<?xml version="1.0" encoding="UTF-8"?>


<pai>
<agency toc="yes">
<name>Department of Defense, Department of the Navy</name>
<abbrev>USN</abbrev>

<routineUses id="routine" toc="yes">
<xhtmlContent>

<p><b>UNITED STATES NAVY
</b></p>
<p><b>HOW SYSTEMS ARE ARRANGED</b>
</p><p>Department of the Navy systems of records are numbered to coincide with the subject matters identified in the Standard Subject Identification Code (SSIC).
</p><p>Each series of records has been assigned a major subject title, followed by a combined alpha-numeric identification number. For example, the systems of records containing financial information would be found under the major subject title, Financial Management. The range of identification of records will be from 7000 to 7999. The systems of records concerning military pay is 7220. If there are multiple systems of records maintained under this series, the identification number will be identified as N07220-1, N07220-2, N07220-3, etc. The last digit, i.e., -1, -2, -3, indicates the first, second, and third systems of records within the category of military pay.
</p><p>When assigning numbers to systems of records, we identify the appropriate SSIC for the system and formulate the system number by adding `N’ for Navy to the beginning of the number, followed by the SSIC number. `0’ is placed after the `N’ for SSIC codes 1000 through 9999, since each system must begin with `N’ followed by five digits.
</p><p><b>HOW TO USE THE INDEX GUIDE
</b></p><p>The systems of records maintained by the Department of the Navy are contained within the major subject title and numerical series of the SSIC. The list identifies each series in numerical order. Use the list to identify major areas of interest.</p>
<table>
<tr><th scope="col">Subject Series</th>
<th scope="col">System Identification Series</th></tr>
<tr><td>Military Personnel</td>
<td>1000-1999</td></tr>
<tr><td>Telecommunications</td>
<td>2000-2999</td></tr>
<tr><td>Operations and Readiness</td>
<td>3000-3999</td></tr>
<tr><td>Logistics</td>
<td>4000-4999</td></tr>
<tr><td>General Administration</td>
<td>5000-5999</td></tr>
<tr><td>Medicine and Surgery</td>
<td>6000-6999</td></tr>
<tr><td>Financial Management</td>
<td>7000-7999</td></tr>
<tr><td>Ordnance Material Readiness</td>
<td>8000-8999</td></tr>
<tr><td>Ships Design and Material</td>
<td>9000-9999</td></tr>
<tr><td>General Material</td>
<td>10000-10999</td></tr>
<tr><td>Facilities and Activities</td>
<td>11000-11999</td></tr>
<tr><td>Civilian Personnel</td>
<td>12000-12999</td></tr>
<tr><td>NCIS Training Academy Records</td>
<td>N12410-2</td></tr>
<tr><td>Enterprise-wide Safety Applications Management Systems (ESAMS) </td>
<td>NM05100-5</td></tr>
<tr><td>Aeronautical and Astronautical Material</td>
<td>13000-13999 </td></tr></table>
<p><b>FOR FURTHER ASSISTANCE
</b></p><p>The Chief of Naval Operations is designated the Privacy Act Coordinator for the Department of the Navy. Any questions or assistance you may require should be addressed to the Chief of Naval Operations (N09B30), Room 5E521, The Pentagon, Washington, DC 20350-2000.
</p><p>Point of contact is Mrs. Gwendolyn Aitken, Commercial (703) 614-2004/2817 or DSN 224-2004/2817.
</p>
<p><b>REQUESTING RECORDS
</b></p><p>Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.
</p><p><i>BLANKET ROUTINE USES
</i></p><p>Certain `blanket routine uses’ of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system.  These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.
</p><p><i>LAW ENFORCEMENT ROUTINE USE
</i></p><p>In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p><p><i>DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p><i>DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p><p><i>CONGRESSIONAL INQUIRIES ROUTINE USE
</i></p><p>Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p><i>PRIVATE RELIEF LEGISLATION ROUTINE USE
</i></p><p>Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p><p><i>DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.
</p><p><i>DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
</i></p><p>Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld.  This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.
</p><p><i>DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
</i></p><p>A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.
</p><p><i>DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.
</p><p><i>DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
</i></p><p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses.  For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p><p><i>DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><i>DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><i>DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.
</p><p><i>COUNTERINTELLIGENCE PURPOSES ROUTINE USE
</i></p><p>A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States.
</p></xhtmlContent></routineUses>
<section id="NM01000-1" toc="yes">
<systemNumber>NM01000-1</systemNumber>
<subsection type="systemName">Board for Correction of Naval Records Tracking System (BCNRTS) and Case Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Board for Correction of Naval Records, Room 2432, 2 Navy Annex, Washington, DC 20370-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any member or former member of the U.S. Navy or Marine Corps who has applied for the correction of his/her naval record.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records consist of file cards with basic information and computer records derived therefrom, case files containing records of board proceedings, material submitted for correction and supporting documentation, correspondence and transcripts of board formal hearings. The basic case information and computer records derived therefrom include the following: Rank; Social Security Number (SSN)/service number; docket number; date application received; subject category; subject category description; examiner’s initials; date examiner assigned; branch of service; board decision; date of board decision; date decision promised if interested members of Congress; date case forwarded to the Secretary of the Navy; date case forwarded to Navy Personnel Command/Commandant of the Marine Corps; date case returned from Navy Personnel Command/Commandant of the Marine Corps; date advisory opinion requested; identity of advisor’s organization; date advisory opinion received; date service record ordered; date medical record ordered; date court-martial record ordered; date Navy Discharge Review Board record ordered; date other record ordered; date service record received; date medical record received; date court-martial record received; date Navy Discharge Review Board record received; date other records received; number of Navy applications received; number of Marine Corps applications received; total number of Navy and Marine Corps applications received; percent of total to grand total; total number of Navy discharge cases; total number Marine Corps discharge cases; Navy grant count; Navy deny count; Navy modify count; Marine grant; Marine deny count; Marine modify count.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1552; 32 CFR part 723; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To review applicant’s Naval record to determine the existence of alleged error or injustice and to recommend appropriate corrective action when warranted--to report its findings, conclusions and recommendations to the Secretary of the Navy in appropriate cases--to respond to inquiries from applicants, their counsel, and members of Congress.
</p><p>To officials and employees of the Navy Personnel Command, the Bureau of Medicine and Surgery, the Secretary of the Navy Council of Review Boards, the Physical Evaluation Board and the Judge Advocate General for the purpose of obtaining advisory opinions and to correct records in accordance with approved Correction Board decisions.
</p><p>To officials and employees of Headquarters, U.S. Marine Corps for the purpose of obtaining advisory opinions in cases involving present and former Marine Corps personnel and to correct records of present and former Marine Corps personnel in accordance with approved correction Board decisions.
</p><p>To officials and employees of the General Litigation Division, Office of the Judge Advocate General, Department of the Navy to prepare legal briefs and answers to complaints filed against the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and automated data base [Board for Correction of Naval Records Tracking System (BCNRTS)].
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of the applicant; docket number; and Social Security Number (SSN)/service number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to building is protected by uniformed security officers requiring positive identification; for admission after hours, records are maintained in areas accessible only to authorized personnel. Computer systems are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Three years after record is closed, it is transferred to the Federal Records Center for storage. It is destroyed when 40 years old or when the military personnel service record is destroyed, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Executive Director, Board for Correction of Naval Records, Room 2432, 2 Navy Annex, Washington, DC 20370-5100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Executive Director, Board for Correction of Naval Records, Room 2432, 2 Navy Annex, Washington, DC 20370-5100.
</p><p>Individual should submit a written request that includes their full name, Social Security Number (SSN) or service number, and branch of service. In additional, the request should also include a current mailing address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Executive Director, Board for Correction of Naval Records, Room 2432, 2 Navy Annex, Washington, DC 20370-5100.
</p><p>Individual should submit a written request that includes their full name, Social Security Number (SSN) or service number, and branch of service. In additional, the request should also include a current mailing address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; military records; Department of Veterans Affairs; police and law enforcement records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01000-2" toc="yes">
<systemNumber>N01000-2</systemNumber>
<subsection type="systemName">Naval Discharge Review Board Proceedings.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Discharge Review Board, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former Navy and Marine Corps personnel who have submitted applications for review of discharge or dismissal pursuant to 10 U.S.C. 1553, or whose discharge or dismissal has been or is being reviewed by the Naval Discharge Review Board, on its own motion, or pursuant to an application by a deceased former member’s next of kin.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file contains the former member’s application for review of discharge or dismissal, any supporting documents submitted therewith, copies of correspondence between the former member or his counsel and the Naval Discharge Review Board and other correspondence concerning the case, and a summarized record of proceedings before the Board. Records include the individual’s name, Social Security Number (SSN), and case docket number and may include the individual’s home address and phone number, military personnel records, medical records, and investigation reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1553, Review of discharge or dismissal and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Selected information is used to defend the Department of the Navy in civil suits filed against it in the State and/or Federal courts system. This information will permit officials and employees of the Board to consider former member’s applications for review of discharge or dismissal and any subsequent application by the member; to answer inquiries on behalf of or from the former member or counsel regarding the action taken in the former member’s case. The file is used by members of the Board for Correction of Naval Records when reviewing any subsequent application by the former member for a correction of records relative to the former member’s discharge or dismissal.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The file is used by counsel for the former member, and by accredited representatives of veterans’ organizations recognized by the Secretary, Department of Veterans Affairs under 38 U.S.C. 5902, Recognition of Representatives of Organizations and duly designated by the former member as his or her representative before the Naval Discharge Review Board.
</p><p>Officials of the Department of Justice and the United States Attorney’s offices assigned to the particular case.
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of records notices may apply to this system.
</p><p>Note:</p><p> This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, case docket number, and/or SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized database is password protected and access is limited. The office is locked at the close of business. The office is located in a building on a military installation which has 24-hour gate sentries and 24-hour roving patrols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are transferred to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 when case is closed and then destroyed after 15 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Navy Council of Review Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p><p>The signed request should contain name, SSN and case docket number if known.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p><p>The signed request should contain name, SSN and case docket number if known.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the files is obtained from the former member or those acting on the former member’s behalf, from military personnel and medical records, and from records of law enforcement investigations.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01000-3" toc="yes">
<systemNumber>N01000-3</systemNumber>
<subsection type="systemName">DoD Civilian/Military Service Review Board (February 29, 2008; 73 FR 11098).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records have been subsumed under system of record notice N01070-3, Navy Military Personnel Records System (January 29, 2007; 72 FR 3981).
</p></xhtmlContent></subsection></section>
<section id="N01000-4" toc="yes">
<systemNumber>N01000-4</systemNumber>
<subsection type="systemName">Program 38 Science and Technology Personnel Skills (April 24, 1997, 62 FR 19994).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system of records is no longer needed. Any necessary information is maintained in the military member’s personnel file, N01070-3, entitled "Navy Military Personnel Records System" last published in the <i>Federal Register</i> on November 16, 2004, at 69 FR 67128.
</p></xhtmlContent></subsection></section>
<section id="N01000-5" toc="yes">
<systemNumber>N01000-5</systemNumber>
<subsection type="systemName">Naval Clemency and Parole Board Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Clemency and Parole Board, 720 Kennon Street SE., Room 308, Washington Navy Yard, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members or former members of the Navy, Marine Corps, or Coast Guard whose cases have been or are being considered by the Naval Clemency and Parole Board.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file contains individual applications for clemency and/or parole, reports and recommendations thereon indicating progress in confinement or while awaiting completion of appellate review if not confined, or on parole; correspondence between the individual or his counsel and the Naval Clemency and Parole Board or other Navy offices; other correspondence concerning the case; the court-martial order and staff Judge Advocate's review; records of trial; and a summarized record of the proceedings of the Board. Records include the individual's name, Social Security Number (SSN), military personnel records, and medical records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 874(a), 952-954, Remission and Suspension; 10 U.S.C. 5013, Secretary of the Navy; 42 U.S.C. 10601 et seq., Victim's Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures; SECNAVINST 5815.3J, Department of the Navy Clemency and Parole Systems; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection><subsection type="purpose"><xhtmlContent><p>The file is used in conjunction with periodic review of the member’s or former member’s case to determine whether or not clemency or parole is warranted. The file is referred to in answering inquiries from the member or former member or their counsel. The file is referred to by the Naval Discharge Review Board and the Board for Correction of Naval Records in conjunction with their subsequent review of applications from members or former members. The file is also used by counsel in connection with representation of members or former members before the Naval Clemency and Parole Board.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p>
<p>To victims and witnesses of a crime for purposes of providing information regarding the investigation and disposition of an offense (Victim's Rights and Restitution Act of 1990).
</p>
<p>The DoD Blanket Routine Uses that appear at the beginning of the Navy's compilation of system of records notices may apply to this system.

</p><p><i>Note:</i>	This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended or mentioned in this system of records notice.</p>
	
	
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are kept within the Naval Clemency and Parole Board administration office. Access during business hours is controlled by Board personnel. The office is locked at the close of business. Computerized database is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are transferred to the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20409 one year after discharge of individual from the naval service. Files are destroyed after 25 years after cut-off.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Secretary of the Navy Council of Review Boards, Department of the Navy, 720 Kennon Street SE., Room 309, Washington Navy Yard, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, 720 Kennon Street SE., Room 309, Washington Navy Yard, DC 20374-5023. 
</p>
<p>Requests should contain full name and SSN, and must be signed.
</p>
<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, 720 Kennon Street SE., Room 309, Washington Navy Yard, DC 20374-5023.
</p>
<p>Requests should contain full name and SSN, and must be signed.
</p>
<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the file is obtained from the member or former member or from those acting in their behalf, from confinement facilities, from military commands and offices, from personnel service records and medical records, and from civilian law enforcement agencies or individuals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>

<section id="N01000-6" toc="yes">
<systemNumber>N01000-6</systemNumber>
<subsection type="systemName">Strategic Programs (SP) 205 Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Training records are located at multiple locations:</p>

<p>Chenega Logistics, 6506 Loisdale Road, Suite 200, Springfield, VA 22150-1815.</p>

<p>Trident Training Facility, 2000 Thresher Avenue, Silverdale, WA 9838-2004.</p>

<p>Trident Training Facility, 1040 Georgia Avenue, Kings Bay, GA 31547-2150.</p>

<p>Each of the following Naval Commands will also retain the Training Records:</p>

<p>USS Ohio SSGN 726</p>
<p>USS Michigan SSGN 727</p>
<p>USS Florida SSGN 728</p>
<p>USS Georgia SSGN 729</p>
<p>USS Henry M. Jackson SSBN 730</p>
<p>USS Alabama SSBN 731</p>
<p>USS Alaska SSBN 732</p>
<p>USS Nevada SSBN 733</p>
<p>USS Tennessee SSBN 734</p>
<p>USS Pennsylvania SSBN 735</p>
<p>USS West Virginia SSBN 736</p>
<p>USS Kentucky SSBN 737</p>
<p>USS Maryland SSBN 738</p>
<p>USS Nebraska SSBN 739</p>
<p>USS Rhode Island SSBN 740</p>
<p>USS Maine SSBN 741</p>
<p>USS Wyoming SSBN 742</p>
<p>USS Louisiana SSBN 743</p>

</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>All active duty naval personnel who are responsible for managing, operating, or maintaining the Strategic Weapon System (SWS) and Attack Weapon System (AWS).</p>

</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Records include name, Social Security Number (SSN), DoD ID Number, date of birth, place of birth, rate/rank, military status, mailing/home address, role (e.g. student, afloat administrator, and Manager afloat) Unique Identification Code (UIC), command name or command group, Corporate Enterprise Training Activity Resource System Identification (CeTARS ID), student course assignment, and transcript.</p>

</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 1510.10C, Corporate Enterprise Training Activity Resource System; DoDI 1322.26, Development, Management and Delivery of Distributed Learning; and E.O. 9397 (SSN), as amended. </p>

</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The Strategic Programs (SP) 205 Training Records system is designed to provide support and track the training progress of naval personnel (commissioned officers and enlisted) who manage, operate, and maintain Strategic Weapons System (SWS) and Attack Weapon System (AWS).  To document and track the completion of and/or validate the training courses.  To provide the status of the training to the commands, DoD training managers, and to the Navy personnel.  </p>

</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>

<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:</p>

<p>The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.  The complete list of DoD Blanket Routine Uses can be found online at:  http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx</p>

</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>Electronic storage media. </p>

</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Name, SSN, DoD ID Number, command name or command group, UIC, and/or CeTARS ID.</p>

</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Physical access to the system is provided on a need-to-know and to Common Access Card (CAC) authorized and authenticated personnel.  CAC authorization, assignment and monitoring are the responsibility of the functional training managers. </p>

</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>SP-205 Training Records are permanent.  Cutoff at end of calendar year and transferred to the Washington National Records Center when 4 years old, and then transferred to the National Archives when 30 years old.</p>

<p>All third-party requests for disclosure of data from the SP-205 Training Records will be retained on board and destroyed when 2 years old.  Deletion of individual records will be accomplished by erasing. </p>

</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127.</p>

</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals seeking to determine whether this system of records contain information about themselves should address written inquiries to the Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127. </p>
<p>The request should contain full name, date of birth, place of birth, SSN, DoD ID Number, mailing/home address and signature of the requester. </p>

<p>In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>

<p>If executed outside the United States: "I declare [or certify, verify, or state] under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on [date]. [Signature]"</p>

<p>If executed within the United States, its territories, possessions, or commonwealths: "I declare [or certify, verify, or state] under penalty of perjury that the foregoing is true and correct. Executed on [date]. [Signature]"</p>

</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Strategic Systems Programs HQ, 1250 10th Street, Washington Navy Yard, DC 20347-5127. </p>
<p>The request should contain full name, date of birth, place of birth, SSN, DoD ID Number, mailing/home address and signature of the requester. </p>

<p>In addition, the requestor must provide a notarized statement or an unsworn declaration made in accordance with 28 U.S.C. 1746, in the following format:</p>

<p>If executed outside the United States: "I declare [or certify, verify, or state] under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on [date]. [Signature]"</p>

<p>If executed within the United States, its territories, possessions, or commonwealths: "I declare [or certify, verify, or state] under penalty of perjury that the foregoing is true and correct. Executed on [date]. [Signature]"</p>

</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>The Navy’s rule for accessing records and for contesting contents and appealing initial agency determination are published in Secretary in the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p>

</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Individual, score reports, and Corporate Enterprise Training Activity Resource System Identification (CeTARS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection></section>

<section id="N01001-1" toc="yes">
<systemNumber>N01000-1</systemNumber>
<subsection type="systemName">Database of Reserve/Retired Judge Advocates and Legalmen.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 62), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reserve and retired officers of the Judge Advocate General’s Corps and reserve and retired legalmen.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal and professional information: Full name and nickname; Social Security Number (SSN); date of birth; home address; home and office telephone/FAX/pager numbers; email address; gender; school year and degrees earned; and spouse’s name. * The SSN is no longer authorized to be collected; however, older files may still contain the SSN if previously collected. Files will be maintained until the records meet their retention and are destroyed.
</p><p>Military information: Home of record, rank/date of rank; branch of service; lineal number; date of entrance on duty (enlisted); pay entry base data; date commissioned; date retired; military accomplishments; Naval Officer Billet Codes; Naval Enlisted Billet Code; military decorations; Naval Reserve Awards; letters of appreciation; Sailor of the Quarter/Year; military courses completed and dates attended; military certificates (e.g., Career Counselor, Surface Warfare, Naval Aviator); foreign language skills, Readiness Command; Reserve Unit Identification Code; unit name; current unit; position; date joined unit; primary type of employment; employer/agency; and job title.
</p><p>Civilian job information: Civilian Occupational Codes; Federal and State Courts admitted; and address of employer.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 806, Judge advocates and legal officers; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate liaison between Naval Reserve Law Units, Law Program Director, Director, Naval Reserve Law Programs, and the Navy’s legal assistance program.
     </p><p>To maintain a directory of Naval Reserve Judge Advocates’ location, reserve assignment, etc. Information in the directory is made available to Navy Judge Advocates, active and reserve, to enable them to locate and identify the legal expertise of Naval Reserve Judge Advocates in the various states with varying legal qualifications and state licenses, and to permit contact between Navy Judge Advocates.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
     </p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information in this database can be retrieved by name, address, email address, and home of record.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the computer database is restricted to individuals with a need to know and requires a Common Access Card (CAC). Offices where files are stored are locked daily.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained on board and destroy when no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Judge Advocate General (Reserve Affairs and Operations, Department of the Navy, Washington Navy Yard, 1322 Patterson Street SE., Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Deputy Judge Advocate General (Reserve Affairs and Operations), Department of the Navy, Washington Navy Yard, 1322 Patterson Street SE., Washington, DC 20374-5066.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Judge Advocate General (Reserve Affairs and Operations), Department of the Navy, Washington Navy Yard, 1322 Patterson Street SE., Washington, DC 20374-5066.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
     </p><p>The request should contain full name and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and Navy Personnel Command.
     </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-1" toc="yes">
<systemNumber>N01070-1</systemNumber>
<subsection type="systemName">JAG Corps Officer Personnel Information.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 61), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty Officers in the Judge Advocate General’s Corps, Law Education and Excess Leave Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, grade, designator, date of birth, Social Security Number, date of rank, pay entry base data, active duty service date, active commission base date, year and month of graduation from Naval Justice School, service date, lineal number, year group, current billet, future billets that are finalized, sub-specialty code, number of primary and secondary dependents, spouse’s name, projected loss date and reason for loss, projected rotation date, law school and year of graduation from law school, state bar membership and year admitted, officer’s preference for duty assignment and postgraduate education.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 806 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the officers of the Navy JAG Corps, as the Judge Advocate General is statutorily required to make recommendation on the assignment of all active duty JAG Corps officers; to determine qualifications of an officer to receive a JAG Corps designation and to be certified as a trial or defense counsel; to determine the rotation dates and release from active duty dates of JAG Corps officers as well as the date new officers will be available for duty; to prepare JAG Corps strength plans for submission to OPNAV; and to obtain an officer’s preference for duty assignment as well as eligibility for consideration for postgraduate education and overseas assignments. Certain information is promulgated to all active duty JAG Corps officers in a semi-annual publication known as the Directory of Navy Judge Advocates. The information is promulgated in the directory for general informational purposes within the JAG Corps, including provision of position (billet) availability information to officers contemplating rotation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Certain information (not including Social Security Number and date of birth) is promulgated to active-duty JAG Corps officers in an annual publication known as the Directory of Navy Judge Advocates. The information is promulgated for general informational purposes within the JAG Corps, including provision of position (billet) availability information to officers contemplating rotation and as a social roster for official and nonofficial functions.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Data is maintained on personal computers and paper records filed in file folders in storage devices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data is maintained on personal computers and paper records filed in file folders in storage devices.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon release from active duty, records are kept three years and then destroyed. Upon retirement from active duty, records are maintained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Code 61), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Code 61), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p><p>Written requests must be signed by the requesting individual. For personal visits, the requesting individual should be able to provide some acceptable identification, e.g. Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Code 61), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Personnel visits may be made to the JAG Personnel Office, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; orders to active duty and subsequent transfer orders; and computer strips provided by the Navy Personnel Command on all active duty officers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-2" toc="yes">
<systemNumber>N01070-2</systemNumber>
<subsection type="systemName">Attach&#233; Nomination/Assignment Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Files: Naval Attach&#233;Affairs Office, Office of Naval Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720.
</p><p>Marine Corps Files: Intelligence Department, Attn: Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Navy and Marine Corps Officers nominated and/or assigned to duty in the Defense Attach&#233;System (DAS)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains copies of questionnaires (i.e., Naval Attach&#233;Background Inventory, Naval Attach&#233;Opinion Inventory; Naval Attach&#233;Relationship Questionnaire; and Substance Abuse Subtle Screening Inventory (SASSI)), data collected during personal interviews that can include individual’s name, Social Security Number (SSN), addresses, telephone numbers, dependent information, medical screenings, and other information from the individual’s military personnel file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Security Act of 1974, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide data to Navy, Marine Corps and Defense Intelligence Agency (DIA) officials to determine suitability of Navy and Marine Corps officer personnel for assignment to the Defense Attach&#233;System.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of State to determine suitability of personnel for security clearances and assignment to the Defense Attach&#233;System.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual and automated files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on need-to-know basis only. Manual records are stored in a controlled access area and are accessible only to a very limited number of authorized personnel with proper security clearance. Access to computerized data is controlled by password or other user code.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are opened on individuals when first nominated for attach&#233;duty. Records are destroyed when personnel are transferred, separated, or when files are no longer needed, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Navy Files: Naval Attach&#233;Affairs Office, Office of Naval Intelligence (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720.
</p><p>Marine Corps Files: Director, Intelligence Department, Attn: Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Naval Attach&#233;Affairs Office, Office of Naval Intelligence Collections Directorate (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720 (for Navy files) or to the Director, Intelligence Department, Attn: Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775 (for Marine Corps files).
</p><p>Request should contain individual’s name and Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Naval Attach&#233;Affairs Office, Office of Naval Intelligence Collections Directorate (ONI-3), 4251 Suitland Road, Washington, DC 20395-5720 (for Navy files) or to the Director, Intelligence Department, Attn: Code IOP, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775 (for Marine Corps files).
</p><p>Request should contain individual’s name and Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; family members; Defense Security Service; Naval Criminal Investigative Service; and personnel files.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-3" toc="yes">
<systemNumber>N01070-3</systemNumber>
<subsection type="systemName">Navy Military Personnel Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary locations: Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 38055-3120 for records of all active duty Navy and reserve members (including Individual Ready Reserve (IRR)); and for records of members that were retired, discharged, or died while in service since 1995. Write to the National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of members that were retired, discharged, or died while in service prior to 1995.
</p><p>Secondary locations: Personnel Offices and Personnel Support Detachments providing administrative support for the local activity where the individual is assigned.
</p><p>Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy military personnel: Officers, enlisted, active, inactive, reserve, fleet reserve, retired, midshipmen, officer candidates, and Naval Reserve Officer Training Corps personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), enlisted service number, or officer file number, personnel service jackets and service records, correspondence and records concerning classification, assignment, distribution, promotion, advancement, performance, recruiting, retention, reenlistment, separation, training, education, morale, personal affairs, benefits, entitlements, discipline and administration of naval personnel.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 42 U.S.C. 10606 as implemented by DoD Instruction 1030.1, Victim and Witness Assistance Procedures; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist officials and employees of the Navy in the management, supervision and administration of Navy personnel (officer and enlisted) and the operations of related personnel affairs and functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the National Research Council in Cooperative Studies of the National History of Disease, of Prognosis and of Epidemiology. Each study in which the records of members and former members of the naval service are used must be approved by the Chief of Naval Personnel.
</p><p>To officials and employees of the Department of Health and Human Services, in the performance of their official duties related to eligibility, notification and assistance in obtaining health and medical benefits by members and former members of the Navy.
</p><p>To the U.S. Citizenship and Immigration Services for use in alien admission and naturalization inquiries.
</p><p>To the Office of Personnel Management for verification of military service for benefits, leave, or reduction-in-force purposes, and to establish Civil Service employee tenure and leave accrual rate.
</p><p>To the Director of Selective Service System in the performance of official duties related to registration with the Selective Service System.
</p><p>To the Social Security Administration to obtain or verify Social Security Numbers or to substantiate applicant’s credit for Social Security compensation.
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their duties relating to approved research projects, and for processing and adjudicating claims, benefits, and medical care.
</p><p>To officials of the U.S. Coast Guard (USCG) for the purpose of creating service records for current USCG members that had prior service with the Navy.
</p><p>To officials and employees of Navy Relief and the American Red Cross in the performance of their duties relating to the assistance of the members and their dependents and relatives, or related to assistance previously furnished such individuals, without regard to whether the individual assisted or his/her sponsor continues to be a member of the Navy. Access will be limited to those portions of the member’s record required to effectively assist the member.
</p><p>To duly appointed Family Ombudsmen in the performance of their duties related to the assistance of the members and their families.
</p><p>To state and local agencies in the performance of their official duties related to verification of status for determination of eligibility for Veterans Bonuses and other benefits and entitlements.
</p><p>To officials and employees of the Office of the Sergeant at Arms of the United States House of Representatives in the performance of their official duties related to the verification of the active duty naval service of Members of Congress. Access is limited to those portions of the Member’s record required to verify service time.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p><p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged or retired from the Armed Forces information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual the United States Government will be liable for the losses the facility may incur.
</p><p>To Federal, state, local, and foreign (within Status of Forces agreements) law enforcement agencies or their authorized representatives in connection with litigation, law enforcement, or other matters under the jurisdiction of such agencies.
</p><p>Information relating to professional qualifications of chaplains may be provided to civilian certification boards and committees, including, but not limited to, state and federal licensing authorities and ecclesiastical endorsing organizations.
</p><p>To governmental entities or private organizations under government contract to perform random analytical research into specific aspects of military personnel management and administrative procedures.
</p><p>To Federal agencies, their contractors and grantees, and to private organizations, such as the National Academy of Sciences, for the purposes of conducting personnel and/or health-related research in the interest of the Federal government and the public. When not considered mandatory, the names and other identifying data will be eliminated from records used for such research studies.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, Social Security Number (SSN), enlisted service number or officer file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities and terminals are located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained. Manual records and computer printouts are available only to authorized personnel having a need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Those documents that are designated as temporary in the prescribing regulations remain in the record until their obsolescence, or the member is separated from the Navy, then are removed and provided to the individual. Those documents designated as permanent are submitted to Navy Personnel Command at predetermined times to form a single personnel record in the Electronic Military Personnel Records System (EMPRS), and remain in EMPRS permanently. Permanent records are transferred to the National Archives and Records Administration 62 years after the completion of the service member’s obligated service.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Personnel Command (PERS-31), 5720 Integrity Drive, Millington, TN 38055-3130: Commanding Officers, Officers in Charge, and Heads of Department of the Navy activities.
</p><p>Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to:
</p><p>For permanent records of all active duty and reserve members (except Individual Ready Reserve (IRR)), former members discharged, deceased, or retired since 1995, should be addressed to the Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 38055-3120.
</p><p>Inquiries regarding records of former members discharged, deceased, or retired before 1995 should be addressed to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100.
</p><p>Inquiries regarding field service records of current members should be addressed to the Personnel Office or Personnel Support Detachment providing administrative support to the local activity to which the individual is assigned.
</p><p>Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should contain first, middle, and last name and the last four of the Social Security Number (SSN) (and/or enlisted service number/officer file number), rank/rate, designator, military status, address, and signature of the requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 38055-3120, for records of all active duty and reserve members (including Individual Ready Reserve (IRR)).
</p><p>Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of former members discharged, deceased, or retired before 1995.
</p><p>The Personnel Office or Personnel Support Detachment providing administrative support to the local activity to which the individual is assigned for field service records of current members.
</p><p>Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should contain first, middle, and last name and the last four of the Social Security Number (SSN) (and/or enlisted service number/officer file number), rank/rate, designator, military status, address, and signature of the requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>Current members, active and reserve, may visit the Navy Personnel Command, Records Review Room, Bldg 769, Room 109, Millington, TN 38055-3130, for assistance with records located in that building; or the individual may visit the local activity to which attached for access to locally maintained records. Proof of identification will consist of Military Identification Card for persons having such cards, or other picture-bearing identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Correspondence; educational institutions; federal, state, and local court documents; civilian and military investigatory reports; general correspondence concerning the individual; official records of professional qualifications; Navy Relief and American Red Cross requests for verification of status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-4" toc="yes">
<systemNumber>N01070-4</systemNumber>
<subsection type="systemName"> Naval Reserve Security Group Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, Naval Security Group Command, Naval Security Group, Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Naval Reserve Security Group Personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System comprises records reflecting information pertaining to reservist’s ACDUTRA (Active Duty for Training); miscellaneous personnel actions, i.e., in-training status for change of rank/ designator/rate; clearance certificate; congratulatory letters to officers upon promotion; history of past ACDUTRA performed; correspondence courses completed; old data cards and clearance eligibility letters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To verify past active duty and ACDUTRA performed, currency of clearance status, mobilization assignments, and to identify civilian skills acquired.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper-records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of reservist.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in active file until reservist has fulfilled drilling obligation or upon discharge or transfer to stand-by reserve.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Security Group Command, Naval Security Group Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Naval Security Group Command, Naval Security Group Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
</p><p>Individual should provide full name, DPOB, military status, Social Security Number (if you will voluntarily include it) or service number.
</p><p>Visits for the purpose of obtaining information must be submitted in writing to Commander, Naval Security Group Command, 3801 Nebraska Avenue, NW, Washington, DC 20390, who will advise of time/date/place for viewing records or will advise whether system contains records pertaining to the requester.  Scheduled visitors must be prepared to present adequate proof of identification - i.e., combination of full name, DPOB, parent(s) name, driver’s license, medicare card, military I.D. card, if applicable.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Naval Security Group Command, Naval Security Group Headquarters, 3801 Nebraska Avenue, NW, Washington, DC 20390.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>District Officers for Naval Reserve Security Group, Commanding Officers of Naval Reserve Security Group Divisions, and, Commanding Officer, Naval Technical Training Center, Pensacola, FL.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-5" toc="yes">
<systemNumber>N01070-5</systemNumber>
<subsection type="systemName">Database of Retired Navy Flag Officers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Retired Navy Flag Officers who voluntarily request to be part of the Retired Flag Officer Web Site.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The file contains personal and professional information to include: full name, nickname, retired rank, work and/or home address, home and/or office telephone/fax/cell phone numbers, and email address.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a directory of retired Navy flag officers for the purpose of providing briefings and outreach materials, and facilitating interaction between retired and active duty Navy flag officers via a limited access Web site.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized data base is password protected and access is limited. The office is locked at the close of business. The office is located in the Pentagon which is guarded.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when files are no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000 or visit the Retired Flag Web site.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system can access their personal data via the Retired Flag Web and make necessary changes to ensure information is accurate.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-7" toc="yes">
<systemNumber>N01070-7</systemNumber>
<subsection type="systemName">NEXCOM Military Personnel Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and past military officers and key enlisted personnel assigned to the Navy Exchange System.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; rank or rate; dependency status; Social Security Number (SSN); designation; date of rank; date reported; rotation date; educational level; lineal number; location of assignments; preference of assignment, biographical information, and orders.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist officials and employees of the Navy Exchange Service Command in the management, supervision, and administration of its personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and computerized records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All information is maintained in locked file cabinets or locked archives. Computer systems are password protected and accessible to only individuals with a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroyed three years following an individual’s discharge/retirement from the Navy.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange System, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder: Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Written requests must be signed and include full name, Social Security Number (SSN) and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Office of Military Personnel, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Written requests must be signed and include full name, Social Security Number (SSN) and military duty status. At the time of a personal visit, the requester must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Defense Manpower Data Center; Navy Personnel Command; the individual; and the individual’s supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-9" toc="yes">
<systemNumber>N01070-9</systemNumber>
<subsection type="systemName">White House Support Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>White House Liaison Office, Office of the Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000 and Naval Support Facility (NSF), Thurmont, P.O. Box 1000, Thurmont, MD 21788-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy and Marine Corps military and civilian personnel and contractor employees who had been nominated by their employing activities for assignment to Presidential support duties.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>White House Military Office Security Screening Questionnaire; personnel records; name, Social Security Number (SSN); photographs; fingerprint cards; interview sheet; correspondence, documents and records concerning classification, security clearances, assignment, training, and other qualifications relating to suitability for Presidential support duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and nominate individuals for assignment to Presidential support duties and to ensure that only those individuals most suitably qualified are assigned to duty in Presidential support activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees in the Executive Office of the President in the performance of their duties related to personnel administration, and evaluation and nomination of individuals for assignment to Presidential support duties.
</p><p>To officials and employees of other federal agencies and offices, upon request, in the performance of their official duties related to the provision of Presidential support and protection.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records/databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are afforded appropriate protection at all times, stored in locked rooms and locked file cabinets, and are accessible only to authorized personnel who have a definite need-to-know and who are properly screened, cleared, and trained. Access to automated information is password protected and only available to individuals with an official need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Successful candidate’s package held for one year past period of tour. Unsuccessful candidate’s package destroyed within 1 year.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Aide to the Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Administrative Aide to the Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Individual should sign their request and provide full name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Administrative Aide to the Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Individual should sign their request and provide full name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Officials and employees of the Department of the Navy and other Department of Defense components; federal, state, and local court documents; civilian and military investigative reports; general correspondence concerning the individual; and federal and state agency records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under 5 U.S.C. 552a(k)(1), (k)(2), (k)(3) and (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N01070-12" toc="yes">
<systemNumber>N01070-12</systemNumber>
<subsection type="systemName">NCIS Administrative Files System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary: Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington Navy Yard, DC 20388-5380.
</p><p>Decentralized Segments: Naval Criminal Investigative Service Field Offices (NCISFOs) retain duplicate copies of certain segments of the administrative files. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Past and present civilian, military, and foreign national personnel assigned world-wide to the Naval Criminal Investigative Service. Persons communicating by correspondence with DON and NCIS.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), grade level, duty station, special qualifications, or language qualifications, date and place of birth.
</p><p>Personnel and Resource Information System--contains personnel management information/statistical information on NCIS personnel.
</p><p>Special Agent Career Development Files--contains correspondence unique to the NCIS Special Agent, including annual physical examinations, assignment preferences, and special qualifications, which has a bearing on world-wide assignability, promotion, and general career assessment.
</p><p>Weapons and Equipment Files--identifies credential numbers, badges, PSP pins, and weapons assigned to authorized NCIS personnel.
</p><p>Personnel Security Clearance File--identifies the classified material access level and date of last security clearance for assigned civilian and military personnel of NCIS.
</p><p>Personnel Utilization Data File--provides statistical information regarding the manner by which available NCIS man-hours are expended in the execution of its assigned investigative and counterintelligence mission. The file is formed by the submission (monthly) of individual manhour diaries. All assigned personnel input to this system; their man-hours are categorized by function.
</p><p>Unsubstantiated reports to DON components from members of the public alleging imminent invasion, plots, and similar events of a delusional nature and assorted "crank" letters.
</p><p>Unsolicited letters and other communications received by or referred to NCIS for analysis and inquiry when contents convey or can be interpreted to convey a possible threat to DON persons or property.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Personnel and Resource Information System is used to prepare all personnel documents and personnel statistical studies. It provides such information as the average grade, the total number and composition of personnel at each NCIS component, and the past assignments of personnel. It is used on a daily basis by personnel in the formation and execution of staffing actions for the various NCIS components, information verification of employee’s tenure, and the compilation of necessary statistical studies.
</p><p>Special Agent Career Development Files are used for in-house agency decisions regarding reassignment, promotion, career training, and long-range development. They form in-house agency repository for both adverse and favorable documents regarding Special Agents. The files have a long-range function, that of forming the basis for law enforcement retirement service certification. Though part of the file is duplicated in the official file maintained by the Civilian Personnel Office, the Special Agent Career Development File is considered privileged information and its contents are not released outside NCIS. Within NCIS, the files are maintained and controlled exclusively within the Career Services Division, NCIS, and by assigned personnel of that Division. The files are released for review only to senior management personnel of NCIS.
</p><p>Weapons and Equipment Files are used to identify and inventory credentials, weapons, badges, and handcuffs issued to authorized NCIS personnel.
</p><p>Personnel Security Clearance Files are used to informally verify and authenticate security clearances issued to NCIS personnel. The file has a daily working purpose of acting as a check sheet for the updating of security clearances. It is used by the Commander, NCIS to certify the access level of certain assigned NCIS personnel to other Navy commands as well as civilian contractors. Personnel Utilization Data File is used to make analyses which modify the staffing levels at various NCIS components based on the actual work level. It further provides a tool to NCIS management to gauge the efficiency of all components by comparing their workload with the amount of man-hours available.
</p><p>The records in this system may be used by other DoD components requiring confirmation of security clearance levels and for statistical purposes.
</p><p>Unsolicited letters and other communications received by or referred to NCIS for analysis are used to determine if a possible threat exists or might exist at a later date upon the receipt of additional correspondence. When a threat is determined possible, a formal investigative case is opened.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To law enforcement activities conducting criminal or suitability investigations.
</p><p>To the Office of Personnel Management when making personnel determinations, e.g., awards or disciplinary actions.
</p><p>To credit companies in response to credit queries.
</p><p>To personal physicians regarding medical records.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated, electronic media, and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>For the Special Agent Career Development File--name only.
</p><p>For the Weapons and Equipment File--by name or by item number (i.e., badge, credential, weapon, handcuff serial number).
</p><p>For the Personnel and Resource Information System--by name and Social Security Number or by individual data characteristic, such as GS-grade level, duty-station, special qualifications, or language qualifications.
</p><p>For the Personnel Utilization Data File--normally accessed and retrieved by location and functional category of employment (i.e., Special Agent, clerical, etc.). The capability exists, however, to retrieve by Social Security Number.
</p><p>The Personnel Security Classification File, which is a subordinate file to the Personnel and Resource Information System, is accessed by name and Social Security Number.
</p><p>For unsubstantiated reports to DON components from members of the public alleging imminent invasion, plots, and similar events of a delusional nature and assorted "crank" letters unsolicited suspicious by name.
</p><p>For unsolicited letters and other communications received by or referred to NCIS for analysis, retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are protected by limited controlled access, safes, locked cabinets, and locked doors. Visitor control and security computer software measures (where applicable) are utilized.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Personnel indexed in the Personnel and Resource Information System and the Personnel Security Clearance Files are deleted from the magnetic tape data storage upon termination of employment. Residual paper records are retained from two to five years and then destroyed.
</p><p>Personnel indexed in the Weapons and Equipment Files are deleted as assigned equipment is accounted for or returned. Residual paper printouts are destroyed at least semi-annually. The Special Agent Career Development Files are semi-permanent and are retained, at least in essential skeletal format, indefinitely.
</p><p>Unsubstantiated reports to DON components from members of the public alleging imminent invasion, plots, and similar events of a delusional nature and assorted "crank" letters are deleted after 1 year. Early destruction is authorized if determined no longer pertinent by annual review.
</p><p>Unsolicited letters and other communications received by or referred to NCIS are deleted 50 years after last entry except paper copy of imaged correspondence which is destroyed upon verification that the record copy has been fully and accurately converted to electronic/optical images.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00LJF, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p><p>Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth, or Social Security Number (SSN).
</p><p>Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. This can be accomplished by providing an unsworn declaration that states "I declare under perjury or penalty under the laws of the United States of America that the foregoing is true and correct."
</p><p>Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00JF, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p><p>Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth and Social Security Number. Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. This can be accomplished by providing an unsworn declaration that states "I declare under perjury or penalty under the laws of the United States of America that the foregoing is true and correct."
</p><p>Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information for the Personnel and Resource Information System and the Personnel Utilization Data System is obtained from the individual employee, who is the prime source of information both for initial access to the files as well as for the periodic update.
</p><p>Information for the Personnel Security Clearance File information is obtained from the Personnel and Resource Information System.
</p><p>The information for the Weapons and Equipment Files is obtained from personnel charged with the issuance of various items inventoried therein (with verification by the personnel to whom the items are issued.)
</p><p>Information for the Special Agent Career Development File is obtained from the individuals’ supervisors, from various naval commands, and other federal and state agencies with whom the special agent has had professional contact and from the individual. Also, this file contains copies of each physical examination required annually of assigned civilian special agents.
</p><p>Information for the unsolicited letters database is obtained from the individual. Also contains copies of analytical and other information and reports created during course of NCIS’ inquiry.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-13" toc="yes">
<systemNumber>N01070-13</systemNumber>
<subsection type="systemName">Navy Mobilization Processing System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System Headquarters, Navy Personnel Command, Augmentation Management Division (PERS-46), 5720 Integrity Drive, Millington, TN 38055-4000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy active component and reserve component personnel in support of contingency operations and all Navy reserve component personnel in receipt of Active Duty for Special Work orders.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), DoD ID number, rate/rank, record of assignment, order request ID, mailing/home/work addresses, home/work/mobile telephone numbers, qualification designation codes; command information to include ultimate duty station's name and address, augmentation type, Boots on Ground (BOG) location name, location code, requirement tracking number, reported begin and end date, and projected end date; Unit Identification Code (UIC), Navy Enlisted Code/Designator, military status, date reported to command, date departed command, training, and military orders.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 3060.7B, Navy Manpower Mobilization/Demobilization Guide (Appendix D); OPNAVINST 1001.24, Individual Augmentation (IA) Policy and Procedures; and E.O. 9397 (SSN), as amended..
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide end-to-end command visibility and control of integrated augmentation processes and automated work-flow, for requesting manpower requirements, approving requirements, sourcing requirements, and writing orders for requirements, tracking, accounting, data collection, and coordination during activation/deactivation. This includes the mobilization and demobilization of Reserve Component personnel and the temporary reassignment of Active Component personnel for emergent manpower requirements. It allows administrative, operational, and ad-hoc Task Force based Chain-of-Command duty stations direct access via the web to monitor manpower requests and personnel augmenting their commands.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records of information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by Name, SSN, DoD ID number, or order request ID.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, paper/electronic file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Paper records downloaded from the database are labeled by default with properly in accordance with level of classification and "For Official Use Only"</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent: Records are submitted to Navy Personnel Command to be entered into the Electronic Military Personnel Records System (EMPRS). Records of retired or former personnel are then transferred to National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, and held for 62 years after retirement or separation from the U.S. Navy. Records are transferred to the National Archives and Records Administration for permanent retention 62 years after separation of service member.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official, Commander, Navy Personnel Command (PERS-4G), 5720 Integrity Drive, Millington, TN 38055-4000.</p>

<p>Commanding Officers, Officers in Charge, and Heads of Department of the Navy activities. Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available as an appendix to the Navy's compilation of system of records notices.</p>

<p>National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of retired or former personnel 62 years after retirement or discharge from the U.S. Navy.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
    <p>
        Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Bureau of Naval Personnel Online by using
        <i>https://www.bol.navy.mil/.</i>
    </p>
	<p>Inquiries regarding permanent records of all active duty and reserve members (except Individual Ready Reserve (IRR)), former members discharged, deceased, or retired since 1995, should be addressed to the Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 38055-3120.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to:
</p><p>Active duty and Reserve navy members may address their request at Web site <i>https://nmcmps.bol.navy.mil</i> by suing the Bureau of Naval Personnel Online login ID and password.
</p><p>Inquiries regarding permanent records of all active duty and reserve members (except Individual Ready Research (IRR)), former members discharged, deceased, or retired since 1995, should be addressed to the Commander, Navy Personnel Command (PERS-312), 5720 Integrity Drive, Millington, TN 38055-3120.
</p><p>Inquiries regarding records of former members discharged, deceased, or retired before 1995 should be addressed to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100 or at Web site <i>http://www.archives.gov/veterans/military-service-records/get-service-records.html</i> to obtain guidance on how to access records.
</p><p>Inquiries regarding field service records of current members should be addressed to the Personnel Office or Personnel Support Detachment providing administrative support to the local activity to which the individual is assigned. Official mailing addresses are published in the Standard Navy Distribution List available at <i>http://neds.daps.dla.mil/default.aspx</i>.
</p><p>Requests should contain individual’s name, Social Security Number (SSN) and/or enlisted service number/officer file number, rank/rate, designator, military status, address, and signature.

Inquiries regarding records of former members discharged, deceased, or retired before 1995 should be addressed to the Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100 or at Web site
<i>http://www.archives.gov/veterans/military-service-records/index.html</i>
to obtain guidance on how to access records.
	</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, official message traffic, general correspondence concerning the individual, official military records, official records of professional qualifications.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01070-14" toc="yes">
<systemNumber>N01070-14</systemNumber>
<subsection type="systemName">Personnel Information System for Training, Operations, and Logistics (PISTOL) (June 8, 2009, 74 FR 27125).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: All data from PISTOL was transferred to the Advanced Skills Management application, and is now covered by System of Records, NM01500-3, Advanced Skills Management (ASM) System Records (November 12, 2008, 73 FR 66883). Only convenience copies of the PISTOL data are currently retained and shall be destroyed in accordance with the National Archives and Records Administration disposition schedule. Therefore, NM01070-14, Personnel Information System for Training, Operations, and Logistics (PISTOL) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="N01070-16" toc="yes">
<systemNumber>N01070-16</systemNumber>
<subsection type="systemName">Naval Tactical Command Support System (NTCSS) Relational Administration (R-ADM).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Navy ships and submarines. Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy’s compilation of systems of records notices and may be obtained from the System Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Navy commissioned and enlisted personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), gender, race/ethnicity, birth date, place of birth, home telephone number, personal email address, mailing/home address, religious preference, security clearance, spouse information, marital status, dependent child information (citizenship, gender, date of birth, address, phone number, email address), medical information, military records, and education information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Naval Tactical Command Support System is an information system for the management of supply, maintenance, and personnel administration for ships, submarines, aviation squadrons, and intermediate maintenance activities. The NTCSS Relational Administration (R-ADM) application serves as the afloat personnel management system.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DON as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of Department of the Navy’s compilation of system of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secure, limited access areas. Access is limited to those individuals who require the records to perform their official assigned duties, or to review records that personally pertain to them. System is protected and controlled using encryption and passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain on board. Destroy when personnel are transferred, separated, or when no longer needed, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Program Manager, PEO C4I/PMW 150, 4301 Pacific Hwy, OT-1, San Diego, CA 92110-3127.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should contact their unit’s Admin Office or their Division Officer.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should contact their unit’s Admin Office or their Division Officer.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and Navy Training Management &amp; Planning System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01080-1" toc="yes">
<systemNumber>N01080-1</systemNumber>
<subsection type="systemName">Enlisted Master File Automated Systems.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA), 5450 Carlisle Pike, Mechanicsburg, PA
17050-0975.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy enlisted personnel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System contains personnel data to support enlisted assignment, planning, programming,
accounting, promotions, career development, and procurement, including: name, Social Security Number (SSN), rank, status, education,
training, security clearance, qualifications, assignments, performance, service, rotation and retirement dates, marital status, and
number of dependents. The system also contains Activity Personnel Diaries, personnel accounting documents, and other personnel
transaction documents necessary to maintain file accuracy and currency.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; Department of Defense Instructions DoDI 1336.08,
Military Human Resource Records Life Cycle Management; DoDI 1336.05, Automated Extract of Active Duty Military Personnel Records;
DoDI 7730.54, Reserve Components Common Personnel Data System (RCCPDS); Chief of Naval Operations Instructions OPNAVINST 1070.2
Series, Automated Extracts of Active Duty Military Personnel Records; and OPNAVINST 1001.19 Series, Reserve Components Common
Personnel Data System (RCCPDS); and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist in the administration, management, and supervision of Navy enlisted personnel and the operation of personnel affairs and functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Within the computer center, controls have been established to disseminate computer output over the counter only to authorized users. Specific procedures are also in force for the disposal of computer output. Output material in the sensitive category, i.e., inadvertent or unauthorized disclosure that may result in harm, embarrassment, inconvenience or unfairness to the individual, will be shredded. Computer files are kept in a secure, continuously manned area and are accessible only to authorized computer operators, programmers, enlisted management, placement, and distributing personnel who are directed to respond to valid official requests for data. These accesses are controlled and monitored by the security system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Annually transferred to the National Archives under Group 24, Records of the Bureau of Naval Personnel.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN
38055-3130.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about
themselves should address written inquiries to the Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive,
Millington, TN 38055-3130.
</p><p>Written request should contain full name, Social Security Number (SSN), rank, status, and signature of requester. The system
manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting
access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records
should address written inquiries to the Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN
38055-3130.
</p><p>Written request should contain full name, Social Security Number (SSN), rank, status, and signature of requester. The system
manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting
access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Official records, correspondence, and educational institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01080-2" toc="yes">
<systemNumber>N01080-2</systemNumber>
<subsection type="systemName">Officer Master File Automated Systems.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA), 5450 Carlisle Pike, Mechanicsburg, PA 17050-0975.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All naval officers: commissioned, warrant, active, inactive; officer candidates, and Naval Reserve Officer Training Corps personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System contains personnel data to support officer assignment, planning, programming, accounting, promotions, career development, and procurement, including: Name, Social Security Number (SSN), rank, status, education, training, security clearance, qualifications, assignments, performance, service, rotation and retirement dates, marital status, and number of dependants. The system also contains Activity Personnel Diaries, personnel accounting documents, Reserve Unit Drill reports, and other personnel transaction documents necessary to maintain file accuracy and currency.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist officials and employees of the Navy in their official duties related to the management, supervision, and administration of both active duty and retired naval officers, and in the operation of personnel affairs and functions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Within the computer center, controls have been established to disseminate computer output over the counter only to authorized users. Specific procedures are also in force for the disposal of computer output. Output material in the sensitive category, <i>i.e.</i>, inadvertent or unauthorized disclosure that would result in harm, embarrassment, inconvenience or unfairness to the individual, will be shredded. Computer files are kept in a secure, continuously manned area and are accessible only to authorized computer operators, programmers, enlisted management, placement, and distributing personnel who are directed to respond to valid, official request for data. These accesses are controlled and monitored by the security system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with the Department of the Navy Records Management Program, Records Management Manual, SECNAV M-5210.1, January 2012, SSIC 1080, due to the large volume they are available at <i>http://doni.daps.dla.mil/SECNAV%20Manuals1/5210.1.pdf</i> or from the system manager.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN 38055-3300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN 38055-3300.
</p><p>Written request should contain full name, Social Security Number (SSN), rank, status, and signature of requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN 38055-3300.
</p><p>Written request should contain full name, Social Security Number (SSN), rank, status, and signature of requester. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Official records of professional qualifications and educational institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01080-3" toc="yes">
<systemNumber>N01080-3</systemNumber>
<subsection type="systemName">Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who are members of the Selected Reserves. Individuals who have responded to Naval Reserve advertising, individuals who are members leaving the active Navy, prior service prospects, non-prior service prospects such as high school and college students throughout the country who may be qualified for enlistment, and those that are recruited into the Naval Reserve Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System comprises records reflecting information pertaining to the individual’s participation in the Reserves and personal information such as name, rank/grade, Social Security Number, current address, medical information pertaining to physical examination, immunizations and physical fitness, and pertinent family information concerning recruitment, classification, assignment, distribution, retention, reenlistment, promotion, advancement, training, education, professional history, experience, performance, qualification retirement and administration within the Selected Reserves.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Department Regulations and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide the Naval Reserve Force and its claimancy with an information system which enhances management and support for all Naval Reserve echelons in the functional areas of manpower, personnel, training, mobilization, readiness, and administration or drilling reservists; and to provide management and support related to the accession of officer and enlisted personnel necessary to sustain manpower levels.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records are stored on disks and magnetic tapes. Archived records are stored on magnetic tape and placed in a vault. Printed records and other related documents supporting the system are filed in cabinets and stored in authorized areas only.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Primarily by name, rank/grade or Social Security Number, however, records can be accessed by any file element or any combination thereof.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>A combination of passwords and user names is used to restrict user access to those individuals specifically authorized to use terminals. Within the computer center, controls have been established to distribute computer output over the counter only to authorized users. Output material in the sensitive category will be shredded. Computer files are kept in a secure, continuously manned area and accessible only to authorized computer operators, programmers and distributing personnel who are directed to respond to valid officials requests for data. These accesses are controlled and monitored by the Security System.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Automated recruiting files are retained as long as the individual is a recruit for the Naval Reserve Force. Upon enlistment into the Naval Reserve, files are transferred to the appropriate component and retained as long as the individual is a drilling reservist in the Naval Reserve. Upon retirement or separation from the Naval Reserve, the member’s files are transferred to the Naval Reserve Personnel Center, New Orleans, where records are retained in accordance with MAPMIS Manual (period ranges from one month to permanent). Paper documents generated by the system will be retained at local activities for two to four years after which they will be destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p><p>Requests should contain full name and Social Security Number and must be signed. Visitors should be able to identify themselves by a commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p><p>Requests should contain full name and Social Security Number and must be signed. Visitors should be able to identify themselves by a commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals concerned, Commander, Naval Reserve Force, Naval Reserve Personnel Center, and military commands to which the individual is attached.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01131-1" toc="yes">
<systemNumber>N01131-1</systemNumber>
<subsection type="systemName">Officer Selection and Appointment System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System: For Active Duty Recruiting--Headquarters, Navy Recruiting Command, 5722 Integrity Drive, Millington, TN 38054-5057; For Reserve Recruiting: Naval Reserve 4
Recruiting Command, 4400 Dauphine Street, New Orleans, LA 70146-5001.
</p><p>Decentralized segments--Headquarters, Navy Recruiting Activities and subsidiary offices; Armed Forces Entrance and Examining Centers; Chief of Naval Personnel; Chief, Bureau of Medicine and Surgery; National Personnel Records Centers; Naval Reserve Units; Naval Education and Training Activities; NROTC Units; Naval Sea Systems Command Headquarters; Naval Intelligence Command and subsidiary activities; Department of Defense Medical Examination
Review Board; Naval Reserve Recruiting Command detachments and reserve recruiting field offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have made application for direct appointment to commissioned grade in the Regular Navy or Naval Reserve, applied for officer candidate program leading to commissioned status in the U.S. Naval Reserve, applied for a Navy/Marine Corps sponsored NROTC scholarship program or preparatory school program, applied for interservice transfer to Regular Navy or Naval Reserve.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records and correspondence in both automated and nonautomated form concerning any applicant’s personal history, education, professional qualifications, physical qualifications, mental aptitude, character and interview appraisals, National Agency Checks and certifications of background investigations.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations, 10 U.S.C. Sections governing authority to appoint officers; 10 U.S.C. 591, 600, 716, 2107, 2122, 5579, 5600; Merchant Marine Act of 1939 (as amended); and E.O.s 9397, 10450, and 11652.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage and contribute to the recruitment of qualified men and women for officer programs and the regular and reserve components of the Navy.
</p><p>To ensure quality military recruitment and to maintain records pertaining to the applicant’s personal profile for purposes of evaluation for fitness for commissioned service.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Transportation in the performance of their official duties relating to the recruitment of Merchant Marine personnel.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the management of quality military recruitment.
</p><p>To the Department of Veterans Affairs in the performance of their official duties related to enlistment and reenlistment eligibility and related benefits.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records are stored on magnetic tape; paper records are stored in file folders. </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number of applicant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records kept in file cabinets and offices locked after working hours. Based on requirements of user activity, some buildings have 24-hour security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Application records maintained six months; after six months, summary sheets maintained for five years at National Record Storage Center. NROTC application records kept for current year only. Correspondence files maintained for two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For Active Duty Recruiting: Commander, Navy Recruiting
</p><p>Command, 5722 Integrity Drive, Millington, TN 38054-5057.
</p><p>For Reserve Recruiting: Commander, Naval Reserve Recruiting Command, 4400 Dauphine Street, New Orleans, LA 70146-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries for active duty recruiting information to the Commander, Navy Recruiting Command (ATTN: Privacy Act Coordinator), 5722 Integrity Drive,
Millington, TN 38054-5057; or to the applicable Naval Recruiting District as listed under U.S. Government in white pages of telephone book. For reserve recruiting information to the Commander, Naval Reserve Recruiting Command (ATTN: Privacy Act Coordinator), 4400 Dauphine
Street, New Orleans, LA 70146-5000, or to the applicable Naval Reserve Recruiting Detachment.
</p><p>Letter should contain full name, address, Social Security Number and signature. The individual may visit any location. Proof of identification will consist of picture-bearing or other official identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries for active duty recruiting information to the Commander, Navy Recruiting Command (ATTN: Privacy Act Coordinator), 5722 Integrity Drive, Millington, TN 38054-5057; or to the applicable Naval Recruiting District as listed under U.S. Government in white pages of telephone book. For reserve recruiting information to the Commander, Naval Reserve Recruiting Command (ATTN: Privacy Act Coordinator), 4400 Dauphine Street, New Orleans, LA 70146-5000, or to the applicable Naval Reserve Recruiting Detachment.
</p><p>Letter should contain full name, address, Social Security Number and signature. The individual may visit any location. Proof of identification will consist of picture-bearing or other official identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32
CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy Recruiting personnel and employees processing applications; medical personnel conducting physical examination and private physicians providing consultations or patient history; character and employer references named by applicants; educational institutions, staff and faculty members; Selective Service Commission; local, state, and Federal law enforcement agencies; prior or current military service record; Members of Congress; Commanding Officer of Naval Unit, if active duty; Department of Navy offices charged with personnel security clearance functions. Other officials and employees of the Department of the Navy, Department of Defense, and components thereof, in the performance of their official duties and as specified by current instructions and regulations promulgated by competent authority.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1), (k)(5) , (k)(6) and (k)(7), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N01133-1" toc="yes">
<systemNumber>N01133-1</systemNumber>
<subsection type="systemName"> NAME/LEAD Processing System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System: For Active Duty Recruiting - Headquarters, Navy Recruiting Command, 4015 Wilson Boulevard, Arlington, VA 22203-1991; For Reserve Recruiting - Naval Reserve Recruiting Command, 4400 Dauphine Street, New Orleans, LA 70146-5001.
</p><p>Decentralized Segments - Navy Opportunity Information Center, P.O. Box 9406, Gaithersburg, MD 20898-6006.  Navy Recruiting Area Commands, Districts, Branch Stations, Military Enlisted Processing Stations, Naval Reserve Recruiting Command detachments and reserve field offices.  Addresses for these activities are available from the systems manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have responded to Navy and Naval Reserve advertising, requested their names not be used in future Navy advertising, students throughout the country who may be qualified for enlistment, first-term enlistees on active duty in the U.S. Navy, veterans, enlisted discharged personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home address, education, prior service (if applicable), state medical license information (if applicable) and other information on potential Navy and Naval Reserve applicants.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 302, Departmental Regulations; 44 U.S.C. 3101, 3702; and, E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide field recruiters with names of individuals who have responded to Navy or Naval Reserve advertising, students who may be qualified for enlistment, first-term enlistees in the U.S. Navy, veterans, and enlisted personnel who have been discharged.
</p><p>To provide an interface between Navy Recruiters or Naval Reserve Recruiters and members of the civilian community. To generate prospective applicants for enlistment/commissioning in the U.S. Navy or Naval Reserve.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To officials and employees of the Department of Transportation in the performance of their official duties relating to the recruitment of Merchant Marine personnel.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the management of quality military recruitment.
</p><p>To officials and employees of the Department of Veterans Affairs and Selective Service Administration in the performance of their official duties related to enlistment and reenlistment eligibility and related benefits.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation f systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records are maintained on disks and magnetic tape in a limited access area. Computer printouts are stored in locked filing cabinets or file folders.  Index cards and paper records are maintained in locked offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Lists and files are handled with maximum security during processing and storage and are accessible to routine users through a selected group of individuals charged with security of the lists. Files are stored in a limited access area and coded so that only several persons have both knowledge of the code and access to the files.  Computer files are stored on a computer drive with password protection.  Computer printouts and diskettes are stored in locked filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for two years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Recruiting Advertising Department, Navy Recruiting Command, 4015 Wilson Boulevard, Arlington, VA 22203-1991.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Recruiting Advertising Department, Navy Recruiting Command, 4015 Wilson Boulevard, Arlington, VA 22203-1991. Requester is required to provide a full name, address, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Recruiting Advertising Department, Navy Recruiting Command, 4015 Wilson Boulevard, Arlington, VA 22203-1991.  Requester is required to provide a full name, address, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual, parents, friends and associates; employees and military personnel of the Department of the Navy, Department of Defense, and the Department of Veterans Affairs.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01133-2" toc="yes">
<systemNumber>N01133-2</systemNumber>
<subsection type="systemName">Recruiting Enlisted Selection System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System: Headquarters, Navy Recruiting Command, 5722 Integrity Drive, Millington, TN 38054-5057 and Defense Information Systems Agency, 5450 Carlisle Pike, Mechanicsburg, PA 17050-0975.
</p><p><i>Decentralized Segments</i>--Navy Recruiting Area Commanders, Navy Recruiting District Headquarters, Navy Recruiting ‘A’ Stations, Navy Recruiting Branch Stations, and Military Entrance Processing Stations (MEPS).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prospective applicants, delayed-entry personnel, applicants for regular and reserve enlisted programs, and any other individuals who have initiated correspondence pertaining to enlistment in the U.S. Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personal history, education, professional qualifications, mental aptitude, physical qualifications, character and interview appraisals, National Agency Checks and certifications, service performance and congressional or special interests.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 133, 275, 503, 504, 508, 510, 672, 1071-1087, 1168, 1169, 1475-1480, 1553, 5013; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide recruiters with information concerning personal history, education, professional qualifications, mental aptitude, and other individualized items which may influence the decision to select/non-select an individual for enlistment in the U.S. Navy.
</p><p>To provide historical data for comparison of current applicants with those selected in the past.
</p><p>To provide delayed entry personnel with training modules and allow DON officials to use the Navy Applicant Management Information System (NAMIS) to conduct surveys and administer on-line screening tool that identify whether the delayed entry personnel qualify for special operations programs and other high-priority programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the management of quality military recruitment and the recruitment of Merchant Marine personnel.
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, User id and password.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. The Social Security Number (SSN) is scrambled (form of encryption) to prevent unauthorized access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are normally maintained for three years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Recruiting Command, 5722 Integrity Drive, Millington, TN 38054-5057.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries regarding active duty recruiting issues to the Commander, Navy Recruiting Command (ATTN: Privacy Act Coordinator), 5722 Integrity Drive, Millington, TN 38054-5057 or to the applicable Naval Recruiting District as listed under U.S. Government in white pages of telephone book.
</p><p>Letter should contain full name, address, Social Security Number and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries regarding active duty recruiting issues to the Commander, Navy Recruiting Command (ATTN: Privacy Act Coordinator), 5722 Integrity Drive, Millington, TN 38054-5057 or to the applicable Naval Recruiting District as listed under U.S. Government in white pages of telephone book.
</p><p>Letter should contain full name, address, Social Security Number and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy recruiting and reserve recruiting personnel and administrative staff; medical personnel conducting physical examinations and/or private physicians providing consultations or patient history; character and employer references; educational institutions, staff and faculty members; Selective Service Commission; local, state, and federal law enforcement agencies; prior or current military service records; Members of Congress.
</p><p>Other officials and employees of the Department of the Navy, Department of Defense and components thereof, in the performance of their official duties and as specified by current instructions and regulations promulgated by competent authority.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1), (k)(5), (k)(6), and (k)(7) as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N01301-1" toc="yes">
<systemNumber>N01301-1</systemNumber>
<subsection type="systemName">Judge Advocate General Reporting Questionnaire.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 61), Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Officers reporting for duty in the Office of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, rank, branch of service, date of rank, date reported, previous duty station, date detached, Social Security Number, designator, division assignment, room number, office phone, spouse’s name, number of dependents, spouse’s employment, dependents’ names and ages, home telephone number, home address, name of officer relieving, billet sequence code, unit identification code, place of birth, date of birth, security clearance, basis, completed by and date of completion.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 806 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist the Judge Advocate General in assignment of officers within the Office of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are kept in a folder alphabetically and are stored in a file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by officer’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a file cabinet under the control of authorized personnel during working hours; and the office space in which the cabinet is located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when the officer is transferred from the Office of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p><p>The request should contain the full name of the individual concerned and must be signed. For personal visits, the requesting individual should be able to provide some acceptable identification, e.g. Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p><p>The request should contain the full name of the individual concerned and must be signed. For personal visits, the requesting individual should be able to provide some acceptable identification, e.g. Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information submitted by the officer upon his/her reporting for duty in the Office of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01301-2" toc="yes">
<systemNumber>N01301-2</systemNumber>
<subsection type="systemName">On-Line Distribution Information System (ODIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA)--Defense Enterprise Computing Center Mechanicsburg, 5450 Carlisle Pike, Mechanicsburg, PA 17050-0975.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy personnel on active duty including reservists on active duty more than 60 days.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>;Personnel records in automated form concerning qualifications, assignment, placement, career
development, education, training, recall, release from active duty, advancement, performance, retention, reenlistment, separation,
morale, personal affairs, benefits, entitlements, and administration to include name, address, Social Security Number (SSN),
Department of Defense Identification Number (DoD ID Number), date of birth, place of birth, citizenship, race/ethnicity, marital
status, education information (level, college name, major, specialty, graduation year, education duration months, education sponsor),
gender, security clearance, designator, military records; rank, military orders and expense data, military training and
qualifications, professional assignment history, military performance evaluations, and military promotions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 620,
Active-duty lists; 10 U.S.C. 617, Reports of Selection Boards and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist Navy officials and employees in the classification, qualification determinations,
assignment, placement, career development, education, training, recall and release of Navy personnel to meet manpower allocations and
requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by Social Security Number (SSN) and/or name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer terminals are located in restricted areas accessible only to authorized persons that are properly screened, cleared and trained. Manual records and computer printouts are available only to authorized personnel having an official need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are generally maintained until superseded, or for a period of 2 years or until release from active duty and disposed of by burning or shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Personnel Command (PERS-455), 5720 Integrity Drive, Millington, TN 38055-0455.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Navy Personnel Command (PERS-OOJ), 5720 Integrity Drive, Millington, TN 38055-0000.
</p><p>Requests should contain full name, rank, Social Security Number (SSN), designator, address and signature. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>The individual may visit the Navy Personnel Command (PERS-OOJ), 5720 Integrity Drive, Millington, TN 38055-0000. Advance notification is required for personal visits. Proof identification will consist of military identification card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Navy Personnel Command (PERS-OOJ), 5720 Integrity Drive, Millington, TN 38055-0000.
</p><p>Requests should contain full name, rank, Social Security Number (SSN), designator, address and signature. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>The individual may visit the Commander, Navy Personnel Command (PERS-OOJ), 5720 Integrity Drive, Millington, TN 38055-0000. Advance notification is required for personal visits. Proof of identification will consist of military identification card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel Service Jackets; records of the officer promotion system; officials and employees of the Department of the Navy, Department of Defense, and components thereof, in performance of their official duties and as specified by current instructions and regulations promulgated by competent authority; education institutions; official records of professional qualifications; general correspondence concerning the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01306-1" toc="yes">
<systemNumber>N01306-1</systemNumber>
<subsection type="systemName">Career Management System--Interactive Detailing (CMS-ID).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>SPAWAR Systems Center Atlantic (SSC LANT), 2251 Lakeshore Drive, New
Orleans, LA 70122-0001. The system shifts operations (relocates) to SPAWAR Systems Center Pacific (SSC
PAC), 53560 Hull Street, San Diego, California 92152-5001 during Contingency of Operations Planning
(COOP).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Active and Reserve Navy personnel. This includes: Active Duty,
Selected Reserve (SELRES), and Full Time Support (FTS) enlisted and officer personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>;Personnel data in automated form displaying basic qualifications to
include name, Social Security Number (SSN), Department of Defense Identification Number (DOD ID Number), date
of birth, rate, rank, pay grade, military status, record status, activity, email address and phone
number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist Navy officials (government and designated contractors) in the
initiation, development, and implementation of policies pertaining to enlisted personnel assignment, placement,
retention, career enhancement and motivation, and other career related matters to meet manpower allocations and
requirements. This system primarily displays a listing of available billets from which a Sailor or designated
representative can submit a request for transfer and be assigned in the billet.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In additional to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN and/or DoD ID Number, rate/pay grade, activity, and/or record
status within command.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system is only accessible utilizing the Department of Defense (DoD)
Common Access Card (CAC) and Personal Identification Number (PIN). The use and display of the Social Security
Number (SSN) will be minimized to only authorize personnel with a need to know and wherever possible encrypted
and/or masked to prevent further disclosure. Computer printouts are available only to authorized personnel
having a need-to-know. Personnel submit a signed and approved System Authorization Access Request Navy
(SAAR-N) form to Commander, Navy Personnel Command (PERS-455), 5720 Integrity Drive, Millington, TN
38055-0600 for access for any roles above basic user.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded or for a period of two years and then disposed of by burning or shredding.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Personnel Command (PERS-455), 5720 Integrity Drive, Millington, TN 38055-0600.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records
contains information about themselves should address written inquiries to the Commander, Navy Personnel Command
(Pers-455), 5720 Integrity Drive, Millington, TN 38055-4550.
</p><p>The request should contain full name, DoD ID and/or SSN, rate, military status, and signature of the
requester. The system manager may require an original signature or a notarized signature as a means of proving
the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in
this system of records should address written inquiries to the Commander, Navy Personnel Command
(PERS-455), 5720 Integrity Drive, Millington, TN 38055-4550.
</p><p>The request should contain the full name, DoD ID and/or SSN, rate, military status, and signature of the
requester. The system manager may require an original signature or a notarized signature as a means of proving
the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel service jackets, correspondence, official records of professional qualifications, and educational institutions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01420-1" toc="yes">
<systemNumber>N01420-1</systemNumber>
<subsection type="systemName">Enlisted to Officer Commissioning Programs.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Naval Academy (USNA)--Nominations and Appointments Office, 117 Decatur Road, Annapolis, MD 21402-5019.
</p><p>Officer Candidate School (OCS)--Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.
</p><p>Medical Commissioning Program (MCP)--Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>Medical Service Corps (MSC) Interservice Procurement Program (IPP)--Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>Limited Duty Officer (LDO) and Chief Warrant Officer (CWO) Active duty program--Navy Personnel Command (PERS 803), 5720 Integrity Drive, Millington, TN 38055-8010.
</p><p>LDO/CWO Inactive duty program--Navy Personnel Command (PERS 91C), 5720 Integrity Drive, Millington, TN 38055-9200.
</p><p>Seaman to Admiral (STA-21) Program--Commanding Officer, Attn: OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for Officer Commissioning Programs in the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, Social Security Number (SSN), rank, status; OPNAV 1420/1, Officer Programs Application; school transcripts; DD Form 2807-1, Report of Medical History; DD 2808, Report of Medical Examination; STA-21, Application Data Form; Commanding Officer’s Recommendation Form; Nomination Review Board Chairperson Recommendation Form; Interview Verification Form; NAVCRUIT 1131/5, Interviewers Appraisal Sheet; Applicant checklists.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 532, 2122, 5013, 12209, 12241; E.O. 9397 (SSN); and OPNAVINST 1420.1B, Enlisted to Officer Commissioning Programs Application Administration Manual.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine applicant’s qualifications for commission in the U.S. Navy and programs leading to commission. The information provided may become a permanent part of the individual’s service record. The Social Security Number (SSN) will be used to verify, identify, and locate existing records.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Department of Justice for use in prosecuting applicant for fraudulent appointment into the Navy.
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Password complexity, expiration, minimum length, and history will assist in assuring only appropriate personnel have access to client data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records which have not been merged in the military personnel record are destroyed after two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>U.S. Naval Academy (USNA)--Candidate Guidance Office, <i>Attn:</i> Fleet/NAPS Coordinator, 117 Decatur Road, Annapolis, MD 21402-5018.
</p><p>Officer Candidate School (OCS)--Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.
</p><p>Medical Commissioning Program (MCP)--Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>MSC IPP--Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>LDO/CWO Active duty--Navy Personnel Command PERS 803, 5720 Integrity Drive, Millington, TN 38055-8010.
</p><p>LDO/CWO Inactive duty--Navy Personnel Command PERS 91C, 5720 Integrity Drive, Millington, TN 38055-9200.
</p><p>STA-21--Commanding Officer, Attn: OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the official they submitted their application to. Such as:
</p><p>USNA--U.S. Naval Academy, Candidate Guidance Office, Attn: Fleet/NAPS Coordinator, 117 Decatur Road, Annapolis, MD 21402-5018.
</p><p>OCS--Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.
</p><p>MCP--Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>MSC IPP--Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>LDO/CWO Active duty--Navy Personnel Command PERS 803, 5720 Integrity Drive, Millington, TN 38055-8010.
</p><p>LDO/CWO Inactive duty--Navy Personnel Command PERS 91C, 5720 Integrity Drive, Millington, TN 38055-9200.
</p><p>STA-21--Commanding Officer, Attn: OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p><p>Written request should contain full name, Social Security Number, rank, status, and signature of requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Active duty enlisted personnel seeking access to records about themselves contained in this system of records should address written inquiries to the official they submitted their application to. Such as:
</p><p>USNA--U.S. Naval Academy, Candidate Guidance Office, Attn: Fleet/NAPS Coordinator, 117 Decatur Road, Annapolis, MD 21402-5018.
</p><p>OCS--Navy Recruiting Command (N36), Naval Support Activity Mid South, Building 784, 5722 Integrity Drive, Millington, TN 38054-5057.
</p><p>MCP--Naval Medical Education and Training Command, (Code OG3), 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>MSC IPP--Naval Medical Education and Training Command, (Code OG3), Officer Graduate Programs, 8901 Wisconsin Avenue, Bethesda, MD 20889-5611.
</p><p>LDO/CWO Active duty--Navy Personnel Command PERS 803, 5720 Integrity Drive, Millington, TN 38055-8010.
</p><p>LDO/CWO Inactive duty--Navy Personnel Command PERS 91C, 5720 Integrity Drive, Millington, TN 38055-9200.
</p><p>STA-21--Commanding Officer, Attn: OD2, Naval Service Training Command, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p><p>Written request should contain full name, Social Security Number, rank, status, and signature of requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; application forms; official records; transcripts; official correspondence; etc.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01306-1" toc="yes">
<systemNumber>N01306-1</systemNumber>
<subsection type="systemName">Department of the Navy (DON) Education and Training Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Student records are located at schools and other training activities of the Department of the Navy, to include the United States Navy and the United States Marine Corps (USMC). Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Sailor/Marine American Council on Education Registry Transcript (SMART) database is maintained at the Naval Education and Training Professional Development Technology Center, Code N6, 6490 Saufley Field Road, Pensacola, FL 32509-5237.
</p><p>Vertical Launch System (VLS) records are maintained at the Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043-4307.
</p><p>Marine Corps Training Integrated Management System (MCTIMS) records are located at the Marine Corps Training and Education Command (TECOM), 3300 Russell Road, Quantico, VA 22134-5001.
</p><p>Marine Corps Distance Learning Program (MarineNet) records are maintained by the Naval Air Systems Command (NAVAIR) Naval Air Warfare Center Aircraft Division (NAWC AD) Special Communications Requirements Division (SCRD), 8185 Villa Road, St. Inigoes, MD 20684-0010.
</p><p>The Data Housing and Reports Tool (DHART) database is maintained for the Commandant of the Marine Corps (PSL) by the Space and Naval Warfare Systems Center (SPAWARSYSCEN) Atlantic Charleston, Building 3147, Lab 1L2, North Charleston SC 29419-9022. Paper DHART records are maintained by the Commandant of the Marine Corps, Plans, Policy and Operations Department, Security Division, Law Enforcement and Corrections Branch (PSL), 2111 Eisenhower Ave., Suite 402, Alexandria, VA 22314-4679, and by USMC installation Provost Marshal’s offices/Marine Corps police departments.
</p><p>Marine Corps Aviation Learning Management System--Enterprise (MCALMS-E) records are maintained by the Network Operations Center (NOC), Building 24, McHugh Boulevard, Marine Corps Base (MCB) Camp Lejeune, NC 28547-2519.
</p><p>The Corporate Enterprise Training Activity Resource System (CeTARS) is maintained at the Naval Education and Training Professional Development Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Student records cover present, former, and prospective students at the Department of Navy and USMC schools, and training activities or associated educational institutions of Navy sponsored programs; instructors, staff and support personnel including contractors; participants associated with activities of the Naval Education and Training Command, including the Navy College Office and other training programs; and spouses and family members participating in online tutorial and tutorial volunteer programs.
</p><p>SMART records cover Active Duty Navy and Marine Corps members, Reservists, and separated or retired Navy and Marine Corps members.
</p><p>VLS records cover civilians, Active Duty Navy members, and Department of the Navy contractors.
</p><p>MCTIMS, MarineNet, and MCALMS-E records cover Active Duty, Reserve, and retired Marines, civilian employees, and other service students attending Marine schools, other service’s schools, or classes/courses at non-DoD educational institutions.
</p><p>DHART student records cover present, former, and prospective students at police academies and individuals assigned to police activities; Marines, civilian employees, and other Service students attending police academies; and instructors, staff and support personnel.
</p><p>CeTARS records cover former, present and prospective military service members, foreign nationals, DoD civilians and contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p><i>Student Records:</i> Schools and personnel training programs, administration, and evaluation records. Records include basic identification records that consist of, Social Security Number (SSN), name, sex, date of birth, personnel records.
</p><p><i>Personnel Data and Records:</i> Rank, rate, grade, branch of service, billet and expiration of active obligated service.
</p><p><i>Contact Data:</i> Home address, home and work telephone number, and home e-mail address.
</p><p><i>Professional Records:</i> Navy enlisted classification, military occupational specialty (MOS) for Marines, subspecialty codes, (civilian pay series), test scores, psychological profile, basic test battery scores, and Navy advancement test scores.
</p><p><i>Educational Records:</i> Education levels, service and civilian schools attended, degrees, majors, personnel assignment data, course achievement data, class grades, class standing, date of graduation, and attrition categories.
</p><p><i>SMART Records:</i> Enlisted Qualifications History NAVPERS Form 1070-604; certificates of completion; college transcripts; test score completions; grade reports; requests for Sailor/Marine American Council on Education Registry Transcripts.
</p><p><i>VLS Records:</i> Name, quiz, homework, and test scores. In those instances when the student has performed below the minimum requirements, copies of the minutes of the Academic Review Board will be included.
</p><p><i>MCTIMS, MarineNet, and MCALMS-E Records:</i> Student records data as shown above, individual records of all things training and education for each Marine in an individual Electronic Training Jacket, assignment to promotion points for specific completed training course and skills, proficiencies and courses/classes for current and higher Military Occupational Specialty (MOS) requirements.
</p><p>DHART police academy and personnel training program administration and evaluation records consist of basic identification data: Last four of Social Security Number (SSN), name, sex, date of birth.
</p><p><i>CeTARS Records:</i> Contains personnel records for students, instructors and administrative staff members. The data in these personnel records consists of basic identification records: Social Security Number (SSN), name, sex, date of birth.
</p><p>Academic/training records, manual and mechanized, and other records of educational and professional accomplishment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps: Function, composition; OPNAVINST 1510.10B, Corporate Enterprise Training Activity Resource System (CeTARS), Catalog of Navy Training Courses and Student Reporting Requirements; MCO 1580.7D Schools Inter-service Training; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Student records: To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; provide guidance and counseling to students; prepare required reports; and for training administration and planning.
</p><p><i>SMART Records:</i> To provide recommended college credit based on military experience and training to colleges and universities for review and acceptance. Requesters may have information mailed to them or the college(s)/university(ies) of their choice.
</p><p><i>VLS Records:</i> To record course and training demands, requirements, and achievements; analyze student groups or courses; provide academic and performance evaluation in response to official inquiries; and provide guidance and counseling to students.
</p><p><i>MCTIMS, MarineNet, and MCALMS-E Records:</i> To record student records for Active Duty, Reserve, and retired Marines, civilians employed by the Marine Corps, and other service students attending Marine Corps schools and courses, other service’s schools, and/or attending/completing educational institution courses/classes. To maintain an individual record of all things related to training and education for Marine Active Duty and Reserve personnel. The systems provide the individual Electronic Training Jacket that can be accessed against the unit morning report allowing evaluation against the MOS Roadmap for individual training assessment and requirements. At the unit level, the systems allow for evaluation of assigned personnel training assessment against Marine Corps Training and Readiness Manuals for automated unit training management support, assessment of the automated unit training readiness, and the determination of unit combat readiness percentage.
</p><p><i>DHART Records:</i> To provide a database of student records for students attending police academies, classes, and courses; to provide an individual record of all police training and education for Marines, civilian police personnel, and other service personnel attending police academies; to maintain student records for in-service, sustainment, security augmentation force, auxiliary security force, re-qualification and specialized law enforcement/security training; to provide academic and performance evaluations in response to official inquiries; to provide guidance and counseling to students; to prepare required reports; and for other training administration and planning purposes.
</p><p><i>CeTARS Records:</i> Facilitates the collection, storage, modification, and retrieval of training information about the students attending Navy courses, as well as course-related data, and quota data for planning/execution of Navy training.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, full/partial Social Security Number (SSN) and/or date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical access to the central computer operations area is provided on a need-to-know basis and to CAC card authorized, authenticated personnel only. Records are maintained in controlled access rooms or areas. Physical access to terminals is restricted to specifically authorized individuals who have a need-to-know. Password authorization, assignment and monitoring are the responsibility of the functional managers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Student records are shredded and/or degaussed after completion of training, transfer, or discharge, provided the data has been recorded in the individual’s service record or on the student’s record card.
</p><p>Active Duty training records for officers and enlisted personnel are permanent and transferred to the National Archives and Records Administration (NARA) for retention when they are twenty years old.
</p><p><i>SMART Records:</i> Automated SMART (transcripts) are retained permanently. Documents submitted to compile, update, or correct SMART records, which include Enlisted Qualifications History NAVPERS Form 1070-604, transcripts, and certificates, are destroyed after 3 years.
</p><p>VLS records are shredded and/or degaussed 2 years after completion of training.
</p><p><i>MCTIMS, MarineNet, and MCALMS-E Records:</i> Automated records are retained permanently. The records are utilized for current future and historical assessments including training schools, courses, and training requirements, recruit selection criteria, individual course completion, school training through-put, and student attrition.
</p><p><i>DHART Records:</i> DHART records are retained for the duration of employment/service plus 30 years and then shredded. Active Duty training records for officers and enlisted personnel shall be maintained permanently and transferred to NARA for retention when they are twenty years old.
</p><p><i>CeTARS Records:</i> Permanent and transferred to NARA for retention when they are twenty years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Student records:</i> The commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p><i>SMART Records:</i> Commander, Naval Educational and Training Professional Development Technology Center, Code N6, 6490 Saufley Field Road, Pensacola, FL 32509-5237.
</p><p><i>VLS Records:</i> Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division, 4363 Missile Way, Port Hueneme, CA 93043-4307.
</p><p><i>MCTIMS Records:</i> Commanding General, Training and Education Command, Attn: MCTIMS Program Manager, 3300 Russell Road, MCB Quantico, VA 22134-5001.
</p><p><i>MarineNet Records:</i> Commanding General, Training and Education Command, Attn: College of Distance Education and Training, 2300 A Louis Street, MCB Quantico, VA 22134-5118.
</p><p><i>DHART Records:</i> Commandant of the Marine Corps, Plans, Policy and Operations Department, Security Division, Law Enforcement and Corrections Branch (PSL), 3000 Marine Corps Pentagon, Washington, DC 20380-1775.
</p><p><i>MCALMS-E Records:</i> U.S. Marine Corps Department Head, Aviation Training Systems, Naval Air Systems Command (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, Patuxent River Naval Air Station, MD 20670-1547.
</p><p><i>CeTARS Records:</i> Commander, Naval Education and Training Professional Development Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate official below:
</p><p><i>Student Records:</i> Address inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Written requests should include full name, Social Security Number (SSN), military or civilian employee duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized. Visitors should present drivers license, military or civilian employee identification card, or other similar identification.
</p><p><i>SMART Records:</i> Address written inquiries to the Commanding Officer, Center for Personal and Professional Development (Attn: Virtual Education Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 23461-2009.
</p><p>Written requests should include a completed "Request for Sailor/Marine American Council on Education Registry Transcript" which can be obtained from the System Manager and solicits full name, command address, current rate/rank, Social Security Number (SSN), home and work telephone numbers, current status branch of service. All written requests must be signed and notarized.
</p><p><i>VLS Records:</i> Address written inquiries to the Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043-4307.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee, or contractor duty status, if applicable, and other data when appropriate, such as graduation date.
</p><p><i>MCTIMS Records:</i> Address written inquiries to the Commanding General, Training and Education Command, Attn: MCTIMS Program Manager, 3300 Russell Road, Marine Corps Base, Quantico, VA 22134-5001.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>MarineNet Records:</i> Address written inquiries to the Commanding General, Training and Education Command, Attn: College of Distance Education and Training, 2300 A Louis Street, Quantico, VA 22134-5118.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>DHART Records:</i> Address written inquiries to the Commandant of the Marine Corps, Plans, Policy and Operations Department, Security Division, Law Enforcement and Corrections Branch (PSL), 3000 Marine Corps Pentagon, Washington, DC 20380-1775, or to the Provost Marshal/Police Chief of the United States Marine Corps (USMC) installation in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Written requests should include full name and the last four numbers of their Social Security Number (SSN). All written requests must be signed and notarized. Visitors should present drivers license, military or civilian employee identification card, or other similar identification.
</p><p><i>MCALMS-E Records:</i> Address written inquiries to the U.S. Marine Corps Department Head, Aviation Training Systems, Naval Air Systems Command (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, Patuxent River Naval Air Station, MD 20670-1547.
</p><p>Written requests should include full name, Social Security Number (SSN), and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>CeTARS Records:</i> Address written inquiries to Commander, Naval Education and Training Professional Development Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.
</p><p>Written requests should include full name, address, and Social Security Number (SSN). All written requests must be signed and notarized.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves contained in this system should address written inquiries to the appropriate official below:
</p><p><i>Student Records:</i> Address inquiries to the commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Written requests should include full name, Social Security Number (SSN), military or civilian employee duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized. Visitors should present drivers license, military or civilian employee identification card, or other similar identification.
</p><p><i>SMART Records:</i> Address inquiries to the Commanding Officer, Center for Personal and Professional Development (Attn: Virtual Education Center), 1905 Regulus Avenue, Suite 234, Virginia Beach, VA 23461-2009.
</p><p>Written requests should include a completed "Request for Sailor/Marine American Council on Education Registry Transcript" which can be obtained from the System Manager and solicits full name, command address, current rate/rank, Social Security Number (SSN), home and work telephone numbers, current status branch of service. All written requests must be signed and notarized.
</p><p><i>VLS Records:</i> Address inquiries to the Department Manager, Naval Surface Warfare Center, Port Hueneme Division, Missile/Launcher Department, Launcher Systems Division (4W20), 4363 Missile Way, Port Hueneme, CA 93043-4307.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee or contractor duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>MCTIMS Records:</i> Address inquiries to the Commanding General, Training and Education Command, Attn: MCTIMS Program Manager, 3300 Russell Road, Quantico, VA 22134-5001.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>MarineNet Records:</i> Address inquiries to the Commanding General, Training and Education Command, Attn: College of Distance Education and Training, 2300 A Louis Street, Quantico, VA 22134-5118.
</p><p>Written requests should include full name, Social Security Number (SSN), military, civilian employee, or contractor duty status, if applicable, and other data when appropriate, such as graduation date. All written requests must be signed and notarized.
</p><p><i>DHART Records:</i> Address inquiries to the Commandant of the Marine Corps, Plans, Policy and Operations Department, Security Division, Law Enforcement and Corrections Branch (PSL), 3000 Marine Corps Pentagon, Washington, DC 20380-1775 or to the the Provost Marshal/Police Chief of the USMC installation in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Written requests should include full name and the last four numbers of their Social Security Number (SSN). All written requests must be signed and notarized. Visitors should present drivers license, military or civilian employee identification card, or other similar identification.
</p><p><i>MCALMS-E Records:</i> Address inquiries to the Commander, Naval Air Systems Command, Aviation Training Systems Program Office (PMA-205MC), 47123 Buse Road, Building 2272, Room 345, NAS Patuxent River, MD 20670-1547.
</p><p>Written requests should include full name and the last four numbers of their Social Security Number (SSN). All written requests must be signed and notarized. Visitors should present drivers license, military or civilian employee identification card, or other similar identification.
</p><p><i>CeTARS Records:</i> Address inquiries to the Commander, Naval Education and Training Professional Development Technology Center (NETPDTC), Attn: CeTARS Program Director (Code N621), 6490 Saufley Field Road, Pensacola, FL 32509-5235.
</p><p>Written requests should include full name, current rate/rank, Social Security Number (SSN), status, branch of service. All written requests must be signed and notarized.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals; schools and educational institutions; Navy Personnel Command; Naval Education and Training Command; Headquarters, Marine Corps; Naval Special Warfare Center; Navy Recruiting Command; USMC Training and Education Command; instructor personnel, Defense Enrollment Eligibility Records System (DEERS), Marine Corps Distance Learning Database (MarineNet), Marine Corps Aviation Learning Management System Enterprise (MCALMS-E) and the Joint Personnel Adjudication System (JPAS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01500-3" toc="yes">
<systemNumber>NM01500-3</systemNumber>
<subsection type="systemName">Advanced Skills Management (ASM) System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Undersea Warfare Center, Keyport, 610 Dowell Street, Keyport, WA 98345-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps military, government and contractor personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, branch of service, rate/rank with effective date, date of birth, social security number, billet, expiration of active obligated service, duty station, driver’s license information, medical exam results, job skill sets; training qualifications and certification records; training tests taken and scores, remedial training requirements, On the Job Training (OJT) record, Navy Enlisted Classification, USMC Military Occupational Specialty, subspecialty codes, and other records of educational and professional accomplishment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Commandant Marine Corps, and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain automated records concerning training, education, and qualifications of Navy and Marine Corps military, government and contractor personnel for use by Manpower, Personnel and Training (MPT) managers.
</p><p>To maintain an Electronic Training Jacket to assess individual training requirements and readiness, manage Navy and Marine Corps formal, general military and technical training, qualifications, certifications and licenses, and create short and long term training action plans for individuals. Contains master task lists, tests and evaluation modules.
</p><p>To allow for the evaluation/assessment of assigned personnel training requirements and readiness, automates unit training readiness assessments, and a determination of unit readiness percentage at the unit level.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the application is controlled by Common Access Card (CAC), Public Key Enabled for Server Side Certificate Based Authentication, using DOD PKI Server Certificates and Secure Sockets Layer (SSL) Session Encryption. Once authenticated into ASM, access to a specific database is controlled by unique user ID and password. ASM Database servers are maintained in limited access areas accessible only to authorized personnel with the appropriate level of clearance, and who are properly trained. Physical access to server rooms and buildings are controlled by approved locks. Server and database administration will be restricted to approved personnel, utilizing role-based administration of users, groups and security permissions.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed one year after discontinued service.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer, Naval Undersea Warfare Center, 610 Dowell Street, Keyport, WA 98345-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should write to the Commanding Officer, Naval Undersea Warfare Center, 610 Dowell Street, Keyport, WA 98345-5000.
</p><p>Requests should include full name, Social Security Number (SSN), and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should contact the Commanding Officer, Naval Undersea Warfare Center, 610 Dowell Street, Keyport, WA 98345-5000.
</p><p>Requests should include full name, Social Security Number (SSN), and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5, 32 CFR part 701, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; Training Jackets; Navy Training Management and Planning System (NTMPS); Enlisted Distribution Verification Report; Naval Aviation Logistics Command Maintenance Information System (NALCOMIS); Reserve Unit Assignment Document (RUAD); and Alpha Rosters.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01500-3" toc="yes">
<systemNumber>N01500-3</systemNumber>
<subsection type="systemName">Students Awaiting Legal, Medical Action Account (February 22, 1993, 58 FR 10715).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: System no longer in use. Any relevant information was incorporated into the member’s military personnel file, N01070-3 (November 16, 2004, 69 FR 67128).
</p></xhtmlContent></subsection></section>
<section id="N01500-8" toc="yes">
<systemNumber>N01500-8</systemNumber>

<subsection type="systemName">Personnel and Training Evaluation Program (February 2, 2007, 72 FR 5023).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Department of the Navy (DON) has determined that SORN N01500-8, Personnel and Training Evaluation Program can be deleted. The Personnel and Training Evaluation Program has been cancelled and all records have been destroyed in accordance with the National Archives and Records Administration retention schedule.
</p></xhtmlContent></subsection></section>
<section id="NM01500-9" toc="yes">
<systemNumber>NM01500-9</systemNumber>
<subsection type="systemName">Integrated Learning Environment (ILE) Classes.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Education Training Professional Development Technology Center (NETPDTC), Saufley Field, FL 32509-5337.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All uniformed service members, civilian, and contractor personnel having a valid Common Access Card (CAC) or Military ID Card; dependent family members of Navy, Marine Corps and Coast Guard military members (Active Duty and Reserve); and Non-Appropriated Fund personnel who are granted limited access for job performance requirements.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home address, telephone numbers, Social Security Number (SSN), date of birth, unique personal identifier number assigned to individual, pay plan/grade, rank, occupation, Unit Identification Code (UIC), military status, individualized training plan, and course progress of individuals who register to take classes offered under Navy eLearning.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5042, Headquarters, Marine Corps; 14 U.S.C. 93, Commandant, U.S. Coast Guard General Powers; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to identify individuals who enroll and take computerized training courses offered through the Navy’s Integrated Learning Environment (ILE). Each user will be able to create an individualized training plan, complete Web-based training courses and track their course progress.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number (SSN) and date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on a `need-to-know’ basis and to authorized authenticated personnel only. Records are maintained in controlled access rooms or areas. Data is limited to personnel training information. Computer terminal access is controlled by terminal identification and the password or similar system. Terminal identification is positive and maintained by control points. Physical access to terminals is restricted to specifically authorized individuals. Password authorization, assignment and monitoring are the responsibility of the functional managers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition is pending. Until the National Archives and Records Administration approve a retention and disposal schedule, records will be treated as permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Program Executive Office for Enterprise Information Systems (PEO-EIS), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual seeking to determine whether information about themselves is contained in this system should address written inquires to the Commander, Program Executive Office for Enterprise Information Systems (PEO-EIS) (ATTN: PMW-240 Program Manager), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p><p>The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>Requests should contain full name, address, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Program Executive Office for Enterprise Information Systems (PEO-EIS) (ATTN: PMW-240 Program Manager), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p><p>The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>Requests should contain full name, address, Social Security Number (SSN) and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from individual; Navy eLearning; schools and educational institutions; Navy Personnel Command; and Naval Education and Training Command.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01500-10" toc="yes">
<systemNumber>NM01500-10</systemNumber>
<subsection type="systemName">Navy Training Management and Planning System (NTMPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Undersea Warfare Center Division (NUWC) Newport, Bldg 104, NUWC Division Newport Datacenter, 1176 Howell St., Newport, RI 02841-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active and reserve duty U.S. Navy and Marine Corps military personnel, Navy contractors and civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), date of birth, gender, race/ethnicity, professional qualifications and skills, training courses completed, certifications received, level of education, military awards received, duty assignments, language skills, security clearance information (code, eligibility, date granted, agency granting, investigation completion date and investigation type code), rate/rank, status, branch of service, activity Unit Identification Code (UIC), Employee ID (The Personnel Command PeopleSoft database generated system identification number to be used between systems passing personnel data), and DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; July 2008 NAVADMIN 203/08 Combating Trafficking in Persons (CTIP) Training Policy Update; DODI 8500.2, Information Assurance Implementation; OPNAVINST 5351.2, Enlisted Navy Leadership Development (NAVLEAD); April 2009 NAVADMIN 114/09 Trafficking in Personnel Policy Update; OPNAVINST 1500.22F, United States Navy Personnel Financial Management (PFM) Education, Training, and Counseling Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to maintain a listing of training, education, and qualifications for use by Manpower, Personnel, Training and Education (MPTE) managers. The system will also provide projections of training requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN, Employee ID, and Activity Unit Identification Code (UIC).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The NTMPS servers are located in a secure area at NUWC Newport. Access to the data marts is controlled through CAC login. All data transferred is encrypted. The interface server is protected from attempts to penetrate the firewall through the existing NUWC and NMCI controls. NTMPS users are limited to viewing data approved by their command supervisor.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Source records are retained per guidelines of source systems/database. All records residing internally on NTMPS servers or saved on external media are destroyed when no longer needed or after 2 years, whichever is longer.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander Program Executive Office for Enterprise Information Systems (PEO-EIS), (ATTN: PMW-240 Program Manager), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Program Executive Office for Enterprise Information Systems (PEO-EIS), (ATTN: PMW-240 Program Manager), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p><p>Written request should contain full name, current rate/rank, status, branch of service, and must be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to additional information about themselves contained in this system should address written inquiries to the Commander Program Executive Office for Enterprise Information Systems (PEO-EIS), (ATTN: PMW-240 Program Manager), 2451 Crystal Drive, Suite 1139, Arlington, VA 22202-4804.
</p><p>Written request should contain full name, current rate/rank, status, branch of service, and must be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and DON Privacy Act systems of records, including: N01080-1, Enlisted Master File; N01080-2, Officer Master File; N01500-3, Student/Smart/VLS Records, NM01560-1 Navy College Management Information System, NM01500-3 Advanced Skills Management (ASM) System, NM01500-9 Integrated Learning Environment (ILE) Classes, NM01500-2 Department of the Navy (DON) Education and Training Records, N07220-1 Navy Standard Integrated Personnel System (NSIPS), and NM05100-5 Enterprise Safety Applications Management System (ESAMS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01500-13" toc="yes">
<systemNumber>NM01500-13</systemNumber>

<subsection type="systemName">Naval Postgraduate School Education Management System (PYTHON).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Naval Postgraduate School (NPS), 1 University Circle, Monterey, CA 93943-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>U.S. and International Military from all service branches, civilian, and contractor personnel attached to the U.S. Naval Postgraduate School.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), civilian grade, military rank, and address; other names used, other ID number, citizenship, gender, race/ethnicity, birth date, personal cell telephone number, home telephone number, personal email address, mailing/home address, mother’s middle name, family member information including name, relationship to sponsor, gender, and email address, marital status, military records, emergency contact, and education information including current grades, curriculum, and prior education.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 605, United States Naval Postgraduate School; Sections: 7041, Function; 7044, Civilian teachers: number; compensation; 7045, Officers of the other armed forces; enlisted members: admission; 7046, Officers of foreign countries: admission; 7047, Students at institutions of higher education: admission; 7049, Defense industry civilians: admission to defense product development program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To manage the Navy Postgraduate School Information Technology (NPS IT) user and student information for enrolling students, scheduling classes, disseminating grades, distributing grades, producing and maintaining transcripts, dropping/adding classes, administering student opinion forms, and managing IT accounts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained in paper files and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the Python web interface occurs over encrypted channels. Periodic security audits, regular monitoring of users’ security practices and additional security methods enforce access controls to ensure only authorized personnel have access to the data. Paper copies are stored in safes and locked in fire proof file cabinets. These protection mechanisms are emphasized during training, periodic user awareness training, and spot checks. Additional controls are in place such as periodic security audits, regular monitoring of users’ security practices, and methods to ensure only authorized personnel have access to personally identifiable information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Student’s transcripts are permanent. User data is deleted upon departure of the user. System data is destroyed when no longer needed or after two years, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Enterprise Information Systems, Information Technology and Communication Services, 555 Dyer Road, Monterey, CA 93943-5100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should include full name, Social Security Number (SSN), proof of identity, and mailing address of the individual concerned and should be signed by the requestor. The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should include full name, Social Security Number (SSN), proof of identity, and mailing address of the individual concerned and should be signed by the requestor. The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and NPS faculty.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01520-1" toc="yes">
<systemNumber>N01520-1</systemNumber>
<subsection type="systemName">Naval War College (NWC) Networking Collaborative.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Alumni Relations, NWC Press and Events Department, Naval War College, 686 Cushing Ave., Newport, RI 02841-1207.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who wish to receive, on a continuing basis, information regarding NWC future events and conferences, items of academic interest and NWC Press materials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; home and work addresses; home and work email addresses; phone numbers (home, office, cell, and fax).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, U.S. Navy Regulations, and 5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a record of individuals and corporate entities who wish to receive, on a continuing basis, information regarding NWC future events and conferences, items of academic interest and NWC Press materials, including educational and professional materials to keep them abreast of current military and political developments which may impact U.S. strategy and doctrine.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Department of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained electronically in various folders on the NWC shared drive. Access to those folders is restricted to those who have an official need to know. Hard copies are also maintained in secured storage locations within the NWC Press, NWC Alumni Affairs Office, and NWC Events Department. Access to the NWC server is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records will be maintained until the individual requests removal of his or her information from the system, or when the information is superseded, obsolete, or is no longer needed for reference.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Alumni Affairs, Naval War College, 686 Cushing Ave., Newport, RI 02841-1207.
</p><p>Editor, Naval War College Press, 686 Cushing Ave., Newport, RI 02841-1207.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director of Alumni Affairs, Naval War College, 686 Cushing Ave., Newport, RI 02841-1207.
</p><p>Written requests should be signed, and contain the full name of the individual(s), and the name and number of this system of records notice so that the request can be sent to the appropriate office.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of Alumni Affairs, Naval War College, 686 Cushing Ave., Newport, RI 02841-1207.
</p><p>Written requests should be signed, and contain the full name of the individual(s), and the name and number of this system of records notice so that the request can be sent to the appropriate office.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual or entity.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01531-1" toc="yes">
<systemNumber>N01531-1</systemNumber>
<subsection type="systemName">USNA Applicants, Candidates, and Midshipmen Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Naval Academy, 117 Decatur Road, Annapolis, MD 21402-5017.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants and candidates for admission and Naval Academy Midshipmen.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Admissions records contain pre-candidate questionnaires concerning educational background, personal data, physical data, extracurricular activities, and employment; candidate fitness assessment; personal statements; transcripts from previously attended academic institutions; admission tests results; recommendation letters from school officials and others; extracurricular activities reports; reports of officer interviews; records of prior military service; and, Privacy Act disclosure forms. Nomination information is entered electronically by congressional offices. This information which includes the names of the persons whom each Congressman nominated is matched to candidate data within the Admissions Information System (AIS) database. The applications for the following nomination categories are accepted via paper application, entered into AIS, and saved: President, Children of Deceased and Disabled Veterans, Vice-President, Children of Medal of Honor Recipients, Secretary of the Navy, and Naval Reserve Officers Training Corps Units with Distinction, and International Applicants.
</p><p>Performance jackets and academic records include candidate fitness assessment, performance grades, personal history, autobiography, record of emergency data, aptitude history, review boards records, medical excuse from duty forms, conduct records and grades, counseling and guidance development tests, counseling and guidance interview sheets and data forms, academic grades, class rankings, letters of commendation, training records, Oath of Office, Agreement to Serve, Privacy Act disclosure forms and other such records and information relative to the midshipmen.
</p><p>Midshipmen separation files; midshipmen military justice files; midshipmen Judge Advocate General Manual (JAGMAN) investigations; midshipmen personnel claim files; and midshipmen honor records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 6956, 6957, 6958, 6962, and 6963; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish an audit trail of files which contains information on individuals as they progress from the application stage, through the admissions process, to disenrollment or graduation from the Naval Academy. Applicant’s files contain information which is used to evaluate and to determine competitive standing and eligibility for appointments to the Naval Academy. Successful applicants become candidates whose files contain information to evaluate further each candidate’s eligibility. Candidates’ files are also used to identify candidates’ profiles for initiation of formal officer accession programs in conjunction with the Naval Academy admission process. Successful candidates who accept appointments become midshipmen. Midshipmen records contain personal, academic, and professional background information and are used for the management, supervision, administration, counseling, and discipline of midshipmen. To the USNA Blue and Gold Officers (BGOs) for the purpose of providing counseling to USNA candidates and prospective USNA candidates about the USNA admissions process. To the Naval Academy Graduate Education Office for the limited purpose of selecting and assisting midshipmen in the application process for graduate education.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Parents and legal guardians of midshipmen for the limited purpose of counseling midshipmen who encounter academic, performance and/or disciplinary difficulties, as well as health and welfare issues.
</p><p>The United States Naval Institute for the limited purpose of notifying midshipmen and their parents about benefits and opportunities provided by the United States Naval Institute.
</p><p>The Naval Academy Athletic Association for the limited purpose of promoting and funding the Naval Academy Intercollegiate Athletic Program and for the purpose of supporting its activities related to the mission of the Naval Academy.
</p><p>The United States Naval Academy Foundation for the limited purpose of sponsoring midshipmen candidates who were not admitted in previous years.
</p><p>The United States Naval Academy Alumni Association for the limited purpose of supporting its activities related to the mission of the Naval Academy.
</p><p>The Contract Tailor Shop for the limited purpose of scheduling appointments as required for uniform fittings.
</p><p>The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>All hard copy records are kept in file folders in secure rooms or in locked cabinets.
</p><p>On-line storage is maintained on the Honeywell DPS8 mainframe in Computer Services, with line networking to VACs and interfacing with microcomputers and dial-up lines. Off-line storage is kept on disks.
</p><p>Records on magnetic tapes and hard copy data are kept in secured rooms or in locked cabinets for operator access and user pickup. Backup magnetic tapes are kept in a vault.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are kept alphabetically by Company and Class. Records can be retrieved from data base by selection of any data element, i.e., name, address, alpha code, six digit candidate number, or Social Security Number, etc.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Visitor control. Records are kept in locked cabinets or in secured rooms. Computer records are safeguarded through selective file access, signing of Privacy Act forms, passwords, RAM systems, program passwords, user controls, encoding and port controls. Disk and tape storage is in a secure room. Backup systems on magnetic tapes are secured in fire proof vault in Ward Hall.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>On-line computer records are destroyed one year after the midshipman’s class graduates or the midshipman is separated.
</p><p>Performance records are retained by the Performance Officer for two years after the midshipman’s class graduates, and then destroyed. Backup systems on magnetic tapes and disks are kept in secure storage and destroyed two years after the midshipman’s class graduates. Files relative to midshipmen separated involuntarily, including by qualified resignation, are retained for two years after the midshipman’s class graduates, or three years from the date of separation, whichever date is later, and then destroyed.
</p><p>Official transcripts and records files are kept indefinitely by the Registrar on microfilm, computer files, magnetic tapes, and hard copy. A tape is sent to the National Archives two years after class graduates to be stored as a national disaster recovery measure. Electronic Admissions information is available via AIS for the class of 1999 to present. Electronic Admissions Applications are available via Automated Information System(AIS) for the class of 2009 to present. Counseling and Guidance Research data are kept by the Professional Development Research Coordinator indefinitely. Nomination and appointment files are retained for varying lengths of time.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 21402-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 21402-5000.
</p><p>Written requests should contain full name, company, class, and any personal identifier, such as a Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Superintendent, U.S. Naval Academy, 121 Blake Road, Annapolis, MD 21402-5000.
</p><p>Written requests should contain full name, company, class, and any personal identifier, such as a Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, midshipman, supervisors, Registrar, instructors, professors, officers, midshipman personal history/performance record, midshipman autobiography, Record of Emergency Data (NAVPERS 601-2), Statement of Personal History (DD Form 398), Aptitude History Record (Form 1610-105), Midshipman Summary Sheet, Certificate of Release or Discharge From Active Duty (DD Form 214), Military Performance Board Results, Letters of Probation, Midshipmen Performance Evaluation Reports (Form 54A), Medical Reports, Clinical Psychologist Reports, Excused Squad Chits (Form 6320/20), Conduct Card (Form 1690/91C), Letters of Commendation, Counseling and Guidance Interview and Data Records, Letters of Congressmen, parents, etc., and copies of replies thereto, transcripts from high school or prior college, Review Board Records, and Record of Disclosure (Privacy Act).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01533-1" toc="yes">
<systemNumber>N01533-1</systemNumber>
<subsection type="systemName">Navy Junior ROTC (NJROTC) Applicant/Instructor System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Service Training Command, Citizenship Development, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Certified NJROTC instructor applicants and instructors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), NJROTC Instructor Certification Application, Essay Questions, school name, Personal Appearance/Body Fat Measurements or most recent Physical Readiness Test (PRT), Photograph Submission Sheet, Interviewers Appraisal, Applicant Checklist, Certification Letter, NJROTC Instructor Evaluations, NJROTC Instructor Observation Report, Instructor Evaluation/Probation Letters, School Evaluation/Probation Letters, Resignation Letters, and correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 2031, Junior Reserve Officers’ Training Corps;
</p><p>10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of the qualifications, experience, effectiveness, and related information for those serving, and those seeking certification, as NJROTC instructors.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folder and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), and/or name of school.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked cabinets. Access to building controlled through utilization of swipe card. All guests escorted. Access to electronic documentation is limited to authorized personnel who have a requisite access card and is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Initial applications for Instructors are maintained until considered by certification board. Those not certified are destroyed after 90 days.
</p><p>Instructor records, including records of their certification are destroyed 6 years after instructor ceases teaching NJROTC.
</p><p>Individual Certification records not teaching NJROTC are destroyed 6 years from applicant’s active duty retirement date.
</p><p>Decertified/Revoked instructor records are destroyed 1 year after decertification/revocation date.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer, Naval Service Training Command, Citizenship Development, 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Commanding Officer, Naval Service Training Command, Citizenship Development (NJROTC), 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p><p>Requests should contain individual’s full name, Social Security Number (SSN), duty position, if currently an NJROTC instructor, and name of school. If no longer an NJROTC instructor, they should provide dates of service as an instructor.
</p><p>The request must be signed, include current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer, Naval Service Training Command, Citizenship Development (NJROTC), 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p><p>Requests should contain individual’s full name, Social Security Number (SSN), duty position, if currently an NJROTC instructor, and name of school. If no longer an NJROTC instructor, they should provide dates of service as an instructor.
</p><p>The request must be signed, include current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, NJROTC administrative personnel, and school district personnel.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01533-1" toc="yes">
<systemNumber>N01533-1</systemNumber>
<subsection type="systemName">Navy Junior Reserve Officer Training Corps (NJROTC) Payment Reimbursement System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>NSTC/NJROTC Program (CD211), 250 Dallas Street, Suite A, Pensacola, FL 32508-5268.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All military retirees who participate in the NJROTC Instructor Program at selected high schools within the continental United States and various overseas locations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), school/school district name and address, applicable active duty entitlement amounts, and current gross retired pay amounts. Navy’s applicable contribution percentage, gross and net contribution percentage, gross and net contribution amounts, and current employment period beginning and closing dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 2031, Junior Reserve Officers’ Training Corps, Reserve Officers’ Training Corps Program for Secondary Educational Institutions; DoD Instruction 1205.13, Junior Reserve Officers’ Training Corps (JROTC) Program; DoDFMR Volume 10, Chapter 21; OPNAVINST 1533.5A, Naval Junior Reserve Officers Training Corps (NJROTC); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To accomplish payroll computations and the reimbursement portion of the NJROTC Instructor Program; to provide statements and/or reports to each instructor and school/school district; to answer inquiries from instructors, school districts or financial institutions where funds are distributed; to provide information required by an auditor during an audit of the program; and to assist the Department of the Navy with any audit of individual instructor, school/school district.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the school/school district to provide information regarding the instructor’s computed minimum instructor pay, and the amount being reimbursed by the Navy.
</p><p>To the Treasury Department to provide information on check issues and electronic funds transfers.
</p><p>To the Federal Reserve Banks to distribute payments made through the direct deposit system to financial organizations or their processing agents authorized by individuals to receive and deposit payments in their accounts.
</p><p>The DoD "Blanket Routine Uses" published at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by Instructor Name, Instructor Social Security Number (SSN), School Identification Code, School Name, District Identification Code, District Name, Retired Pay Grade, or by any combination of data elements within the database.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>As a minimum, records are accessed by person(s) responsible for servicing, and authorized to use, the record system in performance of their official duties and properly screened and cleared for the need-to-know. Additionally, records are stored in locked file cabinets.
</p><p>Access to the building is controlled through utilization of a swipe card. All guests are escorted. Access to electronic documents is limited by an officially issued Common Access Card (CAC) that is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records and electronic storage media are maintained for a period of up to 6 years and 3 months from the fiscal year in which they were created, after which they are destroyed at the system location. If storage space is unavailable for this period of time, they may be sent to the Regional Records Service Facilities for the retention period. Destruction is by tearing, shredding, pulping, macerating, or burning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Naval Service Training Command, Citizenship Development, 250 Dallas Street, Suite A, Pensacola, FL 32526.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Naval Service Training Command, Citizenship Development (NJROTC), 250 Dallas Street, Suite A, Pensacola, FL 32526-5268.
</p><p>Requests should contain individual’s full name, Social Security Number (SSN) and the name of school. If the individual is no longer an NJROTC instructor, please provide dates of service as an instructor.
</p><p>The request must be signed, include current address and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Naval Service Training Command, Citizenship Development (NJROTC), 250 Dallas Street Suite A, Pensacola FL 32508-5268.
</p><p>Requests should contain individual’s full name, Social Security Number (SSN) and if currently an NJROTC instructor, name of school. If no longer an NJROTC instructor, provide dates of service as an instructor.
</p><p>The request must be signed, include current address and telephone number. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5 and 32 CFR part 701. They may also be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual instructors; school/school district offices; Department of the Navy and the Defense Retiree and Annuitant System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01543-1" toc="yes">
<systemNumber>NM01543-1</systemNumber>
<subsection type="systemName">Explosives Handling Qualification/Certification Program (December 9, 2003, 68 FR 68613).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organization elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy, Marine Corps, civilian and contractor personnel involved in the process or evolution of explosives operations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Training records contain copies of the individual’s state driver’s license, Social Security Number, date of birth, home and office addresses, medical certificate stating that an individual has passed an exam by a doctor and is authorized to handle explosives, forklift/government driver’s license, date of exam and expiration date.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Departmental Regulations; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 8020.14/MCO P8020.11, Department of the Navy Explosives Safety Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record the names and training of all employees and their qualifications to work in certain categories of explosives operations.
</p><p>To ensure all individuals performing explosives inspections can validate an individual’s qualifications to perform a certain task.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Documents are marked "FOR OFFICIAL USE ONLY--PRIVACY SENSITIVE" and are only distributed to those persons having an official need to know. Computerized records are password protected and only accessible by those persons with an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retain on board and destroy three years after an employee terminates or is no longer involved in explosives processes.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commanding Officer, Naval Ordnance Safety and Security Activity, 23 Strauss Avenue, Farragut Hall, Building D-323, Indian Head, MD 20640-5035.
</p><p>Record Holder: Commanding officer or head of the organization in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer or head of the organization in question. Individuals may inspect personnel certifying documents at local activity to which individual assigned. Official mailing addresses are published in the Standard Navy Distribution List available at  http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer or head of the organization in question. Individuals may inspect personnel certifying documents at local activity to which individual assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, personnel files, physician, and supervisor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01542-1" toc="yes">
<systemNumber>N01542-1</systemNumber>
<subsection type="systemName">Aviation Training Jacket.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Aviation Training Jacket accompanies the individual student to each Naval Air Training Command squadron as he progresses in the training program. Upon completion or termination of training, the Aviation Training Jacket is forwarded to the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All naval aviators, naval flight officers, naval flight surgeons, aviation warrant officers, and pre-commissioning training for aviation maintenance duty and aviation intelligence officers. This includes records in the above categories for individuals who do not complete prescribed training.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Aviation flight training, practical and academic grade scores, including pre-training aviation test battery scores.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain an up-to-date student flight record and to evaluate the student’s individual training progress and qualifications, including aircraft, medical and physiological qualifications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To educational institutions upon individual requests for academic transcripts.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders in metal filing cabinets and limited access word processing equipment.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and date of designation, completion or termination of training and Social Security Number/officer file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to the individual or those who maintain training records and those who are directly involved with the individual’s training or evaluation. The file cabinets containing the jackets are in command areas under normal military 24 hour security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Two years after completion of advanced training, files are retired to the Federal Records Center, Fort Worth, Texas for 50 years and then destroyed. An individual aviator who retires or is released from active/reserve duty may request custody of his/her file by writing to the Chief of Naval Air Training.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The individual is informed that the Aviation Training Jacket is being maintained and has ready access to it during training. After training, he can submit written request to the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p><p>Individual should provide name, Social Security Number or officer file number, and date of completion or termination of training. Personal visitors can provide proof of identity by military identification card, active or retired, or driver’s license and some record of naval service.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p><p>Individual should provide name, Social Security Number or officer file number, and date of completion or termination of training. Personal visitors can provide proof of identity by military identification card, active or retired, or driver’s license and some record of naval service.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Prior educational experience, flight grades, academic grades supporting flight training, physical fitness/survival/swimming proficiency, aviation physiology training and qualifications, and birth certificate.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01560-1" toc="yes">
<systemNumber>NM01560-1</systemNumber>
<subsection type="systemName">Navy College Management Information System
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Education and Training Professional Development and Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps military personnel and Coast Guard Civil Service and service members who receive tuition assistance (TA); dependents of Marine Corp service members OCONUS who receive tuition assistance (TA); Navy service members who participate in the Navy College Program for Afloat College Education (NCPACE); Navy service members who participate in the Seaman To Admiral 21st Century Program (STA21), The Advanced Enlisted Voucher Program (AEV) and the Graduate Education Voucher program (GEV); and, Navy, Marine Corps, Adult Family Members (AFM) of service members and Civil Service employees who participate in the Academic Skills Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s application for tuition assistance; personnel data; counseling notes and education plans; degree, course completion and grade reports from academic institutions and contract training providers; authorization for disbursement; and agency approval/disapproval.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain information on participants in the tuition assistance (TA), Navy College Program for Afloat College Education (NCPACE), Academic Skills programs, the Seaman to Admiral 21st Century Program (STA21), the Advanced Enlisted Voucher Program (AEV) and the Graduate Education Voucher program (GEV); to provide information to education counselors for the purpose of determining TA eligibility; education and degree plans; and course selection and eligibility; to provide information to fiscal and accounting personnel for the purpose of financial management and funds disbursement; to provide supervisory and management personnel access to the individual’s degree and course completion records via the Electronic Training Jacket produced by the Navy Training Management and Planning System (NTMPS) for the purpose of personnel evaluation; determining special program eligibility, and duty assignments; and to provide degree and course completion information to NTMPS and EMF in the form of an electronic extract.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To U.S. Coast Guard Voluntary Education Program Office for the purpose of education counseling, financial management, and funds disbursement.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name, Social Security Number (SSN), and branch of service.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper copies of tuition applications are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours. Automated records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper and/or electronic copies of the individual’s signed Tuition Assistance applications are retained at the originating NCO for three years and then shredded or burned. Copies of tuition assistance authorizations for officers are maintained in their official personnel record for two years following the completion of courses paid by tuition assistance. All other records are maintained in electronic format within NCMIS indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer, Naval Education and Training Professional Development and Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about them is contained in this system should address written inquiries to the Commanding Officer, Naval Education and Training Professional Development and Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
</p><p>Individuals should provide their full name, Social Security Number (SSN), branch of service, and signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about them contained in this system should address written inquiries to the Commanding Officer, Naval Education and Training Professional Development and Technology Center, 6490 Saufley Field Road, Pensacola, FL 32509-5241.
</p><p>Individuals should provide their full name, Social Security Number (SSN), branch of service, and signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Subject individual, Corporate Enterprise and Training Activity Resource System (CETARS) Standard Training Activity Support System (STASS), Navy Personnel Command, Application for Tuition, the Marine Corps and Coast Guard personnel systems extracts, Assistance Form (NAVMC 10883), education counselors, educational institutions, Tuition Assistance Authorization Form (NAVEDTRA 1560/5), and Academic contractor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01560-2" toc="yes">
<systemNumber>NM01560-2</systemNumber>
<subsection type="systemName">Department of Defense Voluntary Education System (DODVES).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Activity for Non-Traditional Education Support, 6490 Saufley Field Road, Pensacola, FL 32509-5243.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former DoD and Coast Guard personnel, including Reserves and National Guard.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number (SSN); date of birth; home and work e-mail addresses; phone numbers (home, office, cell, and fax); educational costs/tuition assistance; test scores; professional qualification and skills; training courses completed; certifications received; level of education; military awards received; duty assignment; and language skills.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; DoD 1322.8, Voluntary Education Programs for Military Personnel; DoD 1322.25, Voluntary Education Program; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide voluntary educational programs to current and former military service members. The system will maintain educational records and track educational costs of those current and former service members who participate in the Defense Activity for Non-Traditional Education Support (DANTES) program; assist military personnel in making successful transitions to second careers in teaching; provide referral assistance and placement services to departing, qualified, military personnel for schools that serve low-income families throughout the U.S.; provide information to the Defense Finance and Accounting Service (DFAS) and to local DoD fiscal and accounting personnel for the purpose of financial management and funds disbursement; and promote partnerships between civilian and military communities through agreements with commercial testing agencies, colleges, universities, and educational associations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To United States Coast Guard Voluntary Education Program Office for the purpose of education counseling, financial management, and funds disbursement.
</p><p>To DoD contractors who conduct examinations and provide the results back to DANTES, and to DoD contract counselors who provide educational counseling support to the Service member.
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and last four digits of Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to those individuals who require the records for the performance of their official duties. Paper records are maintained in buildings with controlled or monitored access. During non-duty hours, records are secured in locked or guarded buildings, locked offices, or guarded cabinets. Password controlled system, file, and element access based on predefined need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed two years after the individual completes the educational program.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Defense Activity for Non-Traditional Education Support, 6490 Saufley Field Road, Pensacola, FL 32509-5243.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Defense Activity for Non-Traditional Education Support, 6490 Saufley Field Road, Pensacola, FL 32509-5243.
</p><p>Individuals should submit a signed request that contains their full name and last 4 of their Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves is contained in this system should address written inquiries to the Director, Defense Activity for Non-Traditional Education Support, 6490 Saufley Field Road, Pensacola, FL 32509-5243.
</p><p>Individuals should submit a signed request that contains their full name and last 4 of their Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; DoD contractors that administer exams; colleges/universities/educational institutions personnel, DFAS and DoD activities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01571-1" toc="yes">
<systemNumber>N01571-1</systemNumber>
<subsection type="systemName">Primary location:  Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized segments:  Naval Reserve Surface Force, Naval Reserve Air Force and their claimancies.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who are members of the Naval Reserve and those who are recruited into the Naval Reserve Programs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>System comprises records reflecting information pertaining to reservist’s Active Duty for Training (ACDUTRA) and associated personal information such as name/rank/grade, Social Security Number, current address, academic, medical qualifications, schools and training information. The system also contains a Standard Document Number (SDN) which is used to track cost of training, clothing and subsistence that is provided to the reservist.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To write, modify and cancel orders for Naval Reservists performing ACDUTRA; to issue seabags, death benefits paid, per diem, travel, subsistence, drill pay, ACDUTRA and Temporary Active Duty (TEMAC) pay, disability payments, bonuses, school costs and special pay such as flight and sea pay, and to monitor training needs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records are stored on magnetic tapes, disks and drums. Paper record, microfiche, printed reports and other related documents supporting the system are filed in cabinets and stored in authorized areas only.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Automated records are retrieved by Social Security Number, name and standard document numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Within the computer center, controls have been established to distribute computer output over the counter only to authorized users. Specific procedures are also in force for the disposal of computer output. Output material in the sensitive category will be shredded. Computer files are kept in a secure, continuously manned area and are accessible only to authorized computer operators, programmers, enlisted management, placement, and distributing personnel who are directed to respond to valid official requests for data. These accesses are controlled and monitored by the Security System.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>History of ACDUTRA orders are maintained in the system for three years, then put to magnetic tape and stored in a secured area indefinitely. Accounting documents are maintained in the system for six years (current year and five prior years). Paper documents for each year are destroyed one year after the lapse for the earliest appropriation year.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p><p>Requests should contain full name and Social Security Number and must be signed. Visitors should be able to identify themselves by a commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Naval Reserve Force, 13000 Chef Menteur Highway, New Orleans, LA 70129-1800.
</p><p>Requests should contain full name and Social Security Number and must be signed. Visitors should be able to identify themselves by a commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals concerned, disbursing officers, Navy schools, and military command to which the individual is attached.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01640-1" toc="yes">
<systemNumber>NM01640-1</systemNumber>
<subsection type="systemName">Individual Confinement Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>United States Navy Brigs and United States Marine Corps Brigs.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i> and/or may be obtained from the Director, Corrections and Programs (N1353), Navy Personnel Command, 5720 Integrity Drive, Millington, TN 38055-6000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members confined in a Naval Brig as a result of or pending trial by courts-martial; military members sentenced to bread and water or diminished rations; and military members awarded correctional custody to be served in a correctional custody unit (CCU).
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Documents related to the administration of individual prisoners in the Department of the Navy confinement and correctional custody facilities to include courts martial orders; release orders; brigs orders; medical examiners’ reports; requests and receipts for health and comfort supplies; reports and recommendations relative to disciplinary actions; clothing and equipment records; mail and visiting lists and records; personal history records; individual prisoner utilization records; requests for interview; initial interview; spot reports; prisoner identification records; parolee agreements; inspection record of prisoner in segregation; personal funds records; valuables and property record; daily report of prisoners received and released; admission classification summary; social history clemency recommendations and actions; parole recommendations and actions; restoration recommendations and actions; psychiatric, psychological, and sociological reports; certificate of parole; certificate of release from parole; requests to transfer prisoners; records showing name, grade, Social Security Number (SSN), sex, education, sentence, offense(s), sentence computation, organization, ethnic group, discharge awarded, length of unauthorized absence, number and type of prior punishments, length of service, and type release; reports showing legal status, offense charged, and length of time confined; and sex offender acknowledgment/notification letters; and names, addresses, and telephone numbers of victims/witnesses. Also includes information regarding DNA sample collection.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 951; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 1565; 42 U.S.C. 10601 et seq., Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Program; and E.O. 9397 (SSN).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine initial custody classification; to determine when custody grade change is appropriate; to gauge member’s adjustment to confinement or correctional custody; to identify areas of particular concern to prisoners and personnel in correctional custody; to determine work assignment; to determine educational needs; serves as the basis for correctional treatment; serves as a basis for recommendations for clemency, restoration, and parole; to verify, record, and capture documentation of DNA collection; and to notify victims/witnesses of crime of related activities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, state, and local law enforcement and investigative agencies for investigation and possible criminal prosecution, civil court actions or regulatory order.
</p><p>To state and local authorities for purposes of providing (1) notification that individuals, who have been convicted of a specified sex offense or an offense against a victim who is a minor, will be residing in the state upon release from military confinement and (2) information about the individual for inclusion in a state operated sex offender registry.
</p><p>To confinement/correctional system agencies for use in the administration of correctional programs to include custody classification; employment, training and educational assignments; treatment programs; clemency, restoration to duty, and parole actions; verifications concerning military offenders or military criminal records, employment records and social histories.
</p><p>To victims and witnesses of crime for the purpose of notifying them of date of parole or clemency hearing and other release related activities.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and computerized database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in areas accessible only to authorized personnel who are properly screened, cleared, and trained. Computer database is password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Two years after a prisoner is released or transferred from a brig or expiration of parole, prisoner paper records are transferred to the appropriate Federal Records Center. Automated records are maintained indefinitely.
</p><p>Federal Records Center Atlanta, 1557 St. Joseph Avenue, East Point, GA 30344-2533 has records from ashore brigs under the area consideration of the Commander, U.S. Atlantic Fleet; Commander, U.S. Naval Forces Europe; Commander, Naval Education and Training, afloat brig on Atlantic Fleet ships, and Naval Consolidated Brig, Charleston.
</p><p>Federal Records Center Los Angeles, 2400 Avila Road, P.O. Box 6719, Laguna Niegel, CA 92607-6719 has records for ashore brigs under the area consideration of the Commander, U.S. Pacific Fleet; afloat brigs on Pacific Fleet ships; and Naval Consolidated Brig, Miramar.
</p><p>Records of prisoners accompany their transfer to other facilities.
</p><p>Victim/Witness Records are destroyed after two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Officials: Director, Corrections and Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000 and Commandant of the Marine Corps (Code PSL Corrections), Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p><p><i>Record Holders:</i> United States Navy Brigs and United States Marine Corps Brigs.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i> or may be obtained from the Director, Correction and Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the United States Navy Brig or United States Marine Corps Brig where incarcerated.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i> or may be obtained from the Director, Corrections and Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.
</p><p>Requests should include full name, Social Security Number (SSN), and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the United States Navy Brig or United States Marine Corps Brig where incarcerated.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i> or may be obtained from the Director, Corrections and Programs (N1353), 5720 Integrity Drive, Millington, TN 38055-6000.
</p><p>Requests should include full name, Social Security Number (SSN), and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military personnel records; military financial and medical records; military and civilian investigative and law enforcement agencies; court-martial proceedings; records of non-judicial administrative proceedings; United States military commanders; staff members and cadre supply information relative to service member’s conduct or duty performance; and other individuals or organizations which may supply information relevant to the purpose for which this system was designed.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principal function any activity pertaining to the enforcement of criminal laws. An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="NM01650-1" toc="yes">
<systemNumber>NM01650-1</systemNumber>
<subsection type="systemName">Department of the Navy (DON) Military Awards System
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Naval Operations (DNS-35), 2000 Navy Pentagon, Washington, DC 20350-2000;
</p><p>Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, VA 22134-5103;
</p><p>Council on Review Boards, Navy Department Board of Decorations and Medals (NDBDM), 1000 Navy Pentagon, Washington, DC 20350-1000;
</p><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy Awards: All recipients of Navy and Marine Corps personal awards, to include the U.S. Coast Guard, Navy, and Marine Corps military personnel who receive personal awards from other U.S. Armed Forces; and approved unit awards from 1941 to present.
</p><p>Marine Corps Awards: Approved individual awards from 1917 to present; approved unit awards from 1941 to present; digital information regarding awards approved by the Secretary of the Navy, the Commandant of the Marine Corps, and the various delegated awarding authorities throughout the Marine Corps from 2000 to present.
</p><p>Navy and Marine Corps Awards: All personal awards approved at Secretariat level and unit awards, individual records contain a copy of the approved personal award recommendation which contains the member’s full name, Social Security Number (SSN), award recommended, award approved, unit assigned at the time of action or period of service, originator of the award recommendation, and a copy of the approved award citation/certificate.
</p><p>Tertiary records include paper records and microfilmed records which contain the member’s full name, service number or Social Security Number (SSN), rank or grade recommended award, approved award, approval date, originator of the award, the approval authority, period of the award, and chain of command information.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Approved individual personal awards for 1967 and continuing; approved unit awards for 1941 and continuing; Navy Department Awards Web Service--File includes awards approved by the Secretary of the Navy and those authorized for approval by subordinate commanders. Record includes service member’s name, service number/Social Security Number, award recommended, and award approved. A second section of the file contains activities awarded Unit Awards and the dates of eligibility; microfilm copies of approved World War II--1967 personal awards; Navy Department Awards Web Service electronic data base that includes data extracted from OPNAV Form 1650/3, Personal Award Recommendation, such as name, Social Security Number (SSN), type of award, approval authority, recommended award, approved award, meritorious start and end dates, service status of recipient, originator of the recommendation, designator, Unit Identification Codes, officer or enlisted, service component, rate/rating, pay grade, number of award recommended, assigned billet of individual, campaign designation, classified or unclassified designated award, date of recommendation, award approved date, approved award, chain of command data, extraordinary heroism determination, letter type, board serial number, pertinent facts, date forwarded to Secretary of the Navy, Board’s recommendation, participating command field, Board meeting data, receipt date by Board of Decorations and Medals, name of unit, name of ship, command points of contact that includes telephone numbers and email addresses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; Secretary of the Navy Instruction 1650.1H, Navy and Marine Corps Awards Manual; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain records of military personal awards and unit awards and to electronically process award recommendations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p><p>To public and private organizations, including news media, for the purpose of granting access and/or publicizing awards or honors.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), and individual unit name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Automated database requires authorized access; password protected; some user sites only have read capability; designated user capability regarding add/delete/change functions. Paper and microfiche records are under the control of authorized personnel during working hours and the office space in which records are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. A duplicate copy of the active file is provided to the National Archives and Records Administration (NARA). Historical files for the years 1967 to 1989 have been transferred to NARA.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Navy Awards: Chief of Naval Operations (DNS-35), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Marine Corps Awards: Headquarters U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-5103.
</p><p>Council of Review Boards, Navy Department Board of Decorations and Medals (NDBDM), Building 36, Washington Navy Yard, 720 Kennon Street, SE., Room 135, Washington, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should contact their local Personnel Support Activity or Personnel Support Detachment for a search of their Navy military personnel record or go to the Navy awards Web site at <i>Awards.navy.mil</i> and conduct a personal awards query.
</p><p>Marine Corps personnel seeking to determine whether information about themselves is contained in this system of records should contact their unit administrative officer (G-1/S-1) for a search of their Service Record Book/Officer Qualification Record or write to Headquarters U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-5103.
</p><p>All other individuals seeking to determine whether information about themselves is contained in this system of records should contact either the Chief of Naval Operations, Navy Awards Branch (DNS-35), 2000 Navy Pentagon, Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), MCB Quantico, Virginia 22134-5103 (for U.S. Marine Corps awards).
</p><p>Written requests should include full name, SSN, time period of award, and must be signed. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Navy individuals seeking access to information about themselves contained in this system of records should contact their local Personnel Support Activity or Personnel Support Detachment for a search of their Navy military personnel record or write to the Chief of Naval Operations (DNS-35), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Marine Corps individuals seeking access to information about themselves contained in this system of records should contact their unit administrative officer (G-1/S-1) for a search of their Service Record Book/Officer Qualification Record or write to Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-5103.
</p><p>Individuals seeking access to information about themselves contained in Navy Department Board of Decorations and Medals (NDBDM) system of records should contact the Council of Review Boards, Navy Department Board of Decorations and Medals (NDBDM), 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>All other individuals seeking access to information about themselves contained in this system of records should contact either the Chief of Naval Operations, Navy Awards Branch (DNS-35), 2000 Navy Pentagon, Washington, DC 20350-2000 (for U.S. Navy awards) or Headquarters, U.S. Marine Corps, Manpower and Reserve Affairs Department, Personnel Management Division, Military Awards Branch (MMMA), 3280 Russell Road, MCB Quantico, Virginia 22134-5103 (for U.S. Marine Corps awards).
</p><p>Requests should include full name, Social Security Number (SSN), time period of award, and must be signed. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy Department Awards Web Service; OPNAV Form 1650/3, Personal Award Recommendation Form, OPNAV 1650/14, Unit Award Recommendation Form, general orders; military personnel file, medical file, deck logs, command histories, award letter 1650.
</p><p>Marine Corps Awards histories, Marine Corps Awards Processing System, Personal Award Recommendation (OPNAV 1650/3), Marine Corps orders, official military records, command histories, historical paper copies of personal award citations, and microfilm copies of Navy and Marine Corps 3 x 5 award cards.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01700-1" toc="yes">
<systemNumber>NM01700-1</systemNumber>
<subsection type="systemName">DON General Morale, Welfare, and Recreation Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel authorized to use DON-sponsored Morale, Welfare, Recreation (MWR) services, youth services, athletic and recreational services, Armed Forces Recreation Centers, DON recreation machines, and/or to participate in MWR-type activities, to include: bingo games; professional entertainment groups recognized by the Armed Forces Entertainment; DON athletic team members; ticket holders of athletic events; and units of national youth groups such as Boy Scouts, Girl Scouts, and 4-H Clubs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; branch of service; home and duty station addresses; home, business, and cell telephone numbers; military/ civilian status; Social Security Number; Unit Identification Code (UIC); travel orders/vouchers; security check results; command contact person; boat and mooring storage agreement; insurance information; credit cards and other records of payments; contact address; contract, waiver, release, and indemnification agreements; check out and control sheets; bingo pay-out control sheet indicating individual name, grade, Social Security Number, duty station, dates and amount of bingo winnings paid; and Internal Revenue Forms W2-G and 5754, (Gambling Winnings and Statement by Person(s) Receiving Gambling Winnings, respectively).
</p><p>Activities that follow the American College of Sports Medicine Rules and Guidelines collect additional information, such as medical history, medications being taken, injury status, and who to contact in case of emergency.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 26 U.S.C. 6041; BUPERS Instruction 1710.11C, Operations of Morale, Welfare and Recreation Programs 2003; MCOP 1700.27, Marine Corps, Morale, Welfare and Recreation Policy Manual, Ch 1; NAVSO P-3520, Financial Management Policies and Procedures for Morale, Welfare and Recreation Programs; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To administer programs devoted to the mental and physical well-being of DON personnel and other authorized users; to document the approval and conduct of specific contests, shows, entertainment programs, sports activities/competitions, and other MWR-type activities and events sponsored or sanctioned by the DON.
</p><p>To provide a means of paying, recording, accounting, reporting, and controlling expenditures and merchandise inventories associated with MWR programs, activities, and events to include raffles, Monte Carlo, bingo prizes, and gaming machines.
</p><p>To enable fitness/sports facility personnel to determine the appropriate level of activity participation.
</p><p>To provide on-base emergency personnel with medical information regarding the emergency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the media or for public release to publicize the names and photographs of participants in league or other activities and events for marketing or other similar purposes.
</p><p>To credit card processors, banks, and other financial institutions to process payments made by credit or debit cards, by check, or other payment methods.
</p><p>To provide health and personal information to an off-base medical treatment facility should a member be taken there for treatment.
</p><p>To the Internal Revenue Service to report all monies and items of merchandise paid to winners of games whose one-time winnings are $1,200 or more.
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and networked data bases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number of patron.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Bingo records are maintained on-site for four years and then shipped to a Federal Records Center for storage for an additional three years. After seven years, records are destroyed.
</p><p>All other documents are destroyed after 2 years, unless required for current operation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Officials: For Navy activities--Commander, Navy Installations Command (N-94), 5720 Integrity Drive, Millington, TN 38055-6500; For Marine Corps activities--Commandant of the Marine Corps, Personal and Family Readiness Division (MRX), 3044 Catlin Avenue, Quantico, VA 22134-5099.
</p><p>Record Holders: Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>The request should include full name, Social Security Number (SSN), address of the individual concerned and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>The request should include full name, Social Security Number (SSN), address of the individual concerned, and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual or group receiving the MWR services to include but not limited to Monte Carlo, others who operate MWR programs, classes, events, and companies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01710-1" toc="yes">
<systemNumber>NM01710-1</systemNumber>
<subsection type="systemName">Recreation Association Membership Files.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm.</i>
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Name, rank, Social Security Number, room and telephone number, membership card number and dates purchased.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This record lists the names, internal codes, room and telephone numbers of each membership card and dates purchased.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To indicate income from sale of membership cards; to provide an audit trial for the auditors; and to confirm memberships, upon request.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper and automated records.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, Case number, organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password control system, file, and element access based on predefined need-to-know. Physical access is controlled by locked terminals and rooms, guards, personnel screening and visitor control.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed one year after individual terminates membership.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Installations, Millington Detachment (N253), 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>System Manager: Commanding Officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm</i>.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm</i>.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01730-1" toc="yes">
<systemNumber>NM01730-1</systemNumber>
<subsection type="systemName">Navy Chaplain Privileged Counseling Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps members, their dependents and other individuals who have received pastoral counseling from Navy chaplains.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date and nature of service provided, and Chaplain’s notes.
</p><p>PII that is mentioned by an individual during the course of a counseling interview, even if that PII was not solicited, may become part of a counseling file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and SECNAVINST 1730.9, Confidential Communications to Chaplains.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For Navy chaplains to provide and document confidential pastoral care given to counselees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DOD "Blanket Routine Uses" also apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Counselee’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in secure, limited access, or monitored areas. Physical entry by unauthorized persons is restricted through the use of locks, guards, passwords, or other administrative procedures. Access to personal information is limited to those individuals who require the records to perform their official assigned duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>When no longer needed, chaplain will destroy documents by shredding or other means that leave the information unrecognizable.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Chaplains, 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the chaplain who provided the service. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should include full name, date of service, and address of the individual concerned and should be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the chaplain who provided the service. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should include full name, date of service, and address of the individual concerned and should be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and chaplain.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01740-1" toc="yes">
<systemNumber>N01740-1</systemNumber>
<subsection type="systemName">Family Dependent Care Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy personnel serving on active duty or in the Ready Reserve who are single parents and who have primary or shared physical custody and who is married to and resides with an individual who is neither the natural or adoptive parent of the service member’s minor child or children (i.e. step parent); service member whose minor children do not reside with the natural or adoptive parent or other person who has legal interest in the custody of the minor children; both members of a dual military couple where one or both have primary or shared physical custody of minor children; service members who are legally responsible for an adult family member who is incapable of providing for themselves in the absence of the service member; and family circumstances or other personal status changes in which the service member becomes legally and primarily responsible for the care of another person.
</p><p>This system also covers members of the U.S. Marine Corps and Coast Guard when assigned to a Navy unit.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Family Care Plan package which includes NAVPERS 1740/6--Family Care Plan Certificate, NAVPERS 1740/7--Family Care Plan Arrangements, Family Care Plan Checklist, Social Security Number (SSN), address, copies of powers of attorney, legal documents, allotment information, financial information, counseling forms, etc.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 1740.4C, U.S. Navy Family Care Policy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and ensure that single military members and military couples with dependents have made adequate dependent care arrangements; to ensure the member is worldwide assignable; to ensure combat readiness and document a plan for the care of family members in the event of a medium or long term absence; to evaluate compliance with DoD and Navy programs requiring Family Care Plans; and to ensure family members are cared for during deployments, reserve mobilizations, temporary duty, etc. and that arrangements are in place for the financial well being of family members covered by the Family Care Plan during separations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours. Automated records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained by the commanding officer or his designated representative for the period the individual is assigned to that organization. Records are updated annually or when family circumstances or other personal status changes. File follows member with each new assignment. Once affiliation with the Navy is complete, records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Director, Personal Readiness and Community Support (N135), Office of the Chief of Naval Personnel, 5720 Integrity Drive, Millington, TN 38055-6000.
</p><p>Record Holder:
</p><p>Commanding officer or designated representative of the naval activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Commanding Officer of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Requests should contain individual’s full name, Social Security Number (SSN), dates assigned at that activity, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Requests should contain individual’s full name, Social Security Number (SSN), dates assigned at that activity, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and contesting contents, and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01740-2" toc="yes">
<systemNumber>N01740-2</systemNumber>
<subsection type="systemName">Federal Housing Administration Mortgage Insurance System (February 22, 1993, 58 FR 10721).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program was disestablished.
</p></xhtmlContent></subsection></section>
<section id="N01750-1" toc="yes">
<systemNumber>N01750-1</systemNumber>
<subsection type="systemName">Navy Family Ombudsman Registry.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Fleet and Family Support Program, Navy Installations Command, 2713 Mitscher Road SW., Ste. 300, Anacostia Annex, DC 20373-5802.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have volunteered to serve as Navy family ombudsmen in the Navy Family Ombudsmen Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, addresses (home, business, and e-mail, phone numbers (home, office, cell, and fax), command name and address, command unit identification code (UIC), gender, and training dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and OPNAVINST 1750.1 Series, Navy Family Ombudsmen Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify Navy family ombudsmen; provide them with program information; collect program statistics and workload data; and maintain record of program training received.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Networked databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system. Access limited to program coordinators, commanding officers and/or their appointed representatives.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when ombudsman resigns from position or is replaced.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Family Readiness Programs, Navy Installations Command, 2713 Mitscher Road SW., Ste. 300, Anacostia Annex, DC 20373-5802.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Director, Family Readiness Programs, Navy Installations Command, 2713 Mitscher Road SW., Ste. 300, Anacostia Annex, DC 20373-5802.
</p><p>The request should include full name and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Director, Family Readiness Programs, Navy Installations Command, 2713 Mitscher Road SW., Ste. 300, Anacostia Annex, DC 20373-5802.
</p><p>The request should include full name and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and commanding officer and/or their appointed representative.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01752-1" toc="yes">
<systemNumber>N01752-1</systemNumber>
<subsection type="systemName">Family Advocacy Program System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Case Files: Family Service Center, Family Advocacy Center, and/or Medical Treatment Facilities at the local naval activity that services the local beneficiaries. Official mailing addresses for naval activities are published as an appendix to the Department of the Navy’s compilation of systems of records notices.
</p><p>Marine Corps Family Advocacy Program Records: Marine Corps installations with a Family Service Center. Official mailing addresses are published as an appendix to the Department of the Navy’s compilation of records notices.
</p><p>Navy Central Registry: Navy Personnel Command (NPC-661), 5720 Integrity Drive, Milington, TN 38055-6610.
</p><p>Marine Corps Central Registry: Commandant of the Marine Corps; Head, Family Advocacy Program (MHF-25), Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All beneficiaries entitled to care at Navy medical and dental facilities whose abuse or neglect is brought to the attention of appropriate authorities.
</p><p>All beneficiaries reported for abusing or neglecting such victims.
</p><p>Victims/offenders not associated with the Department of the Navy and who are not generally entitled to care at Navy medical and dental facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Navy Family Advocacy Case Files:
</p><p>(a) Victim’s file consists of risk assessment which includes the following forms: incident report, eligibility decision, demographics, safety assessment, safety response, risk focused assessment reports (DOMAINS I, II, IV, V, VI, VII), risk assessment matrix, risk assessment summary, risk assessment findings, intervention plan, and Case Review Committee presentation; video/audio tapes of contact with victim; case notes about victim; Family Advocacy Program generated correspondence regarding abuse or neglect of victim; Original copy of DD Form 2486; Privacy Act Statement signed by victim; contacts with children who are not victims of abuse or neglect, and other supporting data assembled relevant to the abuse or neglect and generated by FAP staff that are specific to the victim.
</p><p>(b) Offender’s file consists of assessment with offender; demographics; video-audio tapes of contacts with offender; case notes on contacts with offender; case notes about offender; risk focused assessment report DOMAIN III (alleged offender characteristics); Family Advocacy Program (FAP) generated correspondence regarding offender; Privacy Act Statement signed by offender; and other supporting data assembled relevant to the abuse or neglect and generated by the FAP staff that are specific to the offender.
</p><p>(c) Documentation generated outside of the Family Advocacy Program (Naval Criminal Investigative Service reports; local police reports; Base Security Incident Complaint Reports; psychiatric and substance abuse evaluations; treatment reports; copies of pertinent medical entries; Child Protective Service reports; shelter reports; photographs; correspondence generated outside the Family Advocacy Program; and other supporting data assembled relevant to the abuse or neglect and generated outside the FAP that are specific to either the victim(s) or offender(s) (e.g., Military Protective Orders, barring letters, and civilian temporary restraining orders) are maintained in a separate folder and are retrieved by case number.
</p><p>Marine Corps Program Family Advocacy Program Files:
</p><p>(a) Victim’s file consists of client’s fact sheet (demographics); Privacy Act Statement signed by victim; Limits of Privacy Statement signed by victim; initial assessment; CRC Case Assessment with risk assessment; audio/video tapes of contact with victim; safety plan; notes on collateral contacts about victim; case notes; CRC case status determination; CRC generated correspondence; Command’s Case disposition and recommendation approval letter; original copy of DD Form 2486 and other relevant supporting data generated by the FAP staff that is specific to the victim.
</p><p>(b) Offender’s file consists of client’s fact sheet (demographics); Privacy Act Statement signed by offender; Limits of Privacy Statement signed by offender; initial assessment; CRC Case Assessment; audio/video tapes of contacts with offender; case notes on collateral contacts regarding offender; case notes; CRC case status determination; CRC generated correspondence; Command’s Case disposition and recommendation approval letter; copy of DD Form 2486 and other relevant supporting data generated by the FAP staff that is specific to the offender.
</p><p>(c) Documentation generated outside of the Family Advocacy Program (Naval Criminal Investigative Service reports; local police reports; Base Security Incident Complaint Reports; psychiatric and substance abuse evaluations; treatment reports; copies of pertinent medical entries; Child Protective Service reports; shelter reports; photographs; correspondence generated outside the family advocacy Program; and other supporting data assembled relevant to the abuse or neglect and generated outside the FAP that are specific to either the victim(s) or offender(s) (e.g., Military Protective Orders, barring letters, and civilian temporary restraining orders) are maintained in a separate folder and are retrieved by case number.
</p><p>Both the Navy and Marine Corps Central Registries contain data elements extracted from DD 2486, Child/Spouse Abuse Incident Report.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; DoD Directive 6400.1, 6400.1-M, 6400.2; Secretary of the Navy Instruction 1752.3A; OPNAVINST 1752.2A; BUMEDINST 6302.22; and MCO 1752.3B (FAP SOP); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To collect information pertaining to the identification, prevention, evaluation, intervention, treatment and rehabilitation of beneficiaries involved in abuse or neglect.
</p><p>To provide pertinent case-related information to DoD and DON officials, other than Commanding Officers, responsible for specific case interventions in abuse and/or neglect incidents (e.g., clinical counselors providing counseling/treatment to victims and/or offenders, medical personnel providing medical treatment to victims and/or offenders).
</p><p>To provide specific data on assessed risk, safety needs, case status, and recommended actions to commanding officers of FAP involved service members.
</p><p>To provide case specific information to headquarters personnel for necessary review and oversight.
</p><p>Purposes of the Central Registries: To support local FAP case management to include tracking of individuals, identification of prior FAP involvement, and monitoring of caseloads.
</p><p>To support FAP budget and staffing requirements and policy changes.
</p><p>To support the Navy Personnel Command flagging and assignment control process for FAP involved service members.
</p><p>To provide information in support of the `Installation Records Check (IRC)’ required by OPNAVINST 1700.9D for screening applicants for any position which involves the care and/or supervision of children.
</p><p>To provide the Defense Manpower Data Center (DMDC) with data from the Navy Central Registry.
</p><p>To support FAP research efforts.
</p><p>To respond to public and/or other government agencies’ requests for aggregate data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Executive Branch of government in the performance of their official duties relating to the coordination of family advocacy programs, medical care, and research concerning family member abuse or neglect.
</p><p>To federal, state or local government agencies when it is deemed appropriated to utilize civilian resources in the counseling and treatment of individuals or families involved in abuse or neglect or when it is deemed appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement.
</p><p>To contractors, private and public individuals/organizations for authorized health research in the interest of the federal government and the public. When not considered necessary, client identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of federal, state, and local governments and agencies when required by law and/or regulation in furtherance of local communicable disease control, family abuse prevention programs, preventive medicine and safety programs, and other public health and welfare programs.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing, and accreditation of health care providers.
</p><p>To law enforcement officials to protect the life and welfare of third parties. This release will be limited to necessary information. Consultation with the hospital or regional judge advocate is advised.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p><i>Note: </i> Records of identity, diagnosis, prognosis or treatment of any patient which are maintained in connection with the performance of any program or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States shall, except as provided in 42 U.S.C. 290dd-2, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored in file folders, microfilm, magnetic tape, machine lists, discs, and other computerized or machine readable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Victim’s file is retrieved by name of victim, case number, their Social Security Number, and/or year of incident.
</p><p>Alleged offender’s file is retrieved by alleged offender’s name, case number, their Social Security Number and/or year of incident.
</p><p>Central registry data is retrieved by Social Security Number or any identifying data element on the DD Form 2486.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These files are highly sensitive and must be protected form unauthorized disclosure. While records may be maintained in various kinds of filing equipment, specific emphasis is given to ensuring that the equipment areas are monitored or have controlled access. Access to records of information or the central registry is limited to those officials who have been properly screened and trained and/or have a need to know consistent with the purpose for which the information was collected. The threshold for `need to know’ is strictly limited to those officials who are responsible for the identification, prevention, evaluation, intervention, treatment and rehabilitation of beneficiaries involved in abuse or neglect. Also pertinent information is limited to DoD and DON officials responsible for intervening in abuse and/or neglect incidents.
</p><p>Information maintained on a computer requires password protection. Computer terminals are located in supervised areas with access controlled system.
</p><p>Family Advocacy Program Staff will ensure that the in-take assessment and clinical notes are not duplicated and placed in both the victim and alleged offender’s files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Family Advocacy Program case records are maintained at the activity 4 years after the last entry in the file. If there is no subsequent activity 4 years after closure, the records are transferred to the National Personnel Records Center, 9600 Page Boulevard, St. Louis, MO 63132-5100, where they are retained for 50 years and then destroyed.
</p><p>Navy Central Registry data base is retained permanently at the Navy Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.
</p><p>Marine Corps Central Registry data is retained permanently by the Commandant of the Maine Corps (MHF-20), Headquarters. U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Navy Central Registry: Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.
</p><p>Marine Corps Central Registry: data is retained permanently by the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p><p>Navy Centralized Child Sexual Abuse Case Files: Chief of Naval Personnel (Pers-661), 2 Navy Annex, Washington, DC 20370-6610.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information in the case files about themselves should address written inquiries to the commanding officer of the naval activity from which they received treatment. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records.
</p><p>Request should contain the full name and Social Security Number of the individual, and/or year of the incident.
</p><p>Individuals seeking to determine whether this system of records contains information in the Navy Central Registry about themselves shall address written inquiries for Navy case to the Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.
</p><p>For the Marine Corps Central Registry address written inquiries to the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p><p>Requests should contain the full name and Social Security Number of the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves in the case files should address written inquiries to the commanding officer of the naval activity form which they received treatment. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records.
</p><p>Requests should contain the full name and Social Security Number of the individual, and/or year of an incident.
</p><p>Individuals seeking to access information from the Navy Central Registry about themselves shall address written inquiries for Navy Central Registry to the Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.
</p><p>For the Marine Corps Central Registry address written inquiries to the Commandant of the Maine Corps (MHF-25), Headquarters. U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-1775.
</p><p>Requests should contain the full name and Social Security Number of the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Victim; offender; other DoD component Central Registries; medical and dental records; educational institutions; medical facilities; private practitioners; law enforcement agencies; public and private health and welfare agencies, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in the accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="NM01752-2" toc="yes">
<systemNumber>NM01752-2</systemNumber>

<subsection type="systemName">DON Transitional Compensation for Abused Dependents.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>Commandant of the Marine Corps, Headquarters, United States Marine Corps, Manpower and Reserve Affairs (MR), Prevention and Intervention Counseling Services (MRRO), 3280 Russell Road, Quantico, VA 22134-5103.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Abused dependents who received transitional compensation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DD Form 2698, Application for Transitional Compensation; payment schedule; case processing record; direct-deposit form; annual certification form; acknowledgment of actions form; and correspondence to and from the Defense Finance and Accounting Service (DFAS).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. Sections 801-940, 860(c), 1059, 1077, and 1408(b); 38 U.S.C. 1311 and 1313; DoD Instruction 1342.24, Transitional Compensation for Abused Dependents and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To coordinate requests for transitional compensation, to approve requests and forward them to DFAS, and to notify DFAS of any action that affects payment of transitional compensation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and networked databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening or visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>Commandant of the Marine Corps, Headquarters, United States Marine Corps, Manpower and Reserve Affairs (MR), Prevention and Intervention Counseling Services (MRRO), 3280 Russell Road, Quantico, VA 22134-5103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Navy: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>Marine Corps: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, U.S. Marine Corps ARAD, FOIA/PA USMC, 2 Navy Annex, Room 3134, Washington, DC 20380-1775.
</p><p>Requests should contain full name, Social Security Number (SSN) of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Navy: Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Installations Command (N911B), Detachment Millington, Building 457, 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>Marine Corps: Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Headquarters, U.S. Marine Corps ARAD, FOIA/PA USMC, 2 Navy Annex, Room 3134, Washington, DC 20380-1775.
</p><p>Requests should contain full name, Social Security Number (SSN) of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5, 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and military personnel record file.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01752-3" toc="yes">
<systemNumber>N01752-3</systemNumber>
<subsection type="systemName">Child Sexual Abuse (CSA) Case Management System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Installations Command (N9113), 2713 Mitscher Road SW., Ste 300, Anacostia Annex, DC 20373-5802.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy active duty personnel alleged to have committed or been involved with Child Sexual Abuse (CSA) cases.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Alleged offender’s name, Social Security Number, date of birth, rank, military address, year(s) of alleged incident, expiration of active obligated service, projected rotation date, number of victims, notes, case determination, case number, subsequent reviews.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; E.O. 9397 (SSN); and OPNAV Instruction 1752.2A, Family Advocacy Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain copies of all reported Child Sexual Abuse (CSA) cases and maintain a computerized database of alleged CSA offenders for use in tracking the individual, collecting statistics, conducting research studies, complying with Child Protective Service requirements at state and local levels, and assisting in the development of CSA program policy issues.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, state, or local government agencies when it is deemed appropriate to utilize civilian resources in the counseling and treatment of individuals or families involved in abuse or neglect; or when it is deemed appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement.
</p><p>To officials and employees of Federal, state, and local governments and agencies when required by law and/or regulation in furtherance of local communicable disease control, family abuse prevention programs, preventive medicine and safety programs, and other public health and welfare programs.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing, and accreditation of health case providers.
</p><p>To law enforcement officials to protect the life and welfare of third parties. This release will be limited to necessary information. Consultation with the hospital or regional judge advocate is advised.
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These files are highly sensitive and must be protected from unauthorized disclosure. While records may be maintained in various kinds of filing equipment, specific emphasis is given to ensuring that the equipment areas are monitored or have controlled access. Information maintained on the computer is password protected. Computer terminals are located in supervised areas with an access controlled system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records closed before 1 January 1998 will be maintained on site for a period of four years, after which they will be retired to the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100 and held for a period of 50 years. All paper records closed on or after 1 January 1998, will be maintained on site for a period of five years, after which they will be destroyed, with only the electronic records being maintained for 50 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander Navy Installations Command (N9113), 2713 Mitscher Road SW., Suite 300, Anacostia Annex, DC 20373-5802.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander Navy Installations Command (N9113), 2713 Mitscher Road SW., Suite 300, Anacostia Annex, DC 20373-5802.
</p><p>Request should contain full name and Social Security Number of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander Navy Installations Command (N9113), 2713 Mitscher Road SW., Suite 300, Anacostia Annex, DC 20373-5802.
</p><p>Request should contain full name and Social Security Number of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Family advocacy files.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01754-1" toc="yes">
<systemNumber>N01754-1</systemNumber>
<subsection type="systemName">Navy Family Support Clinical Counseling Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Family Service Centers, Navy Family Advocacy Centers/Departments located at various Navy and Marine Corps activities. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military service members and their dependents, retirees and their dependents, and spouses of POW’s and MIA’s and their eligible dependents. In certain overseas locations and certain remote CONUS locations, civilian DOD overseas employees may be eligible for services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Clinical Counseling Records and/or Family in Need of Services (FINS) Counseling Records. File could contain personal information such as name, Social Security Number, case number, home address, telephone number, marriage counseling information, parent-child relationship information, family relations, financial data, developmental disability information, and Quality of Life Management Information System (QDLMISNET) Network.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Department Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Family Service Centers (FSC) offer information, conduct referral services, and directly deliver services for a wide array of personal and family matters, counseling, assistance and crisis intervention to those eligible.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, microfilm, magnetic tapes, machine lists, discs, and other computerized of machine readable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and FSC/Family Advocacy Program generated number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to professional FSC staff and as delegated by the FSC Director at each location on a need-to-know basis. Paper records are stored in locked file cabinets. Automated records may be controlled by limiting physical access to data entry terminals or use of passwords. Access to computer information, and tape and disc storage, is strictly controlled. Work areas are sought-controlled during normal working hours. Building access is controlled and doors are locked during non-duty hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are retained for two years and then destroyed. Automated records are maintained for five years, then tapes/discs are erased.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Personnel Command (NPC-661), 5720 Integrity Drive, Millington, TN 38055-6610.
</p><p>Record Holder for FSC and/or FINS Cases: Commanding officers of installations with Navy Family Service Centers or Navy Family Advocacy Centers/Departments. Official mailing addresses are published as an appendix to the Department of the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the commanding officer of the naval activity from which they were seen for counseling. Official mailing addresses are published as an appendix to the Department of the Navy’s compilation of systems of records notices.
</p><p>Marine Corps individuals seeking to determine whether information about themselves is contained in this system should address written inquiries for FSC files to the Commandant of the Marine Corps (MHF), Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p><p>Individuals should provide proof of identity, full name, rank, Social Security Number, dates of counseling, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer of the naval activity from which they were seen for counseling. Official mailing addresses are published as an appendix to the Department of the Navy’s compilation of systems of records notices.
</p><p>Marine Corps individuals seeking access to information about themselves contained in this system should address written inquiries for FSC files to the Commandant of the Marine Corps (MHF), Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p><p>Individuals should provide proof of identity, full name, rank, Social Security Number,  dates of counseling, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is normally obtained directly from the individual applying for counseling/assistance, however, there may be instances when the FSC/Family Advocacy Program counselor obtains information from mental health officials.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01754-2" toc="yes">
<systemNumber>N01754-2</systemNumber>
<subsection type="systemName">DON Family Support Program Volunteers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Fleet and Family Support Centers and Marine Corps Community Services. Official mailing addresses for commands that have these offices are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who perform volunteer services for the Department of the Navy (DON) Family Support Program.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains information such as name, home address, home telephone number, date of birth, age and number of children, experience, education, professional qualifications/skills, interests, hobbies, assignments, start and completion date of service and any other information essential for placing the volunteer in the most appropriate position in the DON Family Support Program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; SECNAVINST 1754.1B, DON Family Support Program; and NAVMC DIR 1754.6, Marine Corps Family Team Building.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To define work setting placement, professional development requirements, mentor, coach, and supervise the performance of individuals who have volunteered to assist in the DON Family Support Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of volunteer.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening or visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three years from the date the individual departs from the DON Family Support Program and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Installations Command (N9), 716 Sicard Street, SE., Suite 1000, Washington Navy Yard, Washington, DC 20374-5140.
</p><p>Record Holders:
</p><p>Fleet and Family Support Centers/Offices and Marine Corps Community Services. Official mailing addresses for commands that have these offices are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the activity where they volunteer. Official mailing addresses for commands that have these offices are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Individuals should include their full name, dates of volunteer service and sign their request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the activity where they volunteer. Official mailing addresses for commands that have these offices are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Individuals should include their full name, dates of volunteer service and sign their request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01754-3" toc="yes">
<systemNumber>N01754-3</systemNumber>
<subsection type="systemName">Navy Child Development Services Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Child Development or Family Service Centers located at various Navy and Marine Corps activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps service members and their families or dependents. In certain locations, DoD civilian employees may be eligible for services.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; Social Security Number; case number; home address and telephone number; insurance coverage; names of parents and children; payment records; performance rating; complaints; background information, including medical, educational references, and prior work experience, information from the Naval Criminal Investigative Service (NCIS), the family advocacy program, base security, and state and local agencies; information related to screening, training, and implementation of the Family Child Care program; and reports of fire, safety, housing, and environmental health inspections. Children’s records will also include developmental profiles.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To develop child care programs that meet the needs of children and families, provide child and family program eligibility and background information; verify health status of children and verify immunizations, note special program requirements; consent for access to emergency medical care; data required by USDA programs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein my specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal officials involved in Child Care Services, including child abuse for the purpose of investigation and litigation.
</p><p>To State and local officials involved with Child Care Services if required in the performance of their official duties relating to investigations.
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By last name of member and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in monitored or controlled areas accessible only to authorized personnel. Building or rooms are locked outside regular working hours. Computer files are protected by software programs that are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for two years after individual is no longer in the Child Development Program and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Installations, Millington Detachment (N23), 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p>Record Holder: Navy Child Development or Family Service Centers located at various Navy and Marine Corps activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm.</i>
</p><p>Individuals should submit a signed request with provide proof of identity and full name.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://neds.nebt.daps.mil/sndl.htm.</i>
</p><p>Individuals should submit a signed request with proof of identity and full name.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from individuals either applying as child care providers or participant of the Family Child Care program; background checks from State and local authorities; housing officers; information from the Family Advocacy program; base security officers and base fire, safety and health officers; and local family child care monitors and parents of children enrolled.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identify of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N01754-3" toc="yes">
<systemNumber>N01754-3</systemNumber>
<subsection type="systemName">DON Child and Youth Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p><i>Navy:</i> Navy Child and Youth Program or Family Service Centers located at various Navy activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p><i>Marine Corps:</i> Commandant, Headquarters, U.S. Marine Corps, Personal and Family Readiness Division, 3280 Russell Road, MCB Quantico, VA 22134-5009, and all Marine Corps installations. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Members of the Armed Forces or Department of Defense personnel receiving services under the Navy Child and Youth Program or the Marine Corps Children, Youth, and Teen Program (CYTP).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name; sponsor’s Social Security Number (SSN); case number; home address and telephone number; emergency contact information; Child Development Center and Family Child Care insurance coverage; names of parents and children; payment records; performance rating; complaints; background information, including medical, educational references, and prior work experience; Naval Criminal Investigative Service (NCIS) data; Family Advocacy Program records; base security; Federal, State and local agencies information related to screening, training, and implementation of the Child Development Homes; and reports of fire, safety, housing, and environmental health inspections. Children’s records will also include developmental profiles.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; DoD Instruction 6060.2, Child Development Programs; DoD Instruction 6060.3, School Age Care Program; DoD Instruction 6060.4, Youth Programs; OPNAV Instruction 1700.9 series, Child and Youth Programs; Marine Corps Order P1710.30E, Children, Youth, and Teen Program (CYTP); and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To develop child care programs that meet the needs of children and families; provide child and family program eligibility and background information; and verify health status of children and verify immunizations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To local, State and Federal officials involved in Child Care Services, if required, in the performance of their official duties relating to child abuse reporting and investigations.
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p><p><i>Note:</i>  This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By the last name of the individual covered by the system and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in monitored or controlled areas accessible only to authorized personnel. Building or rooms are locked outside regular working hours. Computer files are protected by software programs that are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for two years after individual is no longer in the Child Development Program and then destroyed by burning, shredding, macerating, pulping, degaussing, erasing, or other appropriate means.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Navy Policy Official:</i> Commander, Navy Installations Command, 716 Sicard Street, SE., Suite 1000, Washington Navy Yard, Washington, DC 20374-5140.
</p><p><i>Marine Corps Policy Official:</i> Marine Corps Policy Manager, Commandant, Headquarters, U.S. Marine Corps, Marine Corps Community Services, Personal and Family Readiness Division, 3280 Russell Road, MCB Quantico, VA 22134-5009.
</p><p>SECONDARY MANAGERS:
</p><p><i>Navy:</i> Navy Child Development or Family Service Centers located at various Navy activities both in CONUS and overseas. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p><i>Marine Corps:</i> Directors of Marine Corps Community Services (MCCS) offices located at each Marine Corps installation. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Requests should contain full name of the sponsor, Social Security Number (SSN), and must be signed.
</p><p>The system manager requires an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the appropriate Navy or Marine Corps activity concerned. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Requests should contain full name of the sponsor, Social Security Number (SSN), and must be signed.
</p><p>The system manager requires an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from sponsors seeking program services and/or applying as child care providers or as participants of the child development homes; background checks from Federal, State and local authorities or Naval Criminal Investigative Service; housing officers; information obtained from the Family Advocacy Program records; base security officers; base fire, safety and health officers; local family child care monitors and parents of children enrolled; health care providers, employers, and others providing information identified in the categories of records in the system.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled for law enforcement purposes, other than material within the scope of subsection 5 U.S.C. 552a(j)(2), may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N01754-4" toc="yes">
<systemNumber>N01754-4</systemNumber>
<subsection type="systemName">Navy Family Accountability and Assessment System (NFAAS)
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>DoD affiliated personnel that includes Military service members (active duty, Guard/Reserve and the Coast guard personnel when operating as a military service with the Navy), civilian employees, family members of the above and contractors working at DoD facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy personnel (military and civilian) and their families who are involved in a natural or other man-made major disaster; catastrophic event; and/or assigned to a limited term deployment as an "Individual Augmentee (IA)" in support of the Global War on Terrorism.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The military departments may request information to assess the needs of affiliated personnel using a needs assessment survey to help determine any specific emergent needs.  Surveys are to include the date of assessment, the type of event and category classification, contacts with the military family, and a Federal Emergency Management Agency (FEMA) Number (if issued).</p>

<p>Individual augmentation deployment records include post deployment health assessments (PDHA) dates, dates of deployment, and contacts with the service member or contractor and family.</p>

<p>Exceptional Family Members Program information that include dependent identification and categories.  Additional information collected includes the individual’s full name, Social Security Number (SSN), DoD ID Number, date of birth, gender, DoD affiliation, branch of service, military status, rank/rate, duty station address, mailing/home address, home/work/cell telephone numbers, home/work email addresses, name of sponsor, sponsor SSN; spouse and child information: name, date of birth, and number of children; medical information: medical history, illness/diagnosis, and medical treatment; education information: current grade level, provider/school name, school district, provider/school address, provider/school office/fax numbers; emergency contact information: spouses name and mailing/home addresses, children names, date of births, mailing/home addresses, home/cell telephone numbers; parent’s names, mailing/home addresses, home/cell telephone numbers; or emergency contacts name and address.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; DoD Instruction 3001.02, Personnel Accountability in Conjunction with Natural Disasters or National Emergencies; OPNAVINST 3006.1, Personnel Accountability in Conjunction with Catastrophic Events; SECNAV Instruction 1754.5B Exceptional Family Member Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To account for personnel (status and whereabouts) following a natural/manmade disaster or when directed by the Secretary of Defense.</p>

<p>To assess the impact of the disaster on DoD affiliated personnel and their families, by conducting a needs assessment survey.</p>

<p>To capture information required to support Navy and DoD affiliated personnel as they return to a stable state following a disaster.</p>

<p>To track Navy affiliated personnel and family members’ support requirements and command readiness efforts in areas such as Individual Augmentation Deployments, Exceptional Family Member Program, and mandated training.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:</p>

<p>The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN) and date of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records and data collected are maintained in controlled areas accessible only to authorized personnel with a need-to-know.  Information maintained on computer requires Common Access Card (CAC) and passwords, which are "For Official Use Only" (FOUO) records.  Physical access to facilities is controlled by locked terminals and rooms, security guards, identification badges, key cards, and locks.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed two years after all actions are completed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.</p>

<p>The request should include the individual’s full name, SSN, address, date of birth and must be signed.</p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should log on to: https://navyfamily.navy.mil or address written inquires to the Commander, Navy Installations Command, 716 Sicard Street SE, Building 111, Washington Navy Yard, DC 20388-0001.</p>

<p>The request should include the individual’s full name, SSN, address, date of birth and must be signed.</p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; Defense Manpower Data Center (DMDC); Defense Enrollment Eligibility Reporting System (DEERS); Officer Personnel Information System (OPINS); Navy Enlisted System (NES); Inactive Manpower and Personnel Management Information System (IMAPMIS); Defense Civilian Personal Data System (DCPDS); and Need Assessment Survey.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01770-1" toc="yes">
<systemNumber>N01770-1</systemNumber>
<subsection type="systemName">Reserve Disability Appellate Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. Duplicate copies may be maintained by Commander, Naval Reserve Force or Commandant Marine Corps, and medical offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Reserve members of the Navy and Marine Corps who claim to have incurred or aggravated an illness or injury during active or reserve duty.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Requests originated by individuals concerned; Chief, Bureau of Medicine and Surgery historical narratives and opinions concerning the origins of disabilities of individuals; copies of Judge Advocate General determinations; Internal Revenue Service and Social Security Administration Records; and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1074(a); 37 U.S.C. 204, 206; 50 U.S.C. 403, 2082; and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for appellate review of adverse determinations made by Commander, Naval Reserve Force or Commandant of the Marine Corps concerning the eligibility of reservists to disability benefits. Final determination is provided to the appropriate medical treatment facility, Commandant of the Marine Corps or Commander, Naval Reserve Force. Final determination may be provided to Physical Evaluation Board.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 551(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and year action taken.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours. Automated records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in office for 1 year after closure of case and then forwarded to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage for 75 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request must be signed by the requesting individual and should contain the full name of the individual concerned and the approximate date on which the appeal was filed. Visits may be made to the Administrative law Division (Code 13), Office of the Judge Advocate General, Suite 7000, Presidential Towers, 2611 South Jefferson Davis Highway, Arlington, VA 22209. Armed Forces’ identification card or state driver’s license is required for identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request must be signed by the requesting individual and should contain the full name of the individual concerned and the approximate date on which the appeal was filed. Visits may be made to the Administrative law Division (Code 13), Office of the Judge Advocate General, Suite 7000, Presidential Towers, 2611 South Jefferson Davis Highway, Arlington, VA 22209. Armed Forces’ identification card or state driver’s license is required for identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Reserve personnel information is provided by Commander, Naval Reserve Force or Commandant of the Marine Corps, and the individual concerned. Medical opinions may be provided by the Chief, Bureau of Medicine and Surgery. Verification of loss of civilian earnings is provided by the internal Revenue Service and the Social Security Administration.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01770-2" toc="yes">
<systemNumber>N01770-2</systemNumber>
<subsection type="systemName">Casualty Information Support System (September 22, 2006, 71 FR 55442).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: These records fall under the following DoD-wide system of records notice, A0600-8-1c AHRC DoD, Defense Casualty Information Processing System (DIPS) published in the <i>Federal Register</i> on April 25, 2005 with number of 70 FR 21183.
</p></xhtmlContent></subsection></section>
<section id="N01770-3" toc="yes">
<systemNumber>N01770-3</systemNumber>
<subsection type="systemName">Naval Academy Cemetery and Columbarium Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chaplains Center, Mitscher Hall, U.S. Naval Academy, 101 Cooper Road, Annapolis, MD 21402-5027.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Those eligible to reserve a lot for future burial in the Naval Academy Cemetery. Deceased individuals interred/inured in the Naval Academy Cemetery/Columbarium.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>State Burial Transit Permit, Application for Reimbursement of Headstone or Marker Expenses (VA Form 21-8834), Application of Standard Government Headstone or Marker for Installation in a Private or Local Cemetery (VA Form 40-1330), Lot Marker (NDW-USNA-DMC-1170/08), Columbarium Niche Cover Inscription (NDW-USNA-DMC-5370/42), U.S. Naval Academy Internment/Inurement Record (NDW-USNA-DMC-5360/43), U.S. Naval Academy Cemetery Record (NDW-USNA-DMC-1170/46), Naval Academy Foundation Order (NDW-USNA-DMC-5360/09), and correspondence to and from individuals. Specifically, information contained on the forms or correspondence may be: Full name, home address, rank, service, Social Security Number, date and place of birth, date and place of death, marital status, name of father and mother, name of next of kin and their address, telephone number, date of birth and date of death (if applicable), date and place of burial, lot number and other information relating to burial arrangements.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1481-1488; 44 U.S.C. 3101; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain official records of individuals holding grave site reservations and/or individuals interred/inured in the Naval Academy Cemetery or Columbarium. Records are used to respond to general inquiries from individuals holding grave site reservations, to verify eligibility of spouses of an officer or enlisted person of the Navy or Marine Corps who is interred/inured in the Naval Academy Cemetery or Columbarium.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to  this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders, microfiche, and computer generated reports.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Alphabetically by last name and numerically by lot number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a building not open to general visiting and are maintained in an area accessible only to authorized personnel. Building is under surveillance of security personnel during non-working hours. Microfiche records are kept in the Naval Academy Archives which is not open to general visiting and is locked during non-working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent. They are retained after the individual is deceased.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall, 101 Cooper Road, Annapolis, MD 21402-5027.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall, 101 Cooper Road, Annapolis, MD 21402-5027.
</p><p>Requests should contain name, rank, and year of graduation from the U.S. Naval Academy.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Memorial Affairs Coordinator, U.S. Naval Academy, Mitscher Hall, 101 Cooper Road, Annapolis, MD 21402-5027.
</p><p>Requests should contain name, rank, and year of graduation from the U.S. Naval Academy.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the individual to whom it applies, the next of kin, and from the Register of the Alumni.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N01850-1" toc="yes">
<systemNumber>N011850-1</systemNumber>
<subsection type="systemName">Disabilities of Separated/Retired Military Members.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Retired or former members of the Navy or Marine Corps who have been separated for a disability or placed on the Temporary Disability Retired List or Permanent Disability Retired List who have applied for income tax exclusion and/or applied for Federal civilian employment or retirement.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence from individual originating request; Office of Personnel Management or any federal agencies employing such individuals; Chief, Bureau of Medicine and Surgery historical narratives and opinions concerning the origins of disabilities of individuals on whom determinations have been requested; copies of Judge Advocate General determinations; and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 3501(a), 5532(d), 6303(a), 8332(c), 8411(b); 26 U.S.C. 104(b); 44 U.S.C. 3101; and 50 U.S.C. 403, 2082.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used for determinations concerning the eligibility of individuals to certain benefits connected with Federal taxation of compensation for injuries or sickness and/or Federal civilian employment benefits available to those disabled in combat with enemies of the U.S. or having disabilities caused or aggravated by instrumentalities of war or in the case of federal taxation only, an injury or sickness incurred while engaged in extra-hazardous service or under conditions simulating war.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>Determinations are provided, upon request, to any Federal agency employing members who are retired or separated from the Naval service for disability.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retire to Washington National Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage when one year old.  Destroy when 75 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request should contain the full name of the individual concerned and the approximate date on which relief was requested. Written request must be signed by the requesting individual.   Visits may be made to the Administrative Law Division (Code 13), Office of the Judge Advocate General, Suite 7000, Presidential Towers, 2611 South Jefferson Davis Highway, Arlington, VA 22209.  Armed Forces’ identification card or state driver’s license is required for identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Assistant Judge Advocate General (Administrative Law), Office of the Judge Advocate General, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request should contain the full name of the individual concerned and the approximate date on which relief was requested. Written request must be signed by the requesting individual.  Visits may be made to the Administrative Law Division (Code 13), Office of the Judge Advocate General, Suite 7000, Presidential Towers, 2611 South Jefferson Davis Highway, Arlington, VA 22209.  Armed Forces’ identification card or state driver’s license is required for identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR Part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employment information in the system is submitted by the individuals concerned or the federal agencies employing them.  Medical information in the system is obtained from the individuals’ medical records, physical evaluation board records, and service records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01850-2" toc="yes">
<systemNumber>NM01850-2</systemNumber>
<subsection type="systemName">Physical Disability Evaluation System Proceedings.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Physical Evaluation Board, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy and Marine Corps personnel who have been considered by a Physical Evaluation Board for separation or retirement by reason of physical disability.
</p><p>All Navy and Marine Corps personnel who have been considered by a Physical Evaluation Board for separation or retirement by reason of physical disability and been found fit for duty by such boards.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains medical board reports; statements of findings of physical evaluation boards; medical reports from Department of Veterans Affairs and civilian medical facilities; copies of military health records; copies of the Judge Advocate General’s (JAG) Manual investigations; copies of prior actions/appellate actions/review taken in the case; recordings of physical evaluation board hearings; rebuttals submitted by the member; intra and interagency correspondence concerning the case; correspondence from and to the member, members of Congress, attorneys; and documents concerning the appointment of trustees for mentally incompetent service members. Records include name, Social Security Number (SSN), DoD ID Number, date of birth, mailing/home address, home/work or mobile phone numbers, home/work email address, record number, military grade/rate, year of disability proceeding and date of disability evaluation system action.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 1216 and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine fitness for duty or eligibility for separation or retirement due to physical disability of Navy and Marine Corps personnel, by establishing the existence of disability, the degree of disability, and the circumstances under which the disability was incurred, and to respond to official inquiries concerning the disability evaluation proceedings of particular service personnel.
</p><p>Used by the Office of the Judge Advocate General relating to legal review of disability evaluation proceedings; response to official inquiries concerning the disability evaluation proceedings of particular service personnel; to obtain information in order to initiate claims against third parties for recovery of medical expenses under the Medical Care Recovery Act (42 U.S.C. 2651-2653); and to obtain information on personnel determined to be mentally incompetent to handle their own financial affairs, in order to appoint trustees to receive their retired pay.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Veterans Affairs to request and verify information of service-connected disabilities in order to evaluate applications for veteran’s benefits.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.
</p><p><i>Note:</i> This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended, or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records, microfiche, and cassette recordings.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, record number, year of disability proceeding, and SSN.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and electronic storage media under the control of authorized personnel during working hours. Access during working hours is controlled by Board personnel and the office spaces in which file cabinets and storage devices are located are locked outside official working hours. Computerized system is password protected. The office is located in a building on a military installation which has 24-hour gate sentries and 24-hour roving patrols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained on-site at the Naval Council of Personnel Boards for one year. After that, they are retired to the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20409 for retention.  After a total of 75 years, records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Council of Personnel Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE, Room 309, Washington, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p><p>Written requests for information should contain the full name of the individual, military grade or rate, and date of Disability Evaluation System action. Written requests must be signed by the requesting individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access information about themselves contained in this system should address written inquiries to the Director, Secretary of the Navy Council of Review Boards, Department of the Navy, Washington Navy Yard, 720 Kennon Street SE., Room 309, Washington, DC 20374-5023.
</p><p>Written requests for information should contain the full name of the individual, military grade or rate, and date of Disability Evaluation System action. Written requests must be signed by the requesting individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military medical boards and medical facilities; Department of Veterans Affairs and civilian medical facilities; physical evaluation boards and other activities of the disability evaluation system, Naval Council of Personnel Boards, the Bureau of Medicine and Surgery; the Judge Advocate General; Navy and Marine Corps local command activities; other activities of the Department of Defense; and correspondence from private counsel and other interested persons.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM01850-3" toc="yes">
<systemNumber>NM01850-3</systemNumber>
<subsection type="systemName">Combat-Related Special Compensation Branch Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Combat-Related Special Compensation Branch, 720 Kennon Street SE., Suite 309, Washington Navy Yard, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps career retirees who have applied for combat-related special compensation.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains DD Form 2860; and may also contain: medical reports and disability compensation information from the Department of Veterans Affairs; medical reports from civilian medical facilities; medical board reports; statements of findings of physical evaluation boards; military health records; military personnel records; records and reports from the Defense Finance and Accounting Service; retirement records; pay information; requests for reconsideration submitted by the applicant; intra-agency and interagency correspondence concerning the case; correspondence from and to the applicant, members of Congress, attorneys, representatives, and other cognizant persons or parties; decisional documents issued by the Combat-Related Special Compensation Branch; any additional supporting documentation that the applicant submits to the Combat-Related Special Compensation Branch; and/or copies of any of the foregoing documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 1413a; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine whether Navy and Marine Corps career retirees who have applied for combat-related special compensation are entitled to it by establishing the combat-related circumstance(s), if any, under which the disability was incurred.
</p><p>To notify the Defense Finance and Accounting Service of the findings in order to effectuate payment of combat-related special compensation.
</p><p>To respond to official inquiries concerning the applications of particular applicants. The file may also be referred to by the Board for Correction of Naval Records in conjunction with their subsequent review of applications from applicants.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows:
</p><p>To officials and employees of the Department of Veterans Affairs to request and verify information of service-connected disabilities in order to evaluate applications for combat-related special compensation.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p><p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
</p><p>Storage:</p>
<p>Paper records, computerized data base, CD-ROM.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and docket number, and/or Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file Suite(s) or other storage devices under the control of authorized personnel during working hours. Computerized system is password protected. Access during working hours is controlled by Naval Council of Personnel Boards personnel and the office space in which the file Suite(s) and storage devices are located is locked after official working hours. The office is located in a building on military installation that has 24-hour gate sentries and 24-hour roving patrols.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained on-site at the Naval Council of Personnel Boards for one year. After that, they are retired to the Washington National Records Center, 4205 Suitland Road, Suitland, MD 20409 for retention. After a total of 75 years, records are destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Council of Personnel Board, Department of the Navy, 720 Kennon Street SE., Suite 309, Washington Navy Yard, DC 20374-5023.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Director, Naval Council of Personnel Boards, Department of the Navy, 720 Kennon Street SE., Suite 309, Washington Navy Yard, DC 20374-5023.
</p><p>The request should contain the full name of the individual, military grade or rate, docket number, Social Security Number and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in the system should address written inquiries to the Director, Naval Council of Personnel Boards, Department of the Navy, 720 Kennon Street SE., Suite 309, Washington Navy Yard, DC 20374-5023.
</p><p>The request should contain the full name of the individual, military grade or rate, docket number, Social Security Number and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy and Marine Corps career retirees who apply for combat-related special compensation; military medical boards and medical facilities; Department of Veterans Affairs and civilian medical providers and facilities; physical evaluation boards and other activities of the disability evaluation system, Naval Council of Personnel Boards, the Bureau of Medicine and Surgery; the Judge Advocate General; Navy and Marine Corps local command activities; the Defense Finance and Accounting Service; other activities of the Department of Defense; and correspondence from members of Congress, attorneys, representatives, and other cognizant persons or parties.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N03461-2" toc="yes">
<systemNumber>N03461-2</systemNumber>
<subsection type="systemName">POW Follow-up Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Aerospace Medical Institute, Special Studies Department (25), Naval Air Station, Pensacola, FL 32508-1047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Prisoners of War (POWs) from 1974 to present; matched comparison group consisting of former aviators; some spouses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical records; X-rays; dental and somatotype photographs; newspaper clippings; research questionnaires, Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To research the effects of the captivity experience on the man and his family and for recommending changes in training and improved health care delivery services, as well as for professional publications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Files consist of file folders, magnetic and video tapes, key-punched IBM cards, computer tapes, microfiche and microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All files in this system are protected by limited, controlled access, locked doors and class 6 security cabinets. Only professional and/or research staff with appropriate security clearances are given access to files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, RPOW Data Analysis Division, Naval Aerospace Medical Institute, Naval Air Station, Pensacola, FL 32508-1047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Naval Aerospace Medical Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL 32508-1047
</p><p>Individual should provide full name, military or civilian status, POW status, security clearance, and service affiliation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Naval Aerospace Medical Institute, ATTN: Code 25, Naval Air Station, Pensacola, FL 32508-1047.
</p><p>Individual should provide full name, military or civilian status, POW status, security clearance, and service affiliation.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal interviews with returned POWs and families of POW/MIA/KIA/hostages/civilian POWs; newspapers and periodicals; Department of the Army; Bureau of Medicine and Surgery; and Marine Corps Headquarters.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N03501-1" toc="yes">
<systemNumber>N03501-1</systemNumber>
<subsection type="systemName">FBM Submarine DASO Crew Evaluation (February 22, 1993, 58 FR 10731).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Department of the Navy has determined that the SORN N03501-1, FBM Submarine DASO Crew Evaluation can be deleted as the collection is no longer needed. No information has been collected in the past 10 years, and all previous records were destroyed.
</p>
<p>Therefore, SORN N03501-1, FBM Submarine DASO Crew Evaluation can be deleted.

</p></xhtmlContent></subsection></section>

<section id="N03501-2" toc="yes">
<systemNumber>N03501-2</systemNumber>
<subsection type="systemName"> Navy Recovery Data Base System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location Commander, Naval Facilities Engineering Command (Code 0622), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332.
</p><p>Secondary System Principal Planning Agents are the Commander in Chief, U.S. Pacific Fleet, Pearl Harbor, HI 96860-7000 and Commander in Chief, U.S. Atlantic Fleet, Norfolk, VA 23511-6001. The Regional Planning Agents are the Commander, Naval Base, Seattle, WA 98115-5012, the Commandant Naval District Washington, Washington Navy Yard, Washington, DC 20374-2002; the Commander, Naval Base San Francisco, Naval Station, Treasure Island, San Francisco, CA 94130-5018; the Commander, Naval Base, 937 North Harbor Drive, San Diego, CA 93132-5100; the Commander, Naval Base, Box 110, Pearl Harbor, HI 96860; the Commander, Naval Base, Philadelphia, PA 19112-5098; the Commander, Naval Base, Norfolk, VA 23511-6002; the Commander, Naval Training Center, Building 1, Great Lakes, IL 60088-5026; the Chief of Naval Air Training, Naval Air Station, Corpus Christi, TX 78419-5100 and the Commander, Naval Base, Charleston, SC 29408-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Selected Naval Reserve Officers assigned to appropriate civil/military headquarters to represent Department of the Navy (DON) planning agents in planning and coordinating DON assistance to civil authorities in civil emergencies/disasters.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, home addresses and telephone numbers of Navy Reserve Officers currently assigned to the program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist in the operation and administration of the Department of the Navy Civil Disaster Assistance Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The media in which these records are stored vary; but include magnetic disks and file copies.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Automated records may be retrieved by name or area of responsibility.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to authorized personnel having a need to know through the use of access codes and encrypted data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on Navy Reserve Officers are retained only for their tour of duty while assigned to the program and superseded data is removed from the system or destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Facilities Engineering Command (FAC 0622), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2300.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Naval Facilities Engineering Command (FAC 0622), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2300.
</p><p>Requests received by mail must be accompanied by the individual’s full name and a statement verifying the requester’s identity. Requesters may also inquire in person at the naval base or station. In such case, proof of identity will consist of full name and a positive piece of identification such as a driver’s license or DOD I.D. card.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Naval Facilities Engineering Command (FAC 0622), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2300.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is supplied by the Naval Reserve Officer upon his/her assignment to the program.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N03501-3" toc="yes">
<systemNumber>N03501-3</systemNumber>
<subsection type="systemName">Readiness and Cost Reporting Program (RCRP) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Enterprise Computing Center (DECC), 5450 Carlisle Pike, Mechanicsburg, PA 17050-0975.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy active duty and reserve personnel assigned to units within the Navy Expeditionary Combat Command (NECC) organization.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, last four digits of Social Security Number (SSN), duty station, Unit Identification Code, rate, grade, designator, Navy Enlisted Code, Navy Officer Billet Classification Code, Active Duty start date, projected rotation Date, End Active Obligated Service, gear issued, qualifications (courses, graduation dates and expirations) and readiness related status information (medical readiness, physical readiness, administrative status, availability, deployability). Additionally the system maintains RCRP user account and authorization information (user identifier, user role/privileges and security questions).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 117, Readiness Reporting System: Establishment; Reporting to Congressional Committees; DoD Directive 5149.2, Senior Readiness Oversight Council; DoD Directive 7730.65, Department of Defense Readiness Reporting System; and OPNAV Instruction 3501.36, Defense Readiness Reporting System--Navy (DRRS-N); and E.O. 9397 (SSN) as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>RCRP is a readiness reporting system based on Mission Essential Tasks (METs) which provides a standardized, enterprise-wide capability for the Navy Expeditionary Combat Command (NECC) operating forces to measure, display and report the readiness status of personnel, equipment, supply, training and ordnance resources and meet Defense Readiness Reporting System--Navy (DRRS-N) requirements. RCRP provides Commanders at appropriate levels within NECC with the ability to visualize the readiness of their units and subordinate units based on Chain of Command construct and associated permissions/roles in response to mission needs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records about individuals may be retrieved using a combination of name, geographic and demographic characteristics (such as name, last four digits of Social Security Number (SSN), grade, Unit Identification Code, and duty station) as inputs.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of locks, guards, and administrative procedures. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of passwords and Common Access Card (CAC). All individuals to be granted access to this system of records are to have received Information Assurance and Privacy Act training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when 2 years old by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Expeditionary Combat Command, 1575 Gator Blvd, Joint Expeditionary Base Little Creek, Virginia Beach, VA 23459-3024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Commander, Navy Expeditionary Combat Command, Code (N8), 1575 Gator Blvd, Joint Expeditionary Base Little Creek, Virginia Beach, VA 23459-3024.
</p><p>The request should be signed and include full name, last four digits of Social Security Number (SSN), grade, Unit Identification Code, duty station and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Expeditionary Combat Command, Code (N8), 1575 Gator Blvd, Joint Expeditionary Base Little Creek, Virginia Beach, VA 23459-3024.
</p><p>The request should be signed and include full name, last four digits of Social Security Number (SSN), grade, Unit Identification Code, duty station and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, command personnel, and automated data systems for personnel and training.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N03760-1" toc="yes">
<systemNumber>N03760-1</systemNumber>
<subsection type="systemName">Naval Flight Record Subsystem (NAVFLIRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary database is maintained at the Naval Air Systems Command (Code AIR 3.6.2.3), 47056 Mcleod Road, Building 447, Patuxent River, MD 20670-21626.
</p><p>Secondary database is maintained at the Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399. Local databases are maintained at Navy and Marine Corps aviation activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All aeronautically designated commissioned Navy and Marine Corps Officers and enlisted members assigned as aircrew members in the operation of an aircraft in accordance with the direction of competent authority.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of each flight submitted to the custodian of the aircraft. Records contain personal identification (name, rank, Social Security Number), and specific technical data related to the flight of naval aircraft.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Naval Flight Record Subsystem consolidates the collection of naval flight data into a single, locally controlled collection and correction system, and implements a standard data collection source document (the Naval Flight Record OPNAV 3710/4) throughout the Navy and Marine Corps. It further establishes a single control database containing all naval flight data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual records are primarily retrieved by a unique document number assigned to each naval flight record. Additionally, each of the data elements such as pilots’ Social Security Number, model aircraft and squadron may be used to retrieve individual records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Automated records are password protected and access limited to personnel with an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Primary and secondary database at the Naval Safety Center are permanent. Records in the secondary database at Headquarters, U.S. Marine Corps are erased from tape when the individual is removed from active flight status. Local databases purge all magnetic tape records after six months.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Air Systems Command (AIR 3.6.2.3), 47056 Mcleod Road, Building 447, Patuxent River, MD 20670-1626.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander, Naval Air Systems Command (AIR 3.6.2.3), 47056 Mcleod Road, Building 447, Patuxent River, MD 20670-1626.
</p><p>The request should contain full name, Social Security Number, squadron assigned, and address of the individual concerned and should be signed. Personal visitors will be required to produce military or comparable civilian identification cards.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander, Naval Air Systems Command (AIR 3.6.2.3), 47056 Mcleod Road, Building 447, Patuxent River, MD 20670-1626.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Aircraft reporting custodian; Navy and Marine Corps pilots and enlisted aircrew members; and Individual Flight Activity Reporting System (IFARS) database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N03760-2" toc="yes">
<systemNumber>NM03760-2</systemNumber>
<subsection type="systemName">Flight Instruction Standardization and Training (FIST) Jacket.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The FIST jacket is located at the various Naval Air Training Commands where the individual may be assigned. Contact the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041, to determine the location of any specific command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All naval aviators and naval flight officers assigned to duty as instructors within the Naval Air Training Command.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>A record of flight instruction standardization and training required of naval aviators and naval flight officers assigned duty as instructors.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure that the flight instructor’s qualifications are current to instruct in the designated naval aircraft, both academically and physiologically. The system is used to schedule training flights, qualify and designate flight instructors, etc. This system is used by Commanding Officers and training personnel of the command to which the individual is assigned.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders in metal file cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, rank, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to the individual, his commanding officer, or those involved in maintaining training records. The file cabinets containing the jackets are in command areas under normal military 24 hour security measures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Jacket is retained at the individual’s command until detachment, at which time it is given to the individual.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>The individual is informed that the FIST jacket is being maintained, participates in its development and, additionally, is required to review the jacket with his instructor periodically.
</p><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the activity where assigned or to the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p><p>Individual should provide their name, rank, and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>The individual is informed that the FIST jacket is being maintained, participates in its development and, additionally, is required to review the jacket with his instructor periodically. Any questions should be directed to the Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Academic tests, flight performance evaluation, check flight evaluation, instructor’s evaluation, command determinations, and, personal input.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM03760-3" toc="yes">
<systemNumber>NM03760-3</systemNumber>
<subsection type="systemName">NATOPS Flight Personnel Training/Qualification Jacket.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The NATOPS Flight Personnel Training and Qualification Jacket accompanies the individual aircrew member throughout his career in the Navy or U.S. Marine Corps. Upon completion of service, the jacket will be given to the individual. For a deceased, missing, or captured air crewman, the jacket will be treated as personal effects.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All aeronautically designated commissioned Navy and U.S. Marine Corps officers and enlisted members assigned as aircrew members in the operation of an aircraft.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>OPNAV Forms 3710/2, 3710/7, 3760/32-32I, and NAVMED 6410/1 or 6410/2; containing name and Social Security Number of aircrew member; general flight-related information, including jacket review and certification record; a copy of the most recent PCS orders; recent aero-medical clearance or grounding notice; and the flight equipment issue record. Flight qualifications and achievements information, including a flight personnel designation record and a mission qualification record. Flight training information, including schools and courses attendance records, operational physiology and survival training record, NATOPS examinations record, NATOPS evaluation reports, and instrument rating reports. Flight records, including copies of Monthly Individual flight Activity Reports and aircrft mishap/violation record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 3710.7, NATOPS General Flight and Operating Instructions; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a consolidated record of the training status and readiness of an air crewman and serve as a repository for certain aviation records accumulated during active aviation tours, and to prove commanding officers with pertinent data to assist in assignment, utilization, and training of an air crewman.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems and records notices apply to the system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Physical access in restricted to the individual and those who maintain training records, or those who are directly involved with individual’s training or evaluation. The aviation unit’s file cabinets containing the jackets are in command areas under normal military 24-hour security measures. May also be resident in a password controlled system with file and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and room, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon detachment from a squadron/command or from active duty service, the jacket will be reviewed, certified by the commanding officer or designated representative, and given to the individual. For a deceased, missing, or captured air crewman, the jacket will be treated as personal effects.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p><p>The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander Naval Air Force, U.S. Pacific Fleet, Code N32, NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p><p>The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual aeronautically designated Navy and Marine Corps officer or enlisted aircrew member; aviation unit personnel; academic tests support flight training, flight performance evaluations, check flight evaluations, aviation physiology training and Individual Flight Activity Reporting System data extracts.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM03760-4" toc="yes">
<systemNumber>NM03760-4</systemNumber>
<subsection type="systemName">Aviator’s Flight Log Book System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Aviation unit to which the individual aircrew member is assigned. When not assigned to an aviation unit, the individual maintains custody of the log book.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All aeronautically designated commissioned Navy and U.S. Marine Corps officers and enlisted members assigned as aircrew members in the operation of an aircraft. Possession and maintenance of the log book is mandatory for all Naval Aviators, Student Naval Aviators, Naval Flight Officer, and Student Naval Flight Officers. Possession and maintenance of the log book is optional for other personnel on duty involving flying.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>OPNAV Form 3760/31 (Aviators Flight Log Book), containing name and Social Security Number of aircrew member, contains sections for the aviator’s qualifications and achievements, personal changes, summary of total flight record, flight record summary, summary of pilot time, record of individual flights, flight clothing record, accident and flight rule violation record, and mishap record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 3710.7, NATOPS General Flight and Operating Instructions; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a personal flight record for the individual aircrew member, to serve as a record of certain aviation information developed during active aviation tours, and to provide commanding officers with pertinent data to assist in assignment, utilization, and training of the air crewman.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552(b) of the Privacy Act, these records of information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appears at the beginning of the Navy’s compilation of systems and records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to the individual and those who maintain training records, or those who are directly involved with the individual’s training or evaluation. The file cabinets or bookshelves containing the log books are in command areas under normal military 24-hour security measures. Automated systems are password protected and accessible only by individuals having an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon detachment from squadron/command or from active duty service, the log book will be given to the individual. For a deceased, missing, or captured air crewman, the log book will be treated as personal effects.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p><p>The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commander Naval Air Forces (N32), NAS North Island, P.O. Box 357051, San Diego, CA 92135-7051.
</p><p>The request should contain the full name and Social Security Number of the individual, the squadron assigned and dates assigned, and be signed by the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual aeronautically designated Navy or Marine Corps officer or enlisted crewmember, academic tests supporting flight training, flight performance evaluations, flight check evaluations, aviation physiology training, and transcribed Individual Flight Activity Reporting System data.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM03760-5" toc="yes">
<systemNumber>NM03760-5</systemNumber>
<subsection type="systemName">DON Military Flight Operations Quality Assurance
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary databases (Enterprise Level Servers) are maintained at the Naval Air Systems Command (PMA-209), 47014 Hinkle Circle, Bldg. 420A, Patuxent River, MD 20670.
</p><p>Secondary databases (COOP) are maintained at 46610 Expedition Drive, Suite 201, Lexington Park, MD 20653.
</p><p>Local databases (Site Level Servers) are maintained at Navy and Marine Corps aviation activities and select ships. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All aeronautically designated commissioned Navy and Marine Corps officers and enlisted members assigned as aircrew members in the operation of an aircraft.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, last four of Social Security Number (SSN), squadron ID; reports of each flight; unique system ID; age and gender (if available); and Common Access Card (CAC) Electronic Data Interchange Personal Identifier (EDIPI) (DoD ID Number). The system will contain "last four of SSN" for older records but the Social Security Number (SSN) will no longer be collected/solicited and will be phased out of the system as they meet their retention dates.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; USD-P&amp;R and USD-ATL MFOQA Directive Type Memorandum, Process Implementation memo, October 11, 2005; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track pilot and aircrew performance during flights in order to preemptively identify hazards before they lead to mishaps; and provide timely, tangible information on aircrew and system performance for each aircraft flight to prevent mishaps and improve operational readiness.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Unique system ID.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System access will be restricted by the use of access controls, Common Access Cards and encryption. Any personal data will be accessed only by users with uniquely assigned roles and permissions and a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Personally Identifiable Information is purged from local database electronic records after 90 days. Routine Operations and Training Flights records are cut off annually in November and retired to the nearest Federal Records Center (FRC). Records are destroyed when 7 years old. Units being decommissioned retire files to FRC upon decommissioning.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Air Systems Command (PMA-209), 47123 Buse Road, Patuxent River, MD 20670-1537.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves that is contained in this system should query the data base at the installation where assigned or address written inquiries to the Commander, Naval Air Systems Command (PMA-209), 47123 Buse Road, Patuxent River, MD 20670-1537.
</p><p>The signed written request should contain the individual’s full name and unique system ID.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves is contained in this system should query the data base at the installation where assigned or address written inquiries to the Commander, Naval Air Systems Command (PMA-209), 47123 Buse Road, Patuxent River, MD 20670-0000.
</p><p>The signed written request should contain the individual’s full name and unique system ID.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and command supported aircrew information systems.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM03800-1" toc="yes">
<systemNumber>NM03800-1</systemNumber>
<subsection type="systemName">Naval Global Maritime, Foreign, Counterterrorism and Counter Intelligence Operation Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Commander, Office of Naval Intelligence, 4251 Suitland, MD 20395-2000.
</p><p>Decentralized segments are located at United States Naval organizations worldwide. Official mailing addresses are published as an appendix to the Navy’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Citizens, lawful permanent residents, and non-U.S. citizens associated with vessels, facilities, companies, organizations, and ports, or known, suspected, or alleged to be involved in contraband trafficking (arms, narcotics, and otherwise), illegal migrant activity (smuggling, trafficking, and otherwise), or terrorist activity or piracy in the maritime sector; crew and passengers of maritime vessels defined by the International Maritime Office and various United States and international notices of arrival; individuals identified by the Department of the Navy (DON), other Department of Defense (DoD), Homeland Security, Foreign Allies and Partner personnel during Maritime Interception or Security Operations, vessel boardings, conducting aircraft over-flights, sightings and reports; individuals identified as a potential threat to United States interest in the Maritime Domain sector.
</p><p>Entities as defined above includes active duty military personnel of the DON including current civilian employees, contract, temporary, part-time, advisory, citizen and foreign nationals located both in the United States and in overseas areas; other Department of Defense employees, and contractors; other named department service members, employees and contractors; other Allied Country, Partnered Country, and Organization service members, employees and contractors; and individuals involved in, or of interest to, foreign intelligence, counterintelligence, counterterrorism, counternarcotics, counter piracy, and counter proliferation operations or analytical projects, as well as individuals involved in intelligence activities and/or training activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, nationality, address, email address, home and/or work telephone numbers, cell phone information, identification numbers (e.g. Social Security Number (SSN) and DoD ID Number), Department of Defense number, Passport, Seaman’s paper), date of birth, place of birth, photograph, biometrics, personal documents, vehicle license data, relationship to vessels and facilities, relationship to other individuals, companies, government agencies and organizations, involvement with violations of laws and international treaties; associations with vessels involved in contraband, trafficking (arms, narcotics, and otherwise), illegal migrant activity (smuggling, trafficking, and otherwise), unlawful acts within the maritime sector; and associations with other individuals who are known, suspected, or alleged to be involved in contraband trafficking (arms, narcotics, and otherwise), illegal migrant activity (smuggling, trafficking, and otherwise), terrorist activities, or any other unlawful act within the maritime sector.
</p><p>Information on individuals, companies, vessels, or entities associated with the maritime industry to include: Vessel owners, vessel operators, vessel characteristics, crewmen, passengers, facility owners, facility managers, facility employees; or affiliation with the maritime community, commodities handled, equipment, location certificates, approvals, inspection data, pollution incidents, casualties, and violation of laws and international treaties.
</p><p>Information on individuals, vessels or entities associated with external watch lists (e.g., law enforcement, biometric, terrorist, and otherwise) on individuals, companies, vessels, or entities associated with threats to the DON, the United States, or United States interest in the Maritime Domain.
</p><p>Investigative material, correspondence, and other documentation pertaining to investigative or analytical efforts by DON, other United States government agencies, organizations, individuals, and allied or partner countries to identify or counter any foreign intelligence and terrorist threats to the DON, the United States, or United States Interest in the Maritime Domain.
</p><p>Records relating to ship arrival notifications, crew and passenger lists, boarding reports, threat lists, analytical, operational, biographic, policy, management, training, administrative and operational support related to intelligence, counterterrorism, counternarcotics, force protection, critical infrastructure protection, research and technology protection, research and development protection, threat analysis, raw intelligence reports and risk assessments.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. ch 15, National Security Act of 1947, as amended; Executive Order 12333, United States Intelligence Activities; National Security Presidential Directive 41/Homeland Security Presidential Directive 13 (NSPD-41/HSPD-13), Maritime Commerce Security Plan for the National Strategy for Maritime Security; 50 U.S.C. ch 36, The Foreign Intelligence Surveillance Act of 1978; DoD Directive 5240.1-R, Procedures Governing the Activities of DoD Intelligence Components that Affect United States Persons; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To carry out the National Plan to Achieve Maritime Domain Awareness by providing an effective understanding of anything associated with the Maritime Domain and identifying threats as early and as distant from the shores of the United States as possible.
</p><p>To carry out the Global Maritime Intelligence Initiative (GMII) Plan using existing capabilities to integrate all available intelligence regarding potential threats to United States interest in the Maritime Domain.
</p><p>The maritime intelligence enterprise, the focus of this system, is a federation of departments, agencies, and organizations with a maritime and/or maritime intelligence focus with operational entities frequently being the source of critical information need for intelligence analysis. In the United States this Global Maritime Community of Interest (GMCOI) intelligence enterprise includes entities with the Department of Homeland Security, Department of Defense, Department of State, the Intelligence Community (IC), Department of Justice, Department of Energy, and other United States government departments with responsibilities for international maritime trade, and foreign security and intelligence services.
</p><p>Internationally, this GMCOI intelligence enterprise includes the entities within the countries allied with the United States or with countries and organizations with bi-lateral partnerships with the United States with responsibility for international maritime trade, security, and intelligence services.
</p><p>To support Maritime Security Operations (MSO) directed to protect and counter maritime piracy and other threats to U.S. interest in the Maritime Domain.
</p><p>To document and maintain records on intelligence, counterintelligence, counterterrorism, and counternarcotics operations relating to the protection of national security, DoD personnel, facilities and equipment, to include information systems. To detect, identify, and neutralize foreign intelligence and international terrorist, drug smuggling, or piracy threats to United States interests in the Maritime Domain, the DoD, and United States Naval mission. To maintain records on information operations, foreign intelligence, counterintelligence, counterterrorism, counternarcotics, counterpiracy, counterproliferation, and matters relating to the protection of national security.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974 as amended, these records contained therein may specifically be disclosed outside the DoD pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal, State, local, and tribal agencies for the purpose of law enforcement, counterterrorism, counterintelligence, counter-narcotic and piracy activities and Homeland Security as authorized by United States Law or Executive Order, or for the purpose of protecting the territory, people and interests of the United States of America against breaches of security related to DoD controlled information or facilities and against hostile terrorist activities.
</p><p>To the Immigration and Naturalization Service and the Department of Justice for use in alien admission and naturalization inquiries conducted under section 105 of the Immigration and Naturalization Act of 1952, as amended.
</p><p>To the Department of State, the Department of Treasury, the Department of Justice, the Federal Bureau of Investigation, the Drug Enforcement Administration, the United States Customs Service, the Bureau of Alcohol, Tobacco and Firearms, and the Central Intelligence Agency for the purpose of collaborating on production of intelligence products and countering terrorist acts.
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN, citizenship documentation, biometric data, passport number or vehicle/vessel license data and records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in office buildings and databases protected by guards, controlled screenings, use of visitor registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and cleared on a need-to-know basis in the performance of their duties. Passwords and user IDs are used to control access to the system data, and procedures are in place to deter and detect browsing and unauthorized access of electronic files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>General Intelligence Records: Permanent. Retire to the Washington National Records Center (WNRC) when 2 years old, transfer to National Archives and Records Administration (NARA) when 25 years old.
</p><p>Intelligence Reports: Permanent. Retire to WNRC when 2 years old, transfer to NARA when 25 years old.
</p><p>Intelligence Products: Retire to WNRC when 2 years old, transfer to NARA when 25 years old.
</p><p>Intelligence Estimates Records: Permanent. Retire to WNRC when 5 years old, Transfer to NARA in 5-year blocks when 25 years old.
</p><p>Intelligence Collection Records: Temporary, destroy when 3 years old.
</p><p>Intelligence Data Base Records: Temporary, destroy when no longer needed to support current requirements.
</p><p>Paper records are destroyed by shredding, pulping, or burning; electronic records are magnetically erased from the database.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Office of Naval Intelligence, 4251 Suitland Road, Washington, DC 20395-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries, containing full name and one other personnel identifier (i.e., SSN or date of birth), to Commander, Office of Naval Intelligence, (ONI-22/FOIA), 4251 Suitland Road, Washington, DC 20395-2000.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries, containing full name and one other personnel identifier (i.e., SSN or date of birth) to Commander, Office of Naval Intelligence, (ONI-22/FOIA), 4251 Suitland Road, Washington, DC 20395-2000.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals; DoD records; United States and foreign agencies, organizations or entities; media, including periodicals, newspapers, broadcast transcripts; intelligence source documents/reports; other Navy reports and documents; informants; various Federal, state and local investigative and law enforcement agencies; and other individuals or agencies/organizations that may supply pertinent information.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5) but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N03834-1" toc="yes">
<systemNumber>N03834-1</systemNumber>
<subsection type="systemName">Special Intelligence Personnel Access File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Naval Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian and military personnel of the Department of the Navy and contractors and consultants of the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records pertaining to the eligibility of Department of the Navy personnel (civilian, military, contractor and consultant) to the be granted access to Special Intelligence which include documents of nomination, personal history statements, background investigation date and character, narrative memoranda of background investigation, eligibility documents for access to special intelligence, proof of indoctrination and debriefings as applicable and record of hazardous activity restrictions assigned.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Security Act of 1947, as amended; 5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 503, Department of the Navy; 10 U.S.C. 6011, Navy Regulations; 44 U.S.C. 3101, Records Management by Federal Agencies; E.O. 9397 (SSN); and E.O. 12958, Classified National Security Information.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To permit continuing evaluation of an individual’s eligibility for access to Special Intelligence information.
</p><p>This information may be provided to the Department of Defense and all its components to certify Sensitive Compartmented Information (SCI) access status of naval personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Central Intelligence Agency, the Federal Bureau of Investigation, the National Security Agency, the Department of Energy, the Department of Treasury, and to any other federal agency in the performance of their official duties, to certify SCI access status of Naval personnel.
</p><p>The "Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Active files consist of paper and computerized records. Inactive files are retained on microfiche and optical storage.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on a need-to-know basis only. Manual records are maintained in locked file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is in a locked, limited access room.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained indefinitely. Inactive files are retained on microfiche.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Office of Naval Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Office of Naval Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.
</p><p>The request should contain the full name of the requester, home address and date and place of birth. An unsworn declaration in accordance with 28 U.S.C. 1746 or a notarized statement may be required for identity verification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Commander, Office of Naval Intelligence, National Maritime Intelligence Center, ATTN: ONI-OCB2, 4251 Suitland Road, Washington, DC 20395-5720.
</p><p>The request should contain full name, residence address and date and place of birth. An unsworn declaration in accordance with 28 U.S.C. 1746 or a notarized statement may be required for identity verification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal History Statement and related forms from the individual. Access forms and documents prepared by the system manager. Correspondence between system manager and activities requesting access status.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempted pursuant to 5 U.S.C. 552a(k)(1).
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2) and (3), and (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N03900-1" toc="yes">
<systemNumber>N03900-1</systemNumber>
<subsection type="systemName"> Naval Air Test Center Technology Data File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Staff Assistant for Research and Technology, Naval Air Test Center, Patuxent River, MD 20670. Included in this notice are those records duplicated for maintenance at a site closer to where the technical specialists and technology representatives work.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian and military technical managers, directors, technical directors, chief test pilots, chief engineers, program managers, department heads, department chief engineers, technical specialists and technicians who work at the Naval Air Test Center (NAVAIRTESTCEN). It also includes personnel who are considered a technical resource by directorate management.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number, date of birth; status (military or civilian); classification (i.e., GS-0855 for civilians or 06/1510 for military); formal education; technical courses/operational training; test and evaluation, research and development, and military experience; current RDT&amp;E activity contacts; membership in professional organizations and societies; level of responsibility in NAVAIRTESTCEN organization; organizational code; office telephone number; naval aviation technology preference and a listing of any unique technical skills, experience or knowledge individual may possess.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5031.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To develop an on-line information network which provides project personnel a means to fully exploit NAVAIRTESTCEN technical resources and provide technical managers a real-time assessment of NAVAIRTESTCEN technical depth in the areas of education, training, experience and professional interface associated with emerging naval aviation technologies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic disk and hardcopy forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During working hours the NAVAIRTESTCEN staff building is open to official visitors and civilian, military and contractor personnel employed by NAVAIRTESTCEN. After working hours, the building is secured. Access to the staff building after working hours can only be obtained by securing assistance from the base Command Duty Officer. The system is protected by the following software features: User identification number, password sign-on and procedure name.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in the current data base until he/she is no longer an employee of NAVAIRTESTCEN. When an employee leaves NAVAIRTESTCEN, the record is removed from the current data base. After ten years, the record will be erased from tape.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Staff Assistant for Research and Technology, Naval Air Test Center, Patuxent River, MD 20670.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Staff Assistant for Research and Technology, Naval Air Test Center, Patuxent River, MD 20670.
</p><p>Individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Staff Assistant for Research and Technology, Naval Air Test Center, Patuxent River, MD 20670.
</p><p>Individuals should specify their full names. Visitors should be able to identify themselves by any commonly recognized evidence of identity. Written requests must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>All data contained in the NAVAIRTESTCEN Technology Data File is obtained from the individuals in the data file. Data is collected by means of an annual questionnaire.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM04060-1" toc="yes">
<systemNumber>NM04060-1</systemNumber>
<subsection type="systemName">Navy and Marine Corps Exchange Sales Control and Security Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Customers and employees at Navy and Marine Corps Exchanges, including individuals making large dollar volume purchases and contract purchases; individuals having requested adjustments or made claims; individuals having previously passed bad checks or been apprehended for shoplifting.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Sales and contract records; lists, logs, or card records of individuals; claims and adjustment records; large volume purchase records; mail orders; customer special order records; customer list; correspondence; and abuser notification letters. Records of complaints and investigations of regulatory and criminal violations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control sales, prevent and detect abuse of privileges, and determine responsibility when there are violations of regulations or criminal statutes. Information may be furnished to the Naval Criminal Investigative Service or command legal personnel for prosecution of military offenses and other administrative actions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Federal Bureau of Investigation or foreign organizations for further investigation or prosecution.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper, microfiche, and automated records/computerized database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for six years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder:
</p><p>Commanding Officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the naval activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>The request should be signed and include the individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the commanding officer of the naval activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>The request should be signed and include the individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, investigators, witnesses, activity sales, and contract records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigative material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N04064-1" toc="yes">
<systemNumber>N04064-1</systemNumber>

<subsection type="systemName">USNA Laundry-Drycleaning Computer Business System (April 12, 1999, 64 FR 17645).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Department of Navy no longer uses these records; therefore, the system of records is being deleted. All records have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="N04064-2" toc="yes">
<systemNumber>N04064-2</systemNumber>

<subsection type="systemName">USNA Retail Customer Claim Record (April 12, 1999, 64 FR 17645).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Department of Navy no longer uses these records; therefore, the system of records is being deleted. All records have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="N04066-1" toc="yes">
<systemNumber>N04066-1</systemNumber>
<subsection type="systemName">Bad Checks and Indebtedness Lists.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 (for all Navy exchanges).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Patrons of Navy exchanges who have passed bad checks; recruits who have open accounts with Navy exchanges; patrons who have made C.O.D. mail order transactions and those patrons who make authorized charge or credit purchases where their accounts are maintained on the basis of an identifying particular such as name and/or Social Security Number; includes all holders of NEXCARDs.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copy of application, monthly statements, dunning notices, DD139s and correspondence from AAFES; Bad Check System (including Returned Check Report; copies of returned checks; bank advice relative to the returned check(s); correspondence relative to attempt by the Navy exchange to locate the patron and/or obtain payment; a printed report of names of those persons who have not made full restitution promptly, or who have had one or more checks returned through their own fault or negligence); and TOP (Treasury Offset Program) accounts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 6011; 31 CFR 285.11, Administrative Wage Garnishment; Federal Claims Collection Act of 1966 (Pub. L. 89-508) and Debt Collection Act of 1982 (Pub. L. 97-365); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain an automated tracking and accounting system for individuals indebted to the Department of the Navy and to collect indebtedness.
</p><p>Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.
</p><p>Records may also be used by the Army and Air Force Exchange Service (AAFES) or its contractor for the purpose of recouping fees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To a commercial credit reporting agency for the purpose of either adding to a credit history file or obtaining a credit history file for use in the administration of debt collection.
</p><p>To a debt collection agency for the purpose of collection services to recover indebtedness owed to the Department of the Navy.
</p><p>To the Internal Revenue Service (IRS) to obtain the mailing address of a taxpayer for the purpose of locating such taxpayer to collect or to compromise a Federal claim by Navy against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 U.S.C. 3711, 3217, and 3718.
</p><p>To any State and local governmental agency that employs the services of others and that pays their wages or salaries, where the employee owes a delinquent non-tax debt to the United States for the purpose of garnishment.
</p><p>To the Department of the Treasury, Financial Management Service, for the purpose of collecting delinquent debts owed to the U.S. Government via administrative offset.
</p><p><i>Note:</i> Redisclosure of a mailing address from the IRS may be made only for the purpose of debt collection, including to a debt collection agency in order to facilitate the collection or compromise of a Federal claim under the Debt Collection Act of 1982, except that a mailing address to a consumer reporting agency is for the limited purpose of obtaining a commercial credit report on the particular taxpayer. Any such address information obtained from the IRS will not be used or shared for any other Navy purpose or disclosed to another Federal, State, or local agency which seeks to locate the same individual for its own debt collection purpose.
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act of 1966 (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Printed reports, file folders, and PC hard and floppy disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked file cabinets, supervised office space, supervised computer tape library which is accessible only through the data center, entry to which is controlled by a "cardpad" security system, for which only authorized personnel are given the access code. PC entry into the system may only be made through individual passwords.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for ten years and then destroyed
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder: Treasurer, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 (for Navy exchanges).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>In the initial inquiry, the requester must provide full name, Social Security Number, and the activity where they had their dealings. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>In the initial inquiry, the requester must provide full name, Social Security Number, and the activity where they had their dealings. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual; the bank involved; activity sales records; Internal Revenue Service; credit bureaus; and the Defense Manpower Data Center.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04066-2" toc="yes">
<systemNumber>N04066-2</systemNumber>
<subsection type="systemName">Commercial Fidelity Bond Insurance Claims (March 30, 2006, 71 FR 16130).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program discontinued. All responsive records now fall under N04066-7, NEXCOM Employee Benefit Records.
</p></xhtmlContent></subsection></section>
<section id="N04066-3" toc="yes">
<systemNumber>N04066-3</systemNumber>
<subsection type="systemName">NEXCOM Layaway Sales Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 (for all Navy exchanges).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Patrons of Navy exchanges who buy goods on layaway.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Layaway tickets and layaway patron lists to include individual’s name and activity where layaway sales were transacted.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record the selection of layaway merchandise, record payments, verify merchandise pick up and as a management tool to perform sales audits.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic records/databases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Supervised office spaces and computers are accessible only to authorized personnel. All information is maintained in locked file cabinets or locked archives. Computer systems are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paid in full layaway records are maintained in an electronic journal for a period of one year and then destroyed. Paper records are destroyed after two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder:
</p><p>Director, Operations Group, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724. Individual record holders within the central system may be contacted through the central system record holder.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>In the initial inquiry, the requester must provide full name, activity where layaway sales were transacted, and be signed.
</p><p>A list of other offices the requester may visit will be provided after initial contact at the office listed above.
</p><p>At the time of personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>The requester must provide full name, activity where layaway sales were transacted and be signed.
</p><p>A list of other offices the requester may visit will be provided after initial contact at the office listed above.
</p><p>At the time of personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual and layaway sales records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04066-4" toc="yes">
<systemNumber>N04066-4</systemNumber>
<subsection type="systemName">Navy Lodge Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange System Worldwide. Coordinator for System: Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Patrons and guests authorized lodging at a Navy Exchange Navy Lodge.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Reservation request; guest registration card; Navy Lodge guest folio.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To keep a record of reservations to ensure orderly room assignment and avoid improper booking; to record registration and payment of accounts; to verify proper usage by eligible patrons; cash control; to gather occupancy data; to determine occupancy breakdown; and to account for rentals and furnishings. The SSN is required to query the Defense Manpower Data Center’s database to determine an individual’s eligibility to stay in a Navy Lodge.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The media in which these records are maintained vary, but include: Folio card; ledger; guest registration cards; and local copies and reports of central system reports.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in supervised locked files.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept for two years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder:
</p><p>Director, Navy Lodge Program, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724. Individual record holders within the central system may be contacted through the Director, Navy Lodge Program.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written and signed inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>In the initial inquiry the requester must provide full name, Social Security Number, and location of the last Navy Lodge where they had dealings. A list of other offices the requester may visit will be provided after initial contact is made with the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records should address written and signed inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Requesters must provide full name, Social Security Number, and location of the last Navy Lodge where they had dealings. A list of other offices the requester may visit will be provided after initial contact is made with the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and Navy Lodge records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04066-5" toc="yes">
<systemNumber>N04066-5</systemNumber>
<subsection type="systemName">NEXCOM Direct Mail List/Patron Profile.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All authorized customers of military resale systems.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For each sponsor: Name, address, rank, branch of service, status (active, reserve, or retired), Social Security Number, pay grade, birth date, sex, race, names, birth dates, and Social Security Numbers of dependents, date of sign up, telephone number (if available), account number, rotation date (if available), mailings sent and responses (if available).
</p><p>For all other authorized customers: Name, address, Social Security Number, birth date, sex, race, date of sign up, telephone number (if available), account number, mailings sent to customer and responses available, purchase history, preference and summary. Sponsor information (rank, branch of service, status (active, reserve or retired), Social Security Number, pay grade, birth date, sex, race, account number.)
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 6011; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a data base which will permit the Navy Exchange Program to mail sales promotional, informational and market research materials to those authorized customers who have requested receipt of materials. The data base will also be used to define target markets among the authorized customers to develop better merchandise assortments and services to meet the needs of the customers.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, address and account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Secured and supervised facility; access restricted/password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained as long as the customer wishes to receive the materials, then the patron profiles are destroyed when no longer an authorized customer.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder Manager: Director, Advertising, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual authorized customer/sponsor, Department of Defense/Defense Enrollment Eligibility Reporting System and Defense Finance Accounting System.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04066-6" toc="yes">
<systemNumber>N04066-6</systemNumber>
<subsection type="systemName">NEXCOM Human Resources Group Personnel Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 and at all Navy Exchanges.
</p><p>Mailing addresses for Navy Exchanges are available from the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees, former civilian employees, and applicants for employment with the Navy Exchange Service Command and Navy Exchanges located worldwide. Employees who are paid from nonappropriated funds are regular full time, regular part-time, temporary full time, temporary part-time and intermittent.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel jackets, including but not limited to Personnel Information Questionnaire, Personnel Action; Certification of Medical Examination Indoctrination Checklist; Election forms for all life, health, and retirement programs, applicant participation data for each program; notice of excessive absence and tardiness and warnings; disciplinary actions; certified record of court attendance; certified copy of completed military orders for any annual duty tours with recognized reserve organizations; employee job description; tuition assistance records; examination papers and tests, if any; evidence of date of birth, where required; official letters of commendation; cash register overage/shortage records; report of hearings and recommendations relative to employee’s grievances; official work performance rating; designation beneficiary for unpaid compensation; reference check records; applicant files; employee profiles; personnel security information (including copies of National Agency Check (NAC) and Naval Criminal Investigative Service (NCIS) reports); Certificate of Standards of Conduct and Fraud, Waste and Abuse training; travel requests, travel allowance and claims record; transportation agreements; employee affidavits; privilege card application, work assignments, work performance capability, counseling records, work-related records, training records including courses, type and completion dates; and related data.
</p><p>Labor and Employee Relations Records include notices of excessive absence, tardiness and warnings; disciplinary actions; unsatisfactory work performance evaluations; grievances, appeals, complaint and appeal records; reports of potential grievances and appeals; congressional correspondence; investigative reports and summaries of personnel administrative actions.
</p><p>Employee Benefits Records include data relating to Quality Salary Increase, Superior Accomplishment Recognition Awards, beneficial suggestions and similar awards; and personnel listings of the aforementioned services.
</p><p>Election forms for all life, health, and retirement programs and claims made for those programs.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 29 U.S.C. 201; 29 U.S.C. 633a; 29 U.S.C. 791 and 794a; Pub. L. 93-259, Equal Employment Act of 1972; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine suitability for employment, transfer, promotion or retention; to verify employment; to track travel performed and verify employee received proper remuneration for the travel performed; to process appraisals and salary increases; to provide a unique identification number that can be extracted into other systems with employee credentials (i.e., name, title, supervisor, department) for Information Technology systems account access and user provisioning purposes; to recognize accomplishments and contributions made by employees, and to administer and adjudicate discipline, grievances, complaints, appeals, litigation, and program evaluations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To appeals officers and complaints examiners of the Equal Employment Opportunity Commission for the purpose of conducting hearings in connection with employees appeals from adverse actions and formal discrimination complaints.
</p><p>To a federal agency in response to its request in connection with the hiring or retention of an employee, the issuance of a security clearance, the conducting of a security or suitability investigation of an individual, the classifying of jobs, the letting of a contract or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary.
</p><p>To the National Archives and Records Administration (GSA) in records management inspection conducted under authority of 5 U.S.C. 2904 and 2906.
</p><p>In response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in the pending judicial or administrative proceeding.
</p><p>To officials of labor organizations recognized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices and matters affecting working conditions.
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p><i>Note:</i> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The DoD ‘Blanket Routine Uses’ do not apply to these records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The media in which these records are maintained vary, but include: file folders; magnetic tapes; automated minicomputer database, compact disks and diskettes (hard drive); rolodex files; cardex files; ledgers; and printed reports.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number (SSN); employee payroll number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked desks in supervisor’s office and also, locked cabinets in locked offices supervised by appropriate personnel; periodic system backup and microcomputer records to data cartridge, microcomputer power supply locks and/or hard drive locks; security guards.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Transfer to National Personnel Records Center (NPRC), Civilian Personnel Records, St. Louis, MO, 30 days after separation. NPRC will destroy 75 years after birth date of employee (60) years after date of the earliest document in the file if the date of birth cannot be ascertained) or 5 years after the latest separation, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Master Record Holder: Director, Benefits/Labor/Employee Relations, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder: Manager at the local Navy Exchange. Mailing Addresses are available from the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724, or to the manager of the local Navy Exchange where employed.
</p><p>The request should contain full name, Social Security Number (SSN), activity where last employed or where last application for employment was filed and be signed. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above.
</p><p>At the time of a personal visit, requester must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724, or to the manager of the local Navy Exchange where employed.
</p><p>The request should contain full name, Social Security Number, activity where last employed or where last application for employment was filed and be signed. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above.
</p><p>At the time of a personal visit, requester must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual to whom the record pertains; current and previous supervisors/employers; other records of the activity concerned; counseling records and comparable papers; educational institutions; applicants; applicant’s previous employees; current and previous associates of the employee named by the employee as references; other records of activity investigators; witnesses; correspondents; investigative results and information provided by appropriate investigative agencies of the Federal Government.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N04066-7" toc="yes">
<systemNumber>N04066-7</systemNumber>
<subsection type="systemName">NEXCOM Employee Benefits Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 (for all Navy Exchanges).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees and former civilian employees with the Navy Exchange Service Command and Navy Exchanges located worldwide. Payroll and benefits information for current and former civilian employees of Coast Guard exchanges, clubs and messes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Leave accrual reports; earnings records; insurance records and reports regarding property damage, personal injury or death, group life, disability, medical and retirement plan records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record contributions to benefit plans; to process all insurance claims; to calculate retirement benefits upon request of employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the insurance carriers and the U.S. Department of Labor, Bureau of Employees Compensation to process employee compensation claims.
</p><p>The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.  Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system:
</p><p>Storage:</p>
<p>The media in which these records are maintained vary, but include: Computer records (Local Area Network (LAN) File Server); card files; file folders; ledgers; microfiche; and printed reports.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number and employee payroll number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy after GAO audit or when 6 years old, whichever is sooner.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder Manager: Risk Management and Workers Compensation Branch (TD2); Insurance/Employee Benefits Branch (HRG4), Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>The request must contain the individual’s full name, Social Security Number, and activity where last employed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>The request must contain the individual’s full name, Social Security Number, and activity where last employed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, supervisor, employee’s physician and/or insurance carrier’s physician.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04066-8" toc="yes">
<systemNumber>N04066-8</systemNumber>
<subsection type="systemName">NEXCOM Payroll Processing.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724 and at all Navy Exchanges located in CONUS, Guam, Italy, Spain, and Japan. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy Exchange System employees located in CONUS, Guam, and Japan.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Master Payroll Files and Leave Year Record File will contain at a minimum employee name, Social Security Number (SSN), department, exchange number, payroll number, birth date, marital status, hire date, adjusted date of hire, job grade and step, employee category, pay basis, pay status (exempt/nonexempt), employee benefit, deduction information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a data base which will permit the contractor to supply bi-weekly payroll processing which includes, but is not limited to, preparation and issuance of bi-weekly pay checks and pay check stubs, check registers and payroll registers; preparation and issuance of various bi-weekly, monthly, quarterly, semi-annual and annual reports; establishment and maintenance of current payroll master file; annual preparation and distribution of wage and tax statements, Form W-2; and payroll tax filing services.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer Server.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, exchange number, and payroll number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Contractor facility is protected as follows: Security Operations Center staffed with security personnel 24/7; security cameras installed at all perimeter doors; access to the site is controlled by an access card system. This system prevents unauthorized entry to the processing and server rooms; cameras are present in the Data Center and outside all Data Center entrances.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained by the contractor for the life of the contract (three years or more). Once contract is complete, records are returned to NEXCOM where they are maintained for seven years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Record Holder: Controller, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Comptroller, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>The request must contain individual’s full name and Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Comptroller, Navy Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>The request must contain individual’s full name and Social Security Number (SSN) and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and timekeeping management documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04410-1" toc="yes">
<systemNumber>N04410-1</systemNumber>
<subsection type="systemName"> File of Records of Acquisition, Transfer and Disposal of Privately Owned Vehicles.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Naval Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>United States Naval personnel stationed at U.S. Naval Communication Station, United Kingdom, who own a concession vehicle in the United Kingdom.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Request for delivery of a motor vehicle without payment of duty, value added tax and car tax.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain information on type of car, engine number, license number, year, make of car, base assigned, organization, Social Security Number, and pay grade.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked in CMAA Office with a 24 hour security watch.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained as long as a person owns a concession vehicle in the United Kingdom. Records are burned as soon as vehicle is either shipped out of the U.K. or destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commanding Officer, U.S. Naval Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
</p><p>Record Holder: Chief Master at Arms Office, U.S. Naval Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, U.S. Naval Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
</p><p>The request should contain name, Social Security Number, and address of the individual concerned and should be signed. Personal visits may be made to that office, but individuals must have valid military ID or, if no longer in the military, have other valid identification such a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, U.S. Naval Communication Station, United Kingdom, PSC 806, Box 10, FPO AE 09418-3000.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Applicable U.S. Serviceman.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N04410-2" toc="yes">
<systemNumber>N04410-2</systemNumber>

<subsection type="systemName">Military/Civilian Dependents Hurricane Shelter List (February 22, 1993, 58 FR 10742).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This information is now collected under N01754-4, Navy Family Accountability and Assessment System (NFAAS) (August 16, 2007, 72 FR 46045).
</p></xhtmlContent></subsection></section>
<section id="N04650-1" toc="yes">
<systemNumber>N04650-1</systemNumber>
<subsection type="systemName">Passenger Transportation System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Personnel Support Activity Detachments (PSD Dets) and Navy Passenger Transportation Offices Worldwide and Naval Support Activity, Bahrain. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy military personnel (active and retired), civilian employees of the Navy, dependents, Midshipmen, and other individuals authorized through Navy commands to travel at Government expense.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Applications for travel and, where applicable, for passports and visas; requests for exceptions of policies/procedures involving travel entitlements/eligibilities; supporting documents; correspondence, and approvals/disapprovals relating to the above records; travel arrangements in response to above applications.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5702 et seq. Travel, Transportation and Subsistence; 10 U.S.C. 2631-2635 and Chapter 7; 37 U.S.C. 404, Travel and Transportation Allowances-General; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide official travel services; determine eligibility for transportation; to authorize or deny transportation; and otherwise manage the Navy-wide passenger transportation system. Information is also used for audit or research purposes to obtain background information/data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of other departments and agencies of the Executive Branch of government, upon request, in the performance of their official duties related to the provision of transportation; diplomatic, official, and other no-cost passports; and visas to subject individuals.
</p><p>To Foreign embassies, legations, and consular offices--to determine eligibility for visas to respective countries, if visa is required.
</p><p>To Commercial Carriers providing transportation to individuals whose applications are processed through this system of records.
</p><p>When required by Federal statute, by Executive Order, or by treaty, personnel record information will be disclosed to the individual, organization, or governmental agency as necessary.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records may be stored on magnetic tapes/disks. Manual records in file folders or file-card boxes, and microfiche or microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Date of travel or passenger name. Applications for dependent’s travel are filed under name of sponsor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Computer terminals are controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Chief of Naval Operations (N413), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Record Holders:
</p><p>Personnel Support Activity Detachments and Navy Passenger Transportation Offices Worldwide and Naval Support Activity, Bahrain. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the local activity where the request for transportation was initiated. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The letter should contain date and location of travel, full name, address and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the local activity where the request for transportation was initiated. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The letter should contain date and location of travel, full name, address and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; member’s service record/civilian personnel file; officials and employees of the Department of the Navy, Department of Defense, State Department; and other agencies of the Executive Branch and components thereof; foreign embassies, legations, and consular offices reporting approval/disapproval of visas; and carriers reporting on provision of transportation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05000-1" toc="yes">
<systemNumber>N05000-1</systemNumber>
<subsection type="systemName">OPNAV Headquarters Web (HQWeb).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy, DoN Civilian employees and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual information to include: title, full name, current home address, home phone number, cell phone number, email addresses, rank/grade, date of rank, nationality, brief biography, spouse’s name, child(ren)’s name(s), and emergency contact name and phone number.
</p><p>Work related information to include: Current supervisor’s name, date checked in, last command, next command, office name, address, room number, phone number, DSN, fax number, and email address; office of primary responsibility, position title, organization code, office designator, clearance, clearance adjudication date, competencies, secondary phone number, area of responsibility, area of interest, End of Active Obligated Service, reporting to position code, Unit Identification Code (UCI), and billet information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; DoD 8500.2, Information Assurance (IA) Implementation; and SECNAVINST 5239.3B, Department of the Navy Information Assurance Policy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system provides information and support for staff collaboration, to include: flag officers and retired flag officers, internal and external staff coordination for the OPNAV staff; and other web services, such as libraries, workflow systems and related functions. The system is also used for recall rosters needed for emergency notification and reporting.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of Department of Navy compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name and/or organization code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The Personally Identifiable Information (PII) is encrypted and can only be accessed via the web-based HQWeb interface with an administrator or command manager account that is authorized to view. The HQWeb system is Common Access Card (CAC) enabled with the PII further protected by groups that limit access to command managers and specified individuals on a need to know basis. Command managers only have the ability to see contact information for those people in their command directory. Access to other command directories is not permitted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when 2 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>OPNAV CIO: Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief of Naval Operations (DNS-4), 2000 Navy Pentagon, Washington, DC 20350-2000 or visit the HQWeb Web site. Full name and command name should accompany the written inquiry. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system can access their personal data via HQWeb and make necessary changes to ensure information is accurate.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05000-1" toc="yes">
<systemNumber>NM05000-1</systemNumber>
<subsection type="systemName">General Correspondence Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have initiated correspondence with the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Incoming correspondence which may include name, address, telephone number, organization, date of birth, and Social Security Number of correspondent and supporting documentation. Files also contain copy of response letter and documentation required to prepare the response.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corp; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a record of correspondence received and responses made.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, organization, and date of correspondence.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained for two years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p><p>The request should contain full name and date individual wrote to the activity or received a response. Request must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p><p>The request should contain full name and date individual wrote to the activity or received a response. Request must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned and records collected by the activity to respond to the request.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05000-2" toc="yes">
<systemNumber>NM05000-2</systemNumber>
<subsection type="systemName">Program Management and Locator System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i> Some records may be located at contractor-operated facilities.
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military, civilian, and contractor personnel attached to the activity; former members; applicants for civilian employment, visitors, volunteers, guests, and invitees; and dependent family members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records, correspondence, and databases needed to manage personnel, projects, and access to programs. Information consists of name; Social Security Number; date of birth; photo identification; grade and series or rank/rate; biographical data; security clearance; education; experience characteristics and training histories; qualifications; Common Access Card (CAC) issuance and expiration; food service meal entitlement code; trade; hire/termination dates; type of appointment; leave; location; assigned organization code and/or work center code; Military Occupational Series (MOS); labor code; payments for training, travel advances and claims; hours assigned and worked; routine and emergency assignments; functional responsibilities; access to secure spaces and issuance of keys; travel; retention group; vehicle parking; disaster control; community relations (blood donor, etc); employee recreation programs; retirement category; awards; property custody; personnel actions/dates; violations of rules; physical handicaps and health/safety data; veterans preference; postal address; location of dependents and next of kin and their addresses; computer use responsibility agreements; and other data needed for personnel, financial, line, safety and security management, as appropriate.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage, supervise, and administer programs for all Department of the Navy civilian, military, and contractor personnel. Information is used to prepare organizational locator, recall rosters, and social rosters; notify personnel of arrival of visitors; locate individuals on routine and/or emergency matters; locate individuals during medical emergencies, facility evacuations and similar threat situations; provide mail distribution and forwarding addresses; compile a social roster for official and non-official functions; send personal greetings and invitations; track attendance at training; identify routine and special work assignments; determine clearance for access control; identify record handlers of hazardous materials; record rental of welfare and recreational equipment; track beneficial suggestions and awards; control the budget; travel claims; track manpower, grades, and personnel actions; maintain statistics for minorities; track employment; track labor costing; prepare watch bills; project retirement losses; verify employment to requesting banking activities; rental and credit organizations; name change location; checklist prior to leaving activity; safety reporting/monitoring; and, similar administrative uses requiring personnel data.
</p><p>To arbitrators and hearing examiners for use in civilian personnel matters relating to civilian grievances and appeals.
</p><p>To authenticate authorization for access to services and spaces such as Morale, Welfare, and Recreation (MWR) facilities and food services.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic databases and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, employee badge number, case number, organization, work center and/or job order, and supervisor’s shop and code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. For contractor operated facilities, client data is kept in a certified data facility. At no time is client data removed from the secure hosting environment and access to client data is only to those employees with a direct functional need. Password complexity, expiration, minimum length, and history will assist in assuring only appropriate personnel have access to client data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when no longer needed or after two years, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>The request should include full name, Social Security Number, and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>The request should include full name, Social Security Number, and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; Defense Manpower Data Center; employment papers; records of the organization; official personnel jackets; supervisors; official travel orders; educational institutions; applications; duty officer; investigations; OPM officials; and/or members of the American Red Cross.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05000-3" toc="yes">
<systemNumber>NM05000-3</systemNumber>
<subsection type="systemName">Organization Locator and Social Roster (November 16, 2004, 69 FR 67133).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Information in this system of records is now maintained in NM05000-2, Organization Management and Locator System (August 15, 2006, 71 FR 46897).
</p></xhtmlContent></subsection></section>
<section id="N05041-1" toc="yes">
<systemNumber>N05041-1</systemNumber>
<subsection type="systemName">Naval Inspector General (IG) Investigative Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Naval Inspector General, 1254 Ninth Street SE., Washington Navy Yard, DC 20374-5006; Inspector General offices at major commands and activities throughout the Department of the Navy and other Naval activities that perform inspector general (IG) functions. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person who has been the subject of, witness for, or referenced in an investigation, as well as any individual who submits a request for assistance or complaint to an Inspector General.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters/transcriptions of complaints, allegations and queries; tasking orders from the Department of Defense Inspector General, Secretary of the Navy, Chief of Naval Operations, and Commandant of the Marine Corps; requests for assistance from other Navy/Marine Corps commands and activities; appointing letters; reports of investigations, inquiries, and reviews with supporting attachments, exhibits and photographs; records of interviews and synopses of interviews; witness statements; legal review of case files; congressional inquiries and responses; administrative memoranda; letters and reports of action taken; referrals to other commands; letters to complainants and subjects of investigations; court records and results of non-judicial punishment; letters and reports of adverse personnel actions; financial and technical reports; and case number.
</p><p>These records may contain Personally Identifiable Information (PII), to include full name, full Social Security Number (SSN), home and work telephone numbers, command or unit work information, home address, gender, marital status, age, rank and/or title, and home and/or work e-mail addresses. Moreover, PII that is mentioned by a witness, subject, or complainant during the course of an interview, even if that PII was not solicited, may become part of an Inspector General record.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5014, Office of the Secretary of the Navy; 10 U.S.C. 5020, Naval Inspector General: details; duties; SECNAVINST 5430.57 series, Mission and Functions of the Naval Inspector General; SECNAVINST 5370.5 series, DON Hotline Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine the facts and circumstances surrounding allegations or complaints against Department of the Navy personnel and/or Navy/Marine Corps activities.
</p><p>To present findings, conclusions, and recommendations developed from investigations and other inquiries to the Secretary of the Navy, Chief of Naval Operations, Commandant of the Marine Corps, or other appropriate Commanders.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records, computerized database, and electronic documents.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By subject’s name or SSN; complainant’s name; case title or number; command; organization; location; and/or dates.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to officials/employees of the office who have a need to know. Files are stored in locked cabinets and rooms in a building with controlled access. Computer files are protected by software systems which are password protected and account restricted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records of historical significance are permanent. Such records will be transferred to the Naval History and Heritage Command 10 years after the case is closed, and transferred to National Archives and Records Administration 50 years after the case is closed and reviewed for declassification. Records of routine investigations are destroyed 10 years after the investigation is closed. Records of requests for assistance and complaints that are not investigated are destroyed after 2 years. Investigation working papers are destroyed after 2 years. Database tracking records are destroyed when no longer needed for reference. All records destruction shall be accomplished by deletion, shredding or other method that will render the data unrecognizable.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Naval Inspector General, 1254 Ninth Street, SE., Washington Navy Yard, DC 20374-5006 or the local command’s IG office. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Naval Inspector General, 1254 Ninth Street, SE., Washington Navy Yard, DC 20374-5006 or the relevant command’s IG office. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should include the full name of the requester and/or case number. The records system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Naval Inspector General, 1254 Ninth Street, SE., Washington Navy Yard, DC 20374-5006 or the relevant command’s IG office. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should include the full name of the requester and/or case number. The records system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Complainants; witnesses; Members of Congress; the media; and other military commands or government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b) (1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the Office of the Naval Inspector General System Manager, Code N1.
</p></xhtmlContent></subsection></section>
<section id="NM05070-1" toc="yes">
<systemNumber>N05070-1</systemNumber>
<subsection type="systemName">Library Patron File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.dps.dla.mil/andl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitacher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Authorized users of Navy, Marine Corps, U.S. Joint Forces Command, and U.S. Pacific Command library facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The library patron file may contain the following information pertinent to each individual: Name, rank, Social Security Number; organization and organization address and phone number; home address and home phone number; names and ages of dependents; title of materials borrowed; date borrowed; date returned; and notation of monetary settlement if borrowed material was lost or damaged.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulation; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; Pub. L. 106-554, Children’s Internet Protection Act; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify individuals authorized to borrow library materials; to ensure that all library property is returned and individual’s account is cleared, and to provide librarian useful information for selecting, ordering, and meeting user requirements.
</p><p>To comply with the Children’s Internet Protection Act and to provide authentication for borrowed electronic resources (e.g., e-books, e-journals, e-mail, chat rooms, other forms of direct electronic communications, videotapes, DVDs, and Music CDs).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The ‘Blanket Routine Uses’ set forth at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, or library account number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Library is locked when not in use. Password controlled system. File and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and/or visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when no longer needed to obtain and/or control library materials.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer at the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the library in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Written requests for information should contain the full name of the individual, Social Security Number and/or library account number, organization to which assigned when library utilized, and current address.
</p><p>For personal visits the individual should be able to provide acceptable personal identification during normal hours of library operation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individual’s seeking access to information about themselves contained in this system should address written inquiries to the library in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Written requests for information should contain the full name of the individual, Social Security Number and/or library account number, organization to which assigned when library utilized, and current address.
</p><p>For personal visits the individual should be able to provide acceptable personal identification during normal hours of library operation.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual’s library staff; and Defense Enrollment Eligibility Reporting System (DEERS) database.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05100-1" toc="yes">
<systemNumber>N05100-1</systemNumber>
<subsection type="systemName">Diving Log.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DoD and Coast Guard military and civilian employees who are involved in diving or who have been exposed to a hyperbaric environment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Diving Log Report.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To furnish the commanding officer with a summarized diving report for individuals attached to the unit and to monitor types of dives, equipment usage, and mishap trends.
</p><p>To evaluate the diving program of DoD and Coast Guard components.  Pertinent individual records and/or statistical summaries prepared by Naval Safety Center analysts are also provided to all reporting echelons having a responsibility for the diving program and to the Navy Personnel Command, Bureau of Medicine and Surgery, Naval Audit Service, or other activities having responsibility for the administration or control of personnel assignments and hazardous duty payments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be selected based on any of the data elements contained in the file such as diver’s name, Social Security Number, organization unit, type of dive and equipment used.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>A limited number of data processing personnel have access to the computer facility and to the magnetic tape files and computer programs.  All requests for information received from activities or for purposes not directly related to the diving program must be approved by the Commander, Naval Safety Center or his designated representative.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.  Magnetic tape files contain all available records and are never purged.  Reports are not transferred to a records center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399, Norfolk, VA 23511-5796.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p><p>Requests should contain full name, address, military status and Social Security Number in order to determine if the system contains any records pertaining to them.  Personal visitors will be required to produce military or comparable civilian identification cards.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Director of Afloat Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p><p>Requests should contain full name, address, military status and Social Security Number in order to determine if the system contains any records pertaining to them.  Personal visitors will be required to produce military or comparable civilian identification cards.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Commanding Officers of DoD and U.S. Coast Guard units conducting diving or hyperbaric exposure incident to diving.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05100-2" toc="yes">
<systemNumber>N05100-2</systemNumber>
<subsection type="systemName">Parachute Jump Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy and Marine Corps personnel and trainees who participate in the premeditated parachute jumping and air drop activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Unit reports of each jump performed, which includes name of parachutist, Social Security Number, Unit Identification Code (UIC), and model of parachute; total jump activity survey reports; and annual jump activity reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track jump activities date for specific individuals or types of parachutes and correlate the information with parachute jump mishap data; analyze information to determine the relationship between various categories and combinations of jump experience and accident involvement.
</p><p>To provide results of these studies to all echelons within the Navy and Marine Corps having responsibility for jump operations, parachute training, and allocation of resources to and within the parachute jump program.
</p><p>To provide, upon request, an annual summary of jump activity by parachute type to each reporting individual for his/her verification and personnel records. Upon request, a detailed by jump report for a specified time frame is also provided.
</p><p>To provide records to the Chief of Naval Personnel for promotional screening, detailing, and compliance with minimum standards.
</p><p>To provide summaries of jump activity for Marine Corps personnel to the Commandant of the Marine Corps.
</p><p>To provide records of specific jump designated personnel to contractors, if required, for projects either funded by or deemed potentially valuable to the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tape and computer printouts.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, Unit Identification Code (UIC), and model of parachute.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer area is locked after hours and access is strictly controlled. Hard drive locked to preclude unauthorized access. Only two individuals have a key to access hard drive. Building is under 24 hour watch.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Magnetic tape files contain all available records and are never purged.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p><p>The request should include full name, Social Security Number, and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director of Shore Safety Programs, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p><p>The request should include full name, Social Security Number, and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy and Marine Corps jumpers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05100-3" toc="yes">
<systemNumber>N05100-3</systemNumber>
<subsection type="systemName">Safety Equipment Needs, Issues, Authorizations (May 9, 2003, 68 FR 24959).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are covered under NM05100-5, Enterprise Safety Applications Management Systems (ESAMS) (March 25, 2011, 76 FR
16739); therefore, N05100-3, Safety Equipment Needs, Issues, Authorizations can be deleted.
</p></xhtmlContent></subsection></section>
<section id="NM05100-3" toc="yes">
<systemNumber>N05100-3</systemNumber>
<subsection type="systemName">Enterprise Safety Applications Management System (ESAMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>CNIC Transitional Hosting Center, 1968 Gilbert St., Norfolk, VA 23511-3318 and organizational elements of the Department of the Navy; official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Navy (DON) military and civilian personnel, non-appropriated personnel, foreign national military and civilian personnel, other U.S. Government personnel, or contractors, who work or receive support from the U.S. Navy, ashore and/or afloat.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), date of birth, job title, rank/rate/grade, civilian/military/foreign nationals/contactors indicator, unit identification code (UIC), activity name, major command code, department, gender, training/certifications received, test scores, occupational medical stressors, date of last physical and non-diagnostic information concerning health readiness/restrictive duty, respirator usage and fit test results, chemical and/or environmental exposures, and occupational injuries/illnesses.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 41 4101-4118, the Government Employees Training Act of 1958; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5042, Commandant of the Marine Corps; E.O. 12196, Occupational Safety and Health Programs for Federal Employees; DoD Instruction 6055.7, Accident Investigation, Reporting, and Record Keeping; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To ensure all individuals receive required safety, fire, security, force protection, and emergency management training courses necessary to perform assigned duties and comply with Federal, DoD, and Navy related regulations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b) (3) as follows:
</p><p>To the Occupational Safety and Health Administration (OSHA) during the course of an on-site inspection.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities and terminals are located in restricted areas accessible only to authorize persons that are properly screened, cleared and trained. Information is password protected. Manual records and computer printouts are available only to authorized personnel having a need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records are retained at the local command for a minimum of five years. Computerized database is retained for the duration of employment plus 30 years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Installations Command, 2713 Mitscher Road, SW., Ste 300, Anacostia Annex, DC 20373-5802.
</p><p>Record Holder: Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Commanding Officer of the local activity. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should contain individual’s full name, Social Security Number (SSN), address and be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access the information about themselves contained in this system of records should address written inquiries to the Commanding Officer of the local activity. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>The request should contain the individual’s full name, Social Security Number (SSN), address and be signed.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; personnel files; non-diagnostic extracts from medical records that address medical readiness/restrictions; and office files.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05100-6" toc="yes">
<systemNumber>NM05100-6</systemNumber>
<subsection type="systemName">Driver Record Monitoring System (DRMS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p><i>Primary Location:</i> SAMBA Holdings, 1730 Montano Road NW., Albuquerque, NM 87101-3200.
</p><p><i>Secondary Locations:</i> Navy and Marine Corps activities. Official mailing addresses as published in the Standard Navy Distribution List that is available at: <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps active duty and reserve personnel with a driver’s license issued by a U.S. state or territory.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date of birth, driver’s license number, state of license, pay grade, sex, and state driving records/histories.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and 18 U.S.C. 2721, Drivers Privacy Protection Act.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify Navy and Marine Corps members (officers and enlisted) whose driving habits may indicate they pose a threat to health/safety and identify required training, counseling, mentoring, etc., that would result in preventing future accidents.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To provide state department of motor vehicles offices with the full names, state of driver license, driving license numbers, sex, and dates of birth of Navy and Marine Corps personnel for purpose of identifying and collecting driving records/histories for use by Navy and Marine Corps personnel.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and driver’s license number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities and terminals are located in areas accessible only by authorized personnel who are properly screened, cleared, and trained to work with automated systems of records. Computer terminals are protected by passwords, unique user IDs, and applicable layers of security access within the applications. Electronic and paper computer printouts and reports are made available only to authorized personnel having an official need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed two years after individual completes program.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Marine Corps:</i> Commandant of the Marine Corps, Safety Division,
Ground Branch, 2 Navy Annex, Washington, DC 20380-1775.
</p><p><i>Navy:</i> Commander, Naval Surface Forces (N41IH), 2841 Rendova Road, San Diego, CA 92155-5490.
</p><p><i>Record Holders:</i> Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to their commanding officer. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written requests should contain the member’s full name and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to their commanding officer. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written requests should contain the member’s full name and signature of the requester.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the System of Records Manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; driving records; and activity records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05120-1" toc="yes">
<systemNumber>N05120-1</systemNumber>
<subsection type="systemName"> Bond Accounting.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Decentralized, maintained by Issuing Agents for Savings Bonds.  A list of decentralized locations is available from the Commander, Navy Accounting and Finance Center (NCF-123),Washington, DC 20376.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian and Military Personnel of the Department of the Navy including contract employees who meet the requirement for ownership of savings bonds as outlined in Treasury Department Circular No. 530 as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain individual application and related records - The Bond Record File - Master Bond Record Card Control Account - The Master Control Account - Activity Subcontrol Accounts - Refund Subcontrol - Transfer Journal.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To issue U.S. Savings Bonds; to provide an audit trail on requisition, control and issuance of bonds and to maintain the accounts.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Metal file cabinets equipped with a locking device - Paper records in metal filing cabinets - Microfilm.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, Social Security Number or payroll number. From the Federal Reserve Bank by numerical sequence by serial number shown on bond issued stub.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked cabinets, with building or military base security. Access authorized to personnel engaged in payroll processing, disbursing, supervisory or management personnel, and auditors. Bond subscribers are authorized to receive information on their own records.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for one year. Records are then forwarded to a Federal Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Navy Accounting and Finance Center (NCF-123), Washington, DC 20376.  A list of decentralized locations is available from the system manager.  Procedures are prescribed in Comptroller of the Navy Manual (NAVSO P-1000).
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Bond Issuing Office responsible for issuing bond if known. If unknown the inquiry should be submitted to Commander, Navy Accounting and Finance Center, NCF-123, Washington, DC 20376.
</p><p>Requester should provide full name, Social Security Number or payroll number, current address when requesting information. An individual is permitted to visit any Bond Issuing Agent Office for information and will be required to provide identification such as identification card (i.e., DOD Building Pass).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Bond Issuing Office responsible for issuing bond if known. If unknown the inquiry should be submitted to Commander, Navy Accounting and Finance Center, NCF-123, Washington, DC 20376.
</p><p>Requester should provide full name, Social Security Number or payroll number, current address when requesting information. An individual is permitted to visit any Bond Issuing Agent Office for information and will be required to provide identification such as identification card (i.e., DOD Building Pass).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Request for Bonds are filed by individuals who provide information on themselves. Other rated from the original request.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05211-1" toc="yes">
<systemNumber>NM05211-1</systemNumber>
<subsection type="systemName">Privacy Act Request/Amendment Files and Tracking System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are
published in the Standard Navy Distribution List (SNDL). Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI
96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request information concerning themselves which is in the custody of the Department of the Navy or who request access to or amendment of such records in accordance with the Privacy Act of 1974, as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an
individual’s request for access to or amendment of records concerning that person, including letters authorizing release to another
individual, letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests
received under the Privacy Act of 1974, as amended.
</p><p>Personal information may include: Name, home and/or work address, home and/or work phone number, fax number, home and/or work
email address; proof of identity; year request filed; serial number of response letter; case file number and copies of responsive
records. Privacy requests may contain unsolicited personal information.
</p><p>Collection of unsolicited personal information under this notice is only authorized in connection with requests for records
maintained in other systems of records for the collection and maintenance of the specified PII.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552a, The Privacy Act of 1974, as amended; 10 U.S.C. 5013, Secretary of the Navy; 10
U.S.C. 5041, Headquarters, Marine Corps; Secretary of the Navy Instruction 5211.5, Department of the Navy Privacy Act Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track, process, and coordinate individual requests for access and amendment of personal records; to process appeals on denials of requests for access or amendment to personal records; to compile information for reports, and to ensure timely response to requesters.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy
Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Navy’s compilation of system of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name; year request filed; serial number of response letter; or case file number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for servicing the record system in performance of their official duties. Records are stored in locked cabinets or rooms. Computerized databases are password protected and accessed by individuals who have a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Granted requests, responses to requests for non-existent records, responses to requesters who
provide inadequate descriptions and responses to requesters who fail to pay agency reproduction fees that are not appealed are
destroyed 2 years after date of reply; requests which are denied and are appealed are destroyed after 5 years; requests which are
amended are retained for 4 years after agencies agreement to amend; requests for amendment which are refused are destroyed 4 years
after final determination by agency or 3 years after final adjudication by the courts; disclosure accounting forms are retained for
the life of the record or 5 years after the disclosure, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, Department of Navy Privacy/Freedom of Information Act Office, Chief of Naval Operations
(DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Local system managers/Record Holders Organizational elements of the Department of the Navy. Official mailing addresses are
published in the Standard Navy Distribution List (SNDL).
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the commanding officer of the activity in question. Official mailing addresses are
published in the Standard Navy Distribution List (SNDL).
</p><p>The request must be signed and contain the full name of the individual and one or more of the following kinds of information: year
request filed; serial number of response letter; case file number.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the commanding officer of the activity in question. Official mailing addresses are published in the
Standard Navy Distribution List (SNDL).
</p><p>The request must be signed and contain the full name of the individual and one or more of the following kinds of information: year
request filed; serial number of response letter; case file number.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Navy organizations, Department of Defense components, and other Federal, state, and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Department of the Navy exemption rules have been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 701, Subpart G. For additional information contact the system manager.
</p><p><i>Note:</i> During the course of a Privacy Act (PA) action, exempt materials from other systems of records may become part of the case records in this system of records. To the extent that copies of exempt records from those `other’ systems of records are entered into these PA case records, the Department of the Navy hereby claims the same exemptions for the records as they have in the original primary systems of records of which they are a part.

</p></xhtmlContent></subsection></section>
<section id="NM05220-1" toc="yes">
<systemNumber>NM05210-1</systemNumber>
<subsection type="systemName">Data Warehouse Business Intelligence System (DWBIS).

</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Space and Naval Warfare (SPAWAR) Systems Center Atlantic, Building 3148, 1 Innovation Drive, Hanahan, SC 29410-4200.</p>

</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Naval service members assigned to SPAWAR Systems Center Atlantic and government employees (to include employees outside the Contiguous United States) and government contractors directly supporting SPAWAR Systems Center Atlantic.</p>

</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Name, work mailing address, DoD ID Number, employee ID number, Common Access Card (CAC) ID Number, Navy Enterprise Resource Planning (ERP) employee ID number, military rank or government grade, employee series and grade, date reported to command, work location, organizational code, organizational group, supervisor and their contact numbers, position title and pay plan, Defense Acquisition Workforce coursework planned or completed, position level and continuous learning points required, cyber security workforce membership including credentials, certifications held, and  expiration date; contracting officer’s representative status, certifications achieved, demonstrated proficiency levels earned under internal Competency Development Model, projects or portfolio work assigned, credentials held on entry to the Mid-Career Leadership Program, last personnel action (SF-50), nominations for award(s); education information includes college courses applied for, college degrees held and institutions attended, professional certifications held; employee promotion(s), overseas tour begin and end date, number of years at current tour end, Navy ERP transactions executed or approved by the individual.  </p>

<p>Contractor’s information includes current provisioning in Navy ERP by name and unique ID, government sponsor, and whether they are a current member of the command’s cyber security workforce for reporting purposes.   </p>

</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C Chapter 87, Defense Acquisition Workforce; DoD 5200.2-R, Department of Defense Personnel Security Program; DoDD 8570.1-M, Information Assurance Workforce Improvement Program; and SECNAV M-5510.30, Department of Navy Personnel Security Program.</p>

</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>This system is primarily be used as a management tool for statistical analysis, tracking, reporting, and to increase program effectiveness.  To direct the workforce education, training, skills, and experience needed to develop and deploy key Information Dominance systems for Naval and DoD programs assigned to this Command.  To analyze the correct staffing needed for key products supported by the Command.  This system of records will rely on selected information collected from other authorized personnel and financial systems of records to manage the development of its Acquisition Workforce, Cyber Security, and Information Dominance workforce. </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>

<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b)(3) as follows:</p>

<p>Disclosure of information is in response to a specific inquiry from a member of Congress, or a committee, joint committee, or subcommittee of either entity to the extent of matter within its jurisdiction. </p>

<p>The DoD Blanket Routine Uses set forth at the beginning of the Department of the Navy’s compilation of systems of records notices may apply to this system.  The complete list of DoD blanket routine uses can be found online at: http://dpcld.defense.gov/Privacy/SORNsIndex/BlanketRoutineUses.aspx.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>

<p>Storage:</p>
<p>Electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Records are retrieved primarily by name, mailing/home address, DoD ID Number, employee ID number, and/or unique ID.</p>

</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Electronic records have data at rest encryption and access is restricted to authorized users holding specific electronic credentials and have a need to know.  Physical access to terminals, terminal rooms, buildings, and surroundings are controlled by locked terminals and rooms, guards, personnel screening, and visitor registers. </p>

</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>Records are maintained for 1 year or when abstracted, or consolidated, whichever is earlier.  Records are destroyed by overwriting with new data or burning, erasing, or degaussing of the hard drive. </p>

</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>SPAWAR Systems Center Atlantic 80, Chief Engineer, 1837 Morris Street, Suite 3109B, Norfolk, VA 23511-3498.</p>

</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals seeking to determine whether this system of records contains information about themselves should address written and signed inquiries to SPAWAR Systems Center Atlantic, Code 80E, 1837 Morris Street Suite 3109B, Norfolk, VA 23511-3498.</p>

<p>The requester must provide their full name, mailing/home address, DoD ID Number, and/or employee ID number.</p>

<p>The system manager may require a DoD Public Key Infrastructure (PKI) signed email as a means of proving the identity of the individual requesting access to the records.  </p>

<p>For separated or retired employees, the system manager may require an original signature or a notarized signature and the last organizational code worked for while in the Command as a means of proving the identity of the individual requesting access to the records.  </p>

</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals seeking access to records about themselves contained in this system of records should address written and signed inquiries to SPAWAR Systems Center Atlantic, Code 80E, 1837 Morris Street, Suite 3109B, Norfolk, VA 23511-3498.</p>

<p>The requester must provide their full name, mailing/home address, DoD ID Number, and/or employee ID number.</p>

<p>The system manager may require a DoD Public Key Infrastructure (PKI) signed email as a means of proving the identity of the individual requesting access to the records.</p>

<p>For separated or retired employees, the system manager may require an original signature or a notarized signature and the last organizational code worked for while in the Command as a means of proving the identity of the individual requesting access to the records.  </p>

</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.</p>

</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>SPAWAR Personnel and Administrators, Navy Enterprise Resource Planning (Navy ERP), Total Workforce Management Services (TWMS), Department of the Navy Civilian Authoritative Data Source (DONCADS) and DoD Defense Civilian Personnel Data System (DCPDS).</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.

</p></xhtmlContent></subsection></section>
<section id="N05230-1" toc="yes">
<systemNumber>N05230-1</systemNumber>
<subsection type="systemName">Total Workforce Management Services (TWMS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, Navy Installations Command, Service Delivery Point, Grace Hopper Ctr, Bldg 1482, Read Road, NAS North Island, San Diego, CA 92135-7056.
</p><p>Fail-over servers are located at: Naval Base Norfolk, Building W143, Room 647A, 1968 Gilbert Street, Norfolk, VA 23511.
</p><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices and can be found at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty and Reservists, appropriated and nonappropriated civilian personnel, Navy contract personnel, other DoD and federal personnel assigned to Navy commands.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel employment information (name, Social Security Number (SSN)), internally generated record ID number), law enforcement information, medical information, recall and contact information (personal cell telephone number, home telephone number, personal e-mail address, mailing/home address), emergency contact information, personnel demographic information (gender, race/ethnicity, birth date, religious preference, disability information), completed and required training information education information, skills, certifications and competencies required, certifications and skills acquired, security clearance information (citizenship, place of birth), work history, leave and payroll information, marital status, assigned billet information, personnel accountability information, assigned asset information, awards and qualifications information, dependant information including age and co-location indicator for emergency evacuation procedures and Morale, Welfare and Recreation (MWR) demographic accounting.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; CNICINST 5230.1, Total Workforce Management Services; OPNAVINST 3440.17, Navy Installation Emergency Management Program and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>Allows authorized budget submitting office/claimant and subordinate commands financial management personnel, human resources specialists, administrative support personnel, and supervisors to manage their entire workforce from one single web based interface utilizing one consolidated data warehouse.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of Department of Navy compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), Internal assigned employee ID, Billet ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to data is multi-tiered and based on a need to know, and is managed by a designated command representative knowledgeable in the area of that command’s total workforce. The first tier of a user account is profile based, which limits the user to specific employee types and/or data. Users in a specific profile cannot view data outside of that profile’s restriction. The second tier further restricts access by use of permissions, which allow a user specific access to application functions. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Password complexity, expiration, minimum length, and history, as well as use of profiles and permissions assists in assuring only appropriate personnel have access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>PERMANENT. Retire to Washington National Records Center (WNRC) when 4 years old, then are transferred to the National Archives and Records Administration (NARA) when 20 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander Navy Installations Command, 716 Sicard St., SE., Suite 1000, Washington Navy Yard, DC 20374-5140.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to TWMS Support &amp; Mgmt, Commander Navy Installations Command, 716 Sicard St., SE., Suite 1000, Washington Navy Yard, DC 20374-5140.
</p><p>The request should be signed and include full name, dates of service, Social Security Number (SSN), and a complete return mailing address.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>Department of Navy individuals may also review their records online by using their DoD issued Common Access Card (CAC) at a CAC enabled computer at <i>https://twms.nmci.navy.mil/selfservice.</i>
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to TWMS Support &amp; Mgmt, Commander Navy Installations Command, 716 Sicard St., SE., Suite 1000, Washington Navy Yard, DC 20374-5140.
</p><p>The request should be signed and include full name, dates of service, Social Security Number (SSN), and a complete return mailing address.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>Department of Navy individuals may also review their records online by using their DoD issued Common Access Card (CAC) at a CAC enabled computer at <i>https://twms.nmci.navy.mil/selfservice.</i>
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained primarily from official Department of Navy and Department of Defense official programs of record; Defense Civilian Personnel Data System (DCPDS), Scientific Applied Programs (SAP-HR), PeopleSoft HR, Navy Standard Information Processing System (NSIPS), Navy Department Awards Web Service (NDAWS), Contractor Verification Systems (CVS)/DEERS, Navy Training Management &amp; Planning System (NTMPS), and Total Force Manpower Management System (TFMMS) and from the individual and/or support staff.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05233-2" toc="yes">
<systemNumber>N05233-2</systemNumber>

<subsection type="systemName">Command Management Information System (CMIS) (March 18, 1997, 62 FR 12814).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Command is being disestablished on 14 Apr 07. All files have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="N05300-3" toc="yes">
<systemNumber>N05300-3</systemNumber>
<subsection type="systemName"> Faculty Professional Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Superintendent, Naval Postgraduate School, Monterey, CA 93943-5100.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Faculty personnel employed by the Naval Postgraduate School and individuals applying for positions.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Faculty academic promotion/tenure case evaluation files and faculty professional status and accomplishment file.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Promotion/tenure case evaluation files are used by Department Chairmen, Deans, and the Superintendent to determine the ranking, promotion tenure reappointment and evaluation of faculty personnel. Faculty professional status and accomplishment files constitute official record of employment.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During working hours, records are secured within locked file drawers within departmental offices to which only authorized personnel have access.  After working hours, records are kept within locked file drawers within secured offices located within a locked building which is part of a naval facility to which entry is restricted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Faculty academic promotion/tenure case evaluation files are destroyed upon personnel action completion.  Faculty professional status and accomplishment files are retained in a permanent file.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Provost, Naval Postgraduate School (Code 01), Monterey, CA 93943-5100.
</p><p>Requests should contain full name and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves in this system of records should address written inquiries to the Provost, Naval Postgraduate School (Code 01), Monterey, CA  93943-5100.
</p><p>Requests should contain full name and address of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from previous employers, educational background, correspondence, peer evaluations, supervisory evaluations and student evaluations of teaching.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G.  For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05300-4" toc="yes">
<systemNumber>N05300-4</systemNumber>
<subsection type="systemName">Personnel Management and Training Research Statistical Data System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commanding Officer, U.S. Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>U.S. Navy and Marine Corps Personnel and applicants thereto: Active duty, reserve, prior service, dependents, retired, and Department of the Navy civilians from 1951 to present. (Only samples of data from each category are on file, depending on research study.)
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Performance, attitudinal, biographical, aptitude, vocational interest, demographic, physiological. Data in any file are limited, depending on purpose of the research study.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The data are used solely by Navy Personnel Research and Development Center researchers who analyze them statistically to arrive at recommendations to management on such topics as: Comparison of different training methods, selection tests, equipment designs, or policies relating to improving race relations and decreasing drug abuse. In no case are the data used for other than statistical purposes; that is, the data are not used in making decisions affecting specific individuals as individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Magnetic tapes, magnetic disk, and print.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name, Social Security Number, or service/file numbers, but such identifying information is used only to permit collation of data for statistical analysis, and is not used for retrieval of individual records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to building is controlled. Badge system is used to enter Center; 24 hour guard maintained on a fenced compound; control of visitors; data bank users having special access codes; and, access limited to only designated personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed five years after termination of a research project. They are maintained within the confines of the Research Center. Destruction is accomplished by degaussing magnetic tapes and disks, and shredding paper products.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.
</p><p>Research Center files are organized by research study. To determine if Center files contain information concerning himself, an individual would have to specify time and place of participation in the research, unit to which attached at the time, and descriptive information about the study so that appropriate data may be located. For a personal visit, please contact the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Personnel and Organizational Assessment Department, Code 12, Navy Personnel Research and Development Center, 53335 Ryne Road, San Diego, CA 92152-7250.
</p><p>Research Center files are organized by research study. To determine if Center files contain information concerning himself, an individual would have to specify time and place of participation in the research, unit to which attached at the time, and descriptive information about the study so that appropriate data may be located. For a personal visit, please contact the system manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The source depends on purpose and nature of study: From the subjects themselves, educational institutions, supervisors, peers, instructors, spouses, and job sample tests.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05300-6" toc="yes">
<systemNumber>N05300-6</systemNumber>

<subsection type="systemName">Armed Forces Staff College Administrative Data System (February 22, 1993, 58 FR 10752).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This college is now called the Joint Forces Staff College and it falls under the National Defense University.
</p><p>Records fall under Army systems of records notice A0351 NDU, NDU National Defense University Student Data Files.
</p></xhtmlContent></subsection></section>
<section id="N05330-2" toc="yes">
<systemNumber>N05330-2</systemNumber>

<subsection type="systemName">Naval Aviation Workload Control System (February 22, 1993, 58 FR 10753).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system was replaced. The module for tracking time and attendance data now falls under NM07421-1, Time and Attendance Feeder Records (August 15, 2007, 72 FR 45798).
</p></xhtmlContent></subsection></section>
    
    <section id="N05350-1" toc="yes">
        <systemNumber>N05350-1</systemNumber>
       <subsection type="systemLocation"><xhtmlContent><p> Reason: Renumbered and moved to NM05353-1.
</p></xhtmlContent></subsection>
    </section>



<section id="N05354-1" toc="yes">
<systemNumber>N05354-1</systemNumber>
<subsection type="systemName">Military Equal Opportunity Network (MEONet).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Human Resources Technologies (HRTec), 5400 Shawnee Road, Suite 201, Alexandria, VA
22312-2300.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel who are involved in formal or informal complaints or investigations
involving aspects of equal opportunity or hazing and/or who have initiated or were the subject of correspondence concerning aspects
of equal opportunity or hazing.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Correspondence and records concerning incident data endorsements and recommendations, formal
and informal complaints and investigations concerning aspects of equal opportunity or hazing. Complainant’s name, race, ethnicity,
gender, rank/rate, age, Unit Identification Code (UIC), phone number, type of complaint filed, and case number are documented.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; SECNAVINST 5300.26D, Department of the Navy (DON)
Policy on Sexual Harassment; SECNAVINST 5350.16A, Equal Opportunity (EO) Within the Department of the Navy (DON); and OPNAVINST
5354.1F, Navy Equal Opportunity Policy.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a centralized database for hazing and equal opportunity formal and informal
complaints, and to assist in equal opportunity measures, such as complaints, investigations, and correspondence.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The type of Equal Opportunity or hazing complaint filed, by case number or complainant last
name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer facilities are located in restricted areas accessible only to authorized persons that are properly screened, trained and cleared. Manual records and computer printouts are available only to authorized personnel having a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records maintained for three years after retirement and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Naval Personnel OPNAV N134, 701 South Courthouse Road, Arlington, VA
22204-2472.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about
themselves should address written inquiries to the local activity where assigned. Official mailing addresses are available in the
Standard Navy Distribution List (SNDL) published as an appendix to the Navy’s compilation of system of records notices.
</p><p>The letter should contain full name and signature of the requester. The system manager may require an original signature or a
notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>The individual may visit their local activity Equal Opportunity Advisor or Command Managed Equal Opportunity Program Manager to
review files entered at the command level. Records can only be accessed by the command that entered a specific case or that command’s
chain of command. Records are only searchable by the name of the complainant. Proof of identification will consist of Military
Identification Card for persons having such cards, or other picture-bearing identification."
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Delete entry and replace with "Individuals seeking access to records about themselves contained in this system of records
should address a written request to the local activity where assigned. Official mailing addresses are available in the Standard Navy
Distribution List (SNDL) published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The letter should contain full name and signature of the requester. The system manager may require an original signature or a
notarized signature as a means of proving the identity of the individual requesting access to the records.
</p><p>The individual may visit their local activity Equal Opportunity Advisor or Command Managed Equal Opportunity Program Manager to
review files entered at the command level. Records can only be accessed by the command that entered a specific case or that command’s
chain of command. Proof of identification will consist of Military Identification Card for persons having such cards, or other
picture-bearing identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Chief of Naval Personnel (Pers 06), Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001; or, in accordance with the Directory of Department of the Navy Mailing Addresses (i.e., local activities).
</p><p>The letter should contain full name and signature of the requester. The individual may visit the Chief of Naval Personnel, Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-5001, for assistance with records located in that building; or the individual may visit the local activity to which attached for access to locally maintained records. Proof of identification will consist of Military Identification Card for persons having such cards, or other picture-bearing identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Federal, state, and local court documents; military investigatory reports; general correspondence concerning individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt under the provisions of 5 U.S.C. 552a(k)(1) and (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR Part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05370-1" toc="yes">
<systemNumber>N05370-1</systemNumber>
<subsection type="systemName"> Statements of Employment (Regular Retired Officers).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commanding Officer, Navy Finance Center Anthony J Celebrezze, Federal Building, Cleveland, OH 44199 and Marine Corps Finance Center, Kansas City, MO 64197
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy and Marine Corps Regular retired officers who have filed a Statement of Employment (DD Form 1357).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The information is typically contained in the individual’s pay account file and occasionally accompanied by correspondence from, to, or concerning individuals in the above-stated category.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 3326; 18 U.S.C. 207, 281, 283; 37 U.S.C. 801; 44 U.S.C. 3101; U.S. Const., Art. I, 9, CL. 8.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine whether the retiree has or may have a conflict of interest or is engaging in prescribed post-retirement employment activities. In some cases, the information is provided to the Judge Advocate General to serve as basis for advisory opinions on the legality and possible penial and civil consequences of post-retirement employment activities and related conflicts of interests and standards of conduct questions.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To officials and employees of the Department of Justice and other law enforcement and investigation agencies in instances of suspected violations of conflict of interests and related standards of conduct.
</p><p>To the Comptroller General or any of his authorized representatives, upon request, in the course of the performance of duties of the General Accounting Office relating to instances of suspected violations of conflict of interests and related standards of conduct.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or Social Security Number of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside of official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained at the above-stated locations for up to two years after the death of the individual concerned, at which time they are transferred to the Federal Records Center, Mechanicsburg, PA, in the case of Navy personnel, and to the Federal Records Center, Kansas City, MO in the case of Marine Corps personnel.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.
</p><p>For Marine Corps Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Navy Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.
</p><p>For Marine Corps Regular retired officers seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197
</p><p>Information may be obtained by written request which adequately identifies the system of records and the individual about whom the record is kept (i.e., full name and Social Security Number); the written request must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Navy Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Comptroller of the Navy, Navy Department, Washington, DC 20350.
</p><p>For Marine Corps Regular retired officers seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer, Marine Corps Finance Center, 1500 East Bannister Road, Kansas City, MO 64197
</p><p>Information may be obtained by written request which adequately identifies the system of records and the individual about whom the record is kept (i.e., full name and Social Security Number); the written request must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from the individual to whom the record pertains.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05370-2" toc="yes">
<systemNumber>N05370-2</systemNumber>
<subsection type="systemName">Financial Interest Disclosure Statements.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander in Chief, U.S. Pacific Command, PO Box 64028, Camp H.M. Smith, HI 96861-4028.
</p><p>Categories of individuals covered by the system:  Individuals required to file SF 450, SF 278, and/or DD Form 1787.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>SF 450, Confidential Statement of Affiliations and Financial Interests; SF 278, Financial Disclosure Report; DD Form 1787, Report of DOD and Defense Related Employment; Position Descriptions; and related information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Public Law 95-521, Ethics in Government Act of 1978; E.O. 11222; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To permit supervisors, counselors, and other responsible DON officials to determine whether there are actual or apparent conflicts of interests between members’ or employees’ present and prospective official duties and their nonfederal affiliations and financial interests.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is locked in a file cabinet accessible to authorized personnel only.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>SF 450 and a complete record of all action taken thereon are retained for a period of six years in a central location within the command or activity to which the reporting official was assigned at the time of filing, after which they will be destroyed.
</p><p>SF 278 and DD Forms 1787 are retained for six years from the date of filing, and then destroyed unless needed for any investigation in which case they shall be held pending completion of the investigation.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Officials: General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012 and Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, DC 20375-5066.
</p><p>Record Holder:
</p><p>Commanding Officer or head of the organization in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commanding Officer or head of the activity where they filed the forms. Written requests should contain full name and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Commanding Officer or head of the activity where they filed the forms. Written requests should contain full name and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, his/her supervisor, and ethics counselor.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05380-1" toc="yes">
<systemNumber>N05380-1</systemNumber>
<subsection type="systemName">Combined Federal Campaign/Navy and Marine Corps Relief Society.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://neds.nebt.daps.mil/sndl.
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All assigned personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Names, addresses, Social Security Numbers, payroll identifying data, contributor cards and lists.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and, E.O.s 9397 (SSN), 10927 and 12353.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the Combined Federal Campaign and Navy and Marine Corps Relief Society Fund drives and provide the respective campaign coordinator with necessary information. Payroll deduction contribution data is supplied to the Defense Finance and Accounting Service.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Manual and computerized records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, and organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for one year or completion of next equivalent campaign and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://neds.nebt.daps.mil/sndl.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the naval activity where currently or previously employed. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://neds.nebt.daps.mil/sndl.
</p><p>The request should include full name, Social Security Number, address of the individual concerned, and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the naval activity where currently or previously employed. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at http://neds.nebt.daps.mil/sndl.
</p><p>The request should include full name, Social Security Number, address of the individual concerned, and should be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; payroll files; personnel files.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05420-1" toc="yes">
<systemNumber>N05420-1</systemNumber>
<subsection type="systemName">Field Naval Aviator Evaluation Board (FNAEB).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Commander, Naval Air Force, U.S. Pacific Fleet, NAS North Island, San Diego, CA 92135-7051.
</p><p>Commander, Naval Air Force, U.S. Atlantic Fleet, 1279 Franklin Street, Norfolk, VA  23511-2494.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty and reserve Naval Aviators for which a Field Naval Aviator Evaluation Board has been conducted.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Field Naval Aviator Evaluation Board (FNAEB) reports, endorsements, witness statements, extracts from medical and personnel records.  Data base consists of name, Social Security Number, race, sex, squadron, carrier wing (CVW), type aircraft,  total hours, reason for FNAEB, board results, final disposition, probationary terms, and probationary status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; OPNAV Instruction 5420.1, Field Naval Aviator Evaluation Board Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a database of all naval aviators who have had a Field Naval Aviator Evaluation Board (FNAEB) conducted and to maintain copies of FNAEB reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>During the processing of the FNAEB, access to the information is limited and records are transferred as `FOR OFFICIAL USE ONLY.’  Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours.  Automated records are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Information is retained until no longer needed for research and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy official:  Chief of Naval Operations (N88), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Record holder:  Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.
</p><p>Request should include full name, Social Security Number and  date of Field Naval Aviator Evaluation Board.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander Naval Air Force, U.S. Pacific Fleet, NAS North Island, PO Box 457051, San Diego, CA 92135-7051.
</p><p>Request should include full name, Social Security Number, and date of Field Naval Aviator Evaluation Board.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, accident report, training command data, Field Naval Aviator Evaluation Board report.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05500-1" toc="yes">
<systemNumber>N05500-1</systemNumber>
<subsection type="systemName">Security Inspection and Violation System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Commander in Chief, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander in Chief, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in security violations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Security violation reports, security inspection reports.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify problem areas in security indoctrination, to alert command management officials to areas which present larger than normal security problems and identify personnel who are cited as responsible for non-compliance with procedures.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, card files, personal computers, and magnetic tape.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, Case number, organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on a need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed 2 years after completion of final corrective or disciplinary action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Requests must be signed and contain the individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Requests must be signed and contain the individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; records of the activity; investigator’s reports; witness statements.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM053512-1" toc="yes">
<systemNumber>NM05512-1</systemNumber>
<subsection type="systemName">Vehicle Parking Permit and License Control System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for parking or who have registered their vehicles, boats, or trailers at a Navy, Marine Corps, Pacific Command, or Joint Forces Command installation; individuals who have applied for a Government Motor Vehicle Operator’s license; and individuals who possess a Government Motor Vehicle Operator’s license with authority to operate government vehicles. Individuals who have completed an approved DoD motorcycle safety course (e.g., basic rider course (BRC), experienced rider course (ERC) or military sport bike course (MSBC).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains records of each individual who has registered a vehicle on the installation concerned to include parking permit information, decal data, insurance information, state of registration and identification. Applications may contain such information as name, date of birth, Social Security Number (SSN), Driver’s license information (i.e., height, weight, hair and eye color), place of employment, driving record, Military I.D. information, etc. File also contains records/notations of traffic violations, citations, suspensions, applications for government vehicle operator’s I.D. card, operator qualifications and record licensing examination and performance, record of failures to qualify for a Government Motor Vehicle Operator’s permit, record of government motor vehicle and other vehicle’s accidents, and information on student driver training.
</p><p>File also contains motorcycle operator’s name, place of employment and the type/date of motorcycle safety course completion.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track the issuance of parking permits and to provide a record of each individual who has registered a vehicle at an installation to include a record on individuals authorized to operate official government vehicles.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), state license plate number, case number, and organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Limited access provided on a need-to-know basis only. Information maintained on computers is password protected. Files maintained in locked and/or guarded office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for one year after transfer or separation from the installation concerned. Paper records are then destroyed and records on magnetic tapes erased.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written requests should contain the individual’s full name, Social Security Number (SSN), and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written requests should contain the individual’s full name, Social Security Number (SSN), and the request must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, driving record, insurance papers, activity correspondence, investigators reports, and witness statements.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

    <section id="NM05353-1" toc="yes">
        <systemNumber>NM05353-1</systemNumber>
        <subsection type="systemName">
            Navy Drug and Alcohol Program System.
        </subsection>

        <subsection type="systemLocation">
            <xhtmlContent>
                <p>Primary location 21st Century Sailor Office (OPNAV N17), 5720 Integrity Drive, Millington, TN 38055-6000.</p>
                <p>Decentralized locations:</p>
                <p>Navy Alcohol Rehabilitation Centers, Navy Alcohol Rehabilitation Departments in Naval Hospitals, Counseling and Assistance Centers, Personal Responsibility and Values Education and Training Program (Prevent) Offices, Navy Drug Screening Laboratories, and local activities to which an individual is assigned.  Addresses are contained in a directory which is available from the Director, Navy Alcohol and Drug Prevention (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000.</p>

            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>
                    Navy and Marine personnel (officers and enlisted) and reserve personnel, who have been identified as drug or alcohol abusers and who are subsequently screened or referred for remedial education, outpatient counseling, or residential rehabilitation; counselors, counselor interns, and counselor applicants; Navy personnel who attend the drug and alcohol preventive education and training; Marine personnel who attend Prime for Life Program for preventive education and training; officer and enlisted members of facilities providing drug and alcohol education, screening, counseling, rehabilitation, and drug testing.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>
                    Documentation containing full name, Social Security Number (SSN) or DoD ID Number, rate/rank, military status, demographic data, screening and assessment information, medical and laboratory data, results of active and reserve members’ urinalysis and hair testing, narrative summaries of treatment, aftercare plans, and other information pertaining to a member's participation in substance abuse education and training, counseling, and rehabilitation programs.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>
                    10 U.S.C. 1090, Identifying and treating drug and alcohol dependence; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 42 U.S.C. 290dd-2, Confidentiality of records; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>
                    To train, educate, identify, screen, counsel, rehabilitate, and monitor the progress of individuals in drug and alcohol abuse programs.
                </p>
                <p>
                    Information is used to screen and evaluate the certified counselors, counselor interns, and counselor applicants throughout the course of their duties.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, the records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
                <p>In order to comply with the provisions of 42 U.S.C. 290dd-2, the Department of Defense (DoD) blanket routine uses do not apply to this system of records.</p>
                <p>Specifically, records of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he/she ceases to be client/patient, maintained in connection with the performance of any alcohol or drug abuse, education, training, treatment, rehabilitation, or research which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2.  This statute takes precedence over the Privacy Act of 1974, as amended, in regard to accessibility of such records, except to the individual to whom the record pertains.</p>
                <p>The content of any record may be disclosed in accordance with prior written consent of the patient with respect to whom such record is maintained, but only to such extent, under such circumstances, and for purposes as may be allowed under such prescribed regulations.</p>
                <p>Information from records may be released without the member's consent in the following situations:</p>
                <p>To medical personnel to the extent necessary to meet a bona fide medical emergency.</p>
                <p>To qualified personnel for the purpose of conducting scientific research, management audits, or program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report of such research, audit or evaluation, or otherwise disclose patient identities in any manner.</p>
                <p>If authorized by an appropriate order of a court of competent jurisdiction granted after application showing good case therefore.  In accessing good cause, the court shall weigh the public interest and the need for disclosure against the injury to the patient, to the physician patient relationship, and to the treatment services.  Upon the granting of such order, the court, in determining the extent to which any disclosure of all or any part of any record is necessary, shall impose appropriate safeguards against unauthorized disclosures.</p>
                <p>The above prohibitions do not apply to any interchange of records within the Armed Forces or within those components of the Department of Veterans Affairs furnishing health care to veterans or between such components and the Armed Forces.</p>
                <p>
                    <i>Note:</i>
                </p>
                <p>
                    This system of records contains Individually Identifiable Health Information.  The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information.  DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.

                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>Storage:</p>
                <p>
                    Electronic storage media.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>
                    Name and SSN or DoD ID Number.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>
                    Computer facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained.  Access to Computerized data is restricted by Common Access Card (CAC).
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>
                    All electronic records are permanent and are archived within the Alcohol and Drug Management Information System.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>
                    Director, Navy Alcohol and Drug Prevention Office (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Director, Navy Alcohol and Drug Prevention Office (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000 or to the naval activity providing treatment.</p>
                <p>Addresses are contained in a directory which is available from the Director, Navy Alcohol and Drug Prevention Office (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000.</p>
                <p>
                    Requests should contain full name, SSN or DoD ID Number, rank/rate, military status, and signature of the requester.  The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Director, Navy Alcohol and Drug Prevention Office (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000 or to the naval activity providing treatment.</p>
                <p>Addresses are contained in a directory which is available from the Director, Navy Alcohol and Drug Prevention Office (OPNAV N170A), 5720 Integrity Drive, Millington, TN 38055-6000.</p>
                <p>
                    The letter should contain full name, SSN or DoD ID Number, rank/rate, military status, and signature of the requester.  The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>
                    The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>
                    DOD/DON officials; notes and documents from Service Jackets and Medical Records; and general correspondence concerning the individual.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>
                    None.
                </p>
            </xhtmlContent>
        </subsection>
    </section>   
    
<section id="NM05512-2" toc="yes">
<systemNumber>NM05512-2</systemNumber>
<subsection type="systemName">Badge and Access Control System Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All organization elements of the Department of the Navy.  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices or may be obtained from the system manager.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals considered or seeking consideration for access to space under the control of the Department of the Navy/combatant command and any visitor (military, civilian, or contractor) requiring access to a controlled facility.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), case number, visit requests for permission to transact commercial business, visitor clearance data for individuals to visit a Navy/Marine Corps base/activity/contractor facility, barring lists and letters of exclusion, badge/pass issuance records, information that reflects time of entry/exit from facility, physical description including height/weight/hair color/eye color, biometric data including, images and templates for fingerprints, iris, face and hand geometry; citizenship, date and place of birth, gender, passport number, identification card issue and expiration dates, government-issued and personal weapons registration information to include type, serial number, manufacturer, caliber, firearm registration date, and storage location data to include unit, room, building and phone number, vehicle information, such as manufacturer, model, year, color and vehicle type, vehicle identification number (VIN), license plate type and number, decal number, current registration, automobile insurance data and driver's license data, DoD ID Number or credential barcode, home and work addresses, marital status, home and work telephone numbers, and home and work email address(es).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OPNAVINST 5530.14E, Navy Physical Security and Law Enforcement Program; Marine Corps Order P5530.14, Marine Corps Physical Security Program Manual; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To control physical access to DoD, Department of the Navy (DON) or U.S. Marine Corps Installations/Units controlled information, installations, facilities, or areas over which DoD, DON or USMC has security responsibilities by identifying or verifying an individual through the use of biometric databases and associated data processing/information services for designated populations for purposes of protecting U.S./Coalition/allied government/national security areas of responsibility and information; to issue badges, replace lost badges and retrieve passes upon separation; to maintain visitor statistics; collect information to adjudicate access to facility; and track the entry/exit times of personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:</p>

<p>To designated contractors, Federal agencies, and foreign governments for the purpose of granting Department of the Navy officials access to their facility.</p>

<p>The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, SSN, biometric template, (fingerprints, face and iris scan), case number, company’s name, DoD Identification number, and registered vehicle.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on a need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
</p><p>Computerized records maintained in a controlled area are accessible only to authorized personnel. Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need therefore in the performance of official duties and who are properly screened and cleared for need-to-know. Access is restricted only by authorized persons who are properly screened. These systems are password and/or Systems Software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Badges and passes are destroyed three months after return to issuing office.  Records of issuance are destroyed six months after new accountability system is established or one year after final disposition of each issuance record is entered in retention log or similar record, whichever is earlier.  Visit request records are destroyed two years after final entry or two years after date of document, whichever is later.  Collection forms, paper and/or plastic badges/passes are shredded or incinerated using DOD approved procedures.  If any IT system or data storage media fails and must be replaced, the data storage component (e.g., disks/hard drives) is removed from the hardware and degaussed with DOD approved degaussing systems and are then mechanically shredded prior to disposal.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Navy Policy Official:</i> Program Manager, Commander, Navy Installations Command, 716 Sicard Street, SE., Suite 1000, Washington Navy Yard, DC 20374-5140.
</p><p><i>Marine Corps Policy Official:</i> Program Manager, Physical Security/Electronic Security Systems, Mission Assurance Branch, Security Division, Plans, Policies and Operations (PP&amp;O), Headquarters, U.S. Marine Corps, 3000 Pentagon Room 4A324, Washington, DC 20350-3000.
</p><p><i>Record Holders:</i> Commanding officers of the U.S. Navy activity in question and/or local Provost Marshal’s Office at U.S. Marine Corps installations/units. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer of the activity in question.  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices or may be obtained from the system manager.
</p><p>
For verification purposes, individual should provide full name, SSN and/or DoD ID Number, sufficient details to permit locating pertinent records and notarized signature.  Failure to provide a notarized document may result in your request not being processed.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system should address written inquiries to Commanding Officer of the activity in question or the local Provost Marshals Office at United States Marine Corps installation/units.  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices or may be obtained from the system manager.
</p><p>
For verification purposes, individual should provide full name, SSN and/or DoD ID Number, sufficient details to permit locating pertinent records and notarized signature. Failure to provide a notarized document may result in your request not being processed.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals, Department of Defense, Department of Army, Department of the Air Force, Department of Navy, and U.S. Marine Corps security offices, system managers, computer facility managers, commercial businesses whose employees require access to the bases, visit requests, automated interfaces for user codes on file at Department of Defense sites.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05520-1" toc="yes">
<systemNumber>N05520-1</systemNumber>
<subsection type="systemName">Personnel Security Eligibility Information System (September 2, 1999, 64 FR 48148).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The information in this system of records is now maintained under the Defense Security Service systems of records notice V5-05, Joint Personnel Adjudication System (JPAS) (July 1, 2005, 70 FR 38120).
</p></xhtmlContent></subsection></section>
<section id="N05520-2" toc="yes">
<systemNumber>N05520-2</systemNumber>

<subsection type="systemName">Listing of Personnel/Sensitive Compartmented Information (February 22, 1993, 58 FR 10761).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This information now comes under N05520-5, Personnel Security Management Records System (May 9, 2003, 68 FR 24974).
</p></xhtmlContent></subsection></section>
<section id="N05520-4" toc="yes">
<systemNumber>N05520-4</systemNumber>
<subsection type="systemName">NCIS Investigative Files System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System: Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p><p><i>Decentralized Segments</i>--Located at the Naval Criminal Investigative Service (NCIS) Field Offices (FO), Resident Agencies (RA), and Polygraph sites worldwide. Law Enforcement Information Exchange (LInX) secure remote computer server sites. Naval Criminal Investigative Service Regional Offices retain copies of certain portions of some investigative files and related documentation. The number and location of these Naval Criminal Investigative Service Field Offices, Naval Criminal Investigative Service Resident Agencies, and Polygraph sites are subject to change in order to meet the requirements of the Department of the Navy.
</p><p>Consolidated Evidence Facilities maintain evidence inventory records. Current locations of NCIS decentralized segments may be obtained from the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons in the following categories who require access to classified defense information and others who are of criminal, counterintelligence, security or general investigative interest to NCIS:
</p><p>Active, reserve, and inactive members of the naval service; civilians, to include applicants for employment with NCIS; both citizen and alien employees located in both the U.S. and in overseas areas and including temporary, part-time, and advisory personnel employed by the Department of the Navy; industrial and contractor personnel; civilian personnel being considered for sensitive positions, boards, conferences, etc. Civilian personnel who worked or resided overseas, <i>e.g.</i>, Red Cross personnel. Civilian and military personnel accused, suspected, a witness to, or victims of felonious type offenses, or lesser offenses impacting on the good order, discipline, morale or security of the Department of the Navy; civilian personnel seeking access to or seeking to conduct or operate any business or other function aboard a Department of the Navy installation, facility or ship; civilians and civilian or military personnel who are subjects, co-subjects, witnesses, and victims in law enforcement and investigative cases in which law enforcement and investigative authorities (Federal, State, local, Tribal, and foreign) have requested laboratory analysis of submitted evidence for law enforcement purposes; civilian or military personnel involved in the loss, compromise, or unauthorized disclosure of classified material/information; civilian and military personnel who were/are of counterintelligence interest to the Department of the Navy. Persons under investigation and parties to the communications whose communications have been intercepted during wire, electronic or oral surveillance operations conducted by or on behalf of NCIS.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Official investigative reports prepared by NCIS, DON, Department of Defense (DoD), or other Federal, State, local, Tribal, or foreign law enforcement or investigative bodies.
</p><p>Biographic data, intelligence/counterintelligence debriefing reports, information concerning U.S. personnel who are missing, captured, or detained by a hostile entity. The information may be of criminal, counterintelligence, or general investigative interest.
</p><p>Preliminary Investigation Reports (PIR) document receipt of information that at the initial stage indicates an incident occurred involving one or more criminal offenses, however it was subsequently determined that no criminal offense occurred or that the incident and offenses did not fall within NCIS’ jurisdiction and or responsibility to investigate.
</p><p><i>Polygraph Data</i>. A listing of persons who submitted to polygraph examination by NCIS examiners. The data includes the examinee’s name, location and results of the examination and the identity of the examiner. Also, copies of examination records created in support of criminal investigations. This data includes statistical and technical data sheets, questions sheets, charts, numerical evaluation forms, subject statements, consent forms, medical waivers, interview logs, personal data sheets, and related documents.
</p><p>Case Control and Management documents which serve as the basis for recording, conducting, controlling, and guiding the investigative activity. Records identifying confidential sources and contacts with them. Index to persons reported by `Name Only’.
</p><p><i>Forensic Laboratory Report Records</i>. Records reporting and documenting laboratory analysis of submitted evidence.
</p><p><i>Fingerprint Card Files</i>. Fingerprint card and related correspondence obtained by DON designated law enforcement officials and submitted to NCIS Headquarters for quality review and forwarding to the Federal Bureau of Investigations in support of criminal investigations. Personnel Security and Suitability Investigations. Requests for and results of investigations or inquiries conducted by U.S. Navy or other DoD, Federal, State, or local investigative agency. Record includes: personal history statements; fingerprint cards; personnel security questionnaire; medical and/or educational records and waivers for release; requests for and National Agency checks; local agency checks; military records; birth records; employment records; credit records and waivers for release; interviews of education, employment, and credit references; interviews of listed and developed character references; interviews of neighbors; and other similar records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 18 U.S.C. 2510-2520 and 3504; 47 U.S.C. 605; DoD Directive 5210.48, Polygraph and Credibility Assessment Program; DoD Regulation 5240.1-R, Procedures Governing the Activities of DoD Intelligence Components that Affect United States Persons; DoD Directive 5505.9, Interception of Wire, Electronic, and Oral Communications for Law Enforcement; Secretary of the Navy Instruction 5430.107, Mission and Functions of the Naval Criminal Investigative Service; Secretary of the Navy M-5510.30, Department of the Navy Personnel Security Program; Secretary of the Navy M-5510.36, Department of the Navy Information Security Program; OPNAVINST 5530.14, Navy Physical Security and Law Enforcement; MCO 558.2, Law Enforcement Manual; E.O. 10450, Security Requirements for Government Employees, in particular sections 2, 3, 4, 5, 6, 7, 8, 9, and 14; E.O. 12333, United States Intelligence Activities and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information in this system is (was) collected to meet the investigative, counterintelligence, and security responsibilities of the Department of the Navy. This includes personal, personnel security, internal security, criminal, and other law enforcement matters all of which are essential to the effective operation of the Department of the Navy.
</p><p>The records in this system are used for the following purposes: Suitability for access or continued access to classified information; suitability for promotion, employment, or assignment; suitability for access to military installations or industrial firms engaged in government projects/contracts; suitability for awards or similar benefits; use in current law enforcement investigation or program of any type including applicants; use in judicial or adjudicative proceedings including litigation or in accordance with a court order; to assist Federal, State and local agencies that perform law enforcement or quasi-law enforcement functions; to assist Federal, State and local agencies that perform victim/witness assistance services, child protection services or family support or sailor services; insurance claims including workmen’s compensation; provide protective operations under the DoD Distinguished Visitor Protection Program and to assist the U.S. Secret Service in meeting its responsibilities; assist local law enforcement agencies in meeting their responsibilities for complying with Congressionally mandated records checks such as Brady Handgun Violence Prevention Act checks; used for public affairs or publicity purposes such as wanted persons announcements, etc; referral of matters under their cognizance to Federal, State or local law enforcement authorities including criminal prosecution, civil court action or regulatory order; advising higher authorities and naval commands of the important developments impacting on security, good order or discipline; reporting of statistical data to naval commands and higher authority; input into the Defense Security Service managed Defense Clearance Index of Investigations (DCII) database under system notice V5-02. Wire, Electronic, and Oral Interceptions Index is maintained to enable NCIS to quickly locate records of intercept activities in response to motions for discovery and inquiries.
</p><p>Users of the records in this system include NCIS employees who require access for operational, administrative, or supervisory purposes; DoD criminal investigative and intelligence units; DoD components making suitability determinations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to
5 U.S.C. 552a(b)(3) as follows:
</p><p>(1) To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, local, Tribal, or foreign) where the information is relevant to the recipient entity’s law enforcement responsibilities.
</p><p>(2) To a governmental entity lawfully engaged in collecting criminal law enforcement, criminal law enforcement intelligence, or national security intelligence information for law enforcement or intelligence purposes.
</p><p>(3) To contractors, grantees, experts, consultants, students, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for the Federal Government, when necessary to accomplish an agency function related to this system of records.
</p><p>(4) In an appropriate proceeding before a court, or administrative or adjudicative body, when NCIS determines that the records are arguably relevant to the proceeding; or in an appropriate proceeding before an administrative or adjudicative body when the adjudicator determines the records to be relevant to the proceeding.
</p><p>(5) To an actual or potential party to litigation or the party’s authorized representative for the purpose of negotiation or discussion of such matters as settlement, plea bargaining, or in informal discovery proceedings.
</p><p>(6) To a former employee of NCIS for purposes of: responding to an official inquiry by a Federal, State, or local government entity or professional licensing authority, in accordance with applicable NCIS regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where NCIS requires information and/or consultation assistance from the former employee regarding a matter within that person’s former area of responsibility.
</p><p>(7) To such recipients and under such circumstances and procedures as are mandated by Federal statute or treaty.
</p><p>(8) To complainants and/or victims to the extent necessary to provide such persons with information and explanations concerning the progress and/or results of the investigation or case arising from the matters of which they complained and/or of which they were a victim.
</p><p>(9) To commercial insurance companies in those instances in which they have a legitimate interest in the results of the investigation, but only to that extent and provided an unwarranted invasion of privacy is not involved.
</p><p>(10) To the White House for the purpose of personnel actions requiring approval of the President of the United States as provided for in DoD Instruction 1320.4.
</p><p>(11) To any person or entity if deemed by NCIS to be necessary in order to elicit information or cooperation from the recipient for use by NCIS in the performance of an authorized law enforcement activity.
</p><p>(12) To any individual, organization, or governmental entity in order to notify them of a serious terrorist threat for the purpose of guarding against or responding to such a threat. The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>NCIS closed case paper files are filed by numeric sequential number, alphabetic by company and topical title, and geographic location; microfilm files are filed by dossier number and location; and electronic/optically imaged files by case or control number, name, and Social Security Number (SSN).
</p><p>In order to locate the file it is necessary to query the Defense Clearance Index of Investigations. Open case files may also be retrieved from NCIS automated systems by a case number assigned at the time the investigation was initiated.
</p><p>Copies of the files in the Naval Criminal Investigative Service Field Offices, Naval Criminal Investigative Service Resident Agencies, and Polygraph sites are retrieved by name.
</p><p>Polygraph sites can also retrieve copies of the file by polygraph approval number. Wire, Electronic, and Oral Intercept Index records are retrieved by a combination of name, address, Social Security Number, telephone number/radio call sign, or case designation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ alarms, security guards, and/or rooms with security controlled areas accessible only to authorized persons. Classified and highly sensitive paper records are maintained in General Service Administrative approved security containers. Paper and microform records in NCIS records office are stored on open shelves and in filing cabinets in security controlled areas accessible only to authorized persons. Electronically, digital, and optically stored records are maintained in `fail-safe’ system software with password protected access. Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared and trained. Noncurrent hardcopy and master copy of microfilmed files are retired to the Washington National Records Center where retrieval is restricted to authorized NCIS personnel.
</p><p>NCIS employees authorized to work offsite will safeguard government/agency records from unauthorized disclosure or damage by transporting only unclassified records in approved locked briefcases, satchels, or boxes. When not in use by the offsite employee, all records or case-related material is stored in a locked file cabinet or desk in the areas designated that is accessible only to authorized persons. Some documents will be prepared on government computers by NCIS employees at designated offsite locations. When offsite, computers may be connected securely to the Navy networks using approved virtual private network (VPN) software, and data and documents on government computers are protected using encryption. No data is authorized to be transferred to or stored on any employee’s personal computer. Documents prepared at designated offsite locations and or temporarily held for the purposes of offsite work will not be printed at any unauthorized offsite location.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>COUNTERINTELLIGENCE (CI) RECORDS:
</p><p>CI records are retained in the active file until the case is closed; then destroyed 25 years after the date of last action. Major CI investigations are retired to the NCIS records office upon case closure; then transferred to the National Archives and Records Administration (NARA) when 25 years old.
</p><p>Source records are retained in the active file until the operation is complete; then destroyed 75 years after the date of the last action.
</p><p>Reciprocal CI investigative files regarding individuals or organizations under investigative jurisdiction of the requesting agency are disposed of as prescribed above for CI investigative records; except when the request is for CI personnel security matters; then the file is destroyed after one year.
</p><p>CI defensive briefings are retained until case closure, retired to the NCIS records office; then destroyed after 15 years. Foreign national marriage and visa applicant investigations are retired to the NCIS records office upon case closure; then destroyed after one year except when the investigation surfaces significant derogatory material. These files are destroyed after five years.
</p><p>Records pertaining to CI polygraph examinations conducted in support of CI activities are filed with the case file and disposed of in accordance with the guidance for the associated file. CI Security Polygraph Program (CSP) records are maintained in the active file until no longer needed; then disposed of after the final quality control review as follows: (1) CSP cases favorably resolved are destroyed after the final quality assurance review, except at NCIS Polygraph Units which retain the CSP investigative reports only; destroying it when no longer needed or after one year; (2) CSP cases other than favorably resolved are destroyed 25 years after completion of the final quality assurance review, except when an existing criminal investigation exists. In such cases the CSP Package is incorporated into the investigative file and disposed of in accordance with the disposition guidance for the dossier; and  (3) audio tape recordings of routine CSP examinations with no significant responses are erased when no longer needed or after 90 days. Recordings referred for further investigation are incorporated into the investigative case file and disposed of in accordance with the disposition guidance for the dossier.
</p><p>PERSONNEL INVESTIGATIONS:
</p><p>Completed NCIS investigative files on Personnel Security Investigations (PSIs) are destroyed after 15 years unless significant incidents or adverse information is developed, in which case they are destroyed after 25 years. PSI files on persons considered for affiliation with DoD will be destroyed within one year if the affiliation is not consummated.
</p><p>Special Agent applicant records are retained for one year if the applicant declines offer of employment and five years if the applicant is rejected for employment. Non-DoD-affiliated applicant records are destroyed when no longer needed or after 90 days. Records for applicants who are accepted are retired to NCIS records office upon case closure; then destroyed 10 years after release, separation, transfer, retirement, or resignation.
</p><p>Internal personnel inquiries records are retired to NCIS records office after case closure; then destroyed 25 years after the date of last action or 10 years after termination of employment, whichever is later.
</p><p>Limited inquiries records are retired to NCIS records office at inquiry closure; then destroyed after 5 years.
</p><p>Support applicant records are retired to NCIS records office at case closure; then destroyed after 15 years.
</p><p>LAW ENFORCEMENT RECORDS:
</p><p>Criminal investigative files are destroyed after 25 years, except (1) controlled death investigations which are destroyed 75 years after date of case closure (2) files of cases determined to be of historical value are transferred to NARA 25 years after the date of the last action, except Grand Jury material which is destroyed at the time of transfer.
</p><p>Incident Complaint Reports (ICR) received from Navy Shore Patrol and Marine Corps military police offices pertaining to categories of investigations/reports under the jurisdiction of NCIS are destroyed when 25 years old. Cases referred but determined not under NCIS jurisdiction are destroyed when no longer needed.
</p><p>Criminal intelligence operations files are retired to NCIS records office upon closure; then destroyed 15 years after closure for Group 1 records and five years for Group 2.
</p><p>Protective operations files involving protective details of distinguished persons are destroyed when five years old, except records where a threat or attempted threat materialized are destroyed when 25 years old.
</p><p>Law enforcement source (also called "cooperating witness") records are retired to NCIS records office after case closure and destroyed 15 years after the date of last action.
</p><p>Information reports consisting of incidental information impacting on the security or discipline of commands or of interest to other law enforcement elements are destroyed when 25 years old.
</p><p>Reciprocal investigative files regarding requests for investigative assistance from other Federal, State and local law enforcement agencies are disposed of as prescribed for the criminal investigative reports and ICRs, as appropriate.
</p><p>Polygraph examinations conducted for criminal investigations are quality assured and filed in the associated criminal investigation. Disposition is in accordance with the guidance for the investigative case file.
</p><p>Wire, Electronic, Oral Interception Index computer entries are deleted upon destruction or transfer to NARA of the case file containing intercept information. Disposition of the case files is governed by the NARA approved retention period applied to the case dossier. Hardcopy records used to create the index are destroyed upon verification that the indexing information has been fully and accurately entered into the automated index.
</p><p>National Crime Information Center (NCIC) records that support Department of the Navy entries into the FBI’s National Crime Information Center are destroyed after the related entry is deleted from the National Crime Information Center computer. Microfiche copies are destroyed when all cases on the fiche are cleared from the National Crime Information Center.
</p><p>LABORATORY FINGERPRINT CARD FILES ARE DISPOSED OF AS FOLLOWS:
</p><p>(1) One fingerprint card set is forwarded to the Federal Bureau of Investigation; the other set is destroyed when 75 years old.
</p><p>(2) Fingerprint card indices and related correspondence are destroyed when all administrative needs have expired.
</p><p>Counterintelligence records on persons not affiliated with DoD must be destroyed within 90 days or one year under criteria set forth in DoD Directive 5200.27, unless retention is required by law or specifically approved by the Secretary of the Navy.
</p><p>Files retained in the Naval Criminal Investigative Service Field Offices and Naval Criminal Investigative Service Resident Agencies and Polygraph sites are temporary and are destroyed after 90 days or one year, as appropriate.
</p><p>Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records; and magnetic erasing for computerized records. Optical digital data and CD ROM records are destroyed as specified by NAVSO P-5239-26, "Remanence Security Guidebook" of September 1993.
</p><p><i>Counterintelligence (CI)/Counterterrorism (CT) Records:</i> CI records are retained in the active file until the case is closed, then retired to the NCIS records office; then destroyed 25 years after the date of last action. Major CI/CT investigations are retired to the NCIS records office upon case closure; then transferred to the National Archives when 50 years old. Copies may be retained at NCIS Field Offices for one year after case closure unless extended retention is authorized.
</p><p>Source records are retained in the active file until the operation is complete; then destroyed 75 years after the date of the last action.
</p><p>Reciprocal CI/CT investigative files regarding individuals or organizations under investigative jurisdiction of the requesting agency are disposed of as prescribed above for CI/CT investigative records; except when the request is for CI/CT personnel security matters; then the file is destroyed after one year.
</p><p>CI defensive briefings are retained until case closure, retired to the NCIS records office; then destroyed after 15 years. Foreign national marriage and visa applicant investigations are retired to the NCIS records office upon case closure; then destroyed after one year except when the investigation surfaces significant derogatory material. These files are destroyed after five years.
</p><p>Records pertaining to CI polygraph examinations conducted in support of CI activities are filed with the case file and disposed of in accordance with the guidance for the associated file.
</p><p>CI Security Polygraph Program (CSP) records are maintained in the active file until no longer needed; then disposed of after the final quality control review as follows: (1) CSP cases favorably resolved are destroyed after the final quality assurance review, except at NCIS Polygraph Units which retain the CSP investigative reports only; destroying it when no longer needed or after one year (2) CSP cases other than favorably resolved are destroyed 25 years after completion of the final quality assurance review, except when an existing criminal investigation exists.
</p><p>In such cases the CSP Package is incorporated into the investigative file and disposed of in accordance with the disposition guidance for the dossier (3) audio tape recordings of routine CSP examinations with no significant responses are erased when no longer needed or after 90 days. Recordings referred for further investigation are incorporated into the investigative case file and disposed of in accordance with the disposition guidance for the dossier.
</p><p><i>Personnel Investigations:</i> Completed NCIS investigative files on Personnel Security Investigations (PSIs) are destroyed after 15 years unless significant incidents or adverse information is developed, in which case they are destroyed after 25 years. PSI files on persons considered for affiliation with DoD will be destroyed within one year if the affiliation is not consummated.
</p><p>Special Agent applicant records are retained for one year if the applicant declines offer of employment and five years if the applicant is rejected for employment. Non-DoD-affiliated applicant records are destroyed when no longer needed or after 90 days. Records for applicants who are accepted are retired to NCIS records office upon case closure; then destroyed 10 years after release, separation, transfer, retirement, or resignation.
</p><p>Internal personnel inquiries records are retired to NCIS records office after case closure; then destroyed 15 years after case closure.
</p><p>Limited inquiries records are retired to NCIS records office at inquiry closure; then destroyed after 5 years.
</p><p>Support applicant records are retired to NCIS records office at case closure; then destroyed after 15 years.
</p><p>Law Enforcement Records: Criminal investigative files are destroyed after 25 years, except (1) controlled death and criminal sex investigations and investigations created on or after January 1, 1988 and where DoDI 5505.11 requires submission of offender criminal history data to the FBI are destroyed 50 years after date of case closure (2) files of cases determined to be of historical value are transferred to NARA 50 years after the date of the last action, except Grand Jury material which is destroyed at the time of transfer. Copies may be retained at NCIS Field Offices for one year after case closure unless extended retention is authorized.
</p><p>Incident Reports (IR) received from Navy Law Enforcement and Marine Corps Military Police offices pertaining to categories of investigations/reports under the jurisdiction of NCIS and created prior to 1 January 1988 are destroyed when 25 years old. Cases created on or after 1 January 1988 are destroyed when 50 years old. Cases referred but determined not under NCIS jurisdiction are destroyed when no longer needed. Copies may be retained at the submitting office for two years after case closure unless extended retention is authorized. Criminal Initiative Operations files are retired to NCIS records office upon closure; then destroyed 15 years after closure for Group 1 records and five years for Group 2.
</p><p>Protective Operations files involving protective details of distinguished persons are destroyed when five years old, except records where a threat or attempted threat materialized are destroyed when 25 years old.
</p><p>Law enforcement source records are retired to NCIS records office after case closure and destroyed 15 years after the date of last action.
</p><p>Preliminary Investigation Reports (PIR) records are used to document the receipt of information that at the initial stage indicated an incident occurred involving one or more criminal offenses, however, it was subsequently determined that no criminal offense occurred or that the incident and offenses did not fall within NCIS’ jurisdiction and/or responsibility to investigate. These records are destroyed/deleted 5 years after case closure.
</p><p>Reciprocal investigative files regarding requests for investigative assistance from other Federal, State and local law enforcement agencies are disposed of as prescribed for the criminal investigative reports and IRs, as appropriate.
</p><p>Polygraph examinations conducted for criminal investigations are quality assured and filed in the associated criminal investigation. Disposition is in accordance with the guidance for the investigative case file.
</p><p>Wire, Electronic, Oral Interception Index computer entries are deleted upon destruction or transfer to NARA of the case file containing intercept information. Disposition of the case files is governed by the NARA approved retention period applied to the case dossier.
</p><p>Hardcopy records used to create the index are destroyed upon verification that the indexing information has been fully and accurately entered into the automated index.
</p><p>National Crime Information Center (NCIC) records that support Department of the Navy entries into the FBI’s National Crime Information Center are destroyed after the related entry is deleted from the National Crime Information Center computer.
</p><p>Microfiche copies are destroyed when all cases on the fiche are cleared from the National Crime Information Center.
</p><p>FINGERPRINT CARD FILES ARE DISPOSED OF AS FOLLOWS:
</p><p>(1) Digital capture of one fingerprint card set is forwarded to the Federal Bureau of Investigation; and the card is destroyed when it is verified that the digital copy was accurately captured and transferred.
</p><p>(2) Second fingerprint card, indices, and related correspondence are destroyed when 5 years old.
</p><p>Counterintelligence records retained solely for the purpose of determining whether the information may be permanently retained on persons not affiliated with DoD must be destroyed within 90 days, unless retention is required by law or specifically approved by the Secretary of the Navy.
</p><p>Counterintelligence Security Polygraph packages forwarded to Naval Criminal Investigative Service headquarters are destroyed when 35 years old. Files retained in the Naval Criminal Investigative Service Field Offices and Naval Criminal Investigative Service Resident Agencies and Polygraph sites are temporary and are destroyed after 90 days or earlier if no longer needed.
</p><p>Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records; and magnetic erasing for computerized records. Optical digital data and CD ROM records are destroyed as specified by Department of the Navy, Information Assurance Remanence Publication 5239-26.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00JF, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p><p>Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth, or Social Security Number (SSN). Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, Code 00JF, 716 Sicard Street, SE., Washington, DC 20388-5380.
</p><p>Requests must contain the full name of the individual and at least one additional personal identifier such as date and place of birth and Social Security Number(SSN). Persons submitting written requests must properly establish their identity to the satisfaction of the Naval Criminal Investigative Service. In addition, the requester must provide a notarized statement or an unsworn declaration in accordance with 28 U.S.C. 1746, in the following format:
</p><p>If executed outside the United States: I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>If executed within the United States, its territories, possessions, or commonwealths: I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature).
</p><p>Attorneys or other persons acting on behalf of an individual must provide written authorization from that individual for their representative to act on their behalf.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individual, DoD and Military Department records; Federal Agency records; foreign law enforcement agencies, security, intelligence, investigatory, or administrative authorities; State, county, and municipal records; employment records of public schools, colleges, universities, technical and trade schools; hospital records; real estate agencies; credit bureaus; financial institutions which maintain credit information on individuals such as loan and mortgage companies, credit unions, banks, <i>etc.</i>; transportation companies (airlines, railroad, etc.); other private records sources deemed necessary in order to complete an investigation; miscellaneous records such as: telephone directories, city directories; Who’s Who in America; Who’s Who in Commerce and Industry; Who Knows What, a listing of experts in various fields; American Medical Directory; Martindale-Hubbell Law Directory; U.S. Postal Guide; Insurance Directory; Dunn and Bradstreet; and the U.S. Navy BIDEX (Biographical Index); any other type of miscellaneous records deemed necessary to complete the investigation or inquiry; the interview of individuals who have knowledge of the subject’s background and activities; the interview of witnesses, victims, confidential sources, and or other individuals deemed necessary to complete the investigation.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2), since the information is compiled and maintained by the Naval Criminal Investigative Command, which performs as its principle function the enforcement of criminal laws.
</p><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Records maintained in connection with providing protective services to the President and other individuals under 18 U.S.C. 3506, may be exempt pursuant to 5 U.S.C. 552a(k)(3).
</p><p>Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for Federal civilian employment, military service, Federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05520-5" toc="yes">
<systemNumber>N05520-5</systemNumber>
<subsection type="systemName">Personnel Security Program Management Records System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 176, Room 308, Washington, DC 20388-5389.
</p><p>System computer facility:  Defense Investigative Service (DIS), Personnel Investigations Center, 911 Eldridge Landing Road, Linthicum, MD 21090-2902.
</p><p>Record documentation:  Naval Criminal Investigative Service (NCIS), Washington Navy Yard, Building 111, Records Management Division, 901 M Street, SE, Washington, DC 20388-5380.
</p><p>Decentralized segments:  The security office of command to which the individual is assigned; Headquarters, Naval Security Group Command, 9800 Savage Road, Fort George G. Meade, MD 20755-6585; Office of Naval Intelligence, National Maritime Intelligence Center, ATTN:  ONI-OCB3, 4251 Suitland Road, Washington, DC 20395-5720; and, Headquarters, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 901 M Street, SE, Washington, DC 20388-5380.
</p><p>Additionally, duplicate portions of records may be held by the Chief of Naval Personnel (Pers-81), Washington, DC 20370-5000, Office of Civilian Personnel Management, 800 N. Quincy Street, Arlington, VA 22203-1998; Naval Reserve Personnel Center, New Orleans, LA 70149-7800; Headquarters, U.S. Marine Corps (Code MIF), 2 Navy Annex, Washington, DC 20380-0001; and, the security office at the local activity to which the individual is assigned.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Department of the Navy military personnel and civilian employees and certain `affiliated employees’ whose duties require or may in the future require a DON security clearance or assignment to sensitive positions and aliens being processed for access to National Security information.  Also included are DON adjudicative actions for all U.S. Coast Guard (USCG) military personnel and those USCG civilian employees having access to sensitive compartmented information only.  Individuals adjudicated as a result of interservice and interagency support agreements.  `Affiliated employees’ include contractors, consultants, nonappropriated fund employees, USO personnel and Red-Cross volunteers and staff.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Navy Joint Adjudicative and Clearance System (NJACS), the automated portion of this system, contains records that include an individual’s name, Social Security Number, date and place of birth, citizenship status and the unit identification code (UIC) of the individual’s assignment.  Other data elements track the individual’s status in the clearance adjudication process and records the final determination.  Data files may also include  duty-assignment designations and sensitivity levels, as well as specific access such as cryptographic information access or participation in the Personnel Reliability Program.
</p><p>The documentation system includes information pertaining to the investigation, inquiry, or its adjudication by clearance authority to include: (1) Chronology of the investigation, inquiry, and/or adjudication; (2) all recommendations regarding future status of subject; (3) decisions of security/loyalty review boards and Defense Office of Hearings and Appeals (DOHA); (4) final actions/determinations made regarding subject; and (5) security clearance, access authorizations, or security determination; index tracings that contain aliases and names of subject as reflected in Defense Clearance and Investigations Index (DCII) under system notice V5-02; security termination; notification of denial, suspension, or revocation of clearance or access; classified nondisclosure agreements created from 1987 to early 1992 and managed by DON CAF; and other documentation related to the adjudication decision.
</p><p>At local command security offices information includes tickler copies of requests for clearance and access; records of access, reports of disqualifying/derogatory information; records of clearance of individual personnel as well as accreditation of personnel for access to classified information requiring special access authorizations; nondisclosure agreements, associated briefings and debriefing statements; and other related records supporting the Personnel Security Program.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7311; 10 U.S.C. 5013; and E.O. 9397 (SSN); E.O. 10450, Security Requirements for Government Employees, in particular sections 2, 3, 4, 5, 6, 7, 8, 9, and 14; 12958, Classified National Security Information; 12968, Access to Classified Information; DoD Regulation 5200.2-R, Personnel Security Program Regulation; and OPNAV Instruction 5510.1H, Department of Navy Information and Personnel Security Program Regulation.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a comprehensive system to manage information required to adjudicate and document the eligibility of DON military, civilian, and certain affiliated employees for access to classified information and assignment to sensitive positions.  These records are also used to make determinations of suitability for promotion, employment, or assignments.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the White House to obtain approval of the President of the United States regarding certain military personnel officer actions as provided for in DoD Instruction 1320.4.
</p><p>To the Immigration and Naturalization Service for use in alien admission and naturalization inquiries for purposes of determining access to National Security information.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Maintained on paper records in file folders, audio or audiovisual tapes, micro-imaging; CD-ROM; optical digital data disk; computers; magnetic tapes, disks, and drums; and computer output products.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name, dossier number,  Social Security Number, and date and place of birth.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ alarms, security guards, and/or rooms are security controlled areas accessible only to authorized persons.  DON CAF primary system paper and microfilm records are maintained in General Service Administration approved security containers and/or are stored in security controlled areas accessible only to authorized persons.  Locally generated paper security records and/or copies of investigative reports are stored in a vault, safe, or steel file cabinet having at least a lock bar and approved three-position, dial type combination padlock, or in similarly protected containers or area.  Electronically and optically stored records are maintained in `fail-safe’ system software with password protected access.  Records are accessible only to authorized persons with a need-to-know who are properly screened, cleared, and trained.
</p><p>Files transferred to NCIS Records Management Division for storage are monitored and stored on open shelves and filing cabinets located in secure areas accessible to only authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Investigative/adjudicative records on non-DoD persons who are considered for affiliation with DoD are destroyed after 1 year if affiliation is not completed.
</p><p>Investigative/DON CAF adjudicative records of a routine nature are retained in the active file until final adjudicative decision is made; then retired to NCIS Records Management Division and retained for 15 years after last action reflected in the file, except that files that contain significant derogatory information and/or resulted in adverse action(s) against the individual are destroyed after 25 years.  Administrative papers not included in the case file are destroyed 1 year after closure or when no longer needed, whichever is later.  Records determined to be of historical value, of wide spread value or Congressional  interest are permanent.  They will be retained for 25 years after the date of last action reflected in the file and then permanently transferred to the National Archives.  Classified nondisclosure agreements if maintained separately from the individual’s official personnel folder will be destroyed when 70 years old.  If maintained in the individual’s personnel folder, the disposition for the official personnel file applies.  Locally stored case file paper or automated access records are destroyed when employee/service member is separated or departs the command, except for access determinations not recorded in official personnel folders.  They are destroyed 2 years after the person departs the command.  However, once affiliation is terminated, acquiring and adding material to the file is prohibited unless affiliation is renewed.  The automated NJACS maintains records on persons as long as they continue to be employed by or affiliated with the DON.  NJACS computer data records are purged two years after an individual terminates DON employment or affiliation.  General and flag officer data records are maintained until the individual’s death.  Destruction of records will be by shredding, burning, or pulping for paper records; burning for microform records and magnetic erasing for computerized records.  Optical digital data and CD-ROM records are destroyed as required by NAVSO P-5239-26, `Remanence Security Guidebook’ of September 1993.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard Building 111, 716 Sicard Street SE, Washington, DC 20388-5389.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 111, 716 Sicard Street SE, Washington, DC 20388-5389 or to the Commanding Officer/Director of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Individuals requesting personal records must properly establish their identity to the satisfaction of the Director, Navy Central Adjudication Facility or the Commanding Officer/Director of the local command, as appropriate.  This can be accomplished by providing an unsworn declaration subscribed to be true that states `I declare under penalty of perjury under the laws of the United States of America that the foregoing is true and correct’.  Individual should also provide their full name, aliases, date and place of birth, Social Security Number, or other information verifiable from the records in the written request.
</p><p>Individuals should mark the letter and envelope containing the request `Privacy Act Request’.
</p><p>Proposed amendments to the information must be directed to  the agency which conducted the investigation.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Department of the Navy Central Adjudication Facility, Washington Navy Yard, Building 111, 716 Sicard Street SE, Washington, DC 20388-5389 or the Commanding Officer/Director of the activity in question.   Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Individuals requesting personal records must properly establish their identity to the satisfaction of the Director, Navy Central Adjudication Facility or the Commanding Officer/Director of the local command, as appropriate.  This can be accomplished by providing an unsworn declaration subscribed to be true that states `I declare under penalty of perjury under the laws of the United States of America that the foregoing is true and correct’.  Individual should also provide their full name, aliases, date and place of birth, Social Security Number, or other information verifiable from the records in the written request.
</p><p>Individuals should mark the letter and envelope containing the request `Privacy Act Request’.
</p><p>Proposed amendments to the information must be directed to the agency which conducted the investigation.
</p><p>Attorneys or other persons acting on behalf of an individual must provide a written authorization from that individual for their representative to act on their behalf.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the cognizant security manager or other official sponsoring the security clearance/ determination for the subject and from information provided by other sources, e,g., personnel security investigations, personal financial records, military service records and the subject.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G.  For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05520-6" toc="yes">
<systemNumber>N05520-6</systemNumber>
<subsection type="systemName">Law Enforcement Defense Data Exchange.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Criminal Investigative Service, 716 Sicard St., Washington, DC 20388-5380.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual involved in, or suspected of being involved in a crime incident or criminal investigation. In addition, individuals who provide information that is relevant to the investigation, such as subjects, suspects, associates, victims, witnesses, persons of interest; and/or any individual named in an arrest, booking, parole and/or probation report.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in the system consist of incident, offense and case reports, arrest, booking, incarceration, and parole and/or probation information from Federal, State, local and tribal law enforcement entities. Identifying information in this system include, individual’s name; sex; race; citizenship; date and place of birth; address(es); telephone number(s); Social Security Number (SSN) or other unique identifiers; physical description to include, height, weight, hair color, eye color, gender; photographs; occupation and vehicle identifiers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force, 10 U.S.C. 5013, Secretary of the Navy; 47 U.S.C. 605; Secretary of the Navy Instruction 5430.107, Mission and Functions of the Naval Criminal Investigative Service and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enhance the interconnectivity of criminal law enforcement databases in order to improve the sharing of multiple levels of criminal law enforcement data. This system of records will strengthen the criminal justice objectives for crime analysis, law enforcement administration, and strategic/tactical operations in investigating, reporting, solving, and preventing crime.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To any criminal, civil, or regulatory law enforcement authority (whether Federal, State, local, territorial, tribal, or foreign) where the information is relevant to the recipient entity’s law enforcement agency for their situational awareness.
</p><p>To a Federal, State, local, joint, tribal, foreign, international, or other public agency/organization, or to any person or entity in either the public or private sector, domestic or foreign, where such disclosure may facilitate the apprehension of fugitives, the location of missing persons, the location and/or return of stolen property or similar criminal justice objectives.
</p><p>To appropriate agencies, entities, and persons when (1) The DoD suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the DoD has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft, or fraud, or harm to the security or integrity of this system, other systems, or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the DoD efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>To those agencies, entities and persons the DoD may consider necessary or appropriate incident to the ensuring the continuity of government functions in the event of any actual or potential significant disruption of normal operations.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of Department of Navy compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), and other personal identifying data collected on involved individuals, places and things and/or events.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to individuals responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access is restricted by passwords, which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>This system of records is a compilation of information from other Department of Defense law enforcement agency systems of records. To that extent these records are subject to retention and disposal requirements claimed in the original primary system of which they are a part.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Criminal Investigative Service, 716 Sicard St., Washington, DC 20388-5380.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the FOIA/Privacy Act Section, Naval Criminal Investigative Service, 716 Sicard St., Washington, DC 20388-5380.
</p><p>Requestors must provide full name, sufficient details to permit locating pertinent records, and signature. The system manager will require a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the FOIA/Privacy Act Section, Naval Criminal Investigative Service, 716 Sicard St., Washington, DC 20388-5380.
</p><p>Requests must contain the individual’s full name, sufficient details to permit locating pertinent records, and signature. The system manager will require a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the DDEX system is obtained from
Federal, State, local and tribal law enforcement agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency that performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>Records maintained solely for statistical research or program evaluation purposes and which are not used to make decisions on the rights, benefits, or entitlement of an individual except for census records which may be disclosed under 13 U.S.C. 8, may be exempt pursuant to 5 U.S.C. 552a(k)(4).
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.
</p><p>To the extent that copies of exempt records from those other systems of records are entered into this system of records, the same exemptions apply for the records as claimed in the original primary systems of records which they are a part.
</p></xhtmlContent></subsection></section>
<section id="N05580-1" toc="yes">
<systemNumber>N05580-1</systemNumber>
<subsection type="systemName">Security Incident System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/default.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in or witnessing incidents requiring the attention of base, station, or activity security personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Incident/complaint reports; data sheets that contain information on victims and perpetrators; military magistrate’s records; confinement records; traffic accident and violation records; traffic court file; citations to appear before U.S. Magistrate; witness statements; stolen property reports; military police investigator’s report; military police motor vehicle accident and injury report; military police alert cards; military police property custody forms; tags, and disposition of evidence letters; military police field interview cards; military police desk blotter; use of force reports; traffic violation records; driving record reports; traffic court files; citations to appear before U.S. Magistrate; criminal investigation reports; civil court cases records; minor offense report; uniform violation report; narcotics reports; polygraph examinations; letters of warning/eviction from base housing; letters of warning/barring from federal reservation; Armed Forces police reports; suspect photographic files; child abuse files; juvenile case files; valuable property receipt; vehicle impound files and vehicle towing reports; suspension of driving privileges and revocation letters assignment to absentee/deserter escort duty; informant list; Master Crime index card; evidence record file; military police log/journal; breathalyzer report; criminal investigation file; and any other such report received by military police personnel in the official execution of their duties.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track and prosecute offenses, counsel victims, and other administrative actions; to support insurance claims and civil litigation; to revoke base, station, or activity driving privileges.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To individuals involved in base incidents, their insurance companies, and/or their attorneys for the purpose of adjudicating a claim, such as personal injury, traffic accident, or other damage to property. The release of personal information is limited to that required to adjudicate a claim.
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, case number, and organization.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on a need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained for two years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Director, Naval Criminal Investigative Service, Washington Navy Yard, Building 111, 716 Sicard Street, SE., Washington Navy Yard, DC 20388-5380.
</p><p>Record Holder:
</p><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/default.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/default.aspx.</i>
</p><p>Written requests should contain full name, Social Security Number, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves should address written inquiries to the Commanding Officer or head of the activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/default.aspx.</i>
</p><p>Individuals involved in base accidents, their insurance companies and/or attorneys can seek a routine use disclosure of information for the purpose of adjudicating a claim, such as personal injury, traffic accident, or other damage to property. The release of personal information is limited to that required to adjudicate a claim. The request should be titled "Routine Use Disclosure Request" and include the name and social security number of the individual involved and the date of the incident.
</p><p>Written requests should contain full name, Social Security Number, and must be signed by the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, other records of the activity, investigators, witnesses, and correspondents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>An exemption rule for this system has been published in accordance with the requirements of 5 U.S.C. 553(b)(1), (2) and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05720-1" toc="yes">
<systemNumber>N05720-1</systemNumber>
<subsection type="systemName">FOIA Request/Appeal Files and Tracking System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.asp.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request access to information under the provisions of the Freedom of Information Act (FOIA) or make an appeal under the FOIA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>FOIA request/appeal, copies of responsive records (redacted and released), correspondence
generated as a result of the request, cost forms, memoranda, legal opinions, messages, and miscellaneous documents which relate to
the request. Database used to track requests from start to finish and formulate response letters may contain name, Social Security
Number (SSN), business or company name, home and/or work address, home and/or work phone number, fax number, home and/or work email
address, year of request/appeal filed; serial number of response letter; case file number and/or caseworker. FOIA requests may
contain unsolicited personal information.
</p><p>Collection of the SSN under this notice is only authorized in connection with requests for records maintained in other systems of
records that require that information and which have obtained authorization for the collection and maintenance of the SSN.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552, the Freedom of Information Act, as amended; 10 U.S.C. 5013, Secretary of the
Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; DoDD 5400.07, DoD Freedom of Information Act (FOIA) Program; Secretary of the Navy
Instruction 5720.42F, Department of the Navy Freedom of Information Act Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track, process, and coordinate requests/appeals/litigation made under the provisions of
the FOIA. To provide responses to requests including requests for access to information regarding FOIA requests and/or what is being
requested under the provisions of the FOIA. To compile data for FOIA reporting requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy
Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the Navy’s compilation of systems of records notices may apply to this
system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name; year of request/appeal filed; serial number of response letter; case file number and/or
caseworker.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by custodian of the record system and by persons responsible for
servicing the record system in performance of their official duties. Records are stored in cabinets or rooms, which are not viewable
by individuals who do not have a need to know. Computerized databases are password protected and accessed by individuals who have a
need to know. System software uses Primary Key Infrastructure (PKI)/Common Access Card (CAC) authentication to lock out unauthorized
access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Granted requests, no record responses, and/or responses to requesters who fail to adequately describe the records being sought or fail to state a willingness to pay processing fees are destroyed 2 years after date of reply. Requests which are denied in whole or in part, appealed, or litigated are destroyed 6 years after final action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head, Department of Navy Privacy/Freedom of Information Act Office, Chief of Naval Operations
(DNS-36), 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>Record Holders:
</p><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution
List (SNDL) that is published as an appendix to the Navy’s compilation of system of records notices.
</p><p>Appellate Authorities:
</p><p>Office of the Judge Advocate General (Code 14), 1322 Patterson Avenue SE., Suite 3000, Building 33, Washington, Navy Yard,
Washington, DC 20374-5066
</p><p>General Counsel of the Navy (FOIA), 1000 Navy Pentagon, Room 5A532, Washington, DC 20350-1000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the Freedom of Information Act coordinator, Commanding Officer of the activity in
question, or in the case of appeals to the appropriate appellate authority. Official mailing addresses are published in the Standard
Navy Distribution List (SNDL) that is published as an appendix to the Navy’s compilation of system of records notices.
</p><p>The request should contain the full name of the individual and one or more of the following kinds of information: year
request/appeal filed; serial number of response letter; and/or case file number. Requests must also be signed.
</p><p>Collection of the SSN under this notice is only authorized in connection with requests for records maintained in other systems of
records that require that information and which have obtained authorization for the collection and maintenance of the SSN.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the Freedom of Information Act coordinator, Commanding Officer of the activity in question, or in the
case of appeals to the appropriate appellate authority. Official mailing addresses are published in the Standard Navy Distribution
List (SNDL) that is published as an appendix to the Navy’s compilation of system of records notices.
</p><p>The request should contain the full name of the individual and one or more of the following kinds of information: year
request/appeal filed; serial number of response letter; and/or case file number. Requests must also be signed.
</p><p>Collection of the SSN under this notice is only authorized in connection with requests for records maintained in systems of
records that require that information and which have obtained authorization for the collection and maintenance of the SSN.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual, Navy’s organizations, Department of Defense components, and other Federal, state, and local government agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Department of the Navy exemption rules have been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) published in 32 CFR part 701, Subpart G. For additional information contact the system manager.
</p><p><i>Note:</i> During the course of a FOIA action, exempt materials from other systems of records may in turn become part of the case records in this system. To the extent that copies of exempt records from those ‘other’ systems of records are entered into this FOIA case record, the Department of the Navy hereby claims the same exemptions for the records from those ‘other’ systems that are entered into this system, as claimed for the original primary systems of records which they are a part.
</p></xhtmlContent></subsection></section>
<section id="NM05724-1" toc="yes">
<systemNumber>NM05724-1</systemNumber>
<subsection type="systemName">Fleet Hometown News System (FHNS) Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Fleet Hometown News Center, 9420 Third Ave., Norfolk, VA 23511-2125.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active-duty and reserve Navy, Marine Corps, Coast Guard, Army, and Air Force personnel and government civilian personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information submitted includes: full name, signature, rank, gender, race/ethnicity, marital status, date entered service, branch of service, duty status, command name, command mailing address, date reported, duty to which assigned/job title, designator/warfare qualifications,  spouse’s first name, father’s name and address, mother’s name and address, father-in-law’s name and address, mother-in-law’s name and address, hometown and state, high school and college/university complete names, graduation dates, degrees received, city, state, and zip codes, and promotions, awards, photographs, and significant career events.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; function; composition; 14 U.S.C. 93, Commandant, General Powers; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 8034, Vice Chief of Staff; 10 U.S.C. 3013 Secretary of the Army; and SECNAVINST 5724.3A, Fleet Hometown News Program Policy and Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is collected and maintained to generate public awareness of the accomplishments of Navy, Marine Corps, Coast Guard, Army, Air Force, and government civilian personnel by distributing news releases and photographs to the hometown news media of individual service members or employees. Hometown news media include, but are not limited to, newspapers, radio and television stations, and college/university alumni publications throughout the United States and its territories and their respective Web sites. Release of this information is done with the individual’s full cooperation and written consent.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the news media in individual service member’s or employee’s hometown for publication by local news media to recognize the achievements of service members. Release of this information is done with the individual’s full cooperation and written consent.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to computerized data is restricted by passwords, which are changed periodically. Data sent by Public Affairs Officers Hometown News Service is over a secure connection. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed one year after submission. Paper records are destroyed by shredding, burning or pulping. Electronic records are destroyed by erasing, deleting or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Fleet Hometown News System Manager, 9320 Third Avenue, Suite 100, Norfolk, VA 23511-2125.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Avenue, Suite 100, Norfolk, VA 23511-2125. Requests should contain the individual’s full name and must be signed by the individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Fleet Hometown News System Manager, 9420 Third Avenue, Suite 100, Norfolk, VA 23511-2125. Requests should contain the individual’s full name and must be signed by the individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CDR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM05726-1" toc="yes">
<systemNumber>NM05726-1</systemNumber>
<subsection type="systemName">Leaders to Sea Database.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Office of the Chief of Navy Information, 2000 Navy Pentagon, Washington, DC 20350-2000, telephone 703-614-1879.
</p><p>Secondary locations:
</p><p>Public Affairs Officers for the Navy Aircraft Carrier, Ship, or Submarine on which the individual is embarking. Official mailing addresses are published in the Standard Navy Distribution List.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Visitors, volunteers, guests, and invitees to U.S. Navy Aircraft Carriers, Ships, and Submarines.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date and place of birth, personal address, personal home and cell phone numbers, personal e-mail address, occupation, gender, medical information (current medications and dosage; medical alert tag status and reason; existence of medical conditions or history such as asthma, diabetes, stroke, etc.; and consent to treatment), emergency contact information, food restrictions, occupation, citizenship, rank (if military), positions in civic, professional and youth organizations, previous embarks and military service.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To vet individuals who will be embarking Navy ships and submarines to participate in the Navy’s long standing "Leaders to Sea" public affairs program and to provide emergency contact and medical information which may become necessary if emergency care is required while embarked. Individuals submitting the information will also have the option to indicate whether they would like to receive future updates on Navy operations and events.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, home address, and occupation.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to those individuals who require the records in performance of their official duties. Access is further restricted by the use of passwords which are changed periodically. Physical entry is restricted by the use of locks, guards, and administrative procedures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when no longer needed or after two years, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Chief of Information for Community Outreach, Office of the Chief of Navy Information, 2000 Navy Pentagon, Washington, DC 20350-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the System Manager listed above.
</p><p>The request must be signed, and include current address and telephone number. The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to determine if the system contains records about them.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to access records about themselves contained in this system of records should address written inquiries to the System Manager listed above.
</p><p>The request must be signed, and include current address and telephone number. The system manager will require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05760-1" toc="yes">
<systemNumber>N05760-1</systemNumber>
<subsection type="systemName">Biographical and Service Record Sketches of Chaplains (February 22, 1993, 58 FR 10768).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Department of the Navy (DON) has determined that no records are being collected or maintained in the Biographical and Service
Record Sketches of Chaplains. All data previously collected and maintained in this system has been destroyed in accordance with the
NARA approved records retention and the DON Records Management Manual. Therefore, N05760-1, Biographical and Service Record
Sketches of Chaplains can be deleted.
</p></xhtmlContent></subsection></section>
<section id="N05800-1" toc="yes">
<systemNumber>N05800-1</systemNumber>
<subsection type="systemName">Legal Office Litigation/Correspondence File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Associate General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in litigation which requires Navy action.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Statements; affidavits/declarations; investigatory and administrative reports, including background investigations to determine suitability for service; personnel, financial, medical and business records; promotion/evaluation information; test or evaluation materials; hotline complaints and responses thereto; discovery and discovery responses; motions; orders; rulings; letters; messages; forms; reports; surveys; audits; summons; English translations of foreign documents; photographs; legal opinions; subpoenas; pleadings; memos; related correspondence; briefs; petitions; court records involving litigation; and, related matters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To prepare correspondence and materials for litigation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File cabinets and computerized docket system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of individual and the year litigation commenced.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>After closure, records are sent to Federal Records Center where they are retained permanently.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the naval activity involved in the litigation or to the Office of the General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.
</p><p>Written requests should include name and date litigation was filed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the naval activity involved in the litigation or to the Office of the General Counsel of the Navy, 720 Kennon Street SE, Room 214, Washington Navy Yard, DC 20374-5012.
</p><p>Written requests should include full name and year litigation commenced.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Court records, records from the individual, personal interviews and statements, departmental records such as personnel files, medical records, State and Federal records, police reports and complaints, general correspondence.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>Investigatory material compiled solely for the purpose of determining suitability, eligibility, or qualifications for federal civilian employment, military service, federal contracts, or access to classified information may be exempt pursuant to 5 U.S.C. 552a(k)(5), but only to the extent that such material would reveal the identity of a confidential source.
</p><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal service may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
</p><p>Evaluation material used to determine potential for promotion in the Military Services may be exempt pursuant to 5 U.S.C. 552a(k)(7), but only to the extent that the disclosure of such material would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="NM05800-1" toc="yes">
<systemNumber>NM05800-2</systemNumber>
<subsection type="systemName">DON Alternative Dispute Resolution Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals involved in Department of the Navy (DON) Dispute Resolution (ADR) activities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records pertaining to mediator, facilitator, and other neutral qualifications including security clearance, experience, training, languages spoken and read, status of certification, names, addresses, telephone numbers and e-mail addresses.
</p><p>Records pertaining to ADR program activities conducted including convening and scheduling records, evaluation forms, form of ADR, case type, dates, times and locations of ADR sessions, participant information including names, addresses, telephone numbers and e-mail addresses, subject matter of the mediation or other ADR activity, outcomes of ADR activities, and notes pertaining to the ADR activity.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Administrative Dispute Resolution Act of 1996, Pub. L. 104-320 &#167; 3, 110 Stat. 3872; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and SECNAVINST 5800.13, Alternative Dispute Resolution (ADR).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify Navy Certified Mediators and other neutrals for assignment to cases; to record the accomplishment of training and other prerequisites necessary to become and remain Navy Certified Mediators and to determine the certification status of Mediators and other neutrals involved in DON ADR programs and activities; to schedule ADR activities such as mediation; to notify participants of scheduled ADR activities; to assign mediators, facilitators, and other neutrals to cases; to record the outcomes of mediation activities, and to gather information to assess and evaluate the effectiveness of the DON Alternative Dispute Resolution Program.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File cabinets and computerized ADR tracking system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration has approved the retention and disposition schedule for these records, treat them as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Dispute Resolution Specialist and ADR Counsel, General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012.
</p><p>Written requests should include the full name and address of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Department of the Navy Alternative Dispute Resolution Program, Office of the General Counsel of the Navy, 720 Kennon Street SE., Room 214, Washington Navy Yard, DC 20374-5012. Written requests should include the full name and address of the individual and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; evaluations by parties to a dispute of the effectiveness of relevant ADR efforts; and information provided by parties seeking to use Department of the Navy ADR program services.
</p></xhtmlContent></subsection></section>
<section id="NM07010-1" toc="yes">
<systemNumber>NM07010-1</systemNumber>
<subsection type="systemName">DON Non-Appropriated Funds Standard Payroll System.
</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Non-appropriated activities in the Department of the Navy (DON).  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices and may be obtained from the System Manager.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Department of the Navy non-appropriated fund employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Individual name, Social Security Number (SSN), DoD ID Number, mailing/home address, amount of pay, status of payment, history of the claim; and information concerning individual record to include time and attendance records; personal payroll data listings; correspondence; combined payroll checks and employee leave and earning statements; Federal, state, and city tax reports and or tapes; and individual pay and leave records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>10 U.S.C. 5013, Secretary of the Navy; CNICINST-7000.3, Accounting Procedures for Non-Appropriated Funds; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To compute employees' pay entitlements and deductions and issue payroll checks for amounts due; to withhold amounts due for Federal, state, and city taxes, to remit withholdings to the taxing authorities, and to report earnings and tax collections; and upon request of employees, to deduct specified amounts from earnings for charity, union dues, and for allotments to financial organizations.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords">
    <xhtmlContent>
        <p>
            In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a (b) (3) as follows:
        </p>
        <p>
            To the Internal Revenue Service to record wages earned, tax withheld and social security information.
        </p>
        <p>
            To state revenue departments to credit employee's state withholding.
        </p>
        <p>
            To state employment agencies which require wage information to determine eligibility for unemployment compensation benefits of former employees.
        </p>
        <p>
            To city revenue departments of appropriate cities to credit employees for city tax withheld.
        </p>
        <p>
            The DoD Blanket Routine Uses set forth at the beginning of the Department of Navy’s compilation of system of records notices may apply to this system.
        </p>
        <p><b>Note:</b> Disclosure to consumer reporting agencies:
        </p>
        <p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to 'consumer reporting agencies' as defined in the Fair Credit Reporting Act (14 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government, typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.</p>
        <p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number), the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.</p>
    </xhtmlContent>
</subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>Paper and electronic storage media.
</p></xhtmlContent></subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>
                Name and/or SSN.
            </p>
        </xhtmlContent>
    </subsection>
<subsection type="safeguards"><xhtmlContent><p>
Access to records is limited to person(s) responsible for servicing the record system in the performance of their official duties and who have been properly screened, trained, and have a need-to-know.  Paper records are stored in security files container/cabinets and safes.  Physical access is controlled by guards, personnel screening and visitor registers.  Information maintained on a computer requires Common Access Card (CAC), Public Key Infrastructure (PKI), and/or User ID and password.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>
Records are transferred to the National Personnel Records Center and then destroyed when 56 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>
Head, NAF Accounting Section, Commander, Navy Installations Command, Millington Detachment, 5720 Integrity Drive, Millington TN, 38055-6500.</p>

<p>Record Holder in Non-appropriated fund activities in the Department of the Navy.
</p>
<p>Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices and may be obtained from the System Manager.</p>

</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>
Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity in question.  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices and may be obtained from the System Manager.</p>

<p>The request should include full name, SSN, address of the individual concerned, and should be signed.
</p>
<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>
Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the commanding officer of the activity in question.  Official mailing addresses are published in the Standard Navy Distribution List available as an appendix to the Navy's compilation of system of records notices and may be obtained from the System Manager.</p>

<p>The request should include full name, SSN, address of the individual concerned, and should be signed.</p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>The Navy's rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>
Individual; employee's supervisor; local Morale, Welfare, and Recreation (MWR) Activities' Personnel Offices; Internal Revenue Service; credit bureaus; Commander, Navy Installations Command, Millington Detachment; and contractors who process payroll Navy MWR activities.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>
None.</p></xhtmlContent></subsection></section>

<section id="N05801-1" toc="yes">
<systemNumber>N05801-1</systemNumber>
<subsection type="systemName">JAG Management Information System (JAGMIS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Legal Service Command, 1322 Patterson Avenue SE, Suite 3000, Washington DC 20374-5066; Trial Service Offices and detachments; Naval Legal Service Offices and detachments; and any other Naval Legal Office providing legal assistance services. Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Service members who are pending courts-martial, administrative separation proceedings, nonjudicial punishment proceedings, or who have sought advice or counseling or other representational services from a Naval Legal Service Office, Detachment, or Branch Office. Authorized military and civilian personnel and dependents who have sought legal assistance, advice or counseling or other representational services from Naval Legal Service Offices or Detachments and any command with a legal assistance office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>(1) Legal Assistance Card Files: Legal assistance card files typically contain client identification information, e.g., name, address, duty station, telephone numbers, etc., client description of legal problem, attorney classification of problem, and attorney time expended.
</p><p>(2) Judge Advocate General Management Information System (JAGMIS): JAGMIS records contain identification information about the individual being courts-martialed such as name; rank/rate; Social Security Number; organizational information, such as Convening Authority and Supervisory Authority; information relevant to internal management of the Trial Service Office or Legal Service Office, such as dates of receipt, docketing, trial, and transcript completion; identities of counsel and military judge; information on the charges of which convicted, if any, sentence adjudged; and other information describing overall case management and processing. This information may also be entered into the JAGMIS system by the office rendering service.
</p><p>(3) Legal Assistance, Personnel Claims, and Personal Representation Client Records: File contains I.D. information about the individual seeking legal advice such as name, address, duty station, telephone number, type of assistance requested, results of any hearing involved, and attorney time expended.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Manual of the Judge Advocate General; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To process courts-martials and render legal assistance and advice to naval personnel and their dependents. Naval Legal Service Offices and legal assistance offices will use the data for internal management purposes, such as court scheduling and counsel assignment information, and generating monthly workload productivity and statistical reports.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
G1
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Military justice, legal assistance, and personal representation case files are stored in file cabinets. Case data is entered into the JAGMIS computer system which is maintained on computer hard disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of client or accused, or by assigned case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records/cards are maintained in file cabinets or other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside of official working hours. Information in the JAGMIS system is stored on computer hard disks which are afforded the same physical protection afforded to manual records/cards. Additionally, computers containing JAGMIS information are protected by individual operator passwords to preclude access by unauthorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Manual records, cards, and case files are retained for two years after completion of the case, then destroyed. JAGMIS records, maintained since July 1985, are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 for legal assistance files and Deputy Assistant Judge Advocate General, Management and Plans Division, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 for case files.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066, for case files.
</p><p>The written request should include full name and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066, for case files.
</p><p>The written request should include full name and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Basic information contained in the legal assistance records file is provided by the client. Basic information contained in the courts-martial files is provided by the Convening Authority for the courts-martial, the attorneys and military judge assigned to the case, and administrative personnel assigned to the Trial Service Office or Naval Legal Service Office. Information regarding personal representation services is provided by the client, by the commanding officer of the individual being processed, and by administrative personnel of the Trial Service Office or Naval Legal Service Office. Information regarding the ultimate disposition of the matter is provided by the attorney rendering the service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05801-2" toc="yes">
<systemNumber>N05801-2</systemNumber>
<subsection type="systemName">Legal Assistance Management Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Legal Service Offices (NLSO) and NLSO detachments and other commands that provide legal assistance services under the auspices of the Navy’s Legal Assistance Program through an assigned judge advocate or civilian attorney.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military personnel, retirees, dependents, and authorized civilians who have been provided legal assistance.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Legal Assistance Card Files contain basic client identification information; e.g., name, address, duty station, telephone number(s), a brief description of the subject of the visit, name of the attorney assigned, and attorney time expended.
</p><p>Legal Assistance Client Case Files contain personal and privileged information on the client and about the legal matter(s) for which the client is seeking assistance, including various documents related to the client’s case, such as copies of client records provided to the attorney; memoranda of attorney-client interviews and attorney-client telephone conversations; memoranda of meetings and telephone conversations with relevant third parties; copies of statutes and case law relevant to the case; attorney research and notes; copies of all documents prepared, and of all correspondence sent or received, by the legal assistance provider; and a record of the results obtained.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1044; and  32 CFR part 727, Legal Assistance.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Data from the records is compiled for the purpose of generating periodic workload productivity and statistical reports, for internal management of the office, and for counsel assignment.  To provide an administrative record for use by attorneys and clerical personnel directly involved in rendering legal assistance.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ published at the beginning of the  Navy’s compilation do not apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper card and case files are stored in file cabinets.  Electronic records are stored on computers and computer disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of client.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Cards, case files, and computer disks are maintained in metal filing cabinets or other storage devices under the control of authorized personnel during working hours.  The office space in which the file cabinets and storage devices are located in locked outside normal working hours.  The files are not accessible to the public or to persons within the command without an official need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Most files are maintained for two years after the completion of the services and then destroyed.  However, some files may be maintained indefinitely if a future legal dispute or inquiry about the matters addressed in the file is reasonably foreseeable.
</p><p>Files are maintained for two years after completion of the services and then destroyed
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the office providing the legal assistance or to the Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The written request should include full name and must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the office providing the legal assistance or to the Deputy Assistant Judge Advocate General (Legal Assistance), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The written request should include full name, address, and telephone number of the requester and must be signed by the  requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Basic information is provided by the client.  Additional information regarding the case, including actions taken and the ultimate disposition of the case, is provided by the attorney rendering the service.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05802-1" toc="yes">
<systemNumber>N05802-1</systemNumber>
<subsection type="systemName"> Fiduciary Affairs Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 32), Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All active duty, fleet reserve, and retired members of the Navy and Marine Corps who have been medically determined to be mentally incapable of managing their financial affairs, their appointed or prospective trustees, and members’ next-of-kin.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Proceedings of medical boards, documentation indicating the origin of the mental incapability, the name(s) and address(es) of the individual’s next-of-kin, the disability retirement index, a copy of the interview(s) of prospective trustee(s), the appointment of the approved trustee, authority to pay the individual’s retirement pay to the approved trustee, the instruction of duties and responsibilities to the trustee, annual trustee accounting reports, copy of the trustee’s surety bond, a copy of the affidavit executed by the trustee’s surety bond, a copy of the affidavit executed by the trustee to obtain the surety bond, miscellaneous responsibilities, annual approvals of the trustee account, discharge(s) of trustee, release(s) of surety, periodic physical examinations, medical records, and related correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 37 U.S.C. 601-604; and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide nonjudicial financial management of military pay and allowances payable to active duty, fleet reserve, and retired Navy and marine Corps members for the period during which they are medically determined to be mentally incapable of managing their financial affairs.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To officials and employees of the Department of Justice when there is reason to suspect financial mismanagement and no satisfactory settlement with the surety can be reached.
</p><p>To officials and employees of the Department of Veterans Affairs in connection with programs administered by the agency.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Papers records in file folders stored in file cabinets or other storage devices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name of the member.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Five years after closure of case, files are transferred to the Federal Records Center, Suitland, MD 20409 for permanent retention.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Navy Department, 200 Stovall Street, Alexandria, VA 22332-2400.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.  Request should contain the full name of the individual concerned and should be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Components within the Department of the Navy, medical doctors, approved trustees, prospective trustees, surety companies, and the Department of Veterans Affairs.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05810-2" toc="yes">
<systemNumber>N05810-2</systemNumber>
<subsection type="systemName">Military Justice Correspondence and Information File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 20), Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047 and duplicate copies may be maintained in local legal office file.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty, retired, and discharged Navy and Marine Corps personnel who were the subject of military justice proceedings or investigations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain background information relevant to specific military justice cases, copies of incoming and outgoing correspondence relating to military justice cases, and may contain information relating to the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victim’s Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of individual inquiries and JAG responses concerning military justice related matters, and to maintain background information on military justice matters to assist in responding to inquiries.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of system notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, binder-notebooks, and computer hard drive and floppy disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are kept in alphabetical order according to the last name of the individual who is the subject of the file.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside of working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in office for two years and then forwarded to the Federal Records Center, Suitland, MD 20409 for storage; files containing background material are maintained on computer hard drive for two years and then purged.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Criminal Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>Information may be obtained by written request stating the full name of the individual concerned. Written requests must be signed by the requesting individual. Personal visits may be made to the Criminal Law Division, Office of the Judge Advocate General at the above address. Individuals making such visits should be able to provide some acceptable identification, e.g.,
G1Armed Forces’ identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Criminal Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>Information may be obtained by written request stating the full name of the individual concerned. Written requests must be signed by the requesting individual. Personal visits may be made to the Criminal Law Division, Office of the Judge Advocate General at the above address. Individuals making such visits should be able to provide some acceptable identification, e.g.,
G1Armed Forces’ identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are compiled from information received from naval field offices, records of trial, and correspondence.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05800-2" toc="yes">
<systemNumber>N05800-2</systemNumber>
<subsection type="systemName">Professional Responsibility Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Administrative Law) (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE., Suite 3000, Washington, DC 20374-5066.
</p><p>Office of the Chief Judge, Department of the Navy (Code 05) Washington Navy Yard, 1254 Charles Morris Street SE., Suite 320, Washington, DC 20374-5124.
</p><p>Office of the Staff Judge Advocate to the Commandant of the Marine Corps, Headquarters United States Marine Corps, 3000 Marine Corps Pentagon (Room 4D556), Washington DC 20350-3000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian attorneys (U.S. Government and non-U.S. Government) and U.S. Armed Forces judge advocates (Active-Duty, Reserve and retired) who have practiced, or are practicing, in proceedings, or who practice or perform legal services under the supervision and cognizance of the Judge Advocate General of the Navy (JAG).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, reports of investigation, correspondence, and court papers relating to professional responsibility/ethics complaints brought against attorneys; requests and related correspondence regarding the outside practice of law; documents related to the good standing certification requirements of attorneys.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental regulations; 10 U.S.C. 806, Judge advocates and legal officers; 10 U.S.C. 826, Military judge of a general or special court-martial; 10 U.S.C. 827, Detail of trial counsel and defense counsel; 10 U.S.C. 1044, Legal Assistance; 32 CFR Part 776, Professional Conduct of Attorneys Practicing Under the Cognizance and Supervision of the Judge Advocate General; Manual for Courts-Martial (MCM), Part II of the MCM, Rule for Courts-Martial, Part II Rule 109 of the MCM, Professional supervision of military judges and counsel; and Judge Advocate General Instruction 5803.1C, Professional Conduct of Attorneys Practicing Under the Cognizance and Supervision of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record the disposition of professional responsibility/ethics complaints; to provide a record of individual lawyers who are restricted or suspended from practice as attorneys, before courts-martial or other proceedings conducted under the Uniform Code of Military Justice (UCMJ), or in Navy and Marine Corps administrative proceedings, or as legal assistance attorneys, or in any other matter under JAG cognizance; to document professional responsibility/ethics violations and corrective action taken; and to provide a record of all outside practice of law requests.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To attorney licensing and/or disciplinary authorities as required to support professional responsibility investigations and proceedings.
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are kept in alphabetical order according to the last name of the attorney concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Records are retired to Washington National Records Center (WNRC) when 4 years old and transferred to National Archives and Records Administration (NARA) when 20 years old. Files with historical information required on a continuing basis may be retained as long as necessary before being retired to WNRC.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Civil Law), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue SE., Suite 3000, Washington, DC 20374-5066.
</p><p>Office of the Chief Judge, Department of the Navy (Code 05) Washington Navy Yard, 1254 Charles Morris Street SE., Suite 320, Washington, DC 20374-5124.
</p><p>Office of the Staff Judge Advocate to the Commandant of the Marine Corps, Headquarters United States Marine Corps, 3000 Marine Corps Pentagon (Room 4D556), Washington DC 20350-3000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the following offices, as appropriate:
</p><p>For judicial conduct matters: Office of the Chief Judge, Department of the Navy (Code 05), Washington Navy Yard, 1254 Charles Morris Street SE., Suite 320, Washington, DC 20374-5124.
</p><p>For Marine matters (not involving judicial conduct): Research and Civil Law Branch, Judge Advocate Division, HQMC (JAR), Office of the Staff Judge Advocate to the Commandant of the Marine Corps, Headquarters United States Marine Corps, 3000 Marine Corps Pentagon (Room 4D556), Washington, DC 20350-3000.
</p><p>For all other matters: Deputy Assistant Judge Advocate General (Administrative Law) (Code 13), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE., Suite 3000, Washington, DC 20374-5066.
</p><p>Written request should include the full name of the individual concerned and must be signed. The system manager will require a notarized signature as a means of proving the identity of the individual requesting access to records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the following offices, as appropriate:
</p><p>For judicial conduct matters: Office of the Chief Judge, Department of the Navy (Code 05), Washington Navy Yard, 1254 Charles Morris Street SE., Suite 320, Washington, DC 20374-5124.
</p><p>For Marine matters (not involving judicial conduct): Research and Civil Law Branch, Judge Advocate Division, HQMC (JAR), Office of the Staff Judge Advocate to the Commandant of the Marine Corps, Headquarters United States Marine Corps, 3000 Marine Corps Pentagon (Room 4D556), Washington, DC 20350-3000.
</p><p>For all other matters: Deputy Assistant Judge Advocate General (Administrative Law) (Code 13), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE., Suite 3000, Washington, DC 20374-5066.
</p><p>Written request should include the full name of the individual concerned and must be signed. The system manager will require a notarized signature as a means of proving the identity of the individual requesting access to records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Correspondence from individuals, military judges, staff judge advocates, and other military personnel; correspondence from the Judge Advocate Generals of other branches of the Armed Forces; investigative reports from Naval Criminal Investigative Service other law enforcement agencies; and those appointed Investigating Officer by the Judge Advocate General of the Navy or the Navy JAGC Rules Counsel, correspondence from military or civilian attorney licensing authorities; and copies of court papers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Investigative material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05813-2" toc="yes">
<systemNumber>N05813-2</systemNumber>
<subsection type="systemName"> Courts-Martial Case Report.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Chief, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals having appeared before a special or general courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The recording of the Article violation of the UCMJ, the plea, the finding, the sentence and other related information concerning the trial.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To formulate status reports for the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computer hard disk on office personal computer by circuit and fiscal year.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name or case number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Personal computer is located in office which is under observation during working hours and is locked at night.  The office is located in a secure building which is guarded 24 hours a day.  Access to hard disk is controlled by password and is restricted to personnel having a need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Database contains up to 10 fiscal years of information.  Prior information is purged from the database.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.  Requesters should provide full name, branch of service, military status, where stationed when tried, and when tried.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Circuit Military Judge, ATLANTIC Judicial Circuit, Navy-Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.
</p><p>Requesters should provide full name, branch of service, military status, where stationed when tried, and when tried.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military Judge of respective individual’s courts-martial.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05813-3" toc="yes">
<systemNumber>N05813-3</systemNumber>
<subsection type="systemName">Records of Trial of General Courts-Martial.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Navy and Marine Corps personnel tried by general courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>General courts-martial records of trial.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To complete appellate review as required under 10 U.S.C. 866, 867, 869 and provide central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are kept by Navy courts-martial number and each case is cross-referenced by an index card which is filed in alphabetical order according to the last name of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets under the control of authorized personnel during working hours; the office space in which the file cabinets are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in office for three years and then forwarded to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Law), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Proceedings by a general courts-martial.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05813-4" toc="yes">
<systemNumber>N05813-4</systemNumber>
<subsection type="systemName">Trial/Government Counsel Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Trial Service Offices, Detachments, and Branch Offices which have trial counsel assigned, regardless of branch of service. Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy, Marine Corps, and Coast Guard members who have been charged with violating the Uniform Code of Military Justice (UCMJ) and pending trial by court-martial, an investigation pursuant to Article 32, UCMJ, or a Court or Board of Inquiry; convicted or acquitted by court-martial; charged with violating the UCMJ in cases in which charges were dismissed; or the subject of a military justice investigation, a Court or Board of Inquiry, or other administrative or disciplinary hearing, which did not result in a court-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Charge sheets; convening orders; appointing orders; investigative reports of Federal, state, and local law enforcement agencies; local command investigations; witness statements; results from witness interviews; witness travel claim programs and files; documentary evidence; pretrial advice; immunity requests; search authorizations; general correspondence; legal research and memoranda; motions; forensic reports; pretrial confinement orders; personnel, financial, and medical records; report of Article 32, UCMJ investigations; report of Court or Board of Inquiry; subpoenas; discovery requests; correspondence reflecting pretrial negotiations; requests for resignation or discharge in lieu of trial by court-martial; work-product of trial counsel and trial department staff; results of trial memoranda; case tracking programs and files; and forms to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 10606-10607; E.O. 9397 (SSN); and Rule for Court-Martial 502(d)(5), Manual for Court-Martial; and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To prosecute or otherwise resolve military justice cases.
</p><p>To obtain support from the U.S. Department of Justice on requests for immunity for civilian witnesses.
</p><p>To obtain information from a Federal, state, local, or foreign agency, or from an individual or organization, relating to an investigation, charges, or court-martial.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
G1
</p><p>To the U.S. Department of Justice to obtain support for requests for immunity for civilian witnesses.
</p><p>To a Federal, state, local, or foreign agency, or to an individual or organization, if there is reason to believe that such agency, individual, or organization possesses information relating to the investigation, charges, or court-martial, and the disclosure is reasonably necessary to elicit such information or to obtain the cooperation of a witness or an informant.
</p><p>To victims and witnesses to comply with the Victim and Witness Assistance Program, Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p><p>To attorney licensing and/or disciplinary authorities as required to support professional responsibility investigations and proceedings.
</p><p>The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and/or Social Security Number, year of case.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Classified information is stored in locked safe drawers with the proper security measures applicable. Unclassified information is located in file cabinets. Some file cabinets have locking capabilities. Automated files are password protected. Offices are locked during non-working hours. The files are not accessible to the public or to persons within the command without an official need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files relating to pretrial matters are destroyed when two years old or purpose is served. Files relating to court-martial reviews and appeals are destroyed four years after completion of appellate review.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Legal Service Command, Washington Navy Yard, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066 and at the Trial Service Office, Detachment, or Branch Office where the matter was handled.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the cognizant Trial Service Office, Detachment, or Branch Office. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should include the full name, Social Security Number, and address of the individual concerned; the name of the case; and any other identifying information which may be of assistance in locating the record. The request must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the cognizant Trial Service Office, Detachment, or Branch Office. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>The request should include the full name, Social Security Number, and address of the individual concerned; the name of the case; and any other identifying information that may be of assistance in locating the record. The request must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Court-martial, Article 32, UCMJ investigations, Courts or Boards of Inquiry or other administrative or disciplinary hearings; convening authorities; Federal, state, and local law enforcement agencies; witness interviews; personnel, financial, and medical records; medical facilities; financial institutions; case tracking programs and files; and the work-product of trial counsel, legalmen, and legal assistants working on particular cases.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Parts of this system may be exempt pursuant to 5 U.S.C. 552a(j)(2) if the information is compiled and maintained by a component of the agency which performs as its principle function any activity pertaining to the enforcement of criminal laws.
</p><p>Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
</p><p>Investigatory material compiled for law enforcement purposes may be exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is denied any right, privilege, or benefit for which he would otherwise be entitled by Federal law or for which he would otherwise be eligible, as a result of the maintenance of such information, the individual will be provided access to such information except to the extent that disclosure would reveal the identity of a confidential source.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c), and (e) and published in 32 CFR part 701, subpart G. For additional information, contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N05813-5" toc="yes">
<systemNumber>N05813-5</systemNumber>
<subsection type="systemName">Record of Trial of Special Courts-Martial Resulting in Bad Conduct Discharges or Concerning Officers.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps personnel tried by special courts-martial and awarded a bad conduct discharge, and all Navy and Marine Corps commissioned officers tried by special courts-martial.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Special courts-martial which resulted in a bad conduct discharge, or involving commissioned officers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; 10 U.S.C. 866(b); and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To complete appellate review as required under 10 U.S.C. 866(b) and provide central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are kept by Navy courts-martial number and each case is cross-referenced by an index card which is filed in alphabetical order according to the last name of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in office for three years and then forwarded to the Washington Federal Records Center, 4205 Suitland Road, Suitland, MD 20409 for storage.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Special courts-martial proceedings.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05813-6" toc="yes">
<systemNumber>N05813-6</systemNumber>
<subsection type="systemName">Summary and Non-BCD Special Courts-Martial Records of Trial.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps enlisted personnel tried by summary courts-martial or by special courts-martial which did not result in a bad conduct discharge (BCD).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Summary courts-martial and non-BCD special courts-martial records of trial.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 865; and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To complete appellate review as required under 10 U.S.C. 864(a) and provide repositories accessible to the public who may request information concerning the appellate review or want copies of individual public records.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Type of courts-martial, date, command which convened the courts-martial, name of individual defendant, and command which completed the supervisory authority’s action.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for two years after final action by officers having supervisory authority over shore activities, and for three months by officers having supervisory authority over fleet activities. At the termination of the appropriate retention period, records are forwarded for storage to the National Personnel Records Center (Military Personnel Records), GSA, 9700 Page Avenue, St. Louis, MO 63132-5100. Records are destroyed 15 years after final action has been taken.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047 or appropriate officer having supervisory authority over the naval activity which convened the court-martial.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should include the full name of the individual concerned, the type of courts-martial (summary or special), the name of the command which held the courts-martial, and the date of the courts-martial proceedings. Written requests must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should include the full name of the individual concerned, the type of courts-martial (summary or special), the name of the command which held the courts-martial, and the date of the courts-martial proceedings. Written requests must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Proceedings of summary courts-martial and special courts-martial which did not result in a bad conduct discharge.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05814-3" toc="yes">
<systemNumber>N05814-3</systemNumber>
<subsection type="systemName">Courts-Martial Information.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Support Division (Code 40), Navy-Marine Corps Appellate Review Activity, Office of the Judge Advocate General, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps personnel tried by general courts-martial and by special courts-martial when the special courts-martial sentence, as finally approved, includes a punitive discharge.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Courts-martial information on special courts-martial if sentence, as finally approved, includes a punitive discharge and all general courts-martial including name, Social Security Number, pleas, convening authority action, supervisory authority action, and Court of Military Review action. Information is available from 1970 through 1986 only.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To collect data on general and bad conduct discharge special courts-martial.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To governmental, public and private organizations and individuals, as required.
</p><p>To victims and witnesses to comply with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Index card file.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Index cards are filed by year appellate review of the case was completed and alphabetically by last name within a given year.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Office is located in a secure building which is guarded 24 hours a day. Admission is allowed only to personnel on official business and authorized visitors.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Indefinite.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Navy Judge Advocate General Form 5813/1.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05814-4" toc="yes">
<systemNumber>N05814-4</systemNumber>
<subsection type="systemName">Article 69(b) Petitions.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps personnel who were tried by courts-martial which were not reviewed by the Navy-Marine Corps Court of Criminal Appeals and when such service member has petitioned the Judge Advocate General pursuant to Article 69(b), Uniform Code of Military Justice, for review.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain individual service member’s petition together with all forwarding endorsements and copy of action taken by the Judge Advocate General with supporting memorandum.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Article 69, Uniform Code of Military Justice, 10 U.S.C. 869) and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To complete appellate review as required under 10 U.S.C. 869(b) and to provide a central repository accessible to the public who may request information concerning the appellate review or want copies of individual public records.
</p><p>To provide information and support to victims and witnesses in compliance with the Victim and Witness Assistance Program, the Sexual Assault Prevention and Response Program, and the Victims’ Rights and Restitution Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained in chronological calendar order with alphabetical cross-referencing system.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office spaces in which the file cabinets and storage devices are located are locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in office for four years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g., Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The records comprise of the following source materials: (1) Petitions for relief, (2) forwarding endorsements thereon by petitioner’s commanding officer and convening/supervisory authorities of courts-martial (above information is omitted if petitioner is former service member), and (3) action of the Judge Advocate General on petition.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05814-5" toc="yes">
<systemNumber>N05814-5</systemNumber>
<subsection type="systemName">Article 73 Petitions for New Trial.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Support Division, Navy and Marine Corps Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps personnel who submitted petitions for new trial to the Judge Advocate General within two years after approval of their courts-martial sentence by the convening authority but after their case had been reviewed by the Navy-Marine Corps Court of Criminal Appeals or the Court of Appeals for the Armed Forces, if appropriate.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The petition for new trial, the forwarding endorsements if the petition was submitted via the chain of command, and the action of the Judge Advocate General on the petition.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Article 73, Uniform Code of Military Justice, 10 U.S.C. 873); and 42 U.S.C. 10601 et seq.
G1, Victim’s Rights and Restitution Act of 1990 as implemented by DoD Instruction 1030.2, Victim and Witness Assistance Procedures.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a record of individual petitions in order to answer inquiries from the individual concerned and to provide additional advice to commands involved when and if such petitions are granted.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To victims and witnesses of a crime for purposes of providing information, consistent with the requirements of the Victim and Witness Assistance Program, regarding the investigation and disposition of an offense.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are kept in alphabetical order according to the last name of the individual concerned.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office space in which the file cabinets and storage devices are located is locked outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the office for four years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g.,
G1 Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Division Director, Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047.
</p><p>The request should contain full name and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, 716 Sicard Street SE, Suite 1000, Washington Navy Yard, DC 20374-5047. Individuals making such visits should be able to provide acceptable identification, e.g., Armed Forces identification card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The records are comprised of the following source materials: (1) Petitions for new trial; (2) forwarding endorsements thereon by petitioner’s commanding officer and convening/supervisory authorities of courts-martial (above information is omitted if petitioner is former service member); and (3) action of the Judge Advocate General on petitions.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05814-6" toc="yes">
<systemNumber>N05814-6</systemNumber>
<subsection type="systemName">Appellate Case Tracking System (ACTS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who have their appellate case reviewed by the Navy-Marine Corps Court of Criminal Appeals and/or the Court of Appeals for the Armed Forces.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Navy appellate case records; additional Navy appellate case information records; and historical Navy appellate case records from 1986 to present. Files contain personal information such as name, rank, Social Security Number, etc., and specific information with regard to the Navy appellate cases.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 866, 867; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track the status of courts-martial cases appealed to the Navy-Marine Corps Court of Criminal Appeals for the Armed Forces. The system will also be used by the officials and employees of the Department of the Navy to provide management and statistical information to governmental, public, and private organizations and individuals.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic disk, magnetic tape, computers, and on hard copy forms.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>ACTS users obtain information by means of a query or a request for a standard report. Data may be indexed by any data item although the primary search keys are the name, Social Security Number, or the Navy-Marine Corps Court of Criminal Appeals docket number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to building is protected by uniformed guards requiring positive identification for admission after hours. The system is protected by the following software features: User account number and password sign-on, data base access authority, data set authority for add and delete, and data item authority for list and update.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>An individual’s record is retained on disk and will be available for on-line access for twenty-five years after the close of the individual’s case. The record will be purged to magnetic tape after twenty-five years and will be utilized in a batch processing mode.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Judge Advocate General (Military Justice), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.
</p><p>The request should contain full name, Social Security Number, and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals making such visits should be able to provide some acceptable identification, e.g., Armed Forces’ I.D. card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047.
</p><p>The request should contain full name, Social Security Number, and address of the individual concerned and should be signed.
</p><p>Personal visits may be made to the Administrative Support Division, Navy and Marine Corps Appellate Review Activity, Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 716 Sicard Street SE, Suite 1000, Washington, DC 20374-5047. Individuals making such visits should be able to provide some acceptable identification, e.g., Armed Forces’ I.D. card, driver’s license, etc.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the individual’s record of trial and supporting documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05819-4" toc="yes">
<systemNumber>N05819-4</systemNumber>
<subsection type="systemName">Complaints of Wrong Under Article 138/Article 1150.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Code 13), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 and duplicate copies may be maintained in local legal office files.  Complaints, three years old or older, are stored at the Federal Records Center, Suitland, MD 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty Navy and Marine Corps personnel who have submitted complaints of wrong pursuant to Article 138, Uniform Code of Military Justice, or Article 1150 of the U. S. Navy Regulations (1990) which have been forwarded to the Secretary of the Navy for final review of the proceedings.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files consist of complaint or report, the investigations into the complaint or report, the action of the general court-martial authority, and action of the Secretary of the Navy accumulated at the Office of the Judge Advocate General.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Article 138, Uniform Code of Military Justice and Article  1150 of the U.S. Navy Regulations (1990).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by JAG as a working file to review and make recommendations to the Secretary of the Navy on Article 138 and Article 1150 complaints.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Last name of the complainant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under control of authorized personnel during working hours; the office spaces in which the file cabinets and storage devices are located is locked outside office working hours. Automated files are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.  Retire to Washington National Records Center when 3 years old.  Transfer to National Archives and Records Administration when 20 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The written request should contain full name and the approximate date the complaint was submitted for review, if known.  Written requests must be signed by the requesting individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Administrative Law), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The written request should contain full name and the approximate date the complaint was submitted for review, if known.  Written requests must be signed by the requesting individual
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Complainant; investigatory files; individuals interviewed.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05820-1" toc="yes">
<systemNumber>N05820-1</systemNumber>
<subsection type="systemName">Foreign Criminal Jurisdiction Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Office of the Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military personnel, members of civilian component and their dependents, and contractor employees and their dependents who have had criminal charges lodged against them in a foreign country.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Computerized summaries and paper copies of legal documents received and filed relative to each case, and other miscellaneous data about the particular case to include accused’s name, duty station, rate, grade, unit identification code (UIC), duty station, date of incident and country of incident.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1037; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by International and Operational Law Division personnel in the performance of their official duties when monitoring and reporting foreign criminal litigation, foreign confinement, and legal hold status of the individuals involved.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files may be retrieved by name, date of incident and country of incident.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only personnel in the International and Operational Law Division with a need-to-know are authorized access.  Offices are kept locked when not occupied.  Computers are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy when 2 years old or purpose is served, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
    <p>
        Policy Official: Judge Advocate General, 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.
    </p>
<p>Record Holder:</p>
<p>The Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Assistant Judge Advocate General (International and Operational Law Division), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066. 
</p>
<p>The request should be signed and include full name, a complete mailing address, grade, UIC, and duty station, as applicable.</p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Assistant Judge Advocate General (International and Operational Law), 1322 Patterson Avenue SE, Suite 3000, Washington, DC 20374-5066.</p>

<p>The request should be signed and include full name, a complete mailing address, grade, UIC, and duty station, as applicable.</p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Foreign judicial system, accused, attorneys representing accused, military legal advisor, Provost Marshal’s office, subject’s commanding officer, witnesses, and the complainant.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05830-1" toc="yes">
<systemNumber>N05830-1</systemNumber>
<subsection type="systemName">JAG Manual Investigative Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>For those records of incidents occurring prior to 1996, and all Litigation type investigations:  Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>For all other incidents occurring after 1996:  the General Court Martial Convening Authority of the activity in question.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who participated in, who was involved in, who incurred an injury, disease, or death in, who was intoxicated (drugs or alcohol) during, before, or after, or who had an interest in any accident, incident, transaction, or situation involving or affecting the Department of the Navy, naval  personnel, or any procedure, operation, material, or design involving the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records contain all documented evidence relevant to the item under investigation, together with an investigating officer’s report, which makes findings of fact and expresses opinions and recommendations, the reviewing authority’s actions which either approved or modified the investigating officer’s report or returned the entire record for further investigation or remedial action to perfect the record, and, the results of hearings afforded persons who incurred injuries and diseases, to allow them to explain or rebut adverse information in the record.
</p><p>The Judge Advocate General’s correspondence to locate and obtain required investigations is also included in the record.  Some records contain only a field command’s explanation as to why an investigation is not required, together with documents pertinent to this lack of requirement.  Some records contain only an accident, injury, or death report, prepared for the Department of the Navy by the Army, Air Force, Coast Guard, or other agency under reciprocal agreements, in situations where the Navy or Marine Corps could not conduct the investigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Requirement that Enlisted Men Make Up Time Lost Due to Misconduct or Abuse of Alcohol or Drugs (10 U.S.C. 972(5)); Retirement or Separation for Physical Disability (10 U.S.C. 1201-1221); E.O. 11476; Manual for Courts-Martial, paragraph 133b; Uniform Code of Military Justice (10 U.S.C. 815, 832, 869, 873, 935, 936, and 938-940); Collection From Third Party Payers Act (10 U.S.C. 2095); Military Claims Act (10 U.S.C. 2733); Foreign Claims Act (10 U.S.C. 2734, 2734a, 2734b); Emergency Payment of Claims (10 U.S.C. 2736); Non-scope Claims (10 U.S.C. 2737); Duties of the Secretary of the Navy (10 U.S.C. 5013); Duties of the Office of the Chief of Naval Operations (10 U.S.C. 5031-5033, 5035-5037); Duties of the Bureaus and Offices of the Department of the Navy and Duties of the Judge Advocate General (10 U.S.C. 5131-5153); Duties of the Commandant of the Marine Corps (10 U.S.C. 5043); Reservist’s Disability and Death Benefits (10 U.S.C. 6148); Requirement of exemplary conduct (10 U.S.C. 5947); Promotion of Accident and Occupational Safety by the Secretary of the Navy (10 U.S.C. 7205); Admiralty Claims (10 U.S.C. 7622-23); Public Vessels Act (46 U.S.C. 781-790); Suits in Admiralty Act (46 U.S.C. 741-752); Admiralty Extension Act (46 U.S.C. 740); Transportation Safety Act (49 U.S.C. 1901); Federal Tort Claims Act (28 U.S.C. 1346, 2671-2680); Financial Liability of Accountable Officers (31 U.S.C. 82, 89-92); Military Personnel and Civilian Employee’s Claims Act of 1964, as amended (31 U.S.C. 240-243); Federal Claim Collection Acts (31 U.S.C. 71-75, 951-953); Forfeiture of Pay for Time Lost Due to Incapacitation Caused by Alcohol or Drug Use (37 U.S.C. 802); Eligibility for Certain Veterans Benefits (38 U.S.C. 105); Postal claims (39 U.S.C. 712); Federal Medical Care Recovery Act (42 U.S.C.  2651-2653); General Authority to Maintain Records (5 U.S.C. 301); Records Management By Agency Heads (44 U.S.C. 3101); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>JAG Manual Investigative Records are used internally within the Department of the Navy as a basis for evaluating procedures operations, material, and designs with a view to improving the efficiency and safety of the Department of the Navy; determinations concerning status of personnel regarding disability benefits, entitlements to pay during periods of disability, severance pay, retirement pay, increases of pay for longevity, survivors’ benefits, and involuntary extensions of enlistments, dates of expiration of active obligated service and accrual of annual leave; determinations concerning relief of accountable personnel from liability for losses of public funds or property; determinations pertaining to disciplinary or punitive action and evaluation of petitions, grievances, and complaints; adjudication, pursuit, or defense of claims for or against the Government; and public information releases.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Veterans Affairs for use in determinations concerning entitlements to veterans and survivors’ benefits.
</p><p>To Servicemen’s Group Life Insurance administrators for determinations concerning payment of life insurance proceeds.
</p><p>To the U.S. Government Accounting Office for purposes of determinations concerning relief of accountable personnel from liability for losses of public funds and related fiscal matters.
</p><p>To contractors for use in connection with settlement, adjudication, or defense of claims by or against the Government, and for use in design and evaluation of products, services, and systems.
</p><p>To agencies of the Federal, State or local law enforcement authorities, court authorities, administrative authorities, and regulatory authorities, for use in connection with civilian and military criminal, civil, administrative, and regulatory proceedings and actions.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper documents and data stored prior to 1985 are stapled together (with real evidence attached, if any) in paper file  folders and stored in metal file cabinets, on shelves, and in cardboard boxes.
</p><p>Records of reports received and stored since 1985 are maintained within a computer data base.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records and data stored prior to 1985 are filed in calendar year groupings by surname of individual, bureau number of aircraft, name of ship, hull number of unnamed watercraft, or vehicle number of Government vehicles, or date of incident.  Incidents are topically cross-referenced.
</p><p>Records stored since 1985 are maintained on data base and are retrievable from the data base in calendar year groupings by surname, Social Security Number, bureau number of aircraft, name of ship, hull number of unmanned watercraft, vehicle number of Government vehicles, or date of incident.  Incidents are topically cross-referenced.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets and other storage devices under the control of authorized personnel during working hours; the office spaces in which the file cabinets and storage devices are locked outside official working hours.  Access to the building is protected by uniformed guards requiring positive identification for admission.  The data base system is protected by user account number and password sign-on, data base access authority, data set authority for add and delete, and data item authority for list and update.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained for 75 years.  All naval activities which prepare JAG manual Investigative Reports or Command Investigations or which are intermediate addresses, typically retain duplicate copies in local files for a two year period.  The release authority or the General Court Martial Convening authority retires his reports after two years to a Federal Storage Facility where they are retained for 75 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 for those incidents occurring prior to 1996, and all Litigation type investigations.
</p><p>For all other incidents occurring after 1996:  The General Court Martial Convening Authority of the activity in question.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Office of the Judge Advocate General (Claims, Investigations, and Tort Litigation), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite  3000, Washington, DC 20374-5066 for incidents occurring prior to 1996 and all Litigation type investigations.
</p><p>All other requests should be directed to the General Court Martial Convening Authority of the activity in question.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p><p>The request should contain as much identifying data as possible, including, but not limited to the complete names of all individuals involved, the location and date of incident, the bureau number of aircraft or name and hull number of ship, government vehicle number, and type of incident.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Office of the Judge Advocate General (Claims, Investigations, and Tort Litigation), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066 for incidents occurring prior to 1996 and all Litigation type investigations.
</p><p>All other requests should be directed to the General Court Martial Convening Authority of the activity in question.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p><p>The request should contain as much identifying data as possible, including, but not limited to the complete names of all individuals involved, the location and date of incident, the bureau number of aircraft or name and hull number of ship, government vehicle number, and type of incident.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records of JAG Manual Investigations are compilations of evidence, information, and data concerning the circumstances of incidents, accidents, events, transactions, and situations, prepared by administrative fact-finding bodies of utilization by proper authorities in making determinations, decisions, or evaluations relating to the matters under investigation.
</p><p>Records may contain: (1) testimony or statements of individuals who are parties to the investigations, witnesses, and others having pertinent knowledge concerning matters under investigation; (2) documentary evidence, including records and reports of military or Federal, state, or foreign, civilian law enforcement investigation, judicial, or corrections authorities; medical records and reports, investigations and accident and injury reports prepared by federal, state, or foreign governmental agencies or other organizations or persons; court  records and other public records; official logs and other official naval records; letters and correspondence, personnel, pay, and medical records; financial records, receipts, and cost estimates; publications, and other pertinent documents and writings; (3) pertinent real evidence; and (4) pertinent demonstrative evidence.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05861-1" toc="yes">
<systemNumber>N05861-1</systemNumber>
<subsection type="systemName">Private Relief Legislation.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Legislative Affairs, Department of the Navy, 1300 Navy Pentagon, Washington, DC
20350-2000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals concerning whom private legislation is introduced in the U.S. Congress.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Letters to Congressional Committees, expressing the views of the department concerning the
legislation and records necessary to prepare the letters. Collected information may include name, address, phone number, birth date,
and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy, and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To prepare the Department of the Navy’s position to Congress concerning proposed private relief legislation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To members of Congress to provide the Navy position on proposed legislation.
</p><p>To officials and employees of the Office of Management and Budget to clear the Navy position on proposed legislation.
</p><p>To other executive agencies who would have an interest in the Navy’s position on the proposed legislation and/or the Navy’s position would impact on that agency.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent. Retained on-site for at least 4 years or as long as the legislation is active. After 4 years, records are transferred to the Washington Federal Records Center Suitland, GSA Accession Section, Washington, DC 20409.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Legislative Affairs, Department of the Navy, 1300 Navy Pentagon, Washington, DC
20350-2000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system should address written inquiries to the Chief of Legislative Affairs, Department of the Navy, 1300 Navy Pentagon, Washington, DC
20350-2000.
</p><p>Individual should provide a signed request with their full name, the term and session of Congress when the bill was introduced, the
bill number, the sponsor of the bill (if available), and a copy of their driver’s license or similar substitute for identification
purposes.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should
address written inquiries to the Chief of Legislative Affairs, Department of the Navy, 1300 Navy Pentagon, Washington, DC
20350-2000.
</p><p>Individual should provide a signed request with their full name, the term and session of Congress when the bill was introduced, the
bill number, the sponsor of the bill (if available), and a copy of their driver’s license or similar substitute for identification
purposes.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Member of Congress; individual about whom file is maintained and individuals from whom he solicits information; other Navy, Marine Corps, and DOD components; OMB; and other interested executive agencies.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05870-1" toc="yes">
<systemNumber>N05870-1</systemNumber>
<subsection type="systemName">Intellectual Property Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central System:  Office of Naval Research, 800 North Quincy Street, Arlington, VA  22217-5660.  Duplicate portions of records can be retained at various Navy offices of counsel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Inventors and patent owners of inventions in which Government has an interest or which Department of the Navy has evaluated; copyright owners of works in which Government has an interest; claimants or parties in administrative proceedings or litigation with the Government involving patents, copyrights or trademarks and licensees of Government owned inventions in the custody of the Secretary of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Invention disclosures; disposition of rights in inventions of Government employees; patent applications and patented files; patent licenses and assignments; patent secrecy orders; copyright licenses and assignments; patent and copyright royalty matters; administrative claims and litigation with the Government involving patents, copyrights and trademarks including private relief legislation involving these matters; and documents and correspondence relating to the foregoing.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5022.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Navy patent personnel to determine rights of the Government and employees in employee inventions; to file and prosecute patent applications; to publish invention disclosures for public information and defensive purposes; to provide evidence and record of Government interest in or under patents or applications for patents; to provide evidence and record or patent and copyright licensing and assignment; to determine action or recommended action regarding disposition of claims or litigation; to recommend Government employee incentive awards; and to license inventions. Used by other Navy/Marine Corps commands to determine Government interest in inventions; to permit utilization of inventions; and to support employee incentive awards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the U.S. Patent and Trademark Office to determine respective rights of the Government and employee-inventors and to evidence legal interests in patent and copyright licenses and assignments; and for the prosecution of patent applications.
</p><p>To the Commissioner of Patents and Trademarks to administer patent secrecy responsibilities.
</p><p>To appropriate foreign government offices for prosecution of patent applications.
</p><p>To officials and employees of the U.S. Copyright Office to evidence legal interests in patent and copyright licenses and assignments.
</p><p>To the National Technical Information Service for publication of inventions available for licensing; non-governmental personnel (including contractors and prospective contractors) having an identified interest in particular inventions and Government rights therein, in infringement of particular patents or copyrights, or in allowance of royalties of contracts.
</p><p>To the Congress in the form of reports on particular bills for private relief and reports of action on Congressional and constituent requests.
</p><p>To government agencies involved in claims or litigation, including the Department of Justice, who have access to prosecute and defend cases.
</p><p>To all government agencies who have access to license records.
</p><p>To parties involved in particular licensing arrangements who have access to specific files involved.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and card files and electronic computer memory.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Subject matter; Navy invention case number; name of inventor, patentee, copyright owner, claimant or correspondent.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Maintained in safes and file cabinets in controlled spaces accessible only by authorized personnel who are properly instructed in the permissible use of the information and on computer memory accessible only by authorized personnel in the Office of Counsel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.  Transferred to Washington National Records Center when 4 years old.  Offered to the National Archives and Records Administration when 20 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Counsel, Code OOCC, Office of Naval Research, Arlington, VA 22217-5660.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from individual inventor, patent or copyright owner, claimant, licensor or licensee, or from U.S. Patent and Trademark Office, or from U.S. Copyright Office.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05880-2" toc="yes">
<systemNumber>N05880-2</systemNumber>
<subsection type="systemName">Admiralty Claims Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General (Admiralty and Maritime Law), Department of the Navy, 1322 Patterson Avenue SE., Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual or entity who has asserted a maritime tort claim against the Department of the Navy, is the subject of a maritime tort claim by the Department of the Navy, or is a party to maritime tort litigation involving the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The files may contain claims filed, correspondence, investigative reports, accident reports, medical and dental records, x-rays, photographs, drawings, legal memoranda, settlement agreements, releases, deck logs, litigation reports, jury verdict research evaluation guides, court records involving litigation reports and related matters.
</p><p>Depending on the facts of the claim or investigation, files may include any of the following: name, Social Security Number(SSN), truncated SSN, mariner credentials, spouse and children’s name, bank account and routing number, work identification and badge number, citizenship, race/ethnicity, physically descriptive characteristics, birth date, personal cell telephone number, home telephone number, personal email address, home address, location, date and type of incident, file number, ship name and hull number, military records, educational certificate and degree, medical records, witness descriptions, claimant’s alleged damages.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>44 U.S.C. section 3101, Records Management; 10 U.S.C. section 5013, Secretary of the Navy; 10 U.S.C. section 5043, Commandant of the Marine Corps; 10 U.S.C. sections 5031-5033, 5035-5036, Office of the Chief of Naval Operations; 10 U.S.C. sections 5148-5149, Office of the Judge Advocate General; 10 U.S.C. sections 7622-7623, Admiralty claims; 32 CFR section 752, Admiralty Claims; DoD 6025.18-R, DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397(SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To evaluate and settle Admiralty tort claims asserted for and against the Department of the Navy involving death, personal injury, property damage, or salvage, and to provide litigation support to the Department of Justice.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the Department of Defense (DoD) as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The records of investigations are provided to agents and authorized representatives of persons involved in the incident, for use in legal or administrative matters.
</p><p>Investigations are furnished to agencies of the Department of Justice and court authorities for use in connection with civil court proceedings.
</p><p>To contractors for use in connection with settlement, adjudication, or defense of claims by or against the United States, and, in certain circumstances, for use in design and evaluation of products, services, and systems.
</p><p>To agencies of Federal, State, or local court authorities, administrative authorities, and regulatory authorities, for use in connection with civilian and military civil, administrative, and regulatory proceedings and actions.
</p><p>If the records contain evidence of criminal activity, to appropriate Federal, State, or local law enforcement agencies.
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of records notices may apply to this system.
</p><p><i>Note:</i>  This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974, as amended or mentioned in this system records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of claimant or ship.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are maintained in file cabinets or other storage devices under the control of authorized personnel during working hours. The office space in which the file cabinets and storage devices are located is locked outside of official working hours. Access to the installation is protected by uniformed guards requiring positive identification for admission and access to the building is restricted to authorized persons. Access to the database system is controlled by Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Claims files are retained in the Admiralty Division for four years from the calendar year in which the file was closed. Each calendar year, admiralty claims files are reviewed. After four years, Admiralty Investigation reports from the file are sent to the Washington National Records Center (NRC). All other documents in the file are burned or shredded. Admiralty records held by NRC are reviewed 75 years from date of shipment for destruction or further retention. Electronic records are destroyed after four years.
</p><p>Historically significant records are retained in the Admiralty Division and periodically reviewed for retention, shipment to NRC, submission to the Naval History and Heritage Command (NHHC), or destruction if no longer needed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Admiralty), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE, Suite 3000, Washington Navy Yard, Washington DC 20374-1566.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Admiralty and Maritime Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE., Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p><p>Requests should contain the requesting individual’s complete name, the location and date of incident, type of incident, file number, ship name and hull number. Written requests must be signed by the requesting individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Admiralty and Maritime Law), Office of the Judge Advocate General, Department of the Navy, 1322 Patterson Avenue SE., Suite 3000, Washington Navy Yard, Washington, DC 20374-5066.
</p><p>Requests should contain the requesting individual’s complete name, the location and date of incident, type of incident, file number, ship name and hull number. Written requests must be signed by the requesting individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources of information contained in the files include the following: X-rays, medical and dental records from civilian and military doctors and medical facilities; investigative reports; witnesses; and correspondence from claimants and their representatives.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05890-1" toc="yes">
<systemNumber>N05890-1</systemNumber>
<subsection type="systemName">Claims Information System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Office of the Judge Advocate General (Code 35), Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>Secondary locations:
</p><p>Federal Tort Claims Files and Military Claims Files are located at Naval Legal Service Offices and Detachments, overseas commands with a Navy or Marine Corps judge advocate attached, and the Federal Records Center, Suitland, MD.  Local commands, with which claims under the Federal Tort Claims Act or Military Claims Act are initially filed, retain copies of such claims and accompanying files.
</p><p>Affirmative Claims Files are located at Naval Legal Service Offices and Detachments; U.S. Sending State Office For Italy; with overseas commands with a Navy or Marine Corps judge advocate attached; the Federal Records Center, Suitland, MD; and such other offices or officers as may be designated by the Judge Advocate General.
</p><p>Foreign Claims Files are located at U.S. Sending State Office for Italy; Naval Missions (including the office of the naval section of military missions); Military Assistance Advisory Groups (including the Office of Chiefs, Naval Section, Military Assistance Advisory Groups); Office of the Naval Advisory to Argentina; naval attaches; any command which has appointed a  Foreign Claims Commission; and the Federal Records Center, Suitland, MD.  Local commands, with which claims under the Foreign Claims Act are initially filed and which do not have or choose to appoint a Foreign Claims Commission, retain copies of such claims and accompanying files.
</p><p>Nonscope Claims Files are located at Naval Legal Service Offices and Detachments, and the Federal Records Center, Suitland, MD.  Local commands, with which claims under the `Nonscope’ Claims Act are initially filed, retain copies of such claims and accompanying files.
</p><p>Military personnel and Civilian Employees’ Claims Files are located at Naval Legal Service Offices and Detachments; the Federal Records Center, Suitland, MD; naval activities where there are officers specifically designated by the Judge Advocate General to adjudicate personnel claims.
</p><p>U.S. Postal Service Indemnity Claims Files are located at the Federal Records Center, Suitland, MD 20409.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who have filed claims against the Department of the Navy under the Federal Tort Claims Act, Military Claims Act, the `Nonscope’ Claims Act, or Military and Civilian Employees’ Claims Act.
</p><p>All individuals who have filed claims with the U.S. Postal Service for loss or damage to mailed matter, and which claims have been paid by the U.S. Postal Service and thereafter forwarded for reimbursement by the Department of the Navy pursuant to 39 U.S.C. 406 and 2601.
</p><p>All individuals against whom the Navy has claims sounding in tort, and all individuals who are in the military or retired or are dependents of military members and have been provided medical care by a naval medical facility or civilian medical facility for injuries or illness.
</p><p>All commercial insurance carriers against whom recovery has been sought by the Department of the Navy.  Any medical personnel involved in medical malpractice claims against the Department of the Navy.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The files may contain claims filed, correspondence, investigative reports, personnel, medical and dental records, x-rays, allied reports (such as police and U.S. Postal Service investigations), photographs, drawings, legal research and memoranda, opinions of experts and others, court documents, reports of injuries to individuals entitled to care at Navy expense, reports of damage to Navy property, statements of charges for medical and dental treatment, copies of orders, copies of insurance policies, government bills of lading, copies of powers of attorney, estimates of loss or damage, inventories, demands on carriers for reimbursement, substantiating documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Tort Claims Act (28 U.S.C. 1346(b), 2671-2680); 32 CFR 750.21-750.40; Medical Care Recovery Act (42 U.S.C.  2651-2653); Collection From Third Party Payers Act (10 U.S.C. 1095); Federal Claims Collection Act (31 U.S.C. 3701, 3711, 3716-3719); 32 CFR 757.1-757.21; Foreign Claims Act (10 U.S.C. 2734); Military Claims Act (10 U.S.C. 2733); 32 CFR 750.41-750.60; `Nonscope’ Claims Act (10 U.S.C. 2737); 32 CFR 750.60-750.69; Military and Civilian Employees Claims Act (31 U.S.C. 3701, 3721); 32 CFR 751.0-751.3; 10 U.S.C. 1552; 39 U.S.C. 406 and 2601; 5 U.S.C. 301, Departmental Regulations; 44 U.S.C. 3101; and 31 U.S.C. 3729.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage and evaluate, and process claims both for and against the Department of the Navy for purposes of adjudication, collection and litigation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The Federal Tort Claims Files and Military Claims Files are used by the claimant or his authorized representative for those claims for which payment is determined proper; to third parties in those cases in which they indemnify the U.S. Government or to verify claims; to officials and employees of the General Accounting Office and of the Department of Treasury for those claims for which payment is determined proper.
</p><p>The Affirmative Claims Files are used by insurance companies to support claims by documenting injuries or diseases for which treatment was provided at government expense; by civilian attorneys representing injured parties and the government’s interest.  For those claims for which payment is determined proper, the files or portions thereof may be provided to the Department of the Treasury.
</p><p>The Nonscope Claims Files are used by officials and employees of the Department of Justice to defend unauthorized suits brought against the U.S. under the Military Personnel and Civilian Employees’ Claim Act.  To the claimant of his/her authorized representative.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of records notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders stored in file cabinets or other storage devices.  Some records are also maintained on magnetic disc, magnetic tape, or within a computer system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by name of claimant or by a locally  assigned claim number.  Additionally, Military Personnel and Civilian Employees’ Claims Act files may be filed alphabetically by name of common carrier, warehousemen, contractors, and insurers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Documents and computer disks are maintained in filing cabinets or other storage devices under control of authorized personnel during working hours.  Password access is restricted to those personnel with a need-to-know.  The office space in which the file cabinets and storage devices are located is locked and guarded outside official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed four years after final action.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request should contain full name and address of the individual concerned and must be signed.  Visitors should be able to identify themselves by any commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to record about themselves contained in this system of records should address written inquiries to the Deputy Assistant Judge Advocate General (Claims and Tort Litigation), Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20374-5066.
</p><p>The request should contain full name and address of the individual concerned and must be signed.  Visitors should be able to identify themselves by any commonly recognized evidence of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources of information contained in the files include the  following: X-rays and medical and dental records from civilian and military doctors and medical facilities; investigative reports of accidents from military and civilian police agencies; report of circumstances if incidents from operators of Government vehicles an equipment; witnesses; correspondence from claimants, their insurance companies, state commissions, United States Attorneys, and various other Government agencies with information concerning the claim; line of duty investigations; commercial credit and asset reports; questionnaires completed by accident victims; statements of charges from civilian and military doctors and medical facilities; information provided by the claimant; investigative reports from personal property offices; investigative reports from a military member’s command or an investigative agency; information contributed from commercial carriers; substantiating documents; allied reports (such as U.S. Postal Service investigative reports); legal memoranda.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05890-8" toc="yes">
<systemNumber>N05890-8</systemNumber>
<subsection type="systemName"> NAVSEA Radiation Injury Claim Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy employees and contractors who have alleged radiation injury from radiation exposure associated with Naval Nuclear Propulsion Plants.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Excerpts from personnel medical records, Navy field organization and Navy contractor work histories, and Navy and Labor Department correspondence.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide NAVSEA Radiological Control Managers with information necessary to evaluate radiation injury compensation claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a safe with controlled access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Commander, Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.
</p><p>Written requests should include name, organization where employed at time of alleged injury and supporting evidence.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Commander, Naval Sea Systems Command (Code 08), Washington, DC 20362-5101.
</p><p>Written requests should include name, organization where employed at time of alleged injury and supporting evidence.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personnel medical records and Navy and contractor work histories.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N05891-1" toc="yes">
<systemNumber>N05891-1</systemNumber>
<subsection type="systemName">JAG Litigation Case File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066 and duplicate copies may be maintained in local legal office files.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who may or have instituted litigation concerning matters under the cognizance of the Judge Advocate General, Department of the Navy.  Excluded are cases arising in admiralty, under the Federal Tort Claims Act, and from matters under the cognizance of the Navy’s General Counsel Office.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records, correspondence, pleadings, documents, memoranda, and notes relating to the litigation or anticipated litigation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5148; and 44 U.S.C. 3101.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To represent the Department of the Navy and cognizant officials in litigation.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To U.S.  Attorneys, litigants, and other parties in  litigation.
</p><p>To Federal and state courts to whom and which information may be provided.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of litigant or anticipated litigant.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in file cabinets accessible only to persons responsible for servicing the record system in performing their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Generally retained in office files for six years after final action, then destroyed.  Specially designated files are retained for longer periods and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066.  Written requests should include full name and be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Judge Advocate General, Department of the Navy, Washington Navy Yard, 1322 Patterson Avenue, SE, Suite 3000, Washington, DC 20375-5066.  Written requests should include full name and be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From all sources with information which may impact upon actual or anticipated litigation, e.g., other record systems within DON, DOD, and other agencies and departments of the Federal Government, particularly the Department of Justice; state and local governments and law enforcement agencies; counsel and parties in litigation; third parties who provide information voluntarily or in response to discovery, etc.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>

<section id="N06110-1" toc="yes">
<systemNumber>N06110-1</systemNumber>

<subsection type="systemName">Physical Readiness Information Management System (PRIMS).
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Policy Official Naval Support Activity Mid-south, 5722 Integrity Drive, Bldg 456, Millington,
TN 38054-5045 for records of all active duty and reserve members.
</p><p>Application and database are housed with Bureau of Naval Personnel Online (<i>https://www.bol.navy.mil</i>). The mailing
address is Commanding Officer, Navy Personnel Command (PERS-5), 5720 Integrity Drive, Millington, TN 38055-6000.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy active duty and reserve personnel.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Physical Readiness Information Management System (PRIMS) consists of command information,
authorization information, member personnel data to include name, last four of Social Security Number (SSN), Department of Defense
Identification Number (DoD ID Number), Unit Identification Code (UIC), gender, service, rank, date of birth, Navy Enlisted
Code/Designator, date of last assignment, Preventive Health Assessment date, Physical Activity Risk Factor Questionnaire responses,
medical waivers, body composition assessment (weight, height, neck, abdomen, waist, hips, percent body fat), Physical Readiness Test
data, Fitness Enhancement Program data, Progress/Readiness Waivers, and Nutrition data.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; OPNAVINST 6110.1 Series, Physical Readiness Program;
DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a standardized Navy database to monitor and track the progress of members’
Physical Fitness Assessment (PFA) data and to identify, screen, train, educate, counsel, monitor and rehabilitate members who do not
meet the PFA standards. This system is used by officials and employees responsible for performing fitness assessment and entering
results into the system for the Department of the Navy, in the performance of their official duties relating to the conduct of
physical fitness studies.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy
Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of records notices may apply to this
system.
</p><p><i>Note:</i>  This system of records contains Individually Identifiable Health Information. The DoD Health Information Privacy
Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most
such health information. DoD 6025-18-R may place additional procedural requirements on the uses and disclosures of such
information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Records are maintained on Web-based server. Paper records may be printed from the database.Paper records and/or electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, last four of SSN or DoD ID Number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, files and elements are accessible only to authorized persons
having an official need-to-know. Physical access to terminals, terminal rooms, buildings and activities grounds are controlled by
locked terminals and rooms, guards, personnel screening and visitor registers.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained in PRIMS for five years and then archived and maintained by the
primary record holder for an additional five years and then destroyed. Individual commands maintain working copies of the records and
destroy after five years.
Records are maintained for a period of five years and then destroyed.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 and/or the local command fitness leader/assistant command fitness leader.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All active duty and active Reserve Navy members with internet capabilities who are seeking to
determine whether this system of records contains information about themselves can access this record system online by first going to
<i>https://www.bol.navy.mil</i>. Member must use LOGIN ID and password or Common Access Card (CAC) to gain access to site and
then select PRIMS from the menu.
</p><p>Former service members who are seeking to determine whether this system of records contains information about themselves should
address written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or to
the official command where they were last assigned.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Requests must be signed and individuals should include their full name, last four of SSN, name or UIC of last command assigned,
and dates of last assignment.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>All active duty and active Reserve Navy members with Internet capabilities seeking access to
records about themselves in this system of records may do so by first going to <i>https://www.bol.navy.mill</i>. Member must
use LOGIN ID and Password or CAC to gain access to site and then select PRIMS from the menu.
</p><p>Former service members seeking access to records about themselves in this system of records may receive a copy of the records by
addressing written inquiries to the Chief of Naval Operations (Code N135), 5720 Integrity Drive, Millington, TN 38055-6000 or
to the official command where they were last assigned.
</p><p>Requests must be signed and individuals should include their full name, last four of SSN, name or UIC of last command assigned and
dates of last assignment.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual
requesting access to the records.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in the Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, command personnel, and/or medical personnel.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06150-1" toc="yes">
<systemNumber>N06150-1</systemNumber>
<subsection type="systemName">Medical Department Professional/Technical Personnel Development.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; individual’s duty station or reserve unit (see Directory of the Department of the Navy Mailing Addresses); Military Sealift Command, Navy Department, Washington, DC 20390; National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, Missouri 63132; National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118; Bureau of Medicine and Surgery managed education and training activities; various colleges and universities affiliated with BUMED managed education and training activities.  Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy (military and civilian) health care personnel; applicants to student status in Navy Aerospace Medicine, Navy Aerospace Physiology and Navy Aerospace Experimental Psychology; Navy (military and civilian) personnel qualified as divers or involved in other professional/specialty/technical training; Navy (military and civilian) personnel exposed to occupational/environmental hazards; distinguished/noted civilian physicians employed by the Navy in capacity of lecturer/consultant.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel records, including demographic, medical, and personal data, records of disciplinary, administrative, and credentialing, and punitive actions, curricula vitae of both active-duty and civilian lecturers/consultants.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 10, 5 U.S.C. 301; Title 10, CFR part 20, Standards for Protection Against Radiation; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the Bureau of Medicine and Surgery’s management of health care personnel, including education and training activities; procurement; assignments planning; professional/specialty/technical training; credentialing; promotional decisions; career development planning; evaluation of candidates for position of lecturer/consultant; mobilization, planning, and verification of reserve service; surgical team contingency planning.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information of adverse actions, including administrative or disciplinary actions or revocations of health care providers’ clinical credentials may be disseminated to the various federal and state licensure boards, professional regulating bodies, and appropriate military and civilian organizations and facilities.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records stored on disc, tape, punched cards, and machine listings. Manual records stored in card files and folders in filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records retrieved by full name, Social Security Number, file numbers, program title or locator card. Automated records retrieved by key to any data field.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records maintained in monitored or controlled access rooms or areas; public access to the records is not permitted; computer hardware is located in supervised areas; access is controlled by password or other user code system; utilization reviews ensure that the system is not violated. Access is restricted to personnel having a need for the record in the performance of their duties. Buildings/rooms locked outside regular working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Medical Department personnel professional development and training records; Headquarters, BUMED records--retained at BUMED for duration of member’s service, then retired to NPRC, St. Louis for 10 year retention; COMNAVMEDCON field activities--retained 5 years, then destroyed.
</p><p>Radiation exposure records; personnel exceeding exposure limits--retained at BUMED 50 years, then destroyed; all others--retained 5 years, then destroyed.
</p><p>Surgical support team records; Headquarters, BUMED--destroyed upon termination of active duty service; BUMED field activities--destroyed upon termination of duty at the Medical Department facility.
</p><p>Curricular vitae of lecturers/consultants--destroyed upon termination of status at the Medical Department facility.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132; Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118; Commanding Officers of naval activities, ships and stations.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Offices where requester may visit to obtain information of records pertaining to the individual: Potomac Annex, 23rd and E Streets, NW, Washington, DC 20372-5120; Navy medical centers and hospitals; other Navy health care facilities; and BUMED managed education and training facilities.
</p><p>The individual should present proof of identification such as an I.D. Card, driver’s license, or other type of identification bearing signature and photograph.
</p><p>Written requests may be addressed as follows:
</p><p> Active duty Navy members or civilian employees presently working for the Navy should address requests to the Commanding Officer of the Facility or ship where they are stationed or employed.
</p><p>Former members of the Navy should address requests to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132.
</p><p>Former civilian employees of the Navy should address requests to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118.
</p><p>All written requests should contain full name, rank, Social Security Number, file number (if any) and designator.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Offices where requester may visit to obtain information of records pertaining to the individual: Potomac Annex, 23rd and E Streets, NW, Washington, DC 20372-5120; Navy medical centers and hospitals; other Navy health care facilities; and BUMED managed education and training facilities.
</p><p>The individual should present proof of identification such as an I.D. Card, driver’s license, or other type of identification bearing signature and photograph.
</p><p>Written requests may be addressed as follows:
</p><p> Active duty Navy members or civilian employees presently working for the Navy should address requests to the Commanding Officer of the Facility or ship where they are stationed or employed.
</p><p>Former members of the Navy should address requests to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132.
</p><p>Former civilian employees of the Navy should address requests to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118.
</p><p>All written requests should contain full name, rank, Social Security Number, file number (if any) and designator.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military headquarters, offices and commands; education institutions at training hospitals; boards, colleges and associations of professional licensure and medical specialties; personnel records; information submitted by the individual; automated system interface.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06150-2" toc="yes">
<systemNumber>N06150-2</systemNumber>
<subsection type="systemName">Health Care Record System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Military outpatient health (medical and dental) records of active duty individuals are retained at the member’s medical or dental treatment facility. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p><p>Military outpatient health (medical and dental) records of current reservists are retained by the member’s command. Military outpatient health (medical and dental) records of retired and separated individuals are retained at the National Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5100; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; Marine Corps Reserve Support Center, 10905 El Monte, Overland Park, KS 66211-1408; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p><p>Inpatient health records are retained at the originating naval medical treatment facility (official mailing addresses are published as an appendix to the Navy’s compilation of system of records notices); Department of Veterans Affairs Hospitals; other medical treatment facilities such as PRIMUS; National Personnel Records Center (Military), 9700 Page Avenue, St. Louis, MO 63132-5100; National Personnel Records Center (Civilian), 111 Winnebago Street, St. Louis, MO 63118-4199; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408; Medical Director, American Red Cross, Washington, DC 20226; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p><p>Outpatient health (medical and dental) treatment records of civilians are retained at the originating naval medical or dental treatment facility (official mailing addresses are published as an appendix to the Navy’s compilation of system of records notices); Department of Veterans Affairs Hospitals; other medical treatment facilities such as PRIMUS; National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100; National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199; Medical Director, American Red Cross, Washington, DC 20226; Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; or Commandant of the Marine Corps, Headquarters, U.S. Marine Corps, 2 Navy Annex, Washington, DC 20380-0001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps personnel, other military personnel, dependents, retired and separated military personnel and dependents, civilian employees, Red Cross personnel, foreign personnel, VA beneficiaries, humanitarian patients, and all other individuals who receive treatment at a Navy medical or dental treatment facility. All commercial insurance carriers with whom the Department of the Navy has filed a claim under the Third Party Payers Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Outpatient and inpatient health (medical and dental) records contain forms documenting care and treatment. These records contain patient and sponsor demographic data.
</p><p>Secondary health records contain forms documenting care and treatment at specific departments or clinics.
</p><p>Subsidiary health records contain information from individual health records and supporting documentation. Examples are: X-ray files; electrocephalogram tracing files; laboratory or secondary treatment record with supporting documentation or they may be based on the files; pharmacy files, social work case files; alcohol rehabilitation files; psychiatric or psychology case files, including psychology files documenting the clinical psychological evaluation of individuals for suitability for certain assignments; nursing care plans; medication and treatment cards, stat/daily orders; patient intake and output forms; ward reports; day books; nursing service reports; pathology and clinical laboratory reports; tumor registries; autopsy reports; laboratory information system (LABIS); blood transfusion reaction records; blood donor and blood donor center records; pharmacy records, surgery records, and vision records and reports; communicable disease case files, statistics, and reports; occupational health, industrial, and environmental control records, statistics, and reports, including data concerning periodic and total lifetime accumulated exposure to occupational/environmental hazards; emergency room and sick call logs; family advocacy case files, statistics, reports, and registers; psychiatric workload statistics and unit evaluations; gynecology malignancy data, etc.
</p><p>Aviation physical examinations and evaluation case files contain medical records documenting fitness for admission or retention in aviation programs.
</p><p>Marine Security Guard Battalion psychological examination, evaluation, and treatment case files contain medical records documenting suitability for assignment as Embassy Guards.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1095, Collection from Third Party Payers Act; 10 U.S.C. 5131 (as amended); 10 U.S.C. 5132; 44 U.S.C. 3101; 10 CFR part 20, Standards for Protection Against Radiation; and, E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used by officials, employees and contractors of the Department of the Navy (and members of the National Red Cross in naval medical treatment facilities) in the performance of their official duties relating to the health and medical treatment of Navy and Marine Corps members; physical and psychological qualifications and suitability of candidates for various programs; personnel assignment; law enforcement; dental readiness; claims and appeals before the Council of Personnel Boards and the Board for Correction of Naval Records; member’s physical fitness for continued naval service; litigation involving medical care; performance of research studies and compilation of statistical data; implementation of preventive medicine programs and occupational health surveillance programs; implementation of communicable disease control programs; and management of the Bureau of Medicine and Surgery’s Radiation program and to report data concerning individual’s exposure to radiation.
</p><p>This system is also used for the initiation and processing, including litigation, of affirmative claims against potential third party payers.
</p><p>This system is used by officials and employees of other components of the Department of Defense in the performance of their official duties relating to the health and medical treatment of those individuals covered by this record system; physical and psychological qualifications and suitability of candidates for various programs; and the performance of research studies and the compilation of medical data.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To officials and employees of the Department of Veterans Affairs in the performance of their official duties relating to the adjudication of veterans’ claims and in providing medical care to Navy and Marine Corps members.
</p><p>To officials and employees of other departments and agencies of the Executive Branch of Government upon request in the performance of their official duties related to review of the physical qualifications and medical history of applicants and employees who are covered by this record system and for the conduct of research studies.
</p><p>To private organizations (including educational institutions) and individuals for authorized health research in the interest of the Federal Government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of the National Research Council in cooperative studies of the National History of Disease.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties relating to public health and welfare, communicable disease control, preventive medicine, child and spouse abuse prevention and public safety.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing and accreditation of health care providers.
</p><p>To law enforcement officials to protect the life and welfare of third parties. This release will be limited to necessary information. Consultation with the hospital or regional judge advocate is advised.
</p><p>To spouses of service members (including reservists) who are infected with the Human Immunodeficiency Virus. This release will be limited to HIV positivity information. Procedures for informing spouses will be published by the Director, Naval Medicine and must be used.
</p><p>To military and civilian health care providers to further the medical care and treatment of the patient.
</p><p>To release radiation data per 10 CFR part 20.
</p><p>To third parties in those cases where the Government is seeking reimbursement under the Third Party Payers Act.
</p><p>When required by federal statute, by executive order, or by treaty, medical record information will be disclosed to the individual, organization, or government agency, as necessary.
</p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of records notices also apply to this system.
</p><p><i>Note: </i> Records of identity, diagnosis, prognosis or treatment of any patient which are maintained in connection with the performance of any program or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, except as provided in 42 U.S.C. 290dd-2(e), be confidential and be disclosed only for the purposes and under the circumstances expressly authorized under 42 U.S.C. 290dd-2(b). The ‘Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Primary, secondary, and subsidiary medical health records are stored in file folders, microform, on magnetic tape, personal computers, machine listings, discs, and other computerized or machine readable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Military health (medical and dental) treatment records are filed and maintained by the last four digits of the military member’s Social Security Number, the member’s last name, or the member’s Social Security Number. A locator case file cross-references the patient’s name with the location of his/her record.
</p><p>Inpatient (clinical) health records are filed and maintained by the last four digits of the sponsor’s Social Security Number or a register number. A manual or automatic register of patients is kept at each Navy medical treatment facility. The location of the file can be determined by a seven-digit register number or the patient’s name.
</p><p>Outpatient (medical and dental) health records are filed and maintained by the sponsor’s Social Security Number or date of birth, relationship to the sponsor, and name. A locator file cross-references the patient’s name with the location of his/her record.
</p><p>Treatment records retired to a Federal Records Center prior to 1971 are retrieved by the name and service number or file number. After that date, records are retrieved by name and Social Security Number.
</p><p>Aviation medical records are filed and maintained by Social Security Number and name.
</p><p>Marine Security Guard Battalion psychological examination, evaluation, and treatment case files contain medical records documenting fitness for assignment as Embassy Guards and are filed and maintained by Social Security Number and name. Subsidiary health care records may or may not be identified by patient identifier. When they are, they may be retrieved by name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various kinds of filing equipment in specific monitored or controlled access rooms or areas; public access is not permitted. Computer terminals are located in supervised areas. Access is controlled by password or other user code system. Utilization reviews ensure that the system is not violated. Access is restricted to personnel having a need for the record in providing further medical care or in support of administrative/clerical functions. Records are controlled by a charge-out system to clinical and other authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Health care records are retained, retired, and disposed of in accordance with Secretary of the Navy Instruction 5215.5 (Disposal of Navy Marine Corps Records) and Bureau of Medicine and Surgery Instruction 6150.1 (Health Care Treatment Records). Specifics are given below:
</p><p>Military health (medical and dental) records, are transferred with the member upon permanent change of duty station to his/her new duty station. These records are retired to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100; Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800; and, Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408.
</p><p>Inpatient health records are transferred to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100 or to the National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199, two years after the calendar year of the last date of treatment.
</p><p>Outpatient health records of civilians are transferred to the National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100 or to the National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199, two years after the calendar year of the last date of treatment.
</p><p>X-ray files are retained on-site and destroyed three years after the last x-ray in the file. Asbestos x-rays are retained on site indefinitely.
</p><p>Secondary health record may be retained separate from the health record. A notation is made in the health record that these records exist and where they are being kept. When the health record is retired or the patient transfers, these records should be entered in the health record.
</p><p>Aviation medical records are retained at the activity and destroyed when 30 years old.
</p><p>Marine Security Guard Battalion psychological examination, evaluation, and treatment case files containing medical records documenting fitness for assignment as Embassy Guards are retained at the activity and destroyed after 50 years.
</p><p>Clinical psychology case files documenting suitability for special assignment will be retained at the originating medical treatment facility and destroyed when 50 years old.
</p><p>Radiation exposure records for personnel are maintained indefinitely in the health record, and in a centralized exposure registry held by the Navy Environmental Health Center Detachment, Naval Dosimetry Center, Bethesda, MD 20889-5614.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Service medical (health and dental) records for active and reserve, Navy and Marine Corps: Chief, Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; Commanding Officers, Naval Activities, Ships and Stations; and, Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100. Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p><p>Inpatient and outpatient treatment records: Chief, Bureau of Medicine and Surgery, 2300 E Street, Northwest, Washington, DC 20372-5300; Commanding Officers and Officers-in-Charge of naval medical treatment facilities; and, Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100. Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Active duty Navy and Marine Corps personnel and drilling members of the Navy and Marine Corps Reserves seeking to determine whether this system of records contains information about themselves should address written inquiries to the originating medical or dental treatment facility. Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p><p>Inactive Naval Reservists should address requests for information to the Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800. Marine Reservists should address requests for information to Marine Corps Reserve Support Center, 10950 El Monte, Overland Park, KS 66211-1408. Former members who have no further reserve or active duty obligations should address requests for information to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100.
</p><p>All written requests should contain the full name and Social Security Number of the individual, his/her signature, and in those cases where his/her period of service ended before 1971, his/her service or file number. In requesting records for personnel who served before 1964, information provided to the National Personnel Records Center should also include date and place of birth and dates of periods of active Naval service.
</p><p>Records may be requested in person. Proof of identification will consist of the Armed Forces Identification Card or by other types of identification bearing picture and signature.
</p><p>Requests for inpatient records within two years of inpatient stay should be addressed to the Commanding Officer of the hospital where the individual was treated.
</p><p>Requests for inpatient records after two years after inpatient stay should be addressed to the Director, National Personnel Records Center, (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118-4199 or to the Director, National Personnel Records Center, (Military Personnel Records), 9700 Page Avenue, St. Louis, MO 63132-5100.
</p><p>Requests for subsidiary medical records should be addressed to the Commanding Officer of medical or dental center where treatment was received.
</p><p>The following data should be provided: Full name, Social Security Number, status, date(s) of treatment or period of hospitalization, address at time of medical treatment, and service number.
</p><p>Full name, date, and place of birth, I.D. card or driver’s license, or other identification to sufficiently identify the individual with the medical records held by the treatment facility must be presented.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to record about themselves contained in this system of records should address written inquiries to the medical or dental treatment facility where treatment was received or to the officials listed under `Notification procedure’.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Reports from attending and previous physicians and other medical personnel regarding the results of physical, dental, and mental examinations, treatment, evaluation, consultation, laboratory, x-rays, and special studies conducted to provide health care to the individual or to determine the individual’s physical and dental qualification.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM06150-3" toc="yes">
<systemNumber>NM06150-3</systemNumber>
<subsection type="systemName">Health/Dental Research Center Data File (September 8, 2004, 69 FR 54275).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Medical Research and Development Command, Naval Medical Research Institute, Naval Health Research Center, and/or Naval Dental Research Institute to which individual is assigned. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>For medical: Navy and Marine Corps personnel on active duty since 1960 to date and civilians taking part in Operation Deep Freeze, 1964 to date; for U.S. Coast Guard, Air Force, and Army personnel on active duty since 1980.
</p><p>For dental: Navy and Marine Corps personnel on active duty since 1967 to date.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Extracts of information from official medical/dental and personnel records, results of dental examinations conducted by staff research scientists, as well as information dealing with biographical, attitudes, and questions relating to medical and dental health patterns during active service or prior to active duty.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 8013, Secretary of the Air Force; 10 U.S.C. 5041, Headquarters, Marine Corps; 14 U.S.C. 93, Commandant, U.S. Coast Guard General Powers; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To research, monitor and analyze the types and frequency of medical and dental diseases and illnesses in Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel.
</p><p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p><p><i>Note: </i>  This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and automated records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrievability is by Social Security Number or service number as appropriate for military and former military personnel. Civilians are by name only.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is restricted to personnel having a need to work with the research data stored. Access is controlled by password for health records stored on magnetic tape. Computerized dental research records contain I.D. numbers that can be matched to Social Security Numbers on code sheets maintained by research personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Research records are permanent. Paper records, if used, are maintained for five years at the activity performing the research and then retired to the Federal Records Center, St. Louis, MO.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding Officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer of the activity in question.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p><p>Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel and former serving members must provide a Social Security Number or service number as appropriate, give the branch of service, and years of active duty. Civilians in Operation Deep Freeze must identify themselves by full name and the year in which they wintered over.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer of the activity in question.
</p><p>Official mailing addresses are published in the Standard Navy Distribution List available at http://neds.daps.dla.mil/sndl.htm.
</p><p>Navy, Marine Corps, U.S. Coast Guard, Air Force, and Army personnel and former serving members must provide a Social Security Number or service number as appropriate, give the branch of service, and years of active duty. Civilians in Operation Deep Freeze must identify themselves by full name and the year in which they wintered over.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is derived from (a) Medical Treatment Record Systems, including medical, dental, health records, inpatient treatment records and outpatient treatment records, (b) Personnel Records System and Personnel Rehabilitation Support System, (c) Enlisted Master File, (d) information provided by the members themselves on a volunteer basis in response to specific research questionnaires and forms, (e) information provided by the members’ peers and superiors, and (f) the Defense Manpower Data Center.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06150-4" toc="yes">
<systemNumber>N06150-4</systemNumber>
<subsection type="systemName">DoD Birth Defects Registry.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Health Research Center, Emerging Illness Division, PO Box 85122, San Diego, CA 92186-5122.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DoD beneficiary infants born in both military and civilian medical facilities beginning October 1, 1993, and their parents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic data and health data potentially related to a birth defect.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 131, Office of the Secretary of Defense; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 2358, Research and Development Projects; E.O. 9397 (SSN); and OASD/HA Policy for National Surveillance for Birth Defects Among Department of Defense (DoD) Health Care Beneficiaries Clinical Policy 99-006 dated November 17, 1998.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine those birth defects that are most common within this population; to provide information regarding increases, if any, in the incidence of specific malformations; to compare rates stratified by beneficiary status (military or dependent) and among active-duty personnel, by occupation; to identify geographical or military service-related areas of reproductive concern for cluster analysis; to identify any correlation of rates of defects with changing trends in cultural, social, and environmental factors; and to provide a data repository that future investigators and policy makers might use to study militarily important birth defects hypotheses.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Social Security Administration (SSA) for considering individual claims for benefits for which SSA is responsible.
</p><p>To the Department of Veterans Affairs (DVA) for considering individual claims for benefits for which that DVA is responsible, and for use in scientific, medical and other analysis regarding reproductive outcomes research associated with military service.
</p><p>To the Department of Health and Human Services, Centers for Disease Control and Prevention and state birth defect registries for use in scientific, medical and other analysis regarding reproductive outcomes research associated with military service.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computerized and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on a need-to-know basis only. Computerized information is password protected and maintained in a locked and/or guarded office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when three years old or discontinuance of function, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW., Washington, DC 20372-5300. System manager: Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity where assigned.
</p><p>The request should contain full name, Social Security Number, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records contained in this system of records should address written inquiries to the commanding officer of the activity where assigned. The request should contain full name, Social Security Number, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, American Red Cross, blood donors, hospitals, persons seeking replacement of blood.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06500-1" toc="yes">
<systemNumber>N06500-1</systemNumber>
<subsection type="systemName">Millennium Cohort Study.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Health Research Center, Deployment Health Research, Department 164, 140 Sylvester Road, San Diego, CA 92106-3521.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>An initial probability-based, cross-sectional sample of U.S. Armed Forces personnel (active duty Army, Navy, Marine Corps, Coast Guard, Air Force, and Reserve/National Guard, and veterans), as of October 2000, that will be followed prospectively by postal or web surveys every 3 years over at least a 67-year period.  The initial sample was comprised of 77,047 service members including individuals who have been deployed to Southwest Asia, Bosnia, or Kosovo since August 1997.  In October 2004 and October 2007, samples of 31,110 and 43,440, respectively, of new Armed Forces personnel were added to the Cohort.  In May 2011, a random sample of approximately 50,000 new Armed Forces personnel was added to the Cohort.  The individuals will be followed until at least the year 2068, even if they retire or separate.  The Millennium Cohort Study will also evaluate families of service members by adding a spouse assessment component to the Cohort, called the Millennium Cohort Family Study, where spouses complete a survey about themselves and their children.  Beginning in May 2011, a sample of approximately 10,000 spouses of Armed Forces personnel were added to the Family Cohort and will be followed until at least 2022.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic data: Name, last four of Social Security Number (SSN), subject identification number, rank, grade, gender, military occupational specialty; health data: self-reported medical conditions and symptoms, smoking and drinking behaviors wellness, life experiences, and relationship with family.  Validated instruments are incorporated to capture self-assessed physical and mental functional status (Short Form-36 Veterans), psychosocial assessment (Patient Health Questionnaire), and post-traumatic stress disorder (Patient Checklist-17).  These records include all data elements previously mentioned.  </p>

<p>Information obtained from the survey responses will be supplemented with deployment, occupational, vaccination, and healthcare utilization data related to individual health status.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5031, Office of the Chief of Naval Operations: function, composition; 10 U.S.C. 5032, Office of the Chief of Naval Operations: general duties; DoDD 5124.02, Under Secretary of Defense for Personnel and Readiness(USD(P&amp;R)); 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness(USD(P&amp;R)); OPNAVINST 5300.8C, Coordination and Control of Personnel Surveys; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To create a probability-based database of service members and veterans who have, or have not, deployed overseas so that various longitudinal health and research studies may be conducted over a 67-year period.  The database will be used:</p>

<p>a. To systematically collect population-based demographic and health data to evaluate the health of Armed Forces personnel throughout their careers and after leaving the service.</p>

<p>b. To evaluate the impact of operational deployments on various measures of health over time including medically unexplained symptoms and chronic diseases to include cancer, heart disease and diabetes.</p>

<p>c. To serve as a foundation upon which other routinely captured medical and deployment data may be added to answer future questions regarding the health risks of operational deployment, occupations, and general service in the Armed Forces.</p>

<p>d. To examine characteristics of service in the Armed Forces associated with common clinician-diagnosed diseases and with scores on several standardized self-reported health inventories for physical and psychological functional status.</p>

<p>e. To provide a data repository and available representative Armed Forces cohort that future investigators and policy makers might use to study important aspects of service in the Armed Forces including disease outcomes among an Armed Forces cohort.</p>

<p>In addition to revealing changes in veterans’ health status over time, the Millennium Cohort Study will serve as a data repository, providing a solid foundation upon which additional epidemiological studies may be constructed.</p>

<p>f. To access the associations of military service on the health and well-being of military families, and to compare the adjusted probabilities of new onset diseases and conditions among military spouses."</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3):
</p><p>To the Department of Veterans Affairs (DVA) for (1) considering individual claims for benefits for which that DVA is responsible; and (2) for use in scientific, medical and other analysis regarding health outcomes research associated with military service.
</p><p>To the Department of Health and Human Services, Centers for Disease Control and Prevention for use in scientific, medical and other analysis regarding health outcome research associated with military service.
</p><p>Note: </p><p>All disclosures to the DVA and HHS must have prior approval of the Naval Health Research Center Institutional Review Board and a Memorandum of Understanding must be enteredd into to ensure the right and obligations of the signatories are clear.  Access to data (1) is provided on need-to-know basis only; (2) must adhere to the rule of minimization in that only information necessary to accomplish the purpose for which the disclosure is being made is releasable; and (3) must follow strict guidelines established in the data sharing agreement.
</p><p>To the Social Security Administration (SSA) for considering individual claims for benefits for which that SSA is responsible.
</p><p>The DoD "Blanket routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by military service member’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to areas where records are maintained is limited to authorized personnel.  Access control devices protect areas during working hours and intrusion alarm devices during non-duty hours.  Access to data is provided on a need-to-know basis only.  Paper records are kept in locked file cabinets.  Data is stored on a secure server.  All supplied sensitive information is transmitted via encrypted Secure Sockets Layer (SSL) technology.  Randomly generated subject identification numbers are used as the primary identifier instead of the individual’s names.  Electronic records can only be accessed by authorized personnel with Common Access Cards (CAC) in conjunction with a personal identification number.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records and signed original paper consent forms are permanent and transferred to the nearest Federal Records Center (FRC) when 5 years old and then transferred to NARA when 20 years old.  Temporary supporting records (to include paper records) are transferred to the nearest FRC when 5 years old and destroyed when 10 years old.  Temporary non-record files (to include paper records or to include paper copies of the surveys) will be destroyed when 5 years old or on completion/termination of project.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commanding Officer, Naval Health Research Center, 140 Sylvester Rd, San Diego, CA 92106-3521.</p>

<p>Record Holder: Senior Investigator, The Millennium Cohort Study, Naval Health Research Center, Deployment Health Research Department, 140 Sylvester Rd, San Diego, CA 92106-3521.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Senior Investigator, The Millennium Cohort Study, Naval Health Research Center, Deployment Health Research Department, 140 Sylvester Rd, San Diego, CA 92106-3521.</p>

<p>The request should contain the individual’s name and last four of SSN, subject identification number (if known) and must be signed by the individual requesting the information.  </p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Senior Investigator, The Millennium Cohort Study, Naval Health Research Center, Deployment Health Research Department, 140 Sylvester Rd, San Diego, CA 92106-3521.</p>

<p>The request should contain the individual’s name and last four of SSN, subject identification number (if known) and must be signed by the individual requesting the information.  </p>

<p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual participant survey instruments; Composite Health Care System (CHCS); Corporate Executive Information Systems; Defense Manpower Data Center (DMDC); Defense Enrollment Eligibility Reporting System (DEERS); Civilian Health and Medical Program of the Uniformed Services; MHS Data Repository (MDR); Armed Forces Health Longitudinal Technology Application (AHLTA); Armed Forces Medical Examiner System (AFMES); National Data Index (NDI); Army Medical Surveillance Activity (AMSA); Joint Theater Trauma Registry (JTTR); Department of Veterans Affairs Computerized Patient Record System (CPRS); survey research instruments and health research records at Naval Medical Center, San Diego; and individual physical exams and biological specimens.
</p></xhtmlContent></subsection></section>
<section id="NM06150-6" toc="yes">
<systemNumber>NM06150-6</systemNumber>
<subsection type="systemName">Medical Readiness Reporting System (MRRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Space and Naval Warfare Systems Center New Orleans (SSC NOLA), 2251 Lakeshore
Drive, New Orleans, LA 70122-0001.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active Duty and Reserve Air Force, Army, Coast Guard, Marine Corps and
Navy Personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN) and/or DoD ID Number, home address, phone
number, work email address, gender, date of birth, unit assigned; medical readiness data that includes immunizations
(dates and type), laboratory results and/or procedures, physicals, eye, audio and dental exams, dental readiness category
and injury status.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters,
Marine Corps; BUMED Note 6110, Tracking and Reporting Individual Medical Readiness Data; SECNAVINST 6120.3,
Secretary of the Navy Periodic Health Assessment for Individual Medical Readiness; Pub. L. 108-735,
Section 731 Ronald Reagan National Defense Authorization Act, 10 U.S.C. 136(d), Under Secretary of Defense for
Personnel; 10 U.S.C. 671, Members not to be assigned outside United States before completing training; DoD
6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to track medical readiness to ensure individuals are medically eligible to be deployed; to track lab, exams, physicals, and immunizations that impact medical readiness; and to provide immunization data to the Defense Enrollment Eligibility System (DEERS).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed
outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses that appear at the beginning of the Navy’s compilation of system of record
notices may apply to this system.
</p><p><i>Note:</i>  This system of records contains Individually Identifiable Health Information. The DoD
Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health information. DoD 6025-18-R may place
additional procedural requirements on the uses and disclosures of such information beyond those found in the
Privacy Act of 1974 or mentioned in this system of records notice.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer processing facilities and terminals are located in restricted areas
accessible only to authorized persons that are properly screened, cleared, and trained. Access to this system of records
and personal information is restricted by use of the Common Access Card (CAC). Manual records and computer printouts are
available only to authorized personnel having a need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent pending approval of disposal.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For Air Force: MODS Technical Manager PMD/USAMITC 2720 Howitzer, Bldg
2372, Fort Sam Houston, TX 78234-5013.
</p><p><i>For Army:</i> DASG-Human Resources, Defense Health Headquarters, Falls Church, VA
22042-5140.
</p><p><i>For Coast Guard:</i> United States Coast Guard (USGC), Headquarters (CG-912), 2100 2nd
Street SW., Suite 1100, Washington, DC 20593-0001.
</p><p><i>For Marine Corps:</i> Headquarters U.S. Marine Corps, PPO, PLN (National Plans Branch), 3000
Marine Corps Pentagon, Washington, DC 20350-3000.
</p><p><i>For Navy:</i> Commander, Navy Personnel Command (PERS-455), 5720 Integrity Drive,
Millington, TN 38055-0455.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains
information about themselves should address written inquiries to the appropriate systems manager listed above.
</p><p>The signed letter should contain full name and SSN and/or DoD ID Number.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of
the individual requesting access to the records.
</p><p>The signed letter should contain full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system
of records should address written inquiries to the appropriate systems manager listed above.
</p><p>The signed letter should contain full name and SSN and/or DoD ID Number.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of
the individual requesting access to the records.
</p><p>The signed letter should contain full name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; their medical records; military personnel records; care giver; testing data; dental information; physical readiness records, and Defense Manpower Data Center (DMDC).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM06150-7" toc="yes">
<systemNumber>NM06150-7</systemNumber>
<subsection type="systemName">Combat Trauma Registry Expeditionary Medical Encounter Database (CTR EMED).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Dept 161, Naval Health Research Center (NHRC), 140 Sylvester Road, San Diego, CA 92106-3521.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All injury, disease, psychiatric, and sick call patients (active duty Army, Air Force, Navy, Marine Corps, Coast Guard, Reserve and National Guard,) initially treated at a deployed medical facility during military operations.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Demographic and health data related to the injury, disease or psychiatric event incurred. Demographic data includes individual’s name, Social Security Number (SSN), rank, unit, date of birth, gender. Event data includes mechanism of injury, personal protective equipment, date and times of injury, and arrival to the treatment facility. Health data includes anatomical location of injury, vital signs, diagnosis, treatment, procedures, operative notes, disposition, outcomes, and quality of life indicators.
</p><p>Health data are collected from clinical encounters, from the point of injury (or disease event) through long-term rehabilitative care.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; OASD/HA Policy 04-031, Coordination of Policy to Establish a Joint Theater Trauma Registry; DoD 6025.18-R, DoD Health Information Privacy Regulation; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To create, populate, and maintain a computerized database of medical events associated with casualty care. From the point of injury (or disease event) through final rehabilitative outcome(s) for patients sick or injured while deployed; to track persons through the medical chain of evacuation; to relate outcomes with medical care received; and to track active duty personnel initially treated at these facilities throughout the medical chain of evacuation and on through long-term rehabilitative care.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system, except as identified below.
</p><p><i>Note 1:</i>  This system of records contains individually identifiable health information. The DoD Health Information Privacy Regulation (DoD 6025.18-R) issued pursuant to the Health Insurance Portability and Accountability Act of 1996, applies to most such health information. DoD 6025.18-R may place additional procedural requirements on the uses and disclosures of such information beyond those found in the Privacy Act of 1974 or mentioned in this system of records notice.
</p><p><i>Note 2:</i>  Personal identity, diagnosis, prognosis or treatment information of any patient maintained in connection with the performance of any program or activity relating to substance abuse education, prevention, training, treatment, rehabilitation, or research, which is conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, except as provided in 42 U.S.C. 290dd-2, will be treated as confidential and will be disclosed only for the purposes and under the circumstances expressly authorized under 42 U.S.C. 290dd-2. The DoD "Blanket Routine Uses" do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored on paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are located in restricted areas accessible only to authorized personnel that are properly screened, cleared, and trained. Automated information is stored on a DoD password protected network. Automated and manual records are available only to authorized personnel having a need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Non-Record Copies of Health and Medical Record Files: Destroy when 1 year old or purpose is served, whichever is earlier.
</p><p>Medical and Development Project Files: Permanent. Offer to National Archives and Records Administration (NARA) when 20 years old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commanding Officer, Naval Health Research Center, 140 Sylvester Road, San Diego, CA 92116-3521.
</p><p>Record Holder: Principal Investigator, CTR Expeditionary Medical Encounter Database, Naval Health Research Center, 140 Sylvester Road, San Diego, CA 92106-3521.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Principal Investigator, CTR Expeditionary Medical Encounter Database, Naval Health Research Center, 140 Sylvester Road, San Diego, CA 92106-3521.
</p><p>The request should include the individual’s full name, Social Security Number (SSN), complete mailing address, and must be signed by the service member requesting the information.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Principal Investigator, CTR Expeditionary Medical Encounter Database, Naval Health Research Center, 140 Sylvester Road, San Diego, CA 92116-3521.
</p><p>The request should include the individual’s full name, Social Security Number (SSN), complete mailing address, and must be signed by the service member requesting the information.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual theater medical registry forms; medical records at Landstuhl Regional Medical Center, Germany (LRMC); National Naval Medical Center, Bethesda (NNMC); autopsy records at Armed Forces Institute of Pathology, Washington DC (AFIP); Career History Archival Medical and Personnel System (CHAMPS); Civil Composite Health Care System (CHCS); Defense Enrollment Eligibility Reporting System (DEERS); Defense Manpower Data Center (DMDC), Joint Theater Trauma Registry (JTTR); and TRICARE Management Activity (TMA).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06310-1" toc="yes">
<systemNumber>N06310-1</systemNumber>
<subsection type="systemName">Reports of Injury/Illness for Personnel on MSC Ships (February 22, 1993, 58 FR 10794).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: Reason: The Department of the Navy (DON) has determined that N05880-2, Admiralty Claims Files (May 9, 2003, 68 FR 24959)
maintains all OJAG records relevant to admiralty claims. Therefore, N06310-1, Reports of Injury/Illness for Personnel on MSC
Ships (February 22, 1993, 58 FR 10794) can be deleted.
</p></xhtmlContent></subsection></section>
<section id="N06320-1" toc="yes">
<systemNumber>N06320-1</systemNumber>
<subsection type="systemName">Health Care Accounts and Insurance Information.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System is located at the Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120.
</p><p>Decentralized Segments are located at the Naval Hospitals and Medical Clinics which provide services or perform work giving rise to such accounts receivable.  Official mailing addresses are published as an appendix to the Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual receiving health care treatment or examination services funded by the Navy Medical Department.  Coverage also includes sponsors and other persons responsible for the debts of such persons.  All commercial insurance carriers with whom the Department of the Navy has filed a claim under the Third Party Payers Act.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name and Social Security Number, sponsor’s Social Security Number, if applicable, pay grade, branch of service of service, duty station address, account number, activity performing service, patient’s insurance information, civilian employer, patient category, time and dates of service, units of service, physicians’ and hospitals’ statements of service a total charges for treatment including interest, administrative and penalty charges, payment receipts, admission documents, correspondence relating to collection attempts to ascertain eligibility status, patient category, and third party insurer liability, records of payment received and outstanding balances, letter reports of uncollectible accounts receivable, records suspending or terminating collection action or effecting compromise settlement agreements, and requests for recovery of CHAMPUS funds and substantiating documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 191-195, 227, and 952 (also known as the Federal Claims Collection Act of 1966); 10 U.S.C. 1078-1079 and 1095; 37 U.S.C. 702, 705, and 1007; E.O. 9397; and, 10 U.S.C. 1095, Collection From Third Party Payers Act.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify and facilitate payment of amounts owed the U.S. Users of the information include Bureau of Medicine and Surgery personnel who are directly involved in processing payments or billings of patient accounts.  The information is used to determine amounts owed, methods to be employed to effect recovery, whether or not the claim can be compromised or collection action thereon terminated or suspended.
</p><p>To determine amounts owed by third party health insurers, and to collect charges for utility bills and other miscellaneous items.  File may be forwarded to the Naval Criminal Investigative Service for investigation or to any component of DOD, as needed, in the performance of their duties related to same.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To third parties in those cases where the Government is seeking reimbursement under the Third Party Payers Act.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosure may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Automated records stored on disc, tape, punched cards, and machine listings.  Manual records stored on index cards (3x5) in card files and in file folders and reading files.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Automated records are retrieved by either a query or a request for a standard report.  Data may be indexed by any data element although the primary search keys are name and Social Security Number.  Paper records are filed alphabetically by last name of debtor.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the automated system requires user account number and password sign on.  Access to the paper records and/or terminals are limited to authorized personnel that are properly screened and trained.  Office space where records and/or terminals are located is locked after official working hours.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained in active file until collection action has been completed, compromised, suspended, or terminated.  They are held in inactive file until statute of limitations has run and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 and Commanding Officers of Medical Treatment Facilities.  Official mailing addresses are published as an appendix to Navy’s compilation of system of record notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 or to the Commanding Officer of the Medical Treatment Facility where treatment was received.  Requests should provide the full name of the patient and sponsor, the military or dependency status of the patient and sponsor, and the location and approximate dates of treatment or examination.  Driver’s license and/or military I.D. card will be considered adequate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120 or to the Commanding Officer of the Medical Treatment Facility where treatment was received.  Requests should provide the full name of the patient and sponsor, the military or dependency status of the patient and sponsor, and the location and approximate dates of treatment or examination.  Driver’s license and/or military I.D. card will be considered adequate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Automated patient administration system records produced at Medical Treatment Facilities include but are not limited to Inpatient Admission/Disposition Records, NAVMEDCOM 6300/5; Report of Treatment Furnished Pay, Patients-Hospitalization/Outpatient Treatment Furnished, DOD 7/7A, Part A/B.  Other record source categories are: OCHAMPUS, Denver; U.S. Postal Service; Military Locator Service; State Departments of Motor Vehicles; any component of the DOD; the Department of Justice, the General Accounting Office, retail credit associations, financial institutions, current or previous employers, educational institutions, trade associations, automated system interfaces, local law enforcement agencies, the Department of Health and Human Services, the Internal Revenue Service, and the Office of Personnel Management.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06320-2" toc="yes">
<systemNumber>N06320-2</systemNumber>
<subsection type="systemName">Family Advocacy Program System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Central Registry: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All beneficiaries entitled to care at Navy medical and dental facilities whose abuse or neglect is brought to the attention of appropriate authorities, and all persons reported for abusing or neglecting such beneficiaries.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical records, investigative reports, correspondence, family advocacy, committee reports, follow-up and evaluative reports, and any other supportive data assembled relevant to suspected, at risk, and confirmed cases of family members abuse or neglect.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5132; 44 U.S.C. 3101; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is used by officials and employees of the Department of the Navy and the Department of Defense in the performance of their official duties relative to the health and medical treatment of Department of Defense beneficiaries in naval medical and dental facilities.
</p><p>This system is used by officials and employees of the Department of the Navy to collect information pertaining to the identification, evaluation, intervention, treatment, prevention and follow-up of victims and perpetrators of abuse or neglect.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the Executive Branch of government in the performance of their official duties relating to the coordination of family advocacy programs, medical care, and research concerning family member abuse or neglect.
</p><p>To federal, state or local government agencies when it is deemed appropriated to utilize civilian resources in the counseling and treatment of individuals or families involved in abuse or neglect or when it is deemed appropriate or necessary to refer a case to civilian authorities for civil or criminal law enforcement.
</p><p>To authorized officials and employees of the National Academy of Sciences, and private and public organizations and individuals for authorized health research in the interest of the federal government and the public. When not considered mandatory, patient identification data shall be eliminated from records used for research studies.
</p><p>To officials and employees of federal, state, and local governments and agencies when required by law and/or regulation in furtherance of local communicable disease control, family abuse prevention programs, preventive medicine and safety programs, and other public health and welfare programs.
</p><p>To officials and employees of local and state governments and agencies in the performance of their official duties relating to professional certification, licensing, and accreditation of health care providers.
</p><p>To law enforcement officials to protect the life and welfare of third parties. This release will be limited to necessary information. Consultation with the hospital or regional judge advocate is advised.
</p><p>When required by federal statute, by executive order, or by treaty; information will be disclosed to the individual, organization, or government agency, as necessary.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p><i>Note: </i> Records of identify, diagnosis, prognosis or treatment of any client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United Sates, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-3 and 290ee-3. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The `Blanket Routine Uses’ do not apply to these types of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored in file folders, microfilm, magnetic tape, machine lists, discs, and other computerized or machine readable media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved through indices and cross indices of all individuals and relevant incident data. Types of indices used include, but are not limited to: Names, Social Security Numbers, and types of incidents.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in various kinds of filing equipment in specified monitored or controlled access rooms or areas. Public access is not permitted. Records are accessible only to authorized personnel who are properly screened and trained, and on a need-to-know basis, only.
</p><p>Computer terminals are located in supervised areas, with access controlled by password or other user code system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Family Advocacy case records are maintained in terminal digit, color code folders at the activity four years after the last entry in the file. If there is no subsequent activity four years after closure, the records are transferred to the National Personnel Records Center, 9600 Page Boulevard, St. Louis, MO 63132-5100, where they are retained for 50 years and then destroyed. Central Registry records are retained at the Medical Information Medical System where they are cut annually and copies are maintained for three years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120, and commanding officers of medical treatment facilities. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the medical treatment facility for which they received treatment or to the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records. The request should contain the full name of the individual and Social Security Number of the military or civilian sponsor or guardian, date and place of treatment, and alleged reporting of incident.
</p><p>The requester may visit the office of the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 29372-5120, and the commanding officers of the individual medical treatment facilities to obtain information on whether or not the system contains records pertaining to him or her. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices. Armed Forces I.D. card or other type of identification bearing the picture and signature of the requester will be considered adequate proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the medical treatment facility for which they received treatment or to the Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5120. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Medical and dental records and reports and information from other sources including educational institutions, medical institutions, law enforcement agencies, public and private health and welfare agencies, and witnesses.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Part of this system may be exempt under 5 U.S.C. 552a(k)(2) and (k)(5), as applicable.
</p><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and 3, (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N06320-3" toc="yes">
<systemNumber>N06320-3</systemNumber>
<subsection type="systemName">Quality Assurance/Risk Management.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120; health care treatment facilities.  Official mailing addresses are published as an appendix to the Navy’s compilation of record system notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Naval Military health care providers including active duty, reserve, retired, and separated personnel; Naval civilian health care providers including government employees, volunteers, and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Credentialing records including Individual Credentials Files, Clinical Activity Files, Clinical Performance Profiles, Performance Appraisal Reports and other records including administrative and disciplinary proceedings; records of current and past employment and/or assignment, current and past clinical privileges, qualifications and performance, peer review records, Internal Review records, statements of physical and mental health.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 1102 and 5132; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system relates to the Bureau of Medicine and Surgery’s Quality Assurance/Risk Management Program.  It is used to review the quality and appropriateness of are provided to patients; investigate analyze, and report accidents, injuries, and other incidents which may be related to patient care or safety; to identify health care providers with known or suspected deficiencies or impairments which may affect patient care or safety or be the subject of professional negligence claims.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>With the exception of the subject of a quality assurance act, the identify of any person receiving health care services from the Department of Defense of the identify of any other person associated with the department for purposes of a medical quality assurance program that is disclosed in a medical quality assurance record shall be deleted from that record or document before any disclosure of such record is made outside the Department of Defense.  Such requirement does not apply to the release of information pursuant to the Privacy Act of 1974, as amended (5 U.S.C. 552a).
</p><p>Medical quality assurance record (10 U.S.C. 1102) described herein may not be made available to any person under the Freedom of Information Act (5 U.S.C. 552).
</p><p>Quality assurance records may be disclosed:
</p><p>To a Federal executive agency or private organization, if such medical quality assurance record or testimony is needed by such agency or organization to perform licensing or accreditation functions related to Department of Defense health care facilities or to perform monitoring, required by law, or Department of Defense Health care facilities.
</p><p>To an administrative or judicial proceeding commenced by a present or former Department of Defense health care provider concerning the termination, suspension, or limitation of clinical privileges of such health care provider.
</p><p>To a governmental board or agency or to a professional health care society of organization, is such medical quality assurance record or testimony is needed by such board, agency, society, or organization to perform licensing, credentialing, or the monitoring of professional standards with respect to any health care provider who is a or was a member of an employee of the Department of Defense.
</p><p>To a hospital, medical care center, or other institution that provides health care services, if such medical quality assurance record or testimony is needed by such institution to assess the professional qualifications of any health care provider who is or was a member or employee of the Department of Defense and who has applied for or been granted authority or employment to provide health care services in or on behalf of such institutions.
</p><p>To an officer, employee, or contractor of the Department of Defense who has a need for such record or testimony to perform official duties.
</p><p>To a criminal or civil law enforcement agency or instrumentality charged under applicable law with the protection of the public health or safety, if a qualified representative of such agency or instrumentality makes a written request that such record of testimony be provided for a purpose authorized by law.
</p><p>In an administrative or judicial proceeding commenced by a criminal or civil law enforcement agency or instrumentality referred to in the above paragraph, but only with respect to the subject of such proceeding.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on hard copy forms in filing cabinets.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by full name or Social Security Number of health care provider, or other alpha/numeric identifier.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files are monitored during normal working hours by authorized personnel and the room or the files are locked at all other times.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained at the command to which the health care provider is assigned and are transferred to the provider’s new command upon transfer.  When health care providers leave the health care system, the Individual Credentials Files are ordinarily retained at a provider’s last command for 10 years and then destroyed.  If the provider’s Individual Credentials File contains a permanent adverse privileging action or an investigation of criminal misconduct, the original is forwarded to BUMED for the 10 year retention period and then permanently archived.  Performance Appraisal Reports and associated documents are retained at each command to which a provider is assigned for 10 years after the provider leaves the facility and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120.  Commanding officers or Officers in charge of Navy Medical Department health care treatment facilities.  Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the naval medical facility where the treatment was received or to the Chief, Bureau of Medicine and Surgery.  Requests should contain the full name, Social Security Number, and signature of the individual.  The individual may also visit BUMED or the health care treatment facility.  Visitors must posses proof of identification such as I.D. card, driver’s license, or other identification showing name and a recent photograph of the individual.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the naval medical facility where the treatment was received or to the Chief, Bureau of Medicine and Surgery.  Requests should contain the full name, Social Security Number, and signature of the individual.  The individual may also visit BUMED or the health care treatment facility.  Visitors must possess proof of identification such as I.D. card, driver’s license, or other identification showing name and a recent photograph of the individual.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of the Navy rules for accessing records and contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Incident reports relating to patients, staff, and other personnel documenting accidents, injuries, and other incidents, together with supportive correspondence and statements including statistical display and summaries.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N06320-4" toc="yes">
<systemNumber>N06320-4</systemNumber>
<subsection type="systemName">Blood Donor Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel donating blood or seeking replacement of blood.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Blood donation and blood replacement requirement records.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 21 U.S.C. 600-799; and E.O. 9397.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record emergency blood requests by blood type, identify donors, replace blood provided to cover individuals, and to meet regulatory requirements imposed by the Food and Drug Administration.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Computerized and paper records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on a need-to-know basis only. Computerized information is password protected and maintained is a locked and/or guarded office.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when three years old or discontinuance of function, whichever is earlier.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Chief, Bureau of Medicine and Surgery, 2300 E Street, NW, Washington, DC 20372-5300.
</p><p>System manager: Commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the activity where assigned.
</p><p>The request should contain full name, Social Security Number, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records contained in this system of records should address written inquiries to the commanding officer of the activity where assigned.
</p><p>The request should contain full name, Social Security Number, and must be signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, American Red Cross, blood donors, hospitals, persons seeking replacement of blood.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07200-1" toc="yes">
<systemNumber>N07200-1</systemNumber>
<subsection type="systemName">Navy Morale, Welfare, and Recreation Debtors List.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Local Morale, Welfare, and Recreation Offices/Visitors Quarters/Civilian Fund Business Offices that fall under the Commanding Officer of an installation. Official mailing addresses are published in <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who owe money to Navy Morale, Welfare and Recreation (MWR) facilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copy of application, dunning notices, DD Form 139s, correspondence from responsible MWR Business Office, Bad Check System (including: Returned Check Ledger; Returned Check Report; copies of returned checks; bank advice relative to the returned check(s); correspondence relative to attempt by Navy MWR to locate the patron and/or obtain payment; a printed report of names of those persons who have not made full restitution promptly, or who have had one or more checks returned through their own fault or negligence); Accounts Receivable Ledger, detailed by patron; and Treasury Offset Program (TOP) accounts.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 31 FR 285.11, Administrative Wage Garnishment; Federal Claims Collection Act of 1966 (Pub. L. 89-508) and Debt Collection Act of 1982 (Pub. L. 97-365); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain an automated tracking and accounting system for individuals indebted to the Department of the Navy’s Morale, Welfare and Recreation (MWR) facilities for the purpose of collecting debts.
</p><p>Records in this system are subject to use in approved computer matching programs authorized under the Privacy Act of 1974, as amended, for debt collection purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To a commercial credit reporting agency for the purpose of either adding to a credit history file or obtaining a credit history file for use in the administration of debt collection.
</p><p>To a debt collection agency for the purpose of collection services to recover indebtedness owed to the Department of the Navy.
</p><p>To the Internal Revenue Service (IRS) to obtain the mailing address of a taxpayer for the purpose of locating such taxpayer to collect or to compromise a Federal claim by Navy against the taxpayer pursuant to 26 U.S.C. 6103(m)(2) and in accordance with 31 U.S.C. 3711, 3217, and 3718.
</p><p>To any State and local governmental agency that employs the services of others and that pays their wages or salaries, where the employee owes a delinquent non-tax debt to the United States for the purpose of garnishment.
</p><p>To the Department of the Treasury, Financial Management Service, for the purpose of collecting delinquent debts owed to the U.S. Government via administrative offset.
</p><p><i>Note:</i> Redisclosure of a mailing address from the IRS may be made only for the purpose of debt collection, including to a debt collection agency in order to facilitate the collection or compromise of a Federal claim under the Debt Collection Act of 1982, except that a mailing address to a consumer reporting agency is for the limited purpose of obtaining a commercial credit report on the particular taxpayer. Any such address information obtained from the IRS will not be used or shared for any other Navy purpose or disclosed to another Federal, State or local agency which seeks to locate the same individual for its own debt collection purpose.
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act, 15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966, 31 U.S.C. 3701(a)(3). The purpose of the disclosure is to aid in the collection of outstanding debts owed to the Federal Government; typically, to provide an incentive for debtors to repay delinquent Federal Government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Mainframe magnetic tapes, disk drives, printed reports, file folders, and PC hard and floppy disks.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information is stored in locked file cabinets, supervised office space, supervised computer tape library that is accessible only through the data center, entry to which is controlled by a "cardpad" security system, for which only authorized personnel are given the access code. PC entry into the system may only be made through individual passwords.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy official: Commander, Navy Installations (Finance Department) Millington Detachment, 5720 Integrity Drive, Millington, TN 38055-6500.
</p><p><i>Record holder:</i> Local Morale, Welfare, and Recreation Offices/Visitors Quarters/Civilian Fund Business Offices that fall under the Commanding Officer of an installation. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the local Morale, Welfare, and Recreation Office/Visitors Quarters/Civilian Fund Business Office at the installation where they obtained services or to the System Manager. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>In the initial inquiry, the requester must provide full name, Social Security Number, date of transaction, and the activity where they had their dealings. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the local Morale, Welfare, and Recreation Office/Visitors Quarters/Civilian Fund Business Office at the installation where they obtained services or to the System Manager. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>In the initial inquiry, the requester must provide full name, Social Security Number, date of transaction, and the activity where they had their dealings. A list of other offices the requester may visit will be provided after initial contact is made at the office listed above. At the time of a personal visit, requesters must provide proof of identity containing the requester’s signature.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual; the bank involved; activity records; Internal Revenue Service; credit bureaus; the Defense Manpower Data Center; and the Department of the Treasury.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07210-1" toc="yes">
<systemNumber>N07210-1</systemNumber>
<subsection type="systemName">Losses of Public Funds File (February 22, 1993, 58 FR 10798).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T7332, entitled `Defense Debt Management System (DDMS)’ last published on June 27, 2002, at 67 FR 43292.
</p></xhtmlContent></subsection></section>
<section id="N07220-1" toc="yes">
<systemNumber>N07220-1</systemNumber>

<subsection type="systemName">Navy Standard Integrated Personnel System (NSIPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Policy Official: Naval Support Activity Midsouth, 5722 Integrity Drive, Bldg 456, Millington, TN 38054-5045 for records of all active duty and reserve members.
</p><p>Primary locations: Personnel Offices and Personnel Support Detachments providing administrative support for the local activity where the individual is assigned. Official mailing addresses are published in the Standard Navy Distribution.
</p><p>Secondary locations: Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of retired or former personnel 62 years after retirement or discharged from the U.S. Navy."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Navy military members and their dependents.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), date of birth, citizenship, race/ethnicity, personal cell phone numbers, mailing/home addresses, mother’s maiden name, marital status, direct deposit, allotment and other pay related transactions, emergency contact, legal status, home telephone number, religious preference, mothers middle name, employment information, education information, DoD ID Number, gender, place of birth, personal email address, security clearance, spouse information, child information, military records, military orders and expense data, military training and qualifications, professional assignment history, military performance evaluations, military promotions, leave and pay entitlements and deductions.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to provide secure worldwide personnel and pay support for Navy members and their commands. To allow authorized Navy personnel and pay specialists to collect, process, modify, transmit, and store unclassified personnel and pay data. Additionally, the system supports management of leave and pay entitlements and deductions so that this information can be provided to the Defense Finance and Accounting Service (DFAS) for payroll processing. The system also supports collection of spouse and child information to be used for updates to the military member’s dependency status.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In additional to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name, Social Security Number (SSN), and/or DoD ID Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained by the primary record holder for current U.S. Navy members, and for 62 years after retirement or discharged from the U.S. Navy. Thereafter, records will be maintained by the secondary record holder at the National Personnel Records Center.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Personnel Command (PERS-33), 5720 Integrity Drive, Millington, TN 38055-3120.
</p><p>Primary Record Holder: Personnel Office or Personnel Support Detachment that provides administrative support for the local activity where assigned. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Secondary locations: Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of retired or former personnel 62 years after retirement or discharged from the U.S. Navy.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Personnel Office or Personnel Support Detachment providing administrative support for the local activity where they are assigned. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Secondary location: Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of retired or former personnel 62 years after retirement or discharge from the U.S. Navy.
</p><p>The request should include full name, Social Security Number, and address of the individual concerned and should be signed. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Personnel Office or Personnel Support Detachment providing administrative support for the local activity where they are assigned. Official mailing addresses are published in the Standard Navy Distribution List.
</p><p>Secondary location: Director, National Personnel Records Center, Military Personnel Records, 9700 Page Avenue, St. Louis, MO 63132-5100, for records of retired or former personnel 62 years after retirement or discharge from the U.S. Navy.
</p><p>Written requests should contain full name, Social Security Number, and address of the individual concerned and should be signed. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Official records and systems maintaining personnel information, professional qualifications, and educational institutions. These records and systems include the Navy Military Personnel Records System, Enlisted Master File Automated System, Officer Master File Automated System, Reserve Command Management System, On-Line Distribution Information System, Enlisted Advancement System, Military Order Obligation and Expenditure Management System and Education and Training Records, and from the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07230-1" toc="yes">
<systemNumber>N07230-1</systemNumber>
<subsection type="systemName">Unified Civilian Mariner Payroll System (UCPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Military Sealift Command Afloat, Personnel Management Center, Building 231, B Street, Camp Pendleton, Virginia Beach, VA 23451-0000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civil service mariners employed by Military Sealift Command and paid from command working capital funds.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Civil service mariners (CIVMARS) pay and leave records; source documents for posting of time and leave attendance; individual retirement deduction records, source documents, and control files; wage and separation information files; health benefit records; income tax withholding records; allowance and differential eligibility files; withholding and deduction authorization files, such as, but not limited to federal income tax withholding, insurance and retirement deductions; accounting documents files, input data posting media, including personnel actions affecting pay; accounting and statistical reports and computer edit listings; claims and waivers affecting pay; control logs and collection/disbursement vouchers; listings for administrative purposes, such as, but not limited to health insurance, life insurance, bonds, locator files, and checks to financial institutions; correspondence with the human resource office, dependents, attorneys, survivors, insurance companies, financial institutions, and other governmental agencies; leave and earnings statements; separation documents; official correspondence; federal, state and city tax reports and files; forms for pay changes and deductions; and documentation pertaining to garnishment of wages.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 53, 55, and 81; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To accurately compute individual employees pay entitlements, withhold required and authorized deductions, and issue payments for amounts due. The data in the payroll system is forwarded as required to the subject matter areas to ensure accurate accounting and recording of pay to civilian employees.
</p><p>To verify and balance all payments, deductions, and contributions with the NC Form 1128 (Payroll for Personal Services Certification and Summary) in the APMC civilian pay office and other applicable subject matter areas, and to report this information to the recipients and other government and non-government agencies.
</p><p>To extract or compile data and reports for management studies and statistical analyses for use internally as required by the Department of Defense and the Department of the Navy.
</p><p>All records in this system are subject to use in authorized computer matching programs within DoD and with other Federal agencies or non-Federal agencies as regulated by the Privacy Act of 1974, as amended, (5 U.S.C. 552a).
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To Federal Reserve Banks under procedures specified in 31 CFR part 210 for health benefit carriers to ensure proper credit for employee-authorized health benefit deductions.
</p><p>To officials of labor organizations recognized under 5 U.S.C. Chapter 71 and applicable Executive Orders, when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions (including disclosure of reasons for non-deduction of dues, if applicable).
</p><p>To the U.S. Treasury to maintain cash accountability.
</p><p>To the Internal Revenue Service to record withholding and Social Security information.
</p><p>To the Bureau of Employment Compensation to process disability claims.
</p><p>To the Social Security Administration and Office of Personnel Management to credit the employee’s account for Federal Insurance Contributions Act or Civil Service Retirement withheld.
</p><p>To the National Finance Center, Office of Thrift Savings Plan, for participating employees.
</p><p>To state revenue departments to reflect annual income subject to taxation.
</p><p>To state employment agencies which require wage information to determine eligibility for unemployment compensation benefits of former employees.
</p><p>To city revenue departments of appropriate cities to credit employees for city tax withheld.
</p><p>To any agency or component thereof that needs the information for proper accounting of funds, such as, but not limited to the Office of Personnel Management to assist in resolving complaints, grievances, etc., and to compute Civil Service Retirement annuity.
</p><p>To Federal, State, and local agencies for the purpose of conducting computer matching programs as regulated by the Privacy Act of 1974, as amended (5 U.S.C. 552a).
</p><p>To extract or compile data and reports for management studies and statistical analyses for use internally or externally as required by other government agencies.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Navy’s compilation of systems of records notices also apply to this system.
</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12) may be made from this system to `consumer reporting agencies’ as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)). The purpose of this disclosure is to aid in the collection of outstanding debts owed to the Federal government; typically to provide an incentive for debtors to repay delinquent Federal government debts by making these debts part of their credit records.
</p><p>The disclosure is limited to information necessary to establish the identity of the individual, including name, address, and taxpayer identification number (Social Security Number); the amount, status, and history of the claim; and the agency or program under which the claim arose for the sole purpose of allowing the consumer reporting agency to prepare a commercial credit report.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and computerized records.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by individual’s name and Social Security Number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessed by person(s) who are properly screened and are responsible for and authorized to use the system of records in the performance in an official duty status. Records are in office buildings controlled by the screening of personal visitors. Access to the base is controlled by a guard. Payroll storage is in locked building only accessible by payroll staff or security staff. Payroll office entrance is through one door and to receptionist desk.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual Employee Pay Records of Civilian Employees where no site audit is performed are maintained in an electronic database that may be a stand-alone payroll system or part of a combined personnel/payroll system are transferred to National Personnel Records Center (NPRC) after three years. NPRC will destroy 56 years after date of last entry.
</p><p>Where an audit is performed, they are transferred two years after GAO on-site audit to NPRC (Civilian Personnel Records), 111 Winnebago Street, St. Louis, MO 63118. Earnings records are destroyed when 56 years after date of last entry.
</p><p>Combined Federal Campaign (CFC): Records for Authorization for Individual Allotment to CFC are destroyed after the GAO Audit or when 3 years old, whichever is sooner.
</p><p>Savings Bond Purchase File: Records of Authorization for Purchase and Request for Change are destroyed when superseded or after employee separates.
</p><p>Bond registration files are destroyed 4 months after date of issue.
</p><p>Reports of insurance deductions and related records are destroyed when 6 years old.
</p><p>Other authorizations, such as union dues and savings, are destroyed after the GAO audit, or when 3 years old, whichever is sooner.
</p><p>Thrift Savings Plan Election Form 1 authorizing deductions is destroyed when superseded or after employee separates.
</p><p>Tax Files: Employee withholding allowance certificates are destroyed after superseded or obsolete upon separation of employee.
</p><p>Copies of Report of Taxes Withheld and related papers are destroyed when 4 years old. Agency copies of Employee Wages and Tax Statements, such as IRS Form W-2, are destroyed when 4 years old.
</p><p>Copies of report of federal tax withheld, such as IRS Form W-3, with papers relating to income, Social Security tax, Medicare, and those deductions are destroyed when 4 years old.
</p><p>Civilian Payroll Accounting Records (Payrolls, Checklists and related Certification Sheets): The accounting copies are cut off at the end of the Fiscal Year, transferred to NPRC when 3 years old and destroyed when 10 years old. Information copies are destroyed when one year old.
</p><p>Forms Used for Accumulating Civilian Personnel Cost and Payroll Data: Payroll messages, correspondence and other similar papers or cards. These records are destroyed when 2 years old.
</p><p>Payroll control records and all subsidiary (supporting) documents, including payroll work-sheets or cards or rough payrolls in other forms; data processing printouts and audit trials that are used in reconciling data with payroll control records (except time cards). Where and off-site audit is made, the records are destroyed after The GAO audit. Where no on-audit is made records are destroyed when 3 years old.
</p><p>Leave Records: Individual records of leave used and balances by type of leave are maintained in electronic database. This database may be a stand alone payroll system. Records are destroyed when 3 years old.
</p><p>Time and Attendance Input Records. Records in either paper or electronic form that are used for accounting of time and attendance data into a payroll system are retained at the APMC. Records are destroyed after GAO audit or when 6 years old, whichever is sooner.
</p><p>Record of Employee Leave, such as SF 1150, are prepared upon transfer or separation. Upon transfer or separation are filed on the right side of the Official Personnel Folder and destroyed when 3 years old.
</p><p>Levy and Garnishment Files: The Official Notice of Levy or Garnishment (IRS Form 668A or equivalent), change slips, work papers, correspondence, release and other forms, and other records relating to a charge against a salary or other compensation for payment of back income taxes, child support or other debts of Federal employees. Records are destroyed 3 years after garnishment is terminated.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Afloat Personnel Management Center, Code: APMC 8, P.O. Box 120, Virginia Beach, VA 23458-0120.
</p><p>Courier/Express Mailing Address: Director, Afloat Personnel Management Center, Building 231, B Street, Camp Pendleton, Virginia Beach, VA 23451-0000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Director, Afloat Personnel Management Center, Code: APMC 8, P.O. Box 120, Virginia Beach, VA 23458-0120.
</p><p>Requesters should submit a written signed request that contains their full name, Social Security Number, position, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the Director, Afloat Personnel Management Center, Code: APMC 8, PO Box 120, Virginia Beach, VA 23458-0120.
</p><p>Requesters should submit a written signed request that contains their full name, Social Security Number, position, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; Standard Forms 50 (Personnel Action); time and attendance records; applications for leave and overtime authorizations; allotment authorizations; court orders, for garnishment of wages for child support and alimony payment; previous employers; financial institutions; medical institutions; automated systems and computer matching, state or local governments, other DoD components and Federal agencies such as, but not limited to, Social Security Administration, Internal Revenue Service, state revenue departments, State Department, Department of Defense components, and correspondence with attorneys, dependents, survivors, or guardians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07240-1" toc="yes">
<systemNumber>N07240-1</systemNumber>
<subsection type="systemName">Commercial Invoice Payments History System (February 22, 1993, 58 FR 10806).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records fall under T7801, myInvoice System (October 12, 2006, 71 FR 60121). All Navy records were destroyed after four years.
</p></xhtmlContent></subsection></section>
<section id="N07250-1" toc="yes">
<systemNumber>N07250-1</systemNumber>

<subsection type="systemName">Navy Cash&#174; Financial System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Navy Cash is installed on all Navy ships with a Disbursing Officer. Official mailing addresses are published in the Standard Navy Distribution List, which is available as an appendix to the Navy’s compilation of system of records notices and may be obtained from the System Manager.
</p><p>The Navy Cash back-end ashore is operated by a U.S. Department of the Treasury Financial Agent, JPMorgan Chase, Treasury Services, 10430 Highland Manor Drive, Tampa, FL 33610-9128.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps Active and Reserve military members, civilian employees, and contractors and civilians assigned to duty or visiting on board Navy ships.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, military branch or company name, Social Security Number (SSN), rate, rank, title, pay grade, date of birth, mother’s maiden name or keyword, military duty address, residence/permanent address, work telephone number, cell telephone phone, email address, bank or credit union name, city, state, and zip code, ABA routing number, account number, name on account, account type, Navy Cash/Marine Cash card number, electronic signature (future capability), Automated Clearing House (ACH) Electronic Fund Transfer (EFT) requests, returned EFT requests, collections of debts, collections of payments, account balances, transaction history, and purchase history.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters Marine Corps; 31 U.S.C. 321, General Authority of the Secretary of the Treasury; Pub. L. 104-134, Debt Collection Improvement Act of 1996, as amended; Department of Defense Financial Management Regulation (DoDFMR) 7000.14-R, as amended; 5 U.S.C. 5514, Installment deduction for indebtedness to the United States; 31 U.S.C. 1322, Payments of unclaimed trust fund amounts and refund of amounts erroneously deposited; 31 U.S.C. 3720, Collection of payments; 31 U.S.C. 3720A, Reduction of tax refund by amount of debt; 31 U.S.C. 7701, Taxpayer indentifying number; 37 U.S.C. 1007, Deductions from pay; 31 CFR 210, Federal Government Participation in the Automated Clearing House; 31 CFR 285, Debt Collection Authorities under the Debt Collection Improvement Act of 1996; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide an electronic cash management application that replaces bills and coins for purchases on the ship; provides Sailors and Marines on board ship with electronic access to their Navy Cash accounts and a portion of pay each pay day (Split Pay Option), 24/7 offline access to bank and credit union accounts ashore, and the ability to move money electronically to and from Navy Cash accounts and bank and credit union accounts; and provides access off the ship to funds in Navy Cash accounts at merchants and ATMs worldwide.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. Section 552(a)(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the U.S. Department of the Treasury, Fiscal and Financial Agents, and their contractors involved in providing Navy Cash services.
</p><p>The DoD `Blanket Routine Uses’ published at the beginning of the Department of the Navy’s compilation of system of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), and Navy Cash/Marine Cash card number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper and electronic records on board ship are maintained in controlled areas accessible only to authorized personnel, e.g., the Disbursing Office or Sales Office. Physical entry is restricted by the use of locks and administrative procedures. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information stored electronically is further restricted by the use of user names and passwords (current) and Common Access Card (CAC) (future). All individuals granted access will have received Information Assurance and Privacy Act training.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 6 years and 3 months after the period covered by the individual accounts and then destroyed by burning or shredding or by degaussing, erasing, deleting, or overwriting.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commander, Naval Supply Systems Command, Navy Cash Program Office (N3/4), 5450 Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Commander, Naval Supply Systems Command, Navy Cash Program Office (N3/4), 5450 Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
</p><p>The request should be signed and include full name, last four digits of Social Security Number (SSN), rate/rank, and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Commander, Naval Supply Systems Command, Navy Cash Program Office (N3/4), 5450 Carlisle Pike, Building 309, Mechanicsburg, PA 17055-0791.
</p><p>The request should be signed and include full name, last four digits of Social Security Number (SSN), rate/rank, and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM07251-1" toc="yes">
<systemNumber>NM07251-1</systemNumber>
<subsection type="systemName">Department of the Navy Mass Transportation Benefit Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Navy (DON) military and civilian personnel applying for and/or obtaining a mass transportation subsidy for commuting to and from work.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, date of birth, Social Security Number (SSN), DoD ID Number, point-to-point commuting
expenses, commuting distance, type of mass transit used, home address, organizational affiliation of the individual, service, reserve
component code, funding appropriation for benefit, office work number, email address, duty/work address, transit authority card
number, and usage from benefit provider.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 113, Secretary of Defense; 5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 7905,
Programs to encourage commuting by means other than single-occupancy motor vehicles; DoD Instruction 1000.27, Mass Transportation
Benefit Program (MTBP); E.O. 12191, Federal facility ridesharing program; E.O. 13150, Federal Workforce Transportation; and E.O. 9397
(SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the DON Mass Transportation Benefit Program for DON military and civilian personnel applying for and in receipt of mass transit subsidies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To the benefit provider for purposes of administering the DON Mass Transportation Benefit Program and/or verifying the eligibility of individuals to receive a fare subsidy pursuant to the transportation benefit program operated by the DON.
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the Department of the Navy’s compilation of systems of records notices apply to this system of records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and last four of Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in a secured area accessible only to authorized personnel. Records are accessed by the custodian of the record system and by persons responsible for using or servicing the system, who are properly screened and have a need-to-know. Computer hardware is located in controlled areas with access limited to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Destroy applications of employees no longer in the program, superseded applications, certification logs, vouchers, spreadsheets and other forms used to document the disbursement of subsidies when six (6) years and three (3) months old.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Secretary of the Navy for Financial Management and Comptroller, Office of Financial Operations, 720 Kennon Street SE., Bldg. 36, Room 115, Washington Navy Yard, DC 20374-5025.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Deputy Assistant Secretary of the Navy for Financial Management and Comptroller, Office of Financial Operations, 720 Kennon Street SE., Bldg 36, Room 115, Washington Navy Yard, DC 20374-5025.
</p><p>Written requests for information should contain the full name of the individual and last four of Social Security Number (SSN).
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Deputy Assistant Secretary of the Navy for Financial Management and Comptroller, Office of Financial Operations, 720 Kennon Street SE., Bldg 36, Room 115, Washington Navy Yard, DC 20374-5025.
</p><p>Written requests for information should contain the full name of the individual, last four of Social Security Number (SSN), and include the name and number of this system of records notice and be signed by the individual.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Department of Navy’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07300-1" toc="yes">
<systemNumber>N07300-1</systemNumber>
<subsection type="systemName">Relief for Losses of Public Funds/SBP Annuitants for Overpayment of Benefits (February 22, 1993, 58 FR 10807).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Records are now under the cognizance of the Defense Finance and Accounting Service (DFAS) and are being maintained under the DFAS Privacy Act system of records notice T7332, entitled `Defense Debt Management System (DDMS)’ last published on June 27, 2002, at 67 FR 43292 and T7347b, entitled `Defense Military Retiree and Annuity Pay System’ last published on February 20, 2003, at 68 FR 8230.
</p></xhtmlContent></subsection></section>
<section id="NM07320-1" toc="yes">
<systemNumber>NM07320-1</systemNumber>

<subsection type="systemName">Property Accountability Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any individual who receives and signs for government property.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The receipts maintained are any of the following: Logbooks, property passes, custody chits, charge tickets, sign out cards, tool tickets, sign out forms, photographs, charge cards, or any other statement of individual accountability for receipt of government property.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify individuals to whom government property has been issued and provide a record of loss or deterioration of clothing and equipment assigned to each individual.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), badge number, tool number, property serial number, or any other locally determined method of property receipt accountability.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited and provided on a need-to-know basis only. Computerized data bases are password protected.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Property accounting records are destroyed when two years old. Custody receipts are destroyed when material or equipment is destroyed or individual is separated.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether system records contain information pertaining to them may do so by making application to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making applications must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>"
</p><p>Written requests must contain individual’s name, Social Security Number (SSN), and signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the commanding officer or officer in charge of the activity where the receipts are located. Individuals making application must have an identification card. Official mailing addresses are published in the Standard Navy Distribution List (SNDL that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Written request must contain individual’s name, Social Security number (SSN), and signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and command reports.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07401-1" toc="yes">
<systemNumber>N07401-1</systemNumber>
<subsection type="systemName">Bingo Winners (April 28, 1999, 64 FR 22840).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The system of records is maintained under Department of the Navy systems of records notice NM01700-1, entitled, DON General Morale, Welfare and Recreation Records (June 14, 2006, 71 FR 34321).
</p></xhtmlContent></subsection></section>
<section id="NM07421-1" toc="yes">
<systemNumber>NM07421-1</systemNumber>
<subsection type="systemName">Time and Attendance Feeder Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This system is sometimes referred to as Standard Labor Data Collection and Distribution Application (SLDCADA), it maintains time and attendance data and labor distribution data that includes name, Social Security Number (SSN), work location, job order number, task orders, leave accrual data, occupational series, grade, pay period identification, time card certification information, special pay categories, work schedule, etc.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Records are being collected and maintained for the purpose of tracking time and attendance and labor distribution data for civilian, military, and contractor labor against job order numbers for financial purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folder and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), organization, pay period.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer processing facilities are located in restricted areas accessible only to authorized persons that are properly screened, cleared, and trained. Manual records and computer printouts are only available to authorized personnel having a need-to-know. Access to individual computers are controlled by Common Access Card (CAC) or user-id and password protected. Access to the application through the web client is controlled by Public Key Infrastructure (PKI) authentication. Each user has an individual user id and password or PKI certificate for access to web service. Transfer of data is accomplished through data encryption.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Feeder reports are maintained at the local office for 6 years and then destroyed. Data base information held by the Defense Information Systems Agency is retained for 6 years and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Policy Official:</i> Deputy Assistant Secretary of the Navy (Civilian Personnel/Equal Employment Opportunity), 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p><i>Record Holders:</i> Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding Officer for their organization. Official mailing addresses are published in the SNDL that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Requests should contain the individual’s full name, home address, Social Security Number (SSN), organization, pay period, and signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer for their organization. Official mailing addresses are published in the SNDL at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Requests should contain the individual’s full name, home address, Social Security Number (SSN), organization, pay period, and signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, time sheets, and work schedules.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N07510-1" toc="yes">
<systemNumber>N07510-1</systemNumber>

<subsection type="systemName">Naval Audit Service Information Management System (NASIMS).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Department of the Navy Assistant for Administration, Office of Information Technology, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of the Navy military members, civilians employed by the Navy and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>First, middle and last name, nickname, last four digits of Social Security Number (SSN), Electronic Data Interchange Personal Identifier (EDIPI) (also known as the Department of Defense personal identifier), date of birth, race, gender, photograph, entered on duty date, position title, directorate, division, team, pay plan, pay grade, series, security clearance level, educational information, location, room, home address, mailing address, work phone number, work cell phone number, work e-mail address, personal e-mail address, home phone number, personal cell phone number, and emergency contact name, home phone number, cell phone number, and work phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; 10 U.S.C. 5013, Department of the Navy; 10 U.S.C. 5014, Office of the Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 5 U.S.C. 301, Departmental Regulations; DoD Directive 8320.1, DoD Data Administration; DoD Manual 7600.7-M, DoD Audit Manual; SECNAVINST 7510.7F, Department of the Navy Internal Audit and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>NASIMS is used by the Naval Audit Service to effectively and efficiently manage and track the personnel and administrative functions and business processes of the agency. The information is used to maximize staff resources and to provide project cost summary data; to track staff hours allocated towards project preparation and active projects which will allow for more effective scheduling of unassigned personnel and to categorize indirect time expended for end-of-year reporting; to plan workloads, to assist in providing time and attendance to the centralized payroll system; and to request, schedule and track auditor training requirements.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of system of record notices also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records about individuals are retrieved using a combination of name, geographic and demographic characteristics (such as name, last four digits of Social Security Number (SSN), series, grade, dates of service and duty station).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to this system of records and personal information is restricted by the use of Common Access Card (CAC). Access to personal information is restricted to those who require the records in the performance of their official duties. This system of records is profile or role based, which limits the user to specific data and/or application functions. Users in a specific profile cannot view data outside of that profile’s restriction. All individuals to be granted access to this system of records are to have received Information Assurance and Privacy Act training. Computerized records are maintained in a controlled area accessible only to authorized personnel. Entry to these areas is restricted to those personnel with a valid requirement and authorization to enter. Physical entry is restricted by the use of locks, guards, and administrative procedures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Internal Audit Policy records are maintained for 3 years then destroyed, or destroyed 1 year after guidance is superseded. Management Information Systems Reports are destroyed when no longer needed for administrative, legal, audit, or other operational purposes, whichever is later. Audit Schedules are maintained for 3 years then destroyed, or destroyed when no longer needed. Annual Audit Plan records are maintained for 11 years then destroyed. Time and attendance records are maintained for 6 years then destroyed. Records are destroyed by degaussing or erasing from the system.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Information Management and Analysis, Naval Audit Service, 1006 Beatty Place SE., Washington Navy Yard, DC 20374-5005.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to Naval Audit Service, Attn: FOIA, 1006 Beatty Place SE., Washington Navy Yard, DC 20374-5005.
</p><p>The request should be signed and include full name, dates of service, last four digits of Social Security Number (SSN), series, grade, duty station and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to Naval Audit Service, <i>Attn:</i> FOIA, 1006 Beatty Place SE., Washington Navy Yard, DC 20374-5005.
</p><p>The request should be signed and include full name, dates of service, last four digits of Social Security Number (SSN), series, grade, duty station and a complete mailing address. The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records and for contesting contents and appealing initial agency determinations are published in SECNAVINST 5211.5 series and 32 CFR part 701 or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained primarily from the individual and/or Naval Audit Service Human Resources staff and from official Department of Navy and Department of Defense official programs of record: Defense Civilian Personnel Data System (DCPDS); Defense Enrollment Eligibility Reporting System (DEERS); and Joint Personnel Adjudication System (JPAS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM08370-1" toc="yes">
<systemNumber>NM08370-1</systemNumber>
<subsection type="systemName">Weapons Registration.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
</p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals registering firearms or other weapons with station security offices and/or Provost Marshal; all individuals who purchase a firearm or weapon at authorized exchange activities; and/or individuals who reside in government quarters who possess privately-owned firearms; all individuals authorized access to individual armories.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), rank, weapon registration and permit records, notification to commanding officers of failure to register firearm purchased at authorized exchanges, exchange notification of firearm purchase, physical location of subject weapon, weapon description, and such other identifiable items.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assure proper control of weapons on installations; to monitor and control purchase and disposition of weapons/accessories; and provide record of individuals authorized access to armory spaces.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), case number, and/or organization name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings, and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening, and visitor registers.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records destroyed when individual leaves command.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p><p>Written request must contain name and Social Security Number (SSN) and signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written request must contain name and Social Security Number (SSN) and signed.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual concerned, other records of activity, investigators, witnesses, and correspondents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N10140-1" toc="yes">
<systemNumber>N10140-1</systemNumber>

<subsection type="systemName">Ration Card Records (February 22, 1993, 58 FR 10812).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Ration Cards are no longer issued for that area. All files have been destroyed, as our offices have been closed in that area.
</p></xhtmlContent></subsection></section>
<section id="N10140-2" toc="yes">
<systemNumber>N10140-2</systemNumber>

<subsection type="systemName">Privately-Owned Tax-free Vehicle Record Cards, Tax-free Gasoline Record Cards (February 22, 1993, 58 FR 10812).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program discontinued when bases were closed in this area. All files have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="NM11101-1" toc="yes">
<systemNumber>NM11101-1</systemNumber>
<subsection type="systemName">DON Family and Bachelor Housing Program.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>DON housing offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military/civilian personnel eligible for/interested in occupying DON housing and those occupying DON housing (including privatized housing).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>DD Form 1746, Application for Assignment to Housing (application contains information such as name, address, rank/rate, Social Security Number (SSN), length of service, time remaining on active duty, date of rank, etc.; dependency data, e.g., total number in family, spouse, age and sex of dependents, etc.; and other pertinent housing information, e.g., last assignment, months involuntarily separated, special health problems, etc.); orders; emergency data form; detaching endorsement from prior duty station; full name.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; 10 U.S.C. 2831, Military Family Housing Management Account; DoD 4165.63-M, DoD Housing Management; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To determine an individual’s eligibility for Navy or Marine Corps housing (including privatized housing) and notification for subsequent assignment to housing or granting a waiver to allow occupancy of private housing.
</p><p>To determine priority and list individual’s name on appropriate housing waiting list.
</p><p>To oversee housing occupancy once assigned.
</p><p>To provide housing information to DON or other military components and government agencies.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To private partners who operate privatized Navy or Marine Corps housing for management and operational purposes.
</p><p>To police and fire departments for accident, health and safety, and other investigative activities.
</p><p>To child protective services during their investigation into possible child abuse.
</p><p>To adoption agencies who seek information on housing status, problems, etc., for use in qualifying a couple to adopt.
</p><p>To provide demographic data to the public school system to help determine military impact on school population.
</p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders and centrally maintained networked database.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of applicant; name of resident; and house number of resident.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to files is limited to personnel requiring access in the performance of their official duties. Records are maintained in a secure building on a secure military base, encrypted, maintained behind a firewall, and password protected. Private partners maintain comparable security protections.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper files are retained for up to three years after termination of housing occupancy and then destroyed. Electronic files are maintained until no longer required and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Commander, Navy Installations Command, Director of Housing, Suite 300, 2713 Mitscher Road, SW., Anacostia Annex, Washington, DC 20373-5802.
</p><p>Record Holder:
</p><p>Housing Offices at the station/base in question. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Housing Office at the station/base where they applied for housing. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Requests must be signed and include full name of applicant or name of resident, house number, and year(s) of occupancy.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to the Housing Office at the station/base where they applied for housing. Official station/base mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Requests must be signed and include full name of applicant or name of resident, house number, and year(s) of occupancy.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5, 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; DD Form 1746 (Application for Assignment to Housing); Military Orders; Emergency Data Form; detaching endorsement from prior duty station; military pay records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N11101-2" toc="yes">
<systemNumber>N11101-2</systemNumber>
<subsection type="systemName">Family Housing Requirements Survey Records System (June 8, 1999, 64 FR 30501).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program discontinued and all records have been destroyed.
</p></xhtmlContent></subsection></section>
<section id="N11101-4" toc="yes">
<systemNumber>N11101-4</systemNumber>

<subsection type="systemName">Station Housing Records (February 22, 1993, 58 FR 10817).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program discontinued and all files deleted.
</p></xhtmlContent></subsection></section>
<section id="N11103-1" toc="yes">
<systemNumber>N11103-1</systemNumber>
<subsection type="systemName">Housing Referral Services Record System (February 22, 1993, 58 FR 10817).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program discontinued and all records have been destroyed.
 </p></xhtmlContent></subsection></section>
<section id="N12290-1" toc="yes">
<systemNumber>N12290-1</systemNumber>

<subsection type="systemName">Personnel Action Reporting System (PARS) (September 2, 1999, 64 FR 48148).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Commander, Navy Installations Command, Department of the Navy, has determined that N12290-1 provided for the collection by a system that is no longer in operation. This system, Personnel Action Reporting System (PARS) was a sunset system and all records contained therein have been properly destroyed. PARS, N12290-1, can therefore be deleted.
</p></xhtmlContent></subsection></section>
<section id="N12293-1" toc="yes">
<systemNumber>N12293-1</systemNumber>
<subsection type="systemName">Human Resource Civilian Portfolio (HRCP).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Space and Naval Warfare Command, SPAWAR, 1325 10th Street SE., Bldg 196, Washington, DC 20374-7000.
</p><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List (SNDL) that is available as an appendix to the Navy’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees and job applicants for civilian appropriated/non-appropriated fund (NAF) positions in the Department of Navy (DON).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, Social Security Number (SSN), date of birth, home address, place of birth, citizenship, emergency contact, and security clearance; employee email address; employee phone numbers to include home, work, pager, fax and mobile; race and national origin; handicap code; and foreign language capability; projected suspense information for personnel actions; job applications and employee resumes; position authorization and control information; position descriptions and performance elements; internal assigned employee ID, Billet ID number, pay, benefits, and entitlements data; historical information on employees, including job experience, education, training, and training transaction data; performance plans, interims, appraisals, closeouts and ratings; professional accounting or other certifications or licenses; awards information and merit promotion information; separation and retirement data; and adverse and disciplinary action data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Department Regulations; 5 U.S.C. Chapters 11, Office of Personnel Management; 13, Special Authority; 29, Commissions, Oaths and Records; 31, Authority for Employment; 33, Examination Selection, and Placement; 41, Training; 43, Performance Appraisal; 51, Classification; 53, Pay Rates and Systems; 55, Pay Administration; 61, Hours of Work; 63, Leave; 72, Antidiscrimination, Right to Petition Congress; 75, Adverse Actions; 83, Retirement; 99, Department of Defense National Security Personnel System; 5 U.S.C. 7201, Antidiscrimination Policy; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; E.O. 9830, Amending the Civil Service Rules and Providing for Federal Personnel Administration, as amended; 29 CFR 1614.601, EEO Group Statistics; SECNAV Instruction 12250.6, Civilian Human Resources Management in the Department of the Navy; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide Human Resource information and system support for the DON civilian workforce worldwide to access and update their personal information, submit documents, and obtain personnel related information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DON as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD "Blanket Routine Uses" set forth at the beginning of Department of Navy’s compilation of system of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number (SSN), internal assigned employee ID, and Billet ID number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to data is multi-tiered and based on a need to know, and is managed by a designated command representative knowledgeable in the area of that command’s total workforce. The first tier of a user account is profile based, which limits the user to specific employee types and/or data. Users in a specific profile cannot view data outside of that profile’s restrictions. The second tier further restricts access by use of permissions, which allow a user specific access to application functions. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. Password complexity, expiration, minimum length, and history, as well as use of profiles and permissions assists in assuring only appropriate personnel have access to data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Temporary records maintained at naval activities: With the exception of performance records, destroy upon separation or transfer of employee from DON or when 1 year old, whichever is sooner (if employee separates for military service or transfers to another agency as a result of a transfer of function, leave required temporary material in the folder).
</p><p>Performance Ratings Records of Separating Employees: At time employee transfers or resigns, transfer performance ratings of record, close-out and summary ratings, along with the performance plan on which the most recent rating was based to the new Civilian Personnel Office (CPO) or National Personnel Records Center (NPRC).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Civilian Human Resources (OCHR), 614 Sicard St SE., Suite 100, Washington Navy Yard, DC 20374-7000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to HRSD, Office of Civilian Human Resources, 614 Sicard St SE., Suite 100, Washington Navy Yard, DC 20374-7000.
</p><p>The request should be signed and include full name, dates of service, Social Security Number (SSN), and a complete return mailing address.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to HRSD, Office of Civilian Human Resources, 614 Sicard St SE., Suite 100, Washington Navy Yard, DC 20374-7000.
</p><p>The request should be signed and include full name, dates of service, Social Security Number (SSN), and a complete return mailing address.
</p><p>The system manager may require an original signature or a notarized signature as a means of proving the identity of the individual requesting access to the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5E; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained primarily from official Department of Navy and Department of Defense programs of record; Defense Civilian Personnel Data System (DCPDS), Contractor Verification Systems (CVS)/Defense Enrollment Eligibility Recording System (DEERS), and from the individual and/or support staff.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="N12300-1" toc="yes">
<systemNumber>N12300-1</systemNumber>
<subsection type="systemName">Employee Assistance Program Case Record System (February 22, 1993, 58 FR 10819).
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Record system is no longer in use since OPM stopped their mandatory reporting requirement in the mid-1990s.
</p></xhtmlContent></subsection></section>
<section id="N12300-2" toc="yes">
<systemNumber>N12300-2</systemNumber>
<subsection type="systemName">Joint Employment Management System (JEMS).
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Web based tool at <i>www.jemsjobs.com</i> is maintained by JEMS, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p><i>Job Seekers:</i> Active duty personnel, reservists, retirees, dependents, and civilian employees who are subject to reduction in force and are seeking employment opportunities in Hawaii.
 </p><p><i>Employers:</i> Businesses who have job openings in Hawaii.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p><i>Job Seeker:</i> Name; home addresses; home, business, and/or cell telephone numbers; applicant generated number; e-mail address; military/civilian status; branch of service; pay rate; command/duty station; sponsor’s name; U.S. Citizen; job categories; job search areas; skills check list; resume; employment resource center; employment consultant; client status; application date; last review date; last login date; expiration date; client login name; open date; close date; renewal date; action; hired salary; login count; and remarks.
 </p><p><i>Employer:</i> Company name; company identification number; point of contact name; e-mail address; login name; business address; phone and fax numbers; company Web site; job Web site; parent company name; application procedures; job locations; type of industry; company alias, company status; status date; job update method; company add date; first job listed; last job listed; job fair invitation; contact log; and job listings.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 5013, Secretary of the Navy.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide job resources to individuals coming to the high cost area of Hawaii by expanding and enhancing employment assistance services and sponsoring an annual job fair.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems notices also apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Web based commercial server and paper records.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p><i>Job Seeker:</i> Name or applicant identification number.
 </p><p><i>Company:</i> Company name or company identification number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>File/database servers are located in locked rooms and access is restricted to authorized persons only. Information is encrypted, compartmentalized, password protected and restricted to a limited number of authorized government personnel having a need-to-know. Manual and electronic records are restricted to a limited number of authorized government personnel having a need-to-know.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Job Seekers records are deleted from the program two years after their record is closed.
 </p><p>Employer records are deleted from the program when the business/organization/agency goes out of business or no longer offers employment opportunities.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>Policy Officials:</i> Joint Project Advisory Board, JEMS, Commander, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.
 </p><p><i>Record Holder:</i> JEMS, Commander, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to JEMS, Navy Region Hawaii, 1025 Quincy Ave., Suite 100, Pearl Harbor, HI 96860-4512.
 </p><p>The request should be signed and include the requester’s full name, login name, e-mail address and a complete mailing address.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries to JEMS, Navy Region Hawaii, 1025 Quincy Ave, Suite 100, Pearl Harbor, HI 96860-4512.
 </p><p>The request should be signed and include the requester’s full name, login name, e-mail address and a complete mailing address.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; employers; and Web site.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="N12308-1" toc="yes">
<systemNumber>N12308-1</systemNumber>
<subsection type="systemName">Navy Fleet and Family Readiness (F&amp;FR) Internship Program (March 10, 2008, 73 FR 12713).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Commander, Navy Installations Command, Department of the Navy, has determined this collection is no longer needed and thus obsolete. Future interns will either be placed as volunteers or temporary flex Non Appropriated Fund (NAF) employees at an installation level. N12308-1, The Navy Fleet and Family Readiness (FFR) Internship Program system of records notice can therefore be deleted.
</p></xhtmlContent></subsection></section>
<section id="NM12410-1" toc="yes">
<systemNumber>NM12410-1</systemNumber>
<subsection type="systemName">MWR Training Student Database (May 31, 2006, 71 FR 30897).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deleted:  Commander, Navy Installations Command, Department of the Navy, has determined this collection is now taking place under N05230-1, Total Workforce Management Services (TWMS) (October 20, 2010, 75 FR 64715). NM12410-1, MWR Training Student Database system of records notice can therefore be deleted.
</p></xhtmlContent></subsection></section>
<section id="N12410-2" toc="yes">
<systemNumber>N12410-2</systemNumber>
<subsection type="systemName">NCIS Training Academy Records.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: NCIS Training Academy, NCIS Townhouse 394 Federal Law Enforcement Training Center, Glynco, GA 31524-2002.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Students and instructors of the Naval Criminal Investigative Service (NCIS) Academy.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual Training Records: Name, Social Security Number, rank, e-mail address, duty station address, etc.; training evaluations (grades/scores) and indicating whether program was completed (either satisfactory or unsatisfactory); documentation of course completion; qualifications of students; waivers or exemptions requested or granted and verification of physical abilities (as required) either as a prerequisite or as a final qualification.
 </p><p>Instructor Training Records: Name, Social Security Number, rank, e-mail address, etc.; personal training history; attendance records; exemptions or waivers requested/granted; evaluations; qualification notifications; certifications; re-certifications; and verifications of ability.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy and E.O. 9397 (SSN).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain course and training demands, requirements and achievements; identify waivers or exemptions requested or granted, verify physical abilities required; document attendance and/or course completion, provide academic and performance evaluations and for other training administration requirements necessary to meet the Federal Law Enforcement Training Accreditation’s (FLETA) requirements necessary for accreditation of the NCIS Training Academy.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside to DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper and automated records.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access is controlled by password or other user code system.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For student records: Retire hardcopy records to the Federal Records Center when 4 years old. Destroy 40 years after the end of the training year.
 </p><p>For instructor records: Destroy records 4 years after departure from Academy.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Assistant Director, Training, NCIS Training Academy, NCIS Townhouse 394 FLETC, Glynco, GA 31524-2002.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to Director, Naval Criminal Investigative Service Headquarters (Code 00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 20388-5380.
 </p><p>Written requests should include the full name, Social Security Number, and address of the individual and be signed.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to Director, Naval Criminal Investigative Service Headquarters (Code 00LJF), 716 Sicard Street, SE., Suite 2000, Washington Navy Yard, DC 20388-5380.
 </p><p>Written requests should include the full name, Social Security Number and address of the individual and be signed.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual; school and educational institutions, medical authorities, military agencies, instructors, and FLETA for instructor accreditation records.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Testing or examination material used solely to determine individual qualifications for appointment or promotion in the Federal or military service, if the disclosure would compromise the objectivity or fairness of the test or examination process may be exempt pursuant to 5 U.S.C. 552a(k)(6), if the disclosure would compromise the objectivity or fairness of the test or examination process.
 </p><p>An exemption rule for this system has been promulgated in accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 701, subpart G. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="N12593-1" toc="yes">
<systemNumber>N12593-1</systemNumber>
<subsection type="systemName">Civilian Overseas Quarters and Lodging Allowances.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Overseas organizational elements of the Department of the Navy. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
 </p><p>Appropriated and non-appropriated fund U.S. civilian employees eligible for allowance.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employee’s name, grade, address, rent and utility expenses, living quarters and lodging allowance, and name of family and/or members.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations and E.O.s 9397 (SSN), 10903, 10970, 10853, and 10982.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record civilian overseas employee’s living quarters and/or temporary lodging allowance entitlement.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>To officials of the Department of State for the purpose of monitoring the level of allowances that Navy is authorized.
 </p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records and computerized data base.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name and Social Security Number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access provided on need to know basis only. Access to computerized and manual records is limited he control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Access to computerized data base is password protected.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are retained for four years and then destroyed.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Overseas commanding officer of the activity in question. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records notices.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commanding Officer at the overseas activity where he or she is assigned. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records.
 </p><p>Requester should include full name, Social Security Number, and dates assigned to the activity.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Commanding Officer at the overseas activity where he or she is assigned. Official mailing addresses are published as an appendix to the Navy’s compilation of systems of records.
 </p><p>Requester should include full name, Social Security Number, and dates assigned to the activity.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual and official personnel files.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="NM12610-1" toc="yes">
<systemNumber>NM12610-1</systemNumber>
<subsection type="systemName">Hours of Duty Records.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p><p>Commander, U.S. Joint Forces Command, 1562 Mitscher Avenue, Suite 200, Norfolk, VA 23551-2488.
 </p><p>Commander, U.S. Pacific Command, P.O. Box 64028, Camp H.M. Smith, HI 96861-4028.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and civilian personnel.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Record contains such information as name, grade/rate, Social Security Number, organizational code, work center code, grade code, pay rate, labor code, type transaction, hours assigned. Database includes scheduling and assignment of work; skill level; tools issued; leave; temporary assignments to other areas.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To effectively manage the work force.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>The DoD `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and computerized records.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, organization code, Social Security Number, and work center.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is provided on need-to-know basis only. Manual records are maintained in file cabinets under the control of authorized personnel during working hours. The office space in which the file cabinets are located is locked outside of official working hours. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code system.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when three years old.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The commanding officer of the activity in question. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the commanding officer of the naval activity where currently employed. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p><p>The request should be signed and include full name and Social Security Number (SSN).
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves contained in this system of records should address written inquiries to the commanding officer of the naval activity where currently employed. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p><p>The request should be signed and include full name and Social Security Number (SSN).
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, correspondence, and personnel records.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM12630-1" toc="yes">
<systemNumber>NM12630-1</systemNumber>
<subsection type="systemName">DON Voluntary Leave Transfer Program Records.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>DON Human Resources Offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have volunteered to participate in the leave transfer program as either a donor or recipient.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Separate files exist for leave recipients and leave donors records.
 </p><p>Leave recipient records contain the individual’s name, organization, office telephone number, Social Security Number, position title, grade, pay level, leave balance, number of hours requested, brief description of the medical or personal hardship which qualifies the individual for inclusion in the program, the status of that hardship, and a statement that selected data elements may be used in soliciting donations. The file may also contain medical or physician certifications and agency approvals or denials.
 </p><p>Leave donor records contain the individual’s name, organization, office telephone number, Social Security Number, position title, grade and pay level, leave balance, number of hours donated and the name of the designated recipient.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 6331 <i>et seq.</i> (Leave); 5 CFR part 630 and E.O. 9397 (SSN).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the Department of the Navy’s Voluntary Leave Transfer Program. The recipient’s name, position data, organization, and brief hardship description are published internally for passive solicitation purposes. The Social Security Number is sought to effectuate the transfer of leave by human resources and pay offices from the donor’s account to the recipient’s account.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 522a(b)(3) as follows:
 </p><p>To the Department of Labor in connection with a claim filed by an employee for compensation due to a job-connected injury or illness, when leave donor and leave recipient are employed by different Federal agencies.
 </p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper and electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name/Social Security Number of leave recipient for access to their files. Name/Social Security Number of leave donor for access to their files.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to the custodian of the records or by persons responsible for servicing the records in the performance of their official duties. Records are stored in locked cabinets or rooms and are controlled by personnel screening. Computer terminals are located in supervised areas. Access to computerized data is controlled by password or other user code systems.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed one year after the end of the year in which the file is closed.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy official: Office of Civilian Human Resources, 614 Sicard Street, SE., Suite 100, Washington Navy Yard, Washington, DC 20374-5072.
 </p><p>RECORD HOLDER:
 </p><p>Director of local Human Resources Offices. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquires to their servicing Human Resources Office. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p><p>The request should contain the name, approximate date during which the case record was developed, the address of the individual concerned and be signed.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about them contained in this system of records should address written inquiries to their servicing Human Resources Office. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p><p>The request should contain the name, approximate date during which the case record was developed, the address of the individual concerned and be signed.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee, supervisors, co-workers or other agency or contractor-employee personnel, and private individuals to include family members of employee and outside practitioners.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM12711-1" toc="yes">
<systemNumber>NM12711-1</systemNumber>
<subsection type="systemName">Labor Management Relations Records System.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Civilian Human Resources (OCHR), Labor and Employee Relations Division (Code 012), Department of the Navy (DON) and Designated Contractors; Human Resources Service Centers (HRSCs) and Human Resources Offices (HROs) at major commands and field activities employing civilians. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DON civilian employees paid from appropriated and non-appropriated funds, who are involved in a grievance which has been referred to an arbitrator for resolution, or who are involved in the filing of an Unfair Labor practice complaint which has been referred to the Federal Labor Relations Authority (FLRA) for resolution, or who are involved in a labor negotiations impasse which has been referred to the Federal Service Impasses Panel or an interest arbitrator for resolution, or who are involved in a negotiability dispute which has been referred to the FLRA for resolution; union officials and representatives (both Navy employees and non-employees) involved in the aforementioned processes and in national consultation; independent arbitrators involved in grievance and interest arbitrations concerning Don activities.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records are comprised of (1) Manual files maintained in paper folders, manually filed by type of case and case number (not individual). Folder contains all information pertaining to a specific case. Field activities maintain manual rosters of local union officials and representatives. OCHR maintains manual roster of addresses and files concerning national consultation with national/international unions regarding changes in Departmental level civilian personnel policies. (2) Some commands and field activities keep electronic records by type of case and case number (not individual) in localized case tracking systems. Bargaining unit files contain information about each bargaining unit, including contact information on union officials.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7101-7135.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage the Labor-Management Relations Program, <i>e.g.</i>, administration/implementation of arbitration awards; processing of unfair labor practice charges; adjudication of negotiability disputes, resolution of negotiations impasses; interpretation of 5 U.S.C. 7101-7135 through 3rd party case decisions; national consultation and other dealings with recognized unions.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>To representatives of the Office of Personnel Management on matters relating to the inspection, survey, audit, or evaluation of DON Civilian Human Resources Programs.
 </p><p>To the Comptroller General or any of his authorized representatives, in the course of the performance of duties of the Government Accountability Office relating to the DON’s Labor Management Relations Program. To a duly appointed hearing examiner, Administrative Law Judge, arbitrator, or other proper 3rd party for the purpose of conducting a hearing or inquiry in connection with an employee’s grievance, unfair labor practice charge, impasse, negotiability appeal, or other labor relations dispute.
 </p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records apply to this system.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records in file folders and electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual records are retrieved by case subject, case number, and/or individual employee names. Electronic records are retrieved by case subject, activity, bargaining unit, servicing personnel office, command, or 3rd party docket number.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All files are accessible only to authorized personnel having a need-to-know. Access to the electronic data base is controlled through the use of security codes.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Case files are maintained in accordance with records retention schedules. Files involved in administrative or judicial litigation may be permanently maintained. Union official rosters are normally destroyed after a new roster has been established.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing HRO or HRSC.
 </p><p>Request should contain individual’s full name, any particulars, and signed.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the OCHR Labor and Employee Relations Division (Code 012), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072, their servicing HRO or HRSC.
 </p><p>Request should contain full name, any particulars, and signed.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DON Human Resource Services Centers, Human Resources Offices, arbitrators, and labor organizations (unions).
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM12713-1" toc="yes">
<systemNumber>NM12713-1</systemNumber>

<subsection type="systemName">Equal Employment Opportunity (EEO) Complaints Tracking System.</subsection>
 <subsection type="systemLocation"><xhtmlContent><p>All Department of Navy (DON) Equal Employment Opportunity Program offices. DON activity addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All DON civilians, non-appropriated fund employees, and external applicants for employment.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Name, home and duty station address, phone numbers, unique identifier, dates and status of EEO complaints.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and Civilian Human Resources Manual 1614.1, Civilian Discrimination Complaints Management Program.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To track the status of Equal Employment Opportunity discrimination complaints for the Department of Navy.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>To a duly appointed Hearing Examiner or Arbitrator (an employee of another Federal agency) for the purpose of conducting a hearing in connection with an employee’s discrimination complaint.
 </p><p>To Equal Employment Opportunity Complaints Office of Federal Operations and Administrative Judges for review and adjudication.
 </p><p>The ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Case number or individual’s name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, files, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Policy Official: Director, Naval Office of EEO Complaints Management and Adjudication, 614 Sicard Street SE, Bldg 201, Washington Navy Yard DC 20374-5072.
 </p><p>Record Holder:
 </p><p>Headquarters, and field activities employing civilians. DON activity addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.dla.mil/sndl.aspx.</i>
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the to the EEO office where assigned. DON activity addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.dla.mil/sndl.aspx.</i>
 </p><p>Requests should contain individual’s full name and signed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to their servicing EEO office. DON activity addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.dla.mil/sndl.aspx.</i>
 </p><p>Request should contain individual’s full name and signed.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, interviews, and Equal Employment Opportunity Program Offices.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="NM12771-1" toc="yes">
<systemNumber>NM12771-1</systemNumber>
<subsection type="systemName">Discrimination Complaints.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072; field activities employing civilians and servicing Human Resources Offices (HROs). Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Former and present civilian employees of the Department of the Navy, and civilian applicants for employment with the Department of the Navy.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The case files contain background material on the act or situation complained of; the results of any investigation including affidavits and depositions; records of personnel actions involved; transcripts of hearings held; administrative judges’ reports of findings and recommended actions; advisory memoranda from the Chief of Naval Operations, Chief of Naval Personnel, Department of Defense, Systems Commands; Secretary of the Navy decisions; reports of actions taken by local activities; comments by NAVOECMA or local activities on appeals made to the Equal Employment Opportunity Commission (EEOC); EEOC decisions, Court decisions, Comptroller General decisions. Brief summaries of case files are maintained in a computer data base.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 1301, 3301, 3302, 7201-7204, 7301, 7701; 10 U.S.C. 5013, Secretary of the Navy; and 10 U.S.C. 5041, Headquarters, Marine Corps.
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information is used by NAVOECMA to adjudicate cases. Systems Commands, the Chief of Naval Operations, and the Office of Civilian Resources (OCHR) are internal users for informational/implementational purposes. Individual members acting on behalf of the individual involved are supplied with copies of decisions and other appropriate background material. EEO complainants are furnished Secretary of the Navy (SECNAV) decisions, with copies of the hearing transcripts and administrative judges’ reports; complainants’ representatives are provided copies of SECNAV decisions on grievances and appeals. Activities involved in EEO complaints are provided copies of SECNAV decisions, hearing transcripts, and administrative judges’ reports.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>To officials and employees of the Equal Employment Opportunity Commission to adjudicate cases.
 </p><p>The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
 </p><p><i>Note:</i> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the report pertains. The DoD ‘Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices do not apply to these records.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Records are stored on paper and on electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Materials are kept in file cabinets within NAVOECMA’s office or in a secured computer data base. Access to the office during business hours is controlled by NAVOECMA personnel and by identification card. The office is locked at the close of business; the building in which the office is located employs security guards.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Case files are destroyed four years after being closed.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Director, Naval Office of EEO Complaints and Adjudication (NAVOECMA), 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.
 </p><p>The requester must provide full name, employing office, and sign the request.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to records about themselves should address written inquiries from former and present civilian employees of the DON, applicants for employment with the DON, employing activities, EEOC, and NAVOECMA.
 </p><p>The requester must provide full name, employing office, and sign the request.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the file is obtained from former and present civilian employees of the DON, applicants for employment with the DON, employing activities, EEOC, and NAVOECMA.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="NM12771-2" toc="yes">
<systemNumber>NM12771-2</systemNumber>
<subsection type="systemName">Administrative Grievance Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Organizational elements of the Department of the Navy. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx.</i>
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Navy and Marine Corps civilian employees paid from appropriated funds serving under career, career-conditional, temporary and excepted service appointments by whom grievances exist.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information pertaining to administrative grievances to include but not limit to individual’s name, address and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 5041, Headquarters, Marine Corps; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To support management in the processing, administration, and adjudication of grievances and for program evaluation purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>To representatives of the Office of Personnel Management on matters relating to the inspection, survey, audit, or evaluation of Navy and Marine Corps civilian personnel management programs or personnel actions, or such other matters under the jurisdiction of the Office of Personnel Management.
</p><p>To disclose information on any source from which additional information is requested in the course of processing a grievance to the extent necessary to identify the individual, to inform the source of the purpose(s) of the request, and identify the type of information requested.
</p><p>To disclose information on any source from which additional information is requested in the course of processing a grievance to the extent necessary to identify the individual, to inform the source of the purpose(s) of the request, and identify the type of information requested.
</p><p>To officials of labor organizations recognized under the Civil Service Reform Act when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting working conditions.
</p><p>The `Blanket Routine Uses’ that appear at the beginning of the Navy’s compilation of systems of records notices apply to this system.
</p><p><i>Note:</i> Records of identity, diagnosis, prognosis or treatment of any client/patient, irrespective of whether or when he/she ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, requested, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided herein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. These statutes take precedence over the Privacy Act of 1974 in regard to accessibility of such records except to the individual to whom the record pertains. The Navy’s ‘Blanket Routine Uses’ do not apply to these records.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files in folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by last name. SSN is used to differentiate individuals who have the same name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Password controlled system, file, and element access based on predefined need-to-know. Physical access to terminals, terminal rooms, buildings and activities’ grounds are controlled by locked terminals and rooms, guards, personnel screening and visitor registers. For contractor operated facilities, client data is kept in a certified data facility. At no time is client data removed from the secure hosting environment and access to client data is only to those employees with a direct functional need. Password complexity, expiration, minimum length, and history will assist in assuring only appropriate personnel have access to client data.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Complaint records are retained for six years after final adjudication. All other records are retained for two years or destroyed upon separation of the employee, whichever is later.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For Navy: Employee Relations Program Manager, Office of Civilian Human Resources, 614 Sicard Street, SE., Suite 100, Washington Navy Yard, DC 20374-5072.
</p><p>For Marine Corps: Commandant of the Marine Corps (Code MPC-30), Headquarters, U.S. Marine Corps, 3280 Russell Road, Quantico, VA 22134-5103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commander/Commanding Officer of the activity assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written request should contain full name, last four digits of Social Security Number (SSN), and signed request.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commander/Commanding Officer of the activity assigned. Official mailing addresses are published in the Standard Navy Distribution List that is available at <i>http://doni.daps.dla.mil/sndl.aspx</i>.
</p><p>Written request should contain full name, last four digits of Social Security Number (SSN), and signed request.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Supervisors; individual; witnesses; correspondence files; e-mails; and databases.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="NM12792-7" toc="yes">
<systemNumber>NM12792-7</systemNumber>
<subsection type="systemName">Drug-Free Workplace Program Records.
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are located at the local Navy/Marine Corps activity, local servicing Human Resources Offices, Human Resource Service Center Regional Offices, or the Office of Civilian Human Resources.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees and applicants for employment with the Department of the Navy.
 </p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records related to selection, notification, testing of employees and applicants, urine specimens, drug test results, collection authentication and chain of custody documents.
 </p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 100-71, 5 U.S.C. 7301; 21 U.S.C. 812 (Schedule of Controlled Substances); and E.O. 12564, Drug-Free Federal Workplace; and Department of Health and Human Services Mandatory Guidelines for Federal Workplace Drug Testing Programs; and E.O. 9397 (SSN).
 </p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is established to maintain records relating to the selection and testing of Department of the Navy employees, and applicants for employment, for use of illegal drugs and drugs identified in Schedules I and II of 21 U.S.C. 812 (Schedule of Controlled Substances).
 </p><p>The records are also used by the Medical Review Officer; the administrator of any employee Assistance Program in which the employee is receiving counseling or treatment or is otherwise participating; and supervisory or management officials within the employee’s agency having authority to take adverse personnel action against such employee.
 </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
 </p><p>In order to comply with the provisions of 5 U.S.C. 7301, the DoD `Blanket Routine Uses’ published at the beginning of the Navy’s compilation do not apply to this system.
 </p><p>To a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action.
 </p><p><i>Note:</i> Record of the identity, diagnosis, prognosis, or treatment of any client/patient, irrespective of whether or when he ceases to be a client/patient, maintained in connection with the performance of any alcohol or drug abuse prevention and treatment function conducted, regulated, or directly or indirectly assisted by any department or agency of the United States, shall, except as provided therein, be confidential and be disclosed only for the purposes and under the circumstances expressly authorized in 42 U.S.C. 290dd-2. The results of a drug test of civilian employees may be disclosed only as expressly authorized under 5 U.S.C. 7301. These statutes take precedence over the Privacy Act of 1974, in regard to accessibility of such records except to the individual to whom the record pertains.
 </p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Paper records in file folders and electronic storage media.
 </p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of employee, applicant for employment, Social Security Number (SSN), specimen I.D. number assigned, or any combination of these.
 </p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records will be stored in secure containers, e.g., safes, locked filing cabinets, etc. Urine specimens will be stored in appropriate locked storage facilities. Access to such records and specimens is restricted. Chain-of-custory and other procedural and documentary requirements of Pub. L. 100-71 and the Department of Health and Human Services. Guidelines will be followed in collection of urine samples, conducting drug tests, and processing test results. All information contained in computers is password protected.
 </p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Negative test records are retained for three years and then destroyed by shredding, burning, or erasure in the case of electronic media. Positive or Non-negative test records are permanently retained. Written records and test results together with urine specimens shall be retained until litigation is complete when the employee challenges or appeals adverse actions. Negative urine specimens are disposed of at the end of the test day.
 </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Drug Program Manager, Office of Civilian Human Resources, Human Resources Service Center Southwest, 525 B Street, Suite 600, San Diego, CA 92101-4418.
 </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system contains information about themselves should address written inquiries to the Commanding Officer/Commander of the DON activity or the servicing human resources office at which they are or were employed, or at which they made application for employment, and for which they provided a urine specimen for drug testing.
 </p><p>Individuals may furnish their full name, Social Security Number (SSN), the title, series, and grade of the position they occupied or applied for when the drug test was conducted, specimen ID number, and the date of the test.
 </p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Commanding Officer/Commander of the DON activity or the servicing human resources office at which they are or were employed, or at which they made application for employment, and for which they provided a urine specimen for drug testing.
 </p><p>Individuals may furnish their full name, Social Security Number (SSN), the title, series, and grade of the position they occupied or applied for when the drug test was conducted, specimen ID number, and the date of the test.
 </p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>The Navy’s rules for accessing records, and for contesting contents and appealing initial agency determinations are published in Secretary of the Navy Instruction 5211.5; 32 CFR part 701; or may be obtained from the system manager.
 </p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are obtained from the individual to whom the record pertains; DON or contractor employee involved in the selection, notification, and collection of urine from individuals who are tested; DON or contractor laboratories that test urine samples for the presence of illegal drugs, DON or contractor Medical Review Officers; supervisors and managers and other DON officials engaged in administering the Drug-Free Workplace Program; the Civilian Employee Assistance Program; processing adverse actions based on drug test results; and DON or contractor electronic databases.
 </p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
 </p></xhtmlContent></subsection></section>
<section id="N12930-2" toc="yes">
<systemNumber>N12390-2</systemNumber>
<subsection type="systemName">Area Coordinator Information and Operation Files (February 22, 1993, 58 FR 10825).
 </subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Program changed which required the establishment of a new system. The new system is N12713-1, Equal Employment Opportunity (EEO) Complaints Tracking System which was published in the <i>Federal Register</i> on May 14, 2007, 72 FR 27094.
</p></xhtmlContent></subsection></section>

<appendix id="appa" toc="yes">
<title>Directory of Department of the Navy Mailing Addresses</title>
<xhtmlContent>
<p>The Department of the Navy has over 4,000 ships and stations. Not all mailing addresses are included in this directory. Should you require assistance in obtaining any Navy mailing address not listed, please contact the Head, PA/FOIA Branch, Office of the Chief of Naval Operations (N09B30), Navy Department, Room 5E521, 2000 Navy Pentagon, Washington, DC 20350-2000, Commercial (703) 614-2817 or DSN 224-2817/2004.
</p><p>Assistance in obtaining any Marine Corps mailing address not included in this directory may be obtained from the Commandant of the Marine Corps (Code ARAD), Headquarters, United States Marine Corps, 2 Navy Annex, Washington, DC 20380-0001, Commercial (703) 614-4008 or DSN 224-4008.
</p><p><i>ALABAMA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1001 4th Avenue, Southwest, Bessemer, AL 35023-4731.
</p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2627 10th Avenue, Tuscaloosa, AL 35401-6699.
</p><p>Commanding Officer, Naval Reserve Center, 3011 Sparkman Drive, Northwest, Huntsville, AL 35810-3799.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 4851 Museum Drive, Mobile, AL 36608-2510.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 1800 Camellia Loop, Building 200A, Mobile, AL 36675-5005.
</p><p><i>ALASKA
</i></p><p>Commanding Officer, Naval Air Facility, PSC 486 Box 1202, FPO AP 96506-1202.
</p><p>Commanding Officer, Naval Security Group Activity, FPO AP 98777-1800.
</p><p>Commanding Officer, Naval Security Group Activity, 41760 Loop Road, Elmendorf Air Force Base, AK 99506-3910.
</p><p>Commanding Officer, Naval Reserve Center, 2735 East Rudor Road, Anchorage, AK 99507-5113.
</p><p>Commander, U.S. Naval Forces Alaska, Box 25517, Juneau, AK 99802-5517.
</p><p><i>ARIZONA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1201 North 35th Avenue, Phoenix, AZ 85009-3398.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Box 99116, Marine Corps Air Station, Yuma, AZ 85364-9116.
</p><p>Commanding Officer, Marine Corps Air Station, Yuma, AZ 85369-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 3655 South Wilmot Drive, Tucson, AZ 85730-3259.
</p><p><i>ARKANSAS
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 8005 Camp Robinson Road, North Little Rock, AR 72118-2206.
</p><p><i>CALIFORNIA
</i></p><p>Commanding Officer, Navy Recruiting District Los Angeles, 5051 Rodeo Road, Los Angeles, CA 90016-4795.
</p><p>Director, Navy Office of Information West, 11000 Wilshire Boulevard, Suite 1100, Los Angeles, CA 90024-3691.
</p><p>Commanding Officer, Naval Weapons Station Seal Beach, 800 Seal Beach Boulevard, Seal Beach, CA 90740-5000.
</p><p>Commanding Officer, Naval Station, Long Beach, CA 90822-5000.
</p><p>Officer in Charge, Personnel Support Detachment Naval Station Long Beach, Naval Station, Long Beach, CA 90822-5001.
</p><p>Commanding Officer, Naval Medical Clinic, Building 831 Reeves Avenue, Naval Shipyard, Long Beach, CA 90822-5073.
</p><p>Office in Charge, Naval Legal Service Office Detachment, Building 2 Naval Station, Richardson Street, Long Beach, CA 90822-5075.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Building 676 Naval Shipyard, Long Beach, CA 90822-5092.
</p><p>Commanding Officer, Naval Dental Center, Long Beach, CA 90822-5096.
</p><p>Navy Exchange Officer, Navy Exchange, Long Beach, CA 90822-5097.
</p><p>Commander, Long Beach Naval Shipyard, 300 Shipjack Road, Long Beach, CA 90822-5099.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 6337 Balboa Boulevard, Encino, CA 91316-1584.
</p><p>Commanding Officer, Naval Reserve Center, 1700 East First Street, Pomona, CA 91766-2303.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station North Island, Imperial Beach, CA 92032-5000.
</p><p>Commanding General, Marine Corps Base, Camp Pendleton, CA 92055-5001.
</p><p>Commanding General, I Marine Expeditionary Force FMF, Camp Pendleton, CA 92055-5008.
</p><p>Commanding Officer, Naval Hospital, Camp Pendleton, CA 92055-5008.
</p><p>Commanding Officer, Naval Dental Center, Camp Pendleton, CA 92055-5009.
</p><p>Commanding General, 1st Marine Division FMF, Camp Pendleton, CA 92055-5501.
</p><p>Director, Naval Criminal Investigative Service Western Region, Federal Building, 880 Front Street, Suite 5265, San Diego, CA 92101-8820.
</p><p>Commanding Officer, Naval Submarine Base, 140 Sylvester Road, San Diego, CA 92106-3521.
</p><p>Commanding Officer, Submarine Training Facility, 544 White Road, San Diego, CA 92106-3550.
</p><p>Director, Naval Audit Service Western Region, 8885 Rio San Diego Drive, Suite 107, San Diego, CA 92108-1625.
</p><p>Director, Office of Civilian Personnel Management Southwest Region, 9040 Friars Road, Suite 550, San Diego, CA 92108-5896.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 9955 Pomerado Road, San Diego, CA 92131-5001.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, 937 North Harbor Drive, San Diego, CA 92132-5044.
</p><p>Commander, Naval Base, 937 North Harbor Drive, San Diego, CA 92132-5100.
</p><p>Officer in Charge, Naval Computer and Telecommunications Activity, 937 Harbor Drive, San Diego, CA 92132-5104.
</p><p>Commander, Naval Reserve Readiness Command Region Nineteen, 960 North Harbor Drive, San Diego, CA 92132-5108.
</p><p>Commanding Officer, Southwest Naval Facilities Engineering Command, 1220 Pacific Highway, Room 207, San Diego, CA 92132-5190.
</p><p>Commanding Officer, Personnel Support Activity, 937 North Harbor Drive, San Diego, CA 92132-5190.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Training Center, 32133 Roosevelt Road, San Diego, CA 92133-1342.
</p><p>Commanding Officer, Service School Command, 32224 Roosevelt Road, Suite 220B, San Diego, CA 92133-1368.
</p><p>Commander, Naval Training Center, 33502 Decatur Road, Suite 120, San Diego, CA 92133-1449.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, 32182 Dewey Road, Suite 100, San Diego, CA 92133-1450.
</p><p>Commanding Officer, Navy Recruiting District San Diego, 33176 Sampson Road, San Diego, CA 92133-1641.
</p><p>Commanding Officer, Naval Medical Center, 34800 Bob Wilson Drive, Suite 1800, San Diego, CA 92134-5001.
</p><p>Commanding Officer, Naval School of Health Sciences, San Diego, CA 92134-6000.
</p><p>Commanding Officer, Navy Drug Screening Laboratory, San Diego, CA 92134-6900.
</p><p>Director, Navy Exchange, Naval Medical Center, San Diego, CA 92134-7000.
</p><p>Officer in Charge, Naval Healthcare Support Office, San Diego, CA 92134-7000.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Air Station North Island, San Diego, CA 92135-5000.
</p><p>Commanding Officer, Naval Air Station North Island, PO Box 357033, San Diego, CA 92135-7033.
</p><p>Officer in Charge, Branch Medical Clinic, Naval Air Station North Island, PO Box 357046, San Diego, CA 92135-7046.
</p><p>Commander, Naval Air Force U.S. Pacific Fleet, Naval Air Station North Island, PO Box 357051, San Diego, CA 92135-7051.
</p><p>Office in Charge, Naval Reserve Recruiting Command Detachment Pacific, Fleet Career Information Team, PO Box 357051 CNAP Code N01RC, Naval Air Station North Island, CA 92135-7051.
</p><p>Officer in Charge, Personnel Support Detachment North Island, Naval Air Station North Island, PO Box 357052, San Diego, CA 92135-7052.
</p><p>Commanding Officer, Naval Computer and Telecommunications Station, Naval Air Station North Island Building 1482, PO Box 357056, San Diego, CA 92135-7056.
</p><p>Commanding Officer, Naval Aviation Depot, Naval Air Station North Island, PO Box 357058, San Diego, CA 92135-7058.
</p><p>Commanding Officer, Naval Air Reserve San Diego, Naval Air Station North Island, PO Box 357099, San Diego, CA 92135-7099.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Auxiliary Landing Field, San Clemente, San Diego, CA 92136-5000.
</p><p>Navy Exchange Officer, Navy Exchange Naval Station, San Diego, CA 92136-5000.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, PO Box 368119, 3600 Surface Navy Boulevard, San Diego, CA 92136-5066.
</p><p>Officer in Charge, Personnel Support Detachment Naval Station San Diego, 3395 Sturtevant Street, Suite 1, Box 368204, San Diego, CA 92136-5075.
</p><p>Commanding Officer, Naval Station, Box 368016, 3455 Senn Road, Room 105, San Diego, CA 92136-5084.
</p><p>Commanding Officer, Naval Legal Service Office Southwest, PO Box 368138, 3205 Senn Road, San Diego, CA 92136-5090.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Station, San Diego, CA 92136-5133.
</p><p>Officer in Charge, Navy Environmental and Preventive Medicine Unit 5, 3035 Albacore Alley Box 368143, San Diego, CA 92136-5199.
</p><p>Commander, Amphibious Group 3, Box 368201, 3985 Cummings Road, Suite 4, San Diego, CA 92136-5289.
</p><p>Commanding Officer, Public Works Center, 2730 Mckean Street, Suite 1, San Diego, CA 92136-5294.
</p><p>Commanding Officer, Naval Dental Center, PO Box 368147, 2310 Craven Street, San Diego, CA 92136-5596.
</p><p>Commanding Officer, Navy Exchange Service Center, Box 368150, San Diego, CA 92136-8150.
</p><p>Commanding Officer, Naval Health Research Center, PO Box 85122, San Diego, CA 92138-9174.
</p><p>Commanding General, Marine Corps Recruiting Depot, San Diego, CA 92140-5001.
</p><p>Commanding Officer, Naval Air Station Miramar, San Diego, CA 92145-5000.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Air Station Miramar, San Diego, CA 92145-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Station Miramar, 19871 Mitscher Way, San Diego, CA 92145-5197.
</p><p>Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Air Station Miramar, 19760 Polaris Avenue, San Diego, CA 92145-5299.
</p><p>Commanding Officer, Naval Consolidated Brig Miramar, 46141 Miramar Way, Suite 1, San Diego, CA 92145-5499.
</p><p>Commanding Officer, Navy Fighter Weapons School, Naval Air Station Miramar, 45390 Regulus Road, San Diego, CA 92145-5698.
</p><p>Officer in Charge, Personnel Support Detachment Miramar, San Diego, CA 92145-5858.
</p><p>Commanding Officer, Naval Air Reserve Center, Naval Air Station Miramar, 45876 Raven Road, Suite 1, San Diego, CA 92145-5902.
</p><p>Commanding Officer, Fleet Combat Training Center Pacific, 53690 Tomahawk Drive, Suite 144, San Diego, CA 92147-5080.
</p><p>Commanding Officer, Tactical Training Group Pacific, 53720 Horizon Drive, San Diego, CA 92147-5087.
</p><p>Commander, Naval Command Control and Ocean Surveillance Center, 53660 Oceanview Drive, Suite 317, San Diego, CA 92147-5088.
</p><p>Commander, Training Command U.S. Pacific Fleet, 33055 Nixie Way, San Diego, CA 92147-5192.
</p><p>Commanding Officer, Navy Personnel Research and Development Center, San Diego, CA 92152-6800.
</p><p>Commanding Officer, Naval Amphibious Base Coronado, 5420 Guadalcanal Road, San Diego, CA 92155-5001.
</p><p>Commanding Officer, Naval Amphibious School Coronado, Naval Amphibious Base, 3423 Guadalcanal Road, Room 142, San Diego, CA 92155-5099.
</p><p>Commander, Naval Surface Force U.S. Pacific Fleet, Naval Amphibious Base Coronado, 2421 Vella Lavella Road, Room 105, San Diego, CA 92155-5490.
</p><p>Commanding Officer, Naval Special Warfare Center, 2446 Trident Way, San Diego, CA 92155-5494.
</p><p>Commander, Naval Special Warfare Group One, 3632 Guadalcanal Road, Naval Amphibious Base Coronado, San Diego, CA 92155-5583.
</p><p>Commanding Officer, Command and Control Warfare Group Pacific, 2024 Trident Way Room 228, San Diego, CA 92155-5598.
</p><p>Commander, Naval Special Warfare Command, 2000 Trident Way, San Diego, CA 92155-5599.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Facility El Centro, El Centro, CA 92243-5000.
</p><p>Commanding Officer, Naval Air Facility, El Centro, CA 92243-5001.
</p><p>Commanding General, Marine Corps Air Ground Combat Center, Twentynine Palms, CA 92278-5001.
</p><p>Commanding Officer, Naval Hospital, Twentynine Palms, CA 92278-5008.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Marine Corps Logistics Base, Barstow, CA 92311-5001.
</p><p>Commanding General, Marine Corps Logistics Base, Barstow, CA 92311-5001.
</p><p>Commander, Marine Corps Air Base Western Area, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-5001.
</p><p>Commanding General, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-5001.
</p><p>Commanding General, 3rd Marine Aircraft Wing, Marine Coprs Air Station El Toro, Santa Ana, CA 92709-6001.
</p><p>Commanding Officer, Marine Corps Air Station, Tustin, CA 92710-5001.
</p><p>Commanding Officer, Naval Reserve Center, 2345 Barranca Road, Irvine, CA 92714-5053.
</p><p>Commanding Officer, Naval Air Weapons Station, Point Mugu, CA 93042-5000.
</p><p>Commander, Naval Air Warfare Center Weapons Division, 521 9th Street, Point Mugu, CA 93042-5001.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Point Mugu, CA 93042-5007.
</p><p>Officer in Charge, Naval Telecommunications Center, 521 9th Street Building 36, Suite 1055, Point Mugu, CA 93042-5016.
</p><p>Commanding Officer, Naval Air Reserve Point Mugu, Naval Air Weapons Station, 355 Nar Road, Point Mugu, CA 93042-5018.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Point Mugu, CA 93042-5030.
</p><p>Commanding Officer, Naval Construction Training Center, 363 White House Way, Port Hueneme, CA 93043-4303.
</p><p>Commanding Officer, Naval Medical clinic, 162 First Street, Port Hueneme, CA 93043-4316.
</p><p>Commanding Officer, Naval Facilities Engineering Service Center, 560 Center Drive, Port Hueneme, CA 93043-4328.
</p><p>Navy Exchange Officer, Navy Exchange, 2330 Coats Avenue, Port Hueneme, CA 93043-4329.
</p><p>Officer in Charge, Personnel Support Detachment, 2251 Pacific Road, Suite 1, Port Hueneme, CA 93043-4331.
</p><p>Commanding Officer, Naval Reserve Center, 951 23rd Avenue, Naval Construction Battalion Center, Port Hueneme, CA 93043-4361.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station Point Mugu, Point Mugu, CA 93043-5007.
</p><p>Commanding Officer, Naval Air Reserve Center, 300 Reeves Boulevard, Mod 5, Room 215, Lemoore, CA 93246-0018.
</p><p>Commanding Officer, Naval Air Station Lemoore, 700 Avenger Avenue, Room 224, Lemoore, CA 93246-5001.
</p><p>Commanding Officer, Naval Hospital, 930 Franklin Avenue, Lemoore, CA 93246-5004.
</p><p>Officer in Charge, Navy Data Automation Facility Lemoore, 773 West Franklin Boulevard, Lemoore, CA 93246-5006.
</p><p>Officer in Charge, Personnel Support Detachment Lemoore, 736 Enterprise Boulevard, Lemoore, CA 93246-5007.
</p><p>Navy Exchange Officer, Navy Exchange, 828 Hancock Circle, Lemoore, CA 93246-5020.
</p><p>Commanding Officer, Strike Fighter Weapons School Pacific, 4 West K Street, Lemoore, CA 93246-5028.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 4201 Chester Avenue, Bakersfield, CA 93301-1198.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.
</p><p>Commander, Naval Air Warfare Center Weapons Division, 1 Administration Circle, China Lake, CA 93555-6001.
</p><p>Commanding Officer, Naval Air Weapons Station, 1 Administration Circle, China Lake, CA 93555-6001.
</p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 5565 East Shields Avenue, Fresno, CA 93727-7790.
</p><p>Navy Exchange Officer, Navy Exchange, Monterey, CA 93940-5003.
</p><p>Superintendent, Naval Postgraduate School, 1 University Circle, Monterey, CA 93943-5001.
</p><p>Officer in Charge, Personnel Support Detachment Monterey, 1588 Cunningham Road, Room 210, Monterey, CA 93943-5210.
</p><p>Officer in Charge, Naval Medical Administrative Unit, Presidio of Monterey Health Clinic, Monterey, CA 93944-5012.
</p><p>Commanding Officer, Naval Air Reserve Santa Clara, 500 Shenandoah Plaza, Moffett Field, CA 94035-5000.
</p><p>Commanding Officer, Naval Air Station, Moffett Field, CA 94035-5000.
</p><p>Officer in Charge, Personnel Support Detachment Santa Clara, 550 Severyns Avenue, Federal Air Field Moffett, Mountain View, CA 94035-5002.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 900 Commodore Drive Building 1, San Bruno, CA 94066-0727.
</p><p>Commanding Officer, Engineering Field Activity West, Naval Facilities Engineering Command, 900 Commodore Drive, San Bruno, CA 94066-2402.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, San Francisco, CA 94124-2996.
</p><p>Commander, Naval Reserve Readiness Command Region Twenty, 410 Palm Avenue, Treasure Island, San Francisco, CA 94130-0410.
</p><p>Commanding Officer, Naval Station Treasure Island, 410 Palm Avenue, San Francisco, CA 94130-0410.
</p><p>Commander, Naval Base San Francisco Treasure Island, 410 Palm Avenue, San Francisco, CA 94130-0411.
</p><p>Officer in Charge, Personnel Support Activity Detachment Treasure Island, 550 4th Street, San Francisco, CA 94130-0549.
</p><p>Commanding Officer, Naval Legal Service Office West, Treasure Island, 550 4th Street, San Francisco, CA 94130-0551.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center Treasure Island, 586 4th Street, San Francisco, CA 94130-0586.
</p><p>Director, 12th Marine Corps District Treasure Island, 586 4th Street, San Francisco, CA 94130-0586.
</p><p>Officer in Charge, Naval Dental Center Treasure Island, 655 Avenue H, San Francisco, CA 94130-0655.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Station Treasure Island, San Francisco, CA 94130-5030.
</p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment One, 2433 Marine Square Loop, Suite 100, Alameda, CA 94501-1036.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2144 Clement Avenue, Alameda, CA 94501-1486.
</p><p>Commanding Officer, Naval Air Station, 250 Mall Square, Alameda, CA 94501-5000.
</p><p>Commanding Officer, Naval Aviation Depot, 1779 Second Avenue, Alameda, CA 94501-5008.
</p><p>Commanding Officer, Navy Regional Data Automation Center San Francisco, 1748 Third Avenue, Alameda, CA 94501-5009.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 1858 Third Avenue, Alameda, CA 94501-5010.
</p><p>Officer in Charge, Navy Disease Vector Ecology and Control Center, 1835 Fourth Avenue, Alameda, CA 94501-5013.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Air Station Alameda, 1151 Guam Street, Alameda, CA 94501-5056.
</p><p>Commanding Officer, Naval Weapons Station Concord, 10 Delta Street, Concord, CA 94520-5100.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Vallejo, CA 94592-0971.
</p><p>Officer in Charge, Personnel Support Detachment Mare Island, Vallejo, CA 94592-5011.
</p><p>Navy Exchange Officer, Navy Exchange, 695 Walnut Avenue, Suite 5014, Mare Island, CA 94592-5014.
</p><p>Commanding Officer, Naval Reserve Center, 695 Walnut Avenue, Suite 5019, Mare Island, CA 94592-5019.
</p><p>Commander, Mare Island Naval Shipyard, 695 Walnut Avenue, Suite 5100, Mare Island, CA 94592-5100.
</p><p>Director, Office of Civilian Personnel Management Northwest Region, 2890 North Main Street, Suite 301, Walnut Creek, CA 94596-2739.
</p><p>Commanding Officer, Navy Recruiting District San Francisco, 1500 Broadway, Oakland, CA 94612-2096.
</p><p>Commander, Navy Recruiting Area Eight, 1301 Clay Street, Suite 610N, Oakland, CA 94612-5217.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, 250 Executive Way, Oakland, CA 94625-5000.
</p><p>Commander, Military Sealift Command Pacific, 280 Anchor Way, Suite 1W, Oakland, CA 94625-5010.
</p><p>Commanding Officer, Naval Medical Center, Oakland, CA 94627-5000.
</p><p>Commanding Officer, Navy Drug Screening Laboratory, 8750 Mountain Boulevard, Oakland, CA 94627-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 995 East Mission Street, San Jose, CA 95112-1699.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Communications Station Stockton, 305 West Fyffe Avenue, Stockton, CA 95203-4920.
</p><p>Commanding Officer, Naval Communications Station, 305 West Fyffe Avenue, Stockton, CA 95203-4920.
</p><p>Commanding Officer, Naval Reserve Center, Building 317A, Rough and Ready Island, Stockton, CA 95203-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 8277 Elder Creek Road, Sacramento, CA 95828-1799.
</p><p><i>COLORADO
</i></p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Seven, 791 Chambers Road, Suite 502, Aurora, CO 80011-7152.
</p><p>Commanding Officer, Naval Air Reserve Center Denver, Buckley Ang Base, Aurora, CO 80011-9599.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, PO Box 111802, Aurora, CO 80042-1802.
</p><p>Commanding Officer, Navy Recruiting District Denver, 225 East 16th Avenue, Suite 300, Denver, CO 80203-1607.
</p><p>Officer in Charge, Marine Corps Recruiting Station, 1600 Sherman Street, Suite 500, Denver, CO 80203-1609.
</p><p>Commanding Officer, Naval Reserve Center, Building 8932, Fort Carson, CO 80913-5040.
</p><p><i>CONNECTICUT
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1 Linsley Drive, Plainville, CT 06062-2918.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Nuclear Power Training Unit, Windsor Locks, CT 06095-0454.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, 73 Eastern Point Road, Groton, CT 06340-4990.
</p><p>Commanding Officer, Naval Submarine Base New London, Box 00, Groton, CT 06349-5000.
</p><p>Commanding Officer, Naval Legal Service Office Northeast, Box 10, Naval Submarine Base New London, Groton, CT 06349-5010.
</p><p>Director, Human Resources Office, Box 20, Naval Submarine Base New long, Groton, CT 06349-5020.
</p><p>Commanding Officer, Personnel Support Activity, Box 63, Groton, CT 06349-5063.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Building 83, 2nd Floor Room 218, Naval Submarine Base New London, Groton, CT 06349-5088.
</p><p>Commanding Officer, Naval Security Group Activity, Box 99 Naval Submarine Base New London, Groton, CT 06349-5099.
</p><p>Commander, Submarine Group 2, Naval Submarine Base New London, Box 100, Groton, CT 06349-5100.
</p><p>Commander, Submarine Development Squadron 12, Naval Submarine Base New London, Box 70, Groton, CT 06349-5200.
</p><p>Commanding Officer, Naval Hospital, PO Box 600, Groton, CT 06349-5600.
</p><p>Commanding Officer, Naval Submarine School, Box 700, Groton, CT 06349-5700.
</p><p>Commanding Officer, Naval Submarine Medical Research Laboratory, PO Box 900, Groton, CT 06349-5900.
</p><p><i>DELAWARE
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 3920 Kirkwood Highway, Wilmington, DE 19808-5194.
</p><p>Officer in Charge, Naval Reserve Facility, 77 Cape Henlopen Drive, Lewes, DE 19958-1195.
</p><p><i>DISTRICT OF COLUMBIA
</i></p><p>Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Under Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Assistant for Administration, Under Secretary of the Navy, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Assistant Secretary of the Navy, Financial Management, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Assistant Secretary of the Navy, Manpower and Reserve Affairs, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Assistant Secretary of the Navy, Research Development and Acquisition, 1000 Navy Pentagon, Washington, DC 20350-1000.
</p><p>Comptroller of the Navy, Navy Department, Washington, DC 20350-1100.
</p><p>Chief of Information, Navy Department, Washington, DC 20350-1200.
</p><p>Chief of Legislative Affairs, Navy Department, Washington, DC 20350-1300.
</p><p>Chief of Naval Operations, 2000 Navy Pentagon, Washington, DC 20350-2000.
</p><p>General Counsel, Navy Department, Washington, DC 20360-5100.
</p><p>Chief of Naval Personnel, Bureau of Naval Personnel, 2 Navy Annex, Washington, DC 20370-0000.
</p><p>Executive Director, Board for Correction of Naval Records, Department of the Navy, Washington, DC 20370-5100.
</p><p>Chief, Bureau of Medicine and Surgery, Navy Department, Washington, DC 20372-5120.
</p><p>Director, Naval Historical Center, Washington Navy Yard, Washington, DC 20374-0571.
</p><p>Commanding Officer, Naval Legal Service Office National Capital, Washington Navy Yard, Washington, DC 20374-1003.
</p><p>Officer in Charge, Navy Marine Corps Appellate Review Activity, Building 111 Washington Navy Yard, 901 M Street Southeast, Washington, DC 20374-1111.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Washington Navy Yard, Washington, DC 20374-1832.
</p><p>Naval Inspector General, Building 200 Washington Navy Yard, Washington, DC 20374-2001.
</p><p>Commandant, Naval District Washington, Washington Navy Yard, Washington, DC 20374-2002.
</p><p>Commanding Officer, Personnel Support Activity, Building 92, Naval District Washington, Washington, DC 20374-2002.
</p><p>Commander, Naval Reserve Readiness Command Region Six, Washington Navy Yard Building 200, Washington, DC 20374-2003.
</p><p>Chief, Navy Marine Corps Trial Judiciary, Washington Navy Yard, Washington, DC 20374-2004.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, Naval District Washington, Washington Navy Yard Anacostia, Washington, DC 20374-3511.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 2701 South Capitol Street Southwest, Washington, DC 20374-5005.
</p><p>Director, Human Resources Office, Washington Navy Yard, 901 M Street Southeast Building 200, Washington, DC 20374-5050.
</p><p>Officer in Charge, Navy Band, Washington Navy Yard Building 105, 901 M Street Southeast, Washington, DC 20374-5054.
</p><p>Commanding Officer, Naval Station Anacostia, Building 72, 2701 South Capitol Street Southeast, Washington, DC 20374-5061.
</p><p>Commanding Officer, Information Technology Acquisition Center, Building 166, Washington Navy Yard, Washington, DC 20374-5070.
</p><p>Navy Exchange Officer, Navy Exchange, Building 169 Washington Navy Yard, 901 M Street Southeast, Washington, DC 20374-5074.
</p><p>Commanding Officer, Naval Media Center, Naval Station Anacostia, Building 168, 2701 South Capitol Street Northwest, Washington, DC 20374-5080.
</p><p>Commanding Officer, Navy and Marine Corps Appellate Leave Activity, Washington Navy Yard Building 36, 901 M Street Southeast, Washington, DC 20374-5083.
</p><p>Commanding Officer, Naval Research Laboratory, Washington, DC 20375-5320.
</p><p>Commandant of the Marine Corps, Headquarters U.S. Marine Corps, Washington, DC 20380-0001.
</p><p>Director, Naval Criminal Investigative Service Command, Washington Navy Yard, Building 111, Washington, DC 20388-5000.
</p><p>Director, Department of the Navy, Central Adjudication Facility, Washington Navy Yard, 901 M Street Southeast, Washington, DC 20388-5389.
</p><p>Superintendent, U.S. Naval Observatory, 34th and Massachusetts Avenue, Northwest Washington, DC 20392-5100.
</p><p>Commander, Naval Security Group Command, Naval Security Group Headquarters, 3801 Nebraska Avenue, Northwest, Washington, DC 20393-5210.
</p><p>Commanding Officer, Naval Security Group Support, 3801 Nebraska Avenue, Northwest, Washington, DC 20393-5220.
</p><p>Commander, Naval Computer and Telecommunications Command, 4401 Massachusetts Avenue, Northwest, Washington, DC 20394-5460.
</p><p>Director, Office of Naval Intelligence, 4251 Suitland Road, Washington, DC 20395-5720.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Facility, Andrews Air Force Base, Washington, DC 20396-5135.
</p><p>Commanding Officer, Naval Air Facility, Andrews Air Force Base, 1 San Diego Loop, Building 3198, Washington, DC 20396-5500.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Facility, 1 San Diego Loop, Building 3282, Washington, DC 20396-5504.
</p><p>Officer in Charge, Naval Computer and Telecommunications Station, Washington Detachment Cheltenham, 9190 Commo Road, Washington, DC 20397-5520.
</p><p>Commander, Military Sealift Command, Washington Navy Yard Building 210, 901 M Street Southeast, Washington, DC 20398-5540.
</p><p><i>FLORIDA
</i></p><p>Commanding Officer, Navy Recruiting District Jacksonville, 4070 Boulevard Center Drive, Jacksonville, FL 32207-2897.
</p><p>Commanding Officer, Naval Air Reserve Jacksonville, Naval Air Station, Box 4, Jacksonville, FL 32212-0004.
</p><p>Commanding Officer, Navy Exchange Service Center, Jacksonville, FL 32212-0013.
</p><p>Officer in Charge, Disease Vector Ecology and Control Center, Naval Air Station, Jacksonville, FL 32212-0043.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Box 44 Armed Forces Reserve Center, Naval Air Station, Jacksonville, FL 32212-0044.
</p><p>Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Air Station, Jacksonville, Fl 32212-0046.
</p><p>Commanding Officer, Personnel Support, Box 50, Naval Air Station, Jacksonville, FL 32212-0050.
</p><p>Commanding Officer, Naval Dental Center, Jacksonville, FL 32212-0074.
</p><p>Commander, Naval Reserve Readiness Command Region Eight, Box 90 Naval Air Station, Jacksonville, FL 32212-0090.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, Box 97, Jacksonville, FL 32212-0097.
</p><p>Commander, Naval Base, Box 102, Naval Air Station, Jacksonville, FL 32212-0102.
</p><p>Navy Exchange Officer, Navy Exchange, Jacksonville, FL 32212-0104.
</p><p>Commanding Officer, Naval Legal Service Office, Naval Air Station, Jacksonville, FL 32212-0107.
</p><p>Commanding Officer, Naval Computer and Telecommunications Station, Naval Air Station, Jacksonville, FL 32212-0111.
</p><p>Officer in Charge, Naval Healthcare Support Office, Box 140, Jacksonville, FL 32212-0140.
</p><p>Director, Human Resources Office, Box 22 Naval Air Station, Jacksonville, FL 32212-5000.
</p><p>Commanding Officer, Naval Air Station, Jacksonville, FL 32212-5000.
</p><p>Commanding Officer, Screening Laboratory, Naval Hospital, Jacksonville, FL 32214-0113.
</p><p>Commanding Officer, Naval Hospital, Jacksonville, FL 32214-0113.
</p><p>Commanding Officer, Strike Fighter Weapons School Atlantic, Naval Air Station, Cecil Field, FL 32215-0615.
</p><p>Officer in Charge, Naval Legal Service Office Southeast Detachment, Naval Air Station, Cecil Field, FL 32215-5000.
</p><p>Commanding Officer, Naval Air Station, Cecil Field, FL 32215-5000.
</p><p>Navy Exchange Officer, Navy Exchange, Cecil Field, FL 32215-5000.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Box 280008, Naval Station, Mayport, FL 32228-0008.
</p><p>Officer in Charge, Naval Legal Service Office Southeast Detachment, Box 280017 Naval Station, Mayport, FL 32228-0017.
</p><p>Navy Exchange Officer, Navy Exchange, Mayport, FL 32228-0077.
</p><p>Commanding Officer, Naval Station, Box 280112, Mayport, FL 32228-0112.
</p><p>Commanding Officer, Fleet Training Center Mayport, Box 280147 Naval Station, Mayport, FL 32228-0147.
</p><p>Officer in Charge, Naval Branch Medical Clinic Mayport, Box 280148, Mayport, FL 32228-0148.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, Box 280158, Mayport Naval Station, Jacksonville, FL 32228-0158.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2910 Roberts Avenue, Tallahassee, FL 32304-5098.
</p><p>Commanding Officer, Coastal Systems Station Dahlgren Division, Naval Surface Warfare Center, 6703 West Highway 98, Panama City, FL 32407-7001.
</p><p>Navy Exchange Officer, Navy Exchange Detachment (Coastal Systems Station), Dahlgren Division Naval Surface Warfare Center, 6703 West Highway 98, Suite 395, Panama City, FL 32407-7001.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Coastal Systems Station Dahlgren Division, Naval Surface Warfare Center, 6703 West Highway 98, Suite 386, Panama City, FL 32407-7001.
</p><p>Commanding Officer, Naval Aerospace and Operational Medical Institute, 220 Hovvey Road, Pensacola, FL 32508-1047.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, 115 Cunningham Street, Suite A, Pensacola, FL 32508-5002.
</p><p>Commanding Officer, Naval Legal Service Office Central, 206 South Avenue, Suite B, Pensacola, FL 32508-5100.
</p><p>Commanding Officer, Naval Aviation Depot, 222 East Avenue, Pensacola, FL 32508-5108.
</p><p>Commanding Officer, Naval Computer and Telecommunications Station, 130 West Avenue, Suite B, Pensacola, FL 32508-5111.
</p><p>Director, Human Resources Office, 368 South Avenue, Naval Air Station, Pensacola, FL 32508-5124.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 421 Saufley Street, Suite B, Pensacola, FL 32508-5202.
</p><p>Commanding Officer, Personnel Support Activity, 431 Saufley Street, Pensacola, FL 32508-5203.
</p><p>Navy Exchange Officer, Navy Exchange, 250 Chambers Avenue, Pensacola, FL 32508-5208.
</p><p>Commanding Officer, Naval Dental Center, 450 Turner Street, Suite A, Pensacola, FL 32508-5214.
</p><p>Commanding Officer, Naval Air Station Pensacola, 190 Radford Boulevard, Pensacola, FL 32508-5217.
</p><p>Chief of Naval Education and Training, 250 Dallas Street, Pensacola, FL 32508-5220.
</p><p>Commanding Officer, Naval Aviation Schools Command, 181 Chambers Avenue, Suite C, Pensacola, FL 32508-5221.
</p><p>Commanding Officer, Public Works Center, 310 John Tower Road, Pensacola, FL 32508-5303.
</p><p>Commanding Officer, Naval Aerospace Medical Research Laboratory, Naval Air Station, Pensacola, FL 32508-5600.
</p><p>Commanding Officer, Naval Education and Training Program Management Support Activity, 6490 Saufley Field Road, Pensacola, FL 32509-5237.
</p><p>Commanding Officer, Naval Reserve Center, 550 Raby Avenue, Pensacola, FL 32509-5246.
</p><p>Commanding Officer, Naval Technical Training Center Corry Station, 640 Roberts Avenue, Room 112, Pensacola, FL 32511-5138.
</p><p>Officer in Charge, Personnel Support Activity Detachment Corry Station, 640 Roberts Avenue, Room 102, Pensacola, FL 32511-5142.
</p><p>Commanding Officer, Naval Hospital, 6000 West Highway 98, Pensacola, FL 32512-0003.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 7501 USS Enterprise Street, Milton, FL 32570-6012.
</p><p>Officer in Charge, Branch Medical Clinic Naval Air Station Whiting Field, 7119 Langley Street, Suite 101, Milton, FL 32570-6146.
</p><p>Commanding Officer, Naval Air Station Whiting Field, 7550 USS Essex Street, Suite 100, Milton, FL 32570-6155.
</p><p>Navy Exchange Officer, Navy Exchange Detachment Whiting Field, 7160 USS Wasp Street, Milton, FL 32570-6160.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 595 N Primrose Drive, Orlando, FL 32803-5014.
</p><p>Commanding Officer, Naval Nuclear Power Training Command, 1101 Rickover Place, Orlando, FL 32813-6300.
</p><p>Commanding Officer, Recruit Training Command, 2201 Farragut Avenue, Orlando, FL 32813-8006.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Recruit Training Center, 2851 Decatur Avenue, Orlando, FL 32813-8018.
</p><p>Officer in Charge, Naval Legal Service Office Southeast Detachment, Naval Training Center, 1871 Grace Hopper Avenue, Orlando, FL 32813-8107.
</p><p>Commanding Officer, Service School Command, Naval Training Center, 2200 Leahy Avenue, Orlando, FL 32813-8122.
</p><p>Commanding Officer, Naval Hospital, 5201 Raymond Street, Orlando, FL 32813-8221.
</p><p>Navy Exchange Officer, Navy Exchange, 1500 Farragut Avenue, Orlando, FL 32813-8317.
</p><p>Commanding Officer, Naval Dental Center, 4500 Kitty Hawk Street, Orlando, FL 32813-8359.
</p><p>Commander, Naval Training Center, 4551 Kitty Hawk Street, Orlando, FL 32813-8360.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, 4801 Langley Street, Orlando, FL 32813-8442.
</p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Four, 5850 T G Lee Boulevard, Suite 210, Orlando, FL 32822-4437.
</p><p>Commanding Officer, Naval Air Warfare Center Training Systems Division, 12350 Research Parkway, Orlando, FL 32828-3224.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 18650 Northwest 62 Avenue, Miami, FL 33015-6009.
</p><p>Commanding Officer, Naval Medical Clinic, 1325 South Roosevelt Boulevard, Key West, FL 33040-4594.
</p><p>Commanding Officer, Naval Air Station, PO Box 9001, Key West, FL 33040-9001.
</p><p>Officer in Charge, Naval Legal Service Office Southeast Detachment, PO Box 9014, Key West, FL 33040-9014.
</p><p>Officer in Charge, Personnel Support Activity Detachment, PO Box 9015, Key West, FL 33040-9015.
</p><p>Navy Exchange Officer, Navy Exchange, PO Box 9035, Key West, FL 33040-9035.
</p><p>Commanding Officer, Navy Recruiting District Miami, Savannah Building, Suite 201C, 8525 Northwest 53rd Terrace, Miami, FL 33166-4521.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1227 Marine Drive, West Palm Beach, FL 33409-6298.
</p><p>Commanding Officer, Naval Reserve Center, 1325 York Street, Tampa, FL 33602-4298.
</p><p>Commanding Officer, Naval Reserve Center, 15400 Fairchild Drive, Clearwater, FL 34622-3532.
</p><p><i>GEORGIA
</i></p><p>Officer in Charge, Personnel Support Activity Detachment Atlanta, Marietta, GA 30060-5099.
</p><p>Commanding Officer, Naval Air Station Atlanta, Marietta, GA 30060-5099.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Station Atlanta, Marietta, GA 30060-5099.
</p><p>Navy Exchange Officer, Navy Exchange, Marietta, GA 30060-5099.
</p><p>Commanding Officer, Navy Recruiting District Atlanta, 2400 Herodian Way, Suite 400, Smyrna, GA 30080-5099.
</p><p>Director, Navy Office of Information Southeast, 101 Marietta Tower, Suite 2802, Atlanta, GA 30303-2700.
</p><p>Director, 6th Marine Corps District, 1365 Peachtree Street NE, Atlanta, GA 30309-3117.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 274 Fifth Street Northwest, Atlanta, GA 30318-5699.
</p><p>Commanding Officer, Naval Reserve Officers Training Corps Unit Atlanta, 225 North Avenue Northwest, Atlanta, GA 30322-0125.
</p><p>Commanding Officer, Navy Supply Corps School, 1425 Prince Avenue, Athens, GA 30606-2205.
</p><p>Petty Officer in Charge, Navy Supply Corps School Detachment, Fort Gordon, GA 30905-5688.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2869 Central Avenue, Augusta, GA 30909-3904.
</p><p>Commander, Navy Recruiting Area Three, 451 College Street, Box 4887, Macon, GA 31208-4887.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1407 Wheaton Street, Savannah, GA 31404-1799.
</p><p>Navy Exchange Officer, Navy Exchange, 1219 USS Daniel Boone Avenue, Kings Bay, GA 31547-2506.
</p><p>Director, Naval Branch Dental Clinic, 871 USS James Madison Road, Kings Bay, GA 31547-2531.
</p><p>Commanding Officer, Naval Medical Clinic, 881 USS James Madison Road, Kings Bay, GA 31547-2531.
</p><p>Petty Officer in Charge, Personnel Support Activity Detachment, 922 USS James Madison Road, Room S38, Kings Bay, GA 31547-2540.
</p><p>Officer in Charge, Naval Legal Service Office Southeast Detachment, 922 USS James Madison Road, Room 501, Kings Bay, GA 31547-2540.
</p><p>Commanding Officer, Naval Submarine Base, 1063 USS Tennessee Avenue, Kings Bay, GA 31547-2606.
</p><p>Commander, Submarine Group 10, 1050 USS Georgia Avenue, Kings Bay, GA 31547-2609.
</p><p>Commander, Submarine Squadron 20, 580 USS Mariano G Vallejo Avenue, Kings Bay, GA 31547-2626.
</p><p>Commanding Officer, Strategic Weapons Facility Atlantic, 1150 USS Los Angeles Road, Kings Bay, GA 31547-2634.
</p><p>Commanding General, Marine Corps Logistics Base, Albany, GA 31704-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Marine Corps Logistics Base, Albany, GA 31705-5000.
</p><p>Commanding Officer, Naval Reserve Center, Box 1539, Columbus, GA 31902-1539.
</p><p><i>HAWAII
</i></p><p>Commanding Officer, Fleet and Industrial Supply Center, Box 300, Pearl Harbor, HI 95860-5300.
</p><p>Commanding Officer, Pacific Missile Range Facility, Box 128, Kekaha, HI 96752-0128.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Kakaha Kauai, HI 96752-5000.
</p><p>Director, Navy Exchange Detachment, NCTAMS EASTPAC, Building 4 Tarawa Drive, Wahiawa, HI 96786-3050.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Wahiawa, HI 96786-3050.
</p><p>Director, Consolidated Civilian Personnel Office Pearl Harbor, 4300 Radford Drive, Honolulu, HI 96818-3298.
</p><p>Director, Navy Marine Corps Mars Region 8, Naval and Marine Corps Reserve Center, 530 Peltier Avenue, Honolulu, HI 96818-3753.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 530 Peltier Avenue, Honolulu, HI 96818-3753.
</p><p>Commander, Naval Base, Pearl Harbor, HI 96860-5020.
</p><p>Commanding Officer, Naval Dental Center, Box 111, Pearl Harbor, HI 96860-5030.
</p><p>Officer in Charge, Navy Environmental and Preventive Medicine Unit 6, Box 112 Building 1535, Pearl Harbor, HI 96860-5040.
</p><p>Director, Office of Civilian Personnel Management Pacific Region, Box 119, Pearl Harbor, HI 96860-5060.
</p><p>Commanding Officer, Naval Medical Clinic, Box 121, Pearl Harbor, HI 96860-5080.
</p><p>Commanding Officer, Naval Legal Service Office Middle Pacific, Box 124, Naval Base, Pearl Harbor, HI 96860-5110.
</p><p>Commanding Officer, Navy Exchange Service Center, Pearl Harbor, HI 96860-5180.
</p><p>Navy Exchange Officer, Navy Exchange, Pearl Harbor, HI 96860-5180.
</p><p>Commander, Pearl Harbor Naval Shipyard, 401 Avenue East, Suite 124, Pearl Harbor, HI 96860-5350.
</p><p>Commander, Naval Surface Group MIDPAC, PO Box 102, Pearl Harbor, HI 96860-5430.
</p><p>Commanding Officer, Naval Station, Pearl Harbor, HI 96860-6000.
</p><p>Commanding Officer, Naval Alcohol Rehabilitation Center, Naval Station Box 77, Pearl Harbor, HI 96860-6300.
</p><p>Commanding Officer, Naval Submarine Base, Pearl Harbor, HI 96860-6500.
</p><p>Commander, Submarine Force U.S. Pacific Fleet, Building 619, 100 Morton Street, Pearl Harbor, HI 96860-6543.
</p><p>Commanding Officer, Naval Submarine Training Center Pacific, Pearl Harbor, HI 96860-6600.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Submarine Base, Box 308, Pearl Harbor, HI 96860-6660.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Box 304, Pearl Harbor, HI 96860-6700.
</p><p>Commander in Chief, U.S. Pacific Fleet, 250 Makalapa Drive, Pearl Harbor, HI 96860-7000.
</p><p>Commander, Antisubmarine Warfare Force, U.S. Pacific Fleet, Pearl Harbor, HI 96860-7005.
</p><p>Commander, Pacific Naval Facilities Engineering Command, Building 258 Makalapa, Pearl Harbor, HI 96860-7300.
</p><p>Commanding General, Fleet Marine Force Pacific, Camp H M Smith, HI 96861-5000.
</p><p>Commander, Marine Corps Base Hawaii, Camp H M Smith, HI 96861-5000.
</p><p>Commander, Patrol Wings U.S. Pacific Fleet, Naval Air Station, Barbers Point, HI 96862-4415.
</p><p>Commanding Officer, Naval Air Station, Barber Point, HI 96862-5000.
</p><p>Commanding Officer, Marine Corps Air Facility, Marine Corps Base Hawaii, Kaneohe Bay, HI 96863-5001.
</p><p><i>IDAHO
</i></p><p>Officer in Charge, Naval Reserve Facility, 611 West Quinn Road, Pocatello, ID 83202-1954.
</p><p>Officer in Charge, Personnel Support Detachment Idaho Falls, 550 First Street, Idaho Falls, ID 83401-3998.
</p><p>Officer in Charge, Naval Administrative Unit, 550 First Street, Idaho Falls, ID 83401-3998.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 4087 West Harvard, Boise, ID 83705-6507.
</p><p>Officer in Charge, Naval Surface Warfare Center, Carderock Division Detachment, Box 129, Bayview, ID 83803-0129.
</p><p><i>ILLINOIS
</i></p><p>Commanding Officer, Naval Air Station, Glenview, IL 60026-5000.
</p><p>Commanding Officer, Navy Recruiting District Chicago, Naval Air Station Building 41, Glenview, IL 60026-5200.
</p><p>Officer in Charge, Navy Data Automation Facility, Great Lakes, Building 3400, North Chicago, IL 60064-3013.
</p><p>Commander, Naval Training Center, Great Lakes, IL 60088-5000.
</p><p>Commander, Naval Reserve Readiness Command Region Thirteen, 2701 Sheridan Road, Great Lakes, IL 60088-5026.
</p><p>Commanding Officer, Naval Legal Service Office, Building 1, Room 230, Great Lakes, IL 60088-5029.
</p><p>Director, Navy Exchange Detachment, Great Lakes, IL 60088-5129.
</p><p>Navy Exchange Officer, Navy Exchange, Great Lakes, IL 60088-5129.
</p><p>Commander, Navy Recruiting Area Five, Building 3, Naval Training Center, Great Lakes, IL 60088-5135.
</p><p>Commanding Officer, Navy Drug Screening Laboratory, Building 38-H, Great Lakes, IL 60088-5223.
</p><p>Commanding Officer, Naval Hospital, Great Lakes, IL 60088-5230.
</p><p>Commanding Officer, Naval Hospital Corps School, Great Lakes, IL 60088-5257.
</p><p>Commanding Officer, Naval Dental Center, Great Lakes, IL 60088-5258.
</p><p>Commanding Officer, Naval Dental Research Institute, Great Lakes, IL 60088-5259.
</p><p>Commanding Officer, Recruit Training Command, Great Lakes, IL 60088-5300.
</p><p>Commanding Officer, Service School Command, Building 3, Great Lakes, IL 60088-5400.
</p><p>Commanding Officer, Personnel Support Activity, Building 2C Third Deck, Great Lakes, IL 60088-5500.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Training Center, Building 2C Second Deck, Great Lakes, IL 60088-5521.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Recruit Training Command, Building 1405, Great Lakes, IL 60088-5522.
</p><p>Petty Officer in Charge, Navy Exchange Services Support Office Field Support Office Detachment, Building 3451, Great Lakes, IL 60088-5707.
</p><p>Commanding Officer, Naval Reserve Readiness Center, Building 2711 Naval Training Center, Great Lakes, IL 60088-5707.
</p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Two, 2500 Green Bay Road, Building 3400, Room 230, Great Lakes, IL 60088-5709.
</p><p>Commanding Officer, Naval Reserve Center, 7410 West Roosevelt Road, Forest Park, IL 60130-2592.
</p><p>Director, Navy Office of Information Midwest, 55 East Monroe Street, Suite 1402, Chicago, IL 60603-5705.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Building 218, Rock Island Arsenal, Rock Island, IL 61299-7620.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 7117 West Plank Road, Peoria, IL 61604-5297.
</p><p>Commanding Officer, Naval Reserve Center, 2595 Federal Drive, Decatur, IL 62526-2162.
</p><p><i>INDIANA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 3010 White River Parkway East Drive, Indianapolis, IN 46208-4998.
</p><p>Petty Officer in Charge, Service School Command Detachment, Fort Benjamin, Harrison, IN 46216-6200.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 6221 East 21st Street, Indianapolis, IN 46219-2189.
</p><p>Commanding Officer, Naval Air Warfare Center, Aircraft Division, 6000 East 21st Street, Indianapolis, IN 46219-2189.
</p><p>Commanding Officer, Navy Recruiting District Indianapolis, 8925 North Meridian Street, Room 250, Indianapolis, IN 46260-2386.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 860 North Lake Street, Gary, IN 46403-1098.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1901 Kemble Avenue, South Bend, IN 46613-1799.
</p><p>Commander, Crane Division, Naval Surface Warfare Center Division, 300 Highway 361, Crane, IN 47522-5001.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 2900 East Division Street, Evansville, IN 47711-6897.
</p><p><i>IOWA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Building 47 Dickman Road, Fort Des Moines, Des Moines, IA 50315-0000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1689 Burton Avenue, Waterloo, IA 50703-2198.
</p><p>Commanding Officer, Naval Reserve Center, 10677 Airport Road, Dubuque, IA 52003-9556.
</p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2525 Matterhorn Drive, Cedar Rapids, IA 52402-3798.
</p><p><i>KANSAS
</i></p><p>Commanding Officer, Naval Air Reserve Center Olathe, 300 Navy Drive, Industrial Airport, KS 66031-0013.
</p><p>Commanding Officer, Marine Corps Reserve Center, 721 South Packard Street, Kansas City, KS 66105-2199.
</p><p>Director, 9th Marine Corps District, 10000 West 75th Street, Shawnee Mission, KS 66211-1408.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2014 Southeast Washington Street, Suite 2, Topeka, KS 66607-1398.
</p><p>Commanding Officer, Naval Reserve Center, 3026 George Washington Boulevard, Wichita, KS 67210-1599.
</p><p><i>KENTUCKY
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 5401 Southside Drive, Louisville, KY 40214-2674.
</p><p>Commanding Officer, Naval Surface Warfare Center Ordnance Station, 5403 Southside Drive, Louisville, KY 40214-5000.
</p><p>Commanding Officer, Naval Reserve Center, 151 Votech Road, Lexington, KY 40510-1002.
</p><p><i>LOUISIANA
</i></p><p>Commanding Officer, Naval Support Activity, New Orleans, LA 70142-5000.
</p><p>Director, 8th Marine Corps District, New Orleans, LA 70142-5100.
</p><p>Director, Human Resources Office New Orleans, New Orleans, LA 70142-5200.
</p><p>Commanding Officer, Naval Medical Clinic, New Orleans, LA 70142-5300.
</p><p>Commanding Officer, Personnel Support Activity, Naval Support Activity, 2300 General Meyer Avenue, New Orleans, LA 70142-5400.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Support Activity, 2300 General Meyer Avenue, New Orleans, LA 70142-5450.
</p><p>Commander, Naval Reserve Readiness Command Region Ten, Building 11 Naval Support Activity, New Orleans, LA 70142-5600.
</p><p>Officer in Charge, Naval Reserve Force Detachment, Management School, Naval Support Activity Building 59, New Orleans, LA 70142-5900.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, 400 Russell Avenue, New Orleans, LA 70143-5012.
</p><p>Commanding Officer, Naval Air Station, Joint Reserve Base, 400 Russell Avenue, New Orleans, LA 70143-5012.
</p><p>Commanding Officer, Naval Computer and Telecommunications Station, 4400 Dauphine Street, New Orleans, LA 70145-7799.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 5020 Lakeshore Drive, New Orleans, LA 70146-3310.
</p><p>Commander, Naval Reserve Force, 4400 Dauphine Street, New Orleans, LA 70146-5000.
</p><p>Commander, Naval Reserve Recruiting Command, 4400 Dauphine Street, New Orleans, LA 70146-5001.
</p><p>Commander, Naval Surface Reserve Force, 4400 Dauphine Street, New Orleans, LA 70146-5100.
</p><p>Commander, Naval Air Reserve Force, New Orleans, LA 70146-5200.
</p><p>Commanding General, 4th Marine Division (Rein) FMF USMCR, 400 Dauphine Street, New Orleans, LA 70146-5400.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station New Orleans, New Orleans, LA 70146-5450.
</p><p>Commanding Officer, Navy Recruiting District New Orleans, 4400 Dauphine Street, Building 602 2C, New Orleans, LA 70146-6400.
</p><p>Director, Navy Air Logistic Office, 4400 Dauphine Street, New Orleans, LA 70146-7500.
</p><p>Commanding Officer, Naval Reserve Personnel Center, 4400 Dauphine Street, New Orleans, LA 70149-7800.
</p><p>Commanding Officer, Enlisted Personnel Management Center, 4400 Dauphine Street, New Orleans, LA 70159-7900.
</p><p>Commanding Officer, Naval Biodynamics Laboratory, Box 29407, New Orleans, LA 70189-0407.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 8410 General Chennault Drive, Baton Rouge, LA 70807-8000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center Shreveport, 1440 Swan Lake Road, Bossier City, LA 71111-5344.
</p><p><i>MAINE
</i></p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Brunswick, ME 04011-5000.
</p><p>Commanding Officer, Naval Air Station, Brunswick, ME 04011-5000.
</p><p>Commanding Officer, Naval Reserve Readiness Center, 350 Commercial Street, Portland, ME 04101-4620.
</p><p>Commanding Officer, Naval Reserve Center, 300 Hildreth Street North, Number 300, Bangor, ME 04401-5773.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, 574 Washington Street, Bath, ME 04530-1916.
</p><p>Commanding Officer, Naval Computer and Telecommunications Station, HCR 69 Box 198, East Machias, ME 04630-1000.
</p><p>Officer in Charge, Personnel Support Activity Detachment Cutler, East Machias, ME 04630-1000.
</p><p>Navy Exchange Officer, Navy Exchange Cutler, East Machias, ME 04630-1000.
</p><p>Navy Exchange Officer, Navy Exchange, Winter Harbor, ME 04693-0900.
</p><p>Commanding Officer, Naval Security Group Activity, Building 10, Winter Harbor, ME 04693-0900.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Winter Harbor, ME 04693-0900.
</p><p><i>MARYLAND
</i></p><p>Commander, Carderock Division, Naval Surface Warfare Center, Bethesda, MD 20084-5000.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Surface Warfare Center, 3 Jackson Road, Indian Head, MD 20640-5035.
</p><p>Commander, Indian Head Division, Naval Surface Warfare Center, 101 Strauss Avenue, Indian Head, MD 20640-5035.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Surface Warfare Center Indian Head Division, 1600 West Wilson Road, Indian Head, MD 20640-5035.
</p><p>Commanding Officer, Naval School Explosive Ordnance Disposal, 309 Strauss Avenue, Indian Head, MD 20640-5040.
</p><p>Commander, Naval Air Warfare Center Aircraft Division, Building 304, Patuxent River, MD 20670-5304.
</p><p>Commanding Officer, Naval Hospital, Patuxent River MD 20670-5370.
</p><p>Senior Member, Board of Inspection and Survey, Patuxent River Naval Air Station, Patuxent River, MD 20670-5405.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Patuxent River, MD 20670-5409.
</p><p>Commanding Officer, Naval Air Station, Patuxent River, MD 20670-5409.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Security Group Activity, Fort George G Meade, MD 20755-5285.
</p><p>Commanding Officer, Naval Security Group Activity, Fort George G Meade, MD 20755-5290.
</p><p>Commanding Officer, Naval Reserve Center, 2600 Powder Mill Road, Adelphi, MD 20783-1198.
</p><p>Commanding Officer, Naval Health Sciences Education and Training command, Bethesda, MD 20814-5022.
</p><p>Commanding Officer, Naval Medical Research Institute, Bethesda, MD 20814-5022.
</p><p>Commanding Officer, Naval Medical Research and Development Command, Bethesda, MD 20814-5022.
</p><p>Commanding Officer, Naval School of Health Sciences, Bethesda, MD 20814-5033.
</p><p>Navy Exchange Officer, Navy Exchange, Bethesda, MD 20814-5099.
</p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Five, 4040 Blackburn Lane, Suite 210, Burtonsville, MD 20866-1170.
</p><p>Commander, National Naval Medical Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5000.
</p><p>Commanding Officer, Naval Medical Information Management Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5066.
</p><p>Administrator, Naval Council of Personnel Boards Detachment, Physical Evaluation Board Hearing Panel, Bethesda, MD 20889-5135.
</p><p>Commanding Officer, National Naval Dental Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5602.
</p><p>Director, Armed Forces Radiobiology Research Institute, 8901 Wisconsin Avenue, Bethesda, MD 20889-5603.
</p><p>Officer in Charge, Personnel Support Activity Detachment, National Naval Medical Center, 8901 Wisconsin Avenue, Bethesda, MD 20889-5610.
</p><p>Officer in Charge, Dahlgren Division Detachment White Oak, Naval Surface Warfare Center, 10901 New Hampshire Avenue, Silver Spring, MD 20903-5640.
</p><p>Commanding Officer, Naval Reserve Readiness Center, Fort McHenry, 1201 Halsey Place, Baltimore, MD 21230-5392.
</p><p>Officer in Charge, Naval Surface Warfare Center, Carderock Division Detachment, Annapolis, MD 21402-1198.
</p><p>Superintendent, United States Naval Academy, 121 Blake Road, Annapolis, MD 21402-5000.
</p><p>Commanding Officer, Naval Medical Clinic, 250 Wood Road, Annapolis, MD 21402-5050.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 251 Wood Road, Annapolis, MD 21402-5051.
</p><p>Commanding Officer, Naval Station, 58 Bennion Road, Annapolis, MD 21402-5054.
</p><p>Navy Exchange Officer, Navy Exchange, 321 Kinkaid Road, Annapolis, MD 21402-5066.
</p><p>Commanding Officer, Naval Reserve Center, 1 Navy Way, Cumberland, MD 21502-2598.
</p><p>Commanding Officer, Naval Medical Logistics Command, Fort Detrick, Frederick, MD 21702-5015.
</p><p>Commanding Officer, Naval Support Facility, Box 1000, Thurmont, MD 21788-5001.
</p><p>Naval Air Warfare Center Aircraft Division, Patuxent River Detachment, Villa Road, St Inigoes, MD 22684-0010.
</p><p><i>MASSACHUSETTS
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 640 Plantation Street, Worcester, MA 01605-2098.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 67 North Parish Road, Lawrence, MA 01843-2999.
</p><p>Director, Navy Office of Information New England, 408 Atlantic Avenue, Room 222, Boston, MA 02110-3316.
</p><p>Commanding Officer, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5000.
</p><p>Commanding Officer, Naval Reserve Center, 1134 Main Street, Building 17, Naval Air Station, South Weymouth, MA 02190-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5001.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5003.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, 1134 Main Street, South Weymouth, MA 02190-5004.
</p><p>Commanding Officer, Navy Recruiting District New England, 495 Summer Street, Boston, MA 02210-2282.
</p><p><i>MICHIGAN
</i></p><p>Officer in Charge, Personnel Support Activity Detachment Detroit, Building 1410, Mt Clemens, MI 48045-5065.
</p><p>Commanding Officer, Naval Reserve Center, 3500 Douglass Street, Saginaw, MI 48601-4799.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1620 East Saginaw, St Lansing, MI 48912-2396.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 101 Base Avenue, Battle Creek, MI 49015-1242.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1863 Monroe Ave Northwest, Grand Rapids, MI 49505-6294.
</p><p>Commanding Officer, Naval Reserve Center, 601 Chestnut Street, Cadillac, MI 49601-1798.
</p><p>Officer in Charge, Naval Reserve Facility, Route 1, Box 94F, Calumet, MI 49913-0231.
</p><p><i>MINNESOTA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Twin Cities Fort Snelling, 6400 Bloomington Road, St Paul, MN 55111-4051.
</p><p>Commanding Officer, Navy Recruiting District Minneapolis, 212 3rd Avenue South, Suite 159, Minneapolis, MN 55401-2556.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 3201 East 62nd Street, Minneapolis, MN 55450-2800.
</p><p>Commanding Officer, Naval Air Reserve Center, 3201 East 62nd Street, Minneapolis, MN 55450-2800.
</p><p>Commander, Naval Reserve Readiness Command Region Sixteen, Building 715 Minneapolis St Paul International Airport, Minneapolis, MN 55450-2996.
</p><p>Commanding Officer, Naval Reserve Center, 5019 Airport Road, Duluth, MN 55811-1546.
</p><p><i>MISSISSIPPI
</i></p><p>Officer in Charge, Personnel Support Activity Detachment, 1155 Rosenbaum Avenue, Suite 91, Meridian, MS 39309-5002.
</p><p>Commanding Officer, Naval Air Station, 1155 Rosenbaum Avenue, Suite 13, Meridian, MS 39309-5003.
</p><p>Officer in Charge, Branch Medical Clinic, 1801 Fuller Road, Suite A01, Meridian, MS 39309-5107.
</p><p>Commanding Officer, Naval Technical Training Center, Meridian, MS 39309-5200.
</p><p>Commanding Officer, CBC, 5200 CBC 2nd Street, Gulfport, MS 39501-5001.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 4801 Marvin Shields Boulevard, Gulfport, MS 39501-5004.
</p><p>Officer in Charge, Branch Medical Clinic, 5501 Marvin Shields Boulevard, Gulfport, MS 39501-5007.
</p><p>Commanding Officer, Naval Reserve Center, ATTN NCS Standby Reporting Officer, 4901 CBC 3 Road Street, Gulfport, MS 39501-5013.
</p><p>Commanding Officer, Naval Oceanographic Office, 1002 Balch Boulevard, Stennis Space Center, MS 39522-5001.
</p><p>Commander, Naval Meteorology and Oceanography Command, 1020 Balch Boulevard, Stennis Space Center, MS 39529-5005.
</p><p>Commanding Officer, Naval Technical Training Unit, Keesler Air Force Base, MS 39534-5000.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Station, Pascagoula, MS 39567-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Station, Pascagoula, MS 39567-5000.
</p><p>Commanding Officer, Naval Station, Pascagoula, MS 39567-5000.
</p><p>Supervisor of Shipbuilding, Conversion and Repair, Box 7003, Pascagoula, MS 39568-7003.
</p><p><i>MISSOURI
</i></p><p>Commanding Officer, Naval Reserve Readiness Center, 10810 Lambert International Boulevard, Bridgeton, MO 63044-2314.
</p><p>Commanding Officer, Naval Reserve Readiness Center, 3100 East Brush Creek Boulevard, Kansas City, MO 64130-2499.
</p><p><i>MONTANA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 8th Avenue North and 22nd Street, Billings, MT 59101-0398.
</p><p>Commanding Officer, Naval Reserve Center, 2825 Airport Avenue B, Great Falls, MT 59404-5571.
</p><p>Commanding Officer, Naval Reserve Center, Building 26A Fort Missoula, Missoula, MT 59801-7299.
</p><p><i>NEBRASKA
</i></p><p>Commanding Officer, Navy Recruiting District Omaha, Overland Wolf Building, 6910 Pacific Street, Suite 400, Omaha, NE 68106-1085.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 5808 North 30th Street, Omaha, NE 68111-1603.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 513 Sac Boulevard, Suite 1, Offutt Air Force Base, NE 68113-2090.
</p><p>Commanding Officer, Naval Reserve Center, 4511 North West 42nd Street, Lincoln, NE 68524-2241.
</p><p><i>NEVADA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 2801 East Sahara Avenue, Las Vegas, NV 89104-4119.
</p><p>Commanding Officer, Naval Air Station, Fallon, NV 89406-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 4601 Cocoa Avenue, Reno, NV 89506-1298.
</p><p><i>NEW HAMPSHIRE
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 25 Constitution Drive, Bedford, NH 03110-6000.
</p><p>Commanding Officer, Naval Medical Clinic, Portsmouth, NH 03801-3884.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Portsmouth Naval Shipyard Building H10, Portsmouth, NH 03804-5000.
</p><p>Commander, Portsmouth Naval Shipyard, Portsmouth, NH 03804-5000.
</p><p><i>NEW JERSEY
</i></p><p>Officer in Charge, Personnel Support Activity Detachment, Military Ocean Terminal Building 42, Bayonne, NJ 07002-5393.
</p><p>Commander, Military Sealift Command Atlantic, 32nd Street &amp; Avenue E, Military Ocean Terminal Building 42, Bayonne, NJ 07002-5399.
</p><p>Naval Control of Shipping Officer, c/o Commanding Officer, Naval Reserve Readiness Center, 53 Hackensack Avenue, Kearny, NJ 07032-3238.
</p><p>Commanding Officer, Naval Reserve Readiness Center, 53 Hackensack Avenue, Kearny, NJ 07032-4619.
</p><p>Commanding Officer, Naval Weapons Station Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5001.
</p><p>Officer in Charge, Naval Legal Service Branch Office Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5016.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Earle, 201 Highway 34 South, Colts Neck, NJ 07722-5027.
</p><p>Director, Naval Audit Service Northeast Region, 5 Executive Campus, Suite 200, Cherry Hill, NJ 08002-4104.
</p><p>Commanding Officer, Naval Air Warfare Center Aircraft Division Trenton, Box 7176, Trenton, NJ 08628-0176.
</p><p>Commanding Officer, Naval Reserve Center, 5952 Orlando Street, Fort Dix, NJ 08640-7800.
</p><p>Navy Exchange Officer, Navy Exchange, Lakehurst, NJ 08733-5000.
</p><p>Officer in Charge, Naval Air Technical Training Center Detachment, Lakehurst, NJ 08733-5001.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Warfare Center, Aircraft Division Lakehurst, Lakehurst, NJ 08733-5003.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Engineering Station, Lakehurst, NJ 08733-5066.
</p><p><i>NEW MEXICO
</i></p><p>Officer in Charge, Marine Corps Recruiting Station, 505 Marquette Avenue Northwest, Number 800, Albuquerque, NM 87102-2160.
</p><p>Officer in Charge, Personnel Support Detachment Albuquerque, 2050 Second Street Southeast, Kirtland Air Force Base, NM 87117-5000.
</p><p>Officer in Charge, Warfare Center Weapons Division Detachment, 2050 Second Street Southeast, Kirtland Air Force Base, Albuquerque, NM 87117-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 400K Wyoming Northeast, Albuquerque, NM 87123-1099.
</p><p>Commanding Officer, Navy Recruiting District Albuquerque, Box 8667, Albuquerque, NM 87198-8667.
</p><p><i>NEW YORK
</i></p><p>Director, Navy Office of Information East, 133 East 58th Street, 15th Floor, New York, NY 10022-1236.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, Naval Station New York, 355 Front Street, Staten Island, NY 10304-3848.
</p><p>Commanding Officer, Naval Reserve Center, 356 New York Avenue, Staten Island, NY 10305-5082.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Fort Schuyler, 4 Pennyfield Avenue, Bronx, NY 10465-4196.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Armed Forces Reserve Center, Floyd Bennett Field, Brooklyn, NY 11234-7097.
</p><p>Director, 1st Marine Corps District, 605 Stewart Avenue, Garden City, Long Island, NY 11530-4761.
</p><p>Navy Exchange Officer, Navy Exchange, Mitchel Field Building 14, Garden City, NY 11530-6795.
</p><p>Commanding Officer, Navy Recruiting District New York, 1975 Hempstead Turnpike, East Meadow Long Island, NY 11554-1781.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 600 Albany Avenue, Amityville, NY 11701-1124.
</p><p>Clinic Supervisor, Naval Branch Medical Clinic, Ballston Spa, NY 12020-1215.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 780 Washington Avenue, Albany, NY 12203-1492.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Scotia, NY 12302-9460.
</p><p>Officer in Charge, Naval Administrative Unit, Scotia, NY 12302-9460.
</p><p>Commander, Navy Recruiting Area One, GSA Depot Building One, Amsterdam Road, Scotia, NY 12302-9462.
</p><p>Commander, Naval Reserve Readiness Command Region Two, Building 1, Scotia, NY 12302-9465.
</p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Six, GSA Depot Building 2, Scotia, NY 12302-9465.
</p><p>Commanding Officer, Naval Reserve Center, 2 Parker Street, Glens Falls, NY 12801-2285.
</p><p>Commanding Officer, Naval Reserve Center, 5308 East Malloy Road, Syracuse, NY 13211-1999.
</p><p>Commanding Officer, Naval Reserve Center, 201 Third Avenue, Frankfort, NY 13340-1419.
</p><p>Commanding Officer, Naval Reserve Center, 327 Mullin Street Box 247, Watertown, NY 13601-0247.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 3 Porter Avenue, Buffalo, NY 14201-1096.
</p><p>Commanding Officer, Navy Recruiting District Buffalo, Federal Building, 111 West Huron Street, Buffalo, NY 14202-2384.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Federal Building, Room 1110, 111 West Huron Street, Buffalo, NY 14202-2396.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 439 Paul Road, Rochester, NY 14624-4796.
</p><p>Commanding Officer, Naval Reserve Center, 3126 Lake Road, Horseheads, NY 14845-3103.
</p><p><i>NORTH CAROLINA
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Triad Armed Forces Reserve Center, 7838 Mcloud Road, Greensboro, NC 27409-9634.
</p><p>Commanding Officer, Navy Recruiting District Raleigh, 801 Oberlin Road, Suite 120, Raleigh, NC 27605-1130.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2725 Western Boulevard, Raleigh, NC 27606-2127.
</p><p>Commanding Officer, Naval Reserve Officers Training Corps Unit, North Carolina Piedmont Region, Hanes House Trent Drive, Durham, NC 27706-2589.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 6115 North Hills Circle, Charlotte, NC 28213-6256.
</p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 2144 West Lakeshore Drive, Wilmington, NC 28401-7297.
</p><p>Officer in Charge, Personnel Support Activity Detachment, PSC Box 8012, Cherry Point, NC 28533-0012.
</p><p>Commanding General, 2D Marine Aircraft Wing, PSC Box 8050, U.S. Marine Corps Forces Atlantic, Cherry Point, NC 28533-0050.
</p><p>Commanding General, Marine Corps Air Station, Cherry Point, NC 28533-5000.
</p><p>Commander, Marine Corps Air Bases Eastern Area, Marine Corps Air Station, Cherry Point, NC 28533-5001.
</p><p>Commanding Officer, Naval Hospital, Cherry Point, NC 28533-5030.
</p><p>Commanding General, Marine Corps Base, Camp Lejeune, NC 28542-5001.
</p><p>Commanding Officer, Naval Dental Center, Camp Lejeune, NC 28542-5009.
</p><p>Commanding Officer, Naval Hospital, Camp Lejeune, NC 28542-5009.
</p><p>Commanding General, 2D Marine Division FMF, Camp Lejeune, NC 28542-5501.
</p><p>Commanding General, 2D Force Service Support Group FMF, Camp Lejeune, NC 28542-5701.
</p><p>Commanding Officer, Marine Corps Air Station, New River, Jacksonville, NC 28545-5001.
</p><p>Commanding Officer, Naval Reserve Center, 721 Merrimon Avenue, Asheville, NC 28804-2414.
</p><p><i>NORTH DAKOTA
</i></p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 3920 31st Street Northwest, Fargo, ND 58102-6206.
</p><p><i>OHIO
</i></p><p>Petty Officer in Charge, Personnel Support Activity Detachment, 3990 East Broad Street, DCSC Building 48, Columbus, OH 43213-1120.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 85 North Yearling Road, Columbus, OH 43213-1392.
</p><p>Commanding Officer, Navy Recruiting District Columbus, Federal Building, Room 609, 200 North High Street, Columbus, OH 43215-6192.
</p><p>Commanding Officer, Naval Air Reserve Center, 2988 North Access Road, Columbus, OH 43217-1199.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 28828 Glenwood Road, Perrysburg, OH 43551-3014.
</p><p>Commanding Officer, Naval Reserve Center, 1089 East 9th Street, Cleveland, OH 44114-1091.
</p><p>Officer in Charge, Naval Branch Medical Clinic, DFAS Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
</p><p>Officer in Charge, Naval Training Center Detachment, DFAS Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 800 Dan Street, Akron, OH 44310-3986.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 3893 King Graves Road, Afressta Building 540, Vienna, OH 44473-5000.
</p><p>Commander, Naval Reserve Readiness Command Region Five, 3893 King Graves Road, Vienna, OH 44473-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 3190 Gilbert Avenue, Cincinnati, OH 45207-1498.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 410 North Gettysburg Avenue, Dayton, OH 45417-1797.
</p><p><i>OKLAHOMA
</i></p><p>Officer in Charge, Personnel Support Detachment Oklahoma City, 7641 Mercury Road Building 830, Tinker Air Force Base, OK 73145-8706.
</p><p>Commanding Officer, Naval Reserve Readiness Center, 5316 South Douglas Boulevard, Oklahoma City, OK 73150-9702.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Tulsa Armed Forces Reserve Center, 1101 North 6th Street, Suite 5, Broken Arrow, OK 74012-2041.
</p><p><i>OREGON
</i></p><p>Commanding Officer, Navy Recruiting District Portland, Federal Building, Suite 576, 1220 Southwest Third Avenue, Portland, OR 97204-2813.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 6735 N Basin Avenue, Portland, OR 97217-3993.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1015 Airport Road Southeast, Salem, OR 97301-5097.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1520 West 13th Avenue, Eugene, OR 97402-3899.
</p><p>Commanding Officer, Naval Reserve Center, 3070 Ross Lane, Central Point, OR 97502-1399.
</p><p><i>PENNSYLVANIA
</i></p><p>Petty Officer in Charge, Personnel Support Activity Detachment, 625 East Pittsburgh McKeesport Boulevard, North Versailles, PA 15137-2209.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 625 East Pittsburgh McKeesport Boulevard, North Versailles, PA 15137-2209.
</p><p>Commanding Officer, Navy Recruiting District Pittsburgh, Federal Building, 1000 Liberty Avenue, Pittsburgh, PA 15222-4094.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 261 Industrial Park Road, Ebensburg, PA 15931-8955.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 3938 Old French Road, Erie, PA 16504-2098.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Navy Ships Parts Control Center, Box 2020, Mechanicsburg, PA 17055-0788.
</p><p>Commanding Officer, Navy Ships Parts Control Center, 5450 Carlisle Pike Box 2020, Mechanicsburg, PA 17055-0788.
</p><p>Commanding Officer, Naval Sea Logistics Center, 5450 Carlisle Pike, Box 2060, Mechanicsburg, PA 17055-0795.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2991 North 2nd Street, Harrisburg, PA 17110-1298.
</p><p>Commanding Officer, Naval Reserve Center, 1307 Grove Street, Williamsport, PA 17701-2423.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1400 Postal Road, Allentown, PA 18103-9508.
</p><p>Commanding Officer, Naval Reserve Center, 1200 Navy Way Road, Avoca, PA 18641-2298.
</p><p>Commander, Naval Air Warfare Center Aircraft Division Warminster, Box 5152, Warminster, PA 18974-0591.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Station, Willow Grove, PA 19090-5010.
</p><p>Commanding Officer, Naval Air Reserve Anti-Submarine Warfare Training Center, Naval Air Station, Willow Grove, PA 19090-5010.
</p><p>Navy Exchange Officer, Navy Exchange, Willow Grove, PA 19090-5010.
</p><p>Commanding Officer, Naval Air Station, Joint Reserve Base, Box 21, Willow Grove, PA 19090-5021.
</p><p>Commanding Officer, Navy Recruiting District Philadelphia, 128 North Broad Street, Philadelphia, PA 19102-1483.
</p><p>Commanding Officer, Naval Reserve Officers Training Corps Unit Philadelphia, 3000 South Street, Philadelphia, PA 19104-6399.
</p><p>Director, Naval Industrial Resources Support Activity, 700 Robbins Avenue, Building 10, 2nd Floor, Philadelphia, PA 19111-5078.
</p><p>Commanding Officer, Navy International Logistics Control Office, Philadelphia, PA 19111-5095.
</p><p>Commanding Officer, Naval Air Technical Services Facility, 700 Robbins Avenue, Philadelphia, PA 19111-5097.
</p><p>Commanding Officer, Naval Aviation Supply Office, 700 Robbins Avenue, Philadelphia, PA 19111-5098.
</p><p>Commanding Officer, Naval Medical Clinic, Naval Base, Building 133, Philadelphia, PA 19112-5005.
</p><p>Director, Office of Civilian Personnel Management Northeast Region, Building 75-3 Naval Base, Philadelphia, PA 19112-5006.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Philadelphia, PA 19112-5069.
</p><p>Director, Consolidated Civilian Personnel Office, Building 75 Naval Base, Philadelphia, PA 19112-5073.
</p><p>Navy Exchange Officer, Navy Exchange, Philadelphia, PA 19112-5076.
</p><p>Commanding Officer, Naval Station, Philadelphia, PA 19112-5084.
</p><p>Commander, Philadelphia Naval Shipyard, Philadelphia, PA 19112-5087.
</p><p>Commanding Officer, Naval Reserve Readiness Center, Building 662 Naval Base, Philadelphia, PA 19112-5093.
</p><p>Officer in Charge, Naval Legal Service Office Detachment Philadelphia, Building 6 Naval Base, Philadelphia, PA 19112-5098.
</p><p>Director, 4th Marine Corps District, Building 75 Naval Base, Philadelphia, PA 19112-5098.
</p><p>Commander, Naval Base, Philadelphia, PA 19112-5098.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Philadelphia Naval Shipyard, Philadelphia, PA 19112-5199.
</p><p>Commanding Officer, Northern Naval Facilities Engineering Command, 10 Industrial Highway, Mail Stop 82, Lester, PA 19113-2090.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 615 Kenhorst Boulevard, Reading, PA 19611-1717.
</p><p><i>PUERTO RICO
</i></p><p>Officer in Charge, U.S. Naval School of Health Sciences Bethesda Detachment, VA Medical Center, 1 Veterans Plaza, San Juan, PR 00927-5800.
</p><p>Officer in Charge, U.S. Navy Recruiting District Miami Detachment, Navy Recruiting Class a Station, San Juan GSA Service Center Building 651, Route 28, Guaynabo Box 34267 Ft Buchanan, PR 00934-0267.
</p><p>Commanding Officer, U.S. Naval Computer and Telecommunications Station, PSC 1008, FPO AA 34051-8200.
</p><p>Commanding Officer, Atlantic Fleet Weapons Training Facility, PSC 1008, FPO AA 34051-9000.
</p><p><i>RHODE ISLAND
</i></p><p>Navy Exchange Officer, Navy Exchange, Newport, RI 02840-5075.
</p><p>President, Naval War College, 686 Cushing Road, Newport, RI 02841-1207.
</p><p>Commander, Naval Reserve Readiness Command Region One, 344 Easton Street, Newport, RI 02841-1515.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, 360 Elliot Street, Newport, RI 02841-1517.
</p><p>Officer in Charge, Naval Justice School Detachment, International Training, 360 Elliot Street, Newport, RI 02841-1523.
</p><p>Commander, Naval Undersea Warfare Center, 1176 Howell Street, Newport, RI 02841-1708.
</p><p>Commander, Naval Education and Training Center, Newport, RI 02841-5000.
</p><p>Commanding Officer, Naval Hospital, Newport, RI 02841-5003.
</p><p>Commanding Officer, Naval Justice School, Newport, RI 02841-5030.
</p><p>Commanding Officer, Naval Academy Preparatory School, Naval Education and Training Center, Newport, RI 02841-5042.
</p><p>Commanding Officer, Naval Dental Center, Newport, RI 02841-5046.
</p><p>Commander, Naval Undersea Warfare Center Division, Newport, RI 02841-5047.
</p><p>Commanding Officer, Naval Underwater Systems Center, Newport, RI 02841-5047.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Education and Training Center, Building K61, Newport, RI 02841-5062.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1 Narragansett Street, Providence, RI 02905-4233.
</p><p><i>SOUTH CAROLINA
</i></p><p>Commanding Officer, Naval Consolidated Brig Charleston, 1050 Remount Road Building 3107, Charleston, SC 29046-3515.
</p><p>Commanding Officer, Naval Reserve Center, 513 Pickens Street, Columbia, SC 29201-4198.
</p><p>Commanding Officer, Naval Hospital, 3600 Rivers Avenue, North Charleston, SC 29405-7744.
</p><p>Commanding Officer, Naval Reserve Readiness Center, 4500 Leeds Avenue, Suite 401, Charleston, SC 29405-8521.
</p><p>Commanding Officer, Naval Legal Service Office Southeast, 1691 Turnbull Avenue, Charleston, SC 29408-1944.
</p><p>Commanding Officer, Naval Security Group Activity, 1470 Avenue H, Charleston, SC 29408-1953.
</p><p>Commander, Naval Base, 1690 Turnbull Avenue, Suite A, Charleston, SC 29408-1955.
</p><p>Commanding Officer, Naval Station, Naval Base, 1180 King Fisher Avenue, Charleston, SC 29408-2610.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Station, 1275 King Fisher Avenue, Charleston, SC 29408-2619.
</p><p>Commanding Officer, Submarine Training Facility, Charleston, SC 29408-5300.
</p><p>Commanding Officer, Naval Dental Center, Charleston, SC 29408-5800.
</p><p>Commander, Naval Reserve Readiness Command Region Seven, Naval Base, Charleston, SC 29408-6050.
</p><p>Commander, Charleston Naval Shipyard, Charleston, SC 29408-6100.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, Charleston, SC 29408-6300.
</p><p>Navy Exchange Officer, Navy Exchange, Charleston, SC 29408-7000.
</p><p>Director, Consolidated Civilian Personnel Office, Naval Base, Charleston, SC 29408-8000.
</p><p>Commanding Officer, Southern Naval Facilities Engineering Command, 2155 Eagle Drive, North Charleston, SC 29419-9010.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Charleston, 1765 Red Bank Road, Goose Creek, SC 29445-6514.
</p><p>Commanding Officer, Naval Weapons Station Charleston, 2316 Red Bank Road, Suite 100, Goose Creek, SC 29445-8601.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Weapons Station Charleston, 2120 Quality Circle, Goose Creek, SC 29445-8611.
</p><p>Commanding Officer, Naval Nuclear Power Training Unit, 1260 Snow Point Road, Goose Creek, SC 29445-8612.
</p><p>Officer in Charge, Naval Nuclear Power Training Unit Detachment Two, Moored Training Ship Mts 626, 1258 Snow Pointe Road, Goose Creek, SC 29445-8616.
</p><p>Officer in Charge, Naval Nuclear Power Training Unit Detachment One, Moored Training Ship Mts 635, 1262 Snow Pointe Road, Goose Creek, SC 29445-8617.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 669 Perimeter Road, Greenville, SC 29605-5452.
</p><p>Commanding Officer, Marine Corps Air Station, Beaufort, SC 29902-5000.
</p><p>Commanding Officer, Naval Hospital, 1 Pinckney Boulevard, Beaufort, SC 29902-6148.
</p><p>Commanding Officer, Naval Dental Center, Parris Island, SC 29905-5001.
</p><p>Commanding General, Marine Corps Recruiting Deport, Parris Island, SC 29905-5001.
</p><p><i>SOUTH DAKOTA
</i></p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Training Center, 1800 West Russell Avenue, Sioux Falls, SD 57104-1393.
</p><p><i>TENNESSEE
</i></p><p>Commanding Officer, Naval Reserve Center, 1515 Davidson Street, Nashville, TN 37206-3199.
</p><p>Commanding Officer, Navy Recruiting District Cumberland Valley, Metro Center, Suite 228, 233 Cumberland Bend, Nashville, TN 37228-1808.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 12 Meadow Street, Chattanooga, TN 37405-3950.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Box 667, Knoxville, TN 37901-0667.
</p><p>Navy Exchange Officer, Navy Exchange, Millington, TN 38054-5000.
</p><p>Commanding Officer, Naval Reserve Readiness Center Memphis, 7800 3rd Avenue, Millington, TN 38054-5008.
</p><p>Director, Naval Education and Training Program, Management Support Activity Detachment, 7800 3rd Avenue Building S237, Millington, TN 38054-5019.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Memphis, 7800 Third Avenue, Millington, TN 38054-5030.
</p><p>Commanding Officer, Naval Air Reserve Memphis, 7800 3 Road Avenue, Millington, TN 38054-5038.
</p><p>Commanding Officer, Naval Air Station Memphis, 7800 3rd Avenue, Millington, TN 38054-5045.
</p><p>Commanding Officer, Naval Reserve Fleet Hospital, 500 Commz Eleven, Naval Reserve Readiness Command Region 9, Building E3, South Avenue, Naval Station Memphis, Millington, TN 38054-5048.
</p><p>Commander, Naval Reserve Readiness Command Region Nine, 7800 Third Avenue, Millington, TN 38054-5048.
</p><p>Commanding Officer, Naval Air Technical Training Center, 7800 3rd Avenue, Millington, TN 38054-5059.
</p><p>Officer in Charge, Personnel Support Activity Detachment Memphis, 7800 3rd Avenue, Naval Air Station, Millington, TN 38054-5099.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Air Technical Training Center, Naval Air Station Memphis, Millington, TN 38054-5099.
</p><p>Commanding Officer, Naval Hospital, 6500 Navy Road, Millington, TN 38054-5201.
</p><p>Officer in Charge, Naval Branch Dental Clinic, 7800 3 Road Avenue, Millington, TN 38054-5296.
</p><p>Commanding Officer, Navy Recruiting District Memphis, 2500 Mt Moriah, Suite G800, Memphis, TN 38115-1522.
</p><p><i>TEXAS
</i></p><p>Officer in Charge, Naval Reserve Recruiting Command Detachment Three, 800 West Freeway, Suite 200, Grand Prairie, TX 75051-1400.
</p><p>Commanding Officer, Naval Air Station, 8100 West Jefferson Boulevard, Dallas, TX 75211-9501.
</p><p>Navy Exchange Officer, Navy Exchange, 8100 West Jefferson, Building 12, Naval Air Station, Dallas, TX 75211-9501.
</p><p>Commander, Naval Reserve Readiness Command Region Eleven, Naval Air Station, 8100 West Jefferson Building 11, Dallas, TX 75211-9502.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 8100 West Jefferson, Dallas, TX 75211-9504.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 8100 West Jefferson, Building 12 Naval Air Station, Dallas, TX 75211-9510.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 8100 West Jefferson, Building 9, Naval Air Station, Dallas, TX 75211-9516.
</p><p>Commanding Officer, Navy Recruiting District Dallas, 1565 West Mockingbird Lane, Suite 500, Dallas, TX 75235-5006.
</p><p>Director, Navy Office of Information Southwest, 1114 Commerce Street, Suite 811, Dallas, TX 75242-2897.
</p><p>Commander, Navy Recruiting Area Seven, 1499 Regal Row, Suite 501, Dallas, TX 75247-3688.
</p><p>Commanding Officer, Naval Reserve Center, 1818 North Confederate, Tyler, TX 75702-3128.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2100 North New Road, Waco, TX 76707-1097.
</p><p>Petty Officer in Charge, Personnel Support Activity Detachment, Goodfellow Air Force Base, San Angelo, TX 76908-5000.
</p><p>Commanding Officer, Navy Recruiting District Houston, 9990 Richmond Avenue, Suite 200, Houston, TX 77042-4545.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 1902 Old Spanish Trail, Houston, TX 77054-2097.
</p><p>Commanding Officer, Naval Reserve Center, 905 Pier Road, PO Box 8001, Orange, TX 77631-8001.
</p><p>Officer in Charge, Naval Reserve Facility, Building P50, Fort McIntosh, Laredo, TX 78040-4393.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Air Station Beeville, Beeville, TX 78103-5017.
</p><p>Director, Civilian Personnel Data System Center, 555 East Street West, Suite 02, Randolph Air Force Base, TX 78150-4531.
</p><p>Commanding Officer, Navy Recruiting District San Antonio, Energy Plaza, Suite 310, 8610 North New Braunfels Avenue, San Antonio, TX 78217-6390.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Building 3620, Fort Sam Houston, 3837 Binz-Englemann Road, San Antonio, TX 78219-2296.
</p><p>Officer in Charge, Naval Legal Service Branch Office, Building 100 Naval Station, Ingleside, TX 78362-5000.
</p><p>Commanding Officer, Naval Station Ingleside, 1455 Ticonderoga Road, Suite W210, Ingleside, TX 78362-5001.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Station, 1455 Ticonderoga Road, Suite W103, Ingleside, TX 78362-5012.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Station, 327 Coral Sea Road, Suite 165, Ingleside, TX 78362-5025.
</p><p>Commanding Officer, Naval Air Station Kingsville, 802 Dealey Avenue, Suite 209, Kingsville, TX 78363-5027.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, 745 Rosendahl Street, Suite 101, Kingsville, TX 78363-5109.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Building 4728 Naval Air Station, 734 Forrestal Street, Suite 101, Kingsville, TX 78363-5114.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Naval Air Station, Kingsville, TX 78363-5180.
</p><p>Commander, Mine Warfare Command, Naval Air Station, Corpus Christi, TX 78419-5000.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 10461 D Street, Suite 107, Corpus Christi, TX 78419-5017.
</p><p>Commanding Officer, Naval Air Station Corpus Christi, 11001 D Street, Suite 143, Corpus Christi, TX 78419-5021.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, 320 Fifth Street Southeast, Suite 2A, Corpus Christi, TX 78419-5031.
</p><p>Chief of Naval Air Training, 250 Lexington Boulevard, Suite 102, Corpus Christi, TX 78419-5041.
</p><p>Navy Exchange Officer, Navy Exchange, 651 Lexington Boulevard, Corpus Christi, TX 78419-5105.
</p><p>Commanding Officer, Naval Reserve Center, 1430 Dimmit Drive, Suite 140, Corpus Christi, TX 78419-5121.
</p><p>Commanding Officer, Naval Hospital, 10651 E Street, Corpus Christi, TX 78419-5131.
</p><p>Commanding Officer, Naval Reserve Center, 1300 Teege Avenue, Harlingen, TX 78550-5363.
</p><p>Commanding Officer, Naval Reserve Center, 4601 Fairview Drive, Austin, TX 78731-5398.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2500 Tee Anchor Building, Amarillo, TX 79104-2416.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2903 Fourth Street, Lubbock, TX 79415-3299.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, 4810 Pollard Street, El Paso, TX 79930-6898.
</p><p><i>UTAH
</i></p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, Stephen A Douglas Air Force Reserve Center, 116 Pollock Road, Salt Lake City, UT 84113-5010.
</p><p>Commanding Officer, Naval Reserve Center, 980 20th Street, Ogden, UT 84401-0698.
</p><p><i>VERMONT
</i></p><p>Commanding Officer, Naval Reserve Center, 1 College Street, Burlington, VT 05401-5295.
</p><p><i>VIRGINIA
</i></p><p>Auditor General of the Navy, Naval Audit Service Headquarters, 5611 Columbia Pike, Room 506B, NASSIF Building, Falls Church, VA 22041-5080.
</p><p>Commanding Officer, Marine Security Guard Battalion, (Department of State), Marine Corps Combat Development Command, Quantico, VA 22134-5020.
</p><p>Commander, Marine Corps Systems Command, Quantico, VA 22134-5080.
</p><p>Commanding General, Marine Corps Combat Development Command, Quantico, VA 22134-5129.
</p><p>Commanding Officer, Naval Medical Clinic, Quantico, VA 22134-6050.
</p><p>Commander, Naval Information Systems Management Center, 1225 Jefferson Davis Highway, Room 334, Arlington, VA 22202-5000.
</p><p>Director, Office of Civilian Personnel Management Capital Region, 801 North Randolph Street, Arlington, VA 22203-1927.
</p><p>Director, Naval Council of Personnel Boards, Ballston Centre Tower 2, 801 North Randolph Street, Arlington, VA 22203-1989.
</p><p>Commander, Navy Recruiting Command, 801 North Randolph Street, Arlington, VA 22203-1991.
</p><p>Director, Office of Civilian Personnel Management, 800 North Quincy Street, Arlington, VA 22203-1998.
</p><p>Commanding Officer, Headquarters Battalion, Headquarters U.S. Marine Corps, Henderson Hall, Arlington, VA 22214-5001.
</p><p>Chief of Naval Research, Ballston Centre Tower One, 800 North Quincy Street, Arlington, VA 22217-5660.
</p><p>Director, Marine Corps Institute, Box 1775, Arlington, VA 22222-0001.
</p><p>Commander, Naval Supply Systems Command, 1931 Jefferson Davis Highway, Arlington, VA 22241-5360.
</p><p>Director, Strategic Systems Programs, 1931 Jefferson Davis Highway, Arlington, VA 22241-5362.
</p><p>Director, Human Resources Office, Naval Sea Systems Command, 1921 Jefferson Davis Highway, Arlington, VA 22241-5363.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Crystal Mall 3 Room 123, 1931 Jefferson Davis Highway, Arlington, VA 22241-5366.
</p><p>Director, Naval Audit Service Capital Region, 1941 Jefferson Davis Highway, Arlington, VA 22241-5367.
</p><p>Commander, Naval Sea Systems Command, 2531 Jefferson Davis Highway, Arlington, VA 22242-5160.
</p><p>Commander, Naval Surface Warfare Center, 2531 Jefferson Davis Highway, Arlington, VA 22242-5160.
</p><p>Commander, Naval Air Systems Command, Naval Air Systems Command Headquarters, 1421 Jefferson Davis Highway, Arlington, VA 22243-5120.
</p><p>Commander, Space and Naval Warfare Systems Command, 2451 Crystal Drive, Arlington, VA 22245-5200.
</p><p>Commander, Naval Air Warfare Center, 1421 Jefferson Davis Highway, Arlington, VA 22261-6000.
</p><p>Senior Member, Navy Department Board of Decorations and Medals, Hoffman II, Room 8N23, Alexandria, VA 22332-2100.
</p><p>Judge Advocate General, Department of the Navy, 200 Stovall Street, Alexandria, VA 22332-2400.
</p><p>Commander, Naval Legal Service Command, 200 Stovall Street, Alexandria, VA 22332-2400.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Dahlgren Division, Naval Surface Warfare Center, Dahlgren, VA 22448-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic Dahlgren Division, Naval Surface Warfare Center, Dahlgren, VA 22448-5000.
</p><p>Commander, Dahlgren Division, Naval Surface Warfare Center, 17320 Dahlgren Road, Dahlgren, VA 22448-5100.
</p><p>Commanding Officer, Aegis Training Center, 5395 First Street, Dahlgren, VA 22448-5200.
</p><p>Commander, Naval Space Command, 5280 Fourth Street, Dahlgren, VA 22448-5300.
</p><p>Officer in Charge, Cheatham Annex, Fleet and Industrial Supply Center Norfolk, 108 Sanda Avenue, Williamsburg, VA 23187-8792.
</p><p>Commanding Officer, Navy Recruiting District Richmond, 3410 West Broad Street, Richmond, VA 23230-5004.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 6000 Strathmore Road, Richmond, VA 23234-4999.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 1320 Northwest Boulevard, Suite 101, Chesapeake, VA 23322-4092.
</p><p>Commanding Officer, Naval Security Group Activity Northwest, 1320 Northwest Boulevard, Suite 100, Chesapeake, VA 23322-4094.
</p><p>Officer in Charge, Fleet Combat Training Center Atlantic Detachment (ROTHR) Northwest, 4931 Relay Road, Chesapeake, VA 23322-4498.
</p><p>Commander, Naval Exchange Service Command, 3280 Virginia Beach Boulevard, Virginia Beach, VA 23452-5724.
</p><p>Commanding Officer, Naval Air Station Oceana, Virginia Beach, VA 23460-5120.
</p><p>Officer in Charge, U.S. Navy Landing Signal Officer School, Naval Air Station Oceana, Virginia Beach, VA 23460-5129.
</p><p>Officer in Charge, Naval Air Maintenance Training Group Detachment, Naval Air Station Oceana, Virginia Beach, VA 23460-5165.
</p><p>Officer in Charge, Personnel Support Activity Detachment Oceana, Virginia Beach, VA 23460-5170.
</p><p>Navy Exchange Officer, Navy Exchange, Virginia Beach, VA 23460-5180.
</p><p>Commanding Officer, Strike Weapons and Tactics School Atlantic, Naval Air Station Oceana, Virginia Beach, VA 23460-5206.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Oceana, Virginia Beach, VA 23460-5263.
</p><p>Officer in Charge, Personnel Support Activity Detachment Dam Neck, 432 Tarter Avenue, Virginia Beach, VA 23461-1998.
</p><p>Commanding Officer, Fleet Combat Training Center Atlantic, 1912 Regulus Avenue, Virginia Beach, VA 23461-2098.
</p><p>Commanding Officer, Navy and Marine Corps Intelligence Training Center, 2088 Regulus Avenue, Virginia Beach, VA 23461-2099.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 1885 Terrier Avenue, Suite 100, Virginia Beach, VA 23461-2298.
</p><p>Commanding Officer, Navy Exchange Service Center, 9222 Hampton Boulevard, Norfolk, VA 23505-1095.
</p><p>Officer in Charge, Naval Healthcare Support Office, 6500 Hampton Boulevard, Norfolk, VA 23508-1297.
</p><p>Commanding Officer, Naval Administrative Command, Armed Forces Staff College, 7800 Hampton Boulevard, Norfolk, VA 23511-1702.
</p><p>Commanding Officer, Naval Air Station, 9420 Third Avenue, Norfolk, VA 23511-2197.
</p><p>Commander, Patrol Wings Atlantic, 7927 Ingersol Street, Norfolk, VA 23511-2394.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 1278 Franklin Street, Norfolk, VA 23511-2493.
</p><p>Commander, Naval Air Force U.S. Atlantic Fleet, 1279 Franklin Street, Norfolk, VA 23511-2494.
</p><p>Commanding Officer, Navy Drug Screening Laboratory, 1321 Gilbert Street, Norfolk, VA 23511-2597.
</p><p>Commander, Naval Facilities Engineering Command Atlantic, 1510 Gilbert Street, Norfolk, VA 23511-2699.
</p><p>Commanding Officer, Fleet Training Center, 9550 Farragut Avenue, Norfolk, VA 23511-2790.
</p><p>Commander, Training Command U.S. Atlantic Fleet, 1474 Gilbert Street, Norfolk, VA 23511-2795.
</p><p>Commander, Naval Base, 1530 Gilbert Street, Suite 200, Norfolk, VA 23511-2797.
</p><p>Commanding Officer, Naval Alcohol Rehabilitation Center, 9482 Bacon Avenue, Norfolk, VA 23511-2894.
</p><p>Commanding Officer, Naval Station, 1653 Morris Street, Norfolk, VA 23511-2895.
</p><p>Commanding Officer, Naval Dental Center, 1647 Taussig Boulevard, Norfolk, VA 23511-2896.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 1721 Taussig Boulevard, Norfolk, VA 23511-2899.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 1755 Powhatan Street, Suite 100, Norfolk, VA 23511-2984.
</p><p>Commanding Officer, Personnel Support Activity, 1755 Powhatan Street, Suite 200, Norfolk, VA 23511-2985.
</p><p>Commanding Officer, Naval Legal Service Office Middle Atlantic, 9620 Maryland Avenue, Suite 100, Norfolk, VA 23511-2989.
</p><p>Director, Fleet Home Town News Center, 1877 Dillingham Boulevard, Norfolk, VA 23511-3097.
</p><p>Officer in Charge, Fleet Technical Support Center Atlantic Detachment, 1960 Dillingham Boulevard, Norfolk, VA 23511-3290.
</p><p>Commanding Officer, Naval Security Group Activity, 1802 Powhatan Street, Norfolk, VA 23511-3379.
</p><p>Commanding Officer, Fleet and Industrial Supply Center, 1968 Gilbert Street, Suite 600, Norfolk, VA 23511-3392.
</p><p>Officer in Charge, Navy Environmental and Preventive Medicine Unit 2, 1887 Powhatan Street, Norfolk, VA 23511-3394.
</p><p>Commander, Naval Surface Group Norfolk, 9349 Decatur Avenue, Suite 200, Norfolk, VA 23511-3493.
</p><p>Commander, Military Sealift Command Middle Atlantic, 1966 Morris Street, Norfolk, VA 23511-3496.
</p><p>Commanding Officer, Submarine Training Facility, 1915 C Avenue, Norfolk, VA 23511-3791.
</p><p>Navy Exchange Officer, Navy Exchange, 1560 Arleigh Burke Cresent, Norfolk, VA 23511-3898.
</p><p>Director, Human Resources Office, 487 East C Street, Norfolk, VA 23511-3997.
</p><p>Commanding Officer, Naval Occupational Safety and Health and Environmental Training Center, 9080 Breezy Point Crescent, Norfolk, VA 23511-3998.
</p><p>Commanding Officer, Naval Air Reserve Norfolk, 521 Park Cresent, Norfolk, VA 23511-4092.
</p><p>Commander, Naval Safety Center, 375 A Street, Norfolk, VA 23511-4399.
</p><p>Officer in Charge, Submarine Personnel Support Activity Detachment, Building CEP 126A Naval Station, Norfolk, VA 23511-6075.
</p><p>Director, Office of Civilian Personnel Management Southeast Region, 5301 Robin Hood Road, Suite 130, Norfolk, VA 23513-2406.
</p><p>Commanding Officer, Navy Environmental Health Center, 2510 Walmer Avenue, Norfolk, VA 23513-2617.
</p><p>Navy Exchange Officer, Navy Exchange, 1240 Gator Boulevard, Norfolk, VA 23521-2315.
</p><p>Commanding Officer, Naval Amphibious Base, 1450 D Street, Norfolk, VA 23521-2438.
</p><p>Commanding Officer, School of Music, 1420 Gator Boulevard, Norfolk, VA 23521-2617.
</p><p>Officer in Charge, Naval Branch Medical Clinic, 1035 Nider Boulevard, Suite 100, Norfolk, VA 23521-2731.
</p><p>Officer in Charge, Personnel Support Activity Detachment Little Creek, 1155 Nider Boulevard, Norfolk, VA 23521-2732.
</p><p>Commanding Officer, Naval Amphibious School, 1575 Gator Boulevard, Suite 231, Norfolk, VA 23521-2740.
</p><p>President, Board of Inspection and Survey, Navy Department, 2600 Tarawa Court, Suite 250, Norfolk, VA 23521-3234.
</p><p>Commanding Officer, Navy and Marine Corps Reserve Readiness Center, 7690 Shore Drive, Suite 100, Norfolk, VA 23521-3298.
</p><p>Commander, Naval Surface Group Little Creek, Naval Amphibious Base Little Creek, Norfolk, VA 23521-5120.
</p><p>Commanding Officer, Naval Reserve Officers Training Corps Unit, Hampton Roads, 5215 Hampton Boulevard, Norfolk, VA 23529-0120.
</p><p>Commander, Naval Shore Activities, U.S. Atlantic Fleet, 1562 Mitscher Avenue, Suite 300, Norfolk, VA 23551-2480.
</p><p>Commander in Chief, U.S. Atlantic Fleet, 1562 Mitscher Avenue, Suite 250, Norfolk, VA 23551-2487.
</p><p>Commanding Officer, Surface Nuclear Propulsion Mobile Training Team, 7837 Blandy Road, Norfolk, VA 23551-2489.
</p><p>Commander, Submarine Force U.S. Atlantic Fleet, 7958 Blandy Road, Norfolk, VA 23551-2492.
</p><p>Commander, Naval Surface Force U.S. Atlantic Fleet, 1430 Mitscher Avenue, Norfolk, VA 23551-2494.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Atlantic Fleet Headquarters Support Activity, 1452 Blandy Road, Suite 100, Norfolk, VA 23551-2593.
</p><p>Commanding General, Fleet Marine Force Atlantic, 1468 Ingram Street, Suite 100, Norfolk, VA 23551-2596.
</p><p>Commanding Officer, Naval Ophthalmic Support and Training Activity, Yorktown, VA 23690-5071.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Naval Weapons Station, Yorktown, VA 23691-0160.
</p><p>Navy Exchange Officer, Navy Exchange Detachment, Naval Weapons Station Yorktown, Yorktown, VA 23691-0160.
</p><p>Commanding Officer, Naval Weapons Station Yorktown, Box 160, Yorktown, VA 23691-0160.
</p><p>Commander, Naval Medical Center, Portsmouth, VA 23708-5100.
</p><p>Officer in Charge, Personnel Support Activity Detachment, Portsmouth, VA 23708-5150.
</p><p>Commander, Norfolk Naval Shipyard, Portsmouth, VA 23709-5000.
</p><p>Officer in Charge, Naval Branch Medical Clinic, Norfolk Naval Shipyard, Portsmouth, VA 23709-5000.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 5301 Barns Avenue Northwest, Roanoke, VA 24019-3899.
</p><p><i>WASHINGTON
</i></p><p>Commanding Officer, Naval Reserve Readiness Center, 860 Terry Avenue North, Seattle, WA 98109-4391.
</p><p>Navy Exchange Officer, Navy Exchange, Seattle WA 98115-5000.
</p><p>Commanding Officer, Naval Station Puget Sound, Seattle, WA 98115-5000.
</p><p>Officer in Charge, Marine Corps Reserve Training Center, Hangar 1 Naval Air Station, Seattle, WA 98115-5004.
</p><p>Officer in Charge, Naval Branch Medical Clinic Everett, Branch Medical Annex, 7500 Sand Point Way Northeast, Seattle, WA 98115-5004.
</p><p>Commander, Naval Reserve Readiness Command Region Twenty-Two, Building 9 Naval Station Puget Sound, Seattle, WA 98115-5009.
</p><p>Commanding Officer, Navy Recruiting District Seattle, 2901 3rd Avenue, Suite 250, Seattle, WA 98121-1042.
</p><p>Commanding Officer, Military Sealift Command Office Seattle, 4735 East Marginal Way South, Seattle, WA 98134-2325.
</p><p>Commanding Officer, Naval Reserve Center, 2220 West Marine View Drive, Everett, WA 98201-2798.
</p><p>Officer in Charge, Personnel Support Activity Detachment, 2000 West Marine View Drive, Everett, WA 98207-1400.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, 2000 West Marine View Drive, Everett, WA 98207-1900.
</p><p>Commanding Officer, Naval Station Everett, 2000 West Marine View Drive, Everett, WA 98207-5001.
</p><p>Officer in Charge, Naval Legal Service Office Detachment, Naval Air Station Whidbey Island, 3530 North Langley Boulevard, Oak Harbor, WA 98278-1300.
</p><p>Navy Exchange Officer, Navy Exchange, Naval Air Station Whidbey Island, 2110 North Coral Sea Avenue, Oak Harbor, WA 98278-4500.
</p><p>Commanding Officer, Naval Air Station Whidbey Island, 1170 West Lexington Street, Oak Harbor, WA 98278-5000.
</p><p>Officer in Charge, Personnel Support Detachment Whidbey Island, Naval Air Station Whidbey Island, 1155 West Lexington Street, Oak Harbor, WA 98278-5800.
</p><p>Commanding Officer, Naval Hospital, Naval Air Station Whidbey Island, 3475 North Saratoga Street, Oak Harbor, WA 98278-8800.
</p><p>Commanding Officer, Naval Facility Whidbey Island, Naval Air Station Whidbey Island, 1280 West Eighth Street, Oak Harbor, WA 98278-9400.
</p><p>Commanding Officer, Naval Reserve Center, PO Box 499, Bremerton, WA 98310-0121.
</p><p>Commanding Officer, Naval Hospital, HP01 Boone Road, Bremerton, WA 98312-1898.
</p><p>Navy Exchange Officer, Navy Exchange, Puget Sound Naval Shipyard, Bremerton, WA 98314-5000.
</p><p>Commander, Puget Sound Naval Shipyard, Bremerton, WA 98314-5000.
</p><p>Commanding Officer, Fleet and Industrial Supply Center Puget Sound, 467 West Street, Bremerton, WA 98314-5100.
</p><p>Commanding Officer, Naval Dental Center, Bremerton, WA 98314-5245.
</p><p>Commanding Officer, Naval Legal Service Office Northwest, Building 433, Puget Sound Naval Shipyard, Bremerton, WA 98314-5260.
</p><p>Officer in Charge, Personnel Support Detachment Bremerton, Puget Sound Naval Shipyard, Bremerton, WA 98314-5305.
</p><p>Commanding Officer, Personnel Support Activity Puget Sound, 1013 Silversides Road, Silverdale, WA 98315-1013.
</p><p>Officer in Charge, Personnel Support Detachment Bangor, 1101 Tautog Circle, Suite 106, Silverdale, WA 98315-1089.
</p><p>Officer in Charge, Naval Legal Service Office Detachment Bangor, 1010 Skate Street, Suite B, Silverdale, WA 98315-1092.
</p><p>Commanding Officer, Naval Submarine Base Bangor, 1100 Hunley Road, Suite 203, Silverdale, WA 98315-1199.
</p><p>Officer in Charge, Branch Medical Clinic Bangor, 2050 Barb Street, Suite A, Silverdale, WA 98315-2099.
</p><p>Navy Exchange Officer, Navy Exchange Bangor, 2600 Ohio Street, Silverdale, WA 98315-2600.
</p><p>Commander, Naval Base Seattle, NAVSUBASE Bangor, 1103 Hunley Road, Silverdale, WA 98315-5000.
</p><p>Commanding Officer, Strategic Weapons Facility Pacific Bangor, 6401 Skipjack Circle, Silverdale, WA 98315-6499.
</p><p>Commander, Naval Undersea Warfare Center Division, 610 Dowell Street, Keyport, WA 98345-7610.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1100 Alexander Avenue, Tacoma, WA 98421-4198.
</p><p>Officer in Charge, Marine Corps Reserve Training Center, 1702 Tahoma Avenue, Yakima, WA 98902-5792.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Readiness Center, North 5101 Assembly Street, Spokane, WA 99205-6199.
</p><p>Commanding Officer, Naval Reserve Center, 1840 Terminal Drive, Richland, WA 99352-4923.
</p><p><i>WEST VIRGINIA
</i></p><p>Commanding Officer, Naval Reserve Center, Armed Forces Reserve Center, 105 Lakeview Drive, Charleston, WV 25313-1487.
</p><p>Commanding Officer, Naval Reserve Center, 841 Jackson Avenue, Huntington, WV 25704-2595.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 1600 Lafayette Avenue, Moundsville, WV 26041-2347.
</p><p>Commanding Officer, Naval Security Group Activity, Sugar Grove, WV 26815-0002.
</p><p><i>WISCONSIN
</i></p><p>Commanding Officer, Naval Reserve Center, 428 Wisconsin Avenue, Sheboygan, WI 53081-4146.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2401 South Lincoln Memorial Drive, Milwaukee, WI 53207-1999.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, Armed Forces Reserve Center, 1430 Wright Street, Madison, WI 53704-4192.
</p><p>Commanding Officer, Naval and Marine Corps Reserve Center, 2949 Ramada Way, Green Bay, WI 54304-5799.
</p><p>Commanding Officer, Marine Wing Support Squadron 474 Detachment A, Naval and Marine Corps Reserve Center, 2949 Ramada Way, Green Bay, WI 54304-5799.
</p><p>Commanding Officer, Naval Reserve Center, 4701 Industrial Park Road, Stevens Point, WI 54481-5009.
</p><p><i>OVERSEAS - AA ADDRESSES
</i></p><p>Commanding Officer, U.S. Naval Station (Roosevelt Roads RQ), PSC 1008 Box 1, FPO AA 34051-0001.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Roosevelt Roads RQ), PSC 1008 Box 3006, FPO AA 34051-0003.
</p><p>Commander, Fleet Air Caribbean, PSC 1008 Box 3037, FPO AA 34051-8000.
</p><p>Commanding Officer, U.S. Naval Hospital (Roosevelt Roads RQ), PSC 1008, FPO AA 34051-8100.
</p><p>Commanding Officer, U.S. Naval Dental Center (Roosevelt Roads RQ), PSC 1008 Box 3012, FPO AA 34051-8300.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Roosevelt Roads RQ), PSC 1008, FPO AA 34051-8400.
</p><p>Officer in Charge, U.S. Naval Legal Service Office Detachment (Roosevelt Roads RQ), PSC 1008 Box 3017, FPO AA 34051-8800.
</p><p>Commanding Officer, U.S. Naval Reserve Center (Roosevelt Roads RQ), U.S. Naval Station, PSC 1008 Box 3937, FPO AA 34051-8800.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Sabana Seca RQ), Naval Security Group Activity, PSC 1009 Box 2, FPO AA 34053-0003.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sabana Seca RQ), PSC 1009 Box 4, FPO AA 34053-2000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Antigua), FPO AA 34054-0003.
</p><p>Commanding Officer, U.S. Naval Support Facility (Antigua), PSC 1011 Box 10, FPO AA 34054-1000.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Andros Island, Bahamas), PSC 1012, FPO AA 34058-0051.
</p><p>Commanding Officer, Military Sealift Command Office Panama, Unit 5902, FPO AA 34059-1300.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Galeta Island PM), Unit 6000, FPO AA 34060-9998.
</p><p>Commanding Officer, U.S. Naval Station (Canal Rodman PM), Unit 6249, FPO AA 34061-1000.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Panama Rodman PM) FPO AA 34061-1600.
</p><p><i>OVERSEAS - AE ADDRESSES
</i></p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Vaihingen GE), Box 1000, APO AE 09128-0178.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Augsburg GE), APO AE 09157-5000.
</p><p>Petty Officer in Charge, U.S. Naval Medical Clinic London Detachment Landstuhl, 2nd General Hospital, CMR 402 Box 4, APO AE 09180-5000.
</p><p>Petty Officer in Charge, U.S. Naval Medical Clinic London Detachment (Wiesbaden GE), 7100 C Southwest Medical Center, PSC 18 Box SGR, APO AE 09220-5300.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Mawgan UK), PSC 803 Box 13, FPO AE 09409-0003.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Mawgan UK), PSC 803, FPO AE 09415-5000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Edzell UK), PSC 807 Box 1400, FPO AE 09419-0003.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Edzell UK), PSC 807 Box 2300, FPO AE 09419-0051.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Edzell UK), U.S. Naval Security Group Activity, PSC 807 Box 1900, FPO AE 09419-0055.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Edzell) C, PSC 807 Box 1700, FPO AE 09419-1002.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Brawdy UK), PSC 808 Box 580, FPO AE 09420-0003.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Brawdy UK), PSC 808 Box 590, FPO AE 09420-0003.
</p><p>Commanding Officer, U.S. Naval Facility (Brawdy UK), PSC 808 Box 001, FPO AE 09420-1000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (West Ruislip UK), PSC 821 Box 46, FPO AE 09421-0003.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Dunstable UK), PSC 821 Box 46, FPO AE 09421-0003.
</p><p>Commander, Military Sealift Command Europe, PSC 821 Box 3, FPO AE 09421-2000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Machrinhanish UK), Unit 50144, FPO AE 09422-0003.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (London UK), PSC 802 Box 98, FPO AE 09499-0003.
</p><p>Commander in Chief, U.S. Naval Forces Europe, PSC 802 Box 2, FPO AE 09499-0152.
</p><p>Director, Office of Civilian Personnel Management European Region, PSC 802 Box 4, FPO AE 09499-0152.
</p><p>Officer in Charge, U.S. Naval Legal Service Office Detachment (London UK), PSC 802 Box 60, FPO AE 09499-1000.
</p><p>Commander, U.S. Naval Activities United Kingdom, PSC 802 Box 60, FPO AE 09499-1000.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic (London UK), U.S. Naval Activities, PSC Box 51, FPO AE 09499-1006.
</p><p>Commanding Officer, U.S. Naval Medical Clinic (London UK), PSC 802 Box 31, FPO AE 09499-1006.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (London UK), PSC 802 Box 96, FPO AE 09499-2700.
</p><p>Commander, Carrier Group 2, Unit 60101, FPO AE 09501-4302.
</p><p>Commander, Carrier Group 4, Unit 60102, FPO AE 09501-4304.
</p><p>Commander, Carrier Group 8, Unit 60104, FPO AE 09501-4308.
</p><p>Commander, Submarine Squadron 22, Unit 60602, FPO AE 09501-5201.
</p><p>Commander, Submarine Squadron 2, Unit 60201, FPO AE 09501-5204.
</p><p>Commander, Submarine Squadron 6, Unit 60205, FPO AE 09501-5206.
</p><p>Commander, Submarine Squadron 8, Unit 60203, FPO AE 09501-5208.
</p><p>Commander, Sixth Fleet, FPO AE 09501-6002.
</p><p>Commander, Amphibious Group 2, Unit 60001, FPO AE 09501-6007.
</p><p>Commander, U.S. Naval Forces Central Command, FPO AE 09501-6008.
</p><p>Commander, Middle East Force, FPO AE 09501-6008.
</p><p>Officer in Charge, Fleet Surgical Team Six, FPO AE 09501-7027.
</p><p>Officer in Charge, Fleet Surgical Team Two, FPO AE 09501-7028.
</p><p>Officer in Charge, Fleet Surgical Team Four, FPO AE 09501-7029.
</p><p>Commander Second Fleet, FPO AE 09506-6000.
</p><p>Officer in Charge, Medical Treatment Facility, USNS Comfort (TAH 20), FPO AE 09566-4008.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Guantanamo Bay CU), PSC 1005 Box 35, FPO AE 09593-0003.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 64, FPO AE 09593-0064.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Guantanamo Bay CU), PSC 1005 Box 95, FPO AE 09593-0095.
</p><p>Commanding Officer, U.S. Naval Station (Guantanamo Bay CU), PSC 1005 Box 1, FPO AE 09593-0100.
</p><p>Commanding Officer, U.S. Naval Hospital (Guantanamo Bay CU), PSC 1005 Box 36, FPO AE 09593-0136.
</p><p>Officer in Charge, Naval Legal Service Office Detachment (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 40, FPO AE 09593-0140.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Guantanamo Bay CU), U.S. Naval Base, PSC 1005 Box 41, FPO AE 09593-0141.
</p><p>Commander, U.S. Naval Base (Guantanamo Bay CU), PSC 1005 Box 25, FPO AE 09593-1000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Gaeta IT), PSC 811, FPO AE 09609-0003.
</p><p>Commanding Officer, U.S. Naval Support Activity, PSC 811 Administrative Office (Gaeta IT), FPO AE 09609-1001.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment, U.S. Naval Support Office La Maddalena, PSC 816 Box 1750, FPO AE 09612-0003.
</p><p>Commanding Officer, U.S. Navy Support Activity (La Maddalena IT), PSC 816 Box 1795, FPO AE 09612-0051.
</p><p>Petty Officer in Charge, U.S. Navy Personnel Support Activity Detachment (La Maddalena IT), PSC 816 Box 1865, FPO AE 09612-0065.
</p><p>Navy Exchange Officer, U.S. Navy Exchange, PSC 810 Box 30, FPO AE 09619-0003.
</p><p>Commanding Officer, U.S. Navy Personnel Support Activity Europe (Naples IT), PSC 810 Box 20, FPO AE 09619-0200.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Naples IT), PSC 810 Box 4, FPO AE 09619-0300.
</p><p>Commanding Officer, U.S. Naval Legal Service Office Europe and Southwest Asia, PSC 810 Box 8, FPO AE 09619-0500.
</p><p>Commanding Officer, U.S. Naval Hospital (Naples IT), PSC 810 Box 19, FPO AE 09619-0700.
</p><p>Commanding Officer, U.S. Naval Dental Center (Naples IT), PSC 810 Box 21, FPO AE 09619-0800.
</p><p>Commanding Officer, U.S. Naval Support Activity (Naples IT), PSC 810 Box 1, FPO AE 09619-1000.
</p><p>Commander, Fleet Air Mediterranean, PSC 810 Box 2, FPO AE 09619-2000.
</p><p>Commander, Submarine Group 8, PSC 810 Box 16, FPO AE 09619-3000.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Naples), PSC 810 Box 37, FPO AE 09619-4000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Sigonella IT), Unit 50059, FPO AE 09627-0003.
</p><p>Commanding Officer, U.S. Naval Air Station (Sigonella IT), PSC 812 Box 1000, FPO AE 09627-1000.
</p><p>Officer in Charge, U.S. Navy Environmental and Preventive Medicine Unit 7 (Sigonella IT), PSC 825 Box 295, FPO AE 09627-2003.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic, U.S. Naval Air Station Sigonella, Unit 50003, FPO AE 09627-2403.
</p><p>Commanding Officer, U.S. Naval Hospital (Sigonella IT), PSC 824 Box 318, FPO AE 09627-2500.
</p><p>Officer in Charge, U.S. Naval Legal Service Office Detachment (Sigonella IT), U.S. Naval Air Station, Unit 50022, FPO AE 09627-2700.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sigonella IT), Unit 50066, FPO AE 09627-3500.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment Moron Air Force Base, APO AE 09643-5000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Rota SP), PSC 819 Box 17, FPO AE 09645-0003.
</p><p>Commander, U.S. Naval Activities Spain, PSC 819 Box 2, FPO AE 09645-1000.
</p><p>Commanding Officer, U.S. Naval Station (Rota SP), PSC 819 Box 1, FPO AE 09645-1000.
</p><p>Officer in Charge, U.S. Naval Legal Service Office Detachment, U.S. Naval Station, PSC 819 Box 46, FPO AE 09645-2200.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic (Rota SP), U.S. Naval Station, PSC 819 Box 18, FPO AE 09645-2500.
</p><p>Commanding Officer, U.S. Naval Hospital (Rota SP), PSC 819 Box 18, FPO AE 09645-2500.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Rota SP), PSC 819 Box 48, FPO AE 09645-3900.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Lisbon PO), PSC 83 Box NEX, APO AE 09726-0001.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Bermuda), PSC 1002, FPO AE 09727-0003.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Bermuda), U.S. Naval Air Station, PSC 1002, FPO AE 09727-0023.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment, Bermuda, PSC 1002, FPO AE 09727-0027.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic (Bermuda), U.S. Naval Air Station, PSC 1002, FPO AE 09727-5020.
</p><p>Commanding Officer, U.S. Naval Air Station (Bermuda), PSC 1002, FPO AE 09727-5056.
</p><p>Commander, U.S. Naval Forces Iceland, PSC 1003 Box 2, FPO AE 09728-0302.
</p><p>Commander, Fleet Air Keflavik, PSC 1003 Box 2, FPO AE 09728-0302.
</p><p>Commanding Officer, U.S. Naval Facility (Keflavik IC), PSC 1003 Box 7, FPO AE 09728-0307.
</p><p>Commanding Officer, U.S. Naval Hospital (Keflavik IC), PSC 1003 Box 8, FPO AE 09728-0308.
</p><p>Officer in Charge, U.S. Naval Branch Dental Clinic (Keflavik IC), PSC 1003 Box 9, FPO AE 09728-0309.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Keflavik IC), PSC 1003 Box 10, FPO AE 09728-0310.
</p><p>Commanding Officer, U.S. Naval Air Station (Keflavik IC), PSC 1003 Box 15, FPO AE 09728-0315.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Keflavik IC), PSC 1003 Box 36, FPO AE 09728-0336.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Argentia CAN), PSC 1006 Box 44, FPO AE 09730-0003.
</p><p>Officer in Charge, Personnel Support Activity Detachment Argentia, PSC 1006 Box 17, FPO AE 09730-3000.
</p><p>Commanding Officer, U.S. Naval Medical Research Unit 3 (Cairo), PSC 452 Box 5000, FPO AE 09835-0007.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Souda Bay GR), U.S. Naval Support Activity, PSC 814 Box 24, FPO AE 09865-0003.
</p><p>Commanding Officer, U.S. Naval Support Activity (Souda Bay GR), PSC 814 Box 1, FPO AE 09865-0051.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Souda Bay GR), PSC 814 Box 2, FPO AE 09865-0103.
</p><p><i>OVERSEAS - AP ADDRESSES
</i></p><p>Commander, U.S. Naval Forces Korea, Unit 15250, APO AP 96205-0023.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Seoul KOR), Unit 15601, APO AP 96205-0573.
</p><p>Commander, Fleet Activities Chinhae, PSC 479, APO AP 96269-1100.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Atsugi JA), PSC 477 Box 10, FPO AP 96306-0003.
</p><p>Commanding Officer, U.S. Naval Air Facility (Atsugi JA), PSC 477 Box 9, FPO AP 96306-1209.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Atsugi JA), U.S. Naval Air Facility, PSC 477 Box 2, FPO AP 96306-1602.
</p><p>Officer in Charge, U.S. Navy Personnel Support Detachment Atsugi, PSC 477 Box 6, FPO AP 96306-2800.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Iwakuni JA), U.S. Marine Corps Air Station, FPO AP 96310-0000.
</p><p>Commanding Officer, U.S. Naval Security Group Activity (Misawa JA), APO AP 96319-0006.
</p><p>Officer in Charge, U.S. Navy Personnel Support Detachment Misawa, Unit 5054, APO AP 96319-5000.
</p><p>Commanding Officer, U.S. Naval Air Facility Misawa, Unit 5048, APO AP 96319-5000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Sasebo JA), PSC 476 Box 3, FPO AP 96322-0003.
</p><p>Commander, Fleet activities (Sasebo JA), PSC 476 Box 1100, FPO AP 96322-1100.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Sasebo JA), Fleet Activities, PSC 476 Box 1650, FPO AP 96322-1650.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Sasebo JA), PSC 476 Box 1700, FPO AP 96322-1700.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Yokosuka JA), PSC 473 Box 70, FPO AP 96349-0003.
</p><p>Commander, U.S. Naval Forces Japan, PSC 473 Box 12, FPO AP 96349-0051.
</p><p>Commander, Fleet Activities (Yokosuka JA), PSC 473 Box 1, FPO AP 96349-1100.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Yokosuka JA), PSC 473 Box 19, FPO AP 96349-1700.
</p><p>Commanding Officer, U.S. Navy Personnel Support Activity Far East PSC 473 Box 19, FPO AP 96349-1700.
</p><p>Commanding Officer, U.S. Naval Legal Service Office Northwest Pacific, PSC 473 Box 14, FPO AP 96349-2400.
</p><p>Commanding Officer, U.S. Naval Hospital (Yokosuka JA), FPO AP 96350-1600.
</p><p>Commanding Officer, U.S. Naval Dental Center (Yokosuka JA), FPO AP 96350-1690.
</p><p>Commanding Officer, U.S. Naval Hospital (Okinawa JA), PSC 482, FPO AP 96362-1620.
</p><p>Commander, Fleet Activities U.S. Naval Air Facility (Okinawa JA), PSC 480 Box 1100, FPO AP 96370-1100.
</p><p>Officer in Charge, U.S. Navy Personnel Support Activity Detachment (Okinawa Kadena JA), PSC 480, FPO AP 96370-1700.
</p><p>Officer in Charge, U.S. Navy Personnel Support Detachment Diego Garcia, PSC 466 Box 1, FPO AP 96464-1701.
</p><p>Commanding Officer, U.S. Naval Support Facility (Diego Garcia), PSC 466 Box 2, FPO AP 96464-2000.
</p><p>Commanding Officer, Naval Air Facility (Adak AK), PSC 486 Box 1202, FPO AP 96506-1202.
</p><p>Officer in Charge, U.S. Naval Branch Medical Clinic (Adak AK), PSC 486 Box 1211, FPO AP 96506-1211.
</p><p>Officer in Charge, Personnel Support Detachment Adak, PSC 486 Box 1274, FPO AP 96506-1274.
</p><p>Commanding Officer, U.S. Naval Air Facility (Midway Island), FPO AP 96516-1200.
</p><p>Commanding Officer U.S. Naval Medical Research Unit 2 (Jakarta), Box 3, APO AP 96520-1600.
</p><p>Commanding Officer, U.S. Naval Antarctic Support Unit Christchurch, PSC 467 Box 291, FPO AP 96531-2000.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (Christchurch NZ), PSC 467 Box 293, FPO AP 96531-2000.
</p><p>Commander, U.S. Naval Forces Marianas, PSC 489, FPO AP 96536-0051.
</p><p>Commanding Officer, U.S. Naval Air Station (Agana GU), PSC 456 Box 51, FPO AP 96539-1200.
</p><p>Officer in Charge, U.S. Navy Personnel Support Detachment Agana, U.S. Naval Air Station Agana, PSC 456 Box 95, FPO AP 96539-1751.
</p><p>Navy Exchange Officer, U.S. Navy Exchange Detachment (Agana GU), PSC 455 Box 178, FPO AP 96540-1000.
</p><p>Commanding Officer, U.S. Naval Activities (Navacts GU), PSC 455 Box 152, FPO AP 96540-1000.
</p><p>Commanding Officer, U.S. Naval Hospital (GU), PSC 455 Box 7607, FPO AP 96540-1600.
</p><p>Commanding Officer, U.S. Naval Dental Center (GU), PSC 455 Box 171, FPO AP 96540-1674.
</p><p>Officer in Charge, U.S. Navy Personnel Support Detachment Naval Station Guam, U.S. Naval Station, PSC 455 Box 172, FPO AP 96540-1728.
</p><p>Navy Exchange Officer, U.S. Navy Exchange (GU), PSC 455 Box 184, FPO AP 96540-2300.
</p><p>Commanding Officer, U.S. Naval Legal Service Office Southwest Pacific, U.S. Naval Station, PSC 455 Box 177, FPO AP 96540-2400.
</p><p>Commander, Cruiser Destroyer Group 1, Unit 25064, FPO AP 96601-4700.
</p><p>Commander, Cruiser Destroyer Group 3, Unit 25065, FPO AP 96601-4702.
</p><p>Commander, Cruiser Destroyer Group 5, Unit 25066, FPO AP 96601-4703.
</p><p>Commander Third Fleet, FPO AP 96601-6001.
</p><p>Commander Seventh Fleet, FPO AP 96601-6003.
</p><p>Commander, Amphibious Group 1, Unit 25093, FPO AP 96601-6006.
</p><p>Commanding General, 3D Marine Division FMF, Unit 35880, FPO AP 96602-5880.
</p><p>Commanding General, 1st Marine Aircraft Wing, Unit 37101, FPO AP 96603-7101.
</p><p>Commanding Officer, U.S. Naval Dental Center (Okinawa JA), Unit 38450, FPO AP 96604-8450.
</p><p>Officer in Charge, Medical Treatment Facility, USNS Mercy (TAH 19), FPO AP 96672-4090.
</p></xhtmlContent></appendix>

<regulations id="reg" toc="yes">
<regulationsTitle number="32">
<heading> National Defense </heading>
<regulationsChapter number="V">
<heading> Department of the Army </heading>
<regulationsPart number="505">
<heading> ARMY PRIVACY ACT PROGRAM </heading>
<xhtmlContent>
<p>Sec.
</p>
<p>505.1 General information.
</p>
<p>505.2 General provisions.
</p>
<p>505.3 Privacy Act systems of records.
</p>
<p>505.4 Collecting personal information.
</p>
<p>505.5 Individual access to personal information.
</p>
<p>505.6 Amendment of records.
</p>
<p>505.7 Disclosure of personal information to other agencies and third parties.
</p>
<p>505.8 Training requirements.
</p>
<p>505.9 Reporting requirements.
</p>
<p>505.10 Use and establishment of exemptions.
</p>
<p>505.11 <i>Federal Register</i> publishing requirements.
</p>
<p>505.12 Privacy Act enforcement actions.
</p>
<p>505.13 Computer Matching Agreement Program.
</p>
<p>505.14 Recordkeeping requirements under the Privacy Act.
</p>
<p>Appendix A to Part 505--References
</p>
<p>Appendix B to Part 505--Denial Authorities for Records Under Their Authority (Formerly Access and Amendment Refusal Authorities)
</p>
<p>Appendix C to Part 505--Privacy Act Statement Format
</p>
<p>Appendix D to Part 505--Exemptions; Exceptions; and DoD Blanket Routine Uses
</p>
<p>Appendix E to Part 505--Litigation Status Sheet
</p>
<p>Appendix F to Part 505--Example of a System of Records Notice
</p>
<p>Appendix G to Part 505--Management Control Evaluation Checklist
</p>
<p>Appendix H to Part 505--Definitions
</p>
<p><b>Authority:</b> Pub. L. 93-579, 88 Stat. 1896 (5 U.S.C. 552a).
</p>
<p><b>Source:</b> 71 FR 46052, Aug. 10, 2006, unless otherwise noted.
</p>
<p><b>&#167; 505.1
 General information.
</b></p>
<p>(a) <i>Purpose.</i> This part sets forth policies and procedures that govern personal information maintained by the Department of the Army (DA) in Privacy Act systems of records. This part also provides guidance on collecting and disseminating personal information in general. The purpose of the Army Privacy Act Program is to balance the government’s need to maintain information about individuals with the right of individuals to be protected against unwarranted invasions of their privacy stemming from Federal agencies’ collection, maintenance, use and disclosure of personal information about them. Additionally, this part promotes uniformity within the Army’s Privacy Act Program.
</p>
<p>(b) <i>References:</i> (1) Referenced publications are listed in Appendix A of this part.
</p>
<p>(2) DOD Computer Matching Program and other Defense Privacy Guidelines may be accessed at the Defense Privacy Office Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(c) Definitions are provided at Appendix H of this part.
</p>
<p>(d) <i>Responsibilities.</i> (1) The Office of the Administrative Assistant to the Secretary of the Army will--
</p>
<p>(i) Act as the senior Army Privacy Official with overall responsibility for the execution of the Department of the Army Privacy Act Program;
</p>
<p>(ii) Develop and issue policy guidance for the program in consultation with the Army General Counsel; and
</p>
<p>(iii) Ensure the DA Privacy Act Program complies with Federal statutes, Executive Orders, Office of Management and Budget guidelines, and 32 CFR part 310.
</p>
<p>(2) The Chief Attorney, Office of the Administrative Assistant to the Secretary of the Army (OAASA) will--
</p>
<p>(i) Provide advice and assistance on legal matters arising out of, or incident to, the administration of the DA Privacy Act Program;
</p>
<p>(ii) Serve as the legal advisor to the DA Privacy Act Review Board. This duty may be fulfilled by a designee in the Chief Attorney and Legal Services Directorate, OAASA;
</p>
<p>(iii) Provide legal advice relating to interpretation and application of the Privacy Act of 1974; and
</p>
<p>(iv) Serve as a member on the Defense Privacy Board Legal Committee. This duty may be fulfilled by a designee in the Chief Attorney and Legal Services Directorate, OAASA.
</p>
<p>(3) The Judge Advocate General will serve as the Denial Authority on requests made pursuant to the Privacy Act of 1974 for access to or amendment of Army records, regardless of functional category, concerning actual or potential litigation in which the United States has an interest.
</p>
<p>(4) The Chief, DA Freedom of Information Act and Privacy Office (FOIA/P), U.S. Army Records Management and Declassification Agency will--
</p>
<p>(i) Develop and recommend policy;
</p>
<p>(ii) Execute duties as the Army’s Privacy Act Officer;
</p>
<p>(iii) Promote Privacy Act awareness throughout the DA;
</p>
<p>(iv) Serve as a voting member on the Defense Data Integrity Board and the Defense Privacy Board;
</p>
<p>(v) Represent the Department of the Army in DOD policy meetings; and
</p>
<p>(vi) Appoint a Privacy Act Manager who will--
</p>
<p>(A) Administer procedures outlined in this part;
</p>
<p>(B) Review and approve proposed new, altered, or amended Privacy Act systems of records notices and subsequently submit them to the Defense Privacy Office for coordination;
</p>
<p>(C) Review Department of the Army Forms for compliance with the Privacy Act and this part;
</p>
<p>(D) Ensure that reports required by the Privacy Act are provided upon request from the Defense Privacy Office;
</p>
<p>(E) Review Computer Matching Agreements and recommend approval or denial to the Chief, DA FOIA/P Office;
</p>
<p>(F) Provide Privacy Act training;
</p>
<p>(G) Provide privacy guidance and assistance to DA activities and combatant commands where the Army is the Executive Agent;
</p>
<p>(H) Ensure information collections are developed in compliance with the Privacy Act provisions;
</p>
<p>(I) Ensure Office of Management and Budget reporting requirements, guidance, and policy are accomplished; and
</p>
<p>(J) Immediately review privacy violations of personnel to locate the problem and develop a means to prevent recurrence of the problem.
</p>
<p>(5) Heads of Department of the Army activities, field-operating agencies, direct reporting units, Major Army commands, subordinate commands down to the battalion level, and installations will--
</p>
<p>(i) Supervise and execute the privacy program in functional areas and activities under their responsibility; and
</p>
<p>(ii) Appoint a Privacy Act Official who will--
</p>
<p>(A) Serve as the staff advisor on privacy matters;
</p>
<p>(B) Ensure that Privacy Act records collected and maintained within the Command or agency are properly described in a Privacy Act system of records notice published in the <i>Federal Register</i>;
</p>
<p>(C) Ensure no undeclared systems of records are being maintained;
</p>
<p>(D) Ensure Privacy Act requests are processed promptly and responsively;
</p>
<p>(E) Ensure a Privacy Act Statement is provided to individuals when information is collected that will be maintained in a Privacy Act system of records, regardless of the medium used to collect the personal information (i.e., forms, personal interviews, stylized formats, telephonic interviews, or other methods);
</p>
<p>(F) Review, biennially, recordkeeping practices to ensure compliance with the Act, paying particular attention to the maintenance of automated records. In addition, ensure cooperation with records management officials on such matters as maintenance and disposal procedures, statutory requirements, forms, and reports; and
</p>
<p>(G) Review, biennially Privacy Act training practices. This is to ensure all personnel are familiar with the requirements of the Act.
</p>
<p>(6) DA Privacy Act System Managers and Developers will--
</p>
<p>(i) Ensure that appropriate procedures and safeguards are developed, implemented, and maintained to protect an individual’s personal information;
</p>
<p>(ii) Ensure that all personnel are aware of their responsibilities for protecting personal information being collected and maintained under the Privacy Act Program;
</p>
<p>(iii) Ensure official filing systems that retrieve records by name or other personal identifier and are maintained in a Privacy Act system of records have been published in the <i>Federal Register</i> as a Privacy Act system of records notice. Any official who willfully maintains a system of records without meeting the publication requirements, as prescribed by 5 U.S.C. 552a, as amended, OMB Circular A-130, 32 CFR part 310 and this part, will be subject to possible criminal penalties and/or administrative sanctions;
</p>
<p>(iv) Prepare new, amended, or altered Privacy Act system of records notices and submit them to the DA Freedom of Information and Privacy Office for review. After appropriate coordination, the system of records notices will be submitted to the Defense Privacy Office for their review and coordination;
</p>
<p>(v) Review, biennially, each Privacy Act system of records notice under their purview to ensure that it accurately describes the system of records;
</p>
<p>(vi) Review, every four years, the routine use disclosures associated with each Privacy Act system of records notice in order to determine if such routine use continues to be compatible with the purpose for which the activity collected the information;
</p>
<p>(vii) Review, every four years, each Privacy Act system of records notice for which the Secretary of the Army has promulgated exemption rules pursuant to Sections (j) or (k) of the Act. This is to ensure such exemptions are still appropriate;
</p>
<p>(viii) Review, every year, contracts that provide for the maintenance of a Privacy Act system of records to accomplish an activity’s mission. This requirement is to ensure each contract contains provisions that bind the contractor, and its employees, to the requirements of 5 U.S.C. 552a(m)(1); and
</p>
<p>(ix) Review, if applicable, ongoing Computer Matching Agreements. The Defense Data Integrity Board approves Computer Matching Agreements for 18 months, with an option to renew for an additional year. This additional review will ensure that the requirements of the Privacy Act, Office of Management and Budget guidance, local regulations, and the requirements contained in the Matching Agreements themselves have been met.
</p>
<p>(7) All DA personnel will--
</p>
<p>(i) Take appropriate actions to ensure personal information contained in a Privacy Act system of records is protected so that the security and confidentiality of the information is preserved;
</p>
<p>(ii) Not disclose any personal information contained in a Privacy Act system of records except as authorized by 5 U.S.C. 552a, DOD 5400.11-R, or other applicable laws. Personnel willfully making a prohibited disclosure are subject to possible criminal penalties and/or administrative sanctions; and
</p>
<p>(iii) Report any unauthorized disclosures or unauthorized maintenance of new Privacy Act systems of records to the applicable activity’s Privacy Act Official.
</p>
<p>(8) Heads of Joint Service agencies or commands for which the Army is the Executive Agent or the Army otherwise provides fiscal, logistical, or administrative support, will adhere to the policies and procedures in this part.
</p>
<p>(9) Commander, Army and Air Force Exchange Service, will supervise and execute the Privacy Program within that command pursuant to this part.
</p>
<p>(10) Overall Government-wide responsibility for implementation of the Privacy Act is the Office of Management and Budget. The Department of Defense is responsible for implementation of the Act within the armed services. The Privacy Act also assigns specific Government-wide responsibilities to the Office of Personnel Management and the General Services Administration.
</p>
<p>(11) Government-wide Privacy Act systems of records notices are available at <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(e) <i>Legal Authority.</i> (1) Title 5, United States Code, Section 552a, as amended, The Privacy Act of 1974.
</p>
<p>(2) Title 5, United States Code, Section 552, The Freedom of Information Act (FOIA).
</p>
<p>(3) Office of Personnel Management, Federal Personnel Manual (5 CFR parts 293, 294, 297, and 7351).
</p>
<p>(4) OMB Circular No. A-130, Management of Federal Information Resources, Revised, August 2003.
</p>
<p>(5) DOD Directive 5400.11, Department of Defense Privacy Program, November 16, 2004.
</p>
<p>(6) DOD Regulation 5400.11-R, Department of Defense Privacy Program, August 1983.
</p>
<p>(7) Title 10, United States Code, Section 3013, Secretary of the Army.
</p>
<p>(8) Executive Order No. 9397, Numbering System for Federal Accounts Relating to Individual Persons, November 30, 1943.
</p>
<p>(9) Public Law 100-503, the Computer Matching and Privacy Act of 1974.
</p>
<p>(10) Public Law 107-347, Section 208, Electronic Government (E-Gov) Act of 2002.
</p>
<p>(11) DOD Regulation 6025.18-R, DOD Health Information Privacy Regulation, January 24, 2003.
</p>
<p><b>&#167; 505.2
 General provisions.
</b></p>
<p>(a) <i>Individual privacy rights policy</i>. Army policy concerning the privacy rights of individuals and the Army’s responsibilities for compliance with the Privacy Act are as follows--
</p>
<p>(1) Protect the privacy of United States living citizens and aliens lawfully admitted for permanent residence from unwarranted intrusion.
</p>
<p>(2) Deceased individuals do not have Privacy Act rights, nor do executors or next-of-kin in general. However, immediate family members may have limited privacy rights in the manner of death details and funeral arrangements of the deceased individual. Family members often use the deceased individual’s Social Security Number (SSN) for federal entitlements; appropriate safeguards must be implemented to protect the deceased individual’s SSN from release. Also, the Health Insurance Portability and Accountability Act extends protection to certain medical information contained in a deceased individual’s medical records.
</p>
<p>(3) Personally identifiable health information of individuals, both living and deceased, shall not be used or disclosed except for specifically permitted purposes.
</p>
<p>(4) Maintain only such information about an individual that is necessary to accomplish the Army’s mission.
</p>
<p>(5) Maintain only personal information that is timely, accurate, complete, and relevant to the collection purpose.
</p>
<p>(6) Safeguard personal information to prevent unauthorized use, access, disclosure, alteration, or destruction.
</p>
<p>(7) Maintain records for the minimum time required in accordance with an approved National Archives and Records Administration record disposition.
</p>
<p>(8) Let individuals know what Privacy Act records the Army maintains by publishing Privacy Act system of records notices in the <i>Federal Register.</i> This will enable individuals to review and make copies of these records, subject to the exemptions authorized by law and approved by the Secretary of the Army. Department of the Army Privacy Act systems of records notices are available at <i>http://www.defenselink.mil/privacy</i>.
</p>
<p>(9) Permit individuals to correct and amend records about themselves which they can prove are factually in error, not timely, not complete, not accurate, or not relevant.
</p>
<p>(10) Allow individuals to request an administrative review of decisions that deny them access to or the right to amend their records.
</p>
<p>(11) Act on all requests promptly, accurately, and fairly.
</p>
<p>(12) Keep paper and electronic records that are retrieved by name or personal identifier only in approved Privacy Act systems of records.
</p>
<p>(13) Maintain no records describing how an individual exercises his or her rights guaranteed by the First Amendment (freedom of religion, freedom of political beliefs, freedom of speech and press, freedom of peaceful assemblage, and petition) unless expressly authorized by statute, pertinent to and within the scope of an authorized law enforcement activity, or otherwise authorized by law or regulation.
</p>
<p>(14) Maintain appropriate administrative technical and physical safeguards to ensure records are protected from unauthorized alteration or disclosure.
</p>
<p>(b) <i>Safeguard personal information</i>. (1) Privacy Act data will be afforded reasonable safeguards to prevent inadvertent or unauthorized disclosure of records during processing, storage, transmission, and disposal.
</p>
<p>(2) Personal information should never be placed on shared drives that are accessed by groups of individuals unless each person has an "official need to know"  the information in the performance of official duties.
</p>
<p>(3) Safeguarding methods must strike a balance between the sensitivity of the data, need for accuracy and reliability for operations, general security of the area, and cost of the safeguards. In some situations, a password may be enough protection for an automated system with a log-on protocol. For additional guidance on safeguarding personal information in automated records see AR 380-67, The Department of the Army Personnel Security Program.
</p>
<p>(c) <i>Conveying privacy protected data electronically via e-mail and the World Wide Web.</i> (1) Unencrypted electronic transmission of privacy protected data makes the Army vulnerable to information interception which can cause serious harm to the individual and the accomplishment of the Army’s mission.
</p>
<p>(2) The Privacy Act requires that appropriate technical safeguards be established, based on the media (e.g., paper, electronic) involved, to ensure the security of the records and to prevent compromise or misuse during transfer.
</p>
<p>(3) Privacy Web sites and hosted systems with privacy-protected data will employ secure sockets layers (SSL) and Public Key Infrastructure (PKI) encryption certificates or other DoD-approved commercially available certificates for server authentication and client/server authentication. Individuals who transmit data containing personally identifiable information over e-mail will employ PKI or other DoD-approved certificates.
</p>
<p>(4) When sending Privacy Act protected information within the Army using encrypted or dedicated lines, ensure that--
</p>
<p>(i) There is an "official need to know"  for each addressee (including "cc"  addressees); and
</p>
<p>(ii) The Privacy Act protected information is marked For Official Use Only (FOUO) to inform the recipient of limitations on further dissemination. For example, add FOUO to the beginning of an e-mail message, along with the following language: "This contains FOR OFFICIAL USE ONLY (FOUO) information which is protected under the Privacy Act of 1974 and AR 340-21, The Army Privacy Program. Do not further disseminate this information without the permission of the sender."
</p>
<p>(iii) Do not indiscriminately apply this statement. Use it only in situations when actually transmitting protected Privacy Act information.
</p>
<p>(iv) For additional information about marking documents "FOUO"  review AR 25-55, Chapter IV.
</p>
<p>(5) Add appropriate "Privacy and Security Notices"  at major Web site entry points. Refer to AR 25-1, para 6-4n for requirements for posting "Privacy and Security Notices"  on public Web sites. Procedures related to the establishing, operating, and maintaining of unclassified DA Web sites can be accessed at <i>http://www.defenselink.mil/webmasters/policy/DOD_web_policy.</i>
</p>
<p>(6) Ensure public Web sites comply with policies regarding restrictions on persistent and third party cookies. The Army prohibits both persistent and third part cookies. (see AR 25-1, para 6-4n)
</p>
<p>(7) A Privacy Advisory is required on Web sites which host information systems soliciting personally identifying information, even when not maintained in a Privacy Act system of records. The Privacy Advisory informs the individual why the information is solicited and how it will be used. Post the Privacy Advisory to the Web site page where the information is being solicited, or to a well marked hyperlink stating "Privacy Advisory--Please refer to the Privacy and Security Notice that describes why this information is collected and how it will be used."
</p>
<p>(d) <i>Protecting records containing personal identifiers such as names and Social Security Numbers.</i> (1) Only those records covered by a Privacy Act system of records notice may be arranged to permit retrieval by a personal identifier (e.g., an individual’s name or Social Security Number). AR 25-400-2, paragraph 6-2 requires all records covered by a Privacy Act system of records notice to include the system of record identification number on the record label to serve as a reminder that the information contained within must be safeguarded.
</p>
<p>(2) Use a coversheet or DA Label 87 (For Official Use Only) for individual records not contained in properly labeled file folders or cabinets.
</p>
<p>(3) When developing a coversheet, the following is an example of a statement that you may use: "The information contained within is FOR OFFICIAL USE ONLY (FOUO) and protected by the Privacy Act of 1974."
</p>
<p>(e) <i>Notification of Individuals when personal information is lost, stolen, or compromised.</i> (1) Whenever an Army organization becomes aware the protected personal information pertaining to a Service member, civilian employee (appropriated or non-appropriated fund), military retiree, family member, or another individual affiliated with Army organization (e.g., volunteer) has been lost, stolen, or compromised, the organization shall inform the affected individuals as soon as possible, but not later than ten days after the loss or compromise of protected personal information is discovered.
</p>
<p>(2) At a minimum, the organization shall advise individuals of what specific data was involved; the circumstances surrounding the loss, theft, or compromise; and what protective actions the individual can take.
</p>
<p>(3) If Army organizations are unable to comply with policy, they will immediately notify their superiors, who will submit a memorandum through the chain of command to the Administrative Assistant of the Secretary of the Army to explain why the affected individuals or population’s personal information has been lost, stolen, or compromised.
</p>
<p>(4) This policy is also applicable to Army contractors who collect, maintain, use, or disseminate protected personal information on behalf of the organization.
</p>
<p>(f) <i>Federal government contractors’ compliance.</i> (1) When a DA activity contracts for the design, development, or operation of a Privacy Act system of records in order to accomplish a DA mission, the agency must apply the requirements of the Privacy Act to the contractor and its employees working on the contract (See 48 CFR part 24 and other applicable supplements to the FAR; 32 CFR part 310).
</p>
<p>(2) System Managers will review annually, contracts contained within the system(s) of records under their responsibility, to determine which ones contain provisions relating to the design, development, or operation of a Privacy Act system of records.
</p>
<p>(3) Contractors are considered employees of the Army for the purpose of the sanction provisions of the Privacy Act during the performance of the contract requirements.
</p>
<p>(4) Disclosing records to a contractor for use in performing the requirements of an authorized DA contract is considered a disclosure within the agency under exception (b)(1), "Official Need to Know" , of the Act.
</p>
<p><b>&#167; 505.3
 Privacy Act systems of records.
</b></p>
<p>(a) <i>Systems of records.</i> (1) A system of records is a group of records under the control of a DA activity that are retrieved by an individual’s name or by some identifying number, symbol, or other identifying particular assigned to an individual.
</p>
<p>(2) Privacy Act systems of records must be--
</p>
<p>(i) Authorized by Federal statute or an Executive Order;
</p>
<p>(ii) Needed to carry out DA’s mission; and
</p>
<p>(iii) Published in the <i>Federal Register</i> in a system of records notice, which will provide the public an opportunity to comment before DA implements or changes the system.
</p>
<p>(3) The mere fact that records are retrievable by a name or personal identifier is not enough. Records must actually be retrieved by a name or personal identifier. Records in a group of records that may be retrieved by a name or personal identifier but are not normally retrieved by this method are not covered by this part. However, they are covered by AR 25-55, the Department of the Army Freedom of Information Act Program.
</p>
<p>(4) The existence of a statute or Executive Order mandating the maintenance of a system of records to perform an authorized activity does not abolish the responsibility to ensure the information in the system of records is relevant and necessary to perform the authorized activity.
</p>
<p>(b) <i>Privacy Act system of records notices.</i> (1) DA must publish notices in the <i>Federal Register</i> on new, amended, altered, or deleted systems of records to inform the public of the Privacy Act systems of records that it maintains. The Privacy Act requires submission of new or significantly changed systems of records to OMB and both houses of Congress before publication in the <i>Federal Register</i> (See Appendix E of this part).
</p>
<p>(2) Systems managers must send a proposed notice at least 120 days before implementing a new, amended or altered system to the DA Freedom of Information and Privacy Office. The proposed or altered notice must include a narrative statement and supporting documentation. A narrative statement must contain the following items:
</p>
<p>(i) System identifier and name;
</p>
<p>(ii) Responsible Official, title, and phone number;
</p>
<p>(iii) If a new system, the purpose of establishing the system or if an altered system, nature of changes proposed;
</p>
<p>(iv) Authority for maintenance of the system;
</p>
<p>(v) Probable or potential effects of the system on the privacy of individuals;
</p>
<p>(vi) Whether the system is being maintained, in whole or in part, by a contractor;
</p>
<p>(vii) Steps taken to minimize risk of unauthorized access;
</p>
<p>(viii) Routine use compatibility;
</p>
<p>(ix) Office of Management and Budget information collection requirements; and
</p>
<p>(x) Supporting documentation as an attachment. Also as an attachment should be the proposed new or altered system notice for publication in the <i>Federal Register.</i>
</p>
<p>(3) An amended or altered system of records is one that has one or more of the following:
</p>
<p>(i) A significant increase in the number, type, or category of individuals about whom records are maintained;
</p>
<p>(ii) A change that expands the types of categories of information maintained;
</p>
<p>(iii) A change that alters the purpose for which the information is used;
</p>
<p>(iv) A change to equipment configuration (either hardware or software) that creates substantially greater access to the records in the system of records;
</p>
<p>(v) An addition of an exemption pursuant to Section (j) or (k) of the Act; or
</p>
<p>(vi) An addition of a routine use pursuant to 5 U.S.C. 552a(b)(3).
</p>
<p>(4) For additional guidance contact the DA FOIA/P Office.
</p>
<p>(5) On behalf of DA, the Defense Privacy Office maintains a list of DOD Components’ Privacy Act system of records notices at the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(6) DA PAM 25-51 sets forth procedures pertaining to Privacy Act system of records notices.
</p>
<p>(7) For new systems, system managers must establish appropriate administrative, technical, and physical safeguards to ensure the security and confidentiality of records. This applies to all new systems of records whether maintained manually or automated.
</p>
<p>(i) One safeguard plan is the development and use of a Privacy Impact Assessment (PIA) mandated by the E-Gov Act of 2002, Section 208. The Office of Management and Budget specifically directs that a PIA be conducted, reviewed, and published for all new or significantly altered information in identifiable form collected from or about the members of the public. The PIA describes the appropriate administrative, technical, and physical safeguards for new automated systems. This will assist in the protection against any anticipated threats or hazards to the security or integrity of data, which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. Contact your local Information Officer for guidance on conducting a PIA.
</p>
<p>(ii) The development of appropriate safeguards must be tailored to the requirements of the system as well as other factors, such as the system environment, location, and accessibility.
</p>
<p><b>&#167; 505.4
 Collecting personal information.
</b></p>
<p>(a) <i>General provisions.</i> (1) Employees will collect personal information to the greatest extent practicable directly from the subject of the record. This is especially critical, if the information may result in adverse determinations about an individual’s rights, benefits, and privileges under federal programs (<i>See</i> 5 U.S.C. 552a(e)(2)).
</p>
<p>(2) It is unlawful for any Federal, State, or local government agency to deny anyone a legal right, benefit, or privilege provided by law for refusing to give their SSN unless the law requires disclosure, or a law or regulation adopted before January 1, 1975, required the SSN or if DA uses the SSN to verify a person’s identity in a system of records established and in use before that date. Executive Order 9397 (issued prior to January 1, 1975) authorizes the Army to solicit and use the SSN as a numerical identifier for individuals in most federal records systems. However, the SSN should only be collected as needed to perform official duties. Executive Order 9397 does not mandate the solicitation of SSNs from Army personnel as a means of identification.
</p>
<p>(3) Upon entrance into military service or civilian employment with DA, individuals are asked to provide their SSN. The SSN becomes the service or employment number for the individual and is used to establish personnel, financial, medical, and other official records. After an individual has provided his or her SSN for the purpose of establishing a record, the Privacy Act Statement is not required if the individual is only requested to furnish or verify the SSN for identification purposes in connection with the normal use of his or her records. If the SSN is to be used for a purpose other than identification, the individual must be informed whether disclosure of the SSN is mandatory or voluntary; by what statutory authority the SSN is solicited; and what uses will be made of the SSN. This notification is required even if the SSN is not to be maintained in a Privacy Act system of records.
</p>
<p>(4) When asking an individual for his or her SSN or other personal information that will be maintained in a system of records, the individual must be provided with a Privacy Act Statement.
</p>
<p>(b) <i>Privacy Act Statement (PAS).</i> (1) A Privacy Act Statement is required whenever personal information is requested from an individual and will become part of a Privacy Act system of records. The information will be retrieved by the individual’s name or other personal identifier (<i>See</i> 5 U.S.C. 552a(e)(3)).
</p>
<p>(2) The PAS will ensure that individuals know why the information is being collected so they can make an informed decision as to providing the personal information.
</p>
<p>(3) In addition, the PAS will include language that is explicit, easily understood, and not so lengthy as to deter an individual from reading it.
</p>
<p>(4) A sign can be displayed in areas where people routinely furnish this kind of information, and a copy of the PAS will be made available upon request by the individual.
</p>
<p>(5) Do not ask the person to sign the PAS.
</p>
<p>(6) A Privacy Act Statement must include the following four items--
</p>
<p>(i) <i>Authority:</i> Cite the specific statute or Executive Order, including a brief title or subject that authorizes the DA to collect the personal information requested.
</p>
<p>(ii) <i>Principal Purpose (s):</i> Cite the principal purposes for which the information will be used.
</p>
<p>(iii) <i>Routine Uses:</i> A list of where and why the information will be disclosed OUTSIDE of DOD. Applicable routine uses are published in the applicable Privacy Act system of records notice(s). If none, the language to be used is: "Routine Use(s): None. However the ‘Blanket Routine Uses’ set forth at the beginning of the Army’s compilation of systems of records notices apply."
</p>
<p>(iv) <i>Disclosure:</i> Voluntary or Mandatory. Include in the Privacy Act Statement specifically whether furnishing the requested personal data is mandatory or voluntary. A requirement to furnish personal data is mandatory ONLY when a federal statute, Executive Order, regulation, or other law specifically imposes a duty on the individual to provide the information sought, and when the individual is subject to a penalty if he or she fails to provide the requested information. If providing the information is only a condition of or prerequisite to granting a benefit or privilege and the individual has the option of receiving the benefit or privilege, providing the information is always voluntary. However, the loss or denial of the privilege, benefit, or entitlement sought must be listed as a consequence of not furnishing the requested information.
</p>
<p>(7) Some acceptable means of administering the PAS are as follows, in the order of preference--
</p>
<p>(i) Below the title of the media used to collect the personal information. The PAS should be positioned so that the individual will be advised of the PAS before he or she provides the requested information;
</p>
<p>(ii) Within the body with a notation of its location below the title;
</p>
<p>(iii) On the reverse side with a notation of its location below the title;
</p>
<p>(iv) Attached as a tear-off sheet; or
</p>
<p>(v) Issued as a separate supplement.
</p>
<p>(8) An example of a PAS is at appendix B of this part.
</p>
<p>(9) Include a PAS on a Web site page if it collects information directly from an individual and is retrieved by his or her name or personal identifier (See Office of Management and Budget Privacy Act Guidelines, 40 FR 28949, 28961 (July 9, 1975)).
</p>
<p>(10) Army policy prohibits the collection of personally identifying information on public Web sites without the express permission of the user. Requests for exceptions must be forwarded to the Army CIO/G-6. (See AR 25-1, para 6-4n.)
</p>
<p>(c) <i>Collecting personal information from third parties.</i> (1) It may not be practical to collect personal information directly from the individual in all cases. Some examples of when collection from third parties may be necessary are when--
</p>
<p>(i) Verifying information;
</p>
<p>(ii) Opinions or evaluations are needed;
</p>
<p>(iii) The subject cannot be contacted; or
</p>
<p>(iv) At the request of the subject individual.
</p>
<p>(2) When asking third parties to provide information about other individuals, they will be advised of--
</p>
<p>(i) The purpose of the request; and
</p>
<p>(ii) Their rights to confidentiality as defined by the Privacy Act of 1974 (Consult with your servicing Staff Judge Advocate for potential limitations to the confidentiality that may be offered pursuant to the Privacy Act).
</p>
<p>(d) <i>Confidentiality promises.</i> Promises of confidentiality must be prominently annotated in the record to protect from disclosure any information provided in confidence pursuant to 5 U.S.C. 552a(k)(2), (k)(5), or (k)(7).
</p>
<p><b>&#167; 505.5
 Individual access to personal information.
</b></p>
<p>(a) <i>Individual access.</i> (1) The access provisions of this part are intended for use by individuals whose records are maintained in a Privacy Act system of records. If a representative acts on their behalf, a written authorization must be provided, with the exception of members of Congress acting on behalf of a constituent.
</p>
<p>(2) A Department of the Army "Blanket Routine Use"  allows the release of Privacy Act protected information to members of Congress when they are acting on behalf of the constituent and the information is filed and retrieved by the constituent’s name or personal identifier. The said "Blanket Routine Use"  is listed below.
</p>
<p>"Congressional Inquiries Disclosure Routine Use: Disclosure from a system of records maintained by a DOD Component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual."
</p>
<p>(3) Upon a written request, an individual will be granted access to information pertaining to him or her that is maintained in a Privacy Act system of records, unless--
</p>
<p>(i) The information is subject to an exemption, the system manager has invoked the exemption, and the exemption is published in the <i>Federal Register</i>; or
</p>
<p>(ii) The information was compiled in reasonable anticipation of a civil action or proceeding.
</p>
<p>(4) Legal guardians or parents acting on behalf of a minor child have the minor child’s rights of access under this part, unless the records were created or maintained pursuant to circumstances where the interests of the minor child were adverse to the interests of the legal guardian or parent.
</p>
<p>(5) These provisions should allow for the maximum release of information consistent with Army and DOD’s statutory responsibilities.
</p>
<p>(b) <i>Individual requests for access.</i> (1) Individuals will address requests for access to records in a Privacy Act system of records to the system manager or the custodian of the record designated in DA systems of records notices (See DA PAM 25-51 or the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy</i>).
</p>
<p>(2) Individuals do not have to state a reason or justify the need to gain access to records under the Act.
</p>
<p>(3) Release of personal information to individuals under this section is not considered a "public release"  of information.
</p>
<p>(c) <i>Verification of identity for first party requesters.</i> (1) Before granting access to personal data, an individual will provide reasonable verification of identity.
</p>
<p>(2) When requesting records in writing, the preferred method of verifying identity is the submission of a notarized signature. An alternative method of verifying identity for individuals who do not have access to notary services is the submission of an un-sworn declaration in accordance with 28 U.S.C. 1746 in the following format:
</p>
<p>(i) If executed within the United States, its territories, possessions, or commonwealths: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)" .
</p>
<p>(ii) If executed outside of the United States: "I declare under perjury or penalty under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."
</p>
<p>(3) When an individual seeks access in person, identification can be verified by documents normally carried by the individual (such as identification card, driver’s license, or other license, permit or pass normally used for identification purposes). However, level of proof of identity is commensurate with the sensitivity of the records sought. For example, more proof is required to access medical records than is required to access parking records.
</p>
<p>(4) Telephonic requests will not be honored.
</p>
<p>(5) An individual cannot be denied access solely for refusal to provide his or her Social Security Number (SSN) unless the SSN was required for access by statute or regulation adopted prior to January 1, 1975.
</p>
<p>(6) If an individual wishes to have his or her records released directly to a third party or to be accompanied by a third party when seeking access to his or her records, reasonable proof of authorization must be obtained. The individual may be required to furnish a signed access authorization with a notarized signature or other proof of authenticity (<i>i.e.</i> telephonic confirmation) before granting the third party access.
</p>
<p>(d) <i>Individual access to medical records.</i> (1) An individual must be given access to his or her medical and psychological records unless a judgment is made that access to such records could have an adverse effect on the mental or physical health of the individual. This determination normally should be made in consultation with a medical doctor. Additional guidance is provided in DOD 5400.11-R, Department of Defense Privacy Program. In this instance, the individual will be asked to provide the name of a personal health care provider, and the records will be provided to that health care provider, along with an explanation of why access without medical supervision could be harmful to the individual.
</p>
<p>(2) Information that may be harmful to the record subject should not be released to a designated individual unless the designee is qualified to make psychiatric or medical determinations.
</p>
<p>(3) DA activities may offer the services of a military physician, other than the one who provided the treatment.
</p>
<p>(4) Do not require the named health care provider to request the records for the individual.
</p>
<p>(5) The agency’s decision to furnish the records to a medical designee and not directly to the individual is not considered a denial for reporting purposes under the Act and cannot be appealed.
</p>
<p>(6) However, no matter what the special procedures are, DA has a statutory obligation to ensure that access is provided the individual.
</p>
<p>(7) Regardless of age, all DA military personnel and all married persons are considered adults. The parents of these individuals do not have access to their medical records without written consent of the individual.
</p>
<p>(8) DOD 6025.18-R, DOD Health Information Privacy Regulation, issued pursuant to the Health Insurance Portability and Accountability Act (HIPAA) of 1996, has placed additional procedural requirements on the uses and disclosure of individually identifiable health information beyond those found in the Privacy Act of 1974 and this part. In order to be in compliance with HIPAA, the additional guidelines and procedures will be reviewed before release of an individual’s identifiable health information.
</p>
<p>(e) <i>Personal notes.</i> (1) The Privacy Act does not apply to personal notes of individuals used as memory aids. These documents are not Privacy Act records and are not subject to this part.
</p>
<p>(2) The five conditions for documents to be considered personal notes are as follows--
</p>
<p>(i) Maintained and discarded solely at the discretion of the author;
</p>
<p>(ii) Created only for the author’s personal convenience and the notes are restricted to that of memory aids;
</p>
<p>(iii) Not the result of official direction or encouragement, whether oral or written;
</p>
<p>(iv) Not shown to others for any reason; and
</p>
<p>(v) Not filed in agency files.
</p>
<p>(3) Any disclosure from personal notes, either intentional or through carelessness, removes the information from the category of memory aids and the personal notes then become subject to provisions of the Act.
</p>
<p>(f)<i> Denial or limitation of individual’s right to access.</i> (1) Even if the information is filed and retrieved by an individual’s name or personal identifier, his or her right to access may be denied if--
</p>
<p>(i) The records were compiled in reasonable anticipation of a civil action or proceeding including any action where DA expects judicial or administrative adjudicatory proceedings. The term "civil action or proceeding"  includes quasi-judicial, pre-trial judicial, and administrative proceedings, as well as formal litigation;
</p>
<p>(ii) The information is about a third party and does not pertain to the requester. A third party’s SSN and home address will be withheld. However, information about the relationship between the individual and the third party would normally be disclosed as it pertains to the individual;
</p>
<p>(iii) The records are in a system of records that has been properly exempted by the Secretary of the Army from the access provisions of this part and the information is exempt from release under a provision of the Freedom of Information Act (See appendix C of this part for a list of applicable Privacy Act exemptions, exceptions, and "Blanket"  routine uses);
</p>
<p>(iv) The records contain properly classified information that has been exempted from the access provision of this part;
</p>
<p>(v) The records are not described well enough to enable them to be located with a reasonable amount of effort on the part of an employee familiar with the file. Requesters should reasonably describe the records they are requesting. They do not have to designate a Privacy Act system of records notice identification number, but they should at least identify a type of record or functional area. For requests that ask for "all records about me,"  DA personnel should ask the requester for more information to narrow the scope of his or her request; and
</p>
<p>(vi) Access is sought by an individual who fails or refuses to comply with Privacy Act established procedural requirements, included refusing to pay fees.
</p>
<p>(2) Requesters will not use government equipment, supplies, stationery, postage, telephones, or official mail channels for making Privacy Act requests. System managers will process such requests but inform requesters that using government resources to make Privacy Act requests is not authorized.
</p>
<p>(3) When a request for information contained in a Privacy Act system of records is denied in whole or in part, the Denial Authority or designee shall inform the requester in writing and explain why the request for access has been refused.
</p>
<p>(4) A request for access, notification, or amendment of a record shall be acknowledged in writing within 10 working days of receipt by the proper system manager or record custodian.
</p>
<p>(g) <i>Relationship between the Privacy Act and the Freedom of Information Act.</i> (1) Not all requesters are knowledgeable of the appropriate statutory authority to cite when requesting information. In some instances, they may cite neither the PA nor the Freedom of Information Act in their request. In some instances they may cite one Act but not the other. The Freedom of Information Act and the PA works together to ensure that requesters receive the greatest amount of information possible.
</p>
<p>(2) Do not deny the individual access to his or her records simply because he or she failed to cite the appropriate statute or regulation.
</p>
<p>(3) If the records are required to be released under the Freedom of Information Act, the PA will never block disclosure to requester. If the PA allows the DA activity to deny access to an individual, the Freedom of Information Act must still be applied, and the information released if required by the Freedom of Information Act.
</p>
<p>(4) Unlike the Freedom of Information Act, the Privacy Act applies only to U.S. citizens and aliens lawfully admitted for permanent residence.
</p>
<p>(5) Requesters who seek records about themselves contained in a Privacy Act system of records (1st party requesters) and who cite or imply only the Privacy Act, will have their request processed under the provisions of both the PA and the Freedom of Information Act. If the information requested is not contained in a Privacy Act system of records or is not about the requester, the individual’s request will be processed under the provisions of the Freedom of Information Act only, and the Freedom of Information Act processing requirements/time lines will apply.
</p>
<p>(6) <i>Third party information.</i> (i) Third party information contained in a Privacy Act system of records that does not pertain to the requester, such as SSN, home addresses, and other purely personal information that is not about the requester, will be processed under the provisions of Freedom of Information Act only. Third party information that is not about the requester is not subject to the Privacy Act’s first party access provision.
</p>
<p>(ii) Information about the relationship between the first party requester and a third party is normally disclosed as pertaining to the first party requester. Consult your servicing Staff Judge Advocate if there is a question about the release of third party information to a first party requester.
</p>
<p>(7) If an individual requests information about them contained in a Privacy Act system of records, the individual may be denied the information only if the information is exempt under both the PA and the Freedom of Information Act. Both PA and Freedom of Information Act exemptions will be cited in the denial letter and appeals will be processed in accordance with both Acts.
</p>
<p>(8) Each time a first party requester cites or implies the PA, perform this analysis:
</p>
<p>(i) Is the request from a United States living citizen or an alien lawfully admitted for permanent residence?
</p>
<p>(ii) Is the individual requesting an agency record?
</p>
<p>(iii) Are the records within a PA system of records that are filed and retrieved by an individual’s name or other personal identifier? (If the answer is "yes"  to all of these questions, then the records should be processed under the "Privacy Act" ) and
</p>
<p>(iv) Does the information requested pertain exclusively to the requester?
</p>
<p>(A) If yes, no further consideration of Freedom of Information Act exemptions required. Release all information unless a PA exemption authorizes withholding.
</p>
<p>(B) If no, process the information that is not about the requester under the Freedom of Information Act and withhold only if a proper Freedom of Information Act exemption applies.
</p>
<p>(h) <i>Functional requests.</i> If an individual asks for his or her records and does not cite or reasonably imply either the Privacy Act or the Freedom of Information Act, and another prescribing directive or regulation authorizes the release, the records should be released under that other directive or regulation and not the PA or the FOIA. Examples of functional requests are military members asking to see their Official Military Personnel Records or civilian employees asking to see their Official Personnel Folder.
</p>
<p>(i) <i>Procedures for denying or limiting an individual’s right to access or amendment and the role of the Denial Authority.</i> (1) The only officials authorized to deny a request for records or a request to amend records in a PA system of records pertaining to the requesting individual, are the appropriate Denial Authorities, their designees, or the Secretary of the Army who will be acting through the General Counsel.
</p>
<p>(2) Denial Authorities are authorized to deny requests, either in whole or in part, for notification, access and amendment of Privacy Act records contained in their respective areas of responsibility.
</p>
<p>(i) The Denial Authority may delegate all or part of their authority to a division chief under his supervision within the Agency in the grade of 0-5/GS-14 or higher. All delegations must be in writing.
</p>
<p>(ii) The Denial Authority will send the names, office names, and telephones numbers of their delegates to the DA Freedom of Information and Privacy Office.
</p>
<p>(iii) If a Denial Authority delegate denies access or amendment, the delegate must clearly state that he or she is acting on behalf of the Denial Authority, who must be identified by name and position in the written response to the requester. Denial Authority designation will not delay processing privacy requests/actions.
</p>
<p>(iv) The official Denial Authorities are for records under their authority (See appendix B of this part). The individuals designated as Denial Authorities under this part are the same individuals designated as Initial Denial Authorities under AR 25-55, the Department of the Army Freedom of Information Act Program. However, delegation of Denial Authority pursuant to this part does not automatically encompass delegation of Initial Denial Authority under AR 25-55. Initial Denial Authority must be expressly delegated pursuant to AR 25-55 for an individual to take action on behalf of an Initial Denial Authority under AR 25-55.
</p>
<p>(3) The custodian of the record will acknowledge requests for access made under the provisions of the Privacy Act within 10 working days of receipt.
</p>
<p>(4) Requests for information recommended for denial will be forwarded to the appropriate Denial Authority, along with a copy of the records and justification for withholding the record. At the same time, notify the requester of the referral to the Denial Authority for action. All documents or portions thereof determined to be releasable to the requester will be released to the requester before forwarding the case to the Denial Authority.
</p>
<p>(5) Within 30 working days, the Denial Authority will provide the following notification to the requester in writing if the decision is to deny the requester access to the information.
</p>
<p>(6) Included in the notification will be:
</p>
<p>(i) Denying Official’s name, position title, and business address;
</p>
<p>(ii) Date of the denial;
</p>
<p>(iii) The specific reason for the denial, citing the appropriate subsections of the Privacy Act, the Freedom of Information Act, AR 25-55, The Department of the Army Freedom of Information Act Program and this part; and
</p>
<p>(iv) The individual’s right to administratively appeal the denial within 60 calendar days of the mailing date of the notice, through the Denial Authority, to the Office of the General Counsel, Secretary of the Army, 104 Army Pentagon, Washington, DC 20310-0104.
</p>
<p>(7) The appeal must be in writing and the requester should provide a copy of the denial letter and a statement of their reasons for seeking review.
</p>
<p>(8) For denials made by the DA when the record is maintained in a Government-wide system of records, an individual’s request for further review must be addressed to each of the appropriate government Privacy Act offices listed in the Privacy Act system of records notices. For a current listing of Government-wide Privacy Act system of records notices see the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy</i> or DA PAM 25-51.
</p>
<p>(j) <i>No records determinations.</i> (1) Since a no record response may be considered an "adverse"  determination, the Denial Authority must make the final determination that no records exist. The originating agency shall notify the requester that an initial determination has been made that there are no responsive records, however the final determination will be made by the Denial Authority. A no records certificate must accompany a no records determination that is forwarded to the Denial Authority.
</p>
<p>(2) The Denial Authority must provide the requester with appeal rights.
</p>
<p>(k) <i>Referral of requests.</i> (1) A request received by a DA activity having no records responsive to a request shall be referred to another DOD Component or DA activity, if the other Component or activity confirms that they have the requested records, or verifies that they are the proper custodian for that type of record. The requester will be notified of the referral. In cases where the DA activity receiving the request has reason to believe that the existence or nonexistence of the record may in itself be classified, that activity will consult the Component or activity having cognizance over the records in question before referring the request. If the Component or activity that is consulted determines that the existence or nonexistence of the records is in itself classified, the requester shall be so notified by the DA activity originally receiving the request that it can neither confirm nor deny the existence of the record, and no referral shall take place.
</p>
<p>(2) A DA activity shall refer a Privacy Act request for a classified record that it holds to another DOD Component, DA activity, or agency outside the Department of Defense, if the record originated in the other DOD Component, DA activity, or outside agency, or if the classification is derivative. The referring DA activity will provide the records and a release recommendation with the referral action.
</p>
<p>(3) Any DA activity receiving a request that has been misaddressed will refer the request to the proper address and advise the requester.
</p>
<p>(4) Within DA, referrals will be made directly to offices having custody of the requested records (unless the Denial Authority is the custodian of the requested records). If the office receiving the Privacy Act request does not know where the requested records are located, the office will contact the DA FOIA/P Office, to determine the appropriate office for referral.
</p>
<p>(5) The requester will be informed of the referral whenever records or a portion of records are, after prior consultation, referred to another activity for a release determination and direct response. Additionally, the DA activity referral letter will accomplish the following--
</p>
<p>(i) Fully describe the Privacy Act system of records from which the document was retrieved; and
</p>
<p>(ii) Indicate whether the referring activity claims any exemptions in the Privacy Act system of records notice.
</p>
<p>(6) Within the DA, an activity will refer a Privacy Act request for records that it holds but was originated by another activity, to the originating activity for direct response. An activity will not, in any case, release or deny such records without prior consultation with the originating activity. The requester will be notified of such referral.
</p>
<p>(7) A DA activity may refer a Privacy Act request for records that originated in an agency outside of DOD, or that is based on information obtained from an agency outside the DOD, to that agency for direct response to the requester, only if that agency is subject to the Privacy Act. Otherwise, the DA activity must respond to the request.
</p>
<p>(8) DA activities will not honor any Privacy Act requests for investigative, intelligence, or any other type of records that are on loan to the Department of Defense for a specific purpose, if the records are restricted from further release in writing. Such requests will be referred to the agency that provided the records.
</p>
<p>(9) A DA activity will notify requesters seeking National Security Council (NSC) or White House documents that they should write directly to the NSC or White House for such documents. DA documents in which the NSC or White House have a concurrent reviewing interest will be forwarded to the Department of Defense, Office of Freedom of Information and Security Review, which will coordinate with the NSC or White House, and return the documents to the originating DA activity after NSC or White House review. NSC or White House documents discovered in DA activity files which are responsive to a Privacy Act request will be forwarded to DOD for coordination and return with a release determination.
</p>
<p>(10) To the extent referrals are consistent with the policies expressed above; referrals between offices of the same DA activity are authorized.
</p>
<p>(l) <i>Reproduction fees.</i> (1) Use fees only to recoup direct reproduction costs associated with granting access.
</p>
<p>(2) DA activities may use discretion in their decision to charge for the first copy of records provided to an individual to whom the records pertain. Thereafter, fees will be computed pursuant to the fee schedule set forth in AR 25-55, including the fee waiver provisions.
</p>
<p>(3) Checks or money orders for fees should be made payable to the Treasurer of the United States and will be deposited in the miscellaneous receipts of the treasury account maintained at the activity’s finance office.
</p>
<p>(4) Reproduction costs shall only include the direct costs of reproduction and shall not include costs of--
</p>
<p>(i) Time or effort devoted to searching for or reviewing the records by personnel;
</p>
<p>(ii) Fees not associated with the actual cost of reproduction;
</p>
<p>(iii) Producing a copy when it must be provided to the individual without cost under another regulation, directive, or law;
</p>
<p>(iv) Normal postage;
</p>
<p>(v) Transportation of records or personnel; or
</p>
<p>(vi) Producing a copy when the individual has requested only to review the records and has not requested a copy, and the only means of allowing review is to make a copy (e.g., the records are stored in a computer and a copy must be printed to provide individual access, or the activity does not wish to surrender temporarily the original records for the individual to review).
</p>
<p>(m) <i>Privacy Act case files.</i> (1) Whenever an individual submits a Privacy Act request, a case file will be established. This Privacy Act case file is a specific type of file that is governed by a specific Privacy Act system of records notice. In no instance will the individual’s Privacy Act request and corresponding Army actions be included in the individual’s military personnel file or other military filing systems, such as adverse action files or general legal files, and in no instance will the Privacy Act case file be used to make an adverse determination about the individual.
</p>
<p>(2) The case file will be comprised of the request for access/amendment, grants, refusals, coordination action(s), and all related papers.
</p>
<p><b>&#167; 505.6
 Amendment of records.
</b></p>
<p>(a) <i>Amended records.</i> (1) Individuals are encouraged to periodically review the information maintained about them in Privacy Act systems of records and to familiarize themselves with the amendment procedures established by this part.
</p>
<p>(2) An individual may request to amend records that are retrieved by his or her name or personal identifier from a system of records unless the system has been exempted from the amendment provisions of the Act. The standard for amendment is that the records are inaccurate as a matter of fact rather than judgment, irrelevant, untimely, or incomplete. The burden of proof is on the requester.
</p>
<p>(3) The system manager or custodian must review Privacy Act records for accuracy, relevance, timeliness, and completeness.
</p>
<p>(4) Amendment procedures are not intended to permit individuals to challenge events in records that have actually occurred. Amendment procedures only allow individuals to amend those items that are factually inaccurate and not matters of official judgment (e.g., performance ratings, promotion potential, and job performance appraisals). In addition, an individual is not permitted to amend records for events that have been the subject of judicial or quasi-judicial actions/proceedings.
</p>
<p>(b) <i>Proper amendment requests.</i> (1) Amendment requests, except for routine administrative changes, will be in writing.
</p>
<p>(2) When acting on behalf of a first party requester, an individual must provide written documentation of the first party requester’s consent to allow the individual to view his or her records.
</p>
<p>(3) Amendment is appropriate if it can be shown that--
</p>
<p>(i) Circumstances leading up to the recorded event were found to be inaccurately reflected in the document;
</p>
<p>(ii) The record is not identical to the individual’s copy; or
</p>
<p>(iii) The document was not constructed in accordance with the applicable recordkeeping requirements prescribed in AR 25-400-2, The Army Records Information Management System (ARIMS).
</p>
<p>(4) Under the amendment provisions, an individual may not challenge the merits of an adverse determination.
</p>
<p>(5) U.S. Army Criminal Investigation Command (USACIDC) reports of investigations (PA system of records notice A0195-2a USACIDC, Source Register; A0195-2b USACIDC, Criminal Investigation and Crime Laboratory Files) have been exempted from the amendment provisions of the Privacy Act. Requests to amend these reports will be considered under AR 195-2. Actions taken by the Commander of U.S. Army Criminal Investigation Command will constitute final action on behalf of the Secretary of the Army under that regulation.
</p>
<p>(6) Records placed in the National Archives are exempt from the Privacy Act provision allowing individuals to request amendment of records. Most provisions of the Privacy Act apply only to those systems of records that are under the legal control of the originating agency; for example, an agency’s current operating files or records stored at a Federal Records Center.
</p>
<p>(7) Inspector General investigative files and action request/complaint files (records in system notice A0021-1 SAIG, Inspector General Records) have been exempted from the amendment provisions of the Privacy Act. Requests to amend these reports will be considered under AR 20-1 by the Inspector General. Action by the Inspector General will constitute final action on behalf of the Secretary of the Army under that regulation.
</p>
<p>(8) Other records that are exempt from the amendment provisions of the Privacy Act are listed in the applicable PA system of records notices.
</p>
<p>(c) <i>Amendment procedures.</i> (1) Requests to amend records should be addressed to the custodian or system manager of the records. The request must reasonably describe the records to be amended and the changes sought (e.g., deletion, addition, or amendment). The burden of proof is on the requester. The system manager or records custodian will provide the individual with a written acknowledgment of the request within 10 working days and will make a final response within 30 working days of the date the request was received. The acknowledgment must clearly identify the request and inform the individual that final action will be forthcoming within 30 working days.
</p>
<p>(2) Records for which amendment is sought must be reviewed by the proper system manager or custodian for accuracy, relevance, timeliness, and completeness.
</p>
<p>(3) If the amendment is appropriate, the system manager or custodian will physically amend the records accordingly. The requester will be notified of such action.
</p>
<p>(4) If the amendment is not warranted, the request and all relevant documents, including reasons for not amending, will be forwarded to the proper Denial Authority within 10 working days to ensure that the 30 day time limit for the final response is met. In addition, the requester will be notified of the referral.
</p>
<p>(5) Based on the documentation provided, the Denial Authority will either amend the records and notify the requester and the custodian of the records of all actions taken, or deny the request. If the records are amended, those who have received the records in the past will receive notice of the amendment.
</p>
<p>(6) If the Denial Authority determines that the amendment is not warranted, he or she will provide the requester and the custodian of the records reason(s) for not amending. In addition, the Denial Authority will send the requester an explanation regarding his or her right to seek further review by the DA Privacy Act Review Board, through the Denial Authority, and the right to file a concise "Statement of Disagreement"  to append to the individual’s records.
</p>
<p>(i) On receipt of a request for further review by the Privacy Act Review Board, the Denial Authority will append any additional records or background information that substantiates the refusal or renders the case complete;
</p>
<p>(ii) Within 5 working days of receipt, forward the appeal to the DA Privacy Act Review Board; and
</p>
<p>(iii) Append the servicing Judge Advocate’s legal review, including a determination that the Privacy Act Review Board packet is complete.
</p>
<p>(d) <i>DA Privacy Act Review Board.</i> (1) The DA Privacy Act Review Board acts on behalf of the Secretary of the Army in deciding appeals of the appropriate Denial Authority’s refusal to amend records.
</p>
<p>(2) The Board will process an appeal within 30 working days of its receipt. The General Counsel may authorize an additional 30 days when unusual circumstances and good cause so warrant.
</p>
<p>(3) The Board membership consists of the following principal members, comprised of three voting and two non-voting members, or their delegates.
</p>
<p>(4) Three voting members include--
</p>
<p>(i) Administrative Assistant to the Secretary of the Army (AASA) who acts as the Chairman of the Board;
</p>
<p>(ii) The Judge Advocate General; and
</p>
<p>(iii) The Chief, DA Freedom of Information and Privacy Division, U.S. Army Records Management and Declassification Agency.
</p>
<p>(5) In addition, two non-voting members include--
</p>
<p>(i) The Chief Attorney, OAASA (or designee) who serves as the legal advisor and will be present at all Board sessions to provide legal advice as required; and
</p>
<p>(ii) Recording Secretary provided by the Office of the Administrative Assistant to the Secretary of the Army.
</p>
<p>(e) <i>DA Privacy Act Review Board meetings.</i> (1) The meeting of the Board requires the presence of all five members or their designated representatives. Other non-voting members with subject matter expertise may participate in a meeting of the Board, at the discretion of the Chairman.
</p>
<p>(2) Majority vote of the voting members is required to make a final determination on a request before the Board.
</p>
<p>(3) Board members, who have denial authority, may not vote on a matter upon which they took Denial Authority action. However, an individual who took Denial Authority action, or his or her representative, may serve as a non-voting member when the Board considers matters in the Denial Authority’s area of functional specialization.
</p>
<p>(4) The Board may seek additional information, including the requester’s official personnel file, if relevant and necessary to decide the appeal.
</p>
<p>(5) If the Board determines that an amendment is warranted (the record is inaccurate as a matter of fact rather than judgment, irrelevant, untimely, or incomplete) it will amend the record and notify the requester, the Denial Authority, the custodian of the record, and any prior recipients of the record, of the amendment.
</p>
<p>(6) If the Board determines that amendment is unwarranted, they will--
</p>
<p>(i) Obtain the General Counsel’s concurrence in writing;
</p>
<p>(ii) Respond to the requester with the reasons for denial; and
</p>
<p>(iii) Inform the requester of the right to file a "Statement of Disagreement"  with the Board’s action and to seek judicial review of the Army’s refusal to amend. A "Statement of Disagreement"  must be received by the system manager within 120 days and it will be made an integral part of the pertinent record. Anyone who may have access to, use of, or need to disclose information from the record will be aware that the record was disputed. The disclosing authority may include a brief summary of the Board’s reasons for not amending the disputed record.
</p>
<p>(7) It is inappropriate for the Privacy Act Review Board to consider any record which is exempt from the amendment provision of the Privacy Act.
</p>
<p><b>&#167; 505.7
 Disclosure of personal information to other agencies and third parties.
</b></p>
<p>(a) <i>Disclosing records to third parties.</i> (1) DA is prohibited from disclosing a record from a Privacy Act system of records to any person or agency without the prior written consent of the subject of the record, except when--
</p>
<p>(i) Pursuant to the twelve Privacy Act exceptions. The twelve exceptions to the "no disclosure without consent"  rule are those exceptions which permit the release of personal information without the individual’s/subject’s consent (See appendix C of this part).
</p>
<p>(ii) The FOIA requires the release of the record. One of the twelve exceptions to Privacy Act is the FOIA Exception. If the FOIA requires the release of information, the information must be released. The Privacy Act can not prevent release to a third party if the FOIA requires release. However, information must not be discretionarily released under the FOIA if the information is subject to the Privacy Act’s "no disclosure without consent"  rule.
</p>
<p>(iii) A routine use applies. Another major exception to the "no disclosure without consent"  rule is the routine use exception. The Privacy Act allows federal agencies to publish routine use exceptions to the Privacy Act. Some routine uses are Army specific, DOD specific, and Governmentwide. Routine uses exceptions are listed in the Privacy Act system of records notice(s) applicable to the Privacy Act records in question. The Army and other agencies’ system of records notices may be accessed at the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy.</i>
</p>
<p>(2) The approved twelve exceptions to the Privacy Act "no disclosure without consent"  rule are listed at appendix C of this part.
</p>
<p>(b) <i>Disclosing records to other DOD components and to federal agencies outside the DOD.</i> (1) The twelve Privacy Act exceptions referred to in appendix C of this part are available to other DOD components and to federal agencies outside the DOD as exceptions to the Privacy Act’s "no disclosure without consent"  rule, with the exception of the FOIA exception. The FOIA is not an appropriate mechanism for providing information to other DOD components and to federal agencies outside the DOD.
</p>
<p>(2) A widely used exception to requests for information from local and state government agencies and federal agencies not within the DOD is the routine use exception to the Privacy Act.
</p>
<p>(3) The most widely used exception to requests for information from other DOD components is the "intra-agency need to know"  exception to the Privacy Act. Officers and employees of the DOD who have an official need for the records in the performance of their official duties are entitled to Privacy Act protected information. Rank, position, or title alone does not authorize access to personal information about others. An official need for the information must exist before disclosure.
</p>
<p>(4) For the purposes of disclosure and disclosure accounting, the Department of Defense (DOD) is considered a single agency.
</p>
<p>(c) <i>Disclosures under AR 25-55, the Freedom of Information Act (FOIA) Program.</i> (1) Despite Privacy Act protections, all records must be disclosed if the Freedom of Information Act (FOIA) requires their release. The FOIA requires release unless the information is exempted by one or more of the nine FOIA exemptions.
</p>
<p>(2) Required release under the FOIA. The following are examples of personal information that is generally not exempt from the FOIA; therefore, it must be released to the public, unless covered by paragraphs (d)(2) and (d)(3) of this section. The following list is not all inclusive:
</p>
<p>(i) Military Personnel--
</p>
<p>(A) Rank, date of rank, active duty entry date, basic pay entry date, and gross pay (including base pay, special pay, and all allowances except Basic Allowance for Housing);
</p>
<p>(B) Present and past duty assignments, future stateside assignments;
</p>
<p>(C) Office/unit name, duties address and telephone number (DOD policy may require withholding of this information in certain circumstances);
</p>
<p>(D) Source of commission, promotion sequence number, military awards and decorations, and professional military education;
</p>
<p>(E) Duty status, at any given time;
</p>
<p>(F) Separation or retirement dates;
</p>
<p>(G) Military occupational specialty (MOS);
</p>
<p>(H) Active duty official attendance at technical, scientific or professional meetings; and
</p>
<p>(I) Biographies and photos of key personnel (DOD policy may require withholding of this information in certain circumstances).
</p>
<p>(ii) Federal civilian employees--
</p>
<p>(A) Present and past position titles, occupational series, and grade;
</p>
<p>(B) Present and past annual salary rates (including performance awards or bonuses, incentive awards, merit pay amount, Meritorious or Distinguished Executive Ranks, and allowances and differentials);
</p>
<p>(C) Present and past duty stations;
</p>
<p>(D) Office or duty telephone number (DOD policy may require withholding of this information in certain circumstances); and
</p>
<p>(E) Position descriptions, identification of job elements, and performance standards (but not actual performance appraisals), the release of which would not interfere with law enforcement programs or severely inhibit agency effectiveness. Performance elements and standards (or work expectations) may also be withheld when they are so intertwined with performance appraisals, the disclosure would reveal an individual’s performance appraisal.
</p>
<p>(d) <i>Personal information that requires protection.</i> (1) The following are examples of information that is generally NOT releasable without the written consent of the subject. This list is not all inclusive--
</p>
<p>(i) Marital status;
</p>
<p>(ii) Dependents’ names, sex and SSN numbers;
</p>
<p>(iii) Civilian educational degrees and major areas of study (unless the request for the information relates to the professional qualifications for Federal employment);
</p>
<p>(iv) School and year of graduation;
</p>
<p>(v) Home of record;
</p>
<p>(vi) Home address and phone;
</p>
<p>(vii) Age and date of birth;
</p>
<p>(viii) Overseas assignments (present or future);
</p>
<p>(ix) Overseas office or unit mailing address and duty phone of routinely deployable or sensitive units;
</p>
<p>(x) Race/ethnic origin;
</p>
<p>(xi) Educational level (unless the request for the information relates to professional qualifications for federal employment);
</p>
<p>(xii) Social Security Number (SSN); and
</p>
<p>(xiii) The information that would otherwise be protected from mandatory disclosure under a FOIA exemption.
</p>
<p>(2) The Office of the Secretary of Defense issued a policy memorandum in 2001 that provided greater protection of DOD personnel in the aftermath of 9/11 by requiring information that personally identifies DOD personnel be more carefully scrutinized and limited. In general, the Department of Defense has specifically advised that DOD components are not to release lists of names, duty addresses, present or past position titles, grades, salaries, and performance standards of DOD military members and civilian employees. At the office director level or above, the release of information will be limited to the name, official title, organization, and telephone number, provided a determination is made that disclosure does not raise security or privacy concerns. No other information, including room numbers, will normally be released about these officials. Consistent with current policy, information on officials below the office director level may continue to be released if their positions or duties require frequent interaction with the public.
</p>
<p>(3) Disclosure of records pertaining to personnel of overseas, sensitive, or routinely deployed units shall be prohibited to the extent authorized by 10 U.S.C. 130b.
</p>
<p>(e) <i>Release of home addresses and home telephone numbers.</i> (1) The release of home addresses and home telephone numbers normally is prohibited. This release is normally considered a clearly "unwarranted invasion"  of personal privacy and is exempt from mandatory release under the FOIA. However, home addresses and home telephone numbers may still be released if--
</p>
<p>(i) The individual has indicated previously in writing that he or she has no objection to the release;
</p>
<p>(ii) The source of the information to be released is a public document such as commercial telephone directory or other public listing;
</p>
<p>(iii) The release is required by Federal statute (for example, pursuant to federally funded state programs to locate parents who have defaulted on child support payments) (See 42 U.S.C. 653); or
</p>
<p>(iv) The releasing of information is pursuant to the routine use exception or the "intra-agency need to know"  exception to the Privacy Act.
</p>
<p>(2) A request for a home address or telephone number may be referred to the last known address of the individual for a direct reply by the individual to the requester. In such cases, the requester shall be notified of the referral.
</p>
<p>(3) Do not sell or rent lists of individual names and addresses unless such action is specifically authorized by the appropriate authority.
</p>
<p>(f) <i>Emergency recall rosters.</i> (1) The release of emergency recall rosters normally is prohibited. Their release is normally considered a clearly "unwarranted invasion"  of personal privacy and is exempt from mandatory release under the FOIA. Emergency recall rosters should only be shared with those who have an "official need to know"  the information, and they should be marked "For Official Use Only"  (See AR 25-55).
</p>
<p>(2) Do not include a person’s SSN on an emergency recall roster or their spouse’s name.
</p>
<p>(3) Commanders and supervisors should give consideration to those individuals with unlisted phone numbers. Commanders and supervisors should consider limiting access to an unlisted number within the unit.
</p>
<p>(g) <i>Social rosters.</i> (1) Before including personal information such as a spouse’s name, home addresses, home phone numbers, and similar information on social rosters or social directories, which will be shared with individuals, always ask for the individual’s written consent. Without their written consent, do not include this information.
</p>
<p>(2) Collection of this information will require a Privacy Act Statement which clearly tells the individual what information is being solicited, the purpose, to whom the disclosure of the information is made, and whether collection of the information is voluntary or mandatory.
</p>
<p>(h) <i>Disclosure of personal information on group orders.</i> (1) Personal information will not be posted on group orders so that everyone on the orders can view it. Such a disclosure of personal information violates the Privacy Act and this part.
</p>
<p>(2) The following are some examples of personal information that should not be contained in group orders. The following list is not all-inclusive--
</p>
<p>(i) Complete SSN;
</p>
<p>(ii) Home addresses and phone numbers; or
</p>
<p>(iii) Date of birth.
</p>
<p>(i) <i>Disclosures for established routine uses.</i> (1) Records may be disclosed outside the DOD without the consent of the individual to whom they pertain for an established routine use.
</p>
<p>(2) A routine use shall--
</p>
<p>(i) Be compatible with and related to the purpose for which the record was compiled;
</p>
<p>(ii) Identify the persons or organizations to which the records may be released; and
</p>
<p>(iii) Have been published previously in the <i>Federal Register.</i>
</p>
<p>(3) Establish a routine use for each user of the information outside the Department of Defense who needs official access to the records.
</p>
<p>(4) Routine uses may be established, discontinued, or amended without the consent of the individuals involved. However, new or changed routine uses must be published in the <i>Federal Register</i> at least 30 days before actually disclosing any records.
</p>
<p>(5) In addition to the routine uses listed in the applicable systems of records notices, "Blanket Routine Uses"  for all DOD maintained systems of records have been established. These "Blanket Routine Uses"  are applicable to every record system maintained within the DOD unless specifically stated otherwise within a particular record system. The "Blanket Routine Uses"  are listed at appendix C of this part.
</p>
<p>(j) <i>Disclosure accounting.</i> (1) System managers must keep an accurate record of all disclosures made from DA Privacy Act system of records, including those made with the consent of the individual, except when records are--
</p>
<p>(i) Disclosed to DOD officials who have a "need to know"  the information to perform official government duties; or
</p>
<p>(ii) Required to be disclosed under the Freedom of Information Act.
</p>
<p>(2) The purpose for the accounting of disclosure is to--
</p>
<p>(i) Enable an individual to ascertain those persons or agencies that have received information about them;
</p>
<p>(ii) Enable the DA to notify past recipients of subsequent amendments or "Statements of Dispute"  concerning the record; and
</p>
<p>(iii) Provide a record of DA compliance with the Privacy Act of 1974, if necessary.
</p>
<p>(3) Since the characteristics of records maintained within DA vary widely, no uniform method for keeping the disclosure accounting is prescribed.
</p>
<p>(4) Essential elements to include in each disclosure accounting report are--
</p>
<p>(i) The name, position title, and address of the person making the disclosure;
</p>
<p>(ii) Description of the record disclosed;
</p>
<p>(iii) The date, method, and purpose of the disclosure; and
</p>
<p>(iv) The name, position title, and address of the person or agency to which the disclosure was made.
</p>
<p>(5) The record subject has the right of access to the disclosure accounting except when--
</p>
<p>(i) The disclosure was made for law enforcement purposes under 5 U.S.C. 552a(b)(7); or
</p>
<p>(ii) The disclosure was made from a system of records for which an exemption from 5 U.S.C. 552a(c)(3) has been claimed.
</p>
<p>(6) There are no approved filing procedures for the disclosure of accounting records; however, system managers must be able to retrieve upon request. With this said, keep disclosure accountings for 5 years after the disclosure, or for the life of the record, whichever is longer.
</p>
<p>(7) When an individual requests such an accounting, the system manager or designee will respond within 20 working days.
</p>
<p><b>&#167; 505.8
 Training requirements.
</b></p>
<p>(a) <i>Training.</i> (1) The Privacy Act requires all heads of Army Staff agencies, field operating agencies, direct reporting units, Major Commands, subordinate commands, and installations to establish rules of conduct for all personnel involved in the design, development, operation, and maintenance of any Privacy Act system of records and to train the appropriate personnel with respect to the privacy rules including the penalties for non-compliance (See 5 U.S.C. 552a(e)(9)).
</p>
<p>(2) To meet the training requirements, three general levels of training must be established. They are--
</p>
<p>(i) <i>Orientation.</i> Training that provides basic understanding of this part as it applies to the individual’s job performance. This training will be provided to personnel, as appropriate, and should be a prerequisite to all other levels of training;
</p>
<p>(ii) <i>Specialized training.</i> Training that provides information as to the application of specific provisions of this part to specialized areas of job performance. Personnel of particular concern include, but are not limited to, personnel specialists, finance officers, DOD personnel who may be expected to deal with the news media or the public, special investigators, paperwork managers, individuals working with medical and security records, records managers, computer systems development personnel, computer systems operations personnel, statisticians dealing with personal data and program evaluations, contractors and anyone responsible for implementing or carrying out functions under this part. Specialized training should be provided on a periodic basis; and
</p>
<p>(iii) <i>Managerial training.</i> Training designed to identify for responsible managers (such as senior system managers, Denial Authorities, and functional managers described in this section) issues that they should consider when making management decisions affected by the Privacy Act Program.
</p>
<p>(b) <i>Training tools.</i> Helpful resources include--
</p>
<p>(1) Privacy Act training slides for Major Commands and Privacy Act Officers: Contact the DA FOIA/P Office, or slides can be accessed at the Web site <i>https://www.rmda.belvoir.army.mil/rmdaxml/rmda/FPHomePage.asp.</i>
</p>
<p>(2) The "DOJ Freedom of Information Act Guide and Privacy Act Overview" : The U.S. Department of Justice, Executive Office for United States Attorneys, Office of Legal Education, 600 E. Street, NW., Room 7600, Washington, DC 20530, or training programs can be accessed at the Web site <i>www.usdoj.gov/usao/eousa/ole.html.</i>
</p>
<p><b>&#167; 505.9
 Reporting requirements.
</b></p>
<p>The Department of the Army will submit reports, consistent with the requirements of DOD 5400.11-R, OMB Circular A-130, and as otherwise directed by the Defense Privacy Office. Contact the DA FOIA/P Office for further guidance regarding reporting requirements.
</p>
<p><b>&#167; 505.10
 Use and establishment of exemptions.
</b></p>
<p>(a) <i>Three types of exemptions.</i> (1) There are three types of exemptions applicable to an individual’s right to access permitted by the Privacy Act. They are the Special, General, and Specific exemptions.
</p>
<p>(2) Special exemption (d)(5)--Relieves systems of records from the access provision of the Privacy Act only. This exemption applies to information compiled in reasonable anticipation of a civil action or proceeding.
</p>
<p>(3) General exemption (j)(2)--Relieves systems of records from most requirements of the Act. Only Army activities actually engaged in the enforcement of criminal laws as their primary function may claim this exemption.
</p>
<p>(4) Specific exemptions (k)(1)-(k)(7)-Relieves systems of records from only a few provisions of the Act.
</p>
<p>(5) To find out if an exemption is available for a particular record, refer to the applicable system of records notices. System of records notices will state which exemptions apply to a particular type of record. System of records notices that are applicable to the Army are contained in DA Pam 25-51 (available at the Army Publishing Directorate Web site <i>http://www.usapa.army.mil/</i>), the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>), or in this section). Some of the system of records notices apply only to the Army and the DOD and some notices are applicable government-wide.
</p>
<p>(6) Descriptions of current exemptions are listed in detail at appendix C of this part.
</p>
<p>(b) <i>Exemption procedures.</i> (1) For the General and Specific exemptions to be applicable to the Army, the Secretary of the Army must promulgate exemption rules to implement them. This requirement is not applicable to the one Special exemption which is self-executing. Once an exemption is made applicable to the Army through the exemption rules, it will be listed in the applicable system of records notices to give notice of which specific types of records the exemption applies to. When a system manager seeks to have an exemption applied to a certain Privacy Act system of records that is not currently provided for by an existing system of records notice, the following information will be furnished to the DA FOIA/P Office--
</p>
<p>(i) Applicable system of records notice;
</p>
<p>(ii) Exemption sought; and
</p>
<p>(iii) Justification.
</p>
<p>(2) After appropriate staffing and approval by the Secretary of the Army and the Defense Privacy Office, it will be published in the <i>Federal Register</i> as a proposed rule, followed by a final rule 60 days later. No exemption may be invoked until these steps have been completed.
</p>
<p><b>&#167; 505.11
 Federal Register publishing requirements.
</b></p>
<p>(a) <i>The Federal Register.</i> There are three types of documents relating to the Privacy Act Program that must be published in the <i>Federal Register.</i> They are the DA Privacy Program policy and procedures (AR 340-21), the DA exemption rules, and Privacy Act system of records notices.
</p>
<p>(b) <i>Rulemaking procedures.</i> (1) DA Privacy Program procedures and exemption rules are subject to the formal rulemaking process.
</p>
<p>(2) Privacy Act system of records notices are not subject to formal rulemaking and are published in the <i>Federal Register</i> as Notices, not Rules.
</p>
<p>(3) The Privacy Program procedures and exemption rules are incorporated into the Code of Federal Regulations (CFR). Privacy Act system of records notices are not published in the CFR.
</p>
<p><b>&#167; 505.12
 Privacy Act enforcement actions.
</b></p>
<p>(a) <i>Judicial sanctions.</i> The Act has both civil remedies and criminal penalties for violations of its provisions.
</p>
<p>(1) <i>Civil remedies.</i> The DA is subject to civil remedies for violations of the Privacy Act. In addition to specific remedial actions, 5 U.S.C. 552a(g) may provide for the payment of damages, court costs, and attorney’s fees.
</p>
<p>(2) <i>Criminal penalties.</i> A DA official or employee may be found guilty of a misdemeanor and fined not more than $5,000 for willfully--
</p>
<p>(i) Disclosing individually identifiable personal information to one not entitled to the information;
</p>
<p>(ii) Requesting or obtaining information from another’s record under false pretenses; or
</p>
<p>(iii) Maintaining a system of records without first meeting the public notice requirements of the Act.
</p>
<p>(b) <i>Litigation Status Sheet.</i> (1) When a complaint citing the Privacy Act is filed in a U.S. District Court against the Department of the Army, an Army Component, a DA Official, or any Army employee, the responsible system manager will promptly notify the Army Litigation Division, 901 North Stuart Street, Arlington, VA 22203-1837.
</p>
<p>(2) The Litigation Status Sheet at appendix E of this part provides a standard format for this notification. At a minimum, the initial notification will have items (a) through (f) provided.
</p>
<p>(3) A revised Litigation Status Sheet must be provided at each stage of the litigation.
</p>
<p>(4) When a court renders a formal opinion or judgment, copies must be provided to the Defense Privacy Office by the Army Litigation Division.
</p>
<p>(c) <i>Administrative remedies--Privacy Act complaints.</i> (1) The installation level Privacy Act Officer is responsible for processing Privacy Act complaints or allegations of Privacy Act violations. Guidance should be sought from the local Staff Judge Advocate and coordination made with the system manager to assist in the resolution of Privacy Act complaints. The local Privacy Act officer is responsible for--
</p>
<p>(i) Reviewing allegations of Privacy Act violations and the evidence provided by the complainants;
</p>
<p>(ii) Making an initial assessment as to the validity of the complaint, and taking appropriate corrective action;
</p>
<p>(iii) Coordinating with the local Staff Judge Advocate to determine whether a more formal investigation such as a commander’s inquiry or an AR 15-6 investigation is appropriate; and
</p>
<p>(iv) Ensuring the decision at the local level from either the Privacy Act Officer or other individual who directed a more formal investigation is provided to the complainant in writing.
</p>
<p>(2) The decision at the local level may be appealed to the next higher command level Privacy Act Officer.
</p>
<p>(3) A legal review from the next higher command level Privacy Act Officer’s servicing Staff Judge Advocate is required prior to action on the appeal.
</p>
<p><b>&#167; 505.13
 Computer Matching Agreement Program.
</b></p>
<p>(a) <i>General provisions</i>. (1) Pursuant to the Privacy Act and this part, DA records may be subject to computer matching, <i>i.e.</i>, the computer comparison of automated systems of records.
</p>
<p>(2) There are two specific kinds of Matching Programs covered by the Privacy Act--
</p>
<p>(i) Matches using records from Federal personnel or payroll systems of records; and
</p>
<p>(ii) Matches involving Federal benefit programs to accomplish one or more of the following purposes--
</p>
<p>(A) To determine eligibility for a Federal benefit;
</p>
<p>(B) To comply with benefit program requirements; and
</p>
<p>(C) To effect recovery of improper payments or delinquent debts from current or former beneficiaries.
</p>
<p>(3) The comparison of records must be computerized. Manual comparisons are not covered.
</p>
<p>(4) Any activity that expects to participate in a Computer Matching Program must contact the DA FOIA/P Office immediately.
</p>
<p>(5) In all cases, Computer Matching Agreements are processed by the Defense Privacy Office and approved by the Defense Data Integrity Board. Agreements will be conducted in accordance with the requirements of 5 U.S.C. 552a, and OMB Circular A-130.
</p>
<p>(b) <i>Other matching.</i> Several types of computer matching are exempt from the restrictions of the Act such as matches used for statistics, pilot programs, law enforcement, tax administration, routine administration, background checks, and foreign counterintelligence. The DA FOIA/P Office should be consulted if there is a question as to whether the Act governs a specific type of computer matching.
</p>
<p><b>&#167; 505.14
 Recordkeeping requirements under the Privacy Act.
</b></p>
<p>(a) <i>AR 25-400-2, The Army Records Information Management System (ARIMS)</i>. To maintain privacy records are required by the Army Records Information Management System (ARIMS) to provide adequate and proper documentation of the conduct of Army business so that the rights and interests of individuals and the Federal Government are protected.
</p>
<p>(b) A full description of the records prescribed by this part and their disposition/retention requirements are found on the ARIMS Web site at
<i>https://www.arims.army.mil.</i>
</p><p><b>Appendix A to Part 505--References
</b></p>
<p>(a) The Privacy Act of 1974 (5 U.S.C. 552a, as amended).
</p>
<p>(b) OMB Circular No. A-130, Management of Federal Information Resources.
</p>
<p>(c) AR 25-55, The Department of the Army Freedom of Information Program.
</p>
<p>(d) DA PAM 25-51, The Army Privacy Program--System of Records Notices and Exemption Rules.
</p>
<p>(e) DOD Directive 5400.11, Department of Defense Privacy Program.
</p>
<p>(f) DOD 5400.11-R, Department of Defense Privacy Program.
</p>
<p>(g) AR 25-2, Information Assurance
</p>
<p>(h) AR 25-400-2, The Army Records Information Management System (ARIMS).
</p>
<p>(i) AR 27-10, Military Justice.
</p>
<p>(j) AR 40-66, Medical Record Administration and Health Care Documentation.
</p>
<p>(k) AR 60-20 and AFR 147-14, Army and Air Force Exchange Service Operating Policies.
</p>
<p>(l) AR 190-45, Law Enforcement Reporting.
</p>
<p>(m) AR 195-2, Criminal Investigation Activities.
</p>
<p>(n) AR 380-5, Department of Army Information Security Program.
</p>
<p>(o) DOD Directive 5400-7, DOD Freedom of Information Act (FOIA) Program.
</p>
<p>(q) DOD 5400.7-R, DOD Freedom of Information Program.
</p>
<p>(r) DOD 6025.18-R, DOD Health Information Privacy Regulation (HIPAA).
</p>
<p>(s) U.S. Department of Justice, Freedom of Information Act Guide and Privacy Act Overview.
</p>
<p>(t) Office of Secretary of Defense memorandum, dated July 15, 2005, subject: Notifying Individuals when Personal Information is Lost, Stolen, or Compromised located at <i>http://www.army.mil/ciog6/referencs/policy/dos/OSDprivateinfo.pdf.</i>
</p><p><b>Appendix B to Part 505--Denial Authorities for Records Under Their Authority (Formerly Access and Amendment Refusal Authorities)
</b></p>
<p>(a) The Administrative Assistant to the Secretary of the Army is authorized to act for the Secretary of the Army on requests for all records maintained by the Office of the Secretary of the Army and its serviced activities, as well as requests requiring the personal attention of the Secretary of the Army. This also includes civilian Equal Employment Opportunity (EEO) actions. (<i>See</i> DCS, G-1 for Military Equal Opportunity (EO) actions.) The Administrative Assistant to the Secretary of the Army has delegated this authority to the Chief Attorney, OAASA (See DCS, G1 for Military Equal Opportunity (EO) actions).
</p>
<p>(b) The Assistant Secretary of the Army (Financial Management and Comptroller) is authorized to act on requests for finance and accounting records. Requests for CONUS finance and accounting records should be referred to the Defense Finance and Accounting Service (DFAS). The Chief Attorney, OAASA, acts on requests for non-finance and accounting records of the Assistant Secretary of the Army (Financial Management and Comptroller).
</p>
<p>(c) The Assistant Secretary of the Army (Acquisition, Logistics, &amp; Technology) is authorized to act on requests for procurement records other than those under the purview of the Chief of Engineers and the Commander, U.S. Army Materiel Command. The Chief Attorney, OAASA, acts on requests for non-procurement records of the Assistant Secretary of the Army (Acquisition, Logistics and Technology).
</p>
<p>(d) The Deputy Assistant Secretary of the Army (Civilian Personnel Policy)/Director of Civilian Personnel, Office of the Assistant Secretary of the Army (Manpower and Reserve Affairs) is authorized to act on requests for civilian personnel records, personnel administration and other civilian personnel matters, except for EEO (civilian) matters which will be acted on by the Administrative Assistant to the Secretary of the Army. The Deputy Assistant Secretary of the Army (Civilian Personnel Policy)/Director of Civilian Personnel has delegated this authority to the Chief, Policy and Program Development Division (<i>Note:</i> Requests from former civilian employees to amend a record in an Office of Personnel Management system of records, such as the Official Personnel Folder, should be sent to the Office of Personnel Management, Assistant Director for Workforce Information, Compliance, and Investigations Group: 1900 E. Street, NW., Washington, DC 20415-0001).
</p>
<p>(e) The Chief Information Officer G-6 is authorized to act on requests for records pertaining to Army Information Technology, command, control communications and computer systems and the Information Resources Management Program (automation, telecommunications, visual information, records management, publications and printing).
</p>
<p>(f) The Inspector General is authorized to act on requests for all Inspector General Records.
</p>
<p>(g) The Auditor General is authorized to act on requests for records relating to audits done by the U.S. Army Audit Agency under AR 10-2. This includes requests for related records developed by the Audit Agency.
</p>
<p>(h) The Director of the Army Staff is authorized to act on requests for all records of the Chief of Staff and its Field Operating Agencies. The Director of the Army Staff has delegated this authority to the Chief Attorney and Legal Services Directorate, U.S. Army Resources &amp; Programs Agency (See The Judge Advocate General for the General Officer Management Office actions). The Chief Attorney and Legal Services Director, U.S. Army Resources &amp; Programs Agency acts on requests for records of the Chief of Staff and its Field Operating Agencies (See The Judge Advocate General for the General Officer Management Office actions).
</p>
<p>(i) The Deputy Chief of Staff, G-3/5/7 is authorized to act on requests for records relating to International Affairs policy, planning, integration and assessments, strategy formulation, force development, individual and unit training policy, strategic and tactical command and control systems, nuclear and chemical matters, use of DA forces.
</p>
<p>(j) The Deputy Chief of Staff, G-8 is authorized to act on requests for records relating to programming, material integration and externally directed reviews.
</p>
<p>(k) The Deputy Chief of Staff, G-1 is authorized to act on the following records: Personnel board records, Equal Opportunity (military) and sexual harassment, health promotions, physical fitness and well-being, command and leadership policy records, HIV and suicide policy, substance abuse programs except for individual treatment records which are the responsibility of the Surgeon General, retiree benefits, services, and programs (excluding individual personnel records of retired military personnel, which are the responsibility of the U.S. Army Human Resources Command-St. Louis), DA dealings with Veterans Affairs, U.S. Soldier’s and Airmen’s Home; all retention, promotion, and separation records; all military education records including records related to the removal or suspension from a military school or class; Junior Reserve Officer Training Corps (JROTC) and Senior Reserve Officer Training Corps (SROTC) records; SROTC instructor records; U.S. Military Academy Cadet Records; recruiting and MOS policy issues, personnel travel and transportation entitlements, military strength and statistics, The Army Librarian, demographics, and Manprint.
</p>
<p>(l) The Deputy Chief of Staff, G-4 is authorized to act on requests for records relating to DA logistical requirements and determinations, policy concerning materiel maintenance and use, equipment standards, and logistical readiness.
</p>
<p>(m) The Chief of Engineers is authorized to act on requests for records involving civil works, military construction, engineer procurement, and ecology; and the records of the U.S. Army Engineer divisions, districts, laboratories, and field operating agencies.
</p>
<p>(n) The Surgeon General/Commander, U.S. Army Medical Command, is authorized to act on requests for medical research and development records, and the medical records of active duty military personnel, dependents, and persons given physical examination or treatment at DA medical facilities, to include alcohol and drug treatment/test records.
</p>
<p>(o) The Chief of Chaplains is authorized to act on requests for records involving ecclesiastical relationships, rites performed by DA chaplains, and nonprivileged communications relating to clergy and active duty chaplains’ military personnel files.
</p>
<p>(p) The Judge Advocate General is authorized to act on requests for records relating to claims, courts-martial, legal services, administrative
</p>
<p>(q) The Chief, National Guard Bureau, is authorized to act on requests for all personnel and medical records of retired, separated, discharged, deceased, and active Army National Guard military personnel, including technician personnel, unless such records clearly fall within another Denial Authority’s responsibility. This authority includes, but is not limited to, National Guard organization and training files; plans, operations, and readiness files, policy files, historical files, files relating to National Guard military support, drug interdiction, and civil disturbances; construction, civil works, and ecology records dealing with armories, facilities within the States, ranges, etc.; Equal Opportunity investigative records; aviation program records and financial records dealing with personnel, operation and maintenance, and equipment budgets.
</p>
<p>(r) The Chief, Army Reserve and Commander, U.S. Army Reserve Command are authorized to act on requests for all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, and all U.S. Army Reserve (USAR) records, unless such records clearly fall within another Denial Authority’s responsibility. Records under the responsibility of the Chief, Army Reserve and the Commander, U.S. Army Reserve Command include records relating to USAR plans, policies, and operations; changes in the organizational status of USAR units; mobilization and demobilization policies, active duty tours, and the Individual Mobilization Augmentation program; and all other Office of the Chief, Army Reserve (OCAR) records and Headquarters, U.S. Army Reserve Command records.
</p>
<p>(s) The Commander, United States Army Materiel Command (AMC) is authorized to act on requests for the records of AMC headquarters and to subordinate commands, units, and activities that relate to procurement, logistics, research and development, and supply and maintenance operations.
</p>
<p>(t) The Provost Marshal General is authorized to act on all requests for provost marshal activities and law enforcement functions for the Army, all matters relating to police intelligence, physical security, criminal investigations, corrections and internment (to include confinement and correctional programs for U.S. prisoners, criminal investigations, provost marshal activities, and military police support. The Provost Marshal General is responsible for the Office of Security, Force Protection, and Law Enforcement Division and is the functional proponent for AR 190-series (Military Police) and 195-series (Criminal Investigation), AR 630-10 Absent Without Leave, Desertion, and Administration of Personnel Involved in Civilian Court Proceedings, and AR 633-30, Military Sentences to Confinement.
</p>
<p>(u) The Commander, U.S. Army Criminal Investigation Command, is authorized to act on requests for criminal investigative records of USACIDC headquarters, and its subordinate activities, and military police reports. This includes criminal investigation records, investigation-in-progress records, and all military police records and reports that result in criminal investigation reports. This authority has been delegated to the Director, U.S. Army Crime Records Center.
</p>
<p>(v) The Commander, U.S. Army Human Resources Command, is authorized to act on requests for military personnel files relating to active duty personnel including, but not limited to military personnel matters, military education records including records related to the removal or suspension from a military school or class; personnel locator, physical disability determinations, and other military personnel administration records; records relating to military casualty and memorialization activities; heraldic activities, voting, records relating to identification cards, naturalization and citizenship, commercial solicitation, Military Postal Service Agency and Army postal and unofficial mail service. The Commander, U.S. Army Human Resources Command, is also authorized to act on requests concerning all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, unless such records clearly fall within another Denial Authority’s authority.
</p>
<p>(w) The Commander, U.S. Army Resources Command-St. Louis has been delegated authority to act on behalf of the U.S. Army Human Resources Commander for requests concerning all personnel and medical records of retired, separated, discharged, deceased, and reserve component military personnel, unless such records clearly fall within another Denial Authority’s authority. The authority does not include records relating to USAR plans, policies, and operations; changes in the organizational status of USAR units, mobilization and demobilization policies; active duty tours, and the individual mobilization augmentation program.
</p>
<p>(x) The Assistant Chief of Staff for Installation Management is authorized to act on requests for records relating to planning, programming, execution and operation of Army installations. This includes base realignment and closure activities, environmental activities other than litigation, facilities and housing activities, and installation management support activities.
</p>
<p>(y) The Commander, U.S. Army Intelligence and Security Command, is authorized to act on requests for intelligence and security records, foreign scientific and technological records, intelligence training, intelligence threat assessments, and foreign liaison information, mapping and geodesy information, ground surveillance records, intelligence threat assessment, and missile intelligence data relating to tactical land warfare systems.
</p>
<p>(z) The Commander, U.S. Army Combat Readiness Center (formerly U.S. Army Safety Center), is authorized to act on requests for Army safety records.
</p>
<p>(aa) The Commander, U.S. Army Test and Evaluation Command (ATEC), is authorized to act on requests for the records of ATEC headquarters, its subordinate commands, units, and activities that relate to test and evaluation operations.
</p>
<p>(bb) The General Counsel, Army and Air Force Exchange Service, is authorized to act on requests for Army and Air Force Exchange Service records, under AR 60-20/AFR 147-14.
</p>
<p>(cc) The Commandant, United States Disciplinary Barracks (USDB) is authorized to act on records pertaining to USDB functional area responsibilities relating to the administration and confinement of individual military prisoners at the USDB. This includes, but is not limited to, all records pertaining to the treatment of military prisoners; investigation of prisoner misconduct; management, operation, and administration of the USDB confinement facility; and related programs which fall directly within the scope of the Commandant’s functional area of command and control.
</p>
<p>(dd) The Commander, U.S. Army Community and Family Support Center (USACFSC) is authorized to act on requests for records pertaining to morale, welfare, recreation, and entertainment programs; community and family action programs; child development centers; non-appropriated funds issues, and private organizations on Army installations.
</p>
<p>(ee) The Commander, Military Surface Deployment and Distribution Command (formerly Military Traffic Management Command) is authorized to act on requests for records pertaining to military and commercial transportation and traffic management records.
</p>
<p>(ff) The Director, Installation Management Agency (IMA) is authorized to act on requests for all IMA records.
</p>
<p>(gg) Special Denial Authority’s authority for time-event related records may be designated on a case-by-case basis. These will be published in the <i>Federal Register.</i> You may contact the Department of the Army, Freedom of Information and Privacy Office to obtain current information on special delegations.
</p><p><b>Appendix C to Part 505--Privacy Act Statement Format
</b></p>
<p>(a) <i>Authority:</i> The specific federal statute or Executive Order that authorizes collection of the requested information.
</p>
<p>(b) <i>Principal Purpose(s):</i> The principal purpose or purposes for which the information is to be used.
</p>
<p>(c) <i>Routine Uses(s):</i> Disclosure of the information outside DOD.
</p>
<p>(d) <i>Disclosure:</i> Whether providing the information is voluntary or mandatory and the effects on the individual if he or she chooses not to provide the requested information.
</p>
<p>(1) Example of a Privacy Act Statement
</p>
<p>(i) <i>Authority:</i> Emergency Supplement Act of 2000; Public Law 106-246; 5 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; Department of Defense Directive 8500.aa, Information Assurance (IA); and E.O. 9397 (SSN).
</p>
<p>(ii) <i>Principal Purpose(s):</i> To control access to DOD information, information based systems and facilities by authenticating the identity of a person using a measurable physical characteristic(s). This computer system uses software programs to create biometrics templates and summary statistics, which are used for purposes such as assessing system performance or identifying problem areas.
</p>
<p>(iii) <i>Routine Use(s):</i> None. The DoD "Blanket Routine Uses"  set forth at the beginning of the Army’s Compilations of System of Records Notices applies to this system.
</p>
<p>(iv) <i>Disclosure:</i> Voluntary; however, failure to provide the requested information may result in denial of access to DOD information based systems and/or DOD facilities.
</p>
<p>(2) [Reserved]
</p><p><b>Appendix D to Part 505--Exemptions; Exceptions; and DoD Blanket Routine Uses
</b></p>
<p>(a) <i>Special Exemption.</i> 5 U.S.C. 552a(d)(5)--Denies individual access to any information compiled in reasonable anticipation of civil action or proceeding.
</p>
<p>(b) <i>General and Specific Exemptions.</i> The Secretary of the Army may exempt Army systems of records from certain requirements of the Privacy Act. The two kinds of exemptions that require Secretary of the Army enactment are General and Specific exemptions. The Army system of records notices for a particular type of record will state whether the Secretary of the Army has authorized a particular General and Specific exemption to a certain type of record. The Army system of records notices are published in DA Pam 25-51 and on the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>.
</p>
<p>(c) <i>Twelve Exceptions to the "No Disclosure without Consent"  rule of the Privacy Act.</i>
</p>
<p>(1) 5 U.S.C. 552a(b)(1)--To DOD officers and employees who have a need for the record in the performance of their official duties. This is the "official need to know concept.
</p>
<p>(2) 5 U.S.C. 552a(b)(2)--FOIA requires release of the information.
</p>
<p>(3) 5 U.S.C. 552a(b)(3)--The Routine Use Exception. The Routine Use must be published in the <i>Federal Register</i> and the purpose of the disclosure must be compatible with the purpose for the published Routine Use. The applicable Routine Uses for a particular record will be listed in the applicable Army Systems Notice.
</p>
<p>(4) 5 U.S.C. 552a(b)(4)--To the Bureau of the Census to plan or carry out a census or survey, or related activity pursuant to Title 13 of the U.S. Code.
</p>
<p>(5) 5 U.S.C. 552a(b)(5)--To a recipient who has provided DA or DOD with advance adequate written assurance that the record will be used solely as a statistical research or reporting record, and the record is to be transferred in a form that is not individually identifiable.
</p>
<p>(6) 5 U.S.C. 552a(b)(6)--To the National Archives and Records Administration as a record that has sufficient historical or other value to warrant its continued preservation by the U.S. Government, or for evaluation by the Archivist of the United States or the designee of the Archivist to determine whether the record has such value.
</p>
<p><b>Note:</b></p>
<p>Records transferred to the Federal Records Centers for storage remain under the control of the DA and no accounting for disclosure is required under the Privacy Act.
</p>
<p>(7) 5 U.S.C. 552a(b)(7)--To another agency or instrumentality of any governmental jurisdiction within or under the control of the United States for a civil or criminal law enforcement activity, if the activity is authorized by law, and if the head of the agency or instrumentality has made a written request to the Army or the DOD specifying the particular portion desired and the law enforcement activity for which the record is sought.
</p>
<p>(8) 5 U.S.C. 552a(b)(8)--To a person pursuant to a showing of compelling circumstances affecting the health or safety of an individual if upon such disclosure, notification is transmitted to the last known address of such individual.
</p>
<p>(9) 5 U.S.C. 552a(b)(9)--To either House of Congress, or, to the extent the matter is within its jurisdiction, any committee or subcommittee thereof, or any joint committee of Congress or subcommittee of any such joint committee. Requests from a Congressional member acting on behalf of a constituent are not included in this exception, but may be covered by a routine use exception to the Privacy Act (See applicable Army system of records notice).
</p>
<p>(10) 5 U.S.C. 552a(b)(10)--To the Comptroller General or authorized representatives, in the course of the performance of the duties of the Government Accountability Office.
</p>
<p>(11) 5 U.S.C. 552a(b)(11)--Pursuant to the order of a court of competent jurisdiction. The order must be signed by a judge.
</p>
<p>(12) 5 U.S.C. 552a(b)(12)--To a consumer reporting agency in accordance with section 3711(e) of Title 31 of the U.S. Code. The name, address, SSN, and other information identifying the individual; amount, status, and history of the claim; and the agency or program under which the case arose may be disclosed. However, before doing so, agencies must complete a series of steps designed to validate the debt and to offer the individual an opportunity to repay it.
</p>
<p>(d) <i>DOD Blanket Routine Uses.</i> In addition to specific routine uses which are listed in the applicable Army system of record notices, certain "Blanket Routine Uses"  apply to all DOD maintained systems of records. These are listed on the Defense Privacy Office’s Web site <i>http://www.defenselink.mil/privacy/</i>. These "Blanket Routine Uses"  are not specifically listed in each system of records notice as the specific routine uses are. The current DOD "Blanket Routine Uses"  are as follows--
</p>
<p>(1) <i>Law Enforcement Routine Use.</i> If a system of records maintained by a DOD component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule, or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the agency concerned, whether federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p>
<p>(2) <i>Disclosure When Requesting Information Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to a Federal, State, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a DOD Component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p>
<p>(3) <i>Disclosure of Requested Information Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p>
<p>(4) <i>Congressional Inquiries Disclosure Routine Use.</i> Disclosure from a system of records maintained by a DOD component may be made to a congressional office from the record of an individual in response to an inquiry from the congressional office made at the request of that individual.
</p>
<p>(5) <i>Private Relief Legislation Routine Use.</i> Relevant information contained in all systems of records of DOD published on or before August 22, 1975, may be disclosed to Office of Management and Budget in connection with the review of private relief legislation, as set forth in OMB Circular A-19, at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p>
<p>(6) <i>Disclosures Required by International Agreements Routine Use.</i> A record from a system of records maintained by a DOD Component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of DOD military and civilian personnel.
</p>
<p>(7) <i>Disclosure to State and Local Taxing Authorities Routine Use.</i> Any information normally contained in Internal Revenue Service Form W-2, which is maintained in a record from a system of records maintained by a DOD component, may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to 5 U.S.C. sections 5516, 5517, and 5520 and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld. This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin 76-07.
</p>
<p>(8) <i>Disclosure to the Office of Personnel Management Routine Use.</i> A record from a system of records subject to the Privacy Act and maintained by a DA activity may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.
</p>
<p>(9) <i>Disclosure to the Department of Justice for Litigation Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee, or member of the Department in pending or potential litigation to which the record is pertinent.
</p>
<p>(10) <i>Disclosure to Military Banking Facilities Overseas Routine Use.</i> Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses. For personnel separated, discharged, or retired from the Armed forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p>
<p>(11) <i>Disclosure of Information to the General Services Administration Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. Sections 2904 and 2906.
</p>
<p>(12) <i>Disclosure of Information to National Archives and Records Administration Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to NATIONAL ARCHIVES AND RECORDS ADMINISTRATION for the purpose of records management inspections conducted under authority of 44 U.S.C. sections 2904 and 2906.
</p>
<p>(13) <i>Disclosure to the Merit Systems Protection Board Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative procedures, appeals, special studies of the civil service and other merit systems, review of Office of Personnel Management or component rules and regulations, investigation of alleged or possible prohibited personnel practices, including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C. sections 1205 and 1206, or as may be authorized by law.
</p>
<p>(14) <i>Counterintelligence Purposes Routine Use.</i> A record from a system of records maintained by a DOD component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws, which protect the national security of the United States.
</p><p><b>Appendix E to Part 505--Litigation Status Sheet
</b></p>
<p>(a) Case Number: The number used by a DA activity for reference purposes; Requester;
</p>
<p>(b) Document Title or Description: Indicates the nature of the case, such as "Denial of access" , "Refusal to amend,"  "Incorrect records" , or other violations of the Act (specify);
</p>
<p>(c) Litigation: Date complaint filed, Court, and Case File Number;
</p>
<p>(d) Defendants: DOD component and individual;
</p>
<p>(e) Remarks: Brief explanation of what the case is about;
</p>
<p>(f) Court action: Court’s finding and disciplinary action (if applicable); and
</p>
<p>(g) Appeal (If applicable): Date complaint filed, court, case File Number, court’s finding, disciplinary action (if applicable).
</p><p><b>Appendix F to Part 505--Example of a System of Records Notice
</b></p>
<p>(a) Additional information and guidance on Privacy Act system of records notices are found in DA PAM 25-51. The following elements comprise a Privacy Act system of records notice for publication in the <i>Federal Register:</i>
</p>
<p>(b) <i>System Identifier:</i> A0025-55 AHRC--DA FOIA/P Office assigns the notice number, for example, A0025-55, where "A"  indicates "Army,"  the next number represents the publication series number related to the subject matter, and the final letter group shows the system manager’s command. In this case, it would be U.S. Army Human Resources Command.
</p>
<p>(c) <i>System Name:</i> Use a short, specific, plain language title that identifies the system’s general purpose (limited to 55 characters).
</p>
<p>(d) <i>System Location:</i> Specify the address of the primary system and any decentralized elements, including automated data systems with a central computer facility and input or output terminals at separate locations. Use street address, 2-letter state abbreviations and 9-digit ZIP Codes. Spell out office names. Do not use office symbols.
</p>
<p>(e) <i>Categories of Individuals:</i> Describe the individuals covered by the system. Use non-technical, specific categories of individuals about whom the Department of Army keeps records. Do not use categories like "all Army personnel"  unless that is truly accurate.
</p>
<p>(f) <i>Categories of Records in the System:</i> Describe in clear, plain language, all categories of records in the system. List only documents actually kept in the system. Do not identify source documents that are used to collect data and then destroyed. Do not list form numbers.
</p>
<p>(g) <i>Authority for Maintenance of the System:</i> Cite the specific law or Executive Order that authorizes the maintenance of the system. Cite the DOD directive/instruction or Department of the Army Regulation(s) that authorizes the Privacy Act system of records. Always include titles with the citations. Note: Executive Order 9397 authorizes using the SSN as a personal identifier. Include this authority whenever the SSN is used to retrieve records.
</p>
<p>(h) <i>Purpose(s):</i> List the specific purposes for maintaining the system of records by the activity.
</p>
<p>(i) <i>Routine Use(s):</i> The blanket routine uses that appear at the beginning of each Component compilation apply to all systems notice unless the individual system notice specifically states that one or more of them do not apply to the system. Blanket Routine Uses are located at the beginning of the Component listing of systems notices and are not contained in individual system of records notices. However, specific routine uses are listed in each applicable system of records notice. List the specific activity to which the record may be released, for example "To the Veterans Administration"  or "To state and local health agencies" . For each routine user identified, include a statement as to the purpose or purposes for which the record is to release to that activity. Do not use general statements, such as "To other federal agencies as required"  or "To any other appropriate federal agency" .
</p>
<p>(j) <i>Polices and Practices for Storing, Retrieving, Accessing, Retaining, and Disposing of Records in the System:</i>
</p>
<p>(k) <i>Storage:</i> State the medium in which DA maintains the records; for example, in file folders, card files, microfiche, computer, or a combination of those methods. Storage does not refer to the storage container.
</p>
<p>(l) <i>Retrievability:</i> State how the Army retrieves the records; for example, by name, fingerprints or voiceprints.
</p>
<p>(m) <i>Safeguards:</i> Identify the system safeguards; for example, storage in safes, vaults, locked cabinets or rooms, use of guards, visitor controls, personnel screening, computer systems software, and so on. Describe safeguards fully without compromising system security.
</p>
<p>(n) <i>Retention and Disposal.</i> State how long AR 25-400-2 requires the activity to maintain the records. Indicate when or if the records may be transferred to a Federal Records Center and how long the record stays there. Specify when the Records Center sends the record to the National Archives or destroys it. Indicate how the records may be destroyed.
</p>
<p>(o) <i>System Manager(s) and Address:</i> List the position title and duty address of the system manager. For decentralized systems, show the locations, the position, or duty title of each category of officials responsible for any segment of the system.
</p>
<p>(p) <i>Notification Procedures:</i> List the title and duty address of the official authorized to tell requesters if their records are in the system. Specify the information a requester must submit; for example, full name, military status, SSN, date of birth, or proof of identity, and so on.
</p>
<p>(q) <i>Record Access Procedures:</i> Explain how individuals may arrange to access their records. Include the titles or categories of officials who may assist; for example, the system manager.
</p>
<p>(r) <i>Contesting Records Procedures:</i> The standard language to use is "The Army’s rules for accessing records, and for contesting contents and appealing initial agency determinations are contained in Army Regulation 25-71; 32 CFR part 505; or may be obtained from the system manager."
</p>
<p>(s) <i>Record Source Categories:</i> Show categories of individuals or other information sources for the system. Do not list confidential sources protected by 5 U.S.C. 552a(k)(2), (k)(5), or (k)(7).
</p>
<p>(t) <i>Exemptions Claimed for the System:</i> Specifically list any approved exemption including the subsection in the Act. When a system has no approved exemption, write "none"  under this heading.
</p><p><b>Appendix G to Part 505--Management Control Evaluation Checklist
</b></p>
<p>(a) <i>Function.</i> The function covered by this checklist is DA Privacy Act Program.
</p>
<p>(b) <i>Purpose.</i> The purpose of this checklist is to assist Denial Authorities and Activity Program Coordinators in evaluating the key management controls listed below. This checklist is not intended to cover all controls.
</p>
<p>(c) <i>Instructions.</i> Answer should be based on the actual testing of key management controls (e.g., document analysis, direct observation, sampling, simulation, other). Answers that indicate deficiencies should be explained and corrective action indicated in supporting documentation. These management controls must be evaluated at least once every five years. Certificate of this evaluation has been conducted and should be accomplished on DA Form 11-2-R (Management Control Evaluation Certification Statement).
<i>Test Questions</i>
</p>
<p>a. Is a Privacy Act Program established and implemented in your organization?
</p>
<p>b. Is an individual appointed to implement the Privacy Act requirements?
</p>
<p>c. Are provisions of AR 25-71 concerning protection of OPSEC sensitive information regularly brought to the attention of managers responsible for responding to Privacy Act requests and those responsible for control of the Army’s records?
</p>
<p>d. When more than twenty working days are required to respond, is the Privacy Act requester informed, explaining the circumstance requiring the delay and provided an appropriate date for completion.
</p>
<p>e. Are Accounting Disclosures Logs being maintained?
</p>
<p><i>Comments:</i> Assist in making this a better tool for evaluating management controls. Submit comments to the Department of Army, Freedom of Information and Privacy Division.
</p><p><b>Appendix H to Part 505--Definitions
</b></p>
<p><i>Function
</i></p>
<p>(a) <i>Access.</i> Review or copying a record or parts thereof contained in a Privacy Act system of records by an individual.
</p>
<p>(b) <i>Agency.</i> For the purposes of disclosing records subject to the Privacy Act, Components of the Department of Defense are considered a single agency. For other purposes including access, amendment, appeals from denials of access or amendment, exempting systems of records, and recordkeeping for release to non-DOD agencies, the Department of the Army is considered its own agency.
</p>
<p>(c) <i>Amendment.</i> The process of adding, deleting, or changing information in a system of records to make the data accurate, relevant, timely, or complete.
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<p>(d) <i>Computer Matching Agreement.</i> An agreement to conduct a computerized comparison of two or more automated systems of records to verify eligibility for payments under Federal benefit programs or to recover delinquent debts for these programs.
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<p>(e) <i>Confidential Source.</i> A person or organization who has furnished information to the Federal Government under an express promise that the person’s or the organization’s identity would be held in confidence or under an implied promise of such confidentiality if this implied promise was made before September 27, 1975.
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<p>(f) <i>Cookie.</i> A mechanism that allows the server to store its own information about a user on the user’s own computer. Cookies are embedded in the HTML information flowing back and forth between the user’s computer and the servers. They allow user-side customization of Web information. Normally, cookies will expire after a single session.
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<p>(g) <i>Defense Data Integrity Board.</i> The Board oversees and coordinates all computer matching programs involving personal records contained in systems of records maintained by the DOD Component; reviews and approves all computer matching agreements between the Department of Defense (DOD) and other Federal, State, and local governmental agencies, as well as memoranda of understanding when the match is internal to the DOD.
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<p>(h) <i>Disclosure.</i> The transfer of any personal information from a Privacy Act system of records by any means of communication (such as oral, written, electronic mechanical, or actual review) to any persons, private entity, or government agency, other than the subject of the record, the subject’s designated agent or the subject’s legal guardian. Within the context of the Privacy Act and this part, this term applies only to personal information that is a part of a Privacy Act system of records.
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<p>(i) <i>Deceased Individuals.</i> The Privacy Act confers no rights on deceased persons, nor may their next-of-kin exercise any rights for them. However, family members of deceased individuals have their own privacy right in particularly sensitive, graphic, personal details about the circumstances surrounding an individual’s death. This information may be withheld when necessary to protect the privacy interests of surviving family members. Even information that is not particularly sensitive in and of itself may be withheld to protect the privacy interests of surviving family members if disclosure would rekindle grief, anguish, pain, embarrassment, or cause a disruption of their peace minds. Because surviving family members use the deceased’s Social Security Number to obtain benefits, DA personnel should continue to protect the SSN of deceased individuals.
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<p>(j) <i>Individual.</i> A living person who is a citizen of the United States or an alien lawfully admitted for permanent residence. The parent or legal guardian of a minor also may act on behalf of an individual. Members of the United States Armed Forces are individuals. Corporations, partnerships, sole proprietorships, professional groups, businesses, whether incorporated or unincorporated, and other commercial entities are not individuals.
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<p>(k) <i>Individual Access.</i> The subject of a Privacy Act file or his or her designated agent or legal guardian has access to information about them contained in the Privacy Act file. The term individual generally does not embrace a person acting on behalf of a commercial entity (for example, sole proprietorship or partnership).
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<p>(l) <i>Denial Authority (formerly Access and Amendment Refusal Authority).</i> The Army Staff agency head or major Army commander designated authority by this part to deny access to, or refuse amendment of, records in his or her assigned area or functional specialization.
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<p>(m) <i>Maintain.</i> Includes keep, collect, use or disseminate.
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<p>(n) <i>Members of the Public.</i> Individuals or parties acting in a private capacity.
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<p>(o) <i>Minor.</i> An individual under 18 years of age, who is not married and who is not a member of the Department of the Army.
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<p>(p) <i>Official Use.</i> Within the context of this part, this term is used when Department of the Army officials and employees have demonstrated a need for the use of any record or the information contained therein in the performance of their official duties.
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<p>(q) <i>Personal Information.</i> Information about an individual that identifies, relates, or is unique to, or describes him or her, e.g., a social security number, age, military rank, civilian grade, marital status, race, salary, home/office phone numbers, etc.
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<p>(r) <i>Persistent cookies.</i> Cookies that can be used to track users over time and across different Web sites to collect personal information.
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<p>(s) <i>Personal Identifier.</i> A name, number, or symbol that is unique to an individual, usually the person’s name or SSN.
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<p>(t) <i>System of Records.</i> A group of records under the control of the DA from which information is filed and retrieved by individuals’ names or other personal identifiers assigned to the individuals. System notices for all systems of records must be published in the <i>Federal Register.</i> A grouping of records arranged chronologically or subjectively that are not retrieved by individuals’ names or identifiers is not a Privacy Act system of records, even though individual information could be retrieved by individuals’ names or personal identifiers, such as through a paper-by-paper search.
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<p>(u) <i>Privacy Advisory.</i> A statement required when soliciting personally identifying information by a Department of the Army Web site and the information is not maintained in a system of records. The Privacy Advisory informs the individual why the information is being solicited and how it will be used.
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<p>(v) <i>Privacy Impact Assessment (PIA).</i> An analysis, which considers information sensitivity, vulnerability, and cost to a computer facility or word processing center in safeguarding personal information processed or stored in the facility.
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<p>(w) <i>Privacy Act (PA) Request.</i> A request from an individual for information about the existence of, access to, or amendment of records pertaining to that individual located in a Privacy Act system of records. The request must cite or implicitly refer to the Privacy Act of 1974.
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<p>(x) <i>Protected Personal Information.</i> Information about an individual that identifies, relates to, is unique to, or describes him or her (e.g., home address, date of birth, social security number, credit card, or charge card account, etc.).
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<p>(y) <i>Records.</i> Any item, collection, or grouping of information, whatever the storage media (e.g., paper, electronic, etc), about an individual that is maintained by a DOD Component, including but not limited to, his or her education, financial transactions, medical history, criminal or employment history and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a finger or voice print or a photograph.
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<p>(z) <i>Records Maintenance and Use.</i> Any action involving the storage, retrieval, and handling of records kept in offices by or for the agency.
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<p>(aa) <i>Review Authority.</i> An official charged with the responsibility to rule on administrative appeals of initial denials of requests for notification, access, or amendment of records. Additionally, the Office of Personnel Management is the review authority for civilian official personnel folders or records contained in any other OMP record.
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<p>(bb) <i>Routine Use.</i> Disclosure of a record outside DOD without the consent of the subject individual for a use that is compatible with the purpose for which the information was collected and maintained by DA. A routine use must be included in the notice for the Privacy Act system of records published in the <i>Federal Register.</i>
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<p>(cc) <i>Statistical record.</i> A record in a system of records maintained for statistical research or reporting purposes and not used in whole or in part in making determinations about specific individuals.
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<p>(dd) <i>System Manager.</i> An official who has overall responsibility for policies and procedures for operating and safeguarding a Privacy Act system of records.
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<p>(ee) <i>Third-party cookies.</i> Cookies placed on a user’s hard drive by Internet advertising networks. The most common third-party cookies are placed by the various companies that serve the banner ads that appear across many Web sites.
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<p>(ff) <i>Working Days.</i> Days excluding Saturday, Sunday, and legal holidays.
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</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
