<?xml version="1.0" encoding="UTF-8"?>


<pai>
<agency toc="yes">
<name>Corporation for National and Community Service</name>
<abbrev>
CNCS
</abbrev>
<section id="CORPORATION 1" toc="yes">
<systemNumber>-1</systemNumber>
<subsection type="systemName">Momentum Financials Open Obligations and Automated Disbursement
Files

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Accounting and Financial Management Services, Corporation for National and Community
Service, 1201 New York Avenue, NW, Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Individuals to whom the agency owes money.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Name of
payee, address, ABA routing
number, financial institution name and address, depositor account number, taxpayer identification number,
amount owed, date of liability, amount paid, schedule number authorizing the U.S. Department of the
Treasury to issue payment and returned or cancelled payments.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended, and the Budget and Accounting
Procedures Act of 1950, as amended; the Chief Financial Officer Act of 1990; and the Debt Collection
Improvement Act of 1996.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a current record of amounts owed and paid by the
Corporation.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement. Data is also released to the Internal Revenue Service in accordance with the Internal Revenue
Code.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained electronically, and file folders are stored in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Hardcopy records are indexed alphabetically by name and
electronic records may be accessed by name or taxpayer identification number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to staff in the Office of
Accounting and Financial Management Services and other appropriate Corporation officials with the need for
such records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Hardcopy records are held for three (3) years and
then retired to the Federal Records Center. Electronic records are archived periodically.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Accounting and Financial Management
Services, Corporation for National and Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system about individual, that individual should submit a request in writing to the Records Liaison Officer
giving name, taxpayer identification number, and address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Anyone desiring to contest or amend
information contained in this system should write to the Records Liaison Officer at the address given and
set forth the basis for which the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals covered by the system as well as documents issued by Corporation officials
involved with managing and disbursing funds.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>

<section id="CORPORATION 2" toc="yes">
<systemNumber>-2</systemNumber>

<subsection type="systemName">Momentum Financials Accounts Receivable Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Accounting and Financial Management Services, Corporation for National and Community
Service, 1201 New York Avenue, NW, Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Individuals owing money to the Corporation.

</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>Name of
debtor, address, taxpayer
identification number, amount owed, date of liability, and amount collected or amount forwarded to the U.S.
Treasury for further collection action as mandated by DCIA of 1996.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended; the Budget and Accounting Procedures
Act of 1950, as amended, and the Debt Collection Improvement Act of 1996.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a current record of amounts owed and paid to the
Corporation.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>See General Routine Uses contained in Preliminary Statement. Data may be disclosed to the U.S.
Department of Justice for litigation action; the U.S. Department of the Treasury to pursue further
collection action when the Corporation is unable to collect a debt through its own efforts and/or
recommended write-off; or to the General Accounting Office in connection with inquiries, audits or
investigations related to the Corporation's debt activities.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders which are stored in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed alphabetically by name.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to staff in the Office of
Accounting and Financial Management Services, other authorized Corporation officials with the need for such
records in the performance of their duties or forwarded to the U.S. Treasury for further collection action.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are held for three (3) years and then
retired to the Federal Records Center.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of Accounting and Financial Management Services,
Corporation for National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system about an individual, that individual should submit a request in writing to the Records Liaison
Officer giving name, taxpayer identification number, and address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Anyone desiring to contest or amend
information contained in this system should write to the Records Liaison Officer and set forth the basis
for which the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals covered by the system as well as documents issued by Corporation officials
involved with managing and collecting debts.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 3" toc="yes">
<systemNumber>-3</systemNumber>

<subsection type="systemName">Domestic Full-time Member Census Master File.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Corporation for National and Community Service, AmeriCorps*VISTA, 1201 New York Avenue, NW.,
Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Any person who has served as a VISTA, or an AmeriCorps*VISTA member.

</p></xhtmlContent></subsection>  <subsection type="categoriesOfRecords"><xhtmlContent><p>The
records maintained contain
information extracted from the member's application, information about the member's period of service, and
information about the member's history with the Corporation.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system of records was established to maintain service
histories on all former VISTA and AmeriCorps*VISTA members.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are stored in a locked metal cabinet in the AmeriCorps Office. Records are also stored in a
temporary electronic database as the records are digitized on the Corporation's internal computer network.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The member's name and/or social security number
retrieves records.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The material is available only to Corporation and
AmeriCorps*VISTA staff. It is not available to anyone else without the express written consent from the
individual to release his/her information.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are maintained permanently.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of AmeriCorps*VISTA, Corporation for National
and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A former member wishing to determine if this
system contains his/her record should contact the Corporation for National and Community Service, Attn:
Alumni Coordinator, 1201 New York Avenue, NW., Washington, DC 20525, and provide his/her name, last four
digits of social security number, and approximate dates of volunteer service.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any former member wishing to amend information
maintained in his/her electronic record may do so by addressing such request to the Corporation for
National and Community Service, Attn: Privacy Act Officer, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The data is obtained from the member's
application, status change, payroll change notices, and the Alumni Interest Profile form.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 4" toc="yes">
<systemNumber>-4</systemNumber>
<subsection type="systemName">AmeriCorps Full-time Member Personnel Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>All Corporation State Offices, AmeriCorps*Leaders Office at Corporation Headquarters, and NCCC
Regional Campuses.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>All active AmeriCorps members assigned under programs operated by the Corporation.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Records
maintained contain member
application and reference forms, member status and payroll information, member travel vouchers, future
plans forms, including evaluation of service, and general correspondence.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system of records was established to maintain information
on AmeriCorps members while they are assigned to their respective programs.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The content of these records may be disclosed to
the member's sponsor (VISTA) and other Corporation officials concerning placement, performance, support,
and related matters for AmeriCorps members. Also, see General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders which are stored in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable alphabetically by last name.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in the system are available only to appropriate
Corporation staff in State Offices, the AmeriCorps*Leaders Office at Corporation Headquarters, and Regional
NCCC Campuses, and other appropriate officials of the Corporation with need for such records in the
performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for one (1) year after the
member has terminated and then retired to the Federal Records Center where they are maintained for six (6)
years.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The System Manager for VISTAs is the State Program
Director at each Corporation State Office; the Regional NCCC Campus Director at each Campus location; and
the Director, AmeriCorps*Leaders at Corporation Headquarters.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A member wishing to determine if this system
contains his/her records should contact the Corporation State Office (VISTAs) for the state where he/she
performed his/her service; NCCC Campus where he/she was assigned, and the AmeriCorps*Leaders Office at
Corporation Headquarters.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A member wishing access to information about
his/her records should contact the particular Corporation State Office or NCCC Regional Campus where he/she
was assigned or performed his/her service, and the AmeriCorps*Leaders Office at Corporation Headquarters,
and provide name, social security number, and dates and location of where the member performed his/her
service.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A member wishing to amend his/her record may
do so by addressing a request to the Corporation for National and Community Service, Attn: Privacy Act
Officer, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The data is supplied by the member or through
forms signed and executed by the member, or by Corporation personnel.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 5" toc="yes">
<systemNumber>-5</systemNumber>
<subsection type="systemName">Employee and Applicant Records Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Human Resources, Corporation for National and Community Service, 1201 New York Avenue, NW.,
Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Current and former employees; applicants; individuals involved in a grievance.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>(1) The
Staff Security Files contain
investigative information regarding an individual's character, conduct or behavior in the community;
loyalty to the U.S. Government; arrests and convictions, interviews with former supervisors, coworkers,
associates, educators, etc., about qualifications for a specific position; and inquires with law
enforcement agencies, former employers, and educational institutions.

</p><p>(2) The Grievance, Appeal and Arbitration Files contain copies of petitions, complaints, charges,
responses, rebuttals, evidentiary materials, briefs, affidavits, statements, records of hearings and
decisions or findings of fact and incidental correspondence regarding complaints and appeals.

</p><p>(3) The Employees Indebtedness Files contain correspondence regarding alleged indebtedness of
Corporation employees, including employees' responses, the Corporation's response to the employee and/or
creditor and records relating to assistance to the employee in resolving indebtedness.

</p><p>(4) The Employee Reemployment and Repromotion Priority Consideration Files list a person's name and
the positions he or she was considered for, dates of consideration and a copy of the individual's latest
Standard Form 171 and performance evaluation.

</p><p>(5) The Performance Evaluation File consists of annual evaluations of employee performance prepared
by supervisors and reviewed by supervisory reviewing officials, together with employee's comments.

</p><p>(6) The Management-Union Records System consists of printouts of an employee's name, grade, series,
title, or organizational entity and other data which determine inclusion or exclusion from the bargaining
unit under the union contract. The printout also shows of dues withheld from each employee.

</p><p>(7) The Human Resources Management Information System is a record of employees' tenure, benefits
eligibility, awards, and other data used by Human Resources and Corporation managers.

</p><p>(8) The Personnel History Program is a record of personnel actions made during employment,
forwarding address, reason for leaving, social security number, date of birth, tenure, and information
regarding date and reason for termination.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended; provisions of the Federal Personnel
Manual; Executive Orders concerning management relations with employee organizations; Executive Order
10450; and various acts of Congress relating to personnel investigations as authorized by the Office of
Personnel Management.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide an information system which supports the
Corporation's personnel management program.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>As indicated below, the subsystems incorporate all
or some of the published routine uses.

</p><p>(1) Staff Security Files--in addition to routine uses, may be disclosed to the Office of Human
Resources as part of the personnel investigation records system.

</p><p>(2) Grievance, Appeal and Arbitration Records and Files--in addition to routine uses, may be
disclosed to (a) OPM; the Merit Systems Protection Board; and the Office of Special Counsel, on request in
conjunction with an appeal or with regard to personnel investigations regarding complaints of Federal
Employees and applicants; and (b) to designated hearing examiners, arbitrators and third-party appellate
authorities involved in hears or appeals.

</p><p>(3) Employees Indebtedness Records and Files--may be released under our routine uses numbers 1 and
2, except that under routine use number 1, records may be released to an appropriate Federal agency or
referred to a court or other administrative board on matters related to probation and parole.

</p><p>(4) Employee Reemployment and Repromotion Priority Consideration Records and Files--in addition to
routine uses, may be disclosed to: (a) OPM as part of the OPM personnel management evaluation system; and
(b) to OPM for information concerning reemployment and repromotion rights.

</p><p>(5) Performance Evaluation Files--in addition to our general routine uses, may be disclosed to an
OPM request for information.

</p><p>(6) Management Union Records--in addition to routine uses, may be disclosed to: (a) The Corporation
employees' union for dues maintenance and inclusion in the bargaining unit; (b) the Treasury Department for
preparation of dues withholding; and (c) OPM for management/labor relations reports.

</p><p>(7) Human Resources Management Information System--used by Corporation officials for day-to-day work
information; statistical reports without personal identifiers and for in-house reports relating to
management. Information contained in this record is reflected in the individual's official personnel
folder.

</p><p>(8) Personnel History Program--is used by the Human Resources staff to verify service and for other
day-to-day information.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records, including file folders, floppy disks, lists and loose-leaf binders, are stored in metal
file cabinets with locks, or in secured rooms with access limited to employees whose duties require access.
Where data is obtained via computer, controlled access is maintained through computer security control
procedures.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name or social security number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available to Corporation employees having a need
in the performance of their duties. Generally, Security Files are available only to office heads or
security personnel.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>After termination, death, retirement, or
consideration of an applicant, the Staff Security Files are retained three (3) years and then retired to a
Federal Records Center for twenty-seven (27) years and then destroyed. The Grievances, Appeals and
Arbitration Files are retained indefinitely in Human Resources. The Employee Indebtedness Files are
destroyed on a bi-annual basis or when the indebtedness is resolved. The Employee Reemployment and
Repromotion Priority Consideration Files are retained according to length of reemployment or repromotion
eligibility. The Performance Evaluation Files are retained one year or until superseded. The Human
Resources Management Information System records and the Personnel Program data are kept indefinitely in the
Office of Human Resources. The Management-Union Lists are retained until superseded by a corrected or
updated list.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources, Corporation for National and
Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See the Notification paragraph in the Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See the Notification paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>

<p>Same as "Record Access Procedures".

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual; the official personnel
folder; statistical and other information developed by Human Resources staff, such as the enter on duty
date, and within grade increase due dates; agency supervisors and reviewing officials; individual employee
fiscal and payroll records; alleged creditors of employees; witnesses to occurrences giving rise to a
grievance, appeal, or other action; hearing records and affidavits and other documents used or usable in
connection with grievance, appeal and arbitration hearings. Information contained in the Staff Security
files is obtained from: (a) Applications and other personnel and security forms furnished by the
individual; (b) investigative material furnished by other Federal agencies; (c) personal investigation or
written inquiry from associates, police departments, courts, credit bureaus, medical records, probation
officials, prison officials, and other sources as may be developed from the above; and (d) the individual.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 6" toc="yes">
<systemNumber>-6</systemNumber>

<subsection type="systemName">Employee/Member Occupational Injury/Illness Reports and Claim Files.

</subsection><subsection type="systemLocation"><xhtmlContent>


<p>Human Resources, Corporation for National and Community Service, 1201 New York Avenue, NW.,
Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Corporation staff and full-time volunteers.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Reports of
work related injuries and
illnesses and claims for workers' compensation submitted to Department of Labor.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Employees Compensation Act
&amp;Occupational Safety and Health Administration Act.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain injury/illness reports and to track workers'
compensation claims on behalf of Corporation staff and full-time members.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To determine annual work related injury/illness
data re: Corporation staff, and to identify trends, and to prepare and submit workers' compensation claims.
Also, see General Routine Uses contained in Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders which are locked in metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained alphabetically by name.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available to claimants and Corporation staff
with a job related need.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official files are kept seven (7) years following
year of occurrence. Disposal is by shredding.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>OWCP Liaison Officer, Human Resources, Corporation for
National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Claimant submits written request to the above
address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requester should give OWCP claim number, but it
is not mandatory. Requests may be submitted in the name of injured employee/volunteer.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Claimant or injured employee/member may
submit any data deemed relevant to the case to address listed.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual who suffers work related
injury/illness submits any pertinent data necessary; medical reports, witness statements, time and
attendance records, medical bills or legal briefs.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 7" toc="yes">
<systemNumber>-7</systemNumber>


<subsection type="systemName">Travel Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Administrative and Management Services, Travel Unit; Corporation for National and
Community Service, 1201 New York Avenue, NW., Washington, DC, 20525. For field offices, travel files are
kept at the operational location of each Service Center Director, State Director, and NCCC Campus Director.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>All Corporation Headquarters Staff, Consultants, Invitational Travelers, and all Corporation
Relocated Staff.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Individuals' records and special event
records for Headquarters Staff, Field Staff. Travel files are located at each Corporation site.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended, and the National Community Service Act of 1990, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain travel files on all persons traveling on official
Corporation business.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Files are maintained in individual folders in a locked metal file cabinet when not in immediate
use.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual's name in alphabetical order and Travel
Authorization number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access only to appropriate personnel and Corporation
officials. The metal travel file cabinet is locked when not in use.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention three (3) years. Disposal of records is
by shredding.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Travel Management Program Analyst, Office of
Administrative and Management Services, Corporation for National and Community Service, 1201 New York
Avenue, NW. Washington, DC 20525. For field offices, the System Manager is the Service Center Director,
State Director, and NCCC Campus Director.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send to address listed.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Travel Management Program Analyst, Office of
Administrative and Management Services, Corporation for National and Community Service, 1201 New York
Avenue, NW., Washington, DC 20525. For field offices, the System Manager is the Service Center Director,
State Director, and NCCC Campus Director.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Send to address listed.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Submitted by Corporation employees etc.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 8" toc="yes">
<systemNumber>-8</systemNumber>

<subsection type="systemName">AmeriCorps Member Individual Accounts.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Corporation for National and Community Service, National Service Trust Operations, 1201 New York
Avenue, NW., Washington DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Any person who has served or is serving as a member or other full-time, stipended member under a
Corporation program.

</p></xhtmlContent></subsection>
 <subsection type="categoriesOfRecords"><xhtmlContent><p>The
records maintained contain
information extracted from the application, information about the period of service, and information about
the member's service history.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended, and the National and Community Service Act of 1990, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system of records was established to maintain service
histories on all current, former, and other full-time stipend volunteers serving in the Corporation
programs and earning an education award.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are stored on magnetic tape, disks, electronic image, hard copy, and are kept in a locked
room when not in use.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by social security number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The material on tapes and disks is generally available only
to the Corporation's Office of Information Technology and Accounting staff, and is so coded as to be
unavailable to anyone else. Hard copy records are available only to Corporation staff with a need for such
records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are maintained for a period of (7)
seven years from date the volunteer earns an education award and then forwarded to the Federal Records
Center for (3) three years. Electronically imaged documents will be maintained permanently.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Service Trust Operations, Corporation
for National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A person wishing to determine if this system
contains his/her records should contact the Corporation for National and Community Service, Director,
National Service Trust Operations, 1201 New York Avenue, NW., Washington, DC 20525, and provide name,
social security number, and dates of volunteer service.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>A person wishing access to information about
their records should contact the Corporation for National and Community Services, Director, National
Service Trust Operations, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>A person wishing to amend his/her record may
do so by addressing such request to the Corporation for National and Community Service, Attn: Privacy Act
Officer, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The data is obtained from enrollment and exit
forms.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 9" toc="yes">
<systemNumber>-9</systemNumber>

<subsection type="systemName">Counselors' Report Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Equal Opportunity Office, Corporation for National and Community Service, 1201 New York, Avenue,
NW., Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Any employee or applicant for employment, service member, or applicant or trainee for volunteer or
service status, or employee of a grantee who has contacted or requested a Corporation Equal Opportunity
Counselor for counseling, but has not filed a formal discrimination complaint.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Counselors' Reports, Privacy Act
notice, confidentiality agreement, notice to members of collective bargaining agreement, notice of final
interview, notes and correspondence, and copies of personnel records or other documents relevant to the
matter presented to the Counselor, and any other records relating to the counseling instance.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Titles VI and VII of the Civil Rights Act of
1964, as amended; Age Discrimination in Employment Act, as amended; Rehabilitation Act of 1973, as amended;
Title IX of the Education Amendments of 1972, as amended; Domestic Volunteer Service Act of 1973, as
amended; National and Community Service Act of 1990, as amended; and the Age Discrimination Act, as
amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable Equal Opportunity Counselors to look into matters
brought to their attention, provide counseling, attempt to resolve the matter, and document actions taken.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Referral or disclosure: (a) To a Federal,
state, or local agency charged with the responsibility of investigating, enforcing, or implementing the
statute, rule, regulation, or order; (b) to an investigator, Counselor, grantee or other recipient of
Federal financial assistance, or hearing officer or arbitrator charged with the above responsibilities; (c)
any and all appropriate and necessary uses of such records in a court of law or before an administrative
board or hearing; and (d) such other referrals as may be necessary to carry out the enforcement and
implementation of the statutes, rules, regulations, or orders.

</p><p>2. Disclosure to the Congressional committees having legislative jurisdiction over the program
involved, including when actions are proposed to be undertaken by suspending or terminating or refusing to
grant or to continue Federal financial assistance for violation of the statutes, rules, regulations, or
orders for recipients of Federal financial assistance from the Corporation.

</p><p>3. Disclosure to any source, either private or governmental, to the extent necessary to secure from
source information relevant to, and sought in furtherance of, a legitimate investigation or EO counseling
matter.

</p><p>4. Disclosure to a contractor, grantee or other recipient of Federal financial assistance, when the
record to be released reflects serious inadequacies with the recipient's personnel, and disclosure of the
record is for the purpose of permitting the recipient to effect corrective action in the Government's best
interests.

</p><p>5. Disclosure to any party pursuant to the receipt of a valid subpoena.

</p><p>6. Disclosure during the course of presenting evidence to a court magistrate or administrative
tribunal of appropriate jurisdiction and such disclosure may include disclosure to opposing counsel in the
course of settlement negotiations.

</p><p>7. Disclosure to a member of Congress submitting a request involving an individual who is a
constituent of such member who has requested assistance from the member with respect to the subject matter
of the record.

</p><p>8. Information in any system of records may be used as a data source, for management information,
for the production of summary descriptive statistics and analytical studies in support of the function for
which the records are collected and maintained, or for related personnel management functions or manpower
studies. Information may also be disclosed to respond to general requests for statistical information
(without personal identification of individuals) under the Freedom of Information Act.

</p><p>9. Information in any system of records to be disclosed to a Congressional office, in response to an
inquiry from any such office, made at the request of the individual to whom the record pertains.

</p><p>10. A record from any system of records may be disclosed as a routine use of the National Archives
and Records Administration, in records management inspection conducted under authority of 44 U.S.C. 209 and
290.

</p><p>11. Referral to Federal, state, local and professional licensing authorities when the record to be
released reflects on the moral, educational, or vocational qualifications of an individual seeking to be
licensed.

</p><p>12. Disclosure to the Office of Government Ethics (OGE) for any purpose consistent with OGE's
mission, including the compilation of statistical data.</p>

<p><b>Note:</b> The Agency-wide statement of general routine uses does not apply to this system
of records.</p></xhtmlContent></subsection>

<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Files are maintained in folders or computer diskettes and locked in metal file cabinets when not in
immediate use.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrievability is by the name of the person who
contacted the Counselor.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in the system are available only to appropriate
personnel in the Office of Equal Opportunity and other designated officials of the Corporation with a need
for such records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Two (2) years after completion of counseling, the
files are destroyed.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Equal Opportunity, Corporation for National and
Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Request by individuals on whether a record is
maintained about himself or herself should be addressed to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request for access to these records should be
addressed to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contest to information included in these
records should be addressed to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from the
following categories of sources: (1) Aggrieved persons, witnesses, etc., in counseling matters; (2)
Counselors' Reports; (3) Copies of documents relevant to any counseling matter; and (4) Correspondence.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 10" toc="yes">
<systemNumber>-10</systemNumber>

<subsection type="systemName">Discrimination Complaint Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Equal Opportunity Office, Corporation for National and Community Service, 1201 New York Avenue,
NW., Washington DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Any employee or applicant for employment, AmeriCorps member or applicant or trainee for volunteer
or service status, or employee of a grantee, or program beneficiary who has filed a formal complaint with,
or against, the Corporation.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Formal
complaints, Reports of
Investigation, Counseling documents, case decisions, and relevant correspondence, including settlement
agreements.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Titles VI and VII of the Civil Rights Act of
1964, as amended; the Age Discrimination in Employment Act, as amended; the Rehabilitation Act of 1973, as
amended; Title IX of the Education Amendments of 1972, as amended; the Domestic Volunteer Service Act of
1973, as amended; the National and Community Service Act of 1990, as amended; and the Age Discrimination
Act, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable the Corporation to investigate and adjudicate
complaints of discrimination.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Referral or disclosure: (a) To a Federal,
state, or local agency charged with the responsibility of investigating, enforcing, or implementing the
statute, rule, regulation, or order; (b) to an investigator, counselor, grantee or other recipient of
Federal financial assistance or hearing officer or arbitrator charged with the above responsibilities; (c)
any and all appropriate and necessary uses of such records in a court of law or before an administrative
board or hearing; and (d) such other referrals as may be necessary to carry out the enforcement and
implementation of the statutes, rules, regulations, or orders.

</p><p>2. Disclosure to the Congressional committees having legislative oversight over the program
involved, including when actions are proposed to be undertaken by suspending or terminating or refusing to
grant or to continue Federal financial assistance for violation of the statutes, rules, regulations, or
orders for recipients of Federal financial assistance from the Corporation.

</p><p>3. Disclosure to any source, either private or governmental, to the extent necessary to secure from
source information relevant to, and sought in furtherance of, a legitimate investigation or EO counseling
matter.

</p><p>4. Disclosure to a contractor, grantee or other recipient of Federal financial assistance, when the
record to be released reflects serious inadequacies with the recipient's personnel, and disclosure of the
record is for the purpose of permitting the recipient to effect corrective action in the Government's best
interests.

</p><p>5. Disclosure to any party pursuant to the receipt of a valid subpoena.

</p><p>6. Disclosure during the course of presenting evidence to a court, magistrate or administrative
tribunal of appropriate jurisdiction and such disclosure may include disclosures to opposing counsel in the
course settlement negotiations.

</p><p>7. Disclosure to a member of Congress submitting a request involving an individual who has requested
assistance from the member with respect to the subject matter of the record.

</p><p>8. Information in any system of records may be used as a data source, for management information,
for the production of summary descriptive statistics and analytical studies in support of the function for
which the records are collected and maintained, or for related personnel management functions or manpower
studies. Information may also be disclosed to respond to general requests for statistical information
(without personal identification of individuals) under the Freedom of Information Act.

</p><p>9. A record from any system of records may be disclosed as a routine use of the National Archives
and Records Administration, in records management inspections conducted under authority of 44 U.S.C. 2094
and 2906.

</p><p>10. Referral to Federal, state, local and professional licensing authorities when the record to be
released reflects on the moral, educational, or vocational qualifications of an individual seeking to be
licensed.

</p><p>11. Disclosure to the Office of Government Ethics (OGE) for any purpose consistent with OGE's
mission, including the compilation of statistical data.

</p><p><b>Note:</b> The Agency-wide statement of general routine uses does not apply to this system of
records.</p>

</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Files are maintained in folders or on computer diskettes which are locked in metal file cabinets
when not in immediate use.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are retrieved by the complainant's name.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in the system of records are available only to
appropriate personnel in Equal Opportunity and other designated officials of the Corporation with a need of
such records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed four (4) years after the
close of the case.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Equal Opportunity, Corporation for National and
Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Request by individuals on whether a record is
maintained about himself or herself should be addressed to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Request for access to these records should be
sent to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contest of information included in these
records should be sent to the System Manger.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from the
following categories of sources: (1) Complainants, witnesses, etc., in discrimination complaints; (2)
Reports of investigations and Counselors' Reports; (3) Copies of documents relevant to any EO
investigation; (4) Records of hearings on complaint; and (5) Correspondence.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 11" toc="yes">
<systemNumber>-11</systemNumber>

<subsection type="systemName">Employee Pay and Leave Record Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Human Resources, Corporation for National and Community Service, 1201 New York Avenue, NW.,
Washington, DC, 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Corporation employees and former employees.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel
actions including
appointment, promotion and termination actions; savings bond applications; allotments; IRS tax
withholdings, employment applications, and records regarding collections for overpayments; and time and
attendance records.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>GAO Policy and Procedures Manual; 31 U.S.C.
66(a); and the Budget and Accounting Procedures Act of 1950, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide a system whereby Corporation employees can track
payroll and leave information.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information from these records is routinely
provided: (1) To the U.S. Department of Treasury for payroll and savings bonds and other deduction
purposes; (2) to the Internal Revenue Service for tax deductions; and (3) to participating insurance
companies holding policies with respect to employees of the Corporation. Also, see General Routine Uses
contained in Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders in locked metal file cabinets. Individual Time and
Attendance records maintained by designated agency timekeepers are stored in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are by name in alphabetical order.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available to Corporation employees with a job
related need.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for three (3) years after
the end of the fiscal year in which an employee terminates employment and then retired to the Federal
Records Center in accordance with General Accounting Office instructions.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Payroll Supervisor, Corporation for National and
Community Service, Human Resources, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See the Notification paragraph in the Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See the Access and Contest paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See the Access and Contest paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Corporation employee to whom the record
pertains.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 12" toc="yes">
<systemNumber>-12</systemNumber>

<subsection type="systemName">Freedom of Information Act and Privacy Act Request Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of the Freedom of Information Act (FOIA)/Privacy Act (PA) Officer, Corporation for National
and Community Service, 1201 New York Avenue, NW., Washington, DC, 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Persons who have submitted FOIA/PA requests.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Formal
requests (FOIA/PA), research
data, written decisions, and relevant correspondence, including final responses to the requesters.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Freedom of Information Act of 1966, as
amended, and the Privacy Act of 1974, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain files of FOIA/PA requests and the Corporation's
responses.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders which are stored in locked metal file cabinets. Computerized
files are maintained on the Corporation FOIA/PA Officer's computer.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by number and by year.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in the system are available only to the Corporation
FOIA/Privacy Act Officer or those officials authorized by the Corporation FOIA/Privacy Act Officer with a
need for access of such records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records concerning requests and appeals are
destroyed three (3) years after initial request.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Corporation FOIA/Privacy Act Officer, Corporation for
National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See Notification paragraph in the Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Access and Consent paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See Access and Contest paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals engaging in official FOIA/PA requests as well as from responses issued by
officials of the Corporation.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 13" toc="yes">
<systemNumber>-13</systemNumber>

<subsection type="systemName">Legal Office Litigation/Correspondence Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of the General Counsel, Corporation for National and Community Service, 1201 New York
Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Individuals involved in litigation which requires General Counsel action.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Statements; affidavits/declarations;
investigatory and administrative reports; personnel, financial, medical and business records; discovery and
discovery responses; motions; orders, rulings; letters; messages; forms; reports; surveys; audits; summons;
English translations of foreign documents; photographs; legal opinions; subpoenas; pleadings; memos;
related correspondence; briefs; petitions; court records involving litigation; and related matters.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>These records are maintained under general
authority of the Office of the General Counsel to represent the Corporation in connection with its dealings
with its employees, and the general functions of the Office of the General Counsel to provide advice and
counsel to the Chief Executive Officer of the Corporation and his or her staff.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain files relating to litigation matters involving the
Corporation.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To prepare correspondence and materials for
litigation.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders which are stored in locked metal file cabinets. Computerized
files are maintained on employee computers.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name of individual and the year litigation commenced.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to employees assigned to the
General Counsel Office or those officials authorized by the General Counsel with a need of such records in
the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained in the Office of the
General Counsel for one (1) year after case closure. Records will then be sent to the Federal Records
Center where they will be destroyed after ten (10) years.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>General Counsel, Corporation for National and Community
Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Employees wishing to determine if this system
contains records relating to them should contact the Corporation for National and Community Service,
General Counsel Office, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Litigation files are not subject to access.
Other files may be accessed in accordance with agency-wide regulations.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contest of information included in these
records should be sent to the System Manager.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is obtained from the following categories
of sources: (1) Corporation employees; (2) Correspondence and reports from persons and agencies dealing
with the agency and its employees; (3) Work product and research by lawyers of the office; and (4) Court
records.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Any information compiled in reasonable anticipation
of a civil action or proceeding. 5 U.S.C. 552a(d)(5).

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 14" toc="yes">
<systemNumber>-14</systemNumber>

<subsection type="systemName">Merit Promotion Plan Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Human Resources, Corporation for National and Community Service, 1201 New York Avenue, NW.,
Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Applicants for employment with the Corporation.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>These
files contain copies of
applications for employment (SF-612 or resumes) submitted by applicants and other background information
regarding qualifications of the applicant for positions in the Corporation.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended, and the National Community Service Act of 1990, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide documentation necessary to support the Corporation's
merit selection process.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The contents of these files are used as follows:
(1) To Human Resources regarding suitability or qualifications of an applicant for employment; and (2) to
any source which requests information in the course of an inquiry regarding the qualifications of an
applicant to identify the individual, inform the source of the nature and purpose of the inquiry, and to
identify the type of information requested. Also, see General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by vacancy announcement number.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available to Corporation employees with a job
related need.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are destroyed when applications are two
(2) years old. Applications which resulted in appointment are filed in the Official Personnel Folder and
subsequently retired to the Federal Records Center, St. Louis, Missouri.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources, Corporation for National and
Community Service, 1201 New York Avenue, NW, Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>See the Notification paragraph in the Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See the Access and Contest paragraph in the
Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures category.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the following
categories of sources: applications and other personnel forms furnished by the individual; written
references from sources disclosed by the applicant, such as, employers and schools.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 15" toc="yes">
<systemNumber>-15</systemNumber>

<subsection type="systemName">Office of the Inspector General Investigative Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of the Inspector General, Corporation for National and Community Service, 1201 New York
Avenue, NW, Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Subjects, complainants, and witnesses of investigations, complaints, or other matters, including
(but not necessarily limited to) former and present Corporation employees; former and present Corporation
grant recipients, applicants, consultants, contractors and subcontractors and their employees; and other
parties doing business or proposing to conduct business with the Corporation or its recipients, contractors
and subcontractors.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>All
correspondence relevant to the
investigation; all internal staff memoranda; information provided by subjects, witnesses, and governmental
investigatory or law enforcement organizations; copies of all subpoenas issued during the investigation;
affidavits, statements from witnesses, memoranda of interviews, transcripts of testimony taken in the
investigation and accompanying exhibits; documents and records or copies obtained during the investigation;
working papers of the staff, investigative notes, and other documents and records relating to the
investigation; information about criminal, civil, or administrative referrals; and opening reports,
progress reports, and closing reports, with recommendations for corrective action.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Inspector General Act of 1978, as amended,
5 U.S.C. app. 3.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain files of investigative and reporting activities
carried out by the Office of the Inspector General.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Referral to Federal, state, local and foreign
investigative or prospective authorities. A record in the system of records, which indicates either by
itself or in combination with other information within the Corporation's possession, a violation or
potential violation of law, whether civil, criminal or regulatory and whether arising by general statute or
particular program statute, or by regulation, rule or order issued pursuant thereto, may be disclosed, as a
routine use, to the appropriate Federal, foreign, state or local agency or professional organization
charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or
implementing or investigating or prosecuting such violation or charged with enforcing or implementing the
statue or rule, regulation or order issued pursuant thereto.

</p><p>2. Disclosure to a Federal or state grand jury agent pursuant to a Federal or state grand jury
subpoena or prosecution request that such record be released for the purpose of its introduction to a grand
jury.

</p><p>3. Referral to suspension/debarment authorities, internal to the Corporation, when the record
released is germane to a determination of the propriety of, or necessity for, a suspension or debarment
action.

</p><p>4. Referral to Federal, state, local and professional licensing authorities when the record to be
released reflects on the moral, educational, or vocational qualifications of an individual holding a
license or seeking to be licensed.

</p><p>5. Disclosure to a contractor, grantee, or subgrantee or other recipient of Federal funds, when the
record to be released reflects serious inadequacies with the recipient's personnel, and disclosure of the
record is for the purpose of permitting the recipient to effect corrective action in the Government's best
interest.

</p><p>6. Disclosure to a contractor, grantee, or subgrantee or other recipient of Federal funds, when the
recipient has incurred an indebtedness to the Government through its receipt of Government funds, and
release of the record is for the purpose of allowing the debtor to effect a collection against a third
party.

</p><p>7. Disclosure to any source, either private or governmental, to the extent necessary to secure from
such source information relevant to, and sought in furtherance of, a legitimate investigation or audit.

</p><p>8. Disclosure to a domestic, foreign or international governmental agency considering personnel or
other internal actions, such as assignment, hiring, promotion, or retention of an individual, issuance of a
security clearance, reporting an investigation of an individual, award or other benefit, to the extent that
the information is relevant to such agency's decision on the matter.

</p><p>9. Disclosure to the Office of Government Ethics (OGE) for any purpose consistent with OGE's
mission, including the compilation of statistical data, or the mission of the OIG.

</p><p>10. Disclosure to a Board of Contract Appeals, the General Accounting Office or other tribunal
hearing a bid protest involving a Corporation or OIG procurement.

</p><p>11. Disclosure to a domestic, foreign or international government law enforcement agency maintaining
civil, criminal or other relevant enforcement information, or other pertinent information, in order that
the OIG may obtain information relevant to a decision concerning the assignment, hiring, promotion, or
retention of an individual, the issuance of a security clearance, the letting of a contract, or the
issuance of a license, grant, or other benefit.

</p><p>12. Disclosure to the Department of Justice in order to obtain the Department's advice regarding
OIG's obligations under the Freedom of Information Act.

</p><p>13. Disclosure to the Office of Management and Budget (OMB) in order to obtain OMB's advice
regarding OIG's obligations under the Privacy Act.

</p><p>14. Disclosure to a member of Congress making a request at the behest of a party protected under the
Privacy Act, when the member of Congress informs the appropriate official that the individual to whom the
record pertains has authorized the member of Congress to have access.

</p><p>15. Disclosure to any Federal agency pursuant to the receipt of a valid subpoena.

</p><p>16. Disclosure to the U.S. Department of the Treasury or the U.S. Department of Justice when the
Corporation or the OIG is seeking to obtain taxpayer information from the Internal Revenue Service.

</p><p>17. Disclosure to debt collection contractors for the purpose of collecting delinquent debts as
authorized by the Debt Collection Improvement Act of 1996 (31 U.S.C. 3713).

</p><p>18. Disclosure to a "consumer reporting agency"  as that term is defined in the Fair Credit
Reporting Act (15 U.S.C. 1681a(f)), and the Federal Claims Collection Act of 1966 (31 U.S.C. 3701 (a)(3)),
in order to obtain information in the course of an investigation or audit.

</p><p>19. Disclosure to Corporation or OIG counsel, an administrative hearing tribunal, or counsel to the
adverse party, in Program Fraud Civil Remedies Act or other litigation.

</p><p>20. Disclosure to a Federal, State, or local agency for use in computer matching programs to prevent
and detect fraud and abuse in benefit or other programs, to support civil and criminal law enforcement
activities of those agencies and their components, and to collect debts and overpayments owed to those
agencies and their components.

</p><p>21. Disclosure to any court, magistrate or administrative authority during the course of any
litigation or settlement negotiations in which the Corporation is a party or has an interest. A record in
the system of records may be disclosed in a proceeding before a court or adjudicative body before which the
Corporation or the OIG is authorized to appear, or in the course of settlement negotiations involving--

</p><p>(1) OIG, the Corporation, or any component thereof;

</p><p>(2) Any employee of the OIG or the Corporation in his or her official capacity;

</p><p>(3) Any employee of the Corporation in his or her individual capacity, where the Government has
agreed to represent the employee; or

</p><p>(4) The United States, where the OIG determines that the litigation is likely to affect the OIG or
the Corporation or any of its components.

</p><p>22. Disclosure to OIG's or the Corporation's legal representative, including the U.S. Department of
Justice and other outside legal counsel, when the OIG or the Corporation is a party in actual or
anticipated litigation or has an interest in such litigation.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>The Office of the Inspector General Investigative Files consist of paper records maintained in
folders and an automated data base maintained on computer diskettes. The folders and diskettes are stored
in locked metal file cabinets. The file cabinets are located in the Office of the Inspector General.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are retrieved by a unique control number
assigned to each investigation.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in the system are available only to those persons
whose duties require such access. The records are kept in limited access areas during duty hours and in
locked file cabinets in a locked office at all other times.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be held in the office pursuant to
General Records Schedule 22, June 1988, and will be destroyed by shredding or burning when no longer
needed.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Inspector General, Office of the Inspector General,
Corporation for National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether this system of records
contains a record pertaining to the requesting individual, the individual should write to the System
Manager furnishing his or her name, address, telephone number, and social security number.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification Procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend
information maintained in this system of records should write to the System Manager, setting forth the
basis for which the individual believes the record is incomplete, irrelevant, incorrect or untimely.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is
obtained from: Corporation staff and official Corporation records; current and former employees,
contractors, grantees and their employees; subgrantees and their employees; AmeriCorps members or former
members in Corporation-funded programs; and non-Corporation persons. Individuals to be interviewed and
records to be examined are selected based on the nature of the allegations being investigated.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>The Office of Inspector General published exemptions
under 5 U.S.C. 552a(j) and (k).

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 16" toc="yes">
<systemNumber>-16</systemNumber>

<subsection type="systemName">Travel Authorization Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Accounting and Financial Management Services, Corporation for National and Community
Service, 1201 New York Avenue, NW., Washington, DC, 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Corporation employees or any other person invited to travel at the expense of the Corporation.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The
records consist of travel
authorizations, vouchers, receipts, payment records, and other materials related to official travel.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended, and the Budget and Accounting
Procedures Act of 1950, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record and manage the payment of expenses for official
travel.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are maintained in file folders in locked metal file cabinets.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed alphabetically by name.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available only to staff in the Office of
Accounting and Financial Management Services, and other appropriate Corporation officials with the need for
such records in the performance of their duties.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are held for three (3) years and then
retired to the Federal Records Center.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Accounting and Financial Management
Services, Corporation for National and Community Service, 1201 New York Avenue NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system about an individual, that individual should submit a request in writing to the System Manager giving
name, taxpayer identification number, and address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Anyone desiring to contest or amend
information contained in this system should write to the System Manager and set forth the basis for which
the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals engaging in official travel as well as documents issued by the Corporation
officials involved with authorizing and managing travel.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 17" toc="yes">
<systemNumber>-17</systemNumber>

<subsection type="systemName">Momentum Financials Vendor Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Accounting and Financial Management Services, Corporation for National and Community
Service, 1201 New York Avenue, NW., Washington, DC, 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>All individuals with whom the Corporation does business.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>The data
recorded includes the name
and address of the entity doing business with the Corporation, ABA routing number, financial institution
name and address, depositor account number and the taxpayer identification number; e.g., the SSN of an
individual and the TIN of an organization.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended; the National and Community Service Act of 1990, as amended, and the Budget and Accounting
Procedures Act of 1950, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To maintain a single registry of entities with which the agency
does business.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Data is shared with the Department of Health and
Human Services in the servicing of Corporation grant recipients; data may be disclosed to the U.S.
Department of Justice, the U.S. Department of Treasury or the General Accounting Office in connection with
debt servicing activities or to the Internal Revenue Service in the reporting of disbursements as required
by the Internal Revenue Code. Also, see General Routine Uses contained in Preliminary Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Data is stored on magnetic media in a computer system with access controlled by a security system
that requires passwords and identification of each user.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data can be retrieved from the system electronically by
name or TIN.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to data stored on magnetic media is controlled by a
security system that requires password and identification of each user.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are held for three (3) years and then
retired to the Federal Records Center.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Accounting and Financial Management
Services, Corporation for National and Community Service, 1201 New York Avenue, NW., Washington, DC, 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system of records about an individual, that individual should submit a request in writing to the System
Manager giving name, taxpayer identification number, and address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Anyone desiring to contest or amend
information contained in this system should write to the System Manager and set forth the basis for which
the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals covered by the system as well as documents issued by the Corporation officials
involved with managing funds.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.

</p></xhtmlContent></subsection></section>

<section id="CORPORATION 18" toc="yes">
<systemNumber>-18</systemNumber>

<subsection type="systemName">AmeriCorps*VISTA Volunteer Management System Files.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Office of Accounting and Financial Management Services, AmeriCorps*VISTA Payroll Office,
Corporation for National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Current and former AmeriCorps*VISTA members.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>Records
include name, address, social
security number, data concerning the individual's sex, marital status, skills, service as an
AmeriCorps*VISTA member, including dates served and projects served, amounts paid to the member while
serving, amounts overpaid, and repayment records of such overpayment.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service of 1973, as
amended, and the Budget and Accounting Procedures Act of 1950, as amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To record payments and allowances to AmeriCorps*VISTA members.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement. Information is also disclosed to the Social Security Administration and the Internal Revenue
Service about the funds paid to comply with legal requirements that enable these agencies to perform their
functions. Data from the system is also disclosed to the Financial Management Service of the U.S.
Department of the Treasury to enable payments to be made.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Manual data is stored alphabetically in locked filing cabinets that are kept in a room that is only
used for storing such materials. That room is kept locked except when employees who work with the
AmeriCorps*VISTA member payroll system are using the data. Access by all other individuals is not allowed.
Data is also stored on magnetic media in a computer system with access controlled by a security system that
requires passwords and identification of each user.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data can be retrieved by individual name for manual
records or by social security number for automated records.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The storage room is kept locked except when employees who
work with the AmeriCorps*VISTA member payroll system are using the data. Access by all other individuals is
not allowed. Access to data stored on magnetic media is controlled by a security system that requires
passwords and identification of each user.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are held for three (3) years and then
retired to the Federal Records Center.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Accounting and Financial Management
Services, Corporation for National and Community Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system of records about an individual, that individual should submit a request in writing to the System
Manager giving name, taxpayer identification number, and address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedure.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Anyone desiring to contest or amend
information contained in this system should write to the System Manager and set forth the basis for which
the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from documents
submitted by individuals covered by the system as well as documents issued by Corporation officials
involved with managing funds.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.




</p></xhtmlContent></subsection></section>

<section id="CORPORATION 19" toc="yes">
<systemNumber>-19</systemNumber>

<subsection type="systemName">USA Freedom Corps Record of Service.

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Corporation for National and Community Service, Office of Public Affairs, 1201 New York Avenue,
NW., Washington, DC 20525.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Individuals who have recorded information on their community service participation.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Participant's e-mail address,
participant's length of service, and information about the volunteer's history of service.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National and Community Service Act of 1990, as
amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide citizens a way to track their service time and
record their service hours.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>Records are stored in a database maintained by a Corporation contractor.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The participant's e-mail address retrieves records.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The information is available only to Corporation and USA
Freedom Corps staff. It is not available to anyone else without the express written consent from the
individual to release his/her information.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records are maintained permanently.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Webmaster, Corporation for National and Community
Service, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system about an individual, a participant should contact the Corporation for National and Community
Service, Attn: Webmaster, 1201 New York Avenue, NW., Washington, DC 20525, and provide his/her e-mail
address.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>Anyone desiring to contest or amend information maintained in his/her electronic record may do so
by addressing such request to the Corporation for National and Community Service, Attn: Privacy Act
Officer, 1201 New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data is obtained from the electronic entries
made by the participant into our registration system.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.


</p></xhtmlContent></subsection></section>

<section id="CORPORATION 20" toc="yes">
<systemNumber>-20</systemNumber>

<subsection type="systemName">Join Senior Service Now Web-based Recruiting System (JASON).

</subsection><subsection type="systemLocation"><xhtmlContent>

<p>Electronic records may be maintained by either the National Senior Service Corps (Senior Corps) or
a Corporation contractor.

</p></xhtmlContent></subsection><subsection type="categoriesOfIndividuals"><xhtmlContent>

<p>Prospective senior volunteers who voluntarily elect to use the JASON system to seek placement with
organizations seeking the services of senior volunteers.

</p></xhtmlContent></subsection> <subsection type="categoriesOfRecords"><xhtmlContent><p>
Registration Data, Volunteer Interest
Profile, Volunteer-Seeking Organization or Project Data Organizations.

</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Domestic Volunteer Service Act of 1973, as
amended.

</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To match prospective senior volunteers who voluntarily elect to
use the JASON system to seek placement with organizations seeking the services of senior volunteers.

</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>See General Routine Uses Contained in Preliminary
Statement.

</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>

<p>See General Routine Uses contained in Preliminary Statement. Information is collected
electronically and stored on computers.

</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information stored by an individual is retrievable by
user name and password that provides access to the data he or she provided to the system.

</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Electronic records are protected by the use of passwords.

</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained indefinitely to permit
longitudinal analyses, but archived periodically and stored in a secure location.

</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Senior Program Officer, Technical Assistance and Project
Information Systems, National Senior Service Corps, Corporation for National and Community Service, 1201
New York Avenue, NW., Washington, DC 20525.

</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine whether there is a record in the
system about an individual, that individual should submit a request, in writing, to the system manager
giving their full name, and user ID used to access JASON.

</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See Notification procedures.

</p></xhtmlContent></subsection><subsection type="contestingRecordProcedures"><xhtmlContent>

<p>Anyone desiring to contest or amend information in this system should write to the system manager
and set forth the basis for which the record is believed to be incomplete or incorrect.

</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data in this system is obtained from individual
seniors seeking to opportunities to volunteer their services and from organizations with projects who are
seeking senior volunteers. Furnishing of information to the system is voluntary.

</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>


<regulations id="reg" toc="yes">
<regulationsTitle number="45">
<heading>Public Welfare</heading>
<regulationsChapter number="XXV">
<heading>Corporation for National and Community Service</heading>
<regulationsPart number="2508">
<heading>IMPLEMENTATION OF THE PRIVACY ACT OF 1974</heading>
<xhtmlContent>
<p>Sec.
</p><p>2508.1 Definitions.
</p><p>2508.2 What is the purpose of this part?
</p><p>2508.3 What is the Corporation's Privacy Act policy?
</p><p>2508.4 When can Corporation records be disclosed?
</p><p>2508.5 When does the Corporation publish its notice of its system of records?
</p><p>2508.6 When will the Corporation publish a notice for new routine uses of information in its system
of records?
</p><p>2508.7 To whom does the Corporation provide reports to regarding changes in its system of records?
</p><p>2508.8 Who is responsible for establishing the Corporation's rules of conduct for Privacy Act
compliance?
</p><p>2508.9 What officials are responsible for the security, management and control of Corporation record
keeping systems?
</p><p>2508.10 Who has the responsibility for maintaining adequate technical, physical, and security
safeguards to prevent unauthorized disclosure or destruction of manual and automatic record systems?
</p><p>2508.11 How shall offices maintaining a system of records be accountable for those records to
prevent unauthorized disclosure of information?
</p><p>2508.12 What are the contents of the systems of records that are to be maintained by the
Corporation?
</p><p>2508.13 What are the procedures for acquiring access to Corporation records by an individual about
whom a record is maintained?
</p><p>2508.14 What are the identification requirements for individuals who request access to records?
</p><p>2508.15 What are the procedures for requesting inspection of, amendment or correction to, or appeal
of an individual's records maintained by the Corporation other than that individual's official personnel
file?
</p><p>2508.16 What are the procedures for filing an appeal for refusal to amend or correct records?
</p><p>2508.17 When shall fees be charged and at what rate?
</p><p>2508.18 What are the penalties for obtaining a record under false pretenses?
</p><p>2508.19 What Privacy Act exemptions or control of systems of records are exempt from disclosure?
</p><p>2508.20 What are the restrictions regarding the release of mailing lists?
</p><p><b>Authority:</b> 5 U.S.C. 552a; 42 U.S.C. 12501 <i>et seq.</i>; 42 U.S.C. 4950 <i>et seq.</i>
</p><p><b>Source:</b> 64 FR 19294, Apr. 20, 1999, unless otherwise noted.</p>

<p><b>&#167;2508.1 Definitions.
</b></p><p>(a) <i>Amend</i> means to make a correction to, or expunge any portion of, a record about an
individual which that individual believes is not accurate, relevant, timely, or complete.
</p>
<p>(b) <i>Appeal Officer</i> means the individual delegated the responsibility to act on all appeals filed
under the Privacy Act.
</p>
<p>(c) <i>Chief Executive Officer</i> means the Head of the Corporation.
</p>
<p>(d) <i>Corporation</i> means the Corporation for National and Community Service.
</p>
<p>(e) <i>Individual</i> means any citizen of the United States or an alien lawfully admitted for permanent
residence.
</p>
<p>(f) <i>Maintain</i> means to collect, use, store, disseminate or any combination of these recordkeeping
functions; exercise of control over and therefore, responsibility and accountability for, systems of
records.
</p>
<p>(g) <i>Personnel record</i> means any information about an individual that is maintained in a system of
records by the Corporation that is needed for personnel management or processes such as staffing,
employment development, retirement, grievances, and appeals.
</p>
<p>(h) <i>Privacy Act Officer</i> means the individual delegated the authority to allow access to, the
release of, or the withholding of records pursuant to an official Privacy Act request. The Privacy Act
Officer is further delegated the authority to make the initial determination on all requests to amend
records.
</p>
<p>(i) <i>Record</i> means any document or other information about an individual maintained by the agency
whether collected or grouped, and including, but not limited to, information regarding education, financial
transactions, medical history, criminal or employment history, or any other personal information that
contains the name or other personal identification number, symbol, etc. assigned to such individual.
</p>
<p>(j) <i>Routine use</i> means, with respect to the disclosure of a record, the use of such record for a
purpose which is compatible with the purpose for which it was collected.
</p>
<p>(k) <i>System of records</i> means a group of any records under the maintenance and control of the
Corporation from which information is retrieved by use of the name of an individual or by some personal
identifier of the individual.

</p>
<p><b>&#167;2508.2
 What is the purpose of this part?
</b></p><p>The purpose of this part is to set forth the basic policies of the Corporation governing the
maintenance of its system of records which contains personal information concerning its employees as
defined in the Privacy Act (5 U.S.C. 552a). Records included in this part are those described in aforesaid
act and maintained by the Corporation and/or any component thereof.

</p><p><b>&#167;2508.3
 What is the Corporation's Privacy Act policy?
</b></p><p>It is the policy of the Corporation to protect, preserve, and defend the right of privacy of any
individual about whom the Corporation maintains personal information in any system of records and to
provide appropriate and complete access to such records including adequate opportunity to correct any
errors in said records. Further, it is the policy of the Corporation to maintain its records in such a
manner that the information contained therein is, and remains material and relevant to the purposes for
which it is received in order to maintain its records with fairness to the individuals who are the subjects
of such records.

</p><p><b>&#167;2508.4
 When can Corporation records be disclosed?
</b></p><p>(a) (1) The Corporation will not disclose any record that is contained in its system of records
by any means of communication to any person, or to another agency, except pursuant to a written request by,
or with the prior written consent of the individual to whom the record pertains, unless disclosure of the
record would be:
</p><p>(i) To employees of the Corporation who maintain the record and who have a need for the record in
the performance of their official duties;
</p><p>(ii) When required under the provisions of the Freedom of Information Act (5 U.S.C. 552);
</p><p>(iii) For routine uses as appropriately published in the annual notice of the Federal Register;
</p><p>(iv) To the Bureau of the Census for purposes of planning or carrying out a census or survey or
related activity pursuant to the provisions of title 13;
</p><p>(v) To a recipient who has provided the Corporation with advance adequate written assurance that the
record will be used solely as a statistical research or reporting record, and the record is to be
transferred in a form that is not individually identifiable;
</p><p>(vi) To the National Archives and Records Administration of the United States as a record which has
sufficient historical or other value to warrant its continued preservation by the United States Government,
or for evaluation by the Archivist of the United States or the designee of the Archivist to determine
whether the record has such value;
</p><p>(vii) To another agency or to an instrumentality of any governmental jurisdiction within or under
the control of the United States for civil or criminal law enforcement activity if the activity is
authorized by law, and if the head of the agency or instrumentality has made a written request to the
Corporation for such records specifying the particular portion desired and the law enforcement activity for
which the record is sought. Such a record may also be disclosed by the Corporation to the law enforcement
agency on its own initiative in situations in which criminal conduct is suspected provided that such
disclosure has been established as a routine use or in situations in which the misconduct is directly
related to the purpose for which the record is maintained;
</p><p>(viii) To a person pursuant to a showing of compelling circumstances affecting the health or safety
of any individual if, upon such disclosure, notification is transmitted to the last known address of such
individual;
</p><p>(ix) To either House of Congress, or, to the extent of matter within its jurisdiction, any committee
or subcommittee thereof, any joint committee of Congress or subcommittee of any such joint committee;
</p><p>(x) To the Comptroller General or any of his or her authorized representatives, in the course of the
performance of official duties in the General Accounting Office;
</p><p>(xi) Pursuant to an order of a court of competent jurisdiction served upon the Corporation pursuant
to 45 CFR 1201.3, and provided that if any such record is disclosed under such compulsory legal process and
subsequently made public by the court which issued it, the Corporation must make a reasonable effort to
notify the individual to whom the record pertains of such disclosure;
</p><p>(xii) To a contractor, expert, or consultant of the Corporation (or an office within the
Corporation) when the purpose of the release to perform a survey, audit, or other review of the
Corporation's procedures and operations; and
</p><p>(xiii) To a consumer reporting agency in accordance with section 3711(f) of title 31.

</p><p><b>&#167;2508.5
 When does the Corporation publish its notice of its system of records?
</b></p><p>The Corporation shall publish annually a notice of its system of records maintained by it as
defined herein in the format prescribed by the General Services Administration in the <i>Federal
Register</i>; provided, however, that such publication shall not be made for those systems of records
maintained by other agencies while in the temporary custody of the Corporation.

</p>
<p><b>&#167;2508.6
 When will the Corporation publish a notice for new routine uses of information in its system of records?
</b></p><p>At least 30 days prior to publication of information under the preceding section, the
Corporation shall publish in the <i>Federal Register</i> a notice of its intention to establish any new
routine use of any system of records maintained by it with an opportunity for public comments on such use.
Such notice shall contain the following:
</p>
<p>(a) The name of the system of records for which the routine use is to be established.
</p><p>(b) The authority for the system.
</p><p>(c) The purpose for which the record is to be maintained.
</p><p>(d) The proposed routine use(s).
</p><p>(e) The purpose of the routine use(s).
</p><p>(f) The categories of recipients of such use. In the event of any request for an addition to the
routine uses of the systems which the Corporation maintains, such request may be sent to the following
office: Corporation for National and Community Service, Director, Administration and Management Services,
Room 6100, 1201 New York Avenue, NW, Washington, DC 20525.

</p><p><b>&#167;2508.7
 To whom does the Corporation provide reports regarding changes in its system of records?
</b></p><p>The Corporation shall provide to the Committee on Government Operations of the House of
Representatives, the Committee on Governmental Affairs of the Senate, and the Office of Management and
Budget, advance notice of any proposal to establish or alter any system of records as defined herein. This
report will be submitted in accordance with guidelines provided by the Office of Management and Budget.

</p><p><b>&#167;2508.8
 Who is responsible for establishing the Corporation's rules of conduct for Privacy Act compliance?
</b></p><p>(a) The Chief Executive Officer shall ensure that all persons involved in the design,
development, operation or maintenance of any system of records as defined herein are informed of all
requirements necessary to protect the privacy of individuals who are the subject of such records. All
employees shall be informed of all implications of the Act in this area including the civil remedies
provided under 5 U.S.C. 552a(g)(1) and the fact that the Corporation may be subject to civil remedies for
failure to comply with the provisions of the Privacy Act and this regulation.
</p><p>(b) The Chief Executive Officer shall also ensure that all personnel having access to records
receive adequate training in the protection of the security of personal records, and that adequate and
proper storage is provided for all such records with sufficient security to assure the privacy of such
records.

</p><p><b>&#167;2508.9
 What officials are responsible for the security, management and control of Corporation record keeping
 systems?
</b></p><p>(a) The Director of Administration and Management Services shall have overall control and
supervision of the security of all systems of records and shall be responsible for monitoring the security
standards set forth in this regulation.
</p><p>(b) A designated official (System Manager) shall be named who shall have management responsibility
for each record system maintained by the Corporation and who shall be responsible for providing protection
and accountability for such records at all times and for insuring that such records are secured in
appropriate containers whenever not in use or in the direct control of authorized personnel.

</p><p><b>&#167;2508.10
 Who has the responsibility for maintaining adequate technical, physical, and security safeguards to
 prevent unauthorized disclosure or destruction of manual and automatic record systems?
</b></p><p>The Chief Executive Officer has the responsibility of maintaining adequate technical, physical,
and security safeguards to prevent unauthorized disclosure or destruction of manual and automatic record
systems. These security safeguards shall apply to all systems in which identifiable personal data are
processed or maintained, including all reports and outputs from such systems that contain identifiable
personal information. Such safeguards must be sufficient to prevent negligent, accidental, or unintentional
disclosure, modification or destruction of any personal records or data, and must furthermore minimize, to
the extent practicable, the risk that skilled technicians or knowledgeable persons could improperly obtain
access to modify or destroy such records or data and shall further insure against such casual entry by
unskilled persons without official reasons for access to such records or data.
</p><p>(a) <i>Manual systems.</i> (1) Records contained in a system of records as defined herein may be
used, held or stored only where facilities are adequate to prevent unauthorized access by persons within or
outside the Corporation.
</p>
<p>(2) All records, when not under the personal control of the employees authorized to use the records,
must be stored in a locked metal filing cabinet. Some systems of records are not of such confidential
nature that their disclosure would constitute a harm to an individual who is the subject of such record.
However, records in this category shall also be maintained in locked metal filing cabinets or maintained in
a secured room with a locking door.
</p><p>(3) Access to and use of a system of records shall be permitted only to persons whose duties require
such access within the Corporation, for routine uses as defined in &#167; 2508.4 as to any given system, or
for such other uses as may be provided herein.
</p><p>(4) Other than for access within the Corporation to persons needing such records in the performance
of their official duties or routine uses as defined in &#167; 2508.4, or such other uses as provided
herein, access to records within a system of records shall be permitted only to the individual to whom the
record pertains or upon his or her written request to the Director, Administration and Management Services.
</p><p>(5) Access to areas where a system of records is stored will be limited to those persons whose
duties require work in such areas. There shall be an accounting of the removal of any records from such
storage areas utilizing a written log, as directed by the Director, Administration and Management Services.
The written log shall be maintained at all times.
</p><p>(6) The Corporation shall ensure that all persons whose duties require access to and use of records
contained in a system of records are adequately trained to protect the security and privacy of such
records.
</p><p>(7) The disposal and destruction of records within a system of records shall be in accordance with
rules promulgated by the General Services Administration.
</p><p>(b) <i>Automated systems.</i> (1) Identifiable personal information may be processed, stored or
maintained by automated data systems only where facilities or conditions are adequate to prevent
unauthorized access to such systems in any form. Whenever such data, whether contained in punch cards,
magnetic tapes or discs, are not under the personal control of an authorized person, such information must
be stored in a locked or secured room, or in such other facility having greater safeguards than those
provided for herein.
</p>
<p>(2) Access to and use of identifiable personal data associated with automated data systems shall be
limited to those persons whose duties require such access. Proper control of personal data in any form
associated with automated data systems shall be maintained at all times, including maintenance of
accountability records showing disposition of input and output documents.
</p><p>(3) All persons whose duties require access to processing and maintenance of identifiable personal
data and automated systems shall be adequately trained in the security and privacy of personal data.
</p><p>(4) The disposal and disposition of identifiable personal data and automated systems shall be done
by shredding, burning or in the case of tapes or discs, degaussing, in accordance with any regulations now
or hereafter proposed by the General Services Administration or other appropriate authority.

</p><p><b>&#167;2508.11
 How shall offices maintaining a system of records be accountable for those records to prevent unauthorized
 disclosure of information?
</b></p><p>(a) Each office maintaining a system of records shall account for all records within such system
by maintaining a written log in the form prescribed by the Director, Administration and Management
Services, containing the following information:
</p><p>(1) The date, nature, and purpose of each disclosure of a record to any person or to another agency.
Disclosures made to employees of the Corporation in the normal course of their duties, or pursuant to the
provisions of the Freedom of Information Act, need not be accounted for.
</p><p>(2) Such accounting shall contain the name and address of the person or agency to whom the
disclosure was made.
</p><p>(3) The accounting shall be maintained in accordance with a system of records approved by the
Director, Administration and Management Services, as sufficient for the purpose but in any event sufficient
to permit the construction of a listing of all disclosures at appropriate periodic intervals.
</p><p>(4) The accounting shall reference any justification or basis upon which any release was made
including any written documentation required when records are released for statistical or law enforcement
purposes under the provisions of subsection (b) of the Privacy Act of 1974 (5 U.S.C. 552a).
</p><p>(5) For the purpose of this part, the system of accounting for disclosures is not a system of
records under the definitions hereof, and need not be maintained within a system of records.
</p><p>(6) Any subject individual may request access to an accounting of disclosures of a record. The
subject individual shall make a request for access to an accounting in accordance with &#167; 2508.13. An
individual will be granted access to an accounting of the disclosures of a record in accordance with the
procedures of this subpart which govern access to the related record. Access to an accounting of a
disclosure of a record made under &#167; 2508.13 may be granted at the discretion of the Director,
Administration and Management Services.

</p><p><b>&#167;2508.12
 What are the contents of the systems of record that are to be maintained by the Corporation?
</b></p><p>(a) The Corporation shall maintain all records that are used in making determinations about any
individual with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure
fairness to the individual in the determination;
</p><p>(b) In situations in which the information may result in adverse determinations about such
individual's rights, benefits and privileges under any Federal program, all information placed in a system
of records shall, to the greatest extent practicable, be collected from the individual to whom the record
pertains.
</p><p>(c) Each form or other document that an individual is expected to complete in order to provide
information for any system of records shall have appended thereto, or in the body of the document:
</p><p>(1) An indication of the authority authorizing the solicitation of the information and whether the
provision of the information is mandatory or voluntary.
</p><p>(2) The purpose or purposes for which the information is intended to be used.
</p><p>(3) Routine uses which may be made of the information and published pursuant to &#167; 2508.6.
</p><p>(4) The effect on the individual, if any, of not providing all or part of the required or requested
information.
</p><p>(d) Records maintained in any system of records used by the Corporation to make any determination
about any individual shall be maintained with such accuracy, relevancy, timeliness, and completeness as is
reasonably necessary to assure fairness to the individual in the making of any determination about such
individual, provided, however, that the Corporation shall not be required to update or keep current retired
records.
</p><p>(e) Before disseminating any record about any individual to any person other than an employee in the
Corporation, unless the dissemination is made pursuant to the provisions of the Freedom of Information Act
(5 U.S.C. 552), the Corporation shall make reasonable efforts to ensure that such records are, or were at
the time they were collected, accurate, complete, timely and relevant for Corporation purposes.
</p><p>(f) Under no circumstances shall the Corporation maintain any record about any individual with
respect to or describing how such individual exercises rights guaranteed by the First Amendment of the
Constitution of the United States, unless expressly authorized by statute or by the individual about whom
the record is maintained, or unless pertinent to and within the scope of an authorized law enforcement
activity.
</p><p>(g) In the event any record is disclosed as a result of the order of a court of appropriate
jurisdiction, the Corporation shall make reasonable efforts to notify the individual whose record was so
disclosed after the process becomes a matter of public record.

</p><p><b>&#167;2508.13
 What are the procedures for acquiring access to Corporation records by an individual about whom a record
 is maintained?
</b></p><p>(a) Any request for access to records from any individual about whom a record is maintained will
be addressed to the Corporation for National and Community Service, Office of the General Counsel, Attn:
Privacy Act Officer, Room 8200, 1201 New York Avenue, NW, Washington, DC 20525, or delivered in person
during regular business hours, whereupon access to his or her record, or to any information contained
therein, if determined to be releasable, shall be provided.
</p><p>(b) If the request is made in person, such individual may, upon his or her request, be accompanied
by a person of his or her choosing to review the record and shall be provided an opportunity to have a copy
made of any record about such individual.
</p><p>(c) A record may be disclosed to a representative chosen by the individual as to whom a record is
maintained upon the proper written consent of such individual.
</p><p>(d) A request made in person will be promptly complied with if the records sought are in the
immediate custody of the Corporation. Mailed requests or personal requests for documents in storage or
otherwise not immediately available, will be acknowledged within 10 working days, and the information
requested will be promptly provided thereafter.
</p><p>(e) With regard to any request for disclosure of a record, the following procedures shall apply:
</p><p>(1) Medical or psychological records shall be disclosed to an individual unless, in the judgment of
the Corporation, access to such records might have an adverse effect upon such individual. When such
determination has been made, the Corporation may require that the information be disclosed only to a
physician chosen by the requesting individual. Such physician shall have full authority to disclose all or
any portion of such record to the requesting individual in the exercise of his or her professional
judgment.
</p><p>(2) Test material and copies of certificates or other lists of eligibles or any other listing, the
disclosure of which would violate the privacy of any other individual, or be otherwise exempted by the
provisions of the Privacy Act, shall be removed from the record before disclosure to any individual to whom
the record pertains.

</p><p><b>&#167;2508.14
 What are the identification requirements for individuals who request access to records?
</b></p><p>The Corporation shall require reasonable identification of all individuals who request access to
records to ensure that records are disclosed to the proper person.
</p><p>(a) In the event an individual requests disclosure in person, such individual shall be required to
show an identification card such as a drivers license, etc., containing a photo and a sample signature of
such individual. Such individual may also be required to sign a statement under oath as to his or her
identity, acknowledging that he or she is aware of the penalties for improper disclosure under the
provisions of the Privacy Act.
</p><p>(b) In the event that disclosure is requested by mail, the Corporation may request such information
as may be necessary to reasonably ensure that the individual making such request is properly identified. In
certain cases, the Corporation may require that a mail request be notarized with an indication that the
notary received an acknowledgment of identity from the individual making such request.
</p><p>(c) In the event an individual is unable to provide suitable documentation or identification, the
Corporation may require a signed notarized statement asserting the identity of the individual and
stipulating that the individual understands that knowingly or willfully seeking or obtaining access to
records about another person under false pretenses is punishable by a fine of up to $5,000.
</p><p>(d) In the event a requestor wishes to be accompanied by another person while reviewing his or her
records, the Corporation may require a written statement authorizing discussion of his or her records in
the presence of the accompanying representative or other persons.

</p><p><b>&#167;2508.15
 What are the procedures for requesting inspection of, amendment or correction to, or appeal of an
 individual's records maintained by the Corporation other than that individual's official personnel file?
</b></p><p>(a) A request for inspection of any record shall be made to the Director, Administration and
Management Services. Such request may be made by mail or in person provided, however, that requests made in
person may be required to be made upon a form provided by the Director of Administration and Management
Services who shall keep a current list of all systems of records maintained by the Corporation and
published in accordance with the provisions of this regulation. However, the request need not be in writing
if the individual makes his or her request in person. The requesting individual may request that the
Corporation compile all records pertaining to such individual at any named Service Center/State Office,
AmeriCorps*NCCC Campus, or at Corporation Headquarters in Washington, DC, for the individual's inspection
and/or copying. In the event an individual makes such request for a compilation of all records pertaining
to him or her in various locations, appropriate time for such compilation shall be provided as may be
necessary to promptly comply with such requests.
</p><p>(b) Any such requests should contain, at a minimum, identifying information needed to locate any
given record and a brief description of the item or items of information required in the event the
individual wishes to see less than all records maintained about him or her.
</p><p>(1) In the event an individual, after examination of his or her record, desires to request an
amendment or correction of such records, the request must be submitted in writing and addressed to the
Corporation for National and Community Service, Office of the General Counsel, Attn: Privacy Act Officer,
Room 8200, 1201 New York Avenue, NW, Washington, DC 20525. In his or her written request, the individual
shall specify:
</p><p>(i) The system of records from which the record is retrieved;
</p><p>(ii) The particular record that he or she is seeking to amend or correct;
</p><p>(iii) Whether he or she is seeking an addition to or a deletion or substitution of the record; and,
</p><p>(iv) His or her reasons for requesting amendment or correction of the record.
</p><p>(2) A request for amendment or correction of a record will be acknowledged within 10 working days of
its receipt unless the request can be processed and the individual informed of the Privacy Act Officer's
decision on the request within that 10 day period.
</p><p>(3) If the Privacy Act Officer agrees that the record is not accurate, timely, or complete, based on
a preponderance of the evidence, the record will be corrected or amended. The record will be deleted
without regard to its accuracy, if the record is not relevant or necessary to accomplish the Corporation's
function for which the record was provided or is maintained. In either case, the individual will be
informed in writing of the amendment, correction, or deletion and, if accounting was made of prior
disclosures of the record, all previous recipients of the record will be informed of the corrective action
taken.
</p><p>(4) If the Privacy Act Officer does not agree that the record should be amended or corrected, the
individual will be informed in writing of the refusal to amend or correct the record. He or she will also
be informed that he or she may appeal the refusal to amend or correct his or her record in accordance with
&#167; 2508.17.
</p><p>(5) Requests to amend or correct a record governed by the regulation of another government agency
will be forwarded to such government agency for processing and the individual will be informed in writing
of the referral.
</p><p>(c) In the event an individual disagrees with the Privacy Act Officer's initial determination, he or
she may appeal such determination to the Appeal Officer in accordance with &#167; 2508.17. Such request for
review must be made within 30 days after receipt by the requestor of the initial refusal to amend.

</p><p><b>&#167;2508.16
 What are the procedures for filing an appeal for refusal to amend or correct records?
</b></p><p>(a) In the event an individual desires to appeal any refusal to correct or amend records, he or
she may do so by addressing, in writing, such appeal to the Corporation for National and Community Service,
Office of the Chief Operating Officer, Attn: Appeal Officer, 1201 New York Avenue NW, Washington, DC 20525.
Although there is no time limit for such appeals, the Corporation shall be under no obligation to maintain
copies of original requests or responses thereto beyond 180 days from the date of the original request.
</p><p>(b) An appeal will be completed within 30 working days from its receipt by the Appeal Officer;
except that, the appeal authority may, for good cause, extend this period for an additional 30 days. Should
the appeal period be extended, the individual appealing the original refusal will be informed in writing of
the extension and the circumstances of the delay. The individual's request for access to or to amend or
correct the record, the Privacy Act Officer's refusal to amend or correct the record, and any other
pertinent material relating to the appeal will be reviewed. No hearing will be held.
</p><p>(c) If the Appeal Officer determines that the record that is the subject of the appeal should be
amended or corrected, the record will be amended or corrected and the individual will be informed in
writing of the amendment or correction. Where an accounting was made of prior disclosures of the record,
all previous recipients of the record will be informed of the corrective action taken.
</p><p>(d) If the appeal is denied, the subject individual will be informed in writing:
</p><p>(1) Of the denial and reasons for the denial;
</p><p>(2) That he or she has a right to seek judicial review of the denial; and
</p><p>(3) That he or she may submit to the Appeal Officer a concise statement of disagreement to be
associated with the disputed record and disclosed whenever the record is disclosed.
</p><p>(e) Whenever an individual submits a statement of disagreement to the Appeal Officer in accordance
with paragraph (d)(3) of this section, the record will be annotated to indicate that it is disputed. In any
subsequent disclosure, a copy of the subject individual's statement of disagreement will be disclosed with
the record. If the appeal authority deems it appropriate, a concise statement of the Appeal Officer's
reasons for denying the individual's appeal may also be disclosed with the record. While the individual
will have access to this statement of reasons, such statement will not be subject to correction or
amendment. Where an accounting was made of prior disclosures of the record, all previous recipients of the
record will be provided a copy of the individual's statement of disagreement, as well as the statement, if
any, of the Appeal Officer's reasons for denying the individual's appeal.

</p><p><b>&#167;2508.17
 When shall fees be charged and at what rate?
</b></p><p>(a) No fees shall be charged for search time or for any other time expended by the Corporation
to review or produce a record except where an individual requests that a copy be made of the record to
which he or she is granted access. Where a copy of the record must be made in order to provide access to
the record (e.g., computer printout where no screen reading is available), the copy will be made available
to the individual without cost.
</p><p>(b) The applicable fee schedule is as follows:
</p><p>(1) Each copy of each page, up to 8 1/2 x 14", made by photocopy or similar process is
$0.10 per page.
</p><p>(2) Each copy of each microform frame printed on paper is $0.25.
</p><p>(3) Each aperture card is $0.25.
</p><p>(4) Each 105-mm fiche is $0.25.
</p><p>(5) Each 100-foot role of 35-mm microfilm is $7.00.
</p><p>(6) Each 100-foot role of 16-mm microfilm is $6.00.
</p><p>(7) Each page of computer printout without regard to the number of carbon copies concurrently
printed is $0.20.
</p><p>(8) Copying records not susceptible to photocopying (e.g., punch cards or magnetic tapes), at actual
cost to be determined on a case-by-case basis.
</p><p>(9) Other copying forms (e.g., typing or printing) will be charged at direct costs, including
personnel and equipment costs.
</p><p>(c) All copying fees shall be paid by the individual before the copying will be undertaken. Payments
shall be made by check or money order payable to the "Corporation for National and Community Service,"  and
provided to the Privacy Act Officer processing the request.
</p><p>(d) A copying fee shall not be charged or collected, or alternatively, it may be reduced, when it is
determined by the Privacy Act Officer, based on a petition, that the petitioning individual is indigent and
that the Corporation's resources permit a waiver of all or part of the fee. An individual is deemed to be
indigent when he or she is without income or lacks the resources sufficient to pay the fees.
</p><p>(e) Special and additional services provided at the request of the individual, such as certification
or authentication, postal insurance and special mailing arrangement costs, will be charged to the
individual.
</p><p>(f) A copying fee totaling $5.00 or less shall be waived, but the copying fees for contemporaneous
requests by the same individual shall be aggregated to determine the total fee.

</p><p><b>&#167;2508.18
 What are the penalties for obtaining a record under false pretenses?
</b></p><p>The Privacy Act provides, in pertinent part that:
</p><p>(a) Any person who knowingly and willfully requests to obtain any record concerning an individual
from the Corporation under false pretenses shall be guilty of a misdemeanor and fined not more than $5,000
(5 U.S.C. 552a(I)(3)).
</p><p>(b) A person who falsely or fraudulently attempts to obtain records under the Privacy Act also may
be subject to prosecution under such other criminal statutes as 18 U.S.C. 494, 495 and 1001.

</p><p><b>&#167;2508.19
 What Privacy Act exemptions or control of systems of records are exempt from disclosure?
</b></p><p>(a) Certain systems of records that are maintained by the Corporation are exempted from
provisions of the Privacy Act in accordance with exemptions (j) and (k) of 5 U.S.C. 552a.
</p><p>(1) Exemption of Inspector General system of records. Pursuant to, and limited by 5 U.S.C. 552a(j)
(2), the system of records maintained by the Office of the Inspector General that contains the
Investigative Files shall be exempted from the provisions of 5 U.S.C. 552a, except subsections (b), (c) (1)
and (2), (e)(4) (A) through (F), (e)(6)(7), (9), (10), and (11), and (I), and 45 CFR 2508.11, 2508.12,
2508.13, 2508.14, 2508.15, 2508.16, and 2508.17, insofar as the system contains information pertaining to
criminal law enforcement investigations.
</p><p>(2) Pursuant to, and limited by 5 U.S.C. 552a(k)(2), the system of records maintained by the Office
of the Inspector General that contains the Investigative Files shall be exempted from 5 U.S.C. 552a (c)(3),
(d), (e)(1), (e)(4) (G), (H), and (I), and (f), and 45 CFR 2508.11, 2508.12, 2508.13, 2508.14, 2508.15,
2508.16, and 2508.17, insofar as the system contains investigatory materials compiled for law enforcement
purposes.
</p><p>(b) Exemptions to the General Counsel system of records. Pursuant to, and limited by 5 U.S.C.
552a(d)(5), the system of records maintained by the Office of the General Counsel that contains the Legal
Office Litigation/Correspondence Files shall be exempted from the provisions of 5 U.S.C. 552a(d)(5), and 45
CFR 2508.4, insofar as the system contains information compiled in reasonable anticipation of a civil
action or proceeding.

</p><p><b>&#167;2508.20
 What are the restrictions regarding the release of mailing lists?
</b></p><p>An individual's name and address may not be sold or rented by the Corporation unless such action
is specifically authorized by law. This section does not require the withholding of names and addresses
otherwise permitted to be made public.</p>

</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>





