve of the Army Medical Department; to evaluate qualifications for assignment to various career areas; to determine educational and experience background for award of constructive service credit; to determine dates of service and seniority to document service agreement with the U.S. Army; to provide, statistical information for effective management of the Army Medical Department Recruiting Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are restricted to designated officials having a need-to-know in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of selected applicants are held for 1 year before being destroyed by shredding; those for applicants not selected are held 1 year and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Recruiting Command, Health Services Directorate, Fort Knox, KY 40121-2726.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Commander, U.S. Army Recruiting Command, Health Services Directorate, Fort Knox, KY 40121-2726.
</p><p>For verification purposes, the individual should provide full names, Social Security Number, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Commander, U.S. Army Recruiting Command, Health Services Directorate, Fort Knox, KY 40121-2726.
</p><p>For verification purposes, the individual should provide full name, Social Security Number, sufficient details to permit locating pertinent records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; academic transcripts; faculty evaluations; employer evaluations; military supervisor evaluations; American Testing Program; Educational Testing Service; selection board/committee records; prior military service records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0601-210 AHRC" toc="yes">
<systemNumber>A0601-210 AHRC</systemNumber>
<subsection type="systemName">Eligibility  Determination Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, Non-Commissioned Officer In Charge of Eligibility Inquiries Section, 2461 Eisenhower Avenue, Alexandria, VA 22331-0450.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for enlistment who require a waiver for an adult felony; soldiers requesting continuation on active duty who require waiver for certain disqualifications.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains requests for enlistment eligibility or waiver of disqualifications for enlistment/reenlistment, requests for grade determination, documents reflecting determinations made thereon, copies or extracted items from basic records, transmittals, and suspense documents needed to assure that requests are acted upon in a timely manner.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 504, Persons not Qualified; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-210, Regular Army and Army Reserve Enlisted Program; Army Regulation 635-200, Enlisted Personnel; Army Regulation 601-280, Army Retention Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate waiver requests, determine appropriate action and render decision.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number and surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to properly cleared, trained, and authorized personnel. Records are in a secure office in a secure building.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Enlisted eligibility records are destroyed upon reenlistment of individual. Inquiry records and other related documents are maintained for 7 years then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 2461 Eisenhower Avenue, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this records system should address written inquiries to the U.S. Army Human Resources Command, Eligibility Inquiries Section, Retention Management Division, Enlistment Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
</p><p>Individual should provide the full name, Social Security Number, date of separation and service component, if applicable, current address and telelphone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the U.S. Army Human Resources Command, Eligibility Inquiries Section, Retention Management Division, Enlistment Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
</p><p>Individual should provide the full name, Social Security Number, date of separation and service component, if applicable, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rule for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, official military personnel records; investigative/security dossiers; medical evaluations; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-210a USAREC" toc="yes">
<systemNumber>A0601-210a USAREC</systemNumber>
<subsection type="systemName">Enlisted Applicants Eligibility Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Accessions Command (ATAL-I), 1600 Spearhead Division, Department 600, Fort Knox, KY 40122-5600.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants processing for enlistment in the regular Army or the Army Reserve.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name; other names used; Social Security Number (SSN); truncated SSN; driver’s license number; citizenship; legal status; gender; race/ethnicity; date of birth; personal cell telephone number; home telephone number; personal e-mail address; military status; military history; current mailing address and/or home address; previous addresses; family information (mother, father, siblings; spouse, children, and other dependents); religious preferences; security clearance; fingerprints; travel outside the United States (where, when); foreign languages spoken, beneficiaries; financial information; medical information; law information; employment information; emergency contact; education information; and system-generated, record specific identification number via the Guidance Counselor Resource Center (GCRC) application.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 504, Persons not qualified; DoD 6025.18-R, The DoD Health Information Privacy Regulation; Army Regulation 601-210, Personnel Procurement Active and Reserve Components Enlistment Program, and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To make determinations on enlistment eligibility to include those who have requested a conduct, medical, and/or administrative waiver(s); determination of military occupational specialty qualifications; determination of civilian acquired skill qualifications; exceptions to policy; and prior service personnel requesting an enlistment grade determination. To conduct enlistment processing of applicants for the regular Army and Army Reserve.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>To investigative service provider (ISP) for the sole purpose of conducting personnel security or suitability investigations on behalf of the Department of the Army to determination enlistment eligibility.
</p><p><i>Note:</i> This system of records contains Personally Identifiable Health information (PHI). The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number (SSN) or a system generated, record specific identification number via the Guidance Counselor Resource Center (GCRC) application.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronically stored records are maintained in a secure datacenter on a secure Army installation with all protections afforded by the Army and Defense Information System Agency (DISA) security. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared and trained. Access is controlled through role based controls leveraging active directory authentication and system software with password-protected access. Buildings employ locks or rooms are security-controlled areas accessible only to authorized persons. Paper and electronic records are maintained in approved security containers. Use of Common Access Card (CAC) is used to authenticate and lock out unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after 3 years, by electronic deletion; paper originals are returned to the owning applicant or destroyed by shredding after scanning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Accessions Command (ATAL-I), 1600 Spearhead Division, Department 600, Fort Knox, KY 40122-5600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wanting to know whether information on themselves is contained in this system of records should write to the Commander, U.S. Army Accessions Command (ATAL-I), 1600 Spearhead Division, Department 600, Fort Knox, KY 40122-5600.
</p><p>Written requests should contain the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wanting access to records about themselves should write to the Commander, U.S. Army Accessions Command (ATAL-I), 1600 Spearhead Division, Department 600, Fort Knox, KY 40122-5600.
</p><p>Written requests should contain the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating record.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).’
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, employers, probation officials, law enforcement officials, school officials, personal references, transcripts, medical records, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0601-210b TRADOC" toc="yes">
<systemNumber>A0601-210 TRADOC</systemNumber>
<subsection type="systemName">Recruiter Impropriety Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Recruiting Command, Fort Knox, KY 40121-5000. Segments exist at recruiting brigades and divisions, the addresses of which may be obtained from the System Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Recruiters against whom improprieties or irregularities have been alleged.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Recruiter’s name, Social Security Number, duty station; report of alleged impropriety or misconduct; report of investigation; findings, recommendations; decisional documents; resultant personnel actions; similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Departmental Regulations; AR 601-210, Active and Reserve Components Enlisted Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review recruiter improprieties and determine appropriate and necessary action, including reassignment, MOS reclassification, and/or disciplinary measures. Statistical information is used as a basis for modifying recruiting policies and practices.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to designated individuals having official need therefore, within buildings protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records at the U.S. Army Recruiting Command are destroyed after 3 years; those at recruiting brigade and division levels are destroyed after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-2725.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Recruiting Command, ATTN: Director, Personnel, Administration and Logistics, Building 1307, 3rd Avenue, Fort Knox, KY 40121-2725.
</p><p>Requests should contain full name, address and telephone number, military status, sufficient details concerning the event or incident to permit locating the records.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Recruiting Command, ATTN: Director, Personnel, Administration and Logistics, Building 1307, 3rd Avenue, Fort Knox, KY 40121-2726.
</p><p>Requests should contain full name, address and telephone number, military status, sufficient details concerning the event or incident to permit locating the records.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If an unsworn declaration is executed within the United States, its territories, possessions, or commonwealths, it shall read "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
</p><p>If an unsworn declaration is executed outside the United States, it shall read "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From U.S. Army Criminal Investigation Command reports of investigation; other Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-210c TRADOC" toc="yes">
<systemNumber>A0601-210c TRADOC</systemNumber>
<subsection type="systemName">Army Recruiting Prospect System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army recruiting stations and the Army Accessions Command Integrated Automation Architecture; addresses may be obtained from the Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-2725.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospects for Army enlistment, individuals who have asked to be excluded from Army promotional mailing, third parties who refer names of prospects to recruiters or who are influential in the recruiting effort.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, home address and telephone number, schools attended, arrest record, names and addresses of prospective enlistee. On acceptance, applicant’s record includes information furnished by the Military Enlistment Processing Command reflecting examination results. Also included are name, address and/or telephone number of third parties who are influential in the recruiting program, e.g., city/state officials, Chamber of Commerce members, university/college/high school staff and faculty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-210, Active and Reserve Components Enlistment Program and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used by the Department of the Army: (1) To review an individual’s potential for enlisting; (2) to obtain school quotas for potential enlistee’s skills, educational, and assignment preferences and objectives; (3) to monitor recruiter performance; (4) for personnel management, statistical, and historical reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number of the prospective enlistee, inquirer, recruiter, or third party referring agent.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information in this system is maintained in locked storage areas available only to designated individuals having need therefore in the performance of official duties. Personal information on prospects which is entered into the Army Recruiting Information Support System (ARISS). Administrative, physical and technical safeguards employed by the Accessions Command, Recruiting Command and its contractor are commensurate with the sensitivity of personal data to ensure preservation of integrity and to preclude unauthorized use/disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information furnished by a prospective enlistee is retained until 3 months following end of enlistee’s initial term of service, after which it is destroyed or erased; information concerning individuals who provide names of prospects is retained until no longer needed; information on prospects not enlisted is destroyed/erased at the end of each calendar year following that in which collected.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-2725.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire whether this system contains information about them should write to the commander of the recruiting station to which information was provided, or to the Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-2725.
</p><p>Individual must provide full name, Social Security Number, details that will assist in locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information from this system should address requests to the commander of the recruiting station to which information was provided, or to the Commander, U.S. Army Recruiting Command, Fort Knox, KY 40121-2725.
</p><p>Individual must provide full name, Social Security Number, details that will assist in locating the records, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, high school officials/yearbooks/directories, law enforcement agencies, third parties who provide prospect leads, relevant Army records/reports, influential community officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-270 USMEPCOM" toc="yes">
<systemNumber>A0601-270 USMEPCOM</systemNumber>
<subsection type="systemName">U.S. Military Processing Command Integrated Resources System (USMIRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: United States Military Entrance Processing Command, 2834 Green Bay Road, North Chicago, IL 60064-3094. Segments exist at 65 military entrance processing stations (MEPS) in the continental United States, Alaska, Puerto Rico, and Hawaii. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who report to a military entrance test site or MEPS to be aptitudinally tested and/or medically examined to determine their fitness for entry into one of the Armed Services (i.e., Army, Air Force, Coast Guard, Marine Corps, and Navy).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Various personal data, such as individual’s name, Social Security Number (SSN) and unique record identifier, Alien Registration number, date and place of birth, home address and telephone number, results of aptitude tests, physical examination, background screening through the use of biometric modalities (iris, fingerprints, voice, palm, or facial) images/templates for identification, and relevant documentation concerning individual’s acceptance/rejection for military service.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, Secretary of the Navy; DoD Directive 1145.2, United States Military Entrance Processing Command; Army Regulation 601-270/Air Force Regulation 33-7/Marine Corps Order P1100.75A, Military Entrance Processing Station (MEPS); USMEPCOM Regulation 680-3, U.S. Military Processing Command Integrated Resources System (USMIRS); and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine qualifications of applicants for the Armed Forces through aptitude testing, medical examination, identity verification, background screening, and administrative processing. Records will also be used to determine patterns and trends in the military population, and for statistical analyses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is disclosed to the Selective Service System (SSS) to update the SSS registrant database.
</p><p>Information may also be disclosed to local and state Government agencies for compliance with laws and regulations governing control of communicable diseases.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN) or unique record identifier, and/or biometric images.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All data is retained in locked rooms/compartments with access limited to personnel designated as having an official need therefore. Access to computerized data is by use of a valid user ID and password code assigned to the individual video display terminal operator.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Each MEPS retains a copy of reporting system source documents for each enlistee for 90 days after shipment. For all other applicants, each MEPS retains, if applicable, a copy of the Report of Medical Examination with supporting documentation, the Report of Medical History, and any other reporting source documents, for a period not to exceed 2 years. For qualification records, enlistment, commission, and induction quotas upon completion of initial military service obligation, for a period of 7 years (Keep in CFA until no longer needed for conducting business, then retire to RHA/AEA. The RHA/AEA will destroy record when the record is 7 years old). Medical and conduct disqualification records are maintained for 25 years or up to the individual’s age of 42, whichever occurs first, after which they are destroyed. For acceptable applicants, originals or copies of documents are filed permanently in their official personnel file; the file is then transferred to the gaining Armed Forces. During medical examination written information prepared by the examining physician relating to the individual who becomes seriously ill or injured while at a MEPS, or were found disqualified for a condition considered dangerous to the individual’s health if left untreated are kept for 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Military Entrance Processing Command, 2834 Green Bay Road, North Chicago, IL 60064-3094.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system of records should address written inquiries to the Commander, U.S. Military Entrance Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-3094.
</p><p>Individual should provide their full name, Social Security Number (SSN), and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, U.S. Military Entrance Processing Command, FOIA/PA Officer (J-1/MHR-MS-SS), 2834 Green Bay Road, North Chicago, IL 60064-3094.
</p><p>Individual should provide their full name, Social Security Number (SSN), and military status or other information verifiable from the record itself.
</p><p>On personal visits, individual should provide acceptable identification such as valid driver’s license, employer identification card, building pass, etc.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, physicians, results of tests, federal/state/local law enforcement activities/agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-270a TRADOC" toc="yes">
<systemNumber>A0601-270a TRADOC</systemNumber>
<subsection type="systemName">Reception Battalion Automated Support System (RECBASS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Army Training Support Center (ATSC) (test and development only) at Army Training Support Center (ATSC), Commander, Building 2114, Pershing Avenue, Fort Eustis, VA 23604-5166 and five production sites listed below.
</p><p>Commander, 46th Adjutant General Battalion (Reception) (ATZJ-RSZ), 3576 Wilson Road, Building 6559, Fort Knox, KY 40121-5728;
</p><p>30th Adjutant General Battalion (Reception) (ATSH-BCR), 5469 187th Infantry Regiment Street, Building 3020, Fort Benning, GA 31905-4158;
</p><p>95th Adjutant General Battalion (Reception) (ATSF-KR), 2843 Davidson Road, Building B-2843, Fort Sill, OK 73503-4443;
</p><p>120th Adjutant General Battalion (Reception) (ATZJ-RB), 1895 Washington Road, Fort Jackson, SC 29207-6704;
</p><p>43rd Adjutant General Battalion (Reception) (ATZT-AG), 200 Oklahoma Avenue, Building 2108, Fort Leonard Wood, MO 65473-8930.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army, Navy, Marine, Air Force recruits being managed during the initial Army in-processing of new inductees and prior service personnel. These include Active, Reserve, and Guard components; and Individual Ready Reserve during mobilization. The system is used prior to assignment to an Initial Military Training Unit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Data includes name; Social Security Number (SSN); military occupational specialty (MOS); roster number; service computation date; mental and physical category; term and end of term service (ETS); number of dependents; gender; religious code; race; company code; enlistment bonus; training phase; mandatory release date; citizenship; basic active service date (BASD); marital status; rank; basic pay entry date (BPED); date of rank; (yes/no) if person has a driver’s license; ethnicity; date of birth; education; pulmonary, upper/lower extremity, hearing and eye, and psychological(PULHES) test results; date of arrival; estimated arrival date (EAD); current mailing address and telephone number; if involved in an accident, when and where the accident occurred, type of equipment involved in the accident, and signature; unit identification code (UIC); aptitude area scores; hair color; eye color; school; place of birth; blood type; financial and educational related information; third party referring agent.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army, 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C 5013, Secretary of the Navy, DoD Directive 1145.2, United States Military Entrance Processing Command; Army Regulation 601-270, Military Entrance Processing Station (MEPS); MEPCOM Regulation 680-3, U.S. Military Processing Command Integrated Resources System (USMIRS); and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the five Army Reception Battalions (Forts Knox, Benning, Sill, Jackson, and Leonard Wood) to manage the initial Army in-processing of new inductees and prior service personnel preceding assignment to an initial military training unit.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number (SSN) of the prospective enlistee, inquirer, recruiter, or third party referring agent.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>RECBASS is hosted in a secure environment on an Army installation. The network teams fully comply with Army requirements for physical security and security processes. System Administrators have access to PII and their access is monitored. All personnel with access to PII are Security Plus certified. Data in transit is encrypted. REBCASS exists in development, test and production environments in a secure U.S. Army computing environment that complies with DoD information assurance and certification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Keep in the master file until the individual is reassigned or transition from the Reception Battalion, then destroy after 6 years by shredding or erasing from electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls Road, Fort Monroe, VA 23651-1065.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls Road, Fort Monroe, VA 23651-1065.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number; and military status or other information verifiable from the record itself; if involved in an accident, when and where the accident occurred and type of equipment involved, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Accessions Command, G-3 (ATAL-O), 90 Ingalls Road, Fort Monroe, VA 23651-1065.
</p><p>Individual must furnish his/her full name, Social Security Number (SSN), current address and telephone number; and military status or other information verifiable from the record itself; if involved in an accident, when and where the accident occurred and type of equipment involved, and signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: `I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR Part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is received from the individual, DoD staff, Initial Receiving Branch (IRB), Public Affairs Branch (PAB) and faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0601-280a AHRC" toc="yes">
<systemNumber>A0601-280a AHRC</systemNumber>
<subsection type="systemName">Qualitative Management Program Appeal File (January 6, 2004, 69 FR 790).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The files are no longer collected at Army Human Resource Command and have been transferred to the National Personnel Records Center in the military members Master Personnel Record Jacket (MPRJ); therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0601-280b AHRC" toc="yes">
<systemNumber>A0601-280b AHRC</systemNumber>
<subsection type="systemName">Selective Reenlistment Bonus.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, Selective Reenlistment Bonus
 Manager, 2461 Eisenhower Avenue, Alexandria, VA 22332-0451.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Enlisted soldiers in grades E-1 through E-9 who have submitted a request for a selective reenlistment bonus.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, grade, Military Occupational Specialty, documentation substantiating request for accelerated payment,
advisory recommendation for Army Board for Correction of Military Records consideration, and similar relevant documentation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280, Army Retention Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine service member’s qualification for selective reenlistment bonuses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and fiscal year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel within the performance of their duties. Records are in a
secured office within a secured building.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed upon reenlistment of individual.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, Selective Reenlistment Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA
22331-0451.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the Commander, U.S. Army Human Resources Command, Selective Reenlistment Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA
22331-0451. Individual should provide the full name, Social Security Number, and current address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Selective Reenlistment Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA
22331-0451.
</p><p>Individual should provide the full name, Social Security Number, and current address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rule for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, personnel records, other Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0602 ARI-AHRC" toc="yes">
<systemNumber>A0602 ARI-AHRC</systemNumber>
<subsection type="systemName">Behavioral and Social Sciences Research Project Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Research Institute for the Behavioral and Social
 Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600 and field offices located at Fort Benning, GA; Boise, ID; Mannheim, Germany; Naval Training Center, Orlando, FL; Fort Hood, TX; Fort Knox, KY; Fort Leavenworth, KS; Fort Bragg, NC; and Fort Rucker, AL. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former officer, warrant officer, and enlisted military personnel, including Army Reservists and National Guard; family members of the above service members; civilian employees of Department of Defense; and samples of civilians from the general U.S. population who are surveyed to determine why people do or do not consider military service as a career or a short-term employment option.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Service member: Individual’s name and Social Security Number, Army personnel records and questionnaire-type data relating to service member’s pre-service education, work experience and social environment and culture, learning ability, physical performance, combat readiness, discipline, motivation, attitude about Army life, and measures of individual and organizational adjustments; test results from Armed Services Vocational Aptitude Battery and Skill Qualification Tests.
</p><p>Non-service member: Individual’s name and Social Security Number, and questionnaire type data relating to non-service member’s education, work experience, motivation, knowledge of and attitude about the Army. When records show military service or marriage to a service member, the appropriate non-service records will be linked to the service record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 2358, Research and Development Projects; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To research manpower, personnel, and training dimensions inherent in the recruitment, selection, classification, assignment, evaluation, and training of military personnel; to enhance readiness effectiveness of the Army by developing personnel management methods, training devices, and testing of weapons methods and systems aimed at improved group performance. (No decisions affecting an individual’s rights or benefits are made using these research records).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the
 Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, CD-ROM, computer disks, and magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number. For research
 purposes, the data are usually retrieved and analyzed with respect to relative times of entry into service, training performance, and demographic values. Scheduled data for follow-up data collections however, are retrieved by month of scheduled follow-up and by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is restricted to authorized personnel having
 official need therefore. Automated data are further protected by
 controlled system procedures and code numbers governing access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained until completion of appropriate study or
 report, after which it is destroyed by shredding or erasing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Research Institute for Behavioral and Social
 Sciences, ATTN: AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Director, U.S. Army Research Institute for Behavioral and Social Sciences, ATTN: AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
</p><p>Individual should provide the full name, Social Security Number,
 current address, subject area, and the year of survey, if known.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director, U.S. Army Research Institute for Behavioral and Social Sciences, ATTN: AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
</p><p>Individual should provide the full name, Social Security Number,
 current address, subject area, and the year of survey, if known.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his or her peers, or, in the case of ratings and evaluations, from supervisors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0608 AHRC" toc="yes">
<systemNumber>A0608 AHRC</systemNumber>
<subsection type="systemName">Personal Affairs Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized to major commands, installations, and activities. Official mailing addresses are published as an appendix to the
Army’s compilation of record systems notices.
</p><p>Categories of individuals covered by the system: Army officers, warrant officers, and enlisted personnel on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Third party inquiries pertaining to such matters as dependent assistance, indebtedness, non-support, paternity claims, and marriage
in overseas areas.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review and answer inquiries concerning personal affairs of service members; e.g., dependent assistance, indebtedness, non-
support, paternity claims, marriage in overseas areas, and similar matters that originate from third parties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records or
information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as
follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By service member’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to designated persons having official need therefore in the performance of their duties. Records are kept
in secure office areas.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP, 200 Stovall Street, Alexandria, VA 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the command/installation/activity where they believe inquiry was sent.
</p><p>Individual should provide the full name, current address and telephone number, and sufficient details to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
command/installation/activity where they believe inquiry was sent.
</p><p>Individual should provide the full name, current address and telephone number, and sufficient details to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From third parties, official Army records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0608-10 CFSC" toc="yes">
<systemNumber>A0608-10 CFSC</systemNumber>
<subsection type="systemName">Child Development Services (CDS) (February 22, 1993, 58 FR 10002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Child Development Services (CDS) is covered under system of records notice A0215 FMWRC, General Morale, Welfare, Recreation and Entertainment Records (July 7, 2008, 73 FR 38420); therefore the notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0608-18 DASG" toc="yes">
<systemNumber>A0608-18 DASG</systemNumber>
<subsection type="systemName">Army Family Advocacy Program Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Director, U.S. Army Patient Administration Systems and Biostatistics Activity, ATTN: MCHS-ISF, 1216 Stanley Road, Fort Sam Houston, TX 778234-5053. Secondary location: Any Army medical treatment facility which supports the Family Advocacy Program (FAP). Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Eligible military members and their family, and DoD civilians who participate in the Family Advocacy Program (FAP).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Family Advocacy Case Review Committee (CRC) records of established cases of child/spouse abuse or neglect to include those occurring in Army sanctioned or operated activities.
</p><p>Files may contain extracts of law enforcement investigative reports, correspondence, Case Review Committee reports, treatment plans and documentation of treatment, follow-up and evaluative reports, supportive data relevant to individual family advocacy Case Review Committee files, summary statistical data reports and similar relevant files.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq., Victims’ Rights, as implemented by Department of Defense Instruction 1030.2, Victim and Witness Assistance Program; Army Regulation 608-18, The Family Advocacy Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records that identify, monitor, track and provide treatment to alleged offenders, eligible victims and their families of substantiated spouse/child abuse, and neglect. To manage prevention programs to reduce the incidence of abuse throughout the Army military communities. To perform research studies and compile statistical data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to departments and agencies of the Executive Branch of government in performance of their official duties relating to coordination of family advocacy programs, medical care and research concerning child abuse and neglect, and spouse abuse.
</p><p>The Attorney General of the United States or his authorized representatives in connection with litigation or other matters under the direct jurisdiction of the Department of Justice or carried out as the legal representative of the Executive Branch agencies.
</p><p>To Federal, state, or local governmental agencies when it is deemed appropriate to use civilian resources in counseling and treating individuals or families involved in child abuse or neglect or spouse abuse; or when appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement; or when a state, county, or municipal child protective service agency inquires about a prior record of substantiated abuse for the purpose of investigating a suspected case of abuse.
</p><p>To the National Academy of Sciences, private organizations and individuals for health research in the interest of the Federal government and the public and authorized surveying bodies for professional certification and accreditation such as Joint Commission on the Accreditation of Health Care Organizations.
</p><p>To victims and witnesses of a crime for purposes of providing information consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the sponsor’s Social Security Number of an abused victim.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various kinds of filing equipment in specified monitored or controlled areas. Public access is not permitted. Records are accessible only to authorized personnel who are properly screened and trained, and have an official need-to-know. Computer terminals are located in supervised areas with access controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved the retention and disposal of these records, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, U.S. Army Community Family support, 4700 King Street, Alexandria, VA 22302-4420.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the local Patient Administration Division Office; to the commander of the medical center or hospital where treatment was received; or to the Director, Patient Administration Systems and Biostatistics Activity, 126 Stanley Road, Fort Sam Houston, TX 78234-5053. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number of the patient’s sponsor, and current address, date and location of treatment, and any details that will assist in locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves contained in this record system should address written inquiries to the local Patient Administration Division Office; to the commander of the medical center or hospital where treatment was received; or to the Director, Patient Administration Systems and Biostatistics Activity, 126 Stanley Road, Fort Sam Houston, TX 78234-5053. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p><p>For verification purposes, the individual should provide the full name, Social Security Number of the patient’s sponsor, and current address, date and location of treatment, and any details that will assist in locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations by the concerned individual are published in the Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational institutions, medical institutions, police and investigating officers, state and local government agencies, witnesses, and records and reports prepared on behalf of the Army by boards, committee, panels, auditors, etc. Information may also derive from interviews, personal history statements, and observations of behavior by professional persons (i.e., social workers, physicians, including psychiatrists and pediatricians, psychologists, nurses, and lawyers).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0608a CFSC" toc="yes">
<systemNumber>A0608a CFSC</systemNumber>
<subsection type="systemName">Family Life Communications Information and Referral Service.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301. Segments of the system are located at Family Assistance/Quality of Life Offices at major commands and installations, Army-wide.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army service members, civilian employees, their families, social service organizations (Federal, State, local) acting on behalf of the member, employee, or family member. Other military service personnel and civilian employees may be included when such individuals are stationed with Army elements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, mailing address and telephone number of the individual; documentation reflecting nature or basis of service desired or required in the following typical matters, but only to the extent or degree required to determine the proper office, command, or installation that should handle details, resolve problems, or provide responses: Pay, medical, education, housing, voting, commissary/exchange privileges and practices, community service programs provided by chaplains, alcohol/drug abuse, Equal Employment Opportunity; related processing papers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide assistance to service members (active duty, reserve/ retired), civilian employees and their families in programs that affect family life. Statistical data may be provided commanders or managers at all levels of the Army in support of their functions or programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to bonafide Federal, State, or local social service or welfare organizations.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tape, disc, cassette.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in buildings guarded by security personnel and rooms are secured by locked doors when not in use. All records are restricted to individuals having official need therefor in the performance of their assigned duties. Information in automated media is further protected by an authorized password system for access terminals, controlled access to operation rooms, and controlled output distribution.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained for 2 years following resolution of the problem or provision of information, after which it is destroyed by shredding or erasing. Information in automated media used to provide statistical data is retained indefinitely; however, individually identifiable data are purged within 2 years following resolution of problem.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire whether this system of records contains information about them should contact either the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301, or the Major Army Command or installation to which initial inquiry was directed.
</p><p>Individual should provide his/her full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should write the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301 or the  Major Army Command or installation to which initial inquiry was directed.
</p><p>Individual should provide his/her full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; his/her family; social or welfare  organizations under Federal, State, or local jurisdiction; official military or civilian records; other components of the Department of Defense.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0608b CFSC" toc="yes">
<systemNumber>A0608b CFSC</systemNumber>
<subsection type="systemName">Personal Affairs: Army Community Service Assistance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Community Service Centers at installations, Army-wide; addresses may be obtained from the System manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any of the following who receive Army Community Service (ACS) assistance: Active duty and retired military personnel and their dependents; members of components on active duty for training and their dependents; Department of Army civilians overseas and their dependents overseas and in Continental United States where local civilian resources are not available; widows, widowers and other next-of-kin, regardless of dependency status, of military personnel who were on active duty or retired at time of decease; next-of-kin of prisoner of war/missing in action (POW/MIA) of all Armed Services; and other personnel designated by the Commander; Army Community Service Program volunteers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents include, but are not limited to: Contact summaries, progress notes, referral forms, problem statements used to provide referral and follow-up, financial aid; exceptional children assistance, child advocacy assistance, relocation services, general assistance, and similar services; ACS volunteer service records (see DA Form 3063-R, Army Regulation 608-1) for detailed services provided.)
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3012.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide assistance or service required by persons identified in `Categories of individuals’ above in resolving personal problems; to review qualifications or and assign tasks to Army Community Service volunteers participating in the program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to Army Community Service staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed after 2 years. Information may be transferred from one Army Community Service Center to another upon permanent change of station of service member.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Information may be obtained from Army installation Army Community Service officer upon the individual’s providing full name, rank, Social Security Number, and military status, together with current military or dependent identification card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301. Individual should provide full name, rank, Social Security Number, and military status.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals receiving assistance; Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0614-100/200 SAIG" toc="yes">
<systemNumber>A0614-100/200 SAIG</systemNumber>
<subsection type="systemName">Inspector General Personnel System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Inspector General Agency, Headquarters, Department of the Army, 1700 Army Pentagon, Washington, DC 20310-1700.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person assigned and/or detailed to the Offices of Inspectors General/Inspector General positions in Department of the Army and certain Department of Defense and Joint activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel and computerized files containing name, rank/grade, Social Security Number (SSN), education, duty position, organization of assignment, date assigned, estimated departure date, job specialty, and relevant career data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 3020, Inspector General; Army Regulation 20-1, Inspector General Activities and Procedures and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage assignment of members to Inspector General duties.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files in folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are stored in locked containers accessible only to authorized persons with an official need-to-know. Computer data base access is limited by terminal control and a password system to authorized persons with an official need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained until individual transfers or is separated; historical data remain in automated media for 4 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Inspector General, Headquarters, Department of the Army, 1700 Army Pentagon, Washington, DC 20310-1700.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Office of the Inspector General, Headquarters, Department of the Army, 1700 Army Pentagon, Washington, DC 20310-1700.
</p><p>Individual should provide the full name, address, telephone number, Social Security Number (SSN), and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Office of the Inspector General, Headquarters, Department of the Army, 1700 Army Pentagon, Washington, DC 20310-1700.
</p><p>Individual should provide the full name, address, telephone number, Social Security Number (SSN), and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, and other sources providing or containing pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0614-100/200 USMA" toc="yes">
<systemNumber>A0614-100/200 USMA</systemNumber>
<subsection type="systemName">Evaluation/Assignment of Academic Instructors.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Associate Dean for Plans and Resources, Office of the Dean, U.S. Military Academy, Dean of Academic Board, West Point, NY 10996-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian and military personnel who apply and/or serve on the Staff and Faculty, U.S. Military Academy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application consisting of name, grade or position, Social Security Number, educational and professional qualifications such as the Graduate Record Examination (GRE) or Graduate Management Admission Test (GMAT); evaluations; Officer Record Briefs (military only); personnel actions; appointments; official photographs; curriculum vitae; letters of endorsement; award recommendations; assignment orders; application/acceptance for advanced civil schooling; correspondence between the U.S. Military Academy and the U.S. Army Human Resources Command; and other relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4334, Command and Supervision; 10 U.S.C. 4337, Civilian Faculty and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the U.S. Military Academy Dean of Academic Board and department heads to assess qualifications and suitability, and manage civilian and military personnel for assignment to the Staff and Faculty, U.S. Military Academy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage medium.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is available only to designated people who have a need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>USMA files are maintained for 25 years in current file area, and are then destroyed.
</p><p>All other offices, such as administrative offices, maintain the records in current file area for 10 years after transfer or separation of instructor, and are then destroyed
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Dean for Plans and Resources, Office of the Dean, Dean of Academic Board, West Point, NY 10996-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Associate Dean for Plans and Resources, Office of the Dean, U.S. Military Academy, Dean of Academic Board, West Point, NY 10996-5000.
</p><p>Individual should provide the full name, Social Security Number, sufficient details to locate records, current mailing address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Associate Dean for Plans and Resources, Office of the Dean, U.S. Military Academy, Dean of Academic Board, West Point, NY 10996-5000.
</p><p>Individual should provide the full name, Social Security Number, sufficient details to locate records, current mailing address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; official Army or other Service records; academic institutions; letters of endorsement from third parties; U.S. Army Military Personnel Center; similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0614-100/200 TRADOC" toc="yes">
<systemNumber>A0614-100/200 TRADOC</systemNumber>
<subsection type="systemName">Recruiter Identification/Assignment Records (July 7, 2008, 73 FR 38415).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The procedures for identifying, screening, and selecting Soldiers for recruiting duty is now the responsibility and function of the Human Resources Command (HRC). The branch at HRC responsible for this function is the TRADOC Assignments Branch (TAB), who oversees the selection, assignment, and scheduling of training for all recruiters, drill sergeants, and Advanced Individual Training (AIT) platoon sergeants.
</p><p>The U.S. Army Recruiting Command (USAREC) is no longer involved in the screening, selection, and management of recruiters until they graduate from the Army Recruiting Course (ARC).
</p></xhtmlContent></subsection></section>
<section id="A0614-115 DAMI" toc="yes">
<systemNumber>A0614-115 DAMI</systemNumber>
<subsection type="systemName">Department of the Army Operational Support Activities.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Investigative Records Repository, U.S. Army Intelligence and Security Command, 902d Military Intelligence Group, ATTN: IAMG-CIC-IRR, Fort Meade, MD 20755-5995.
</p><p>U.S. Army Field Support Center, U.S. Army Intelligence and Security Command, Fort George G. Meade, MD 20755-5905.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Selected members of the U.S. Army who participate in and have received support for conducting U.S. Army intelligence and counterintelligence duties. Included are personnel of other Federal agencies who request and receive support from appropriate authority.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel files containing information such as autobiographies, financial statements, psychological test results, photographs of the applicants and spouse, and probationary/tenure reports with electronic index of individuals who have received support from DA in completing specialized duties within the Army’s intelligence and counterintelligence activities. Files and duplicate electronic files of individuals indicating any identity and other data which may be used to identify them in their support of the DA’s intelligence and counterintelligence activities.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013; National Security Act of 1947, as amended; E.O. 10450, Security Requirements for Government Employees, sections 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities, paragraphs 1.1(c), 1.1(d), 1.12(d), 2.3, 2.4, and 2.6; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and manage the careers of individuals performing duties in the Department of the Army specialized intelligence and counterintelligence assignments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as routine uses pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, date and place of birth, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ alarms, security guards and or rooms are security controlled areas accessible only to authorized persons. Paper records are maintained in General Service Administration approved security containers. Electronic records are maintained in specialized software with password protected access and data backup measures. Records are accessible only to authorized persons who are properly screened, cleared, and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in active file until release, separation, transfer, retirement or resignation by individual; retained in inactive file for 5 years; and retired to the IRR where file is destroyed 15 years after date of last action by shredding, burning or pulping, and magnetic erasing for electronic records.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Intelligence, Headquarters, Department of the Army, 1001 Army Pentagon, Washington, DC 20310-1001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish his/her full name, any alias, Social Security Number, date and place of birth, current address, telephone number, and a notarized signature or contact 1-866-548-5651 or e-mail the INSCOM FOIA office at <i>INSCOM_FOIA_ServiceCenter@mi.army.mil</i>.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Army Intelligence and Security Command, Freedom of Information/Privacy Office, 4552 Pike Road, Fort Meade, MD 20755-5995.
</p><p>Individuals must furnish his/her full name, any alias, Social Security Number, date and place of birth, current address, telephone number, and a notarized signature or contact 1-866-548-5651 or e-mail the INSCOM FOIA office at <i>INSCOM_FOIA_ServiceCenter@mi.army.mil</i>.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and investigative reports of Defense Security Service, U.S. Army Intelligence and Security Command, and other Federal and Department of Defense investigative and law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), (k)(2), or (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 505. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0614-200 AHRC" toc="yes">
<systemNumber>A0614-200 AHRC</systemNumber>
<subsection type="systemName">Classification and Reclassification of Soldiers (August 18, 2004, 69 FR 51271).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program files are no longer collected at Army Human Resource Command, have met the approved NARA retention schedule and destroyed; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0621-1a" toc="yes">
<systemNumber>A0621-1a</systemNumber>
<subsection type="systemName">Student Loan Repayment Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, Education Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current active duty, Army Reserves and National Guard or former members who participated in the Student Loan Repayment Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p><i>Personal:</i> Individuals name, address, date of birth, rank and Social Security Number (SSN); Military Occupational Specialty (MOS).
</p><p><i>Student Loan:</i> Qualifying student loan name, amount of loan, date of loan transaction, student education loan number assigned by the lenders, lender’s name, address and tax identification number.
</p><p><i>Servicing Office:</i> Servicing office’s name, address, tax identification number and student loan approval or disapproval; verification of loan eligibility; recommendation for participation; and employee service agreement/contract.
</p><p><i>Education:</i> Educational and military training achievements, course attendance and completion records; tuition assistance documents; counseling records; academic and diagnostic tests which measure educational level and/or needs including recommendations of American Council on Education (ACE). A composite of course descriptors and scores recorded in a transcript registry for each soldier who volunteers for educational courses and/or programs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4302, Enlisted Members of Army: Schools; 10 U.S.C. 1606, Educational Assistance for Members of the Selected Reserve; Army Regulation 621-5, Army Continuing Education System; Army Regulations 621-202, Education, Army Educational Incentives and Entitlements and Student Loan Repayments; Army Regulation 601-210, Regular Army and Army Reserve Enlistment Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine qualifications of active Army, Army Reserves, and Army National Guard personnel or former members, who participated in the Student Loan Repayment Program for education incentives. These records will also identify which members are to repay incentives if they did not complete requirements at educational institutions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>To the Department of Labor, Bureau of Apprenticeship and Training for individuals enrolled in an Army Apprenticeship Program.
</p><p>To the Treasury Department to provide information on check issues and electronic funds transfers.
</p><p>To the Department of Veterans Affairs to provide payroll information for members who participated in making contributions to the Veterans Education Assistance Program (VEAP), and the Montgomery GI Bill Program.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number (SSN), and fiscal year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is restricted to those users who have an official need-to-know, and who are properly trained and screened. In addition, the system will be a controlled system with passwords, and Common Access Card (CAC) governing access to data. All users are required to take Information Assurance and Privacy training. Electronic records are maintained within secured buildings in areas accessible only to persons having an official need to know, and who are properly trained and screened. Records are secured in locked or guarded buildings, locked offices, or locked cabinets during non-duty hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending. Treat records as permanent until the National Archives and Records Administration approves the Army’s retention and disposition schedule.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff, G-1, 300 Army Pentagon, Washington, DC 20310-0300 and Commander, U.S. Army Human Resources Command, Education Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, Education Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, Education Incentives Branch, 1600 Spearhead Division Avenue, Fort Knox, KY 40122-5408.
</p><p>For verification purposes, individual should provide their full name, SSN, any details which may assist in locating records, and their signature. In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>`I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and Defense Enrollment Eligibility Reporting System (DEERS) database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0621-1 AHRC" toc="yes">
<systemNumber>A0621-1 AHRC</systemNumber>
<subsection type="systemName">Army Continuing Education System Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, Chief, Army Continuing Education System, 200 Stovall Street, Alexandria, VA 22332-0400.
</p><p>Segments exist at Army commands/installations, organizations/activities, including overseas areas. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any member of the U.S. Army to include Active Army, Army National Guard, Air National Guard and Army Reserve, veterans, military retirees, authorized adult family members, Federal civilian employees, members of other services to include members of their respective Reserve components and their authorized family members, and authorized foreign nationals.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Identification data: Name, rank, Social Security Number (SSN), race/ethnicity, gender, and marital status.
</p><p>Contact information: Home telephone number, fax number, personal e-mail address, mailing/home address, home of record address, State, work telephone number.
</p><p>Military personnel information: Military records, additional skill identifier, branch of service, component, current position and tour information, enlistment records, enlistment status, evaluations, foreign service, grade, military occupational specialty (primary, secondary), military service obligation statutory expiration date, military status, past military positions, photograph/DA photo, promotion data, qualification record.
</p><p>Dependent education information: Academic and diagnostic tests, academic evaluation reports, academic reports, American Council on Education recommendations, civilian education, course and associated fees, personal resumes, previous schools attended, school contracts, theses, training achievements, class standing, degree, major, university, fraternities (social, honorary, clubs), academic counseling records, course attendance and completion records, education level, test scores, transcript registry and course descriptors, and military education information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4302, Enlisted members of Army: schools; AR 621-5, Army Continuing Education System and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To document, monitor, manage, and administer the attendance at a civilian training agency or civilian school.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel and only in the performance of assigned duties. Use of automated systems requires user identification and passwords granted to authorized personnel responsible for the administration and processing of individual student data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Keep records for 2 years then destroy by shredding or deleting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0411.
</p><p>All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating the record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Commander, U.S. Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-0411.
</p><p>All written inquiries should provide the full name, Social Security Number (SSN), date of birth, military status and current mailing address and any details which may assist in locating the record, and their signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States:
</p><p>I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths:
</p><p>I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, documents from the civilian school or industry training agency.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0621-1 DAPE" toc="yes">
<systemNumber>A0621-1 DAPE</systemNumber> 
<subsection type="systemName">Army Continuing Education System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The A0621-1 DAPE, Army Continuing Education Program is now covered under a new system of records notice, A0621-1a DAPE, Student Loan Repayment Program Records, (September 6, 2011, 76 FR 55057-55059) due to major changes in system. The notice can therefore be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0621-1 DASG" toc="yes">
<systemNumber>A0621-1 DASG</systemNumber> 
<subsection type="systemName">Long-Term Civilian Training Student Control Files.(April 4, 2003, 68 FR 16484)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Center for Professional Education and Training (CPET), 2450 Stanley Road, Bldg. 146, Suite 204, Joint Base San Antonio, TX 78234-7510.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Army Medical Department Active Duty personnel currently participating in long-term civilian training on a partially or fully funded basis.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s information, including:  Name, date of birth, Social Security Number (SSN), home address, home and office telephone number, work email address, rank, security clearance, education level, grade, duty position, and orders. Course administrative data level: Name of school (city and state), official title of degree student expects to receive, date degree is expected, department and major field of study, subjects studied and grades received, academic plan, name and contact information of faculty advisor, absences which may impact course completion, academic difficulties and reasons for these difficulties, changes in academic plan, and course training requirements.</p>
<p>Financial data, including:  Name of individual’s bank, routing number, bank account number, bank address, and dollar amount of requested reimbursement funds.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; DoD Instruction 6000.13, Medical Manpower and Personnel; Army Regulation 351-3, Professional Education and Training Programs of The Army Medical Department; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Initiation and maintenance of contracts between the Army and civilian academic institutions for the purpose of sending Army Medical Department officers for long-term civilian training on a partially or fully funded program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx”</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's first and last name, rank, and academic program.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are maintained in lockable file cabinets.  Access to computerized data is restricted by use of CACs and is accessible only by users with an authorized account.  The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards to include security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The hardcopy of the paper files are destroyed by shredding when a student completes the training. The student’s electronic academic file is maintained for two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Center for Professional Education and Training, 2450 Stanley Road, Bldg. 146, Suite 204, Joint Base San Antonio, TX 78234-7510.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to:  Chief, Education Branch, U.S. Army Medical Department Center and School (AMEDDC&amp;S), Center for Professional Education and Training, 2450 Stanley Road, Bldg. 146, Suite 204, Joint Base San Antonio, TX 78234-7510.</p>
<p>The individual should provide the full names, SSN, current address, current unit of assignment (if on active duty), sponsoring program and calendar years in training, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).’
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the: Chief, Education Branch, U.S. Army Medical Department Center and School (AMEDDC&amp;S), Center for Professional Education and Training, 2450 Stanley Road, Bldg. 146, Suite 204, Joint Base San Antonio, TX 78234-7510.</p>
<p>The individual should provide the full names, SSN, current address, current unit of assignment (if on active duty), sponsoring program and calendar years in training, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).’
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records, contesting contents, or appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records and reports, correspondence with the selecting academic institution.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0635a AHRC" toc="yes">
<systemNumber>A0635a AHRC</systemNumber> 
<subsection type="systemName">Combat-Related Special Compensation Files (June 5, 2008, 73 FR 32002).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The files are no longer being collected at Army Human Resource Command, have met the approved NARA retention schedule and have been destroyed; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0635-5 AHRC" toc="yes">
<systemNumber>A0635-5 AHRC</systemNumber> 
<subsection type="systemName">Separation Transaction Control/Records Transfer System (August 18, 2004, 69 FR 51271).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program has been deactivated at Army Human Resource Command, records have met the approved NARA retention schedule and have been destroyed; therefore, the system of records notice can be deleted.
</p></xhtmlContent></subsection></section>
<section id="A0635-40 AHRC" toc="yes">
<systemNumber>A0635-40 AHRC</systemNumber> 
<subsection type="systemName">Temporary Disability Retirement Master List (TDRL).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical Center, 6900 Georgia Avenue NW., Building 7,
Washington, DC 20307-5001.
</p><p>Secondary location: Defense Finance and Accounting Service, 8899 East 56th Street, Indianapolis, IN 46249-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army personnel who are on temporary disability retirement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains, Social Security Number, name, address, Department of Army special order number, percentage of disability, doctor
code, re-examination date, date placed on TDRL, hospital code, travel code, Army component, pay termination code, requirement for board
code, record control number, hospital name and address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1376, Temporary Disability Retired Lists; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 635-40, Physical
Evaluation for Retention, Retirement of Separation; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To coordinate with medical treatment facilities for scheduling medical examinations; to issue travel orders for individual to report
to medical treatment facility for annual medical examination; to determine individual’s status by the end of the fifth year of being on
the TDRL, i.e., whether individual is to be permanently retired for disability, or returned to duty.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Veterans Affairs to facilitate claims for veteran disability benefits.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in medical treatment facilities; magnetic tape, disc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number and date.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to all records is restricted to individuals having need therefore in the performance of duties. Automated media are further
protected by authorized password for system, controlled access to operation rooms and controlled output distribution. Records are
retained in secure offices within secure buildings.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained for 3 years after the member is found physically fit, separates or retires.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical Center, 6900 Georgia Avenue NW., Building 7, Washington, DC
20307-5001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical Center, 6900 Georgia Avenue NW., Building 7, Washington,
DC 20307-5001.
</p><p>Individual should provide the full name, Social Security Number, current address and telephone number, and signature.
</p><p>Inquiries are restricted to issues relating to the Temporary Disability Retirement List only; issues of pay must be made at the
Defense Finance and Accounting Service, 8899 East 56th Street, Indianapolis, IN 46249-5000.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the
Chief, U.S. Army Physical Disability Agency, Walter Reed Army Medical Center, 6900 Georgia Avenue NW., Building 7, Washington, DC
20307-5001.
</p><p>Individual should provide the full name, Social Security Number, current address and telephone number, and signature.
</p><p>Inquiries are restricted to issues relating to the Temporary Disability Retirement List only; issues of pay must be made at the
Defense Finance and Accounting Service, 8899 East 56th Street, Indianapolis, IN 46249-5000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, medical treatment facilities, and other Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0635-200 AHRC" toc="yes">
<systemNumber>A0635-200 AHRC</systemNumber> 
<subsection type="systemName">Separations: Administrative Board Proceedings.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 Stovall Street, Alexandria, VA 22332-0478. Segments exist
at Major Army Commands and subordinate commands, field operating agencies, and activities exercising general courts-martial
jurisdiction. Official mailing addresses are published as an appendix to the Army’s compilation of record systems notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members on whom allegations of defective enlistment/agreement/fraudulent entry/alcohol or other drug abuse rehabilitation
failure/unsatisfactory performance/misconduct/homosexuality under the provisions of Chapters 7, 9, 13, 14, or 15 of Army Regulation
635-200, Enlisted Personnel, result in administrative board proceedings.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Notice to service member of allegations on which proposed separation from the Army is based; supporting documentation; DA Form 2627,
Records of Proceedings under Article 15, UCMJ; DD Form 493, Extract of Military Records of Previous Convictions; medical evaluations;
military occupational specialty evaluation and aptitude scores; member’s statements, testimony, witness statements, affidavits, rights
waiver record; hearing transcript; board findings and recommendations for separation or retention; final action.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1169, Regular enlisted members; limitations on discharge, 10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq.;
DoD Directive 1030.1, Victim and Witness Assistance; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used by processing activities and the approval authority to determine if the member meets the requirements for
retention or separation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records
contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and
Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed only by designated persons having official need; in locked cabinets, in locked rooms within secure buildings.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The original of board proceedings becomes a permanent part of the member’s Official Military Personnel Record. When separation is
ordered, a copy is sent to member’s commander where it is retained for two years before being destroyed. When separation is not
ordered, board proceedings are filed at the headquarters of the separation authority for two years, then destroyed. A copy of board
proceedings in cases where the final authority is the U.S. Army Human Resources Command, pursuant to Army Regulation 635-200, is
retained by that headquarters (AHRC-PDT) for one year following decision.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-P, 200 Stovall Street, Alexandria, VA 22332-0478.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries
to the commander of the installation where administrative board convened or to the Commander, U.S. Army Human Resources Command, ATTN:
AHRC-PDT-P, 200 Stovall Street, Alexandria, VA 22332-0478.
</p><p>Individual should provide the full name, details concerning the proposed or actual separation action to include location and date,
and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>If individual has been separated from the Army, address written inquiries to the National Personnel Records Center, General Services
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200: proceedings will be part of the Official Military Personnel Record.
</p><p>If member is on active duty, address written inquiries to the commander of the installation where administrative board convened.
</p><p>Individual should provide the full name, details concerning the proposed or actual separation action to include location and date,
and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in
Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; individual’s commander; Army personnel, medical, and/or investigative records; witnesses; the Administrative
Separation Board; federal, state, local, and/or foreign law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0640-8 104c NGB" toc="yes">
<systemNumber>A0640-8-104c NGB</systemNumber> 
<subsection type="systemName">Official Military Personnel File (Army National Guard).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Guard Bureau, Army National Guard Readiness Center, ATTN:  NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Each commissioned or warrant officer in the Army National Guard not on active duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include enlistment contract, physical evaluation board proceedings; statement of service; group life insurance election; emergency data form; application for appointment; qualification/evaluation report; oath of office; medical examination; security clearance; application for retired pay; application for correction of military records; application for active duty; transfer or discharge; active duty report; voluntary reduction; line of duty and misconduct determinations; discharge or separation reviews; police record checks; consent/declaration  of parent/guardian; award recommendations; academic reports; casualty reports; field medical card; retirement points; deferment; pre-induction processing and commissioning data; transcripts of military records; survivor benefit plans; efficiency reports; records of proceedings, 10 U.S.C. 815 and appellate actions; determination of moral eligibility; waiver of disqualifications; temporary disability record; change of name; statements for enlistment; retired benefits; application for review by physical evaluation board; birth certificate; citizenship statements and status; educational transcripts; flight status board reviews; efficiency appeals; promotion/reduction/recommendations approvals/declinations announcements/notifications and reconsiderations; notification to deferred officers and promotion passover notifications; absence without leave and desertion records; FBI reports; Social Security Administration correspondence; miscellaneous correspondence, documents, and orders relating to military service including information pertaining to dependents, inter or intraservice details, determinations, reliefs; pay entitlements, releases, transfers; and other relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are created and maintained to manage the member’s Army National Guard service effectively; document the member’s military service history; and, safeguard the rights of the member and the Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of State to issue passport/visa; to document persona-non-grata status, attache assignments, and related administration of personnel assigned and performing duty with the Department of State.
</p><p>To the Department of Justice to file fingerprint cards; to perform intelligence function.
</p><p>To the Department of Labor to accomplish actions required under Federal Employees Compensation Act.
</p><p>To the Department of Health and Human Services to provide services authorized by medical and health functions authorized by 10 U.S.C. 1074-1079.
</p><p>To the Atomic Energy Commission to accomplish requirements incident to Nuclear Accident/Incident Control Officer functions.
</p><p>To the American Red Cross to accomplish coordination and complete service functions including blood donor programs and emergency investigative support and notifications.
</p><p>To the Federal Aviation Agency to obtain flight certification and licenses.
</p><p>To the General Services Administration for records storage, archival services, and for printing of directories and related material requiring personal data.
</p><p>To the U.S. Postal Service to accomplish postal service authorization.
</p><p>To the Department of Veterans Affairs to provide information relating to benefits, pensions, in-service loans, insurance, and appropriate hospital support.
</p><p>To the Bureau of Immigration and Naturalization to comply with statutes relating to in-service alien registration, and annual residence information.
</p><p>To the Office of the President of the United States of America: To exchange required information relating to White House Fellows, regular Army promotions, aides, and related support functions staffed by Army members.
</p><p>To the Federal Maritime Commission to obtain licenses for military members accredited as captain, made, and harbor master for duty as Transportation Corps warrant officer.
</p><p>To each state and U.S. possession to support state bonus applications; to fulfill income tax requirements appropriate to the service member’s home of record; to record name changes in state bureaus of vital statistics; and for National Guard Affairs.
</p><p>To civilian educational, and training institutions to accomplish student registration, tuition support, Graduate Record Examination tests requirement, and related school requirements incident to in-service education programs in compliance with 10 U.S.C., Chapters 102 and 103.
</p><p>To the Social Security Administration to obtain or verify Social Security Numbers; to transmit Federal Insurance  Compensation Act deductions made from in-service members’ wages.
</p><p>To the Department of Transportation to coordinate and exchange necessary information pertaining to inter-service relationships between U.S. Coast Guard and Army National Guard when service members perform duty with the U.S. Coast Guard elements or training activities.
</p><p>To Civil Authorities for Compliance with 10 U.S.C. 814.
</p><p><i>Note:</i> Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2.  This statute takes precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains. Blanket Routine Uses do not apply to these records.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Microfiche are stored on (PERMS/ODI) Personnel Electronic Record Management System/Optical Digital Imagery.  Temporary files purged and scanned on ODI, selected data automated for management purposes on disks, and (COM) Computer Output Microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to authorized personnel; automated media protected by authorized password system for access terminals, controlled access to operation rooms, and controlled output distribution.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Microfiche and paper records are permanent: retained in active file until termination of service following which they are retired to the custody of the Commander, U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Guard Bureau, Army National Guard Readiness Center, ATTN:  NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the National Guard Bureau, Army National Guard Readiness Center, ATTN:  NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
</p><p>For verification purposes, individual should provide full name, service identification number, current or former military status, current home address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the National Guard Bureau, Army National Guard Readiness Center, ATTN:  NGB-ARP-CO, 111 George Mason Drive, Arlington, VA 22204-1382.
</p><p>For verification purposes, individual should provide full name, service identification number, current or former military status, current home address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting  contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational and financial institutions, law enforcement agencies, personal references provided by the individual, Army records and reports, third parties when information furnished relates to the Service member’s status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0640-8 104g TAPC" toc="yes">
<systemNumber>A0640-8-104g TAPC</systemNumber> 
<subsection type="systemName">Career Management Individual Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0474. Decentralized segments exist at the General Officer Management Office, Judge Advocate General’s Office, the Chief of Chaplains Office, and the Medical Service Corps. Official mailing addresses may be obtained from U.S. Total Army Personnel Command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Army members in enlisted grades E-5 through E-9, all warrant and commission officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Orders; record briefs; statements of preference; school credit papers; transcripts; details; career personnel actions; correspondence from individual concerned; original copy of efficiency report; appeal actions; assignment memoranda and requests for orders; memoranda concerning professional development actions; classification data; service awards; service agreements; variable inventive pay data; memoranda of interviews;  assignment applications; resumes of qualifications, personal background and experience supporting service member’s desires, nominative action by career managers; academic reports; copies of admonition/reprimands imposed under Article 15, UCMJ, letters of appreciation/commendation/recommendation; reports/letters from accredited educational and training organizations; and similar documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage member’s Army career, including assignments, counseling, and monitoring professional development.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized career management activity personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be destroyed 90 days after separation of the service member from active duty by reason of discharge, transfer, retirement, or death.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, ATTN: TAPC-PDO, 200 Stovall Street, Alexandria, VA 22332-0474.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the following:
</p><p>For information concerning general officers: General Officer Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington, DC 20310-0200.
</p><p>For information concerning chaplains: Chief of Chaplains, 200 Army Pentagon, Room 1E4l7, Washington, DC 20310-0200.
</p><p>For information concerning officers of The Judge Advocate General Corps: The Judge Advocate General, 200 Army Pentagon, Room 2E444, Washington, DC 20310-0200.
</p><p>For information pertaining to all other soldiers: Commander, U.S. Total Army Personnel, 200 Stovall Street, Alexandria, VA 22332-0474.  Individuals should designate Officer or Enlisted status.
</p><p>Individual should provide the full name, Social Security Number, service identification number, military occupational specialty, military status, current home address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the following:
</p><p>For information concerning general officers: General Officer Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington, DC 20310-0200.
</p><p>For information concerning chaplains: Chief of Chaplains, 200 Army Pentagon, Room 1E417, Washington, DC 20310-0200.
</p><p>For information concerning officers of The Judge Advocate General Corps: The Judge Advocate General, 200 Army Pentagon,  Room 2E444, Washington, DC 20310-0200.
</p><p>For information pertaining to all other soldiers: Commander, U.S. Total Army Personnel, 200 Stovall Street, Alexandria, VA 22332-0474.  Individuals should designate Officer or Enlisted status.
</p><p>Individual should provide the full name, Social Security Number, service identification number, military occupational specialty, military status, current home address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; enlistment, appointment, or commission  related forms pertaining to the service member having a current active duty status; academic, training, and qualifications records acquired incident to military service; correspondence, forms, documents and other related papers originating in or collected by the military department for management purposes.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0640-10 ARPC" toc="yes">
<systemNumber>A0640-10 ARPC</systemNumber> 
<subsection type="systemName">Philippine Army Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Philippine Commonwealth Army who were inducted for service with the U.S. Armed Forces Far East under the Military Order of the President of the United States dated July 26, 1941; Philippines who served in Guerrilla units officially recognized and listed in the Recognized Philippine Guerrilla Rosters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>World War II claim folders which contain enlistment papers, orders inducting individual into U.S. Armed Forces Far East service, soldier’s qualification card, unit orders of assignment, efficiency rating sheets, pay vouchers or receipts, affidavits and certificates, service records, determination of status under the Missing Persons Act.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013; 37 U.S.C. 556; and 38 U.S.C. 107.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To answer inquiries regarding individuals who served, or allegedly served, with the Philippine Commonwealth Army including recognized Guerrilla Forces, during World War II, in the Philippines.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information  contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Veterans Affairs to verify or certify service with the U.S. Armed Forces Far East or recognized guerrilla units; provide available medical records or other documents to assist in determining benefits.
</p><p>To the Department of Justice to certify or verify service regarding application of individual for citizenship.
</p><p>To the Department of Health and Human Services to verify type of service that is used to assist in determining eligibility for benefits.
</p><p>To the Department of State to provide statement of service or verification of type of service performed.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, service number, VA claim number, units assigned to during period of service in question, names of parents, birth date and place, name of spouse and children if applicable. (Due to similarity of names complete file must be screened to determine proper individual.)
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in area accessible only to designated personnel having official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, service number, VA claim number, if applicable, and name and/or number of the unit to which assigned during the period of service.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves  contained in this record system should address written inquiries to the Commander, U.S. Army Reserve Personnel Center, ATTN: ARPC-IMG-F, 9700 Page Boulevard, St. Louis, MO 63132-5200.
</p><p>For verification purposes, individual should provide full name, service number, VA claim number, if applicable, and name and/or number of the unit to which assigned during the period of service.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From records of military service compiled during period of  individual’s service with the Philippine Commonwealth Army and/or the U.S. Armed Forces Far East prior to December 7, 1941 up to August 1945.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0640-10a TAPC" toc="yes">
<systemNumber>A0640-10a TAPC</systemNumber> 
<subsection type="systemName">Military Personnel Records Jacket Files (MPRJ).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Active and Reserve Army Commands/field operating agencies, installations, activities. Official mailing addresses are published as an appendix to the Army’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Enlisted, warrant and commissioned officers on active duty in the U.S. Army; enlisted, warrant and commissioned officers of the U.S. Army Reserve in active reserve (unit or non-unit) status; retired persons; commissioned/warrant officers separated after June 30, 1917 and enlisted personnel separated after October 31, 1912.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records reflecting qualifications, emergency data, enlistment and related service agreement/extension/active duty orders; military occupational specialty evaluation data; group life insurance election; record of induction; security questionnaire and clearance; transfer/discharge report/Certificate of Release or Discharge from Active Duty; language proficiency questionnaire; police record check; statement of personal history; application for ID; Department of Veterans Affairs compensation forms and related papers; dependent medical care statement and related forms; training and experience documents; survivor benefit plan election certificate; efficiency reports; application/nomination for assignment; achievement certificates; record of proceeding and appellate or other supplementary actions, Article 15 (10 U.S.C. 815); weight control records; personnel screening and evaluation records; application/prior service enlistment documents; certificate barring reenlistment; waivers for enlistment; physical evaluation board summaries; service record brief; Army School records; classification board proceedings; correspondence relating to badges, medals, and unit awards, including foreign decorations; correspondence/letters/administrative reprimands/censures/admonitions relating to apprehensions/confinement/discipline; dependent travel and movement of household goods; personal indebtedness correspondence and related papers; documents relating to proficiency pay, promotion, reduction in grade, release, retirement (includes documents pertaining to pre-separation and job assistance needs in transition from military to civilian life), temporary duty, individual flight records, physical examination records, aviator flight record, instrument certification papers, duty status, leave, and similar military documents prescribed for filing by Army regulations or directives.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and   E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Personnel records are created and maintained to manage the  member’s Army Service effectively, document historically the  member’s military service, and safeguard the rights of the member  and the Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of State to issue passport/visa; to document persona-non-grata status, attache assignments, and related administration of personnel assigned and performing duty with the Department of State.
</p><p>To the Department of Treasury to issue bonds; to collect and record income taxes.
</p><p>To the Department of Justice to file fingerprints to perform investigative and judicial functions.
</p><p>To the Department of Agriculture to coordinate matters related to its advanced education program.
</p><p>To the Department of Labor to accomplish actions required under Federal Employees Compensation Act.
</p><p>To the Department of Health and Human Services to provide services authorized by medical, health, and related functions authorized by 10 U.S.C. 1074 through 1079.
</p><p>To the Nuclear Regulatory Commission to accomplish requirements incident to Nuclear Accident/Incident Control Officer functions.
</p><p>To the American Red Cross to accomplish coordination and service functions including blood donor programs and emergency investigative support and notifications.
</p><p>To the Civil Aeronautics Board to accomplish flight qualifications, certification and licensing actions.
</p><p>To the Federal Aviation Agency to determine rating and certification (including medical) of in-service aviators.
</p><p>To the General Services Administration for records storage and archival services and for printing of directories and related material which includes personal data.
</p><p>To the U.S. Postal Service to accomplish postal service authorization involving postal officers and mail clerk authorizations.
</p><p>To the Department of Veterans Affairs to provide information relating to service, benefits, pensions, in-service loans, insurance, and appropriate hospital support.
</p><p>To the Bureau of Immigration and Naturalization to comply with status relating to alien registration, and annual residence/location.
</p><p>To the Office of the President of the United States of America to exchange required information relating to White House Fellows, regular Army promotions, aides, and related support  functions staffed by Army members.
</p><p>To the Federal Maritime Commission to obtain licenses for military members accredited as captain, mate, and harbor master for duty as Transportation Corps warrant officer.
</p><p>To each of the several states, and U.S. possessions to support state bonus application; to fulfill income tax  requirements appropriate to the service member’s home of record; to record name changes in state bureaus of vital statistics; and for National Guard affairs.
</p><p>Civilian educational and training institutions to accomplish student registration, tuition support, tests, and related requirements incident to in-service education programs in compliance with 10 U.S.C. chapters 102 and 103.
</p><p>To the Social Security Administration to obtain or verify Social Security Number; to transmit Federal Insurance Compensation Act deductions made from members’ wages.
</p><p>To the Department of Transportation to coordinate and exchange necessary information pertaining to inter-service relationships between U.S. Coast Guard (USCG) and U.S. Army when service members perform duty with the USCG.
</p><p>To the Civil authorities for compliance with 10 U.S.C. 814.
</p><p>To the U.S. Information Agency to investigate applicants for sensitive positions pursuant to E.O. 10450.
</p><p>To the Federal Emergency Management to facilitate participation of Army members in civil defense planning, training, and emergency operations pursuant to the military support of civil defense as prescribed by DoD Directive 3025.10, Military Support of Civil Defense, and Army Regulation 500-70, Military Support of Civil Defense.
</p><p>To the Director of Selective Service System to Report of Non-registration at Time of Separation Processing, of individuals who decline to register with Selective Service System. Such report will contain name of individual, date of birth, Social Security Number, and mailing address at time of separation.
</p><p>Other elements of the Federal Government pursuant to their respective authority and responsibility.
</p><p>To the Military Banking Facilities Overseas. Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p><p><i>Note:</i> Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or   indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. This statute takes precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains. The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices do not apply to these categories of records.
</p><p>County and city welfare organizations to provide information needed to consider applications for benefits.
</p><p>Penal institutions to provide health information to aid patient care.
</p><p>State, county, and city officials to include law enforcement authorities to provide information to determine benefits or liabilities, or for the investigation of claim or crimes.
</p><p>Patriotic societies incorporated, pursuant to 36 U.S.C., in consonance with their respective corporate missions when used to further the welfare, morale, or mission of the soldier. Information can only be disclosed only if the agency which receives it adequately prevents its disclosure to persons other than their employees who need such information to perform their authorized duties.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system, except for those specifically excluded categories of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in secured areas, accessible only to designated individuals whose official duties require access; they are transferred from station to station in personal possession of the individual whose record it is or, when this is not feasible, by U.S. Postal Service.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The maintenance, forwarding, and disposition of the MPRJ (DA Form 201) and its contents are governed by Army Regulations 640-10, Individual Military Personnel Records, and 635-10, Processing Personnel for Separations.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in this record system should address written inquiries to the commander of the organization to which the service member is assigned; for retired and non-unit reserve personnel, information may be obtained from the U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St Louis, MO 63132-5200; for discharged and decreased personnel contact the National Personnel Records Center, General Services Administration, 9700 Page Boulevard, St Louis, MO 63132-5100.
</p><p>Individual should provide the full name, Social Security Number, service identification number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the commander of the organization to which the service member is assigned; for retired and non-unit reserve personnel, information may be obtained from the U.S. Army Reserve Personnel Center, 9700 Page Boulevard, St. Louis, MO 63132-5200; for discharged and deceased personnel contact the National Personnel Records Center, General Services Administration, 9700 Page Boulevard, St Louis, MO 63132-5100.
</p><p>Individual should provide the full name, Social Security Number, service identification number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational and financial institutions, law enforcement agencies, personal references provided by the individual, Army records and reports, third parties when information furnished relates to the service member’s status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0680-31 DSC G-1 " toc="yes">
<systemNumber>A0680-31 DSC G-1</systemNumber> 
<subsection type="systemName">Economic and Manpower Analysis (OEMA) Database.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Military Academy, Office of Economic and Manpower Analysis (OEMA), Washington Hall (Bldg 745), West Point, NY 10996-1798.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals seeking information about the Army through advertising or marketing campaigns that may include the internet, direct mail, and marketing events from fiscal year 1990 and after;
</p><p>Individuals entering into enlistment contracts with the Army (Active Component, Reserve Component, and National Guard) from fiscal year 1990 and after;
</p><p>Individuals applying to, enrolled in, and commissioned from the United States Military Academy (USMA) and the Reserve Officer Training Corps (ROTC) from fiscal years 1980 and after;
</p><p>Individuals serving in the Army Active Component as a commissioned officer, warrant officer, or enlisted soldier from fiscal year 1970 and after;
</p><p>Individuals serving in the Army Reserve Component as a commissioned officer, warrant officer, or enlisted soldier from fiscal year 1990 and after;
</p><p>Individuals serving in the Army National Guard as a commissioned officer, warrant officer, or enlisted soldier from fiscal year 1990 and after;
</p><p>Individuals employed by the Department of the Army as DA Civilian Employees, Non-Appropriated Funds Employees, or Foreign National Employees from fiscal year 1991 and after;
</p><p>Individuals retired from the Army Active Component, Reserve Component, or National Guard from fiscal year 1990 and after; Individuals separated from the Active Component from fiscal year 1968 and after;
</p><p>Individuals retired from service as a DA Civilian from fiscal year 1997 and after; Dependents of member of Active Component, Reserve Component, or National Guard from fiscal year 1988 and after.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, service number, selective service number, Social Security Number (SSN), citizenship data, compensation data, demographic information such as home of record, age, sex, race, date of birth, number of family members of sponsor, and educational level; reasons given for leaving military service; training and job specialty information, work schedule (full time, part time, intermittent), annual salary rate, occupational series, position occupied, agency identifier, geographic location of duty station, metropolitan statistical area, and personnel office identifier; military personnel information such as rank, assignment/deployment, length of service, military occupation, aptitude and performance scores, and training; participation in various in-service education and training programs; performance evaluations; transition assistance; home and work addresses; casualty incident information such as location of incident, date of incident, type of incident, circumstances surrounding incident, and outcome; Medicare eligibility and enrollment data, dental care eligibility codes, disability payment records, education benefit records; and Common Access Card (CAC) Photos for identification.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 2358, Research and Development Projects; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate manpower and personnel studies for the DoD and DA senior leadership.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), and any other Personally Identifiable Information (PII) maintained in the system specific to an individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of locks, guards, and administrative procedures. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of user identification codes and passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Economic and Manpower Analysis (OEMA), 607 Cullum Road, United States Military Academy, West Point, NY, 10996-1798.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Office of Economic and Manpower Analysis (OEMA), 607 Cullum Road, United States Military Academy, West Point, NY, 10996-1798.
</p><p>Requests should contain individual’s full name, Social Security Number (SSN), current address and telephone number, and other personal identifying data that would assist in locating the records. The request must be signed.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)".
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Office of Economic and Manpower Analysis (OEMA), 607 Cullum Road, United States Military Academy, West Point, NY, 10996-1798.
</p><p>Requests should contain the individual’s full name, Social Security Number (SSN), current address, and telephone number, when and where they were assigned during the contingency and notarized verifying signature.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)".
</p><p>If executed within the United States, its territories, possessions, or commonwealths: `I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From official DoD systems such as: Total Army Personnel Database, Active Officers (TAPDB-AO); Total Army Personnel Database, Active Enlisted (TAPDB-AE); Total Army Personnel Database, Reserve (TAPDB-R); Total Army Personnel Database; National Guard (TAPDB-G); and Defense Manpower Data Center (DMDC).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0680-31a TAPC" toc="yes">
<systemNumber>A0680-31a TAPC</systemNumber> 
<subsection type="systemName">Officer Personnel Management Information System (OPMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, ATTN: TAPC-OPD-S, Information Management Officer, 200 Stovall Street, Alexandria, VA 22332-0414.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals projected for entrance into the Active officer corps, active duty commissioned and warrant officers, officers in a separated or retired status, activated/mobilized U.S. Army Reserve and National Guard officers, and DoD civilians and military officers who serve as rating officials on the Officer Evaluation Reports (OERs) of Army officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Total Army Personnel Data Base - Active Officer (TAPDB-AO) is the active officer component data base of Total Army Personnel Data Base. It is comprised of approximately 100 data tables containing the official automated personnel records for active component Army officers. Data maintained in the Total Army Personnel Data Base - Active Officer includes Social Security Number, name, grade, personal and family information, service, security clearance, assignment history, strength management data, civilian and military education, awards, training, branch and occupational specialties/areas of concentration, mailing addresses, telephone numbers, facsimile numbers, email addresses, physical location, languages, career pattern, performance, command and promotion history, retirement/separation information and service agreement information.  TAPDB-AO is updated in both on-line and batch mode from various source data bases and applications including the Standard Installation Division Personnel System (SIDPERS), the Total Officer Personnel Management Information System (TOPMIS), the Officer Evaluation Reporting System (OERS) and Accessions Management Information Systems (AMIS).
</p><p>Accessions Management Information Systems (AMIS) contains selected officer personnel data from the Total Army Personnel Data Base - Active Officer, the date of entry on active duty, selected information regarding current location/school for pre-accessed officers, demographic data and assignment information on new officer accessions.  It includes individual and mass record processing, erroneous record processing, report generation, Regular Army integration processing, Accessions Management  Information Systems (AMIS) active record data, Officer Record Brief (ORB) information and strength data. Accessions Management Information Systems (AMIS)  is used to manage Reserve Officer Training Corps (ROTC), U.S. Military Academy (USMA), Officer Candidate School (OCS), Judge Advocate General Corps (JAG) Recalls, Chaplains Corps, Warrant Officer and Surgeon General Reserve officers accessions.  Accessions Management Information Systems (AMIS) data is stored on the Total Army Personnel Data Base - Active Officer.  Some users enter new accession data directly to the Total Army Personnel Data Base - Active Officer via Accessions Management Information Systems (AMIS).  For Reserve Officer Training Corps (ROTC), and U.S.  Military Academy (USMA) new accessions, data extracts are batch loaded to the Total Army Personnel Data Base - Active Officer annually.
</p><p>Assignments and Training Selection for Reserve Officer Training Corps (ROTC) graduates contains selected information from the Total Army Personnel Data Base - Active Officer (TAPDB-AO), the cadet’s preference statement for specialty (branch), duty and initial training; Reserve Forces duty or delay selection, Regular Army selection and branch selection.
</p><p>The Officer Evaluation Reporting System (OERS) contains selected information from the Total Army Personnel Data Base - Active Officer (TAPDB-AO); selection board status; OER suspense indicator for action being taken to obtain missing or erroneous OERs; selected information for each OER; and the name, Social Security Number, and rating history of each individual, military and civilian, who has served as the senior rating official for an active duty Army officer.
</p><p>Total Officer Personnel Management Information System (TOPMIS) provides the display and update of selected data on Total Army Personnel Data Base - Active Officer (TAPDB-AO) and comprises an extensive variety of automated officer personnel management functions.  These functions include, officer personnel record display and update, requisition validation and processing, active officer strength management, Officer Distribution Plan (ODP) goaling management, officer asset reports, centralized command slate development, assignment stabilization break processing, electronic mail, Officer Record Brief (ORB) display and interactive telephonic/voice response retrieval of selected information from Total Army Personnel Data Base - Active Officer (TAPDB-AO).
</p><p>Reserve Officer Training Corps (ROTC) Instructor File contains selected information from the Total Army Personnel Data Base - Active Officer (TAPDB-AO) and the following information pertaining to ROTC instructors; ROTC detachment, duty station, date assigned to ROTC detachment, date projected to be reassigned. This information is maintained in a local data base by the Cadet Command Distribution Account Manager in Officer Distribution Division, OPMD, TAPC-OPD-O.
</p><p>Advanced Civil Schools Management Information System (ACSMIS) contains selected information  from the Total Army Personnel Data Base - Active Officer and the following information concerning  commissioned and warrant officer personnel currently participating, or who have previously participated, in one of the following:  Army sponsored college degree completion program, Training With Industry (TWI) program, special fellowship/scholarship programs, or the fully funded degree program.  Data maintained also includes schooling start/stop dates, degree level, educational discipline and Army duty positions.
</p><p>Army Education Requirements System (AERS) contains selected information from the Total Army Personnel Data Base - Active Officer (TAPDB-AO) for officer and warrant officer personnel who  are serving or are projected to serve in an AERS approved position requiring graduate level education.
</p><p>U.S. Army Military Academy (USMA) Potential Instructor File contains selected information from the OMF and the following information pertaining to previous, current, and potential instructors for the USMA teaching staff; academic department and projected availability for USMA instructor duty. This information is maintained in a local data base by the USMA Distribution Account Manager in Officer Distribution Division, OPMD, TAPC-OPD-O.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for personnel management strength accounting, manpower management, accessioning and determining basic entry specialty (branch) and initial duty assignments; tracking Officer Evaluation Reports, the rating history of senior rating official’s rating history on individual OERs producing reports on active duty officers who have served as senior rating officials; managing instructor population at ROTC detachments and USMA; tracking information relating to the Army Degree Completion Civil School Program; transmitting necessary assignment instructions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Social Security Administration to verify Social Security Numbers.
</p><p>To the Smithsonian Institution (The National Museum of American History): Copy of the U.S. Army Active Duty Register, for historical research purposes (not authorized for public display).
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronically on computer magnetic tapes and disc.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number, name, or other individual  identifying characteristics.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical security devices, guards, computer hardware and software features, and personnel clearances.  Automated media and information are protected by authorized user ids, passwords for the system, a tiered system of security for access to officer data provided via Interactive Voice Response Systems based on the sensitivity of the data items provided, encryption of data transmitted via networks, controlled access to operator rooms and controlled output distribution.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained on the active TAPDB-AO files for 4 months after separation. Historical TAPDB-AO records are retained dating back to FY 1970. Accessions in AMIS are retained on active file until effective date of accession and are then placed on a history file for a period of 6 months. Records in the ROTC Graduate Assignment and Training Selection File are retained for approximately 400 days after the file is created (approximately December each year). Historic files for the OER system are kept for the life of the system. All other records are retained for active duty only until the individual is released from active duty and then destroyed. There are still hard copies in their Official Military Personnel Files (OMPFs).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Total Army Personnel Command, ATTN: TAPC-OPD-S, Information Management Officer, 200 Stovall Street, Alexandria, VA 22332-0414.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-OPD-S, Information Management Officer, 200 Stovall Street, Alexandria, VA 22332-0414.
</p><p>Individual should provide the full name, Social Security Number, current address, and identify the specific category of record involved, whether awaiting active duty, active retired, or separated and give return address.
</p><p>Blanket requests for information from this consolidated system will not be accepted. If awaiting active duty, specify the date thereof; if separated, individual must state date of separation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about  themselves  contained in this system should address written inquiries to the Commander, U.S. Total Army Personnel Command, ATTN: TAPC-OPD-S, Information Management Officer, 200 Stovall Street, Alexandria, VA 22332-0414.
</p><p>Individual should provide the full name, Social Security Number, current address, and identify the specific category of record involved, whether awaiting active duty, active retired, or separated and give return address.
</p><p>Blanket requests for information from this consolidated  system will not be accepted. If awaiting active duty, specify the date thereof; if separated, individual must state date of separation.
</p><p>Selected data from the Total Army Personnel Data Base - Active Officer is also accessible to records subjects through an Interactive Voice Response Systems (IVRS).  Access to the data made available through the IVRS is controlled by a tiered security system which is based on the sensitivity of the data being accessed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, civilian Educational Institutions, Army records and reports, other Federal, state, and local agencies and departments.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0680-31b AHRC" toc="yes">
<systemNumber>A0680-31b AHRC</systemNumber> 
<subsection type="systemName">Enlisted Personnel Management Information System (EPMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Director, Enlisted Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-0400.
</p><p>Portions of the Enlisted Evaluation System is maintained at U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th Street, Indianapolis, IN 46249-5301.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Enlisted Active duty, Army National Guard, Army Reserve personnel on active duty. Initial Active duty training personnel undergoing basic training or advanced individual training; former military personnel who are applicants for enlistment in grade E-1 and E-9.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Personnel Data Base (PERD TAPDB-AE) contains name, Social Security Number, sex, race, citizenship, religion, marital status, dependents, date and place of birth, residence, assignments, enlistment commitments by military occupational specialty (MOS), civilian acquired skills, advance individual training start and graduation date, aptitude area score, physical profile, ethnic group, grade/date of rank, enlistment and service promotion qualifications, military occupational skill code, education and training, aptitude, separation, retirement, and mailing address.
</p><p>Recruit Quota system (REQUEST) contains selected information from PERD TAPDB-AE, soldier’s education level an school subject, driver’s license data, color vision test data, aptitude battery (ASVAB) scores, defense language aptitude battery score, and medical profile data (PULHES). Other information contained within includes type, date, and term of enlistment, primary enlistment option, initial processing and training locations, and dates of training. Finally the system identifies the location military entrance processing station that created the accession record, recruiter identification and recruiting are credit code.
</p><p>Enlisted Year Management File (RETAIN) contains select information from PERSDB TAPDB-AE, reenlistment reclassification/and Reserve component transfer action, basic active service data, estimated termination of service, reenlistment date, civilian education, career management field, primary military occupational specialty code and date of award, source of new Primary Occupational Specialty Code, training information, status of application, assignment code, date of last status change, current location, reservation control number, security investigation status and reenlistment term.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-6, Personnel Accounting and Strength Reporting; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To accomplish personnel management, strength accounting, and manpower management actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Social Security Administration to verify Social Security Numbers.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer magnetic tapes and discs; computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is protected by physical security devices, guards, computer hardware and software safeguard features, personnel clearances and unique passwords to PERDB TAPDB-AE. A tiered security system for access to enlisted data provided via Interactive Voice Response Systems based on the sensitivity of the data items provided, encryption of data transmitted via networks, controlled access to operator rooms and controlled output distribution.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Offices having Army-wide responsibility; cut off annually, retain for 1 year in current file area, then retire to Washington National Records Center, destroy 25 years after cut-off. Military strength monitors at installations and major commands, destroy after 2 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Enlisted Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-0400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, Enlisted Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-0400.
</p><p>Individual should provide the full name, Social Security Number, current address, and identify the specific category of record involved.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, U.S. Army Human Resources Command, Enlisted Personnel Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-0400.
</p><p>Individual should provide the full name, Social Security Number, current address, and identify the specific category of record involved.
</p><p>Blanket requests for information from this consolidated system will not be accepted. If awaiting active duty, specify the date thereof; if separated, individual must state date of separation.
</p><p>Selected data from Personnel Data Base (PERDB-TAPDF-AE) is also accessible to record subjects through an Interactive Voice Response System (IVRS).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, from Army automated systems, Military Entrance Processing Command and Army Education Centers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0690-200 DAPE" toc="yes">
<systemNumber>A0690-200 DAPE</systemNumber> 
<subsection type="systemName">School Employee File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army-operated dependents schools in the United States located at Fort Benning, GA; Fort Bragg, NC; Fort Campbell, KY; Fort Jackson, SC; Fort Knox, KY; Fort McClellan, AL; Fort Rucker, AL; Fort Stewart, GA; and at the U.S. Military Academy, West Point, NY. Individual records are retired to the National Personnel Records Center, St. Louis, MO 63118-4199 30 days after termination of employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army-operated dependents schools.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employment applications; personnel action forms; copies of contracts or excerpts therefrom which describe services to be performed; time periods involved; amount of pay; location of employment; appointment affidavits; statements of service; group life and accident insurance election; survivor benefit elections; change of name request; educational transcripts; position assignment notices; promotion/reduction recommendations with approvals/declinations; supervisor evaluations; annual, sick and/or teacher leave records; miscellaneous correspondence, documents, and records concerning dependents; military and other Federal service, including service in other Federally funded dependents schools; letters of recommendations, commendations, reprimands, counseling sessions, and conference records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 81-874, section 6.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain record of the individual’s Federal service; to document actions attributable to his/her employment and status; to administer pay and other employment policies and regulations as required by Pub. L. 81-874, the U.S. Commissioner of Education, and/or respective State Departments of Education.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information may be disclosed to authorized representatives of the Secretary of the Department of Health and Human Services and/or the Department of Education to verify that pay and employment practices in the Army-operated dependents schools are comparable to those of the school districts in the State used for comparability purposes; verification, for salary and retirement purposes of Federal employment for personnel subsequently employed by public, Federal, or private school systems.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to authorized personnel having official need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent. They are retained at the dependents schools until 30 days after termination of individual’s service and subsequently retired to the National Personnel Records Center, St. Louis, MO 63118-4199.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-4000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Superintendent of Schools at the installations listed above. If inquiry is made 30 days after termination of employment, it should be made to the National Personnel Records Center.
</p><p>Individual should provide current name, the name used during the period of Federal employment at the school concerned, if different, date of birth, names of schools, locations, and dates of employment.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Superintendent of Schools at the installations listed above. If inquiry is made 30 days after termination of employment, it should be made to the National Personnel Records Center.
</p><p>Individual should provide current name, the name used during the period of Federal employment at the school concerned, if different, date of birth, names of schools, locations, and dates of employment.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, notice of personal security clearance from Defense Investigative Service, appointment affidavits, copies of contracts or excerpts therefrom, personnel action, survivor benefit forms, education transcripts, position assignment notices, promotion/reduction recommendations with approvals/declinations, leave records, Army records and reports, documents from previous employers and/or other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0690-200 TAPC" toc="yes">
<systemNumber>A0690-200 TAPC</systemNumber> 
<subsection type="systemName">Department of the Army Civilian Personnel Systems.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300. Derivative Systems are maintained at commands, installations and activities dependent on the type of system maintained. Command-wide systems are the Civilian Personnel Accounting System at U.S. Army Military District of Washington, the U.S. Army Corps of Engineers Management Information System, and the Personnel Management Information System of U.S. Army Materiel Command. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Army civilian employees (appropriated and in some instances, non-appropriated funded employees), their dependents, foreign nationals, and military personnel who participate in the incentive awards and training programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system is comprised of automated and non-automated personnel record, such as academic disciple; career program; citizenship; date of birth; educational level; employee tenure; Federal Employees Group Life Insurance; functional classification; name of employee; nature of action; occupational series; pay basis, pay plan, rate determinant; physical handicap; position occupied and tenure; military status; salary; service computation date; sex; Social Security Number; special program identifier; step or rate; submitting office number; training data, including costs, non-duty hours, on-duty hours, principal purpose, special interest program, date of completion; type of appointment; unit identification code; veterans preference; work schedule; organizational and position data, retention data; adverse action data; Fair Labor Standards Act coverage; cost of living allowances; transportation entitlement; cost codes; leave category; salary history; wage area; position sensitivity; security investigation data; security clearance and access data; performance/suggestion/cash awards; reemployment rights; training agreement; reserve status; vessel operations qualifications; Government driver’s license; food handler’s permit; intern recruitment and training data; career management data including performance/potential ratings; employee evaluation; qualifications; achievements; dependent data; overseas sponsor information; state address; home address; home telephone number or alternate number, emergency contact and next of kin information; beneficiary information; leave data; foreign language code, mobilization designee tracking. Records are maintained for military personnel participating in department-wide incentive awards and training programs sponsored by operating civilian personnel offices.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 690-200, General Personnel Provisions; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information in this system is used by civilian personnel offices to screen qualifications of employees; determine status, eligibility, and employee’s rights, and benefits under pertinent laws and regulations governing Federal employment; compute length of service; compile reports and statistical analyses of civilian work force strength trends, accounting, and composition; and to provide personnel services; and in the event of an emergency or death of the employee to provide notification to the emergency contact.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Department of Labor, Department of Veterans Affairs, Social Security Administration, or a national, State, county, municipal, or other publicly recognized charitable or income security administration agency (e.g., state unemployment compensation agencies), where necessary to adjudicate a claim under Office of Personnel Management’s retirement, insurance, or health benefits program or to conduct an analytical study or audit of benefits being paid under such programs.
</p><p>Office of Federal Employees Group Life Insurance, information necessary to verify election, declination, or waiver or regular and/or optional life insurance coverage or eligibility for payment of a claim for life insurance.
</p><p>Health insurance carriers contracting with Office of Personnel Management to provide a health benefits plan under the Federal Employees Health Benefits Program, information necessary to identify enrollment in a plan, to verify eligibility for payment of a claim for health benefits, or to carry out the coordination or audit of benefit provisions of such contracts. Federal, State, or local agencies for determination of an individual’s entitlement to benefits in connection with Federal Housing Administration programs.
</p><p>Officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>Public and private organizations, including news media, which grant or publicize awards and/or honors, information on individuals considered/selected for incentive awards and other honors.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number and/or name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities and terminals are located in restricted areas accessible only to authorized personnel who are properly screened, cleared, and trained. Manual records, microfilm/fiche, and computer printouts are stored in locked rooms or cabinets on military installations or in buildings secured by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are retained for varying periods of time. Generally, they are maintained for a minimum of 1 year or until the employee transfers or separates. They may also be retained indefinitely as a basis for longitudinal work history statistical studies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the servicing civilian personnel office. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p><p>Written requests must contain the individual’s full name, home address, Social Security Number, current or last dates of federal employment, date and place of birth, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the servicing civilian personnel office. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p><p>Written requests must contain the individual’s full name, home address, Social Security Number, current or last dates of federal employment, date and place of birth, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and from the individual’s official personnel file.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0690-200 DAPE" toc="yes">
<systemNumber>A0680-200 DAPE</systemNumber> 
<subsection type="systemName">Department of the Army Civilian Personnel Systems.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300. Derivative Systems are maintained at commands, installations and activities dependent on the type of system maintained. Command-wide systems are the Civilian Personnel Accounting System at U.S. Army Military District of Washington, the U.S. Army Corps of Engineers Management Information System, and the Personnel Management Information System of U.S. Army Materiel Command. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Army civilian employees (appropriated and in some instances, non-appropriated funded employees), their dependents, foreign nationals, and military personnel who participate in the incentive awards and training programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system is comprised of automated and non-automated personnel record, such as academic disciple; career program; citizenship; date of birth; educational level; employee tenure; Federal Employees Group Life Insurance; functional classification; name of employee; nature of action; occupational series; pay basis, pay plan, rate determinant; physical handicap; position occupied and tenure; military status; salary; service computation date; sex; Social Security Number; special program identifier; step or rate; submitting office number; training data, including costs, non-duty hours, on-duty hours, principal purpose, special interest program, date of completion; type of appointment; unit identification code; veterans preference; work schedule; organizational and position data, retention data; adverse action data; Fair Labor Standards Act coverage; cost of living allowances; transportation entitlement; cost codes; leave category; salary history; wage area; position sensitivity; security investigation data; security clearance and access data; performance/suggestion/cash awards; reemployment rights; training agreement; reserve status; vessel operations qualifications; Government driver’s license; food handler’s permit; intern recruitment and training data; career management data including performance/potential ratings; employee evaluation; qualifications; achievements; dependent data; overseas sponsor information; state address; home address; home telephone number or alternate number, emergency contact and next of kin information; beneficiary information; leave data; foreign language code, mobilization designee tracking. Records are maintained for military personnel participating in department-wide incentive awards and training programs sponsored by operating civilian personnel offices.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary of the Army; Army Regulation 690-200, General Personnel Provisions; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information in this system is used by civilian personnel offices to screen qualifications of employees; determine status, eligibility, and employee’s rights, and benefits under pertinent laws and regulations governing Federal employment; compute length of service; compile reports and statistical analyses of civilian work force strength trends, accounting, and composition; and to provide personnel services; and in the event of an emergency or death of the employee to provide notification to the emergency contact.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Department of Labor, Department of Veterans Affairs, Social Security Administration, or a national, State, county, municipal, or other publicly recognized charitable or income security administration agency (e.g., state unemployment compensation agencies), where necessary to adjudicate a claim under Office of Personnel Management’s retirement, insurance, or health benefits program or to conduct an analytical study or audit of benefits being paid under such programs.
</p><p>Office of Federal Employees Group Life Insurance, information necessary to verify election, declination, or waiver or regular and/or optional life insurance coverage or eligibility for payment of a claim for life insurance.
</p><p>Health insurance carriers contracting with Office of Personnel Management to provide a health benefits plan under the Federal Employees Health Benefits Program, information necessary to identify enrollment in a plan, to verify eligibility for payment of a claim for health benefits, or to carry out the coordination or audit of benefit provisions of such contracts.
</p><p>Federal, State, or local agencies for determination of an individual’s entitlement to benefits in connection with Federal Housing Administration programs.
</p><p>Officials of labor organizations recognized under 5 U.S.C. Chapter 71 when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>Public and private organizations, including news media, which grant or publicize awards and/or honors, information on individuals considered/selected for incentive awards and other honors.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number and/or name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities and terminals are located in restricted areas accessible only to authorized personnel who are properly screened, cleared, and trained. Manual records, microfilm/fiche, and computer printouts are stored in locked rooms or cabinets on military installations or in buildings secured by guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are retained for varying periods of time. Generally, they are maintained for a minimum of 1 year or until the employee transfers or separates. They may also be retained indefinitely as a basis for longitudinal work history statistical studies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the servicing civilian personnel office. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.  Written requests must contain the individual’s full name, home address, Social Security Number, current or last dates of federal employment, date and place of birth, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the servicing civilian personnel office. Official mailing addresses may be obtained from the Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
</p><p>Written requests must contain the individual’s full name, home address, Social Security Number, current or last dates of federal employment, date and place of birth, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and from the individual’s official personnel file.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0600-20 SAMR" toc="yes">
<systemNumber>A0600-20 SAMR</systemNumber> 
<subsection type="systemName">Soldiers Equal Opportunity Investigative Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location:  Office of the Secretary of the Army Manpower and Reserve Affairs (SAMR), 103 Army Pentagon, Washington, DC 20310-0103.</p>
<p>Segments of the system are maintained at Army installations.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former and current U.S. Army military service members (active duty, reservist, or National Guard) who submit an Equal Opportunity compliant.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, unit, race/ethnic group, gender, phone numbers, rank, grade, individual’s complaint and supporting documentation, names of parties involved and witness statements, investigatory reports, decisional documents, and correspondence and any additional evidence gathered during the course of the investigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; DoD Directive 1350.2, Department of Defense Military Equal Opportunity (MEO) Program; DoD Instruction 1300.17, Accommodation of Religious Practices Within the Military Services; DoD Instruction 1325.06, Handling Dissident and Protest Activities Among Members of the Armed Forces; and Army Regulation 600-20, Army Command Policy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure complaints are properly investigated and appropriate remedial action initiated to correct inequities.  Demographic (e.g.  race, ethnic group, gender) and de-identified complaints data is aggregated for statistical reporting.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Law Enforcement Routine Use: If a system of records maintained by a DoD Component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto.</p>
<p>Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DoD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p>
<p>Disclosure to the Department of Justice for Litigation Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.</p>
<p>Disclosure of Information to the National Archives and Records Administration Routine Use: A record from a system of records maintained by a DoD Component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.</p>
<p>Data Breach Remediation Purposes Routine Use: A record from a system of records maintained by a Component may be disclosed to appropriate agencies, entities, and persons when (1) The Component suspects or has confirmed that the security or confidentiality of the information in the system of records has been compromised; (2) the Component has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Component or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Components efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>The Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may also apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at:  http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
    <p>Storage:</p>
<p>Paper and electronic records storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By complainant’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas, accessible only to designated officials having official need in the performance of assigned duties.  Access to electronic records is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account.  The systems are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>At the primary location, files are permanent.  Two years following closing of case, records are retired to the Washington National Records Center, Suitland, MD.  Records at other Army locations are destroyed two years following the final action in the case.   Paper records are destroyed by tearing, burning, melting, chemical decomposition, pulping, pulverizing, shredding, or mutilation.  Electronic records and media are destroyed by overwriting, degaussing, disintegration, pulverization.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Secretary of the Army Manpower and Reserve Affairs, Room 2E594, The Pentagon, Washington, DC 20310-0103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Secretary of the Army Manpower and Reserve Affairs,  103 Army Pentagon, Washington, DC 20310-0103.  Segments of the system are maintained at Army installations.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.</p>
<p>Individual should provide the full name, and dates pertinent to individual’s complaint.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)'.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Secretary of the Army Manpower and Reserve Affairs, 103 Army Pentagon, Washington, DC 20310-0103.  Segments of the system are maintained at Army installations.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.</p>
<p>Individual should provide the full name, and dates pertinent to individual’s complaint.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)'.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in 32 CFR part 505, Army Privacy Program, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, witnesses, and Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(2).</p>
<p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR Part 505.  For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="A0690-700 DAPE" toc="yes">
<systemNumber>A0690-700 DAPE</systemNumber> 
<subsection type="systemName">Grievance Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Servicing civilian personnel offices for each Army activity or installation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current or former employees of the Department of the Army who have submitted grievances in accordance with part 771 of the regulations of the Office of Personnel Management (5 CFR part 771) or through a negotiated grievance procedure.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case File includes all documents related to the grievance, including statements of witnesses, reports of interviews and hearings, examiner’s finding and recommendations, copy of the original and final decisions, and related correspondence and exhibits.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 1302, 3301, E.O. 10577; 3 CFR parts 1954-1958; E.O. 10987; 3 CFR 1959-1963.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review allegations, obtain facts, conduct hearings when appropriate, and render decision.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in lockable metal filing cabinets to which only authorized personnel have access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of appropriated fund employees are destroyed 7 years after closing of the case; those of non-appropriated fund employees are destroyed 5 years after closing.  Disposal is by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-4000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>It is required that individuals submitting grievances be provided a copy of the record under the grievance process. They may, however, contact the Army personnel or designated office where the action was processed regarding the existence of such records on them. They must furnish the following information for their records to be located and identified: Name, date of birth, approximate date of closing the case and kind of action taken, organization and activity where employed at time grievance was initiated, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Chief of Staff for Personnel, Headquarters, Department of the Army, The Pentagon, Washington, DC 20310-4000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Review of requests from individuals seeking amendment of their records which have been the subject of a judicial or quasi-judicial action will be limited in scope. Review of amendment requests of these records will be restricted to determining if the record accurately documents the action of the Army’s ruling on the case, and will not include a review of the merits of the action, determination, or finding.
</p><p>Individuals wishing to request amendment to their records to correct factual errors should contact their servicing civilian personnel office, providing their name, date of birth, approximate date of closing the case and kind of action taken, organization and activity where employed at time grievance was initiated, and signature.  Individuals must also follow the Privacy Act regulations of the Office of Personnel Management (see 5 CFR 297.208 and 297.201).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual on whom the record is maintained; testimony of witnesses; related correspondence; Army records and reports; similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0690-990-2 SAMR" toc="yes">
<systemNumber>A0690-990-2 SAMR</systemNumber> 
<subsection type="systemName">Voluntary Leave Transfer Program Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records on current Federal employees are maintained by the local Civilian Personnel Advisory Centers at each installation. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
    <subsection type="categoriesOfIndividuals">
        <xhtmlContent>
            <p>
                Department of the Army Federal employees who have volunteered to participate in the voluntary leave transfer program as either a donor or a recipient.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="categoriesOfRecords">
        <xhtmlContent>
            <p>Leave and donor recipient records including the individual’s name, organization, office telephone number, Social Security Number (SSN), position title, grade, pay level, leave balances, number of hours requested, brief description of the medical or personal hardship which qualifies the individual for inclusion in the program, and the status of that hardship.</p>
            <p>The file may also contain medical or physician certifications and agency approvals or denials.</p>
            <p><b>Note:</b>  This system of records contains individually identifiable health information.  The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="authorityForMaintenance">
        <xhtmlContent>
            <p>
                5 U.S.C. 6331 et seq., Leave; 10 U.S.C. 3013, Secretary of the Army; 5 CFR part 630, subpart I, Voluntary Leave Transfer Program; Army Regulation 690-990-2, Hours of Duty, Pay and Leave Annotated; and E.O. 9397 (SSN), as amended.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="purpose">
        <xhtmlContent>
            <p>
                The file is used in managing the Army’s Voluntary Leave Transfer Program. The recipient’s name, position data, organization, and a brief hardship description are published internally for passive solicitation purposes. The Social Security Number is sought to effectuate the transfer of leave from the donor’s account to the recipient’s account.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="routineUsesOfRecords">
        <xhtmlContent>
            <p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained herein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
            <p>To the Department of Labor in connection with a claim filed by an employee for compensation due to a job-connected injury or illness.</p>
            <p>Where leave donor and leave recipient are employed by different Federal agencies, to the personnel and pay offices of the Federal agency involved to effectuate the leave transfer.</p>
            <p>
                The DoD Blanket Routine Uses set forth at the beginning of Army’s compilation of systems of records notices may apply to this system.  The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="policiesAndPractices">
        <xhtmlContent>
            <p>Storage:</p>
            <p>
                Paper records and electronic storage media.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>
                By name and SSN.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="safeguards">
        <xhtmlContent>
            <p>
                Records are collected, used, and maintained in controlled areas accessible only to authorized personnel.  Physical security differs from site to site, but the automated records are maintained in controlled areas accessible only by authorized personnel.  Access to electronic records is restricted by use of Common Access Cards (CACs) and is accessible only by users with an authorized account.  The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="retentionAndDisposal">
        <xhtmlContent>
            <p>
                Keep 1 year after case is closed than destroy by deleting or shredding.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="systemManager">
        <xhtmlContent>
            <p>
                Director of Civilian Personnel, Assistant Secretary of the Army, Manpower and Reserve Affairs Policy and Program Development, 200 Stovall Street, Alexandria, VA 22332-0300.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="notificationProcedure">
        <xhtmlContent>
            <p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Assistant Secretary of the Army, Manpower and Reserve Affairs Policy and Program Development, 200 Stovall Street, Alexandria, VA 22332-0300.</p>
            <p>For verification purposes, the individual should provide full name, current address, SSN, and the request must be signed.</p>
            <p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
            <p>If executed outside the United States:</p>
            <p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct.  Executed on (date).  (Signature)’.</p>
            <p>If executed within the United States, its territories, possessions, or commonwealths:</p>
            <p>
                ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordAccessProcedures">
        <xhtmlContent>
            <p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Assistant Secretary of the Army, Manpower and Reserve Affairs Policy and Program Development, 200 Stovall Street, Alexandria, VA 22332-0300.</p>
            <p>For verification purposes, the individual should provide full name, current address, SSN, and the request must be signed.</p>
            <p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
            <p>If executed outside the United States:</p>
            <p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct.  Executed on (date).  (Signature)’.</p>
            <p>If executed within the United States, its territories, possessions, or commonwealths:</p>
            <p>
                ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature)’.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="contestingRecordProcedures">
        <xhtmlContent>
            <p>
                The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program, or may be obtained from the system manager.
            </p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordSourceCategories">
        <xhtmlContent>
            <p>
                Individual, individual’s designated representative, individual’s leave records, and other federal employees.
            </p>
        </xhtmlContent>
    </subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0710-2a DALO" toc="yes">
<systemNumber>A0710-2a DALO</systemNumber> 
<subsection type="systemName">Property Officer Designation Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Maintained at unit level of the Army. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals with formal responsibility for U.S. Government property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Document appointing or relieving individuals as property officers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, Supply Policy Below the National Level and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To verify an individual’s authority to assume responsibility for U.S. Government property.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By appointee’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked cabinets accessible only to designated authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 2 years following individual’s termination of appointment.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the office designating the individual as Property Officer.
</p><p>For verification purposes, individual should provide full name, unit where assigned as Property Officer, and time period involved.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the office designating the individual as Property Officer.
</p><p>For verification purposes, individual should provide full name, unit where assigned as Property Officer, and time period involved.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her commander, Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0710-2b DALO" toc="yes">
<systemNumber>A0710-2b DALO</systemNumber> 
<subsection type="systemName">Hand Receipt Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Property book offices and supply rooms at most Army activities world-wide.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian or military personnel who assume temporary custody or responsibility for United States Government or other official property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual receipts or listings reflecting acceptance of responsibility for items of property listed thereon.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, Supply Policy Below the National Level and E.O. 9397 (SSN).
</p><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record property in use or in custody of individuals; to provide an audit trail for property accountability; to determine responsibility for lost, damaged, or stolen property.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname, Social Security Number, line number, size.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked cabinets/areas accessible only to authorized personnel. Automated data are protected by administrative, physical, and technical safeguards required by Army Regulation 380-19.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record is maintained only while property is in use by or in the custody of an individual; destroyed on turn-in or upon complete accounting for the property, or when superseded by a new receipt or listing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the activities issuing hand receipts.
</p><p>Individual should provide his/her full name, installation at which a hand receipt holder, and any other may facilitate locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the property book officer at the installation where record is believed to exist.
</p><p>Individual should provide his/her full name, installation at which a hand receipt holder, and any other may facilitate locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Hand receipt number on printed form or on property book.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0710-2c DALO" toc="yes">
<systemNumber>A0710-2c DALO</systemNumber> 
<subsection type="systemName">Personal Property Accounting Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Maintained Army-wide in orderly rooms of troop units. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military individuals absent without leave or absent because of illness and confined to medical facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents reflecting items of personal property of individuals listed in the preceding paragraph.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, Supply Policy Below the National Level and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and protect property belonging to soldiers who are absent without leave or absent because of illness and confined to medical facilities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name of individual owning the property.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked cabinets accessible to authorized individuals having official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained during an individual’s absence and destroyed 2 years after his/her return.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the troop commanders.
</p><p>For verification purposes, individuals should provide full name, Social Security Number, current address, telephone number, and dates and circumstances of the absence.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to or visit designated representatives of troop commanders holding the records.
</p><p>For verification purposes, individuals should provide full name, Social Security Number, current address, telephone number, and dates and circumstances of the absence.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From inventories and other Army records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

<section id="A0715-9a G-1" toc="yes">
<systemNumber>A0715-9a G-1</systemNumber> 
<subsection type="systemName">Deployed Theater Accountability System</subsection> 
<subsection type="systemLocation"><xhtmlContent>
  <p>For location of systems, contact the Product Director, Army Human Resource System, 200 Stovall Street, Room 8N09, ATTN: SFAE-PS-IP-HR, Alexandria, VA 22332-6202.</p> 
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
  <p>Deployed Army military personnel (Active, Reserve, National Guard), DoD civilians, and DoD contractors.</p> 
</xhtmlContent></subsection>
    <subsection type="categoriesOfRecords">
        <xhtmlContent>
              <p>Deployed Army military:</p> 
  <p>Name, citizenship, race/ethnicity, gender, marital status, birth date, religious preference, DoD ID Number, Social Security Number (SSN), security clearance, deployment location information, and medical information as outlined in DoD Instruction 6490.03, Deployment Health.</p> 
  <p>Deployed DoD civilians:</p> 
  <p>Name, citizenship, race/ethnicity, gender, marital status, birth date, religious preference, DoD ID Number, SSN, security clearance, deployment location information, and medical information as outlined in DoD Instruction 6490.03, Deployment Health.</p> 
  <p>Deployed contractors:</p> 
  <p>Name, citizenship, Letter of Authorization, Contract Number, Task Order Number, contractor identifier, DoD ID Number, Contracting Officer’s Representative name, deployment location information.</p> 
  </xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
    <p> Tracking and Health Surveillance in the Theater of Operation; 10 U.S.C. 991, Management of deployments of members and measurement and data collection of unit operating and personnel tempo; 10 U.S.C. 482, Quarterly reports: personnel and unit readiness; 10 U.S.C. 165, Combatant commands: administration and support; 10 U.S.C. 166, Combatant commands: budget proposals; DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) Program; DoD Directive 1400.31, DoD Civilian Work Force Contingency and Emergency Planning and Execution; DoD Instruction 1400.32, DoD Civilian Work Force Contingency and Emergency Planning Guidelines and Procedures; DoD Directive 1404.10, DoD Civilian Expeditionary Workforce; DoD Instruction 3020.41, Operational Contract Support; DoD Instruction 3020.50, Private Security Contractors (PSCs) Operating in Contingency Operations, Humanitarian or Peace Operations, or Other Military Operations or Exercises; DoD 6025.19, Medical Readiness; DoD Instruction 6490.03, Deployment Health; Chairman of the Joint Chiefs of Staff Manual 3150.13C, Joint Reporting Structure—Personnel Manual; Army Regulation 715-9, Operational Contract Support Planning and Management; and E.O. 9397 (SSN), as amended.</p> 
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
  <p>The Deployed Theater Accountability System (DTAS) is an Army system that provides commanders and personnel specialists with near real time accountability data for military, civilian, and contractor personnel in a deployed theater. The information collected establishes and maintains a central personnel records repository for personnel accountability, strength management reporting, and compliance with deployment health policies and readiness reporting.</p> 
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
  <p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p> 
  <p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this system.</p> 
  <p>This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R), issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.</p> 
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
  <p>Storage:</p> 
  <p>Electronic storage media.</p> 
</xhtmlContent></subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>Name, SSN (last four) or DoD ID number.</p>
        </xhtmlContent>
    </subsection>
<subsection type="safeguards"><xhtmlContent>
  <p>DoD Components and approved users ensure that electronic records collected and used are maintained in controlled areas accessible only to authorized personnel. Physical security differs from site to site, but the automated records must be maintained in controlled areas accessible only by authorized personnel. Access to computerized data is restricted by use of common access cards (CACs) and is accessible only by users with an authorized account. The system and electronic backups are maintained in controlled facilities that employ physical restrictions and safeguards such as security guards, identification badges, key cards, and locks.</p> 
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
  <p>Permanent. Keep until individual’s final deployment is terminated and then retire to the Army Electronic Archives (AEA). The AEA will transfer to the National Archives when the record is 25 years old.</p> 
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
  <p>Product Director, Army Human Resource System, 200 Stovall Street, Room 8N09, ATTN: SFAE-PS-IP-HR, Alexandria, VA 22332-6202.</p> 
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
  <p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to APM, Army Human Resource System, 200 Stovall Street, Room 8N09, ATTN: SFAE-PS-IP-HR, Alexandria, VA 22332-6202.</p> 
  <p>Requests should contain the individuals’ full name, SSN (last four) or DoD ID number, current address, telephone number and signature.</p> 
- <p>
  In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format: 
  </p>
  <p>If executed outside the United States:</p> 
  <p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p> 
  <p>If executed within the United States, its territories, possessions, or commonwealths:</p> 
  <p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.</p> 
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
  <p>Individuals seeking access to information about themselves contained in this system should address written inquiries to APM, Army Human Resource System, 200 Stovall Street, Room 8N09, ATTN: SFAE-PS-IP-HR, Alexandria, VA 22332-6202.</p> 
  <p>Requests should contain the individuals’ full name, SSN (last four) or DoD ID number, current address, telephone number and signature.</p> 
  <p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p> 
  <p>If executed outside the United States:</p> 
  <p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p> 
  <p>If executed within the United States, its territories, possessions, or commonwealths:</p> 
  <p>‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.</p> 
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
  <p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.</p> 
  </xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
    <p>Defense Enrollment Eligibility Reporting Systems (DEERS), Synchronized Predeployment and Operational Tracker Enterprise Suite (SPOT-ES), and Electronic Military Personnel Office (eMILPO) systems of records.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>


<section id="A0710-2d DALO" toc="yes">
<systemNumber>A0710-2d DALO</systemNumber> 
<subsection type="systemName">Personal Clothing Record Files
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Maintained by Active Army training activities, National Guard Armories, and U.S. Army Reserve units.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All assigned personnel with military status.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual personal clothing records (DA Form 3078).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Department of the Army; Army Regulation 710-2, Supply Policy Below the National Level and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To reflect accountability for personal clothing by individual soldiers during their first six months of military service.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By surname of individual concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked cabinets accessible only to authorized personnel having official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For active Army personnel, the record is destroyed when individual has been in service 6 months and has fulfilled his/her final showdown inspection as required by Army Regulation 710-2. For National Guard and U.S. Army Reserve personnel, the record is transferred with the Military Personnel Records Jacket on individual’s completion of basic training.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Chief of Staff for Logistics, Headquarters, Department of the Army, 500 Army Pentagon, Washington, DC 20310-0500.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the troop commanders.
</p><p>Individual should provide his/her full name, Social Security Number, and current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the troop commanders.
</p><p>Individual should provide his/her full name, Social Security Number, and current address and telephone number. Individual may review his/her record by visiting designated representatives of troop commanders.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; DA Form 3078.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0715 DAJA" toc="yes">
<systemNumber>A0715 DAJA</systemNumber> 
<subsection type="systemName">Procurement Misconduct Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Army Legal Services Agency, Procurement Fraud Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals or legal entities investigated for alleged procurement misconduct, such as fraudulent activities in securing or performing a government contract.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Criminal and administrative investigations of fraudulent, criminal or other misconduct in connection with government procurement activities and the List of Parties Excluded from Procurement Programs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 48 CFR Chapter 2, Defense Federal Acquisition Regulations; Federal Acquisition Regulations 9.406-3; DoD Directive 7050.5, Coordination of Remedies for Fraud and Corruption Related to Procurement Activities; Army Regulation 27-40, Chapter 8, Litigation, Remedies in Procurement Fraud and Corruption; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine whether criminal, administrative, or civil proceedings should be initiated against the contractor with the government or government procurement officials for criminal conduct in connection with procurement activities and to maintain and distribute a list of contractors determined to be ineligible to participate in Government procurement activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Justice and United States attorneys.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By Social Security Number, names and procurement fraud case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in file cabinets accessible only by authorized personnel who are properly instructed in the permissible use of the information in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>United States Army Legal Services Agency, Office of The Judge Advocate General and Headquarters, United States Army Corps of Engineers civil work cases, destroy after 30 years. Except those cases heard by the Supreme Court or designated by the Judge Advocate General or Headquarters, United States Corps of Engineers Chief Counsel as significant which are permanent, cut off on completion of litigation. United States Army Legal Services Agency, Office of The Judge Advocate General and Headquarters United States Army Corps of Engineers cases not involving litigation, destroy 10 years after date of incident. Procurement misconduct files are maintained for 30 years after final determination then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>United States Army Legal Services Agency, Chief Procurement Fraud Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address inquiries to the Office of the United States Army Legal Services Agency, Chief Procurement Fraud Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p><p>Individual should provide full name, current address and telephone number, specific details that will enable locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address inquiries to the United States Army Legal Services Agency, Chief Procurement Fraud Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p><p>Individual should provide full name, current address and telephone number, specific details that will enable locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Department of the Army staff agencies, Army records and reports, Department of Justice, U.S. Attorneys, opposing counsel, and similar relevant sources.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0715rrr USAER" toc="yes">
<systemNumber>A0715rrr USAEUR</systemNumber> 
<subsection type="systemName">DoD Technical Experts/Troop Care/Analytical Support Contractor Employees.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, U.S. Army Europe and Seventh Army, Unit 29150, ATTN: Department of Defense Contractor Personnel Office, APO AE 09100-9150.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for Troop Care Status Accreditation or Technical Expert Status Accreditation pursuant to an Exchange of Notes, Numbers 146 and 147, dated March 27, 1998, and Exchanges of Notes, Numbers 866 and 883, dated June 29, 2001, in accordance with Articles 72 and 73 of the German Supplementary Agreement to the NATO Status of Forces Agreement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals’ name; Social Security Number; passport number; citizenship; local address; applications for status accreditation with substantiating documents, evaluations, correspondence and responses thereto; applications for status accreditation; questions pertaining to entitlement to status accreditation, allowances, privileges or other benefits granted as a result of accreditation; revocation of accreditation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; NATO SOFA Supplementary Agreement, Article 72 and 73 between the United States of America and the Federal Republic of Germany; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure compliance with the established bilateral implementation of Articles 72 and 73 of the Supplementary Agreement to the NATO Status of Forces Agreement. These two Articles govern the use in Germany of DoD contractor employees as Technical Experts, Troop Care, and Analytical Support providers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system may be disclosed to officials of the Federal Republic of Germany (the host nation) and its various States (Laender) responsible for the enforcement of tax, labor and other host nation law.
</p><p>Information from this system may be disclosed to officials of the Federal Republic of Germany and its various States (Laender) responsible for the implementation of the Exchange of Notes.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p><p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system.
</p><p>Storage:</p>
<p>Paper records in file folders and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked file cabinets and/or in locked offices in buildings employing security guards or on military installations protected by military police patrols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept 6 years and 3 months after the completion of the contract.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Headquarters, U.S. Army Europe and Seventh Army, ATTN: Unit 29150, Director, Department of Defense Contractor Personnel Office, APO AE 09100-9150.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine if information about themselves is contained in the record system should address written inquiries to the Director, Department of Defense Contractor Personnel Office, Headquarters, U.S. Army Europe and Seventh Army, Unit 29150, APO AE 09100-9150.
</p><p>Individual should provide his/her full name, the address and telephone number, and any other personal data that would assist in identifying records pertaining to him/her.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this record system should address written inquiries to the Director, Department of Defense Contractor Personnel Office, Headquarters, U.S. Army Europe and Seventh Army, Unit 29150, APO AE 09100-9150.
</p><p>Individual should provide his/her full name, the address and telephone number, and any other personal data that would assist in identifying records pertaining to him/her.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Army records, and other public and private records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0715-9 DCS, G-4 DoD" toc="yes">
<systemNumber>A0715-9 DCS, G-4 DoD</systemNumber> 
<subsection type="systemName">Synchronized Predeployment and Operational Tracker (SPOT) Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Acquisition, Logistics and Technology Enterprise Systems and Services (ALTESS), PD ALTESS, Caller Service 4, RFAAP, Building 450, Radford, VA 24143-0004.
</p><p>DISA DECC, 3990 E. Broad Street, Bldg 23, Columbus, OH 43213-1152 or similar certified Defense/Federal Network Enclave facility. Official mailing addresses may be obtained from the system manager below.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian employees, dependents, contractors and non-governmental organization personnel, volunteers, partner agencies personnel and members of the public who are supporting planned, ongoing, and historical contingency operations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>INDIVIDUAL PROFILE DATA: Full name of the individual; Social Security Number (SSN) or federal/foreign identification number; home, office, and deployed telephone numbers; home and deployed address; home, office name, and deployed e-mail addresses; emergency contact name and telephone numbers; next of kin name, phone number and address; common access or identification card user identification; blood type; location and duty station; predeployment medical and dental records.
</p><p>CONTRACT INFORMATION DATA: Contract number, contract capabilities and contractor organization name, along with employer’s contact name, address and telephone number.
</p><p>TRAVEL INFORMATION DATA: Air travel itineraries and movements in Theater of Operations; passport and/or visa number; clearance level; trip information (e.g., destinations and reservation information); travel authorization documentation (e.g., Government orders or letters of authorization); trip dates; and predeployment processing information including training completed certifications.
</p><p>WORK AND EDUCATION EXPERIENCE DATA: Educational level achieved, and specialized education or training obtained outside of Federal service. Federal service and documenting work experience and specialized education received while employed. Such records contain information about past and present positions held; grades, salaries, duty station locations; and notices of all personnel actions, such as appointments, transfers, reassignments, details, promotions, demotions, reductions-in-force, resignations, separations, suspensions, office approval of disability retirement date and retirement applications.
</p><p>MISCELLANEOUS DATA: Authorized weapons and equipment, and other official deployment-related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, National Defense Appropriations Acts (NDAA) 2008, Section 861; Homeland Security Presidential Directive/HSPD-12; 10 U.S.C. 3018, Secretary of Army; DoD Instruction 3020.41, Contractor Personnel Authorized to Accompany the U.S. Armed Forces; DoD Directive 3020.49, Orchestrating, Synchronizing, and Integrating Program Management of Contingency Acquisition Planning and Its Operational Execution; DoD Instruction 3020.50, Private Security Contractors (PSCs) Operating in Contingency Operations; DoD Directive 1404.10, DoD Civilian Expeditionary Workforce; DoD Directive 1000.25, DoD Personnel Identity Protection (PIP) Program; DoD Instruction 6490.3, Deployment Health; DoD Instruction 8910.01, Information Collection and Reporting; Army Regulation 715-9, Contractors Accompanying the Force and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information will be used to plan, manage, account for, monitor and report on contracts, their capabilities, contractors and other individuals supporting the Federal Government during planning and operation of any contingency activity. This information will be used to analyze and correlate relationships between requirements and planned actions. Information will also be used to support Department of Defense, Department of State, other Federal agencies, coalition partners and the private sector.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, and local agencies, federal contractors and applicable civilian organizations to account for personnel located in a contingency area to determine status of processing and deployment documentation, contracts, weapons and equipment, current and historical locations, organizations they work for and contact information.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and last four digits of the Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of lock, guards, and administrative procedures. Access to any specific record is based on the need-to-know and the specific level of authorization granted to the user. Physical and electronic access is restricted to designated individuals having a need-to-know in the performance of official duties. Access to personal information is further restricted by the use of login/password authorization. Information is accessible only by authorized personnel with appropriate clearance/access in the performance of their duties. Records retrieved from SPOT only portray the last four digits of the Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Keep until individual’s final deployment is terminated and then retire to the Army Electronic Archives (AEA). The AEA will transfer to the National Archives when the record is 25 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Materiel Command, Plans &amp; Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060-5527.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, U.S. Army Materiel Command, Plans &amp; Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060-5527.
</p><p>Requests should contain the individual’s full name, last four digits of the Social Security Number (SSN), current address, telephone number, when and where they were assigned during the contingency and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to Commander, U.S. Army Materiel Command, Plans &amp; Operations Division, AMCOPS-CP, 9301 Chapek Road, Ft. Belvoir, VA 22060-5527.
</p><p>Requests should contain the individual’s full name, last four digits of the Social Security Number (SSN), current address, telephone number, when and where they were assigned during the contingency and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records and reports of contingency contracts, contingency support, and contractors authorized to accompany the U.S. Armed Forces, Homeland Security Presidential Directive--12 (HSPD-12) compliant credentials, and known locations in a Joint Operational Area.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0870-5 AAMH" toc="yes">
<systemNumber>A0870-5 AAMH</systemNumber> 
<subsection type="systemName">Army History Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Center of Military History, Headquarters, Department of the Army, Washington, DC 20310-0200. Decentralized segments exist at historical offices at Headquarters, Department of the Army and field operating agencies, major commands, and the U.S. Army Military Historical Research Collection, Carlisle Barracks, PA 17013-5021; U.S. Army Center of Military History, 103 3rd Street, Fort McNair, Washington, DC 20318-5058; U.S. Army Heritage and Education Center, Soldiers Drive, Carlisle, PA 17013-5021; National Museum of the United States Army, 6030 Goethals Road, Fort Belvoir, VA 22060-6205. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel associated with the Army; individuals who offer historically significant items or gifts of money to the Army Museum System; and individuals who respond to the Army’s World War II, Korean War, Vietnam War Era, Cold War Era, and Post Cold War Era Service Survey Questionnaire.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, military status, biographical resumes and personal working files of U.S. Army personnel; personal papers donated by individuals for historical research; photographs of Army personages; requests for historical documents regarding U.S. Army activities and responses thereto; copy of donor’s proffer of gift agreement and correspondence with donor regarding status and/or location of donation(s). Questionnaires and associated historical items received by the U.S. Army Military History Institute under its Veteran Survey Program. Associated historical items may include, but not limited to, audiotapes, books, camp/unit newspapers, diaries, documents, films, memoirs, and artifacts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 16 U.S.C. 470, National Historic Preservation Act; and Army Regulation 870-5, Military History: Responsibilities, Policies and Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of donations and contributions of historical property to U.S. Army Museums and historical holdings; to enable Army museums and historical holdings to provide upon request by the donor or donor’s heirs, information concerning the status/location of his/her donation; to enable the Army to establish title to the property. World War II, Korean War, Vietnam War Era, Cold War Era, and Post Cold War Era Survey Questionnaires will be used to document recollections and opinions of veterans for historical studies of the U.S. Army.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information from this system may be disclosed to a municipal corporation, a soldier’s monument association, a State museum, an incorporated museum or exhibition operated and maintained for educational purposes only, a post of the Veterans of Foreign Wars or the American Legion, or other Federal museums upon donation or transfer of the historical property to one of those organizations.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, photographs, and on electronic media. Artifacts will be stored in a secure area.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas accessible only to persons having need therefore in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Some historical material and photographs are retired to the Washington National Records Center when no longer needed; other such material is transferred to the Military History Research Collection at Carlisle Barracks, PA for preservation. Inquiries about historical events or persons, and responses thereto, are destroyed when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, U.S. Army Center of Military History, 103 3rd Street, Fort McNair, Washington, DC 20318-5058.
</p><p>Director, U.S. Army Heritage and Education Center, 22 Ashburn Drive, Carlisle, PA 17013-5008.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the U.S. Army Center of Military History, 103 3rd Street, Fort McNair, Washington, DC 20318-5058.
</p><p>Individual should provide full name and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the U.S. Army Center of Military History, 103 3rd Street, Fort McNair Washington, DC 20318-5058.
</p><p>Individual should provide full name and military status or other information verifiable from the record itself.
</p><p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)’.
</p><p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, his/her Army record, official Army documents, public records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A0930-4 CFSC" toc="yes">
<systemNumber>A0930-4 CFSC</systemNumber> 
<subsection type="systemName">Army Emergency Relief Transaction File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Emergency Relief offices at Army installations. Official addresses may be obtained from the Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any of the following who receive Army Emergency Relief financial assistance: Active duty Army personnel and their dependents; members of all Army components retried after completing 20 or more years of active duty and their dependents or retired by reason of physical disability in line of duty and their dependents; dependents of Army personnel missing in action; and eligible widows and orphans of extended active duty Reserve component personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents accumulated by Army Emergency Relief branches and sections, including financial and loan reports, applications for financial assistance, acknowledgments of remittance and assistance received, collection and indebtedness documents, cash bonds, loan ledgers, control ledgers, canceled checks, prenumbered receipts, and documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3012.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used by Army Emergency Relief Offices to record and control loans and repayment actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and card files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information in these records is accessible only by Army Emergency Relief Officer and staff.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are active until loan is repaid or determined uncollectible and for 2 years thereafter in the Army Emergency Relief Office; transferred to the records holding area for 1 additional year, following which they are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0301.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Army Emergency Relief Offices at installations.
</p><p>Individual should provide full name, rank, Social Security Number, military status, date and place where last Army Emergency loan was obtained, current military or dependent ID card, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Army Emergency Relief Office which is believed to have pertinent information.
</p><p>Individual should provide full name, rank, Social Security Number, military status, date and place where last Army Emergency loan was obtained, current military or dependent ID card, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; records of Army Emergency Relief Offices.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
    <section id=" A01000.21 OAA" toc="yes">
        <systemNumber> A0 1000.21 OAA</systemNumber>

        <subsection type="systemName">Visa Passport Automated System (VPAS).</subsection>

        <subsection type="systemLocation">
            <xhtmlContent>
                <p>
                    Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298.
                </p>
                </xhtmlContent>
    </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>This applies to all U.S. citizen military personnel (active duty and reserve) and civilian employees and their family members eligible for a no-fee passport and/or visa.  Eligibility is determined by U.S. citizenship and passport or visa requirements outlined in the DoD Foreign Clearance Guide.  Family members must be authorized to accompany the sponsor on official travel orders.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>
                    The following information is recorded in the system: Full name, date of birth, place of birth, sponsor’s name and Social Security Number (SSN), military rank/civilian grade, current home address, email address, the destination, the travel date, the no-fee passport number, issue and expiration date, the purpose of travel, assignment type and duration of assignment, and date the passport is required.
                </p>
                    <p>Family member information:</p>
                    <p>Full name, date of birth, place of birth, home address, home telephone number, and office telephone number.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>
                    10 U.S.C. 113, Secretary of Defense; DoD 1000.21-R, Passport and Passport Agent Services Regulation; and E.O. 9397 (SSN), as amended.
                </p>
                </xhtmlContent>
    </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>The purpose of this system is to track and provide real time status on the processing of no-fee passport and visa applications for all U.S. citizen military personnel (active duty- reserve) and civilian employees and their family members eligible for a no-fee passport.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>
                    In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
                </p>
                    <p>To the Department of State for the issuance of a no-fee passport, a Status of Forces Agreement (SOFA) stamp.</p>
                    <p>To Foreign Embassies to obtain a foreign entry visa.</p>
                    <p>To a Federal, State, local government or foreign agency as a routine use in response to such an agency’s request for information arising by general statute or particular program statute, or by regulation, rule or order issued pursuant thereto, if necessary, and only to the extent necessary, to enable such agency to discharge its responsibilities of enforcing or implementing the statute.</p>
                    <p>The DoD Blanket Routine Uses set forth at the beginning of the Army’s compilation of systems of records notices may apply to this system. The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.</p>
                   </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <P>Storage:</P>
                <p>Electronic storage media and paper records.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>
                    Full name, date of birth, passport number, sponsor’s SSN, and telephone number.
                </p>
                </xhtmlContent>
    </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>Records are kept in a secure and controlled area.  Access to the system is CAC protected and is restricted to authorized personnel.  The application is scanned for vulnerabilities by the Army/OAA/ITA Enterprise Information &amp; Mission Assurance Organization.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Disposition pending until the National Archives and Records Administration has approved retention and disposition of these records, treat as permanent.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>Division Chief, Logistics Services Washington, Travel Services Division, 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>
                    Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298.
                </p>
                    <p>The requester should provide full name, mailing address, date of birth, passport number, sponsor’s SSN, telephone number, email, and signature.</p>
                    <p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
                    <p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."</p>
                    <p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."</p>
                </xhtmlContent>
    </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>
                    Individuals seeking access to information about themselves, contained in this system should address written inquiries to Director, Logistics Services Washington (LSW), 9301 Chapek Road, Bldg. 1458, Fort Belvoir, VA 22060-1298.
                </p>
                    <p>The requester should provide full name, mailing address, date of birth, passport number, sponsor’s SSN, telephone number, email, and signature.</p>
                    <p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
                    <p>If executed outside the United States: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."</p>
                    <p>If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."</p>
                </xhtmlContent>
    </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>
                    The Army's rule for accessing records, contesting contents, and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
                </p>
                </xhtmlContent>
    </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>From the individual.
                </p>
                </xhtmlContent>
    </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
    </section>



    <section id="A1105CE" toc="yes">
<systemNumber>A1105CE</systemNumber> 
<subsection type="systemName">Recreational Use and Expenditure Survey on or Adjacent to Navigable Waters.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the Engineer Division and District Offices. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Voluntary participants in recreational use and expenditure surveys on or adjacent to navigable waters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, address, telephone number, county, survey ID, recreation activities, quantities of and expenditures for durable goods such as boating, fishing, hunting, and camping equipment, and ancillary support facilities such as boat lifts; expenditures for nondurable goods such as food, lodging, fishing, boating, hunting services and other expenses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 460d, 33 U.S.C. 652 and 42 U.S.C. 1962.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and evaluate recreation use and expenditures for impact assessment in environmental assessments, and environmental impact statements. Evaluations will be made for both existing and proposed projects.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ published at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file cabinets and on magnetic tape or optical systems.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by response number or by the participant’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized persons having official need therefor. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices: Access to or update of information in the system is protected through a system of passwords thereby preserving integrity of data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed two years after termination of the study.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, present address and telephone number, response number, specifics concerning the type of survey, if known, and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about  themselves contained in this system should write to the Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, present address and telephone number, response number, specifics concerning the type of survey, if known, and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual and Army records and/or reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A1130-2-442CE" toc="yes">
<systemNumber>A1130-2-442CE </systemNumber> 
<subsection type="systemName">Corps of Engineers Civilian Uniform Record Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Army Corps of Engineers District Commands, Water Resources Development Projects and uniform contractors. Segments of this system are also maintained at Engineer Divisions and Corps of Engineers Headquarters. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Corps of Engineers’ personnel required to wear uniforms, including Natural Resources Management, Lock and Dam and Floating Plant personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records relating to personal clothing; name, account number, sex, project location, weight, height, clothing measurements, length of employment and type of uniform (ENG Form 4891-R and uniform contractor’s order forms).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5901-5903; Engineer Regulations 1130-2-442, 670-2-2, and 670-2-3; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate ordering, and to reflect accountability for civilian uniforms issued to the Corps of Engineers’ Natural Resources Management, Lock and Dam and Floating Plant personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices, apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; magnetic tapes/discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and account number in conjunction with, project location, length of employment and type of uniform.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked buildings, offices and files. Most buildings are also protected by security guards. Access to the system is limited to authorized Corps of Engineers personnel and uniform contractors who have a need therefor in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are destroyed one year after separation of employee.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, ATTN: CECW-OD, U.S. Army Corps of Engineers, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, current address and telephone number, account number (last four digits of their Social Security Number), project location and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, U.S. Army Corps of Engineers, ATTN: CECW-OD, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
</p><p>Individual must provide full name, current address and telephone number, account number (last four digits of their Social Security Number), project location and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Department of the Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A1145aCE" toc="yes">
<systemNumber>A1145aCE</systemNumber> 
<subsection type="systemName">Reservoir Permit Files.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Army Corps of Engineers Project Offices.  Addresses may be obtained from the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for permits, permittees, and persons having done unauthorized work at Corps of Engineers water resource development projects.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for permits, permits and letters of comment from the general public.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 460d; 31 U.S.C. 483a; 42 U.S.C. 4321, 4331-4335, 4341-4347; 33 U.S.C. 1251 et seq; E.O. 11752.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Serves as a basis for lakeshore management and public use activity control.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records in file cabinets.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By applicant name and permit number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel having official need therefor.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Reservoir permits are destroyed 1 year following expiration of permit.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, Washington, DC 20314-1000.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, Washington, DC 20314-1000.
 </p><p>Individual should furnish his/her full name, present address and telephone number, and specifics that will assist in locating the records.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, Washington, DC 20314-1000.
 </p><p>Individual should furnish his/her full name, present address and telephone number, and specifics that will assist in locating the records.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for access to records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; Army records and reports.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="A1145bCE" toc="yes">
<systemNumber>A1145bCE</systemNumber> 
 <subsection type="systemName">General Permit Files.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000 and the Engineer Division and District Offices. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals applying for permit, permittees, and persons having done unauthorized work in navigable waters.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applicants for permits, recreational use and expenditure data (if collected), written comments from the general public, State, local and Federal agencies, similar relevant documents.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Harbor Act of March 3, 1899 (sections 9, 10, and 14); Federal Water Pollution Control Act Amendments of 1972 (section 404); and the Marine Protection, Research and Sanctuaries Act of 1972 (section 103); 33 U.S.C. 652.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Serves as the basis for decision by the Chief of Engineers or his designated representative to enforce the regulatory program; and as a basis for estimating recreational uses and expenditures.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The Department of Justice for possible criminal prosecution.
 </p><p>Federal agencies to solicit views regarding individual’s application as required by Federal law.
 </p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records in file folders, on magnetic tapes and optical systems, and/or microfilm.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by individual’s name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized persons having official need therefor. Records are housed in buildings protected by security guards or locked when not in use. Information in automated media is further protected by physical security devices; access to or update of information in the system is protected through a system of passwords, thereby preserving integrity of data.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Fill and bank protection files are permanent. Dock permit files are destroyed two years after removal of the structure. Dredging and dumping permit files are destroyed two years after revocation or expiration. General permit files are permanent in field offices and destroyed after three years in the Office of the Chief of Engineers, Headquarters. Rejected permit applications are destroyed one year after disapproval. Non-action construction permit files are destroyed two years after expiration of permit.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Chief of Engineers, Headquarters, Department of the Army,  20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
 </p><p>Individual must provide full name, current address and telephone number, response number if known, and specifics that will assist in locating the record.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Chief of Engineers, Headquarters, Department of the Army, ATTN: CECW-O, 20 Massachusetts Avenue, NW, Washington, DC 20314-1000.
 </p><p>Individual must provide full name, current address and telephone number, response number if known, and specifics that will assist in locating the record.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Army rules for accessing records and for contesting contents and appealing initial agency determinations  are published in the Army Regulation 430-21-8; 32 CFR part 505; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the applicant, local and State government, the general public, Department of the Interior, Environmental Protection Agency, National Oceanic and Atmosphere Administration, Department of Justice.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0207.02" toc="yes">
<systemNumber>AAFES 0207.02</systemNumber> 

<subsection type="systemName">Exchange Retail Sales Transaction Data.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; Exchange Regions and Area Exchanges at posts, bases, and satellite locations worldwide. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Customers or potential customers of the Army and Air Force Exchange Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name;  date of birth; Social Security Number (SSN); Department of Defense Identification Number (DoD ID Number), and ID card bar code value; military card identification number; addresses (home, billing, and shipping); e-mail address (personal and/or business) telephone number (personal and/or business); internet and mobile ordering web login username and password.</p>
<p>Information related to purchases to include: date of transaction; transaction number; name and address of recipient of order; description and price of item ordered; method of shipment; amount of order/refund; returned check identifier; claim data for returns/damages to shipments; coupon information; digital coupons available; incentive account information (loyalty card, rewards card, points card, advantage card or club card information), and buying preferences.</p>
<p>Information related to payment method to include: account/card holder name; financial institution information(bank account number, routing number, check number); credit and debit/automated teller machine card information (card number,  expiration date,  Card Verification Value 2 (CVV2), Card Validation Code (CVC), or Card Identifier (CID); smart card and other chip-based card payment information (issuer, credit or debit accounts and account limits); other similar methods of payment information initiated by mobile device applications; electronic benefit transfer card (Women, Infants and Children Programs (WIC) and Supplemental Nutritional Assistance Program (SNAP) information; prepaid/preloaded/stored value card information;  and gift card/certificate information.</p>
<p>Exchange patron demographic information to include:  age; military status (active, reserve, retired, civilian, officer, enlisted, family member, survivor, foreign, etc.); military rank; branch of service; household size and income; distance from nearest Exchange; frequency of shopping trips; income range; shopper preference information; preferred brand names; promotions or coupons; and Exchange profile information; social media (Facebook, Twitter, Flickr, YouTube) username; compilation of Exchange patron comments, inquiries, complaints, and feedback concerning Exchange merchandise and the patron’s Exchange shopping experience posted by the Exchange patron in the social media environment; and the Exchange patron’s publically viewable social media profile information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 2481, Defense commissary and exchange systems: existence and purpose; Army Regulation 215-8/Air Force Instruction 34-211(I), Army and Air Force Exchange Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable the Army and Air Force Exchange Service to carry out its mission to enhance the quality of life for authorized patrons and to support military readiness, recruitment and retention, by providing a world-wide system of Exchanges with merchandise and household goods similar to commercial stores and services.</p>
<p>To authenticate authorized patrons, record purchases and purchase prices, account for and deduct coupons and other promotional discounts, calculate the total amount owed by the customer, and accept payment by various media, such as cash, credit card, debit/ATM card, smart card and other chip-based cards, electronic benefits transfer payments, prepaid/preloaded and stored value cards, gift cards/certificates, and other similar methods of payments initiated through mobile device applications.</p>
<p>To locate order information to reply to customer inquiries, complaints; to create labels for shipment to proper location; to refund customer remittances or to collect monies due; to provide claim and postal authorities with confirmation/certification of shipment for customer claims for damage or lost shipments.</p>
<p>To record customer transactions/payment for layaway and special orders; to determine payment status before finalizing transactions; to identify account delinquencies and prepare customer reminder notices; to mail refunds on canceled layaway or special orders; to process purchase refunds; to document receipt from customer of merchandise subsequently returned to vendors for repair or replacement, shipping/delivery information, and initiate follow up actions; to monitor individual customer refunds; to perform data analysis and data research that helps the Exchange understand the purchasing behavior of customers and better meet the needs, affinities and wants of our customers; to improve efficiency of marketing system(s); and, to help detect and prevent criminal activity, and identify potential abuse of exchange privileges.</p>
<p>To collect debts due to the United States in the event a patron’s medium of payment is declined or returned unpaid.</p>
<p>To monitor  purchases of restricted items outside the United States, its territories and possessions, as necessary to prevent black marketing in violation of treaties or agreements, and to comply with age restrictions applicable to certain purchases by minors or those under allowable ages.</p>
<p>To create, maintain and enhance system and mobile device shopping capability allowing authorized patrons to order Exchange retail products online through their home computer, mobile device or other method through which the patron can access the internet, and to pay for such purchases electronically either at the time of ordering or at the time of pick up.</p>
<p>To create Exchange patron profiles for the purposes of determining aggregate patron demographic data for use in responding to individual patron inquiries, assessing aggregate patron satisfaction with the delivery of the Exchange benefit, and in determining the appropriate product availability meeting the Exchange customers’ current and future needs and wants.  To aid the Exchange management in determining needs of customers and action required to settle customer complaints and to notify potential customers who voluntarily provide their e-mail address and other personal information to receive information about special events, sales, and other information about shopping at the Exchange, and to improve the efficiency and effectiveness of the Exchange’s marketing programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To a contractor who requires the data to perform the services that they were contracted to perform, provided that those services are consistent with the routine use for which the information was disclosed to the contracting entity. Should such a disclosure be made to the contractor, the individual or entity making such disclosure shall insure that the contractor complies fully with all Privacy Act provisions, including those prohibiting unlawful disclosure of such information.</p>
<p>To consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or in accordance with 3(d)(4)(A)(ii) of the Federal Claims Collection Act of 1966 as amended (31 U.S.C. 3701(a)(3) for the purpose of encouraging the repayment of an overdue debt, the amount, status and history of overdue debts, the name and address, taxpayer identification (SSN), and other information necessary to establish the identity of a debtor, the agency and program under which the claim arose, may be disclosed pursuant to 5 U.S.C. 552a(b)(12).</p>
<p>The DoD 'Blanket Routine Uses' set forth at the beginning of the Army's compilation of systems of records notices apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records and electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name; SSN; military card identification number; DoD ID Number; email address.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official need to know who are responsible for servicing the record in performance of their official duties.  Persons are properly screened and cleared for access.  Access to computerized data is role-based and further restricted by passwords, which are changed periodically.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information on shipments is maintained in computer files for 180 days following completion of shipment.  Microfilm and microfiche are retained for 2 years for postal claim purposes; destroyed after 6 years.</p>
<p>Cancelled or completed layaway tickets are held for 6 months after cancellation or delivery of merchandise; purchase orders are retained for 2 years; transaction records are retained for 2 years; refund vouchers are retained for 6 years; returned merchandise slips are retained for 6 years; cash receipt vouchers are retained for 3 years; repair/replacement order slips are retained for 2 years. All records are destroyed by shredding, all electronic records are destroyed by erasing/reformatting the media.</p>
<p>Paper records for customer comments, solicitations and complaints are destroyed by shredding after 3 years. Customer records are kept continuously until obsolete or superseded, at which point paper records are shredded, and electronic records are destroyed by erasing/reformatting the media.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/ Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598, and local managers at Exchanges worldwide.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/ Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individuals should provide their full name, current address and telephone number, case number that appeared on correspondence received from the Exchange if applicable, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:</p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date). (Signature)’.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/ Chief Executive Officer, Army and Air Force Exchange Service, Attention: FOIA/Privacy Manager,3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individuals should provide their full name, current address and telephone number, case number that appeared on correspondence received from the Exchange if applicable, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:</p>
<p>‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct. Executed on (date). (Signature)’.</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and contractor/vendor.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0401.04" toc="yes">
<systemNumber>AAFES 0401.04</systemNumber> 
<subsection type="systemName">Official Personnel Folders.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Official Personnel Folder is located in the Personnel Office at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
</p><p>Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p><p>Included in this system are the Employee Service Record Card Files and those records duplicated for maintenance at a site closer to where the employee works (e.g., in an administrative office or supervisor’s work folder).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the Army and Air Force Exchange Service (AAFES).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, date of birth, home residence, mailing address, telephone number; records reflecting work experience, educational level achieved; letters of commendation; training courses in which enrolled and certificates of completion; security clearance; personnel actions such as appointments, transfers, reassignments, separations, reprimands; salary and benefits documents to include allowances and insurance data; travel orders; and similar relevant information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated Funds Personnel Policies and Procedures; and Army Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Official Personnel Folder and other general personnel records are the official repository of the records, reports of personnel actions, and the documents and papers required in connection with these actions effected during an employee’s service with the Army and Air Force Exchange Service.
</p><p>Records provide the basic source of factual data about a person’s employment with the agency and have various uses by AAFES personnel offices, including screening qualifications of employees, determining status, eligibility, and employee’s rights and benefits, computing length of service, and other information needed to provide personnel services.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Labor, Department of Veterans Affairs, Social Security Administration, Federal agencies that have special civilian employee retirement programs; or a national, state, county, municipal, or other publicly recognized charitable or income security administration agency (e.g., State unemployment compensation agencies), where necessary to adjudicate a claim under the retirement, insurance or health benefits programs or to an agency to conduct studies or audits of benefits being paid under such programs.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; Kardex files; microfilm or microfiche, and in computer storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper or microfiche/microfilmed records are located in locked metal cabinets or in secured rooms with access limited to those personnel whose official duties require access. Access to computerized records is limited, through use of access codes and entry logs, to those whose official duties require access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Official Personnel Folder is permanent. Upon employee’s separation, it is transferred to the National Personnel Records Center (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199. Duplicate records maintained in an administrative office or at supervisory levels are destroyed 90 days after employee’s separation. Service Record Card Files are retained for 5 years following employee’s separation and retired to a records holding area for 15 additional years before being destroyed, except that those of employees of discontinued AAFES installations are retired to the National Personnel Records Center (Civilian). Automated personnel records are retained indefinitely for managerial and statistical studies; after an employee’s separation, records are not used in making decisions concerning the employee.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Senior Vice President, People Resources Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals must furnish their full name, Social Security Number, current address and telephone number; if terminated, also include date of birth, date of separation, and last employing location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Senior Vice President, People Resources Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals must furnish their full name, Social Security Number, current address and telephone number; if terminated, also include date of birth, date of separation, and last employing location.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, educational institutions, officials and other individuals of the Army and Air Force Exchange Service, third parties responding to reference checks, previous employers, law enforcement agencies, physicians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0403.01" toc="yes">
<systemNumber>AAFES 0403.01</systemNumber> 
<subsection type="systemName">Application for Employment Files(August 9, 1996, 61 FR 41574).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Segments of the system exist at servicing civilian personnel offices at Exchange U.S. Operations Offices, and post/base exchanges worldwide. Official mailing addresses are published as an appendix to the Army's compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for employment with the Army and Air Force Exchange Service (Exchange).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may vary depending on: the applicant’s nationality/citizenship; job location, including jobs outside of the United States; and/or host nation employment information requirements, if applicable.</p>
<p>Files may contain the individual's name, Social Security Number (SSN), Taxpayer Identification Number (ITIN), National ID Card, Passport/Visa information, names of relatives who work for the Exchange, parent’s names, spouse’s names, foreign languages spoken,  Exchange location, home address, date and place of birth, date of hire, citizenship including race and/or ethnicity, marital status, sex, security clearance, military status, notification from the Exchange concerning selection/non-selection, sponsor affiliation where employee is a dependent of a U.S. Government/military member, vehicle license numbers, physical examination documents, medical history, education history, employment history and experience, work licenses, career plans, personnel evaluation reports, job recommendations and character references, awards, training course data, driving history and criminal history.</p>
<p><b>Note:</b>  This system of records contains individually identifiable health information.  The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 10 U.S.C. 3013, Secretary of the Army; Title 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215-3, Morale, Welfare, and Recreation Nonappropriated Funds Instrumentalities Personnel Policy; Army Regulation 215-8/AFI 34-211(I), Army and Air Force Exchange Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records are used in considering individuals who have applied for positions in the Army and Air Force Exchange Service by making determinations of qualifications including medical qualifications, for positions applied for, and to rate and rank applicants applying for the same or similar positions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>To the Treasury Department to issue bonds; to collect and record income taxes.</p>
<p>To former spouses, who receive payments under Title 10 U.S.C. §1408, for the purposes of providing information on how their payment was calculated to include what items were deducted from the member’s gross pay and the dollar amount for each deduction.</p>
<p>To Federal, state, or local child support agencies, in response to their written requests for information regarding the gross and disposable pay of civilian employees, for purposes of assisting the agencies in the discharge of their responsibilities under Federal and State law.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of systems of records notices apply to this system.  The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, SSN and/or ITIN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official “need to know” who are responsible for servicing the record in performance of their official duties.  Persons are properly screened and cleared for access.  Access to electronic records is role-based and further restricted by passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Non-selected applicant records are retained for up to six months and then destroyed by shredding or deletion from the applicant database;  records for applicants hired become part of the person's Official Personnel Folder.  Upon the separation of the employee, the file will be transferred to the National Personnel Records Center (NPRC) in Valmeyer, IL and maintained for an additional 65 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individuals should provide full name, SSN, current address and telephone number and signature.  If terminated, also include date of birth, date of separation, and last employing location and sufficient details to permit locating the record.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).'
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Attn: FOIA/Privacy Manager, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individuals should provide full name, SSN, current address and telephone number and signature.  If terminated, also include date of birth, date of separation, and last employing location.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: 'I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.  Executed on (date).  (Signature).'</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: 'I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).'
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the employee, his/her supervisor, educational institutions, previous employers, law enforcement agencies, court orders and medical authorities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0403.11" toc="yes">
<systemNumber>AAFES 0403.11</systemNumber> 
<subsection type="systemName">Personnel Departure Clearance Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas,
TX 75236-1598; the civilian personnel offices located at the Exchange Regions and Area Exchanges at posts, bases, and
satellites world-wide.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees of the Army and Air Force Exchange Service (Exchange).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, job data, reason for departure, and clearing offices’ approval.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and 8013, Secretary of the Air Force; Army Regulation
215-3, Nonappropriated Funds Personnel Policies and Procedures; and Army Regulation 215-8/AFI 34/211(I), Army and Air
Force Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure that departing employees have been properly out-processed.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessed only by designated individuals having official need therefor in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records should be cut off at the close of the fiscal year of departure. Destroy, by
shredding, one year after cut off.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker
Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number, and date and place of
separation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker
Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number, and date and place of
separation.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; official personnel actions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0404.01" toc="yes">
<systemNumber>AAFES 0404.01</systemNumber> 
<subsection type="systemName">Incentive Awards Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All U.S. dollar-paid employees of the Army and Air Force Exchange Service who are recipients of awards.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, grade/step, position title, award for which nominated and justification therefor, accomplishments, requirements of position held, organization in which employed, and similar relevant data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-3, Nonappropriated Funds Personnel Policies and Procedures; and Army Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To consider and select employees for incentive awards and other honors and to publicize those granted.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to public and private organizations, including news media, which grant or publicize employee awards or honors.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to designated individuals having official need therefor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for 2 years, following which they are destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: PE, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number, and sufficient details to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: PE, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide full name, Social Security Number, current address and telephone number, and sufficient details to permit locating the record.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the nominating official; approving authority; individual’s official personnel file.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0405.03" toc="yes">
<systemNumber>AAFES 0405.03</systemNumber> 
<subsection type="systemName">Personnel Appeals and Grievances.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; and
</p><p>Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any employee of the Army and Air Force Exchange Service (AAFES) who has filed an appeal of an adverse action and/or is contesting a personnel action when the appeal/grievance has been referred to the appropriate General Counsel’s office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence, documentation, and memoranda concerning the appeal/grievance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-3; Nonappropriated Funds Personnel Policies and Procedures; and Army Regulation 690-700, Personnel Relations and Services.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine propriety and legal sufficiency or the agency’s action in the appeal or grievance matter.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained in the servicing General Counsel’s office for 1 year after final decision is made; subsequently retired to the AAFES warehouse or servicing General Services Administration records holding center where it is held 6 years before being destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the General Counsel at the Army and Air Force Exchange Service location where appeal/grievance was filed.
</p><p>Individual should provide full name, current address and telephone number, the latest correspondence received by them from the General Counsel’s office, if available, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the General Counsel at the Army and Air Force Exchange Service location where appeal/grievance was filed.
</p><p>Individual should provide full name, current address and telephone number, the latest correspondence received by them from the General Counsel’s office, if available, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From AAFES personnel office responsible for records on the employee; from the AAFES Grievance Examiner; and from the AAFES employee and/or his/her representative.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0405.11" toc="yes">
<systemNumber>AAFES 0405.11</systemNumber> 
<subsection type="systemName">Individual Health Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas,
TX 75236-1598 and Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide where medical facilities are
available for employee use.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army and Air Force Exchange Service (Exchange).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, organizational location, date of birth, medical data recorded by treating nurse/physician, information provided by individual’s personal physician regarding diagnosis, prognosis, and return to duty status, and similar relevant data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Department of the Air Force; Army
Regulation 215-1, The Administration of Morale, Welfare, and Recreation Activities and Non-appropriated Fund Instrumentalities;
and Army Regulation 215-8/AFI 34-211(I), Army and Air Force Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide health care and medical treatment to employees who become ill or are injured during working hours.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in the dispensary, available only to assigned medical personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records should be cut off at close of fiscal year in which employee is separated or
transferred. Destroy, by shredding, six years after cut off.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker
Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: Records
Management Office, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual must furnish full name, details concerning injury or illness and date and location of such, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: <i>Director,</i> Records Management Office, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual must furnish full name, details concerning injury or illness and date and location of such, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the employee; his/her physician; witnesses to an injury/accident.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0408.14" toc="yes">
<systemNumber>AAFES 0408.14</systemNumber> 
<subsection type="systemName">Tuition Assistance Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army and Air Force Exchange Service who apply for tuition assistance for degree programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application, academic transcripts, curricula, grade reports, request for disbursement, agency approval/disapproval, similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration of Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities; Army Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain information on participants in the tuition assistance program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By employee’s Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessed only by designated individuals having need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 3 years following individual’s completion of degree program/courses.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Senior Vice President, People Resources Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide his/her full name, Social Security Number, details concerning application for tuition assistance, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Senior Vice President, People Resources Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide his/her full name, Social Security Number, details concerning application for tuition assistance, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0408.17" toc="yes">
<systemNumber>AAFES 0408.17</systemNumber> 
<subsection type="systemName">HPP Employee Upward Mobility Program Files (August 9, 1996, 61 FR 41578).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The programs using these systems of records notices have been deactivated and met their approved NARA retention schedules;
therefore, the systems of records notices can be deleted.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0409.01" toc="yes">
<systemNumber>AAFES 0409.01</systemNumber> 
<subsection type="systemName">AAFES Accident/Incident Reports.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Safety and Security Offices of Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany; Exchange
</p><p>Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in accidents, incidents, or mishaps resulting in theft or reportable damage to Army and Air Force Exchange Service (AAFES) property or facilities; individuals injured or become ill as a result of such accidents, incidents, or mishaps.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>AAFES Accident Report, AAFES Incident Report, record of injuries and illnesses; physicians’ reports; witness statements; investigatory reports; similar relevant documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 12196; Army Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record accidents, incidents, mishaps, fires, theft, etc., involving Government property; and personal injuries/illnesses in connection therewith, for the purposes of recouping damages, correcting deficiencies, initiating appropriate disciplinary action; filing of insurance and/or workmen’s compensation claims therefor; and for managerial and statistical reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Labor to support workmen’s compensation claims.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; computer magnetic tapes and printouts; microfiche.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual involved or injured and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed only by designated individuals having official need therefor in the performance of their duties, within buildings protected by security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are retained for 2 years following which it is destroyed by shredding; information on microfiches is retained for 3 years; computer tapes reflecting historical data are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, present address and telephone number; sufficient details concerning the accident, mishap, or attendant injury to permit locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, present address and telephone number; sufficient details concerning the accident, mishap, or attendant injury to permit locating the record, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; medical facilities; investigating official; State Bureau of Motor Vehicles, State and local law enforcement authorities; witnesses; victims; official Department of Defense records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0410.01" toc="yes">
<systemNumber>AAFES 0410.01</systemNumber> 
<subsection type="systemName">Employee Travel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 South Walton Walker Boulevard, Dallas, TX 75236-1598; Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army and Air Force Exchange Service (Exchange) and their family members authorized to perform official travel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents pertaining to travel of persons on official Government business, and/or their dependents, including travel assignment orders, authorized leave en route, availability of quarters and/or shipment of household goods and personal effects, application for passport/visas; security clearance; travel expense vouchers; and similar related documents.  This includes the full name of the employee and/or dependent, dependent’s relationship to employee, last five digits of the employee’s SSN, DoD ID Number, current pay grade level, current duty station, new duty station, home address, home phone number, work number, cell number, personal e-mail address, and emergency contact’s name and phone number; employee/dependent biographical information, passport number, security clearance, dependent’s home phone number and address, and employee/dependent date of birth.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 10 U.S.C. 3013, Secretary of the Army; Title 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 215-1, The Administration of Morale, Welfare, and Recreation Activities and Non-appropriated Fund Instrumentalities; Army Regulation 215-8/AFI 34-211(I), Army and Air Force Exchange Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process official travel requests for military and civilian employees of the Army and Air Force Exchange Service; to determine eligibility of individual's dependents to travel; to obtain necessary clearance where foreign travel is involved, including assisting individual in applying for passports and visas and counseling where proposed travel involves visiting/transiting communist countries and danger zones.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Information may be disclosed to attached or law enforcement authorities of foreign countries.</p>
<p>To the U.S. Department of Justice or Department of Defense legal/intelligence/investigative agencies for security, investigative, intelligence, and/or counterintelligence operations.
The DoD blanket routine uses set forth at the beginning of the Army’s compilation of system of records notices may apply to this system.  The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Employee’s name, SSN and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official ‘need to know’ who are responsible for servicing the record in performance of their official duties.  Persons are properly screened and cleared for access.  Access to computerized data is role-based and further restricted by passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Employee Travel Files, MAC Transportation Authorizations, Ticketing Service Files, and Permanent Change of Station Orders are cutoff at the close of the fiscal year and destroyed 2 years after the cutoff.</p>
<p>Passport Files are destroyed when employee is separated, or when the passport has expired without request for renewal, or been revoked, whichever is sooner.</p>
<p>Records maintained for accounting purposes; including expense vouchers, invoices, receipted bills, copies of travel orders, travel authorizations, letters of credit and supporting documents are kept as followed:  Temporary Duty Travel Files are cutoff at the close of the calendar year and destroyed 3 years after the cutoff; Permanent Change of Station files are cutoff at the close of the calendar year and destroyed 8 years after the cutoff; all other travel document copies are cutoff at the close of the calendar year and destroyed 2 years after the cutoff.</p>
<p>Paper files are destroyed by shredding and electronic files are deleted from database by erasure.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 South Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: Director, Administrative Services Division, 3911 South Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Requests should contain the individual’s full name, SSN (last four) or DoD ID number, current address, telephone number, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United State of America that the foregoing is true and correct.   Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 South Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Requests should contain the individuals’ full name, SSN (last four) or DoD ID number, current address, telephone number, and signature.</p>
<p>In addition, the requester must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.   Executed on (date).  (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct.  Executed on (date).  (Signature).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army's rules for accessing records and for contesting contents and appealing initial agency determinations are contained in 32 CFR part 505, Army Privacy Program or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the Exchange employee or other DoD agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0502.02" toc="yes">
<systemNumber>AAFES 0502.02</systemNumber> 
<subsection type="systemName">Biographical Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program using this system of records notice has been discontinued and records are no longer collected and have met the approved NARA retention schedule; therefore, the system of records notice can be deleted.

 </p></xhtmlContent></subsection></section>
<section id="AAFES 0602.04" toc="yes">
<systemNumber>AAFES 0602.04</systemNumber> 
<subsection type="systemName">Legal Office Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; Personnel offices at Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army and Air Force Exchange Service (Exchange) who are permitted to file charges/claims pursuant to Executive Order 11491, as amended; individuals who file any other type of complaint and/or claim or similar pleading in a court or administrative body against the Exchange; individuals involved with the Exchange on other legal matters or proceedings, including bankruptcy;  an Exchange employee who is named as a defendant; individuals against whom the Exchange has filed a complaint or similar pleading in a court or administrative body, and/or other individuals who are involved in the investigation or legal matter.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s or claimant’s name, address, phone number, AAFES case number, Social Security Number (SSN), date of birth, sex, marital status, age, credit card number, credit account history, bankruptcy data and similar information that could be used as evidence in litigation or to further an investigation, as well as materials and information received from opposing counsel or outside sources involved in a legal matter, e.g. exhibits; individual’s or claimant’s counsel name, address and phone number.  These items may be included in written allegations of unfair labor practice; supporting correspondence, documentation, memoranda, opinions, or other related materials involved in representing the Exchange in unfair labor practice or bankruptcy claims; or individuals involved with the Exchange on other legal matters or proceedings.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; E.O. 11491, Labor-management Relations in the Federal Service, as amended; Army Regulation 60-21, Exchange Service Personnel Policies; Army Regulation 215-1, Military Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities; Army Regulation 215-8/AFI 34-211(I), Army and Air Force Exchange Service Operations; and E.O 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review and process charges and claims of unfair labor practices through formal/informal negotiations; to review and process bankruptcy related claims; for managerial and statistical reports; to process other legal complaints against individuals; to initiate litigation as necessary; to investigate other claims and prepare responses; and to defend the Exchange in civil suits filed against it in the Federal Court System.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of  the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>Disclosure to consumer reporting agencies. Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to ‘consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. §1681a(f)) or the Federal Claims Collection  Act of 1966 (31 U.S.C. §3701(a)(3)).  The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.</p>
<p>Disclosure of records is limited to the individual’s name, address, Social Security Number (SSN), and other information necessary to establish the individual’s identity; the amount, status, and history of the claim; and the agency program under which the claim arose.  This disclosure will be made only after the procedural requirement of 31 U.S.C. §3711(f) has been followed.</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the Army's compilation of system of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the individual's surname and SSN of defendant in the proceeding.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility.  Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel.  Access to records is limited to person(s) with an official need to know who are responsible for servicing the record in performance of their official duties.  Persons are properly screened and cleared for access.  Access to computerized data is role-based and further restricted by passwords, which are changed periodically. In addition, integrity of automated data is ensured by internal audit procedures, data base access accounting reports and controls to preclude unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents relating to legal opinions establishing precedence policies, and procedures regarding laws, regulations, directives, and decision, and their effect on the Exchange are maintained permanently.  Litigation case files are cutoff at the close of the Exchange fiscal year in which the case is closed and then destroyed by shredding or by erasing/reformatting electronic media 10 years thereafter.  Unfair Labor Claims/Charges are maintained for 3 years after the claim is closed, then retained for 5 years in an active file, then transferred to the servicing Exchange warehouse or General</p>
<p>Services Administration records holding center for an additional 5 years at which time they are destroyed either by shredding or erasing/reformatting the electronic media.  Workers' Compensation files are maintained at the corporate level for a period of one year after the case is closed and then transferred to the Federal Record Center for a period of 30 years after the close date and destroyed by shredding and erasing/reformatting electronic media.  All other files are maintained for a period of 10 years after the closing of the case or judicial proceedings have been resolved, after which they are destroyed by shredding or erasing/reformatting electronic media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individual should provide their full name, SSN, current address and telephone number, last employing station, AAFES case number if applicable and details sufficient to assist in locating the record, and signature.</p>
<p>In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States: ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.</p>
<p>Executed on (date). (Signature)’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths: ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, ATTN: FOIA/Privacy Manager, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.</p>
<p>Individual should provide their full name, SSN, current address and telephone number, last employing station, AAFES case number if applicable and details sufficient to locate the record, and signature.</p>
<p>In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>
<p>If executed outside the United States:  ‘I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct.</p>
<p>Executed on (date). (Signature).’</p>
<p>If executed within the United States, its territories, possessions, or commonwealths:  ‘I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)’.</p>
</xhtmlContent></subsection>
    <subsection type="recordSourceCategories">
        <xhtmlContent>
            <p>
                From the individual, the union representative, witnesses, official records of the Army and Air Force Exchange Service, Defense Enrollment and Eligibility Reporting System (DEERS) and other DoD systems as applicable per the case.
            </p></xhtmlContent></subsection>
            <subsection type="exemptionsClaimed">
                <xhtmlContent>
                    <p>
                        None.
                    </p>  
        </xhtmlContent></subsection></section>


<section id="AAFES 0602.04b" toc="yes">
<systemNumber>AAFES 0602.04b</systemNumber> 
<subsection type="systemName">Claims and/or Litigation Against AAFES.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who has filed a claim against Army and Air Force Exchange Service (AAFES), a complaint or similar pleading in a court or administrative body in which an AAFES employee or the Army and Air Force Exchange Service is named as a defendant.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Claims, pleading, motions, briefs, orders, decisions, memoranda, opinions, supporting documentation, and allied materials involved in representing the Army and Air Force Exchange Service in the Federal Court System.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration of Morale, Welfare, and Recreation Activities and Nonappropriated Fund Instrumentalities; and Army Regulation 60-21, Personnel Policies.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To investigate claims and prepare responses; to defend the Army and Air Force Exchange Service in civil suits filed against it in the Federal Court System.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be disclosed to the Department of Justice and U.S. Attorneys’ offices handling a particular case. Most of the information is filed in some manner in the courts in which litigation is pending and therefore is a public record.
</p><p>In addition, some of the information will appear in the written orders, opinions, and decisions of the courts which, in turn, are published in the Federal Reporter System under the name or style of the case and are available to individuals with access to a law library.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name of claimant/plaintiff.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who have need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Claim records are destroyed after 6 years. Litigation records are permanent; they are retained in the servicing General Counsel’s Office until judicial proceedings have been resolved, following which they are retired to the servicing General Services Administration records holding center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide his/her full name, current address and telephone number, latest correspondence received from the servicing General Counsel’s office if available, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: General Counsel, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide his/her full name, current address and telephone number, latest correspondence received from the servicing General Counsel’s office if available, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From official records of the Army and Air Force Exchange Service; claimants; litigants.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

<section id="AAFES 0604.02" toc="yes">
<systemNumber>AAFES 0604.02</systemNumber> 
<subsection type="systemName">Unfair Labor Practice Claim/Charges Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Based on a recent review of
AAFES 0604.02 Unfair Labor Practice
Claim/Charges Files it has been
determined that records in this system
will now be covered by AAFES 0602.04
Legal Office Management System;
therefore, the system of records notice
can be deleted. </p></xhtmlContent></subsection></section>

<section id="AAFES 0607.01" toc="yes">
<systemNumber>AAFES 0607.01</systemNumber> 
<subsection type="systemName">Confidential Financial Disclosure Report.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598 and Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Each officer of a uniformed service assigned to AAFES whose pay grade is less than O-7 and each employee whose position is classified at Grade 15 (NF-5/Tier 1) or below and whose basic duties and responsibilities require the employee or officer to participate personally and substantially in a way that the final decision or action will have a direct and substantial economic effect on the interests of any non-Federal entity or the agency concludes in accordance with Federal regulation that the duties and responsibilities of the employee’s position require the employee to file such a report to avoid involvement in a real or apparent conflict of interest.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Standard Form 450, `Confidential Financial Disclosure Report,’ and endorsements or documents relevant to information on this form.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting Procedures; Army Regulation 60-20; Army and Air Force Exchange Service Operating Policies; E.O. 9397 (SSN); E.O. 12674 as amended by E.O. 12731.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are maintained to meet requirements of E.O. 12674, as amended by E.O. 12731 (5 CFR 2634.901, Subpart I), on the policies of Confidential Financial Disclosure Reporting. Such statements are required to assure compliance with the standards of conduct for Government employees contained in the Executive Orders, Federal regulations, and Title 18 of the U.S.C., and to determine if a conflict of interest exists between the employment of individuals by the Federal Government and their personal employment or other financial interests.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>These statements and amended statements required by or pursuant to E.O. 12674, as amended by E.O. 12731, are to be held in confidence and no information shall be disclosed except:
</p><p>a. To disclose pertinent information to the appropriate Federal, State, or local agency responsible for investigating, prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where the disclosing agency becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation.
</p><p>b. To disclose information to another Federal agency, to a court, or a party in litigation before a court or in an administrative proceeding being conducted by a Federal agency, either when the Government is party to a judicial proceeding or in order to comply with the issuance of a subpoena.
</p><p>c. To disclose information to any source when necessary to obtain information relevant to a conflict-of-interest investigation or determination.
</p><p>d. By the National Archives and Records Administration, General Services Administration, in record management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p>e. To disclose, in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding, in which the filer is directly involved.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessible only to designated authorized persons who are properly screened, cleared and trained, having official need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained until individual no longer occupies a position for which Standard Form 450 is required. Destroyed by shredding six years after the individual has left the position, except that documents needed in an on-going investigation will be retained until no longer needed in the investigation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the General Counsel at the Army and Air Force Exchange Service location where the reports were filed.
</p><p>Individuals should provide their full name, period covered by the report filed, locations(s) of employment, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the General Counsel at the Army and Air Force Exchange Service location where the reports were filed.
</p><p>Individuals should provide their full name, period covered by the report filed, locations(s) of employment, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0702.22" toc="yes">
<systemNumber>AAFES 0702.22</systemNumber> 
<subsection type="systemName">Check-Cashing Privilege Files (August 9, 1996, 61 FR 41585).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The programs using these systems of records notices have been deactivated and met their approved NARA retention schedules;
therefore, the systems of records notices can be deleted.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0702.23" toc="yes">
<systemNumber>AAFES 0702.23</systemNumber> 
<subsection type="systemName">Dishonored Check Files (August 20, 1997, 62 FR 44261).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The programs using these systems of records notices have been deactivated and met their approved NARA retention schedules;
therefore, the systems of records notices can be deleted.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0702.34" toc="yes">
<systemNumber>AAFES 0702.34</systemNumber> 
<subsection type="systemName">Accounts Receivable Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Army and Air Force Exchange Service-Europe, Europe Accounting Support Office, CMR 429, APO AE 09054;
</p><p>Army and Air Force Exchange Service-Pacific Rim, Accounting Support Center, Unit 35163, APO AP 96378-5163; and
</p><p>Post and base exchanges within the Army and Air Force Exchange Service (AAFES) system.  Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army and Air Force Exchange Service customers (military, retirees, civilian, and civilian dependents).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Case files relating to debts owed by individuals, including dishonored checks, deferred payment plans, home layaway, salary/travel advances, pecuniary liability claims and credit cards.  These files include all correspondence to the debtor/his or her commander, notices from banks concerning indebtedness, originals or copies of returned checks, envelopes showing attempts to contact the debtor, payment documentation, pay adjustment authorizations, deferred payment plan applications, charges and statements or accounts, and home layaway cards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Secretary of the Army and 10 U. S.C. 8013, Secretary of the Air Force; Federal Claims Collection Act of 1966 (Pub.L. 89-508, as amended); Debt Collection Act of 1982 (Pub.L. 97-365), as amended by the Debt Collection Improvement Act of 1996 (Pub.L. 104-134, section 31001);
AR 60-20/AFR 147-14, Army and Air Force Exchange Service Operating Policies; and E.O. 9397 (SSN); 31 CFR 285.11, Administrative Wage Garnishment; DoD 700-14-R, Dod Financial Management Regulation.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process, monitor, and post audit accounts receivable, to administer the Federal Claims Collection Act, and to answer inquiries pertaining thereto.
</p><p>To collect indebtedness.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the U.S. Department of Justice/U.S. Attorneys for legal action and/or final disposition of the debt claim.
</p><p>To the Internal Revenue Service (IRS) to obtain locator status for delinquent accounts receivables (controls exist to preclude redisclosure of solicited IRS address data; and/or to report write-off amounts as taxable income as pertains to amounts compromised and accounts barred from litigation due to age).
</p><p>To private collection agencies for collection action when the internal collection efforts have been exhausted.
</p><p>To the Department of the Treasury, Financial Management Service, for the purpose of collecting delinquent debts owed to the U.S. Government via administrative offset.
</p><p>To any employer (person or entity) that employs the services of others and that pays their wages or salaries, where the employee owes a delinquent nontax debt to the United States.  the term employer includes, but is not limited to, State and local governments, but does not include any agency of the Federal Government.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).  The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by customer’s surname or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only by authorized personnel within AAFES-FA-O/R.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in current files until close of fiscal year in which receivable is cleared.  At year end, files are stored for 10 years and subsequently destroyed by shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Chief, Accounts Receivable Division, Comptroller Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals should provide full name, Social Security Number, or other acceptable identifying information that will facilitate locating the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Chief, Accounts Receivable Division, Comptroller Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals should provide full name, Social Security Number, or other acceptable identifying information that will facilitate locating the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the customer and from correspondence between AAFES and Vendors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0702.43" toc="yes">
<systemNumber>AAFES 0702.43</systemNumber> 
<subsection type="systemName">Travel Advance Files (August 9, 1996, 61 FR 41588).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The programs using these systems of records notices have been deactivated and met their approved NARA retention schedules;
therefore, the systems of records notices can be deleted.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0703.07" toc="yes">
<systemNumber>AAFES 0703.07</systemNumber> 
<subsection type="systemName">AAFES Employee Pay System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Commander, Army and Air Force Exchange Service-Pacific Rim Region, Unit 35163, APO AP 96378-0163; and
</p><p>Commander, Army and Air Force Exchange Service-Europe, Unit 24580, APO AE 09245.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees of the Army and Air Force Exchange System (AAFES).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee’s name; Social Security Number; AAFES facility number; individual’s pay, leave, and retirement records, withholding/deduction authorization for allotments, health benefits, life insurance, savings bonds, financial institutions, etc.; tax exemption certificates; personal exception and indebtedness papers; subsistence and quarters records; statements of charges, claims; roster and signature cards of designated timekeepers; payroll and retirement control and working paper files; unemployment compensation data requests and responses; reports of retirement fund deductions; management narrative and statistical reports relating to pay, leave, and retirement.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 6, GAO Policy and Procedures Manual for Guidance of Federal Agencies; 10 U.S.C. 3013 and 8013; Army Regulation 215-5, Nonappropriated Funds Accounting Policy and Reporting Procedures; Army Regulation 60-21, Personnel Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide basis for computing civilian pay entitlements; to record history of pay transactions, leave accrued and taken, bonds due and issued, taxes paid; to answer inquiries and process claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Treasury Department to record checks and bonds issued.
</p><p>To the Internal Revenue Service to report taxable earnings and taxes withheld; to locate delinquent debtors.
</p><p>To States and Cities/Counties to provide taxable earnings of civilian employees to those states and cities or counties which have entered into an agreement with the Department of Defense and the Department of the Treasury.
</p><p>To State Employment Offices to provide information relevant to the State’s determination of individual’s entitlement to unemployment compensation.
</p><p>To the U.S. Department of Justice/U.S. Attorneys for legal action and/or final disposition of debt claims against the Army and Air Force Exchange Service.
</p><p>To private collection agencies for collection action when the Army and Air Force Exchange Service has exhausted its internal collection efforts.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p><p>Disclosure of records is limited to the individual’s name, address, Social Security Number, and other information necessary to establish the individual’s identity; the amount, status, and history of the claim; and the agency program under which the claim arose. This disclosure will be made only after the procedural requirement of 31 U.S.C. 3711(f) has been followed.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and in bulk storage; card files; computer magnetic tapes, discs and printouts; microfiches, microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Automated records are retrieved by employee’s Social Security Number within payroll block; manual records are retrieved by individual’s surname or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are restricted to personnel who are properly cleared and trained and have an official need therefor. In addition, integrity of automated data is ensured by internal audit procedures, data base access accounting reports and controls to preclude unauthorized disclosure.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The majority of documents are retained 4 years after which they are destroyed by shredding. Exceptions are Time and Attendance sheets: retained 6 years; W-2 data and employer quarterly Federal tax returns are retained 5 years; Payroll Registers are permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, HQ Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, HQ Army and Air Force Exchange Service, ATTN: FA, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, Social Security Number, current address and telephone number; if terminated, include date and place of separation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, HQ Army and Air Force Exchange Service, ATTN: FA, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, Social Security Number, current address and telephone number; if terminated, include date and place of separation.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; personnel actions; other agency records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 0903.06" toc="yes">
<systemNumber>AAFES 0903.06</systemNumber> 
<subsection type="systemName">Personnel Management Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Centralized at Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Segments of the system exist at servicing civilian personnel offices at Commander, AAFES Pacific Rim Region, Unit 35163, APO AP 96378-5163;
</p><p>Commander, AAFES Europe Region, Unit 24580, APO AE 09245; and
</p><p>U.S. Operations Offices, and post/base exchanges worldwide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees of the Army and Air Force Exchange Service (Exchange).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, Exchange location, home address; date of birth; date hired, leave accrual data, retirement participation data, service award data, citizenship, marital status, sex, security clearance, military status, sponsor affiliation where employee is a dependent of a U.S. Government/military member, job code and title, employment category, pay plan, wage schedule, base hourly rate, scheduled work week, Federal and State tax exemptions, type of insurance coverage, authorized deductions, life insurance coverage, physical examination documents, education and experience, licenses, career plans, Personnel Evaluation Reports, training course data, and similar relevant information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army and 8013, Secretary of the Air Force; Army Regulation
215-3, Nonappropriated Funds Personnel Policies and Procedures; Army Regulation 215-8/AFI 34-211(I), Army and Air
Force Service Operations; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To produce reports and statistical analyses of the civilian work force strength trends and composition in support of established manpower and budgetary programs and procedures; verify employment; provide data in support of Equal Employment Opportunity Program requirements; provide locator and emergency notification data; respond to union requests; identify training requirements; provide salary data for current and projected fiscal guidance, personnel data for current and projected staffing requirements; provide suspense system for within grade increases, length of service awards, performance ratings, pay adjustments and tenure groups; provide data for retirement processing, individual personnel actions; analyze leave usage; investigate complaints, grievances and appeals; respond to requests from courts and regulatory bodies; provide incentive awards information; provide qualified candidates to fill position vacancies; counsel employees on career development; plan dependent services in overseas areas; determine validity of individual claims related to pay adjustments; and for other managerial and statistical studies, records, and reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic data files reside in restricted areas accessible only to authorized personnel who
are properly screened, cleared, and trained. Manual records and computer printouts containing personal identifiers are maintained in
locked file cabinets and are available only to individuals having an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic system is unscheduled and considered permanent pending approval from the National
Archives and Records Administration and the Archivist of the United States.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker
Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton
Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals should provide full name, Social Security Number, current address and telephone number and, if terminated, include
date of birth, date of separation, and last employing location.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the Director/Chief Executive Officer, Army and Air Force Exchange Service, 3911 S. Walton Walker
Boulevard, Dallas, TX 75236-1598.
</p><p>Individuals should provide full name, Social Security Number, current address and telephone number and, if terminated, include
date of birth, date of separation, and last employing location.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the employee, his/her supervisor, Exchange records and reports, Official Personnel
Folder.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 1203.03" toc="yes">
<systemNumber>AAFES 1203.03</systemNumber> 
<subsection type="systemName">Appointment of Contracting Officers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military or civilian personnel assigned to the Army and Air Force Exchange Service (AAFES) are appointed as contracting officers.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number, job title and grade, qualifications, training and experience, request for appointment as contracting officer, copy of Certificate of Appointment, and other correspondence and documents relating to individual’s qualifications therefor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-4, Nonappropriated Fund Contracting; Army Regulation 60-20, Army and Air Force Exchange Service Operating Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ascertain an individual’s qualifications to be appointed as contracting officer; to determine if limitations on procurement authority are appropriate; to complete Certificate of Appointment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is accessible only to designated persons having official need therefor in the performance of their duties. Records are maintained in building entrance which is limited to persons assigned to AAFES.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the system until two years after the end of the fiscal year in which the individual’s appointment as a contracting officer is terminated. At that time, the records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Procurement Support and Policy Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, and sufficient details to permit locating the pertinent records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Procurement Support and Policy Directorate, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, and sufficient details to permit locating the pertinent records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, personnel records, former employers, educational institutions, AAFES records and reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 1504.03" toc="yes">
<systemNumber>AAFES 1504.03</systemNumber> 
<subsection type="systemName">Personal Property Movement and Storage Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Army and Air Force Exchange Service (AAFES) whose permanent change of station is authorized by AAFES.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Orders authorizing shipment/storage of personal property to include privately owned vehicles and house trailers/mobile homes; Cash Collection Vouchers; Application for Shipment and/or Storage of Personal Property; Transportation Control and Movement Document; Personal Property Counseling Checklist; Government Bill of Lading; storage contracts, loss and damage claims, and similar related documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-1, The Administration of Morale, Welfare, and Recreation Activities and nonappropriated Fund Instrumentalities; Army Regulation 60-20, Army and Air Force Exchange Service Operating Policies.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the Army and Air Force Exchange Service to arrange for the movement, storage and handling of personal property; to identify/trace lost or damaged shipments; to answer inquiries and monitor effectiveness of personal property traffic management functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information is disclosed to commercial carriers for the purposes of identifying ownership, verifying delivery of shipment, supporting billing for services rendered, and justifying claims for loss, damage, or theft.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; microfilm; magnetic tapes, and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in secured areas, accessible only to authorized personnel having an official need-to-know. Automated segments are further protected by code numbers and passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents relating to packing, shipping, and/or storing of household goods within the Continental United States are destroyed after 3 years; those relating to overseas areas are destroyed after 6 years. Documents regarding shipment of privately owned vehicles/mobile homes are destroyed after 2 years. Shipment discrepancy reports are destroyed after 2 years or when claim/investigation is settled, whichever is later. Administrative files reflecting queries and responses are retained for 2 years; then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Administrative Services Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Administrative Services Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75266-0202.
</p><p>Individual should provide their full name, Social Security Number, current address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Provided by the individual whose personal property is shipped/stored; by the carrier/storage facility.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 1609.02" toc="yes">
<systemNumber>AAFES 1609.02</systemNumber> 
<subsection type="systemName">AAFES Customer Service.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany, APO 09251-4580; and Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Army and Air Force Exchange Service (AAFES) customers including but not limited to those who make purchases, use the services of the Customer Service Desk, purchase merchandise on a time payment, layaway, or special order basis, or who need purchase adjustments or refunds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, address, and Social Security Number, copies of layaway tickets, requests for refunds, special order forms/procurement request/logs, cash receipt/charge or credit vouchers, rebate coupons, register transaction journal/log, repair vouchers, warranty documents, shipping/delivery information, correspondence between AAFES and the customer and/or vendor.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; Army Regulation 25-1, Morale, Welfare, and Recreation Activities and Non-Appropriated Fund Instrumentalities; Army Regulation 60-10, Army and Air Force Exchange Service General Policies; Army Regulation 60-20, Army and Air Force Exchange Service Operation Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record customer transactions/payment for layaway and special orders; to determine payment status before finalizing transactions; to identify account delinquencies and prepare customer reminder notices; to mail refunds on canceled layaway or special orders; to process purchase refunds; to document receipt from customer of merchandise subsequently returned to vendors for repair or replacement, shipping/delivery information, and initiate follow-up actions; to monitor individual customer refunds; to perform market basket analysis; to improve efficiency of marketing system(s); and, to help detect and prevent criminal activity, and identify potential abuse of exchange privileges.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to
‘consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>Disclosure of records is limited to the individual’s name, address, Social Security Number, and other information necessary to establish the individual’s identity; the amount, status, and history of the claim; and the agency program under which the claim arose. This disclosure will be made only after the procedural requirement of 31  U.S.C. 3711(f) has been followed.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper in file folders and on electric storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By customer’s surname, Social Security Number, document control number, and/or due date.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secured areas, accessible only to authorized personnel having need for the information in the performance of their duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Cancelled or completed layaway tickets are held for 6 months after cancellation or delivery of merchandise; purchase orders are retained for 2 years; transaction records are retained for 2 years; refund vouchers are retained for 6 years; returned merchandise slips are retained for 6 years; cash receipt vouchers are retained for 3 years; repair/replacement order  slips are held 2 years. All records are destroyed by shredding, all electronic records are destroyed by erasing/reformatting the media.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide name and sufficient details of purchaser to enable locating pertinent records, current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: SD, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide name and sufficient details of purchase to enable locating pertinent records, current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual and/or vendor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 1609.03" toc="yes">
<systemNumber>AAFES 1609.03</systemNumber> 
<subsection type="systemName">AAFES Catalog System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598; HQ, Army and Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Exchange customers who place a catalog sales order.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Customer name, Social Security Number, mailing address; name and address of recipient of order, description and price of item ordered, method of shipment, amount of order/refund, returned check identifier, claim data for returns/damages to shipments, and similar relevant data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 3013 and 8013; Army Regulation 215-2, The Management and Operation of Army Morale, Welfare, and Recreation Programs and Nonappropriated Fund Instrumentalities; Army Regulation 60-20, Army and Air Force Exchange Service Operating Policies; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To locate order information to reply to customer inquiries, complaints; to create labels for shipment to proper location; to refund customer remittances or to collect monies due; to provide claim and postal authorities with confirmation/ certification of shipment for customer claims for damage or lost shipments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records; magnetic tapes and printouts; microfiche, microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By customer order information, Social Security Number, or insurance number assigned to shipment.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to information is restricted to persons having official need therefor; computer operations rooms are locked and visitors screened for entry.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained in computer files for 180 days following completion of shipment. Microfilm and microfiche are retained for 2 years for postal claim purposes; destroyed after 6 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Chief, Catalog Sales Center, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide name, current address and telephone number, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Chief, Catalog Sales Center, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide name, current address and telephone number, and sufficient details to permit locating pertinent records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="AAFES 1703.03" toc="yes">
<systemNumber>AAFES 1703.03</systemNumber> 
<subsection type="systemName">Personnel Security Clearance Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598;
</p><p>Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany; and
</p><p>Exchange Regions and Area Exchanges at posts, bases, and satellites world-wide. Official mailing addresses are published as an appendix to the Army’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons affiliated with the Army and Air Force Exchange Service (AAFES) by assignment, employment, contractual relationship, or as the result of an interservice support agreement on whom a personnel security clearance determination has been completed, is in process, or may be pending.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File may contain pending and completed personnel security clearance actions on individuals by personal identifying data. It may also contain briefing/debriefing statements for special programs, sensitive positions, and other related information and documents required in connection with personnel security clearance determinations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 12065; Army Regulation 215-4, Nonappropriated Fund Contracting; and Army Regulation 60-20, Army and Air Force Exchange Service Operating Policies.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist in the processing of personnel security clearance actions; to record security clearances issued or denied; and to verify eligibility for access to classified information or assignment to a sensitive position. Records may be used by AAFES commanders for adverse personnel actions such as removal from sensitive duties, removal from employment, denial to a restricted or sensitive area, and revocation of security clearance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Information may be released to Federal agencies based on formal accreditation as specified in official directives; regulations; to Federal, State, local, and foreign law enforcement, intelligence, or security agencies in connection with a lawful investigation under their jurisdiction.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in folders; cards; computer tapes, punched cards, or discs.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s surname.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in locked safes or cabinets; access is restricted to designated individuals having need therefor in the performance of official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent. They are retained in active file until the end of the fiscal year in which the individual is no longer employed or associated with the Army and Air Force Exchange Service; held 2 additional years in inactive status and retired to the National Personnel Records Center, 111 Winnebago Street, St. Louis, MO 63118-4199.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-1598.
</p><p>Individual should provide their full name, Social Security Number, present address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Army and Air Force Exchange Service, ATTN: Director, Loss Prevention Division, 3911 S. Walton Walker Boulevard, Dallas, TX 75266-0202.
</p><p>Individual should provide their full name, Social Security Number, present address and telephone number, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Army’s rules for accessing records and for contesting contents and appealing initial agency determinations are contained in Army Regulation 340-21; 32 CFR part 505; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; investigative results furnished by the Defense Investigative Service and other Federal, Department of Defense, State, local, and/or foreign law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<appendix id="appa" toc="yes">
<title> Directory of United States Army, Army and Air Force Exchange Service (AAFES), and Federal Acquisition Institute (FAI) Addresses </title>
<xhtmlContent>
<p>This directory is published to enable users of systems of records notices to identify the location of such systems of records in order to request access to and amendment of records.
</p><p><i>The Following Elements of the Army Constitute the Headquarters, Department of the Army
</i></p><p>Office of the Secretary of the Army, 101 Army Pentagon, Washington, DC 20310-0101.
</p><p>Office of the Under Secretary of the Army, 102 Army Pentagon, Washington, DC 20310-0102.
</p><p>Office of the Administrative Assistant of the Secretary of the Army, 105 Army Pentagon, Washington, DC 20310-0105.
</p><p>Office of the Assistant Secretary of the Army for Acquisitions, Logistics, and Technology, 2511 Jefferson Davis Highway, Arlington, VA 22202-3926.
</p><p>Office of the Assistant Secretary of the Army Civil Works, 108 Army Pentagon, Washington, DC 20310-0108.
</p><p>Office of the Assistant Secretary of the Army Financial Management and Comptroller, 109 Army Pentagon, Washington, DC 20310-0109.
</p><p>Office of the Assistant Secretary of the Army (Installations and Environment), 110 Army Pentagon, Washington, DC 20310-0110.
</p><p>Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs), 111 Army Pentagon, Washington, DC 20310-0111.
</p><p>Office of the General Counsel, 104 Army Pentagon, Washington, DC 20310-0104.
</p><p>Office of the Director of Information Systems for Command, Control, Communications, and Computers, 107 Army Pentagon, Washington, DC 20310-0107.
</p><p>Office of the Inspector General, 1700 Army Pentagon, Washington, DC 20310-1700.
</p><p>Office of the Auditor General, 3101 Park Center Drive, Alexandria, VA 22302-1596.
</p><p>Office of the Chief of Legislative Liaison, Office of the Secretary of the Army, 1600 Army Pentagon, Washington, DC 20310-1600.
</p><p>Office of the Chief, Public Affairs, 1500 Army Pentagon, Washington, DC 20310-1500.
</p><p>Director, Office of Small and Disadvantaged Business Utilization, 106 Army Pentagon, Washington, DC 20310-0106.
</p><p>Office of the Deputy Under Secretary of the Army for International Affairs, 102 Army Pentagon, Washington, DC 20310-0102.
</p><p>Office of the Deputy Under Secretary of the Army for Operations Research, 102 Army Pentagon, Washington, DC 20310-0102.
</p><p>Office of the Chief of Staff, 200 Army Pentagon, Washington, DC 20310-0200.
</p><p>Office of the Deputy Chief of Staff for Intelligence, 1000 Army Pentagon, Washington, DC 20310-1000.
</p><p>Office of the Deputy Chief of Staff for Logistics, 500 Army Pentagon, Washington, DC 20310-0500.
</p><p>Office of the Deputy Chief of Staff for Operations and Plans, 400 Army Pentagon, Washington, DC 20310-0400.
</p><p>Office of the Deputy Chief of Staff for Personnel, 300 Army Pentagon, Washington, DC 20310-0300.
</p><p>Office of the Assistant Chief of Staff for Installation Management, 600 Army Pentagon, Washington, DC 20310-0600.
</p><p>Office of the Chief of Engineers, 2600 Army Pentagon, Washington, DC 20310-2600.
</p><p>Office of the Surgeon General, 5109 Leesburg Pike, Falls Church, VA 22041-3258.
</p><p>Office of Chief, National Guard Bureau, 2500 Army Pentagon, Washington, DC 20310-2500.
</p><p>Office of the Chief, Army Reserve, 2400 Army Pentagon, Washington, DC 20310-2400.
</p><p>Office of the Judge Advocate General, 2200 Army Pentagon, Washington, DC 20310-2200.
</p><p>Office of the Chief of Chaplains, 2700 Army Pentagon, Washington, DC 20310-2700.
</p><p>Office of the Chief, Center of Military History, 102 4th Avenue, Fort McNair, DC 20319-5058.
</p><p><i>Major Commands
</i></p><p>Commander in Chief, U.S. Army Europe and Seventh Army, Unit 29351, APO AE 09014-0010.
</p><p>Commander, U.S. Army Forces Command, 1777 Hardee Avenue, SW, Fort McPherson, GA 30330-1062.
</p><p>Commander, U.S. Army Corps of Engineers, 20 Massachusetts Avenue NW, Washington, DC 20314-1000.
</p><p>Commander, U.S. Army Criminal Investigation Command, 6010 6th Street, Fort Belvoir, VA 22060-5506.
</p><p>Commander, U.S. Army Medical Command, 2050 Worth Road, Fort Sam Houston, TX 78234-6003.
</p><p>Commander, U.S. Army Intelligence and Security Command, 8825 Beulah Street, Fort Belvoir, VA 22060-5246.
</p><p>Commander, U.S. Army Materiel Command, 5001 Eisenhower Avenue, Alexandria, VA 22333-0001.
</p><p>Commander, U.S. Army Military District of Washington, 103 Third Avenue, Fort McNair, DC 20319-5058.
</p><p>Commander, U.S. Army South, P.O. Box 34000, Fort Buchanan, Puerto Rico 00934-5301.
</p><p>Commander, U.S. Army Special Operations Command (Airborne), Fort Bragg, NC 28307-5200.
</p><p>Commander, U.S. Army Space and Missile Defense Command, P.O. Box 15280, 111 South George Mason Drive, Arlington, VA 22215-0280.
</p><p>Commander, U.S. Army Training and Doctrine Command, 102 McNair, Fort Monroe, VA 23651-1047.
</p><p>Commander, U.S. Army Pacific, Fort Shafter, HI 96858-5100.
</p><p>Commander, U.S. Army Operational Test and Evaluation, Command, 4501 Ford Avenue, Alexandria, VA 22302-1458.
</p><p>Commander, Eighth U.S. Army, APO AP 96205-0010.
</p><p>Commander, U.S. Military Traffic Management Command, 200 Stovall Street, Alexandria, VA 22332-5000.
</p><p><i>Unified Commands
</i></p><p>Commander in Chief, U.S. European Command, Unit 30400 Box 10000, APO AE 09128-4209.
</p><p>Commander in Chief, U.S. Southern Command, 3511 NW 91st Avenue, Miami, FL 33172-1217.
</p><p>Commander in Chief, U.S. Special Operations Command, 7701 Tampa Point Boulevard, MacDill Air Force Base, FL 33621-5357.
</p><p>Commander in Chief, U.S. Atlantic Command, 1562 Mitscher Avenue, Norfolk, VA 23551-2488.
</p><p>Commander in Chief, U.S. Pacific Command, Honolulu, HI 96861-4031.
</p><p>Commander in Chief, U.S. Space Command, 250 South Peterson Boulevard, Peterson AFB, CO 80914-3190.
</p><p>Commander in Chief, U.S. Transportation Command, 508 Scott Drive, Scott AFB, IL 62225-5357.
</p><p>Commander in Chief, U.S. Strategic Command, 901 Sac Boulevard, Offutt AFB, NE 68113-6000.
</p><p><i>Army Field Operating Agencies, Subordinate Commands, and Major Installations
</i></p><p><i>Alabama
</i></p><p>Commander, U.S. Army Aviation and Missile Command, Redstone Arsenal, AL 35898-5300.
</p><p>Commander, U.S. Army Safety Center and School, 1649 5th Avenue, Fort Rucker, AL 36362-5009.
</p><p>Commander, U.S. Army Engineering and Support Center P.O. Box 1600, Huntsville, AL 35807-4301.
</p><p>Commander, U.S. Army Engineer District Mobile, P.O. Box 2288, Mobile, AL 36628-0001.
</p><p>Commander, Anniston Army Depot, 7 Frankford Avenue, Anniston, AL 36201-4199.
</p><p>Commander, U.S. Army Aviation Center and Fort Rucker, Fort Rucker, AL 36362-5000.
</p><p><i>Alaska
</i></p><p>Commander, U.S. Army Alaska, Fort Richardson, AK 99595-5000.
</p><p>Commander, U.S. Army Engineer District Alaska, P.O. Box 898, Anchorage, AK 99506-0898.
</p><p><i>Arizona
</i></p><p>Commander, U.S. Army Signal Command, Fort Huachuca, AZ 85613-5000.
</p><p>Commander, U.S. Army Intelligence Center and Fort Huachuca, Fort Huachuca, AZ 85613-6000.
</p><p>Commander, U.S. Army Yuma Proving Ground, Yuma, AZ 85635-9102.
</p><p><i>Arkansas
</i></p><p>Commander, U.S. Army Engineer District Little Rock, P.O. Box 867, Little Rock, AR 72203-0867.
</p><p>Commander, Pine Bluff Arsenal, 10020 Karbrich Circle, Pine Bluff, AR 71602-9500.
</p><p><i>California
</i></p><p>Commander, U.S. Army Engineer Division South Pacific, 333 Market Street, San Francisco, CA 94105-2102.
</p><p>Commander, U.S. Army Engineer District Los Angeles, P.O. Box 2711, Los Angeles, CA 90053-2325.
</p><p>Commander, U.S. Army Engineer District Sacramento, 1325 J Street, Sacramento, CA 95814-2922.
</p><p>Commander, U.S. Army Engineer District San Francisco, 333 Market Street, San Francisco, CA 94105-2102.
</p><p>Commander, National Training Center, Fort Irwin, CA 92310-5076.
</p><p><i>Colorado
</i></p><p>Commander, U.S. Army Space Command, 1670 North Newport Road, Colorado Springs, CO 80196-2749.
</p><p>Commander, U.S. Army Fort Carson, 1430 Wetzl Street, Fort Carson, CO 80913-5050.
</p><p><i>District of Columbia
</i></p><p>Director, U.S. Army Special Operations Agency, 400 Army Pentagon, Washington, DC 20310-0400.
</p><p>Commander, Armed Forces Institute of Pathology, Walter Reed Army Medical Center, 6925 16th Street NW, Washington, DC 20307-6000.
</p><p>Director, U.S. Army Command and Control Support Agency, 3200 Army Pentagon, Washington, DC 20310-3200.
</p><p>Commander, Walter Reed Army Medical Center, 6900 Georgia Avenue NW, Washington, DC 20307-5001.
</p><p>Commander, Fort Lesley J. McNair, 4th and P Streets, Fort McNair, DC 20319-0001.
</p><p><i>Florida
</i></p><p>Commander, U.S. Central Command, 7115 South Boundary Blvd, MacDill AFB, FL 33621-5101.
</p><p>Commander, U.S. Army Engineer District Jacksonville, P.O. Box 4970, Jacksonville, FL 32232-0019.
</p><p><i>Georgia
</i></p><p>Commander, U.S. Army Reserve Command, 1401 Deshler Street, Fort McPherson, GA 30330-2000.
</p><p>Commander, U.S. Army Engineer Division South Atlantic, 77 Forsyth Street, SW, Atlanta, GA 30303-3490.
</p><p>Commander, U.S. Army Engineer District Savannah, P.O. Box 889, Savannah, GA 31402-0889.
</p><p>Commander, Dwight David Eisenhower Army Medical Center, Fort Gordon, GA 30905-5650.
</p><p>Commander, U.S. Army Signal Center and Fort Gordon, Fort Gordon, GA 30905-5010.
</p><p>Commander, U.S. Army Infantry Center, Fort Benning, GA 31905-5323.
</p><p>Commander, U.S Army Fort Stewart and Hunter Army Airfield, 42 Wayne Place, Fort Stewart, GA 31314-5044.
</p><p><i>Hawaii
</i></p><p>Commander, U.S. Army Engineer Division Pacific Ocean, Building 230, Fort Shafter, HI 96858-5440.
</p><p>Commander, U.S. Army Engineer District Honolulu, Building 230, Fort Shafter, HI 96858-5440.
</p><p><i>Illinois
</i></p><p>Commander, U.S. Military Entrance Processing Command, 2834 Green Bay Road, North Chicago, IL 60064-3057.
</p><p>Commander, U.S. Army Engineer Great Lakes Regional Office, 111 North Canal Street, Chicago, IL 60606-7205.
</p><p>Commander, U.S. Army Engineer District Chicago, 111 North Canal Street, Chicago, IL 60606-7205.
</p><p>Commander, U.S. Army Engineer District Detroit, PO Box 1037, Detroit, MI 48231-1027.
</p><p>Commander, U.S. Army Engineer District Rock Island, PO Box 2004, Rock Island, IL 61204-2004.
</p><p><i>Indiana
</i></p><p>Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th Street, Indianapolis, IN 46249-5301.
</p><p><i>Kansas
</i></p><p>Commander, U.S. Army Combined Arms Center and Fort Leavenworth, 600 Thomas Avenue, Fort Leavenworth, KS 66027-1417.
</p><p>Commander, Headquarters Fort Riley, Huebner Road, Fort Riley, KS 66442-5000.
</p><p><i>Kentucky
</i></p><p>Commander, U.S. Army Recruiting Command, 1307 3rd Avenue, Fort Knox, KY 40121-2726.
</p><p>Commander, U.S. Army Engineer District Louisville, PO Box 59, Louisville, KY 40201-0059.
</p><p>Commander, U.S. Army 101st Airborne Division and Fort Campbell, 39 26th Street, Fort Campbell, KY 42223-5000.
</p><p>Commander, U.S. Army Armor Center and Ft Knox, Fort Knox, KY 40121-5000.
</p><p><i>Louisiana
</i></p><p>Commander, U.S. Army Engineer District New Orleans, P.O. Box 60267, New Orleans, LA 70160-0267.
</p><p><i>Maryland
</i></p><p>Commander, U.S. Army Research and Materiel Command, 504 Scott Street, Fort Detrick MD 21702-5012.
</p><p>Director, U.S. Army Physical Disability Agency, 8120 Woodmont Avenue, Bethesda, MD 20814-2796.
</p><p>Director, U.S. Army Research Laboratory, 2800 Power Mill Road, Adelphi, MD 20783-1197.
</p><p>Commander, U.S. Army Chemical and Biological Defense Command, 5232 Fleming Road, Aberdeen Proving Ground, MD 21010-5423.
</p><p>Commander, U.S. Army Engineer District, Baltimore and Supervisor of Harbor Baltimore, P.O. Box 1715, Baltimore, MD 21203-1715.
</p><p>Commander, U.S. Army Aberdeen Proving Ground, Aberdeen Proving Ground, MD 21010-5001.
</p><p>Commander, U.S. Army Claims Service, 4411 Llewellyn Avenue, Fort Meade, MD 20755-5300.
</p><p>Commander, U.S. Army Central Personnel Security Clearance Facility, 4552 Pike Road, Fort Meade, MD 20755-5250.
</p><p>Commander, U.S. Army Medical Research Institute of Chemical Defense, 3100 Ricketts Point Road, Aberdeen Proving Ground, MD 21010-5400.
</p><p>Commander, U.S. Army Fort George G. Meade, 4551 Llewellyn Avenue, Fort Meade, MD 20755-5000.
</p><p>Director, U.S. Army Concepts Analysis Agency, 8120 Woodmont Avenue, Bethesda, MD 20814-2743.
</p><p>Commander, U.S. Army Chemical Research, Development, and Engineering Center, Aberdeen Proving Ground, MD 21010-5423.
</p><p>Commander, U.S. Army Medical Research Institute of Infectious Diseases, 1425 Porter Street, Fort Detrick, MD 21701-5011.
</p><p>Commander U.S. Army Medical Research and Development Command, 521 Detrick Street, Fort Detrick, MD 21701-5012.
</p><p>Commander, U.S. Army Medical Bioengineering Research and Development Laboratory, Fort Detrick, MD 21701-5010.
</p><p><i>Massachusetts
</i></p><p>Commander, U.S. Army Soldier Systems Command, Natick, MA 01760-5000.
</p><p>Commander, U.S. Army Engineer District New England, Frederick C. Murphy Federal Building, 424 Trapelo Road, Waltham, MA 02254-9149.
</p><p>Commander, U.S. Army Natick Research, Development and Engineering Center, Natick, MA 01760-5020.
</p><p>Commander, U.S. Army Research Institute of Environmental Medicine, 6501 E-11 Mile Road, Natick, MA 01760-5007.
</p><p><i>Michigan
</i></p><p>Commander, U.S. Army Tank-Automotive and Armaments Command, Warren, MI 48397-5000.
</p><p>Commander, U.S. Army Engineer District Detroit, P.O. Box 1027, Detroit, MI 48231-1027.
</p><p><i>Minnesota
</i></p><p>Commander, U.S. Army Engineer District St. Paul, Army Corps of Engineers Center, 190 5th Street East, St. Paul, MN 55101-1638.
</p><p><i>Mississippi
</i></p><p>Commander, U.S. Army Engineer Division Mississippi Valley, P.O. Box 80, Vicksburg, MS 39181-0080.
</p><p>Commander, U.S. Army Engineer District Vicksburg, 4155 Clay Street, Vicksburg, MS 39180-3435.
</p><p><i>Missouri
</i></p><p>Commander, Army Reserve Personnel Center, 9700 Page Avenue, St. Louise, MO 63132-5200.
</p><p>Commander, U.S. Army Engineer District St. Louis, 1222 Spruce Street, St. Louis, MO 63103-2833.
</p><p>Commander, U.S. Army Engineer District Kansas City, 700 Federal Building, Kansas City, MO 64106-2896.
</p><p>Commander, U.S. Army Chemical and Military Police Centers, Fort Leonard Wood, MO 65473-8935.
</p><p>Commander, U.S. Army Engineer Center, 32 Engineer Loop, Fort Leonard Wood, MO 65473-8703.
</p><p><i>Nebraska
</i></p><p>Commander, U. S. Army Engineer, Missouri River Region, 12565 West Center Road, Omaha, NE 68144-3869.
</p><p>Commander, U.S. Army Engineer District Omaha, 215 North 17th Street, Omaha, NE 68102-4978.
</p><p><i>New Jersey
</i></p><p>Commander, U.S. Army Reserve Command and Fort Dix, Fort Dix, NJ 08640-5001.
</p><p>Commandant, U.S. Military Academy Preparatory School, Fort Monmouth, NJ 07703-5000.
</p><p>Commander, Picatinny Arsenal, Dover, NJ 07806-5000.
</p><p>Commander, U.S. Army Training Center and Fort Dix, Fort Dix, NJ 08640-5001.
</p><p><i>New Mexico
</i></p><p>Commander, U.S. Army Engineer District Albuquerque, 4101 Jefferson Plaza NE, Albuquerque, NM 87109-3435.
</p><p>Commander, U.S. Army White Sands Missile Range, White Sands, NM 88002-5031.
</p><p><i>New York
</i></p><p>Commander, U.S. Army Engineer District Buffalo, 1776 Niagara Street, Buffalo, NY 14207-3199.
</p><p>Commander, U.S. Army Engineer Division North Atlantic, 90 Church Street, New York, NY 10007-2979.
</p><p>Commander, U.S. Army Engineer District New York and Supervisor of New York Harbor, 26 Federal Plaza, New York, NY 10278-0090.
</p><p>Superintendent, U.S. Military Academy, West Point, NY 10996-2001.
</p><p><i>North Carolina
</i></p><p>Commander, U.S. Army Engineer District Wilmington, P.O. Box 1890, Wilmington, NC 28402-1890.
</p><p>Commander, U.S. Army John F. Kennedy Special Warfare Center and School, Fort Bragg, NC 28307-5200.
</p><p>Commander, U.S. Army Special Forces (Airborne) Command, Fort Bragg, NC 28307-5200.
</p><p>Director, U.S. Army Research Office, 4300 South Miami Blvd, Research Triangle Park, NC 27703-9142.
</p><p><i>Ohio
</i></p><p>Commander, U.S. Army Engineer Division Great Lakes and Ohio River, P.O. Box 1159, Cincinnati, OH 45202-2215.
</p><p><i>Oklahoma
</i></p><p>Commander, U.S. Army Engineer District Tulsa, P.O. Box 61, Tulsa, OK 74121-0061.
</p><p>Commander, U.S. Army Field Artillery Center and Fort Sill, Fort Sill, OK 73503-5000.
</p><p><i>Oregon
</i></p><p>Commander, U.S. Army Engineer Division Northwestern, P.O. Box 2870, Portland, OR 97208-2870.
</p><p>Commander, U.S. Army Engineer District Portland, P.O. Box 2946, Portland, OR 97208-2946.
</p><p>Commander, U.S. Army Engineer North Pacific Regional, P.O. Box 2870, Portland, OR 97208-2870.
</p><p><i>Pennsylvania
</i></p><p>Commander, U.S. Army Engineer District Pittsburgh, William S. Moorehead Federal Building, 1000 Liberty Avenue, Pittsburgh, PA 15222-4186.
</p><p>Commander, U.S. Army Engineer District Philadelphia, 100 Penn Square East, Philadelphia, PA 19107-3390.
</p><p>Commandant, U.S. Army War College, 122 Forbes Avenue, Carlisle Barracks, PA 17013-5215.
</p><p>Commander, Letterkenny Army Depot, Chambersburg, PA 17201-4150.
</p><p>Commander, Tobyhanna Army Depot, 11 Hap Arnold Boulevard, Tobyhanna, PA 18466-5000.
</p><p><i>South Carolina
</i></p><p>Commander, U.S. Army Engineer District Charleston, P.O. Box 919, Charleston, SC 29402-0919.
</p><p>Commander, U.S. Army Training Center, Fort Jackson, Columbia, SC 29207-5001.
</p><p><i>Tennessee
</i></p><p>Commander, U.S. Army Engineer District Nashville, P.O. Box 1070, Nashville, TN 37202-1070.
</p><p>Commander, U.S. Army Engineer District Memphis, 167 North Main Street, Memphis, TN 38103-1894.
</p><p><i>Texas
</i></p><p>Commander, U.S. Army Engineer Division Southwestern, 1114 Commerce Street, Dallas, TX 75242-0216.
</p><p>Commander, U.S. Army Engineer District Fort Worth, P.O. Box 17300, Fort Worth, TX 76102-0300.
</p><p>Commander, U.S. Army Engineer District Galveston, P.O. Box 1229, Galveston, TX 77553-1229.
</p><p>Commander, U.S. Army Air Defense Artillery Center, 1733 Pleaston Road, Fort Bliss, TX 79916-6816.
</p><p>Commander, U.S. Army Institute of Dental Research, Fort Sam Houston, TX 78234-6200.
</p><p><i>Utah
</i></p><p>Commander, U.S. Army Dugway Proving Ground, Dugway, UT 84022-5000.
</p><p>Commander, Tooele Army Depot, Tooele, UT 84074-5000.
</p><p><i>Virginia
</i></p><p>Commander, U.S. Total Army Personnel Command, 200 Stovall Street, Alexandria, VA 22332-0400.
</p><p>Director, Army Review Boards Agency, 1941 Jefferson Davis Highway, Arlington, VA 22202-4508
</p><p>Director, U.S. Army Legal Service Agency, 5611 Columbia Pike, Falls Church, VA 22041-5013.
</p><p>Commander, U.S. Army Center for Substance Abuse Programs, 4501 Ford Avenue, Alexandria, VA 22302-1460.
</p><p>Director, U.S. Army Records Management and Declassification Agency, 6000 6th Street, Fort Belvoir, VA 22060-5603.
</p><p>Director, U.S. Army Records Management and Declassification Agency, Center for Research of Unit Records, 7798 Cissna Road, Springfield, VA 22150-3197.
</p><p>Director, U.S. Army Records Management and Declassification Agency, Freedom of Information Act/Privacy Act Office, 7798 Cissna Road, Springfield, VA 22150-3197.
</p><p>Director, The Institute of Heraldry, 9325 Gunston Road, Fort Belvoir, VA 22050-5579.
</p><p>Director, Military Postal Service Agency, 2461 Eisenhower Avenue, Alexandria, VA 22331-0006.
</p><p>Director, U.S. Army Crime Records Center, 6010 6th Street, Fort Belvoir, VA 22060-5585.
</p><p>Commander, U.S. Army Security Assistance Command, 5001 Eisenhower Avenue, Alexandria, VA 22333-0001.
</p><p>Director, U.S. Army Civilian Personnel Evaluation Agency, 1941 Jefferson Davis Highway, Arlington, VA 22202-4508.
</p><p>Commander, U.S. Army Engineer District Norfolk and Supervisor of Norfolk Harbor, 803 Front Street, Norfolk, VA 23510-1096.
</p><p>Commander, U.S. Army Engineer Trans Atlantic Programs Center, P.O. Box 2250, Winchester, VA 22604-1450.
</p><p>Director, U.S. Army Board for the Correction of Military Records, 1941 Jefferson Davis Highway, Arlington, VA 22202-4508.
</p><p>Commander, U.S. Army Combine Arms Support Command and Fort Lee, Fort Lee, VA 23801-1703.
</p><p>Commandant, The Judge Advocate General School, U.S. Army, 600 Massie Road, Charlottesville, VA 22903-1781.
</p><p>Chief, U.S. Army Litigation Division, 901 N. Stuart Street, Suite 400, Arlington, VA 22203-1837.
</p><p>Commander, U.S. Army Community and Family Support Center, 2461 Eisenhower Avenue, Alexandria, VA 22331-0503.
</p><p>Commander, U.S. Army Training Support Center, 2787 Madison Avenue, Fort Eustis, VA 23604-5166.
</p><p>Commander, U.S. Army Research Institute for the Behavioral and Social Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
</p><p>Director, U.S. Army Gulf War Declassification Project, 5111 Leesburg Pike, Falls Church, VA 22041-3206.
</p><p>Director, U.S. Army Publishing Agency, 2461 Eisenhower Avenue, Alexandria, VA 22331-0302.
</p><p>Commander, U.S. Army Transportation Center and Fort Eustis, 705 Read Street, Fort Eustis, VA 23604-5078.
</p><p>Commander, U.S. Army Fort Monroe, Fort Monroe, VA 23651-6000.
</p><p>Commandant, U.S. Army Logistics Management College, Fort Lee, VA 23801-5000.
</p><p>Commander, U.S. Army Quartermaster Center and School, Fort Lee, VA 23801-5000.
</p><p><i>Washington
</i></p><p>Commander, U.S. Army Engineer District Seattle, P.O. Box 3755, Seattle, WA 98124-3755.
</p><p>Commander, U.S. Army Engineer District Walla Walla, 201 North Third Avenue, Walla Walla, WA 99362-1876.
</p><p>Commander, U.S Army Fort Lewis and I Corps, Fort Lewis, WA 98433-5000.
</p><p><i>West Virginia
</i></p><p>Commander, U.S. Army Engineer District Huntington, 502 8th Street, Huntington, WV 25701-2070.
</p><p><i>Wisconsin
</i></p><p>Commander, U.S. Army Reserve Command--Fort McCoy, 2016 South 11th Avenue, Fort McCoy, WI 54656-5121.
</p><p><i>Overseas
</i></p><p>Commander, U.S. Army Engineer District Far East, Unit 15546, APO AP 96205-0610.
</p><p>Commander, U.S. Army Engineer District Japan, Unit 45010, APO AP 96338-5010.
</p><p>Commander, U.S. Army Engineer District Europe, CMR 410 Box 1, APO AE 09096.
</p><p>Commander, U.S. Forces, Korea, Unit 15237, APO AP 96205-0010.
</p><p><i>Other Department of Defense Activities
</i></p><p>Commander, Army and Air Force Exchange Service, 3911 S. Walton Walker Boulevard, Dallas, TX 75236-0202.
</p><p>Commander, Army and Air Force Exchange Service-Europe Region, Building 4001, In der Witz 14-18, 55252 Mainz-Kastel, Germany, APO AP 09251-4580.
</p><p>Commander, Army and Air Force Exchange Service-Europe, Pinder Barracks, Schwabacherster 20 8502 Zirndorf, APO AP 96378-0163.
</p><p>Commander, Army and Air Force Exchange--Europe, Europe Accounting Support Office, CMR 429, APO AE 09054.
</p><p>Commander, Army and Air Force Exchange--Pacific Rim, Accounting Support Center, Unit 35163, APO AP 96378-5163.
</p><p>President, National Defense University, 100 McNair Street, Fort McNair, DC 20319-0001.
</p><p>National Personnel Records Center (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4126.
</p><p>National Personnel Records Center (Military Personnel Records), 9700 Page Avenue, St Louis, MO 63132-5100.
</p><p>Commandant, Academy of Health Services, 3151 Scott Road, Fort Sam Houston, TX 78234-6138.
</p><p>**Additional listing of Army addresses can be found in DA PAM 25-50, Compilation of Army Addresses. This publication can be obtained electronically from web site <i>http://www.usapa.army.mil/.</i>
</p></xhtmlContent></appendix>
<regulations id="reg" toc="yes">
<regulationsTitle number="32">
<heading>National Defense</heading>
<regulationsChapter number="V">
<heading>Department of the Army</heading>
<regulationsPart number="505">
<heading> ARMY PRIVACY ACT PROGRAM</heading>
<xhtmlContent>
<p>Sec.
</p>
<p>505.1 General information.
</p>
<p>505.2 General provisions.
</p>
<p>505.3 Privacy Act systems of records.
</p>
<p>505.4 Collecting personal information.
</p>
<p>505.5 Individual access to personal information.
</p>
<p>505.6 Amendment of records.
</p>
<p>505.7 Disclosure of personal information to other agencies and third parties.
</p>
<p>505.8 Training requirements.
</p>
<p>505.9 Reporting requirements.
</p>
<p>505.10 Use and establishment of exemptions.
</p>
<p>505.11 <i>Federal Register</i> publishing requirements.
</p>
<p>505.12 Privacy Act enforcement actions.
</p>
<p>505.13 Computer Matching Agreement Program.
</p>
<p>505.14 Recordkeeping requirements under the Privacy Act.
</p>
<p>Appendix A to Part 505--References
</p>
<p>Appendix B to Part 505--Denial Authorities for Records Under Their Authority (Formerly Access and Amendment Refusal Authorities)
</p>
<p>Appendix C to Part 505--Privacy Act Statement Format
</p>
<p>Appendix D to Part 505--Exemptions; Exceptions; and DoD Blanket Routine Uses
</p>
<p>Appendix E to Part 505--Litigation Status Sheet
</p>
<p>Appendix F to Part 505--Example of a System of Records Notice
</p>
<p>Appendix G to Part 505--Management Control Evaluation Checklist
</p>
<p>Appendix H to Part 505--Definitions
</p>
<p><b>Authority:</b> Pub. L. 93-579, 88 Stat. 1896 (5 U.S.C. 552a).
</p>
<p><b>Source:</b> 71 FR 46052, Aug. 10, 2006, unless otherwise noted.
</p>
<p><b>&#167; 505.1
 General information.
</b></p>
<p>(a) <i>Purpose.</i> This part sets forth policies and procedures that govern personal information maintained by the Department of the Army (DA) in Privacy Act systems of records. This part also provides guidance on collecting and disseminating personal information in general. The purpose of the Army Privacy Act Program is to balance the government’s need to maintain information about individuals with the right of individuals to be protected against unwarranted invasions of their privacy stemming from Federal agencies’ collection, maintenance, use and disclosure of personal information about them. Additionally, this part promotes uniformity within the Army’s Privacy Act Program.
</p>
<p>(b) <i>References:</i> (1) Referenced publications are listed in Appendix A of this part.
</p>
<p>(2) DOD Computer Matching Program and other Defense Privacy Guidelines may be accessed at the Defense Privacy Office Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(c) Definitions are provided at Appendix H of this part.
</p>
<p>(d) <i>Responsibilities.</i> (1) The Office of the Administrative Assistant to the Secretary of the Army will--
</p>
<p>(i) Act as the senior Army Privacy Official with overall responsibility for the execution of the Department of the Army Privacy Act Program;
</p>
<p>(ii) Develop and issue policy guidance for the program in consultation with the Army General Counsel; and
</p>
<p>(iii) Ensure the DA Privacy Act Program complies with Federal statutes, Executive Orders, Office of Management and Budget guidelines, and 32 CFR part 310.
</p>
<p>(2) The Chief Attorney, Office of the Administrative Assistant to the Secretary of the Army (OAASA) will--
</p>
<p>(i) Provide advice and assistance on legal matters arising out of, or incident to, the administration of the DA Privacy Act Program;
</p>
<p>(ii) Serve as the legal advisor to the DA Privacy Act Review Board. This duty may be fulfilled by a designee in the Chief Attorney and Legal Services Directorate, OAASA;
</p>
<p>(iii) Provide legal advice relating to interpretation and application of the Privacy Act of 1974; and
</p>
<p>(iv) Serve as a member on the Defense Privacy Board Legal Committee. This duty may be fulfilled by a designee in the Chief Attorney and Legal Services Directorate, OAASA.
</p>
<p>(3) The Judge Advocate General will serve as the Denial Authority on requests made pursuant to the Privacy Act of 1974 for access to or amendment of Army records, regardless of functional category, concerning actual or potential litigation in which the United States has an interest.
</p>
<p>(4) The Chief, DA Freedom of Information Act and Privacy Office (FOIA/P), U.S. Army Records Management and Declassification Agency will--
</p>
<p>(i) Develop and recommend policy;
</p>
<p>(ii) Execute duties as the Army’s Privacy Act Officer;
</p>
<p>(iii) Promote Privacy Act awareness throughout the DA;
</p>
<p>(iv) Serve as a voting member on the Defense Data Integrity Board and the Defense Privacy Board;
</p>
<p>(v) Represent the Department of the Army in DOD policy meetings; and
</p>
<p>(vi) Appoint a Privacy Act Manager who will--
</p>
<p>(A) Administer procedures outlined in this part;
</p>
<p>(B) Review and approve proposed new, altered, or amended Privacy Act systems of records notices and subsequently submit them to the Defense Privacy Office for coordination;
</p>
<p>(C) Review Department of the Army Forms for compliance with the Privacy Act and this part;
</p>
<p>(D) Ensure that reports required by the Privacy Act are provided upon request from the Defense Privacy Office;
</p>
<p>(E) Review Computer Matching Agreements and recommend approval or denial to the Chief, DA FOIA/P Office;
</p>
<p>(F) Provide Privacy Act training;
</p>
<p>(G) Provide privacy guidance and assistance to DA activities and combatant commands where the Army is the Executive Agent;
</p>
<p>(H) Ensure information collections are developed in compliance with the Privacy Act provisions;
</p>
<p>(I) Ensure Office of Management and Budget reporting requirements, guidance, and policy are accomplished; and
</p>
<p>(J) Immediately review privacy violations of personnel to locate the problem and develop a means to prevent recurrence of the problem.
</p>
<p>(5) Heads of Department of the Army activities, field-operating agencies, direct reporting units, Major Army commands, subordinate commands down to the battalion level, and installations will--
</p>
<p>(i) Supervise and execute the privacy program in functional areas and activities under their responsibility; and
</p>
<p>(ii) Appoint a Privacy Act Official who will--
</p>
<p>(A) Serve as the staff advisor on privacy matters;
</p>
<p>(B) Ensure that Privacy Act records collected and maintained within the Command or agency are properly described in a Privacy Act system of records notice published in the <i>Federal Register</i>;
</p>
<p>(C) Ensure no undeclared systems of records are being maintained;
</p>
<p>(D) Ensure Privacy Act requests are processed promptly and responsively;
</p>
<p>(E) Ensure a Privacy Act Statement is provided to individuals when information is collected that will be maintained in a Privacy Act system of records, regardless of the medium used to collect the personal information (i.e., forms, personal interviews, stylized formats, telephonic interviews, or other methods);
</p>
<p>(F) Review, biennially, recordkeeping practices to ensure compliance with the Act, paying particular attention to the maintenance of automated records. In addition, ensure cooperation with records management officials on such matters as maintenance and disposal procedures, statutory requirements, forms, and reports; and
</p>
<p>(G) Review, biennially Privacy Act training practices. This is to ensure all personnel are familiar with the requirements of the Act.
</p>
<p>(6) DA Privacy Act System Managers and Developers will--
</p>
<p>(i) Ensure that appropriate procedures and safeguards are developed, implemented, and maintained to protect an individual’s personal information;
</p>
<p>(ii) Ensure that all personnel are aware of their responsibilities for protecting personal information being collected and maintained under the Privacy Act Program;
</p>
<p>(iii) Ensure official filing systems that retrieve records by name or other personal identifier and are maintained in a Privacy Act system of records have been published in the <i>Federal Register</i> as a Privacy Act system of records notice. Any official who willfully maintains a system of records without meeting the publication requirements, as prescribed by 5 U.S.C. 552a, as amended, OMB Circular A-130, 32 CFR part 310 and this part, will be subject to possible criminal penalties and/or administrative sanctions;
</p>
<p>(iv) Prepare new, amended, or altered Privacy Act system of records notices and submit them to the DA Freedom of Information and Privacy Office for review. After appropriate coordination, the system of records notices will be submitted to the Defense Privacy Office for their review and coordination;
</p>
<p>(v) Review, biennially, each Privacy Act system of records notice under their purview to ensure that it accurately describes the system of records;
</p>
<p>(vi) Review, every four years, the routine use disclosures associated with each Privacy Act system of records notice in order to determine if such routine use continues to be compatible with the purpose for which the activity collected the information;
</p>
<p>(vii) Review, every four years, each Privacy Act system of records notice for which the Secretary of the Army has promulgated exemption rules pursuant to Sections (j) or (k) of the Act. This is to ensure such exemptions are still appropriate;
</p>
<p>(viii) Review, every year, contracts that provide for the maintenance of a Privacy Act system of records to accomplish an activity’s mission. This requirement is to ensure each contract contains provisions that bind the contractor, and its employees, to the requirements of 5 U.S.C. 552a(m)(1); and
</p>
<p>(ix) Review, if applicable, ongoing Computer Matching Agreements. The Defense Data Integrity Board approves Computer Matching Agreements for 18 months, with an option to renew for an additional year. This additional review will ensure that the requirements of the Privacy Act, Office of Management and Budget guidance, local regulations, and the requirements contained in the Matching Agreements themselves have been met.
</p>
<p>(7) All DA personnel will--
</p>
<p>(i) Take appropriate actions to ensure personal information contained in a Privacy Act system of records is protected so that the security and confidentiality of the information is preserved;
</p>
<p>(ii) Not disclose any personal information contained in a Privacy Act system of records except as authorized by 5 U.S.C. 552a, DOD 5400.11-R, or other applicable laws. Personnel willfully making a prohibited disclosure are subject to possible criminal penalties and/or administrative sanctions; and
</p>
<p>(iii) Report any unauthorized disclosures or unauthorized maintenance of new Privacy Act systems of records to the applicable activity’s Privacy Act Official.
</p>
<p>(8) Heads of Joint Service agencies or commands for which the Army is the Executive Agent or the Army otherwise provides fiscal, logistical, or administrative support, will adhere to the policies and procedures in this part.
</p>
<p>(9) Commander, Army and Air Force Exchange Service, will supervise and execute the Privacy Program within that command pursuant to this part.
</p>
<p>(10) Overall Government-wide responsibility for implementation of the Privacy Act is the Office of Management and Budget. The Department of Defense is responsible for implementation of the Act within the armed services. The Privacy Act also assigns specific Government-wide responsibilities to the Office of Personnel Management and the General Services Administration.
</p>
<p>(11) Government-wide Privacy Act systems of records notices are available at <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(e) <i>Legal Authority.</i> (1) Title 5, United States Code, Section 552a, as amended, The Privacy Act of 1974.
</p>
<p>(2) Title 5, United States Code, Section 552, The Freedom of Information Act (FOIA).
</p>
<p>(3) Office of Personnel Management, Federal Personnel Manual (5 CFR parts 293, 294, 297, and 7351).
</p>
<p>(4) OMB Circular No. A-130, Management of Federal Information Resources, Revised, August 2003.
</p>
<p>(5) DOD Directive 5400.11, Department of Defense Privacy Program, November 16, 2004.
</p>
<p>(6) DOD Regulation 5400.11-R, Department of Defense Privacy Program, August 1983.
</p>
<p>(7) Title 10, United States Code, Section 3013, Secretary of the Army.
</p>
<p>(8) Executive Order No. 9397, Numbering System for Federal Accounts Relating to Individual Persons, November 30, 1943.
</p>
<p>(9) Public Law 100-503, the Computer Matching and Privacy Act of 1974.
</p>
<p>(10) Public Law 107-347, Section 208, Electronic Government (E-Gov) Act of 2002.
</p>
<p>(11) DOD Regulation 6025.18-R, DOD Health Information Privacy Regulation, January 24, 2003.
</p>
<p><b>&#167; 505.2
 General provisions.
</b></p>
<p>(a) <i>Individual privacy rights policy</i>. Army policy concerning the privacy rights of individuals and the Army’s responsibilities for compliance with the Privacy Act are as follows--
</p>
<p>(1) Protect the privacy of United States living citizens and aliens lawfully admitted for permanent residence from unwarranted intrusion.
</p>
<p>(2) Deceased individuals do not have Privacy Act rights, nor do executors or next-of-kin in general. However, immediate family members may have limited privacy rights in the manner of death details and funeral arrangements of the deceased individual. Family members often use the deceased individual’s Social Security Number (SSN) for federal entitlements; appropriate safeguards must be implemented to protect the deceased individual’s SSN from release. Also, the Health Insurance Portability and Accountability Act extends protection to certain medical information contained in a deceased individual’s medical records.
</p>
<p>(3) Personally identifiable health information of individuals, both living and deceased, shall not be used or disclosed except for specifically permitted purposes.
</p>
<p>(4) Maintain only such information about an individual that is necessary to accomplish the Army’s mission.
</p>
<p>(5) Maintain only personal information that is timely, accurate, complete, and relevant to the collection purpose.
</p>
<p>(6) Safeguard personal information to prevent unauthorized use, access, disclosure, alteration, or destruction.
</p>
<p>(7) Maintain records for the minimum time required in accordance with an approved National Archives and Records Administration record disposition.
</p>
<p>(8) Let individuals know what Privacy Act records the Army maintains by publishing Privacy Act system of records notices in the <i>Federal Register.</i> This will enable individuals to review and make copies of these records, subject to the exemptions authorized by law and approved by the Secretary of the Army. Department of the Army Privacy Act systems of records notices are available at <i>http://www.defenselink.mil/privacy</i>.
</p>
<p>(9) Permit individuals to correct and amend records about themselves which they can prove are factually in error, not timely, not complete, not accurate, or not relevant.
</p>
<p>(10) Allow individuals to request an administrative review of decisions that deny them access to or the right to amend their records.
</p>
<p>(11) Act on all requests promptly, accurately, and fairly.
</p>
<p>(12) Keep paper and electronic records that are retrieved by name or personal identifier only in approved Privacy Act systems of records.
</p>
<p>(13) Maintain no records describing how an individual exercises his or her rights guaranteed by the First Amendment (freedom of religion, freedom of political beliefs, freedom of speech and press, freedom of peaceful assemblage, and petition) unless expressly authorized by statute, pertinent to and within the scope of an authorized law enforcement activity, or otherwise authorized by law or regulation.
</p>
<p>(14) Maintain appropriate administrative technical and physical safeguards to ensure records are protected from unauthorized alteration or disclosure.
</p>
<p>(b) <i>Safeguard personal information</i>. (1) Privacy Act data will be afforded reasonable safeguards to prevent inadvertent or unauthorized disclosure of records during processing, storage, transmission, and disposal.
</p>
<p>(2) Personal information should never be placed on shared drives that are accessed by groups of individuals unless each person has an "official need to know"  the information in the performance of official duties.
</p>
<p>(3) Safeguarding methods must strike a balance between the sensitivity of the data, need for accuracy and reliability for operations, general security of the area, and cost of the safeguards. In some situations, a password may be enough protection for an automated system with a log-on protocol. For additional guidance on safeguarding personal information in automated records see AR 380-67, The Department of the Army Personnel Security Program.
</p>
<p>(c) <i>Conveying privacy protected data electronically via e-mail and the World Wide Web.</i> (1) Unencrypted electronic transmission of privacy protected data makes the Army vulnerable to information interception which can cause serious harm to the individual and the accomplishment of the Army’s mission.
</p>
<p>(2) The Privacy Act requires that appropriate technical safeguards be established, based on the media (e.g., paper, electronic) involved, to ensure the security of the records and to prevent compromise or misuse during transfer.
</p>
<p>(3) Privacy Web sites and hosted systems with privacy-protected data will employ secure sockets layers (SSL) and Public Key Infrastructure (PKI) encryption certificates or other DoD-approved commercially available certificates for server authentication and client/server authentication. Individuals who transmit data containing personally identifiable information over e-mail will employ PKI or other DoD-approved certificates.
</p>
<p>(4) When sending Privacy Act protected information within the Army using encrypted or dedicated lines, ensure that--
</p>
<p>(i) There is an "official need to know"  for each addressee (including "cc"  addressees); and
</p>
<p>(ii) The Privacy Act protected information is marked For Official Use Only (FOUO) to inform the recipient of limitations on further dissemination. For example, add FOUO to the beginning of an e-mail message, along with the following language: "This contains FOR OFFICIAL USE ONLY (FOUO) information which is protected under the Privacy Act of 1974 and AR 340-21, The Army Privacy Program. Do not further disseminate this information without the permission of the sender."
</p>
<p>(iii) Do not indiscriminately apply this statement. Use it only in situations when actually transmitting protected Privacy Act information.
</p>
<p>(iv) For additional information about marking documents "FOUO"  review AR 25-55, Chapter IV.
</p>
<p>(5) Add appropriate "Privacy and Security Notices"  at major Web site entry points. Refer to AR 25-1, para 6-4n for requirements for posting "Privacy and Security Notices"  on public Web sites. Procedures related to the establishing, operating, and maintaining of unclassified DA Web sites can be accessed at <i>http://www.defenselink.mil/webmasters/policy/DOD_web_policy.</i>
</p>
<p>(6) Ensure public Web sites comply with policies regarding restrictions on persistent and third party cookies. The Army prohibits both persistent and third part cookies. (see AR 25-1, para 6-4n)
</p>
<p>(7) A Privacy Advisory is required on Web sites which host information systems soliciting personally identifying information, even when not maintained in a Privacy Act system of records. The Privacy Advisory informs the individual why the information is solicited and how it will be used. Post the Privacy Advisory to the Web site page where the information is being solicited, or to a well marked hyperlink stating "Privacy Advisory--Please refer to the Privacy and Security Notice that describes why this information is collected and how it will be used."
</p>
<p>(d) <i>Protecting records containing personal identifiers such as names and Social Security Numbers.</i> (1) Only those records covered by a Privacy Act system of records notice may be arranged to permit retrieval by a personal identifier (e.g., an individual’s name or Social Security Number). AR 25-400-2, paragraph 6-2 requires all records covered by a Privacy Act system of records notice to include the system of record identification number on the record label to serve as a reminder that the information contained within must be safeguarded.
</p>
<p>(2) Use a coversheet or DA Label 87 (For Official Use Only) for individual records not contained in properly labeled file folders or cabinets.
</p>
<p>(3) When developing a coversheet, the following is an example of a statement that you may use: "The information contained within is FOR OFFICIAL USE ONLY (FOUO) and protected by the Privacy Act of 1974."
</p>
<p>(e) <i>Notification of Individuals when personal information is lost, stolen, or compromised.</i> (1) Whenever an Army organization becomes aware the protected personal information pertaining to a Service member, civilian employee (appropriated or non-appropriated fund), military retiree, family member, or another individual affiliated with Army organization (e.g., volunteer) has been lost, stolen, or compromised, the organization shall inform the affected individuals as soon as possible, but not later than ten days after the loss or compromise of protected personal information is discovered.
</p>
<p>(2) At a minimum, the organization shall advise individuals of what specific data was involved; the circumstances surrounding the loss, theft, or compromise; and what protective actions the individual can take.
</p>
<p>(3) If Army organizations are unable to comply with policy, they will immediately notify their superiors, who will submit a memorandum through the chain of command to the Administrative Assistant of the Secretary of the Army to explain why the affected individuals or population’s personal information has been lost, stolen, or compromised.
</p>
<p>(4) This policy is also applicable to Army contractors who collect, maintain, use, or disseminate protected personal information on behalf of the organization.
</p>
<p>(f) <i>Federal government contractors’ compliance.</i> (1) When a DA activity contracts for the design, development, or operation of a Privacy Act system of records in order to accomplish a DA mission, the agency must apply the requirements of the Privacy Act to the contractor and its employees working on the contract (See 48 CFR part 24 and other applicable supplements to the FAR; 32 CFR part 310).
</p>
<p>(2) System Managers will review annually, contracts contained within the system(s) of records under their responsibility, to determine which ones contain provisions relating to the design, development, or operation of a Privacy Act system of records.
</p>
<p>(3) Contractors are considered employees of the Army for the purpose of the sanction provisions of the Privacy Act during the performance of the contract requirements.
</p>
<p>(4) Disclosing records to a contractor for use in performing the requirements of an authorized DA contract is considered a disclosure within the agency under exception (b)(1), "Official Need to Know" , of the Act.
</p>
<p><b>&#167; 505.3
 Privacy Act systems of records.
</b></p>
<p>(a) <i>Systems of records.</i> (1) A system of records is a group of records under the control of a DA activity that are retrieved by an individual’s name or by some identifying number, symbol, or other identifying particular assigned to an individual.
</p>
<p>(2) Privacy Act systems of records must be--
</p>
<p>(i) Authorized by Federal statute or an Executive Order;
</p>
<p>(ii) Needed to carry out DA’s mission; and
</p>
<p>(iii) Published in the <i>Federal Register</i> in a system of records notice, which will provide the public an opportunity to comment before DA implements or changes the system.
</p>
<p>(3) The mere fact that records are retrievable by a name or personal identifier is not enough. Records must actually be retrieved by a name or personal identifier. Records in a group of records that may be retrieved by a name or personal identifier but are not normally retrieved by this method are not covered by this part. However, they are covered by AR 25-55, the Department of the Army Freedom of Information Act Program.
</p>
<p>(4) The existence of a statute or Executive Order mandating the maintenance of a system of records to perform an authorized activity does not abolish the responsibility to ensure the information in the system of records is relevant and necessary to perform the authorized activity.
</p>
<p>(b) <i>Privacy Act system of records notices.</i> (1) DA must publish notices in the <i>Federal Register</i> on new, amended, altered, or deleted systems of records to inform the public of the Privacy Act systems of records that it maintains. The Privacy Act requires submission of new or significantly changed systems of records to OMB and both houses of Congress before publication in the <i>Federal Register</i> (See Appendix E of this part).
</p>
<p>(2) Systems managers must send a proposed notice at least 120 days before implementing a new, amended or altered system to the DA Freedom of Information and Privacy Office. The proposed or altered notice must include a narrative statement and supporting documentation. A narrative statement must contain the following items:
</p>
<p>(i) System identifier and name;
</p>
<p>(ii) Responsible Official, title, and phone number;
</p>
<p>(iii) If a new system, the purpose of establishing the system or if an altered system, nature of changes proposed;
</p>
<p>(iv) Authority for maintenance of the system;
</p>
<p>(v) Probable or potential effects of the system on the privacy of individuals;
</p>
<p>(vi) Whether the system is being maintained, in whole or in part, by a contractor;
</p>
<p>(vii) Steps taken to minimize risk of unauthorized access;
</p>
<p>(viii) Routine use compatibility;
</p>
<p>(ix) Office of Management and Budget information collection requirements; and
</p>
<p>(x) Supporting documentation as an attachment. Also as an attachment should be the proposed new or altered system notice for publication in the <i>Federal Register.</i>
</p>
<p>(3) An amended or altered system of records is one that has one or more of the following:
</p>
<p>(i) A significant increase in the number, type, or category of individuals about whom records are maintained;
</p>
<p>(ii) A change that expands the types of categories of information maintained;
</p>
<p>(iii) A change that alters the purpose for which the information is used;
</p>
<p>(iv) A change to equipment configuration (either hardware or software) that creates substantially greater access to the records in the system of records;
</p>
<p>(v) An addition of an exemption pursuant to Section (j) or (k) of the Act; or
</p>
<p>(vi) An addition of a routine use pursuant to 5 U.S.C. 552a(b)(3).
</p>
<p>(4) For additional guidance contact the DA FOIA/P Office.
</p>
<p>(5) On behalf of DA, the Defense Privacy Office maintains a list of DOD Components’ Privacy Act system of records notices at the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(6) DA PAM 25-51 sets forth procedures pertaining to Privacy Act system of records notices.
</p>
<p>(7) For new systems, system managers must establish appropriate administrative, technical, and physical safeguards to ensure the security and confidentiality of records. This applies to all new systems of records whether maintained manually or automated.
</p>
<p>(i) One safeguard plan is the development and use of a Privacy Impact Assessment (PIA) mandated by the E-Gov Act of 2002, Section 208. The Office of Management and Budget specifically directs that a PIA be conducted, reviewed, and published for all new or significantly altered information in identifiable form collected from or about the members of the public. The PIA describes the appropriate administrative, technical, and physical safeguards for new automated systems. This will assist in the protection against any anticipated threats or hazards to the security or integrity of data, which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. Contact your local Information Officer for guidance on conducting a PIA.
</p>
<p>(ii) The development of appropriate safeguards must be tailored to the requirements of the system as well as other factors, such as the system environment, location, and accessibility.
</p>
<p><b>&#167; 505.4
 Collecting personal information.
</b></p>
<p>(a) <i>General provisions.</i> (1) Employees will collect personal information to the greatest extent practicable directly from the subject of the record. This is especially critical, if the information may result in adverse determinations about an individual’s rights, benefits, and privileges under federal programs (<i>See</i> 5 U.S.C. 552a(e)(2)).
</p>
<p>(2) It is unlawful for any Federal, State, or local government agency to deny anyone a legal right, benefit, or privilege provided by law for refusing to give their SSN unless the law requires disclosure, or a law or regulation adopted before January 1, 1975, required the SSN or if DA uses the SSN to verify a person’s identity in a system of records established and in use before that date. Executive Order 9397 (issued prior to January 1, 1975) authorizes the Army to solicit and use the SSN as a numerical identifier for individuals in most federal records systems. However, the SSN should only be collected as needed to perform official duties. Executive Order 9397 does not mandate the solicitation of SSNs from Army personnel as a means of identification.
</p>
<p>(3) Upon entrance into military service or civilian employment with DA, individuals are asked to provide their SSN. The SSN becomes the service or employment number for the individual and is used to establish personnel, financial, medical, and other official records. After an individual has provided his or her SSN for the purpose of establishing a record, the Privacy Act Statement is not required if the individual is only requested to furnish or verify the SSN for identification purposes in connection with the normal use of his or her records. If the SSN is to be used for a purpose other than identification, the individual must be informed whether disclosure of the SSN is mandatory or voluntary; by what statutory authority the SSN is solicited; and what uses will be made of the SSN. This notification is required even if the SSN is not to be maintained in a Privacy Act system of records.
</p>
<p>(4) When asking an individual for his or her SSN or other personal information that will be maintained in a system of records, the individual must be provided with a Privacy Act Statement.
</p>
<p>(b) <i>Privacy Act Statement (PAS).</i> (1) A Privacy Act Statement is required whenever personal information is requested from an individual and will become part of a Privacy Act system of records. The information will be retrieved by the individual’s name or other personal identifier (<i>See</i> 5 U.S.C. 552a(e)(3)).
</p>
<p>(2) The PAS will ensure that individuals know why the information is being collected so they can make an informed decision as to providing the personal information.
</p>
<p>(3) In addition, the PAS will include language that is explicit, easily understood, and not so lengthy as to deter an individual from reading it.
</p>
<p>(4) A sign can be displayed in areas where people routinely furnish this kind of information, and a copy of the PAS will be made available upon request by the individual.
</p>
<p>(5) Do not ask the person to sign the PAS.
</p>
<p>(6) A Privacy Act Statement must include the following four items--
</p>
<p>(i) <i>Authority:</i> Cite the specific statute or Executive Order, including a brief title or subject that authorizes the DA to collect the personal information requested.
</p>
<p>(ii) <i>Principal Purpose (s):</i> Cite the principal purposes for which the information will be used.
</p>
<p>(iii) <i>Routine Uses:</i> A list of where and why the information will be disclosed OUTSIDE of DOD. Applicable routine uses are published in the applicable Privacy Act system of records notice(s). If none, the language to be used is: "Routine Use(s): None. However the ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply."
</p>
<p>(iv) <i>Disclosure:</i> Voluntary or Mandatory. Include in the Privacy Act Statement specifically whether furnishing the requested personal data is mandatory or voluntary. A requirement to furnish personal data is mandatory ONLY when a federal statute, Executive Order, regulation, or other law specifically imposes a duty on the individual to provide the information sought, and when the individual is subject to a penalty if he or she fails to provide the requested information. If providing the information is only a condition of or prerequisite to granting a benefit or privilege and the individual has the option of receiving the benefit or privilege, providing the information is always voluntary. However, the loss or denial of the privilege, benefit, or entitlement sought must be listed as a consequence of not furnishing the requested information.
</p>
<p>(7) Some acceptable means of administering the PAS are as follows, in the order of preference--
</p>
<p>(i) Below the title of the media used to collect the personal information. The PAS should be positioned so that the individual will be advised of the PAS before he or she provides the requested information;
</p>
<p>(ii) Within the body with a notation of its location below the title;
</p>
<p>(iii) On the reverse side with a notation of its location below the title;
</p>
<p>(iv) Attached as a tear-off sheet; or
</p>
<p>(v) Issued as a separate supplement.
</p>
<p>(8) An example of a PAS is at appendix B of this part.
</p>
<p>(9) Include a PAS on a Web site page if it collects information directly from an individual and is retrieved by his or her name or personal identifier (See Office of Management and Budget Privacy Act Guidelines, 40 FR 28949, 28961 (July 9, 1975)).
</p>
<p>(10) Army policy prohibits the collection of personally identifying information on public Web sites without the express permission of the user. Requests for exceptions must be forwarded to the Army CIO/G-6. (See AR 25-1, para 6-4n.)
</p>
<p>(c) <i>Collecting personal information from third parties.</i> (1) It may not be practical to collect personal information directly from the individual in all cases. Some examples of when collection from third parties may be necessary are when--
</p>
<p>(i) Verifying information;
</p>
<p>(ii) Opinions or evaluations are needed;
</p>
<p>(iii) The subject cannot be contacted; or
</p>
<p>(iv) At the request of the subject individual.
</p>
<p>(2) When asking third parties to provide information about other individuals, they will be advised of--
</p>
<p>(i) The purpose of the request; and
</p>
<p>(ii) Their rights to confidentiality as defined by the Privacy Act of 1974 (Consult with your servicing Staff Judge Advocate for potential limitations to the confidentiality that may be offered pursuant to the Privacy Act).
</p>
<p>(d) <i>Confidentiality promises.</i> Promises of confidentiality must be prominently annotated in the record to protect from disclosure any information provided in confidence pursuant to 5 U.S.C. 552a(k)(2), (k)(5), or (k)(7).
</p>
<p><b>&#167; 505.5
 Individual access to personal information.
</b></p>
<p>(a) <i>Individual access.</i> (1) The access provisions of this part are intended for use by individuals whose records are maintained in a Privacy Act system of records. If a representative acts on their behalf, a written authorization must be provided, with the exception of members of Congress acting on behalf of a constituent.
</p>
<p>(2) A Department of the Army "Blanket Routine Use"  allows the release of Privacy Act protected information to members of Congress when they are acting on behalf of the constituent and the information is filed and retrieved by the constituent’s name or personal identifier. The said "Blanket Routine Use"  is listed below.
</p>
<p>"Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DOD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."
</p>
<p>(3) Upon a written request, an individual will be granted access to information pertaining to him or her that is maintained in a Privacy Act system of records, unless--
</p>
<p>(i) The information is subject to an exemption, the system manager has invoked the exemption, and the exemption is published in the <i>Federal Register</i>; or
</p>
<p>(ii) The information was compiled in reasonable anticipation of a civil action or proceeding.
</p>
<p>(4) Legal guardians or parents acting on behalf of a minor child have the minor child’s rights of access under this part, unless the records were created or maintained pursuant to circumstances where the interests of the minor child were adverse to the interests of the legal guardian or parent.
</p>
<p>(5) These provisions should allow for the maximum release of information consistent with Army and DOD’s statutory responsibilities.
</p>
<p>(b) <i>Individual requests for access.</i> (1) Individuals will address requests for access to records in a Privacy Act system of records to the system manager or the custodian of the record designated in DA systems of records notices (See DA PAM 25-51 or the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy</i>).
</p>
<p>(2) Individuals do not have to state a reason or justify the need to gain access to records under the Act.
</p>
<p>(3) Release of personal information to individuals under this section is not considered a "public release"  of information.
</p>
<p>(c) <i>Verification of identity for first party requesters.</i> (1) Before granting access to personal data, an individual will provide reasonable verification of identity.
</p>
<p>(2) When requesting records in writing, the preferred method of verifying identity is the submission of a notarized signature. An alternative method of verifying identity for individuals who do not have access to notary services is the submission of an un-sworn declaration in accordance with 28 U.S.C. 1746 in the following format:
</p>
<p>(i) If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)" .
</p>
<p>(ii) If executed outside of the United States: "I declare under perjury or penalty under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p>
<p>(3) When an individual seeks access in person, identification can be verified by documents normally carried by the individual (such as identification card, driver’s license, or other license, permit or pass normally used for identification purposes). However, level of proof of identity is commensurate with the sensitivity of the records sought. For example, more proof is required to access medical records than is required to access parking records.
</p>
<p>(4) Telephonic requests will not be honored.
</p>
<p>(5) An individual cannot be denied access solely for refusal to provide his or her Social Security Number (SSN) unless the SSN was required for access by statute or regulation adopted prior to January 1, 1975.
</p>
<p>(6) If an individual wishes to have his or her records released directly to a third party or to be accompanied by a third party when seeking access to his or her records, reasonable proof of authorization must be obtained. The individual may be required to furnish a signed access authorization with a notarized signature or other proof of authenticity (<i>i.e.</i> telephonic confirmation) before granting the third party access.
</p>
<p>(d) <i>Individual access to medical records.</i> (1) An individual must be given access to his or her medical and psychological records unless a judgment is made that access to such records could have an adverse effect on the mental or physical health of the individual. This determination normally should be made in consultation with a medical doctor. Additional guidance is provided in DOD 5400.11-R, Department of Defense Privacy Program. In this instance, the individual will be asked to provide the name of a personal health care provider, and the records will be provided to that health care provider, along with an explanation of why access without medical supervision could be harmful to the individual.
</p>
<p>(2) Information that may be harmful to the record subject should not be released to a designated individual unless the designee is qualified to make psychiatric or medical determinations.
</p>
<p>(3) DA activities may offer the services of a military physician, other than the one who provided the treatment.
</p>
<p>(4) Do not require the named health care provider to request the records for the individual.
</p>
<p>(5) The agency’s decision to furnish the records to a medical designee and not directly to the individual is not considered a denial for reporting purposes under the Act and cannot be appealed.
</p>
<p>(6) However, no matter what the special procedures are, DA has a statutory obligation to ensure that access is provided the individual.
</p>
<p>(7) Regardless of age, all DA military personnel and all married persons are considered adults. The parents of these individuals do not have access to their medical records without written consent of the individual.
</p>
<p>(8) DOD 6025.18-R, DOD Health Information Privacy Regulation, issued pursuant to the Health Insurance Portability and Accountability Act (HIPAA) of 1996, has placed additional procedural requirements on the uses and disclosure of individually identifiable health information beyond those found in the Privacy Act of 1974 and this part. In order to be in compliance with HIPAA, the additional guidelines and procedures will be reviewed before release of an individual’s identifiable health information.
</p>
<p>(e) <i>Personal notes.</i> (1) The Privacy Act does not apply to personal notes of individuals used as memory aids. These documents are not Privacy Act records and are not subject to this part.
</p>
<p>(2) The five conditions for documents to be considered personal notes are as follows--
</p>
<p>(i) Maintained and discarded solely at the discretion of the author;
</p>
<p>(ii) Created only for the author’s personal convenience and the notes are restricted to that of memory aids;
</p>
<p>(iii) Not the result of official direction or encouragement, whether oral or written;
</p>
<p>(iv) Not shown to others for any reason; and
</p>
<p>(v) Not filed in agency files.
</p>
<p>(3) Any disclosure from personal notes, either intentional or through carelessness, removes the information from the category of memory aids and the personal notes then become subject to provisions of the Act.
</p>
<p>(f)<i> Denial or limitation of individual’s right to access.</i> (1) Even if the information is filed and retrieved by an individual’s name or personal identifier, his or her right to access may be denied if--
</p>
<p>(i) The records were compiled in reasonable anticipation of a civil action or proceeding including any action where DA expects judicial or administrative adjudicatory proceedings. The term "civil action or proceeding"  includes quasi-judicial, pre-trial judicial, and administrative proceedings, as well as formal litigation;
</p>
<p>(ii) The information is about a third party and does not pertain to the requester. A third party’s SSN and home address will be withheld. However, information about the relationship between the individual and the third party would normally be disclosed as it pertains to the individual;
</p>
<p>(iii) The records are in a system of records that has been properly exempted by the Secretary of the Army from the access provisions of this part and the information is exempt from release under a provision of the Freedom of Information Act (See appendix C of this part for a list of applicable Privacy Act exemptions, exceptions, and "Blanket"  routine uses);
</p>
<p>(iv) The records contain properly classified information that has been exempted from the access provision of this part;
</p>
<p>(v) The records are not described well enough to enable them to be located with a reasonable amount of effort on the part of an employee familiar with the file. Requesters should reasonably describe the records they are requesting. They do not have to designate a Privacy Act system of records notice identification number, but they should at least identify a type of record or functional area. For requests that ask for "all records about me,"  DA personnel should ask the requester for more information to narrow the scope of his or her request; and
</p>
<p>(vi) Access is sought by an individual who fails or refuses to comply with Privacy Act established procedural requirements, included refusing to pay fees.
</p>
<p>(2) Requesters will not use government equipment, supplies, stationery, postage, telephones, or official mail channels for making Privacy Act requests. System managers will process such requests but inform requesters that using government resources to make Privacy Act requests is not authorized.
</p>
<p>(3) When a request for information contained in a Privacy Act system of records is denied in whole or in part, the Denial Authority or designee shall inform the requester in writing and explain why the request for access has been refused.
</p>
<p>(4) A request for access, notification, or amendment of a record shall be acknowledged in writing within 10 working days of receipt by the proper system manager or record custodian.
</p>
<p>(g) <i>Relationship between the Privacy Act and the Freedom of Information Act.</i> (1) Not all requesters are knowledgeable of the appropriate statutory authority to cite when requesting information. In some instances, they may cite neither the PA nor the Freedom of Information Act in their request. In some instances they may cite one Act but not the other. The Freedom of Information Act and the PA works together to ensure that requesters receive the greatest amount of information possible.
</p>
<p>(2) Do not deny the individual access to his or her records simply because he or she failed to cite the appropriate statute or regulation.
</p>
<p>(3) If the records are required to be released under the Freedom of Information Act, the PA will never block disclosure to requester. If the PA allows the DA activity to deny access to an individual, the Freedom of Information Act must still be applied, and the information released if required by the Freedom of Information Act.
</p>
<p>(4) Unlike the Freedom of Information Act, the Privacy Act applies only to U.S. citizens and aliens lawfully admitted for permanent residence.
</p>
<p>(5) Requesters who seek records about themselves contained in a Privacy Act system of records (1st party requesters) and who cite or imply only the Privacy Act, will have their request processed under the provisions of both the PA and the Freedom of Information Act. If the information requested is not contained in a Privacy Act system of records or is not about the requester, the individual’s request will be processed under the provisions of the Freedom of Information Act only, and the Freedom of Information Act processing requirements/time lines will apply.
</p>
<p>(6) <i>Third party information.</i> (i) Third party information contained in a Privacy Act system of records that does not pertain to the requester, such as SSN, home addresses, and other purely personal information that is not about the requester, will be processed under the provisions of Freedom of Information Act only. Third party information that is not about the requester is not subject to the Privacy Act’s first party access provision.
</p>
<p>(ii) Information about the relationship between the first party requester and a third party is normally disclosed as pertaining to the first party requester. Consult your servicing Staff Judge Advocate if there is a question about the release of third party information to a first party requester.
</p>
<p>(7) If an individual requests information about them contained in a Privacy Act system of records, the individual may be denied the information only if the information is exempt under both the PA and the Freedom of Information Act. Both PA and Freedom of Information Act exemptions will be cited in the denial letter and appeals will be processed in accordance with both Acts.
</p>
<p>(8) Each time a first party requester cites or implies the PA, perform this analysis:
</p>
<p>(i) Is the request from a United States living citizen or an alien lawfully admitted for permanent residence?
</p>
<p>(ii) Is the individual requesting an agency record?
</p>
<p>(iii) Are the records within a PA system of records that are filed and retrieved by an individual’s name or other personal identifier? (If the answer is "yes"  to all of these questions, then the records should be processed under the "Privacy Act" ) and
</p>
<p>(iv) Does the information requested pertain exclusively to the requester?
</p>
<p>(A) If yes, no further consideration of Freedom of Information Act exemptions required. Release all information unless a PA exemption authorizes withholding.
</p>
<p>(B) If no, process the information that is not about the requester under the Freedom of Information Act and withhold only if a proper Freedom of Information Act exemption applies.
</p>
<p>(h) <i>Functional requests.</i> If an individual asks for his or her records and does not cite or reasonably imply either the Privacy Act or the Freedom of Information Act, and another prescribing directive or regulation authorizes the release, the records should be released under that other directive or regulation and not the PA or the FOIA. Examples of functional requests are military members asking to see their Official Military Personnel Records or civilian employees asking to see their Official Personnel Folder.
</p>
<p>(i) <i>Procedures for denying or limiting an individual’s right to access or amendment and the role of the Denial Authority.</i> (1) The only officials authorized to deny a request for records or a request to amend records in a PA system of records pertaining to the requesting individual, are the appropriate Denial Authorities, their designees, or the Secretary of the Army who will be acting through the General Counsel.
</p>
<p>(2) Denial Authorities are authorized to deny requests, either in whole or in part, for notification, access and amendment of Privacy Act records contained in their respective areas of responsibility.
</p>
<p>(i) The Denial Authority may delegate all or part of their authority to a division chief under his supervision within the Agency in the grade of 0-5/GS-14 or higher. All delegations must be in writing.
</p>
<p>(ii) The Denial Authority will send the names, office names, and telephones numbers of their delegates to the DA Freedom of Information and Privacy Office.
</p>
<p>(iii) If a Denial Authority delegate denies access or amendment, the delegate must clearly state that he or she is acting on behalf of the Denial Authority, who must be identified by name and position in the written response to the requester. Denial Authority designation will not delay processing privacy requests/actions.
</p>
<p>(iv) The official Denial Authorities are for records under their authority (See appendix B of this part). The individuals designated as Denial Authorities under this part are the same individuals designated as Initial Denial Authorities under AR 25-55, the Department of the Army Freedom of Information Act Program. However, delegation of Denial Authority pursuant to this part does not automatically encompass delegation of Initial Denial Authority under AR 25-55. Initial Denial Authority must be expressly delegated pursuant to AR 25-55 for an individual to take action on behalf of an Initial Denial Authority under AR 25-55.
</p>
<p>(3) The custodian of the record will acknowledge requests for access made under the provisions of the Privacy Act within 10 working days of receipt.
</p>
<p>(4) Requests for information recommended for denial will be forwarded to the appropriate Denial Authority, along with a copy of the records and justification for withholding the record. At the same time, notify the requester of the referral to the Denial Authority for action. All documents or portions thereof determined to be releasable to the requester will be released to the requester before forwarding the case to the Denial Authority.
</p>
<p>(5) Within 30 working days, the Denial Authority will provide the following notification to the requester in writing if the decision is to deny the requester access to the information.
</p>
<p>(6) Included in the notification will be:
</p>
<p>(i) Denying Official’s name, position title, and business address;
</p>
<p>(ii) Date of the denial;
</p>
<p>(iii) The specific reason for the denial, citing the appropriate subsections of the Privacy Act, the Freedom of Information Act, AR 25-55, The Department of the Army Freedom of Information Act Program and this part; and
</p>
<p>(iv) The individual’s right to administratively appeal the denial within 60 calendar days of the mailing date of the notice, through the Denial Authority, to the Office of the General Counsel, Secretary of the Army, 104 Army Pentagon, Washington, DC 20310-0104.
</p>
<p>(7) The appeal must be in writing and the requester should provide a copy of the denial letter and a statement of their reasons for seeking review.
</p>
<p>(8) For denials made by the DA when the record is maintained in a Government-wide system of records, an individual’s request for further review must be addressed to each of the appropriate government Privacy Act offices listed in the Privacy Act system of records notices. For a current listing of Government-wide Privacy Act system of records notices see the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy</i> or DA PAM 25-51.
</p>
<p>(j) <i>No records determinations.</i> (1) Since a no record response may be considered an "adverse"  determination, the Denial Authority must make the final determination that no records exist. The originating agency shall notify the requester that an initial determination has been made that there are no responsive records, however the final determination will be made by the Denial Authority. A no records certificate must accompany a no records determination that is forwarded to the Denial Authority.
</p>
<p>(2) The Denial Authority must provide the requester with appeal rights.
</p>
<p>(k) <i>Referral of requests.</i> (1) A request received by a DA activity having no records responsive to a request shall be referred to another DOD Component or DA activity, if the other Component or activity confirms that they have the requested records, or verifies that they are the proper custodian for that type of record. The requester will be notified of the referral. In cases where the DA activity receiving the request has reason to believe that the existence or nonexistence of the record may in itself be classified, that activity will consult the Component or activity having cognizance over the records in question before referring the request. If the Component or activity that is consulted determines that the existence or nonexistence of the records is in itself classified, the requester shall be so notified by the DA activity originally receiving the request that it can neither confirm nor deny the existence of the record, and no referral shall take place.
</p>
<p>(2) A DA activity shall refer a Privacy Act request for a classified record that it holds to another DOD Component, DA activity, or agency outside the Department of Defense, if the record originated in the other DOD Component, DA activity, or outside agency, or if the classification is derivative. The referring DA activity will provide the records and a release recommendation with the referral action.
</p>
<p>(3) Any DA activity receiving a request that has been misaddressed will refer the request to the proper address and advise the requester.
</p>
<p>(4) Within DA, referrals will be made directly to offices having custody of the requested records (unless the Denial Authority is the custodian of the requested records). If the office receiving the Privacy Act request does not know where the requested records are located, the office will contact the DA FOIA/P Office, to determine the appropriate office for referral.
</p>
<p>(5) The requester will be informed of the referral whenever records or a portion of records are, after prior consultation, referred to another activity for a release determination and direct response. Additionally, the DA activity referral letter will accomplish the following--
</p>
<p>(i) Fully describe the Privacy Act system of records from which the document was retrieved; and
</p>
<p>(ii) Indicate whether the referring activity claims any exemptions in the Privacy Act system of records notice.
</p>
<p>(6) Within the DA, an activity will refer a Privacy Act request for records that it holds but was originated by another activity, to the originating activity for direct response. An activity will not, in any case, release or deny such records without prior consultation with the originating activity. The requester will be notified of such referral.
</p>
<p>(7) A DA activity may refer a Privacy Act request for records that originated in an agency outside of DOD, or that is based on information obtained from an agency outside the DOD, to that agency for direct response to the requester, only if that agency is subject to the Privacy Act. Otherwise, the DA activity must respond to the request.
</p>
<p>(8) DA activities will not honor any Privacy Act requests for investigative, intelligence, or any other type of records that are on loan to the Department of Defense for a specific purpose, if the records are restricted from further release in writing. Such requests will be referred to the agency that provided the records.
</p>
<p>(9) A DA activity will notify requesters seeking National Security Council (NSC) or White House documents that they should write directly to the NSC or White House for such documents. DA documents in which the NSC or White House have a concurrent reviewing interest will be forwarded to the Department of Defense, Office of Freedom of Information and Security Review, which will coordinate with the NSC or White House, and return the documents to the originating DA activity after NSC or White House review. NSC or White House documents discovered in DA activity files which are responsive to a Privacy Act request will be forwarded to DOD for coordination and return with a release determination.
</p>
<p>(10) To the extent referrals are consistent with the policies expressed above; referrals between offices of the same DA activity are authorized.
</p>
<p>(l) <i>Reproduction fees.</i> (1) Use fees only to recoup direct reproduction costs associated with granting access.
</p>
<p>(2) DA activities may use discretion in their decision to charge for the first copy of records provided to an individual to whom the records pertain. Thereafter, fees will be computed pursuant to the fee schedule set forth in AR 25-55, including the fee waiver provisions.
</p>
<p>(3) Checks or money orders for fees should be made payable to the Treasurer of the United States and will be deposited in the miscellaneous receipts of the treasury account maintained at the activity’s finance office.
</p>
<p>(4) Reproduction costs shall only include the direct costs of reproduction and shall not include costs of--
</p>
<p>(i) Time or effort devoted to searching for or reviewing the records by personnel;
</p>
<p>(ii) Fees not associated with the actual cost of reproduction;
</p>
<p>(iii) Producing a copy when it must be provided to the individual without cost under another regulation, directive, or law;
</p>
<p>(iv) Normal postage;
</p>
<p>(v) Transportation of records or personnel; or
</p>
<p>(vi) Producing a copy when the individual has requested only to review the records and has not requested a copy, and the only means of allowing review is to make a copy (e.g., the records are stored in a computer and a copy must be printed to provide individual access, or the activity does not wish to surrender temporarily the original records for the individual to review).
</p>
<p>(m) <i>Privacy Act case files.</i> (1) Whenever an individual submits a Privacy Act request, a case file will be established. This Privacy Act case file is a specific type of file that is governed by a specific Privacy Act system of records notice. In no instance will the individual’s Privacy Act request and corresponding Army actions be included in the individual’s military personnel file or other military filing systems, such as adverse action files or general legal files, and in no instance will the Privacy Act case file be used to make an adverse determination about the individual.
</p>
<p>(2) The case file will be comprised of the request for access/amendment, grants, refusals, coordination action(s), and all related papers.
</p>
<p><b>&#167; 505.6
 Amendment of records.
</b></p>
<p>(a) <i>Amended records.</i> (1) Individuals are encouraged to periodically review the information maintained about them in Privacy Act systems of records and to familiarize themselves with the amendment procedures established by this part.
</p>
<p>(2) An individual may request to amend records that are retrieved by his or her name or personal identifier from a system of records unless the system has been exempted from the amendment provisions of the Act. The standard for amendment is that the records are inaccurate as a matter of fact rather than judgment, irrelevant, untimely, or incomplete. The burden of proof is on the requester.
</p>
<p>(3) The system manager or custodian must review Privacy Act records for accuracy, relevance, timeliness, and completeness.
</p>
<p>(4) Amendment procedures are not intended to permit individuals to challenge events in records that have actually occurred. Amendment procedures only allow individuals to amend those items that are factually inaccurate and not matters of official judgment (e.g., performance ratings, promotion potential, and job performance appraisals). In addition, an individual is not permitted to amend records for events that have been the subject of judicial or quasi-judicial actions/proceedings.
</p>
<p>(b) <i>Proper amendment requests.</i> (1) Amendment requests, except for routine administrative changes, will be in writing.
</p>
<p>(2) When acting on behalf of a first party requester, an individual must provide written documentation of the first party requester’s consent to allow the individual to view his or her records.
</p>
<p>(3) Amendment is appropriate if it can be shown that--
</p>
<p>(i) Circumstances leading up to the recorded event were found to be inaccurately reflected in the document;
</p>
<p>(ii) The record is not identical to the individual’s copy; or
</p>
<p>(iii) The document was not constructed in accordance with the applicable recordkeeping requirements prescribed in AR 25-400-2, The Army Records Information Management System (ARIMS).
</p>
<p>(4) Under the amendment provisions, an individual may not challenge the merits of an adverse determination.
</p>
<p>(5) U.S. Army Criminal Investigation Command (USACIDC) reports of investigations (PA system of records notice A0195-2a USACIDC, Source Register; A0195-2b USACIDC, Criminal Investigation and Crime Laboratory Files) have been exempted from the amendment provisions of the Privacy Act. Requests to amend these reports will be considered under AR 195-2. Actions taken by the Commander of U.S. Army Criminal Investigation Command will constitute final action on behalf of the Secretary of the Army under that regulation.
</p>
<p>(6) Records placed in the National Archives are exempt from the Privacy Act provision allowing individuals to request amendment of records. Most provisions of the Privacy Act apply only to those systems of records that are under the legal control of the originating agency; for example, an agency’s current operating files or records stored at a Federal Records Center.
</p>
<p>(7) Inspector General investigative files and action request/complaint files (records in system notice A0021-1 SAIG, Inspector General Records) have been exempted from the amendment provisions of the Privacy Act. Requests to amend these reports will be considered under AR 20-1 by the Inspector General. Action by the Inspector General will constitute final action on behalf of the Secretary of the Army under that regulation.
</p>
<p>(8) Other records that are exempt from the amendment provisions of the Privacy Act are listed in the applicable PA system of records notices.
</p>
<p>(c) <i>Amendment procedures.</i> (1) Requests to amend records should be addressed to the custodian or system manager of the records. The request must reasonably describe the records to be amended and the changes sought (e.g., deletion, addition, or amendment). The burden of proof is on the requester. The system manager or records custodian will provide the individual with a written acknowledgment of the request within 10 working days and will make a final response within 30 working days of the date the request was received. The acknowledgment must clearly identify the request and inform the individual that final action will be forthcoming within 30 working days.
</p>
<p>(2) Records for which amendment is sought must be reviewed by the proper system manager or custodian for accuracy, relevance, timeliness, and completeness.
</p>
<p>(3) If the amendment is appropriate, the system manager or custodian will physically amend the records accordingly. The requester will be notified of such action.
</p>
<p>(4) If the amendment is not warranted, the request and all relevant documents, including reasons for not amending, will be forwarded to the proper Denial Authority within 10 working days to ensure that the 30 day time limit for the final response is met. In addition, the requester will be notified of the referral.
</p>
<p>(5) Based on the documentation provided, the Denial Authority will either amend the records and notify the requester and the custodian of the records of all actions taken, or deny the request. If the records are amended, those who have received the records in the past will receive notice of the amendment.
</p>
<p>(6) If the Denial Authority determines that the amendment is not warranted, he or she will provide the requester and the custodian of the records reason(s) for not amending. In addition, the Denial Authority will send the requester an explanation regarding his or her right to seek further review by the DA Privacy Act Review Board, through the Denial Authority, and the right to file a concise "Statement of Disagreement"  to append to the individual’s records.
</p>
<p>(i) On receipt of a request for further review by the Privacy Act Review Board, the Denial Authority will append any additional records or background information that substantiates the refusal or renders the case complete;
</p>
<p>(ii) Within 5 working days of receipt, forward the appeal to the DA Privacy Act Review Board; and
</p>
<p>(iii) Append the servicing Judge Advocate’s legal review, including a determination that the Privacy Act Review Board packet is complete.
</p>
<p>(d) <i>DA Privacy Act Review Board.</i> (1) The DA Privacy Act Review Board acts on behalf of the Secretary of the Army in deciding appeals of the appropriate Denial Authority’s refusal to amend records.
</p>
<p>(2) The Board will process an appeal within 30 working days of its receipt. The General Counsel may authorize an additional 30 days when unusual circumstances and good cause so warrant.
</p>
<p>(3) The Board membership consists of the following principal members, comprised of three voting and two non-voting members, or their delegates.
</p>
<p>(4) Three voting members include--
</p>
<p>(i) Administrative Assistant to the Secretary of the Army (AASA) who acts as the Chairman of the Board;
</p>
<p>(ii) The Judge Advocate General; and
</p>
<p>(iii) The Chief, DA Freedom of Information and Privacy Division, U.S. Army Records Management and Declassification Agency.
</p>
<p>(5) In addition, two non-voting members include--
</p>
<p>(i) The Chief Attorney, OAASA (or designee) who serves as the legal advisor and will be present at all Board sessions to provide legal advice as required; and
</p>
<p>(ii) Recording Secretary provided by the Office of the Administrative Assistant to the Secretary of the Army.
</p>
<p>(e) <i>DA Privacy Act Review Board meetings.</i> (1) The meeting of the Board requires the presence of all five members or their designated representatives. Other non-voting members with subject matter expertise may participate in a meeting of the Board, at the discretion of the Chairman.
</p>
<p>(2) Majority vote of the voting members is required to make a final determination on a request before the Board.
</p>
<p>(3) Board members, who have denial authority, may not vote on a matter upon which they took Denial Authority action. However, an individual who took Denial Authority action, or his or her representative, may serve as a non-voting member when the Board considers matters in the Denial Authority’s area of functional specialization.
</p>
<p>(4) The Board may seek additional information, including the requester’s official personnel file, if relevant and necessary to decide the appeal.
</p>
<p>(5) If the Board determines that an amendment is warranted (the record is inaccurate as a matter of fact rather than judgment, irrelevant, untimely, or incomplete) it will amend the record and notify the requester, the Denial Authority, the custodian of the record, and any prior recipients of the record, of the amendment.
</p>
<p>(6) If the Board determines that amendment is unwarranted, they will--
</p>
<p>(i) Obtain the General Counsel’s concurrence in writing;
</p>
<p>(ii) Respond to the requester with the reasons for denial; and
</p>
<p>(iii) Inform the requester of the right to file a "Statement of Disagreement"  with the Board’s action and to seek judicial review of the Army’s refusal to amend. A "Statement of Disagreement"  must be received by the system manager within 120 days and it will be made an integral part of the pertinent record. Anyone who may have access to, use of, or need to disclose information from the record will be aware that the record was disputed. The disclosing authority may include a brief summary of the Board’s reasons for not amending the disputed record.
</p>
<p>(7) It is inappropriate for the Privacy Act Review Board to consider any record which is exempt from the amendment provision of the Privacy Act.
</p>
<p><b>&#167; 505.7
 Disclosure of personal information to other agencies and third parties.
</b></p>
<p>(a) <i>Disclosing records to third parties.</i> (1) DA is prohibited from disclosing a record from a Privacy Act system of records to any person or agency without the prior written consent of the subject of the record, except when--
</p>
<p>(i) Pursuant to the twelve Privacy Act exceptions. The twelve exceptions to the "no disclosure without consent"  rule are those exceptions which permit the release of personal information without the individual’s/subject’s consent (See appendix C of this part).
</p>
<p>(ii) The FOIA requires the release of the record. One of the twelve exceptions to Privacy Act is the FOIA Exception. If the FOIA requires the release of information, the information must be released. The Privacy Act can not prevent release to a third party if the FOIA requires release. However, information must not be discretionarily released under the FOIA if the information is subject to the Privacy Act’s "no disclosure without consent"  rule.
</p>
<p>(iii) A routine use applies. Another major exception to the "no disclosure without consent"  rule is the routine use exception. The Privacy Act allows federal agencies to publish routine use exceptions to the Privacy Act. Some routine uses are Army specific, DOD specific, and Governmentwide. Routine uses exceptions are listed in the Privacy Act system of records notice(s) applicable to the Privacy Act records in question. The Army and other agencies’ system of records notices may be accessed at the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(2) The approved twelve exceptions to the Privacy Act "no disclosure without consent"  rule are listed at appendix C of this part.
</p>
<p>(b) <i>Disclosing records to other DOD components and to federal agencies outside the DOD.</i> (1) The twelve Privacy Act exceptions referred to in appendix C of this part are available to other DOD components and to federal agencies outside the DOD as exceptions to the Privacy Act’s "no disclosure without consent"  rule, with the exception of the FOIA exception. The FOIA is not an appropriate mechanism for providing information to other DOD components and to federal agencies outside the DOD.
</p>
<p>(2) A widely used exception to requests for information from local and state government agencies and federal agencies not within the DOD is the routine use exception to the Privacy Act.
</p>
<p>(3) The most widely used exception to requests for information from other DOD components is the "intra-agency need to know"  exception to the Privacy Act. Officers and employees of the DOD who have an official need for the records in the performance of their official duties are entitled to Privacy Act protected information. Rank, position, or title alone does not authorize access to personal information about others. An official need for the information must exist before disclosure.
</p>
<p>(4) For the purposes of disclosure and disclosure accounting, the Department of Defense (DOD) is considered a single agency.
</p>
<p>(c) <i>Disclosures under AR 25-55, the Freedom of Information Act (FOIA) Program.</i> (1) Despite Privacy Act protections, all records must be disclosed if the Freedom of Information Act (FOIA) requires their release. The FOIA requires release unless the information is exempted by one or more of the nine FOIA exemptions.
</p>
<p>(2) Required release under the FOIA. The following are examples of personal information that is generally not exempt from the FOIA; therefore, it must be released to the public, unless covered by paragraphs (d)(2) and (d)(3) of this section. The following list is not all inclusive:
</p>
<p>(i) Military Personnel--
</p>
<p>(A) Rank, date of rank, active duty entry date, basic pay entry date, and gross pay (including base pay, special pay, and all allowances except Basic Allowance for Housing);
</p>
<p>(B) Present and past duty assignments, future stateside assignments;
</p>
<p>(C) Office/unit name, duties address and telephone number (DOD policy may require withholding of this information in certain circumstances);
</p>
<p>(D) Source of commission, promotion sequence number, military awards and decorations, and professional military education;
</p>
<p>(E) Duty status, at any given time;
</p>
<p>(F) Separation or retirement dates;
</p>
<p>(G) Military occupational specialty (MOS);
</p>
<p>(H) Active duty official attendance at technical, scientific or professional meetings; and
</p>
<p>(I) Biographies and photos of key personnel (DOD policy may require withholding of this information in certain circumstances).
</p>
<p>(ii) Federal civilian employees--
</p>
<p>(A) Present and past position titles, occupational series, and grade;
</p>
<p>(B) Present and past annual salary rates (including performance awards or bonuses, incentive awards, merit pay amount, Meritorious or Distinguished Executive Ranks, and allowances and differentials);
</p>
<p>(C) Present and past duty stations;
</p>
<p>(D) Office or duty telephone number (DOD policy may require withholding of this information in certain circumstances); and
</p>
<p>(E) Position descriptions, identification of job elements, and performance standards (but not actual performance appraisals), the release of which would not interfere with law enforcement programs or severely inhibit agency effectiveness. Performance elements and standards (or work expectations) may also be withheld when they are so intertwined with performance appraisals, the disclosure would reveal an individual’s performance appraisal.
</p>
<p>(d) <i>Personal information that requires protection.</i> (1) The following are examples of information that is generally NOT releasable without the written consent of the subject. This list is not all inclusive--
</p>
<p>(i) Marital status;
</p>
<p>(ii) Dependents’ names, sex and SSN numbers;
</p>
<p>(iii) Civilian educational degrees and major areas of study (unless the request for the information relates to the professional qualifications for Federal employment);
</p>
<p>(iv) School and year of graduation;
</p>
<p>(v) Home of record;
</p>
<p>(vi) Home address and phone;
</p>
<p>(vii) Age and date of birth;
</p>
<p>(viii) Overseas assignments (present or future);
</p>
<p>(ix) Overseas office or unit mailing address and duty phone of routinely deployable or sensitive units;
</p>
<p>(x) Race/ethnic origin;
</p>
<p>(xi) Educational level (unless the request for the information relates to professional qualifications for federal employment);
</p>
<p>(xii) Social Security Number (SSN); and
</p>
<p>(xiii) The information that would otherwise be protected from mandatory disclosure under a FOIA exemption.
</p>
<p>(2) The Office of the Secretary of Defense issued a policy memorandum in 2001 that provided greater protection of DOD personnel in the aftermath of 9/11 by requiring information that personally identifies DOD personnel be more carefully scrutinized and limited. In general, the Department of Defense has specifically advised that DOD components are not to release lists of names, duty addresses, present or past position titles, grades, salaries, and performance standards of DOD military members and civilian employees. At the office director level or above, the release of information will be limited to the name, official title, organization, and telephone number, provided a determination is made that disclosure does not raise security or privacy concerns. No other information, including room numbers, will normally be released about these officials. Consistent with current policy, information on officials below the office director level may continue to be released if their positions or duties require frequent interaction with the public.
</p>
<p>(3) Disclosure of records pertaining to personnel of overseas, sensitive, or routinely deployed units shall be prohibited to the extent authorized by 10 U.S.C. 130b.
</p>
<p>(e) <i>Release of home addresses and home telephone numbers.</i> (1) The release of home addresses and home telephone numbers normally is prohibited. This release is normally considered a clearly "unwarranted invasion"  of personal privacy and is exempt from mandatory release under the FOIA. However, home addresses and home telephone numbers may still be released if--
</p>
<p>(i) The individual has indicated previously in writing that he or she has no objection to the release;
</p>
<p>(ii) The source of the information to be released is a public document such as commercial telephone directory or other public listing;
</p>
<p>(iii) The release is required by Federal statute (for example, pursuant to federally funded state programs to locate parents who have defaulted on child support payments) (See 42 U.S.C. 653); or
</p>
<p>(iv) The releasing of information is pursuant to the routine use exception or the "intra-agency need to know"  exception to the Privacy Act.
</p>
<p>(2) A request for a home address or telephone number may be referred to the last known address of the individual for a direct reply by the individual to the requester. In such cases, the requester shall be notified of the referral.
</p>
<p>(3) Do not sell or rent lists of individual names and addresses unless such action is specifically authorized by the appropriate authority.
</p>
<p>(f) <i>Emergency recall rosters.</i> (1) The release of emergency recall rosters normally is prohibited. Their release is normally considered a clearly "unwarranted invasion"  of personal privacy and is exempt from mandatory release under the FOIA. Emergency recall rosters should only be shared with those who have an "official need to know"  the information, and they should be marked "For Official Use Only"  (See AR 25-55).
</p>
<p>(2) Do not include a person’s SSN on an emergency recall roster or their spouse’s name.
</p>
<p>(3) Commanders and supervisors should give consideration to those individuals with unlisted phone numbers. Commanders and supervisors should consider limiting access to an unlisted number within the unit.
</p>
<p>(g) <i>Social rosters.</i> (1) Before including personal information such as a spouse’s name, home addresses, home phone numbers, and similar information on social rosters or social directories, which will be shared with individuals, always ask for the individual’s written consent. Without their written consent, do not include this information.
</p>
<p>(2) Collection of this information will require a Privacy Act Statement which clearly tells the individual what information is being solicited, the purpose, to whom the disclosure of the information is made, and whether collection of the information is voluntary or mandatory.
</p>
<p>(h) <i>Disclosure of personal information on group orders.</i> (1) Personal information will not be posted on group orders so that everyone on the orders can view it. Such a disclosure of personal information violates the Privacy Act and this part.
</p>
<p>(2) The following are some examples of personal information that should not be contained in group orders. The following list is not all-inclusive--
</p>
<p>(i) Complete SSN;
</p>
<p>(ii) Home addresses and phone numbers; or
</p>
<p>(iii) Date of birth.
</p>
<p>(i) <i>Disclosures for established routine uses.</i> (1) Records may be disclosed outside the DOD without the consent of the individual to whom they pertain for an established routine use.
</p>
<p>(2) A routine use shall--
</p>
<p>(i) Be compatible with and related to the purpose for which the record was compiled;
</p>
<p>(ii) Identify the persons or organizations to which the records may be released; and
</p>
<p>(iii) Have been published previously in the <i>Federal Register.</i>
</p>
<p>(3) Establish a routine use for each user of the information outside the Department of Defense who needs official access to the records.
</p>
<p>(4) Routine uses may be established, discontinued, or amended without the consent of the individuals involved. However, new or changed routine uses must be published in the <i>Federal Register</i> at least 30 days before actually disclosing any records.
</p>
<p>(5) In addition to the routine uses listed in the applicable systems of records notices, "Blanket Routine Uses"  for all DOD maintained systems of records have been established. These "Blanket Routine Uses"  are applicable to every record system maintained within the DOD unless specifically stated otherwise within a particular record system. The "Blanket Routine Uses"  are listed at appendix C of this part.
</p>
<p>(j) <i>Disclosure accounting.</i> (1) System managers must keep an accurate record of all disclosures made from DA Privacy Act system of records, including those made with the consent of the individual, except when records are--
</p>
<p>(i) Disclosed to DOD officials who have a "need to know"  the information to perform official government duties; or
</p>
<p>(ii) Required to be disclosed under the Freedom of Information Act.
</p>
<p>(2) The purpose for the accounting of disclosure is to--
</p>
<p>(i) Enable an individual to ascertain those persons or agencies that have received information about them;
</p>
<p>(ii) Enable the DA to notify past recipients of subsequent amendments or "Statements of Dispute"  concerning the record; and
</p>
<p>(iii) Provide a record of DA compliance with the Privacy Act of 1974, if necessary.
</p>
<p>(3) Since the characteristics of records maintained within DA vary widely, no uniform method for keeping the disclosure accounting is prescribed.
</p>
<p>(4) Essential elements to include in each disclosure accounting report are--
</p>
<p>(i) The name, position title, and address of the person making the disclosure;
</p>
<p>(ii) Description of the record disclosed;
</p>
<p>(iii) The date, method, and purpose of the disclosure; and
</p>
<p>(iv) The name, position title, and address of the person or agency to which the disclosure was made.
</p>
<p>(5) The record subject has the right of access to the disclosure accounting except when--
</p>
<p>(i) The disclosure was made for law enforcement purposes under 5 U.S.C. 552a(b)(7); or
</p>
<p>(ii) The disclosure was made from a system of records for which an exemption from 5 U.S.C. 552a(c)(3) has been claimed.
</p>
<p>(6) There are no approved filing procedures for the disclosure of accounting records; however, system managers must be able to retrieve upon request. With this said, keep disclosure accountings for 5 years after the disclosure, or for the life of the record, whichever is longer.
</p>
<p>(7) When an individual requests such an accounting, the system manager or designee will respond within 20 working days.
</p>
<p><b>&#167; 505.8
 Training requirements.
</b></p>
<p>(a) <i>Training.</i> (1) The Privacy Act requires all heads of Army Staff agencies, field operating agencies, direct reporting units, Major Commands, subordinate commands, and installations to establish rules of conduct for all personnel involved in the design, development, operation, and maintenance of any Privacy Act system of records and to train the appropriate personnel with respect to the privacy rules including the penalties for non-compliance (See 5 U.S.C. 552a(e)(9)).
</p>
<p>(2) To meet the training requirements, three general levels of training must be established. They are--
</p>
<p>(i) <i>Orientation.</i> Training that provides basic understanding of this part as it applies to the individual’s job performance. This training will be provided to personnel, as appropriate, and should be a prerequisite to all other levels of training;
</p>
<p>(ii) <i>Specialized training.</i> Training that provides information as to the application of specific provisions of this part to specialized areas of job performance. Personnel of particular concern include, but are not limited to, personnel specialists, finance officers, DOD personnel who may be expected to deal with the news media or the public, special investigators, paperwork managers, individuals working with medical and security records, records managers, computer systems development personnel, computer systems operations personnel, statisticians dealing with personal data and program evaluations, contractors and anyone responsible for implementing or carrying out functions under this part. Specialized training should be provided on a periodic basis; and
</p>
<p>(iii) <i>Managerial training.</i> Training designed to identify for responsible managers (such as senior system managers, Denial Authorities, and functional managers described in this section) issues that they should consider when making management decisions affected by the Privacy Act Program.
</p>
<p>(b) <i>Training tools.</i> Helpful resources include--
</p>
<p>(1) Privacy Act training slides for Major Commands and Privacy Act Officers: Contact the DA FOIA/P Office, or slides can be accessed at the Web site <i>https://www.rmda.belvoir.army.mil/rmdaxml/rmda/FPHomePage.asp.</i>
</p>
<p>(2) The "DOJ Freedom of Information Act Guide and Privacy Act Overview" : The U.S. Department of Justice, Executive Office for United States Attorneys, Office of Legal Education, 600 E. Street, NW., Room 7600, Washington, DC 20530, or training programs can be accessed at the Web site <i>www.usdoj.gov/usao/eousa/ole.html.</i>
</p>
<p><b>&#167; 505.9
 Reporting requirements.
</b></p>
<p>The Department of the Army will submit reports, consistent with the requirements of DOD 5400.11-R, OMB Circular A-130, and as otherwise directed by the Defense Privacy Office. Contact the DA FOIA/P Office for further guidance regarding reporting requirements.
</p>
<p><b>&#167; 505.10
 Use and establishment of exemptions.
</b></p>
<p>(a) <i>Three types of exemptions.</i> (1) There are three types of exemptions applicable to an individual’s right to access permitted by the Privacy Act. They are the Special, General, and Specific exemptions.
</p>
<p>(2) Special exemption (d)(5)--Relieves systems of records from the access provision of the Privacy Act only. This exemption applies to information compiled in reasonable anticipation of a civil action or proceeding.
</p>
<p>(3) General exemption (j)(2)--Relieves systems of records from most requirements of the Act. Only Army activities actually engaged in the enforcement of criminal laws as their primary function may claim this exemption.
</p>
<p>(4) Specific exemptions (k)(1)-(k)(7)-Relieves systems of records from only a few provisions of the Act.
</p>
<p>(5) To find out if an exemption is available for a particular record, refer to the applicable system of records notices. System of records notices will state which exemptions apply to a particular type of record. System of records notices that are applicable to the Army are contained in DA Pam 25-51 (available at the Army Publishing Directorate Web site <i>http://www.usapa.army.mil/</i>), the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>), or in this section). Some of the system of records notices apply only to the Army and the DOD and some notices are applicable government-wide.
</p>
<p>(6) Descriptions of current exemptions are listed in detail at appendix C of this part.
</p>
<p>(b) <i>Exemption procedures.</i> (1) For the General and Specific exemptions to be applicable to the Army, the Secretary of the Army must promulgate exemption rules to implement them. This requirement is not applicable to the one Special exemption which is self-executing. Once an exemption is made applicable to the Army through the exemption rules, it will be listed in the applicable system of records notices to give notice of which specific types of records the exemption applies to. When a system manager seeks to have an exemption applied to a certain Privacy Act system of records that is not currently provided for by an existing system of records notice, the following information will be furnished to the DA FOIA/P Office--
</p>
<p>(i) Applicable system of records notice;
</p>
<p>(ii) Exemption sought; and
</p>
<p>(iii) Justification.
</p>
<p>(2) After appropriate staffing and approval by the Secretary of the Army and the Defense Privacy Office, it will be published in the <i>Federal Register</i> as a proposed rule, followed by a final rule 60 days later. No exemption may be invoked until these steps have been completed.
</p>
<p><b>&#167; 505.11
 Federal Register publishing requirements.
</b></p>
<p>(a) <i>The Federal Register.</i> There are three types of documents relating to the Privacy Act Program that must be published in the <i>Federal Register.</i> They are the DA Privacy Program policy and procedures (AR 340-21), the DA exemption rules, and Privacy Act system of records notices.
</p>
<p>(b) <i>Rulemaking procedures.</i> (1) DA Privacy Program procedures and exemption rules are subject to the formal rulemaking process.
</p>
<p>(2) Privacy Act system of records notices are not subject to formal rulemaking and are published in the <i>Federal Register</i> as Notices, not Rules.
</p>
<p>(3) The Privacy Program procedures and exemption rules are incorporated into the Code of Federal Regulations (CFR). Privacy Act system of records notices are not published in the CFR.
</p>
<p><b>&#167; 505.12
 Privacy Act enforcement actions.
</b></p>
<p>(a) <i>Judicial sanctions.</i> The Act has both civil remedies and criminal penalties for violations of its provisions.
</p>
<p>(1) <i>Civil remedies.</i> The DA is subject to civil remedies for violations of the Privacy Act. In addition to specific remedial actions, 5 U.S.C. 552a(g) may provide for the payment of damages, court costs, and attorney’s fees.
</p>
<p>(2) <i>Criminal penalties.</i> A DA official or employee may be found guilty of a misdemeanor and fined not more than $5,000 for willfully--
</p>
<p>(i) Disclosing individually identifiable personal information to one not entitled to the information;
</p>
<p>(ii) Requesting or obtaining information from another’s record under false pretenses; or
</p>
<p>(iii) Maintaining a system of records without first meeting the public notice requirements of the Act.
</p>
<p>(b) <i>Litigation Status Sheet.</i> (1) When a complaint citing the Privacy Act is filed in a U.S. District Court against the Department of the Army, an Army Component, a DA Official, or any Army employee, the responsible system manager will promptly notify the Army Litigation Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p>
<p>(2) The Litigation Status Sheet at appendix E of this part provides a standard format for this notification. At a minimum, the initial notification will have items (a) through (f) provided.
</p>
<p>(3) A revised Litigation Status Sheet must be provided at each stage of the litigation.
</p>
<p>(4) When a court renders a formal opinion or judgment, copies must be provided to the Defense Privacy Office by the Army Litigation Division.
</p>
<p>(c) <i>Administrative remedies--Privacy Act complaints.</i> (1) The installation level Privacy Act Officer is responsible for processing Privacy Act complaints or allegations of Privacy Act violations. Guidance should be sought from the local Staff Judge Advocate and coordination made with the system manager to assist in the resolution of Privacy Act complaints. The local Privacy Act officer is responsible for--
</p>
<p>(i) Reviewing allegations of Privacy Act violations and the evidence provided by the complainants;
</p>
<p>(ii) Making an initial assessment as to the validity of the complaint, and taking appropriate corrective action;
</p>
<p>(iii) Coordinating with the local Staff Judge Advocate to determine whether a more formal investigation such as a commander’s inquiry or an AR 15-6 investigation is appropriate; and
</p>
<p>(iv) Ensuring the decision at the local level from either the Privacy Act Officer or other individual who directed a more formal investigation is provided to the complainant in writing.
</p>
<p>(2) The decision at the local level may be appealed to the next higher command level Privacy Act Officer.
</p>
<p>(3) A legal review from the next higher command level Privacy Act Officer’s servicing Staff Judge Advocate is required prior to action on the appeal.
</p>
<p><b>&#167; 505.13
 Computer Matching Agreement Program.
</b></p>
<p>(a) <i>General provisions</i>. (1) Pursuant to the Privacy Act and this part, DA records may be subject to computer matching, <i>i.e.</i>, the computer comparison of automated systems of records.
</p>
<p>(2) There are two specific kinds of Matching Programs covered by the Privacy Act--
</p>
<p>(i) Matches using records from Federal personnel or payroll systems of records; and
</p>
<p>(ii) Matches involving Federal benefit programs to accomplish one or more of the following purposes--
</p>
<p>(A) To determine eligibility for a Federal benefit;
</p>
<p>(B) To comply with benefit program requirements; and
</p>
<p>(C) To effect recovery of improper payments or delinquent debts from current or former beneficiaries.
</p>
<p>(3) The comparison of records must be computerized. Manual comparisons are not covered.
</p>
<p>(4) Any activity that expects to participate in a Computer Matching Program must contact the DA FOIA/P Office immediately.
</p>
<p>(5) In all cases, Computer Matching Agreements are processed by the Defense Privacy Office and approved by the Defense Data Integrity Board. Agreements will be conducted in accordance with the requirements of 5 U.S.C. 552a, and OMB Circular A-130.
</p>
<p>(b) <i>Other matching.</i> Several types of computer matching are exempt from the restrictions of the Act such as matches used for statistics, pilot programs, law enforcement, tax administration, routine administration, background checks, and foreign counterintelligence. The DA FOIA/P Office should be consulted if there is a question as to whether the Act governs a specific type of computer matching.
</p>
<p><b>&#167; 505.14
 Recordkeeping requirements under the Privacy Act.
</b></p>
<p>(a) <i>AR 25-400-2, The Army Records Information Management System (ARIMS)</i>. To maintain privacy records are required by the Army Records Information Management System (ARIMS) to provide adequate and proper documentation of the conduct of Army business so that the rights and interests of individuals and the Federal Government are protected.
</p>
<p>(b) A full description of the records prescribed by this part and their disposition/retention requirements are found on the ARIMS Web site at
<i>https://www.arims.army.mil.</i></p>
<p><b>Appendix A to Part 505--References
</b></p>
<p>(a) The Privacy Act of 1974 (5 U.S.C. 552a, as amended).
</p>
<p>(b) OMB Circular No. A-130, Management of Federal Information Resources.
</p>
<p>(c) AR 25-55, The Department of the Army Freedom of Information Program.
</p>
<p>(d) DA PAM 25-51, The Army Privacy Program--System of Records Notices and Exemption Rules.
</p>
<p>(e) DOD Directive 5400.11, Department of Defense Privacy Program.
</p>
<p>(f) DOD 5400.11-R, Department of Defense Privacy Program.
</p>
<p>(g) AR 25-2, Information Assurance
</p>
<p>(h) AR 25-400-2, The Army Records Information Management System (ARIMS).
</p>
<p>(i) AR 27-10, Military Justice.
</p>
<p>(j) AR 40-66, Medical Record Administration and Health Care Documentation.
</p>
<p>(k) AR 60-20 and AFR 147-14, Army and Air Force Exchange Service Operating Policies.
</p>
<p>(l) AR 190-45, Law Enforcement Reporting.
</p>
<p>(m) AR 195-2, Criminal Investigation Activities.
</p>
<p>(n) AR 380-5, Department of Army Information Security Program.
</p>
<p>(o) DOD Directive 5400-7, DOD Freedom of Information Act (FOIA) Program.
</p>
<p>(q) DOD 5400.7-R, DOD Freedom of Information Program.
</p>
<p>(r) DOD 6025.18-R, DOD Health Information Privacy Regulation (HIPAA).
</p>
<p>(s) U.S. Department of Justice, Freedom of Information Act Guide and Privacy Act Overview.
</p>
<p>(t) Office of Secretary of Defense memorandum, dated July 15, 2005, subject: Notifying Individuals when Personal Information is Lost, Stolen, or Compromised located at <i>http://www.army.mil/ciog6/referencs/policy/dos/OSDprivateinfo.pdf.</i></p>
<p><b>Appendix B to Part 505--Denial Authorities for Records Under Their Authority (Formerly Access and Amendment Refusal Authorities)
</b></p>
<p>(a) The Administrative Assistant to the Secretary of the Army is authorized to act for the Secretary of the Army on requests for all records maintained by the Office of the Secretary of the Army and its serviced activities, as well as requests requiring the personal attention of the Secretary of the Army. This also includes civilian Equal Employment Opportunity (EEO) actions. (<i>See</i> DCS, G-1 for Military Equal Opportunity (EO) actions.) The Administrative Assistant to the Secretary of the Army has delegated this authority to the Chief Attorney, OAASA (See DCS, G1 for Military Equal Opportunity (EO) actions).
</p>
<p>(b) The Assistant Secretary of the Army (Financial Management and Comptroller) is authorized to act on requests for finance and accounting records. Requests for CONUS finance and accounting records should be referred to the Defense Finance and Accounting Service (DFAS). The Chief Attorney, OAASA, acts on requests for non-finance and accounting records of the Assistant Secretary of the Army (Financial Management and Comptroller).
</p>
<p>(c) The Assistant Secretary of the Army (Acquisition, Logistics, &amp; Technology) is authorized to act on requests for procurement records other than those under the purview of the Chief of Engineers and the Commander, U.S. Army Materiel Command. The Chief Attorney, OAASA, acts on requests for non-procurement records of the Assistant Secretary of the Army (Acquisition, Logistics and Technology).
</p>
<p>(d) The Deputy Assistant Secretary of the Army (Civilian Personnel Policy)/Director of Civilian Personnel, Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) is authorized to act on requests for civilian personnel records, personnel administration and other civilian personnel matters, except for EEO (civilian) matters which will be acted on by the Administrative Assistant to the Secretary of the Army. The Deputy Assistant Secretary of the Army (Civilian Personnel Policy)/Director of Civilian Personnel has delegated this authority to the Chief, Policy and Program Development Division (<i>Note:</i> Requests from former civilian employees to amend a record in an Office of Personnel Management system of records, such as the Official Personnel Folder, should be sent to the Office of Personnel Management, Assistant Director for Workforce Information, Compliance, and Investigations Group: 1900 E. Street, NW., Washington, DC 20415-0001).
</p>
<p>(e) The Chief Information Officer G-6 is authorized to act on requests for records pertaining to Army Information Technology, command, control communications and computer systems and the Information Resources Management Program (automation, telecommunications, visual information, records management, publications and printing).
</p>
<p>(f) The Inspector General is authorized to act on requests for all Inspector General Records.
</p>
<p>(g) The Auditor General is authorized to act on requests for records relating to audits done by the U.S. Army Audit Agency under AR 10-2. This includes requests for related records developed by the Audit Agency.
</p>
<p>(h) The Director of the Army Staff is authorized to act on requests for all records of the Chief of Staff and its Field Operating Agencies. The Director of the Army Staff has delegated this authority to the Chief Attorney and Legal Services Directorate, U.S. Army Resources &amp; Programs Agency (See The Judge Advocate General for the General Officer Management Office actions). The Chief Attorney and Legal Services Director, U.S. Army Resources &amp; Programs Agency acts on requests for records of the Chief of Staff and its Field Operating Agencies (See The Judge Advocate General for the General Officer Management Office actions).
</p>
<p>(i) The Deputy Chief of Staff, G-3/5/7 is authorized to act on requests for records relating to International Affairs policy, planning, integration and assessments, strategy formulation, force development, individual and unit training policy, strategic and tactical command and control systems, nuclear and chemical matters, use of DA forces.
</p>
<p>(j) The Deputy Chief of Staff, G-8 is authorized to act on requests for records relating to programming, material integration and externally directed reviews.
</p>
<p>(k) The Deputy Chief of Staff, G-1 is authorized to act on the following records: Personnel board records, Equal Opportunity (military) and sexual harassment, health promotions, physical fitness and well-being, command and leadership policy records, HIV and suicide policy, substance abuse programs except for individual treatment records which are the responsibility of the Surgeon General, retiree benefits, services, and programs (excluding individual personnel records of retired military personnel, which are the responsibility of the U.S. Army Human Resources Command-St. Louis), DA dealings with Veterans Affairs, U.S. Soldier’s and Airmen’s Home; all retention, promotion, and separation records; all military education records including records related to the removal or suspension from a military school or class; Junior Reserve Officer Training Corps (JROTC) and Senior Reserve Officer Training Corps (SROTC) records; SROTC instructor records; U.S. Military Academy Cadet Records; recruiting and MOS policy issues, personnel travel and transportation entitlements, military strength and statistics, The Army Librarian, demographics, and Manprint.
</p>
<p>(l) The Deputy Chief of Staff, G-4 is authorized to act on requests for records relating to DA logistical requirements and determinations, policy concerning materiel maintenance and use, equipment standards, and logistical readiness.
</p>
<p>(m) The Chief of Engineers is authorized to act on requests for records involving civil works, military construction, engineer procurement, and ecology; and the records of the U.S. Army Engineer divisions, districts, laboratories, and field operating agencies.
</p>
<p>(n) The Surgeon General/Commander, U.S. Army Medical Command, is authorized to act on requests for medical research and development records, and the medical records of active duty military personnel, dependents, and persons given physical examination or treatment at DA medical facilities, to include alcohol and drug treatment/test records.
</p>
<p>(o) The Chief of Chaplains is authorized to act on requests for records involving ecclesiastical relationships, rites performed by DA chaplains, and nonprivileged communications relating to clergy and active duty chaplains’ military personnel files.
</p>
<p>(p) The Judge Advocate General is authorized to act on requests for records relating to claims, courts-martial, legal services, administrative
</p>
<p>(q) The Chief, National Guard Bureau, is authorized to act on requests for all personnel and medical records of retired, separated, discharged, deceased, and active Army National Guard military personnel, including technician personnel, unless such records clearly fall within another Denial Authority’s responsibility. This authority includes, but is not limited to, National Guard organization and training files; plans, operations, and readiness files, policy files, historical files, files relating to National Guard military support, drug interdiction, and civil disturbances; construction, civil works, and ecology records dealing with armories, facilities within the States, ranges, etc.; Equal Opportunity investigative records; aviation program records and financial records dealing with personnel, operation and maintenance, and equipment budgets.
</p>
<p>(r) The Chief, Army Reserve and Commander, U.S. Army Reserve Command are authorized to act on requests for all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, and all U.S. Army Reserve (USAR) records, unless such records clearly fall within another Denial Authority’s responsibility. Records under the responsibility of the Chief, Army Reserve and the Commander, U.S. Army Reserve Command include records relating to USAR plans, policies, and operations; changes in the organizational status of USAR units; mobilization and demobilization policies, active duty tours, and the Individual Mobilization Augmentation program; and all other Office of the Chief, Army Reserve (OCAR) records and Headquarters, U.S. Army Reserve Command records.
</p>
<p>(s) The Commander, United States Army Materiel Command (AMC) is authorized to act on requests for the records of AMC headquarters and to subordinate commands, units, and activities that relate to procurement, logistics, research and development, and supply and maintenance operations.
</p>
<p>(t) The Provost Marshal General is authorized to act on all requests for provost marshal activities and law enforcement functions for the Army, all matters relating to police intelligence, physical security, criminal investigations, corrections and internment (to include confinement and correctional programs for U.S. prisoners, criminal investigations, provost marshal activities, and military police support. The Provost Marshal General is responsible for the Office of Security, Force Protection, and Law Enforcement Division and is the functional proponent for AR 190-series (Military Police) and 195-series (Criminal Investigation), AR 630-10 Absent Without Leave, Desertion, and Administration of Personnel Involved in Civilian Court Proceedings, and AR 633-30, Military Sentences to Confinement.
</p>
<p>(u) The Commander, U.S. Army Criminal Investigation Command, is authorized to act on requests for criminal investigative records of USACIDC headquarters, and its subordinate activities, and military police reports. This includes criminal investigation records, investigation-in-progress records, and all military police records and reports that result in criminal investigation reports. This authority has been delegated to the Director, U.S. Army Crime Records Center.
</p>
<p>(v) The Commander, U.S. Army Human Resources Command, is authorized to act on requests for military personnel files relating to active duty personnel including, but not limited to military personnel matters, military education records including records related to the removal or suspension from a military school or class; personnel locator, physical disability determinations, and other military personnel administration records; records relating to military casualty and memorialization activities; heraldic activities, voting, records relating to identification cards, naturalization and citizenship, commercial solicitation, Military Postal Service Agency and Army postal and unofficial mail service. The Commander, U.S. Army Human Resources Command, is also authorized to act on requests concerning all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, unless such records clearly fall within another Denial Authority’s authority.
</p>
<p>(w) The Commander, U.S. Army Resources Command-St. Louis has been delegated authority to act on behalf of the U.S. Army Human Resources Commander for requests concerning all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, unless such records clearly fall within another Denial Authority’s authority. The authority does not include records relating to USAR plans, policies, and operations; changes in the organizational status of USAR units, mobilization and demobilization policies; active duty tours, and the individual mobilization augmentation program.
</p>
<p>(x) The Assistant Chief of Staff for Installation Management is authorized to act on requests for records relating to planning, programming, execution and operation of Army installations. This includes base realignment and closure activities, environmental activities other than litigation, facilities and housing activities, and installation management support activities.
</p>
<p>(y) The Commander, U.S. Army Intelligence and Security Command, is authorized to act on requests for intelligence and security records, foreign scientific and technological records, intelligence training, intelligence threat assessments, and foreign liaison information, mapping and geodesy information, ground surveillance records, intelligence threat assessment, and missile intelligence data relating to tactical land warfare systems.
</p>
<p>(z) The Commander, U.S. Army Combat Readiness Center (formerly U.S. Army Safety Center), is authorized to act on requests for Army safety records.
</p>
<p>(aa) The Commander, U.S. Army Test and Evaluation Command (ATEC), is authorized to act on requests for the records of ATEC headquarters, its subordinate commands, units, and activities that relate to test and evaluation operations.
</p>
<p>(bb) The General Counsel, Army and Air Force Exchange Service, is authorized to act on requests for Army and Air Force Exchange Service records, under AR 60-20/AFR 147-14.
</p>
<p>(cc) The Commandant, United States Disciplinary Barracks (USDB) is authorized to act on records pertaining to USDB functional area responsibilities relating to the administration and confinement of individual military prisoners at the USDB. This includes, but is not limited to, all records pertaining to the treatment of military prisoners; investigation of prisoner misconduct; management, operation, and administration of the USDB confinement facility; and related programs which fall directly within the scope of the Commandant’s functional area of command and control.
</p>
<p>(dd) The Commander, U.S. Army Community and Family Support Center (USACFSC) is authorized to act on requests for records pertaining to morale, welfare, recreation, and entertainment programs; community and family action programs; child development centers; non-appropriated funds issues, and private organizations on Army installations.
</p>
<p>(ee) The Commander, Military Surface Deployment and Distribution Command (formerly Military Traffic Management Command) is authorized to act on requests for records pertaining to military and commercial transportation and traffic management records.
</p>
<p>(ff) The Director, Installation Management Agency (IMA) is authorized to act on requests for all IMA records.
</p>
<p>(gg) Special Denial Authority’s authority for time-event related records may be designated on a case-by-case basis. These will be published in the <i>Federal Register.</i> You may contact the Department of the Army, Freedom of Information and Privacy Office to obtain current information on special delegations.</p>
<p><b>Appendix C to Part 505--Privacy Act Statement Format
</b></p>
<p>(a) <i>Authority:</i> The specific federal statute or Executive Order that authorizes collection of the requested information.
</p>
<p>(b) <i>Principal Purpose(s):</i> The principal purpose or purposes for which the information is to be used.
</p>
<p>(c) <i>Routine Uses(s):</i> Disclosure of the information outside DOD.
</p>
<p>(d) <i>Disclosure:</i> Whether providing the information is voluntary or mandatory and the effects on the individual if he or she chooses not to provide the requested information.
</p>
<p>(1) Example of a Privacy Act Statement
</p>
<p>(i) <i>Authority:</i> Emergency Supplement Act of 2000; Public Law 106-246; 5 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Department of Defense Directive 8500.aa, Information Assurance (IA); and E.O. 9397 (SSN).
</p>
<p>(ii) <i>Principal Purpose(s):</i> To control access to DOD information, information based systems and facilities by authenticating the identity of a person using a measurable physical characteristic(s). This computer system uses software programs to create biometrics templates and summary statistics, which are used for purposes such as assessing system performance or identifying problem areas.
</p>
<p>(iii) <i>Routine Use(s):</i> None. The DoD "Blanket Routine Uses"  set forth at the beginning of the Army’s Compilations of System of Records Notices applies to this system.
</p>
<p>(iv) <i>Disclosure:</i> Voluntary; however, failure to provide the requested information may result in denial of access to DOD information based systems and/or DOD facilities.
</p>
<p>(2) [Reserved]
<H3>Appendix D to Part 505--Exemptions; Exceptions; and DoD Blanket Routine Uses
</H3></p>
<p>(a) <i>Special Exemption.</i> 5 U.S.C. 552a(d)(5)--Denies individual access to any information compiled in reasonable anticipation of civil action or proceeding.
</p>
<p>(b) <i>General and Specific Exemptions.</i> The Secretary of the Army may exempt Army systems of records from certain requirements of the Privacy Act. The two kinds of exemptions that require Secretary of the Army enactment are General and Specific exemptions. The Army system of records notices for a particular type of record will state whether the Secretary of the Army has authorized a particular General and Specific exemption to a certain type of record. The Army system of records notices are published in DA Pam 25-51 and on the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>.
</p>
<p>(c) <i>Twelve Exceptions to the "No Disclosure without Consent"  rule of the Privacy Act.</i>
</p>
<p>(1) 5 U.S.C. 552a(b)(1)--To DOD officers and employees who have a need for the record in the performance of their official duties. This is the "official need to know concept.
</p>
<p>(2) 5 U.S.C. 552a(b)(2)--FOIA requires release of the information.
</p>
<p>(3) 5 U.S.C. 552a(b)(3)--The Routine Use Exception. The Routine Use must be published in the <i>Federal Register</i> and the purpose of the disclosure must be compatible with the purpose for the published Routine Use. The applicable Routine Uses for a particular record will be listed in the applicable Army Systems Notice.
</p>
<p>(4) 5 U.S.C. 552a(b)(4)--To the Bureau of the Census to plan or carry out a census or survey, or related activity pursuant to Title 13 of the U.S. Code.
</p>
<p>(5) 5 U.S.C. 552a(b)(5)--To a recipient who has provided DA or DOD with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable.
</p>
<p>(6) 5 U.S.C. 552a(b)(6)--To the National Archives and Records Administration as a record that has sufficient historical or other value to warrant its continued preservation by the U.S. Government, or for evaluation by the Archivist of the United States or the designee of the Archivist to determine whether the record has such value.
</p>
<p><b>Note:</b></p>
<p>Records transferred to the Federal Records Centers for storage remain under the control of the DA and no accounting for disclosure is required under the Privacy Act.
</p>
<p>(7) 5 U.S.C. 552a(b)(7)--To another agency or instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity, if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the Army or the DOD specifying the particular portion desired and the law enforcement activity for which the record is sought.
</p>
<p>(8) 5 U.S.C. 552a(b)(8)--To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure, notification is transmitted to the last known address of such individual.
</p>
<p>(9) 5 U.S.C. 552a(b)(9)--To either House of Congress, or, to the extent the matter is within its jurisdiction, any committee or subcommittee thereof, or any joint committee of Congress or subcommittee of any such joint committee. Requests from a Congressional member acting on behalf of a constituent are not included in this exception, but may be covered by a routine use exception to the Privacy Act (See applicable Army system of records notice).
</p>
<p>(10) 5 U.S.C. 552a(b)(10)--To the Comptroller General or authorized representatives, in the course of the performance of the duties of the Government Accountability Office.
</p>
<p>(11) 5 U.S.C. 552a(b)(11)--Pursuant to the order of a court of competent jurisdiction. The order must be signed by a judge.
</p>
<p>(12) 5 U.S.C. 552a(b)(12)--To a consumer reporting agency in accordance with section 3711(e) of Title 31 of the U.S. Code. The name, address, SSN, and other information identifying the individual; amount, status, and history of the claim; and the agency or program under which the case arose may be disclosed. However, before doing so, agencies must complete a series of steps designed to validate the debt and to offer the individual an opportunity to repay it.
</p>
<p>(d) <i>DOD Blanket Routine Uses.</i> In addition to specific routine uses which are listed in the applicable Army system of record notices, certain "Blanket Routine Uses"  apply to all DOD maintained systems of records. These are listed on the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>. These "Blanket Routine Uses"  are not specifically listed in each system of records notice as the specific routine uses are. The current DOD "Blanket Routine Uses"  are as follows--
</p>
<p>(1) <i>Law Enforcement Routine Use.</i> If a system of records maintained by a DOD component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p>
<p>(2) <i>Disclosure When Requesting Information Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DOD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p>
<p>(3) <i>Disclosure of Requested Information Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p>
<p>(4) <i>Congressional Inquiries Disclosure Routine Use.</i> Disclosure from a system of records maintained by a DOD component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p>
<p>(5) <i>Private Relief Legislation Routine Use.</i> Relevant information contained in all systems of records of DOD published on or before August 22, 1975, may be disclosed to Office of Management and Budget in connection with the review of private relief legislation, as set forth in OMB Circular A-19, at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p>
<p>(6) <i>Disclosures Required by International Agreements Routine Use.</i> A record from a system of records maintained by a DOD Component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of DOD military and civilian personnel.
</p>
<p>(7) <i>Disclosure to State and Local Taxing Authorities Routine Use.</i> Any information normally contained in Internal Revenue Service Form W-2, which is maintained in a record from a system of records maintained by a DOD component, may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to 5 U.S.C. sections 5516, 5517, and 5520 and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld. This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin 76-07.
</p>
<p>(8) <i>Disclosure to the Office of Personnel Management Routine Use.</i> A record from a system of records subject to the Privacy Act and maintained by a DA activity may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.
</p>
<p>(9) <i>Disclosure to the Department of Justice for Litigation Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee, or member of the Department in pending or potential litigation to which the record is pertinent.
</p>
<p>(10) <i>Disclosure to Military Banking Facilities Overseas Routine Use.</i> Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged, or retired from the Armed forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p>
<p>(11) <i>Disclosure of Information to the General Services Administration Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. Sections 2904 and 2906.
</p>
<p>(12) <i>Disclosure of Information to National Archives and Records Administration Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to NATIONAL ARCHIVES AND RECORDS ADMINISTRATION for the purpose of records management inspections conducted under authority of 44 U.S.C. sections 2904 and 2906.
</p>
<p>(13) <i>Disclosure to the Merit Systems Protection Board Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative procedures, appeals, special studies of the civil service and other merit systems, review of Office of Personnel Management or component rules and regulations, investigation of alleged or possible prohibited personnel practices, including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C. sections 1205 and 1206, or as may be authorized by law.
</p>
<p>(14) <i>Counterintelligence Purposes Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws, which protect the national security of the United States.</p>
<p><b>Appendix E to Part 505--Litigation Status Sheet
</b></p>
<p>(a) Case Number: The number used by a DA activity for reference purposes; Requester;
</p>
<p>(b) Document Title or Description: Indicates the nature of the case, such as "Denial of access" , "Refusal to amend,"  "Incorrect records" , or other violations of the Act (specify);
</p>
<p>(c) Litigation: Date complaint filed, Court, and Case File Number;
</p>
<p>(d) Defendants: DOD component and individual;
</p>
<p>(e) Remarks: Brief explanation of what the case is about;
</p>
<p>(f) Court action: Court’s finding and disciplinary action (if applicable); and
</p>
<p>(g) Appeal (If applicable): Date complaint filed, court, case File Number, court’s finding, disciplinary action (if applicable).</p>
<p><b>Appendix F to Part 505--Example of a System of Records Notice
</b></p>
<p>(a) Additional information and guidance on Privacy Act system of records notices are found in DA PAM 25-51. The following elements comprise a Privacy Act system of records notice for publication in the <i>Federal Register:</i>
</p>
<p>(b) <i>System Identifier:</i> A0025-55 AHRC--DA FOIA/P Office assigns the notice number, for example, A0025-55, where "A"  indicates "Army,"  the next number represents the publication series number related to the subject matter, and the final letter group shows the system manager’s command. In this case, it would be U.S. Army Human Resources Command.
</p>
<p>(c) <i>System Name:</i> Use a short, specific, plain language title that identifies the system’s general purpose (limited to 55 characters).
</p>
<p>(d) <i>System Location:</i> Specify the address of the primary system and any decentralized elements, including automated data systems with a central computer facility and input or output terminals at separate locations. Use street address, 2-letter state abbreviations and 9-digit ZIP Codes. Spell out office names. Do not use office symbols.
</p>
<p>(e) <i>Categories of Individuals:</i> Describe the individuals covered by the system. Use non-technical, specific categories of individuals about whom the Department of Army keeps records. Do not use categories like "all Army personnel"  unless that is truly accurate.
</p>
<p>(f) <i>Categories of Records in the System:</i> Describe in clear, plain language, all categories of records in the system. List only documents actually kept in the system. Do not identify source documents that are used to collect data and then destroyed. Do not list form numbers.
</p>
<p>(g) <i>Authority for Maintenance of the System:</i> Cite the specific law or Executive Order that authorizes the maintenance of the system. Cite the DOD directive/instruction or Department of the Army Regulation(s) that authorizes the Privacy Act system of records. Always include titles with the citations. Note: Executive Order 9397 authorizes using the SSN as a personal identifier. Include this authority whenever the SSN is used to retrieve records.
</p>
<p>(h) <i>Purpose(s):</i> List the specific purposes for maintaining the system of records by the activity.
</p>
<p>(i) <i>Routine Use(s):</i> The blanket routine uses that appear at the beginning of each Component compilation apply to all systems notice unless the individual system notice specifically states that one or more of them do not apply to the system. Blanket Routine Uses are located at the beginning of the Component listing of systems notices and are not contained in individual system of records notices. However, specific routine uses are listed in each applicable system of records notice. List the specific activity to which the record may be released, for example "To the Veterans Administration"  or "To state and local health agencies" . For each routine user identified, include a statement as to the purpose or purposes for which the record is to release to that activity. Do not use general statements, such as "To other federal agencies as required"  or "To any other appropriate federal agency" .
</p>
<p>(j) <i>Polices and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:</i>
</p>
<p>(k) <i>Storage:</i> State the medium in which DA maintains the records; for example, in file folders, card files, microfiche, computer, or a combination of those methods. Storage does not refer to the storage container.
</p>
<p>(l) <i>Retrievability:</i> State how the Army retrieves the records; for example, by name, fingerprints or voiceprints.
</p>
<p>(m) <i>Safeguards:</i> Identify the system safeguards; for example, storage in safes, vaults, locked cabinets or rooms, use of guards, visitor controls, personnel screening, computer systems software, and so on. Describe safeguards fully without compromising system security.
</p>
<p>(n) <i>Retention and Disposal.</i> State how long AR 25-400-2 requires the activity to maintain the records. Indicate when or if the records may be transferred to a Federal Records Center and how long the record stays there. Specify when the Records Center sends the record to the National Archives or destroys it. Indicate how the records may be destroyed.
</p>
<p>(o) <i>System Manager(s) and Address:</i> List the position title and duty address of the system manager. For decentralized systems, show the locations, the position, or duty title of each category of officials responsible for any segment of the system.
</p>
<p>(p) <i>Notification Procedures:</i> List the title and duty address of the official authorized to tell requesters if their records are in the system. Specify the information a requester must submit; for example, full name, military status, SSN, date of birth, or proof of identity, and so on.
</p>
<p>(q) <i>Record Access Procedures:</i> Explain how individuals may arrange to access their records. Include the titles or categories of officials who may assist; for example, the system manager.
</p>
<p>(r) <i>Contesting Records Procedures:</i> The standard language to use is "The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 25-71; 32 CFR part 505; or may be obtained from the system manager."
</p>
<p>(s) <i>Record Source Categories:</i> Show categories of individuals or other information sources for the system. Do not list confidential sources protected by 5 U.S.C. 552a(k)(2), (k)(5), or (k)(7).
</p>
<p>(t) <i>Exemptions Claimed for the System:</i> Specifically list any approved exemption including the subsection in the Act. When a system has no approved exemption, write "none"  under this heading.
</p><p><b>Appendix G to Part 505--Management Control Evaluation Checklist
</b></p>
<p>(a) <i>Function.</i> The function covered by this checklist is DA Privacy Act Program.
</p>
<p>(b) <i>Purpose.</i> The purpose of this checklist is to assist Denial Authorities and Activity Program Coordinators in evaluating the key management controls listed below. This checklist is not intended to cover all controls.
</p>
<p>(c) <i>Instructions.</i> Answer should be based on the actual testing of key management controls (e.g., document analysis, direct observation, sampling, simulation, other). Answers that indicate deficiencies should be explained and corrective action indicated in supporting documentation. These management controls must be evaluated at least once every five years. Certificate of this evaluation has been conducted and should be accomplished on DA Form 11-2-R (Management Control Evaluation Certification Statement).
</p><p><i>Test Questions
</i></p>
<p>a. Is a Privacy Act Program established and implemented in your organization?
</p>
<p>b. Is an individual appointed to implement the Privacy Act requirements?
</p>
<p>c. Are provisions of AR 25-71 concerning protection of OPSEC sensitive information regularly brought to the attention of managers responsible for responding to Privacy Act requests and those responsible for control of the Army’s records?
</p>
<p>d. When more than twenty working days are required to respond, is the Privacy Act requester informed, explaining the circumstance requiring the delay and provided an appropriate date for completion.
</p>
<p>e. Are Accounting Disclosures Logs being maintained?
</p>
<p><i>Comments:</i> Assist in making this a better tool for evaluating management controls. Submit comments to the Department of Army, Freedom of Information and Privacy Division.
</p><p><b>Appendix H to Part 505--Definitions
</b></p>
<p><i>Function
</i></p>
<p>(a) <i>Access.</i> Review or copying a record or parts thereof contained in a Privacy Act system of records by an individual.
</p>
<p>(b) <i>Agency.</i> For the purposes of disclosing records subject to the Privacy Act, Components of the Department of Defense are considered a single agency. For other purposes including access, amendment, appeals from denials of access or amendment, exempting systems of records, and recordkeeping for release to non-DOD agencies, the Department of the Army is considered its own agency.
</p>
<p>(c) <i>Amendment.</i> The process of adding, deleting, or changing information in a system of records to make the data accurate, relevant, timely, or complete.
</p>
<p>(d) <i>Computer Matching Agreement.</i> An agreement to conduct a computerized comparison of two or more automated systems of records to verify eligibility for payments under Federal benefit programs or to recover delinquent debts for these programs.
</p>
<p>(e) <i>Confidential Source.</i> A person or organization who has furnished information to the Federal Government under an express promise that the person’s or the organization’s identity would be held in confidence or under an implied promise of such confidentiality if this implied promise was made before September 27, 1975.
</p>
<p>(f) <i>Cookie.</i> A mechanism that allows the server to store its own information about a user on the user’s own computer. Cookies are embedded in the HTML information flowing back and forth between the user’s computer and the servers. They allow user-side customization of Web information. Normally, cookies will expire after a single session.
</p>
<p>(g) <i>Defense Data Integrity Board.</i> The Board oversees and coordinates all computer matching programs involving personal records contained in systems of records maintained by the DOD Component; reviews and approves all computer matching agreements between the Department of Defense (DOD) and other Federal, State, and local governmental agencies, as well as memoranda of understanding when the match is internal to the DOD.
</p>
<p>(h) <i>Disclosure.</i> The transfer of any personal information from a Privacy Act system of records by any means of communication (such as oral, written, electronic mechanical, or actual review) to any persons, private entity, or government agency, other than the subject of the record, the subject’s designated agent or the subject’s legal guardian. Within the context of the Privacy Act and this part, this term applies only to personal information that is a part of a Privacy Act system of records.
</p>
<p>(i) <i>Deceased Individuals.</i> The Privacy Act confers no rights on deceased persons, nor may their next-of-kin exercise any rights for them. However, family members of deceased individuals have their own privacy right in particularly sensitive, graphic, personal details about the circumstances surrounding an individual’s death. This information may be withheld when necessary to protect the privacy interests of surviving family members. Even information that is not particularly sensitive in and of itself may be withheld to protect the privacy interests of surviving family members if disclosure would rekindle grief, anguish, pain, embarrassment, or cause a disruption of their peace minds. Because surviving family members use the deceased’s Social Security Number to obtain benefits, DA personnel should continue to protect the SSN of deceased individuals.
</p>
<p>(j) <i>Individual.</i> A living person who is a citizen of the United States or an alien lawfully admitted for permanent residence. The parent or legal guardian of a minor also may act on behalf of an individual. Members of the United States Armed Forces are individuals. Corporations, partnerships, sole proprietorships, professional groups, businesses, whether incorporated or unincorporated, and other commercial entities are not individuals.
</p>
<p>(k) <i>Individual Access.</i> The subject of a Privacy Act file or his or her designated agent or legal guardian has access to information about them contained in the Privacy Act file. The term individual generally does not embrace a person acting on behalf of a commercial entity (for example, sole proprietorship or partnership).
</p>
<p>(l) <i>Denial Authority (formerly Access and Amendment Refusal Authority).</i> The Army Staff agency head or major Army commander designated authority by this part to deny access to, or refuse amendment of, records in his or her assigned area or functional specialization.
</p>
<p>(m) <i>Maintain.</i> Includes keep, collect, use or disseminate.
</p>
<p>(n) <i>Members of the Public.</i> Individuals or parties acting in a private capacity.
</p>
<p>(o) <i>Minor.</i> An individual under 18 years of age, who is not married and who is not a member of the Department of the Army.
</p>
<p>(p) <i>Official Use.</i> Within the context of this part, this term is used when Department of the Army officials and employees have demonstrated a need for the use of any record or the information contained therein in the performance of their official duties.
</p>
<p>(q) <i>Personal Information.</i> Information about an individual that identifies, relates, or is unique to, or describes him or her, e.g., a social security number, age, military rank, civilian grade, marital status, race, salary, home/office phone numbers, etc.
</p>
<p>(r) <i>Persistent cookies.</i> Cookies that can be used to track users over time and across different Web sites to collect personal information.
</p>
<p>(s) <i>Personal Identifier.</i> A name, number, or symbol that is unique to an individual, usually the person’s name or SSN.
</p>
<p>(t) <i>System of Records.</i> A group of records under the control of the DA from which information is filed and retrieved by individuals’ names or other personal identifiers assigned to the individuals. System notices for all systems of records must be published in the <i>Federal Register.</i> A grouping of records arranged chronologically or subjectively that are not retrieved by individuals’ names or identifiers is not a Privacy Act system of records, even though individual information could be retrieved by individuals’ names or personal identifiers, such as through a paper-by-paper search.
</p>
<p>(u) <i>Privacy Advisory.</i> A statement required when soliciting personally identifying information by a Department of the Army Web site and the information is not maintained in a system of records. The Privacy Advisory informs the individual why the information is being solicited and how it will be used.
</p>
<p>(v) <i>Privacy Impact Assessment (PIA).</i> An analysis, which considers information sensitivity, vulnerability, and cost to a computer facility or word processing center in safeguarding personal information processed or stored in the facility.
</p>
<p>(w) <i>Privacy Act (PA) Request.</i> A request from an individual for information about the existence of, access to, or amendment of records pertaining to that individual located in a Privacy Act system of records. The request must cite or implicitly refer to the Privacy Act of 1974.
</p>
<p>(x) <i>Protected Personal Information.</i> Information about an individual that identifies, relates to, is unique to, or describes him or her (e.g., home address, date of birth, social security number, credit card, or charge card account, etc.).
</p>
<p>(y) <i>Records.</i> Any item, collection, or grouping of information, whatever the storage media (e.g., paper, electronic, etc), about an individual that is maintained by a DOD Component, including but not limited to, his or her education, financial transactions, medical history, criminal or employment history and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.
</p>
<p>(z) <i>Records Maintenance and Use.</i> Any action involving the storage, retrieval, and handling of records kept in offices by or for the agency.
</p>
<p>(aa) <i>Review Authority.</i> An official charged with the responsibility to rule on administrative appeals of initial denials of requests for notification, access, or amendment of records. Additionally, the Office of Personnel Management is the review authority for civilian official personnel folders or records contained in any other OMP record.
</p>
<p>(bb) <i>Routine Use.</i> Disclosure of a record outside DOD without the consent of the subject individual for a use that is compatible with the purpose for which the information was collected and maintained by DA. A routine use must be included in the notice for the Privacy Act system of records published in the <i>Federal Register.</i>
</p>
<p>(cc) <i>Statistical record.</i> A record in a system of records maintained for statistical research or reporting purposes and not used in whole or in part in making determinations about specific individuals.
</p>
<p>(dd) <i>System Manager.</i> An official who has overall responsibility for policies and procedures for operating and safeguarding a Privacy Act system of records.
</p>
<p>(ee) <i>Third-party cookies.</i> Cookies placed on a user’s hard drive by Internet advertising networks. The most common third-party cookies are placed by the various companies that serve the banner ads that appear across many Web sites.
</p>
<p>(ff) <i>Working Days.</i> Days excluding Saturday, Sunday, and legal holidays.
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
