<?xml version="1.0" encoding="UTF-8"?>

<pai>
<agency toc="yes">
<name>Court Services and Offender Supervision Agency for the District of Columbia</name>
<abbrev>

CSOSA
</abbrev>



<section id="csosa1" toc="yes">
<systemNumber>1</systemNumber>

<subsection type="systemName">Public Affairs File.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Office
of Legislative, Intergovernmental and Public
Affairs Division, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the United States Congress and the
D.C. Council.

</p></xhtmlContent></subsection>  <subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Inquiries from
Members of Congress
and D.C. Council; (2) Replies to congressional and D.C.
Council inquiries.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained to provide a history of congressional
and D.C. Council inquiries. Also,
to provide the capability to control and track correspondence to ensure a timely response and/or any other
required action.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Primary use of the system is limited to the Office
of Legislative, Intergovernmental and Public
Affairs staff and to officials who need access to perform official duties. Records in this system may be
disclosed as follows:

</p><p>A. Information permitted to be released to the news media and that may be made available unless it
is
determined that release of the specific information in the context of a particular case would constitute an
unwarranted invasion of personal privacy.

</p><p>B. Disclosure may be made to a congressional office or D.C. Council member in response to an inquiry
made at the request of an employee, contractor, vendor employed by or offender under supervision of CSOSA
and/or PSA.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
State,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. Information may be disclosed in a proceeding before an administrative forum, including Ad Hoc
forums,
which may or may not include an Administrative Law Judge, and which may or may not convene public
hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit Systems
Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA or PSA and/or who are covered by this system, including (but not limited to) decisions to effect
any necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate
personnel actions, and/or other law enforcement related actions, where appropriate.

</p><p>F. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information in this system is stored manually in file jackets in hardcopy (paper copies).

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is arranged and retrieved alphabetically by
the name of the congressional staff member
or D.C. Council member.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is stored in file cabinets in secured offices or
in guarded buildings, and accessed
only by authorized, screened personnel.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained and disposed
of in accordance with General Records Schedule 12.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Office of Legislative,
Intergovernmental and Public Affairs, Court Services and
Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual who corresponded with the
agency. Requesters should also reasonably specify the record contents being sought. The address is the same
as indicated in the Notification procedure.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is derived from the incoming and
outgoing correspondence from congressional and/or D.C.
Council members and CSOSA and/or PSA.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. Although no exemption has been claimed for this
system of records, certain information may be
duplicative of records contained in another system of records which may have an exemption. In those
circumstances, the exemption will still apply.

</p></xhtmlContent></subsection></section>

<section id="csosa2" toc="yes">
<systemNumber>2</systemNumber>

<subsection type="systemName">Background Investigation.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency,
Management and Administration Division, 633 Indiana
Avenue, NW., Washington, DC 20004

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The two systems (Background Investigation Files
and Background Investigation Database) maintain
records on: (1) Current and former employees of CSOSA; (2) Current or former contract employees; and (3)
Applicants for employment with CSOSA.

</p></xhtmlContent></subsection>  <subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Records containing
investigative
material compiled solely for the purpose of determining
suitability, eligibility or qualifications for Federal civilian employment; (2) FBI and other agency name
checks.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 10450 and 5 CFR parts 5, 731,
732 and 736.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide investigatory information for determinations
concerning compliance with Federal
personnel regulations and for individual personnel determinations including suitability and fitness for
Federal employment, access and security clearances and evaluations of qualifications for performance of
contractual services for the Court Services and Offender Supervision Agency.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or D.C. Council member(s) in response to an
inquiry made at the request of an employee or contractor employed by CSOSA.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>D. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>E. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested.

</p><p>F. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>G. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>H. To disclose information to consumer reporting agencies to obtain commercial credit reports.

</p><p>I. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure to consumer reporting agencies under subsection (b)(12) of the Privacy Act. Disclosure
may be made from this system to consumer reporting agencies as defined in the Debt Collection Act of 1982
(31 U.S.C. 3701 (a)(3)) or the Fair Credit Reporting Act (15 U.S.C. 1681a(f)).

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is maintained manually in file jackets in hardcopy (paper copies) and
electronically.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is arranged and retrieved alphabetically by
the name of the employee, applicant or
contractor.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The information is stored in GSA approved security
containers, which use GP-1 combination
locks in a guarded building. Electronic information is stored on a computer which is password protected in
a locked office.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained and disposed
of in accordance with General Records Schedule 18.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Management and Administration, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The Director of
the Court Services and Offender Supervision Agency has exempted this system from the provisions of 5 U.S.C.
552a (e)(4)(G).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures. The Director of the
Court Services and Offender Supervision Agency has exempted this system from the provisions of 5 U.S.C.
552a (e)(4)(H).

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information provided or verified by
applicants or employees whose files are on record as
authorized, information obtained from current and former employers, co-workers, neighbors, acquaintances,
educational records and instructors, and police and credit record checks. The Director of the Court
Services and Offender Supervision Agency has exempted this system from the provisions of 5 U.S.C. 552a (e)
(4)(I).

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (j), (k)(1) and (k)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.
</p></xhtmlContent></subsection>
</section>
<section id="csosa3" toc="yes">
<systemNumber>3</systemNumber>

<subsection type="systemName">Employee Credential System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency (CSOSA),
Management and Administration Division, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current or former employees.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains a
record of each
employee issued an agency credential with badge or medallion.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used to maintain a record of each individual
issued an agency credential as well
as the accountability of each badge and medallion.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
member or staff in response to an inquiry made at the
request of an employee employed by CSOSA.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>D. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>E. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>F. Information permitted to be released to the news media and that may be made available unless it
is
determined that release of the specific information in the context of a particular case would constitute an
unwarranted invasion of personal privacy.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:

</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is stored on a stand-alone computer system in a room which is protected by a
control access device.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name and/or social
security number of the employee.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>See storage procedures above.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained and disposed
of in accordance with General Records Schedule 18.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Management and Administration, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number or similar information). The address
is the same as indicated in the notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is provided by employees of
CSOSA.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="csosa4" toc="yes">
<systemNumber>4</systemNumber>

<subsection type="systemName">Proximity Card System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency,
Management and Administration Division, 633 Indiana
Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Current and former employees and (2)
current or former contract employees.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains the
name and
proximity card number for each current or former employee or
contractor.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used to track each individual issued an
agency proximity card and their
associated access control level, as well as the accountability of each card. Also used to ensure the
physical security of the employee and work environment.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member from the record of an individual in response to
an inquiry from that congressional member made at the request of the employee or contractor.

</p><p>B. To disclose to other government agencies and to the public whether an individual is a current
employee of CSOSA.

</p><p>C. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>D. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>E. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>F. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>G. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>H. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>I. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:

</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is maintained manually in file jackets in hardcopy (paper copies) and
electronically.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name and/or
identification number of the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The information is stored on a computer system that is
password protected and located in a room
with limited access.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The information is retained and disposed of in
accordance with General Records Schedule 18.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Management and Administration, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information provided or verified by
employees whose files are on record as authorized and
information obtained from current and former employers.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>

</section>
<section id="csosa5" toc="yes">
<systemNumber>5</systemNumber>

<subsection type="systemName">Budget System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency,
Management and Administration Division, 633 Indiana
Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of CSOSA.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The system maintains a
record of each
individual employed by the agency. Each record contains the
name, social security number, position title, salary and benefits of the individual.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used to make payroll projections for budget
purposes and to track employees by
organization within CSOSA.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member from the record of an individual in response to
an inquiry from that congressional member made at the request of the employee or contractor.

</p><p>B. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>F. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>G. To an expert, consultant, or contractor of CSOSA in the performance of a Federal duty to which
the
information is relevant.

</p><p>Disclosure to consumer reporting agencies:

</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is stored on a personal computer which is password protected.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The information can be retrieved by the name and/or
personal identifier of the employee.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The information is maintained on a server with limited
access by user-ID and password.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The information is retained and disposed of in
accordance with General Records Schedule 2.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Management and Administration, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information provided by employees and
information obtained from current and former employers.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.



</p></xhtmlContent></subsection>

</section>
<section id="csosa6" toc="yes">
<systemNumber>6</systemNumber>

<subsection type="systemName">Payroll and Leave Records.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of CSOSA.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain
information
relating to the individual's name, social security number, age,
sex, marital status, appointment, tenure, employment status and occupation series. These records also
contain data as of the year to date and the most recent pay period with regard to leave earned, used and
balances, withholdings and allotments to financial institutions.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 44 U.S.C. 3101; 5 CFR part 550.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Document employee salary, tax and related information and to
track and document employee leave
transfers, reinstatements and other leave issues.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member or D.C. City Council member from the record of
an individual in response to an inquiry from that congressional member made at the request of the employee
or contractor.

</p><p>B. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>F. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>G. To disclose to the Office of Personnel Management in accordance with the agency's responsibility
for
evaluation and oversight of Federal personnel management.

</p><p>H. To provide a copy of an employee's Department of the Treasury Form W-2, Wage and Tax Statement,
to the state, city or other local jurisdiction which is authorized to tax the employee's compensation. The
record will be provided in accordance with a withholding agreement between the state, city or other
jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517 or 5520, or in response to
a written request from an appropriate official of the taxing jurisdiction. The request must include a copy
of the applicable statute or ordinance authorizing the taxation of compensation and should indicate whether
the authority of the jurisdiction to tax their employee is based on a place of residence, place of
employment or both.

</p><p>I. To disclose information to the Department of Agriculture, National Finance Center to effect
distribution of pay according to employee directions and other authorized purposes.

</p><p>J. Release information to the Internal Revenue Service (IRS). Information contained in the system
may be
disclosed to the IRS to obtain taxpayer mailing addresses for the purpose of locating such taxpayer to
collect or compromise a Federal claim against the taxpayer.

</p><p>K. Information directly related to the identity of debtors and the history of claims contained in
the
system of records may be disclosed to consumer reporting agencies for the purpose of encouraging repayment
of overdue debts. Such disclosures will be made only when a claim is overdue and only after due process
steps have been taken to notify the debtor and give him or her a chance to meet the terms of the debt.

</p><p>L. Information may be released about debtors to the U.S. Treasury or other Federal employers in
order to
effect salary or administrative offsets. Information contained in the system of records may be disclosed to
an employer in order to effect salary or administrative offsets to satisfy a debt owed the United States by
that person. Such disclosures will be made only when all procedural steps established by the Debt
Collection Act have been taken.

</p><p>M. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>N. Information may be disclosed to the General Accounting Office during a records management audit
or
inspection pursuant to GAO's audit authority.

</p><p>O. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:

</p><p>Disclosure to consumer reporting agencies under subsection (b)(12) of the Privacy Act. Disclosure
may be made from this system to consumer reporting agencies as defined in the Debt Collection Act of 1982
(31 U.S.C. 3701 (a)(3)) or the Fair Credit Reporting Act (15 U.S.C. 1681a(f)).

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored in individual folders or on computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name or personal
identifier of the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>This information is maintained on either a password
protected computer or filed in a locked file
cabinet in a private office.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained and disposed of in
accordance with General Records Schedule 2.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Office of Human Resources, Court
Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individuals who are current or former
employees of the agency; (2) information obtained from
current and former employers; (3) National Finance Center.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>

</section>
<section id="csosa7" toc="yes">
<systemNumber>7</systemNumber>

<subsection type="systemName">Time and Attendance Records.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of CSOSA.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Time and attendance
reports, leave
slips and audit reports which contain the name, social security
number, grade, leave category, leave balances and organization code.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR part 630.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide control, reporting and accounting for employee
leave.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member or D.C. City Council member from the record of
an individual in response to an inquiry from that congressional member made at the request of the employee
or contractor.

</p><p>B. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>F. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>G. To disclose to the Office of Personnel Management in accordance with the agency's responsibility
for
evaluation and oversight of Federal personnel management.

</p><p>H. To disclose information to the Department of Agriculture, National Finance Center to effect
maintenance of leave.

</p><p>I. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>J. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:

</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is stored manually in individual folders. Electronic access to the information is
maintained on a password protected computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name of the individual
employee.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is either locked in a file cabinet or in offices
that are locked.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained and disposed of in
accordance with General Record Schedule 2.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Office of Human Resources, Court
Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Current or former employee; (2) current or
former Time and Attendance personnel; (3) current or
former employer; (4) National Finance Center staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection>

</section>
<section id="csosa8" toc="yes">
<systemNumber>8</systemNumber>

<subsection type="systemName">Training Management System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of the agency.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Records containing the
type and dates
of training programs for CSOSA employees.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track individual employees and their training history, class
schedules, attendance and to ensure
prerequisites have been met.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Information is maintained to assist in
performing the administrative functions of the Training
and Career Development Office and is used to prepare class directories, class rosters and statistical
reports.

</p><p>B. To provide information to a congressional or D.C. City Council member from the record of an
individual in response to an inquiry from that congressional or D.C. City Council member made at the
request of the employee or contractor.

</p><p>C. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>D. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored manually in individual file folders and electronically.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name of the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The manual records are maintained in locked file cabinets
and the automated portion is maintained
on a password-protected computer

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained and disposed of in
accordance with General Records Schedule 1.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Office of Human Resources, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individuals who are now or were employees of
the agency; (2) individuals from other Federal,
state and local agencies, and (3) individuals from formally established schools who may train agency
employees.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection>

</section>
<section id="csosa9" toc="yes">
<systemNumber>9</systemNumber>

<subsection type="systemName">Supervision Offender Case File.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004. See
28 CFR part 800, Appendix A for field office addresses.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The files may contain
but are not
limited to presentence information, sentencing information,
institutional adjustment (parole only), treatment records, compliance orders, field notes, PD-163
(police report), electronic monitoring information (for example, Global Positioning System (GPS) data),
judgment and commitment orders, program reports, psychiatric reports, assessments, Parole Board and United
States Parole Commission and judicial decisions and post-release information to include risk assessment,
substance abuse testing, referrals, offender reporting forms, progress and behavior reports and
correspondence.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 111 Stat. 748, Pub. L. 105-33,
&#167; 11233; D.C. Official Code
&#167; 24-133(c).

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is maintained and used to determine risk/needs
assessment, supervision documentation,
case management and documentation of the offenders' compliance with release conditions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure to a congressional office or member
or D.C. Council member in response to an inquiry
made at the request of an individual currently or formerly under CSOSA supervision.

</p><p>B. Disclosure to any civil or criminal law enforcement agency, whether Federal, state, or local or
foreign, which requires information relevant to a civil or criminal investigation to the extent necessary
to accomplish their assigned duties unless prohibited by law or regulation.

</p><p>C. Disclosure to a Federal, state, local, foreign, or international law enforcement agency to assist
in
the general crime prevention and detection efforts of the recipient agency or to provide investigative
leads to such agency.

</p><p>D. Disclosure to a source from which information is requested in the course of an investigation, to
the
extent necessary to identify the individual, inform the source of the nature and purpose of the
investigation and to identify the type of information requested unless prohibited by law or regulation.

</p><p>E. Disclosure to the appropriate Federal, state, local, foreign or other public authority
responsible
for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation
unless prohibited by law or regulation.

</p><p>F. Disclosure to a contract or treatment facility that provides services to individuals under CSOSA
supervision to the extent necessary to accomplish its assigned duties unless prohibited by law or
regulation.

</p><p>G. To an expert, consultant, or contractor of CSOSA in the performance of a Federal duty to which
the
information is relevant.

</p><p>H. Disclosure to Federal, local and state court or community correction officials to the extent
necessary to permit them to accomplish their assigned duties in any criminal matter unless prohibited by
law or statute.

</p><p>I. Disclosure to employers or prospective employers concerning an individual's criminal history and
other pertinent information relating to prospective or current employment of the individual unless
prohibited by law or regulation.

</p><p>J. Disclosure to the National Archives and Records Administration and to the General Services
Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906 unless
prohibited by law or regulation.

</p><p>System records may be disclosed to the following persons or entities under the circumstances or for
the
purposes described below to the extent such disclosures are compatible with the purposes for which the
information was collected.

</p><p>A. To any civil or criminal law enforcement agency, whether Federal, State, or local or foreign,
which
requires information relevant to a civil or criminal investigation to the extent necessary to accomplish
their assigned duties unless prohibited by law or regulation.
</p><p>B. To a Federal, State, local, foreign, or international law enforcement agency to assist in the
general
crime prevention and detection efforts of the recipient agency or to provide investigative leads to such
agency.
</p><p>C. To the appropriate Federal, State, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation
unless prohibited by law or regulation.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>GPS data and treatment assessment information are hosted on servers that are managed by contract
companies. Other information is stored manually in file folders or electronically on computers.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual or by the DC Department of Corrections
(DCDC) number, the Metropolitan Police Department (PDID) number, or the Federal Bureau of Investigation
number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The servers maintaining GPS data and treatment assessment
information are located in a locked room;
access to the servers is restricted, and end users must have a valid ID and password to access the data.
Other information is maintained manually in file cabinets which are kept in locked offices.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information will be maintained for 20 years after
expiration of supervision.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue, NW., Room 2132, Washington, DC 20001.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p><p>The major part of this system is exempt from this requirement under 5 U.S.C. 552a(j).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records Access Procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual under CSOSA supervision; (2)
Federal, state and local law enforcement agencies; (3)
state and Federal community correction entities; (4) relatives, friends, and other community individuals;
(5) evaluation, observations, and findings of agency staff and treatment staff; and (6) employers and/or
social service agencies.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a(c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system
has been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and have been
published in the Federal Register.



</p></xhtmlContent></subsection>

</section>
<section id="csosa10" toc="yes">
<systemNumber>10</systemNumber>

<subsection type="systemName">Pre-sentence Investigations.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain but are
not limited to
D.C. Superior Court information, offender information, details
of the casework performed by CSOSA staff and a completed copy of the pre-sentence report (investigation).

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>At the direction of a sentencing judge, criminal and social
histories investigations of defendants
are performed by staff to aid the judge in the disposition of the defendant's criminal case.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or D.C. Council member in response to an
inquiry made at the request of an individual currently or formerly under CSOSA supervision.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
individuals under CSOSA supervision to the extent necessary to accomplish their assigned duties.

</p><p>F. To provide information relating to D.C. defendants to Federal, local and state courts, court
personnel and community corrections officials to the extent necessary to accomplish their assigned duties.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored manually in individual file folders or electronically on password protected
computers or on microfilm.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name of the individual,
case number assigned or police department
identification (PDID) number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is kept in a locked file room with access by
authorized personnel only.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information will be maintained for 20 years after
expiration of supervision.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue, NW., Room 2132, Washington, DC, 20001.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The major part of
this system is exempt from this requirement under 5 U.S.C. 552a(j).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a (j). To the
extent that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individuals under CSOSA supervision; (2)
Federal, state and local law enforcement agencies; (3)
state and Federal community corrections entities; (4) relatives, friends, and other community individuals;
(5) evaluation, observations and findings of agency staff and treatment staff; and (6) employers, schools
(primary and secondary), colleges/universities, social agencies and public defenders.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system
has been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.



</p></xhtmlContent></subsection>

</section>
<section id="csosa11" toc="yes">
<systemNumber>11</systemNumber>

<subsection type="systemName">Supervision &amp;Management Automated Record Tracking (SMART)

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>1. Identification Data
Records: Stores
individual's base record containing identification, socio-
demographical and case status information (i.e., DCDC number, name, aliases, police department ID number,
social security number, date of birth, current location, full term date, parole/probation/probation
eligibility date, date of parole/probation or probation status, date off parole/probation or probation
status.)

</p><p>2. Substance Abuse Data Records: Stores substance abuse testing information on up to four illegal
drugs
for each individual if applicable.

</p><p>3. Release Data Records: Stores information on each time the individual is released from D.C.
Department
of Corrections custody, if applicable.

</p><p>4. Special Events Data Records: Stores special event information for each individual while
incarcerated
through supervision until the sentence expires.

</p><p>5. File Folder Tracking Data Records: Stores information on last time a individual's case folder was
checked out of the file room, by whom and for what reason.

</p><p>6. Reports Received Data Records: Stores information on all reports received by the USPC and/or
Superior
Court except for Face Sheets, PV Face Sheets, Reports of Alleged Violations and Work Release Violations.

</p><p>7. Work Release Violation Reports Data Records: Stores information on Work Release Violation reports
received by the USPC and/or Superior Court.

</p><p>8. Reports of Alleged Violations Data Records: Stores information on all Reports of Alleged
Violations
received by the USPC and/or Superior Court including date report prepared, and the state where alleged
violations were committed.

</p><p>9. Sentence Data Records: Stores information on new and updated Face Sheets (FS) received by the
USPC
and/or Superior Court including date update received, prepared, minimum aggregate sentence, maximum
aggregate sentence, full term date, mandatory release/short term date parole/probation eligibility date,
reason PED was changed, maximum supervision date.

</p><p>10. Offense Data Record: Stores offense information listed on new Face Sheet received by the USPC
and/or
Superior Court including Court's case number, date sentenced, minimum sentence, maximum sentence, whether
consecutive or concurrent sentence, type of sentence.

</p><p>11. Detainer Data Records: Stores detainer information listed on Face Sheets received by the USPC
and/or
Superior Court including jurisdiction placing detainer, and the date detainer was logged.

</p><p>12. Conduct Credit Data Records: Stores conduct credit information listed on Face Sheets received by
the
USPC and/or Superior Court including date started credit time, number of days credited, number of days
forfeited, number of forfeited days restored, and remaining number of days balance.

</p><p>13. Time Credit Data Records: Stores time credit information listed on new and updated Face Sheets
received by the USPC and/or Superior Court including type of time credit, date time credit started, date
time credit ended, and the number of days credited.

</p><p>14. Parole/probation Violator Face Sheet Data Records: Stores information on Parole/probation
Violator
Face Sheets (PV-FS) received by the USPC and/or Superior Court including date PV-FS prepared, date PV
-FS received, case number (assigned by the Court), full term date, mandatory release/short term date,
maximum date of supervision, time owed, and the date warrant executed.

</p><p>15. Hearing Calendar Data Records: Stores list of hearing and non-hearing events scheduled for USPC
Members and Hearing Examiners. Include name of hearing official, date of event, and the docket number.

</p><p>16. Hearing Data Records: Stores information on each client's scheduled hearing. A record is added
to
the file each time a individual is scheduled for a hearing. Includes hearing docket number, type of
consideration, the hearing outcome, the hearing recommendation, date case into office docket, and the date
case came out of office docket.

</p><p>17. Non-Hearing Data Records: Stores information each time a case is presented to the USPC through a
non-hearing docket. Includes non-hearing docket number, date office docket prepared, date into office
docket, date out of office docket, analyst who reviewed the case, type of consideration, outcome of the
review, and the analyst's recommendation.

</p><p>18. USPC and/or Superior Court Order Data Records: Stores USPC and/or Superior Court Order
information
for every case presented to the USPC and/or Superior Court for review thru a hearing or non-hearing docket.
A minimum of one record is added to the file per case per docket. Includes disposition, date USPC and/or
Superior Court made decision, and any special conditions/instructions.

</p><p>19. Conditions Data Records: Stores information on special conditions and instructions imposed by
the
USPC and/or Superior Court, or a Community Supervision officer.

</p><p>20. Parole/probation Certificates Data Records: Stores information on parole/probation certificates
issued by the USPC and/or Superior Court. Only one certificate can be issued per USPC and/or Superior Court
Order. Includes hearing/non-hearing docket number, date certificate was issued, and the type of certificate
issued.

</p><p>21. Parole/probation Plan Data Records: Stores information on parole/probation plan requested and
plan
status. When the USPC and/or Superior Court grant parole/probation, a record is added to the file if the
DCDC number does not already exist. Otherwise, the existing record is updated. Includes type of plan
requested, date plan was requested, person requested plan, and the plan/report due date.

</p><p>22. Case Assignment Data Records: Stores parole/probation supervision case assignment information
for
each individual granted parole/probation. When the USPC and/or Superior Court grant parole/probation, a
record is added to the file if the DCDC number does not already exist. Otherwise, the existing record is
updated. Includes parole/probation supervision unit assigned, date parole/probation unit assigned,
community supervision officer (CSO) assigned, date CSO assigned, CSO's phone number, and the supervision
level assigned.

</p><p>23. Field Contact Data Records: Stores field supervision information for scheduled and unscheduled
contacts between individual and the CSO. Date CSO made contact. Includes type of contact, location where
contact was established, and the purpose of contact.

</p><p>24. Order to Appear for Revocation Data Records: Stores information on Orders to Appear for
Revocation
issued by the USPC and/or Superior Court on non-hearing cases presented for review. Includes date PDS
issued OAR, hearing/non-hearing docket number, date PSS received OAR, date OAR sent to CSO, and the date
served OAR returned to PDS.

</p><p>25. OAR Contact Data Records: Stores information on attempts to service the OAR issued by the USPC
and/or Superior Court.

</p><p>26. Warrant Issued Data Records: Stores information on warrant issued by the USPC and/or Superior
Court
as a result of a Report of Alleged Violation.

</p><p>27. Notice of Rights Data Records: Stores information on Notices Of Rights that must be served by
the
USPC and/or Superior Court as a result of a warrant being executed.

</p><p>28. Housing Data Records: Stores residence information verified by community corrections officers as
part of a individual's community corrections plan and case supervision. Includes street address.

</p><p>29. Job/Employment Data Records: Stores employment information verified by CSOs as part of a
iondividual's parole/probation plan and case supervision. For each job held, a record is added to the file.
Includes job description and employer.

</p><p>30. Programs Data Records: Stores information on academic, vocational and/or treatment programs in
which
the individual enrolls/participates. Includes program name, date started program, date finished program,
and the type of program.

</p><p>31. Narcotics Data Records: Stores information on urine test surveillance program in which a
individual
must participate as a condition for parole/probation. For each urine sample collected, a record is added to
the file.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The District of Columbia parole/probation
statute authorizes the USPC and/or Superior Court of
Parole/probation (integrated into CSOSA on August 5, 1997 by the National Capital Revitalization and Self-
Government Act--D.C. Code 24-1231) to determine if and when to terminate parole/probation or
conditional release or to modify the terms or conditions of parole/probation or conditional release. Also
see D.C. Code 24-201.2, D.C. Code 24-205, D.C. Code 24-201.3, 28 DCMR 217.x

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information maintained in the system is used to assist the
Court Services and Offender Supervision
Agency (CSOSA), USPC and/or Superior Court in monitoring the individual's compliance with conditions of
supervision, in measuring adjustment to and progress under community supervision and in protecting the
safety of the public.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Relevant information contained in this system of
records may be disclosed as follows:

</p><p>A. To a Member of Congress or congressional office staff member or D.C. Council member or D.C.
Council
office staff member in response to an inquiry made at the request of a current or former individual under
CSOSA supervision.

</p><p>B. To any civil or criminal law enforcement agency, whether Federal, state, or local or foreign,
which
requires information relevant to a civil or criminal investigation to the extent necessary to accomplish
their assigned duties.

</p><p>C. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>E. A record may be disseminated to a Federal, state, local, foreign, or international law
enforcement
agency to assist in the general crime prevention and detection efforts of the recipient agency or to
provide investigative leads to such agency.

</p><p>F. To provide information relating to individuals under Agency supervision to Federal, local and
state
courts, court personnel and community correction officials to the extent necessary to permit them to
accomplish their assigned duties in any criminal mattrer unless prohibited by law or statute.

</p><p>G. To Federal, state, and local authorities participating in the JUSTIS database system through
database
access to limited information to permit a determination of an individual's status undersupervision and the
assigned supervision officer to the extent necessary for the accomplishment of the participating
authorities' assigned duties. The participants in the JUSTIS database that will have limited access to
CSOSA's SMART information are the Federal Bureau of Prisons, the D.C. Department of Corrections, the D.C.
Superior Court, the Metropolitan Police Department, the D.C. Pretrial Services Agency, the United States
Attorney's Office for the District of Columbia, the United States Marshals Service, and the United States
Parole Commission.

</p><p>H. To provide an information source for contract or treatment facilities that provide services to
individyals under CSOSA supervision to the extent necessary to accomplish their assigned duties.

</p><p>I. To an expert, consultant, or contractor of CSOSA in the performance of a Federal duty to which
the
information is relevant.

</p><p>J. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.
</p><p>System records may be disclosed to the following persons or entities under the circumstances or for
the
purposes described below to the extent such disclosures are compatible with the purposes for which the
information was collected.
</p><p>A. To any civil or criminal law enforcement agency, whether Federal, State, or local or foreign,
which
requires information relevant to a civil or criminal investigation to the extent necessary to accomplish
their assigned duties.
</p><p>B. To the appropriate Federal, State, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.
</p><p>C. To a Federal, State, local, foreign, or international law enforcement agency to assist in the
general
crime prevention and detection efforts of the recipient agency or to provide investigative leads to such
agency.
</p><p>D. To Federal, State, and local authorities participating in the JUSTIS database system through
database
access to limited information to permit a determination of an individual's status under-supervision and the
assigned supervision officer to the extent necessary for the accomplishment of the participating
authorities' assigned duties.
</p><p>The participants in the JUSTIS database that will have limited access to CSOSA's SMART information
are
the Federal Bureau of Prisons, the DC Department of Corrections, the DC Superior Court, the Metropolitan
Police Department, the DC Pretrial Services Agency, the United States Attorney's Office for the District of
Columbia, the United States Marshals Service, and the United States Parole Commission.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The SMART database and processing programs are hosted on servers, which are managed by CSOSA IT
Staff. The system provides online data entry and query in a real-time fashion using preformatted
input/output screens.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Agency staff may retrieve information by individual's
identifiers such as name, CSOSA number, DCDC
number, PDID number, Social Security Number, Superior Court number, FBI number, Interstate Compact number,
and Police Service Area number, or in combination with search queries on other identification data record
fields.

</p><p>Other routine users may retrieve information by individual identifiers such as name, CSOSA number,
DCDC
number, PDID number, Social Security Number, Superior Court number, FBI number, Interstate Compact number,
and Police Service Area number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The server room is locked; access to the servers are
restricted and end users must have a valid
User ID and password before they can gain access to the one processing program they have been authorized to
use.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information in this system will be destroyed 20
years after date of last entry.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Technology Officer, Court Services and Offender
Supervision Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The major part of
this system is exempt from this requirement under 5 U.S.C. 552a (j).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual under CSOSA supervision; (2)
Federal, state and local law enforcement agencies; (3)
state and Federal community corrections entities; (4) relatives, friends, and other community individuals;
(5) evaluation, observations and findings of agency staff and treatment staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system
has been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.


</p></xhtmlContent></subsection>

</section>
<section id="csosa12" toc="yes">
<systemNumber>12</systemNumber>

<subsection type="systemName">Recidivism Tracking Database.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency,
Community Supervision Services, 300 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, police department
identification
number (PDID), DC Department of Corrections number (DCDC),
type of supervision, offense code, docket number, source of information, pretrial release status, police
service area and arrest and conviction information.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track and detail all official incidents of recidivism by
offenders under the jurisdiction of the
agency.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or DC Council member in response to an inquiry
made at the request of an individual currently or formerly under CSOSA supervision.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
individuals under CSOSA supervision to the extent necessary to accomplish their assigned duties.

</p><p>F. To provide information relating to individuals under CSOSA supervision to Federal, local and
state
courts, court personnel and community corrections officials to the extent necessary to accomplish their
assigned duties.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored in paper format and electronically on a computer which is password protected.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name, DCDC or PDID
number assigned to the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The electronic database is protected by a password and only
authorized staff have access. Paper
copies are maintained in a locked file cabinet.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained for 20 years after
expiration of sentence.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To the extent that this system of records is not
subject to exemption, it is subject to access and
contest. A determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual under Agency supervision, (2)
agency staff, (3) treatment facilities, (4) Federal,
state and local law enforcement agencies, (5) U.S. Parole Commission and (6) Federal, state and local
courts and court personnel.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.


</p></xhtmlContent></subsection>

</section>
<section id="csosa13" toc="yes">
<systemNumber>13</systemNumber>

<subsection type="systemName">Freedom of Information-Privacy Acts System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Individuals or organizations who have
requested access to information pursuant to the Freedom
of Information Act or Privacy Act; (2) individuals who have made a request to access or correct records
pertaining to themselves; and (3) persons who, on behalf of another individual, have made a request to
access or correct that individual's records.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Records contain
Freedom of
Information Act and Privacy Act requests for CSOSA/PSA records
requested and any other correspondence or internal memoranda related to the processing of these requests.
Records will also contain such data as the name of requester, address of requester, subject of request. (2)
Documents relevant to appeals and litigation under the Freedom of Information Act and Privacy Act.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552 and 552a.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist CSOSA staff in carrying out their responsibilities
under the Freedom of Information Act
and the Privacy Act.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Public information permitted to be released to
the news media and the public may be made
available unless it is determined that release of the specific information in the context of a particular
case would constitute an unwarranted invasion of personal privacy.

</p><p>B. Disclosure may be made to a congressional office, Member of Congress or member of the D.C.
Council in
response to an inquiry made at the request of an employee, contractor, vendor or individual currently or
formerly employed by or under supervision of CSOSA and/or PSA.

</p><p>C. Information may be disseminated to a Federal agency which furnished the record for the purpose of
permitting a decision as to access or correction to be made by that agency or for the purpose of consulting
with that agency as to the propriety of access or correction.

</p><p>D. Records may be disseminated to any appropriate Federal, state, local or foreign agency for the
purpose of verifying the accuracy of information submitted by an individual who has requested amendment or
correction of records.

</p><p>E. Release of information to the National Archives and Records Administration (NARA) and to the
General
Services Administration (GSA): A record may be disclosed to NARA and GSA in records management inspections
conducted under the authority of 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Manual requests are stored in a locked file cabinet. Automated information is contained on a
password-protected computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Requests are retrieved and filed under the name and/or
personal identifier of the requester or
subject of the request.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to CSOSA staff who have a need
for the records to perform their
official duties. Request files are stored in a locked file cabinet.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of in accordance
with General Records Schedule 14.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>General Counsel, Court Services and Offender Supervision
Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual who corresponded with the
agency. Requesters should also reasonably specify the record contents being sought. The address is the same
as indicated in the Notification procedure.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is derived from the individuals
and/or companies making requests, the system of records
searched in the process of responding to requests, and other agencies referring requests for access to or
correction of records.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None. Although no exemption has been claimed for this
system of records, certain information may be
duplicative of records contained in another system of records which may have an exemption. In those
circumstances, the exemption will still apply.

</p></xhtmlContent></subsection>

</section>
<section id="csosa14" toc="yes">
<systemNumber>14</systemNumber>
<subsection type="systemName">Removed and Reserved</subsection>

</section>
<section id="csosa15" toc="yes">
<systemNumber>15</systemNumber>

<subsection type="systemName">Substance Abuse Treatment Database.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency (CSOSA),
Community Supervision Services, 300 Indiana
Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, police department
identification
number (PDID), DC Department of Corrections number (DCDC),
supervision status, date referred for treatment, social security number, FBI number, employment status,
education level, date of birth, sex, race, reason for referral and drug test information.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist staff in tracking individual through the treatment
continuum.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or DC Council member in response to an inquiry
made at the request of an individual under CSOSA supervision.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation unless
prohibited by law or regulation.

</p><p>C. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested unless prohibited by law or regulation.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation
unless prohibited by law or regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
individual
under CSOSA supervision unless prohibited by law or regulation.

</p><p>F. To provide information relating to D.C. individuals under CSOSA superivison to Federal, local and
state courts, court personnel and community corrections officials unless prohibited by law or regulation.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906
unless prohibited by law or regulation.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is maintained electronically and manually.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the offender
or DCDC or PDID number assigned to the
offender.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic information is stored on a password-protected
computer.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained for 20 years after
expiration of supervision.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual under Agency supervision; (2)
evaluation, observations and findings of agency staff
and treatment staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.

</p></xhtmlContent></subsection>

</section>
<section id="csosa16" toc="yes">
<systemNumber>16</systemNumber>

<subsection type="systemName">Screener Database.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency (CSOSA),
633 Indiana Avenue, NW., Washington, DC
20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals currently or formerly under Agency
supervision.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Name, police department
identification
number (PDID), DC Department of Corrections number (DCDC),
social security number, date of birth, race, sex, type of supervision, offense code, age, education, home
address, employment information, criminal history, history of substance abuse and level of supervision.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track and detail all screeners (risk assessments) conducted
on offenders under the agency's
supervision.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or DC Council member in response to an inquiry
made at the request of an individual under Agency supervision under CSOSA supervision.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation unless
prohibited by law or regulation.

</p><p>C. To any source from which information is requested in the course of an investigation, to the
extent
necessary to identify the individual, inform the source of the nature and purpose of the investigation and
to identify the type of information requested unless prohibited by law or regulation.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or regulation
unless prohibited by law or regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
individuals under CSOSA supervision to the extent necessary to accomplish their assigned duties unless
prohibited by law or regulation.

</p><p>F. To provide information relating to individuals under Agency supervision to Federal, local and
state
courts, court personnel and community corrections officials to the extent necessary to accomplish their
assigned duties unless prohibited by law or regulation.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906
unless prohibited by law or regulation.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored electronically at the University of Maryland, 4511 Knox Road, Suite 301,
College Park, MD 20740 and paper copies are stored in a locked file and in the offender's supervision file.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual and the DCDC or PDID assigned to the
individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper copies are maintained in locked files in locked
offices, accessible only by unique employee
numeric code.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained for 20 years after
expiration of sentence.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Justice Programs, Court
Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individual under Agency supervision; (2)
Federal, state and local law enforcement agencies; (3)
state and Federal community corrections entities; (4) evaluation, observations and findings of agency staff
and treatment staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.


</p></xhtmlContent></subsection>

</section>
<section id="csosa17" toc="yes">
<systemNumber>17</systemNumber>

<subsection type="systemName">Office of Professional Responsibility Record.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>In connection with its investigative duties,
the Office of Professional Responsibility (OPR) will
maintain records on the following categories of individuals:

</p><p>(1) Individuals or entities who are or have been the subject of inquiries or investigations
conducted by
OPR including current or former employees; current and former consultants, contractors and subcontractors
with whom the agency has contracted and their employees; and such other individuals or entities in
association with CSOSA as it relates to alleged violation(s) of CSOSA's rules of conduct, the Civil Service
merit system, and/or criminal or civil law, which may affect the integrity or physical facilities of CSOSA;
and (2) Individuals who are witnesses; complainants; confidential or nonconfidential informants; and
parties who have been identified by CSOSA or by other agencies, by constituent units of CSOSA, or by
members of the general public as potential subjects of or parties to an investigation under the
jurisdiction of OPR.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Information relating to
investigations, including: (1) Letters, memoranda and other documents
citing complaints of alleged criminal, civil or administrative misconduct; and (2) Investigative files
which include: reports of investigations to resolve allegations of misconduct or violations of law with
related exhibits, statements, affidavits or records obtained during investigations; prior criminal or
noncriminal records of individuals as they relate to the investigations; reports from or to other law
enforcement bodies; information obtained from informants and identifying data with respect to such
informants; nature of allegations made against suspects and identifying data concerning such subjects; and
public source materials.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Office of Professional Responsibility (OPR) for the Court
Services and Offender Supervision
Agency (CSOSA) will maintain this system of records in order to conduct its responsibilities pursuant to 5
U.S.C. 301. The OPR is directed to conduct and supervise investigations relating to programs and operations
of CSOSA; to promote economy, efficiency, and effectiveness in the administration of such programs and
operations; and to prevent and detect fraud, waste and abuse in such programs and operations. Accordingly,
the records in this system are used in the course of investigating individuals and entities suspected of
having committed illegal or unethical acts and in conducting related criminal prosecutions, civil
proceedings or administrative actions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed as
follows:

</p><p>A. In the event that records indicate a violation or potential violation of law, whether civil,
criminal
or regulatory in nature, and whether arising by general statute or particular program statute, or by rule,
regulation, or other pursuant thereto, or if records indicate a violation or potential violation of a
contract, the relevant records may be disclosed to the appropriate agency, whether Federal, state, local,
foreign or international, charged with the responsibility of investigating or prosecuting such violation,
enforcing or implementing such statute, rule, regulation or order, or with enforcing such contract.

</p><p>B. A record may be disclosed to a Federal, state, local, foreign or international agency, or to an
individual or organization when necessary to elicit information which will assist an investigation,
inspection or audit.

</p><p>C. A record may be disclosed to a Federal, state, local, foreign or international agency maintaining
civil, criminal or other relevant information if necessary to obtain information relevant to an OPR
decision concerning the assignment, hiring or retention of an individual, the issuance or revocation of a
security clearance, the reporting of an investigation of an individual, the letting of a contract, or the
issuance or revocation of a license, grant or other benefit.

</p><p>D. A record may be disclosed to a Federal, state, local, foreign or international agency in response
to
its request in connection with the assignment, hiring or retention of an individual, the issuance or
revocation of a security clearance, the reporting of an investigation of an individual, letting of a
contract or the issuance or revocation of a license, grant, or other benefit by the requesting agency to
the extent that the information is relevant and necessary to the requesting agency's decision on the
matter.

</p><p>E. A record may be disclosed to a Member of Congress or DC Council member or staff acting upon the
Member's behalf when the Member or staff requests the information on behalf of, and the request of, the
individual who is the subject of the record.

</p><p>F. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>G. To provide relevant information to Federal, local, state and foreign courts, court personnel and
community corrections officials.

</p><p>H. To an expert, consultant, or contractor of CSOSA in the performance of a Federal duty to which
the
information is relevant.

</p><p>I. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information in this system is stored manually in file jackets in a locked, fireproof safe and
electronically on a password-protected computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Entries are arranged numerically and/or alphabetically
and are retrieved with reference to the
surname of the individual covered by this system of records or the assigned case number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information and/or manual records are stored in a locked,
fireproof safe and office automation
equipment in a secured office and accessed only by authorized personnel.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system are retained and disposed
of 10 years after final review.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Professional Responsibility, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The Director of
the Court Services and Offender Supervision Agency has exempted this system from the provisions of 5 U.S.C.
552a (e)(4)(G).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempted from
this requirement pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2). To the extent that this system of records is not subject to exemption, it is subject to access. A
determination as to exemption shall be made at the time a request for access is received. A request for
access to records contained in this system shall be made in writing. Include in this request the full name
of the individual involved, his or her current address, date and place of birth, notarized signature, and
any other identifying number or information which may be of assistance in locating the record. The
requester shall also provide a return address for transmitting the information.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The major part of this system is exempted
from this requirement pursuant to 5 U.S.C. 552a(j)(2) and
(k)(2). To the extent that this system of records is not subject to exemption, it is subject to access and
contest. A determination as to exemption shall be made at the time a request for contest is received.
Requesters shall clearly and concisely state which information is being contested, the reason for
contesting it and the proposed amendment to the information.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The subjects of the investigations; individuals
with whom the subjects of investigations are
associated; current and former CSOSA employees; officials of Federal, state, local and foreign law
enforcement and non-law enforcement agencies; private citizens, witnesses; confidential and nonconfidential
informants; and public source materials.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The Director has exempted this system from
subsections (c)(3) and (4), (d), (e)(1) through (e)(3),
(4)(H), (5) and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a (j)(2). In addition, the system
has been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(2). Rules have been
promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and have been published in
the Federal Register.



</p></xhtmlContent></subsection>

</section>
<section id="csosa18" toc="yes">
<systemNumber>18</systemNumber>

<subsection type="systemName">Sex Offender Registry.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency,
Community Supervision Services, 300 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and/or former sex offenders, sentenced
by a court in the District of Columbia and those
offenders sentenced as a sex offender in other jurisdictions who live, work or attend school within the
District of Columbia.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Personal and identifying
information,
including, but not limited to, photograph, fingerprints,
physical description and identifying marks or characteristics, aliases, identifying numbers assigned by law
enforcement agencies, home, work and school address, type of automobile owned by offender, criminal
history, crime for which offender was convicted, the official version of the offense and the presentence
report, the sentence that was imposed and when the offender was released into the community.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Capital Revitalization and
Self-Government Improvement Act of 1997, Pub. L. 105-33,
sections 11231-11234 and sections 11271-11280 as amended by the District of Columbia
Appropriations Act, 2000, and the District of Columbia Sex Offender Registration Act of 1999, 24 DC Code
Sections 1117-1137.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Pursuant to delegation by Congress, the Court Services and
Offender Supervision Agency will
exercise the powers and functions for the District of Columbia relating to sex offender registration as
provided in the District of Columbia Sex Offender Registration Act of 1999.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or DC Council member in response to an inquiry
made at the request of a current and/or former offender listed on the Sex Offender Registry.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. To any source from which information is requested in the course of an agency investigation, to
the
extent necessary to identify the individual, inform the source of the nature and purpose of the
investigation and to identify the type of information requested.

</p><p>D. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
offenders
under CSOSA supervision to the extent necessary to accomplish their assigned duties.

</p><p>F. To provide information relating to offender to Federal, local and state courts, court personnel,
pretrial, community corrections officials to the extent necessary to accomplish their assigned duties.

</p><p>G. To provide information to Federal, state and local law enforcement agencies responsible for
monitoring, enforcing and/or implementing a Federal, state or local statute or regulation related to sex
offenders.

</p><p>H. A record may be disseminated to a Federal, state, local, foreign, or international law
enforcement
agency to assist in the general crime prevention and detection efforts of the recipient agency or to
provide investigative leads to such agency.

</p><p>I. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is maintained in individual file folders and electronically on a password-protected
computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name and/or personal
identifier assigned to the offender.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained manually in a locked file cabinet
and electronic information is
maintained on a password-protected computer with limited access.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained until the death of the
individual.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>

<p>Associate Director, Community Supervision Services, Court Services and Offender Supervision Agency, 300
Indiana Avenue, NW., Room 2132, Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The major part of
this system is exempt from this requirement under 5 U.S.C. 552a (j).

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a (j). To the
extent that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Offender; (2) Federal, state and local law
enforcement agencies; (3) state and Federal
community corrections entities; (4) Federal, state and local courts or court personnel.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system
has been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.


</p></xhtmlContent></subsection>

</section>
<section id="csosa19" toc="yes">
<systemNumber>19</systemNumber>

<subsection type="systemName">Drug Free Workplace Program.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The two systems (Drug Free Workplace Program
Files and Drug Free Workplace Program Database)
maintain records of each individual who has provided a urine specimen for testing. It also includes
employees determined by the Agency to fill a designated testing position subject to random urinalysis
testing as well as individuals who have volunteered to be part of the random pool.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Each record contains the
name, social
security number, date of birth as well as the collection
information, reason for testing, types of drugs tested for and laboratory results.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Executive Order 12564, Drug-Free Federal
Workplace.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information is used to make employment or continued
employment determinations. The database is
used to randomly select individuals for urinalysis testing.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office or D.C. Council member in response to an
inquiry made at the request of an employee or contractor employed by CSOSA.

</p><p>B. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>C. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>D. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by CSOSA and who are covered by this system, including (but not limited to) decisions to effect any
necessary remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel
actions, and/or other law enforcement related actions, where appropriate.

</p><p>E. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where CSOSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>F. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for CSOSA.

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is either stored in locked bar file cabinets fitted with combination locks or stored on
a stand-alone computer in a room which is protected by a control access device.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The information is retrieved by the name of the
individual or by the assigned drug test control
number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is limited to those agency employees with a
need-to-know and is stored in an office
protected by a control access device.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained in accordance with
General Records Schedule 1.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Management and Administration, Court
Services and Offender Supervision Agency,
633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information provided or verified by
applicants or employees whose files are on record as
authorized.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>

</section>
<section id="csosa20" toc="yes">
<systemNumber>20</systemNumber>

<subsection type="systemName">Biometric Verification System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Biometric Verification System application and
database records are maintained at CSOSA, Office
of Information Technology, 633
Indiana Avenue NW., 7th Floor, Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system are those
under supervision who are enrolled in the Biometric
Verification System for the purpose
of checking-in for an office visit, program activity or drug testing. In addition, there is information on
CSOSA staff members who are
authorized to access and use the system.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system may contain, but is not limited to:
Identification Numbers: Police Department
Identification (PDID), CSOSA Number,
Probationer Identification Number (PIN); a hand biometric scan; and information generated by the Biometric
Verification System at the
time of a successful check-in (date, time, location and venue of check-in).

</p><p>In addition, categories of records on those under supervision that are displayed through (but not
stored
in) the Biometric
Verification System include: individual's name; date of birth; identification numbers: Police Department
Identification (PDID), CSOSA
Number, Probationer Identification Number (PIN); supervision photo; supervision information (Community
Supervision Officer's name, team
number and branch)

</p><p>Categories of records on CSOSA staff members in the Biometric Verification System include: logon
information (username); assigned
role/permission level in the system; individual's name; and agency phone number, email, title, supervisor,
office location.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Information maintained in the Biometric
Verification System is collected pursuant to the National
Capital Revitalization and Self-
Government Improvement Act of 1997 (the Act), Public Law 105-33, DC Official Code &#167; 24
-133. The Act grants CSOSA
the authority to supervise District of Columbia individuals on probation, parole, and supervised release.

</p><p>Purpose(s):
</p><p>The Biometric Verification System and use of biometric hand readers at CSOSA allows individuals
under CSOSA supervision to
electronically "check-in" for office visits, programs, and drug lab testing. In addition, the
system properly verifies a
participant's identity at the time of check-in, thereby reducing the risk of inaccurate accounting of an
individual's participation.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>CSOSA is not establishing routine uses for the
Biometric Verification System at this time; however,
CSOSA will make other
disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act.










</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Records in this system are stored electronically or on paper in secure facilities behind a locked
door. The records may be stored on
magnetic disc, tape, other digital media, and/or on paper.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>CSOSA staff members are able to search and retrieve the
information by a number of personal
identifiers: last name, first name, date
of birth, Police Department Identification (PDID), PIN, or CSOSA Number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with
application laws, rules and policies,
including federal and all applicable
CSOSA automated systems security and access policies. Strict controls have been imposed to minimize the
risk of compromising the
information that is being stored. Access to the computer system containing the records in this system is
limited to those CSOSA staff
members with appropriate clearances or permissions who have a need to know the information or the need to
access the system for the
performance of their official duties. Individuals enrolled in the Biometric Verification System cannot
access records through the
biometric hand reader technology.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records retention schedule
(DAA-0562-2012-0002) has been submitted by CSOSA
to the National Archives and
Records Administration for review and approval.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Office of the General Counsel, Court
Services and Offender Supervision
Agency, 633 Indiana Avenue NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure"
above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the Biometric Verification
System comes from one of four sources: (1) Another
CSOSA IT system, when an offender
is enrolled in or checks-in through the Biometric Verification System; (2) the individual under
supervision, when the individual enters
his/her PIN and uses his/her right hand for the biometric scan each check-in; (3) generated by the
Biometric Verification System, when
the system generates verification system generates the Probationer ID (PIN), the date generates the
Probationer ID (PIN), the date of
check-in, time of check-in, the location of the check-in, and the venue (program attendance, office visit,
or drug lab testing; and (4)
from information entered by CSOSA staff, to include the capture of the hand biometric (offender's right
hand), recapture of the hand
biometric when needed, entry of the biometric by-pass (if needed), and assisting with all check-ins by
selecting the venue and the hand
reader to be used for the check-in.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>

</section>
<section id="csosa21" toc="yes">
<systemNumber>21</systemNumber>

<subsection type="systemName">Kiosk System.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Kiosk System application and database records are
maintained at CSOSA, Office of Information
Technology, 633 Indiana Avenue NW.,
7th Floor, Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the Kiosk System are
individuals under supervision who are approved for
reporting through the kiosk self-
service technology. In addition, there is information on CSOSA staff members who are authorized to access
and use the system.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains the following records:
individual's name; date of birth; Identification
Numbers: Police Department
Identification (PDID), CSOSA Number, Probationer Identification Number (PIN); date when the offender's
supervision expires; addresses
and phone numbers (home, employment, school, emergency contact); email addresses; physical description and
characteristics (eye color,
hair color, ethnicity, race, height, weight; a hand biometric scan; selection to report for the use of
illegal substances testing
(random selection process); and information on any rearrests.

</p><p>The system also contains the following records on CSOSA staff members: logon information (username);
assigned role/permission level
in the kiosk system; individual's name; and CSOSA phone number, email, title, supervisor, and office
location.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Information maintained in the Kiosk System is
collected pursuant to the National Capital
Revitalization and Self-Government
Improvement Act of 1997 (the Act), Public Law 105-33, DC Official Code &#167; 24-133. The
Act grants CSOSA the
authority to supervise District of Columbia individuals on probation, parole, and supervised release.

</p><p>Purpose(s):
</p><p>The purpose of the Kiosk System is to allow individuals under supervision who pose a very low level
of risk to the community to use
self-service technology to provide the information needed to fulfill his/her reporting requirement to
CSOSA. The information
confirmed/provided by the individual through the kiosk self-service technology allows the Community
Supervision Officer to complete the
required verifications and meet the documented contact and supervision standards.

</p><p>In addition, the information on the CSOSA staff members is used to verify and validate that
appropriate
individuals are given access
to the kiosk system, and to follow up as needed should there be issues with the accounts, access to the
system, etc.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>CSOSA is not establishing routine uses for the
Kiosk System at this time; however, CSOSA will make
other disclosures generally
permitted under 5 U.S.C. 552a(b) of the Privacy Act.






</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Records in this system are stored electronically or on paper in secure facilities behind a locked
door. The records may be stored on
magnetic disc, tape, other digital media, and/or on paper.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Offenders who are approved to report through the kiosk
self-service technology can retrieve their
information through the use of the
Probationer Identification Number (PIN), in conjunction with the hand biometric scan. This combination
allows the offender to properly
identify him or herself to the kiosk self-service technology.

</p><p>CSOSA staff members are able to search and retrieve the information by a number of personal
identifiers:
last name, first name, date
of birth, Police Department Identification (PDID), PIN, or CSOSA Number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with
application laws, rules and policies,
including federal and all applicable
CSOSA automated systems security and access policies. Strict controls have been imposed to minimize the
risk of compromising the
information that is being stored. Access to the computer system containing the records in this system is
limited to those offenders who
are eligible, approved and enrolled for reporting through the kiosk self-service technology and to CSOSA
staff members with appropriate
clearances or permissions who have a need to know the information or to access to the system for the
performance of their official
duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records retention schedule
(DAA-0562-2012-0002) has been submitted by CSOSA
to the National Archives and
Records Administration for review and approval.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Director, Community Supervision Services, Court
Services and Offender Supervision Agency,
300 Indiana Avenue NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Office of the General Counsel, Court
Services and Offender Supervision
Agency, 633 Indiana Avenue NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification Procedure" above.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification Procedure"
above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the Kiosk System comes from
one of four sources: (1) The individual under
supervision; (2) from another CSOSA IT
system, when an individual is enrolled for kiosk reporting and specific existing data on the individual is
pulled into the system from
a staging database/staging tables associated with CSOSA's case management system (this provides the base
demographic data needed by
staff to properly identify the offender, and provides the initial residence, employment, school and
emergency contact information that
the offender will review, confirm and maintain via reporting through the kiosk self-service technology);
(3) information generated by
the Kiosk System; and (4) information entered by CSOSA staff, when the information entered by staff
includes the capture of the hand
biometric (offender's right hand), verification of the data in the system, disabling an offender from
reporting through the kiosk self-
service technology (at the end of supervision, or due to non-compliance), and re-enabling and offender to
report through the kiosk
self-service technology.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>


<section id="psa1" toc="yes">
<systemNumber>1</systemNumber>
<subsection type="systemName">Automated Bail Agency Database (ABA DABA).

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Pretrial
Services Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004. The database is housed at the Metropolitan Police Department, 300 Indiana Avenue,
NW., and the application is used at the following locations: 633, 601, 500 and 300 Indiana Avenue, NW., and
333 Constitution Avenue, NW., Washington, DC.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Defendants charged with federal and local
misdemeanor and felony charges, municipal violations and
traffic offenses in the District of Columbia.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Information includes
defendants'
personal, health and demographic information, criminal histories,
substance abuse information and defendants' personal references.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and the National Capital
Revitalization and Self-Government Improvement Act of 1997,
Pub. L. 105-33, Sections 11231-11234 and Sections 11271-11280.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to set bail, provide substance abuse
treatment, monitor compliance with release
conditions, report compliance with and violations of release conditions and assist with sentencing
decisions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office member in response to an inquiry made at the
request of a current or former offender under CSOSA/PSA supervision.

</p><p>B. Information may be disclosed to any criminal law enforcement agency, whether Federal, state, or
local
or foreign, which requires information relevant to disposition of a criminal justice matter in accordance
with 42 CFR 2.35.

</p><p>C. Information may be disclosed to the appropriate Federal, state, local, foreign or other public
authority responsible for investigating, prosecuting, enforcing, or implementing a statute, rule,
regulation, or order where PSA becomes aware of a violation orpotential violation of civil or criminal law
or regulation.

</p><p>D. To provide information relating to DC defendants to Federal, local and state courts, court
personnel,
prosecutors, defense attorneys, corrections, probation, parole, and other pretrial officials to the extent
necessary to permit them to accomplish their assigned duties in any criminal matter, unless otherwise
prohibited by law or regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
defendants
under PSA supervision (except substance abuse and mental health treatment information).

</p><p>F. To provide information to the attorney of record for the defendant (except substance abuse and
mental
health treatment information).

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is currently stored on the Metropolitan Police Department's mainframe.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual, aliases, PDID, Bail Agency ID (BAID)
number, case docket number and Bail Agency Case Entry (BACE) number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in a building which has 24-hour
security.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information will be retained for 5 years after
disposition of charge(s).

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pretrial Services Agency, 633 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a (j). To the
extent that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Defendant; (2) Federal, state and local law
enforcement agencies; (3) local, state and Federal
corrections; (4) Federal, state and local probation, parole and pretrial services; (5) relatives, friends,
and other community individuals; (6) evaluation, observations and findings of agency staff, treatment staff
and other social service agencies/staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.

</p></xhtmlContent></subsection></section>

<section id="sa2" toc="yes">
<systemNumber>2</systemNumber>

<subsection type="systemName">Drug Test Management System (DTMS).

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Pretrial
Services Agency (PSA), 633 Indiana Avenue,
NW., Washington, DC 20004. The main server is located at 500 Indiana Avenue, NW., Room C-225 and the
application is on workstations at all PSA and Community Supervision Services locations.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals charged with federal and local
misdemeanor and felony charges, municipal violations and
traffic offenses in the District of Columbia and on probation and parole for local offenses.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Substance abuse testing
and treatment
information.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Capital Revitalization and
Self-Government Improvement Act of 1997, Pub. L. 105-33,
sections 11231-11234 and Sections 11271-11260 and 5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to determine bail, make recommendations for
sentencing, provide substance abuse
treatment, monitor compliance with release conditions and report compliance with and violations of release
conditions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office in response to an inquiry made at the request
of a current and/or former offender/defendant under CSOSA/PSA supervision.

</p><p>B. Information may be disclosed to any criminal law enforcement agency, whether Federal, state, or
local
or foreign, which requires information relevant to disposition of a criminal justice matter in accordance
with 42 CFR 2.35.

</p><p>Information may be disclosed to the appropriate Federal, state, local, foreign or other public
authority
responsible for investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order
where PSA becomes aware of a violation or potential violation of civil or criminal law or regulation.

</p><p>D. To provide information relating to DC defendants and offenders to Federal, local and state
courts,
court personnel, prosecutors, defense attorneys, corrections, probation, parole and other pretrial
officials to theextent necessary to permit them to accomplish their assigned duties in any criminal matter,
unless otherwise prohibited by law or regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
defendants
under PSA supervision (except substance abuse and mental health treatment information).

</p><p>F. To provide information to the attorney of record for the defendant (except substance abuse and
mental
health treatment information).

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Electronic information is maintained on a computer which is password-protected and accessed by the
personal identifier assigned.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual, aliases and PDID, temporary ID numbers
and by an "A"  number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained on a password-protected computer.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained for 5 years after
disposition of charge(s).

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pretrial Services Agency, 633 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a (j). To the
extent that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Defendant and Offender, (2) treatment
facility staff, (3) Federal, state and local law
enforcement agencies.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.</p></xhtmlContent></subsection></section>

<section id="sa3" toc="yes">
<systemNumber>3</systemNumber>

<subsection type="systemName">Interview and Treatment Files.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Pretrial
Services Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004, 500 Indiana Avenue, NW., 601 Indiana Avenue, NW., 300 Indiana Avenue, NW., and 333
Constitution Avenue, NW.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Defendants charged with federal and local
misdemeanor and felony charges, municipal violations and
traffic offenses in the District of Columbia.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Interview information,
criminal
history and treatment assessments.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to determine bail, provide substance abuse
treatment, monitor compliance with
release conditions and report compliance with and violations of release conditions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office in response to an inquiry made at the request
of a current and/or former offender/defendant under CSOSA supervision.

</p><p>B. Information may be disclosed to any criminal law enforcement agency, whether Federal, state, or
local
or foreign, which requires information relevant to disposition of a criminal justice matter in accordance
with 42 CFR 2.35.

</p><p>C. Information may be disclosed to the appropriate Federal, state, local, foreign or otherpublic
authority responsible for investigating, prosecuting, enforcing or implementing a statute, rule,
regulation, or order where PSA becomes aware of a violation or potential violation of civil or criminal law
or regulation.

</p><p>D. To provide information relating to D.C. defendants to Federal, local and state courts, court
personnel, prosecutors, defense attorneys, and corrections, probation, parole and/or other pretrial
officials except substance abuse and mental health treatment information.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
defendants
under PSA supervision (except substance abuse and mental health treatment information).

</p><p>F. To provide information to the attorney of record for the defendant (except substance abuse and
mental
health treatment information).

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Manual files (paper copies) are maintained in locked file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual or by the Bail Agency Case Entry (BACE)
number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are kept in locked drawers and behind locked doors.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained for 5 years after
disposition of charge(s).

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pretrial Services Agency, 633 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Defendant, (2) Federal and local law
enforcement agencies, (3) family and friends, (4)
substance abuse treatment and medical facilities, and (5) Federal and local courts, (6) Federal, state and
local corrections, pretrial, probation and parole agencies, and (7) evaluation, observations and findings
of agency staff, treatment staff and other social service agencies.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.

</p></xhtmlContent></subsection></section>

<section id="sa4" toc="yes">
<systemNumber>4</systemNumber>

<subsection type="systemName">Payroll Files.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Pretrial
Services Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of PSA.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>These records contain
information
relating to the individual's name, social security number, age,
sex, marital status, appointment, tenure, employment status and occupation series. These records also
contain data as of the year to date and the most recent pay period with regard to leave earned, used and
balances, withholdings and allotments to financial institutions.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. 3101 and 5 CFR part 550.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Document employee salary, tax and related information.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member from the record of an individual in response to
an inquiry from that congressional member made at the request of the employee.

</p><p>B. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by PSA and who are covered by this system, including (but not limited to) decisions to effect any necessary
remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel actions,
and/or other law enforcement related actions, where appropriate.

</p><p>F. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where PSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>G. To disclose to the Office of Personnel Management in accordance with the agency's responsibility
for
evaluation and oversight of Federal personnel management.

</p><p>H. To provide a copy of an employee's Department of the Treasury Form W-2, Wage and Tax Statement,
to the state, city or other local jurisdiction which is authorized to tax the employee's compensation. The
record will be provided in accordance with a withholding agreement between the state, city or other
jurisdiction and the Department of the Treasury pursuant to 5 U.S.C. 5516, 5517 or 5520, or in response to
a written request from an appropriate official of the taxing jurisdiction. The request must include a copy
of the applicable statute or ordinance authorizing the taxation of compensation and should indicate whether
the authority of the jurisdiction to tax their employee is based on a place of residence, place of
employment or both.

</p><p>I. To disclose information to the Department of Agriculture, National Finance Center, to effect
distribution of pay according to employee directions and other authorized purposes.

</p><p>J. Release information to the Internal Revenue Service (IRS). Information contained in the system
may be
disclosed to the IRS to obtain taxpayer mailing addresses for the purpose of locating such taxpayer to
collect or compromise a Federal claim against the taxpayer.

</p><p>K. Information directly related to the identity of debtors and the history of claims contained in
the
system of records may be disclosed to consumer reporting agencies for the purpose of encouraging repayment
of overdue debts. Such disclosures will be made only when a claim is overdue and only after due process
steps have been taken to notify the debtor and give him or her a chance to meet the terms of the debt.

</p><p>L. Information may be released about debtors to the U.S. Treasury or other Federal employers in
order to
effect salary or administrative offsets. Information contained in the system of records may be disclosed to
an employer in order to effect salary or administrative offsets to satisfy a debt owed the United States by
that person. Such disclosures will be made only when all procedural steps established by the Debt
Collection Act have been taken.

</p><p>M. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for PSA.

</p><p>N. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure to consumer reporting agencies under subsection (b)(12) of the Privacy Act. Disclosure
may be made from this system to consumer reporting agencies as defined in the Debt Collection Act of 1982
(31 U.S.C. 3701 (a)(3)) or the Fair Credit Reporting Act (15 U.S.C. 1681a(f)).

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is stored manually in individual folders.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by the name or personal
identifier of the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The information is maintained in a locked file cabinet.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained and disposed of in
accordance with General Records Schedule 2 and the
Code of Federal Regulations. The period of retention will not exceed 6 years and 3 months.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pretrial Services Agency, 633 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contact the official at the address
specified under Notification procedure above and reasonably
identify the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Individuals who are current or former
employees of the agency, and (2) Information obtained
from current and former employers.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>
<section id="sa5" toc="yes">
<systemNumber>5</systemNumber>

<subsection type="systemName">Time and Attendance Files.

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency, Pretrial
Services Agency, 633 Indiana Avenue, NW.,
Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former employees of PSA.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Time and attendance
reports, leave
slips and audit reports which contain the name, social security
number, grade, leave category, leave balances and organization code.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR part 630.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide control, reporting and accounting for employee leave
and pay.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. To provide information to a congressional
member from the record of an individual in response to
an inquiry from that congressional member made at the request of the employee.

</p><p>B. To disclose information to another Federal agency, to a court, or to a party in litigation before
a
court or in an administrative proceeding being conducted by a Federal agency when the government is a party
to the judicial or administrative proceeding.

</p><p>C. Information may be disclosed to any civil or criminal law enforcement agency, whether Federal,
state,
or local or foreign, which requires information relevant to a civil or criminal investigation.

</p><p>D. Information may be disclosed to officials and employees of any Federal agency which requires
information relevant to an agency decision concerning the hiring, appointment or retention of an employee;
the issuance of a security clearance; the execution of a security or suitability investigation or the
classification of a job.

</p><p>E. Relevant information may be disclosed in a proceeding before an administrative forum, including
Ad
Hoc forums, which may or may not include an Administrative Law Judge, and which may or may not convene
public hearings/proceedings, or to other established adjudicatory or regulatory agencies, e.g., the Merit
Systems Protection Board, the Federal Labor Relations Authority, or other agencies with similar or related
statutory responsibilities, where necessary to adjudicate decisions affecting individuals who are employed
by PSA and who are covered by this system, including (but not limited to) decisions to effect any necessary
remedial actions, e.g., debt collection activity, disciplinary and/or other appropriate personnel actions,
and/or other law enforcement related actions, where appropriate.

</p><p>F. To the appropriate Federal, state, local, foreign or other public authority responsible for
investigating, prosecuting, enforcing or implementing a statute, rule, regulation, or order where PSA
becomes aware of an indication of a violation or potential violation of civil or criminal law or
regulation.

</p><p>G. To disclose to the Office of Personnel Management in accordance with the agency's responsibility
for
evaluation and oversight of Federal personnel management.

</p><p>H. To disclose information to the Department of Agriculture, National Finance Center to effect
maintenance of pay and leave.

</p><p>I. To disclose information to contractors, grantees, experts, consultants or volunteers performing
or
working on a contract, service or job for PSA.

</p><p>J. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Information is stored manually in individual folders and electronically on a computer and computer
disks.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name and/or social
security number of the individual.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is maintained in a locked file cabinet.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is maintained and disposed of in
accordance with General Record Schedule 2 and the Code
of Federal Regulations. The period of retention will not exceed 6 years and 3 months.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Human Resources Director, Pretrial Services Agency, 633
Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To locate a specific record, you must provide
the name of the individual and provide at least two
items of identification (date of birth, employee identification number, dates of employment or similar
information). The address is the same as indicated in the Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>

<p>Contact the official at the address specified under Notification procedure above and reasonably identify
the record and specify the information to be contested.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Current or former employee; (2) current or
former Time and Attendance personnel; (3) current or
former employer; (4) National Finance Center staff.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection>
</section>
<section id="sa6" toc="yes">
<systemNumber>6</systemNumber>

<subsection type="systemName">Pretrial Realtime Information Systems Manager (PRISM).

</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.

</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Court Services and Offender Supervision Agency (CSOSA),
Pretrial Services Agency (PSA), 633 Indiana
Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Defendants charged with federal and local
misdemeanor and felony charges, municipal violations
and traffic offenses in the District of Columbia.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Information includes
defendants'
personal, health and demographic information, criminal histories,
substance abuse information to include assessments, testing and treatment, defendants' personal references
and interview information.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Capital Revitalization and
Self-Government Improvement Act of 1997, Pub. L. 105-33,
sections 11231-11234 and sections 11271-11260; 5 U.S.C. 301 and DC Code 23, sections 1301
-1309.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used to set bail, provide substance abuse
treatment, monitor and supervise
compliance with release conditions, report compliance with and violations of release conditions and assist
with sentencing decisions.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>A. Disclosure may be made to a congressional
office in response to an inquiry made at the request
of a current and/or former offender/defendant under CSOSA/PSA supervision.

</p><p>B. Information may be disclosed to any criminal law enforcement agency, whether Federal, state, or
local
or foreign, which requires information relevant to disposition of a criminal justice matter in accordance
with 42 CFR 2.35.

</p><p>C. Information may be disclosed to the appropriate Federal, state, local, foreign or other public
authority responsible for investigating, prosecuting, enforcing or implementing a statute, rule,
regulation, or order where PSAbecomes aware of a violation or potential violation of civil or criminal law
or regulation.

</p><p>D. To provide information relating to DC defendants and offenders to Federal, local and state
courts,
court personnel, prosecutors, defense attorneys, corrections, probation, parole and other pretrial
officials to the extent necessary to permit them to accomplish their assigned duties in any criminal
matter, unless otherwise prohibited by law or regulation.

</p><p>E. To provide information source for contract or treatment facilities who provide services to
defendants
under PSA supervision (except substance abuse and mental health treatment information).

</p><p>F. To provide information to the attorney on record for the defendant (except substance abuse and
mental
health treatment information).

</p><p>G. A record may be disclosed to the National Archives and Records Administration and to the General
Services Administration during a records management inspection conducted under 44 U.S.C. 2904 and 2906.

</p><p>Disclosure to consumer reporting agencies:
</p><p>None.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>The information is stored electronically. Only authorized personnel have access to the information.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by the name of the
individual, aliases and PDID, temporary ID numbers,
"A"  number, Bail Agency ID (BAID) number, case docket number and Bail Agency Case Entry (BACE) number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The server room is locked; access to the server is
restricted and end users must have a valid User
ID and password before they can gain access.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information will be retained for 5 years after
disposition of charge(s).

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Pretrial Services Agency, 633 Indiana Avenue,
NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Inquiries concerning this system should be
directed to the Freedom of Information Act Office, Court
Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The major part of this system is exempt from
this requirement under 5 U.S.C. 552a(j). To the extent
that this system of records is not subject to exemption, it is subject to access and contest. A
determination as to exemption shall be made at the time a request for access is received.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as records access procedures above.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Defendants; (2) Federal, state and local law
enforcement agencies; (3) local, state and Federal
corrections; (4) Federal, state and local probation, parole and pretrial services; (5) relatives, friends,
and other community individuals; and (6) evaluation, observations and findings of agency staff, treatment
providers and other social services agencies.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system is exempt from 5 U.S.C. 552a (c)(3) and
(4), (d), (e)(1), (2), (3), (4)(G) through (4)
(I), (5), and (8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). In addition, the system has
been exempted from subsections (c)(3), (d) and (e)(1) pursuant to subsections (k)(1) and (k)(2). Rules have
been promulgated in accordance with the requirements of 5 U.S.C. 553 (b), (c) and (e) and have been
published in the Federal Register.</p></xhtmlContent>
</subsection></section>
<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 2, 2016 and December 31, 2017</title>
</previousPubs>


<regulations id="reg" toc="yes">
<regulationsTitle number="32">
<heading>National Defense</heading>
<regulationsChapter number="VIII">
<heading>Court Services and Offender Supervision Agency for the District of Columbia</heading>
<regulationsPart number="802">
<heading> DISCLOSURE OF RECORDS </heading>
<xhtmlContent>

<p><b>Subpart C--Privacy Act</b></p>
<p>Sec.</p>
<p>802.11 Purpose and scope.

</p><p>802.12 Definitions.

</p><p>802.13 Verifying your identity.

</p><p>802.14 Requests for access to records.

</p><p>802.15 Denial of request.

</p><p>802.16 Administrative appeal.

</p><p>802.17 Documents from other agencies.

</p><p>802.18 Correction or amendment of record.

</p><p>802.19 Appeal of denial to correct or amend.

</p><p>802.20 Accounting of disclosures.

</p><p>802.21 Appeals.

</p><p>802.22 Fees.

</p><p>802.23 Use and disclosure of social security numbers.

</p><p><b>Subpart D--Subpoenas or Other Legal Demands for Testimony or the Production or Disclosure of
Records or Other Information</b></p>

<p>802.24 Purpose and scope.

</p><p>802.25 Definitions.

</p><p>802.26 Receipt of demand.

</p><p>802.27 Compliance/noncompliance.

</p><p><b>Subpart E--Exemption of Record Systems Under the Privacy Act</b></p>

<p>802.28 Exemption of the Court Services and Offender Supervision System--limited access.

</p><p>802.29 Exemption of the Pretrial Services Agency System.

</p><p><b>Authority:</b> 5 U.S.C. 301, 552, 552a; Pub. L. 105-33, 111 Stat. 251, 712 (D.C. Code 24-
1232, 24-1233).</p>

<p><b>Source:</b> 68 FR 32986, June 3, 2003, unless otherwise noted.</p>

<p><b>Subpart C--Privacy Act</b></p>

<p><b>&#167;802.11 Purpose and scope.

</b></p><p>The regulations in this subpart apply to all records which are contained in a system of records
maintained by the Agency and which are retrieved by an individual's name or personal identifier. This
subpart implements the Privacy Act by establishing Agency policy and procedures providing for the
maintenance of and guaranteed access to records. Under these procedures:

</p><p>(a) You can ask us whether we maintain records about you or obtain access to your records; and

</p><p>(b) You may seek to have your record corrected or amended if you believe that your record is not
accurate, timely, complete, or relevant.

</p><p><b>&#167;802.12 Definitions.

</b></p><p>As used in this subpart, the following terms shall have the following meanings:

</p><p>(a)<i>Agency</i> has the meaning as defined in 5 U.S.C. 552(e).</p>

<p>(b)<i>Individual</i> means a citizen of the United States or an alien lawfully admitted for permanent
residence.</p>

<p>(c) <i>Maintain</i> includes maintain, collect, use, or disseminate.</p>

<p>(d) <i>Record</i> means any item, collection, or grouping of information about an individual that is
maintained by the Agency. This includes, but is not limited to, the individual's education, financial
transactions, medical history, and criminal or employment history and that contains the name, or an
identifying number, symbol, or other identifying particular assigned to the individual, such as a
fingerprint or a photograph.</p>

<p>(e) <i>System of records</i> means a group of any records under the control of the Agency from which
information is retrieved by the name of the individual or by some identifying number, symbol, or other
identifying particular assigned to the individual.</p>

<p>(f) <i>Statistical record</i> means a record in a system of records maintained for statistical research
or reporting purposes only and not used in whole or part in making any determination about an identifiable
individual, except as provided by 13 U.S.C. 8.</p>

<p>(g) <i>Routine use</i> means the disclosure of a record that is compatible with the purpose for which
the record was collected.</p>

<p>(h) <i>Request for access</i> means a request made pursuant to 5 U.S.C. 552a(d)(1).</p>

<p>(i) <i>Request for amendment</i> means a request made pursuant to 5 U.S.C. 552a(d)(2).</p>

<p>(j) <i>Request for accounting</i> means a request made pursuant to 5 U.S.C. 552a(c)(3).</p>

<p><b>&#167;802.13 Verifying your identity.

</b></p><p>(a) <i>Requests for your own records.</i> When you make a request for access to records about
yourself, you must verify your identity. You must state your full name, current address, and date and place
of birth. You must sign your request and your signature must either be notarized or submitted by you under
28 U.S.C. 1746. In order to help the identification and location of requested records, you may also, at
your option, include your social security number.</p>

<p>(b) <i>Requests on behalf of another.</i> Information that concerns an individual and that is contained
in a system of records maintained by the Agency shall not be disclosed to any person, or to another agency,
except under the provisions of the Privacy Act, 5 U.S.C. 552a, or the Freedom of Information Act, 5 U.S.C.
552.</p>

<p>(c) <i>Disclosure criteria.</i> Staff may disclose information from an agency system of records only if
one or more of the following criteria apply:</p>

<p>(1) With the written consent of the individual to whom the record pertains.

</p><p>(2) Pursuant to a specific exception listed under the Privacy Act (5 U.S.C. 552a(b)). For example,
specific exceptions allow disclosure:

</p><p>(i) To employees within the Agency who have a need for the record in the performance of their
duties.

</p><p>(ii) If disclosure is required under FOIA when the public interest in disclosure of the information
outweighs the privacy interest involved.

</p><p>(iii) For a routine use described in the agency system of records as published in the <i>Federal
Register.</i></p>

<p>(A) The published notices for these systems describe the records contained in each system and the
routine uses for disclosing these records without first obtaining the consent of the person to whom the
records pertain.

</p><p>(B) CSOSA publishes notices of system of records, including all pertinent routine uses, in the <i>
Federal Register.</i></p>

<p><b>&#167;802.14 Requests for access to records.

</b></p><p>(a) <i>Submission and processing procedures.</i> (1) Requests for any agency record about
yourself
ordinarily will be processed pursuant to the Privacy Act, 5 U.S.C. 552a. Such a request must be made in
writing and addressed to the FOIA Officer, Office of the General Counsel, Court Services and Offender
Supervision Agency, 633 Indiana Avenue, NW., Washington, DC 20004. The requester should clearly mark on the
face of the letter and the envelope "Privacy Act Request."</p>

<p>(2) Your request will be considered received as of the date it is received by the Office of the General
Counsel. For quickest possible handling, you should mark both your request letter and the envelope "Privacy
Act Request."

</p><p>(3) You must describe the records that you seek in enough detail to enable Agency personnel to
locate
them with a reasonable amount of effort. Whenever possible, your request should include specific
information about each record sought, such as the date, title or name, author, recipient and subject matter
of the record. As a general rule, the more specific you are about the records or type of records that you
want, the more likely the Agency will be able to locate the records in response to your request. If a
determination is made that your request does not reasonably describe records, the Agency will tell you
either what additional information is needed or why your request is otherwise insufficient. You will be
given the opportunity to discuss your request so that you may modify it to meet the requirements of this
section.

</p><p>(b) <i>Release and review procedures.</i> Upon written request by an individual to gain access to
his or
her records which are not otherwise exempted, CSOSA shall permit the individual and, upon the individual's
request, a person of his or her choosing to accompany him or her, to review the record and have a copy of
all or any portion of the record. If a document contains information exempt from disclosure under the
Privacy Act, any reasonably segregable portion of the record will be provided to the requester after
deletion of the exempt portions.</p>

<p>(2) A requester will be notified of the decision on the request in writing.

</p><p>(3) Generally, all Privacy Act requests will be processed in the approximate order of receipt,
unless
the requester shows exceptional circumstances exist to justify an expedited response (<i>see</i>
&#167; 802.8).</p>

<p><b>&#167;802.15 Denial of request.

</b></p><p>(a) <i>Denial in whole or in part.</i> If it is determined that the request for records should
be
denied in whole or in part, the requester shall be notified by mail. The letter of notification shall:</p>

<p>(1) State the PA and FOIA exemptions relied on in not granting the request;

</p><p>(2) If technically feasible, indicate the amount of information deleted at the place in the record
where
such deletion is made (unless providing such indication would harm an interest protected by the exemption
relied upon to deny such material);

</p><p>(3) Set forth the name and title or position of the responsible official;

</p><p>(4) Advise the requester of the right to an administrative appeal in accordance with &#167; 802.16;
and

</p><p>(5) Specify the official or office to which such appeal shall be submitted.

</p><p>(b) <i>No records found.</i> If it is determined, after a thorough search for records by the
responsible
official or his delegate, that no records have been found to exist, the responsible official will so notify
the requester in writing. The letter of notification will advise the requester of the right to
administratively appeal the determination that no records exist (<i>i.e.,</i> to challenge the adequacy of
the search for responsive records) in accordance with &#167; 802.16. The notification shall specify
the official or office to which the appeal shall be submitted for review.</p>

<p><b>&#167;802.16 Administrative appeal.

</b></p><p>(a) A requester may appeal an Agency initial determination when:

</p><p>(1) Access to records has been denied in whole or in part; or

</p><p>(2) It has been determined that no responsive records exist.

</p><p>(b) Appeals of initial determinations must be made within 30 days of the receipt of the letter
denying
the request. Both the envelope and the letter of appeal should be sent to the Office of the General
Counsel, Court Services and Offender Supervision Agency, 633 Indiana Avenue, NW., Room 1220, Washington, DC
20004 and must be clearly marked "Privacy Act Appeal."

</p><p>(c) The General Counsel will make an appeal determination within 30 days (excluding Saturdays,
Sundays,
and holidays) from the date of receipt of the appeal. However, for a good reason, this time limit may be
extended. If, after review, the General Counsel determines that additional information should be released,
it will accompany the appeal response. If, after review, the General Counsel determines to uphold the
initial review, we will inform you of that decision.

</p><p><b>&#167;802.17 Documents from other agencies.

</b></p><p>(a)(1) <i>Documents from or pertaining to Federal agencies.</i> When a request for records
includes
a document from another Federal agency, the document will be referred to the originating Federal agency for
a determination of its releasability. The requester will be informed of the referral. This is not a denial
of a Privacy Act request; thus no appeal rights accrue to the requester.</p>

<p>(2) When a Privacy Act request is received for a record created by the Agency that includes information
originated by another Federal agency, the record will be referred to the originating agency for review and
recommendation on disclosure. The Agency will not release any such record without prior consultation with
the originating agency.

</p><p>(b) <i>Documents from non-Federal agencies.</i> When a request for records includes a document from
a
non-Federal agency, CSOSA staff must make a determination of its releasability.</p>

<p><b>&#167;802.18 Correction or amendment of records.

</b></p><p>This section applies to all records kept by the Agency except for records of earnings. If you
believe your record is not accurate, relevant, timely, or complete, you may request that your record be
corrected or amended. A request for correction or amendment must identify the particular record in
question, state the correction or amendment sought, and set forth the justification for the correction. To
amend or correct your record, you should write to the Office of the General Counsel identified in
&#167; 802.14(a)(1). You should submit any available evidence to support your request. Both the
request and the envelope must be clearly marked "Privacy Act Correction Request."  Your request should
indicate:

</p><p>(a) The system of records from which the record is retrieved;

</p><p>(b) The particular record which you want to correct or amend;

</p><p>(c) Whether you want to add, delete or substitute information in the records; and

</p><p>(d) Your reasons for believing that your record should be corrected or amended.

</p><p><b>&#167;802.19 Appeal of denial to correct or amend.

</b></p><p>(a) The system manager may grant or deny requests for correction of agency records. One basis
for
denial may be that the records are contained in an agency system of records that has been published in the
<i>Federal Register</i> and exempted from the Privacy Act provisions allowing amendment and correction.</p>

<p>(1) Any denial of a request for correction should contain a statement of the reason for denial and
notice to the requester that the denial may be appealed to the General Counsel by filing a written appeal.

</p><p>(2) The appeal should be marked on the face of the letter and the envelope, "PRIVACY APPEAL--DENIAL
OF CORRECTION,"  and be addressed to the Office of the General Counsel, address cited at &#167;
802.14(a)(1).

</p><p>(3) The General Counsel will review your request within 30 days from the date of receipt. However,
for a
good reason, this time limit may be extended. If, after review, the General Counsel determines that the
record should be corrected, the record will be corrected. If, after review, the General Counsel refuses to
amend the record exactly as you requested, we will inform you:

</p><p>(i) That your request has been refused and the reason;

</p><p>(ii) That this refusal is the Agency's final decision;

</p><p>(iii) That you have a right to seek court review of this request to amend the record; and

</p><p>(iv) That you have a right to file a statement of disagreement with the decision. Your statement
should
include the reason you disagree. We will make your statement available to anyone to whom the record is
subsequently disclosed, together with a statement of our reasons for refusing to amend the record.

</p><p>(b) Requests for correction of records prepared by other federal agencies shall be forwarded to that
agency for appropriate action and the requester will be immediately notified of the referral in writing.

</p><p>(c) When the request is for correction of non-Federal records, the requester will be advised to
write to
that non-Federal entity.

</p><p><b>&#167;802.20 Accounting of disclosures.

</b></p><p>(a) We will provide an accounting of all disclosures of a record for five years or until the
record
is destroyed, whichever is longer, except that no accounting will be provided to the record subject for
disclosures made to law enforcement agencies and no accounting will be made for:

</p><p>(1) Disclosures made under the FOIA;

</p><p>(2) Disclosures made within the agency; and

</p><p>(3) Disclosures of your record made with your written consent.

</p><p>(b) The accounting will include:

</p><p>(1) The date, nature, and purpose of the disclosure; and

</p><p>(2) The name and address of the person or entity to whom the disclosure is made.

</p><p>(c) You may request access to an accounting of disclosures of your record. Your request should be in
accordance with the procedures in &#167; 802.14. You will be granted access to an accounting of the
disclosures of your record in accordance with the procedures of this part which govern access to the
related record, excepting disclosures made for an authorized civil or criminal law enforcement agency as
provided by subsection (c)(3) of the Privacy Act. You will be required to provide reasonable
identification.

</p><p><b>&#167;802.21 Appeals.

</b></p><p>You may appeal a denial of a request for an accounting to the Office of the General Counsel in
the
same manner as a denial of a request for access to records (See &#167; 802.16) and the same procedures
will be followed.

</p><p><b>&#167;802.22 Fees.

</b></p><p>The Agency shall charge fees under the Privacy Act for duplication of records only. These fees
shall be at the same rate the Agency charges for duplication fees under the Freedom of Information Act (<i>
See</i> &#167; 802.10(i)(1)).</p>

<p><b>&#167;802.23 Use and disclosure of social security numbers.

</b></p><p>(a) <i>In general.</i> An individual shall not be denied any right, benefit, or privilege
provided
by law because of such individual's refusal to disclose his or her social security number.</p>

<p>(b) <i>Exceptions.</i> The provisions of paragraph (a) of this section do not apply with respect to:</p>

<p>(1) Any disclosure which is required by Federal statute, or

</p><p>(2) The disclosure of a social security number to any Federal, State, or local agency maintaining a
system of records in existence and operating before January 1, 1975, if such disclosure was required under
statute or regulation adopted prior to such date to verify the identity of an individual.

</p><p>(c) <i>Requests for disclosure of social security number.</i> If the Agency requests an
individual to
disclose his or her social security account number, we shall inform that individual whether:</p>

<p>(1) Disclosure is mandatory or voluntary.

</p><p>(2) By what statutory or other authority such number is solicited, and

</p><p>(3) What uses will be made of it.

</p><p><b>Subpart D--Subpoenas or Other Legal Demands for Testimony or the Production or Disclosure of
Records or Other Information</b></p>
<p><b>&#167;802.24 Purpose and scope.

</b></p><p>(a) These regulations state the procedures which the Court Services and Offender Supervision
Agency
("CSOSA"  or "Agency" ) and the District of Columbia Pretrial Services Agency ("PSA"  or "Agency" ) follow
in response to a demand from a Federal, state, or local administrative body for the production and
disclosure of material in connection with a proceeding to which the Agency is not a party.

</p><p>(b) These regulations do not apply to congressional requests. Neither do these regulations apply in
the
case of an employee making an appearance solely in his or her private capacity in judicial or
administrative proceedings that do not relate to the Agency (such as cases arising out of traffic
accidents, domestic relations, etc.).

</p><p>(c) This part is not intended and does not create and may not be relied upon to create any right or
benefit, substantive or procedural, enforceable at law by a party against the United States or specifically
CSOSA or PSA.

</p><p><b>&#167;802.25 Definitions.

</b></p><p><i>Demand</i> means a request, order, or subpoena for testimony or documents to use in a legal
proceeding.</p>

<p><i>Employee</i> includes a person employed in any capacity by CSOSA or PSA, currently or in the past;
any person appointed by, or subject to the supervision, jurisdiction, or control of the head of the Agency,
or any Agency official, currently or in the past. A person who is subject to the Agency's jurisdiction or
control includes any person who hired as a contractor by the agency, any person performing services for the
agency under an agreement, and any consultant, contractor, or subcontractor of such person. A former
employee is also considered an employee only when the matter about which the person would testify is one in
which he or she was personally involved while at the Agency, or where the matter concerns official
information that the employee acquired while working at the Agency, such as sensitive or confidential
agency information.</p>

<p><i>Legal Proceeding</i> includes any pretrial, trial, and post-trial state of any existing or reasonably
anticipated judicial or administrative action, hearing, investigation, or similar proceeding before a
court, commission, board, agency, or other tribunal, authority or entity, foreign or domestic. Legal
proceeding also includes any deposition or other pretrial proceeding, including a formal or informal
request for testimony made by an attorney or other person, or a request for documents gathered or drafted
by an employee.</p>

<p><b>&#167;802.26 Receipt of demand.

</b></p><p>If, in connection with a proceeding to which the Agency is not a party, an employee receives a
demand from a court or other authority for material contained in the Agency's files, any information
relating to material contained in the Agency's files, or any information or material acquired by an
employee as a part of the performance of that person's official duties or because of that person's official
status, the employee must:

</p><p>(a) Immediately notify the Office of the General Counsel and forward the demand to the General
Counsel
if the demand pertains to CSOSA; or

</p><p>(b) Immediately notify the Deputy Director of PSA and forward the demand to the Deputy Director if
the
demand pertains to PSA.

</p><p><b>&#167;802.27 Compliance/noncompliance.

</b></p><p>The General Counsel is responsible for determining if CSOSA should comply or not comply with the
demand, and the Deputy Director of PSA is responsible for determining if PSA should comply with the demand.

</p><p>(a) An employee may not produce any documents, or provide testimony regarding any information
relating
to, or based upon Agency documents, or disclose any information or produce materials acquired as part of
the performance of that employee's official duties, or because of that employee's official status without
prior authorization from the General Counsel or Deputy Director. The reasons for this policy are as
follows:

</p><p>(1) To conserve the time of the agency for conducting official business;

</p><p>(2) To minimize the possibility of involving the agency in controversial issues that are not related
to
the agency's mission;

</p><p>(3) To prevent the possibility that the public will misconstrue variances between personal opinions
of
agency employees and agency policies;

</p><p>(4) To avoid spending the time and money of the United States for private purposes;

</p><p>(5) To preserve the integrity of the administrative process; and

</p><p>(6) To protect confidential, sensitive information and the deliberative process of the agency.

</p><p>(b) An attorney from the Office of the General Counsel shall appear with any CSOSA employee upon
whom
the demand has been made (and with any PSA employee if so requested by the Deputy Director), and shall
provide the court or other authority with a copy of the regulations contained in this part. The attorney
shall also inform the court or authority that the demand has been or is being referred for prompt
consideration by the General Counsel or Deputy Director. The court or other authority will be requested
respectfully to stay the demand pending receipt of the requested instructions from the General Counsel or
Deputy Director.

</p><p>(c) If the court or other authority declines to stay the effect of the demand pending receipt of
instructions from the General Counsel or Deputy Director, or if the court or other authority rules that the
demand must be complied with irrespective of the instructions from the General Counsel or Deputy Director
not to produce the material or disclose the information sought, the employee upon whom the demand was made
shall respectfully decline to produce the information under <i>United States ex rel. Touhy</i> v. <i>Ragen,
</i> 340 U.S. 462 (1951). In this case, the Supreme Court held that a government employee could not be held
in contempt for following an agency regulation requiring agency approval before producing government
information in response to a court order.</p>

<p>(d) To achieve the purposes noted in paragraphs (a)(1) through (6) of this section, the agency will
consider factors such as the following in determining whether a demand should be complied with:

</p><p>(1) The Privacy Act, 5 U.S.C. 522a;

</p><p>(2) Department of Health and Human Services statute and regulations concerning drug and alcohol
treatment programs found at 42 U.S.C. 290dd and 42 CFR 2.1 <i>et seq.</i>;</p>

<p>(3) The Victims Rights Act, 42 U.S.C. 10606(b);

</p><p>(4) D.C. statutes and regulations;

</p><p>(5) Any other state or federal statute or regulation;

</p><p>(6) Whether disclosure is appropriate under the rules of procedure governing the case or matter in
which
the demand arose;

</p><p>(7) Whether disclosure is appropriate under the relevant substantive law concerning privilege;

</p><p>(8) Whether disclosure would reveal a confidential source or informant, unless the investigative
agency
and the source or informant have no objection; and

</p><p>(9) Whether disclosure would reveal investigatory records compiled for law enforcement purposes, and
would interfere with enforcement proceedings or disclose investigative techniques and procedures the
effectiveness of which would thereby be impaired.

</p><p><b>Subpart E--Exemption of Records Systems Under the Privacy Act

</b></p><p><b>&#167;802.28 Exemption of the Court Services and Offender Supervision Agency System--
limited access.

</b></p><p>The Privacy Act permits specific systems of records to be exempt from some of its requirements.

</p><p>(a)(1) The following systems of records are exempt from 5 U.S.C. 552a(c)(3) and (4), (d), (e)(1)-
(3), (4)(G)-(I), (5) and (8), (f) and (g):

</p><p>(i) Background Investigation (CSOSA-2).

</p><p>(ii) Supervision Offender Case File (CSOSA-9).

</p><p>(iii) Pre-Sentence Investigations (CSOSA-10).

</p><p>(iv) Supervision &amp; Management Automated Record Tracking (SMART) (CSOSA-11).

</p><p>(v) Recidivism Tracking Database (CSOSA-12).

</p><p>(vi) [Reserved].

</p><p>(vii) Substance Abuse Treatment Database (CSOSA-15).

</p><p>(viii) Screener (CSOSA-16).

</p><p>(ix) Sex Offender Registry (CSOSA-18).

</p><p>(2) Exemptions from the particular subsections are justified for the following reasons:

</p><p>(i) From subsection (c)(3) because offenders will not be permitted to gain access or to contest
contents
of these record systems under the provisions of subsection (d) of 5 U.S.C. 552a. Revealing disclosure
accountings can compromise legitimate law enforcement activities and CSOSA responsibilities.

</p><p>(ii) From subsection (c)(4) because exemption from provisions of subsection (d) will make
notification
of formal disputes inapplicable.

</p><p>(iii) From subsection (d), (e)(4)(G) through (e)(4)(I), (f) and (g) because exemption from this
subsection is essential to protect internal processes by which CSOSA personnel are able to formulate
decisions and policies with regard to offenders, to prevent disclosure of information to offenders that
would jeopardize legitimate correctional interests of rehabilitation, and to permit receipt of relevant
information from other federal agencies, state and local law enforcement agencies, and federal and state
probation and judicial offices.

</p><p>(iv) From subsection (e)(1) because primary collection of information directly from offenders about
criminal history or criminal records is highly impractical and inappropriate.

</p><p>(A) It is not possible in all instances to determine relevancy or necessity of specific information
in
the early stages of a criminal or other investigation.

</p><p>(B) Relevance and necessity are questions of judgment and timing; what appears relevant and
necessary
when collected ultimately may be deemed unnecessary. It is only after the information is assessed that its
relevancy and necessity in a specific investigative activity can be established.

</p><p>(C) In interviewing individuals or obtaining other forms of evidence or information during an
investigation, information could be obtained, the nature of which would leave in doubt its relevancy and
necessity. Such information, however, could be relevant to another investigation or to an investigative
activity under the jurisdiction of another agency.

</p><p>(v) From subsection (e)(2) because the nature of criminal and other investigative activities is such
that vital information about an individual can only be obtained from other persons who are familiar with
such individual and his/her activities. In such investigations it is not feasible to rely upon information
furnished by the individual concerning his/her own activities.

</p><p>(vi) From subsection (e)(3) because disclosure would provide the subject with substantial
information
which could impede or compromise the investigation. The individual could seriously interfere with
investigative activities and could take appropriate steps to evade the investigation or flee a specific
area.

</p><p>(vii) From subsection (e)(8) because the notice requirements of this provision could seriously
interfere
with a law enforcement activity by alerting the subject of a criminal or other investigation of existing
investigative interest.

</p><p>(viii) Those sections would otherwise require CSOSA to notify an individual of investigatory
materials
contained in a record pertaining to him/her, permit access to such record, permit requests for its
correction (section 552a(d), (e)(4)(G), and (H)); make available to him/her any required accounting of
disclosures made of the record (section 552a(c)(3)), publish the sources of records in the system (section
552a(4)(I)); and screen records to insure that there is maintained only such information about an
individual as is relevant to accomplish a required purpose of the Agency (section 552(e)(1)). In addition,
screening for relevancy to Agency purposes, a correction or attempted correction of such materials could
require excessive amounts of time and effort on the part of all concerned.

</p><p>(b)(1) The following system of records is exempt from 5 U.S.C. 552a(c)(3) and (4), (d), (e)(1)-(e)
(3), (4)(H), (5), (8) and (g):

</p><p>(i) Office of Professional Responsibility Record (OPR) (CSOSA-17).

</p><p>(ii) [Reserved]

</p><p>(2) Exemptions from the particular subsections are justified for the following reasons:

</p><p>(i) From subsection (c)(3) because release of disclosure accounting could alert the subject of an
investigation of an actual or potential criminal, civil, or regulatory violation to the existence of the
investigation and the fact that they are subjects of the investigation, and reveal investigative interest
by not only the OPR but also by the recipient agency. Since release of such information to the subjects of
an investigation would provide them with significant information concerning the nature of the
investigation, release could result in activities that would impede or compromise law enforcement such as:
the destruction of documentary evidence; improper influencing of witnesses; endangerment of the physical
safety of confidential sources, witnesses, and law enforcement personnel; fabrication of testimony; and
flight of the subject from the area. In addition, release of disclosure accounting could result in the
release of properly classified information which could compromise the national defense or disrupt foreign
policy.

</p><p>(ii) From subsection (c)(4) because this system is exempt from the access provisions of subsection
(d)
pursuant to subsections (j) and (k) of the Privacy Act.

</p><p>(iii) From the access and amendment provisions of subsection (d) because access to the records
contained
in this system of records could provide the subject of an investigation with information concerning law
enforcement activities such as that relating to an actual or potential criminal, civil or regulatory
violation; the existence of an investigation; the nature and scope of the information and evidence obtained
as to his activities; the identity of confidential sources, witnesses, and law enforcement personnel; and
information that may enable the subject to avoid detection or apprehension. Such disclosure would present a
serious impediment to effective law enforcement where they prevent the successful completion of the
investigation; endanger the physical safety of confidential sources, witnesses, and law enforcement
personnel; and/or lead to the improper influencing of witnesses, the destruction of evidence, or the
fabrication of testimony. In addition, granting access to such information could disclose security-
sensitive or confidential business information or information that would constitute an unwarranted invasion
of the personal privacy of third parties. Amendment of the records would interfere with ongoing
investigations and law enforcement activities and impose an impossible administrative burden by requiring
investigations to be continuously reinvestigated.

</p><p>(iv) From subsection (e)(1) because the application of this provision could impair investigations
and
interfere with the law enforcement responsibilities of the OPR for the following reasons:

</p><p>(A) It is not possible to detect relevance or necessity of specific information in the early stages
of a
civil, criminal or other law enforcement investigation, case, or matter, including investigations in which
use is made of properly classified information. Relevance and necessity are questions of judgment and
timing, and it is only after the information is evaluated that the relevance and necessity of such
information can be established.

</p><p>(B) During the course of any investigation, the OPR may obtain information concerning actual or
potential violations of laws other than those within the scope of its jurisdiction. In the interest of
effective law enforcement, the OPR should retain this information as it may aid in establishing patterns of
criminal activity, and can provide valuable leads for Federal and other law enforcement agencies.

</p><p>(C) In interviewing individuals or obtaining other forms of evidence during an investigation,
information may be supplied to an investigator which relates to matters incidental to the primary purpose
of the investigation but which may relate also to matters under the investigative jurisdiction of another
agency. Such information cannot readily be segregated.

</p><p>(v) From subsection (e)(2) because, in some instances, the application of this provision would
present a
serious impediment to law enforcement for the following reasons:

</p><p>(A) The subject of an investigation would be placed on notice as to the existence of an
investigation
and would therefore be able to avoid detection or apprehension, to improperly influence witnesses, to
destroy evidence, or to fabricate testimony.

</p><p>(B) In certain circumstances the subject of an investigation cannot be required to provide
information
to investigators, and information relating to a subject's illegal acts, violations of rules of conduct, or
any other misconduct must be obtained from other sources.

</p><p>(C) In any investigation it is necessary to obtain evidence from a variety of sources other than the
subject of the investigation in order to verify the evidence necessary for successful litigation.

</p><p>(vi) From subsection (e)(3) because the application of this provision would provide the subject of
an
investigation with substantial information which could impede or compromise the investigation. Providing
such notice to a subject of an investigation could interfere with an undercover investigation by revealing
its existence, and could endanger the physical safety of confidential sources, witnesses, and investigators
by revealing their identities.

</p><p>(vii) From subsection (e)(5) because the application of this provision would prevent the collection
of
any data not shown to be accurate, relevant, timely, and complete at the moment it is collected. In the
collection of information for law enforcement purposes, it is impossible to determine in advance what
information is accurate, relevant, timely, and complete. Material which may seem unrelated, irrelevant, or
incomplete when collected may take on added meaning or significance as an investigation progresses. The
restrictions of this provision could interfere with the preparation of a complete investigation report, and
thereby impede effective law enforcement.

</p><p>(viii) From subsection (e)(8) because the application of this provision could prematurely reveal an
ongoing criminal investigation to the subject of the investigation, and could reveal investigation
techniques, procedures, and/or evidence.

</p><p>(ix) From subsection (g) to the extent that this system is exempt from the access and amendment
provisions of subsection (d) pursuant to subsections (j)(2), (k)(1), and (k)(2) of the Privacy Act.

</p><p><b>&#167;802.29 Exemption of the Pretrial Services Agency System.

</b></p><p>The Privacy Act permits specific systems of records to be exempt from some of its requirements.

</p><p>(a)(1) The following systems of records are exempt from 5 U.S.C. 552a(c)(3) and (4), (d), (e)(1)-
(3), (4)(G)-(I), (5) and (8), (f) and (g):

</p><p>(i) Automated Bail Agency Database (ABADABA) (CSOSA/PSA-1).

</p><p>(ii) Drug Test Management System (DTMS) (CSOSA/PSA-2).

</p><p>(iii) Interview and Treatment Files (CSOSA/PSA-3).

</p><p>(iv) Pretrial Realtime Information Systems Manager (PRISM) (CSOSA/PSA-6).

</p><p>(2) Exemptions from the particular subsections are justified for the following reasons:

</p><p>(i) From subsection (c)(3) because defendants/offenders will not be permitted to gain access or to
contest contents of these record systems under the provisions of subsection (d) of 5 U.S.C. 552a. Revealing
disclosure accountings can compromise legitimate law enforcement activities and CSOSA/PSA responsibilities.

</p><p>(ii) From subsection (c)(4) because exemption from provisions of subsection (d) will make
notification
of formal disputes inapplicable.

</p><p>(iii) From subsection (d), (e)(4)(G) through (e)(4)(I), (f) and (g) because exemption from this
subsection is essential to protect internal processes by which CSOSA/PSA personnel are able to formulate
decisions and policies with regard to defendants/offenders, to prevent disclosure of information to
defendants/offenders that would jeopardize legitimate correctional interests of rehabilitation, and to
permit receipt of relevant information from other federal agencies, state and local law enforcement
agencies, and federal and state probation and judicial offices.

</p><p>(iv) From subsection (e)(1) because primary collection of information directly from
defendants/offenders
about criminal history or criminal records is highly impractical and inappropriate.

</p><p>(A) It is not possible in all instances to determine relevancy or necessity of specific information
in
the early stages of a criminal or other investigation.

</p><p>(B) Relevancy and necessity are questions of judgment and timing; what appears relevant and
necessary
when collected ultimately may be deemed unnecessary. It is only after the information is assessed that its
relevancy and necessity in a specific investigative activity can be established.

</p><p>(C) In interviewing individuals or obtaining other forms of evidence or information during an
investigation, information could be obtained, the nature of which would leave in doubt its relevancy and
necessity. Such information, however, could be relevant to another investigation or to an investigative
activity under the jurisdiction of another agency.

</p><p>(v) From subsection (e)(2) because the nature of criminal and other investigative activities is such
that vital information about an individual can only be obtained from other persons who are familiar with
such individual and his/her activities. In such investigations it is not feasible to rely upon information
furnished by the individual concerning his/her own activities.

</p><p>(vi) From subsection (e)(3) because disclosure would provide the subject with substantial
information
which could impede or compromise the investigation. The individual could seriously interfere with
investigative activities and could take appropriate steps to evade the investigation or flee a specific
area.

</p><p>(vii) From subsection (e)(8) because the notice requirements of this provision could seriously
interfere
with a law enforcement activity by alerting the subject of a criminal or other investigation of existing
investigative interest.

</p><p>(viii) Those sections would otherwise require CSOSA to notify an individual of investigatory
materials
contained in a record pertaining to him/her, permit access to such record, permit requests for its
correction (section 552a(d), (e)(4)(G), and (H)); make available to him/her any required accounting of
disclosures made of the record (section 552a(c)(3)), publish the sources of records in the system (section
552a(4)(I)); and screen records to insure that there is maintained only such information about an
individual as is relevant to accomplish a required purpose of the Agency (section 552(e)(1)). In addition,
screening for relevancy to Agency purposes, a correction or attempted correction of such materials could
require excessive amounts of time and effort on the part of all concerned.

</p>
<p>(b)[Reserved]</p>

</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>

</regulations>
</agency>
</pai>



