<?xml version="1.0" encoding="UTF-8"?>

<pai>
<agency toc="yes">
<name>Department of Agriculture</name>
<abbrev>
USDA
</abbrev>
<previouslyPublished>
  <url> https://www.gpo.gov/fdsys/pkg/FR-2016-04-28/pdf/2016-09938.pdf</url>
  <title>USDA/Rural Development-1, Applicant, Borrower, Grantee, or Tenant File</title>
<date year="2016" month="4" day="28"/>
 </previouslyPublished>
<previouslyPublished>
<url>https://www.gpo.gov/fdsys/pkg/FR-2017-01-23/pdf/2017-01412.pdf </url>
<title> Office of Data Sciences (ODS) Research Aggregated Data Analysis Repository (RADAR) System, USDA/OIG-8.</title>
<date year="2017" month="1" day="23"/>
</previouslyPublished>

<previouslyPublished>
<url> https://www.gpo.gov/fdsys/pkg/FR-2017-01-26/pdf/2017-01767.pdf</url>
<title> eAuthentication Service.</title>
<date year="2017" month="1" day="26"/>
</previouslyPublished>


    <routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>Routine Uses</b></p>
<p>The following 21 routine uses are applicable as noted below to USDA OIG"s systems of records.</p>
<p>1.  A record from the system of records which indicates either by itself or in combination with other information, a violation or potential violation of a contract or law, whether civil, criminal, or regulatory, or which otherwise reflects on the qualifications or fitness of a licensed (or seeking to be licensed) individual, may be disclosed to a Federal, State, local, foreign, or self-regulatory agency (including but not limited to organizations such as professional associations or licensing boards), or other public authority that investigates or prosecutes or assists in such investigation, prosecution, enforcement, implementation, or issuance of the statute, rule, regulation, order, or license.</p>
<p>2.  A record from the system of records may be disclosed to a Federal, State, local, or foreign agency, other public authority, consumer reporting agency, or professional organization maintaining civil, criminal, or other relevant enforcement or other pertinent records, such as current licenses, in order to obtain information relevant to an OIG decision concerning employee retention or other personnel action, issuance of a security clearance, letting of a contract or other procurement action, issuance of a benefit, establishment of a claim, collection of a delinquent debt, or initiation of an administrative, civil, or criminal action.</p>
<p>3.  A record from the system of records may be disclosed to a Federal, State, local, foreign, or self-regulatory agency (including but not limited to organizations such as professional associations or licensing boards), or other public authority, to the extent the information is relevant and necessary to the requestor"s hiring or retention of an individual or any other personnel action; issuance or revocation of a security clearance, license, grant, or other benefit; establishment of a claim; letting of a contract; reporting of an investigation of an individual; or for purposes of a suspension or debarment action, or the initiation of administrative, civil, or criminal action.</p>
<p>4.  A record from the system of records may be disclosed to any source"private or public"to the extent necessary to secure from such source information relevant to a legitimate OIG investigation, audit, or other inquiry.</p>
<p>5.  A record from the system of records may be disclosed to the U.S. Department of Justice or in a proceeding before a court, administrative tribunal, or adjudicative body, when: </p>
<p>(a) OIG, or any component thereof; </p>
<p>(b) Any employee of OIG in his or her official capacity; </p>
<p>(c) Any employee of OIG in his or her individual capacity where the Department of Justice has agreed to represent the employee; or</p>
<p>(d) The United States, where the OIG determines that litigation is likely to affect USDA or any of its components,</p>
<p>is a party to the litigation or has an interest in such litigation, and OIG determines that use of such records is relevant and necessary to the litigation, provided, however, that in each case, OIG determines that disclosure of the records is a use of the information contained in the records that is compatible with the purpose for which the records were collected.</p>
<p>6.  A record from the system of records may be disclosed to a Member of Congress from the record of an individual in response to an inquiry from the Member of Congress made at the request of that individual.  In such cases however, the Member"s right to a record is no greater than that of the individual.</p>
<p>7.  A record from the system of records may be disclosed to the Department of Justice for the purpose of obtaining its advice on an OIG audit, investigation, or other inquiry, including Freedom of Information or Privacy Act matters.</p>
<p>8.  A record from the system of records may be disclosed to the Office of Management and Budget for the purpose of obtaining its advice regarding OIG obligations under the Privacy Act or in connection with the review of private relief legislation.</p>
<p>9.  A record from the system of records may be disclosed to a private firm with which OIG contemplates it will contract or with which it has contracted for the purpose of performing any functions or analyses that facilitate or are relevant to an OIG investigation, audit, inspection, or other inquiry.  Such contractor or private firm shall be required to maintain Privacy Act safeguards with respect to such information.</p>
<p>10.  A record from the system of records may be disclosed in response to a subpoena issued by a Federal agency having the power to subpoena records of other Federal agencies, provided the subpoena is channeled through the head of the agency, if the OIG determines that:  (a) The head of the agency signs the subpoena; (b) the subpoena specifies the information sought and the law enforcement purpose served; (c) the records are both relevant and necessary to the proceeding; and (d) such release is compatible with the purpose for which the records were collected.</p>
<p>11.  A record from the system of records may be disclosed to a grand jury agent pursuant either to a Federal or State grand jury subpoena, or to a prosecution request that such record be released for the purpose of its introduction to a grand jury, provided that the grand jury channels its request through the cognizant U.S. Attorney, that the U.S. Attorney has been delegated the authority to make such requests by the Attorney General, and that the U.S. Attorney actually signs the letter specifying both the information sought and the law enforcement purpose served.  In the case of a State grand jury subpoena, the State equivalent of the U.S. Attorney and Attorney General shall be substituted.</p>
<p>12.  A record from the system of records may be disclosed, as a routine use, to a Federal, State, local, or foreign agency, or other public authority, for use in computer matching programs to prevent and detect fraud and abuse in benefit programs administered by any agency, to support civil and criminal law enforcement activities of any agency and its components, and to collect debts and overpayments owed to any agency and its components.</p>
<p>13.  Relevant information from a system of records may be disclosed to the news media and general public where there exists a legitimate public interest, e.g., to assist in the location of fugitives, to provide notification of arrests, or where necessary for protection from imminent threat of life or property except to the extent OIG determines that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. </p>
<p>14.  A record may be disclosed to any official charged with the responsibility to conduct qualitative assessment reviews or peer reviews of internal safeguards and management procedures employed in investigative, audit, and inspection and evaluation operations.  This disclosure category includes members of the Council of the Inspectors General on Integrity and Efficiency (CIGIE) or any successor entity and officials and administrative staff within their chain of command, as well as authorized officials of the Department of Justice and the Federal Bureau of Investigation.</p>
<p>15.  In the event that these records respond to an audit, investigation, or review, which is conducted pursuant to an authorizing law, rule, or regulation, and in particular those conducted at the request of CIGIE, the records may be disclosed to the CIGIE or any successor entity and other Federal agencies, as necessary.</p>
<p>16.  A record from the system of records may be disclosed to appropriate agencies, entities, and persons when: (a) OIG suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>17.  A record from the system of records may be disclosed as a routine use to a Federal agency or professional organization to document continuing professional education required by the Government Auditing Standards published by the U.S. Government Accountability Office.  The record must be relevant to the determination of competency and compliance with the general qualification standard for government auditing, and retention of an employee or other personnel action.</p>
<p>18.  A record from the system of records may be disclosed to complainants and/or victims to the extent necessary to provide such persons with information and explanations concerning the progress and/or results of the investigation or case arising from the matters of which they complained and/or of which they were a victim. </p>
<p>19.  A record from the system of records may be disclosed to a former employee of OIG for purposes of:  responding to an official inquiry by a Federal, State, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where OIG requires information and/or consultation assistance from the former employee regarding a matter within that person"s former area of official responsibility.</p>
<p>20.  A record may be disclosed to members and employees of the CIGIE, or any successor entity, for the preparation of reports to the President and Congress on the activities of the Inspectors General. </p>
<p>21.  A record may be disclosed to the National Archives and Records Administration, Office of Government Information Services (OGIS), to the extent necessary to fulfill its responsibilities in 5 U.S.C. 552(h), to review administrative agency policies, procedures, and compliance with the Freedom of Information Act (FOIA), and to facilitate OGIS" offering of mediation services to resolve disputes between persons making FOIA requests and administrative agencies.  </p>
</xhtmlContent></routineUses>
<section id="ams1" toc="yes">
<systemNumber>/AMS-1</systemNumber>
<subsection type="systemName"> Employment History Records for Licensed Nonfederal Employees, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural Marketing Service, USDA, 14th and Independence Avenue, Washington, DC 20250.</p></xhtmlContent></subsection>
	<subsection type="categoriesOfRecords"><xhtmlContent><p>Commodity Inspectors, Graders, Weighers, Classers,
Collaborators, Licensed Plant Employees, Agents, Appointees, Samplers.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of such information as applications for license,
license files, bonding records, biographical data, periods of employment, performance ratings, commodities qualified to
inspect, grader's powers of attorney, recommendations for reemployment, factors which affect or might affect desirability
as an inspector, supervisory potential, declaration sheets, preference sheets, current, expired, and voided licenses,
license examinations and score sheets, license renewal score sheets, miscellaneous notes and memoranda, e.g. transfers,
cancellations, corrective action letters, letters of caution or warning, inspection/grading performance/productivity
data, letters of suspension, indictment, complaint, proposals to revoke license, etc. Content and extent of these records
vary by commodity, program and season.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 51-65, 241-273, 451-469, 471-476, 491, 493-499, 499a-499s,
411-511q, 601 et seq, 1551-1611.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to states or other Federal agencies to determine verification of employment or length of service for
retirement purposes; referral to Civil Service Commission for required records and reports; to Government Accounting
Office for required records and reports to Department of Justice for required records and reports. Referral to the
appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or
prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant
thereto, of any record within this system when information available indicates a violation or potential violation of law,
whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or
by rule, regulation or order issued pursuant thereto. "Disclosure may be made to a congressional office from the record
of an individual in response to an inquiry from the congressional office made at the request of that individual."
</p><p>Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the
above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of
discovery.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>File folders, notebooks, and cardex files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of licensee and/or license number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked and unlocked file cabinets and locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records maintained indefinitely or until separation or retirement or in accordance
with prescribed retention schedule. They are destroyed in conformance with prescribed retention schedules. These records
schedules have been implemented by Agricultural Marketing Service Instruction 270-1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Each of the following Division Directors:
</p><p>Cotton Division
</p><p>Livestock, Poultry, Grain, and Seed Division
</p><p>Tobacco Division
</p><p>Transportation and Warehouse Division
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from this system from the
Office of the Division Director having custody of his records at the system location.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to a
record in the system that pertains to him by submitting a request to the appropriate Division Director listed above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for contesting a
record in the system that pertains to him by submitting a request to the appropriate Division Director listed above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this System comes primarily from licensees, supervisors, with
additional data provided by references and investigative personnel.</p></xhtmlContent></subsection>
</section>
<section id="ams2" toc="yes">
<systemNumber>/AMS-2</systemNumber>
<subsection type="systemName"> Milk Market Administrators (MMA) Producer Payroll System, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Milk Market Administrator's Offices at the following locations:
</p><p>Arizona
</p><p>Market Administrator
</p><p>2617 North 24th Street
</p><p>Phoenix, AZ 85008
</p><p>Phone: 602 275-7641
</p>
<p>Arkansas
</p><p>Market Administrator
</p><p>PO Box 4225
</p><p>Asher Avenue Station
</p><p>Little Rock, AR 72214
</p><p>Phone: 501 663-6395
</p>
<p>Colorado
</p><p>Market Administrator
</p><p>7 Parker Pl</p>
<p>2600 S. Parker Rd</p>
<p>Aurora, CO 80014
</p><p>Phone: 303 837-2461
</p>
<p>Florida
</p><p>Market Administrator
</p><p>PO Box 11368
</p><p>Fort Lauderdale, FL 33306
</p><p>Phone: 305 565-2583
</p>
<p>Georgia
</p><p>Market Administrator
</p><p>PO Box 49025
</p><p>Atlanta, GA 30359
</p><p>Phone: 404 455-6323
</p>
<p>Illinois
</p><p>Market Administrator
</p><p>800 Roosevelt Road
</p><p>Building A, Suite 200
</p><p>Glen Ellya, IL 60137
</p><p>Phone: 312 858-8400
</p>
<p>Indiana
</p><p>Market Administrator
</p><p>PO Box 55527
</p><p>Indianapolis, IN 46205
</p><p>Phone: 317 269-6107
</p>
<p>Kansas
</p><p>Market Administrator
</p><p>PO Box 4606
</p><p>Overland Park, KS 66204
</p><p>Phone: 913 648-1050
</p>
<p>Kentucky
</p><p>Market Administrator
</p><p>PO Box 18030
</p><p>Louisville, KY 40218
</p><p>Phone: 502 499-0040
</p>
<p>Louisiana
</p><p>Market Administrator
</p><p>PO Box 7250
</p><p>Metairie, LA 70011
</p><p>Phone: 504 837-9381
</p>
<p>Massachusetts
</p><p>Market Administrator
</p><p>230 Congress Street, Room 403
</p><p>Boston, MA 02110
</p><p>Phone: 617 542-8636
</p>
<p>Michigan
</p><p>Market Administrator
</p><p>2684 West Elevan Mile Road
</p><p>Berkley, MI 48072
</p><p>Phone: 313 548-1603
</p>
<p>Minnesota
</p><p>Market Administrator
</p><p>4570 West 77th Street, Suite 210
</p><p>Minneapolis, MN 55435
</p><p>Phone: 612 831-5292
</p>
<p>Missouri
</p><p>Market Administrator
</p><p>PO Box 1485
</p><p>Maryland Heights, MO 63043
</p><p>Phone: 314 567-4730
</p>
<p>New York
</p><p>Market Administrator
</p><p>205 East 42nd Street
</p><p>New York, NY 10017
</p><p>Phone: 212 557-0343
</p>
<p>Ohio
</p><p>Market Administrator
</p><p>PO Box 30128
</p><p>Cleveland, OH 44130
</p><p>Phone: 216 826-3220
</p><p>Market Administrator
</p><p>PO Box 29226
</p><p>Columbus, OH 43229
</p><p>Phone: 614 891-1851
</p>
<p>Oklahoma
</p><p>Market Administrator
</p><p>PO Box 45563
</p><p>Tulsa, OK 74145
</p><p>Phone: 918 622-3411
</p>
<p>Oregon
</p><p>Market Administrator
</p><p>PO Box 23606
</p><p>Portland, OR 97223
</p><p>Phone: 503 639-8806
</p>
<p>Texas
</p><p>Market Administrator
</p><p>PO Box 29529
</p><p>Dallas, TX 75229
</p><p>Phone: 214 243-1504
</p>
<p>Virginia
</p><p>Market Administrator
</p><p>PO Box 710
</p><p>Alexandria, VA 22313
</p><p>Phone: 703 549-7000
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Dairy farmers delivering producer milk to regulated
handlers.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of information pertaining to the quantities and
value of milk delivered to regulated handlers by individual dairy farmers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 601 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the
above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of
discovery. "Disclosure may be made to a congressional office from the record of an individual in response to an inquiry
from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Manual card files or automated disk or tape files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of producer and/or by ID number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office building, locked offices, locked files cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and destroyed in accordance with retention schedule number II
NNA-1588 approved by the 84th Congress, first session, on July 13, 1955.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Each Market Administrator at the address listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information about himself from the appropriate Market
Administrator at the address listed above. The request should indicate the individual's name, address and type of
information being sought.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to a
record in the System which pertains to him by submitting a written request to the appropriate offices referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for contesting a
record in the System which pertains to him by submitting a written request to the appropriate offices referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from regulated handlers and cooperative
associations. Some additional data is provided by health authorities with respect to Grade A quality standards and
investigative personnel.</p></xhtmlContent></subsection>
</section>
<section id="ams3" toc="yes">
<systemNumber>/ams-3</systemNumber>
<subsection type="systemName">Perishable Agricultural Commodities Act (PACA)--Oracle Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator, Fruit and Vegetable Programs,
Agricultural Marketing Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250. The
data are maintained in the Fruit and Vegetable Program's PACA Branch Oracle Database computer system.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The information in the system includes individuals' names, home addresses, Social Security numbers, employer
identification numbers, license fees, surety bonds, and percentages of ownership that individuals may have in a company.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. <i>et seq.</i>.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The information collected and maintained in the PACA system of records is used to administer licensing provisions
under the PACA, to adjudicate contract disputes, and to enforce the PACA and PACA regulations.
</p><p>This information may be used as follows:
</p><p>1. Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, or any record within this system when available information indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation, or order issued pursuant thereto.
</p><p>2. Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, or any record with the system which constitutes evidence in that proceeding, or which is sought in the course
of discovery.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in the system on a file server and in file folders in secure rooms at USDA. A backup of
the entire database system is performed nightly and saved as an encrypted Oracle file on the server. A copy of the entire
Oracle database file is transferred periodically to a secure offsite location, and also backed up nightly.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by PACA license number, individual name, company name, and Social Security number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to persons who process the records for the specific routine uses stated above.
Records in such formats as those used for computer servers are kept in physically secured rooms. Various methods of
computer security limit access to records in the database. Paper records are stored and maintained in file cabinets that
are kept in physically secured rooms.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and destroyed in accordance with retention schedule number NN 165-106, approved by
the 89th Congress, First Session, on April 1, 1965.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Branch Chief, PACA Branch, Fruit and Vegetable Programs, Agricultural Marketing Service, U.S. Department of
Agriculture, 1400 Independence Avenue, SW., 2095 South Building, Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request from the system manager identified above information regarding this system of records
and/or information on whether the system contains records pertaining to them. Any individual requesting such information
must provide his or her name, address, and Social Security number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals may obtain information about records in the system pertaining to them by submitting a written request
to the system manager listed above. The envelope and letter should be marked "Privacy Act Request" and should include the
name, address, and Social Security number of the individual for which the request is made.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their requests to the
system manager listed above, state the reason(s) for contesting the information, and provide all available documentation
to support the requested action.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the entities submitting applications for licenses under the Perishable
Agricultural Commodities Act, 1930, as amended. Personal information in this system is also obtained from the owners and
officers of such entities as reported on the applications for license.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="ams4" toc="yes">
<systemNumber>/AMS-4</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought Pursuant to the Authority of Section 8c(15)(a) of the
Agricultural Marketing Agreement Act of 1937, as amended, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural Marketing Service, United States Department of Agriculture; Washington, DC
20250 and Milk Market Administrator's Offices at locations listed in USDA/AMS-3.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated by the subject Act who file a
petition with the Secretary of Agriculture pursuant to the authority of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include intra-
and interdepartmental recommendations.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 601 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation of potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in conformance with appropriate General Services
Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Fruit and Vegetable Division Director or Dairy Division Director and each
Milk Market Administrator at the addresses cited in the System location.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from this system from
Fruit and Vegetable Division Director or from the appropriate Milk Market Administrator's office having custody of his
records. A request for information should be addressed to Director, Fruit and Vegetable Division or to the Milk Market
Administrator, United States Department of Agriculture, as appropriate, at the address shown under Location and should
contain: Name, address, and particular information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining accesss to
a record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable
Division or to the appropriate Milk Market Administrator's office, as appropriate, referred to in the preceding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a
record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division
or to the appropriate Milk Market Administrator's office referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.</p></xhtmlContent></subsection>
</section>
<section id="ams5" toc="yes">
<systemNumber>/AMS-5</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to the Following Acts, as amended:
Agricultural Marketing Agreement Act of 1937, Agricultural Marketing Act of 1946, Agricultural Fair Practices Act, Cotton
Research and Promotion Act of 1966, Egg Research and Consumer Information Act of 1974, or the Potato Research and
Promotion Act, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural Marketing Service, United States Department of Agriculture, Washington, DC
20250 and Milk Market Administrator's Offices at the locations listed in USDA/AMS-3.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Acts and who
may be investigated for possible violations of the Acts and/or against whom the Department recommends that an enforcement
action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include intra-
and interdepartmental recommendations pertaining to an alleged violation of the subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 USC 601 et seq, 2101 et seq, and 2301 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, or local or foreign charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, law, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a
court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any
record within the system as evidence in a proceeding or which is sought in the course of discovery including disclosure
to opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate, or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in the file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in conformance with appropriate General Services
Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Cotton, Dairy, Fruit and Vegetable, and Livestock, Poultry, Grain, and Seed
Division Directors and each Milk Market Administrator at the addresses cited in the System location.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 USC 552a(k)
(2) from the requirements of 5 USC 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.</p></xhtmlContent></subsection>
<subsection type="systemName"> Court Cases Brought Pursuant to the Authority of the Agricultural Marketing Agreement Act
of 1937, as amended in which the Government is Defendant, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural Marketing Service, United States Department of Agriculture, Washington, DC
20250 and Milk Market Administrator's Offices at the locations listed in USDA/AMS-3.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Government official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include intra-
and interdepartmental recommendations pertaining to an alleged violation of the subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 USC 601 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto. (2) Presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations. (3) Presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal. (4) Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in conformance with appropriate General Services
Administration destruction schedules and implemented by AMS Instruction 270-1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Fruit and Vegetable Division Director or Dairy Division Director and each
Milk Market Administrator at the addresses cited in the System location.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from this system from the
Fruit and Vegetable Division Director or from appropriate Milk Market Administrator's office having custody of his
records. A request for information should be addressed to the Director, Fruit and Vegetable Division or to the Milk
Market Administrator, United States Department of Agriculture, as appropriate, at the address shown under Location and
should contain: Name, address, and particular information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to a
record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division,
or to the appropriate Milk Market Administrator's office referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a
record in the System which pertains to him by submitting a written request to the Director, Fruit and Vegetable Division
or to the approriate Milk Market Administrator's office referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.</p></xhtmlContent></subsection></section>
	<section id="ams7" toc="yes">
		<systemNumber>/AMS-7</systemNumber>
	<subsection type="systemName"> Subsidiary Personnel and Pay Records, USDA/AMS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural Marketing Service, United States Department of Agriculture, Washington, DC
20250 and Region, Area, and Field Offices at locations listed in the Agricultural Marketing Service Field Office Listing
publication.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Present and former employees and applicants for employment
with the Agricultural Marketing Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of copies of materials maintained in Official
Personnel Folders, such as personnel action documents, applications for employment, education and training data,
performance and appraisal ratings, as well as time and attendance reports, earnings statements, and service record cards.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) By agency officials for purposes of review in connection with appointments, promotions, within-grade increases,
training, transfers, and determination of qualifications of an individual. (2) To provide information to a prospective
employer of a Federal Government employee or former Federal Government employee or to an organization at the request of
the individual. (3) Referral to the Civil Service Commission, Department of Labor, and Office of Management and Budget
for required records and reports. (4) Referral to the appropriate agency, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the
statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available
indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (5)
Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the
above, of any record within this system which constitutes evidence in that proceeding, or which is sought in the course
of discovery. (6) Presentation, as needed, in the course of presenting evidence to the appropriate Government officials
charged with the responsibility of defending the Government before a court, magistrate or administrative tribunal. (7)
Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders and on file cards at the applicable addresses listed
above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in conformance with appropriate General Services
Administration disposal schedules and inplemented by AMS Instruction 270-1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel Division Director.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from this system from the
Personnel Division Director or from the individual's supervisor at the appropriate office having custody of his records.
A request for information should be addressed to Director, Personnel Division or to the Officer-in-Charge, as
appropriate, at the address shown under Location and should contain: Name, address, and particular information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the System which pertains to him by submitting a written request to the Director, Personnel Division or to the
appropriate Officer-in-Charge referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a
record in the System which pertains to him by submitting a written request to the Director, Personnel Division or to the
appropriate Officer-in-Charge referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this System comes from the individual to whom it applies or is
derived from information the individual supplied except information provided by agency officials on performance,
appraisal, pay, leave, and allowance records.</p></xhtmlContent></subsection>
</section>

<section id="ams10" toc="yes">
<systemNumber>/AMS-10</systemNumber>
<subsection type="systemName">Poultry Grading/Inspection Monitoring System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>USDA, Washington Computer Center, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Poultry Grading Branch and State employees licensed to grade and/or inspect poultry and/or poultry products.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information on the condition of the plant and comparative grading and examinations peformed by the
grader/inspector and the supervisor. The information is taken from Poultry Division forms, Employee's Performance Record,
Daily Report of Egg Drying Activities, and Daily Report of Plant Operations.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Agricultural Marketing Act of 1946 (60 Stat. 1037, as amended; 7 U.S.C., Section 1621 et seq.), and the Egg
Products Inspection Act of 1970 (84 Stat. 1620 et seq., 21 U.S.C., Sections 1031-1056).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The use of records will be limited to Poultry Division employees involved in the management of the
grading/inspection programs. This includes the Branch Chief and Assistant to the Director, and the National Technical
Supervisors. Selected reports will be sent to regional directors. The system will be used to identify problem areas in
the grading/inspection of products. This will include employee/supervisory/ plant performance on an area, regional, and
national level. The system will also be used to develop percentages and statistics relating to grade standard tolerances.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders; computer disk; computer paper printouts.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and accessed by social security number or a selected number for a particular individual and
region.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Each regional office has a separate logo identification and password to the computer for input. Reports are run
by the national office. Paper records and printouts will be maintained in locked file cabinets or locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Automated records will be deleted after 2 years. Printouts will be destroyed after 2 years. Daily Report of Plant
Operation and Reports of Egg Drying Operations will be destroyed after 1 year. Employee's Performance Record will be
destroyed after 3 years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Poultry Grading Branch, Poultry Division, USDA, AMS, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information concerning their records by contacting the system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to a record in the system that
pertains to him/her from the system manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for contesting a record in the system that pertains to
him/her from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the system is obtained from Federal Grading Branch employees, licensed State employees,
and their Federal supervisors.
		</p></xhtmlContent></subsection></section>
<section id="ams11" toc="yes">
<systemNumber>/AMS-11</systemNumber>
<subsection type="systemName">AMS Office of Compliance Review Cases.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of Agriculture, Agricultural Marketing Service, Office of Compliance, Room 3529-S, 14th and
Independence Ave., SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>AMS employees, such as commodity graders, inspectors, supervisors; various industry Committee or Board members
and/or managers; employees of various industry organizations; and any other individuals involved in a review or
investigation as an alleged violator or otherwise the subject of a review or investigation.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory files regarding cases involving the AMS Office of Compliance. These files
contain reports by AMS Compliance and other investigative entities such as the Office of the Inspector General, USDA.
They also contain evidence gathered in the course of reviews and investigations, as well as intra and interdepartmental
recommendations. The records system also includes a tracking system maintained by computer which provides current status
reports on all cases involving the Agency.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Office of Compliance is responsible for compliance activities pertaining to programs administered by AMS
authorized by the legislation listed in 7 CFR 2.50.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto, of any record within this system, when information available indicates a
violation or potential violation of law, whether civil, criminal, or regualtory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation, or order issued pursuant thereto;
</p><p>(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary
to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the records that is compatible with the purpose for which
the records were collected</p>
<p>(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear,
when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or
(d) the United States, where the agency determines that litigation is likely to affect the agency or any of its
components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such
records is relevant and necessary to the litigation, provided, however, that in each case, the agency determines that
disclosure of the records to the court is a use of the information contained in the records that is compatible with the
purpose for which the records were collected</p>
<p>(4) Records may be disclosed in response to a request for discovery or for the appearance of a witness, to the extent
that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders and in computer data files at the address listed under "System location."
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records filed in this system are issued a primary name and case number specifying the appropriate division in
AMS to which they pertain. A secondary name stating the subject being investigated is also issued. The records are filed
in order of occurrence. Files are retrieved by identifying the division, subject, and case number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in file folders and computer data files. The computer data base in accessed through a
procedure used by the Compliance Staff. Offices containing these records are locked during nonbusiness hours and when
offices are otherwise vacant. All records are accessible to AMS Compliance Staff.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and destroyed in accordance with AMS Directive 270.1 "Files Maintenance and Records
Disposition Handbook." Records are maintained for a period of three years at the system location, after which they are to
be disposed of by authority of the National Archives and Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Questions or requests regarding this system can be sent to the Associate Deputy Administrator for Compliance at
the address listed under "System location."
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the rquirements of 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f), because it consists of investigatory material compiled for law
enforcement purposes. See 7 CFR 1.123. 5 U.S.C. 552a(d) requires that an individual be given access to and the right to
amend files pertaining to him or her. Individual access to these files could impair investigations in progress and alert
subjects involved in the investigations that their actions are under scrutiny, which may allow them the opportunity to
alter their actions or prevent detection of any illegal actions to escape prosecution. Release of these records would
also disclose investigative techniques and procedures employed by AMS and other agencies, which would hamper law
enforcement activities</p>
<p>5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair
investigations by alerting subjects of investigations to the existence of those investigations. Release of the
information could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and
other activities that could impede or compromise the investigation</p>
<p>5 U.S.C. 552a(e)(1) requires that only such information as is relevant and necessary to accomplish a purpose of the
agency required by statute or Executive Order can be maintained. Exemption from this provision is required because
relevance and necessity can be determined only after information is evaluated. Evaluation at the time of collection is
too time consuming for the efficient conduct of an investigation. Further, determining relevance or necessity of specific
information in the early stages of an investigation is not possible</p>
<p>5 U.S.C. 552a(e)(4)(G) and (H), and (f) provide for notification and access procedures. These requirements, if
followed, would necessarily alert subjects of investigations to the existence of the investigation which could impair the
investigation. Access to the records likewise could interfere with investigative and enforcement proceedings; disclose
confidential informants and information; constitute an unwarranted invasion of personal privacy of others; and reveal
confidential investigative techniques and procedures</p>
<p>5 U.S.C. 552a(e)(4)(I) requires that categories of sources of records in each system be published. Application of this
provision could disclose investigative techniques and procedures and cause sources to refrain from giving such
information because of fear of reprisal, or fear of breach of promises of anonymity and confidentially. This would
compromise the ability to conduct investigations.</p></xhtmlContent></subsection>
</section>
<section id="ams12" toc="yes">
<systemNumber>/AMS-12</systemNumber>
<subsection type="systemName">USDA/Research and Promotion Programs Information Retrieval (RPPIR) (New).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified, sensitive, for official use only, and classified.</p></xhtmlContent></subsection>

<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at several USDA Headquarters locations and in Research and Promotion Boards or Councils
offices in the USDA, Agricultural Marketing Service, 1400 Independence Avenue, SW., Washington, DC 20250-0244, and
in field locations.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Categories of individuals covered by this system include: (1) All Research and Promotion Board or Council
nominees including, but not limited to: Producers, handlers, importers, foreign producers, and at-large members; (2)
importers that are self-proprietors and maintain a valid Customs importer number; (3) all individuals covered by a
Research and Promotion program under AMS supervision; (4) individuals who are regulated by the subject Acts and
Regulations who may be investigated for possible violations; including customers, producers, handlers, importers, plant
operators, farmers, licenses, inspectors, graders, weighers, classers, collaborators, agents, appointees, samplers, and
other non-Federal employees; and (5) any other individuals involved in a review or investigation as an alleged violator.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system consists of investigatory material which may include intra- and interdepartmental recommendations
pertaining to an alleged violation of the subject Acts. It may include name, social security number, tax identification
number, employment history, performance ratings, criminal history, financial information, background information,
biographical data, customs operations, license files, bond records, commodity information, power of attorney, and case
file information. The case file contains evidence gathered in the course of the review or investigations. The system will
also contain the following records:
</p><p>&#149; Records relating to nominations to the board/council including, but not limited to:
</p><p>&#9675; Individual's name;
</p><p>&#9675; Social Security number;
</p><p>&#9675; Date of birth;
</p><p>&#9675; Address;
</p><p>&#9675; Employment information;
</p><p>&#9675; Professional affiliation(s);
</p><p>&#9675; Education;
</p><p>&#9675; Tax Identification Number;
</p><p>&#9675; Income sources for amounts over $10,000; and
</p><p>&#9675; Criminal history</p>
<p>&#149; Records relating to compliance including, but not limited to:
</p><p>&#9675; The total quantity of commodity acquired during the reporting period;
</p><p>&#9675; Total quantity handled during the period;
</p><p>&#9675; The total quantity for sale from the first handler's own production;
</p><p>&#9675; The quantity purchased from a first handler or importer responsible for paying the assessment;
</p><p>&#9675; The date assessment payments were made; and
</p><p>&#9675; The first handler's tax identification number</p>
<p>&#9675; For importers, the information may include: The total quantity imported during such reporting period;
</p><p>&#9675; A record of each lot imported during the reporting period including quantity, date, country of origin,
and port of entry; and
</p><p>&#9675; The importer of record tax identification number</p>
<p>&#149; Records relating to customs include, but not limited to:
</p><p>&#9675; Importer Number (tax identification number, Duns number, etc.)
</p><p>&#9675; Importer name and address (need physical address)
</p><p>&#9675; Importer contact name, phone
</p><p>&#9675; Country
</p><p>&#9675; Port
</p><p>&#9675; Collection date
</p><p>&#9675; Trans number
</p><p>&#9675; Terminal ID
</p><p>&#9675; Collection type
</p><p>&#9675; Document number
</p><p>&#9675; Quantity (volume)
</p><p>&#9675; Harmonized Tariff Schedule Code
</p><p>&#9675; Assessment collected
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Privacy Act of 1974, as amended, 5 U.S.C. 552a; Commodity Promotion, Research, and Information Act of 1996 (7
U.S.C. 7411-7425) (Blueberries, Honey Packers and Importers, Lamb, Mangos, Peanuts, Sorghum, and other laws,
statutes, regulations or orders as designated), Beef Research and Promotion Act (7 U.S.C. 2901-2911), Cotton
Research and Promotion Act (7 U.S.C. 2101-2118), Dairy Production Stabilization Act of 1983 (7 U.S.C. 4501-
4514), Egg Research and Consumer Information Act of 1974 (7 U.S.C. 2701-2718), Fluid Milk Promotion Act of 1990 (7
U.S.C. 6401-6417), Hass Avocado Promotion, Research, and Information Act of 2000 (7 U.S.C. 7801-7813),
Mushroom Promotion, Research, and Consumer Information Act of 1990 (7 U.S.C. 6101-6112), Popcorn Promotion,
Research, and Consumer Information Act (7 U.S.C. 7481-7491), Pork Promotion, Research, and Consumer Information Act
of 1985 (7 U.S.C. 4801-4819), Potato Research and Promotion Act (7 U.S.C. 2611-2627), Soybean Promotion,
Research, and Consumer Information Act of 1990 (7 U.S.C. 6301-6311), Watermelon Research and Promotion Act (7
U.S.C. 4901-4916), 7 CFR Parts 1150, 1160, 1205, 1206, 1207, 1209, 1210, 1212, 1215, 1216, 1218, 1219, 1220, 1221,
1230, 1250, 1260, 1280, and all the various agricultural products and commodities in which AMS Research and Promotion has
present or future statutory or regulatory interest</p>
<p>Purpose:</p>
<p>The purpose of this system is to maintain the information to verify the eligibility of persons nominated to
positions to the commodity boards as well as to verify the eligibility of persons applying for exemptions or credit of
assessments. The system also permits AMS to use CBP ACE DATA to ensure compliance with AMS laws and regulations, and
publicly disseminate in aggregate form daily market information for various individual agricultural commodities and
related products. This system also allows the collection of information related to all AMS Research and Promotion
programs for referendum purposes and for compliance cases to ensure compliance with AMS laws and regulations.</p></xhtmlContent></subsection>

<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Routine use for disclosure to the Department of Justice for use in litigation: To the Department of Justice
when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where
the Department of Justice has agreed to represent the employee; (c) any employee of the agency in his or her individual
capacity where the agency or the Department of Justice has agreed to represent the employee; or (d) the United States
Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines
that the records are both relevant and necessary to the litigation and the use of such records by the Department of
Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency
collected the records</p>
<p>2. Routine use for disclosure to adjudicative body in litigation: To a court or adjudicative body in a proceeding
when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or
(d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review,
the agency determines that the records are both relevant and necessary to the litigation and the use of such records is
therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the
records</p>
<p>3. Routine use for law enforcement purposes: When a record on its face, or in conjunction with other records,
indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising
by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure
may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority
responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the
statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any
enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity</p>
<p>4. Routine use for disclosure to a Member of Congress at the request of a constituent: To a Member of Congress or to a
Congressional staff member in response to an inquiry of the Congressional office made at the written request of the
constituent about whom the record is maintained</p>
<p>5. Routine use for disclosure to National Archives and Records Administration (NARA): Records from this system of
records may be disclosed to the National Archives and Records Administration or to the General Services Administration
for records management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>6. Routine use for disclosure to contractors under section (m): To agency contractors, grantees, experts, consultants
or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of
records and who need to have access to the records in order to perform the activity. Recipients shall be required to
comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m)</p>
<p>7. Routine use to HHS parent locator system for finding parents who don't pay child support: The name and current
address of record of an individual may be disclosed from this system of records to the parent locator service of the
Department of HHS or authorized persons defined by Public Law 93-647. 42 U.S.C. 653
</p><p>8. Routine use for use in nominations, employment, clearances, licensing, contract, grant or other benefits decisions
by the agency: Disclosure may be made to Federal, State, local or foreign agency maintaining civil, criminal, or other
relevant enforcement records, or other pertinent records, or to another public authority or professional organization, if
necessary to obtain information relevant to an investigation concerning the nomination of a board or council member,
retention of an employee or other personnel action (other than hiring), the retention of a security clearance, the
letting of a contract, or the issuance or retention of a grant, or other benefit</p>
<p>9. For use in nominations, employment, clearances, licensing, contract, grant or other benefit decisions by other than
the agency: Disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority the fact that
this system of records contains information relevant to the nomination of a board or council member, retention of an
employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license,
grant, or other benefit. The other agency or licensing organization may then make a request supported by the written
consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has
been determined to be sufficiently reliable to support a referral to another office within the agency or to another
Federal agency for criminal, civil, administrative, personnel, or regulatory action</p>
<p>10. MANDATORY Routine Use--information security breaches: To appropriate agencies, entities, and persons when:
(a) [the agency] suspects or has confirmed that the security or confidentiality of information in the system of records
has been compromised; (b) the Department has determined that as a result of the suspected or confirmed compromise there
is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of
this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with the Department's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm</p>
<p>11. To comply with FFATA and similar statutory requirements for public disclosure in situations where records reflect
loans, grants, or other payments to members of the public: USDA will disclose information about individuals from this
system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. 109-
282; codified at 31 U.S.C. 6101, <i>et seq.</i>); section 204 of the E-Government Act of 2002 (Pub. L. 107B347; 44 U.S.C.
3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403 <i>et seq.</i>), or similar statutes
requiring agencies to make available publicly, information concerning Federal financial assistance, including grants,
sub-grants, loan awards, cooperative agreements and other financial assistance; and contracts, subcontracts, purchase
orders, task orders, and delivery orders.</p>
<p>DISCLOSURE TO CONSUMER REPORTING AGENCIES:
</p><p>To a "consumer reporting agency" as defined in the Fair Credit Reporting Act (12 U.S.C. 1681a(f) or
the Federal Claims Collection Reporting Act of 1966 (15 U.S.C. 3701(a)(3) in accordance with section 3711(f) of Title 31.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in paper and electronic format.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by individual's name or other unique identifier.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained in secured file cabinets or in restricted areas, in
which access is limited to authorized personnel. Access to computerized data is password-protected and under the
responsibility of the system manager and subordinates. The database administrator has the ability to review audit trails,
thereby permitting regular ad hoc monitoring of computer usage.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a period of 5 years, as required by 7 CFR part 6. The records are then destroyed in
accordance with USDA procedures.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>A System Manager manages the system for each of the following AMS Programs: Cotton and Tobacco, Dairy, Fruit and
Vegetable, Livestock and Seed, Poultry, Science and Technology, Transportation and Marketing, Compliance and Analysis
Offices, and the Information Technology Services Program. For general information, you may contact Douglas Bailey, Chief,
Information Technology, USDA/ST/IT/OCIO, Mail Stop 1742, 1400 Independence Avenue, SW., Washington, DC 20250-1064.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself/herself from this system from the Office of the System
Manager having custody of his records at the system location. Individuals seeking notification to access any record
contained in this system of records, or seeking to contest its contents may submit a request in writing to Douglas C.
Bailey, Chief Information Officer, Department of Agriculture, Agricultural Marketing Service, Mail Stop 0244, Room 1752
-S, 1400 Independence Avenue, SW., Washington, DC 20250-0244</p>
<p>When seeking records about yourself from this system of records or any other Departmental system of records, your
request must conform to the Privacy Act regulations set forth in 7 CFR part 1. You must first verify your identity,
meaning that you must provide your full name, current address, and date and place of birth. You must sign your request,
and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made
under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain more
information for this purpose from the Privacy Act Officer, FOIA, <i>http://www.da.usda.gov/foia.htm,</i> or (202) 720
-2498. In addition you should provide the following:
</p><p>&#149; An explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify which component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the record would have been created;
</p><p>&#149; Provide any other information that will help the FOIA staff determine which AMS component agency may have
responsive records;
</p><p>If your request is seeking records pertaining to another living individual, you must include a statement from that
individual certifying his or her agreement for you to access his or her records</p>
<p>Without complete information, the component(s) will not be able to conduct an effective search, and your request may
be denied due to lack of specificity or lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See the "Notification Procedure" above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See the "Notification Procedure" above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>These records contain information obtained from the individual who is the subject of these records and from CBP
and information the individual provided to CBP.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the requirements of 5 U.S.C.
552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it consists of investigatory material compiled for law
enforcement purposes 7 CFR 1.123</p>
<p>5 U.S.C. 552a(d) requires that an individual be given access to, and the right to, amend files pertaining to him or
her. Individual access to these files could impair investigations in progress and alert subjects involved in the
investigations that their actions are under scrutiny, which may allow them the opportunity to alter their actions or
prevent detection of any illegal actions to escape prosecution. Release of these records would also disclose
investigative techniques and procedures employed by AMS and other agencies, which would hamper law enforcement
activities</p>
<p>5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair
investigations by alerting subjects of investigations to the existence of those investigations. Release of the
information could result in the altering or destruction of documentary evidence, improper influencing of witnesses, and
other activities that could impede or compromise the investigation. 5 U.S.C. 552a(e)(1) requires that only such
information as is relevant and necessary to accomplish a purpose of the agency required by statute or Executive Order can
be maintained. Exemption from this provision is required because relevance and necessity can be determined only after
information is evaluated. Evaluation at the time of collection is too consuming for the efficient conduct of an
investigation. Further, determining relevance or necessity of specific information in the early stages of an
investigation is not possible.</p>
<p>5 U.S.C. 552a(e)(4)(G) and (H), and (f) provides for notification and access procedures. These requirements, if
followed, would necessarily alert subjects of investigations to the existence of the investigation which could impair the
investigation. Access to the records likewise could interfere with investigative and enforcement proceedings; disclose
confidential informants and information; constitute an unwarranted invasion of personal privacy of others; and reveal
confidential investigative techniques and procedures</p>
<p>5 U.S.C. 552a(e)(4)(I), requires that categories of sources of records in each system be published. Application of
this provision could disclose investigative techniques and procedures and cause sources to refrain from giving such
information because of fear of reprisal, or fear of breach of promises of anonymity and confidentially. This would
compromise the ability to conduct investigations.</p></xhtmlContent></subsection>
</section>
<section id="aphis1" toc="yes">
<systemNumber>/APHIS-1</systemNumber>
<subsection type="systemName">Investigative and Enforcement Records Regarding Regulatory Activities, USDA/APHIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Investigative and Enforcement Services (IES) Program, USDA, APHIS, 4700 River Road, Riverdale, MD 20737-
1232. The electronic and paper files are maintained by IES Offices at headquarters and area offices. Hard copy files from
which IES will compile its database will be kept on file at IES, 4700 River Road, Riverdale, MD, 20737-1232, and at
APHIS regional IES offices in Raleigh, NC, and Fort Worth, TX. Addresses for the regional offices may be obtained from
the Director, Investigative and Enforcement Services, 4700 River Road, Riverdale, MD, 20737-1232.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Violators, alleged violators, and witnesses of violations of plant protection and quarantine laws, animal
quarantine laws, and animal welfare and horse protection laws; individuals who have outstanding civil penalties;
individuals who are indebted to the Federal Government and whose debts are serviced by the Animal and Plant Health
Inspection Service; and IES investigators assigned to cases.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of all paper and electronic investigative files on violators and alleged violators and
contains copies of names and addresses, social security numbers or assigned vendor numbers, type of infraction, copies of
violation reports, compliance agreements, witness statements, warning notices, Office of General Counsel recommendations
to the Department of Justice (DOJ), court disposition documents, complaints, consent decision documents, decisions and
orders, and the amount of civil penalties assessed by the Department. The automated Investigative and Enforcement
Services Tracking System contains the name and address of each alleged violator, the tracking number assigned to the
case, social security number or assigned vendor number, type of violation, names of witnesses, name of inspector, dates
of actions taken, status of case, final decision, dollar amount of penalty, name of investigator, and sanction
information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 7701-7772; 21 U.S.C. 101-105, 111-134, 7 U.S.C. 2131 et seq.; 15 U.S.C. 1821 et seq.;
31 U.S.C. 3711-3719; the records in this system are used to issue bills and collect funds due to the Government in
compliance with the Debt Collection Act of 1982, Pub.L. 97-365, 96 Stat. 1749, as amended by Pub.L. 98-167,
97 Stat. 1104, and the Debt Collection Improvement Act of 1996, Pub.L. 104-134, 110 Stat. 1321; and case management
information in this system is used to monitor compliance with the Government Performance and Results Act of 1996.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to other Federal, State, local or foreign investigative, prosecuting, or enforcement agencies, when
information available indicates a violation or potential violation of law, general statute, particular program statute,
rule, regulation or order, whether civil, criminal or regulatory in nature</p>
<p>(2) Disclosure to the DOJ for use in litigation when: (a) The Agency, or any component thereof; or (b) any employee of
the Agency or his or her official capacity where the Department of Justice has agreed to represent the employee; or (c)
the United States Government, is a party to litigation or has an interest in such litigation; and by careful review, the
Agency determines that the records are both relevant and necessary to the litigation and the use of such records by the
DOJ is therefore deemed by the Agency to be for a purpose that is compatible with the purpose for which the records were
collected</p>
<p>(3) Disclosure to a court or adjudicative body in a proceeding when: (a) The Agency or any component thereof; or (b)
any employee of the Agency in his or her official capacity; or (c) any employee of the Agency in his or her individual
capacity where the Agency has agreed to represent the employee; or (d) the United States Government, is a party to
litigation or has an interest in such litigation, and by careful review, the Agency determines that the records are both
relevant and necessary to the litigation and the use of such records is therefore deemed by the Agency to be for a
purpose that is compatible with the purpose for which the Agency collected the records</p>
<p>(4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual</p>
<p>(5) Information contained in this system of records may be disclosed to a debt collection agency when USDA determines
such referral is appropriate for collecting the debtor's account as provided for in US Government contracts with
collection agencies executed pursuant to 31 U.S.C. 3718</p>
<p>(6) Where prior collection efforts have failed, the USDA will refer to the Department of the Treasury information from
this system of records concerning past due legally enforceable debts for offset against tax refunds that may become due
the debtors for the tax year in which referral is made in accordance with IRS regulations at 26 CFR 301.6402-6T,
offset of past-due Legally Enforceable Debt Against Overpayment, and under the authority contained in 31 U.S.C. 3720A
</p><p>(7) Information contained in this system of records may be disclosed to a consumer reporting agency in accordance with
31 U.S.C. 3711(f)</p>
<p>(8) Information contained in this system of records, related to non-tax debts or claims that are delinquent for 180
days, will be sent to the Department of the Treasury or to other Federal agencies designated by the Secretary of the
Treasury for the purpose of offsetting Federal payments to collect delinquent debts, owed to the Federal Government.
Records will be matched by Taxpayer Identification Number (TIN) and name. For an individual, the TIN is the social
security number. For a business, the TIN is the Employer Identification Number. The release of this information is in
accordance with 31 U.S.C. 3716 and 4 CFR part 102.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Case files are maintained in file folders in file drawers, computer printouts, magnetic tape, and in the
databases in the Investigative and Enforcement Services Tracking System.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be accessed by alleged violator's name, name of business if other than alleged violator's name, and
violation case number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records, both paper and electronic, are accessible only to authorized personnel. Multiple security measures are
in place to prevent outsiders from entering the system.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are transferred to the Federal Records Center for storage and disposition in accordance with General
Services Administration regulations. Master history and magnetic tapes are retained in accordance with tape library
management schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Investigative and Enforcement Services, USDA, APHIS, 4700 River Road, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or request information on whether the
system contains records pertaining to him/her from the system manager. A request for information pertaining to an
individual should be in writing and should contain: name, address, social security number or assigned vendor number, and
particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system which pertains to him/her by submitting a
written request to the Privacy Act Officer, LPA, USDA, APHIS, 4700 River Road, Riverdale, MD, 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system which pertains to him/her by
submitting a written request to the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from USDA employees or other investigative personnel.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552(a)(k)(2) from the requirements of 5 U.S.C. 552a(c)(3),
(d), (e)(1), (e)(4)(G), (H), and (I) and (f). See 7 CFR 1.23. Individual access to these records would impair
investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time
to take measures to prevent detection of illegal action to escape prosecution. Any individual who believes, however, that
he or she has been denied any right, privilege or benefit for which he or she would otherwise be eligible as a result of
the maintenance of such material may request access to the material. Such requests should be addressed to the APHIS
Privacy Act Officer, LPA, USDA, APHIS, 4700 River Road, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection></section>
<section id="aphis2" toc="yes">
<systemNumber>/APHIS-2</systemNumber>
<subsection type="systemName">Veterinary Services--Records of Accredited Veterinarians, USDA/APHIS.</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p> None. </p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p> The application resides at USDA"s Fort Collins, CO, data center.  Spreadsheets containing data from the system may be kept temporarily at APHIS Veterinary Services (VS) area offices, VS regional offices in Ft. Collins, CO, and Raleigh, NC, and at APHIS headquarters in Riverdale, MD, as well as at other locations where employees work.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p> Veterinarians accredited by APHIS to perform certain services to control and prevent the spread of animal diseases within the United States and internationally (including veterinarians whose accreditation has lapsed or been revoked) and veterinarians who have applied for such accreditation. </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p> The system contains records related to the accreditation status of veterinarians.  The records include name; date of birth; business name; home and business mailing addresses, telephone numbers, and e-mail address; type of employment; State in which licensed or legally able to practice veterinary medicine; veterinary license number; veterinary medical college graduated and date of graduation; States in which the veterinarian is authorized to perform accredited duties; species of animals the veterinarian treats; primary medical discipline; date of core orientation to accreditation and State where the veterinarian completed the orientation; the veterinarian"s accreditation category; date of accreditation renewal; APHIS program certifications; APHIS-approved supplemental training completed; whether business contact information may be provided to members of the public; and information pertaining to any alleged or adjudicated violations of accreditation standards, including disposition of the case.   </p>
<p>Authority for maintenance of the system:  </p>
<p> The authority for maintenance of this system is section 10410 of the Animal Health Protection Act (7 U.S.C. 8309).</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p> The Veterinary Services--Records of Accredited Veterinarians System database will automate submission of the accreditation application, streamline the approval process, maintain information specific to the veterinarian"s accreditation, maintain current contact information, and document alleged or adjudicated violations of accreditation standards by an accredited veterinarian.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p> In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows: </p>
<p> (1) To the State animal health official in each State, State veterinary examining or licensing boards, and the American Association of Veterinary State Boards to certify accreditation or license status or exchange information regarding disciplinary action(s);</p>
<p> (2) To the public for the purpose of locating and contacting an accredited veterinarian who has granted APHIS permission to provide business contact information; </p>
<p> (3) To the appropriate agency, whether Federal, State, local, or foreign, charged with  responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto; </p>
<p> (4) To the Department of Justice when:  (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of  Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; </p>
<p> (5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear when:  (a) The agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; </p>
<p> (6) To appropriate agencies, entities, and persons when:  (a) The agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) the agency has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency"s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;</p>
<p> (7) To contractors and other parties engaged to assist in administering the program.  Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act;  </p>
<p> (8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act; </p>
<p> (9) To a congressional office from the record of an individual in response to an inquiry from the congressional office made at the written request of that individual; and  </p>
<p> (10) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. </p>
<p>Disclosure to consumer reporting agencies:  </p>
<p> None.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p> Records are stored in the Veterinary Accreditation Program module of the Veterinary Services Process Streamlining (VSPS) system.  VSPS is a database maintained on clustered servers in a secure government-owned facility.  Spreadsheets containing data from the system may be temporarily maintained as electronic files on desktop or laptop computers or as paper files.    </p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p> Records are electronically retrieved primarily by name, national accreditation number, school of graduation, year of graduation, date of accreditation, State of accreditation, State license number, State where attended core orientation, accreditation status, category of animals worked on, type of practice, veterinary specialty, and e-mail address.  However, records can be retrieved by any of the categories that have been recorded. </p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p> The system is physically secured in a locked facility with access only by authorized APHIS personnel.  Badges are required.  Visitors must be accompanied by authorized staff at all times.  Data is stored and backed up using protocols established by the Fort Collins, CO, data center.   Access to the records in this system is limited to those individuals who have a need to know the information for the performance of their official duties and who have appropriate clearances or permissions.  Data available to individual users is role-based, which further limits access.  Users must have USDA eAuthentication credentials and sign in using authorized logins and passwords.  At the login screen, users must acknowledge a warning banner regarding authorized uses before proceeding.  Employees who save spreadsheets containing data from the system are responsible for protecting the data.  Files on employees" computers are also protected by encryption software and login and password requirements.  Annually, all users are required to undergo information security training and to sign rules of behavior.  Failure to comply with rules of behavior can result in corrective actions, including written reprimands, temporary suspension from duty, reassignment, demotion, or termination, suspension of system privileges, and possible criminal prosecution.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p> In accordance with the APHIS Records Management Handbook, the data associated with accredited veterinarians (including those whose accreditation has lapsed or been revoked) will be destroyed when 45 years old.  Data will also be destroyed when the accredited veterinarian is deceased.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p> Information Technology Coordinator, Office of the Associate Deputy Administrator, Surveillance, Preparedness, and Response Services, Veterinary Services, APHIS, 4700 River Road Unit 33, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p> Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above.  All inquiries pertaining to this system should be in writing, must</p>
<p>name the system of records as set forth in the system notice, and must contain the individual"s name, telephone number, address, and e-mail address. </p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p> Any individual may obtain information from a record in the system that pertains to him or her.  Requests for hard copies of records should be in writing, and the request must contain the requesting individual"s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification.  All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p> Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above.   Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.  </p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p> Most information is submitted by the individual veterinarian.  APHIS may also obtain information from State animal health officials, State licensing and examining boards, the American Association of Veterinary State Boards, the organization that provides accreditation training for APHIS, and other APHIS records.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p> The portions of this system that consist of investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).  See 7 CFR 1.123.  Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution.  Any individual who believes, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the maintenance of such material may request access to the material.  Such requests should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p> The portions of this system that consist of investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the provisions of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f).  See 7 CFR 1.123.  Individual access to these records would impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape prosecution.  Any individual who believes, however, that he has been denied any right, privilege or benefit for which he would otherwise be eligible as a result of the 
maintenance of such material may request access to the material.  Such requests should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232. </p>
</xhtmlContent></subsection>
</section>
<section id="aphis5" toc="yes">
<systemNumber>/APHIS-5</systemNumber>
<subsection type="systemName">National Animal Health Laboratory Network (NAHLN).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The data files for the NAHLN are maintained in the offices of Veterinary Services in Fort Collins, CO. A backup
of the system is maintained at APHIS offices in Riverdale, MD.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal, State, and university veterinary diagnostic laboratory personnel, State and Federal animal health
officials, and owners of animals undergoing testing in a networked laboratory.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records may include laboratory identification, laboratory location, laboratory space, unique identifiers for
laboratory submissions, purpose and reason for laboratory submissions, test methods, test equipment, test instruments,
test results, and patient (animal) information.</p>
<p>For the owner or person having primary responsibility for an animal undergoing testing in a networked laboratory, the
following information will be retained: First, middle and last name; telephone number and fax numbers; street address,
city, State, postal code, country; name of organization; and e-mail address</p>
<p>The information retained for employees of the networked laboratories includes name, work address, position, telephone
number and e-mail address; emergency contact information; and proficiency test results.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Animal Health Protection Act, 7 U.S.C. 8301-8317; the Public Health Security and Bioterrorism
Preparedness and Response Act of 2002 (Pub. L. 107-188); Homeland Security Presidential Directive-7; and Homeland
Security Presidential Directive-9.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of NAHLN is to coordinate and network USDA's National Veterinary Services Laboratories with the
capacity, facilities, professional expertise, and support of State and university laboratories. The network provides an
extensive infrastructure of facilities, equipment, and personnel that are geographically accessible in the event of an
animal health emergency.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records
maintained in the system may be disclosed outside USDA as follows:
</p><p>(1) To Federal and State animal health officials to aid in containing and responding to a foreign animal disease
outbreak, bioterrorism, or other animal health emergency;
</p><p>(2) To cooperative Federal, State, and local government officials, employees, or contractors, and other parties
engaged to assist in administering the program. This routine use assists the agency in carrying out the program, and thus
is compatible with the purpose for which the records are created and maintained;
</p><p>(3) To responsible Federal and State animal health officials to evaluate response and surveillance activities;
</p><p>(4) To Federal and State animal health officials within the system to disseminate information and solicit feedback on
emergency preparedness guidelines and the system itself for the purpose of educating and involving these officials in
program development, program requirements, and standards of conduct;
</p><p>(5) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating
or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation, or court order issued pursuant thereto;
</p><p>(6) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or
her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice
has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(7) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when
the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of
the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States,
where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(8) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; the agency has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity
theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether
maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made
to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns,
trends or anomalies indicative of fraud, waste, or abuse; and
</p><p>(10) To the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic tape, optical disk, and mainframe. Paper records are maintained in offices
that are locked after business hours and require the presentation of employee identification for admittance at all times.
Backup media are taken weekly to an off-site storage facility and stored on tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the specimen identification number, a barcoded alphanumeric number representing the
type of specimen; a laboratory submission identification number generated from the submitting laboratory's information
management system; or by laboratory employee information such as name, work address, position, telephone number and e-
mail address, emergency contact information, proficiency test results, and authorization to perform various tests.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The NAHLN system is subject to management, operational, and technical controls. Such controls include role-based
access based on assigned responsibility for animal health; data encryption during transmission; configuration management;
and physical and environmental protections. Each user's access is restricted based on the user's role, laboratory where
employed, and region of assigned responsibility for animal health. All individuals provided access to the NAHLN system
are required to complete annual information technology security awareness training.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are currently retained within the system for 50 years. Electronic records stored on NAHLN
computer hard drives are backed up nightly. Incremental and full system tape backups are retained for one month. Backup
media is regularly sent to an off-site backup storage facility for contingency purposes.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, Veterinary Services, Animal and Plant Health Inspection Service, 4700 River Road Unit
58, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the
system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to
this system should be in writing; must name the system of records as set forth in the system notice; and must contain the
individual's name, telephone number, address, and e-mail address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard
copies of records should be in writing, and the request must contain the requesting individual's name, address, name of
the system of records, timeframe for the records in question, any other pertinent information to help identify the file,
and a copy of his/her photo identification containing a current address for verification of identification. All inquiries
should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700
River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
submitting a written request to the system manager at the address above. Include the reason for contesting the record and
the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the NAHLN comes primarily from USDA's National Veterinary Services Laboratories and State and
university laboratories. Employee information is obtained primarily from the employee.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="aphis6" toc="yes">
<systemNumber>/APHIS-6</systemNumber>
<subsection type="systemName">Veterinary Services--Brucellosis Information System and Brucellosis Recording and
Reporting System, USDA/APHIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Brucellosis Information System--U.S. Department of Agriculture, Fort Collins Computer Center, Colorado,
and each of the various States. The Brucellosis Recording and Reporting System--Federal and State area offices;
Federal Regional Offices; and Hyattsville, Maryland.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Herd owners whose animals or herds are tested, studied, or restricted because of brucellosis; livestock markets;
slaughter establishments; and livestock dealers (including agents and brokers) handling livestock covered by the program;
milk processing plants receiving milk or cream from dairy farms; laboratories conducting brucellosis program tests or
procedures; State, Federal, and contractual personnel engaged in program activities.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information on herds and individual animals tested, studied, or restricted under the brucellosis program;
epidemiologic studies; animals, specimens, or premises sampled, identified, inspected, tested, handled, or restricted
under the brucellosis program by State, Federal or contractual personnel; animal identification, health and movement data
of animals covered under program activities for traceback of disease from livestock markets, slaughter plants, and
livestock dealers or livestock brokers or commission firms; milk and cream samples and related identification data for
brucellosis testing from milk processing plants receiving fresh farm milk; and brucellosis test data from laboratories
approved to do brucellosis program testing.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 111, 112, 114, 114a-1, 115, 120, 121, 125, 134a-134f and title 9, Code of Federal
Regulations, part 51 and part 78.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records maintained in the computer system will be routinely used by the Federal and State government personnel
for: (1) Detecting the foci of infection to reduce the rate of spread of infection to new herds; (2) evaluating
brucellosis program activities of State, Federal, and contractual personnel; (3) preparing mailing labels and
preaddressed forms to enhance field activities; (4) evaluating program effectiveness; (5) detecting factors of
epidemiologic importance in containing or eliminating foci of infected herds; (6) assuring that brucellosis indemnities
are promptly and properly paid; (7) notification of livestock owners with the animals at high risk of exposure to
brucellosis because of livestock movements or an outbreak of disease or presence of quarantined premises in a community;
(8) referral to the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of
investigating or prosecuting a violation of law concerning animal disease control and eradication, or of enforcing or
implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of law concerning animal disease control and
eradication, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation, or court order issued pursuant thereto; (9) litigation by the Department of
Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any
employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the
employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its
components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department
of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case,
the agency determines that disclosure of the records to the Department of Justice is a use of the information contained
in the records that is compatible with the purpose for which the records were collected; (10) use in a proceeding before
a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof,
or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such
litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided,
however, that in each case, the agency determines that disclosure of the records to the court is a use of the information
contained in the records that is compatible with the purpose for which the records were collected; (11) response to a
request from a congressional office from the record of an individual made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The Brucellosis Information System's records will be maintained on on-line disk storage and magnetic tapes. The
Brucellosis Recording and Reporting System's records will be maintained on floppy disk storage and/or magnetic tapes.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Under this system, data may be retrieved and organized by any of the categories which have been recorded. This
will greatly improve the ability to retrieve existing records and to serve the livestock industry in the eradication of
brucellosis.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The only individuals with access to this system are Federal and State government employees with a need to know.
The data base is secured on a State-by-State basis. The brucellosis program planning staff has access to all information
in the computerized system without restrictions. The computer files, tapes, and disks are kept in a safeguarded
environment with access only by authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>(1) Herd records are maintained in the data base as follows: (a) Infected herds not depopulated or sold out are
always on-line. (b) Depopulated or sold out herds are archieved. (c) Herd tested but not infected are kept on-line for 6
months after testing and then archived on a fiscal year basis. Archived data are kept for 15 years. (2) Records
pertaining to animals, specimens, or premises sampled, identified, inspected, tested, handled, or restricted by State,
Federal, or contractual personnel are kept on-line as long as the individual is working in brucellosis programs. Once
employment or accreditation is terminated, the information is archived by fiscal year for 15 years. (3) Livestock market,
slaughter, establishment, livestock dealer, milk processing plant, and laboratory records pertaining to animal or herd
information are retained as described under (1) above.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator, Veterinary Services, USDA/APHIS, Federal Building, 6505 Belcrest Road, Hyattsville, MD
20782.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All inquiries should be addressed to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS,
Room 732 Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>(1) Epidemiologic information for herds and animals is obtained from documents and reports completed by Federal
and State employees or contractual personnel as a part of testing a herd or animal(s) or as a part of investigating the
source and spread of brucellosis within the livestock population. (2) Information for work related activities is made
available by the appropriate State or Federal office for personnel and contractual employees paid from its funds. (3)
Livestock market, slaughter establishment, livestock dealer, milk processing plant, and laboratory information is
acquired in the course of obtaining other program activity information such as where samples were collected, where
animals identification was applied, where samples were tested, and how the samples or animals were handled or processed
prior to or following collection of testing</p></xhtmlContent></subsection>
</section>
<section id="aphis7" toc="yes">
<systemNumber>/APHIS-7</systemNumber>
<subsection type="systemName">Animal Damage Control Non-Federal Personnel Records--USDA/APHIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Animal Damage Control State Area Offices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Animal Damage Control Program Cooperative Employees; i.e., State and other.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Non-Federal Employees- recruitment forms, medical forms, security records, life and health insurance forms,
military service records, motor vehicle exam records, education and skills records, training records, disciplinary and
suspension records, letters of commendation; (2) Payroll Records--Time and attendance records, State retirement
records, social security records, workman's compensation insurance records, leave records, salary and expense cost
records; (3) Travel Expense and Mileage Report; (4) Animal Damage Control Records--hunter and trapper (district
field assistant) records on animals taken weekly, itinerary and report of activity of trappers and hunters.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 426-426(b); 7 U.S.C. 136-136w; 16 U.S.C. 703-711; and Section 101, Pub. L. No. 99
-190.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The primary uses of the records are to (a) serve as a tool for the State supervisors in the financial and
manpower management of Animal Damage Control programs (b) form the legal basis for the disbursement of funds and (c) form
the basis for preparation of statistical reports. Disclosures outside the Department of Agriculture may be made: (1) For
administrative uses by cooperating Federal, State, county, and local government units, and cooperating private
organizations and associations; (2) to the Department of Justice for use in litigation when the agency, or any component
thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her
individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the
agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or
has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to
be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure
of the records to the Department of Justice is a use of the information contained in the records that is compatible with
the purpose for which the records were collected; (3) in a proceeding before a court or adjudicative body before which
the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or
her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to
represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency
or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that
use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency
determines that disclosure of the records to the court is a use of the information contained in the records that is
compatible with the purpose for which the records were collected; (4) of information indicating a violation or potential
violation of a statute, regulation rule, order or license, to appropriate Federal, State, local or foreign agencies
responsible for investigating or prosecuting the violation or for enforcing or implementing the statute, rule,
regulation, order or license; (5) from the record of an individual in response to an inquiry from a Congressional office
made at the request of that individual; (6) to other Federal agencies to effect salary and administrative offsets; and
(7) to provide addresses obtained from the Internal Revenue Service to debt collection agencies for purposes of locating
a debtor to collect or compromise a Federal claim against the debtor, or to consumer reporting agencies to prepare a
commercial credit report for use by the Department.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made to consumer reporting agencies as defined
in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are manually retrieved by employee name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records and forms are maintained in a standard office filing cabinet and office is locked when authorized
personnel are not present.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Non-record administrative material disposed 30 days after employment terminates or in compliance with State
regulations on disposal of payroll records subject to audit.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator, Animal Damage Control, USDA/APHIS, 14th &amp;Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All inquiries should be addressed to:
</p><p>APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS, Room 732 Federal Building, 6505 Belcrest Road,
Hyattsville, MD 20782.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Material is obtained from documents submitted by the individuals and from records completed by Federal employees
or contractual personnel.</p></xhtmlContent></subsection></section>
<section id="aphis8" toc="yes">
<systemNumber>/APHIS-8</systemNumber>
<subsection type="systemName">Veterinary Services--Animal Welfare, USDA/APHIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Veterinary Services Program, USDA/APHIS, Room 754 Federal Building, Hyattsville, MD 20782, and the Area Offices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Dealers, exhibitors, and other individuals required to be licensed under the Federal Laboratory Act of 1966, as
amended. Operators of research facilities, intermediate handlers, carriers, and other individuals required to be
registered under the Federal Laboratory Animal Welfare Act of 1966, as amended.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The general files contain the name and address of the licensee or registrant and the registration or licensing
number. The records maintained in the files include the application for license or annual report, application for
registration, annual report of research facility, program of veterinary care, inspection of carriers/intermediate
handler, inspection of animal facilities, and request for approval of holding facility.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2131 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Records maintained under the proviso of this authority form an integral support network essential for the
implementation and enforcement of the Animal Welfare Act, including licensing and registration of individuals,
businesses, and research facilities, compliance with regulations and standards applicable under the Act, and annual
reporting requirements of summary data as required by law. (2) Referral to the appropriate agency whether Federal, State,
local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued
pursuant thereto. (3) Disclosure to the Department of Justice for use in litigation when the agency, or any component
thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her
individual capacity where the Department of Justice has agreed to represent the employee, or the United States, where the
agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or
has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to
be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure
of the records to the Department of Justice is a use of the information contained in the records that is compatible with
the purpose for which the records were collected. (4) Disclosure in a proceeding before a court or adjudicative body
before which the agency is authorized to appear, when the agency, or any component thereof, of any employee of the agency
in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has
agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect
agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency
determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case,
the agency determines that disclosure of the records to the court is a use of the information contained in the records
that is compatible with the purpose for which the records were collected. (5) Disclosure may be made to a congressional
office from the record of an individual in response to an inquiry from the congressional office made at the request of
that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders in locked metal file cabinets.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the name of the licensee or registrant or by the license or registration number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked files with APHIS employees in attendance during working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Licensees applications are destroyed 3 years after cancellation. Registrants applications are maintained
permanently. Routine records are destroyed after 3 years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator, Veterinary Services, USDA/APHIS, 14th &amp;Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>All inquiries should be addressed to: APHIS Privacy Act Coordinator, Office of the Administrator, USDA/APHIS,
Room 732, Federal Building, 6505 Belcrest Road, Hyattsville, MD 20782.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>All inquiries should be addressed to the APHIS Privacy Act Coordinator.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Material is obtained from documents submitted by the registrant or licensee and from records completed by Federal
employees.</p></xhtmlContent></subsection>
</section>
<section id="aphis9" toc="yes">
<systemNumber>/APHIS-9</systemNumber>
	<subsection type="systemName">Wildlife Services Management Information System.
	</subsection>
	<subsection type="securityClassification"><xhtmlContent>
	<p>None.</p>
	</xhtmlContent></subsection>
	<subsection type="systemLocation"><xhtmlContent>
	<p> The files (paper-based component) for the Wildlife Services (WS) Management Information System (MIS) are maintained in the offices of Wildlife Services, Riverdale, MD; Wildlife Services Information Technology Support Center, Ft. Collins, CO; Federal and State area offices; and Federal regional offices.  The electronic component of the system is housed on secure USDA-owned and operated systems in Riverdale, MD, and Ft. Collins, CO.  A backup site for the data is also located at Riverdale, MD and Ft. Collins, CO.  However, an APHIS mandate scheduled for implementation in fiscal year 2016, may dictate that the system be relocated to USDA’s National Information Technology Center (NITC) in Kansas City, MO, possibly with a mirror image stored at the NITC-managed, Enterprise Data Center, St. Louis, MO.</p>
	</xhtmlContent></subsection>
	<subsection type="categoriesOfIndividuals"><xhtmlContent>
	<p> Individuals who participate in depredation activities, including ranchers, farmers, livestock dealers (including agents and brokers) handling livestock covered by the program, airport employees, representatives of condominium associations, representatives of homeowner associations, private homeowners, golf course owners, employees of the Federal Government, employees of State and Tribal governments, pest control operators, contract personnel engaged in program activities, and other entities. </p>
	</xhtmlContent></subsection>
	<subsection type="categoriesOfRecords"><xhtmlContent>
	<p> The records consist of agreements for services; description of property; names and addresses of those entering the agreement; contact information, including names and telephone numbers; property locations and descriptions, which may include Global Positioning System coordinates and customer resource information; resources that were threatened, damaged, or destroyed by wildlife; adverse human or animal incidents information; and insurance, appraisals, indemnity, and property damage information.  In addition, for cooperators for whom WS provides services on specific wildlife damage projects, an identifying number, which may be a Federal tax identification number, an employer identification number, or for individual citizens who are the primary contact in a funded cooperative agreement relationship, a social security number.  (Identifying numbers are recorded only on the paper-based component of the system.)</p>
	<p> The system also includes information about WS employees, WS collaborators, and some WS contract pilots, such as names, duty stations, user names, passwords, telephone numbers (home and work), email addresses (personal and work), and MIS-specific employee identification numbers.</p>
	</xhtmlContent></subsection>
	<subsection type="purpose"><xhtmlContent>
	<p> This system will be used to maintain a record of activities conducted by the agency pursuant to its mission and responsibilities for providing services necessary to manage wildlife damage to agriculture, human health and safety, natural resources, and human property.  </p>
	</xhtmlContent></subsection>
	<subsection type="authorityForMaintenance"><xhtmlContent>
	<p> The Act of March 2, 1931, as amended (7 U.S.C. 426 and 426(b)), and the Act of December 22, 1987 (7 U.S.C. 426(c)).  </p>
	</xhtmlContent></subsection>
	<subsection type="routineUsesOfRecords"><xhtmlContent>
	<p> In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA, to the extent that disclosure will not violate 7 U.S.C. 8791, and any amendments thereto, as follows: </p>
	<p> (1) To cooperative Federal, State, Tribal, and local government officials, employees, or contractors, and other parties as necessary to carry out the program; and other parties engaged to assist in administering the program.  Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act.  This routine use assists the agency in carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;    </p>
	<p> (2)  To the appropriate agency, whether Federal, State, local, Tribal, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;</p>
	<p> (3)  To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of  Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected;</p>
	<p> (4) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected;</p>
	<p> (5)  To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security of integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;</p>
	<p> (6) To USDA contractors, partner agency employee or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse;</p>
	<p> (7)  To land management agencies, such as the Bureau of Land Management and the U.S. Fish and Wildlife Service relating to wildlife damage on grazing allotments;  </p>
	<p> (8)  To consumer reporting agencies in accordance with section 31 U.S.C. 3711(e); </p>
	<p> (9)  To Federal, State, Tribal, and local regulatory agencies and their employees and contractors who collaborate with Wildlife Services in implementation of, or agencies that regulate, wildlife management projects or programs, or who have an interest in, or regulate, animal or public health, or national security;</p>
	<p> (10)  To State- or Federal Government-level representatives of the U.S. Environmental Protection Agency, in compliance with the Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) mandate (FIFRA Sec. 8, 7 U.S.C. 136f, and FIFRA 7 U.S.C. 136i-l), of the location on a cooperator’s property where certain regulated pesticide devices are deployed or regulated pesticides are applied; and  </p>
	<p> (11) To the National Archives and Records Administration (NARA) or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.   </p>
	<p>Disclosure to consumer reporting agencies:  </p>
	<p> In accordance with section 31 U.S.C. 3711(e).  </p>
	</xhtmlContent></subsection>
	<subsection type="policiesAndPractices"><xhtmlContent>
	<p> Policies for storing, retrieving, accessing, retaining, and disposing of records in the system are outlined in the Wildlife Services Information and Data Management Handbook and the APHIS Records Management Handbook and are summarized below.</p>
	<p>Storage:</p>
	<p> The WS MIS records will be maintained in USDA-owned server storage.  Documents that are executed originals will be maintained in State or regional Wildlife Services offices that are locked during non-business hours and require employee identification for admittance at all times.  </p>
	</xhtmlContent></subsection>
	<subsection type="retrievability"><xhtmlContent>
	<p> Under this system, data may be retrieved and organized by agreement number,</p>
	<p>name of cooperator, or agreement holder.  Retrieval permissions for employees who have access to the system are determined by the data usage role of the employee and are compliant with the APHIS "least privilege" rule.   </p>
	</xhtmlContent></subsection>
	<subsection type="safeguards"><xhtmlContent>
	<p> Control measures designed to prevent misuse of accessible data include unique user identification, a password protection protocol, and limitation of user roles through compartmentalization of allowed access.  Agency implemented cybersecurity measures and firewalls are built into the application user interface, and monitoring of use of the MIS for profiles of misuse is possible.  The hard copy components of the system, and computer files, tapes, and disks are kept in a safeguarded environment with access only by authorized personnel. </p>
	</xhtmlContent></subsection>
	<subsection type="retentionAndDisposal"><xhtmlContent>
	<p> Information identifying cooperators is kept in the system as long as a cooperator retains an active agreement with WS.  Federal and State employee information is kept active in the system as long as the individual works for WS or as long as their project-related work history is retained in the system.  WS has developed record retention schedules for electronic information, but until they are approved by NARA, electronic records will be classified as permanent.  Record retention schedules for WS paper-based records are in accordance with NARA and existing APHIS policy.   </p>
	</xhtmlContent></subsection>
	<subsection type="systemManager"><xhtmlContent>
	<p> Director, Applications Development, Information Technology Support Center, Wildlife Services, USDA/APHIS, NRRC, 2150 Centre Avenue, Building A, Suite 143, Fort Collins, CO 80526.  </p>
	</xhtmlContent></subsection>
	<subsection type="notificationProcedure"><xhtmlContent>
	<p> Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above.  All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual’s name, telephone number, address, and email address. </p>
	</xhtmlContent></subsection>
	<subsection type="recordAccessProcedures"><xhtmlContent>
	<p> Any individual may obtain information from a record in the system that pertains to him or her.  Requests for hard copies of records should be in writing, and the request must contain the requesting individual’s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification.  All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.</p>
	</xhtmlContent></subsection>
	<subsection type="contestingRecordProcedures"><xhtmlContent>
	<p> Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above.   Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.  </p>
	</xhtmlContent></subsection>
	<subsection type="recordSourceCategories"><xhtmlContent>
	<p> WS users generate data about the work performed by WS.  Additional data is collected is voluntarily submitted by cooperators (customers) and entered into the system by WS employees.  In addition, reference and lookup data about pesticide registration, wildlife laws, and permits are obtained from Federal, State, Tribal, and local authorities.</p>
	</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="aphis10" toc="yes">
<systemNumber>/APHIS-10</systemNumber>
<subsection type="systemName">APHIS Comprehensive Electronic Permitting System (ePermits).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Paper files for the APHIS Comprehensive Electronic Permitting System (ePermits) are maintained in the offices of
Biotechnology Regulatory Services (BRS), Plant Protection and Quarantine (PPQ), and Veterinary Services (VS) in
Riverdale, MD. The ePermits production system and associated electronic files are maintained at USDA's National
Information Technology Center (NITC) in Kansas City, MO.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Permit applicants and designated collaborators, such as importers, agents, brokers, and researchers; and APHIS
permit staff employees.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>The records in this system may contain name, business name, mailing address, e-mail address, telephone and fax
numbers, proposed articles to be permitted, shipment information, country of origin, proposed treatment methods, and
compliance and inspection agreements or reports. For permits that require fee payments, the system may contain
information about payment amount, payment date, and user fee account number, check number, or last four digits of the
credit card.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Honeybee Act, 7 U.S.C. 281-286; the Plant Protection Act, 7 U.S.C. 7701-7772 and 7781-7786;
and the Animal Health Protection Act, 7 U.S.C. 8301-8321.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system will be used to enable persons wishing to move a regulated commodity into, from, or within the United
States to apply for a permit, pay permit application fees, check the status of a permit application, and view issued
permits and other information online in a secure manner.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records
maintained in the system may be disclosed outside USDA as follows:
</p><p>(1) To the Department of Homeland Security's Customs and Border Protection agency, which inspects shipments that
arrive at United States ports for compliance with permit conditions;
</p><p>(2) To cooperative Federal, State, and local government officials, employees, or contractors, and other parties
engaged to assist in administering the program. Such contractors and other parties will be bound by the nondisclosure
provisions of the Privacy Act. This routine use assists the agency in carrying out the program, and thus is compatible
with the purpose for which the records are created and maintained;
</p><p>(3) To State government regulatory officials in the State of destination for review and comment;
</p><p>(4) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating
or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation, or court order issued pursuant thereto;
</p><p>(5) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or
her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice
has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(6) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when
the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of
the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States,
where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(7) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; the agency has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity
theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether
maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made
to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns,
trends or anomalies indicative of fraud, waste, or abuse; and
</p><p>(9) To the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper files for the APHIS Comprehensive Electronic Permitting System are maintained, according to the responsible
program, in the offices of BRS, PPQ, and VS in Riverdale, MD. The USDA National Information Technology Center in Missouri
will house the ePermits system servers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by use of individual's name, business name, business address, regulated article, country of
origin, application number, and permit number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All ePermits users are required to complete USDA's registration process called eAuthentication, a system that
enables individuals to obtain user-identification accounts that allow password protected access to certain USDA web-based
applications and services through the Internet. The web-based service identifies and validates USDA customers before they
can access ePermits</p>
<p>Role-based security and access rights are implemented to protect the security of the information. Additionally, the
ePermits security plan includes management, operational, and technical controls to prevent misuse of data by system
users.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Paper records will be held according to the record retention schedules of each program. BRS and VS paper records
will be retained for 5 years. PPQ paper records will be retained for a period of 3 to 7 years depending on the type of
permit issued. Electronic records will be maintained for 15 years consistent with record retention requirements for
policy-related information.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p><i>For BRS records:</i> Branch Chief, Biotechnology Regulatory Operations, Biotechnology Regulatory Services,
USDA, APHIS, 4700 River Road Unit 91, Riverdale, MD 20737</p>
<p><i>For PPQ records:</i> Director, Permits, Registrations, Imports &amp; Manuals, Plant Health Programs, USDA, APHIS,
4700 River Road Unit 133, Riverdale, MD 20737</p>
<p><i>For VS records:</i> Director, National Center for Import and Export, Technical Trade Services Team, Veterinary
Services, USDA, APHIS, 4700 River Road Unit 140, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the
system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to
this system should be in writing, must name the system of records as set forth in the system notice, and must contain the
individual's name, telephone number, address, and e-mail address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard
copies of records should be in writing, and the request must contain the requesting individual's name, address, name of
the system of records, timeframe for the records in question, any other pertinent information to help identify the file,
and a copy of his/her photo identification containing a current address for verification of identification. All inquiries
should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700
River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
submitting a written request to the system manager at the address above. Include the reason for contesting the record and
the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the user. APHIS employees and State government regulatory
officials will also enter data into the system.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="aphis11" toc="yes">
<systemNumber>/APHIS-11</systemNumber>
<subsection type="systemName">Emergency Management Response System (EMRS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>All EMRS data is maintained on three servers, located in APHIS offices in Riverdale, MD, and at the APHIS Centers
for Epidemiology and Animal Health in Ft. Collins, CO.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Customers, including the owner or operator of the premises where the animals subject to investigation are located
and the referring contact who provided initial premises information; and certain APHIS employees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>For the owner or operator of the premises where the animals subject to investigation are located, the following
information will be retained: Name; address, including city, county, State, postal code, and latitude/longitude
coordinates; premises identification number; and telephone number. Information retained about the referring contact
includes name and telephone number. For the case coordinator of the premises investigation the following information will
be retained: Name, phone number, and e-mail address</p>
<p>The information retained for APHIS employees includes name; agency, program, and group; current duty assignment;
encrypted social security number; grade, series, and step; duty city and state; home address, including
latitude/longitude coordinates; home telephone number; home e-mail address; emergency contact information; work and field
addresses, e-mail addresses and telephone numbers; supervisor contact information; personal protective equipment type,
size, and model; existing and desired skills, experience and training; position certifications; AgLearn training classes;
medical clearance information; and a description of property or fleet vehicle assigned to the employee.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Animal Health Protection Act (7 U.S.C. 8301 <i>et seq.).</i>
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>APHIS Veterinary Services (VS) program uses the EMRS to help manage and investigate incidents of foreign animal
diseases in the United States.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records
maintained in the system may be disclosed outside USDA as follows:
</p><p>(1) To certain Federal and State animal health officials to monitor the status of an animal disease investigation,
document actions taken relating to an animal disease investigation, track the status of animals susceptible to foreign
animal diseases, determine the costs of an animal disease investigation, monitor the usage and availability of assets and
personnel relating to animal disease investigations, or perform epidemiological and geospatial analyses of such
investigations;
</p><p>(2) To Federal and State animal health officials within the system to obtain feedback regarding the EMRS system and
emergency preparedness guidelines, and to educate and involve them in program development, program requirements, and
standards of conduct;
</p><p>(3) To the National Biosurveillance Integration System and the Offshore Pest Information System to aid in monitoring
an animal disease investigation;
</p><p>(4) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating
or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation, or court order issued pursuant thereto;
</p><p>(5) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or
her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice
has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(6) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when
the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of
the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States,
where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(7) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; the agency has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity
theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether
maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made
to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(8) To contractors and other parties engaged to assist in administering the program. Such contractors and other
parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying
out the program, and thus is compatible with the purpose for which the records are created and maintained;
</p><p>(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns,
trends or anomalies indicative of fraud, waste, or abuse; and
</p><p>(10) To the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The electronic master data for the EMRS is stored on servers. Following an animal disease outbreak, data from the
investigation may be burned onto compact discs.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data regarding an investigation can be retrieved by premises identification number, reference control number,
premises name, incident group, or incident site. Data regarding an employee can be retrieved by name, employee
identification number, title, organization, property, or fleet vehicle.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The EMRS security plan includes management, operational, and technical controls to prevent misuse of data by
system users. These controls include role-based access. Most individuals have access limited to data from their State or
area. Social security number (employee only) and home contact information is viewable and may be updated only by the
individual to whom it applies or by individuals with specific roles to view or update these fields.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Routine investigational EMRS data will be retained in the server indefinitely. After an animal disease outbreak,
data will be burned onto a compact disc for use by outbreak management personnel and retained indefinitely. Employee data
is maintained as long as the individual is employed and may be maintained for up to 5 years after employment ceases in
case the employee is reemployed during emergencies.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Center Leader--Center for Animal Disease Information, Centers for Epidemiology and Animal Health, Veterinary
Services, APHIS, USDA, 2150 Centre Avenue, Building B, Fort Collins, CO 80526.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the
system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to
this system should be in writing, must name the system of records as set forth in the system notice, and must contain the
individual's name, telephone number, address, and e-mail address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard
copies of records should be in writing, and the request must contain the requesting individual's name, address, name of
the system of records, timeframe for the records in question, any other pertinent information to help identify the file,
and a copy of his/her photo identification containing a current address for verification of identification. All inquiries
should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700
River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
submitting a written request to the system manager at the address above. Include the reason for contesting the record and
the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the customers, including the owner or operator of the premises
where the animals subject to investigation are located, and the referring contact who provided initial premises
information. Such information may be supplemented by information from an address-validation database, by APHIS personnel
during an on-site investigation, by State veterinarian offices, or by APHIS's National Veterinary Services Laboratories</p>
<p>Employee information is obtained primarily from the employee. Additionally, employee data may be obtained from the
USDA's National Finance Center and AgLearn database, and from Federal Occupational Health, U.S. Department of Health and
Human Services.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="aphis13" toc="yes">
<systemNumber>/APHIS-13</systemNumber>
<subsection type="systemName">Phytosanitary Certificate Issuance and Tracking (PCIT) System, USDA-APHIS-13.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system resides at USDA's National Information Technology Center (NITC) in Kansas City, MO. Back-up files are
maintained in
Riverdale, MD.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system include Federal, State, and county officials who issue phytosanitary certificates and
exporters,
exporters' agents, and foreign consignees.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records may include applications for phytosanitary export certification and information about related inspections,
treatments,
other phytosanitary activities, and phytosanitary certificates issued. These records include names, addresses, and telephone
numbers
of exporters, exporters' agents, and foreign consignees, and names, office addresses, and telephone numbers of Federal, State,
and
county officials who issue phytosanitary certificates. Records may also include information on user fees paid and accrued,
although
the system does not contain any financial information about applicants.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Plant Protection Act (7 U.S.C. 7701 <i>et seq.</i>).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The PCIT system is a secure system for applying for, evaluating, tracking the status of, and issuing phytosanitary
certificates
for plants, plant products, and other regulated articles intended for export. Routine uses of records maintained in the system,
including categories of users and the purposes of such uses:
</p><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the
system
may be disclosed outside USDA as follows:
</p><p>(1) To certain State and county government regulatory officials to evaluate applications; schedule and perform inspections
and
related phytosanitary activities; generate phytosanitary certificates; investigate complaints about noncompliance with
phytosanitary
requirements; and evaluate program quality and effectiveness;
</p><p>(2) To certain Federal agencies, pursuant to the International Trade Data System Memorandum of Understanding, consistent
with the
receiving agency's authority to collect information pertaining to transactions in international trade;
</p><p>(3) To certain foreign governments concerning applications for phytosanitary certificates involving that country;
</p><p>(4) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating or
prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued
pursuant
thereto, of any record within this system when information available indicates a violation or potential violation of law,
whether
civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule,
regulation, or court order issued pursuant thereto;
</p><p>(5) To the Department of Justice when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or
her
official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of Justice has
agreed to
represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and the use of
such
records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however,
that
in each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information
contained
in the records that is compatible with the purpose for which the records were collected;
</p><p>(6) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when: (a)
The
agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States is a
party
to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to
the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a
use of
the information contained in the records that is compatible with the purpose for which the records were collected;
</p><p>(7) To appropriate agencies, entities, and persons when: (a) The agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (b) the agency has determined that as a result of
the
suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity theft or fraud,
or a
risk of harm to the security or integrity of this system or other systems or programs (whether maintained by the agency or
another
agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and
persons is
reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed compromise and
prevent, minimize, or remedy such harm;
</p><p>(8) To contractors engaged to assist in administering the program. Such contractors will be bound by the nondisclosure
provisions
of the Privacy Act;
</p><p>(9) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends,
or
anomalies indicative of fraud, waste, or abuse; and
</p><p>(10) To the National Archives and Records Administration for records management inspections conducted under 44 U.S.C. 2904
and
2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The system is an electronic database stored on servers in a secure government-owned facility. APHIS maintains back-up
files on
external hard drives kept in locked cabinets at APHIS headquarters.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>APHIS may retrieve records by the name of the applicant (exporter or exporter's agent who applied for the phytosanitary
certificate) and by the name of the Federal, State, or county official who issued the phytosanitary certificate.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The PCIT system has management, operational, and technical controls to prevent misuse of data by system users. These
controls
include the use of role-based security and access rights and network firewalls. All users must have e-Authentication
credentials
through USDA and employ their individual e-Authentication user identification and password to access the PCIT system. Users may
only
view information specific to their role in the export system. The exporter has access only to the information of his or her
organization. Government officials involved in the export of commodities will have access only to data within their purview.
Access
to the system is monitored by USDA officials to ensure authorized and appropriate use of the data.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in the PCIT system are retained indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Export Services, Plant Health Programs, PPQ, APHIS, 4700 River Road Unit 140, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the system
contains
records pertaining to him/her from the system manager at the address above. All inquiries pertaining to this system should be
in
writing, must name the system of records as set forth in the system notice, and must contain the individual's name, telephone
number,
address, and email address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard copies
of records
should be in writing, and the request must contain the requesting individual's name, address, name of the system of records,
timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo
identification containing a current address for verification of identification. All inquiries should be addressed to the
Freedom of
Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-
1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by submitting a
written
request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to
the
information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system about individuals comes primarily from applicants for a phytosanitary certificate.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="aphis15" toc="yes">
<systemNumber>/APHIS-15</systemNumber>
<subsection type="systemName">APHIS Animal Health Surveillance and Monitoring System, .</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The AHSM is a Web-based system hosted at secure and geographically dispersed locations. A backup copy of the data
is maintained at a secure U.S. government facility.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are listed as the contact person for the location where the animals subject to animal disease
control or surveillance programs are maintained; owners of animals involved with animal disease control or surveillance
programs; dealers, agents, and brokers of animals; owners or operators of animal product processing, slaughter, or
rendering establishments; accredited veterinarians; contractors; cooperators; and certain APHIS employees.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>For the individuals listed as the contact person for the location where the animals subject to animal disease
control or surveillance programs are maintained; owners of animals involved with animal disease control or surveillance
programs; dealers, agents, and brokers of animals; or owners or operators of animal product processing, slaughter, or
rendering establishments; the following information will be retained: Name; address, including city, county, State,
postal code, and latitude/longitude coordinates; e-mail address; telephone number; operation type; species and breed of
animals maintained; and data necessary for managing and analyzing animal disease control or surveillance programs and
monitoring diseases related to wildlife, feral animals, or alternative livestock. The information retained for APHIS
employees, cooperators, and contractors may include name; home and work address; home and work e-mail addresses;
telephone number(s); and any assigned identification numbers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Animal Health Protection Act (7 U.S.C. 8301 <i>et seq.</i>); Bovine Johne's Disease Control Program (7 U.S.C.
7629); and the Public Health Security and Bioterrorism Preparedness and Response Act of 2002 (7 U.S.C. 8401).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>APHIS Veterinary Services (VS) program uses the AHSM to collect, manage, and evaluate animal health data for
disease management and surveillance programs.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records
maintained in the system may be disclosed outside USDA as follows:
</p><p>(1) To certain Federal and State animal health officials to conduct, analyze, and report on the progress of animal
disease control or surveillance programs;
</p><p>(2) To Federal and State wildlife agencies for assistance in managing and analyzing animal disease control or
surveillance programs and monitoring diseases related to wildlife, feral animals, or alternative livestock;
</p><p>(3) To Federal or State agencies involved with public health such as the Departments of Homeland Security and Health
and Human Services for the purposes of zoonotic disease surveillance or control activities;
</p><p>(4) To the public through a public Web site which lists participants in voluntary animal disease certification or
quality assurance programs and documents compliance with such programs; lists individuals not in compliance with animal
disease regulations; and notifies individuals who may have acquired exposed or potentially exposed animals when other
means of contact are unavailable;
</p><p>(5) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of investigating
or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation, or court order issued pursuant thereto;
</p><p>(6) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or
her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice
has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(7) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when
the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of
the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States,
where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(8) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; the agency has determined that as a result
of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity
theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether
maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made
to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts to
respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
</p><p>(9) To contractors and other parties engaged to assist in administering the program. Such contractors and other
parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in carrying
out the program, and thus is compatible with the purpose for which the records are created and maintained;
</p><p>(10) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns,
trends or anomalies indicative of fraud, waste, or abuse; and
</p><p>(11) To the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p>
<p>Storage:</p>
<p>Records are maintained on magnetic tape and optical disk. Backup media is taken weekly to an offsite storage
facility and stored on tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved primarily by first or last name, address, or phone number of the individual listed as the
contact person for the location where the animal(s) subject to animal disease control or surveillance programs are
maintained or the owner of animals involved with animal disease control or surveillance programs; and by animal, flock,
herd, or premises numbers. However, under this system records can be retrieved by any of the categories that have been
recorded.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The AHSM security plan includes management, operational, and technical controls to prevent misuse of data by
system users. These controls include the use of role-based security and access rights, network firewalls, and requiring
all users to obtain a government-issued login. Access to the system is monitored by USDA officials to ensure authorized
and appropriate use of the data.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Individual electronic records are retained within the system for 150 years from the last date of creation, edit,
or access of the records. Incremental and full system tape backups are retained for 1 month.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Associate Deputy Administrator, National Animal Health Policy and Programs, Veterinary Services, APHIS, USDA,
4700 River Road Unit 33, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the
system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to
this system should be in writing, must name the system of records as set forth in the system notice, and must contain the
individual's name, telephone number, address, and email address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard
copies of records should be in writing, and the request must contain the requesting individual's name, address, name of
the system of records, timeframe for the records in question, any other pertinent information to help identify the file,
and a copy of his/her photo identification containing a current address for verification of identification. All inquiries
should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700
River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
submitting a written request to the system manager at the address above. Include the reason for contesting the record and
the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Information in this system comes primarily from the customers, including the individuals listed as the contact
person for the location where the animals subject to animal disease control or surveillance programs are maintained, and
the owners of animals involved with animal disease control or surveillance programs. Such information may be supplemented
by information from other USDA agencies such as the Food Safety and Inspection Service, Farm Service Agency, APHIS'
Wildlife Services, or from State veterinary health officials and animal testing laboratories</p>
<p>Employee, cooperator, and contractor information is obtained primarily from the employee, cooperator, or contractor.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>

    <section id="aphis16" toc="yes">
        <systemNumber>/APHIS-16</systemNumber>
        <subsection type="systemName">
            Animal Disease Traceability Information System (ADTIS), USDA?APHIS?16.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p> All components of the ADTIS are hosted and operated at two U.S. Department of Agriculture (USDA) Enterprise Data Centers, the National Information Technology Centers in Kansas City, MO, and Beltsville, MD.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p> Individuals who are the contact persons for locations where animals are managed (i.e., raised, marketed, assembled, exhibited, treated, processed, etc.) and other individuals who use or provide data for the system but do not manage or hold livestock (non-producer participants), such as APHIS and State animal health officials, tag manufacturers, service providers, and veterinarians.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p> Records may include some or all of the following information:  Name; street address of premises or business, including city, State, and postal code; latitude/longitude coordinates or global positioning system coordinates of the premises; telephone number(s); email address; type of operation (e.g., production, market, exhibition, or slaughter plant); premises identification numbers; non-producer participant numbers; and business internet address.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p> The authority for maintenance of this system is the Animal Health Protection Act</p>
                <p>(7 U.S.C. 8301 et seq.).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>The ADTIS is an information management system that the Animal and Plant Health Inspection Service (APHIS) utilizes to maintain records of official identification devices and other events associated with official identification numbers of animals.  The premises identification component is made available at no cost to States and Tribes that wish to use it to manage information about locations where livestock are managed as part of their own animal disease traceability programs.  States and Tribes will collect the information from the individuals, or the individuals, if authorized users of the system, may enter the information directly.  States and Tribes will only have access to premises information associated with their States or Tribes. </p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p> In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in the system may be disclosed outside USDA as follows:</p>
                <p> (1) As authorized by 7 U.S.C. 8791 and any amendments thereto, to Federal, State, local, and Tribal government animal health officials and to veterinarians accredited by APHIS to perform work for the agency;</p>
                <p>(2) To the extent that disclosure will not violate 7 U.S.C. 8791 and any amendments thereto, to appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; the agency has determined that as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, a risk of identity theft or fraud, or a risk of harm to the security of integrity of this system or other systems or programs (whether maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency’s efforts to respond to the suspect, or confirmed, compromise and prevent, minimize, or remedy such harm; </p>
                <p> (3) To the appropriate agency, whether Federal, State, local, Tribal, or foreign, charged with responsibility of investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto; </p>
                <p> (4) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the employee, or the United States, in litigation, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department of  Justice is a use of the information contained in the records that is compatible with the purpose for which the records were collected; </p>
                <p> (5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a use of the information contained in the records that is compatible with the purpose for which the records were collected; </p>
                <p> (6) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns, trends, or anomalies indicative of fraud, waste, or abuse.  Such contractors and other parties are bound by the nondisclosure provisions of the Privacy Act; and  </p>
                <p> (7) To the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906. </p>
                <p>Disclosure to consumer reporting agencies:  </p>
                <p>None. </p>
                
                </xhtmlContent>
    </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>Storage:</p>
                <p> The electronic master data for the ADTIS are stored on USDA servers in secure facilities at two separate locations.  This redundancy ensures around-the-clock operations.  All servers for the ADTIS are backed up nightly.  Backup media is taken weekly to an offsite storage facility and stored on tape.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> Data can be retrieved by identification number assigned to premises, premises address, and name of contact person for the premises if provided by the State or Tribe, name of non-producer participant, non-producer participant number, and official animal identification numbers.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> The electronic master data for the ADTIS is stored on USDA servers in secure facilities.  The computer room has safeguards that limit physical access.  Access to data is limited to users who have Level 2 eAuthentication credentials and/or database authentication.  User roles further limit access to data, and the application contains security measures to prevent access to unauthorized information.  USDA monitors eAuthentication access to ensure authorized and appropriate use of data.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> APHIS will maintain records in the system indefinitely while the records schedule is awaiting approval.  The qualifier is supported under 36 CFR 120.18.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p> Program Manager, Animal Disease Traceability, VS, APHIS, 4700 River Road Unit 46, Riverdale, MD 20737-1231; (301) 851-3539.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p> Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above.  All inquiries pertaining to this system should be in writing, must name the system of records as set forth in the system notice, and must contain the individual’s name, telephone number, address, and email address. </p>


            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p> Any individual may obtain information from a record in the system that pertains to him or her.  Requests for hard copies of records should be in writing, and the request must contain the requesting individual’s name, address, name of the system of records, timeframe for the records in question, any other pertinent information to help identify the file, and a copy of his/her photo identification containing a current address for verification of identification.  All inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p> Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above.  Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.  </p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p> Information in the ADTIS comes from members of the public, either individuals or businesses, involved in or supporting the production, management, or holding of livestock or poultry. </p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p> None.</p>
        </xhtmlContent>
        </subsection>
    </section>
<section id="aphis18" toc="yes">
<systemNumber>/APHIS-18</systemNumber>
<subsection type="systemName">APHIS Veterinary Services User Fee System (UFS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The UFS is physically located in a secured room in APHIS-VS offices in Fort Collins, CO, and a backup of
 the system is maintained in APHIS offices in Riverdale, MD.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system include any person for whom a service is provided related to the importation
 and exportation of animals, animal products, birds, germ plasm, organisms, and vectors.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system contains information such as the name; the social security number of an individual or taxpayer
 identification number of a business; the address, including city, county, State, postal code; the name of business or
 organization and its telephone and fax numbers; and an email address. The UFS also contains information about the user's
 credit account, including charges and payments made, date(s) and type of service, and APHIS credit account information.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The UFS automates the collection and processing of fees due to VS for its services provided at remote offices,
 import centers, port offices, or the National Veterinary Services Laboratories in Ames, IA.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Debt Collection Act of 1982 (31 U.S.C. 3701 et seq.), the Debt Collection Improvement Act of 1996 (31 U.S.C.
 3711 et seq.), the Food, Agriculture, Conservation and Trade Act of 1990 (Pub. L. 101-624), and the Animal Health
 Protection Act (7 U.S.C. 8301 et seq.).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records maintained in
 the system may be disclosed outside USDA as follows:
 </p><p>(1) To certain Federal agencies, including the Department of the Treasury, to obtain assistance in identifying and
 locating individuals who are delinquent in their payments of debt owed to the Federal Government while receiving Federal
 salary, tax refunds, or benefit payments, for the purpose of collecting debts;
 </p><p>(2) To a debt collection agency when USDA determines that such referral is appropriate for collecting the debtor's
 account as provided for in 31 U.S.C. 3718;
 </p><p>(3) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of
 investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute, rule,
 regulation, or order issued pursuant thereto, of any record within this system when information available indicates a
 violation or potential violation of law, whether civil, criminal, or regulatory in nature, and either arising by general
 statute or particular program statute, or by rule, regulation, or court order issued pursuant thereto;
 </p><p>(4) To the Department of Justice when the agency, or any component thereof, or any employee of the agency in his or
 her official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice
 has agreed to represent the employee or the United States, in litigation, where the agency determines that litigation is
 likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation,
 and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
 litigation; provided, however, that in each case, the agency determines that disclosure of the records to the Department
 of Justice is a use of the information contained in the records that is compatible with the purpose for which the
 records were collected;
 </p><p>(5) For use in a proceeding before a court or adjudicative body before which the agency is authorized to appear, when
 the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of
 the agency in his or her individual capacity where the agency has agreed to represent the employee or the United States,
 where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
 litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
 necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
 to the court is a use of the information contained in the records that is compatible with the purpose for which the
 records were collected;
 </p><p>(6) To appropriate agencies, entities, and persons when the agency suspects or has confirmed that the security or
 confidentiality of information in the system of records has been compromised; the agency has determined that as a result
 of the suspected or confirmed compromise there is a risk of harm to economic or property interests, a risk of identity
 theft or fraud, or a risk of harm to the security or integrity of this system or other systems or programs (whether
 maintained by the agency or another agency or entity) that rely upon the compromised information; and the disclosure
 made to such agencies, entities, and persons is reasonably necessary to assist in connection with the agency's efforts
 to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm;
 </p><p>(7) To contractors and other parties engaged to assist in administering the program. Such contractors and other
 parties will be bound by the nondisclosure provisions of the Privacy Act. This routine use assists the agency in
 carrying out the program, and thus is compatible with the purpose for which the records are created and maintained;
 </p><p>(8) To USDA contractors, partner agency employees or contractors, or private industry employed to identify patterns,
 trends, or anomalies indicative of fraud, waste, or abuse; and
 </p><p>(9) To the National Archives and Records Administration or to the General Services Administration for records
 management inspections conducted under 44 U.S.C. 2904 and 2906.</p>
<p>Disclosure to consumer reporting agencies:
 </p><p>Information in the UFS may be disclosed to a consumer reporting agency when USDA determines that such referral
 is appropriate in accordance with 31 U.S.C. 3711(f).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Policies and official guidelines for storing, retrieving, accessing, retaining, and disposing of records are
 outlined in the APHIS Records Management Handbook and are summarized below.</p>
<p>Storage:</p><p>Records are maintained on magnetic tape, optical disk, and mainframe. Paper records are maintained in offices
 that are locked during non-business hours and require the presentation of employee identification for admittance at all
 times. Backup media is taken weekly to an offsite storage facility and stored on tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in the UFS database are retrieved by name; social security number; taxpayer identification number;
 address; telephone and fax numbers; email address; claim number; date of service; type of service provided; payments
 made; and APHIS credit account numbers.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Numerous inherent safeguards exist to protect the data in the UFS system. These safeguards include required
 login and authentication for network access, data encryption in transmission, physical and environmental protections,
 configuration management, and role-based access given on a need-to-know basis.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic data is maintained in the database and on the file server for 7 years. Archived data is maintained
 indefinitely in a table with read-only access. Paper records are maintained for 6 years, 3 months.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Office of the Chief Information Officer-Veterinary Services, Animal and Plant Health Inspection Service,
 4700 River Road Unit 58, Riverdale, MD 20737.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether the system contains records pertaining to him/her from the system manager at the address above. All inquiries pertaining to
 this system should be in writing, must name the system of records as set forth in the system notice, and must contain
 the individual's name, telephone number, address, and email address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for hard
 copies of records should be in writing, and the request must contain the requesting individual's name, address, name of
 the system of records, timeframe for the records in question, any other pertinent information to help identify the file,
 and a copy of his/her photo identification containing a current address for verification of identification. All
 inquiries should be addressed to the Freedom of Information and Privacy Act Staff, Legislative and Public Affairs,
 APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
 submitting a written request to the system manager at the address above. Include the reason for contesting the record
 and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the UFS system is provided by the person for whom a service is provided related to the
 importation and exportation of animals, animal products, birds, germ plasm, organisms, and vectors. APHIS employees will
 also enter data into the system.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>

<section id="aphis19" toc="yes">
<systemNumber>/APHIS-19</systemNumber>
<subsection type="systemName">LabWare Laboratory Information Management System (LabWare LIMS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The master data for the LabWare LIMS is stored and maintained on USDA-owned servers physically located in
the secure USDA-owned facility, National Centers for Animal Health in Ames, IA. A backup site for the data is
located in USDA offices in Ft. Collins, CO. Paper files are maintained by USDA's National Veterinary Services
Laboratories (NVSL) at Ames, IA, and Plum Island, NY.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Submitters and owners of animal diagnostic samples received by the NVSL, and USDA employees who enter data
into the LabWare LIMS from laboratory records or other paperwork provided by sample submitters.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The LabWare LIMS will collect some or all of the following information about submitters and owners of
diagnostic samples: Name, shipping address, invoice address, telephone number, email address, and National
Finance Center account number or credit card number (last four digits only). The LabWare LIMS will collect some
or all of the following information about USDA employees who enter data into the system: Name, job title,
business telephone number, business email address, supervisor's name, organizational group to which employee
belongs within the NVSL and APHIS' Center for Veterinary Biologics, and diagnostic testing related training and
proficiency records.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Animal Health Protection Act (7 U.S.C. 8301 <i>et seq.</i>)
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The LabWare LIMS is a laboratory information system that tracks and saves test results on animal diagnostic
samples received at the NVSL.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, records
maintained in the system may be disclosed outside USDA as follows:
</p><p>(1) To the submitting veterinarian and State veterinarians of the submitter State, owner State, and animal
location State to provide test results;
</p><p>(2) To the appropriate agency, whether Federal, State, local, or foreign, charged with responsibility of
investigating or prosecuting a violation of law or of enforcing, implementing, or complying with a statute,
rule, regulation, or order issued pursuant thereto, of any record within this system when information available
indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and
either arising by general statute or particular program statute, or by rule, regulation, or court order issued
pursuant thereto;
</p><p>(3) To the Department of Justice when: (a) The agency, or any component thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity
where the Department of Justice has agreed to represent the employee; or (d) the United States, is a party to
litigation or has an interest in such litigation, and the use of such records by the Department of Justice is
deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case, the
agency determines that disclosure of the records to the Department of Justice is a use of the information
contained in the records that is compatible with the purpose for which the records were collected;
</p><p>(4) For use in a proceeding before a court or adjudicative body before which the agency is authorized to
appear, when: (a) The agency, or any component thereof; or (b) any employee of the agency in his or her
official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has
agreed to represent the employee; or (d) the United States, is a party to litigation or has an interest in such
litigation, and the agency determines that use of such records is relevant and necessary to the litigation;
provided, however, that in each case, the agency determines that disclosure of the records to the court is a
use of the information contained in the records that is compatible with the purpose for which the records were
collected;
</p><p>(5) To appropriate agencies, entities, and persons when: (a) The agency suspects or has confirmed that the
security or confidentiality of information in the system of records has been compromised; (b) the agency has
determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, a risk of identity theft or fraud, or a risk of harm to the security or integrity of this
system or other systems or programs (whether maintained by the agency or another agency or entity) that rely
upon the compromised information; and (c) the disclosure made to such agencies, entities, and persons is
reasonably necessary to assist in connection with the agency's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm;
</p><p>(6) To the National Archives and Records Administration for records management inspections conducted under
44 U.S.C. 2904 and 2906.</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The system includes a database and paper records. The master electronic data is stored and maintained on
USDA-owned servers physically located in a secure USDA-owned facility. Paper files, consisting of the
submission forms for diagnostic samples, are stored in lockable cabinets in laboratory space or administrative
offices.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data may be retrieved by an accession number, which is a system generated identification number; or by a
sample number assigned by the sample submitter; or by a number assigned by NVSL to a submitter; or by a
submitter's name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Data are kept in a secure environment at USDA-owned facilities. All access to LabWare LIMS is internal to
USDA APHIS staff</p>
<p>All access to the electronic data in the system is controlled by formal authorization. Each employee's
supervisor must identify what functional roles an employee needs in the LabWare LIMS. Once the roles have been
identified, the employee must pass a proficiency test and perform tasks associated with that role before he or
she is given access to the production system. All access to the system is limited by username/password.
Employees must acknowledge a warning banner before logging in. The application limits access to relevant
information and prevents access to unauthorized information. Users are trained and are required to formally
confirm that they understand value and sensitivity of data in the system. Submitting veterinarians and State
veterinarians receive test reports by email and/or through a Lotus Notes-based system that is fed by LabWare
LIMS, but they have no direct access to LabWare LIMS</p>
<p>Electronic and paper records are further protected by security measures in place at both the Ames and Plum
Island facilities related to laboratory work conducted there. In Ames, the entire facility is protected by
perimeter fencing and monitored by closed circuit cameras. Access to Plum Island is restricted to contracted
and monitored ferry service. At both locations, buildings are locked, guarded, and monitored around the clock,
and laboratory spaces have additional security measures.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained indefinitely pending approval of a records retention schedule by the National
Archives and Records Administration. Under the schedule submitted for approval, paper records would be retained
for a minimum of 3 years, data would be maintained in the system for 25 years, and would be archived at 5-year
intervals.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Veterinary Services Laboratories, 1920 Dayton Avenue, Ames, IA 50010.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request general information regarding this system of records or information as to whether
the system contains records pertaining to him/her from the system manager at the address above. All inquiries
pertaining to this system should be in writing, must name the system of records as set forth in the system
notice, and must contain the individual's name, telephone number, address, and email address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system that pertains to him or her. Requests for
hard copies of records should be in writing, and the request must contain the requesting individual's name,
address, name of the system of records, timeframe for the records in question, any other pertinent information
to help identify the file, and a copy of his/her photo identification containing a current address for
verification of identification. All inquiries should be addressed to the Freedom of Information and Privacy Act
Staff, Legislative and Public Affairs, APHIS, 4700 River Road Unit 50, Riverdale, MD 20737-1232.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest information contained within a record in the system that pertains to him/her by
submitting a written request to the system manager at the address above. Include the reason for contesting the
record and the proposed amendment to the information with supporting documentation to show how the record is
inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The sources of information in the system are from submission forms that accompany laboratory specimens sent
into the laboratory for diagnostic testing. The NVSL receives submissions from State and private veterinary
diagnostic laboratories as well as private veterinary practitioners, Federal meat inspectors, Federal field
veterinarians, and others. In addition, the NVSL receives laboratory samples from other countries associated
with imports and for cases where diagnostic assistance is requested.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="ars1" toc="yes">
<systemNumber>/ARS-1</systemNumber>
<subsection type="systemName">Agricultural Research Service--1, Research Medical Records System on Patients and Human Volunteers
Participating in Research.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are located at the Agricultural Research Service (ARS) research centers and locations. A current list of
centers and locations is available by writing to the National Program Leader, Human Nutrition, National Program Staff,
ARS, U.S. Department of Agriculture (USDA), 5601 Sunnyside Avenue, Beltsville, MD 20705.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals participating in human research carried out by staff at ARS research centers and locations.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Medical and nutritional histories, medical and nutritional examinations, diagnostic and treatment data, social
and economic data, clinical laboratory data, statistical summaries, and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2201, 7 U.S.C. 427, and 7 U.S.C. 3101 <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this Privacy Act system of records is to conduct research related to human dietary requirements at
all stages of life. The results of this research are published in the scientific literature. Typically, research results
are pooled from many individuals and individual information is not released or published.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed to:
</p><p>1. The Department of Justice when (a) the agency or any component thereof; or (b) any employee of the agency in his or
her official capacity where the Department of Justice has agreed to represent the employee; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States
Government is a party to litigation or has an interest in such litigation and, by careful review, the agency determines
that the records are both relevant and necessary to the litigation and the use of such records by the Department of
Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency
collected the records</p>
<p>2. A court or adjudicative body in a proceeding when (a) the agency or any component thereof; or (b) any employee of
the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an
interest in such litigation and, by careful review, the agency determines that the records are both relevant and
necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is
compatible with the purpose for which the agency collected the records</p>
<p>3. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>4. Appropriate agencies, entities, and persons when (a) ARS suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised, (b) the USDA has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or
another agency or entity) that rely upon the compromised information, and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>5. Records from this system of records may be disclosed to the National Archives and Records Administration or to the
General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>6. To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist
in the performance of a service related to this system of records and who need to have access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m)</p>
<p>7. To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional staff
office made at the written request of the constituent about whom the record is maintained</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are kept in file folders or maintained electronically.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by the name of the volunteer and a number assigned to the volunteer.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records are stored in locked rooms or locked file cabinets and electronic records are stored in secured
databases. Access is restricted to authorized personnel only. The identity of the participant is kept in a separate file
from the information and the information is associated with a blinded coded number.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Clinical and scientific records are retained and disposed of in conformance with the ARS Records Schedule, NCI
-310-80-2, Item 200, as appropriate.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Program Leader, Human Nutrition, National Program Staff, ARS, USDA, 5601 Sunnyside Avenue, Beltsville,
MD 20705.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA)
Officer, whose contact information can be found at <i>http://www.da.usda.gov/foia.htm</i> under "contacts."
If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may
submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC
20250</p>
<p>When seeking records about yourself from this system of records or any other Departmental system of records your
request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity,
meaning that you must provide your full name, current address and date and place of birth. You must sign your request,
and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made
under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for
this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.
In addition you should provide the following:
</p><p>&#149; An explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify the component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the records would have been created;
</p><p>&#149; Any additional information that will help the FOIA staff determine which USDA component agency may have
responsive records;
</p><p>&#149; If your request is seeking records pertaining to another living individual, you must include a statement
from that individual certifying his/her agreement for you to access his/her records</p>
<p>Without this bulleted information the component(s) may not be able to conduct an effective search, and your request
may be denied due to lack of specificity or lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come primarily from the volunteers, health care personnel, other hospitals and physicians,
employers, and social agencies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="ars3" toc="yes">
<systemNumber>/ARS-3</systemNumber>
<subsection type="systemName">Dosimetry Report on Individuals in USDA Required by Radiological Safety Committee to Wear
Radiation Exposure Measuring Badges when Appropriate, USDA/ARS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, 5th and Ground Floors, Greenbelt, Maryland 20770-1433.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who use radioactive material and/or radiation equipment which emit strong beta particles,
neutrons, gamma rays, or X-rays.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system indicates individual's name, date of birth, and social security number; issue date; monthly beta,
gamma, neutron, and X-ray dosages; classification of dosages as deep or shallow; and cumulative totals for the calendar
quarter, calendar year, and lifetime.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2111 and 42 U.S.C. 2201(b).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system permits the maintenance of a monthly and cumulative record of each badge wearer's radiation exposure.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed: (1) To the Nuclear Regulatory Commission for review, compliance, and
investigation purposes; (2) to a doctor, hospital, or other competent medical authority in event of a medical emergency
involving radiation exposure; (3) to the Department of Labor, Veterans Administration, Social Security Administration,
U.S. Civil Service Commission, Department of Defense, Federal agencies which may have special civilian employee
retirement programs, national, State, county, municipal, or other publicly recognized chartiable or social security
administration agency to adjudicate a claim for benefits under the Bureau of Retirement, Insurance, and Occupational
Health or the recipient's benefit program(s), or to conduct an analytical study of benefits being paid under such
programs; (4) to health insurance carriers or plans participating in Federal Employees' Health Benefits Program in
support of a claim for health insurance benefits involving radiation exposure; (5) to Federal Employees' Group Life
Insurance Program in support of a claim for life insurance benefits involving radiation exposure; (6) to an organization
to which the individual is transferred, upon written request of that organization; (7) to the Department of Justice when
relevant and useful for the defense of suits against the United States or its officers or for the institution of suits
for the recovery of claims by the USDA; (8) to an appropriate agency, whether Federal, State, or local, charged with the
responsibility of investigating or prosecuting a violation of law or rule, regulation, or order issued pursuant thereto,
when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued
pursuant to such statute; (9) in response to a request for discovery or appearance of a witness, to the extent that what
is disclosed is relevant to the subject matter involved in a pending judicial or criminal proceeding or in response to a
subpoena issued in a proceeding before a court or adjudicative body, to the extent that the records requested are
relevant to the proceedings; and (10) to a congressional office in response to an inquiry from a congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Current system is maintained in file drawers in Radiological Safety Staff office. Past reports maintained in
Federal Records Center (FRC). Microfilms of past reports maintained in FRC and in file cabinet in Radiological Safety
Staff office. Index to the system is maintained on a computer system controlled by the Radiological Safety Staff.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and accessed by social security number or selected by the individual's name, agency, or
location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized Radiological Staff and contractor employees by control of access to the computers
and passwords. Records are kept in locked file cabinets and offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>U.S. Nuclear Regulatory Commission requires retention of records until such time as the Commission authorizes
their disposition.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Radiological Safety Officer, Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, Room 530, Greenbelt, Maryland
20770-1433.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him from the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may gain access to a record in a system that pertains to him by submitting a written request to
the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system that pertains to him by submitting pertinent written
information to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal information about each individual is provided by the individual. Dosimetry information is provided by a
commercial supplier of personal dosimeters under contract with USDA who routinely receives, processes, and evaluates the
dosimeters and furnishes the System Manager with the appropriate information.</p></xhtmlContent></subsection></section>
<section id="ars4" toc="yes">
<systemNumber>/ARS-4</systemNumber>
<subsection type="systemName">Education and Radiation Training and Experience Reports on Persons in USDA Using
Radioactive Materials and/or Equipment which Emit Ionizing Radiation, USDA/ARS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, 5th Ground Floors, Greenbelt, Maryland 20770-1433.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons in USDA who are responsible for, or independent users of, radioactive materials and/or equipment
which emit ionizing radiation.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of information on a person's educational background including formal courses and on-the-job
training in radiation; experience in actual use of radioactive materials and/or equipment which emit ionizing radiation;
experience in the use of radiation detection and measuring instrumentation; and additional information such as pertinent
publications, speeches, etc., which will assist in the evaluation of a person's qualifications to safely use radioactive
materials and/or equipment which emit ionizing radiation to protect his health and to minimize danger to life or
property.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2111 and 42 U.S.C. 2201(b).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is used by the Department's Radiological Safety Committee and Radiological Safety Staff in its
determination to approve or deny a person's procurement and use of potentially hazardous radioactive materials and/or
equipment which emit ionizing radiation. When applicable, the system supplies information for maintenance of required
radiation exposure records on persons who are required to wear personnel monitoring devices while using radioactive
materials and/or equipment which emit ionizing radiation.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed: (1) To the Nuclear Regulatory Commission for review, compliance, and
investigation purposes; (2) to the Department of Labor, Veterans Administration, Social Security Administration, U.S.
Civil Service Commission, Department of Defense, Federal agencies which may have special civilian employee retirement
programs, national, State, county, municipal, or other publicly recognized charitable or social security administration
agency to adjudicate a claim for benefits under the Bureau of Retirement, Insurance, and Occupational Health or the
recipient's benefit program(s) or to conduct an analytical study of benefits being paid under such programs; (3) to
health insurance carriers or plans participating in Federal Employees' Health Benefits Program in support of a claim for
health insurance benefits involving radiation exposure; (4) to Federal Employees' Group Life Insurance Program in support
of a claim for life insurance benefits involving radiation exposure; (5) disclosed to an organization to which the
individual in transferred, upon written request of that organization; (6) to the Department of Justice when relevant and
useful for the defense of suits against the United States or its officers or for the institution of suits for the
recovery of claims by the USDA; (7) to an appropriate agency, whether Federal, State, or local, charged with the
responsibility of investigating or prosecuting a violation of law or rule, regulation, or order issued pursuant thereto,
when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued
pursuant to such statute; (8) in response to a request for discovery or appearance of a witness, to the extent that what
is disclosed is relevant to the subject matter involved in a pending judicial or criminal proceeding or in response to a
subpoena issued in a proceeding before a court or adjudicative body, to the extent that the records requested are
relevant to the proceedings; and (10) to a congressional office in response to an inquiry from a congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders or maintained on computer disks, computer printouts, microfilm, and
microfiche. Information will be transmitted and stored on USDA and contractor computers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and accessed by individual's name, assigned code number, city, and State.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access is limited to authorized Radiological Safety Staff and contractor employees by control of access to the
computers and passwords. Records are kept in locked file cabinets and offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>U.S. Nuclear Regulatory Commission requires retention of records until such time as the Commission authorizes
their disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Radiological Safety Officer, Radiological Safety Staff, ARS, USDA, 6303 Ivy Lane, Greenbelt, Maryland 20770
-1433.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him from the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual gain access to a record in the system that pertains to him by submitting a written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system that pertains to him by submitting pertinent written
information to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Personal information about each individual is provided by the individual. Dosimetry information is provided by a
commercial supplier of personal dosimeters under contract with USDA who routinely receives, processes, and evaluates the
dosimeters and furnishes the System Manager with the appropriate information.</p></xhtmlContent></subsection>
</section>
<section id="da1" toc="yes">
<systemNumber>/DA-01</systemNumber>
<subsection type="systemName"> USDA Integrated Acquisition System, USDA/DA-01.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This is a USDA Web-based system hosted at geographically dispersed
locations and is available for access by authorized USDA personnel.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>These records include information about contractors of the United
States Department of Agriculture, including their employees and
subcontractors, and the officials of both.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The records in this system include all information incident to and
developed in the acquisition process including, but not limited to,
solicitations and statements of work; contractor bids, quotes, and
proposals; awards; and other documents relevant to particular
acquisitions. In order to facilitate payment to the contractor, the
system includes contractor and subcontractor names, names and tax
identification or Social Security numbers of their employees and
officials; and other potentially personally identifiable information
related to contractor and subcontractor employees and officials.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property and Administrative Services Act, as amended, 41
U.S.C. 251, <i>et seq.</i>; Competition in Contracting Act, Pub. L. 98-369;
The Federal Acquisition Streamlining Act of 1994, Pub. L. 103-355;
Clinger-Cohen Act of 1996, Pub. L. 104-106. The E-Government Act of
2002, 44 U.S.C. 3541, <i>et seq.</i>, the Government Paperwork Elimination Act (GPEA), Pub. L. 105-277, 5 U.S.C.
3504 note; the Paperwork Reduction
Act, 44 U.S.C. 3501 to 3520.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Senior Chief Procurement Officer, U.S. Department of Agriculture,
1400 Independence Ave., SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to record and store the
information and documentation incident to and developed in the
acquisition process at USDA.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records in this system may be disclosed as follows:
</p><p>(1) Records in this system may be disclosed to the Department of
Justice when: (a) The agency or any component thereof; or (b) any
employee of the agency in his or her official capacity where the
Department of Justice has agreed to represent the employee; or (d) the
United States Government, is a party to litigation or has an interest
in such litigation, and by careful review, the agency determines that
the records are both relevant and necessary to the litigation and the
use of such records by the Department of Justice is therefore deemed by
the agency to be for a purpose that is compatible with the purpose for
which the agency collected the records.
 </p><p>(2) Records in this system may be disclosed to a court or
adjudicative body in a proceeding when: (a) The agency or any component
thereof; or (b) any employee of the agency in his or her official
capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d)
the United States Government, is a party to litigation or has an
interest in such litigation, and by careful review, the agency
determines that the records are both relevant and necessary to the
litigation and the use of such records is therefore deemed by the
agency to be for a purpose that is compatible with the purpose for
which the agency collected the records.
 </p><p>(3) Records in this system may be disclosed when a record on its
face, or in conjunction with other records, indicates a violation or
potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto,
disclosure may be made to the appropriate agency, whether Federal,
foreign, State, local, or tribal, or other public authority responsible
for enforcing, investigating or prosecuting such violation or charged
with enforcing or implementing the statute, or rule, regulation, or
order issued pursuant thereto, if the information disclosed is relevant
to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity.
 </p><p>(4) Records in this system may be disclosed to a Member of Congress
or to a congressional staff member in response to an inquiry of the
congressional office made at the written request of the constituent
about whom the record is maintained.
 </p><p>(5) Records in this system may be disclosed to the National
Archives and Records Administration or to the General Services
Administration for records management inspections conducted under 44
U.S.C. 2904 and 2906.
 </p><p>(6) Records in this system may be disclosed to agency employees,
contractors, grantees, experts, consultants, or volunteers who have
been engaged by the agency to assist in the performance of a service
related to this system of records and who need to have access to the
records in order to perform the activity. Recipients shall be required
to comply with the requirements of the Privacy Act of 1974, as amended,
pursuant to 5 U.S.C. 552a(m).
 </p><p>(7) The name and current address of record of an individual may be
disclosed from this system of records to the parent locator service of
the Department of Health and Human Services authorized persons defined
by Public Law 93-647. 42 U.S.C. 653.
 </p><p>(8) Records in this system may be disclosed to Federal, State,
local or foreign agency maintaining civil, criminal, or other relevant
enforcement records, or other pertinent records, or to another public
authority or professional organization, if necessary to obtain
information relevant to an investigation concerning the retention of an
employee or other personnel action (other than hiring), the retention
of a security clearance, the letting of a contract, or the issuance or
retention of a grant, or other benefit.
 </p><p>(9) Records in this system may be disclosed to a Federal, State,
local, foreign, or tribal or other public authority the fact that this
system of records contains information relevant to the retention of an
employee, the retention of a security clearance, the letting of a
contract, or the issuance or retention of a license, grant, or other
benefit. The other agency or licensing organization may then make a
request supported by the written consent of the individual for the
entire record if it so chooses. No disclosure will be made unless the
information has been determined to be sufficiently reliable to support
a referral to another office within the agency or to another Federal
agency for criminal, civil, administrative, personnel, or regulatory
action.
 </p><p>(10) Records in this system may be disclosed to appropriate
agencies, entities, and persons when (i) USDA suspects or has confirmed
that the security or confidentiality of information in the system of
records has been compromised; (ii) the Department has determined that
as a result of the suspected or confirmed compromise there is a risk of
harm to economic or property interests, identity theft or fraud, or
harm to the security or integrity of this system or other systems or
programs (whether maintained by the Department or another agency or
entity) that rely upon the compromised information; and (iii) the
disclosure made to such agencies, entities, and persons is reasonably
necessary to assist in connection with the Department's efforts to
respond to the suspected or confirmed compromise and prevent, minimize,
or remedy such harm.
 </p><p>(11) Records in this system may be disclosed to the Office of
Government Ethics when the records are relevant and necessary to
resolving any conflict of interest, conduct, financial statement
reporting, or other ethics matter within the jurisdiction of that
office.
 </p><p>(12) USDA will disclose information about individuals from this
system of records in accordance with the Federal Funding Accountability
and Transparency Act of 2006 (Pub. L. 109-282; codified at 31 U.S.C.
6101 note); section 204 of the E-Government Act of 2002 (Pub. L. 107-
347; 44 U.S.C. 3501 note), and the Office of Federal Procurement Policy
Act (41 U.S.C. 403, <i>et seq.</i>), or similar statutes requiring agencies to
make available public information concerning Federal financial
assistance, including grants, subgrants, loan awards, cooperative
agreements, and other financial assistance; and contracts,
subcontracts, purchase orders, task orders, and delivery orders.</p><p>Disclosure to consumer reporting agencies:</p>
<p>These records, or information derived from these records, may be
disclosed to a consumer reporting agency pursuant to 5 U.S.C. 552a(12)
and in accordance with 31 U.S.C. 3711(e).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained electronically on magnetic backup tapes and
in an electronic database.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved by employee or contractor name, tax
identification number, or Social Security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only authorized USDA procurement personnel will have access to
these records. IAS has been categorized as a moderate impact system as
identified in Federal Information Processing Standard (FIPS) 199. The
security controls implemented within IAS will correspond with those
published in the National Institute of Standards and Technology Special
Publication 800-53, Recommended Security Controls for Federal
Information Technology Systems (Revision 1) for a moderate impact
system. Users are granted system access only upon successful completion
of security training and each user is supplied with a unique and strong
user-id and password. The user roles and access are restrictive and
based on the principle of least privilege allowing for adequate
performing of job functions and access to information based on a need
to know. Due to the financial nature of IAS, the system also adheres to
the security controls identified in the Federal Information Security
Control Audit Manual (FISCAM). The mandatory requirements of FIPS 199
and FIPS 200 support the Federal Information Security Management Act
and the FISCAM supports the mandated OMB Circular A-123, Management of
Internal Controls. Moreover, system users and managers observe specific
USDA security requirements set forth in the USDA Cyber Security Manuals
including but not limited to: USDA Departmental Manual (DM) 3545-000
Personnel Security, and DM 3510-001 Physical Security Standards for
Information Technology Restricted Space.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>IAS records are retained and disposed of in accordance with General
Records Schedule 3--Procurement, Supply and Grant Records; and General
Records Schedule 24--Information Technology Operations and Management
Records; as appropriate.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Division Chief, DA/OPPM-PSD, 300 7th Street, SW., Room 262,
Washington, DC 20024, (202) 401-1023.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Direct inquiries as to whether this system contains a record
pertaining to an individual to the Privacy Act Officer, Departmental
Administration, 1400 Independence Avenue, SW., Washington, DC 20250-
9883.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Direct access to a record pertaining to an individual should be
directed to the Privacy Act Officer, Departmental Administration, 1400
Independence Avenue, SW., Washington, DC 20250-9883.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Contesting a record pertaining to an individual should be directed
to the Privacy Act Officer, Departmental Administration, 1400
Independence Avenue, SW., Washington, DC 20250-9883.</p></xhtmlContent></subsection>

<subsection type="recordSourceCategories"><xhtmlContent><p>Employee name, contractor name, home address, contractor office
phone number, contractor address, tax identification number and social
security number are derived from a system account application.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="fsa1" toc="yes">
<systemNumber>/FSA-1</systemNumber>
<subsection type="systemName">Biographical Background, USDA/FSA-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator for Program Delivery and Field Operations
FSA, USDA, Stop 0539, PO Box 2415, Washington, DC 20013. The data will be maintained at the Kansas City Management
Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205; Kansas City Commodity Office, PO Box
419205, 9200 Ward Parkway, Kansas City, Missouri 64141-0205; and in the appropriate State FSA office at address
listed in local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service
Agency."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who hold key positions in FSA, guest speakers and recipients of FSA awards.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in the system consists of brief resumes of individuals' personal history.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To enable quick access to relevant biographical information of individuals in key positions of FSA and certain
individuals that work with FSA or who have received awards from FSA.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To individuals, both public and private, for the purpose of introduction of individual at speaking engagements;
and
</p><p>(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the records pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are indexed by individual name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained indefinitely on a currently updated basis.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Public Affairs Staff, USDA/FSA, Stop 0506, PO Box 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of record, or information as to whether this system
contains records pertaining to such individual by contacting the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information pertaining to an individual should contain: Name, address, ZIP code, name of system of record,
year of records in question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records pertaining
to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any
other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Directly from the individual.</p></xhtmlContent></subsection></section>
<section id="fsa2" toc="yes">
<systemNumber>/FSA-2</systemNumber>
<subsection type="systemName">Farm Records File (Automated).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator for Farm Programs, Farm Service Agency
(FSA), 1400 Independence Avenue SW., Stop 0539, Washington, DC 20250-0539</p>
<p>Records are maintained at the FSA county offices, the FSA State offices, the FSA National office, the FSA Aerial
Photography Field Office, the FSA Kansas City Commodity Office, and the USDA National Information Technology Center. The
address of each FSA county office and FSA State office can be found in the local telephone directory under the heading
"United States Government, Department of Agriculture, Farm Service Agency." The FSA Aerial Photography Field
Office is located in Salt Lake City, UT. The FSA Kansas City Commodity Office and the USDA National Information
Technology Center are located in Kansas City, MO.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Farm and ranch owners, operators, tenants, borrowers, and other agricultural producers.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in the system of records consists of electronic and hard copy documentation of participation in
FSA programs, including active programs as well as discontinued programs. This includes names and addresses of producers
and also includes, but is not limited to:
</p><p>&#149; Farm allotments, quotas, bases, and history;
</p><p>&#149; Compliance data; producer entity data;
</p><p>&#149; Combined producer data; production and marketing data;
</p><p>&#149; Lease and transfer of allotments and quotas;
</p><p>&#149; Appeals;
</p><p>&#149; New grower applications;
</p><p>&#149; Conservation program documents;
</p><p>&#149; Program participation and payment documents, including information related to a person's indirect interest
in payments through shares or interest in a payee entity;
</p><p>&#149; Appraisals, leases, and data for farm reconstitution; and
</p><p>&#149; For payment limitation and conservation compliance purposes: financial statements, and other applicable
farm information such as tax statements, wills, trusts, partnership agreements, and corporate charters</p>
<p>The geospatial (GIS) data set contains producer boundaries of CLUs, farms, tracts, field identifiers and attributes
used to identify the location of land that can be traced back to a producer's crops and benefits. By definition, a CLU
identifies a farm's subdivisions and boundaries and is recommended as the common location identifier for reporting
acreage</p>
<p>Digital renditions of farm record boundaries include farm, tract, CLUs (fields), and personal attributes of that
property including, but not limited to, cropland designation, wetland location, program participation designation (for
example, Conservation Reserve Program or CRP), and presence of structures located on a property (for example, buildings,
well heads, or other identifying structures)</p>
<p>Crop Acreage Data are used to promote a viable agriculture economy essential to effectively administering and
enforcing the national crop insurance program and for the purpose of fulfilling loss adjustment obligations as well as
audits and reviews of claims</p>
<p>Specific automated systems processing the records include, but are not limited to:
</p><p>&#149; Acreage Reporting and Compliance Systems,
</p><p>&#149; Ag Credit System,
</p><p>&#149; Automated Price Support System,
</p><p>&#149; Average Crop Revenue Elections,
</p><p>&#149; Asparagus Revenue Market Loss Assistance,
</p><p>&#149; Cash Systems,
</p><p>&#149; COC Elections Systems,
</p><p>&#149; Commodity Management Systems,
</p><p>&#149; Commodity Operation Systems,
</p><p>&#149; Common Farm Programs Systems,
</p><p>&#149; Conservation Systems,
</p><p>&#149; Consolidated Farm Loan Program Information and Delivery System,
</p><p>&#149; Consolidated Financial Management Information Systems,
</p><p>&#149; Consolidated Natural Disaster Relief Programs,
</p><p>&#149; Consolidated Management System,
</p><p>&#149; Cooperative Marketing Association System,
</p><p>&#149; Cotton Management System,
</p><p>&#149; Customer Name and Address Systems,
</p><p>&#149; Dairy Disaster Assistance Program,
</p><p>&#149; Debt Systems,
</p><p>&#149; Direct Counter-Cyclical Enrollment and Payment Systems,
</p><p>&#149; Direct Loan Systems,
</p><p>&#149; Domestic Electronic Bid Entry System,
</p><p>&#149; Electronic Debt and Loan Restructuring System,
</p><p>&#149; Electronic Distribution of Disbursement Data,
</p><p>&#149; Enterprise Data Warehouse,
</p><p>&#149; Facility Loans Systems,
</p><p>&#149; Farm Business Plan Web Equity Manager,
</p><p>&#149; Farm Loan Programs Risk Assessment,
</p><p>&#149; Farm Programs Management Systems,
</p><p>&#149; Financial Management Systems,
</p><p>&#149; General Sales Manager Export Credit Guarantee System,
</p><p>&#149; Geographic Information Services (GIS),
</p><p>&#149; GIS Thin Client System,
</p><p>&#149; Grain Inventory Management System,
</p><p>&#149; Management of Ag Credit System,
</p><p>&#149; Market Loss Assistance Program,
</p><p>&#149; Milk Income Loss Contract,
</p><p>&#149; Natural Disaster Relief,
</p><p>&#149; Noninsured Crop Disaster Assistance Program,
</p><p>&#149; Payment Systems,
</p><p>&#149; Price Support Systems,
</p><p>&#149; Processed Commodities Inventory Management System,
</p><p>&#149; Program Loan Accounting System,
</p><p>&#149; Representative Link Manager System,
</p><p>&#149; Service Center Information Management System,
</p><p>&#149; Subsidiary Systems,
</p><p>&#149; Tobacco Transition Payment Program,
</p><p>&#149; Trade Adjustment Assistance, and
</p><p>&#149; Web-Based Supply Chain Management System.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 450j, 450k, 450l, 1281-1393, 1421-1449, 1471-1472; 15 U.S.C. 714-714p; 16 U.S.C.
590a-590q, 1301-1311, 1606, 2101-2111, 2201-2206, 3501, 3801-3845, 4601, 26 U.S.C. 6109; 40
U.S.C. 14101, 14505, and 43 U.S.C. 1592.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To deliver Federal farm program benefits and loans legislated by Congress to farm and ranch owners and operators
to support farms and ranches, protect the environment, and enhance the marketing of agriculture products</p>
<p>Routine uses of records maintained in the system, including categories of users and the purposes of such uses:
</p><p>Records or information contained in this system of records may be disclosed outside USDA as a routine use (see 5
U.S.C. 552a(b)(3)) as follows:
</p><p>A. To the Department of Justice when:
</p><p>1. USDA or any part of USDA;
</p><p>2. Any USDA employee in an official capacity if the Department of Justice has agreed to represent the employee; or
</p><p>3. The United States Government is a party to litigation or has an interest in such litigation, and by careful review,
USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which FSA
collected the records</p>
<p>B. To a Member of Congress or to a Congressional staff member in response to a request of the Congressional office
made at the written request of the constituent about whom the record is maintained</p>
<p>C. To the National Archives and Records Administration or to the General Services Administration, for records
management inspections conducted as specified in 44 U.S.C. 2904 and 2906</p>
<p>D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to the specific audit or oversight.</p>
<p>E. To appropriate agencies, entities, and persons when:
</p><p>1. USDA suspects or has confirmed that the security or confidentiality of information in the system of records has
been compromised;
</p><p>2. USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system of records or other
systems or programs (whether maintained by USDA or another agency or entity) or harm to the individuals that rely on the
information; and
</p><p>3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>F. To contractors, grantees, experts, consultants, and their agents, and others performing or working on a contract,
grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish a USDA function related to this
system of records. Individuals provided information under this routine use are subject to the same Privacy Act
requirements and limitations on disclosure as are applicable to USDA officers and employees</p>
<p>G. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general law or particular program law, or
by regulation, rule, or order issued as a result of that law, disclosure may be made to the appropriate agency, whether
Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the law, or rule, regulation, or order issued as a
result of that law, if the information disclosed is relevant to any enforcement, regulatory, investigative, or
prosecutive responsibility of the receiving entity</p>
<p>H. To a cooperative marketing association (CMA), designated marketing association (DMA), or loan servicing agent (LSA)
approved to carry out Commodity Credit Corporation (CCC) price support loan and marketing programs. Records that will be
disclosed include only data that is necessary for the CMA, DMA, or LSA to make producer eligibility determinations,
reasonable quantity determinations, producer payment limitations, and denied benefit determinations</p>
<p>I. To the Internal Revenue Service to establish the tax liability of individuals as required by the Internal Revenue
Code</p>
<p>J. To State or local tax authorities having an agreement with CCC to withhold taxes or fees from loan proceeds</p>
<p>K. To the Department of Interior, Bureau of Reclamation (BOR), but only that data necessary for the BOR to administer
the Reclamation Act of 1982, as amended</p>
<p>L. To boards or other entities authorized by State law to collect commodity assessments</p>
<p>M. To the Peanut Board, with respect to producers of peanuts and their participation in the peanut price support
program</p>
<p>N. To the Department of Interior, Bureau of Indian Affairs, the name and correspondence address of producers to assist
in the distribution of funds to Native American Indians</p>
<p>O. To candidates for FSA county committee positions, the names and correspondence addresses of producers in the county
for the purpose of county committee elections</p>
<p>P. To the public, farm allotment and quota data for marketing quota crops, as allowed by the Agricultural Act of 1938,
as amended, and payment information for farm and related programs including information of indirect benefits from
payments as indicated by shares of each individual or entity that receive payments or that themselves are considered to
have an indirect interest in payments</p>
<p>Q. To State Foresters, the names and correspondence addresses of producers and crop-specific data regarding their
operations with respect to forestry conservation practices</p>
<p>R. To cotton buyers, the name and correspondence address of cotton producers</p>
<p>S. To cotton ginners, the names, correspondence addresses, farm numbers, cotton yields, and cotton acreages of cotton
producers</p>
<p>T. To members of Congress, the names and correspondence addresses of all producers in the system of records</p>
<p>U. To the public when they need to obtain the names and correspondence addresses of producers who have commodity loans
with FSA or CCC to prevent one of those producers from purchasing a commodity that has been placed under a CCC loan</p>
<p>V. To State or local taxing authorities or their contracted appraisal companies, the name and correspondence address
of producers for tax appraisal purposes</p>
<p>W. To State-certified or State-licensed appraisers and employees of Federal agencies qualified to perform and actually
performing real estate appraisals for USDA. Records that will be disclosed include only the data that is necessary for
the appraiser to complete the appraisal</p>
<p>X. To cooperating persons or Federal, State, local, or Tribal agencies working in cooperation with the Secretary in
any USDA program. Records that will be disclosed include only the data that is necessary for the cooperating person or
agency to complete work on the USDA program</p>
<p>Y. To any Federal agency or any approved insurance provider (AIP), the information collected using the Comprehensive
Information Management System (CIMS) used to administer the programs of FCIC and FSA as specified in 7 U.S.C. 8002(b)(2).
All information disclosed to CIMS may be further disclosed to any contractor engaged in the development or maintenance of
CIMS. Select CIMS data may also be further disclosed to AIPs and AIP employees, insurance agents, and loss adjusters, but
will be limited to only the producer reported information that is associated with a given AIP's insured producers and
that insured producer's farming operations (for data to be disclosed, the producer must actually be insured by the given
AIP). For the disclosure of CLU information, CIMS will provide the AIP a limited file of CLU information containing data
elements for those States in the AIP plan of operation to include Shape, (CLU boundaries), Location State Code, Location
County Code, Administrative State Code, Administrative County Code, CLU Number, CLU Calculated Acres, CLU Class, Last
Change Date, Common Land Unit Identifier, Farm Number, Tract Number, and Field Number information. The limited CLU data
set provided to the AIP will not contain data reported to FSA by the producer via the FSA-578 (for example, planted
acres, name, address, crops, etc.).
</p><p>Z. To any Federal agency or any AIP, the information in the USDA data warehouse and data mining operation collected as
authorized by the Agricultural Risk Protection Act of 2000 (7 U.S.C. 1515(j)). All information disclosed to the USDA data
warehouse and data mining operation may be further disclosed to any contractor engaged in the development or maintenance
of the USDA data warehouse and data mining operation. Select data may also be further disclosed to AIPs and AIP
employees, insurance agents, and loss adjusters. Disclosure is limited to only the producer reported information that is
associated with a given AIP's insured producers and that insured producer's farming operations (for data to be disclosed,
the producer must actually be insured by the given AIP)</p>
<p>AA. To the AIPs (excluding the AIP's insurance agents) and loss adjusters. USDA will disclose records that may include
the producer's name, crop name, County FSA Office address, program years, and the last 4 digits of producer's tax ID
number. USDA may disclose a copy of both current and prior Producer Print and Map Photocopies, Farm Operating Plan for
Payment Eligibility Review for an Individual, Highly Erodible Land Conservation (HELC), and Wetland Conservation (WC)
Certification. Disclosure will be made only in response to a properly submitted request for certain information</p>
<p>BB. USDA will disclose information about individuals from this system of records in accordance with the Federal
Funding Accountability and Transparency Act of 2006 (31 U.S.C. 6101-6106); section 204 of the E-Government Act of
2002 (44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403-440), or similar laws
requiring agencies to make available publicly names, locations, and other information concerning Federal financial
assistance, including grants, subgrants, loan awards, cooperative agreements, and other financial assistance; and
contracts, subcontracts, purchase orders, task orders, and delivery orders</p>
<p>CC. To a court or adjudicative body in a proceeding when:
</p><p>1. USDA or any part of USDA;
</p><p>2. Any USDA employee in an official capacity;
</p><p>3. Any USDA employee in an individual capacity if USDA has agreed to represent the employee; or
</p><p>4. The United States Government is a party to litigation or has an interest in such litigation, and by careful review,
USDA determines that the records are both relevant and necessary to the litigation and the use of such records is
therefore deemed by USDA to be for a purpose that is compatible with the purpose for which FSA collected the records</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records in this system of records are stored electronically on security measure protected (for example, e-
authentication, password, restricted access protocol, etc.) databases, electronically on e-media devices (computer hard
drive, magnetic disc, tape, digital media, CD, DVD, etc.), and on paper copy. Record storage is located within secured or
locked facilities</p>
<p>Storage:</p>
<p>See "Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the
system" above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by the individual's name, Social Security Number, tax identification number, loan
number, and farm number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system of records are safeguarded in accordance with applicable rules and policies, including all
applicable USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of
compromising the information that is being stored. Access to the computer systems containing the records in this system
of records is limited to those individuals who have a need to know the information for the performance of their official
duties and who have appropriate clearances or permissions.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in file folders and Department computer systems at applicable locations as set out above
under the heading "System Location." Detailed retention and disposal instructions are provided in Records
Control Schedule RG 0145: Farm Service Agency and Records Control Schedule RG 0161: Commodity Credit Corporation.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator for Farm Programs, FSA, 1400 Independence Avenue SW., Stop 0539, Washington, DC 20250-
0539.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains record pertaining to the individual from the System Manager above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To request notification of and access to any record contained in the system of records, or to contest the content
of a record, submit a request in writing to the FSA FOIA officer or the FOIA officer for the relevant part of USDA
responsible for your information (contact information is at <i>http://www.da.usda.gov/foia.htm</i> under "Where to
Send Requests"). If you believe more than one USDA agency maintains Privacy Act records concerning you, submit the
request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250</p>
<p>When seeking records about yourself from this system of records or any other Departmental system of records, your
request must conform with the Privacy Act regulations in 7 CFR 1.110-1.122, as follows. Verify your identity by
providing your full name, current address, and date and place of birth. You must sign your request, and your signature
must either be notarized or submitted under 28 U.S.C. 1746, which is a law that permits statements to be made under
penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this
purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250. In
addition, you should provide the following:
</p><p>&#149; Explain why you believe USDA would have information on you,
</p><p>&#149; Identify which USDA agency you believe may have the information about you,
</p><p>&#149; Specify when you believe the records would have been created, and
</p><p>&#149; Provide any other information that will help the FOIA staff determine which USDA component agency may have
responsive records</p>
<p>If your request is seeking records pertaining to another living individual, you must include a statement from that
individual certifying agreement for you to access the records</p>
<p>If your request does not include the information specified above, FSA may not be able to conduct an effective search,
and may result in your request being denied due to lack of specificity or lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager and should include the reason for contesting it and the proposed amendment to the information
with supporting information to show how the record is inaccurate. A request for contesting records pertaining to an
individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any other
pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is submitted by FSA State and county committees and their representatives,
the Office of Inspector General and other investigatory agencies, the Office of General Counsel, the Kansas City
Commodity Office, the Natural Resources and Conservation Service, by third parties, and by the individual who is the
subject of the record.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fsa3" toc="yes">
<systemNumber>/FSA-3</systemNumber>
<subsection type="systemName">Consultants File, USDA/FSA-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information Technology Services Division, USDA/FSA, Stop 0580, PO Box 2415, Washington DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who perform consulting services for FSA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in this system consists of a summary of negotiations, executed contracts, descriptions of work
and of work performed, schedules and purchase orders.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C 301; 15 U.S.C. 714-714p.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system enables FSA to properly edit work performed by consultants for the agency.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with responsibility for investigating
or prosecuting a violation of law, or enforcing or implementing a statute, or rule, regulation or order issued pursuant
thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or
order issued pursuant thereto;
</p><p>(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above,
of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of
discovery to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or
administrative proceeding; and
</p><p>(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in files folders at office listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by name of the consultant or by FSA contract number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked Government office building. Access to these records are limited to authorized FSA
personnel and representatives. Records stored in computer files are protected by passwords and other electronic security
systems.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained for 6 years after the fiscal year contract is awarded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Information Technology Services Division, USDA/FSA, Stop 0580, PO 2415, Washington, DC 20013-
2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information pertaining to an individual should contain: Name, address, ZIP code, name of system of record,
year of records in question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records pertaining
to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any
other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual consultants, FSA employees and representatives, third
party observers, the Office of Inspector General, and other investigatory agencies.</p></xhtmlContent></subsection>
</section>
<section id="fsa4" toc="yes">
<systemNumber>/FSA-4</systemNumber>
<subsection type="systemName">Cotton Loan Clerks, USDA/FSA-4.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the county FSA office where approved clerks will execute loan
documents. The address of each county FSA office can be found in local telephone directory under heading "United States
Government, Department of Agriculture, Farm Service Agency."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request permission to process loan documents.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of agreements and other related information concerning agreements between cotton clerks and
CCC.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 714-714p.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To lending agencies that participate in the CCC Cotton Loan Program; and
</p><p>(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained to enable FSA to track and administer its agreements with cotton loan clerks.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in the Departments computers and in file folders at the appropriate county FSA offices.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked Government office building. Access to these records are limited to authorized FSA
personnel and representatives. Records stored in computer files are protected by passwords and other electronic security
systems.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained six years after the agreement is canceled or suspended.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Price Support Division, USDA/FSA, Stop 0512, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual consultants, FSA employees and representatives, third
party observers, the Office of Inspector General and other investigatory agencies.</p></xhtmlContent></subsection>
</section>
<section id="fsa5" toc="yes">
<systemNumber>/FSA-5</systemNumber>
<subsection type="systemName">County Office Employees Administrative Expense File, USDA/FSA-5.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>County FSA office by which individual is employed, except that some records concerning county office employees
are on file in State FSA offices and the Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City,
Missouri 64141-0205. The address of each FSA State and county office can be found in the local telephone directory
under the heading "United States Government, Department of Agriculture, Farm Service Agency.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FSA county and community committee members and FSA representatives who are employed in county offices.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in this system contains the names of all county FSA committee members and FSA employees and
information such as: Identifying number (Social Security Number), race code, sex code, State code, county code, biweekly
amount of payroll check including deduction amounts for FICA, Federal, State and local withholding, Thrift Savings Plan,
FEHBA, FEGLI (Optional), NASCO dues, and bonds. Also records of the date of birth, CO Grade and step, service computation
date, last WGI, health code, cumulative and current retirement deduction, date severance pay ceases.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>To facilitate the accounting of administrative expenses incurred by county FSA offices.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the Internal Revenue Service as required by the Internal Revenue Code and other related statutes;
</p><p>(2) A State Revenue Board and local tax authorities as required by law;
</p><p>(3) The Office of Personnel Management for fringe benefits withholdings, 5 U.S.C. 8331, 8701, 8901;
</p><p>(4) The Social Security Administration for FICA withholdings;
</p><p>(5) The general public with respect to county committee members for the purpose of maintaining accountability of these
committee members to their constituent producers;
</p><p>(6) The Federal Civilian Personnel Records Center, St. Louis, Missouri, as a permanent record of service with FSA;
</p><p>(7) The appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating
or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order issued pursuant
thereto, when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature and whether arising by general statute or particular program statute, or by rule, regulation or
order issued pursuant thereto;
</p><p>(8) The Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the agency
in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the individual: or (d) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary
to the litigation, provided, however, that in each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the records that is compatible with the purpose for which
the records were collected;
</p><p>(9) A court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any
component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the
agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United
States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(10) A congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains;
</p><p>(11) A collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is
appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection
agencies;
</p><p>(12) To the Internal Revenue Service to enable it to offset against Federal income tax refunds to satisfy past-due,
legally enforceable debts owed to USDA;
</p><p>(13) To "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal
Claims Collection Act, as amended (31 U.S.C. 3701(a)(3));
</p><p>(14) To local banks when savings bonds are purchased.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders in the county office and stored in Department computer system at the
Kansas City Computer Center, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by social security number or by the individual's name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained indefinitely on a currently updated basis.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-
0205.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual, FSA employees and representatives, third party
observers, the Office of Inspector General and other investigatory agencies.</p></xhtmlContent></subsection>
</section>
<section id="fsa6" toc="yes">
<systemNumber>/FSA-6</systemNumber>
<subsection type="systemName">County Personnel Records, USDA/FSA-6.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>County FSA office by which individual is employed, except that some records concerning county office employees
are on file in State FSA offices and the FSA Human Resources Division, USDA/FSA, Stop 0590, PO Box 2415, Washington DC
20013-2415. The address of each FSA State and county office can be found in the local telephone directory under the
heading "United States Government, Department of Agriculture, Farm Service Agency.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>FSA County and community committeemen and employees who are employed in county FSA offices.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information in this system consists of personnel official records of county FSA employee including documents such
as employment applications, oaths of office, personnel actions, job descriptions, performance data, life and health
insurance forms, annual pay status records, retirement record cards, and any other documents, letters, or records
regarding the individual's employment in the county office.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8331, 8701, 8901; 16 U.S.C. 590h.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system of records is maintained to retain necessary personal records of FSA county office employees.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the Internal Revenue Service as required by the Internal Revenue Code and other related statutes;
</p><p>(2) To a State Revenue Board and local tax authorities as required by law;
</p><p>(3) To the Office of Personnel Management for fringe benefits withholdings,
</p><p>5 U.S.C 8331, 8701, 8901;
</p><p>(4) To the Social Security Administration for FICA withholdings;
</p><p>(5) To the general public with respect to county committee members for the purpose of maintaining accountability of
these committee members to the their constituent producers;
</p><p>(6) To the Federal Civilian Personnel Records Center, St. Louis, Missouri, as a permanent record of service with FSA;
</p><p>(7) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order
issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule,
regulation or order issued pursuant thereto;
</p><p>(8) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the
agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the individual; or (d) the United States, where the agency determines
that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for
which the records were collected;
</p><p>(9) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any
component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the
agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(10) To a congressional office from the record of an individual in response to an inquiry from the congressional
office made at the request of the individual to whom the record pertains;
</p><p>(11) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is
appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection
agencies;
</p><p>(12) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to
USDA against Federal income tax refunds;
</p><p>(13) To "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal
Claims Collection Act, as amended (31 U.S.C. 3701(a)(3));
</p><p>(14) To local banks when savings bonds are purchased; and
</p><p>(15) To a Federal agency, in response to its request, in connection with hiring or retention of an employee, the
issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the
issuance of a license or other benefit be the requesting agency, to the extent that this information is relevant and
necessary to the requesting agency's decision on the matter.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders in the county office and stored in Department computers and on
magnetic tape at the applicable locations above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by individual's name or social security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained on site for duration of employment and are transferred to Civilian Personal Record
Center, St. Louis, Missouri, after separation. The records in county offices are kept in locked fireproof file in a
Government office building. Other records are stored in cabinets in a locked or secured Government offices.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Division, USDA/FSA, Stop 0590, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual, FSA employees and representatives, the Office of
Inspector General and other investigatory agencies.</p></xhtmlContent></subsection>
</section>
<section id="fsa7" toc="yes">
<systemNumber>/FSA-7</systemNumber>
<subsection type="systemName">Employee Resources Master File, USDA/FSA-7.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal Employees (career, career conditional, temporary, general schedule, and wage board) who are presently
employed in the Management Office.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Contains names of all individuals identified in the preceding paragraph and such information as social security
number, date of birth service date (for retirement and annual leave) pay plan, grade, step, occupational series, and
annual salary, daily salary rate, hourly salary rate, overtime hourly rate, training course number, course sponsor,
course title, hour credit, and completion date.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system of records is maintained to retain necessary personnel records of FSA employees at the Kansas City
Management Office to facilitate the processing of personnel matters.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in the Department's computer system at the Kansas City Computer Center, 8930 Ward
Parkway, PO 419205, Kansas City, Missouri 64141-0205.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are indexed by employee name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained indefinitely on a currently updated basis.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Kansas City Management Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-
0205.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Summary of data maintained in the Official Personnel Folder.</p></xhtmlContent></subsection>
</section>
<section id="fsa8" toc="yes">
<systemNumber>/FSA-8</systemNumber>
<subsection type="systemName">EEO Advisory Committee and Counselors, USDA/FSA-8.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Deputy Administrator, Management, USDA/FSA, Stop 0561, PO Box 2415, Washington DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have been selected or considered to serve on the EEO Committee or to be an EEO Counselor.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information in this system consists of the individual's EEO qualifications.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2000d and 2000e.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate the tracking of individuals who have served on EEO Committees or as EEO Counselors as required.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order
issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule,
regulation or order issued pursuant thereto;
</p><p>(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the
agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the individual; or (d) the United States, where the agency determines
that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for
which the records were collected; and;
</p><p>(3) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any
component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the
agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United
States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the agency determine that use of such records is relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible the purpose for which the records
were collected.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders and Department computer records at the office listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by individual name and by social security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained for 2 years after individual ceases to serve as a committee person or counselor.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>EEO and Civil Rights Staff, USDA/FSA, Stop 0509, PO 2415, Washington, DC 20013-2415 telephone (202) 720
-3901.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records pertaining
to an individual should contain: Name, address, ZIP code, name of system of record, year of records in question, and any
other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is supplied to this system by the subject individual.</p></xhtmlContent></subsection>
</section>
<section id="fsa9" toc="yes">
<systemNumber>/FSA-9</systemNumber>
<subsection type="systemName">Complaints and Discrimination Investigation Handled by the EEO Staff, USDA/FSA-9.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Deputy Administrator, Management, USDA/FSA, Stop 0560, PO Box 2415, Washington, DC 20013-
2415, and in offices of each EEO counselor at address posted on bulletin boards in Washington, DC. These addresses are
readily obtainable by contacting the Civil Rights and Small Business Development Staff, Stop 509, PO Box 2415.
Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed formal allegations of discrimination.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Preliminary inquires, audit, investigation reports and supporting material.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2000d, 2000e, 42 U.S.C. 6101, et seq.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate the tracking of discrimination complaints and investigations as required.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order
issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule,
regulation or order issued pursuant thereto;
</p><p>(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any representative of the
agency in his or her official capacity; or (c) any representative of the agency in his or her individual capacity where
the Department of Justice has agreed to represent the individual: or (d) the United States, where the agency determines
that litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information contained in the records that is compatible with the purpose for
which the records were collected;
</p><p>(3) To a court or adjudicative body before which the agency is authorized to appear, when (a) the agency, or any
component thereof; (b) any representative of the agency in his or her official capacity; (c) any representative of the
agency in his or her individual capacity where the agency has agreed to represent the individual; or (d) the United
States, where the agency determines that a litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected; and
</p><p>(4) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders and Department computers at the offices listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records are indexed by individual name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained for three years after case is closed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Civil Rights and Small Business Development Staff, USDA/FSA, Stop 0509, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their requests to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual preliminary inquires, third party observers, audit and investigation reports.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a(k) from the requirements of 5 U.S.C. 552a(c)(3)(d), (e)
(1), (e)(4)(G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement
purposes. Individual access to these files could impair investigations and alert subjects of investigations that the
activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or
escape prosecution. Disclosure of investigative techniques and procedures, and of existence and identify confidential
sources of information would hamper law enforcement activity.</p></xhtmlContent></subsection>
</section>
<section id="fsa10" toc="yes">
<systemNumber>/FSA-10</systemNumber>
<subsection type="systemName">Investigation and Audit Reports, USDA/FSA-10.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Executive Secretariat Staff, USDA/FSA, Stop 0504, PO Box 2415, Washington, DC 20013-2415, Kansas City
Commodity Office, 9200 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205, Kansas City Management
Office, 8930 Ward Parkway, PO Box 419205, Kansas City, Missouri 64141-0205. Each State FSA office at address listed
in local telephone directory under the heading "United States Government, Department of Agriculture, Farm Service
Agency."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are subjects of a formal investigation of alleged program or administrative irregularities.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information in this system consists of files on investigations and individuals, including program documents,
investigation reports, statements of observers, accident reports and agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate FSA's obligation to issue payments or benefits only to those who are eligible to receive such
payments or benefits under law or agreement.</p></xhtmlContent></subsection>

<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order
issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature and whether arising by general statute or particular program statute, or by rule,
regulation or order issued pursuant thereto;
</p><p>(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above,
information which constitutes evidence in that proceeding, or which is sought in the course of discovery to the extent
that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding; and
</p><p>(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders and Department computers at the applicable addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by name of individual being investigated or investigation case number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Investigation records are retained for 10 years after case is closed. Audit records are destroyed eight years
after case is closed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Executive Secretariat Staff, USDA/FSA, Stop 0504, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the individual, FSA employees and representatives, third party
observers, the Office of Inspector General and other investigatory agencies.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5 U.S.C. 552a (c)(3),(d),
(e)(1), (e)(4) (G), (H), and (I) and (f) because it consists of investigatory material compiled for law enforcement
purposes. Individual access to these files could impair investigations and alert subjects of investigations that their
activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or
escape prosecution. Disclosure of investigative techniques and procedures, and of existence and identity of confidential
sources of information would hamper law enforcement activity.</p></xhtmlContent></subsection>
</section>
<section id="fsa11" toc="yes">
<systemNumber>/FSA-11</systemNumber>
<subsection type="systemName">Subsidiary Personnel, Pay and Travel Records, USDA/FSA-11.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Any FSA office where individual is employed at the address shown in the local telephone directory under the
heading, "United States Government, Department of Agriculture, Farm Service Agency."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals employed by FSA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information in this system consists of personnel actions, training records, performance ratings, earning
statements, time and attendance reports, travel authorizations and vouchers, payroll deduction records, record of
accountable documents charged to employee, appeal cases, and conflict of interest statements.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate FSA responsibility to follow Federal civil service and other applicable employment laws and
regulations.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To prospective Government employers and other prospective employers when employee gives immediate supervisor or
coworker as reference;
</p><p>(2) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, or a rule, regulation or
order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether
civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by
rule, regulation or order issued pursuant thereto;
</p><p>(3) To the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in
his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(4) In a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the
agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee
of the agency in his or her individual capacity where the agency determines that litigation is likely to affect the
agency or any of its components, is a party to litigation or has an interest in such litigation, and the agency
determines that disclosure of the records is relevant and necessary to the litigation, provided, however, that in each
case, the agency determines that disclosure of the records to the court is a use of the information contained in the
records that is compatible with the purpose for which the records were collected;
</p><p>(5) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains;
</p><p>(6) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is
appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection
agencies;
</p><p>(7) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to
USDA against Federal income tax refunds; and
</p><p>(8) To consumer reporting agencies pursuant to 5 U.S.C. 552a(b)(12) and as defined by the Fair Credit Reporting Act
(15 U.S.C. 1681a(f)) or the Federal Claims Collection Act (31 U.S.C. 3701(a)(3)).
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are maintained in file folders and in Department computers at addresses referenced above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by name of individual employee or Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained in active status during the employee's tenure at the organizational entity. After
transfer or separation, maintained in inactive status to be used to answer employment inquiries. Conflict of interest
statement retained 2 years after employee is separated.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Human Resources Division, USDA/FSA, Stop 0590, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in these records is obtained directly from the employee, the Office of Personnel Management, FSA
employees and representatives, third party observers, the Office of Inspector General and other investigatory agencies.</p></xhtmlContent></subsection>
</section>
<section id="fsa12" toc="yes">
<systemNumber>/FSA-12</systemNumber>
<subsection type="systemName">Tort, Program, And Civilian Employee Claims, USDA/FSA-12.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Any FSA office having jurisdiction over the claim at the location listed in the local telephone directory under
the heading "United States Government, Farm Service Agency."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual by whom or against whom claim involving FSA or CCC has been filed.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information in this system includes files on individual claims, including claim forms, police records,
investigation and accident reports, statements of observers, and agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 8101-8150; 7 U.S.C. 135b, 450j, 450k, 405l, 1281-1393, 1421-1449, 1461-1469,
1471-1471i, 1781-1787; 15 U.S.C. 714-714p; 16 U.S.C. 590a-590q, 1301-1311, 1501-1510, 1606, 2101
-2111, 2201-2205, 3501, 3801-3847, 4601, 5822; 26 U.S.C. 6109; 28 U.S.C. 2671-2680; 40 U.S.C.
App. 1, 2, 203; 43 U.S.C. 1592; and 48 U.S.C. 1469.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate FSA responsibilities to investigate and resolve tort and civilian employee claims against FSA.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or enforcing or implementing a statute, or a rule, regulation or order
issued pursuant thereto, when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature and whether arising by general statute or particular program statute, or rule,
regulation or order issued pursuant thereto;
</p><p>(2) To a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above,
of any record within the system which constitutes evidence in that proceeding, or which is sought in the course of
discovery to the extent that what is disclosed is relevant to the subject matter involved in a pending judicial or
administrative proceeding;
</p><p>(3) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of the individual to whom the record pertains;
</p><p>(4) To the Department of Labor for claims arising under the Federal Employees Compensation Act;
</p><p>(5) To insurance companies where necessary for resolution of claim; and
</p><p>(6) To cotton loan clerks, a list of producer names and addresses, for the purpose of offsetting claims.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The records are kept in folders and in Department computers at the locations indicated above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>The records may be indexed by name or by claimant number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are kept in secured Government buildings. Access is limited to authorized FSA representatives.
Computer files are protected by authorization codes, passwords and other safeguard technology.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are retained after settlement for 6 years if CCC and five years if appropriated funds are involved.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Management Division, USDA/FSA, Stop 1062, PO 2415, Washington, DC 20013-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether this system
contains records pertaining to such individual from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from claimants, observers, agency employees, and investigative
personnel.</p></xhtmlContent></subsection>
</section>
<section id="fsa13" toc="yes">
<systemNumber>/FSA-13</systemNumber>
<subsection type="systemName">Claims Data Base (Automated), USDA/FSA-13
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Management Office, USDA/FSA, 8930 Ward Parkway, Kansas City, MO 64114.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Agricultural producers.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information identifying the delinquent debtor, such as name, address, producer identification number (social
security number or taxpayer identification number); information relating to claim identification, such as claim control
number, which is comprised of a State and county code and an alpha-numeric control number; codes identifying the type of
claim and the basis for establishing the claim; identification of programs under which the claim arose; date the claim
arose; loan, farm or contract number; interest rate applied to claim; the date interest on the claim starts and the
principal amount of the claim; information related to claims actions and status changes which have occurred since the
claim was initially established, such as transfers from originating FSA office to other FSA State or county offices and
referrals to the Office of the General Counsel for legal action; termination of claims actions; changes in claim amount
resulting from compromises, addition of collection or court costs and brief remarks which identify or clarify actions
being taken by the FSA office submitting the claim information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1281-1393; 7 U.S.C. 1421-1449 and 15 U.S.C. 714-714p.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>USDA employees maintain and update the system with expanded claims data for assistance in preparation of the SF
-220 report (Report on Status of Accounts and Loans Receivable from the Public) and the production of other debt
management reports. Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto;
</p><p>(2) To the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the agency in
his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the
litigation, provided, however, that in each case, the agency determines that disclosure of the records to the Department
of Justice is a use of the information contained in the records that is compatible with the purpose for which the records
were collected;
</p><p>(3) To a proceeding before a court or adjudicative body before which the agency is authorized to appear, when (a) the
agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee
of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation; and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected;
</p><p>(4) To a congressional office from the record of an individual in response to an inquiry from the congressional office
at the request of the individual;
</p><p>(5) To a commercial credit reporting agency for it to make the information publicly available. Only that information
directly related to the identity of the debtor and history of the claim will be released. Debtor information will consist
of the following: The debtor's name, address, taxpayer identification number, and other information necessary to
establish the identity of the debtor; the amount, status, and history of the claim, and the program under which the claim
arose;
</p><p>(6) To a collection or servicing contractor, or a local, State, or Federal agency, when FSA determines a referral is
appropriate for servicing or collecting the debtor's account or as provided for in contracts with servicing or collection
agencies;
</p><p>(7) To the Internal Revenue Service to enable it to offset and satisfy past-due, legally enforceable debts owed to
USDA against Federal income tax refunds;
</p><p>(8) To the Department of Defense, information regarding indebtedness, for the purpose of conducting computer matching
programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent in their
repayment of debts owed to the U.S. Government under certain programs administered by FSA/CCC in order to collect debts
under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, administrative or
salary offset procedures, or by collection agencies;
</p><p>(9) To the United States Postal Service, information regarding indebtedness, for the purpose of conducting computer
matching programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent
in their repayment of debts owed to the U.S. Government under certain programs administered by FSA/CCC in order to
collect debts under the provisions of the Debt Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment,
administrative or salary offset procedures, or by collection agencies.</p><p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting
agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act (31 U.S.C.
3701(a)(3)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Claims Data Base records are stored on disk files. The data base is duplicated on magnetic tape files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be accessed by producer identification number (if available), farm number or State, county and claim
number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>On-line access to data in the Claims Data Base (Automated) is controlled by password protection.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Claim records remain on the data base for 4 months after a claim has been zero-balanced, at which time the data
is transferred from disk to tape files. The data is retained on tape files for 1 year. Data on magnetic tape files is
then written over for disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Kansas City Management Office, FSA, USDA, 8930 Ward Parkway, Kansas City, Missouri 64114.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information as to whether the system contains records pertaining to such individual
from the Director, Kansas City Management Office, FSA, USDA, 8930 Ward Parkway, Kansas City, Missouri 64114. A request
for information regarding an individual should include: Full name, address, ZIP code, producer identification number, (if
available), farm number or claim number, and any other pertinent information to help identify the file. Before
information about any record is released, the System Manager may require the individual to provide proof of identity or
require the requester to furnish an authorization from the individual to permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information should contain: Name, address, ZIP code, name of the system of records, year of records in
question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend the information maintained in the system should direct their request to
the above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come primarily from documents submitted by the FSA county office maintaining farm records
on the individual producer. Information in these records is obtained directly from the individuals in the system.</p></xhtmlContent></subsection>
</section>
<section id="fsa14" toc="yes">
<systemNumber>/FSA-14</systemNumber>
<subsection type="systemName">Applicant/Borrower, USDA/FSA-14.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each Farm Service Agency (FSA) applicant's/borrower's records are located in the Agricultural Credit Team Office,
County, District, or State Office through which the financial assistance is sought or was obtained, and electronic
account records are in the Finance Office in St. Louis, Missouri. A State Office version of the Team Office, County or
District office file may be located in or accessible by the State Office which is responsible for that Agricultural
Credit Team, County or District Office. Correspondence regarding borrowers is located in the Agricultural Credit Team,
County, District, State and National Office files. The addresses of Agricultural Credit Team, County, District and State
Offices are listed in the telephone directory of the appropriate city or town under the heading "United States
Government, Department of Agriculture, Farm Service Agency." The Finance Office is located at 1520 Market Street, St.
Louis, Missouri 63103.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former FSA applicants/borrowers and their respective household members including members of
associations.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes files containing characteristics of applicants/borrowers and their respective household
members, such as gross and net income, sources of income, capital, assets and liabilities, net worth, age, race, number
of dependents, marital status, reference material, farm or ranch operating plans, and property appraisals</p>
<p>The system also includes credit reports and personal references from credit agencies, lenders, businesses, and
individuals. In addition, a running record of observation concerning the operations of the person being financed is
included. A record of deposits to and withdrawals from an individual's supervised bank account is also contained in those
files where appropriate. In some Agricultural Credit Team and County Offices, this record is maintained in a separate
folder containing only information relating to activity within supervised bank accounts. Some items or information are
extracted from the individual's file and placed in a card file for quick reference.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et. seq., 42 U.S.C. 1471 et. seq., and 42 U.S.C. 2706.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local, tribal, foreign, or other public authority foreign,
charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a
statute or a rule, regulation or order issued pursuant thereto, or of any record within this system when information
available indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and
whether arising by general statute or particular program statute, or by rule, regulation or order issued pursuant
thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving agency;
</p><p>(2) To business firms in a trade area that buy chattel or crops or sell them for commission. The disclosure may
include the name, home address, social security numbers and financial information. This is being done so that FSA may
benefit from the purchaser notification provisions of section 1324 of the Food Security Act of 1985 (7 U.S.C. 163(e)).
The Act requires that potential purchasers of farm commodities must be advised ahead of time that a lien exists in order
for the creditor to perfect its lien against such purchases;
</p><p>(3) To the appropriate authority when a default involves a security interest in tribal allotted or trust land. The
disclosure may include the name, home address, and information concerning default on loan repayment. Pursuant to the
Cranston-Gonzales National Affordable Housing Act of 1990 (42 U.S.C. 12701 et. seq.), liquidation may be pursued only
after offering to transfer the account to an eligible tribal member, the tribe, or the Indian housing authority serving
the tribe(s);
</p><p>(4) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the written request of that individual;
</p><p>(5) To a collection or servicing contractor, financial institution, or a local, State, or Federal agency, when FSA
determines such referral is appropriate for servicing or collecting the borrower's account or as provided in contracts
with servicing or collection agencies. The disclosure may include name, home address, social security number, and
financial information;
</p><p>(6) In a proceeding before a court or adjudicative body, when: (a) The agency or any component thereof; or (b) any
employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d) the United States is a party to litigation or has
an interest in such litigation and, by careful review, the agency determines that the records are both relevant and
necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of the records
is a use of the information contained in the records that is compatible with the purpose for which the agency collected
the records;
</p><p>(7) To financial consultants, advisors, lending institutions, packagers, agents, and private or commercial credit
sources when FSA determines such referral is appropriate to encourage the borrowers to refinance their FSA indebtedness
as required by Title V of the Housing Act of 1949, as amended (42 U.S.C. 1471). The disclosure may include name, home
address, and financial information for selected borrowers;
</p><p>(8) To the Department of the Treasury, Internal Revenue Service (IRS), any legally enforceable debt(s), to be offset
against any tax refund that may become due the debtor for the tax year in which the referral is made, in accordance with
the IRS regulations at 26 CFR 301.6402-6T, Offset of Past Due Legally Enforceable Debt Against Overpayment, and
under the authority contained in 31 U.S.C. 3720A;
</p><p>(9) To the Defense Manpower Data Center, Department of Defense, and the United States Postal Service any information
regarding indebtedness, for the purpose of conducting computer matching programs to identify and locate individuals
receiving Federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S.
Government under certain programs administered by the FSA in order to collect debts under the provisions of the Debt
Collection Act of 1982 (Pub. L. 97-365) by voluntary repayment, administrative or salary offset procedures, or by
collection agencies;
</p><p>(10) To lending institutions any financial information when FSA determines the individual may be financially capable
of qualifying for credit with or without a guarantee. The referral may contain name, home address, and financial
information;
</p><p>(11) To lending institutions that have a lien against the same property as FSA, for the purpose of the collection of
the debt. These loans can be under the direct or guaranteed loan programs. Disclosure may include names, home addresses,
social security numbers, and financial information;
</p><p>(12) To private attorneys under contract with either FSA or with the Department of Justice for the purpose of
foreclosure and possession actions and collection of past due accounts in connection with FSA loans;
</p><p>(13) To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in
his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United
States Government is a party to litigation or has an interest in such litigation, and by careful review, the agency
determines that the records are both relevant and necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which
the agency collected the records;
</p><p>(14) To the Department of Housing and Urban Development (HUD) as a record of location utilized by Federal agencies for
an automatic credit prescreening system. The disclosure may include names, home addresses, social security numbers, and
financial information;
</p><p>(15) To the Department of Labor, State Wage Information Collection agencies, and other Federal, State, and local
agencies, as well as those responsible for verifying information furnished to qualify for Federal benefits, to conduct
wage and benefit matching through manual and/or automated means, for the purpose of determining compliance with Federal
regulations and appropriate servicing actions against those not entitled to program benefits, including possible recovery
of improper benefits. This may include names, home addresses, social security numbers, and financial information; and
</p><p>(16) To financial consultants, advisors, or underwriters, when FSA determines such referral is appropriate for
developing packaging and marketing strategies involving the sale of FSA loan assets. The referral may include names, home
addresses, and financial information; and
</p><p>(17) To state-certified or state-licensed appraisers and employees of Federal agencies other than USDA qualified to
perform real estate appraisals</p>
<p>The specific information to be disclosed to the appraiser is:
</p><p>--Production Flexibility Contract Acres
</p><p>--Payment yields
</p><p>--Agricultural use acres and cropland acres
</p><p>--Copies of aerial photography
</p><p>--Conservation Reserve Program (CRP) acres
</p><p>--Highly erodible land (HEL) delineations
</p><p>--Wetland classifications
</p><p>Notwithstanding the foregoing, USDA will not release to appraisers information indicating the acreage, yield, storage
and marketing of peanuts or tobacco if that information was requested by USDA and is necessary for the administration of
title III of the Agricultural Adjustment Act of 1938, 7 U.S.C. 1361 et seq., unless the information to be released is in
an aggregate form that does not identify the information furnished by any person. FSA will continue to make available for
public inspection information regarding acreage allotments and farm marketing quotas established for farms as required by
law</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosure may be made from this system to "consumer reporting
agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f) or the Federal Claims Collection Act (31 U.S.C.
3701(a)(3)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically and in file folders at the Agricultural Credit Team, County, District,
State, and National offices. A limited subset of personal, financial and characteristics data required for effective
management of the programs and borrower repayment status is maintained on disk or magnetic tape at the Finance Office.
This subset of data may be accessed by the authorized personnel from each office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name, identification number and type of loan. Data may be retrieved from paper records or
the magnetic tapes. A limited subset is available through telecommunications capability, ranging from telephones to
intelligent terminals. All FSA Agricultural Credit Team, State, National and some county offices have the
telecommunications capability available to access this subset of data.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices at the Agricultural Credit Team, County, District, State and National Offices.
A limited subset of data is also maintained in a tape and disk library and an on-line retrieval system at the Finance
Office. Access is restricted to authorized FSA personnel. A system operator and terminal passwords and code numbers are
used to restrict access to the online system. Passwords and code numbers are changed as necessary.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 366-380) and in
accordance with FSA's disposal schedules. The Agricultural Credit Team, District, County, State and National office
dispose of records by shredding, burning, or other suitable disposal methods after established retention periods have
been fulfilled. Finance Office records are disposed of by overprinting. (Destruction methods may never compromise the
confidentiality of information contained in the records). Applications, including credit reports and personal references
which are rejected, withdrawn, or otherwise terminated, are kept in the Agricultural Credit, County, District, or State
office for 2 full fiscal years and 1 month after the end of the fiscal year in which the application was rejected,
withdrawn, canceled, or expired. If final action was taken on the application, including an appeal, investigation, or
litigation, the application is kept for 1 full fiscal year after the end of the fiscal year in which final action was
taken. The records, including credit reports, of borrowers who have paid or otherwise satisfied their obligations are
retained at the Agricultural Credit Team, County, District, or State Office for 1 full fiscal year after the fiscal year
in which the loan was paid in full. Correspondence records at the National Office which concern borrowers and applicants
are retained for 3 full fiscal years after the last year in which there was correspondence.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Agricultural Credit Manager at the Agricultural Credit Team Office or at the County Office, District Director
at the District Office, and the State Executive Director at the State Office, the Assistant Administrator of the Finance
Office for Finance Office in St. Louis, MO, and the FSA Administrator for the National Office at the following address:
USDA/FSA Administrator, Stop 0501, PO 2415, Washington, DC 20250-2415.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or determine whether the system contains
records pertaining to themselves from the appropriate Systems Manager. If specific location of the record is not known,
the individual should address their request to: Administrator, FSA, Attention: Freedom of Information Officer, Stop 0506,
PO Box 2415, Washington, DC 20013-2415. A request for information should include: name, address, State and county
where the loan was applied for or approved, and particulars involved (i.e. date of request/approval, type of loan, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in this system which
pertains to themselves by submitting a written request to one of the Systems Managers. The envelope and letter should be
marked "Privacy Act Request." A request for information should contain: name, address, ZIP code, name of the system of
records in question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records should
contain: name, address, ZIP code, name of the system of records in question, and any other pertinent information to help
identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the borrower. Credit reports and personal references come
primarily from credit agencies and creditors.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fsa15" toc="yes">
<systemNumber>/FSA-15</systemNumber>
<subsection type="systemName">Voluntary Minority Farm Register File (Automated), USDA/FSA-15.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deputy Administrator for Field Operations, Farm Service Agency, STOP 0501, 1400 Independence Avenue, SW.,
Washington, DC 20250-0501.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Minority farm land owners, operators and other producers who voluntarily request to be covered.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes name, address, phone number, Social Security Number, farm location and race/ethnicity/gender
coding provided by the individual.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 7901 et seq.; 15 U.S.C. 714 et seq.; and 16 U.S.C. 3831 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed as follows:
</p><p>(1) Records in the system will be disclosed and distributed to community-based organizations, educational institutions
and government agencies assisting minorities with land retention and acquisition to ensure that USDA programs available
for assisting farmers are widely publicized and accessible to all</p>
<p>(2) USDA will disclose information in the system to a court or adjudicative body in a proceeding when:
</p><p>(a) The agency or any component thereof;
</p><p>(b) Any employee of the agency in his or her official capacity;
</p><p>(c) Any employee of the agency in his or her individual capacity where the agency has agreed to represent the
employee; or
</p><p>(d) The U.S. Government is a party to litigation or has an interest in such litigation and, by careful review,
determines that the records are both relevant and necessary to the litigation and the use of such records is therefore
deemed by the agency to be for a purpose compatible with the purpose for which the agency collected the records</p>
<p>(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prospective
responsibility of the receiving entity</p>
<p>(4) USDA will disclose information in the system to a Member of Congress or to a Congressional staff member in
response to an inquiry from the Congressional office made at the written request of the constituent about whom the record
is maintained</p>
<p>(5) Records from this system of records may be disclosed to the National Archives and Records Administration or to the
General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>(6) USDA will disclose information in the system to agency contractors, grantees, experts, consultants or volunteers
who have been engaged by the agency to assist in the performance of a service related to this system of records and who
need to have access to the records in order to perform the activity. Recipients shall be required to comply with the
requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m); and
</p><p>(7) USDA will disclose to members of Congress the names and addresses of producers.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and Department computer systems at applicable location as set out above
under the heading "System Location."
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by individual name, identification number, farm number, tax identification number, Social
Security number and type of loan.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records, both paper and electronic, are accessible only to authorized personnel and are maintained in offices
that are locked during non-duty hours. Access to these records is limited to authorized FSA personnel and
representatives. Records stored in computer files are protected by passwords and other electronic security systems.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The Minority Farm Register will be recreated at biennial intervals to update name and address information and to
ensure the inclusion of any changes in farm land ownership recorded in FSA records. A letter will be sent to all Register
participants. The letter will clarify that there is no need for action if name, address or farm land circumstances have
not changed. The Farm Service Agency will maintain a master file of each generation of the Voluntary Minority Farm
Register electronically. Program documents will be destroyed within 10 years after end of participation.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator for Field Operations, Farm Service Agency, STOP 0501, 1400 Independence Avenue, SW.,
Washington, DC 20250-0501.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to the individual, from the System Manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system that pertains to such individual by submitting
a written request to the above listed System Manager. The envelope and letter should be marked "Privacy Act Request." A
request for information pertaining to an individual should contain: name, address, ZIP code, name of system of record
(Minority Farm Register), year of records in question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager, and should include the reason for contesting it and the proposed amendment to the
information with supporting information to show how the record is inaccurate. A request for contesting records pertaining
to an individual should contain: name, address, ZIP code, name of system of record (Minority Farm Register), year of
records in question, and any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes only from the individuals who voluntarily sign up for the Register and who are
the subjects of the files.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fsa16" toc="yes">
<systemNumber>/FSA-16</systemNumber>
<subsection type="systemName">Graduation File, USDA/FSA-16.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each borrower's graduation file is located in the Agricultural Credit Team Office or County Office through which
the borrower obtained the loan and, in some cases, at the State Office responsible for that Agricultural Credit Team
Office or County office. The addresses of State and County Offices are listed in the telephone directory under the
heading "United States Government, Department of Agriculture, Farm Service Agency.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All FSA borrower's whose loans are eligible for review to determine the borrower should obtain credit from other
sources. All borrowers who have been in debt for at least 3 years on an emergency loan, an operating loan, or a real
estate loan are considered eligible for review.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing names of borrowers eligible for review, type of loan, whether graduation
is advisable, and any communications with the borrower concerning whether the loan has been paid off or if the borrower
is unable to refinance, as well as comments of the county committee and the Agricultural Credit Manager.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et. seq., 42 U.S.C. 1471 et. seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>(1) To the appropriate agency, whether Federal, State, local, tribal, or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, or of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule regulation or order issued pursuant thereto, if the information disclosed is
relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving agency;
</p><p>(2) To a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the written request of that individual; and
</p><p>(3) To financial consultants, advisors, lending institutions, packagers, agents, and private or commercial credit
sources, when FSA determines such referral is appropriate to encourage contacting selected borrowers to facilitate the
refinancing of their FSA indebtedness as required by Title V of the Housing Act of 1949, as amended.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices, and access is restricted to authorized FSA personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for 3 years after the list of borrowers eligible for review was received by the Agricultural
Credit Manager.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Agricultural Credit Manager and the State Executive Director at the appropriate levels.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or determine whether the system contains
records pertaining to themselves from the appropriate Systems Manager. If specific location of the record is not known,
the individual should address their request to: Administrator, FSA, Attention: Freedom of Information Officer, Stop 0506,
PO Box 2415, Washington, DC 20013-2415. A request for information should contain: Name, address, the FSA Office
where loan or was applied for or approved and particulars involved (i.e., date of request/approval, type of loan, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information regarding the procedures for gaining access to a record in the system which
pertains to themselves by submitting a written request to one of the Systems Managers referred to in the preceding
paragraph. The envelope and letter should be marked "Privacy Act Request." A request for information should contain:
Name, address, ZIP code, name of the system of records, year of records in question, and any other pertinent information
to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
above listed System Manager and should include the reason for contesting it and the proposed amendment to the information
with supporting information to show how the record is inaccurate. A request for contesting records should contain: Name,
address, ZIP code, name of the system of records, year of records in question, and any other pertinent information to
help identify the file.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the borrower.</p></xhtmlContent></subsection>
</section>
<section id="fcic1" toc="yes">
<systemNumber>/FCIC-1</systemNumber>
<subsection type="systemName">Accounts Receivable.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814,
Kansas City, Missouri 64133-4676 and regional and compliance offices for the Federal Crop Insurance Corporation.
Addresses of the regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management
Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0805, Room 6709-S, Washington,
DC 20250-0803.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on any individual or other legal entity that is indebted to the Federal Crop
Insurance Corporation (FCIC) or a private insurance company.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of standardized records containing identifying information on individuals or other legal
entities such as the name of individuals legally responsible for the debt, address, tax identification number (social
security number or employer identification number); information relating to debt identification, such as policy number;
codes identifying the type of debt and the basis for establishing the debt; date the debt arose; principal debt amount;
interest rate and date interest accrues on the debt; information related to changes in debt amount and debt status; and
brief remarks that identify or clarify actions being taken by FCIC.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be used as follows:
</p><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Disclosure to a court, magistrate or administrative tribunal or to opposing counsel in a proceeding before a
court, magistrate, or administrative tribunal, of any record within the system which constitutes evidence in that
proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are
relevant to the proceeding</p>
<p>(3) Disclosures may be made from this system with respect to debts to a credit reporting agency in accordance with 31
U.S.C. 3701, 3711(f), 3720B, 4 CFR 102.3, 4 CFR 3.35 and 7 CFR part 400, subpart K in order to assist in collecting
delinquent debts</p>
<p>(4) Referral of past due legally enforceable debts to the Department of the Treasury, Internal Revenue Service (IRS),
to be offset against any tax refund that may become due the debtor for the tax year in which the referral is made in
accordance with 31 U.S.C. 3720 A, and 26 CFR 301.6402-6T</p>
<p>(5) Referral to a collection agency, when FCIC determines such referral is appropriate for collecting the debtor's
account in accordance with 31 U.S.C. 3711, 3718; 7 CFR part 400, subpart K; 7 CFR 3.36</p>
<p>(6) Disclosure may be made to a congressional office from the record of an individual in response to any inquiry from
the congressional office made at the request of that individual</p>
<p>(7) Referral of information regarding indebtedness to the Department of Defense, and the United States Postal Service,
for the purpose of conducting computer matching programs to identify and locate individuals receiving Federal salary or
benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs
administered by the FCIC in order to collect debts in accordance with the Debt Collection Act of 1982 (Pub. L. 97-
365) by voluntary repayment, administrative or salary offset procedures, or through the use of collection agencies</p>
<p>(8) Referral of delinquent debts to the Department of Treasury, Financial Management Service, and other Federal
agencies for administrative offset of eligible Federal payments and for cross-servicing of debtor accounts in accordance
with 31 U.S.C. 3716; 7 CFR part 3, subpart B</p>
<p>(9) Referral of delinquent debts to the debtor's employer for wage garnishment in accordance with 31 U.S.C. 3720D</p>
<p>(10) Disclosure may be made to private insurance companies delivering the FCIC program as authorized by the Federal
Crop Insurance Act</p>
<p>(11) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns,
trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders
that may be indicative of fraud, waste, and abuse</p>
<p>(12) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies
for any purpose relating to the sale, service, administration, analysis of the Federal crop insurance program.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically, on computer printouts, microfiche, and in the file folders at the Kansas
City Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by name of individual, tax identification number (including social security
number), or contract number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty
hours. File folders and other hard copy records are stored in locked file cabinets. The electronic records are controlled
by password protection and the computer network is protected by means of a firewall.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until the indebtedness is paid. Unless shredding is required by Federal regulations, paper
records are delivered to custodial services for disposal as waste paper. Electronic records may be erased after the debt
is settled and upon the expiration of the records retention period established by the National Archivist.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Fiscal Operations Branch, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop
0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-7033.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Kansas City Office. The request for information should contain
the individual's name and address; tax identification number (including social security number); State(s) and
county(ties) where such individual farms; and individual crop insurance policy number(s), if known. Before information
about any record is released, the System Manager may require the individual to provide proof of identity or require the
requester to furnish an authorization from the individual to permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system, that
pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program
Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The envelope
and letters should be marked, Privacy Act Request. A request for information should contain: name, address, ZIP code, tax
identification number (including social security number), name of the system of records, year of records in question, and
any other pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as the procedures for record access. Include the reason for
contesting the record and the proposed amendment to the information with supporting documentation to show how the record
is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the insurance company, individual debtor or from other Federal
agencies.</p></xhtmlContent></subsection>
</section>
<section id="fcic2" toc="yes">
<systemNumber>/FCIC-2</systemNumber>
<subsection type="systemName">Compliance Review Cases.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814, Kansas City, Missouri
64133-4676, headquarters and regional compliance offices for the Federal Crop Insurance Corporation, and the Center
for Agribusiness Excellence, Tarleton State University, 1333 W. Washington St., Stephenville, Texas, 76402. Addresses for
headquarters and each regional compliance office may be obtained from the Deputy Administrator for Compliance, Risk
Management Agency, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0806, room 6094-S,
Washington, DC 20250-0806.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of: (1) Individuals or other legal entities that presently have or have had insurance with
the Federal Crop Insurance Corporation (FCIC) or a private insurance company reinsured by FCIC; (2) individuals who are
under contract with or employed by a private insurance company to solicit and service crop insurance contracts, who meet
the licensing requirements set by the individual States and requirements established by FCIC for such activities; (3)
persons authorized by FCIC or the State to perform loss adjustment and related activities; and (4) private insurance
companies and other individuals or entities alleged to have committed acts that could subject them to disqualification,
suspension, disbarment or any other administrative action, who are the subject of a compliance review or investigation.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of: (1) Compliance review files containing evidence gathered in the course of a compliance
review; (2) the results of any research and analyses conducted on the information contained in any of the systems of
records maintained by FCIC that are anomalous or indicate the existence of fraud, waste or abuse; (3) the identification
of policyholders identified through other means where there are indications of potential fraud, waste or abuse; and (4)
reports and inter/intra-Agency recommendations from the Office of Inspector General, the Farm Service Agency, other USDA
agencies, private insurance companies, and any other sources regarding individuals or entities who may have failed to
comply with the Federal Crop Insurance Act, any regulations promulgated thereunder, the terms of the policy, or any
procedure or directive established by FCIC.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq. and 7 CFR part 1, subpart G, Appendix A.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be used as follows:
</p><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, responsible for enforcing or implementing a statute, rule, regulation or
order issued pursuant thereto, when information available indicates a violation or potential violation of law, whether
civil, criminal, or regulatory in nature arising by general statute, program statute, rule, regulation or order pursuant
thereto</p>
<p>(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the
agency in his or her official capacity; or any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee; or (c) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary
to the litigation, provided, however, in each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the records that is compatible with the purpose for which
the records were collected</p>
<p>(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear,
when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or
(d) the United States, where the agency determines litigation is likely to affect the agency or any of its components, is
a party to litigation or has an interest in such litigation, and the agency determines that use of such records is
relevant and necessary to the litigation, provided, however, that in each case, the agency determines that disclosure of
the records to the court is a use of the information contained in the records that is compatible with the purpose for
which the records were collected</p>
<p>(4) Disclosure in response to a request for discovery or for the appearance of a witness, to the extent that the
agency determines that the information sought is relevant to the subject matter involved in a pending judicial or
administrative proceeding</p>
<p>(5) Referral to contractors/cooperators for purposes of conducting research and analyses to identify trends, patterns,
anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may
be indicative of fraud, waste, or abuse</p>
<p>(6) Referral to the Farm Service Agency or to the responsible private insurance company to verify the accuracy of
information reported by an individual or entity to FCIC or a private insurance company with respect to a policy or plan
of insurance authorized under the Federal Crop Insurance Act</p>
<p>(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies
for any purpose relating to the sale, service, administration, analysis or evaluation of the Federal crop insurance
program</p>
<p>(8) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural
Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor
engaged in the development or maintenance of CIMS and to the Farm Service Agency (FSA) and approved insurance providers
as necessary to carry out the tasks referred to in routine uses (6) and (7). Such disclosure may include not only the RMA
information contained in this system of records, it may also include FSA data provided to CIMS, which includes: (1)
Electronic Producer and Member Entity Information, including a common producer name, address, tax identifier, identity
type, and entity file; (2) current and prior crop year electronic report acreage information reported to FSA by
producers, and acreage determined by FSA, as applicable, and farm and producer identifiers; (3) electronic production
data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field numbers associated with
the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic representation of the
boundaries of a piece of land, demarcated in latitudes and longitudes. It is the smallest unit of land that has a
permanent, contiguous boundary; common land cover and land management; common owner; and common producer association);
and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres, State and
county codes, and unique identifier, calculated acres and State and county codes for States the approved insurance
providers have contracted with RMA to sell crop insurance</p>
<p>(9) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically, on computer printouts and in the file folders at the addresses listed
under "System Location."
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by the individual or entity name, tax identification number (including
social security number), the private insurance company name, subject of the compliance review or the case number. Data
research and analyses records may be indexed and retrieved by State and County, individual or entity name, tax
identification number (including social security number), or contract number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices that are locked during non-duty
hours. The computer database is controlled by password protection and the computer network is protected by means of a
firewall. File folders are stored in locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Record retention and disposal are handled in accordance with instructions outlined in the Farm and Foreign
Agricultural Service Handbook, "Records Management, 2-AS (Revision 10), Amendment 1."
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator for Compliance, Risk Management Agency, Federal Crop Insurance Corporation, 1400
Independence Avenue, SW. Stop 0806, Washington, DC 20250-0806, telephone number (202) 720-0642.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to the provisions of 5 U.S.C. 552a(k)(2), material in this system of records is exempt from the
requirements of 5 U.S.C. 552(a)(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it contains investigatory
material compiled for law enforcement purposes. See 7 CFR 1.123</p>
<p>5 U.S.C. 552a(c)(3) requires that an accounting of disclosures be made available to an individual. This would impair
compliance reviews by alerting the subject of the review to the existence of those compliance reviews. The release of
information from these files could result in the destruction or alteration of documentary evidence necessary to
prosecution, improper influence or witnesses and other activities which could impede or compromise the review</p>
<p>5 U.S.C. 552a(d) requires that an individual is given access to and the right to amend files pertaining to him or her.
Such individual access to these files could hamper reviews in progress by alerting subjects involved in compliance
reviews that their actions are under scrutiny, and allow them time to take measures to prevent detection of any illegal
activities or escape prosecution. Release of these records also would disclose investigatory techniques and review
procedures employed by the RMA Office of Risk Compliance, Federal Crop Insurance Corporation and other agencies, which
may impair law enforcement activities</p>
<p>5 U.S.C. 552a(e)(1) permits the maintenance of only such information as is relevant and necessary to accomplish a
purpose of the Agency required by statute or Executive Order. Exemption from this provision is required because
determination of relevance and necessity can be made only after information is evaluated. Evaluation at the time of
collection is too time consuming for the effective conduct of a compliance review. Further, the determination of
relevance or necessity of specific information at the early stages of the compliance review is not possible</p>
<p>5 U.S.C. 552a(e)(4)(G), (H) and (f) provide for notification and access procedures. If these requirements were
followed it would necessarily alert subjects of the compliance review to the existence of the review and could impair the
outcome of the review. Similarly, access to the records could interfere with compliance review and ultimate law
enforcement proceedings; disclose confidential informants and information; constitute an unwarranted invasion of personal
privacy of others; and reveal confidential investigative techniques and procedures</p>
<p>5 U.S.C. 552a(e)(4)(I) requires that categories of records in each system be published. Application of this provision
could disclose investigative techniques and procedures employed by compliance reviewers, which may impair law enforcement
activities.</p></xhtmlContent></subsection>
</section>
<section id="fcic3" toc="yes">
<systemNumber>/FCIC-3</systemNumber>
<subsection type="systemName"> Crop Insurance Actuarial Listing, USDA/FCIC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Field Actuarial Offices: Davis, California; Valdosta, Georgia; Springfield, Illinois; Oklahoma City, Oklahoma;
Billings, Montana; Jackson, Mississippi; Raleigh, North Carolina; St. Paul, Minnesota; and Topeka, Kansas</p>
<p>Field Operations Offices: Davis, California; Harrisburg, Pennsylvania; Columbia, Missouri; Springfield, Illinois;
Indianapolis, Indiana; Des Moines, Iowa; Manhattan, Kansas; St. Paul, Minnesota; Jackson, Mississippi; Billings, Montana;
Lincoln, Nebraska; Raleigh, North Carolina; Bismarck, North Dakota; Columbia, South Carolina; Huron, South Dakota;
Nashville, Tennessee; College Station, Texas; and Spokane, Washington</p>
<p>Also, service offices of the Federal Crop Insurance Corporation. Addresses of each such field office may be obtained
from the telephone directories under United States Government, Department of Agriculture, Federal Crop Insurance
Corporation.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who produce specific crop(s) in the county.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system contains the name and address of the owner or operator of a farm, ASCS farm serial number, allotment
or planted acres of the crop, and the actuarial classification for the crop(s).</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501-1520; 7 CFR 2.73.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general or particular
program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery</p>
<p>(3) Information in the system of records is on file and available to the public for inspection in the service office
for the county</p>
<p>(4) Dislosure may be made to a Congressional office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by State, county, crop, and name of owner/operator of ASCS farm serial number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are available for public inspection in the service office for the county. These offices are locked during
non-working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Indefinite.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the service office. The addresses of the individual service office
may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. A request for information
pertaining to an individual should contain (1) Individual's name and address, (2) State(s) and county(ies) where farm(s)
is located, (3) whether owner or operator, and (4) ASCS farm serial number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to procedures for gaining access to a record in this system which
pertains to such individual by submitting a written request to the Director, Field Operations Division, FCIC, Washington,
DC 20250.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from county ASCS offices, data obtained from producers and from Corporation
records of producers's insurance experience.</p></xhtmlContent></subsection>
</section>
<section id="fcic5" toc="yes">
<systemNumber>/FCIC-5</systemNumber>
<subsection type="systemName"> Rejected Applications, USDA/FCIC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Field Operations Offices: Davis, California; Harrisburg, Pennsylvania; Columbia, Missouri; Springfield, Illinois;
Indianapolis, Indiana; Des Moines, Iowa; Manhattan, Kansas; St. Paul, Minnesota; Jackson, Mississippi; Billings, Montana;
Lincoln, Nebraska; Raleigh, North Carolina; Bismarck, North Dakota; Columbia, South Carolina; Huron, South Dakota;
Nashville, Tennessee; College Station Texas; and, Spokane, Washington. Also individual service offices of the Federal
Crop Insurance Corporation. The address of each Field Operations Office may be obtained from the local telephone
directory under the "United States Government, Department of Agriculture, Federal Crop Insurance Corporation."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Producers whose applications for insurance have been rejected.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>System consists of the rejected application, related materials and correspondence received between the applicant
and Federal Crop Insurance Corporation offices.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501-1520; 7 CFR 2.73.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1)Referral top the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery</p>
<p>(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders in the service and field operations offices involved.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by individual names and crop years.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices which are locked during non-
working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are normally retained for 3 years following the crop year in which the file was prepared. Records for
disposal are delivered to custodial services as waste paper.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to such individual from the service office for the county. The addresses of the individual
service office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. A request for
information pertaining to an individual should contain (1) Individual's name and address, (2) State(s) any county(ies)
where farm(s) is located, and (3) crop year in which application for insurance was rejected.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in this system which
pertains to such individual by submitting a written request to the appropriate official referred to in the preceding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access procedure.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from prospective insureds and employees of the Federal Crop Insurance
Corporation.</p></xhtmlContent></subsection>
</section>
<section id="fcic6" toc="yes">
<systemNumber>/FCIC-6</systemNumber>
<subsection type="systemName"> Insurance Contract Analysis, USDA/FCIC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, Missouri, 64131. Field Actuarial Offices in
Valdosta, Georgia; Springfield, Illinois; Oklahoma City, Oklahoma; Billings, Montana; Jackson, Mississippi; Raleigh,
North Carolina; St. Paul, Minnesota; Topeka, Kansas; Harrisburg, Pennsylvania; and, Davis, California. Field Operations
offices in 18 different locations, and individual service offices of the Federal Crop Insurance Corporation. Addresses of
each field office may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have, or have had in the past, insurance with the Federal Crop Insurance Corporation.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system contains the name, crops insured by crop years, the amount of premium paid by the insured, the amount
of indemnity paid to the insured, the cause of loss, loss ration of each crop insured under the policy, the number of
years of no loss, the wheat bushel balance for premium discount purposes, the total number of years a premium discount
was earned, and the number of years an indemnity was paid.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501-1520; 7 CFR 2.73.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law or of enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation of potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to a court magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery</p>
<p>(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in bound books and on magnetic tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by State, county and policy number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices which are locked during non-
working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 3 years after a policy is cancelled, except indefinite retention applies where the
loss ratio for an individual crop was 1.20 or greater. Paper records for disposal are delivered to custodial services for
disposal as waste paper. Magnetic tape records are erased.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the service office for the county. Addresses of locations where
records are maintained may be obtained from the Director, Field Operations Division, FCIC, Washington, DC 20250. The
request for information should contain (1) individual's name and address (2) State(s) and county(ies) where such
individual farms, and (3) the individual policy number, if known.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to such individual by submitting a written request to the appropriate official referred to in the preceding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access procedure.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is a summary of data obtained from insured producers.</p></xhtmlContent></subsection>
</section>
<section id="fcic7" toc="yes">
<systemNumber>/FCIC-7</systemNumber>
<subsection type="systemName"> Insurance Contract Files, USDA/FCIC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Operations Office, Federal Crop Insurance Corporation, 9435 Holmes, Kansas City, Missouri 64131
and/or various service offices throughout the United States. To obtain addresses of the service offices, contact:
Director, Field Operations Division, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individual farmers who participate in the Federal Crop Insurance program are included in this system of records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of a complete file containing all basic insurance documents; i.e., the application for
insurance, the annual acreage report, inspection reports, claim forms, miscellaneous correspondence, etc. Selected data
obtained from the basic insurance documents is also maintained on magnetic tape.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501-1520; 7 CFR 2.73.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charges with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery</p>
<p>(3) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in individual file folders and on magnetic tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by State, county, and policy number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices which are locked during non-
working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 3 years following cancellation of the policy, except where there is an outstanding
debt the file is retained 5 years following the year of the debt. Paper records for disposal are delivered to custodial
services for disposal as waste paper. Magnetic tape records are erased.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Federal Crop Insurance Corporation, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Director, Field Operations Division, FCIC, Washington, DC 20250.
Addresses of locations where records are maintained may also be obtained from the above office</p>
<p>A request for information should contain (1) individual's name and address, (2) State(s) and county(ies) where such
individual farms, and (3) the individual policy number(s), if known.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to such individual by submitting a written request to the appropriate official referred to in the preceding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access procedure.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from individual insured, Federal Crop Insurance Corporation and
investigative personnel.</p></xhtmlContent></subsection>
</section>
<section id="fcic8" toc="yes">
<systemNumber>/FCIC-8</systemNumber>

<subsection type="systemName">List of Ineligible Producers.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0812,
Kansas City Missouri 64133-4676.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information about an entity who has been determined to be ineligible to participate in any
program administered by the Risk Management Agency (RMA), an agency of the United States Department of Agriculture (USDA)
which administers programs of the Federal Crop Insurance Corporation (FCIC) authorized under the Federal Crop Insurance
Act (Act), due to non-payment of premium or other indebtedness arising under the terms of a Federally reinsured plan of
insurance contract; disqualification, suspension, or debarment in any administrative proceeding; violation of the
controlled substance provisions of the Food Security Act of 1985, as amended; or persons having a substantial beneficial
interest in an ineligible entity.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of standardized records containing identifying information on entities such as the name,
address, tax identification number (social security number or employer identification number) and entity type; the name,
address, and tax identification number of individuals having a substantial beneficial interest in an ineligible
individual or legal entity; and information related to ineligibility such as date and cause of ineligibility, date of
notification letter and current status.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To aid private insurance companies in identifying ineligible persons and to reduce fraud and misuse of Federal
funds.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be routinely disclosed as follows:
</p><p>(1) Disclosure to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Disclosure to a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before a
court, magistrate, or administrative tribunal, of any record within the system that constitutes evidence in that
proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are
relevant to the proceeding</p>
<p>(3) Disclosure may be made to a congressional office from the record of an individual or legal entity in response to
an inquiry from the congressional office made at the request of that individual or legal entity</p>
<p>(4) Disclosure to private insurance companies under a reinsurance agreement with FCIC to deliver programs in
accordance with policy and procedure issued by RMA to assist in determining eligibility for participation in the Federal
insurance program under the authority of the Federal Crop Insurance Act and regulations of FCIC published at 7 CFR part
400, subpart U. Private insurance companies must adhere to 7 CFR part 400, subpart Q general administrative regulations
for SSN and EIN collection, storage, use and confidentiality to all holders of crop insurance policies sold by insurance
providers, their contractors and subcontractors, including past and present officers and employees of such companies,
their contractors and subcontractors</p>
<p>(5) Disclosure of information to other Federal agencies, in accordance with 31 U.S.C. 3720B, for the purpose of
identifying persons in delinquent status for programs administered under authority of the Act and barring these
delinquent Federal debtors from obtaining applicable Federal loans or loan insurance guarantees</p>
<p>(6) Disclosure to contractors of FCIC or other Federal agencies to conduct research and analysis to identify patterns,
trends, anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders
that may be indicative of fraud, waste, and abuse.
</p><p>(7) Disclosure to private insurance companies, contractors, cooperators, and other Federal agencies for any purpose
relating to the sale, service, administration, analysis and evaluation of the Federally reinsured plans of insurance
administered by RMA under the authority of the Act. 7 CFR part 400, subpart Q provides general administrative regulations
for SSN and EIN collection, storage, use and confidentiality</p>
<p>(8) Disclosure of ineligible individual or legal entity information to the Department of the Treasury (Treasury) for
collection of outstanding debt per the Debt Collection Act of 1982, Debt Collection Improvement Act of 1996, and Federal
Claims Collection Standards</p>
<p>(9) Disclosure to the Department of Justice when: (a) USDA or any component thereof; or (b) any employee of USDA in
his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United
States Government, is a party to the litigation or has an interest in such litigation, and by careful review, RMA
determines that the records are both relevant and necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by RMA to be for a purpose that is compatible with the purpose of the Act.
</p><p>(10) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural
Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to the Farm Service
Agency (FSA) and any contractor engaged in the development or maintenance of CIMS and to approved insurance providers,
their insurance agents and loss adjusters, for information associated with their insured producers and only with regard
to such producers' farming operations contained in counties covered by their policies. Such disclosure would include not
only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which
includes: (1) Electronic Producer and Member Entity information, including a common producer name, address, tax
identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information
reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers: (3)
Electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field
numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic
representation of the boundaries of a piece of land, demarcated in latitudes and longitudes. It is the smallest unit of
land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer
association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres,
State and county codes, and unique identifier, calculated acres and State and county codes for States the approved
insurance providers have contracted with RMA to sell crop insurance.
</p><p>(11) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained electronically, on computer printouts and in the file folders at the Kansas City Office.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by name of individual, tax identification number (including social security
number and employer identification number), and policy number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are maintained in offices that are locked
during non-duty hours. File folders and other hard copy records are stored in locked file cabinets. The electronic
records are controlled by password protection and the computer network is protected by means of a firewall.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the records
retention period established by the National Archivist.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Underwriting Standards Branch, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon
Drive, Stop 0812, Kansas City, Missouri 64113-4676. Telephone: (816) 926-7861.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Kansas City Office. The request for information should contain
the individual's name, address and tax identification number (including social security number). Before information about
any record is released, the System Manager may require the individual to provide proof of identity or require the
requester to furnish a notarized written authorization from the individual to permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system, which
pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program
Support Staff, Room 6620-SB, AG Stop 0827, 1400 Independence Avenue, SW., Washington, DC 20250-0807. The
envelope and letters should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP
code, tax identification number (including social security number), name of the system of records, year of records in
question, and any other pertinent information to help identify the file.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as the procedures for record access. Include the reason for
contesting the record and the proposed amendment to the information with supporting documentation to show how the record
is inaccurate.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from private insurance companies due to their financial arrangement
with FCIC or other Federal agencies. Private insurance companies operate under a reinsurance agreement with FCIC to
deliver programs in accordance with policy and procedure issued by RMA. The reinsurance agreement is authorized by the
Federal Crop Insurance Act and regulations of FCIC published at 7 CFR part 400, subpart L. Additionally, 7 CFR part 400,
subpart Q provides general administrative regulations for SSN and EIN collection, storage, use and confidentiality to all
holders of crop insurance policies sold by insurance providers, their contractors and subcontractors, including past and
present officers and employees of such companies, their contractors and subcontractors.</p></xhtmlContent></subsection>
</section>
<section id="fcic9" toc="yes">
<systemNumber>/FCIC-9</systemNumber>
<subsection type="systemName">Agent.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814,
Kansas City, Missouri 64133-4676 and regional offices for the Federal Crop Insurance Corporation. Addresses of the
regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States
Department of Agriculture, 1400 Independence Avenue, SW., Stop 0805, Room 6709-S, Washington, DC 20250-0803.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on any individual who is under contract with or employed by a private
insurance company to solicit and service crop insurance contracts, and who meets the licensing requirements set by
individual States and FCIC for such activities.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of standardized records containing identifying information on individuals such as name,
social security number, agent code, the State, county, and private insurance company that insures the policy for which
the agent sells or services, and the individual policy number, State and county, private insurance company, amount of
premium collected, and amount of indemnity paid for all applicable losses for each policy sold and serviced by the agent,
and any information relating to State licensing and any disqualification, suspension, debarment, and any other
ineligibility.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be used as follows:
</p><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute or by rule, regulation, or order issued pursuant thereto</p>
<p>(2) Disclosure to a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b)
any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d) the United States Government is a party to
litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both
relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency collected the records</p>
<p>(3) Disclosure to a congressional office from the record of an individual in response to any inquiry from the
congressional office made at the request of that individual</p>
<p>(4) Disclosure to private insurance companies to monitor agent activity, performance, and loss histories and take such
corrective action as necessary</p>
<p>(5) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends,
anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may
be indicative of fraud, waste, and abuse</p>
<p>(6) Disclosure to private insurance companies, contractors, and other applicable Federal agencies to determine whether
information has been accurately provided to FCIC and the private insurance companies and to determine compliance with
program requirements</p>
<p>(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies
for any purpose relating to the sale, service, administration, analysis, or evaluation of the Federal crop insurance
program</p>
<p>(8) Disclosure to the public of an Agent Directory through RMA Website to assist producers or other interested
individuals in locating agents in a particular area</p>
<p>(9) Disclosure to the National Archives and Records Administration or to the General Services Administration for
records management inspections conducted under 44 U.S.C. 2904 and 2906.
</p><p>(10) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural
Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor
engaged in the development or maintenance of CIMS and to the Farm Service Agency (FSA) and approved insurance providers
the agent contact information (name, address, telephone number, e-mail address) with respect to particular producers, and
access to all agent data to approved insurance providers with respect to the agents employed or contracted by the
approved insurance provider and the policies insured by the approved insurance provider. Such disclosure may include not
only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which
includes: (1) Electronic Producer and Member Entity information, including a common producer name, address, tax
identifier, identity type, and entity file: (2) Current and prior crop year electronic report, acreage, information
reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers: (3)
Electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field
numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic
representation of the boundaries of a piece of land, represented in latitudes and longitudes. It is the smallest unit of
land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer
association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres,
State and county codes, and unique identifier, calculated acres and State and county codes for States the approved
insurance providers have contracted with RMA to sell crop insurance.
</p><p>(11) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically, on computer printouts, and in the file folders at the Kansas City office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by name of individual, tax identification number, (including social security
number), and agent code.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel, on computer printouts and in the file folders at the Kansas
City office. The electronic records are controlled by password protection and the computer network is protected by means
of a firewall.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the records
retention period established by the National Archivist.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Actuarial Division, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop 0814,
Kansas City, Missouri 64133-4676. Telephone: (816) 926-6487.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Kansas City office. The request for information should contain
the individual's name and address, social security number, and State/s/ where such individual is licensed, if known.
Before information about any record is released, the System Manager may require the individual to provide proof of
identity or require the requester to furnish an authorization from the individual to permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system, which
pertains to such individual, by submitting a written request to the Privacy Act Officer, Risk Management Agency, Program
Support Staff, Room 6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0807. The
envelope and letters should be marked "Privacy Act Request." A request for information should contain: name, address, ZIP
code, social security number, name of the system of records, year of records in question, and any other pertinent
information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as the procedures for record access. Include the reason for
contesting the record and the proposed amendment to the information with supporting documentation to show how the record
is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the insurance company due to a financial arrangement with FCIC,
or from other Federal agencies. The financial agreements with the insurance company are referred to as Reinsurance
Agreements. These agreements are considered cooperative financial assistance agreements between FCIC and the insurance
company named in the agreement. Each reinsurance agreement establishes the terms and conditions under which the FCIC will
provide subsidies and reinsurance on eligible crop insurance contracts sold or reinsured by the insurance company named
on the agreement. The agent is an individual under contract with or employed by an insurance company to solicit, and
service crop insurance contracts, and who meets the licensing requirements set by individual States and FCIC for such
activities. FCIC facilitates the data source through its financial agreement with the insurance company.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fcic10" toc="yes">
<systemNumber>/FCIC-10</systemNumber>
<subsection type="systemName">Policyholder.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Office, Federal Crop Insurance Corporation, Risk
Management Agency, 501 Beacon Drive, Stop 0814, Kansas City, Missouri
64133-4676 and regional offices for the Federal Crop Insurance
Corporation. Addresses of the regional offices may be obtained from the
Deputy Administrator, Insurance Services, Risk Management Agency,
United States Department of Agriculture, 1400 Independence Avenue, SW.,
Stop 0805, room 6709-S, Washington, DC 20250-0803.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on any individual or other legal entity that has, or has had in the past,
insurance with the Federal Crop Insurance Corporation (FCIC) or a private insurance company reinsured by the FCIC.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of standardized records containing identifying information on individuals or other legal
entities such as name, address, tax identification number (social security number or employer
identification number) of the insured and any person with a substantial
beneficial interest in the insured. The system also contains crops
insured by crop years, the amount of premium paid by the insured, the
amount of indemnity paid to the insured, the cause of loss, loss ratio
of each crop insured under the policy, the number of years of no loss,
the total number of years a premium discount was earned, the number of
years an indemnity was paid, insured acreage, acreage location, crop
yield history, and other individual information related to the
operation of the crop insurance program. The system consists of a
complete file containing information from all basic insurance
documents: i.e., the application for insurance, the annual acreage
report, inspection reports, claim forms, etc.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be used as follows:
 </p><p>(1) Referral to the appropriate agency, whether Federal, State,
local or foreign including the Department of Justice, charged with the
responsibility of investigating or prosecuting a violation of law, or
of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute or by rule,
regulation or order issued pursuant thereto.
 </p><p>(2) Disclosure to a court, magistrate or administrative tribunal or
to opposing counsel in a proceeding before a court, magistrate, or
administrative tribunal, of any record within the system that
constitutes evidence in that proceeding, or which is sought in the
course of discovery, to the extent that FCIC determines that the
records sought are relevant to the proceeding.
 </p><p>(3) Disclosure to a congressional office in response to any inquiry
from the congressional office made at the request of that individual.
 </p><p>(4) Disclosure to private insurance companies for any purpose
relating to the sale, service, and administration of the Federal crop
insurance program and the policies insured under the authority of the
Federal Crop Insurance Act (Act).
 </p><p>(5) Disclosure to other Federal agencies and contractors,
cooperators, and partners of FCIC for the purpose of conducting
research, development, analyses, and evaluation into all aspects
relating to new and existing crop insurance programs and other risk
management tools.
 </p><p>(6) Disclosure to contractors or other Federal agencies to conduct
research and analysis to identify patterns, trends, anomalies,
instances and relationships of private insurance companies, agents,
loss adjusters and policyholders that may be indicative of fraud,
waste, and abuse.
 </p><p>(7) Disclosure to private insurance companies, contractors, and
other applicable Federal agencies to determine whether information has
been accurately provided to FCIC and the private insurance companies
and to determine compliance with program requirements.
 </p><p>(8) Disclosure to private insurance companies, contractors,
cooperators, partners of FCIC, and other Federal agencies for any
purpose relating to the sale, service, administration, analysis and
evaluation of the Federal crop insurance program</p>
<p>(9) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural
Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor
engaged in the development or maintenance of CIMS, to the Farm Service Agency (FSA) and to approved insurance providers,
their insurance agents and loss adjusters, for information associated with their insured producers and only with regard
to such producers' farming operations contained in counties covered by their policies. Such disclosure would include not
only the RMA information contained in this system of records, it may also include FSA data provided to CIMS, which
includes: (1) Electronic Producer and Member Entity Information, including a common producer name, address, tax
identifier, identity type, and entity file; (2) current and prior crop year electronic report acreage information
reported to FSA by producers, and acreage determined by FSA, as applicable, and farm and producer identifiers; (3)
electronic production data/information used by both FSA and RMA to establish program benefits; (4) The farm/tract/field
numbers associated with the common land units (CLUs) through the unique CLU identifier--(A CLU is an electronic
representation of the boundaries of a piece of land, represented in latitudes and longitudes. It is the smallest unit of
land that has a permanent, contiguous boundary; common land cover and land management; common owner; and common producer
association); and (5) digital imagery and geospatial data layer containing common land unit boundaries, calculated acres,
State and county codes, and unique identifier, calculated acres and State and county codes for States the approved
insurance providers have contracted with RMA to sell crop insurance.
</p><p>(10) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
 </p><p>Records are maintained electronically, on computer printouts, and
in the file folders at the Kansas City Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by State, county and policy number. Records may
be indexed and retrieved by name of individual, tax identification
number (social security number or employer identification number), or
policy number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel and are
maintained in offices that are locked during non-duty hours. The
electronic records are controlled by password protection and the
computer network is protected by means of a firewall. File folders and
other hard copy records are stored in locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained indefinitely. Hard copy records
are maintained until expiration of the records retention period
established by the National Archivist.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Actuarial Division, Risk Management Agency, Federal Crop
Insurance Corporation, 6501 Beacon Drive, Stop 0814, Kansas City,
Missouri 64133-4676. Telephone: (816) 926-6487.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of
records or information as to whether the system contains records
pertaining to such individual from the Kansas City Office. The request
for information should contain the individual's name and address; tax
identification number (social security number or employer
identification number); State(s) and county(ies) where such individual
farms; and individual crop insurance policy numbers, if known. Before
information about any record is released, the System Manager requires
the individual to provide proof of identity or requires the requester
to furnish a notarized written authorization from the individual to
permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for
gaining access to a record in the system, which pertains to such
individual, by submitting a written request to the Privacy Act Officer,
Risk Management Agency, Program Support Staff, Room 6620-SB, AG Stop
0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The
envelope and letters should be marked "Privacy Act Request." A
request for information should contain: name, address, ZIP code, tax
identification number (social security number or employer
identification number), name of the system of records, year of records
in question, and any other pertinent information to help identify the
file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as the procedures
for record access. Include the reason for contesting the record and the
proposed amendment to the information with supporting documentation to
show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the insurance
company, or from other Federal agencies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fcic11" toc="yes">
<systemNumber>/FCIC-11</systemNumber>
<subsection type="systemName">Loss Adjuster.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Kansas City Office, Federal Crop Insurance Corporation, Risk Management Agency, 6501 Beacon Drive, Stop 0814,
Kansas City, Missouri 64133-4676 and regional offices for the Federal Crop Insurance Corporation. Addresses of the
regional offices may be obtained from the Deputy Administrator, Insurance Services, Risk Management Agency, United States
Department of Agriculture, 1400 Independence Avenue, SW, Stop 0805, room 6709-S, Washington, DC 20250-0803.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on any individual who is under contract with or employed by a private
insurance company reinsured by FCIC and who is authorized to perform loss adjustment and related activities under the
laws of the State and the Standard Reinsurance Agreement.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>
The system consists of standardized records containing identifying information on individuals such as name, social
security number, loss adjuster code, the State, county and private insurance company that insures the policy for which
the loss adjustment activities are performed, and the individual policy number, State and county, private insurance
company, amount of premium collected, and amount of indemnity paid for all applicable losses adjusted by the loss
adjuster and any information relating to disqualification, suspension, debarment, and any other ineligibility.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be used as follows:
</p><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Disclosure to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before a
court, magistrate, or administrative tribunal, of any record within the system that constitutes evidence in that
proceeding, or which is sought in the course of discovery, to the extent that FCIC determines that the records sought are
relevant to the proceeding</p>
<p>(3) Disclosure to a congressional office from the record of an individual in response to any inquiry from the
congressional office made at the request of that individual</p>
<p>(4) Disclosure to private insurance companies to monitor loss adjuster activity, performance, and loss histories and
take such corrective action as necessary</p>
<p>(5) Disclosure to contractors or other Federal agencies to conduct research and analysis to identify patterns, trends,
anomalies, instances and relationships of private insurance companies, agents, loss adjusters and policyholders that may
be indicative of fraud, waste, and abuse</p>
<p>(6) Disclosure to private insurance companies, contractors, and other applicable Federal agencies to determine whether
information has been accurately provided to FCIC and the private insurance companies and to determine compliance with
program requirements</p>
<p>(7) Disclosure to private insurance companies, contractors, cooperators, partners of FCIC, and other Federal agencies
for any purpose relating to the sale, service, administration, analysis, or evaluation of the Federal crop insurance
program.
</p><p>(8) Disclosure to the Comprehensive Information Management System (CIMS) authorized under the Farm Security and Rural
Investment Act of 2002, Section 10706. All information disclosed to CIMS may be further disclosed to any contractor
engaged in the development or maintenance of CIMS, the Farm Service Agency (FSA), or to approved insurance providers.
Disclosed information may include loss adjuster contact information (name, address, telephone number, e-mail address)
with respect to particular producers. In addition, all loss adjuster data may be disclosed to the approved insurance
provider that has employed or contracted with the particular loss adjuster with respect to the claims insured by the
approved insurance provider. Such disclosure would include not only the RMA information contained in this system of
records, it may also include FSA data provided to CIMS, which includes: (1) Electronic Producer and Member Entity
Information, including a common producer name, address, tax identifier, identity type, and entity file; (2) current and
prior crop year electronic report acreage information reported to FSA by producers, and acreage determined by FSA, as
applicable, and farm and producer identifiers; (3) electronic production data/information used by both FSA and RMA to
establish program benefits; (4) The farm/tract/field numbers associated with the common land units (CLUs) through the
unique CLU identifier--(A CLU is an electronic representation of the boundaries of a piece of land, represented in
latitudes and longitudes. It is the smallest unit of land that has a permanent, contiguous boundary; common land cover
and land management; common owner; and common producer association); and (5) digital imagery and geospatial data layer
containing common land unit boundaries, calculated acres, State and county codes, and unique identifier, calculated acres
and State and county codes for States the approved insurance providers have contracted with RMA to sell crop insurance</p>
<p>(9) To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft
or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the
Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such
agencies, entities, and persons is reasonably necessary to assist in connection with the Department's efforts to respond
to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained electronically, on computer printouts and in the file folders at the Kansas City Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by name, social security number, and loss adjuster code.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel, on computer printouts and in the file folders at the Kansas
City Office. The electronic records are controlled by password protection and the computer network is protected by means
of a firewall.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic records are maintained indefinitely. Hard copy records are maintained until expiration of the record
retention period established by the National Archivist.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Actuarial Division, Risk Management Agency, Federal Crop Insurance Corporation, 6501 Beacon Drive, Stop
0814, Kansas City, Missouri 64133-4676. Telephone: (816) 926-6487.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Kansas City Office. The request for information should contain
the individual's name, address and social security number. Before information about any record is released, the System
Manager may require the individual to provide proof of identity or require the requester to furnish an authorization from
the individual to permit release of information.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a record in the system, which
pertains to such individual, by submitting a written request to the Privacy Act Officer, The Program Support Staff, Room
6620-SB, AG Stop 0821, 1400 Independence Avenue, SW., Washington, DC 20250-0821. The envelope and letters
should be marked "Privacy Act Request." A request for information should contain: Name, address, ZIP code, tax
identification number social security number, name of the system of records, year of records in question, and any other
pertinent information to help identify the file.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as the procedures for record access. Include the reason for
contesting the record and the proposed amendment to the information with supporting documentation to show how the record
is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the insurance company due to financial arrangement with FCIC
(i.e. Standard Reinsurance Agreement), or from other Federal agencies.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fns1" toc="yes">
<systemNumber>/FNS-1</systemNumber>
<subsection type="systemName"> Civil Rights Complaints and Investigations--USDA/FNS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Civil Rights and Equal Employment Opportunity, Food and Nutrition Service, United
States Department of Agriculture, 500 12th St., SW, Room 750, Washington, DC 20250, and FNS Regional Offices located in:
Atlanta, Georgia which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South
Carolina, and Tennessee; Burlington, Massachusetts which covers the States of Connecticut, Massachusetts, Maine, New
Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers the States of Illinois, Indiana, Michigan,
Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and
Texas; Denver, Colorado which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota,
South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers the States of Delaware, District of Columbia,
Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; and San
Francisco, California which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon,
American Samoa, Trust Territories of the Pacific, and Washington</p>
<p>The address of each Regional Office is listed in the telephone directory of the respective cities listed above under
the heading "United States Government, Department of Agriculture, Food and Nutrition Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Included in this system are (1) files of persons who have
alleged discrimination of the type prohibited by Title VI of the Civil Rights Act of 1964 and subsequent regulations; (2)
files, names and case numbers, and case file information regarding State or local agency compliance with Title VI
(includes names and case numbers referencing individuals who have been contacted or whose case files have been reviewed
to ascertain a State's compliance).</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of records on individual complaints alleging
discrimination and includes: (1) Evidentiary information to disprove or substantiate the allegations; (2) Sources of
information; (3) Statements from witnesses; and (4) Statistical data supplied by the State or local agency.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2000 d-1.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation, or order issued pursuant thereto; (2) referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery; and (3) staff evaluations
of the availability of FNS food assistance programs without regard to race, color, national origin, religious belief, or
political affiliation. "Disclosure may be made to a congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Civil Rights complaints are indexed by State and complainant's name. Office of Investigation
reports are indexed by complainant's name and investigation number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in either locked filing cabinets or in locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Closed cases are retained for one fiscal year following the end of the fiscal year
in which they are closed. Thereafter, they are transferred to Federal Records Centers and maintained for three additional
fiscal years before disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Civil Rights and Equal Employment Opportunity, Food and
Nutrition Service, United States Department of Agriculture, Washington, DC 20250 (202-447-8410), or the appropriate
Regional Administrator at the address listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the appropriate manager as set forth in the
preceding paragraph</p>
<p>A request for information pertaining to an individual should contain the name and address of the individual, and
whether the records were compiled as a result of a complaint or an FNS compliance review.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate system manager listed
above. The envelope and the letter should be marked "Privacy Act Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system
should direct their request to the system manager listed above, the reasons for contesting it, and the proposed amendment
to the information.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from complainants, witnesses, agency
employees, and investigative personnel.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This material has been exempted in 7 CFR 1.23 pursuant
to 5 U.S.C. 552 a(k)(2) from the requirements of subsections (c)(3), (d), (G), and (H). The above system contains
information received under an express or implied promise of confidentiality, or investigative techniques, processes, or
procedures, the disclosure of which could be detrimental to legitimate agency functions.</p></xhtmlContent></subsection>
</section>
<section id="fns2" toc="yes">
<systemNumber>/FNS-2</systemNumber>
<subsection type="systemName"> Food Stamp Program Inquiries and Complaints--USDA/FNS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>FNS Regional Offices located in: Atlanta, Georgia which covers the States of Alabama,
Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Burlington, Massachusetts which
covers the States of Connecticut, Massachusetts, Maine, New Hampshire, Rhode Island, and Vermont; Chicago, Illinois which
covers the States of Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States
of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado which covers the States of Colorado, Iowa,
Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers
the States of Delaware, District of Columbia, Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin
Islands, and West Virginia; and San Francisco, California which covers the States of Alaska, Arizona, California, Guam,
Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington</p>
<p>The address of each Regional Office is listed in the telephone directory of the respective cities listed above under
the heading "United States Government, Department of Agriculture, Food and Nutrition Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Recipients and other persons dissatisfied with or seeking
information about local Food Stamp Program policy and procedures.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>The system consists of copies of each complaint or inquiry and the
resulting documentation gathered in responding to it.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>78 Stat. 703 as amended; 7 U.S.C. 2011-2025; and 7 CFR parts 270,
271.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Serves as a record of action taken and as resource information to determine trends and patterns; (2) referral to
the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or
prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant
thereto, of any record within this system when information available indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute,
or by rule, regulation, or order issued pursuant thereto; and (3) referral to a court, magistrate, or administrative
tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which
constitutes evidence in that proceeding, or which is sought in the course of discovery; "Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by State, name of individual, and food stamp project area.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept either in locked file cabinets or locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Cases remain in the agency's files until the end of the fiscal year following the
fiscal year in which they are closed; thereafter they are transferred to Federal Record Centers and maintained for three
additional years before disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Regional Food Stamp Program Directors at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether the system contains records pertaining to him from the appropriate system managers as set forth
in the preceding paragraph. A request for information should contain name, address, and particulars involved (i.e., the
date of action giving rise to the inquiry, complaint, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate system manager as set forth
in the preceding paragraph. The envelope and the letter should be marked "Privacy Act Request".</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system
should direct their request to the System Manager listed above, the reasons for contesting it, and the proposed amendment
to the information.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from recipient and non-recipient
inquiries and complaints, case file review, collateral contacts, and investigative reports.</p></xhtmlContent></subsection>
</section>
<section id="fns3" toc="yes">
<systemNumber>/FNS-3</systemNumber>
<subsection type="systemName">Claims Against Food Stamp Recipients--USDA/FNS-3.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Grants Management Division, Food and Nutrition Service (FNS), United States Department of Agriculture, 3101 Park
Center Drive, Room 744, Alexandria, Virginia 22302, and FNS Regional Offices located in: Atlanta, Georgia, which covers
the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South Carolina, and Tennessee; Boston,
Massachusetts, which covers the States of Connecticut, Massachusetts, Maine, New Hampshire, New York, Rhode Island, and
Vermont; Chicago, Illinois, which covers the States of Illinois, Michigan, Minnesota, Ohio, and Wisconsin; Dallas Texas,
which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and Texas; Denver, Colorado, which covers the
States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota, South Dakota, Utah, and Wyoming; Trenton,
New Jersey, which covers the States of Delaware, District of Columbia, Maryland, New Jersey, Pennsylvania, Puerto Rico,
Virginia, Virgin Islands, and West Virginia; and San Francisco, California, which covers the States of Alaska, Arizona,
California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa, Trust Territories of the Pacific, and Washington. The
address of each regional office is listed in the telephone directory of the respective cities listed above under the
heading of "United States Government, Department of Agriculture, Food and Nutrition Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have received food stamp benefits to which they are not entitled.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in the system consists of individuals' names, addresses, social security numbers and amounts of
claims and amounts of any collections. The information in the system also includes identification of individuals' as
Federal employees and Federal payments offset. The system includes limited information about claims such as age, reasons
for the overissuance of benefits, and State agency collection efforts. The system may also include information from the
Social Security Administration death records.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2011-2031</p>
<p>Purpose:</p>
<p>The purpose of this system of records is to facilitate the collection of delinquent food stamp recipient debts.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the Department of the Treasury (Treasury) for debt collection actions. (2) Referral to the
Federal payroll servicing agencies for identification and collection of overpayments. (3) Referral may be made to State
agencies for such purposes as updating claims files, collecting claims, and for fiscal reporting. (4) Disclosure may be
made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office
made at the written request of the individual. (5) Referral to private information brokers to obtain current addresses
for due process notification purposes and deceased records.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Records are retrievable by name and social security number. In addition, records may be retrieved by a State
assigned case number or debt number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to those persons who process the records for the specific routine uses stated above.
Records in such forms as magnetic tape or CD-ROM are kept in physically secured rooms and/or cabinets. Various
methods of computer security limit access to records in automated databases. Paper records that contain taxpayer
information will be segregated and physically secured in locked cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The FNS retains for no longer than 5 years. All records are either returned to State agencies or destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system manager is the Director of the Grants Management Division, Food and Nutrition Service, United States
Department of Agriculture, 3101 Park Center Drive, Room 744, Alexandria, Virginia 22302.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request from the system manager identified in the preceding paragraph information regarding this
system of records or whether the system contains records pertaining to them. Individuals requesting such information must
provide their name, address and social security number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals may obtain information about records in the system that pertain to them by written or oral requests
to the system manager. To assure confidentiality and prompt routing, written requests should be marked "Privacy Act
Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct requests to the
system manager, state the reasons for contesting the information and provide any available documentation to support the
requested action.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from State agency files concerning food stamp recipient claims, and Internal
Revenue Service files of addresses of individuals who have filed income tax returns. Address information and Social
Security Administration death records come from a private information broker. Information in the system also comes from
the Federal payroll servicing agencies files of individuals who are currently employed by or who are receiving salaries,
pensions and other payments from Federal agencies and the USPS, and from all other sources of Federal payments.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fns4" toc="yes">
<systemNumber>/FNS-4</systemNumber>
<subsection type="systemName"> Food Stamp Recipient Refunds--USDA/FNS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Fiscal Branch, Central Accounting Division, Food and Nutrition Service, United States
Department of Agriculture, Room 105 West Auditors Building, Washington, DC 20250, and FNS Regional Offices located in:
Atlanta, Georgia which covers the States of Alabama, Florida, Georgia, Kentucky, Mississippi, North Carolina, South
Carolina, and Tennessee; Burlington, Massachusetts which covers the States of Connecticut, Massachusetts, Maine, New
Hampshire, Rhode Island, and Vermont; Chicago, Illinois which covers the States of Illinois, Indiana, Michigan,
Minnesota, Ohio, and Wisconsin; Dallas, Texas which covers the States of Arkansas, Louisiana, New Mexico, Oklahoma, and
Texas; Denver, Colorado which covers the States of Colorado, Iowa, Kansas, Missouri, Montana, Nebraska, North Dakota,
South Dakota, Utah, and Wyoming; Robbinsville, New Jersey which covers the States of Delaware, District of Columbia,
Maryland, New Jersey, New York, Pennsylvania, Puerto Rico, Virginia, Virgin Islands, and West Virginia; San Francisco,
California which covers the States of Alaska, Arizona, California, Guam, Hawaii, Idaho, Nevada, Oregon, American Samoa,
Trust Territories of the Pacific, and Washington</p>
<p>The address of each Regional Office is listed in the telephone directory of the respective cities listed above under
the heading "United States Government, Department of Agriculture, Food and Nutrition Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request refunds from FNS of: (1) The
proportionate purchase price paid for food stamps purchased but not used; or (2) The amount they have been inadvertently
overcharged for their food stamps.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>(1) Form FNS-288, Request for Reimbursement for Unused Food Coupons,
required documentation and signatures, as applicable, to the specific reason for the request; and issuance, required
documentation and signatures, as applicable to the refund.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>78 Stat. 703 as amended; 7 U.S.C. 2011-2025; 7 CFR part 271.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Establish eligibility for reimbursement to recipient or agent; (2) Referral to the appropriate agency, whether
Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting a violation of law or
of enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, of any record within this
system when information available indicates a violation or potential violation of law, whether civil, criminal, or
regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation, or
order issued pursuant thereto; and (3) Referral to a court, magistrate, or administrative tribunal, or to opposing
counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in that
proceeding, or which is sought in the course of discovery. "Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders and file cabinets at the address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed by date and month of payment and by name of recipient or his agent.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept either in locked cabinets or locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Closed cases are retained for one fiscal year following the end of the fiscal year
in which they are closed. Thereafter, they are transferred to Federal Records Centers and maintained for three additional
fiscal years before disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Central Accounting Division, Food and Nutrition Service, United
States Department of Agriculture, Washington, DC 20250 (202-447-6990), or the appropriate Regional Food Stamp Program
Director at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the appropriate system manager as set forth
in the preceding paragraph. A request for information pertaining to an individual should contain: Name, address, and
particulars involved (i.e., the date of action giving rise to claim, date claim was filed, correspondence, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedure for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate system manager. The
envelope and letter should be marked "Privacy Act Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system
should direct their request to the System Manager listed above, the reasons for contesting it, and the proposed amendment
to the information.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from State agency records and
collateral contacts by claims reviewers.</p></xhtmlContent></subsection>
</section>
<section id="fns5" toc="yes">
<systemNumber>/FNS-5</systemNumber>
<subsection type="systemName">Information on Persons Disqualified from the Supplemental Nutrition Assistance Program.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator, Supplemental Nutrition Assistance
Program, Food and Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Alexandria,
Virginia 22302. The data will be maintained at the Department's National Computer Center, Kansas City, Missouri (NCC
-KC).</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information about individuals who have been disqualified from SNAP participation for
intentionally violating SNAP regulations.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of standardized records containing identifying information (first name, middle initial, last
name, Social Security number (SSN), date of birth, and sex) about individuals disqualified from SNAP and information
identifying the location, date(s) and length(s) of any disqualification determined and imposed.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2011-2031.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate the Congressional mandate to increase the severity of disqualifications from SNAP for repeated
instances of fraudulently obtaining SNAP benefits and to verify eligibility of applicants for SNAP benefits.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed, as part of a computer matching program or otherwise, to State
agency personnel responsible for investigating or prosecuting violations of SNAP regulations, and to Federal, State, and
local officials responsible for administration of SNAP. Records contained in this system also may be disclosed to the
General Accounting Office for program audit purposes</p>
<p>Information security breaches will be disclosed to appropriate agencies, entities, and persons when (1) FNS suspects
or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2)
the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised
information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in
connection with the Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or
remedy such harm</p>
<p>(1) FNS may disclose information from this system of records to the Department of Justice (DOJ), a court or other
tribunal, or another party before such tribunal, when USDA, any component thereof, or any employee of the USDA in his or
her official capacity, any USDA employee in his or her individual capacity where DOJ (or USDA where it is authorized to
do so) has agreed to represent the employee, or the United States where USDA determines that the litigation is likely to
affect directly the operations of USDA or any of its components, is a party to the litigation or has an interest in such
litigation, and USDA determines that the use of such records by DOJ, the court or other tribunal, or the other party
before such tribunal is relevant and necessary to the litigation; provided, however, that in each case, USDA determines
that such disclosure is compatible with the purpose for which the records were collected</p>
<p>(2) FNS may disclose records from this system of records to a congressional office from the record of an individual
provided that individual gave the congressional office written permission to inquire on his or her behalf.
</p><p>(3) Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer
reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of
1982 (31 U.S.C. 3711(d)(4)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on the Department's computers at the NCC-KC or on magnetic tapes or other electronic
media at that facility.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be indexed and retrieved by name of the individual, by SSN, by Federal Information Processing
Standard (FIPS) code, or by a State case-file identification number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records will be available only to identified State agency personnel charged with SNAP enforcement. Voice
recognition or other biometric technology may be used; such a system will release information only to authorized
individuals calling from authorized telephone numbers. Online access to the NCC-KC database will be restricted to
FNS personnel charged with system management. The NCC-KC is the repository of numerous Department systems of
records and other sensitive databases. It was constructed and is maintained as a highly secure facility. State agencies
will be provided information from this system of records only upon entering into a written agreement with FNS. This
agreement includes the understanding that State agencies will provide full security for data released to them and will
limit access to this data to authorized personnel only. Any reports generated by FNS will be for system evaluation
purposes only and will be maintained in secured offices and facilities.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Because the law mandates a longer disqualification period if there have been any prior disqualifications, FNS
intends to maintain these records permanently in an electronic or magnetic tape mode.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Program Accountability and Administration Division, Supplemental Nutrition Assistance Program, Food and
Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, room 816, Alexandria, Virginia 22302.
<i>Telephone:</i> (703) 305-2413.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to the individual, from the system manager listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about a record in the system which pertains to the individual by submitting
a written request to the systems manager listed above. The envelope and the letter should be marked "Privacy Act
Request."
</p><p>A request for information pertaining to an individual should contain the name, address, date of birth and SSN of the
individual, and any other information that will assist in locating the record.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
system manager listed above, the reasons for contesting it and the proposed amendment to the information with supporting
information to show how the record is inaccurate.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by State agency personnel responsible for investigating cases involving
intentional violations of SNAP regulations.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Exemption 6 of the Freedom of Information Act (5 U.S.C. 552(b)(6)) permits the government to withhold information
when the disclosure would constitute a clearly unwarranted invasion of personal privacy of third parties.</p></xhtmlContent></subsection>
</section>
<section id="fns7" toc="yes">
<systemNumber>/FNS-7</systemNumber>
<subsection type="systemName"> Food Service Management Company Registration System for the Summer Food Service Program
for Children--USDA/FNS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Special Feeding Programs Branch, Child Nutrition Division, Food and Nutrition Service, U.S.
Department of Agriculture, 201 14th Street SW, Room 3300-B, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Included in this system are, for food service management
companies applying for registration in the Summer Food Service Program for Children, past (within 3 years) and present
(1) company owners, directors, officers, and (2) local officials responsible for the operation of the food preparation
facilities and (3) any of the persons listed in (1) or (2) who have any relationship to any Summer Food Service Program
for Children sponsor or any food service management company which participated in the Program in the last 3 years. For
the purposes of this Program, relationship shall be defined as: to his knowledge he or his immediate family, partners or
organization in which his immediate family or partner has a financial or other interest, or with whom he is negotiating
or has any arrangements concerning prospective employment, with or without payment.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of name and social security number (when provided)
of (1) and (2) of the preceding paragraph, and name, company or sponsor name of relation, name of relations and
relationship of (3) of the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1771
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to State agencies and Food and Nutrition Service Regional Offices, upon request, charged with the
responsibility of determining registration or nonregistration of food service management companies; (2) referral to the
appropriate agency, whether Federal, State or local, charged with the responsibility of investigating or prosecuting a
violation of law, or of enforcing or implementing the statute, rule, regulations, or order issued pursuant thereto, of
any record within this system when information available indicates a violation or potential violation of law, whether
civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by
rule, regulation, or order issued pursuant thereto; (3) referral to a court, magistrate, or administrative tribunal, or
to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence
in that proceeding, or which is sought in the course of discovery; and (4) disclosure may be made to a congressional
office from the record of an individual in response to an inquiry from the congressional office made at the request of
that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>File folders and magnetic tapes.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by food service management company name, by number assigned to the
food service management company, by an individual's social security number, and by an individual's name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in either locked filing cabinets or in locked offices. The computer tapes will
have a password master file access, and the tapes will be kept in locked filing cabinets or in locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for two years following the year of application for
registration. Thereafter, they are transferred to Federal Archives and Records Centers and maintained for three
additional fiscal years before disposal.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Manager, Child Nutrition Programs, Food and Nutrition Service, United States
Department of Agriculture, Washington, DC 20250 (202-447-8130).</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the appropriate manager as set forth in the
preceding paragraph. A request for information pertaining to an individual should contain the individual's name, and if
known the name of the food service management company(s) which supplied the information pertaining to him.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate system manager listed
above. The envelope and the letter should be marked "Privacy Act Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system
should direct their request to the system manager listed above, the reasons for contesting it, and the proposed amendment
to the information.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by food service management companies which
apply for registration in the Program and the applicable State agencies or Food and Nutrition Service Regional Offices.</p></xhtmlContent></subsection>
</section>
<section id="fns8" toc="yes">
<systemNumber>/FNS-8</systemNumber>
<subsection type="systemName">FNS Studies and Reports.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records of studies conducted internally will be located in the Office of Analysis and Evaluation, room 208, 3101
Park Center Drive, Alexandria, Virginia 22302. Records will be located with the contractor when studies are performed by
contract.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of personal information from persons who are eligible for, have participated in, been
recipients of, or participated in some capacity in the administration of FNS-sponsored benefit programs.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individual records may contain information on program applicants, participants, eligibles and beneficiaries of
FNS-sponsored programs, and vital statistics such as birth and death records. This information may include but is not
limited to their names, addresses, identifying numbers, and program-specific information such as income, family status,
participation in programs sponsored by other agencies, location of birth, birthweight, health status, medical claims,
diagnostic codes, and other pertinent information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal statutes requiring studies of the food assistance programs: 7 U.S.C. 2011-27; 42 U.S.C. 1751-
89; 7 U.S.C. 1431, 1431e, 612c, 612c note.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To study and determine the impact, efficiency and/or effectiveness of FNS-sponsored programs and for the purpose
of reporting to the Congress, oversight agencies, and/or departmental and FNS officials.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The records in this system may be disclosed to private firms that have contracted with FNS to collect, aggregate,
analyze, or otherwise refine records for the purpose of research and reporting to Congress and appropriate oversight
agencies, and/or departmental and FNS officials.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, magnetic tapes, and computer disks.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by coded identification number once analysis files have been successfully constructed
and edited. The coded number bears prevents association of data with individual identifiers except by authorized
individuals. This is a security measure which allows linkage of individual identifying information with study data
through computer media. Paper records containing identifying information and study data are not needed or retained once
the information has been entered onto magnetic tapes and/or computer disks.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>1. Authorized users: When designing, developing and/or operating a system of records on individuals, contractors
are required to comply with all provisions of the Privacy Act. Contractors are required to maintain and protect the
personal data and cannot release or share the data without consulting with FNS. Access to records maintained within FNS
is limited to those staff officials responsible for the subject system of records. Otherwise, access is limited to
persons authorized and needing to use the records, including project directors, contract officers, programmers, analysts,
statisticians, statistical clerks and key punch operators on the staffs of the contractors or in the FNS</p>
<p>2. Physical safeguards: Hard copy records are stored in locked safes, locked files, and locked offices when not in
use. Computer terminals used to process identifiable data are located in secured areas and are accessible only to
authorized users. Should they be maintained, back-up records which are stored off-site shall be used and stored under the
same secure conditions</p>
<p>3. Procedural safeguards: Names and other identifying characteristics from the interim records are not contained on
the records encrypted for analysis. Encrypted data are indexed by code numbers. There will be no tables or files which
link these code numbers with the original names or identifying attributes. Only those staff with a need to link
identifiable information will be given the appropriate identifiers and access procedures.The FNS project officers and
contract officers oversee compliance with these requirements. When appropriate, the FNS will review the site facilities
to ensure that records have been maintained in accordance with the terms of this notice.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Names and other identifying information are maintained in the file until conclusion of the file matching process.
The portion of records which contain identifiable items will be maintained until they are no longer needed but not more
than two years. The identifiable items portion of the records will then be destroyed. Aggregate data in analysis files
may be kept in perpetuity according to the needs of the Department for longitudinal comparisons.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Analysis and Evaluation, Food and Nutrition Service, United States Department of Agriculture,
room 208, 3101 Park Center Drive, Alexandria, Virginia 22302. Telephone: (703) 756-3017.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>To determine if a record containing an identifiable item exists, write to the System Manager, giving your full
name and address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may obtain information about gaining access to a record containing an identifiable item in the
system which pertains to him or her by submitting a written request to the System Manager. The envelope and the letter
should be marked, "Privacy Act Request." An individual may be required to reference the record by furnishing name,
address, Social Security Number, and/or other identifiers needed by FNS and administering agencies to discern the record.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
System Manager, the reasons for contesting it, and the proposed amendment to the information with supporting information
to show how the record is inaccurate, incomplete, untimely, or irrelevant.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system will come from program application and participation records of applicants, eligibles,
participants and beneficiaries of FNS programs, such as the Food Stamp Program, the Special Supplemental Food Program for
Women, Infants and Children (WIC), the National School Lunch Program, the School Breakfast Program, the Commodity
Supplemental Food Program, and others. Records are created based on information gathered from individuals themselves and
from State and local agencies which administer the programs.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fns9" toc="yes">
<systemNumber>/FNS-9</systemNumber>
<subsection type="systemName">Supplemental Nutrition Assistance Program Retailer Information.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained in two host computer databases and in FNS field offices located throughout the United
States. The two host computer databases, the Store Tracking and Redemption System (STARS) and Anti-fraud Locator using
EBT Retailer Transactions (ALERT), are located within secure computing environments in the Office of Information
Technology, Customer Service Branch, 45 South 7th Street, Suite 1810, Minneapolis, Minnesota 55402. The location of each
FNS field office may be found in the local telephone book. A list of FNS field offices may also be obtained from the
Internet at the FNS Web site located at: <i>http://www.fns.usda.gov/cga/Contacts/FieldOffices/default.htm.</i></p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent> 
<p>The STARS system consists of personal information from owners and officers of stores and other entities currently
participating in SNAP, as well as those owners and officers who have previously participated in the program. The
individual paper records (i.e., applications for authorization) located in FNS field offices also contain personal
information from owners and officers who applied for authorization to participate in SNAP but were denied authorization.
The ALERT system consists of household account numbers issued by State Agencies and electronic benefit transfer (EBT)
card numbers assigned to each program recipient who has conducted at least one transaction at an approved retail grocery
store. ALERT does maintain personal identifying information as some State Agencies embed SSN within the State issued
household number.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The applications for authorization and reauthorization are in the STARS database and in the files of FNS field
offices. The applications contain the following personal information regarding owners and officers: Name, home address,
social security number, and date of birth. The SSNs are collected only from owners of sole proprietorships, partnerships,
principal shareholders of private corporations, officers of cooperatives, and spouses of principal owners if a store is
located in a community property state. The STARS database also maintains the following business information: corporation
name and address, employer identification number (EIN), and financial data (i.e., food sales, gross sales, and SNAP
redemption data) relative to each entity that applied and/or was authorized to accept program benefits. ALERT maintains a
record of every electronic SNAP benefit transaction conducted at any authorized retail grocery store.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 9 of the Food and Nutrition Act of 2008, as amended, (7 U.S.C. 2018); section 405(c)(2)(C) of the Social
Security Act (42 U.S.C. 405(c)(2)(C)); and section 6109(f) of the Internal Revenue Code of 1986 (26 U.S.C. 6109(f)).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This information will be shared with other Federal and State entities to assist in the administration and
enforcement of the Food and Nutrition Act of 2008 (FNA), as well as other Federal and State laws. The SSNs and employer
identification numbers (EIN) of store owners will only be shared with Federal agencies which maintain those numbers in
their files. The STARS database is used to process retail grocery stores that wish to apply to accept benefits and to
monitor ongoing SNAP participation and eligibility. ALERT is a fraud detection system that is used to monitor SNAP
electronic transaction activity.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Limitations on Disclosure under the Following Routine Uses (1) through (11): Information obtained from applicants
under the authority of 7 U.S.C. 2018(c) may be used or disclosed only as specified in 7 U.S.C. 2018 (c). With the
exception of the SSNs and EINs obtained from applicants, 7 U.S.C. 2018(c) gives FNS the authority to disclose the
contents of an initial application, or other information submitted by an applicant to other Federal and State law
enforcement and investigative agencies for the purposes of administering or enforcing the FNA or any other Federal or
State law. 7 U.S.C. 2018(c) also limits the use of the information obtained by applicants. That is, the above mentioned
entities may only use this information for purposes directly connected with the administration and enforcement of the FNA
or any other Federal or State law</p><p>Information obtained from applicants includes ownership information, sales information, and redemption data</p>
<p>Information security breaches will be disclosed to appropriate agencies, entities, and persons when (1) FNS suspects
or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2)
FNS has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or
property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by FNS or another agency or entity) that rely upon the compromised information; and (3) the
disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with FNS efforts
to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>The use and disclosure of SSNs and EINs obtained by applicants is also covered in the Social Security Act and the
Internal Revenue Code. In accordance with the Social Security Act and the Internal Revenue Code, applicant SSNs and EINs
may be disclosed only to other Federal agencies authorized to have access to SSNs and EINs and maintain these numbers in
their files, and only when the Secretary of Agriculture determines that disclosure would assist in verifying and matching
such information against information maintained by such other agency (42 U.S.C. 405(c)(2)(C)(iii); 26 U.S.C. 6109(f)).
Routine Uses (1) through (11):
</p><p>(1) FNS may disclose information from these systems of records to the Department of Justice (DOJ), a court or other
tribunal, or another party before such tribunal, when USDA, any component thereof, or any employee of the USDA in his or
her official capacity, any USDA employee in his or her individual capacity where DOJ (or USDA where it is authorized to
do so) has agreed to represent the employee, or the United States where USDA determines that the litigation is likely to
affect directly the operations of USDA or any of its components, is a party to the litigation or has an interest in such
litigation, and USDA determines that the use of such records by DOJ, the court or other tribunal, or the other party
before such tribunal is relevant and necessary to the litigation, provided, however, that in each case USDA determines
that such disclosure is compatible with the purpose for which the records were collected</p>
<p>(2) In the event that material in these systems indicates a violation of the FNA or any other Federal or State law
whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by regulation, rule, or
order issued pursuant thereto, FNS may disclose the relevant records to the appropriate agency, whether Federal or State,
charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto</p>
<p>(3) FNS may disclose records from these systems of records to a congressional office from the record of an individual
provided that individual gave the congressional office permission to inquire on his or her behalf</p>
<p>(4) FNS may use information from these systems of records, including SSNs and EINs, to collect and report on
delinquent debt and may disclose the information to other Federal and State agencies, as well as private collection
agencies, for purposes of claims collection actions including, but not limited to, administrative offset and referral to
DOJ for litigation. (<i>Note:</i> SSNs and EINs will only be disclosed to Federal agencies.)
</p><p>(5) FNS may disclose information from these systems of records to other Federal and State agencies to respond to
specific requests from such Federal and State agencies for the purpose of administering the FNA as well as other Federal
and State laws</p>
<p>(6) FNS may disclose information from these systems of records to other Federal and State agencies to verify
information reported by applicants and participating firms, and to assist in the administration and enforcement of the
FNA as well as other Federal and State laws</p>
<p>(7) FNS may disclose information from these systems of records to other Federal and State agencies for the purpose of
conducting computer matching programs</p>
<p>(8) FNS may disclose information (excluding EINs) from these systems of records to private entities having contractual
agreements with USDA for designing, developing, and operating the system, and for verification and computer matching
purposes</p>
<p>(9) FNS will disclose information from these systems of records to the Internal Revenue Service, for the purpose of
reporting delinquent retailer and wholesaler monetary penalties of $600 or more for violations committed under the SNAP.
FNS will report each delinquent debt to the Internal Revenue Service on Form 1099-C (Cancellation of Debt).
USDA/FNS will report these debts to the Internal Revenue Service under the authority of the Income Tax Regulations (26
CFR Parts 1 and 602) under section 6050P of the Internal Revenue Code (26 U.S.C. 6050P)</p>
<p>(10) FNS may disclose information from these systems of records to State agencies that administer the Special
Supplemental Nutrition Program for Women, Infants, and Children (WIC), authorized under section 17 of the Child Nutrition
Act of 1966 (CNA)(42 U.S.C. 1786), for purposes of administering CNA and the regulations issued under that CNA</p>
<p>(11) Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer
reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of
1982 (31 U.S.C. 3711(d)(4)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>File folders, magnetic tapes, computer disks, and other electronic media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>In STARS, the personal identifying information is retrievable by owner's name and by SSN. In ALERT, the personal
identifying information is retrievable by the State-issued household number assigned to each program recipient.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>(1) <i>Authorized Users:</i> When designing, developing and/or operating a system of records on individuals,
contractors are required to comply with all provisions of the Privacy Act. Contractors are required to maintain and
protect the personal data and cannot release or share data without consulting with FNS. Access to records maintained
within FNS is limited to those staff officials responsible for the subject system of records. Otherwise, access is
limited to persons authorized and needing to use the records, including project directors, contract officers,
programmers, analysts, statisticians, statistical clerks, and computer technicians on the staff of the contractors or in
the FNS. Both systems utilize USDA's eAuthentication services to ensure the valid identity of the user</p>
<p>(2) <i>Physical Safeguards:</i> Paper records are stored in locked safes, locked files, and locked offices when not in
use. Computer terminals used to process personal identifiable data are located in secured areas and are accessible only
to authorized users. Backup records which are stored offsite shall be used and stored under the same secure conditions</p>
<p>(3) <i>Procedural Safeguards:</i> In order to access STARS or ALERT, each authorized individual is given a personal
access ID and password. The individual's password must be changed at least every 45 days or whenever the individual feels
it might have been compromised</p>
<p>Access to personal information contained in the STARS database and to the paper record files is restricted to those
individuals who have been authorized by FNS and who have a need to know such information in performing their official
duties in administering the FNA and other Federal and State laws. SSNs cannot be viewed on screen in STARS by those
individuals who are not specifically authorized to view them. FNS personnel, project officers, and contract officers
oversee compliance with these requirements. When appropriate, FNS personnel will review the site facilities to ensure
that records have been maintained in accordance with the terms of this notice.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>STARS and ALERT maintain personal identifying information indefinitely. The applications for authorization and
reauthorization are kept in the FNS field offices for the duration each retail grocery store participates in the Program
and then destroyed pursuant to the applicable document retention and disposal schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Benefit Redemption Division, Food and Nutrition Service, United States Department of Agriculture, 3101
Park Center Drive, Room 424, Alexandria, Virginia, 22302.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records from the system manager. The request must
be in writing.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual who wishes to request access to records in the system which pertains to the individual may submit a
written request to the system manager. The envelope and the letter should be marked, "Privacy Act Request."
An individual may be required to reference the record by furnishing name, address, SSN, and/or other identifiers needed
by FNS.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their request to the
system manager. The request should include, as appropriate, the reasons for contesting it, and the proposed amendment to
the information with supporting information to show how the record is inaccurate, incomplete, untimely, or irrelevant.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the authorization and reauthorization applications of stores and other
entities which are currently participating in SNAP, as well as information on file for those entities which have
previously participated in the program. Personal information in this system of records is also obtained from the owners
and officers of such entities as reported on the authorization and reauthorization applications. The STARS database also
keeps SNAP redemption history on such entities. The database maintains the dollar amount of SNAP benefits accepted by
each entity currently authorized or previously authorized. ALERT maintains SNAP electronic transaction history of each
entity currently authorized or previously authorized.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to subsection (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), this system of records is exempt from
subsections (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I) and (f) of the Act.</p></xhtmlContent></subsection>
</section>
<section id="fns10" toc="yes">
<systemNumber>/FNS-10</systemNumber>
<subsection type="systemName">USDA/FNS-10 Persons Doing Business with the Food and Nutrition Service (FNS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator, Financial Management, Food and Nutrition
Service, United States Department of Agriculture, 3101 Park Center Drive, Alexandria, Virginia 22302. The data is
maintained in the Agency Financial Management System (AFMS), FNS's automated financial system.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on individuals who receive payments directly from FNS under any of the various
nutrition and nutrition education programs FNS administers. These individuals may include program sponsors, contractors,
and other individuals. They do not include program benefit recipients or State agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The information in the system consists of individuals' names, addresses, Social Security Numbers, Employer
Identification Numbers, and amounts of payments to be made. The system may also include information such as company or
sponsor name.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 7701(c)(1), the Debt Collection Improvement Act of 1996 (Pub. L. 104-134), Debt Collection Act of
1982 as amended (Pub. L. 97-365), the Child Nutrition Act of 1966 as amended the National School Lunch Act as
amended, and the Food Stamp Act of 1977 as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To facilitate the Congressional mandate under the DCIA to provide taxpayer identification numbers on all
appropriate requests for payment to facilitate debt collection by administrative offset under the DCIA, and for income
reporting to the IRS.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) USDA/FNS may disclose information from this system of records to the appropriate agency, whether Federal,
State, or local, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing a statute, rule, regulations, or order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation, or order issued
pursuant thereto</p>
<p>(2) USDA/FNS may disclose information from this system of records to a court, magistrate, or administrative tribunal,
or to opposing counsel in a proceeding before any of the above, of any record within the system which constitutes
evidence in that proceeding, or which is sought in the course of discovery</p>
<p>(3) USDA/FNS may disclose information from this system of records to a congressional office from the record of an
individual provided that individual gave the congressional office permission to inquire on his or her behalf</p>
<p>(4) USDA/FNS may disclose information from this system of records of the Internal Revenue Service, for the purpose of
reporting canceled debts of $600 or more for violations committed under FNS programs. Canceled debts will be reported to
the Internal Revenue Service on Form 1099-C (Cancellation of Debt) under the authority of the Income Tax
Regulations (26 CFR parts 1 and 602) under section 6050P of the Internal Revenue Code</p>
<p>(5) USDA/FNS may disclose information from this system of records to the Department of the Treasury on requests for
payments for purposes of administrative offset, to be effected in cases where entities participating in FNS programs owe
delinquent debts to other Federal agencies.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in the Agency's AFMS system on magnetic tapes, on data disks, and in file folders at FNS
Headquarters and at the National Computer Center facility in Kansas City.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrievable by name, vendor number, and Social Security Number or Employer Identification Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to those persons who process the records for the specific routine uses stated above.
Records in such formats as magnetic tape and disks are kept in physically secured rooms or cabinets. Various methods of
computer security limit access to records in automated databases. Paper records are segregated and physically secured in
locked cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the automated AFMS system indefinitely. Paper records, where they are held, are
maintained for three years and then destroyed pursuant to the applicable document retention and disposal schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Accounting Division, Food and Nutrition Service, United States Department of Agriculture, 3101 Park
Center Drive, Room 415, Alexandria, Virginia, 22302.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request from the system manager identified above information regarding this system of records or
whether the system contains records pertaining to them. Any individual requesting such information must provide his or
her name, address, and Social Security Number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals may obtain information about records in the system pertaining to them by submitting a written request
to the system manager listed above. The envelope and letter should be marked "Privacy Act Request," and should include
the name, address, and Social Security Number of the individual for which the request is made.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their requests to the
system manager listed above, state the reason(s) for contesting the information, and provide any available documentation
to support the requested action.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the applications and contracts entered into by entities participating
in the programs FNS administers. Personal information in this system is also obtained from the owners and officers of
such entities as reported on the program applications and contracts for services provided under these programs.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fns11" toc="yes">
<systemNumber>/FNS-11</systemNumber>
<subsection type="systemName">USDA/FNS-11, Information on Persons Identified as Responsible for Serious Deficiencies, Proposed for
Disqualification, or Disqualified to Participate as Principals or Family Day Care Home Operators in the Child and Adult
Care Food Program (CACFP).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator, Special Nutrition Programs, Food and
Nutrition Service, United States Department of Agriculture, 3101 Park Center Drive, Alexandria, Virginia 22302. The data
on individuals who have been identified or proposed for disqualification because of responsibility for a serious
deficiency in an institution or sponsored center which operates the CACFP will be maintained at the FNS Regional Office
which oversees the State agency which has made the determination of serious deficiency or proposed the disqualification.
The data on individuals who have been disqualified from participation in the CACFP will be maintained in the Child
Nutrition Division of the Food and Nutrition Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system consists of information on individuals that have been determined to be responsible for serious
deficiencies, proposed for disqualification, or disqualified from participation in the CACFP. The list will include both
individuals disqualified based on responsibility for serious deficiencies in the operation of CACFP independent centers
and sponsoring organizations based on regulations in place before July 29, 2002, as well as all individuals that are
disqualified from CACFP participation after July 29, 2002.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>For individuals who have been determined to be responsible for a serious deficiency at an institution or who have
been proposed for disqualification as responsible principals or individuals of a seriously deficient institution:
individual's name, name and address of the institution, title or position held with institution, reason for determination
of serious deficiency or proposed disqualification, name of the State agency making the determination of serious
deficiency or proposing disqualification</p>
<p>For individuals who have been disqualified as responsible principals or individuals: all of the information in the
previous paragraph, plus the individual's mailing address, the individual's date of birth, the effective date of the
disqualification and whether the individual owes a debt to the CACFP</p>
<p>For family day care home providers: individual's name, address, date of birth, reason for disqualification, name of
the sponsoring organization, state agency imposing disqualification, termination date, and whether any debt is owed to
the CACFP</p>
<p>Since State agencies were not required to collect the mailing addresses or birth date of disqualified responsible
principals and individuals and operators of family day care homes prior to July 29, 2002, this information may not be
available for individuals disqualified from the CACFP before this date.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 1766 (d)(5)(E)(i) and (ii), the Richard B. Russell National School Lunch Act.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To promote integrity in the CACFP by providing State administering agencies and sponsoring organizations with the
names of institutions, family day care home operators and individuals that have been terminated or otherwise disqualified
from participating in the CACFP. Once disqualified, these institutions, individuals, and day care home operators will be
prohibited from participating in the program for 7 years from the effective date of the disqualification. Institutions
and individuals associated with institutions may be removed from the list earlier if the State agency and FNS concur that
the serious deficiency that caused their placement on the list has been corrected; operators of family day care homes may
be removed earlier if the State agency concurs that the serious deficiency that caused their placement on the list has
been corrected. However, no institution, individual, or family day care home operator may be removed from the list if
they owe a debt to the CACFP.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) USDA/FNS will disclose information from this system of records on individuals who have been disqualified from
participation in the CACFP to every agency, whether State or FNS, that administers the CACFP directly in the States or at
the Federal level, and to every sponsoring organization participating in the program. The information will be available
to the State agency Directors and staff members who make decisions about application approval or termination from
participation in the program or, in the case of sponsoring organizations, make hiring decisions or submit applications
for approval of family day care home operators to the State agency</p>
<p>(2) USDA/FNS may disclose information from this system of records to the Department of Justice when: (a) The agency or
any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice
has agreed to represent the employee; or (c) the United States Government is a party to litigation or has an interest in
such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the
litigation, and the use of such records by the Department of Justice is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency collected the records</p>
<p>(3) USDA/FNS may disclose information from this system of records to a court or adjudicative body in a proceeding
when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or
(d) the United States Government is a party to litigation or has an interest in such litigation, and by careful review,
the agency determines that the records are both relevant and necessary to the litigation, and the use of such records is
therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the
records</p>
<p>(4) USDA/FNS may disclose information from this system of records when a record on its face, or in conjunction with
other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and
whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant
thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other
public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or
implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant
to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity</p>
<p>(5) USDA/FNS may disclose information from this system of records to a Member of Congress or to a congressional staff
member in response to an inquiry of the congressional office made at the written request of the constituent about whom
the record is maintained</p>
<p>(6) USDA/FNS may disclose information from this system of records to the National Archives and Records Administration
or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on computer disks, in computer files on the FNS network, and in file folders at FNS
Regional offices and at FNS Headquarters; information on individuals who have been disqualified from participation in the
CACFP will also be available in a password-protected environment on the Internet.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by the individual's name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to records is limited to those persons who process the records for the specific routine uses stated above.
Computer disks are kept in physically secured rooms or cabinets. Files on the network are only available to persons with
authorized access to the network. Paper records are segregated and physically stored in locked cabinets. Internet access
will be restricted to those State agency or sponsoring organization staff with a need to know the list's contents and
with password access to the list.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Once placed on the National Disqualified List, a responsible principal or individual or the operator of a family
day care home will remain on the list for 7 years from the effective date of the disqualification or until acceptable
corrective action is taken. Also, no responsible principal or individual or operator of a family day care home can be
removed from the list until any debt owed to the CACFP is repaid in full, even if the full 7 years has elapsed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Child Nutrition Division, Food and Nutrition Service, United States Department of Agriculture, 3101
Park Center Drive, Room 638, Alexandria, Virginia 22302.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request from the system manager identified above information regarding this system of records or
whether the system contains records pertaining to them. Any individual requesting such information must provide his or
her name, birth date, and address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals may obtain information about records in the system pertaining to them by submitting a written request
to the system manager listed above. The envelope and letter should be marked "Privacy Act Request" and must include the
name and address of the individual for whom the request is made.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Before being included in this system of records, operators of day care homes, responsible principals, and
responsible individuals have been afforded the right to an administrative review of the findings that led to the action
to disqualify them from CACFP participation. Therefore, the procedures set forth in this provision are not intended as an
additional method of appeal</p>
<p>Individuals desiring to contest or amend information maintained in the system should direct their requests to the
System Manager listed above. The request should state the reason(s) for contesting the information and provide any
available documentation to support the requested action.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided to FNS by State agencies that administer the CACFP in the States.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fsis1" toc="yes">
<systemNumber>/FSIS-1</systemNumber>
<subsection type="systemName"> Meat and Poultry Inspection Program--Slaughter, Processing and Allied Industries
Compliance Records System, USDA/FSIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Food Safety and Inspection Service, USDA, 14th and Independence Avenue, SW, Washington, DC
20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals engaged in the slaughter of meat or poultry
animals; or the preparation, transportation, storage, or distribution of meat or poultry products, or similar activities
are included in this system of records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of: Investigatory files concerning alleged
violations of the Federal Meat and Poultry Inspection Acts and related laws; investigatory files compiled for enforcement
of provisions of the Federal Meat and Poultry Inspection Acts concerning detention or seizure of alleged violative
product; correspondence, allegations, inquiries, reports of actions taken, complaints and similar records concerning
alleged violations of enforcement actions; records compiled to carry out provisions of 21 U.S.C. 671 and 21 U.S.C. 467
concerning the refusal to provide or withdrawal of inspection service from unfit applicants as defined by law; includes
application forms, notations of past violations, court records, and other documentation; files microfilm and computer
records concerning systematic reviews conducted at the places of business of individuals covered by the records system.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 451 et seq., and 601 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this
system when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or
order issued pursuant thereto. (2) Referral to a court, magistrate or administrative tribunal, or to opposing counsel in
a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery. (3) Referral to the Department of Justice for the defense of suits against
the United States or its officers, or for the institution of suits for the recovery of claims by the United States
Department of Agriculture. Disclosure may be made to a Congressional office from the record of an individual in response
to an inquiry from the Congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders, cards, microfilm, computer printouts; and
electronically on various computer media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All categories of records concerning enforcement actions are cross referenced through an
alphabetical name index system. Files on violations and other enforcement actions are indexed alphabetically by name and
by year of violation. Printouts and microfilm records are alphabetically arranged with unique number identifiers assigned
as well.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Active records are maintained indefinitely. Closed cases are retired to records
storage centers after 3 years unless reopened. Microfilm and computer records are maintained indefinitely. Computer
printouts are destroyed after 6 months.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Privacy Act Coordinator, USDA/FSIS, 14th and Independence Avenue, SW,
Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). See 7 CFR 1.23.
Individual access to these records would impair investigations and alert subjects of investigations that their activities
are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action to escape
prosecution. Any individual who feels, however, that he has been denied any right, privilege or benefit for which he
would otherwise be eligible as a result of the maintenance of such material may request access to the material. Such
requests should be addressed to: Privacy Act Coordinator, USDA/FSIS, 14th and Independence Avenue, SW, Washington, DC
20250.</p></xhtmlContent></subsection>
</section>
<section id="fsis2" toc="yes">
<systemNumber>/FSIS-2</systemNumber>
<subsection type="systemName">Common On-Line Reference for Establishments (CORE), USDA/FSIS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Food Safety and Inspection Service, USDA, 14th and Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals responsibly connected with the applicant for Federal meat, poultry, or import inspection: All owners,
partners, officers, directors, holders or owners of 10 per centum or more of voting stock, and employees in a managerial
or executive capacity in the business; regional, area, and circuit personnel of Meat and Poultry Inspection Operations;
Import Inspection Office personnel of International Programs; FSIS headquarters personnel.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of: Names and addresses of applicants for Federal meat, poultry or import inspection and
descriptive information about their business establishments (plants). The system includes the name, title, social
security number, date of birth, place of birth and stock ownership (if 10 per centum or more) of all persons listed as
responsibly connected with the applicant. It also includes types of operations, slaughter and processing categories,
export restrictions, other names under which business will be conducted, plant types, numbers of authorized inspectors,
dates of grants of inspection, types of inspection, and import information. In addition, the system contains mail
management data necessary to mail USDA literature to non-establishment organizations (FSIS headquarters and field
personnel) and to provide for the production of mailing labels and publication of the Meat and Poultry Inspection
Directory.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 451 et seq., and 601 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) To a contractor for the purpose of collating, analyzing, aggregating or otherwise refining or processing
records in this system or for developing, modifying and/or manipulating ADP software. Data would also be disclosed to
contractors incidental to consultation, programming, operation, user assistance, or maintenance for ADP or
telecommunications systems containing or supporting records in the system</p>
<p>(2) In the event that material in this system indicates a violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate Agency, whether Federal, State, local or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation or order, issued pursuant thereto.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on computer disks, magnetic tape, FSIS Form 5200-2, "Application for Federal Meat
Poultry, or Import Inspection" and in computer printouts.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are arranged by establishment number and alphabetically by name of applicant. Records are also
retrievable by names of persons responsibly connected with the applicant. Establishment data in the computer are indexed
by establishment number, Region, Area, and circuit; export data by country; personnel data by Region/Area/circuit; mail
data by access code, literature code, or recipient code.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in password-protected minicomputers, microcomputers, magnetic tape or locked file cabinets
with attendants on duty during normal operating hours. Offices are locked after normal operating hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Active records are maintained indefinitely. Computer records for withdrawn plants are retained for 3 years.
Computer printouts are destroyed after use.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Information Systems Development and Support Section, FSIS, Room 4906, South Building, 14th Street and
Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for information should be addressed to the FSIS Privacy Act Coordinator, 14th Street and Independence
Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend records pertaining to themselves should submit a written request
to the Privacy Act Coordinator at the above address.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as records access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the individuals to whom the records pertain.</p></xhtmlContent></subsection>
</section>

<section id="fscis03" toc="yes">
<systemNumber>/FSCIS-03</systemNumber>
<subsection type="systemName">USDA/FSIS-03, FSIS Consumer Complaint Monitoring System (CCMS) II.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Unclassified</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p> Records are maintained at the U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC  20250, and at USDA’s National Information Technology Center facility at 8930 Ward Parkway, Kansas City, Missouri, 64114. </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Federal employees and private citizens involved in an FSIS investigation, including individuals who submit complaints; those who work in the food industry under FSIS’ inspection, such as private citizens who operate or work at establishments; those who work for operations that may be subject to FSIS surveillance or enforcement, such as private citizens employed at retail operations that grind meat or poultry;  members of volunteer organizations who prepare or have prepared food; and State, tribal, and local government employees responsible for food safety or public health. </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>This system contains information pertaining to investigations of consumer complaints to aid in identifying and tracking potential public health crises.  This information includes personal information, such as first and last names, home or work address, telephone number or e-mail, and details concerning medical symptoms and care and cause of complaint.  Each record is associated with an assigned case code to ease retrieval.  </p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>&#8226; Poultry Products Inspection Act (21 U.S.C. 451 et seq.); </p>
<p>&#8226; Federal Meat Inspection Act (21 U.S.C. 601 et seq.); and </p>
<p>&#8226; Egg Products Inspection Act (21 U.S.C 1031 et seq.).   </p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Dr. David Goldman, Assistant Administrator, Office of Public Health Science (OPHS), Food Safety and Inspection Service(FSIS), U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC  20250, Rm. 341-E JLW Bldg. Telephone (202) 720-2644.</p>
<p>Or Dr. Karen Becker, Director Applied Epidemiology Division, Office of Public Health Science, Food Safety and Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250. Telephone (202) 690-6045; Fax:(202) 720-8213.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The records provided by and about individuals in this system are used by FSIS to sort, evaluate, and investigate possible adverse effects from FSIS-regulated products.  The information also supports trace back to the source of foodborne illness outbreaks and tracing hazardous products forward to identify distribution and disposition.  CCMS II data and associated processes help FSIS to analyze, evaluate, and identify foodborne hazards in products regulated by the Agency; to assess the risk to human health; and to determine the appropriate response to known, emerging, or potential threats to the food supply or to the agriculture sector.  </p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, all or a portion of the records or information contained in this system may be disclosed outside USDA as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows: </p>
<p>1. To the U.S. Department of Justice (DOJ)(including United States Attorney Offices) or other Federal agency conducting litigation, or in proceedings before any court, adjudicative or administrative body, when it is necessary for the litigation, and one of the following is a party to the litigation or has an interest in the litigation: </p>
<p>a. USDA or any component thereof;</p>
<p>b. any employee of USDA in his/her official capacity; </p>
<p>c. any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or</p>
<p>d. the United States or any agency thereof, and USDA determines that the records are both relevant and necessary to the litigation and the use of such records is compatible with the purpose for which USDA collected the records. </p>
<p>2. To a congressional office from the record of an individual in response to an inquiry from that congressional office made at the written request of the individual to whom the record pertains. </p>
<p>3. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records management inspections being conducted under the authority of 44 U.S.C. §§ 2904 and 2906. </p>
<p>4. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.  This would include, but not be limited to the Comptroller General or any of his authorized representatives in the course of the performance of the duties of the Government Accountability Office, or USDA’s Office of the Inspector General or any authorized representatives of that office. </p>
<p>5. To appropriate agencies, entities, and persons when: </p>
<p>a. USDA or FSIS suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; </p>
<p>b. USDA has determined that, as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another agency or entity), or harm to the individual or individuals that rely upon the compromised information; and</p>
<p>c. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm. </p>
<p>6. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract, service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function related to this system of records.  Individuals who provided information under this routine use are subject to the same Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees. </p>
<p>7. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or other appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule, regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation or potential violation of law, which includes criminal, civil, or regulatory violations and such disclosure is proper and consistent with the official duties of the person making the disclosure. </p>
<p>8. To an appropriate Federal, State, tribal, local, international, or foreign law enforcement agency or appropriate authority responsible for protecting public health, preventing or monitoring disease or illness outbreaks, or ensuring the safety of the food supply.  This includes the Department of Health and Human Services and its agencies, including the Centers for Disease Control and Prevention and the Food and Drug Administration, other Federal agencies, and State, tribal, and local health departments. Certain complaint-related information may be shared with the producing establishment for purposes of investigating the complaints. Except as stated, disclosure is made pursuant to requests under the Freedom of Information Act (FOIA).</p>
<p>Disclosure to consumer reporting agencies:  </p>
<p>None</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:  </p>
<p>Records in this system are stored electronically in a dedicated virtual server or on paper in secure facilities in a locked drawer behind a locked door within USDA facilities. Electronically stored records, including backup records maintained on their own dedicated virtual server in a separate location, are stored on magnetic disc, tape, digital media, and CD-ROM. (Paper records are printed from electronic storage only in limited quantities and on rare occasions when needed as working copies.  Such paper records are kept in secure facilities in a locked drawer behind a locked door within USDA facilities, and immediately are shredded upon termination of the need for a working copy.) Security guards safeguard the buildings where the electronic and the working copies of records reside.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Retrieval is generally performed using the case code (a sequentially assigned, system-generated code created at the time of initial contact) or other database fields, such as establishment number or type of complaint.  A name can also be used to retrieve individual records; however, using the case code or other database fields reduces the need for retrieval by information that could identify an individual. </p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable USDA automated systems security and access policies.  This includes protection behind firewalls, network protection against intrusion, and vulnerability scanning and protection.  Only users with a business need are allowed access through the use of an encrypted password.  Role-based access controls are used to restrict access to CCMS II, which is accessible via the FSIS Intranet.  Furthermore, multiple levels of access exist, based on the user’s system role and job function.  Each time users sign in to the application, the login credentials are checked against authorized system user role memberships to ensure the user’s access privileges are restricted to assigned level-of-access roles.  User activity is also monitored, logged, and audited.  Additionally, all users are required to undergo USDA-approved computer security awareness training prior to access and must complete computer security training yearly in order to retain access.  An access agreement describes prohibited activities, such as browsing. </p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>Records will be destroyed or maintained in accordance with the USDA’s published records disposition schedules, as approved by NARA.  A backup of the Master File is created at the end of the calendar year, and backup records are maintained in accordance with General Records Schedule Authority N1-462-07-01, Item 2.  System inputs are maintained in accordance with General Records Schedule Authority GRS 20, Item 2(a) (4), while system outputs (reports) are maintained in accordance with General Records Schedule Authority GRS 20, Item 16.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Dr. Karen Becker Director, Applied Epidemiology Staff, Office of Public Health Science, Food Safety and Inspection Service, 355 E Street SW PPIII, 9th Floor Office 9-232, Washington, DC  20024.  Telephone (202) 690-6045.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>An individual may request information regarding this system of records, or information as to whether this system contains records pertaining to such individual from the System Manager listed above.  Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Headquarters or FSIS Freedom of Information Act (FOIA) Officer, whose contact information can be found at http://www.da.usda.gov/foia.htm under "Contacts."  If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the request to the Chief FOIA Officer, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, D.C. 20250. </p>
<p>When seeking records about yourself from this system of records or any other USDA system of records, your request must conform with the Privacy Act regulations set forth in 7 CFR Part 1. You must first verify your identity, meaning that you must provide your full name, current address, and date and place of birth.  You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.  While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, U.S. Department of Agriculture, 1400 Independence Avenue, S.W., Washington, D.C. 20250.  In addition, you should provide the following: </p>
<p>&#8226; An explanation of why you believe USDA would have information on you, </p>
<p>&#8226; Which components of USDA you believe may have the information about you, </p>
<p>&#8226; When you believe the records would have been created, </p>
<p>&#8226; Any other information that will help the FOIA staff determine which USDA component agency may have responsive records, </p>
<p>&#8226; If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records. </p>
<p>Without this bulleted information, the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>See "Notification Procedure" above. </p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>See "Notification Procedure" above. </p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information generally is obtained directly from the individual who is the subject of the records, or from someone acting on their behalf, such as Federal, State and Local health agencies, relatives, or a friend of the consumer. </p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection></section>

<section id="fas4" toc="yes">
<systemNumber>/FAS-4</systemNumber>
<subsection type="systemName">Foreign Service Employee Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Foreign Agricultural Service, United States Department of Agriculture, 14th and Independence
Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Foreign Service employees of the Foreign Agricultural
Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of official personnel files; performance records
(Foreign Service ratings, development appraisal reports, and related correspondence); biographical data; career
development and counseling records (including training and assignment records); records of security clearances; conflict
of interest reports; recruitment and employment files; promotion and conversion files (lateral entry); retirement and
annuitant files; informal grievance files; computer printouts from automated personnel system (alphabetical list and
staffing patterns); reports of medical clearances; awards and leave information; health and life insurance plans;
accident reports; time and attendance records; earning statements; travel vouchers; and payroll data needed to conform to
all applicable laws, Government regulations and procedures, and the needs of the Agency in carrying out its personnel
management responsibilities.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Foreign Service Act of 1980, FPM Chapters 293-
294.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Information is made available to persons who have a legitimate need to review such records, as may be required in the
performance of their official duties (in connection with appointments, transfers, details, promotions, training,
retirements, reassignments, disciplinary or adverse actions, grievances, operations of the automated personnel/payroll
systems and the preparation of the statistical reports, analyses, and other by-products of these systems)</p>
<p>Referral of information is made to (1) U.S. Congress and OPM for special reports; (2) accredited investigative agents
of any Federal agency to carry out investigative functions; (3) authorized officials of the Department of State, Agency
for International Development, U.S. International Communication Agency and Foreign Commercial Service of the Department
of Commerce in connection with proposed details of Foreign Service employees or consideration by promotion boards; (4)
authorized individuals of other Federal agencies, international organizations or State and local governments in cases
where Foreign Service employees are being considered for detail or assignment to the agency or organizational entity
concerned; (5) National Personnel Records Center and Washington National Records Center for records retirement and/or
destruction; (6) private organizations, institutions or individuals to verify employment and to request record or credit
checks; (7) current and former FAS employees to review their own personnel records; (8) appropriate agency, whether
Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or
of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this
system when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute or particular program statute, or by regulation or order
issued pursuant thereto; and (9) a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding
before any of the above, of any record within the system which constitutes evidence in that proceeding, or which is
sought in the course of discovery.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above, except for the
National Finance Center (P.O. Box 60,000, New Orleans, Louisiana) where they are maintained on computer tape and disk
storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of employee and/or identification number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained in secured file cabinets and in
secured computer tape storage rooms.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely until employees are separated from the Foreign
Agricultural Service and are then retired or transferred to a new employing agency or destroyed in conformance with
appropriate General Services Administration retirement and/or destruction schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Administrator, Management, Foreign Agricultural Service, United
States Department of Agriculture, 14th and Independence Avenue, SW, Room 5095-S, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for information should be addressed to the Assistant Administrator,
Management, Foreign Agricultural Service (address above).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend records pertaining to themselves
should submit a written request to the Assistant Administrator, Management, Foreign Agricultural Service (address above).</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the employee or former employee, employment
applications, employee's supervisors, colleges and universities, Department of State Foreign Service Institute and Office
of Medical Services, USDA Office of Security, overseas administrative/personnel officers, and other officials involved in
personnel and payroll.</p></xhtmlContent></subsection>
</section>
<section id="fas5" toc="yes">
<systemNumber>/FAS-5</systemNumber>
<subsection type="systemName">FAS Child Day Care Assistance Records System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Paper and electronic records will be maintained by the contractor, Federal Employee and Education Assistance
Fund, Suite 200, 8441 West Bowles Avenue, Littleton, CO 80123-9501; as well as the U.S. Department of Agriculture,
Foreign Agricultural Service, Budget Division, 1400 Independence Avenue, SW., Washington, DC 20250; and the Farm Service
Agency, Human Resources Division, 1400 Independence Avenue, SW., Washington, DC 20250 (L Street location).</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>(1) Present and former employees of the Foreign Agriculture Service who voluntarily apply for child care
assistance, their spouses, and their children who are enrolled in a licensed child day care</p>
<p>(2) Child-care providers of these employees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Application forms for child day care assistance which contain personal information, including employee (parent)
name, social security number, pay grade, home and work numbers, addresses, total family income, spouse's name and social
security number, spouse's employment information, names of children on whose behalf the employee (parent) is applying for
assistance, each applicable child's date of birth, information on child care providers used (including name, address,
provider's license number and State where issued, day care cost, and provider's tax identification number), amount of any
other subsidies received, and copies of employee's and spouse's IRS Forms 1040 and 1040A for verification purposes. Other
records may include the child's social security number, weekly expenses, pay statements, records relating to direct
deposits, and verification of qualification and administration for child care assistance.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 106-58, section 643, and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. Records may be released to agency employees on a need-to-know basis</p>
<p>b. Relevant records relating to an individual may be disclosed to a congressional office in response to an inquiry
from the congressional office made at the request of that individual.
</p><p>c. Relevant information may be disclosed to the Office of the President for responding to an individual pursuant to an
inquiry from that individual or from a third party on his/her behalf</p>
<p>d. Relevant records may be disclosed to representatives of the National Archives and Records Administration who are
conducting records management inspections</p>
<p>e. Records may be disclosed in response to a request for discovery or for the appearance of a witness, to the extent
that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding</p>
<p>f. Relevant records may be disclosed to the appropriate Federal, State, or local agency responsible for investigating,
prosecuting, enforcing, or implementing a statute, rule, regulation, or order, where FAS becomes aware of an indication
of a violation of potential violation of civil or criminal law or regulation</p>
<p>g. Relevant records may be disclosed to another Federal agency, to a court, or a party in litigation before a court or
in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or
administrative proceeding. In those cases where the Government is not a party to the proceeding, relevant records may be
disclosed if a subpoena has been signed by a judge of competent jurisdiction</p>
<p>h. Records may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or
other administrative body before which FAS is authorized to appear, when:
</p><p>(1) FAS, or any component thereof; or
</p><p>(2) Any employee of FAS in his or her official capacity; or
</p><p>(3) Any employee of FAS in his or her individual capacity where the Department of Justice or FAS has agreed to
represent the employees; or
</p><p>(4) The United States, when FAS determines that litigation is likely to affect FAS or any of its components, is a
party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or
FAS is deemed by FAS to be relevant and necessary to the litigation provided, however, that the disclosure is compatible
with the purpose for which records were collected</p>
<p>i. In the event that material in this system indicates a violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute, or by regulation, rule, or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute,
rule, regulation, or order, issued pursuant thereto</p>
<p>j. Relevant records may be disclosed to respond to a Federal agency's request made in connection with the hiring or
retention of an employee, the letting of a contract or issuance of a grant, license or other benefit by the requesting
agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency's
decision on the matter</p>
<p>k. Relevant records may be disclosed to the Office of Management or the General Accounting Office when the information
is required for evaluation of the subsidy program</p>
<p>l. Records may be disclosed to a contractor, expert, consultant, grantee, or volunteer performing or working on a
contract, service, grant, cooperative agreement, or job for the Federal Government requiring the use of these records</p>
<p>m. Relevant records may be disclosed to child care providers to verify a covered child's dates of attendance at the
providers' facility</p>
<p>n. Records may be disclosed by FAS in the production of summary descriptive statistics and analytical studies in
support of the function for which the records are collected and maintained, or for related workforce studies. While
published studies do not contain individual identifiers, in some instances the selection of elements of data included in
the study may be structured in such a way as to make the data individually identifiable by inference</p>
<p>o. Records may be disclosed to officials of the Merit Systems Protection Board or the Office of the Special Counsel,
when requested in connection with appeals, special studies of the civil service and other merit systems, review of FAS
rules and regulations, investigations and alleged or possible prohibited personnel practices, and such other functions,
e.g., as promulgated in 5 U.S.C. 1205 and 1206, or as may be authorized by law</p>
<p>p. Records may be disclosed to the Equal Employment Opportunity Commission when requested in connection with
investigations into alleged or possible discrimination practices in the Federal sector, compliance by Federal agencies
with the Uniform Guidelines on Employee Selection Procedures or other functions vested in the Commission and to otherwise
ensure compliance with the provisions of 5 U.S.C. 7201</p>
<p>q. Records may be disclosed to the Federal Labor Relations Authority or its General Counsel when requested in
connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses
Panel</p>
<p>r. Relevant records may be disclosed to the Internal Service in connection with tax audit and tax record
administration, as well as suspected tax fraud.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish and verify FAS employees' eligibility for the child day care assistance program in order for FAS to
provide monetary assistance to its employees.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored as paper forms or on computers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name; may also be cross-referenced to social security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, paper records are stored in locked file cabinets or secured rooms.
Electronic records are protected by the use of passwords.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>These records will be maintained permanently until their official retention period is established by the Agency
or the National Archives and Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Performance Management, Benefits and Awards Branch, FSA/HRD/PMBAB STOP 0595, 1400 Independence Ave, SW.,
Washington, DC 20250-0595.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may submit a request on whether a system contains records about them to the system manager indicated.
Individuals must furnish their full name and social security number for their records to be located and identified.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to request access to records about them should contact the system manager indicated.
Individuals must provide their full name and social security number for their records to be located and identified.
Individuals requesting access must also follow the USDA's Privacy Act regulations regarding verification of identity and
access to records (7 CFR part 1, subpart G).</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of records about them should contact the system manager indicated.
Individuals must furnish their full name and social security number for their records to be located and identified.
Individuals requesting amendment must also follow the USDA's Privacy Act regulations regarding verification of identity
and amendment of records (7 CFR part 1, subpart G).</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by FAS employees who apply for child day care assistance. Furnishing of the information
is voluntary.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fas6" toc="yes">
<systemNumber>/FAS-6</systemNumber>
<subsection type="systemName">International Funds Control Reporting System (IFCRS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Electronic records are maintained by the Foreign Agricultural Service, United States Department of Agriculture,
1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal employees, private citizens and foreign visitors.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Federal employee's, private citizen's and foreign visitor's data included
in the records are name, address, Social Security Number/Tax ID Number, invoice number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN).</p></xhtmlContent></subsection>

<subsection type="purpose"><xhtmlContent><p>The system is a major tool in providing FAS with accurate and detailed data to efficiently manage
fiscal operations and control funds. IFCRS also provides the Agency with the tools to manage and report reimbursable
activity of the Agency.
</p><p>Storage:</p><p>Records are stored in electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by vendor codes which in some cases are derived from either a social
security number or tax id number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in office buildings protected by guards, controlled screening, use of visitor
registers, electronic access, and/or locks. Access to records is limited to individuals who are properly screened and
cleared on a need to know basis in the performance of their official duties. Passwords and digital signatures are to
control access to the systems data, and procedures are in place to deter and detect browsing and unauthorized access.
Physical and electronic access are limited to persons responsible for servicing and authorized to use the record system.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be retained for 5 years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400 Independence Avenue,
SW., Washington, DC 20250-1028.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information
about themselves should address written inquiries to the Privacy Act Office, USDA/FAS/OAO, Mail Stop 1031, 1400
Independence Avenue, SW., Washington, DC 20250-1031. Individuals should furnish full name, social security number,
current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to or amend records pertaining to themselves should
contact the Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400 Independence Avenue, SW., Washington, DC 20250-
1028. Individuals should furnish full name, social security number, current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>These records contain information obtained primarily from the individual, FAS
components, and other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fas7" toc="yes">
<systemNumber>/FAS-7</systemNumber>
<subsection type="systemName">International Passport and Travel Tracking System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Electronic records are maintained by the Foreign Agricultural Service, U.S. Department of
Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USDA employees and their dependents who travel abroad on
official business; employees and their dependents who have been issued or have applied for the issuance, amendment,
extension or renewal of U.S. passports.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Federal employees and their dependents records may include name, address,
social security number, date of birth, photo ID, and passport number.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 8 U.S.C. 1185, 1401 thru 1503; 18 U.S.C. 911, 1001,
1541 thru 1546; 22 U.S.C. 211a <i>et seq.;</i> E.O. 9397; E.O. 11295.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The information maintained in the IPATTS records is used to provide international travel services for
official USDA travelers; administer foreign visa requests and official passports of USDA agencies; and manage
international travel support to the FFAS mission area.
</p><p>Storage:</p><p>Records are stored in paper and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by individual name or social security numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All employees of USDA undergo a thorough background security investigation, while contractors are
subject to a background investigation in accordance to their contract. All records containing personal information are
maintained in secured file cabinets or in restricted accessed areas which is limited to authorized personnel. Access to
computerized data is password-protected and under the responsibility of the system manager and his staff. The database
administrator has the ability to review audits trails, thereby permitting regular ad hoc monitoring of computer usage.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention of the records varies depending upon the specific record. They are retired
or destroyed in accordance with published record schedules of the Department.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Program Management Division, USDA/FAS/OAO, Mail Stop 1031, 1400
Independence Avenue, SW., Washington, DC 20250-1031.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information
about themselves may submit a written request to the Privacy Act Officer, USDA/FAS/OAO, Mail Stop 1031, 1400 Independence
Avenue, SW., Washington, DC 20250-1031. Individuals must specify their request regarding IPATTS inquiries.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who request access to or amend records pertaining themselves should
contact the Director, International Travel, USDA/FAS/OFSO/IS, Mail Stop 1061, 1400 Independence Avenue, SW., Washington,
DC 20250-1061. Individuals must provide name and social security number for their record to be identified.
Individuals requesting access must also follow the USDA's Privacy Act regulations regarding verification of identity and
amendment of records (7 CFR part 1, subpart G).
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>These records contain information obtained primarily from the individual, FAS
components, and other Federal agencies.
</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fas8" toc="yes">
<systemNumber>/FAS-8</systemNumber>
<subsection type="systemName">Dairy Accelerated Importer Retrieval and Information Exchange System (DAIRIES).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Electronic records are located at Foreign Agricultural Service, United States Department of Agriculture, 1400
Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Importers that are self-proprietors and maintain a valid Customs importer number.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The data in the system for individuals include their name, address, telephone number, and a social security
number or employer identification number as the Customs importer number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The import licensing program is authorized by 7 CFR part 6, 19 U.S.C. 1202, 3513 and 3601, and 31 U.S.C. 9701.
The collection of the social security numbers by Customs is authorized by 19 CFR 24.5.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Dairy Import Licensing Group will maintain the information in DAIRIES to verify the eligibility of persons
applying for a dairy import license by accessing the importer Customs record using the Customs importer number.
</p><p>Storage:</p><p>Records are stored in paper and electronic format.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by a unique control number, assigned by the Dairy Import Licensing Group.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained in secured file cabinets or in restricted areas, in
which access is limited to authorized personnel. Access to computerized data is password-protected and under the
responsibility of the system manager and subordinates. The database administrator has the ability to review audit trails,
thereby permitting regular ad hoc monitoring of computer usage.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a period of 5 years, as required by 7 CFR part 6. The records are then destroyed in
accordance with USDA procedures.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Brenda Lawson, Chief, Application Development Branch, USDA/FAS/OAO/ITD, Mail Stop 1064, 1400 Independence Avenue,
SW., Washington, DC 20250-1064.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should
address written inquiries to the Privacy Act Officer, William Hawkins, Director, Program Management Division,
USDA/FAS/OAO, Mail Stop 1065, 1400 Independence Avenue, SW., Washington, DC 20250-1065. Individuals must identify
DAIRIES in their inquiries.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend their own records should contact the Dairy Import Licensing
Group, Mail Stop 1021, 1400 Independence Avenue, SW., Washington, DC 20250-1021.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>These records contain information obtained from the individual who is the subject of these records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs2" toc="yes">
<systemNumber>/FS-2</systemNumber>
<subsection type="systemName"> Blaster's Certification Program, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Forest Service Regional Headquarters and/or Forest Supervisor Headquaters where individual
is or was employed. The addresses for these office are listed in 36 CFR part 200, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service employees who have applied for a Forest
Service Blaster's certificate are included in this system of records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of complete files on individual applications for
the Forest Service Blaster's certificate including examination results, application form (FS 6100-24), and certificate
issued or revoked.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60 and 29 CFR 1926.901
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Standard Forest Service Form 6100-24 and supporting documents.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>System is indexed by name and organizational location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in standard filing system and are available only to authorized Forest
Service personnel. Offices are locked during non-working hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for the duration of individual's employment and thereafter
filed in the Federal Records Center and disposed of in accordance with the Agency's approved retension schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Regional Forester and/or Forest Supervisor in charge of the unit where the
individual is or was employed.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee (past or present) may request information as to whether or not the
system contains records pertaining to him from the appropriate Regional Forester or Forest Supervisor. A request for
information should be in writing and should include the individual's full name and address; approximate date of
application and place of employment at that time.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from written, oral, and applied
examinations.</p></xhtmlContent></subsection>
</section>
<section id="fs3" toc="yes">
<systemNumber>/FS-3</systemNumber>
<subsection type="systemName">Uniform Allowance System (UNAW).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are collected in a web-based system located on servers maintained by a Federal
contractor in St. Louis, Missouri, and in Omaha, Nebraska. The addresses for the Contractor may be obtained by writing to
the Director of Financial Management Systems, USDA Forest Service, 1400 Independence Avenue, SW., Mailstop 1149,
Washington, DC 20250-1149. Paper records for use with the uniform system are maintained at Forest Services offices
nationwide. The addresses for the Regions, Stations, International Institute for Tropical Forestry, and Forests are
listed in 36 CFR Part 200, Subpart A; and the addresses for Districts are in the telephone directory of the applicable
locality under the heading, United States Government, Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are authorized a monetary allowance to purchase and wear a Forest Service uniform while
performing official duties.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records consists of completed Forest Service form FS-6100-36 (Uniform Authorization)
and information on uniform allowances and expenditures for authorized individuals. Information includes the individual's
name, social security number, employee location, allowance category, job code, and current status (active or terminated).
The purpose of collecting social security numbers is to administer the uniform allowance program and ensure proper
approval, and payment of the individual's uniform allowance.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 5901-5903.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information in this system is used for internal processing purposes to track uniform allowances and expenditures
for authorized individuals.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) When a record on its face, or in conjunction with other records, indicates a violation or potential violation
of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>(2) To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in
his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United
States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency
determines that the records are both relevant and necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which
the agency collected the records</p>
<p>(3) To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee
of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where
the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an
interest in such litigation, and by careful review, the agency determines that the records are both relevant and
necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is
compatible with the purpose for which the agency collected the records</p>
<p>(4) To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office
made at the written request of the constituent about whom the record is maintained</p>
<p>(5) Records from this system of records may be disclosed to the National Archives and Records Administration or to the
General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>(6) To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist
in the performance of a service related to this system of records and who need to have access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m)
</p><p>(7) To appropriate agencies, entities, and persons when: (a) The Forest Service suspects or has confirmed that the
security or confidentiality of information in the system of records has been compromised; (b) the Department has
determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (c)
the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None</p>
<p>Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Records
are maintained in electronic format pursuant to Forest Service file code 6500. Only those specifically authorized
individuals can access the information</p>
<p>Storage:</p>
<p>All electronic information is maintained in a web-based database and stored on secured servers at St. Louis,
Missouri, and on backup copies at Omaha, Nebraska. Hard copy records are maintained, retrievable by employee's name, in
locked file cabinets in secured office buildings.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and retrieved electronically using multiple queries including name, social security number,
allowance, home unit, or other criteria.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained electronically in secured computer rooms. Access to
the database and all electronic folders with personal information are password protected and stored on secure servers.
Computer access to information provided by applicants is limited to the individual employee, contractor, and the system
manager. The review of records once retrieved is limited to the employee, supervisor, contractor, and system manager.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in electronic format under Forest Service file code 6500 established for General Finance
and Accounting information. Access to the information is restricted to the individual employee, the contractor, and the
system manager.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, USDA, Forest Service, Financial Management Systems, 1400 Independence Avenue, SW., Mailstop 1149,
Washington, DC 20250-1149.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information regarding this system of records, or information as to whether the system
contains records pertaining to them from the System Manager (address above). A request for information should contain
name, address, and particulars involved (for example, the date of action giving rise to the inquiry or complaint).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend records pertaining to them should submit a written request to the
System Manager (address above). The envelope should be marked "Privacy Act Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is collected voluntarily from individuals, who are authorized Forest Service uniform
allowances, and from the individual's supervisor.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs4" toc="yes">
<systemNumber>/FS-4</systemNumber>
<subsection type="systemName">Certification of Engineering Personnel, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Forest Service Headquarters Offices of the Chief, Regional Foresters, and Forest Supervisors
as listed in 36 CFR 200.2, subpart A, where individual is or was employed.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>At the Forest Service employees who have taken examinations
in one or more of the certification categories.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Consists of the name, social security number, work location, written and
oral examination results, and certificates issued for each Forest Service employee defined in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Examination results and supporting documents.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Manual system is indexed by name, social security number, and location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in standard filing system. The records are located in offices that are
locked during non-office hours. They are available only to authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for the duration of individual's employment and thereafter
filed in the Federal Records Center in accordance with standard procedures.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Engineering, Forest Service, U.S. Department of Agriculture, PO
Box 2417, Washington, DC 20013, or the appropriate Regional Forester, or Forest Supervisor in charge of the unit where
the individual is or was employed.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Employees (past or present) may request information as to whether or not the system
contains records pertaining to them from the appropriate system manager listed in the preceding paragraph. A request for
information should be in writing and should include the individual's full name, address, social security number,
approximate date of last certification or examination, and place of employment at that time.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedure as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from written, oral, and applied
examinations.</p></xhtmlContent></subsection>
</section>
<section id="fs6" toc="yes">
<systemNumber>/FS-6</systemNumber>
<subsection type="systemName"> Certified Scalers, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters of 9 Regional Offices and 121 Forest Supervisor Offices. The addresses are
listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service employees who have completed the necessary
training to qualify.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, date of certification, and organization. Includes record
of certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management in each of the 9 Regional Offices and 121
Forest Supervisor Offices.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee may request information regarding the system of records or information
as to whether the system contains records pertaining to him from the System Manager. A request for information should
contain the name, grade, date of certification, and organization.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of scaling experience and training obtained from
information in the employee's personnel file and check scale records filed in the office.</p></xhtmlContent></subsection>
</section>
<section id="fs7" toc="yes">
<systemNumber>/FS-7</systemNumber>
<subsection type="systemName"> Certified Silviculturists, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At headquarters of nine Regional Offices as listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service employees who have completed the necessary
training to qualify.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, date of certification, and organization. Includes record
of certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management in each of the nine Regional Offices referred
to above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee may request information regarding the system of records or information
as to whether the system contains records pertaining to him from the System Manager. A request for information should
contain the name, grade, and date of certification, and organization.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of silviculture experience and training obtained from
information in employee's personnel file.</p></xhtmlContent></subsection>
</section>
<section id="fs8" toc="yes">
<systemNumber>/FS-8</systemNumber>
<subsection type="systemName">USDA/FS-8, Check-Before-Using Pilot List.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are maintained at the USDA, Forest Service Headquarters, PO Box 96090, Washington, DC
20090-6090; and Regional Offices as listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Pilots who have performed unsatisfactorily while working under a federal contract for services.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of the pilot's name, social security number, FAA pilot's license number, and the Region or
area which reported the unsatisfactory performance.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, and E.O. 9397.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Department of Agriculture uses information in this system of records to identify pilots who have performed
unsatisfactorily while working under a federal contract for services.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) The Department of Agriculture (USDA) may disclose information in this system of records to the Department of
Justice (DOJ) for use in litigation, if USDA, or any component thereof, determines that the use of such records by DOJ is
relevant and necessary to the conduct of the litigation and that disclosure of the information to DOJ is compatible with
the purpose(s) for which the records were collected where any of the following are parties to the litigation or have
interests that would be affected by the litigation:
</p><p>(a) USDA, or any component thereof;
</p><p>(b) Any USDA employee acting in an official capacity;
</p><p>(c) Any USDA employee acting in an individual capacity whom DOJ has agreed to represent; or
</p><p>(d) The United States, if USDA determines that the litigation is likely to affect USDA or any of its components</p>
<p>(2) USDA may disclose information in this system of records in a proceeding before a court or other adjudicative body
before which USDA is authorized to appear, if USDA or any component thereof determines that disclosure of the records to
the court or other adjudicative body is a use that is compatible with the purpose(s) for which the records were
collected, where USDA determines that the information is relevant and necessary to the conduct of the litigation and any
of the following are parties to the proceeding or have interests that would be affected by the proceeding:
</p><p>(a) USDA, or any component thereof;
</p><p>(b) Any USDA employee acting in an official capacity;
</p><p>(c) Any USDA employee acting in an individual capacity whom USDA has agreed to represent; or
</p><p>(d) The United States, if USDA determines that the litigation is likely to affect USDA or any of its components</p>
<p>(3) When available information indicates a violation or potential violation of civil, criminal, or administrative law
arising by statute or rule, regulation, or order, USDA may refer any record within this system to the appropriate
Federal, State, local, or foreign agency charged with the responsibility of investigating or prosecuting a violation of
law or of enforcing or implementing a statute, or rule, regulation, or order issued pursuant thereto</p>
<p>(4) USDA may disclose information from the record of an individual contained in this system in response to an inquiry
from a congressional office made at the request of that individual</p>
<p>(5) If USDA deems it desirable or necessary in order to determine whether particular records are required to be
disclosed under the Freedom of Information Act, the Department may disclose the records to the Department of Justice for
the purpose of obtaining its advice</p>
<p>(6) USDA may disclose information from this system of records in response to a request for discovery or for the
appearance of a witness, to the extent that what is disclosed is relevant to the subject matter at issue in a pending
judicial or administrative proceeding</p>
<p>(7) USDA may refer information from this system of records to the appropriate officials of the Department of the
Interior, Office of Aircraft Services, for their use in monitoring pilot proficiency.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic tapes, disk, or other format, as well as file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name, FAA pilot's license number, or social security number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained in secured file cabinets and secured computer rooms or
tape library which can only be accessed by authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained or disposed of in accordance with the retention periods contained in Forest Service
Handbook, FSH 6209.11, Records Management Handbook.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Fire and Aviation Management, USDA Forest Service, PO Box 96090, Washington, DC 20090-6090, and
the Regional Air Officers at Regional Offices as listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information regarding this system of records, or information as to whether the system
contains records pertaining to them from the system manager listed in the preceding paragraph. A request for information
should contain name, address, FAA pilot's license number, previous employer while performing services for the agency, and
particulars involved (for example, the date of action giving rise to the inquiry or complaint).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend records pertaining to themselves should submit a written request
to the system manager as set forth in the preceding paragraph. The envelope and letter should be marked "PRIVACY ACT
REQUEST."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as records access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from Regional Aviation Officers, Contracting Officers, and pilot inspectors.</p></xhtmlContent></subsection>
</section>
<section id="fs10" toc="yes">
<systemNumber>/FS-10</systemNumber>
<subsection type="systemName"> Employee Development Record, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at all official duty stations of Forest Service (FS) employees.
Addresses of the individual offices are listed in the telephone directories for the city or town in which they are
located under the heading United States Government, Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All Forest Service employees with a permanent appointment.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>A Biographical Section referring to the education, experience, physical
capacity and career desires of the employee. Summary sheets or forms such as SF-171, Employee Performance Appraisals,
etc., and an ADP printout, if available. A Special Qualification Section containing information on specialized
qualifications of the employee. Examples of such material are driver-qualification records, blasting or other skill
certificates, letters of commendation, employee suggestions, special requests from the employee, and records of special
assignments on committees, boards, etc. A Development Section containing the current individual Employee Development Plan
and other records of training such as copies of AD-281's reports of training meetings attended, copies of previous
individual development plans and records of details and other training assignments, and copies of accident and injury
reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Responding to reference checks by potential employers of supervisors, and referral to selection groups considering
candidates for special training.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Folders are kept by the immediate supervisor usually in his desk or immediate office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked room or a locked file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained as long as an employee is under permanent appointment. Folder is sent
through channels to the appointing office when an employee is transferring to another location in the Forest Service.
When an employee is separated, the material in the Employee Development Record is mutilated and destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Personnel Management Staff; Forest Service, U.S. Department of
Agriculture, 12th and Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from his present or former
immediate supervisor at the official duty station shown on his latest employment action.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Immediate supervisor, or unit head or Personnel Officer of a District, Forest,
Region, Research Project, Research Station, Area, or Washington Office.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as for requesting Access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this folder comes from the employee and his supervisor.</p></xhtmlContent></subsection>
</section>
<section id="fs11" toc="yes">
<systemNumber>/FS-11</systemNumber>
<subsection type="systemName"> Employee Emergency Information, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at all official duty stations of Forest Service (FS) employees.
Addresses of the individual offices are listed in the telephone directories for the city or town in which they are
located under the heading United States Government, Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>All Forest Service employees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This is an optional system which some offices may choose not to use.
The record contains the employee's home address and phone, and the name, address and phone of the person designated by
the employee to be contacted in case of emergency. Some offices also include the name and phone of the employee's
physician and special health information such as blood type, allergy or disease which may affect the kind of emergency
treatment given.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 7 CFR 2.60.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in work supervisor's office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed alphabetically by name of employee.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Card record is updated at least semi- annually or more often when there is a change
in information. Record is destroyed when employee transfers, retires, or is separated.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Head of the Operating Office at the employee's duty station.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individual employee initally prepares and makes revision to the record. Any
individual may request information regarding this system of records, or information as to whether the system contains
records pertaining to her/him from the System Manager at the address listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes exclusively from the employee.</p></xhtmlContent></subsection>
</section>
<section id="fs14" toc="yes">
<systemNumber>/FS-14</systemNumber>
<subsection type="systemName">Grazing Permittees, Individual, National Forest System, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are maintained in the Regional Forester's office for grazing permittees with special
limits, in the headquarters offices of the Forest Supervisors for all permittee records, and offices of District Rangers
for duplicate records of those kept by Forest Supervisors. Records are also stored on magnetic tape at the Fort Collins
Computer Center. The addresses for Regional Foresters and Forest Supervisors are listed in 36 CFR 200.2, and addresses
for District Rangers are in the telephone directory of the applicable locality under the heading U.S. Government,
Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Parties who hold permits to graze livestock on Forest Service administered lands are included in this system of
records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system contains information on names and post office addresses of permittees; number, kind, and brands of
livestock owned; acres, by kind, of land owned which is declared as base property; number and kinds of livestock
permitted; race and sex of permittee; type of permits, periods of use, grazing allotments (areas) involved, and whether
or not an escrow waiver of term permit privileges exists. Also included are acres of land owned or leased in addition to
base property, tons of dry feed produced or purchased, Bureau of Land Management permits held by Forest Service
permittees (number and kind of livestock, periods of use), names of other parties who own an interest in permitted
livestock, identification of other grazing permits on National Forest System lands in which the permittee holds an
interest. For private land permits, system identifies owned or leased property offered as a basis for grazing permits,
specifying legal subdivision, section, township, range, and number of acres.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 36 CFR 222.3.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to commercial collection contractors for the purpose of collecting delinquent debts as
authorized by 31 U.S.C. 3718. Disclosure of the individual's name; address; taxpayer identification number (SSN), and
other information necessary to establish the identity of the individual; the amount, status, and history of the claim;
and the agency or program under which the claim arose may be made to a consumer reporting agency as authorized by 31
U.S.C. 3711f if a debt which arose under the terms of a permit remains delinquent for more than 60 days. Such disclosures
may include taxpayer mailing addresses obtained from IRS as authorized by 26 U.S.C. 6103(m).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and on magnetic tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in file folders are indexed by name of permittee; records on magnetic tape are retrievable by name, by
identification number assigned by Forest Supervisor, characteristics of permittee, or type of grazing use.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked government offices, magnetic tape files are available only to persons having
authorized access codes.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in current file while permit is active, transferred to closed files for 3-year period
following cancellation, and then sent to Federal Records Center for permanent retention.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Range Management, USDA-Forest Service, PO Box 2417, Washington, DC 20013; and/or the appropriate
Regional Forester or Forest Supervisor.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any party may request information as to what the system contains pertaining to himself/herself from the
appropriate System Manager. If specific locations are known, requests should be made to the Forest Supervisor involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use the same procedure as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedure as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in the system comes from individual grazing permittees, or grazing associations, and from Forest
Service records concerning grazing allotments and permitted livestock. Race and sex of permittee is included by District
Ranger based on observation.</p></xhtmlContent></subsection>
</section>
<section id="fs15" toc="yes">
<systemNumber>/FS-15</systemNumber>
<subsection type="systemName"> Manpower Programs, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records for this system are located in Forest Service offices out of which enrollees
worked. The addresses of these offices are the same as listed for the Appeals and Administrative Review system described
above.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Persons performing work for the Forest Service but not
employed by the agency. Includes volunteers on the National Forests, persons sponsored by other organizations under the
Comprehensive Employment and Training Act, and persons under employment and/or training programs, such as College Work
Study, who are assigned to the Forest Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>File may contain any of a variety of documents relating to the
enrollee, such as correspondence about the indvidual, application form, timekeeping records, emergency notification data,
driver qualification record, receipt for property issued, compensation for injury forms, performance evaluation, and
other materials.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR Part 260
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Used by Forest Service officials for all necessary purposes pertaining to the individual's work for the Forest
Service. This may include reporting time worked and other information to the sponsoring organization, providing
employment confirmation and recommendations to other organizations, and data to the Office of Worker's Compensation
Programs in the event of a compensation for injury claim. Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Documents are maintained in regular file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Stored alphabetically by name of person.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Kept in locked cabinets or locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are destroyed 2 years after the person has ceased to perform work for the
Forest Service unless they become part of another system (such as Official Personnel Folder or Compensation for Injury
Claim) which is governed by other authorities.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Manpower and Youth Conservation Programs, U.S.
Department of Agriculture, Forest Service, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him, from the organizational unit for which he
performed work. A request for information pertaining to an individual should contain the name, address, dates when work
was performed, program under which enrolled, and location where work was performed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individual himself, the
sponsoring organization, work supervisors, and other Forest Service officials.</p></xhtmlContent></subsection>
</section>
<section id="fs16" toc="yes">
<systemNumber>/FS-16</systemNumber>
<subsection type="systemName"> Mineral Lessees and Permittees, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At the Forest Service headquarters offices of the Chief, Regional Foresters, and Forest
Supervisors as listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Parties who have applied for or hold mineral leases or
permits issued by the Bureau of Land Management or the Forest Service covering National Forest System lands.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of inter- and intra-agency, Secretarial,
Presidential and Congressional correspondence, leases, permits, sale contracts, environmental reports, mineral
evaluations, operating plans, reclamation plans, and pleadings.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 520, and 30 U.S.C. 181, 351 and 601.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law or enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute, or by rule,
regulation or order issued thereto. Referral to a court, magistrate, or administrative tribunal, or to opposing counsel
in a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding or
which is sought in the course of discovery. Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual lessee, permittee, or purchaser.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Watershed and Minerals Area Management, Forest Service, U.S.
Department of Agriculture, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether the system contains records pertaining to him from the System Manager. A request for
information pertaining to an individual should contain name, address, State in which the lease, permit, or sale exists,
and identification number, if any.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the records developed during the processing
of applications, evaluations made course of lease or permit, and from data furnished by the individual.</p></xhtmlContent></subsection>
</section>
<section id="fs19" toc="yes">
<systemNumber>/FS-19</systemNumber>
<subsection type="systemName"> Person Interested in Forestry and Related Programs, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All Forest Service field locations. Addresses of Forest Service offices are listed in the
telephone directories of the respective cities under the heading United States Government, Department of Agriculture
Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Persons in communications, industry, conservation, elected
office, and communities who are known (or expressed) to have an interest in obtaining up to date information about Forest
Service activities in forestry or natural resource related matters.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Record includes name, address, and kind of Forest Service activities
and programs, i.e., wood, forage, water, recreation, wildlife, land use planning, wilderness, etc., in which the
individual has demonstrated a special interest.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Keep interested persons informed concerning current forestry or natural resource elated activities. Disclosure may be
made to a congressional office from the record of an individual in response to an inquiry from the congressional office
made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>File cards, folders, computer.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of individual for whom address is written.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>File cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retained as long as there is a current address or evidence of continuing interest in
forestry and natural resource related matters.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Forest Service, U.S. Department of Agriculture, 12th and Independence,
SW, Washington, DC 20250 or responsible line officer at each field unit.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or
information as to whether the system contains records pertaining to him from any Forest Service office, with the one in
proximity to requester's home address most likely.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Respondents on public involvement issues, meetings, hearings, conversations,
correspondence, telephone, and published directories.</p></xhtmlContent></subsection>
</section>
<section id="fs22" toc="yes">
<systemNumber>/FS-22</systemNumber>
<subsection type="systemName"> Sawtooth National Recreation Area Certifications, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Headquarters, Sawtooth National Recreation Area, Ketchum, ID, 83340
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person who has requested a certification from the Area
Ranger concerning use of private lands within the Sawtooth National Recreation Area.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Includes an application for Certification form and supplemental
information provided by the appellant. Information obtained by the Area Ranger and staff may also be included. The data
will describe the applicant's privately owned land, his plans for the land, and other information relating to the effect
of the applicant's request on NRA resource values and objectives.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 36 CFR 292.14-292.16
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Vertical file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are maintained under 5400 designation, identified by the applicant's name, date of
application, and sequential application number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Normal security for routine file material. Locked office or file room.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Permanent.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Area Ranger, Sawtooth National Recreation Area, Ketchum, ID, 83340.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether this system contains records by writing to the Area Ranger, Sawtooth NRA. Identifying
information should include the individual's name, date of certification application, and application number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from applicant, experts or consultants acting on behalf of
applicant, Area Ranger and Staff through field investigation, county records, and experts and consultants solicited by
Forest Service.</p></xhtmlContent></subsection>
</section>
<section id="fs24" toc="yes">
<systemNumber>/FS-24</systemNumber>
<subsection type="systemName">Special Use Permits, Easements, and Licenses, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at Forest Service Headquarters in Washington, DC, the 9 Regional Offices,
123 Forest Supervisor Offices, and 673 District Ranger Offices. The addresses for the Headquarters office, Regional
Foresters, and Forest Supervisors are listed in 36 CFR part 200, subpart A; and addresses for District Rangers are in the
telephone directory of the applicable locality under the heading, United States Government, Department of Agriculture,
Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any person holding a special use permit, easement or license authorizing use or occupancy of National Forest
System land or land administered for National Forest purposes.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records include information on the specific use or activity which the individual is authorized to conduct as
reflected in inspections of the use or activity, qualifications and competence to perform the use or activity, and
financial resources such as liability insurance and performance bonds. Other circumstances reflecting the conduct of the
activity or use, negotiations on tenure and performance, etc., may be included.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 472 and 551; 36 CFR 251.50 through 251.64.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual</p>
<p>Disclosure may be made to commercial collection contractors for the purpose of collecting delinquent debts as
authorized by 31 U.S.C. 3718. Disclosure of the individual's name; address; taxpayer identification number (SSN), and
other information necessary to establish the identity of the individual; the amount, status, and history of the claim;
and the agency or program under which the claim arose may be made to a consumer reporting agency as authorized by 31
U.S.C. 3711f if a debt which arose under the terms of a permit, easement, or license remains delinquent for more than 60
days. Such disclosures may include taxpayer mailing addresses obtained from IRS as authorized by 26 U.S.C. 6103(m).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Primarily vertical file folders. Some case files or parts of files may be maintained on microfilm, aperture
cards, etc.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files are maintained under various sub-parts of Title 2700 of the Forest Service filing system, identified by the
kind of case (special use permit, easement, license, etc)., permittee's name, and date of permit (etc.) issuance.
Applications and pending permits are maintained in the same manner except are designated Pending or Application.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Normal security for routine file material. Locked office or file room.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon termination of use or activity, case is closed. Transferral to closed files at end of fiscal year. Majority
of cases are retained permanently although some issued under Ranger District or Forest Supervisor authority are specified
for disposal from 5 to 50 years depending upon type of use.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Lands, Forest Service, U.S. Department of Agriculture, PO Box 2417, Washington, DC 20013, and the
appropriate Regional Forester, Forest Supervisor, or District Ranger whose addresses are the same as under System
Location.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding the system of records, or information as to whether it contains
records about him/her by writing to the office at which the individual's special use permit, easement, or license was
issued. Identifying information should include the kind of case (special use permit, easement, or license), permittee's
name, date of issuance, and location of permitted use or activity.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the individual, consultants contracted by the individual, Forest Service personnel in
course of inspection and administration of the activity or use, and Forest Service consultants and technical experts.</p></xhtmlContent></subsection>
</section>
<section id="fs25" toc="yes">
<systemNumber>/FS-25</systemNumber>
<subsection type="systemName"> Temporary Employee Performance and Training Record, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at Forest Service Headquarters in Washington, DC, the
9 Regional Offices, 8 Forest and Range Experiment Stations, the Forest Products Laboratory, the Institute of Tropical
Forestry, 123 Forest Supervisor Offices, and 673 District Ranger Offices. The address for the Headquarters is Forest
Service, U.S. Department of Agriculture, 12th and Independence Avenue, SW, Washington, DC 20250; the addresses for
Regional Foresters, Forest and Range Experiment Stations, Forest Products Laboratory, Institute of Tropical Forestry, and
Forest Supervisors are listed in 36 CFR 200.2, subpart A; and addresses for District Rangers are in the telephone
directory of the applicable locality under the heading, United States Government, Department of Agriculture, Forest
Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service Employees with temporary appointment.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Performance evaluations; training planned and completed on a crew or
group basis as well as individually; may also include an employment history and a copy of the latest hiring action. The
system is similar to the Employee Development Record but less formal.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Respond to reference checks from potential employers or supervisors, and referral of performance records to schools
or colleges when the individual was recruited through a special student employment program. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Folders in files of the unit where individual worked.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Kept in locked files in locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Upon termination of employment, record is transferred to closed files where it is
retained for 3 years and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Personnel Management Staff; USDA Forest Service; 1621 N. Kent St.,
Arlington, Virginia 22209. (Mailing address--USDA Forest Service, Washington, DC 20250.)
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning himself from this system from the
unit where he worked.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the temporary employee and his supervisors.</p></xhtmlContent></subsection>
</section>
<section id="fs26" toc="yes">
<systemNumber>/FS-26</systemNumber>
<subsection type="systemName">Trespass and Claims, USDA/FS.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records are located at the Forest Service offices of the Chief, the Regional Foresters, Forest and
Rangeland Experiment Station Directors, the Directors of the Forest Products Laboratory and the International Institute
of Tropical Forestry, the Northeastern Area Director, Forest Supervisors, and District Rangers. The addresses of these
offices are listed in 36 CFR part 200, subpart A, or in local telephone directories under the heading "United States
Government, Department of Agriculture, Forest Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who file claims against the Forest Service pursuant to the Federal Tort Claims Act, the Military
Personnel and Civilian Employees' Claims Act of 1964, and the various Forest Service Claims Acts; individuals against
whom the Forest Service has claims; and individuals who claim title to National Forest System lands pursuant to the
Adjustment of Land Titles Act, Quiet Claim Act, Color of Title Act, Wisconsin Land Title Act, or the Real Property-Quiet
Title Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual claims, information on the circumstances of the loss for which the
claimant is seeking relief or the circumstances of the loss for which the Government is seeking relief, opinions of the
Office of the General Counsel, and disposition of the case. The files also include claim forms, police reports,
investigation and accident reports, statements of witnesses, agency reports, financial data, Social Security or employer
identification numbers, bank routing and account numbers, and electronic fund transfer information of individuals subject
to a claim of the Forest Service.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 7 U.S.C. 1921, 2253; 16 U.S.C. 502, 556c and 574; 28 U.S.C. 2409a and 2671-2680; 31 U.S.C.
3701, 3711, 3721, 3723, 42 U.S.C. 1471, and 43 U.S.C. 872, 1068 and 1221.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to maintain (1) records related to debts owed the agency to ensure the
agency and the United States will obtain payment and (2) administrative files of claims submitted against the agency to
provide for legal determinations made in regard to these claims.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclose information concerning constituents, who are delinquent debtors, to a Member of Congress or to a
Congressional staff member in response to an inquiry generated by the written request of the constituent about whom the
record is maintained</p>
<p>2. Disclose information to the Department of Justice (DOJ), or to a court or other tribunal, when: (a) The agency or
any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States
is party to litigation or has an interest in such litigation and by careful review, the agency determines that the
records are both relevant and necessary to the litigation and in each case, the agency determines that disclosure of the
records is a use of the information contained in the records that is compatible with the purpose for which the agency
collected the records. Disclosure may also be made to the DOJ when the DOJ is requested to provide legal advice to the
agency or is contemplating representing the agency in proposed litigation</p>
<p>3. Disclose information concerning delinquent debtors to the Department of Justice for the purpose of litigating to
enforce collection of a delinquent debt or to obtain the concurrence in a decision to compromise, suspend, or terminate
collection action on a debt with a principal amount in excess of $100,000 or such higher amount as the Attorney General
may, from time to time, prescribe in accordance with 31 U.S.C. 3711(a)</p>
<p>4. Disclose information concerning delinquent debtors to the U.S. Department of the Treasury, Financial Management
Service, and to any other debt collection center designated by the Secretary of the Treasury, or any debt collection
contractor for the purpose of collecting the debt by cross servicing in accordance with 31 U.S.C. 3711(m)</p>
<p>5. Disclose information concerning delinquent debtors to the U.S Department of the Treasury, Financial Management
Service, or to any other debt collection center designated by the Secretary of the Treasury, or any federal agency for
the purpose of collecting the debt through offset under 31 U.S.C. 3716 (administrative offset), 31 U.S.C. 3720A (Tax
refund offset), 5 U.S.C. 5514 (salary offset), or offset under any other statutory or common law authority</p>
<p>6. Disclose information concerning delinquent debtors to other Federal agencies for the purpose of implementing 31
U.S.C. 3720B, which prohibits persons who are delinquent on Federal debts from obtaining Federal financial assistance in
the form of loans or loan insurance or guaranties</p>
<p>7. Disclose information concerning delinquent debtors to any employer of the debtor for the purpose of conducting
administrative wage garnishment pursuant to 31 U.S.C. 3720D</p>
<p>8. Disclose information concerning delinquent debtors to other Federal agencies or the public for the purpose of
selling the debt pursuant to 31 U.S.C. 3711(i)</p>
<p>9. Disclose information or publicly disseminate information concerning delinquent debtors and the debt to the public
for the purpose of publicly disseminating information regarding the identity of the debtor pursuant to 31 U.S.C. 3720E</p>
<p>10. Disclose information concerning delinquent debtors to State and local governments in an effort to collect debts
owed the Federal Government</p>
<p>11. Disclose information concerning delinquent debtors to the Internal Revenue Service for the purposes of effecting
an administrative offset against the debtor's income tax refund to recover a delinquent debt owed to the United States by
the debtor, or obtaining the mailing address of a taxpayer/debtor in order to locate the taxpayer/debtor to collect or
compromise a Federal claim against the taxpayer/debtor in accordance with 31 U.S.C. 3711, 3717, 3728 and 3718 and 26
U.S.C. 6103(m)(2) and 6402</p>
<p>12. Disclose information concerning delinquent debtors to the Department of Defense or the U.S. Postal Service or
other Federal agency for the purpose of conducting an authorized computer matching program in compliance with the Privacy
Act of 1974, as amended, so as to identify and locate individuals receiving Federal payments (including, but not limited
to, salaries, wages, and benefits) for the purpose of requesting voluntary repayment or implementing Federal employee
salary offset or administrative offset procedures</p>
<p>13. Disclose information concerning delinquent debtors to the Department of Defense or the U.S. Postal Service or
other Federal agency for the purpose of participating in computer matching programs to effect an administrative offset
against Federal payments certified to be paid to the debtor to recover a delinquent debt owed to the U.S. Government by
the debtor</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): The agency may disclose to "consumer reporting agencies" as defined
in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act (31 U.S.C. 3701(A)(3)),
information concerning overdue claims from this system of records that is necessary to establish the identity of the
debtor, including name, address, and taxpayer identification number; amount, status, and history of the debt or claim;
and the program under which the debt or claim arose.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders, while active. Closed files are retained for the required retention
period. Closed files are electronically scanned, and the information is retained on magnetic disk for the required
retention period. Closed paper files are appropriately destroyed. An electronic subset of delinquent debts due the
Government is maintained for transmission to the Department of the Treasury for cross servicing in accordance with 31
U.S.C. 3711(m). Authorized personnel may access this data.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed and retrieved by the name of the individual claimant or debtor. Data may be retrieved from
the paper records, magnetic disk, or electronic files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office. A limited subset of data is maintained in an on-line retrieval system.
Access is restricted to authorized Forest Service and Department of the Treasury personnel. A system of operator and
terminal passwords is used to restrict access to the on-line system. Passwords are changed as necessary.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 366-380) and retained
until the court order is lifted, litigation is concluded, or up to 10 years 3 months have elapsed, whichever is greater.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Financial Management, Forest Service, U.S. Department of Agriculture, PO Box 96090, Washington DC 20090
-6090, or the appropriate Director of Financial Management at the addresses specified under System Location.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him or her from the Director, Financial Management, Forest Service, U.S. Department of
Agriculture, Washington, DC, or the appropriate Director of Financial Management at the address identified under System
Location. If the specific location of the records is not known, the individual should address a request to the Director
of Financial Management in Washington, DC. The request should be in writing and should contain name, address, and
particulars of the claim.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as those prescribed in Notification Procedures.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as those prescribed in Notification Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the claimant, the claimant's or debtor's attorney or legal
representative, witnesses, agency employees, and local and federal investigation personnel.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs27" toc="yes">
<systemNumber>/FS-27</systemNumber>
<subsection type="systemName"> Youth Conservation Corps (YCC) Enrollee Medical Records, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Forest Service Office responsible for administration of the YCC camp. Addresses of these
offices are the same as listed under 36 CFR 200.2 subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Current and former YCC enrollees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Medical History Forms, Accident Injury and Medical Treatment Forms, and
Parental Permission portion of the application forms.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1703
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Disclosure to a Federal, State or local agency maintaining civil, criminal or other relevant enforcement
information or other pertinent information, such as current licenses, if necessary to obtain information relevant to an
agency decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a
contract, or the issuance of a license, grant or other benefits. (2) Disclosure to a Federal agency, in response to its
request in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of
an investigation of an employee, the letting of a contract, or the issuance of a license, grant, or other benefit by the
requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on
the matter. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry
from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of enrollee.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in metal filing cabinets in locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Manual records are maintained for 3 years. Everything is then destroyed, except
accident forms and medical treatment forms. These are retained permanently or until such time as enrollee may submit a
claim.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Staff of Manpower and Youth Conservation Programs, U.S. Department
of Agriculture, Forest Service, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Forest Service organizational unit where
the YCC camp was located. The addresses for these offices are in 36 CFR 200.2, subpart A. A request for information
pertaining to an individual should contain name, address, dates when work was performed, program under which enrolled,
and location where work was performed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individual himself, medical
doctor, and camp official compiling accident or injury information.</p></xhtmlContent></subsection>
</section>
<section id="fs28" toc="yes">
<systemNumber>/FS-28</systemNumber>
<subsection type="systemName"> Youth Conservation Corps (YCC) Enrollee Payroll Records, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>YCC Adminstrative Services Center, Bureau of Reclamation, PO Box 11568, Salt Lake City, UT,
84147.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Current and former YCC Enrollees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>UC-507, Pay Notification Form information on magnetic tapes.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1703.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Payroll purposes for current enrollees. (2) Disclosure to a Federal, State or local agency maintaining civil,
criminal or other relevant enforcement information or other pertinent information, such as current licenses, if necessary
to obtain information relevant to any agency decision concerning the hiring or retention of an employee, the issuance of
a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. (3) Disclosure to
a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of
a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a
license, grant, or benefit by the requesting agency, to the extent that the information is relevant and necessary to the
requesting agency's decision on the matter. "Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Current and past UC-507 Forms information on magnetic tape and printouts.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Tapes heels are coded by number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Tapes are stored in a tape file and vault while printouts are stored in locked metal filing
cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Current payroll information is purged from magnetic tapes at the termination of the
program after being transferred to a single magnetic tape which is retained permanently. Printouts are destroyed after 5
years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Staff of Manpower and Youth Conservation Programs, U.S. Department
of Agriculture, Forest Service, Washington, DC 20250; Director, Office of Manpower Training and Youth Activities,
Department of the Interior, Office of the Secretary, Washington, DC 20240.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may obtain information about the system of records, or whether it
contains records about him by writing to the appropriate System Manager listed above. Inquiries should state name,
address, and camp in which enrolled.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The records in this system originated from the individual on whom the record is
maintained and from camp staff.</p></xhtmlContent></subsection>
</section>
<section id="fs29" toc="yes">
<systemNumber>/FS-29</systemNumber>
<subsection type="systemName"> Youth Conservation Corps (YCC) Enrollee Records, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Forest Service Office responsible for administration of the YCC Camp. Addresses of these
offices are the same as listed under 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Current and former YCC Enrollees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Current enrollees: Application Forms, Medical History Forms; copies of
UC-507 Forms; Evaluation of enrollee's performance by camp staff; Accident and Injury Forms. Past enrollees: List of
names and addresses. Current alternates: Application Forms.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1702
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Enrollee participation record for school credit. (2) Disclosure to a Federal, State or local agency maintaining
Civil, Criminal or other relevant enforcement information or other pertinent information, such as current licenses, if
necessary to obtain information relevant to an agency decision concerning the hiring or retention of an employee, the
issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit. (3)
Disclosure to a Federal agency, in response to its request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the
issuance of a license, grant, or other benefit by the requesting agency, to the extent that the information is relevant
and necessary to the requesting agency's decision on the matter. Disclosure may be made to a congressional office from
the record of an individual in response to an inquiry from the congressional office made at the request of that
individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by name of enrollee.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Stored in metal filing cabinets in locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until the end of the current program. At termination, a list
of the names and addresses of enrollees is retained, while the parental permission portion of the Application Form,
Medical History Form and any Accident Forms are retained. All other information in the system of records is destroyed.
The list of enrollee names and addresses is retained for 5 years and then destroyed. The application forms of current
alternates are destroyed at the termination of the current program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Staff of Manpower and Youth Conservation Programs, U.S. Department
of Agriculture, Forest Service, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him, from the organizational unit for which he
performed work. A request for information pertaining to an individual should contain: Name, address, dates when work was
performed, program under which enrolled, and location where work was performed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individual himself, the
sponsoring organization, work supervisors, and other Forest Service officials.</p></xhtmlContent></subsection>
</section>
<section id="fs30" toc="yes">
<systemNumber>/FS-30</systemNumber>
<subsection type="systemName"> Youth Conservation Corps (YCC) Recruitment System, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the YCC recruiter in each State. Address of the State recruiters may be obtained
each year by writing to the System Managers as listed below.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Youth between the ages of 15 and 18 who file an application
to attend a Forest Service, Department of the Interior, or State grant YCC camp with one of the named recruiters.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of application forms submitted by eligible youth.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1703
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Selection is made from among applications of all eligible applicants. Persons selected are either offered employment
in a YCC camp or placed on a substitute list to be used in case of declinations. Applications of those selected are sent
to camps operated by the Forest Service, Department of the Interior, States, Counties, Cities, and other sub-grantees for
use in the YCC Enrollee File subsystem.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Medium of storage is the applications themselves.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Applications are filed alphabetically by name of individual applicant.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in office files available to responsible officials only.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records on non-selected applicants are disposed of by September 31 of each year.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Division of Manpower and Youth Conservation Programs, U.S.
Department of Agriculture, Forest Service, Washington, DC 20250; and Director, Office of Manpower Training and Youth
Activities, Department of the Interior, Office of the Secretary, Washington, DC 20240.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding the system of records, or
information as to whether it contains records about him by writing to the appropriate System Managers listed above.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The YCC application form prepared by the applicant and any additions or
corrections thereto, also prepared by the applicant, and additional information as may be added to the file by the State
recruiter concerning the applicant's selection, nonselection, or declination.</p></xhtmlContent></subsection>
</section>
<section id="fs31" toc="yes">
<systemNumber>/FS-31</systemNumber>
<subsection type="systemName"> Youth Conservation Corps (YCC) Research Files, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Institute for Social Research, University of Michigan, Ann Arbor, MI 48106
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>A random sample of 600 1973 YCC enrollees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The file contains questionnaire responses, environmental education
scores, and verbal skills test data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1705
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>File is on a magnetic tape.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data on each person is identified by a case number. It can be retrieved by matching the case
number with a mailing list containing case numbers, name and address.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Kept in locked files and only the System Manager and other research staff have access to the
mailing list.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files are being retained indefinitely for possible future longitudinal studies of
long range benefit.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Donna A. Lingwood, Institute for Social Research, The University of Michigan,
Ann Arbor, MI, 48106.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from: Director, Division of Manpower and Youth
Conservation Programs, U.S. Department of Agriculture, Forest Service, Washington, DC 20250; Director, Office of Manpower
Training and Youth Activities, Department of the Interior, Office of the Secretary, Washington, DC 20240. A request for
information pertaining to an individual should contain name, address, dates when work was performed, program under which
enrolled, and location where work was performed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individual himself, the
sponsoring organization, work supervisors, and other Forest Service officials.</p></xhtmlContent></subsection>
</section>
<section id="fs33" toc="yes">
<systemNumber>/FS-33</systemNumber>
<subsection type="systemName">Law Enforcement and Investigative Records, USDA/FS.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records are located at Forest Service Headquarters in Washington, DC, in the office of the Law Enforcement
and Investigations Director; each Regional Office, in the office of the Special Agent in Charge; each Forest Supervisor
Office, in the office of the Special Agent; each Ranger District Office, in the office of the Law Enforcement Officer;
and in the Federal Law Enforcement Training Center (FLETC) in Glynco, Georgia, 31524, in the office of the Assistant
Director, Training, Development and Standards. The addresses of these offices are listed in 36 CFR Part 200, subpart A,
or in local telephone directories under the heading "United States Government, Department of Agriculture, Forest
Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>&#8226; Subjects: Individuals against whom allegations of wrongdoing have been made or who have committed a
violation</p><p>&#8226; Principals: Individuals not named as subjects, but who may be responsible for alleged violations</p><p>&#8226; Complainants: Those who allege wrongdoing</p><p>&#8226; Others: Those closely connected with or contacted about an investigation or law enforcement issues</p><p>&#8226; Law Enforcement and Investigations Personnel: Records pertaining to firearms certifications, issuance of
credentials, physical fitness testing results, training records, and personal information.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing reports of investigation; correspondence; informal notes; statements of
witnesses; names; addresses; social security numbers; dates of birth; law enforcement reports; and other available
information incident to investigations conducted, enforcement actions, or violations; firearms inventory and officer
certifications; credential information; qualifications of hours worked; and training records. Records in the system do
not include general employee personnel folder (OPF) data.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 16, Untied States Code, section 559.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to maintain (1) Records related to law enforcement investigations of
civil, criminal, or regulatory violations of law; and (2) records related to Law Enforcement and Investigations
personnel: firearms inventory and officer certifications; credential information; qualifications of hours worked; and
training records.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Disclose information to an appropriate agency, whether Federal, State, or local, charged with the
responsibility of investigating or prosecuting a violation of law, rule, regulation, or order issued pursuant thereto,
when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in
nature and whether arising by general statute or particular program statute, or by rule, regulation, or order issued
pursuant thereto</p>
<p>(2) Disclose information to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding
before any of the above, which constitutes evidence in that proceeding, or which is sought in the course of discovery</p>
<p>(3) Disclose information to the Department of Justice for the defense of suits against the United States or its
officers, or for the institution of suits for the recovery of claims by the United States Department of Agriculture</p>
<p>(4) Disclose information to the Chairman of a Congressional Committee to conduct Committee business</p>
<p>(5) Disclose information to a Member of Congress from the record of an individual in response to an inquiry from the
Member of Congress made at the request of that individual. In such cases, however, the Member's right to a record is no
greater than that of the individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in paper form in file folders or on computer printouts, and in computerized form stored in
memory or on computer disk storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are maintained under the agency's 5300 and 5320 file codes, identified by case numbers and/or subject
name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer files are password protected. Other records are maintained in restricted areas during duty hours and in
locked file rooms, locked file cabinets, and locked law enforcement offices during non-duty hours. Employee access is
limited to approved persons with USDA security clearances.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in accordance with the Records Disposal Act of 1943 (44 U.S.C. 366-380) and the
Federal Records act of 1950, and so designated in the Forest Service Records Management Handbook (FSH) 6209.11.
Enforcement and investigative records are retained for a period of 10 years from the date the case file is closed.
Records are disposed of by shredding or burning.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Law Enforcement and Investigations (LEI) Director, USDA Forest Service, 1400 Independence Avenue, SW., (Mail Stop
1140), Washington, DC 20090-1140; the LEI Special Agent in Charge or the Law Enforcement Officer at USDA Forest
Service Regional, Forest Supervisor, and Ranger District Offices (listed in 36 CFR 200.2, subpart A or in local telephone
directories under the heading "United States Government, Department of Agriculture, Forest Service"); and Assistant
Director, Training, Developments and Standards, Federal Law Enforcement training Center (FLETC), Townhouse 378A, Glynco,
GA 31524.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her by submitting a written request to the system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual may request access to a record in this system, which pertains to him/her, by submitting a written
request to the system manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual may contest information in this system, which pertains to him/her, by submitting a written request
to the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records is obtained from various sources, including, but not limited to: Subject
interviews, witness interviews, victim interviews, examination of records and data, law enforcement databases, evidence
gathered at crime scenes, and personal information furnished by the individuals themselves.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>Pursuant to 5 U.S.C. 552a(k)(2), this system of records has been exempted from the requirements of 5 U.S.C.
552a(c)(3), (d), (e)(1), (3)(4)(G), (H), (I), and (f). See 7 CFR 1.123. This exemption will only be used to maintain the
efficacy and integrity of law enforcement files, and to prevent access to certain law enforcement files, which would
alert subjects of investigations that their activities are being scrutinized and thus allow them time to take measures to
prevent detection of illegal action or escape prosecution. Any individual who feels, however, that they have been denied
any right, privilege, or benefit for which they would otherwise be eligible as a result of the maintenance of such
material may request access to the material by submitting a written request to the system manager.</p></xhtmlContent></subsection>
</section>
<section id="fs34" toc="yes">
<systemNumber>/FS-34</systemNumber>
<subsection type="systemName"> Land Adjustments (Purchase, Donation, Exchange), USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at Forest Service Headquarters in Washington, DC, the
nine Regional Offices, the ten Experiment Station Offices, Forest Supervisor Offices, and District Ranger Offices. The
address for the Headquarters is Forest Service, U.S. Department of Agriculture, 12th and Independence Avenue, SW,
Washington, DC 20250; the addresses for Regional Foresters, Station Directors and Forest Supervisors are listed in 36 CFR
202.2, subpart A; and addresses for District Rangers are in the telephone directory of the applicable locality under the
heading, United States Government, Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who sell, donate, or exchange lands or
interests in lands to or with the United States through the Forest Service, USDA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files on individual land adjustment
cases, including appraisal reports and justification statements for the land adjustment action being taken.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 257, 16 U.S.C. 515-517, 16 U.S.C. 485-486; 16 U.S.C. 569,
16 U.S.C. 555, 40 U.S.C. 258a, 7 U.S.C. 1010, 1011(c), 7 U.S.C. 428a(a), 43 U.S.C. 315g-1, 16 U.S.C. 555a, 16 U.S.C.
1131-1136, 16 U.S.C. 4601-9, 16 U.S.C. 484a, 42 U.S.C. 4601(6) 4601(8), 4621, 4622, 4651, 4653, National Trails 16 U.S.C.
1241-1249, Wild and Scenic Rivers 16 U.S.C. 1271-1287, National Recreation Areas 16 U.S.C. 460p et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referred to (1) Department of Justice for (a) filing condemnation in court and (b) for information in suits filed
against the Government, (2) Bureau of Land Management for review of cases involving exchange of public domain lands, (3)
Bureau of Outdoor Recreation for review in authorizing use of land and water conservation funds, (4) Treasury Department
for tax purposes, (5) Federal Power Commission for licensing of Federal Power Commission projects, (6) Environmental
Protection Agency for preparation of environmental statements, (7) Corps of Engineers for information on joint land
acquisition projects, (8) General Accounting Office for review of specific cases, (9) Congressional Committees and
members of congress for (a) National Forest Reservation Commission for approval of Weeks Law purchases or exchanges, and
(b) to appropriation committees for budget purposes, (10) State and local governments for (a) compliance with OMB
Circular A-95 and (b), for compliance with the Rare and Endangered Species Act and the Historic and Cultural Preservation
Act.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable field offices and the Washington
Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual involved in land adjustment case.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked official government office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained at the applicable office until the cases are closed, at which
time one combined record is retained by the applicable Regional Office for a period of twenty-five years, except for
deeds and title papers which are retained permanently at the applicable Field Offices.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Lands, Forest Service, USDA, Washington, DC 20250 and designees at
Region, Station, Forest, Ranger, Research Work Units and Project Headquarters Offices when applicable.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of record or
information as to whether the system contains a record pertaining to him from the Director, Lands, Forest Service, USDA,
Washington, DC, telephone 703-235-8212. He will advise the individual of the locations of any records and the local
designated individual responsible for those records at the appropriate Field Offices. A request for information
pertaining to an individual should contain:
</p><p>Name, address, and any available particulars involved in the specific case, i.e., name of owner of properties,
location of property and dates of any correspondence, if available, etc.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting notifications.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from individual landowners, employees
of the agency or agencies to which cases are referred and contract real property appraisers or consultants which they
hire.</p></xhtmlContent></subsection>
</section>
<section id="fs37" toc="yes">
<systemNumber>/FS-37</systemNumber>
<subsection type="systemName"> Certified Timber Appraisers, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Regional Foresters, Forest Supervisors, and the Forest Manager, Savannah
River Plant, Aiken, SC 29801; the addresses for these offices are listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employees certified to appraise timber for sale.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of individual's certification. Includes record of
certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management at addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send requests for information to the system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of appraisal experience, training, and written, oral or
applied examinations.</p></xhtmlContent></subsection>
</section>
<section id="fs38" toc="yes">
<systemNumber>/FS-38</systemNumber>
<subsection type="systemName"> Certified Check Scaler, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at the Southern Regional Office, 15 Forest Supervisor
Offices and 1 Forest Manager Office. The address of the Southern Regional Office is: Forest Service, USDA, 1720 Peachtree
Road, NW, Atlanta, GA 30309. The Forest Supervisor Offices are listed in 36 CFR 200.2, subpart A, under Region 8,
Southern Region. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employees qualified and authorized to check work of timber
workers.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of employees certification. Includes record of
certification.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management at addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send requests for information to the appropriate system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of administration experience, training, oral, and applied
examination.</p></xhtmlContent></subsection>
</section>
<section id="fs39" toc="yes">
<systemNumber>/FS-39</systemNumber>
<subsection type="systemName"> Certified Timber Marker, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At headquarters of 15 Forest Supervisor Offices in Region 8, Southern Region, as listed in
36 CFR 200.2, subpart A, and one Forest Manager Office. The address for the Forest Manager is: Forest Manager, Savannah
River Plant, PO Box A, Aiken, SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employees qualified to mark and make volume estimates of
trees for sale.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of individual's certification. Includes record of
certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management at addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send requests to the appropriate system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service Records of administration experience and training.</p></xhtmlContent></subsection>
</section>
<section id="fs40" toc="yes">
<systemNumber>/FS-40</systemNumber>
<subsection type="systemName"> Certified Power Saw Operator, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At headquarters of 15 Forest Supervisor Offices in Region 8, Southern Region, as listed in
36 CFR 200.2, subpart A, and one Forest Manager Office. The address for the Forest Manager is: Forest Manager, Savannah
River Plant, PO Box A, Aiken, SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Employees who qualify as saw operators.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of individual's certification. Includes record of
certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Timber Management at addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Send requests to the appropriate system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of administration experience, training. Information may
also come from written, oral, and applied examination.</p></xhtmlContent></subsection>
</section>
<section id="fs41" toc="yes">
<systemNumber>/FS-41</systemNumber>
<subsection type="systemName"> Certified Pesticide Applicators, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at the Southern Regional Office and 15 Forest
Supervisor Offices and one Forest Manager Office. The address of the southern Regional Office is: Forest Service, USDA,
1720 Peachtree Road, NW, Atlanta, GA 30309. The Forest Supervisor Offices are listed in 36 CFR 200.2, subpart A, under
Region 8, Southern Region. The address for the Forest Manager is: Forest Manager, Savannah River Plant, PO Box A, Aiken,
SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service employees who have completed the necessary
training to qualify as pesticide applicators.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of certification and organization. Includes
record of certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Range, Timber, and Wildlife, Forest Service, USDA, 1720 Peachtree
Road, NW, Atlanta, GA 30309, and the appropriate Forest Supervisor or Forest Manager at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee may request information regarding the system of records, or information
as to whether the system contains records pertaining to him from the system manager. A request for information should
contain the name, grade, date of certification, and organization.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same Procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service Records of Pesticide Application experience and training obtained
from information in employee's personnel file information in this system may also come from written, oral and applied
examinations.</p></xhtmlContent></subsection>
</section>
<section id="fs42" toc="yes">
<systemNumber>/FS-42</systemNumber>
<subsection type="systemName"> Certified Prescriptionists, USDA-FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>At appropriate Regional headquarters and appropriate Forest Supervisor Offices and one
Forest Manager Office. The addresses are listed in 36 CFR 200.2, subpart A. The address for the Forest Manager is: Forest
Manager, Savannah River Plant, PO Box A, Aiken, SC 29801.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service employees who have completed the necessary
training to qualify as Prescriptionists.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, grade, and date of certification and organization. Includes
record of certification action.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by organization and name of individual certified.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until superseded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Forest Supervisors and Forest Manager at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee may request information regarding the system of records or information
as to whether the system contains records pertaining to him from the system manager. A request for information should
contain name and date of certification.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Forest Service records of prescription experience and training obtained from
information in the employee's personnel file. Information in the system may also come from written, oral, and applied
examinations.</p></xhtmlContent></subsection>
</section>
<section id="fs44" toc="yes">
<systemNumber>/FS-44</systemNumber>
<subsection type="systemName"> Pilot Qualification Record, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at the Forest Service headquarters of the nine
Regional Offices. Addresses are listed in 36 CFR 200.2, subpart A.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Pilots employed by contractors, aircraft equipment rental
vendors, and self-employed pilots providing aviation services to the USDA/FS.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Form 5700-2, Pilot Qualification Record, which includes pilot licenses,
ratings, medical examination, flying experience and training, accident records, any records of unsatisfactory
performance, and evaluation checkflights and any other data bearing upon the suitability of a pilot.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.60.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referred to Bureau of Land Management and Office of Aircraft Services who contract for similar services.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Vertical file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Indexed by the name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are in the general files in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are updated currently as needed and then filed in the National Archives in
accordance with standard procedures. Names may be added or deleted from the list, as appropriate.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Regional Aviation Officers located at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information as to whether he is on the list by writing
the system manager. A request for information pertaining to an individual should contain name, FAA pilot license number,
and information as to previous employers while performing services for the agency.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from Regional Aviation Officers, Contracting
Officers, and pilot inspectors.</p></xhtmlContent></subsection>
</section>
<section id="fs45" toc="yes">
<systemNumber>/FS-45</systemNumber>
<subsection type="systemName"> Accident Notification System, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are maintained in the Forest Service Headquarters Office in
Washington, DC, Regional Offices, Forest Supervisor's Offices, and District Ranger Offices. Addresses of Forest Service
offices are listed in the telephone directories of the respective cities under the heading: U.S. Government, Department
of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Forest Service personnel involved in accident
investigations.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes names, working titles, office and home telephone
numbers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>29 CFR part 1900, Section 19, Occupational Safety and Health Act.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual. Home telephone numbers are published in Forest Service
Manuals.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders or loose-leaf binders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by last name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records do not contain information that is considered highly confidential, so they may be kept
in a general file.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The information in this system will be maintained currently; out-of-date information
will be destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Personnel Management, Forest Service, U.S. Department of
Agriculture, Room 910 RP/E, PO Box 2417, Washington, DC 20013.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records from the
Washington Office Safety and Health Group, Regional Office, Forest Supervisor's Office, or District Ranger's Office.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system comes primarily from the individual and from other
In-Service documents.</p></xhtmlContent></subsection>
</section>
<section id="fs46" toc="yes">
<systemNumber>/FS-46</systemNumber>
<subsection type="systemName"> Independent Appraisers, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Director of Lands, Forest Service, USDA, Washington, DC and those of the
Director's designees located in each Regional Forester's office and offices of Forest Supervisors, District Ranger's
offices, and Project Headquarters of the Forest Service, USDA. Addresses of the field offices are listed in the telephone
directory in the various communities where the headquarters are located under the heading: U.S. Government, Department of
Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Appraisers who desire to contract their services with the
Forest Service, USDA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Individual qualifications for appraisal assignments: Educational
background, appraisal courses taken, professional designations, qualifications as expert witness, clients and list of
types of property appraised, years of appraisal experience, sample of work, and any other information the appraiser might
provide to reflect his qualifications.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>40 U.S.C. 257, 16 U.S.C. 515-517, 7 U.S.C. 428a (a), 42 U.S.C. 4601
(6), (8), 4621, 4622, 4651, 4653, and other applicable purchase and exchange laws.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable field offices and the Washington
Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained and updated as long as there is a sufficient contracting need
for the information. When there is no further need for contracting appraisal services or the period between contracting
is such that there is no need is to maintain information on available appraisers, the file is destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Lands, Forest Service, USDA, Washington, DC, or his designee at
the Regional Forester's offices, offices of Forest Supervisors, Ranger Districts, or Project Headquarters.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether the system contains a record pertaining to him from the Director of Lands, Forest Service,
USDA, Washington, DC. Telephone 703-235-8212. The individual will be advised of the location of any records and the local
designated individual responsible for those records. A request for information pertaining to an individual should
contain: Name, address, and any available particulars involved in the specific case.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedure described under notification procedures.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedure described under notification procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided voluntarily by the independent appraisers,
and may include information extracted from previous contracts.</p></xhtmlContent></subsection>
</section>
<section id="fs47" toc="yes">
<systemNumber>/FS-47</systemNumber>
<subsection type="systemName">Forest Service Placement Availability System, USDA/FS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are maintained at the Forest Service headquarters in Washington,
DC, Regional Offices, Forest Supervisors' Offices, the Fort Collins Computer Center (FCCC) in Fort Collins, Colorado, and
Research Experiment Stations located throughout the country. The address for the headquarters is Forest Service, U.S.
Department of Agriculture, 12th and Independence Avenue SW, Washington, DC 20013. The address of all other Forest Service
offices may be found in 36 CFR 200.2, subpart A, or in the telephone directory of the applicable locality under the
heading, United States Government, Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Non-temporary Forest Service employees in all General
Schedule series grades GS-1 through GS-15 and all General Merit series grades GM-13 through GM-
15, who are presently covered by the Forest Service Merit Promotion Plan and located in organizational units that have a
Placement Availability System.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes information on the above employees' availability for
lateral reassignment--geographic availability, duration of current assignment, functional specialties for which
available, reasons for desired move, restrictions, employee's name, social security number, current job category, past
work experience codes, and supervisor's comments. It also provides each employee with an opportunity to indicate
availability for short-term project assignments away from the regular work site and availability to be nominated by
management for competitive promotional opportunities.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 CFR 335.102.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from the
Congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records may be stored at FCCC in magnetic tape, disk or other formats, as well as on input
forms prepared by covered employees which may be stored manually in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by employees' last name, social security number, organizational unit,
category of availability, and category of organizational interest.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in either locked filing cabinets or in computer files which are accessible only
by special code.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records will be maintained on individuals in the Forest Service or organizational
units which elect to have a Placement Availability System. Records may be maintained on employees who have voluntary
applications or file for lateral reassignment to organizational units which elect a Placement Availability System.
Records will be destroyed on individuals who leave organizational units which have a Placement Availability System.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Personnel Management, Forest Service, U.S. Department of
Agriculture, Room 910 RP-E, PO Box 2417, Washington, DC 20013, or the appropriate Regional Personnel Officer or the
appropriate Research Station Assistant Director for Administrative Support Services.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any employee may request information regarding the system of records, or information
as to whether the system contains records pertaining to him or her from the system manager. A request for information
should contain the individual's name and social security number and organizational unit.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individual records may be amended or updated at any time, as the individual
employee desires. Any part of an employee's record may be contested by that individual. The servicing personnel office
will provide procedural advice.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the records is furnished by the individual employee, the
employee's immediate supervisor and/or unit supervisor.</p></xhtmlContent></subsection>
</section>
<section id="fs52" toc="yes">
<systemNumber>/FS-52</systemNumber>
<subsection type="systemName"> Resource Ordering and Status System (ROSS), USDA/FS.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Resource Ordering and Status System (ROSS) database is located at the National Information Technology Center
in Kansas City, MO. Hard copies of the information may be retained at the National Interagency Coordination Center, and
approximately 450 Geographic Area Coordination Centers, and Dispatch Offices nation-wide from which an individual is
dispatched. The addresses for these offices can be requested from Jon Skeels, Senior Project Manager, Forest Service Fire
and Aviation Management Staff, Information Systems Project Office, 740 Simms Street, Golden, Colorado 80401, at (303) 236
-0630, or via e-mail to jskeels@fs.fed.us, or via facsimilie to (303) 236-5221.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals from agencies that are members of the National Wildfire Coordination Group and its cooperators who
participate in wildland fire protection and other incident activities. This includes Federal, State and municipal
employees, and private individuals.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system of records includes the following required information about individuals: the individual's first and
last name, social security number or unique identification number, employment status, home unit, provider, owner, and
home dispatch office. The system of records includes the following optional information about individuals: the
individual's middle name, 24-hour phone, cell phone, fax, home phone, office phone, TDD number, pager, e-mail address,
weight, gender, position(s) qualified to perform, position(s) qualified to perform as a trainee, home location, preferred
jetport, fitness rating, and fitness rating expiration date. The individual's social security number is not displayed to
any user of the system and is retrievable only by the database administrator in Kansas City.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 551; 36 CFR 200.1.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The database automates the existing manual dispatch process for incident management and wildland protection
operations. The ROSS database encompasses all business functions related to resource ordering and has the capability to
identify, obligate, and report the status of all individual tactical, logistical, service, and support resources
mobilized by agencies that are members of the NWCG and its cooperators.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclose information to other Federal, State, and local agencies that are members of the NWCG and its
cooperators who are assisting the agency in the performance of a service related to this system of records and who need
to have access to the records in order to perform the activity. Recipients shall be required to comply with the
requirements of the Privacy Act of 1974, as amended pursuant to 5 U.S.C. 552a(m)</p>
<p>2. Disclose information to an appropriate agency, whether Federal, State, or local charged with the responsibility of
investigating or prosecuting a violation of law, rule, or regulation, or order issued pursuant thereto, when information
available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature and
whether arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant
thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>3. Disclose information to the Department of Justice for the defense of suits against the United States or its
officers, or for the institution of suits for the recovery of claims by the United States Department of Agriculture</p>
<p>4. Disclose information to a Member of Congress from the record of an individual in response to an inquiry from the
Member of Congress made at the request of that individual. In such cases, however, the Member's right to a record is no
greater than that of the individual</p>
<p>5. Disclose information to the National Archives and Records Administration and to the General Services Administration
for records management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Individual data that is used for assignments can be archived from the production system into the system data
warehouse. Access to the data is through data exports and reporting mechanisms. Access to personal information shall be
blocked except for those specifically authorized to have access</p>
<p>Storage:</p>
<p>Authorized personnel may access this data. Information is stored in a relational database hosted on computer
equipment located at the National Information Technology Center in Kansas City, Missouri.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Authorized personnel at dispatch offices may retrieve information in a variety of combinations to fill resource
orders or track status; however, only the database administrator in Kansas City can retrieve social security numbers.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the records is available only by username and password and only for those individuals with appropriate
system roles. Physical access safeguards are that all records containing personal information will be maintained in
secured file cabinets and secured computer rooms and/or tape libraries that can be accessed only by authorized personnel.
Electronic access to records is controlled through a system of computer access identification and authorizations
utilizing passwords. Access to the data is controlled by data base management system software. Any personal data
transmitted over a network is encrypted.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 366-380) and the
Federal Records Act of 1950, and so designated in the Forest Service Records Management Handbook (FSH) 6209.11. The
records are stored in an electronic data warehouse and electronic media for 7 years from the date of last action.
Disposal of data will be through secure methods that sanitize the information from all media; hard copies will be
shredded or burned.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Fire and Aviation Management (FAM) Director, (Mail Stop 1107), Forest Service, USDA, 1400 Independence Avenue,
SW., Washington, DC 20250-0003.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system by writing to the Director of Fire and Aviation
Management, Forest Service, USDA, Washington, DC. Individuals whose data is contained in the ROSS database may view their
own personal record by contacting their local dispatch office.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use the same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individual or from other in-service documents or systems.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs55" toc="yes">
<systemNumber>/FS-55</systemNumber>

<subsection type="systemName">National Recreation Reservation System, (NRRS).
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>These records are collected in a Web-based system located on servers maintained by a Federal contractor in
Ballston Spa, New York. Paper records for use with the miscellaneous recreation system are maintained at the Regional
Offices, Forest Supervisors Offices, and District Ranger Offices. The addresses for the Regional Foresters and Forest
Supervisors are listed in 36 CFR Part 200, Subpart A; and addresses for District Rangers are in the telephone directory
of the applicable locality under the heading, United States Government, Department of Agriculture, Forest Service.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by the system include members of the public who register online to receive information about
the program or make advanced reservations for recreation campgrounds, activities, wilderness permits, tours, and
ticketing on public lands that are managed by the United States Department of Agriculture (Forest Service); the United
States Army Corps of Engineers; and the United States Department of the Interior, (National Park Service, Bureau of Land
Management, and Bureau of Reclamation). Individuals covered by the system also include Federal concessionaires,
contractors, and volunteers under supervision by Federal employees who are responsible for managing data specific to
recreation site inventory.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>The system consists of recreation inventory, reservation information, customers' names, addresses, and credit
card information (for individuals securing reservations), previous booking data, and agency-specific information
necessary to manage the program and maintain inventory data.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>The Federal Lands Recreation Enhancement Act, 16 U.S.C. 6801-6814. The Organic Act of 1897, as amended (FSM
1021.11a), instructs the Secretary of Agriculture to preserve and to regulate occupancy and use of the National Forests
(16 U.S.C. 473-478, 479-482, 551). Prohibitions on the use of National Forest lands are contained in 16
U.S.C. 475; the Term Permit Act of 1915. (38 Stat. 1101, as amended, 16 U.S.C. 497); the Multiple Use Sustained-Yield Act
of June 12, 1960 (74 Stat. 215, as amended; 16 U.S.C. 528-531); the 1964 Wilderness Act (16 U.S.C. 1131-
1136); the National Historic Preservation Act of 1966. (Pub. L. 89-665; 80 Stat. 915, 16 U.S.C. 470 et seq.); the
Land and Water Conservation Fund (L&amp;WCF) Act of 1965, as amended (Pub. L. 93-303, June 7, 1974; 78 Stat. 897,
as amended; 16 U.S.C. 460<i>l</i> (4) to 460<i>l</i> (11m); 23 U.S.C. 120 (note), and the Omnibus Budget Reconciliation
Act of August 10, 1993 (Pub. L. 103-66, 107 Stat. 312).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to allow individuals to make advance reservations for Federal recreation
opportunities, which include recreation campgrounds and other recreation sites, various recreation activities, wilderness
permits, tours, and ticketing for several Federal agencies managing public lands; and to enhance individual access to
Government information and services regarding Federal recreation opportunities.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) U.S. Department of Agriculture, Forest Service (USDA/FS) may share information about reservation, recreation,
and revenue statistics with authorized individuals at participating agencies. These agencies include the United States
Army Corps of Engineers and the United States Department of the Interior (National Park Service, Bureau of Land
Management, and Bureau of Reclamation) and their cooperators and contractors who are performing a service related to this
system of records, and who need to have access to the records in order to perform the activity. Recipients shall be
required to comply with the requirements of the Privacy Act of 1974, set out at 5 U.S.C. 552a(m).
</p><p>(2) USDA/FS may disclose information from this system of records to the appropriate agency, whether Federal, State, or
local charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing
a statute, rule, regulation or order issued pursuant thereto, of any record within this system when information available
indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by rule, regulation, or order issued pursuant thereto.
</p><p>(3) USDA/FS may disclose information from this system of records to a court, magistrate, or administrative tribunal,
or to opposing counsel in a proceeding before any of the above, of any record within the system, which constitutes
evidence in that proceeding, or which is sought in the course of discovery.
</p><p>(4) USDA/FS may disclose information from this system of records to a congressional office from the record of an
individual provided that individual gave the congressional office permission to inquire on his or her behalf.
</p><p>(5) USDA/FS may disclose information from this system of records to the National Archives and Records Administration
and to General Services Administration, which are disclosures authorized pursuant to 44 U.S.C. 2904 and 2906.
</p><p>(6) USDA/FS may disclose information to contractors and other parties it engages to assist it in administering the
program. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act.
</p><p>(7) USDA/FS may disclose credit card information to process customer payments for reservations.
</p><p>(8) USDA/FS may disclose information to appropriate agencies, entities, and persons when (a) The agency suspects or
has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA
has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the
disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's
efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>Disclosure to consumer reporting agencies:</p><p>None, with exception to disclose any breach of security as per Payment Card Industry Data Security Standard
requirements and Federal and State laws.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Electronic information is stored in a database hosted on secure servers located in Ballston Spa, New York. Paper
records are stored primarily in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data is retrieved electronically by name of individual, address, credit card number, reservation number and phone
number. Paper records are maintained under each individual's name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the records is available only by username and password and only for those individuals with appropriate
system roles. All records containing personal information will be maintained in secured file cabinets and secured
computer rooms and/or tape libraries that can be accessed only by authorized personnel. Access to electronic records is
controlled through a system of computer access identification and authorizations utilizing passwords. Access to the data
is controlled by database management system software. Any personal data transmitted over a network is encrypted.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Credit card information is purged 13 months after the departure date. Individually-identifiable information
about a reservation will be retained after the date of the reservation, until expiration of the period for which a refund
may be requested. All records are retained and disposed of in accordance with the appropriate General Records Schedules
of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC. 20250
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him or her from the system manager listed above. The request should be in writing and
should contain the name and address of the requester.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use the same procedures as those prescribed in Notification Procedures.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as those prescribed in Notification Procedures.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Personal information in this system will be provided by individual customers. The Inventory data will be provided
by data stewards from the following Federal agencies: United States Army Corps of Engineers, United States Department of
Agriculture (Forest Service), and United States Department of the Interior (National Park Service, Bureau of Land
Management, and Bureau of Reclamation). For trip planning, data will be provided by the following: United States
Department of the Interior (U.S. Fish and Wildlife Service), National Archives and Records Administration, United States
Department of Commerce (National Oceanic and Atmospheric Administration), Smithsonian Institution, United States
Department of Transportation (Federal Highway Administration), and the Tennessee Valley Authority; with links to
Travelocity and maps from Google.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs58" toc="yes">
<systemNumber>/FS-58</systemNumber>
<subsection type="systemName">National Woodland Owners Database.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are collected in a database located on secure servers in Kansas City, Missouri.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Private woodland owners, including individuals, families, businesses, and other private groups, in the United
States that are solicited to participate in the National Woodland Owner Survey.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>Name, mailing address, phone number, email address, and a unique identification number that is internally
generated.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 1600-1614; 16 U.S.C. 1641-1647
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to allow the USDA Forest Service to maintain records regarding private woodland
owners in the United States who are solicited to participate in the National Woodland Owner Survey.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclose to the Department of Justice when (a) the agency or any component thereof; or (b) any employee of the
agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the
United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the
agency determines that the records are both relevant and necessary to the litigation, and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which
the agency collected the records.
</p><p>2. Disclose to a court or adjudicative body in a proceeding when (a) the agency or any component thereof; or (b) any
employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to the
litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both
relevant and necessary to the litigation, and the use of such records is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency collected the records.
</p><p>3. Disclose when a record on its face, or in conjunction with other records, indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing or
implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant
to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.
</p><p>4. Disclose to a Member of Congress or a Congressional staff member in response to an inquiry of the Congressional
office made at the written request of the constituent about whom the record is maintained.
</p><p>5. Disclose to the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906.
</p><p>6. Disclose to employees of USDA's National Agricultural Statistics Service, agency contractors, grantees, experts,
consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this
system of records and who need to have access to the records in order to perform the activity. Recipients shall be
required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).
</p><p>7. Disclose to appropriate agencies, entities, and persons when (1) the Department suspects or has confirmed that the
security or confidentiality of information in the system of records has been compromised; (2) the Department has
determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3)
the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Information is maintained in an electronic database and stored on secured servers in Kansas City, Missouri.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic records are indexed and retrieved electronically using multiple queries including name, unique
identification number, or other criteria.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All electronic records are maintained in a secure, password-protected, database and stored on secured servers in
Kansas City, Missouri. The server is protected by a firewall, and a password is required for access. Access is limited to
the database manager and to personnel authorized by the database manager.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained under file code 4810 and retained and disposed of in accordance with the appropriate
General Records Schedules of the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Woodland Owner Survey Coordinator, USDA Forest Service, 160 Holdsworth Way, Amherst, Massachusetts
01003.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information regarding this system of records, or information as to whether the system
contains records pertaining to them from the System Manager (address above). When seeking records about yourself from
this system of records or any other Departmental system of records, your request must conform with the Privacy Act
regulations set forth in 6 CFR part 5. You must first verify your identity, meaning that you must provide your full name,
current address, and date and place of birth. You must sign your request, and your signature must either be notarized or
submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for
notarization. While no specific form is required, you may obtain forms for this purpose from the Freedom of Information
Act and Privacy Act Officer, USDA Forest Service, 1400 Independence Avenue SW., Mailstop 1143, Washington, DC 20250
-1143, <i>wo_foia@fs.fed.us,</i> (202) 205-1542.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals who wish to gain access to or amend records pertaining to them should submit a written request to the
System Manager (address above). The envelope should be marked "Privacy Act Request."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as those described in Notification procedures.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information on private woodland owners is initially collected from public records, such as property tax rolls.
The information is then maintained and updated with information received from owners who voluntarily participate in the
National Woodland Owner Survey.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fs61" toc="yes">
<systemNumber>/FS-61</systemNumber>
<subsection type="systemName">Freedom of Information Act and Privacy Act Files.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are collected in a Web-based system located on servers in Kansas City, Kansas. Paper
records are located at the Forest Service Freedom of Information Act (FOIA) and the Privacy Act (PA) Offices located in
Washington, DC, as well as the FOIA and PA Coordination offices nationwide. The addresses for the Regions, Stations,
International Institute for Tropical Forestry, and Forests are listed in 36 CFR part 200, subpart A; and the addresses
for Districts are in the telephone directory of the applicable locality under the heading, United States Government,
Department of Agriculture, Forest Service.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who request copies of Forest Service records, file administrative appeals, request correction or
amendment, and file subsequent lawsuits under the provisions of the FOIA or PA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>A copy of the request, appeal, request for correction/amendment, or subsequent lawsuit received including name,
affiliation, address, telephone number, e-mail address; description of records requested, appealed, or litigated; copy of
records that were provided or denied; copy of all correspondence related to the request to include final determinations;
billing information to include payment delinquencies; case notes; and litigation records.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Freedom of Information Act 5 U.S.C. 552, Privacy Act of 1974, 5 U.S.C. 552a, as amended.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The FOIA records are used and maintained by the Forest Service to record, control, and determine status of FOIA
cases; and to prepare a mandatory annual FOIA report to the U.S. Department of Justice. The PA records are used and
maintained by the Forest Service to record, control, and determine the status of requests to correct or amend appeals and
litigation. Both the FOIA and PA records are used to produce status reports for Forest Service management and to serve as
a point of reference for all events and documents pertinent to each case.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Disclose to another Federal agency in connection with a referral or consultation to that agency for its views
or decision on disclosure; or in order to obtain advice and recommendations that may be useful to the Forest Service in
making the required determination under the FOIA and PA</p>
<p>2. Disclose to the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the
agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the
United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the
agency determines that the records are both relevant and necessary to the litigation and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which
the agency collected the records</p>
<p>3. Disclose to a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any
employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual
capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to the
litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both
relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a
purpose that is compatible with the purpose for which the agency collected the records</p>
<p>4. Disclose when a record on its face, or in conjunction with other records, indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate
agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing or
implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant
to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity</p>
<p>5. Disclose to a Member of Congress or a Congressional staff member in response to an inquiry of the Congressional
office made at the written request of the constituent about whom the record is maintained</p>
<p>6. Disclose to the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>7. Disclose to agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency
to assist in the performance of a service related to this system of records and who need to have access to the records in
order to perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974,
as amended, pursuant to 5 U.S.C. 552a(m)</p>
<p>8. Disclose to appropriate agencies, entities, and persons when: (1) The Department suspects or has confirmed that the
security or confidentiality of information in the system of records has been compromised; (2) the Department has
determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3)
the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the
Department's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>All electronic information is maintained in a web-based database and stored on secured servers in Kansas City,
Kansas. Hard copy records are retrieved by name and unique request identification number in locked file cabinets in
secured office buildings.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic records are indexed and retrieved electronically using multiple queries including name and unique
request identification number, or other criteria. Hard copy records are retrieved by name of the requester and unique
request identification number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All electronic information is maintained in a secure, password-protected, web-based database and stored on
secured servers in Kansas City, Kansas. Hard copy records are maintained in locked file cabinets in secured office
buildings. Only specifically authorized individuals can access the information.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All electronic and hard copy records are maintained under file code 6270 and retained and disposed of in
accordance with the appropriate General Records Schedules of the National Archives and Records Administration. Electronic
records are deleted, and paper records are shredded and destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Freedom of Information Act and Privacy Act Officer, USDA Forest Service, 1400 Independence Avenue, SW., Mailstop
1143, Washington, DC, 20250-1143, <i>wo_foia@fs.fed.us,</i> (202) 205-1542.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him or her from the system manager listed above. The request should be in writing and
should contain the name and address of the requester.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use the same procedures as those prescribed in Notification procedures.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as those described in Notification procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals who submit requests for information pursuant to the FOIA and PA, the agency records obtained in the
process of responding to such requests and appeals, and Forest Service personnel who handle such requests and appeals.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection></section>
<section id="fs000" toc="yes">
<systemNumber>/FS-000</systemNumber>	
<subsection type="systemName">Incident Suite (I-Suite) Database Application.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The Incident Suite (I-Suite) Database Application is located at incidents and offices throughout the country.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are USDA FS employees, administratively determined (AD) employees, and employees of other
governmental agencies. Contractors, vendors, and cooperators who require budgetary or financial services from the
Albuquerque Service Center are covered.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system of records will consist of the following <i>required</i> information about agency employees: first and
last name, position performing, and request number. Contract and AD personnel information will consist of the following:
first and last name, Social Security Number (SSN) or Tax ID Number, hourly rate, point of hire, request number, address,
and telephone number. Optional information includes: agency, employment status, configuration (single source, strike
team, or task force), actual release date and time, check in time/date to incident, number of crew members,
demobilization city and State, jetport for mobilization/demobilization, method of travel to incident, mobilization date,
length of assignment, vehicle ID, contract agency, Data Universal Numbering System (DUNS) number, and injury/illness
information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 554e.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The database consists of various functional modules to support business operations by an IMT. It is used by the
Planning function to check-in and track resources, to create the Incident Action Plan and for demobilization planning.
The finance unit uses the database to track hours worked by employees and vendors, create invoices and payment documents,
track daily costs of the incident, and submits daily accruals for posting to the FS financial statement. The medical unit
tracks statistics on types of injuries and illnesses that occur on the incident, and the supply unit can use the database
for maintaining an inventory of supplies in the incident cache. The reports module provides standard and ad hoc reporting
on cost or resource data. The use of I-Suite will provide timely and necessary payment of invoices for contracted
and AD (short term) personnel. Routine uses of records maintained in the system, including categories of users and the
purposes of such uses:
</p><p>(1) Disclose information to an appropriate agency, whether Federal, State, or local, charged with the responsibility
of investigating or prosecuting a violation of law, rule, or regulation or order issued pursuant thereto, when
information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in
nature and whether arising by general statute or particular program statute, or by rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>(2) Disclose information to the Department of Justice for the defense of suits against the United States or its
officers, or for the institution of suits for the recovery of claims by the United States</p>
<p>(3) Disclose information to a Member of Congress from the record of an individual in response to an inquiry from the
Member of Congress made at the request of that individual. In such cases however, the member's right to a record is no
greater than that of the individual</p>
<p>(4) USDA FS may disclose information to the National Archives and Records Administration and to the General Services
Administration and is authorized pursuant to 44 U.S.C. 2904 and 2906</p>
<p>(5) USDA FS may disclose information to contractors and other parties it engages to assist it in administering the
database. Such contractors and other parties will be bound by the nondisclosure provisions of the Privacy Act</p>
<p>(6) USDA FS will disclose information in this system to other Wildland Fire agencies, both Federal and State</p>
<p>(7) USDA FS may disclose information to appropriate agencies, entities, and persons when (a) the agency suspects or
has confirmed that the security or confidentiality of information in the system of records has been compromised; (b) USDA
has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property
interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs
(whether maintained by USDA or another agency or entity) that rely upon the compromised information; and (c) the
disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA's
efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Only those specifically authorized individuals shall have access through role-based user accounts specific to
each incident. This access is available using authentication by username and password</p>
<p>Storage:</p>
<p>Authorized personnel may access this data. Information is stored on individual workstations only for the duration
of the incident. Upon closure of the incident or reassignment/transition of the IMT, the data is provided to the incident
host agency or incoming IMT and is exported to a central repository located at the National Information Technology Center
(NITC) in Kansas City, Missouri. The data is then purged from the workstations.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Electronic records in the database can be retrieved using a combination of information in data fields (but not
SSN) about a particular person.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the database and all electronic records with personal information will be password protected and stored
on secure servers in secured rooms; access will be granted by role based permissions. Electronic access to records is
controlled by permissions-based roles and a security authorization process established for authorized users. Each user is
assigned a specific UserID linked to a specific role.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Electronic data on individual workstations will be retained until the closure of the incident. This same data is
then purged of SSNs and exported to a central repository maintained at a secure USDA data center located at the NITC and
retained for 6 years. After exporting to NITC the data is purged from the workstations.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief Information Officer, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him or her from the system manager listed above. The request should be in writing and
should contain the name and address of the requester.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use the same procedures as those prescribed in Notification Procedures.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as those prescribed in Notification Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from individuals who are members of an IMT on an as needed basis when
an incident occurs.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="gipsa2" toc="yes">
<systemNumber>/GIPSA-2</systemNumber>
<subsection type="systemName">GIPSA FGIS online.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system of records is under the control of the Deputy Administrator, Federal Grain Inspection Service, U.S.
Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by this system of records include persons who are licensed under the USGSA and/or AMA to
perform official grain inspection and weighing services, persons who are registered under the USGSA to engage in foreign
commerce grain business, and persons who operate private businesses that have been designated to provide official
services.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The different categories of records in this system include applications for license, registration, and
designation; official inspection, testing, and weighing data for grain, rice, pulses, graded commodities, and processed
commodities; equipment data; and customer information. Information collected includes names of individuals applying for a
license, home addresses, birth months and years, license numbers, signatures of licensees, employing official agencies'
names and addresses, and licensees' examinations and score sheets; registrants' names, trade name, character of
organizations, mailing and/or operating addresses, ownership information, names and locations where business is
conducted, and telephone numbers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 77, 79, 79a, 79b, 84, 87f-1; and 7 U.S.C. 1622.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Deputy Administrator, Federal Grain Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue,
SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>FGIS<i>online</i> will give GIPSA's customers online access to the information and applications they need to
request grain inspection services; receive reports on service status; see the status of their user-fee account; and
receive final certified results online, which, in turn, will allow customers to integrate official inspection data into
their own information management systems. Private and State inspection agencies interested in being authorized to provide
official inspection services will also be able to apply for GIPSA designation and re-designation online. Once officially
designated, these agencies will have direct access through the Internet to GIPSA's extensive quality assurance program to
ensure that their inspection results align with the official standards maintained by GIPSA.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The information collected and maintained in the FGIS<i>online</i> system of records is used to administer and to
enforce the provisions under the USGSA and AMA. Such provisions include the mandatory inspection and weighing of export
grain; the registration of entities involved in foreign commerce grain business; the licensing of individuals who perform
official services; the delegation and designation of official service providers; and providing certain inspection and
standardization activities related to rice, pulses, lentils, and processed grain products such as flour and corn meal, as
well as other agricultural commodities</p>
<p>Records in this system may be disclosed as follows to:
</p><p>1. The Department of Justice when the agency or any component thereof; any employee of the agency in his or her
official capacity where the Department of Justice has agreed to represent the employee; or the United States Government
is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the
records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is
therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the
records</p>
<p>2. A court or adjudicative body in a proceeding when the agency or any component thereof, any employee of the agency
in his or her official capacity; any employee of the agency in his or her individual capacity where the agency has agreed
to represent the employee; or the United States Government is a party to litigation or has an interest in such
litigation, and by careful review, the agency determines that the records are both relevant and necessary to the
litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the
purpose for which the agency collected the records</p>
<p>3. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or
prosecutorial responsibility of the receiving entity</p>
<p>4. A Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made
at the written request of the constituent about whom the record is maintained</p>
<p>5. The National Archives and Records Administration or to the General Services Administration for records management
inspections conducted pursuant to 44 U.S.C. 2904 and 2906</p>
<p>6. Appropriate agencies, entities, and persons when: (a) GIPSA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of
the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or
another agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies,
entities, and persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or
confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>STORAGE:
</p><p>Electronic records are maintained on a file server. Paper files and electronic media are maintained in physically
secured rooms at USDA.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be accessed by customer name, applicant name, business entity name, licensee name, license number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Only authorized USDA personnel will have access to the records in the system. Permission level assignments allow
users access only to those functions for which they are authorized. Users are granted system access upon successful
completion of security training, and each user is provided with a unique and strong user-identification. Electronic
records are controlled through Federal, USDA, and GIPSA security requirements; they are password protected; and access is
limited to those who have an official need to know. Paper records are maintained in locked cabinets and in desks that are
located in physically secured rooms.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The retention of data in the system is in accordance with applicable USDA Records Disposition Schedules, as
approved by the National Archives and Records Administration. Hard copy records are maintained by varying periods of
time, and temporary records are disposed of by shredding when the retention period is complete.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator, Federal Grain Inspection Service, U.S. Department of Agriculture, 1400 Independence Avenue,
SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information regarding this system of records and/or information on whether the system
contains records pertaining to them from the system manager identified above. Any individual requesting such information
must provide his or her name and address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information from a record in the system which pertains to him/her by submitting a
written request to the Privacy Act Officer, Management and Budget Services, USDA-GIPSA, 1400 Independence Avenue,
SW., STOP 3642, Washington, DC 20250. The envelope and letter should be marked "Privacy Act Request" and
should include the name, address, and any other particulars of the individual for which the request is made.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals desiring to contest or amend information maintained in the system should direct their requests to the
system manager listed above, state the reason(s) for contesting the information, and provide all available documentation
to support the requested action.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by GIPSA employees at service locations to their customers; official
service providers; applicants requesting export registration, applicants requesting that they be designated to become an
official service provider, and applicants requesting that they be licensed to perform official services under the USGSA.
Personal information in this system is obtained from the owners and officers who operate as official service providers
and from individuals who are licensed under the USGSA to perform official services. The information is provided on
applications for registration, for designation, and for license.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="fgis2" toc="yes">
<systemNumber>/FGIS-2-</systemNumber>
<subsection type="systemName"> USDA/FGIS-2, Investigations Undertaken by the Government Pursuant to the U.S. Grain
Standards Act of 1976, as amended, or the Agricultural Marketing Act of 1946, as amended.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are regulated by the subject Acts and who have been investigated for possible violation of the
Acts and/or against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include intra- and interdepartmental recommendations
pertaining to an alleged violation of the subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general
statute, or particular program statute, or by rule, regulation, or order issued pursuant thereto; (2) Disclosure to the
Department of Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in
his or her official capacity, or any employee of the agency in his or her individual capacity where the Department of
Justice has agreed to represent the employee, or the United States, where the agency determines that litigation is likely
to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and the
use of such records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation;
provided, however, that in each case, the agency determines that disclosure of the records to the Department of Justice
is a use of the information contained in the records that is compatible with the purpose for which the records were
collected; (3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to
appear, when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or any
employee of the agency in his or her individual capacity where the agency has agreed to represent the employee, or the
United States, where the agency determines that litigation is likely to affect the agency or any of its components, is a
party to litigation or has an interest in such litigation, and the agency determines that use of such records is relevant
and necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the
records to the court is a use of the information contained in the records that is compatible with the purpose for which
the records were collected; and (4) To answer Congressional inquiries made at the request of the individual from whose
record information is disclosed.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and incorporated in an automated data system.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by subject and chronological sequence. The subject could be the name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records for basic investigations are retained for 5 years, unless the investigation involves licensee conflicts
of interest, then records are to be retained for 10 years. Records are maintained in accordance with General Services
Administration disposal schedules, as implemented by FGIS Instruction 251.1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Compliance Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW, Washington,
DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The system has been exempted under 5 U.S.C. 552a(k)(2) from the requirement of 5 U.S.C. 552a (c)(3), (d), (e)(4)
(G), (H), and (I), and (f) because it consists of investigatory material compiled for law enforcement purposes. See 7 CFR
1.123. Individual access to these files could impair investigations and alert subjects of investigations that their
activities are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or
escape prosecution. Disclosure of investigative techniques and procedures and the existence and identity of confidential
sources of information would hamper law enforcement activity.</p></xhtmlContent></subsection>
</section>
<section id="fgis3" toc="yes">
<systemNumber>/FGIS-3</systemNumber>
<subsection type="systemName"> USDA/FGIS-3, USDA/FGIS Subsidiary Personnel Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW, Washington, DC 20250, and field offices at
locations listed in the Federal Grain Inspection Service Field Office Listing publication.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present and former employees and applicants for reemployment with the Federal Grain Inspection Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of copies of materials maintained in Official Personnel Folders, such as personnel action
documents, position descriptions, applications for employment, education and training data, performance and appraisal
ratings, the documentation of employee performance and proficiency, and time and attendance reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 7 U.S.C. 75a.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) For FGIS officials to review appointments, promotions, within-grade increases, training, transfers, and
determination of qualification of an individual; (2) To prepare required records and reports to the Office of Personnel
Management, Department of Labor, Merit Systems Protection Board, and Office of Management and Budget; (3) Referral to the
appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or
prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order issued pursuant
thereto, of any record within this system when information available indicates a violation or potential violation of law,
whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute,
or by rule, regulation, or order issued pursuant thereto; (4) Disclosure to the Department of Justice for use in
litigation when the agency, or any component thereof, or any employee of the agency in his or her official capacity, or
any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the
employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its
components, is a party to litigation or has an interest in such litigation, and the use of such records by the Department
of Justice is deemed by the agency to be relevant and necessary to the litigation; provided, however, that in each case,
the agency determines that disclosure of the records to the Department of Justice is a use of the information contained
in the records that is compatible with the purpose for which the records were collected; (5) Disclosure in a proceeding
before a court or adjudicative body before which the agency is authorized to appear, when the agency, or any component
thereof, or any employee of the agency in his or her official capacity, or any employee of the agency in his or her
individual capacity where the agency has agreed to represent the employee, or the United States, where the agency
determines that litigation is likely to affect the agency or any of its components, is a party to litigation or has an
interest in such litigation, and the agency determines that use of such records is relevant and necessary to the
litigation; provided, however, that in each case, the agency determines that disclosure of the records to the court is a
use of the information contained in the records that is compatible with the purpose for which the records were collected;
and (6) To answer Congressional inquiries made at the request of the individual from whose record information is
disclosed.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office buildings, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are reviewed annually and superseded documents are destroyed; or destroy all documents relating to an
individual employee, 1 year after separation or transfer. Records are maintained in conformance with appropriate General
Services Administration disposal schedules and implemented by FGIS Instruction 251.1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Resources Management Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW,
Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information concerning themselves from this system by submitting a written request to the
System Manager or to their individual supervisors at the appropriate office having custody of their records. The request
for information should contain the name and address of the requester and the particular information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals may request a change or amendment of their records. This request should be addressed to the System
Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is obtained from the individual to whom it applies or is derived from information the
individual supplied, except information provided by agency officials on performance, appraisal, pay, leave, and allowance
records.</p></xhtmlContent></subsection>
</section>
<section id="fgis4" toc="yes">
<systemNumber>/FGIS-4</systemNumber>
<subsection type="systemName"> USDA/FGIS-4, Nonviolation Case File System on Individuals Subject to the U.S. Grain
Standards Act, as amended, or the Agricultural Marketing Act of 1946, as amended.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are regulated by the subject Acts and who have been referenced in an investigation or other
information for possible violations of the Acts or other Federal law with respect to the handling, weighing, or official
inspection of commodities.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Information on individuals who are subject to the rules of the U.S. Grain Standards Act, as amended, or the
Agricultural Marketing Act of 1946, as amended, and activities which might lead to possible violations of these Acts or
violations of other Federal law with respect to the handling, weighing, or official inspection of commodities.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 71 et seq., 7 U.S.C. 1621 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Use of such records will be limited to authorized personnel of the Federal Grain Inspection Service; (2)
Disclosure to the Department of Justice for use in litigation when the agency, or any component thereof, or any employee
of the agency in his or her official capacity, or any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee, or the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and necessary
to the litigation; provided, however, that in each case, the agency determines that disclosure of the records to the
Department of Justice is a use of the information containd in the records that is compatible with the purpose for which
the records are collected; (3) Disclosure in a proceeding before a court or adjudicative body before which the agency is
authorized to appear, when the agency, or any component thereof, or any employee of the agency in his or her official
capacity, or any employee of the agency in his or her individual capacity where the agency has agreed to represent the
employee, or the United States, where the agency determines that litigation is likely to affect the agency or any of its
components, is a party to litigation or has an interest in such litigation, and the agency determines that use of such
records is relevant and necessary to the litigation; provided, however, that in each case, the agency determines that
disclosure of the records to the court is a use of the information contained in the records that is compatible with the
purpose for which the records were collected.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and incorporated into an automated data system.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by subject and chronological sequence. The subject could be the name of an individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Government office building, locked offices, or locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for 5 years in conformance with appropriate General Services Administration disposal
schedules as implemented by FGIS Instruction 251.1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Compliance Division, USDA, Federal Grain Inspection Service, 1400 Independence Avenue, SW, Washington,
DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information concerning themselves from this system by submitting a written request to the
System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals may contest a record in a system that pertains to them by submitting a request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from complaints, case file reviews, investigative reports, Agency
employees, and the news media.</p></xhtmlContent></subsection>
</section>
<section id="fgis6" toc="yes">
<systemNumber>/FGIS-6</systemNumber>
<subsection type="systemName"> USDA/FGIS-6, Conflicts of Interest of Employees of Official Agencies and of
Individuals under Contract with the Federal Grain Inspection Service.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Federal Grain Inspection Service, USDA, 1400 Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any employee of an official agency or any individual under contract with FGIS who has a potential conflict of
interest.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of all forms, correspondence, and other data pertinent to processing conflict of interest
reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 87 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local of foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation, or order issued pursuant thereto; (2) Disclosure to the Department of
Justice for use in litigation when the agency, or any component thereof, or any employee of the agency in his or her
official capacity, or any employee of the agency in his or her individual capacity where the Department of Justice has
agreed to represent the employee, or the United States, where the agency determines that litigation is likely to affect
the agency or any of its components, is a party to litigation or has an interest in such litigation, and the use of such
records by the Department of Justice is deemed by the agency to be relevant and necessary to the litigation; provided,
however, that in each case, the agency determines that disclosure of the records to the Department of Justice is a use of
the information contained in the records that is compatible with the purpose for which the records were collected; (3)
Disclosure in a proceeding before a court of adjudicative body before which the agency is authorized to appear, when the
agency, or any component thereof, or any employee of the agency in his or her official capacity, or any employee of the
agency in his or her individual capacity where the agency has agreed to represent the employee, or the United States,
where the agency determines that litigation is likely to affect the agency or any of its components, is a party to
litigation or has an interest in such litigation, and the agency determines that use of such records is relevant and
necessary to the litigation; provided, however, that in each case, the agency determines that disclosure of the records
to the court is a use of the information contained in the records that is compatible with the purpose for which the
records were collected; and (4) To answer Congressional inquiries made at the request of the individual from whose record
information is disclosed.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in individual file folders at the above address.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are alphabetically indexed by the last name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in Government office buildings, in locked offices, or in locked file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records involving Registrant conflicts of interest are retained for 5 years, and Licensee conflicts of interest
records are retained for 10 years after license is terminated, or destroyed immediately when licensee is deceased.
Records are maintained in accordance with General Services Administration disposal schedules as implemented by FGIS
Instruction 251.1, Records Management Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Compliance Division, FGIS, USDA, 1400 Independence Avenue, SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may request information concerning their records by submitting a written request to the System
Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals may contest a record in a system that pertains to them by submitting a written request to the System
Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information contained in the system is obtained from official agency employees or their supervisors, contract
samplers, and FGIS field office personnel</p>
<p><b>Editorial Note: </b>Packers and Stockyards Administration was abolished by Pub. L. 103-354 and all activities
are now performed by the Grain Inspection, Packers and Stockyards Administration.</p></xhtmlContent></subsection>
</section>
<section id="P&amp;SA1" toc="yes">
<systemNumber>/P&amp;SA-1</systemNumber>
<subsection type="systemName"> Packers and Stockyards Administration Administrative Records, USDA/P&amp;SA.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Packers and Stockyards Administrative Office, Rm. 3042, South Building, U.S. Department of Agriculture,
Washington, DC 20250, and the Regional Supervisors in charge of the following regional offices located at: Rm. 338, 1720
Peachtree Street, NW, Atlanta, Georgia 30309; Turnpike Road, Box 101E, Bedford, Virginia 24523; 208 Livestock Exchange
Building, Denver, Colorado 80216; Rm. 8A36, Federal Building, 819 Taylor Street, Fort Worth, Texas 76102; Suite 24, 537
Turtle Creek, South Drive, Indianapolis, Indiana 46227; 828 Livestock Exchange Building, Kansas City, Missouri 64102; Rm.
2W6, 15000 Aviation Boulevard, Lawndale, California 90260; Rm. 459, Federal Building, 167 North Main Street, Memphis,
Tennessee 38103; Rm. 303, 825 Georges Road, North Brunswick, New Jersey 08902; 909 Livestock Exchange Building, Omaha,
Nebraska 68107; 9370 S. W. Greenburg Road, Suite E, Portland, Oregon 97223; 203 Post Office Building, Box 8, South St.
Paul, Minnesota 55075; and 975 Durkin Drive, Suite G, Springfield, Illinois 62704.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Present employees of the Packers and Stockyards Administration.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes personnel (personnel record cards reflecting the name, date of birth, grade, salary, and
employment history of present employees; performance evaluation forms; requests for training authorizations;
recommendations for promotion; copies of personnel actions; and correspondence relating to individual employees'
conduct), payroll and fiscal data required to meet the needs of P&amp;SA personnel and fiscal responsibilities.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 7 CFR 2.54.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The data contained in the foregoing records is routinely used to answer inquiries from agencies considering the
employees identified in the system for employment as well as for credit checks. This information is also used to initiate
requests for investigation of Packers and Stockyards Administration employees for purposes of security and conduct.
Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>With the exception of personnel record cards, all of these records are maintained on paper in file folders at the
appropriate addresses cited.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All of the records are indexed and retrievable by name of the individual employees.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The records are maintained in locked files.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The personnel record cards are maintained until an individual leaves P&amp;SA. The performance evaluation forms for
current employees are maintained indefinitely. The Time and Attendance reports are maintained for the current year and
three years thereafter for employees currently on the rolls. Final Time and Attendance reports are maintained for ten
years after the date of separation of the employees. Travel vouchers, copies of personnel actions, training documents,
and recommendations for promotion are maintained for five years from the date of submission. Correspondence with respect
to employee conduct is maintained while the employee remains on the rolls. The administrative officer of the Packers and
Stockyards Administration physically mutilates the records on the scheduled disposal date and they are thrown away with
the agency's waste.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrative Officer, Packers and Stockyards Administration, Rm. 3042, South Building, U.S. Department of
Agriculture, Washington, DC 20250, and Regional Supervisors of regional offices at locations previously specified.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him from the System Manager. Telephone (202-447-7045) or the appropriate
Regional Supervisor. Requests for information pertaining to an individual should contain: Name, location at which the
individual worked for P&amp;SA and the approximate dates.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the appropriate officials previously specified.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the individuals concerned, personnel, training, travel and
payroll records.</p></xhtmlContent></subsection>
</section>
<section id="P&amp;SA2" toc="yes">
<systemNumber>/P&amp;SA-2</systemNumber>
<subsection type="systemName"> Persons Engaged in Business as Livestock Market Agencies and Dealers under the Provisions
of the Packers and Stockyards Act, USDA/P&amp;SA.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Financial Protection Branch, Livestock Marketing Division, Packers and Stockyards Administration, U.S. Department
of Agriculture, Washington, DC 20250. Also files for specific geographical regions maintained in the thirteen (13)
Regional Supervisory Offices of P&amp;SA.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for registration or are registered as livestock market agencies and dealers under
the Packers and Stockyards Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of index cards bearing the names of individuals who are registered under the provisions of
the Act. Also cross-reference cards bearing the names of individuals who are owners or officers of registrant firms. From
the index cards access may be gained to other systems of records identified as follows: (1) Registration Record Cards,
(2) Case Record Cards, (3) Bond Claim Record Cards, (4) Registration Jurisdictional Files, and (5) Stockyard
Jurisdictional Files.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 181 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To answer inquiries from Federal and State agencies, livestock trade organizations, and others having a definite
and proved interest in such records.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in card file cabinets and file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>All index cards are maintained in an alphabetical order by name of registrant and by name of owners or officers
of registrant firms.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked cabinets under the supervision of competent personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All files mentioned are maintained during active life of registration. When rendered inactive records are
maintained for a period of two years in accordance with an approved records disposition schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Financial Protection Branch, Livestock Marketing Division, Packers and Stockyards Administration, USDA,
Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him from System Manager, Telephone (202-447-4615 or 16). A request for
information pertaining to an individual should contain that individual's full name, and current mailing address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual desiring to gain access to a record maintained in the system which pertains to him may do so by
submitting a written request to the appropriate official referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as followed in seeking access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from individuals who make application for registration or who are
registered under the Packers and Stockyards Act, 1921, as amended. A limited amount of information in the system is
obtained from other sources such as corporate surety companies, persons acting as trustee on bonds or bond equivalents
and Packers and Stockyards Administration, Regional Supervisory personnel.</p></xhtmlContent></subsection>

</section>

<section id="nass1" toc="yes">
<systemNumber>/NASS-1</systemNumber>

<subsection type="systemName">Agricultural Survey Records, USDA/NASS-1.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Agricultural survey records are located at the following sites:
</p><p>NASS Headquarters, 1400 Independence Avenue, SW., Washington, DC 20250,
</p><p>USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114,
</p><p>U.S. Census Bureau National Processing Center (NPC) facility at 1201 East 10th Street, Jeffersonville, IN 47132,
</p><p>NASS Field Offices.
</p><p>The address of each Field Office (FO) is listed in telephone directories of the respective cities under the heading
"United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS)," or
"USDA's NASS (State) Field Office."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Farm and ranch operators and agri-businesses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information on farm and ranch operators and agri-businesses includes name,
address, telephone number, and agricultural survey data.
</p><p><b>Authority:</b> 7 U.S.C. 2204, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and
Statistical Efficiency Act (CIPSEA) of 2002.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC
20250.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Agricultural Survey Records system provides effective and efficient electronic survey
management, data entry, data collection, data editing, data analysis, and data summarization or tabulation for hundreds
of agricultural surveys annually. These surveys cover topics such as crop production, grain stocks, livestock
inventories, prices paid and received by farmers and ranchers, farm labor, farm income, farm expenditures, farm numbers,
chemical usage, and special follow-on surveys to the Census of Agriculture. The program generates county, State,
regional, and national agricultural statistics.
</p><p>Disclosure of Information:</p><p>Disclosure may be made only to sworn NASS employees for the purpose of compiling
statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used
solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications
and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To the extent that disclosure will not violate any confidentiality statutes, disclosure
will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of
the suspected or confirmed compromises, there is a risk of harm to economic or property interests, identity theft or
fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or
another entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm.</p>
<p>Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to
assist in the performance of services related to this system of records and who need access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m).
</p><p>Disclosure to Consumer Reporting Agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Paper copies are stored inside at the locations identified above. Electronic survey data are
stored on NASS and NITC file servers. Some survey paper questionnaires are converted to electronic format at NPC and
stored locally on NPC servers. Backup data are stored on magnetic tapes.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data are retrieved by unique identification numbers internal to the agency.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All NASS employees are required to sign a pledge of confidentiality that carries severe legal
penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological
controls, auditing, and monitoring of controls. Paper questionnaires are stored inside locked file cabinets. Magnetic
backup tapes and file servers are secured within areas to which access is limited to authorized personnel only. The NASS
Memorandums of Understanding with NPC and NITC contain provisions for (1) network data confidentiality, integrity, and
availability, and (2) physical security.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal practices are in accordance with approved National Archives and
Records Administration (NARA) schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Census and Survey Division, National Agricultural Statistics Service,
1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information as to whether the system contains records
pertaining to him or her by contacting the system manager at the address specified above. The request for information
should contain name, address, system of records name, and year that the agricultural survey questionnaire was completed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record
in this system which pertains to him or her by submitting a request to the system manager specified above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes solely from respondents to NASS agricultural surveys.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="nass2" toc="yes">
<systemNumber>/NASS-2</systemNumber>
<subsection type="systemName">List Sampling Frame, USDA/NASS-2.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>List sampling frame records are located at the USDA National Information Technology Center
(NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Current, recent, and potential farmers, ranchers, and agri-
businesses.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information on farmers, ranchers, and agri-businesses includes: name,
address, telephone number, age, race or ethnic origin, gender, Social Security Number, Employer Identification Number,
and some previous survey or census data (called control data) for efficiently selecting agricultural samples.</p>
<p><b>Authority:</b> 7 U.S.C. 2204, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and
Statistical Efficiency Act (CIPSEA) of 2002.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC
20250.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The list sampling frame is used to provide samples of farms, ranches, and agri-businesses for the
NASS annual survey program and to provide the mail list for the Census of Agriculture every 5 years. The frame is
securely maintained on a database server. The Social Security Number and Employer Identification Number are used to
assist in identifying duplication of names between various probability list samples and NASS area frame surveys. They are
also used as part of the NASS list building and maintenance process when matching names currently on the NASS list
sampling frame with lists maintained by other governmental agencies.
</p><p>Disclosure of Information:</p><p>Disclosure may be made only to sworn NASS employees for the purpose of compiling
statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used
solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications
and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To the extent that disclosure will not violate any confidentiality statutes, disclosure
will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud,
or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another
entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons
is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.</p>
<p>Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to
assist in the performance of services related to this system of records and who need access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m).
</p><p>Disclosure to Consumer Reporting Agencies:</p><p>None.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Machine readable name, address, and control data are located at the USDA NITC facility in Kansas
City, MO. Data backups are stored on magnetic tapes also located at the NITC facility.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data are retrieved by unique identification numbers internal to the agency. List sampling frame
records are indexed by a record identifier assigned by each NASS Field Office. Each record also can be accessed by its
Social Security Number.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All NASS employees are required to sign a pledge of confidentiality that carries severe legal
penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological
controls, auditing, and monitoring of controls. Magnetic backup tapes stored at NITC are secured within areas to which
access is limited to authorized personnel only. The NASS Memorandum of Understanding with NITC contains provisions for
(1) network data confidentiality, integrity, and availability and (2) physical security.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal practices are in accordance with approved National Archives and
Records Administration schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Census and Survey Division, National Agricultural Statistics Service,
1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information as to whether the system contains records
pertaining to him or her by contacting the system manager at the address specified above. The request for information
should contain name, address, and system of records name.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record
in this system which pertains to him or her by submitting a request to the system manager specified above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Names to update the list sampling frame are assembled from a variety of sources. Data
collected by NASS from the Agricultural Survey Program and Census of Agriculture are also used to update the list
sampling frame records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="nass3" toc="yes">
<systemNumber>/NASS-3</systemNumber>
<subsection type="systemName">Census of Agriculture Records, USDA/NASS-3.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Census of Agriculture records are located at the following sites:
</p><p>NASS Headquarters, 1400 Independence Avenue, SW., Washington, DC 20250,
</p><p>USDA National Information Technology Center (NITC) facility at 8930 Ward Parkway, Kansas City, MO 64114,
</p><p>U.S. Census Bureau National Processing Center (NPC) facility at 1201 East 10th Street, Jeffersonville, IN 47132.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Farm and ranch operators.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information on farm and ranch operators includes name, address, telephone
number, age, race or ethnic origin, gender, and census agricultural data.
</p><p><b>Authority:</b> 7 U.S.C. 2204g, 7 U.S.C. 2276, 44 U.S.C. 3501, and the Confidential Information Protection and
Statistical Efficiency Act (CIPSEA) of 2002.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Associate Administrator, National Agricultural Statistics Service, 1400 Independence Avenue, SW., Washington, DC
20250.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The Census of Agriculture, conducted every 5 years, measures the economic well-being of farm and
ranch operators. This is achieved by collecting, tabulating, and analyzing data on a range of agricultural issues such as
crop production, livestock inventories, labor costs, farm-related expenses, assets, and income to provide county, State,
regional, and national agricultural statistics.
</p><p>Disclosure of Information:</p><p>Disclosure may be made only to sworn NASS employees for the purpose of compiling
statistical aggregates at the county, State, regional, and national levels. Data records maintained by NASS are used
solely for statistical purposes and are confidential under 7 U.S.C. 2204, 7 U.S.C. 2276, and CIPSEA of 2002. Publications
and special summaries do not contain data that would divulge the identity of any individual operator or agri-business.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>To the extent that disclosure will not violate any confidentiality statutes, disclosure
will be made to appropriate agencies, entities, and persons if (1) NASS suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) NASS has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud,
or harm to the security or integrity of this system or other systems or programs (whether maintained by NASS or another
entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons
is reasonably necessary to assist in connection with NASS' efforts to respond to the suspected or confirmed compromise
and prevent, minimize, or remedy such harm.</p>
<p>Additionally, this system provides for a routine use disclosure to agency contractors who have been engaged by NASS to
assist in the performance of services related to this system of records and who need access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m).
</p><p>Disclosure to Consumer Reporting Agencies:</p><p>None.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Census paper questionnaires are converted into electronic format at NPC and stored locally on NPC
servers. Electronic copies are transmitted to NASS servers located at NITC for storage and processing. Data backups are
stored on magnetic tapes.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data are retrieved by unique identification numbers internal to the agency.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All NASS employees are required to sign a pledge of confidentiality that carries severe legal
penalties for violating the pledge. NASS employs physical security controls, logical access controls, technological
controls, auditing, and monitoring of controls. Paper questionnaires at NPC are stored inside secured spaces. Magnetic
backup tapes stored at NITC and NPC are secured within areas to which access is limited to authorized personnel only. The
NASS Memorandums of Understanding with NPC and NITC contain provisions for (1) network data confidentiality, integrity,
and availability, and (2) physical security.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention and disposal practices are in accordance with approved National Archives and
Records Administration schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Census and Survey Division, National Agricultural Statistics Service,
1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information as to whether the system contains records
pertaining to him or her by contacting the system manager at the address specified above. The request for information
should contain name, address, system of records name, and year that the Census of Agriculture questionnaire was
completed.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as notification procedure.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record
in this system which pertains to him or her by submitting a request to the system manager specified above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes solely from responding farmers and ranchers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="nass5" toc="yes">
<systemNumber>/NASS-5</systemNumber>
<subsection type="systemName"> List Sampling Frame, USDA/NASS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Input and output files are located in Headquarters (Washington, DC) and State Statistical Offices at the
following locations:
</p><p>Montgomery, AL 36104
</p><p>Palmer, AK 99645
</p><p>Phoenix, AZ 85012
</p><p>Little Rock, AR 72201
</p><p>Sacramento, CA 95814
</p><p>Lakewood, CO 80215
</p><p>Dover, DE 19901
</p><p>Orlando, FL 32803
</p><p>Athens, GA 30613
</p><p>Honolulu, HI 96814
</p><p>Boise, ID 83712
</p><p>Springfield, IL 62702
</p><p>West Lafayette, IN 47907
</p><p>Des Moines, IA 50309
</p><p>Topeka, KS 66683
</p><p>Louisville, KY 40202
</p><p>Baton Rouge, LA 70806
</p><p>Annapolis, MD 21401
</p><p>Lansing, MI 48904
</p><p>St. Paul, MN 55107
</p><p>Jackson, MS 39204
</p><p>Columbia, MO 65202
</p><p>Helena, MT 59626
</p><p>Lincoln, NE 68508
</p><p>Reno, NV 89557
</p><p>Concord, NH 03301
</p><p>Trenton, NJ 08625
</p><p>Las Cruces, NM 88001
</p><p>Albany, NY 12235
</p><p>Raleigh, NC 27611
</p><p>Fargo, ND 58102
</p><p>Columbus, OH 43215
</p><p>Oklahoma City, OK 73105
</p><p>Portland, OR 97204
</p><p>Harrisburg, PA 17110
</p><p>Columbia, SC 29201
</p><p>Sious Falls, SD 57117
</p><p>Nashville, TN 37204
</p><p>Austin, TX 78701
</p><p>Salt Lake City, UT 84116
</p><p>Richmond, VA 23219
</p><p>Olympia, WA 98501
</p><p>Charleston, WV 25312
</p><p>Madison, WI 53713
</p><p>Cheyenne, WY 82001
</p><p>Addresses of each State Statistical Office are listed in the telephone directories of the respective cities under the
heading "United States Government, Department of Agriculture, National Agricultural Statistics Service (NASS)," or
"(State) Agricultural Statistics Service." Magnetic tapes are located in the Martin Marietta Data System (MMDS) file,
Orlando, Florida.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Farmers and ranchers operating farms and ranches.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Farm operator's Social Security Number/Employer Identification Number.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2204.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The farm operator's Social Security Number/Employer Identification Number is maintained to assist in identifying
duplication of names between various probability list samples and NASS's area frame surveys. Social Security Numbers are
also used when matching names currently on NASS's list sampling frame with lists maintained by other governmental
agencies as part of the NASS list building and maintenance process.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry
from the congressional office made at the request of that individual</p>
<p>(2) Data are provided to the Department of Commerce, Bureau of the Census, for mail list development for periodic
Census of Agriculture</p>
<p>(3) Disclosure may be made to a private firm for the purpose of collating, analyzing, aggregating, or otherwise
maintaining or servicing the records in this system. Such contractor will be required to maintain Privacy Act safeguards
with respect to the records</p>
<p>(4) Disclosure may be made to State Statistical Office employees performing functions for NASS pursuant to agreements
between NASS and their respective State governments</p>
<p>(5) Disclosure may be made to cooperators and grantees performing statistical research for NASS pursuant to
cooperative agreements, cost-reimbursement agreements, or grants between NASS and the respective cooperators and
grantees.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Input documents and output listings are retained in the State Statistical Offices specified above. Machine
readable name, address and control data are located in the MMDS file, Orlando, Florida. Each office is able to access
only its own files.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>List Sampling Frame names are indexed by a List Sampling Frame record ID assigned by each office. Each name also
can be accessed by its Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Output listings of the List Sampling Frame names are kept in locked file cabinets in the offices listed above.
These offices are always locked when unoccupied. Magnetic tapes are stored in an area to which access is limited to
authorized personnel of the MMDS network. The NASS contract with MMDS contains provisions for (1) Network Data Integrity
and Security, (2) Physical Security, and (3) Data Security.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Source documents are kept for a minimum of 30 days after the primary survey is summarized. The goal is to obtain
information about each List Frame unit at least once every 5 years. If not obtained within this period, the unit may be
removed from the active frame.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Deputy Administrator for Operations, NASS, USDA, Washington, DC 20250-2000, or the State Statistician
for each State Statistical Office at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information as to whether the system contains records pertaining to him or her by
contacting the system manager at the address specified above. The request for information should contain: Name, address,
name of system of records, and year that the questionnaire was completed.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Same as notification procedure.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record in this system which pertains
to him or her by submitting a request to the system manager specified above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Names to update the List Frame are assembled from a variety of sources. Annually, data from the County Estimates
Survey, Agricultural Survey Program, and other crop and livestock surveys are major sources. A Criteria questionnaire is
used when Social Security Numbers/Employer Identification Numbers are missing or control data are out of date.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>

<section id="nad1" toc="yes">
<systemNumber>/NAD-1</systemNumber>
<subsection type="systemName">Participant Appeals, USDA/National Appeals Division (NAD).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Appeals Division, Regional Offices: Eastern Regional Office, 8909 Purdue Road, Suite 240, Indianapolis,
Indiana 46268; Southern Regional Office, 777 Walnut Grove Road, Suite LLB-1, Memphis, Tennessee 38088; 755 Parfet
Street, Suite 494, Lakewood, Colorado 80215.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Program participants who file an appeal because of a covered adverse decision by a covered Agency: Farm Service
Agency, including a State, County, or area committee established under section 8(b)(5) of the Soil Conservation and
Domestic Allotment Act (16 U.S.C. 5901(b)(5)), the Commodity Credit Corporation, the Natural Resource Conservation
Service, the Federal Crop Insurance Corporation, the Risk Management Agency, the Rural Business-Cooperative Service, the
Rural Housing Service, or the Rural Utilities Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files on appeals, including materials maintained and submitted by an Agency
related to an adverse decision; any information, correspondence, or documentation submitted by an Appellant or the Agency
during the appeals process; and any statements of witnesses, tape recordings, or written transcripts of the hearings.
Unless specifically requested, written transcript is not normally prepared.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 6991, et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>USDA will disclose records in this system: (1) To the appropriate Agency, whether Federal, State, local, or
foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing a statute, rule, regulation, or order issued pursuant thereto, when information available indicates a
violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general
statute, or by rule, regulation, or order issued pursuant thereto; (2) to a court, magistrate, or administrative
tribunal, or to opposing counsel, in a proceeding before any of the above, for purposes of filing the official
administrative record on discovery, which are relevant to the subject of the proceeding; (3) to a congressional office
from the record of an individual in response to an inquiry from the congressional office at the request of that
individual; and (4) to the public, for educational purposes, when determinations signed by NAD Hearing Officers or the
NAD Director are published either in paper format or electronically on the NAD Web site, the current address of which is
http://www.nad.usda.gov.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be accessed by individual name, NAD log number, and State.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in offices attended by authorized personnel. Retention and disposal: Maintained six (6) years
after the case is closed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, NAD, USDA, 3102 Park Center Drive, Suite 1100, Alexandria, Virginia 22302, telephone number (703) 305
-2708. Notification procedure: An individual may request information as to whether the system contains records
pertaining to him or her from Larry Shrum, External Affairs Officer, NAD, USDA, 3101 Park Center Drive, Suite 1120,
Alexandria, Virginia 22302, larry.shrum@usda.gov, telephone number (703) 305-1164. A request for information
pertaining to an individual should contain the requester's full name, address, and zip code.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to procedures for gaining access to and contesting the record in the
system which pertains to him or her by submitting a written request to the appropriate official referred to in the
proceeding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as notification procedure. (The regulations for contesting contents of records and appealing initial
determinations are set forth at 7 CFR 1.110-1.123.)
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come primarily from Appellants, witnesses, and Agency personnel</p>
<p>System exempted from certain provisions of the act: No.</p></xhtmlContent></subsection>
</section>
<section id="nad2" toc="yes">
<systemNumber>/NAD-2</systemNumber>
<subsection type="systemName">National Appeals Division Tracking System (Automated), USDA/National Appeals Division (NAD).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Management Field Office, USDA, and 8930 Ward Parkway, Kansas City, Missouri 64114.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Program participants who file an appeal because of a covered adverse decision by a covered Agency: Farm Service
Agency, including a State, County, or area committee established under section 8(b)(5) of the Soil Conservation and
Domestic Allotment Act (16 U.S.C. 5901 (b)(5), the Commodity Credit Corporation, the Natural Resource Conservation
Service, the Federal Crop Insurance Corporation, the Risk Management Agency, the Rural Business-Cooperative Service, the
Rural Housing Service, or the Rural Utilities Service.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 6991 et seq. Routine uses of records maintained in the system, including categories of users and the
purposes of such uses: USDA will disclose records in this system: (1) To the appropriate Agency, whether Federal, State,
local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing the statute, rule, regulation or order issued pursuant thereto, when information available indicates a
violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general
statute, or by rule, regulation, or order issued pursuant thereto; (2) to a court, magistrate, or administrative
tribunal, or to opposing counsel, in a proceeding before any of the above, which are sought in the course of discovery
and which are relevant to the subject matter of the proceedings; (3) to a congressional office from the record of an
individual in response to an inquiry from the congressional office at the request of that individual; and (4) to the
public, for educational purposes, when determinations signed by NAD Hearing Officers or the NAD Director are published
either in paper format or electronically on the NAD Web site, the current address of which is http://www.nad.usda.gov.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>National Computer Center, Kansas City Security Staff uses multiple storage devices with full backup facilities;
including both on-site and off-site storage and distant hot-site facilities.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by Appellant name, NAD log number, State, and the name of the assigned Hearing Officer.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Computer Associates Access Control Facility software controls that may use computer resources and protects data
from accidental or deliberate destruction, modification, disclosure and misuse. Computer Associates Access Control
Facility is maintained and used solely by members of the National Computer Center, Kansas City Security Staff.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are kept indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System Security Administration, Information Systems Security Staff, 2350 Market Street, St. Louis, Missouri
63103.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information as to whether the system contains records pertaining to him or her from
Larry Shrum, External Affairs Officer, NAD, USDA, 3101 Park Center Drive, Suite 1120, Alexandria, Virginia 22302.
larry.shrum@usda.gov, telephone number (703) 305-1164. A request for information pertaining to an individual should
contain the requester's full name, address, and zip code.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to and contesting a record in the
system which pertains to him or her by submitting a written request to the appropriate official referred to in the
proceeding paragraph.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come primarily from data entered by Regional offices maintaining appeal records on the
program participant. Information in these records is obtained from Appellants and Agency decision makers.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>No.</p></xhtmlContent></subsection>
</section>
<section id="nifa1" toc="yes">
<systemNumber>/NIFA-1</systemNumber>
<subsection type="systemName">Veterinary Medicine Loan Repayment Program (VMLRP) Record System, USDA/NIFA-1.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at the Office of Extramural Programs, National Institute of Food and Agriculture (NIFA),
Department of Agriculture (USDA), 800 9th Street, SW., Washington, DC 20024.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Categories of individuals covered by this system include: Individuals who have applied for, who have been
approved to receive, who are receiving, or who have received funds under the Veterinary Medicine Loan Repayment Program
(VMLRP); and individuals who are interested in participation in the VMLRP.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Categories of records in this system include: Name, address, Social Security number, program application and
associated forms, service pay-back obligations, employment data, professional performance and credentialing history of
licensed veterinarians; personal, professional, and demographic background information; standard school budgets;
financial data including loan balances, deferment, forbearance, and repayment/delinquent/default status information;
commercial credit reports; educational data including tuition and other related educational expenses; educational data
including academic program and status; employment status verification (which includes certifications and verifications of
continuing participation in qualified service); Federal, State and county tax related information, including copies of
tax returns.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 3151a; 26 U.S.C. 6109; 28 U.S.C. 3201
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to: (1) Identify and select applicants for the VMLRP; (2) monitor loan repayment
activities, such as payment tracking, deferment of service obligation, and default; and (3) assist NIFA officials in the
collection of overdue debts owed under the VMLRP. Records may be transferred to "Administrative Billings and
Collections, National Finance Center, Office of the Chief Financial Officer, USDA, for debt collection purposes when NIFA
officials are unable to collect overdue debts owed under the VMLRP.</p></xhtmlContent></subsection>

<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside USDA as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>A. To the Department of Justice (DOJ), including United States Attorney Offices, or other Federal agency conducting
litigation or in proceedings before any court, adjudicative or administrative body, when it is necessary to the
litigation and one of the following is a party to the litigation or has an interest in such litigation:
</p><p>1. USDA or any component thereof;
</p><p>2. Any employee of USDA in his/her official capacity;
</p><p>3. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
USDA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which USDA collected the records</p>
<p>B. To a congressional office from the record of an individual in response to an inquiry from that congressional office
made at the written request of the individual to whom the record pertains</p>
<p>C. To the National Archives and Records Administration or other Federal government agencies pursuant to records
management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906</p>
<p>D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to such audit or oversight function</p>
<p>E. To appropriate agencies, entities, and persons when:
</p><p>1. NIFA suspects or has confirmed that the security or confidentiality of information in the system of records has
been compromised;
</p><p>2. USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by USDA or another agency or entity) or harm to the individual that rely upon the
compromised information; and
</p><p>3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>F. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function
related to this system of records. Individuals provided information under this routine use are subject to the same
Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees</p>
<p>G. To an appropriate Federal, State, Tribal, local, international, or foreign law enforcement agency or other
appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule,
regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation
or potential violation of law, which includes criminal, civil, or regulatory violations, whether arising by general
statute or particular program statute, or by regulation, rule or order issued pursuant thereto if the information
disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving
entity</p>
<p>H. USDA will disclose information about individuals from this system of records in accordance with the Federal Funding
Accountability and Transparency Act of 2006 (Pub. L. No. 109-282; codified at 31 U.S.C. 6101, <i>et seq.</i>);
section 204 of the E-Government Act of 2002 (Pub. L. 107-347; 44 U.S.C. 3501 note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403<i> et seq.</i>), or similar statutes requiring agencies to make available publicly
information concerning Federal financial assistance, including grants, subgrants, loan awards, cooperative agreements and
other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders</p>
<p>I. Disclosure may be made to the parent locator service of the Department of Health and Human Services or authorized
persons defined by Public Law 93-647 under 42 U.S.C. 653 of the name and current address of record of an individual
who don't pay child support</p>
<p>J. NIFA may disclose information from this system of records to private parties such as present and former employers,
references listed on applications and associated forms, other references and educational institutions. The purpose of
such disclosures is to evaluate an individual's professional and or academic accomplishments and plans, performance,
credentials, and educational background, and to determine if an applicant is suitable for participation in the VMLRP</p>
<p>K. NIFA may disclose from this system of records a delinquent debtor's or a defaulting participant's name, address,
Social Security number, and other information necessary to identify him/her; the amount, status, and history of the
claim, and the agency or program under which the claim arose, as follows:
</p><p>1. To another Federal agency so that agency can affect a salary offset for debts owed by Federal employees; if the
claim arose under the Social Security Act, the employee must have agreed in writing to the salary offset
</p><p>2. To another Federal agency so that agency can affect an authorized administrative offset; <i>i.e.,</i> withhold
money, other than Federal salaries, payable to or held on behalf of the individual</p>
<p>3. To the Treasury Department, Internal Revenue Service (IRS), to request an individual's current mailing address to
locate him/her for purposes of either collecting or compromising a debt or to have a commercial credit report prepared</p>
<p>L. NIFA may disclose information from this system of records to another agency that has asked the USDA to affect a
salary or administrative offset to help collect a debt owed to the United States. Disclosure is limited to the
individual's name, address, Social Security number, and other information necessary to identify the individual,
information about the money payable to or held for the individual, and other information concerning the offset</p>
<p>M. NIFA may disclose to the IRS information about an individual applying for the VMLRP to find out whether the
applicant has a delinquent tax account. This disclosure is for the sole purpose of determining the applicant's
creditworthiness and is limited to the individual's name, address, Social Security number, other information necessary to
identify him/her, and the program for which the information is being obtained</p>
<p>N. NIFA may report to the IRS, as taxable income, the written-off amount of a debt owed by an individual to the
Federal Government when a debt becomes partly or wholly uncollectible, either because the time period for collection
under statute or regulations has expired, or because the Government agrees with the individual to forgive or compromise
the debt</p>
<p>O. NIFA may disclose to debt collection agents, other Federal agencies, and other third parties who are authorized to
collect a Federal debt, information necessary to identify a delinquent debtor or a defaulting participant. Disclosure
will be limited to the individual's name, address, Social Security number, and other information necessary to identify
him/her; the amount, status, and history of the claim, and the agency or program under which the claim arose</p>
<p>P. NIFA may disclose information from this system of records to any third party that may have information about a
delinquent debtor's or a defaulting participant's current address, such as a U.S. post office, a State motor vehicle
administration, a university's office of the registrar or dean's office, a professional organization, an alumni
association, <i>etc.,</i> for the purpose of obtaining the individual's current address. This disclosure will be strictly
limited to information necessary to identify the individual, without any reference to the reason for the agency's need
for obtaining the current address</p>
<p>Q. NIFA may disclose information from this system of records to other Federal agencies that also provide loan
repayment at the request of these Federal agencies in conjunction with a matching program conducted by these Federal
agencies to detect or curtail fraud and abuse in Federal loan repayment programs, and to collect delinquent loans or
benefit payments owed to the Federal Government</p>
<p>R. NIFA will disclose from this system of records to the Department of Treasury, IRS: (1) A delinquent debtor's or a
defaulting participant's name, address, Social Security number, and other information necessary to identify the
individual; (2) the amount of the debt; and (3) the program under which the debt arose, so that the IRS can offset
against the debt any income tax refunds which may be due to the individual</p>
<p>S. NIFA may disclose information provided by a lender or educational institution to other Federal agencies, debt
collection agents, and other third parties who are authorized to collect a Federal debt. The purpose of this disclosure
is to identify an individual who is delinquent in loan or benefit payments owed to the Federal Government and the nature
of the debt</p>
<p>T. NIFA may disclose records to USDA contractors and subcontractors for the purpose of recruiting, screening, and
matching veterinarians for employment in qualified shortage area positions under the VMLRP. In addition, USDA contractors
and subcontractors:
</p><p>1. May disclose biographic data and information supplied by potential applicants
</p><p>(a) to references listed on application and associated forms for the purpose of evaluating the applicant's
professional qualifications, experience, and suitability, and
</p><p>(b) to a State or local government medical licensing board and/or to the
Federation of State Medical Boards or a similar nongovernmental entity for the purpose of verifying that all claimed
background and employment data are valid and all claimed credentials are current and in good standing;
</p><p>2. May disclose biographic data and information supplied by references listed on application and associated forms to
other references for the purpose of inquiring into the applicant's professional qualifications and suitability; and
</p><p>3. May disclose professional suitability evaluation information to NIFA officials for the purpose of appraising the
applicant's professional qualifications and suitability for participation in the VMLRP</p>
<p>Contractors maintain, and are also required to ensure that subcontractors maintain, Privacy Act safeguards with
respect to such records</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosure pursuant to 5 U.S.C. 552a(b)(12): Disclosures may be made from this system to "consumer reporting
agencies" as defined in the Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3701(a)(3)). The purposes
of these disclosures are: (1) To provide an incentive for debtors to repay delinquent debts to the Federal Government by
making these debts part of their credit records, and (2) to enable NIFA to improve the quality of loan repayment
decisions by taking into account the financial reliability of applicants, including obtaining a commercial credit report
to assess and verify the ability of an individual to repay debts owed to the Federal Government. Disclosure of records
will be limited to the individual's name, Social Security number, and other information necessary to establish the
identity of the individual, the amount, status, and history of the claim, and the agency or program under which the claim
arose.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records in this system are stored electronically or on paper in secure facilities. The records are stored in file
folders and electronic media, including computer tape, discs, servers, connected to local area networks, and Internet
servers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by name, Social Security number, or other identifying numbers or characteristics.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable
USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of
compromising the information that is being stored. Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information for the performance of their official duties and who
have appropriate clearances or permissions. Physical records (files and folders) are stored in an enclosed office that is
controlled by on-site personnel and will be locked whenever the room is not in use, even during regular business hours.
Security guards perform random checks on the physical security of the data after hours, including weekends and holidays.
A password is required to access the terminal and a data set name controls the release of data to only authorized users.
Data on local area network computer files is accessed by keyword known only to authorized personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained and disposed of under the authority of the REE Policies and Procedures contained in REE
Manual 251.8 "Records Management" and 251.8M "Records Management (Manual)", which establishes REE
policies and procedures for the creation, maintenance, and disposition of records, and in accordance with the General
Records Schedules issued by the National Archives and Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>National Program Leader, Veterinary Science, National Institute of Food and Agriculture, Department of
Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA)
Officer, whose contact information can be found at <i>http://www.da.usda.gov/foia.htm</i> under "contacts."
If an individual believes more than one component maintains Privacy Act records concerning him or her, the individual may
submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC
20250</p>
<p>When seeking records about yourself from this system of records or any other Departmental system of records your
request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity,
meaning that you must provide your full name, current address and date and place of birth. You must sign your request,
and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made
under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for
this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington, DC 20250.
In addition you should provide the following:
</p><p>&#149; An explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify the component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the records would have been created;
</p><p>&#149; Any additional information that will help the FOIA staff determine which USDA component agency may have
responsive records;
</p><p>&#149; The dates of enrollment in the VMLRP and current enrollment status, such as pending application approval
or approved for participation;
</p><p>&#149; If your request is seeking records pertaining to another living individual, you must include a statement
from that individual certifying his/her agreement for you to access his/her records</p>
<p>Without this bulleted information the component(s) may not be able to conduct an effective search, and your request
may be denied due to lack of specificity or lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p><i>See</i> "Notification procedure" above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p><i>See</i> "Notification procedure" above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are obtained by subject individual; participating lending and loan servicing institutions; educational
and grantee institutions; other Federal agencies; consumer reporting agencies/credit bureaus; National Student
Clearinghouse; and third parties that provide references concerning the subject individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="nifa2" toc="yes">
<systemNumber>/NIFA-2</systemNumber>
<subsection type="systemName">State Cooperative Extension Service Employees, USDA/NIFA-2.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained at the Department of Agriculture (USDA), Agricultural Research Service (ARS), Human
Resources Division (HRD), Metropolitan Services Branch (MSB), Portals Building, 1280 Maryland Avenue SW., Washington, DC
20024.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Categories of individuals covered by this system include: All professional employees of the State Cooperative
Extension Service from 1968 to present.
</p></xhtmlContent></subsection><subsection type="systemLocation"><xhtmlContent><p>Categories of records in this system include: Personnel and payroll information on professional State Cooperative
Extension Service employees.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 341, <i>et seq.</i>
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system is to prepare the annual salary analysis report that is used as a management tool for
salary analysis purposes as well as historical purposes.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside USDA as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>A. To the Department of Justice (DOJ), including United States Attorney Offices, or other Federal agency conducting
litigation or in proceedings before any court, adjudicative or administrative body, when it is necessary to the
litigation and one of the following is a party to the litigation or has an interest in such litigation:
</p><p>1. USDA or any component thereof;
</p><p>2. Any employee of USDA in his/her official capacity;
</p><p>3. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
USDA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which USDA collected the records.
</p><p>B. To a congressional office from the record of an individual in response to an inquiry from that congressional office
made at the written request of the individual to whom the record pertains.
</p><p>C. To the National Archives and Records Administration or other Federal government agencies pursuant to records
management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906
</p><p>D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>E. To appropriate agencies, entities, and persons when:
</p><p>1. NIFA suspects or has confirmed that the security or confidentiality of information in the system of records has
been compromised;
</p><p>2. USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by USDA or another agency or entity) or harm to the individuals who rely upon the
compromised information; and
</p><p>3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>F. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function
related to this system of records. Individuals provided information under this routine use are subject to the same
Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.
</p><p>G. To an appropriate Federal, State, Tribal, local, international, or foreign law enforcement agency or other
appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule,
regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation
or potential violation of law, which includes criminal, civil, or regulatory violations, whether arising by general
statute or particular program statute, or by regulation, rule, or order issued pursuant thereto if the information
disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving
entity.
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records in this system are maintained in an electronic database in a secured facility.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by a unique State identifying number or last name of the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable
USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of
compromising the information that is being stored. Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information for the performance of their official duties and who
have appropriate clearances or permissions. Authorization must be obtained from the Director, NIFA, or the Chief, MSB
-HRD, ARS, before information is released. All records are accessed by unique passwords and logon procedures.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained under the authority of the REE Policies and Procedures contained in REE Manual 251.8 "
Records Management" and 251.8M "Records Management (Manual)", which establishes REE policies and
procedures for the creation, maintenance, and disposition of records, and in accordance with the General Records
Schedules issued by the National Archives and Records Administration. Records are retained indefinitely.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Personnel and Data Information Specialist, MSB, HRD, ARS, USDA, Portals Building, 1280 Maryland Avenue SW.,
Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA)
Officer, whose contact information can be found at <i>http://www.dm.usda.gov/foia_agency_pocs.htm</i> under "
contacts." If an individual believes more than one component maintains Privacy Act records concerning him or her,
the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW.,
Washington, DC 20250.
</p><p>When seeking records about yourself from this system of records or any other Departmental system of records, your
request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your identity,
meaning that you must provide your full name, current address, and date and place of birth. You must sign your request,
and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made
under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for
this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.
In addition you should provide the following:
</p><p>&#149; An explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify the component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the records would have been created;
</p><p>&#149; Any additional information that will help the FOIA staff determine which USDA component agency may have
responsive records;
</p><p>&#149; If your request is seeking records pertaining to another living individual, you must include a statement
from that individual certifying his/her agreement for you to access his/her records.
</p><p>Without this bulleted information, the component(s) may not be able to conduct an effective search, and your request
may be denied due to lack of specificity or lack of compliance with applicable regulations.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the State Cooperative Extension Service employees with additional
data provided by the employees' personnel office.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="nifa3" toc="yes">
<systemNumber>/NIFA-3</systemNumber>
<subsection type="systemName">National Institute of Food and Agriculture Grants Systems, USDA/NIFA-3.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records are maintained in Program, Grants, and Funds Management offices and in a computerized system at the
National Institute of Food and Agriculture (NIFA), Department of Agriculture (USDA), Waterfront Centre, 800 9th Street
SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Categories of individuals covered by this system include: Individuals that have submitted proposals to NIFA,
either individually or through an academic or other institution, and peer reviewers that evaluate NIFA applicants and
their proposals.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>Categories of records in this system include: Records of the project director, the authorized organizational
representative, potential proposal reviewers, the proposal and its identifying number, supporting data from the academic
institution or other applicant, proposal evaluations from peer reviewers, a review record, financial data, and other
related material such as, committee or panel discussion summaries and other agency records containing or reflecting
comments on the proposal or the applicants from peer reviewers.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>National Agricultural Research, Extension, and Teaching Policy Act of 1977 (NARETPA), 7 U.S.C. 3318.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>NIFA receives research, education, and extension grant applications each year, of which approximately a quarter
are awarded. The majority of these applications are subjected to a rigorous peer-review involving technical experts
(scientists, educators, farmers, engineers, extension specialists) located world-wide. Given the highly technical nature
of many of these applications, the quality of the peer-review greatly depends on the appropriate matching of the subject
matter of the application with the technical expertise of the potential reviewer. NIFA maintains a database of potential
reviewers. Information in the database is used to match applications with the most appropriate (potential) reviewers.
Therefore, the accuracy of the database content is integral to the success of the NIFA peer review process. In addition
to the reviewer information, applicant information is maintained for the proper oversight of the Federal funds and is
also used to respond to inquiries from Congress, other governmental agencies, and the grantee community.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, all or a portion
of the records or information contained in this system may be disclosed outside USDA as a routine use pursuant to 5
U.S.C. 552a(b)(3) as follows:
</p><p>A. To the Department of Justice (DOJ), including United States Attorney Offices, or other Federal agency conducting
litigation or in proceedings before any court, adjudicative or administrative body, when it is necessary to the
litigation and one of the following is a party to the litigation or has an interest in such litigation:
</p><p>1. USDA or any component thereof;
</p><p>2. Any employee of USDA in his/her official capacity;
</p><p>3. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
USDA determines that the records are both relevant and necessary to the litigation and the use of such records is
compatible with the purpose for which USDA collected the records.
</p><p>B. To a congressional office from the record of an individual in response to an inquiry from that congressional office
made at the written request of the individual to whom the record pertains.
</p><p>C. To the National Archives and Records Administration or other Federal government agencies pursuant to records
management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906
</p><p>D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to such audit or oversight function.
</p><p>E. To appropriate agencies, entities, and persons when:
</p><p>1. NIFA suspects or has confirmed that the security or confidentiality of information in the system of records has
been compromised;
</p><p>2. USDA has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic
or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or
programs (whether maintained by USDA or another agency or entity) or harm to the individual that rely upon the
compromised information; and
</p><p>3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.
</p><p>F. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function
related to this system of records. Individuals provided information under this routine use are subject to the same
Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees.
</p><p>G. To an appropriate Federal, State, Tribal, local, international, or foreign law enforcement agency or other
appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule,
regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation
or potential violation of law, which includes criminal, civil, or regulatory violations, whether arising by general
statute or particular program statute, or by regulation, rule or order issued pursuant thereto if the information
disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving
entity.
</p><p>H. USDA will disclose information about individuals from this system of records in accordance with the Federal Funding
Accountability and Transparency Act of 2006 (Pub. L. No. 109-282; codified at 31 U.S.C. 6101, <i>et seq.</i>);
section 204 of the E-Government Act of 2002 (Pub. L. 107-347; 44 U.S.C. 3501 note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403 <i>et seq.</i>), or similar statutes requiring agencies to make available publicly
information concerning Federal financial assistance, including grants, subgrants, loan awards, cooperative agreements and
other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.
</p><p>I. To other Federal agencies needing names of potential reviewers or specialists in particular fields.
</p><p>J. To other Federal agencies as part of the Presidential Management Initiative, E-Grants.
</p><p>Disclosure to consumer reporting agencies:</p><p>None.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:
</p><p>Records are maintained on system file servers and paper files in the program offices at NIFA, USDA, Waterfront
Centre, 800 9th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by name, project leader, co-investigator, and any other data field such as institution
or title.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records in this system are safeguarded in accordance with applicable rules and policies, including all applicable
USDA automated systems security and access policies. Strict controls have been imposed to minimize the risk of
compromising the information that is being stored. Access to the computer system containing the records in this system is
limited to those individuals who have a need to know the information for the performance of their official duties and who
have appropriate clearances or permissions. All records containing personal information are maintained in secured file
cabinets or are accessed by unique passwords and logon procedures. Only those employees with a need-to-know in order to
perform their duties will be able to access the information.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained under the authority of the REE Policies and Procedures contained in REE Manual 251.8 "
Records Management" and 251.8M "Records Management (Manual)", which establishes REE policies and
procedures for the creation, maintenance, and disposition of records, and in accordance with the General Records
Schedules issued by the National Archives and Records Administration. The Data File is cumulative and is maintained
indefinitely, and documents are disposed according to agency file plan and disposition schedule. Non-funded proposals are
maintained onsite for 1 year and then disposed after 3 years. Funded proposals are maintained onsite for 1 year after
completion of the award, and then transferred to the National Archive and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Administrator, Office of Information Technology (OIT), NIFA, USDA, Stop 2216, 1400 Independence Avenue
SW., Washington, DC 20250-2216. The address for express mail or overnight courier service is: Deputy Administrator,
OIT, NIFA, USDA, Waterfront Centre, 800 9th Street SW., Washington, DC 20024.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA)
Officer, whose contact information can be found at <i>http://www.dm.usda.gov/foia_agency_pocs.htm</i> under "
contacts." If an individual believes more than one component maintains Privacy Act records concerning him or her,
the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW.,
Washington, DC 20250.
</p><p>When seeking records about yourself from this system of records or any other Departmental system of records your
request must conform with the Privacy Act regulations set forth in 6 CFR Part 5. You must first verify your identity,
meaning that you must provide your full name, current address and date and place of birth. You must sign your request,
and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made
under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for
this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.
In addition you should provide the following:
</p><p>&#149; An explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify the component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the records would have been created;
</p><p>&#149; Any additional information that will help the FOIA staff determine which USDA component agency may have
responsive records;
</p><p>&#149; If your request is seeking records pertaining to another living individual, you must include a statement
from that individual certifying his/her agreement for you to access his/her records.
</p><p>Without this bulleted information the component(s) may not be able to conduct an effective search, and your request
may be denied due to lack of specificity or lack of compliance with applicable regulations.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedure" above.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is obtained from the individuals submitting the proposals and from peer reviewers.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="scs" toc="yes">
<systemNumber/>
<subsection type="systemName">Editorial Note: Soil Conservation Service was abolished by Pub. L. 103-354 and all activities are now performed by the Natural Resources and Conservation Service.</subsection>
</section>
<section id="nrcs1" toc="yes">
<systemNumber>/NRCS-1</systemNumber>
<subsection type="systemName">Landowner, Operator, Producer, Cooperator, or Participant Files--Natural Resources Conservation Service, USDA.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Program landowner, operator, producer, cooperator, or participant files are maintained in all NRCS county field
delivery locations, mostly USDA Field Service Centers in the county seat. Addresses of each field office are listed in
the local telephone directories of the field office locations under the heading, "United States Government, Department of
Agriculture, Natural Resources Conservation Service." Addresses may also be obtained at http://www.nrcs.usda.gov. Program
landowner, operator, producer, cooperator, or participant files are also maintained in USDA data centers at Fort Collins,
Colorado; Kansas City, Missouri, St. Louis, Missouri, and other authorized secure data centers.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Landowners, operators, producers, cooperators, or participants with NRCS programs.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of electronic databases and file folders containing information on an individual's
conservation plans, cost-share agreements, conservation practice designs, hardcopy and electronic resource and planning
maps, resource inventory data, assistance notes, personal and economic data, and other material necessary to provide
assistance to the landowner, operator, producer, cooperator, or participant in conserving natural resources on their land
they manage.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 590 a-f, q, q-1 and other applicable authorities.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Records may be disclosed to cooperating Federal, State, and local agencies, as necessary for implementation
of conservation programs</p>
<p>(2) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual</p>
<p>(3) Disclosure to Federal, State, and local agencies, when necessary to certify that a conservation plan is in effect
for land users to qualify for other USDA program benefits</p>
<p>(4) Referral to the Department of Justice with (a) the Agency, or any component thereof; or (b) any employee of the
Agency in his/her official capacity; or (c) any employee of the Agency in his/her individual capacity where the
Department of Justice has agreed to represent the employee; or (d) the United States, where the Agency determines that
litigation is likely to affect the Agency or any of its components, is a part to litigation or has an interest in such
litigation, and the use of such records by the Department of Justice is deemed by the Agency to be relevant and necessary
to the litigation, provided, however, that in each case, the Agency determines that disclosure of the records to the
Department of Justice is a use of the information contained in the records that is compatible with the purpose for which
the records were collected</p>
<p>(5) Disclosure in a proceeding before a court or adjudicative body before which the Agency is authorized to appear,
when (a) the Agency, or any component thereof; or (b) any employee of the Agency in his/her official capacity; or (c) any
employee of the Agency in his/her individual capacity where the Agency has agreed to represent the employee; or (d) the
United States, where the Agency determines that litigation is likely to affect the Agency or any of its components, is a
part to litigation or has an interest in such litigation, and the Agency determines that use of such records if relevant
and necessary to the litigation, provided, however, that in each case, the Agency determines that disclosure of the
records to the court is a use of the information contained in the records that is compatible with the purpose for which
the records were collected</p>
<p>(6) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation, or order issued pursuant thereto</p>
<p>(7) Disclosure may be made to contractors or to technical service providers as necessary to provide NRCS technical
services to landowners, operators, producers, cooperators, and participants and such disclosure shall be made subject to
the purposes for which the contractor or technical service provider is hired.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in an electronic retrieval system and in file folders in county field delivery offices.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of landowner, operator, producer, cooperator, or participant, or location on a map,
unit identification number, location code, farm type, soil resources survey area, soil resources conservation district
code, resource management systems and practices, and program contract information.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System access is restricted to authorized Natural Resources Conservation Service employees and conservation
district employees and technical service providers working to assist with the implementation of natural resources
programs. NRCS field employees are authorized to access system records of landowners, operators, producers, cooperator,
or participants in their service area or outside of their service area if the landowner, operator, producer, cooperator,
or participant has authorized access. Conservation district employees are authorized to access system records of their
district landowners, operators, producers, cooperators, or participants only in their official capacity as district
employees</p>
<p>The electronic data retrieval system is secured by the USDA Common Computing Environment user authentication process
and USDA eAuthentication login and password protection. Hardcopy files are maintained in file cabinets, which should be
locked when not in use. Offices are locked during non-business hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained as long as the landowner, operator, producer, cooperator, or participant qualifies for
conservation programs.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>District conservationists or their designees are in charge of delivering services in county offices. Addresses of
each field office are listed in the telephone directories of the field office locations under "United States Government,
Department of Agriculture, Natural Resources Conservation Service." Addresses may also be obtained at
http://www.nrcs.usda.gov.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her by contacting the respective district conservationist or other designee. If the
specific location of the record is not known, the individual should address his/her request to the Director, Management
Services Division, USDA-Natural Resources Conservation Service, P. O. Box 2890, Washington, DC 20013, who will refer it
to the appropriate field office. A request for information pertaining to an individual should contain: Name, address, and
other relevant information (e.g., name or nature of program, name of cooperating body, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to the district conservationist or his/her designated representative
or to the Director, Management Services Division, USDA-Natural Resources Conservation Service, P.O. Box 2890, Washington,
DC 20013.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record in the system which pertains
to him/her by submitting a written request to the district conservationist or his/her designated representative or to the
Director, Management Services Division, USDA-Natural Resources Conservation Service, P.O. Box 2890, Washington, DC 20013.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from landowners, operators, producers, cooperators, or participants and NRCS
field conservationists who provide technical and program assistance to them.</p></xhtmlContent></subsection>
</section>
<section id="scs2" toc="yes">
<systemNumber>/SCS-2</systemNumber>
<subsection type="systemName"> Volunteers--Soil Conservation Service, USDA/SCS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>All offices of the Soil Conservation Service. Addresses of Soil Conservation Service offices are listed in the
telephone directories under the heading, "United States Government, Department of Agriculture, Soil Conservation
Service."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who volunteer to serve the Soil Conservation Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of an automated retrieval system and file folders on individual volunteers which record
information on the volunteers and their positions and hours worked. These files contain personal data including names,
home addresses, home telephone numbers, Social Security Account numbers, education level, driver's license, emergency
data, duty station, previous occupation, skills, interests, job titles, dates of service, hours worked, work performed,
performance evaluation data, and reason for separation.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Title 7, U.S. Code, Section 2272, authorizes USDA to utilize volunteers to carry out soil and water conservation
work.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records and data may be disclosed, as is necessary: (1) To Members of Congress to respond to inquiries made on
behalf of individual constituents who are record subjects; (2) to the Department of Justice when: (a) The agency, or any
component thereof; or (b) an employee of the agency in his or her official capacity; or (c) any employee of the agency in
his or her individual capacity where the Department of Justice has agreed to represent the employee; or (d) the United
States, where the agency determines that litigation is likely to affect the agency or any of its components, is a party
to litigation or has an interest in such litigation, and the use of such records by the Department of Justice is deemed
by the agency to be relevant and necessary to the litigation, provided, however, that in each case, the agency determines
that disclosure of the records to the Department of Justice is a use of the information contained in the records that is
compatible with the purpose for which the records were collected; (3) in a proceeding before a court or adjudicative body
before which the agency is authorized to appear when: (a) The agency, or any component thereof; or (b) any employee of
the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
agency has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is
likely to affect the agency or any of its components, is a party to litigation or has an interest in such litigation, and
the agency determines that use of such records is relevant and necessary to the litigation, provided, however, that in
each case, the agency determines that disclosure of the records to the court is a use of the information contained in the
records that is compatible with the purpose for which the records were collected; (4) in the event that material in this
system indicates a violation of law, whether civil or criminal or regulatory in nature, and whether arising by general
statute, or by regulation, rule, or order issued pursuant thereto, the relevant records may be disclosed to the
appropriate Federal, State, foreign or local agency charged with the responsibility of investigating or prosecuting such
violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in an automated database retrieval system and in file folders in the offices in which
volunteers work.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of volunteer, Social Security Account Number, and duty station.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>System access is restricted to authorized Soil Conservation Service employees. The automated data retrieval
system is secured by a series of restricted user passwords. Manual files are maintained in file cabinets. Offices are
locked during nonbusiness hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in the system for as long as the individual volunteer works for the agency. Upon
termination, records of hours worked are transferred to the National Finance Center in New Orleans, to provide the
individual credit for the work experience.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The system is managed by the Coordinator of Volunteer Services, Judith K. Johnson, 7515 NE Ankeny Road, Ankeny,
Iowa 50021.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records by contacting the state volunteer program
coordinator. For general information regarding the system or if the location of the record is not known with sufficient
specificity, the individual should address his request to the Chief, Records Management Branch, Information Resources
Management Division, USDA Soil Conservation Service, PO Box 2890, Washington, DC 20013, who will refer it to the
appropriate office.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him by submitting a written request to the above-named system manager or to the Chief, Records Management
Branch, USDA-SCS, Washington, DC 20013.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>All inquiries should be addressed to the Chief, Records Management Branch, USDA-SCS, Washington, DC 20013.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is supplied by the volunteers themselves, using application forms and interest and
skills questionnaires approved for this use. Information on hours worked is provided by the volunteers through their
direct supervisors.</p></xhtmlContent></subsection>
</section>
<section id="scs3" toc="yes">
<systemNumber>/SCS-3</systemNumber>
<subsection type="systemName"> Federal Financed Cost-Sharing Information Applicable to Individual Particpants in USDA
--Soil Conservation Service (SCS) Programs.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system are maintained at the Soil Conservation Service. Headquarters in
Washington, DC and in the ComputerCenters located at the National Finance Center, New Orleans, Louisiana, SCS Technical
Service Center, Fort Worth, Texas, and USDA Computer Centers located in Washington, DC, Fort Collins, Colorado, and
Kansas City, Missouri.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Volunteer participants, namely landowners and operators in
conservation programs administered by the Soil Conservation Service where federally financed cost sharing is involved.
The programs are the Great Plains Conservation Program, Small Watershed Program, Rural Abandoned Mine Program, and
Resource Conservation and Development Program.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Computer data cards, tapes, computer printouts, and hard copies of
records. these records include name, address, social security number, SCS program, and amount of payment by program.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Soil Conservation Act, Pub. L. 74-46, 49 Stat. 163, (16 U.S.C.
590a-f, q); Resource Conservation and Development Program, Pub. L. 87-703, as amended (7 U.S.C. 1010-
1011); Small Watershed Program, Pub. L. 83-566, 68 Stat. 666, as amended (16 U.S.C. 1001-1009); Rural
Abandoned Mine Program, Pub. L. 95-87, 91 Stat. 163 (16 U.S.C. 590 a-f, q); Great Plains Conservation
Program, Pub. L. 84-1021, 70 Stat. 1115, as amended (16 U.S.C. 590 p(b)); and related laws 42 U.S.C. 3271-
3274.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Report to Internal Revenue Service (IRS) of payments made to individual participants for income tax purposes. Also used
by authorized USDA personnel for budget estimates and program cost data.</p><p>Disclosure of data to IRS is in accordance with the Internal Revenue Act of 1954 (26 U.S.C. 6041) as amended.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>By individual on keypunched cards or magnetic tapes for computers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Names and addresses of the individuals are kept for reports to the Internal Revenue Service.
Record material will be retrieved by name, social security number, and program applicable.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Locked file cabinets, locked computer storage rooms, and locked computer terminal rooms. Access
to records is in accordance with USDA ADP security plan as supplemented by SCS.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Maintained indefinitely on a currently updated basis.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Management Systems Branch, Management Evaluation Division, Soil
Conservation Service, PO Box 2890, Washington, DC 20013.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any Soil Conservation Service officer from which the individual participant has
received technical assistance for implementation of a conservation plan required for Federal cost-sharing financial
assistance will receive requests for information regarding the system of records. Identifying information should be made
by individual names, social security number, address, contract or agreement number, and program involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>To obtain information for obtaining access to the system of records, write to the
system manager listed above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use the same procedures as for records access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Participants voluntarily ask for Federal financial cost-share assistance to apply
needed conservation treatment or practices to lands owned or operated by the individual participant. Such cost-sharing
data is needed for Federal income tax information as it applies to the year and income of the participant using the
programs.</p></xhtmlContent></subsection>
</section>
<section id="obpe1" toc="yes">
<systemNumber>/OBPE-1</systemNumber>
<subsection type="systemName"> Committee Management Records System, USDA/OBPE.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>USDA, Office of Budget, Planning and Evaluation, Management Division, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals who are public members of USDA advisory
committees are included in this system of records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of membership listings by committee name, State,
ethnic affiliation, and female members. Keypunch cards are the basis for some of the above listings.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. App. 1.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Maintained as a means of responding to Congressional inquiries for names and numbers of citizens serving on committees
from a particular State. "Disclosure may be made to a congressional office from the record of an individual in response
to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in notebooks and on keypunch cards.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by names of individuals and by committee name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records contain no sensitive information and are kept in regular office files.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained until committee membership is changed. Obsolete listings are
sent to the USDA historian.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Director, Management, Office of Budget, Planning and Evaluation,
USDA, Washington, DC 20250, 202-447-6111.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him, from the System Manager. A request for
information pertaining to an individual should contain the individual's name, address, and name of the committee on which
he is serving.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
records in this system which pertain to him by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individaul may obtain information as to the procedures for contesting a
record in the system which pertains to him by submitting a request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is collected by USDA agencies from published reference
books (Who's Who, etc.), from organizations which make recommendations of possible members, and from the prospective
members.</p></xhtmlContent></subsection>
</section>
<section id="ofco10" toc="yes">
<systemNumber>/OFCO-10</systemNumber>
<subsection type="systemName">Financial Systems.
</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Unclassified.</p></xhtmlContent>
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>The systems are operated from USDA headquarters located at 1400 Independence Avenue, SW., Washington, DC 20250,
with other operational locations within the continental United States.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The Financial Systems contain information about individuals and businesses that receive payments for providing
goods and services to the USDA. Individuals who have funds advanced to them for official travel use, approving officials,
and individuals who perform official USDA travel and are reimbursed with Government funds are included in this system, as
well as individuals (excluding USDA employees) who receive payments in the form of rents, royalties, prizes, or awards,
individuals (excluding USDA employees) who receive payments for non-personal service
contracts, commissions, or compensation for services that are subject to Form 1099 reporting
requirements, and USDA employees who have been issued a purchase card, fleet card or travel card are included in the
system. Employee information contained in the Financial Systems is used to record the financial impact of employee salary
disbursements in the financial system and for Internal Revenue Service income tax reporting. In addition, the employee
records are used to pay employees for travel reimbursement and any other miscellaneous payments due to the employee.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The Financial Systems establish several databases containing the individual's and business' name, address, Social
Security number (SSN) (or employer identification number), ZIP code, amount of payment, and other information necessary
to accurately identify covered payment transactions.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Chief Financial Officers (CFO) Act of 1990.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are used to record the financial transactions of the USDA and provide payments to
businesses that provide goods and services to the USDA and payments to employees.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing a statute or rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation, or order issued pursuant thereto.
</p><p>2. Referral to the Department of Justice (DOJ) when (a) the agency, or any component thereof; or (b) any employee of
the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
DOJ has agreed to represent the employee; or (d) the United States, where the agency determines that litigation is likely
to affect the agency or any of its components, is a party to the litigation or has an interest in such litigation, and
the use of such records by the DOJ is deemed by the agency to be relevant and necessary to the litigation, providing,
however, that in each case, the agency determines that disclosure of the records to the DOJ is a use of the information
that is compatible with the purpose for which the records were collected.
</p><p>3. Disclosure in a proceeding before a court or adjudicative body before which the agency is
 authorized to appear, when (a) the agency, or any component thereof; or (b) any
 employee of the agency in his or her official capacity; or (c) any employee of the agency
 in his or her individual capacity where the DOJ has agreed to represent the employee; or
 (d) the United States, where the agency determines that litigation is likely to affect the
 agency or any of its components, is a party to the litigation, or has an interest in such
 litigation, and the use of such records by the DOJ is deemed by the agency to be relevant
 and necessary to the litigation, providing, however, that in each case, the agency
 determines that disclosure of the records to the DOJ is a use of the information that is
 compatible with the purpose for which the records were collected.
</p><p>4. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made on behalf of that individual
</p><p>5. Information from this system of records will be forwarded to the Internal Revenue Service for income tax purposes.
</p><p>6. Release of information to other USDA agencies may be made for internal processing purposes.
</p><p>7. Information will be reviewed during inquiry into payments to be made by the USDA to its employees.
</p><p>8. To appropriate agencies, entities, and persons when (1) the agency suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a
result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity
 theft or fraud, or harm to the security or integrity of this system or other systems or
 programs (whether maintained by the Department or another agency or entity) that rely
 upon the compromised information; and (3) the disclosure made to such agencies,
 entities, and persons as reasonably necessary to assist in connection with the
 Department's efforts to respond to the suspected or confirmed compromise and prevent,
 minimize, or remedy such harm.
</p><p>9. USDA will disclose information about individuals from the system of records in accordance with the Federal Funding
Accountability and Transparency Act of 2006 (Pub. L. 109-282; codified at 31 U.S.C. 6101, <i>et seq.</i>); section
204 of the E-Government Act of 2002 (Pub. L. 107-347; 44 U.S.C. 3501 note), and the Office of Federal
Procurement Policy Act (41 U.S.C. 403 <i>et seq.</i>), or similar statutes requiring agencies to make public information
concerning Federal financial assistance, including grants, sub-grants, loan awards, cooperative agreements, and other
financial assistance; and contracts, purchase orders, task orders, and delivery orders.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are stored and maintained electronically on USDA-owned mainframes, servers, tapes, disks, and in file
folders at USDA offices.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in the system are retrieved by SSNs or by employee identification numbers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Magnetic tape files and disk files are kept in a locked computer room and tape library, which can be accessed by
authorized personnel only. File folders are maintained in a secured area and access is only permitted to authorized
personnel. On-line access by USDA personnel is password protected. Data that is transmitted electronically is encrypted.
There are Memoranda of Understanding and Interconnectivity Security Agreements to govern the transmission of Financial
Systems data. There are Service Level Agreements with data centers that provide computing services for the Financial
Systems. Contracts contain specific language for contractors to protect private information and follow USDA privacy
policy.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Master history magnetic tapes are retained in accordance with a tape library management schedule. Manual records
are transferred to the Federal Records Center for storage and disposition in accordance with the appropriate retention
schedules.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>USDA, Office of the Chief Financial Officer/Associate Chief Financial Officer for Financial Systems, 1400
Independence Avenue, SW., Room 3037 South Building, Washington, DC 20250.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information regarding this system of records or information as to whether the system
contains records pertaining to such individual from the Office of the Chief Financial Officer, Washington, DC office. The
request for information should contain the individual's name, SSN or tax identification number (TIN) and address. Before
information of any record is released, the system manager may require the individual to provide proof of identity or
require the requester to furnish authorization from the individual to permit release of information.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual my obtain information as to the procedures for gaining access to a record in the system, which
pertains to such individual, by submitting a request to the Privacy Act Officer, 1400 Independence Avenue, SW., South
Building, Washington, DC 20250. The envelope and letters should be marked "Privacy Act Request." A request
for information should contain name, address, and name of system of records, year of records in question, and any other
pertinent information to help identify the file.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Procedures for contesting records are the same as procedures for record access. Include the reason for contesting
the record and the proposed amendment to the information with supporting documentation to show how the record is
inaccurate.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records are loaded from the USDA payroll system to create records of USDA employees. Vendors who do business with
the USDA submit their information into the Central Contractor Registration, which is subsequently loaded into the
Financial Systems. This information includes but is not limited to SSN, TIN, name, address, and bank electronic funds
transfer information.
 Records are also directly loaded on-line into the Financial Systems by agency personnel.</p></xhtmlContent></subsection>
</section>
<section id="ocio1" toc="yes">
<systemNumber>/OCIO-1</systemNumber>

<subsection type="systemName">Freedom of Information Act Express (FX).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The records in this system are collected in a Web-based system located on servers in Gaithersburg, Maryland. The
system is an enterprise solution that operates through USDA. A list of USDA FOIA servicing centers can be found at <i>
http://www.dm.usda.gov/foia_public_liaisons.htm.</i> FX will be used by FOIA servicing centers and staff offices
responsible for processing FOIA and Privacy Act requests throughout USDA.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals covered by this system of records include: individuals who submit FOIA requests, FOIA appeals, and
Privacy Act requests and appeals to USDA; individuals whose requests, appeals, and/or records have been referred to USDA
by other agencies; attorneys or other persons representing individuals submitting such requests and appeals or
litigation; individuals who are the subjects of such requests; and government personnel assigned to handle such requests
or appeals.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Categories of records in this system may include the following records received, created, or compiled in
processing FOIA and Privacy Act requests or appeals: Original requests and administrative appeals; documents relating to
payment of FOIA fees; correspondence between the agency and the FOIA or Privacy Act requester; and internal agency
records relating to the processing of FOIA and Privacy Act requests and appeals. In some cases, the records responsive to
the request may be included in the database</p>
<p>Types of information in the records may include requesters' and their attorneys' or representatives' names, addresses,
e-mail addresses, telephone numbers, and FOIA case numbers; office telephone numbers, and office routing symbols of USDA
employees and contractors; names, telephone numbers, and addresses of the submitter of the information requested; and
unique case identifier or other identifier assigned to the request or appeal.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>FOIA Act, 5 U.S.C. 552, As Amended By Public Law No. 104-231, 110 Stat. 3048 and the Privacy Act of 1974, 5
U.S.C. 552a Section (e)(4)(A).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The purpose of this system of records is to permit the USDA's OCIO to administer and manage FOIA requests. The
system will also assist the FOIA Officials at the USDA agencies to process and track FOIA requests for records.
Currently, USDA agencies utilize multiple manual and office suite products to track, respond to, and close out FOIA
requests. The OCIO, in an effort to streamline the FOIA process, is implementing a solution, FX, that will allow USDA to
enter, view, update, process, and track real time FOIA requests received. FX will allow the public to submit FOIA
requests online utilizing FX's Public Access Link (PAL). PAL is a Web front-end portal that will allow requestors the
opportunity to send, and see in real time, the status of their FOIA request. Individuals wishing to use PAL, when
available, will be required to establish a USDA e-authentication account. This system of records will have several
routine uses to enable USDA to comply with the FOIA, 5 U.S.C. 552, as amended by Public Law No. 104-231, 110 Stat.
3048, and the Privacy Act of 1974, 5 U.S.C. 552a Section (e)(4)(A).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records may be disclosed:
</p><p>A. To the Department of Justice (DOJ) or other Federal agency conducting litigation or in proceedings before any
court, adjudicative or administrative body, when:
</p><p>1. USDA or any USDA agency;
</p><p>2. Any employee of USDA in his/her official capacity;
</p><p>3. Any employee of USDA in his/her individual capacity where DOJ or USDA has agreed to represent the employee; or
</p><p>4. The United States or any agency thereof, is a party to the litigation or has an interest in such litigation, and
USDA determines that the records are both relevant and necessary to the litigation, and the use of such records is
compatible with the purpose for which USDA collected the records</p>
<p>B. To a congressional office in response to an inquiry from that congressional office made at the request of the
individual to whom the record pertains</p>
<p>C. To the National Archives and Records Administration (NARA) or other Federal government agencies pursuant to records
management inspections being conducted under the authority of 44 U.S.C. 2904 and 2906</p>
<p>D. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized
by law, but only such information as is necessary and relevant to such audit or oversight function
</p><p>E. To appropriate agencies, entities, and persons when:
</p><p>1. USDA suspects or has confirmed that the security or confidentiality of information in the system of records has
been compromised;
</p><p>2. The Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to
economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other
systems or programs (whether maintained by USDA or another agency or entity) that rely upon the compromised information;
</p><p>3. The disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with
USDA's efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm</p>
<p>F. To contractors and their agents, grantees, experts, consultants, and others performing or working on a contract,
service, grant, cooperative agreement, or other assignment for USDA, when necessary to accomplish an agency function
related to this system of records. Individuals provided information under this routine use are subject to the same
Privacy Act requirements and limitations on disclosure as are applicable to USDA officers and employees</p>
<p>G. To an appropriate Federal, State, Tribal, local, international, or foreign law enforcement agency or other
appropriate authority charged with investigating or prosecuting a violation or enforcing or implementing a law, rule,
regulation, or order, where a record, either on its face or in conjunction with other information, indicates a violation
or potential violation of law, which includes criminal, civil, or regulatory violations, and such disclosure is proper
and consistent with the official duties of the person making the disclosure</p>
<p>H. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate public
authority, whether Federal, foreign, State, local, or Tribal, or otherwise, responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or
prosecutorial responsibility of the receiving entity</p>
<p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Electronic records are maintained on a server at a secure contractor facility within the Washington, DC,
metropolitan area. Access to the system is restricted and role based. Access to information is granted only to those
individuals assigned or working on a FOIA case.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Data will be indexed by first name, last name, case number, or other agency identifier.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The system itself will be secured in a restricted area within USDA owned/operated computer space. Access to this
space is strictly controlled using multiple physical access control security systems. This space can only be accessed by
authorized personnel with the appropriate access devices. Electronic access to records is role based and controlled
through a system of computer access identification and authorization utilizing passwords. Access is granted by the system
administrator, and controlled by the database management system software. The system of records will not be exempt from
any provisions of the Privacy Act.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records in this system will be retained in accordance with NARA's General Records Schedule 14, but may be
retained for a longer period as required by litigation or open investigations or audits. A FOIA record deals with
significant policy-making issues; it is a permanent record. A FOIA record may qualify as a permanent Federal Record. A
permanent record is one that has been determined by NARA to have sufficient value to warrant its preservation in the
National Archives of the United States. Permanent records include all records accessioned by NARA into the National
Archives of the United States and later increments of the same records, and those for which the disposition is permanent
on SF 115s, Request for Records Disposition Authority, approved by NARA on or after May 14, 1973.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The System manager for this system is the FX Program Manager. The mailing address for the USDA System Manager is
1400 Independence Ave., SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the headquarters or component's FOIA Official, whose contact
information can be found at <i>http://www.dm.usda.gov/foia.htm</i> under "contacts." If an individual
believes more than one component maintains Privacy Act records concerning him or her, the individual may submit the
request to the Chief Privacy Act Officer, Department of Agriculture, 1400 Independence Avenue SW., Room 408-W,
Washington, DC 20250. When seeking records about yourself from this system of records, or any other USDA system of
records, your request must conform with the Privacy Act regulations set forth in 6 CFR part 5. You must first verify your
identity, meaning that you must provide your full name, current address, and date and place of birth. You must sign your
request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to
be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain
forms for this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, SW., Washington,
DC 20250. In addition, you should provide the following:
</p><p>&#149; An explanation of why you believe USDA would have information on you,
</p><p>&#149; Identify which component(s) of USDA you believe may have the information about you,
</p><p>&#149; Specify when you believe the records would have been created,
</p><p>&#149; Provide any other information that will help the FOIA staff determine which USDA component agency may have
responsive records,
</p><p>&#149; If your request is seeking records pertaining to another living individual, you must include a statement
from that individual certifying his/her agreement for you to access his/her records. Without this bulleted information,
the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of
specificity or lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>
During the course of a FOIA/Privacy Act action, exempt material from other systems of records may become part of
the case records in this system of records. To the extent that copies of exempt records from these other systems of
records are entered into these Privacy Act case records, USDA hereby claims the same exemptions for the records as
claimed in the original, primary system of records from which they originated, or in which they are maintained.</p></xhtmlContent></subsection>
</section>
    
    
<section id="ocio2" toc="yes">
<systemNumber>/OCIO-2</systemNumber>
    <subsection type="securityClassification">
        <xhtmlContent>
            <p>Unclassified</p>
        </xhtmlContent></subsection>
    <subsection type="systemLocation">
        <xhtmlContent>
            <p>USDA- National Information Technology Center (NITC), 8930 Ward Pkwy, Kansas City, MO 64114</p>
            <p>USDA- St. Louis Enterprise Data Center, 4300 Goodfellow Boulevard, St. Louis, MO 63120 US</p>
        </xhtmlContent>
    </subsection>
    <subsection type="categoriesOfIndividuals">
        <xhtmlContent>
            <p>This system contains records on individuals who applied for and were granted access to USDA applications and services that are protected by eAuthentication.  This includes but not limited to public citizens, federal employees, contractor employees, affiliates, etc.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="categoriesOfRecords">
        <xhtmlContent>
            <p>The eAuthentication system will collect the information including but not limited to name, address, country of residence, telephone, email address, date of birth, user name, password, SSN (Capture Temporarily), challenge question, and challenge answer. The latter two types of information are used to validate a customer’s identity for password reset.  The system will request social security number for online identity proofing services through a verification process implemented with a credit bureau.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="authorityForMaintenance">
        <xhtmlContent>
            <p>Government Paperwork Elimination Act (GPEA, Pub. L. 105-277) of 1998; Freedom to E-File Act (Pub. L. 106-222) of 2000; Electronic Signatures in Global and National Commerce Act (E-SIGN, Pub. L. 106-229) of 2000; eGovernment Act of 2002 (H.R. 2458/Pub L. 107-347); GRAMM–LEACH–BLILEY ACT (Pub L. 106-102).</p>
        </xhtmlContent>
    </subsection>
    <subsection type="purpose">
        <xhtmlContent>
            <p>The records in this system are used to electronically authenticate and authorize users accessing protected USDA applications and services. eAuthentication shares the user information with authorized federal agencies or contractor systems supporting a federal agency mission for centralized account management and user profile management for USDA.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="routineUsesOfRecords">
        <xhtmlContent>
            <p>1. To external Web applications or information technology systems integrated with the government's federated architecture for authentication, identity management, and user profile management for USDA. Prior to any disclosure of information under this architecture, the user will request access to an external application with their USDA credential. All external applications will have undergone rigorous testing before joining the architecture. The eAuthentication Service acts as a single sign-on point for USDA Agency applications, allowing a USDA customer to sign onto any USDA applications for which they have been authorized.</p>
            <p>2. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program, statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive responsibility of the receiving entity.  Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the responsibility of investigating or prosecuting violation of law, or of enforcing or implementing a statute, rule, regulation, or order issued pursuant thereto, of any record within this system when information available indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature.</p>
            <p>3. To a court or adjudicative body in a proceeding when:  (a) USDA or any component thereof; or (b) any employee of  USDA in his or her official capacity; or (c) any employee of  USDA in his or her individual capacity where USDA has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.</p>
            <p>4. To a congressional office in response to an inquiry made at the written request of the individual to whom the record pertains.</p>
            <p>5. Disclosure at the individuals’ request to any Federal department, State, local agencies, or USDA partners including but not limited to contractor systems supporting the government mission utilizing or interfacing with eAuthentication to provide electronic authentication.  The disclosure of this information is required to securely provide, monitor, and analyze the requested program, service, registration, or other transaction.</p>
            <p>6. To the Department of Justice when:  (a) USDA or any component thereof; or (b) any employee of USDA in his or her official capacity where the Department of Justice has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, USDA determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by USDA to be for a purpose that is compatible with the purpose for which USDA collected the records.</p>
            <p>7. To appropriate agencies, entities, and persons when (1) USDA suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) USDA has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, USDA (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with USDA’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
            <p>8. To another Federal agency or Federal entity, when information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the agency (including its information systems, programs and operations), the Federal Government, or national security.</p>
            <p>9. Disclosure to credit bureaus to conduct online identity proofing of users including but not limited to public citizens, federal employees, contractor employees, affiliates, etc., for the purpose of remotely verifying the users identity in using eAuthentication account management practices (e.g.  Issuing an account &amp; credential, and account recovery).</p>
            <p>10. Contract Disclosure. If the Department contracts with an entity for the purpose of performing any function that requires disclosure of records including but not limited to helpdesk operations, password resets, system administration, application operations, program support.  The Department may disclose the records as a routine use to those contract employees.  Before entering into such a contract, the Department shall require the contractor to maintain Privacy Act safeguards as required under 5 U.S.C. 552a(m) with respect to the records in the system.</p>
            <p>11. Disclosure may be made to a private contractor or Federal agency for the purpose of collating, analyzing, aggregating or otherwise refining records for official business in this system. The contractor or Federal agency will be required to maintain Privacy Act safeguards with respect to these records.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="policiesAndPractices">
        <xhtmlContent>
            <p>Storage:</p>
            <p>Records are stored and maintained electronically on USDA owned and operated systems in Kansas City, MO and St. Louis, Missouri.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>Records can be retrieved by a search of user profile attributes including but not limited to Personal Identity Verification (HSPD-12 PID) card identifiers, UserName (Login ID), Last Name, First Name, Email, system ID (eAuth Internal ID), challenge question, and challenge answer. The latter two types of information are used to validate a customer’s identity for helpdesk services only those individuals with approved access rights have this authority and data accessibility.  USDA staff and contractors (acting as authorized agents) access information that is necessary to fulfill customer requests, provide end-user technical support and to operate and administer the system.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="safeguards">
        <xhtmlContent>
            <p>Records are accessible only to authorized personnel.  Protection of the records is ensured by appropriate technical controls.  The physical security of the system is provided by restricted building access.  In addition, increased security is provided by encryption of data when transmitted.  SSN is masked during the capture process when a user enters on the web form.  The system has undergone an Assessment and Authorization (A&amp;A) by the OCIO Designated Approving Authority via Agricultural Security Operations Center (ASOC).</p>
        </xhtmlContent>
    </subsection>
    <subsection type="retentionAndDisposal">
        <xhtmlContent>
            <p>Records in this system will be retained in accordance with approved retention schedules, including: (31) General Retention Schedule (DAA-GRS-2013-0006-0004), which provides for annual cut-off and for destruction 6 years after cutoff or longer if required for business use; (61) General Retention Schedule (N1-GRS-07-3, item 13a2), which provides for annual cut-off and for destruction 7 years and 6 months to 20 years to 6 months after cut-off; and additional approved schedules may apply. Destruction of records shall occur in the manner(s) appropriate to the type of record, such as but not limited to shredding of paper records and/or deletion of computer records in accordance with federal requirements.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="systemManager">
        <xhtmlContent>
            <p>Program Manager - Identity and Access Management, 2150 Centre Avenue, Fort Collins, CO 80526</p>
        </xhtmlContent>
    </subsection>
    <subsection type="notificationProcedure">
        <xhtmlContent>
            <p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to contest its content, may submit a request in writing to the Headquarters or component’s FOIA Officer, whose contact information can be found at http://www.da.usda.gov/foia.htm under  "contacts." If an individual believes more than one component maintains Privacy Act records concerning him or her the individual may submit the request to the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, S.W., Washington, D.C. 20250.</p>
            <p>When seeking records about yourself from this system of records or any other Departmental system of records your request must conform with the Privacy Act regulations set forth in 6 CFR Part 5. You must first verify your identity, meaning that you must provide your full name, current address and date and place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, Department of Agriculture, 1400 Independence Avenue, S.W., Washington, D.C. 20250. In addition you should provide the following:</p>
            <p>&#8226; An explanation of why you believe the Department would have information on you,</p>
            <p>&#8226; Identify which component(s) of the Department you believe may have the information about you,</p>
            <p>&#8226; Specify when you believe the records would have been created,</p>
            <p>&#8226; Provide any other information that will help the FOIA staff determine which USDA component agency may have responsive records,</p>
            <p>&#8226; If your request is seeking records pertaining to another living individual, you must include a statement from that individual certifying his/her agreement for you to access his/her records.</p>
            <p>Without this bulleted information the component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or lack of compliance with applicable regulations.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordAccessProcedures">
        <xhtmlContent>
            <p>See "Notification procedure" above.  </p>
        </xhtmlContent>
    </subsection>
    <subsection type="contestingRecordProcedures">
        <xhtmlContent>
            <p>Any individual may contest information contained within a record in the system that pertains to him/her by submitting a written request to the system manager at the address above. Include the reason for contesting the record and the proposed amendment to the information with supporting documentation to show how the record is inaccurate.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordSourceCategories">
        <xhtmlContent>
            <p>Information maintained in the system will be submitted but not limited to public citizens, federal employees, contractor employees, affiliates, etc..  When a user wishes to transact with USDA or its partner organizations electronically, the user must enter name, address, country of residence, telephone, date of birth, username, and password.  To elevate the user to conduct official business with USDA the user must be identity proofed requiring social security number being queried through a national credit bureau.  As the USDA eAuthentication Service is integrated with other government or private sector authentication systems, data may be obtained from those systems to facilitate single-sign on capabilities with the user’s permission.</p>
              
            </xhtmlContent>
    </subsection>
    <subsection type="exemptionsClaimed">
        <xhtmlContent>
            <p>
                Claimed for this System:
            </p>
            <p>None.</p>
        </xhtmlContent>
    </subsection>
</section>





<section id="ocre1" toc="yes">
<systemNumber>/OCRE-1</systemNumber>
<subsection type="systemName">Program Discrimination Complaints, USDA/OCRE-1.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Program discrimination complaint files are maintained in the United states Department of Agriculture (USDA),
Office of Civil Rights Enforcement (OCRE), and in the civil rights compliance office of the agency with respect to which
the complaint of discrimination was filed (see appendix A).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who file complaints on their behalf, or on the behalf of a group or class of persons, alleging
discrimination in USDA federally assisted or federally conducted programs or activities.</p></xhtmlContent>
</subsection><subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files (i.e., complaints, agency responses to complaint related correspondence
inquiries, and investigatory reports) on initial inquiries made by personnel of OCRE and the agencies involved with
complaints. The files, where appropriate, may include investigatory reports complied by OCRE or the agency involved.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 42 U.S.C. 2000d, et seq.; 42 U.S.C. 3608(d); 42 U.S.C. 12101, et seq.; 20 U.S.C. 1681, et seq.; 29
U.S.C. 794; 15 U.S.C. 1691, et seq.; and 7 U.S.C. 2011, et seq.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is established to maintain records relating to the processing of program discrimination complaints.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Disclosure may be made to the United States Department of Justice (DOJ), a court or other tribunal, or
another party before such tribunal, when USDA, any component thereof, or any employee in his or her individual capacity
where DOJ (or USDA where it is authorized to do so) has agreed to represent the employee, or the United States where USDA
determines that the litigation is likely to affect directly the operations of USDA or any of its components, is a party
to the litigation or has an interest in such litigation, and USDA determines that the use of such records by DOJ, the
court or other tribunal, or the other party before such tribunal is relevant and necessary to the litigation; provided,
however, that in each case, USDA determines that such disclosure is compatible with the purpose for which the records
were collected</p>
<p>(2) In the event that material in this system indicates a violation of law, whether civil or criminal or regulatory in
nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigation or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation, or order issued pursuant thereto</p>
<p>(3) Disclosure may be made to a Congressional office from the record of an individual in response to an inquiry from
the Congressional office made at the request of that individual</p>
<p>(4) Disclosure may be made to the United States Civil Rights Commission in response to its request for information.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records maintained by OCRE are stored in file folders at the address listed above; records maintained by the
particular USDA agency involved are stored in file folders at the respective civil rights compliance office.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of complainant, agency, and address.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in file cabinets in the office listed above. This office is always locked when unoccupied.
Access to and use of these records are limited to those persons whose official duties require such access.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a period of 3-years, after which they are sent to the National Archives and Records
Administration, Washington, DC 20408.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>David Montoya, Director, Office of Civil Rights Enforcement, Room 1322-South Building, 14th and Independence
Avenue, SE, Washington, DC 20250-9400. Within the agency with respect to which the complaint of discrimination was
filed, the System Manager is the head of the office of civil rights compliance or other official designated as
responsible for administration and enforcement of program non-discrimination laws and regulations.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records from the System Manager. The request
should be in writing.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>An individual who wishes to request access to records in the system should submit a written request to the System
Manager in an envelope marked "Privacy Act Request".</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>An individual desiring to contest or amend information maintained in the system should direct the request to the
System Manager. The request should include, as appropriate, the reasons for contesting it, and the proposed amendment to
the information sought. The regulations governing the contesting of contents of records and appealing initial
determinations of such requests are set forth at 7 CFR 1.110-1.123.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from documents submitted by or obtained from agency personnel,
complainants, witnesses, program participants and nonparticipants, investigative personnel, and community leaders.
Information in these records is also obtained directly from the individuals in the system.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Pursuant to subsection (k)(2) of the Privacy Act, 5 U.S.C. 552a(k)(2), this system of records is exempt from
subsection (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), and (f) of the Act.

</p></xhtmlContent></subsection></section>
<section id="oes2" toc="yes">
<systemNumber>/OES-2</systemNumber>

<subsection type="systemName">USDA Correspondence and Document Management System (CDMS) USDA/OES-02.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>The system will be located on the Salesforce Force.com cloud-based platform at a secure computing facility in Ashburn, Virginia.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Individuals corresponding with USDA, from the public, private, and political sectors; system users, managers, and Systems Administrators.  </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Categories of records in this system may include the following:  correspondence inquiries from the public, private, political, and internal sectors, and related documents, from the beginning of the inquiry up to and including the resolution and response back to the originator; and internal directives, memoranda of understanding, and other internal controlled correspondence that requires signature by the Secretary, Deputy Secretary, or Agency heads.  The system will include information regarding individuals, primarily information such as the name, address, and other contact information incidental to their correspondence addressed to the Secretary of Agriculture and various other officers and employees of USDA.  In a few cases, it may also include other information about the individual, voluntarily provided by that individual in the correspondence.   </p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>44 U.S.C. 3101, et seq.; 
44 U.S.C. 3504 note; 44 U.S.C. 3501, et seq.; 44 U.S.C. 3541, et seq.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>CDMS will be designed for use by the employees and officers of USDA to manage documents associated with a wide range of Secretarial and other controlled correspondence including incoming and outgoing correspondence and drafts.  Built-in Customer Relationship Management (CRM) features will allow Department officials to monitor the incoming and outgoing correspondence and drafts throughout the process.  </p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>1. Information may be disclosed to the Department of Justice when:  (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; 
or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.</p>
<p>2. Information may be disclosed to a court or adjudicative body in a proceeding when:  (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.</p>
<p>3. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutorial responsibility of the receiving entity.</p>
<p>4. Information may be disclosed to a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.</p>
<p>5. Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.</p>
<p>6. Information may be disclosed to agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity.  Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).</p>
<p>7. Information may be disclosed to appropriate agencies, entities, and persons when (1) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>Disclosure to consumer reporting agencies:</p>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>These records are maintained in hard copy formats at USDA and in electronic format on servers and computers located in the United States and managed by the SalesForce cloud solution provider.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>These records may be retrieved by the document control number, date, name of correspondent, or subject.  </p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Computer records are maintained in a secure password-protected environment managed by the cloud solution provider, and access is limited to those who have a need to know.  Access to the physical application servers is strictly controlled using multiple physical access control security systems.  Permission-level assignments allow users access only to those functions for which they are authorized.  System users, managers, and CDMS System Administrators have access to the data in the system. Access is controlled by the e-Authentication System on the USDA Intranet, and roles are determined by the application administrators.  Paper records are maintained in a secure, limited-access area, which is locked during non-duty hours.  Access to the paper records is monitored and controlled by USDA employees in the Office of the Executive Secretariat.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The retention of data in the system is in accordance with applicable USDA Records Disposition Schedules as approved by the National Archives and Records Administration.  Records are maintained for varying periods of time, and temporary records are disposed of by shredding when the retention period is complete.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Director, Office of the Executive Secretariat, U.S. Department of  Agriculture, 1400 Independence Avenue, SW., Washington, D.C.  20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals who want to know whether this system of records contains information about them, who want to access their records, or who want to contest the contents of a record, should make a written request to the Director, Office of the Executive Secretariat, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Washington, D.C.  20250.  Individuals must furnish the following information for their records to be located and identified:</p>
<p>    A. Full name or other identifying information necessary or helpful in locating the record;</p>
<p>    B. Why you believe the system may contain your personal information;</p>
<p>    C. A statement indicating the type of request being made (i.e., access, correction, or amendment) and whether a personal inspection of the records or a copy of them by mail is desired;</p>
<p>    D. Signature.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals wishing to request access to their records should follow the Notification Procedures.  Individuals requesting access are 
also required to provide adequate identification, such as a driver's license, employee identification card, social security card, or other identifying document.  Additional identification procedures may be required in some instances.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>Individuals requesting correction or amendment of their records should follow the Notification Procedures and the Record Access Procedures and also identify the record or information to be changed, giving specific reasons for the change.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information in this system of records is primarily provided by the individual corresponding with USDA or Agency officials, such as managers and supervisors, responding to individuals or Members of Congress.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection></section>
<section id="ofm1" toc="yes">
<systemNumber>/OFM-1</systemNumber>
<subsection type="systemName"> Drug-Free Federal Workplace Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of Agriculture (USDA), Office of Finance and Management, Safety and Health Management Division,
14th and Independence Avenue SW., Washington, DC 20250; USDA Agency headquarters offices; and offices of contractors who
perform functions such as collection of urine specimens, laboratory analysis, and medical review of confirmed positive
laboratory findings.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USDA employees, Farm Credit System Assistance Board employees, and persons who have applied to USDA for
employment.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records relating to the selection, notification, and testing of covered individuals; collection and chain of
custody of urine specimens; urine specimens; drug test results information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 12564, dated September 15, 1986, "Drug-Free Federal Workplace"; Pub. L. 100-71, section 503, July 11,
1987.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The system is established to maintain records relating to the selection and testing of Federal employees and
applicants for Federal employment for use of illegal drugs. The records will provide the basis for taking appropriate
action in reference to employees who test positive for use of illegal drugs.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records other than drug testing results may be disclosed:
</p><p>(1) To drug testing laboratories under contract with USDA or other U.S. Government agencies to perform tests on urine
specimens provided by selected USDA employees and applicants for employment;
</p><p>(2) To the Medical Review Officers under contract with USDA or other U.S. Government agencies for verification of the
results received from the testing laboratories; or
</p><p>(3) In a judicial or administrative proceeding where required by the United States Government to defend against any
challenge against any adverse personnel action</p>
<p>Disclosures of Drug Test Results. Pursuant to Pub. L. No. 100-71, section 503, July 11, 1987, the results of a
drug test of a Federal employee will be disclosed only:
</p><p>(1) To the employee's medical review officer;
</p><p>(2) To the administrator of any employee counseling services program in which the employee is receiving counseling or
treatment or is otherwise participating;
</p><p>(3) To any supervisory or management official within the employee's agency having authority to take the adverse
personnel action against such employee; or
</p><p>(4) Pursuant to the order of a court of competent jurisdiction where required by the United States Government to
defend against any challenge against any adverse personnel action.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic disk and in paper form.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved by name of agency, name of employee or applicant, position title, Social Security Number,
employee ID number, date of birth, or any combination of these.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a secured area or on automated media with access limited to authorized personnel whose
duties require access.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Generally, records are retained for two years and then destroyed by shredding, burning, or erasure in the case of
magnetic media.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Safety and Health Management Division, Office of Finance and Management, 14th and Independence Avenue, SW,
Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals wishing to inquire whether this system contains records about them should contact their USDA Agency
Headquarters Office or the Chief, Safety and Health Management Division, Office of Finance and Management. Individuals
must provide the following information for their records to be located and identified:
</p><p>a. Name</p>
<p>b. Date of birth</p>
<p>c. Social Security Number</p>
<p>d. Identification number (if known)</p>
<p>e. Approximate date of record</p>
<p>f. USDA agency and position title.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals should contact the Chief, Safety and Health Management Division, Office of Finance and Management,
14th and Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system are obtained from:
</p><p>a. The individual to whom the records pertain</p>
<p>b. Agency employees involved in the selection and notification of individuals to be tested</p>
<p>c. Laboratories that test urine specimens for the presence of illegal drugs</p>
<p>d. Supervisors, managers and other agency officials.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ofm2" toc="yes">
<systemNumber>/OFM-2</systemNumber>
<subsection type="systemName"> Employee Counseling Services Program Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of Agriculture, Office of Finance and Management, Safety and Health Management Division, 14th and
Independence Avenue, SW, Washington, DC 20250, and USDA agencies</p>
<p>
</p><p><b>Note.</b> In order to meet the statutory requirement that agencies provide appropriate prevention, treatment, and
rehabilitation programs and services for employees with alcohol or drug problems, and to better accommodate establishment
of a health service program to promote employees' physical and mental fitness, it may be necessary for an agency to
negotiate for use of the counseling staff of another Federal, State, or local government, or private sector agency or
institution. This system also covers records on USDA employees that are maintained by another Federal, State, or local
government, or private sector agency or institution under such a negotiated agreement.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former USDA employees and Farm Credit System Assistance Board employees who have been counseled or
otherwise treated regarding alcohol or drug abuse or for personal or emotional health problems.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records in this system include documentation of visits to employee counselors (Federal, State, local government,
or private) and the diagnosis, recommended treatment, results of treatment, and other notes or records of discussions
held with the employee made by the counselor. Additionally, records in this system may include documentation of treatment
by a private therapist or a therapist at a Federal, State, local government, or private institution.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7361 et seq., 5 U.S.C. 7901, and 42 U.S.C. 290dd-3 and 290ee-3.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used to document the nature of the individual's problem and progress made and to record an
individual's participation in the results of community or private sector treatment or rehabilitation programs.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>These records and information in these records may be disclosed:
</p><p>1. To the Department of Justice or other appropriate Federal agencies in defending claims against the United States,
when the claim is based upon an individual's mental or physical condition and is alleged to have arisen because of
activities of USDA (and, with respect to Farm Credit System Assistance Board employees, because of activities of the Farm
Credit System Assistance Board) in conneciton with the individual</p>
<p>2. To qualified personnel for the purpose of conducting scientific research, management audits, financial audits, or
program evaluation, but such personnel may not identify, directly or indirectly, any individual patient in any report or
otherwise disclose patient indentities in any manner (when such records are provided to qualified researchers employed by
USDA, all patient identifying information shall be removed)</p>
<p>Note: Disclosure of these records beyond officials of USDA or the Farm Credit Assistance Board having a bona fide need
for them or to the person to whom they pertain, is rarely made as disclosures of information pertaining to an individual
with a history of alcohol or drug abuse must be limited in compliance with 42 CFR part 2, Confidentiality of Alcohol and
Drug Abuse Patient Records. Records pertaining to the physical and mental fitness of employees are, as a matter of
policy, afforded the same degree of confidentiality and are generally not disclosed.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>These records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>These records are retrieved by the name of the individual subjects of the records.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Employee records are maintained for 3 to 5 years after the employee's last contact with USDA's Employee
Counseling Services Program or, if the employee leaves the agency, until the Employee Counseling Services Program Annual
Report for the fiscal year in which separation occurred is prepared. Records are destroyed by shredding or burning.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>These records are maintained in locked file cabinets labeled confidential with access strictly limited to
employees directly involved in USDA alcohol and drug abuse prevention function (as the term is defined in 42 CFR part 2)
and the Employee Counseling Services Program.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Safety and Health Management Division, Office of Finance and Management, 14th and Independence Avenue,
SW., Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>USDA employees wishing to inquire whether this system of records contains information about them should contact
the USDA Employee Counseling Services Program Manager, or their Agency Counseling Services Program Coordinator who
arranged for counseling or treatment. Individuals must furnish the following information for their records to be located
and identified:
</p><p>a. Name</p>
<p>b. Date of birth</p>
<p>c. USDA agency for whom employed</p>
<p>An individual must also follow the Privacy Act regulations regarding verification of identify and access to records (7
CFR 1.112 and 1.113).</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system of records comes from the individual to whom it applies, the supervisor of the
individual if the individual was referred by a supervisor, the Employee Counseling Services Program Staff member who
records the counseling session, and therapists or institutions providing treatment.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ofco3" toc="yes">
<systemNumber>/OFCO-3</systemNumber>
<subsection type="systemName">Billings and Collections Systems, USDA/OCFO.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Finance Center, OCFO, USDA, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are indebted to the Federal Government and whose debts are serviced by the National Finance
Center.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This automated system established a master file containing the debtor's name, address, Social Security Number or
assigned vendor number, amount of indebtedness, amount of current collection, and amount of total billing. Eventually,
these records are transferred to a history file for inquiry use. Information regarding debts subject to IRS offset,
claims on travel advances, and delinquent debtor names and Social Security Numbers used in computer matches with the
Department of Defense and the United States Postal Service are kept separate from the administrative billings and
collections data base in a manually updated claims data base.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3711 through 3719.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are used to issue bills and collect funds due to the Government in compliance with the
Debt Collection Act of 1982, Pub. L. 97-365, 96 Stat. 1749, as amended by Pub. L. 98-167, 97 Stat. 1104, and
the Debt Collection Improvements Act of 1996, Pub. L. 104-134, 110 Stat. 1321.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule,
regulation, or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to the Department of Justice when (a) the agency, or any component, thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to the litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, providing, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information that is compatible with the purpose for which the records were
collected</p>
<p>(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear,
when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the
employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of
its components, is a party to the litigation or has an interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and necessary to the litigation, providing, however, that in
each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information
that is compatible with the purpose for which the records were collected</p>
<p>(4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made on behalf of the individual</p>
<p>(5) Information will be forwarded to another Federal agency when a Federal employee accepts employment with another
Federal agency</p>
<p>(6) Referral of information regarding indebtedness to the Defense Manpower Data Center, Department of Defense, and the
United States Postal Service for the purpose of conducting computer matching programs to identify and locate individuals
receiving Federal salary or benefit payments and who are delinquent in their payments of debts owed to the U.S.
Government in order to collect debts by voluntary repayment, administrative, or salary offset procedures under the
provisions of 5 U.S.C. 5514 or through collection agencies under the provisions of 31 U.S.C. 3718
</p><p>(7) Information contained in this system of records may be disclosed to a debt collection agency when USDA determines
such referral is appropriate for collecting the debtor's account as provided for in U.S. Government contracts with
collection agencies executed pursuant to 31 U.S.C. 3718</p>
<p>(8) Where prior collection efforts have failed, the USDA will refer to the Department of the Treasury information from
this system of records concerning past-due legally enforceable debts for offset against tax refunds that may become due
the debtors for the tax year in which referral is made in accordance with IRS regulation at 26 CFR 301.6402-6T,
offset of Past-due Legally Enforceable Debt Against Overpayment, and under the authority contained in 31 U.S.C. 3720A</p>
<p>(9) Information contained in this system of records may be disclosed to a consumer reporting agency in accordance with
31 U.S.C. 3711(f)</p>
<p>(10) Information contained in this system of records, related to non-tax debts or claims that are delinquent for 180
days, will be sent to the Secretary of the Treasury or to other Federal agencies designated by the Secretary of the
Treasury for the purpose of offsetting Federal payments to collect delinquent debts, owed to the Federal Government.
Records will be matched by Taxpayer Identification Number (TIN) and name. For an individual, the TIN is the Social
Security Number. For a business, the TIN is the Employer Identification Number. The release of this information is in
accordance with 31 U.S.C. 3716 and 4 CFR part 102.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on magnetic tape files, disk files, and in folders at the National Finance Center.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records in the administrative billings and collections data base are retrieved by Social Security Number and by
name of individual or equivalent identifying number. Records in the claims data base are retrieved by the claim number,
by Social Security Number and name of individual, or by equivalent identifying number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Magnetic tape files and disk files are kept in a locked computer room and tape library which can be accessed by
authorized personnel only. File folders are maintained in secured areas with access by authorized personnel only. Disk
files are password protected to limit access to authorized personnel only. Online access by National Finance Center and
other agency personnel is password protected.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Master history magnetic tapes are retained in accordance with a tape library management schedule. Manual records
are transferred to the Federal Records Center for storage and disposition in accordance with General Services
Administration regulations.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Finance Center, OCFO, USDA, PO Box 60000, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or information as to whether the system
contains records pertaining to him/her from the System Manager. A request for information pertaining to an individual
should be in writing and should contain: name, address, Social Security Number, and particulars involved (i.e., dates of
claims, copies of correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record in the system which pertain to
him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from USDA employees, former USDA employees, non-USDA employees, agency
claimants, and USDA or other investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ofm5" toc="yes">
<systemNumber>/OFM-5</systemNumber>
<subsection type="systemName"> Imprest Fund Payment System, USDA/OFM.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Finance Center, OFM, USDA, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All USDA imprest cashiers and alternates and USDA employees designated as chiefs of field party.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This automated system establishes master files containing the name, social security number, employment address
and telephone, and amount of advance for each cashier, alternate cashier, and chief of field party. It also includes
records of disbursements, reimbursements, accountability reports and verification, and audit of funds.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>31 U.S.C. 3322, and 3321; I TFM 4-3000.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are used to process advances and reimbursement vouchers for imprest fund cashiers and
chiefs of field parties.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing a statute, or rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to the litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, providing, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information that is compatible with the purpose for which the records were
collected</p>
<p>(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear,
when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her individual capacity; or
(c) any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent
the employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any
of its components, is a party to the litigation or has an interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and necessary to the litigation, providing, however, that in
each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information
that is compatible with the purpose for which the records were collected</p>
<p>(4) Disclosure may be made to a congressional office from the record of an individual in response to any inquiry from
the congressional office made on behalf of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on microfilm cartridges, magnetic tape files, disk files, and file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are retrieved primarily by social security number of the individual cashier, alternate cashier, or chief
of party; and secondarily by imprest fund number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Magnetic tapes files and disk files are kept in a locked computer room and tape library which can be accessed by
authorized personnel only. File folders are maintained in secured areas with access by authorized personnel only. Disk
files are password protected to limit access to authorized personnel only. On-line access by National Finance Center and
agency personnel is password protected.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Master history magnetic tapes are retained in accordance with a tape library management schedule. Manual records
are transferred to the Federal Records Center for storage and disposition in accordance with General Services
Administration regulations.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Finance Center, OFM, USDA, PO Box 60,000, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the System Manager. A request for information pertaining to an individual
should be in writing and should contain: Name, address, social security number and particulars involved (i.e., date and
type of document in question, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information on procedures for contesting a record in the system that pertains to
him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is derived from documents submitted by USDA agencies.
</p></xhtmlContent></subsection>
</section>
<section id="ofm6" toc="yes">
<systemNumber>/OFM-6</systemNumber>
<subsection type="systemName"> Uniform Allowance System, USDA/OFM.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>National Finance Center, OFM, USDA, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All USDA employees (except Forest Service) entitled to and receiving allowances for the purchase of uniforms.
Forest Service employees are covered by another system of records, USDA/FS-3, Uniform Allowance System, published
in the <i>Federal Register</i> on October 20, 1986 (Vol. 51, No. 202 p. 37208).</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>This system consists of complete files on advances, accruals, and payments to individuals within the Department
for uniform allowances.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301 and 5 U.S.C. 5901 through 5903.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The records in this system are used to process advances, accruals, and payments of uniform allowance.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation or order issued pursuant thereto</p>
<p>(2) Referral to the Department of Justice when (a) the agency, or any component thereof; or (b) any employee of the
agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the
Department of Justice has agreed to represent the employee; or (d) the United States, where the agency determines that
litigation is likely to affect the agency or any of its components, is a party to the litigation or has an interest in
such litigation, and the use of such records by the Department of Justice is deemed by the agency to be relevant and
necessary to the litigation, providing, however, that in each case, the agency determines that disclosure of the records
to the Department of Justice is a use of the information that is compatible with the purpose for which the records were
collected</p>
<p>(3) Disclosure in a proceeding before a court or adjudicative body before which the agency is authorized to appear,
when (a) the agency, or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c)
any employee of the agency in his or her individual capacity where the Department of Justice has agreed to represent the
employee; or (d) the United States, where the agency determines that litigation is likely to affect the agency or any of
its components, is a party to the litigation or has an interest in such litigation, and the use of such records by the
Department of Justice is deemed by the agency to be relevant and necessary to the litigation, providing, however, that in
each case, the agency determines that disclosure of the records to the Department of Justice is a use of the information
that is compatible with the purpose for which the records were collected</p>
<p>(4) Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made on behalf of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on computer tapes, disks and in file folders at the National Finance Center addressed
above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name and social security number of individual employee.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Magnetic tape files and disk files are kept in a locked computer room and tape library which can be accessed by
authorized personnel only. File folders are maintained in secured areas with access by authorized personnel only. Disk
files are password protected to limit access to authorized personnel. On-line access by National Finance Center and
agency personnel is password protected.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Master history magnetic tapes are retained in accordance with a tape library management schedule. Manual records
are transferred for storage and disposition to the Federal Records Center in accordance with General Services
Administration regulations.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, National Finance Center, OFM, USDA, PO Box 60,000, New Orleans, Louisiana 70160.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the System Manager. A request for information pertaining to an individual
should be in writing and should contain: Name, address, social security number and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for contesting a record in the system which pertains
to him/her by submitting a request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from USDA agency records.
</p></xhtmlContent></subsection>
</section>
<section id="ogc1" toc="yes">
<systemNumber>/OGC-1</systemNumber>
<subsection type="systemName"> Cases against the Department under the Federal Meat Inspection Act, the Poultry Products
Inspection Act, the voluntary inspection, meat and poultry grading, and certification provisions of the Agricultural
Marketing Act of 1946, and related laws, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Acts
who bring suit against the Government or a Government official pursuant to, or as a consequence of the Department's
administration of, the subject Acts.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 601 et seq., 21 U.S.C. 451 et seq., 7 U.S.C. 1621 et
seq., and 7 U.S.C. 450.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administration tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Regulatory Division, OGC,
USDA, Washington, DC, telephone 202-447-5550. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personne.
</p></xhtmlContent></subsection>
</section>
<section id="ogc2" toc="yes">
<systemNumber>/OGC-2</systemNumber>
<subsection type="systemName"> Cases against the Department under the Humane Methods of Livestock Slaughter Law (i.e.,
the Act of August 27, 1958), USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Government official pursuant to, or as a consequence of the Department's
administration, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consits of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1901-1906.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Regulatory Division, OGC,
USDA, Washington, DC, telephone 202-447-5550. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc3" toc="yes">
<systemNumber>/OGC-3</systemNumber>
<subsection type="systemName"> Cases Against the Department under the 28 Hour Law, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>45 U.S.C. 71-74.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Regulatory Division, OGC,
USDA, Washington, DC, telephone 202-447-5550. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc4" toc="yes">
<systemNumber>/OGC-4</systemNumber>
<subsection type="systemName"> Cases Against the Department under the Various Animal Quarantine and Related Laws,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 101-135b, 19 U.S.C. 1306, 1202, 46 U.S.C. 466a-466b, and
7 U.S.C. 450.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Regulatory Division, OGC,
USDA, Washington, DC, telephone 202-447-5550. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc5" toc="yes">
<systemNumber>/OGC-5</systemNumber>
<subsection type="systemName"> Cases Against the Department under the Various Plant Protection and Quarantine and Related
Laws, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Acts
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Acts.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 145, 147a, 148-148e, 149, 150-150g, 150aa-150jj, 151-165,
167, 166, 281-282, 450, 1651-1656, 2801-2813.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Regulatory Division, OGC,
USDA, Washington, DC, telephone 202-447-5550. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc6" toc="yes">
<systemNumber>/OGC-6</systemNumber>
<subsection type="systemName"> Cases by the Department under the Federal Meat Inspection Act, the Poultry Products
Inspection Act, and the Voluntary Inspection, Meat and Poultry Grading, and Certification Provisions of the Agricultural
Marketing Act of 1946, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Acts and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 601 et seq., 21 U.S.C. 451 et seq., and 7 U.S.C. 1621 et
seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the reponsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc7" toc="yes">
<systemNumber>/OGC-7</systemNumber>
<subsection type="systemName"> Cases by the Department under the Humane Methods of Livestock Slaughter Law (i.e., the Act
of August 27, 1958), USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1901-1906.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation, or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc8" toc="yes">
<systemNumber>/OGC-8</systemNumber>
<subsection type="systemName"> Cases by the Department under the 28 Hour Law, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>45 U.S.C. 71-74.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant therto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office of file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc9" toc="yes">
<systemNumber>/OGC-9</systemNumber>
<subsection type="systemName"> Cases by the Department under the Various Animal Quarantine and Related Laws, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Acts and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 101-135b, 19 U.S.C. 1306, 1202, and 46 U.S.C. 466a-466b.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc10" toc="yes">
<systemNumber>/OGC-10</systemNumber>
<subsection type="systemName"> Cases by the Department under the Various Plant Protection and Quarantine and Related
Laws, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Regulatory Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Acts and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Acts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 145, 147a, 148-148e, 149, 150-150g, 150aa-150jj, 151-165,
167, 166, 281-282, 1651-1656, 2801-2813.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Regulatory Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc11" toc="yes">
<systemNumber>/OGC-11</systemNumber>
<subsection type="systemName"> Community Development Division Litigation, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, USDA 14th and Independence Ave., SW, Washington, DC 20250,
and offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas;
Milwaukee, Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico;
Shawnee Mission, Kansas; Stillwater, Oklahoma; Temple, Texas. Addresses of each field office are listed in the telephone
directories of the respective cities listed above under the heading "United States Government, Department of Agriculture,
Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Past and present parties to litigation involving FmHA
program participants and parties against whom litigation was proposed but not commenced.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of records on individual litigation cases,
sometimes including FmHA loan dockets, copies of documents filed with State and Federal agencies, court records, legal
opinions, correspondence, investigation reports, contracts, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 201, 42 U.S.C. 1471-1490; 4401-19; 4453-55 and 7 U.S.C.
1021-29.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto. (2) Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, or any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. (3) Referral to Department
of Justice for suits against the United States or its officers or instrumentalities concerning USDA activities. (4)
Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders in file cabinets.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name; sometimes cross-indexed.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Files stored in Attorney's office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Files sent to Federal Records Center when cases are closed, some retained
indefinitely for research purposes.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Community Development Division, OGC, USDA, Washington, DC 20250, or
the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or the appropriate
Regional Attorney or Attorney-in-Charge. A request should indicate the name, address and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the System Manager or appropriate Regional
Attorney or Attorney-in-Charge.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come from Federal and State courts, witnesses, agency
employees, attorney, title companies, Farmers Home Administration loan, grant, and applicant dockets, and the Department
of Justice.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Those records in this system which consist of
investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the
requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). See 7 CFR 1.123. Individual access to
these files could impair investigations and alert subjects of investigations that their activities are being scrutinized,
and thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of
investigative techniques and procedures and the existence and identity of confidential sources of information would
hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc12" toc="yes">
<systemNumber>/OGC-12</systemNumber>
<subsection type="systemName"> Farmers Home Administration (FmHA) General Case Files, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Offices of Regional Attorneys and Attorney-in-Charge, OGC, USDA, at the following
locations: Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania;
Little Rock, Arkansas; Milwaukee, Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California;
Santurce, Puerto Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Primarily applicants for FmHA financial assistance and FmHA
borrowers and grantees; in some regional offices also parties to litigation, purchasers of FmHA security property,
vendors to FmHA borrowers, contractors and builders of FmHA financed projects, packagers of FmHA loan dockets, real
estate salesmen and brokers dealing with FmHA property applicants or having a security interest in property owned or
financed or to be financed by FmHA or to whom FmHA notes are assigned, present and former owners and holders of an
interest in real property serving as security for FmHA loans, third party converters, and individuals who file claims
against FmHA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records on individual applicant, borrower or grantee cases, sometimes
including FmHA loan dockets, copies of promissory notes and security instruments, title evidence, legal opinions,
correspondence, investigation reports, contracts, pleadings, legal documents covering foreclosures and loan or grant
making or servicing, title opinions, contracts, closing instructions, notices, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 42 U.S.C 1471-1490, 4401-19; 4453-55 and 7 U.S.C
1921-92.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral of certain records to trustees for reconveyance or foreclosure of deeds of trust, or correction of
errors, to appropriate State and County officials for recording or filing of legal documents, to title companies or
Bureau of Indian Affairs for title clearance, to appropriate agencies and individuals for institution of nonjudicial
foreclosure and other loan servicing and liquidation actions, and to the appropriate agency, whether Federal, State,
local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued
pursuant thereto. (2) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding
before any of the above, or any record within the system which constitutes evidence in that proceeding, or which is
sought in the course of discovery. (3) Referral to Department of Justice for suits against the United States or its
officers or instrumentalities concerning USDA activities. (4) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are usually indexed by the name of the individual on whom the file is maintained. In
some instances records are maintained in numerical order corresponding to the FmHA account number. In some instances they
are also cross-indexed by the names of individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices. Secretive materials such as Office of Investigation reports
are kept in locked drawers or file cabinets.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are usually retained for 12 to 18 months after the case is closed. In some
Regional Offices certain records are maintained indefinitely, primarily for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Appropriate Regional Attorney or Attorney-in-Charge.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information whether the system contains records pertaining to him from the appropriate System Manager. A request should
contain the name and address of the individual involved and as much other identifying information as possible.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request for same to the appropriate System Manager at
the above address.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Records Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from applicants, borrowers, grantees,
FmHA or other USDA employees, attorneys, credit reporting agencies, title companies, and State and Federal government
agencies.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>Those records in this system which consist of
investigatory material compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the
requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (G), (H) and (I), and (f). See 7 CFR 1.123. Individual access
to these files could impair investigations and alert subjects of investigations that their activities are being
scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution.
Disclosure of investigative techniques and procedures and the existence and identity of confidential sources of
information would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc13" toc="yes">
<systemNumber>/OGC-13</systemNumber>
<subsection type="systemName"> Claims by and Against USDA under the Food Assistance Legislation, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Food and Nutrition Division, USDA, Washington, DC and
Offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; Raleigh, North Carolina; San Francisco, California;
Santurce, Puerto Rico; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel".</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who seek to participate in the Food Stamp Act
of 1964; National School Lunch Act, or Child Nutrition Act of 1966, and individuals reported to be in violation of one or
more of these acts.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on all individual cases, including
investigation reports, pleadings, transcripts, legal correspondence, statements of witnesses, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2011-2026; 42 U.S.C. 1751-1763; 42 U.S.C. 1771-1786.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to a court, magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of
the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery. (2) Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation or order issued pursuant thereto. (3) Referral to the
Department of Justice for defense of suits brought against the United States or its officers, and for institution of suit
for recovery of claims by USDA. (4) Disclosure may be made to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable locations listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual involved.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for a length of time left to the discretion of the Director
of the Food and Nutrition Division or Regional Attorney or Attorney-in-Charge, after legal action has been concluded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Food and Nutrition Division, OGC, USDA, Washington, DC 20250. Each
Regional Attorney or Attorney-in-Charge at the locations specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Food and Nutrition Division,
OGC, USDA, Washington, DC, telephone 202-447-4631, or the appropriate Regional Attorney or Attorney-in-Charge at the
locations specified above. A request for information pertaining to an individual should contain his name, address, and
the particulars involved (i.e. the date of any action complained of, date a claim was filed, correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may obtain information concerning the process for contesting a
record in the system that pertains to him by following the procedures referred to directly above.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from claimants, witnesses, agency
employees, and investigative personnel.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portions of the system consisting of investigatory
material that has been compiled for law enforcement purposes have been exempted pursuant to 5 U.S.C. 552a(k)(2), from the
requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). Individual access to these files could
impair investigations and alert the subjects of investigations that their activities are being scrutinized, and thus
allow them time to take measures to prevent detection of illegal action. Disclosure of investigative technique and
procedures, and of the identity of confidential sources of information, would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc14" toc="yes">
<systemNumber>/OGC-14</systemNumber>
<subsection type="systemName"> Perishable Agricultural Commodities Act, USDA/OGC--Disciplinary Proceedings to Deny
Issuance of a License to an Applicant Thereunder or to Suspend or Revoke a License Already Issued, or to Publish the
Facts and Circumstances of Violations of the Act.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Food and Nutrition Division, USDA, Washington, DC, and
offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico;
Missoula, Montana; Atlanta, Georgia; Ogden, Utah; Chicago, Illinois; Portland, Oregon; Denver, Colorado; Harrisburg,
Pennsylvania; San Francisco, California; Santurce, Puerto Rico; Little Rock, Arkansas; Shawnee Mission, Kansas;
Milwaukee, Wisconsin; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for or who hold licenses to do
business in the perishable agricultural commodities industry in their individual capacities; partners of partnerships
which apply for or which hold licenses to do business in the perishable agricultural commodities industry; officers,
directors and holders of 10 percent or more of the stock of corporations which apply for or hold licenses to do business
in the perishable agricultural commodities industry under the Perishable Agricultural Commodities Act of 1930, as
amended, are included in this system of records.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of reports of investigation, statements of
witnesses, agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 499a et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Use by the Office of the General counsel for (1) administrative proceedings pursuant to the Administrative Procedure
Act to deny the issuance of a license to an applicant therefor to do business in the perishable agricultural commodities
industry; (2) administrative proceedings pursuant to the Administrative Procedure Act to suspend or revoke an already
existent license, or alternatively to have the facts and circumstances of violations published for violations thereof by
the holder of such license; (3) disclosure may be made to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual license applicant or holder.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Food and Nutrition Division, OGC, USDA, Washington, DC 20250, or
the appropriate Regional Attorney or Attorney-in-Charge at the addresses specified above.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or to escape administrative procedures to deny to them
the issuance of a license or to suspend or revoke such license, or to have published the facts and circumstance of the
violations. Disclosure of investigative techniques and procedures and the existence and identity of confidential sources
of information would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc15" toc="yes">
<systemNumber>/OGC-15</systemNumber>
<subsection type="systemName"> Agricultural Stabilization and Conservation Service (ASCS), Foreign Agricultural Service
(FAS), Office of the General Sales Manager (OGSM) and Commodity Credit Corporation (CCC) Cases, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Washington, DC, and/or Offices of Regional Attorneys and
Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico; Atlanta, Georgia; Chicago, Illinois;
Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San
Francisco, California: Santurce, Puerto Rico; Shawnee Mission, Kansas; Milwaukee, Wisconsin; Stillwater, Oklahoma;
Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for and/or receive marketing quotas
or acreage allotments from ASCS, or loans, payments, credits or indemnities from ASCS, FAS, OGSM or CCC; or who apply for
and/or enter into contracts or agreements with ASCS, FAS, OGSM or CCC or participate in programs financed or administered
by ASCS, FAS, OGSM or CCC, or who violate or may have violated ASCS, FAS, OGSM or CCC regulations, federal or state laws,
or who may otherwise be involved in litigation with ASCS, FAS, OGSM or CCC.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Contains files on individual cases, including but not limited to the
original or copies of loan applications, program forms, security agreements, mortgages, notes, program participation
agreements, repayment records, financial status reports, statements of account, collector's contact report, agency
recommendations for making, servicing or liquidating loans, collection of civil penalties, readjustment of allotments and
quotas, contracts, closing instructions, legal opinions, title evidence, investigation reports, agency recommendation for
the institution of respondence and material, intradepartmental memos and interdepartmental letters, pleadings,
transcripts of hearings, and other legal documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 135b note, 442-449, 612c-3, 624, 1110-1162, 1282-1292,
1301-1393, 1421-1449, 1692, 1701-1710, 1721-1725, 1731-1736e, 1707a, 1781-1787, 1851-1857; 15 U.S.C. 713a, 714-714p; 16
U.S.C. 590g-590q, 1501-1510; 18 U.S.C. 286-287, 371, 1001; 19 U.S.C. 1202 Note, 31 U.S.C. 231-235; 7 CFR 2.31, part 6,
part 16, part 17, part 20, part 700-896, chap. XIV, 22 CFR part 211.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the U.S. Department of Justice for defense of suits brought against the United States, its agencies
or its officers, and for institution of suits for recovery of claims by USDA or CCC; (2) referral to the appropriate
agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a
violation of law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any
record within this system when information available indicates a violation or potential violation of law, whether civil,
criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by rule,
regulation or order issued pursuant thereto; (3) referral to a court, magistrate or administrative tribunal, or to
opposing counsel in a proceeding before any of the above, of any record within the system which constitutes evidence in
that proceeding, or which is sought in the course of discovery; (4) disclosure may be made to a congressional office from
the record of an individual in response to an inquiry from the congressional office made at the request of that
individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable addresses listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual on whom the file is primarily maintained. In some
instances, they are also cross indexed by the names of other individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office, locked file cabinet or locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Foreign Agriculture and Commodity Stabilization Division, OGC,
USDA, Washington, DC 20250, or the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Foreign Agriculture and
Commodity Stabilization Division, OGC, USDA, Washington, DC 20250, telephone 202-447-2562, or the appropriate Regional
Attorney or Attorney-in-Charge at the address listed above. If the specific location of the record is not known, the
individual should address his request to the Director, Foreign Agriculture and Commodity Stabilization Division, OGC,
USDA, who, if necessary, will refer it to the appropriate field office. A request for information pertaining to an
individual should contain his name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request for same to the appropriate official referred
to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals categorized above, referring agency, employees, farmers,
warehousemen, borrowers, loan applicants, title companies, title and lien searches, investigative personnel, attorneys,
and from others.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portion of this system which consist of
investigatory material compiled for law enforcement purposes, has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the
requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f). See 7 CFR 1.123. Individual access to
these files could (1) impair investigations and alert subjects of investigations that their activities are being
scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution; and
(2) disclose investigative techniques and procedures and the existence and identity of confidential sources.
</p></xhtmlContent></subsection>
</section>
<section id="ogc16" toc="yes">
<systemNumber>/OGC-16</systemNumber>
<subsection type="systemName"> Federal Crop Insurance Corporation (FCIC) Cases, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Washington, DC and/or Offices of Regional Attorneys and
Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico; Atlanta, Georgia; Portland, Oregon;
Chicago, Illinois; San Francisco, California; Denver, Colorado; Shawnee Mission, Kansas; Harrisburg, Pennsylvania;
Stillwater, Oklahoma; Little Rock, Arkansas; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who apply for and/or have insurance contracts
with the FCIC; who have delinquent premiums or are otherwise indebted to FCIC; who have indemnity claims against FCIC;
who are suspected of fraudulent dealings with FCIC; who violate or may have violated FCIC regulations, federal or state
laws; or who may otherwise be involved in litigation with FCIC.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Contains files on individual cases, including but not limited to the
originals or copies of insurance contracts (application, policy and endorsements), reports of FCIC personnel with respect
to the application, claims for indemnities or other matters pertaining to the contract, program forms, acreage reports,
production records, statements of account, financial report, collector's contact report, agency recommendation for
services, agency recommendation for the institution of criminal and civil action, investigation reports, correspondence,
legal opinions, various correspondence and material, intra- and inter-departmental memos and letters, transcripts of
hearings, pleadings and other legal documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1501-1520; 18 U.S.C. 657-658, 1001, 1006, 1014, 1903; 31
U.S.C. 231; 7 CFR 2.31, 401-413.25
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the U.S. Department of Justice for defense of suits brought against the United States, its agencies,
or its officers, and for institution of suits for recovery of claims by USDA; (2) referral to the appropriate agency,
whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of
law, or of enforcing or implementing the statute, rule, regulation or order issued pursuant thereto, of any record within
this system when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or
order issued pursuant thereto; (3) referral to a court, magistrate or administrative tribunal, or to opposing counsel in
a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery. (4) Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual on whom the file is primarily maintained. In some
instances, they are also cross indexed by the names of other individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office, locked cabinets or locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Foreign Agricultural and Commodity Stabilization Division, OGC,
USDA, Washington, DC 20250, or the appropriate regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Foreign Agriculture and
Commodity Stabilization Division, OGC, USDA, Washington, DC, telephone 202-447-2562, or the appropriate Regional Attorney
or Attorney-in-Charge at the address listed above. If the specified location of the record is not known, the individual
should address his request to the Director, Foreign Agricultural and Commodity Stabilization Division, OGC, USDA, who, if
necessary, will refer it to the appropriate field office. A request for information pertaining to an individual should
contain his name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to a
record in the system which pertains to him by submitting a written request for same to the appropriate official referred
in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as for record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals categorized above, referring agency employees, farmers,
investigative personnel, attorneys and from others.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portion of this system which consist of
investigatory material compiled for law enforcement purpose has been exempted pursuant to 5 U.S.C. 552a(k)(2) from the
requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I) and (f). See 7 CFR 1.123. Individual access to
these files could (1) impair investigations and alert subjects of investigations that their activities are being
scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape prosecution; and
(2) disclose investigative techniques and procedures and the existence and identity of confidential sources.
</p></xhtmlContent></subsection>
</section>
<section id="ogc17" toc="yes">
<systemNumber>/OGC-17</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought by Individuals Pursuant to the Plant Variety Protection
Act or the Egg Products Inspection Act, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated by the subject Act who file a
petition with the Secretary pursuant to the authority of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2321 et seq. or 21 U.S.C. 1044 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc18" toc="yes">
<systemNumber>/OGC-18</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought by the Department Pursuant to the Plant Variety
Protection Act, the Federal Seed Act, or the Agricultural Marketing Act of 1946, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2321 et seq., 7 U.S.C. 1561 et seq. or 7 U.S.C. 1621 et
seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f) because it
consists of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these
files could impair investigations and alert subjects of investigations that their activities are being scrutinized, and
thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of
investigative techniques and procedures and the existence and identity of confidential sources of information would
hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc19" toc="yes">
<systemNumber>/OGC-19</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought Pursuant to the Authority of Section 8c(15)(a) of the
Agricultural Marketing Agreement Act of 1937, as amended, or the Anti-Hog-Cholera Serum and Hog Cholera Virus Act,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated by the subject Act who file a
petition with the Secretary of Agriculture pursuant to the authority of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 601 et seq. or 7 U.S.C. 851 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc20" toc="yes">
<systemNumber>/OGC-20</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought Pursuant to the Authority of the Cotton Research and
Promotion Act, the Potato Research and Promotion Act or the Egg Research and Consumer Information Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated by the subject Act who file a
petition with the Secretary of Agriculture pursuant to the authority of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2101 et seq., 7 U.S.C. 2611 et seq. or 7 U.S.C. 2701 et
seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc21" toc="yes">
<systemNumber>/OGC-21</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought Pursuant to the Tobacco Inspection Act or the United
States Grain Standards Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who file a petition pursuant to the authority
of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 511 et seq., 7 U.S.C. 71 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the proceeding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc22" toc="yes">
<systemNumber>/OGC-22</systemNumber>
<subsection type="systemName"> Cases Brought by the Government Pursuant to the Cotton Futures Provisions of the Internal
Revenue Code of 1954, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Acts and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>26 U.S.C. 4851-54, 61-65, 71-73, 75-77, 6001, 6804, 7233, 7263,
7493, 7701(a)(1), (11), (12).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc23" toc="yes">
<systemNumber>/OGC-23</systemNumber>
<subsection type="systemName"> Cases Brought Pursuant to the United States Grain Standards Act or the Federal Seed Act in
which the Government is Defendant, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated or not regulated by the
subject Act who bring suit against the Government or a Government official pursuant to, or as a consequence of the
Department's administration of the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 71 et seq. or 7 U.S.C. 1561 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the proceeding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc24" toc="yes">
<systemNumber>/OGC-24</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Agricultural Marketing Act of
1946 or the Tobacco Inspection Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1621 et seq. or 7 U.S.C. 511 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising in general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc25" toc="yes">
<systemNumber>/OGC-25</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Agricultural Marketing
Agreement Act of 1937, as amended or the Anti-Hog-Cholera Serum and Hog Cholera Virus Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC, and Offices of
Regional Attorneys, OGC, USDA, at the following locations: Atlanta, Georgia; Portland, Oregon; San Francisco, California;
Temole, Texas. Addresses of each field office are listed in the telephone directories of the respective cities listed
above under the heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 601 et seq. or 7 U.S.C. 851 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising in general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc26" toc="yes">
<systemNumber>/OGC-26</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to either the Cotton Research and Promotion
Act, Potato Research and Promotion Act or the Egg Research and Consumer Information Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regarded by the subject Act and against
whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2101 et seq., 7 U.S.C. 2611 et seq. or 7 U.S.C. 2701 et
seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising in general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc27" toc="yes">
<systemNumber>/OGC-27</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Export Apple and Pear Act or
the Export Grape and Plum Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regarded by the subject Act and against
whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 581 et seq., or 7 U.S.C. 591 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising in general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc28" toc="yes">
<systemNumber>/OGC-28</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Cotton Statistics and
Estimates Act of 1927 or the United States Cotton Standards Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regarded by the subject Act and against
whom the Department recommends that an action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 471 et seq., or 7 U.S.C. 51 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising in general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc29" toc="yes">
<systemNumber>/OGC-29</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Naval Stores Act, or the
Tobacco Seed and Plant Exportation Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 91 et seq., or 7 U.S.C. 516 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director of Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confiential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc30" toc="yes">
<systemNumber>/OGC-30</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Peanut Statistics Act or the
Tobacco Statistics Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 951 et seq. or 7 U.S.C. 501 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and either arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc31" toc="yes">
<systemNumber>/OGC-31</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Plant Variety Protection Act
or the Egg Products Inspection Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2321 et seq. or 21 U.S.C. 1031 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or excape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc32" toc="yes">
<systemNumber>/OGC-32</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the Produce Agency Act, or the
Process or Renovated Butter Provisions of the Internal Revenue Code of 1954, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 491 et seq. or 26 U.S.C. 4817, 4826 and 7235(c).</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc33" toc="yes">
<systemNumber>/OGC-33</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to Either the United States Grain Standards
Act or the Federal Seed Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 71 et seq. or 7 U.S.C. 1551, et seq..</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc34" toc="yes">
<systemNumber>/OGC-34</systemNumber>
<subsection type="systemName"> Court Cases Brought by the Government Pursuant to the Agricultural Fair Practices Act,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals against whom the Department recommends that an
enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2301 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the indiviual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc35" toc="yes">
<systemNumber>/OGC-35</systemNumber>
<subsection type="systemName"> Court Cases Brought Pursuant to Either the Cotton Research and Promotion Act, Potato
Research and Promotion Act or the Egg Research and Consumer Information Act in which the Government is Defendant,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pusuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2101 et seq., 7 U.S.C. 2611 et seq. or 7 U.S.C. 270 et
seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc36" toc="yes">
<systemNumber>/OGC-36</systemNumber>
<subsection type="systemName"> Court Cases Brought Pursuant to the Agricultural Marketing Act of 1946 or the Tobacco
Inspection Act in which the Government is Defendant, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1621 et seq. or 7 U.S.C. 511 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc37" toc="yes">
<systemNumber>/OGC-37</systemNumber>
<subsection type="systemName"> Court Cases Brought Pursuant to the Authority of the Agricultural Marketing Agreement Act
of 1937, as amended or the Anti-Hog-Cholera Serum and Hog Cholera Virus Act in which the Government is Defendant,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC, and Offices of
Regional Attorneys, OGC, USDA, at the following locations: Atlanta, Georgia; Portland, Oregon; San Francisco, California;
Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 601 et seq. or 7 U.S.C. 851 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
Magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system or records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935, or the appropriate Regional Attorney at the address listed above. If the specific
location of the record is not known, the individual should address his request to the Director, Marketing Division, who,
if necessary, will refer it to the appropriate field office. A request for information pertaining to an individual should
contain: Name, address, and particulars involved (i.e., the name of action filed, Act filed under, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc38" toc="yes">
<systemNumber>/OGC-38</systemNumber>
<subsection type="systemName"> Court Cases Brought Pursuant to the Plant Variety Protection Act or the Egg Products
Inspection Act in which the Government is Defendant, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2321 et seq. or 21 U.S.C. 1031 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc39" toc="yes">
<systemNumber>/OGC-39</systemNumber>
<subsection type="systemName"> Cases against the Department under the Horse Protection Act of 1970, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government or a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to the subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 1821 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc40" toc="yes">
<systemNumber>/OGC-40</systemNumber>
<subsection type="systemName"> Cases Against the Department under the Laboratory Animal Welfare Act, as amended,
USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals regulated or not regulated by the subject Act
who bring suit against the Government of a Governmental official pursuant to, or as a consequence of the Department's
administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2131 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.)
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc41" toc="yes">
<systemNumber>/OGC-41</systemNumber>
<subsection type="systemName"> Cases by the Department under the Horse Protection Act of 1970, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated or not regulated by the
subject Act and against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>15 U.S.C. 1821 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This sytem has been exempted pursuant to 5 U.S.C. 552a
(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists of
investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc42" toc="yes">
<systemNumber>/OGC-42</systemNumber>
<subsection type="systemName"> Cases by the Department under the Laboratory Animal Welfare Act, as amended, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 2131 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2 from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc43" toc="yes">
<systemNumber>/OGC-43</systemNumber>
<subsection type="systemName"> Administrative Proceedings Brought by the Department, Court Cases in which the Government
is Plaintiff and Court Cases in which the Government is a Defendant Brought Pursuant to the United States Warehouse Act,
USDA/OGS.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government or individuals regulated
or not regulated by the subject Act who brings suit against the Government or a Governmental official pursuant to, or as
a consequence of the Department's administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations and interdepartmental recommendations pertaining to an alleged violation of the subject
Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 241-273.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office of file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate record centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witness, agency employees, and
investigative personnel.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portions of this system which involves records
pertaining to administrative proceeding brought by the Department or court cases in which the Government is plaintiff has
been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4) (g),
(h), (i) and (f) because they consist of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123.
Individual access to these files could impair investigations and alert subjects of investigations that their activities
are being scrutinized, and thus allow them time to take measures to prevent detection of illegal action or escape
prosecution. Disclosure of investigative techniques and procedures and the existence and identity of confidential sources
of information would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc44" toc="yes">
<systemNumber>/OGC-44</systemNumber>
<subsection type="systemName"> Cases by and against the Department under the Virus-Serum Toxin Act, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Marketing Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government, and individuals regulated
or not regulated by the subject Act who bring suit against the Government or a Governmental official pursuant to, or as a
consequence of the Department's administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations, pertaining to the subject Act and are an
alleged violation of the subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>21 U.S.C. 151-158.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Marketing Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Marketing Division, OGC, USDA,
Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the name of action filed, Act filed under, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system come primarily from witnesses, agency employees, and
investigative personnel.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>The portions of this system which involve cases by the
Department under the Virus-Serum Toxin Act have been exempted pursuant to 5 U.S.C. 552a(k)(2) from the requirements of 5
U.S.C. 552a(c)(3), (d), (e)(1), (e)(4)(G), (H), (I) and (f) because they consist of investigatory material compiled for
law enforcement purposes. See 7 CFR 1.123. Individual access to these files could impair investigations and alert
subjects of investigations that their activities are being scrutinized, and thus allow them time to take measures to
prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and procedures and the
existence and identity of confidential sources of information would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc45" toc="yes">
<systemNumber>/OGC-45</systemNumber>
<subsection type="systemName"> Acquisitions--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel".</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Persons having or believed to have an interest in lands
which are expected to be or have been acquired by the United States by condemnation, direct purchase, or donation, for
the use of USDA agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
legal opinions, correspondence, title evidence, deeds, affidavits, certificates of use and possession, pleadings,
transcripts, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 460 1-4 through 460 1-11; 16 U.S.C. 473-482, 535, 551 and
555; 23 U.S.C. 205; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice for institution of condemnation proceedings, (2) title companies for title
evidence, (3) notaries public for acknowledgement, and (4) appropriate State and County officials for filing or recording
as required by law. "Disclosure may be made to a congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees and title companies.
</p></xhtmlContent></subsection>
</section>
<section id="ogc46" toc="yes">
<systemNumber>/OGC-46</systemNumber>
<subsection type="systemName"> Claims, other than Tort claims, by or against the Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel".</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who have filed appeals relating to the breach
of terms or provisions of a contract with the United States Forest Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual appeals, including
pleadings, agency reports, and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-2, 16 U.S.C. 551, 7 CFR part 24, 36 CFR part 211.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in all phases of preparing and conducting hearings before the United States
Department of Agriculture Board of Contract Appeals. "Disclosure may be made to a congressional office from the record of
an individual in response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system, comes primarily from claimants, witnesses, agency
employees, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc47" toc="yes">
<systemNumber>/OGC-47</systemNumber>
<subsection type="systemName"> Contract Appeals--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed appeals relating to the breach
of terms or provisions of a contract with the United States Forest Service.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual appeals, including
pleadings, agency reports, and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-2, 16 U.S.C. 551, 7 CFR part 24, 36 CFR part 211.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in all phases of preparing and conducting hearings before the United States
Department of Agriculture Board of contract Appeals. "Disclosure may be made to a congressional office from the record of
an individual in response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system, comes primarily from the appellant, witnesses,
agency employees, and private experts.
</p></xhtmlContent></subsection>
</section>
<section id="ogc48" toc="yes">
<systemNumber>/OGC-48</systemNumber>
<subsection type="systemName"> Conveyances--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Parties or potential parties (1) to transactions involving
the conveyance, reconveyance, exchange, quitclaim or other disposal of lands or interests therein owned or claimed by the
United States in behalf of USDA agencies, (2) having boundary disputes with USDA agencies, and (3) claiming title to
lands also claimed by the United States for the use of USDA agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
legal opinions, correspondence, title evidence, deeds, affidavits, certificates of use and possession, pleadings,
transcripts, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1011(c); 7 U.S.C. 2253; 16 U.S.C. 460 1-8 and 460 q; 16
U.S.C. 485-486, 516, 519, 533, 555a, 565b, 567b; 40 U.S.C. 471, 484(c); 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The referral to (1) Department of Justice or United States Attorney for institution of ejectment or similar actions
or to bring or defend quiet title actions, (2) title companies for title evidence, (3) notaries public for
acknowledgment, and (4) appropriate State and County officials for filing or recording as required by law. Disclosure may
be made to a congressional office from the record of an individual in response to an inquiry from the congressional
office made at the request of that individuals.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees and title companies.
</p></xhtmlContent></subsection>
</section>
<section id="ogc49" toc="yes">
<systemNumber>/OGC-49</systemNumber>
<subsection type="systemName"> Easements--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons having or believed to have an interest in lands
across which the United States has acquired or expects to acquire an easement by direct purchase or donation, for the use
of USDA agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
legal opinions, correspondence, title evidence, deeds, affidavits, certificates of use and possession, pleadings
transcripts, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 532-538 and 551; 23 U.S.C. 205; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) title companies for title evidence, (2) notaries public for acknowledgment, and (3) appropriate State
and County officials for filing or recording as required by law. "Disclosure may be made to a congressional office from
the record of an individual in response to an inquiry from the congressional office made at the request of that
individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees and title companies.
</p></xhtmlContent></subsection>
</section>
<section id="ogc50" toc="yes">
<systemNumber>/OGC-50</systemNumber>
<subsection type="systemName"> Forest Appeals--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have filed appeals with the United States
Department of Agriculture Board of Forest Appeals.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual appeals, including
pleadings, agency reports, and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-2, 16 U.S.C. 551, 36 CFR subpart B.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in all phases of preparing and conducting the hearings before the United States
Department of Agriculture Board of Forest Appeals. Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system, comes primarily from the appellant, witnesses,
agency employees, and private experts.
</p></xhtmlContent></subsection>
</section>
<section id="ogc51" toc="yes">
<systemNumber>/OGC-51</systemNumber>
<subsection type="systemName"> General Case Files--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Parties involved or expected to be involved in
negotiations, administrative appeals, litigation, or other attempts to resolve legal issues or disputes pertaining to
those aspects of the organization, administration, regulations and other activities relating to the forestry and lands of
the USDA not provided for under another system of OGC records. This includes but is not limited to land use planning,
wilderness, forest practice, weather modification, and other environmental issues.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases sometimes including
investigation reports, copies of contracts or permits, legal opinions, pleadings, transcripts, correspondence, notices of
appeal, decisions of forest officers, witness statements, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-583, 661-63, 668aa-bb, 683, 1001-09, 1131-32 and
1271-75; 42 U.S.C. 4321-74; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to Department of Justice and United States Attorneys to defend suits brought against the Government or its
officers. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or
particular program statute or by rule, regulation or order issued pursuant thereto. Referral to a court, magistrate or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc52" toc="yes">
<systemNumber>/OGC-52</systemNumber>
<subsection type="systemName"> Grazing--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons grazing, who have grazed, or who are expected to
graze livestock on land owned by the United States and administered by USDA agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases sometimes including
investigation reports, copies of contracts or permits, legal opinions, pleadings, transcripts, correspondence, notices of
appeal, decisions of the Board of Forest Appeals or Agriculture Board of Contract Appeals, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1011; 16 U.S.C. 472 and 551; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to United States Attorney or Department of Justice to defend suits brought against the Government or its
officers. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or
order issued pursuant thereto, of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or
particular program statute or by rule, regulation or order issued pursuant thereto. Referral to a court, magistrate or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc53" toc="yes">
<systemNumber>/OGC-53</systemNumber>
<subsection type="systemName"> Insecticide, Fungicide, Herbicide, and Rodenticide Cases--Soil Conservation Service
--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee
Mission, Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons claiming that certain existing or proposed United
States Department of Agriculture activities involving the application of insecticides, pesticides, fungicides,
rodenticides, herbicides, nematocides, defoliants, desiccants or plant regulators may be unlawful, and parties or
potential parties to litigation or administrative hearings involving such activities.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records files on individual cases, sometimes
including investigation reports, copies of contracts or permits, pleadings, transcripts, correspondence, witness
statements, legal opinions, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 135-36y; 42 U.S.C. 4321-74; 5 U.S.C. 301; 44 U.S.C. 3101;
7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice to defend suits brought against the Government or its officers and (2)
Environmental Protection Agency (EPA) for administrative handling under the above-cited authority. Disclosure may be made
to a congressional office from the record of an individual in response to an inquiry from the congressional office made
at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained
or, in some instances, cross-indexed by the names of other individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices, with pending case files and investigation reports being kept
in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to 5 years after case is closed, then are destroyed unless
retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals in the system, agency and EPA employees, witnesses, attorneys, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc54" toc="yes">
<systemNumber>/OGC-54</systemNumber>
<subsection type="systemName"> Land Acquisitions--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals from whom the Forest Service purchases a fee
interest in real estate.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual sellers of land, including
options and title information.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 515-517, 555, 4601-4609, and 7 U.S.C. 428a.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in title clearance and acquisition closings. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system comes primarily from the individuals from whom the
land is being purchased, abstract and title companies, and agency employees.
</p></xhtmlContent></subsection>
</section>
<section id="ogc55" toc="yes">
<systemNumber>/OGC-55</systemNumber>
<subsection type="systemName"> Land Exchanges, General Exchange Act--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA; Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have offered to exchange private lands for
National Forest lands or National Grasslands.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual exchanges, including offers,
title information, and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 485, 486.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in title evaluation and exchange closings. Disclosure may be made to a congressional
office from the record of an individual in response to an inquiry from the congressional office made at the request of
that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining accesss to
a record in the system which pertains to him by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in the system comes primarily from the exchange proponent, title
and abstract companies, and agency employees.
</p></xhtmlContent></subsection>
</section>
<section id="ogc56" toc="yes">
<systemNumber>/OGC-56</systemNumber>
<subsection type="systemName"> Land Exchanges, other than Exchange Act--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have offered to exchange private lands for
National Forest lands or National Grasslands.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual land exchanges, including
title information and agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 516, 555a and 484a, and many other general and specific
acts authorizing land exchanges.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>The system is used by attorneys in title examination and exchange closings. Disclosure may be made to a congressional
office from the record of an individual in response to an inquiry from the congressional office made at the request of
that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information in this system comes primarily from the land exchange proponent,
title and abstract companies, and agency employees.
</p></xhtmlContent></subsection>
</section>
<section id="ogc57" toc="yes">
<systemNumber>/OGC-57</systemNumber>
<subsection type="systemName"> Leases--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons leasing or intending to lease property to or from
USDA agencies; persons occupying property subject to or under such leases or proposed leases, and persons having or
claiming an interest in land covered by such leases or proposed leases.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases sometimes including
investigation reports, copies of contracts, leases or permits, legal opinions, pleadings, transcripts, correspondence,
and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1011(c); 16 U.S.C. 460d-2 and 580g; 43 U.S.C. 931c-d; 7
CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to Department of Justice and United States Attorneys to defend suits brought against the Government or its
officers. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or
order issued pursuant thereto of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation, or order issued pursuant thereto. Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining accesss to
a record in the system which pertains to him by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc58" toc="yes">
<systemNumber>/OGC-58</systemNumber>
<subsection type="systemName"> Legislation--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons occupying USDA lands who are involved or expected
to be involved in disputes concerning the applicability of Federal, State, or local civil or criminal legislation or
administrative regulations to their activities or possessory interests.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases sometimes including
investigation reports, copies of contracts or permits, legal opinions, pleadings, transcripts, correspondence, notices of
appeals, decisions of forest officers, witnesses statements, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-583, 661-63, 668aa-bb, 683, 1001-09, 1131-32 and
1271-75; 42 U.S.C. 4321-74; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to Department of Justice and United States Attorneys to defend suits brought against the Government or its
officers</p>
<p>Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule regulation, or order issued pursuant thereto. Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc59" toc="yes">
<systemNumber>/OGC-59</systemNumber>
<subsection type="systemName"> Minerals and Mining Claims--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana, Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons claiming mining or mineral rights on lands owned or
claimed by the United States in behalf of USDA agencies; persons occupying or claiming an interest in such lands pursuant
to such claims or under color thereof; persons having an interest in land in which the United States has reserved, or
claims, minerals or mineral rights from the United States.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
notices of claim and related documents; copies of leases, contracts or permits; title evidence; investigation reports;
pleadings; transcripts; legal opinions; correspondence; etc.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 478, 482, 495, and 520; 30 U.S.C. 22-47, 141-42, 181,
351-59, 601-02, 611-15, 621, 701-08; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice or United States Attorney for institution of ejectment or similar actions or to
bring or defend quiet title actions or other litigation pertaining to actual or claimed mineral rights, uses, or
reservations; (2) Department of the Interior for performance of its functions under the foregoing-cited authority and
related laws and for administrative determinations regarding the validity of mining claims; (3) evaluation and
preparation of proposed mineral contests. Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys,
Department of the Interior employees and Administrative Law Judges, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc60" toc="yes">
<systemNumber>/OGC-60</systemNumber>
<subsection type="systemName"> Program Cooperators--Soil Conservation Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisbury, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee
Mission, Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons applying for or receiving financial aid,
engineering services, advice or assistance under Soil Conservation Service (SCS) - sponsored or financed programs;
parties or potential parties to litigation or administrative hearings involving SCS-sponsored or financed programs; and
parties contracting with soil conservation districts and similar organizations formed pursuant to state laws to pursue
programs of watershed protection, flood prevention or soil conservation with the assistance of SCS.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records, files on individual cases, sometimes
including legal opinions, deeds, contracts, permits, title evidence, investigation reports, legal opinions, affidavits,
pleadings, correspondence, transcripts and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 590a-590f, 1001-1011; 5 U.S.C. 301; 44 U.S.C. 3101; 7 CFR
2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) the United States Attorney or Department of Justice for the investigation or prosecution of a
violation of law, or for the enforcement or implementation of statutes, rules, regulations or orders issued pursuant
thereto, or for the defense of suits brought against the Department of Agriculture, the Soil Conservation Service,
cooperating local organization or officers thereof; (2) a court, magistrate or administrative tribunal, or to assigning
or opposing counsel in a proceeding before any of the above; (3) title companies for title evidence; and (4) appropriate
state and local officials for filing or recording. Disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained
or, in some instances, cross-indexed by the names of other individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices, with pending case files and investigation reports being kept
in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to 5 years after case is closed, then are destroyed unless
retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of acting giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individuals in the system, agency employees, State and local officials,
attorneys, witnesses, title companies, credit bureaus, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc61" toc="yes">
<systemNumber>/OGC-61</systemNumber>
<subsection type="systemName"> Rights-of-Way--Acquisition--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals from whom the Forest Service purchases
easements or rights-of-way for the forest roads and trails system.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of options, title information and correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Information is used by attorneys in preparing and evaluating acquisition documents and title to the land on which the
right-of-way lies. Disclosure may be made to a congressional office from the record of an individual in response to an
inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from abstract and title companies,
individual sellers and agency personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc62" toc="yes">
<systemNumber>/OGC-62</systemNumber>
<subsection type="systemName"> Special Uses--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon, San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Applicants for Forest Service special use permits, persons
occupying land owned by the United States pursuant to such permits, and persons claiming under those persons.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
investigation reports, copies of contracts or permits, legal opinions, pleadings, transcripts, correspondence, notices of
appeal, decisions of forest officers, witness statements, decisions of the Board of Forest Appeals or Agriculture Board
of Contract Appeals, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 432, 497, 522, 551 and 580d; 43 U.S.C. 931c-d; 7 CFR
2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to United States Attorney or Department of Justice to defend suits brought against the Government or its
officers. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility
of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or
order issued pursuant thereto of any record within this system when information available indicates a violation or
potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or
particular program statute, or by rule, regulation, or order issued pursuant thereto. Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. "Disclosure may be made to
a congressional office from the record of an individual in response to an inquiry from the congressional office made at
the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc63" toc="yes">
<systemNumber>/OGC-63</systemNumber>
<subsection type="systemName"> Timber Sales--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons contracting to purchase timber from the Forest
Service and persons which the Forest Service seeks to debar from such contracting; Unsuccessful bidders at such sales and
persons protesting awards or proposed awards of same; Individuals who have breached a provision of a timber contract or
who have otherwise engaged in conduct which raises a legal question concerning timber sale administration.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
legal opinions, copies of timber sale agreements, notices of appeal, investigation reports, pleadings, decisions of the
Board of Forest Appeals or Agriculture Board of Contract Appeals, transcripts, correspondence, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 476-77, 491 and 616; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to the Department of Justice or United States Attorney to defend suits brought against the Government or its
officers. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry
from the congressional office made at the request of that individual</p>
<p>Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation, or order issued pursuant thereto. Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, forest officers, agency employees,
witnesses, attorneys, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc64" toc="yes">
<systemNumber>/OGC-64</systemNumber>
<subsection type="systemName"> Title Claims and Occupancy and Use Cases--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250. Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas;
Milwaukee, Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California;
Santurce, Puerto Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who file claims against USDA arising out of
Forest Service land acquisitions under the Treaty of Paris, the Weeks Law and the Uniform Relocation Assistance and Real
Property Acquisition Policies Act; and cases arising out of the occupancy and use of properties administered by the
Forest Service in the Caribbean National Forest.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files on individual claims, including
correspondence, claim forms, deeds, land surveys, aerial photographs, disclaimers, abstract of title reports, maps,
statements of witnesses, agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>30 Stat. at Large, page 1754, Revised Stat. 1911, section
6503-6610, 36 Stat. 961, as amended, 16 U.S.C. 515-517, 5231, 46 Stat. 1516, 43 Stat. 1133, as amended, 16 U.S.C. 555, 70
Stat. 1034, 7 U.S.C. 428(a), 78 Stat. 903, as amended, 16 U.S.C. 4601-9, 42 U.S.C. 4601(6), 4601(8), 4621, 4622, 4651,
4653, 16 U.S.C. 476, 16 U.S.C. 478, 16 U.S.C. 529-531, 16 U.S.C. 477, 16 U.S.C. 491, 16 U.S.C. 481, 38 Stat. 1101, as
amended.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) internal; (2) Department of Justice and United States Attorneys for defense of suits that may be
brought against the United States. "Disclosure may be made to a congressional office from the record of an individual in
response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from claimants, witnesses, agency
employees, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc65" toc="yes">
<systemNumber>/OGC-65</systemNumber>
<subsection type="systemName"> Trespass and Claims Cases--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have or are suspected of having committed
trespasses, other torts, and breaches of contract on USDA lands involving unauthorized cutting of timber, occupancy and
use, grazing, or removal of minerals; the negligent or willful setting of fires, and fire suppression costs; breaches of
timber sales agreements and similar actions.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete files on individual cases, sometimes including
copies of contracts or permits, investigation reports, statements of witnesses, pleadings, transcripts, legal opinions,
correspondence, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 471-583, 661-63, 668aa-bb, 683, 1001-09, 1131-32 and
1271-75; 42 U.S.C. 4321-74; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to the Department of Justice and United States Attorney to defend suits brought against the Government or
its officers. Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation, or order issued pursuant thereto of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation, or order issued pursuant thereto. Referral to a court,
magistrate, or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system which constitutes evidence in that proceeding, or which is sought in the course of discovery.
Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from the
congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, attorneys,
and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc66" toc="yes">
<systemNumber>/OGC-66</systemNumber>
<subsection type="systemName"> United States Magistrates--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Alleged and convicted violators of Forest Service petty
offense regulations (36 CFR parts 211-95) and other minor offenses.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete records on individual cases, sometimes including
copies of citations, pleadings, correspondence, and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 472, 528-31 and 551; 18 U.S.C. 711 and 3401; 36 CFR parts
211-95; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to United States Attorneys for consideration of criminal action by the Government and to Magistrates for
trial. Disclosure may be made to a congressional office from the record of an individual in response to an inquiry from
the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily Forest officers, witnesses, attorneys, State and local law enforcement
officers, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc67" toc="yes">
<systemNumber>/OGC-67</systemNumber>
<subsection type="systemName"> Water Cases--Forest Service--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Natural Resources Division, USDA, Washington, DC 20250.
Offices of Regional Attorneys and Attorneys in Charge, Office of the General Counsel, USDA: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee,
Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto
Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons claiming or believed to be claiming water rights,
water use privileges, or rights-of-way to transport water (1) on land owned or leased by the United States and
administered by USDA agencies, (2) in conflict with or from the same sources as water rights claimed or reserved by the
United States for the benefit of USDA agencies, or (3) by reason of a permit from or agreement with USDA agencies.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Partial or complete files on individual cases, sometimes including
investigation reports, notices of claims, copies of contracts or permits, legal opinions, pleadings, transcripts,
correspondence and related documents.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 481, 524, 552a-552d, and 460 1-12; 33 U.S.C. 701b-1; 42
U.S.C. 1962-1962b; 43 U.S.C. 946-49 and 951.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to appropriate State agencies for administrative hearings and to the Department of Justice and United States
Attorneys to defend suits brought against the Government or its officers</p>
<p>Referral to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation, or order
issued pursuant thereto of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation, or order issued pursuant thereto. Referral to a court, magistrate, or
administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system
which constitutes evidence in that proceeding, or which is sought in the course of discovery. Disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual on whom the file is primarily maintained.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records are kept in locked offices. Investigation reports, personnel files, and other
sensitive materials are also kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained up to five years after file is closed, then are destroyed
unless retained for research value.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Natural Resources Division, OGC, USDA, Washington, DC 20250, or the
appropriate Regional Attorney or Attorney in Charge at the applicable address specified in the foregoing.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager, or from the appropriate
Regional Attorney or Attorney in Charge at the applicable address listed above. If the specific location of the record is
not known, the individual should address his request to the Director, Natural Resources Division, who, if necessary, will
refer it to the appropriate field office. A request for information pertaining to an individual should contain: Name,
address, and particulars involved (i.e., the date of action giving rise to the claim, date claim was filed,
correspondence, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him by submitting a written request to the appropriate official referred to in the
preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the system by using the same procedures
as those for requesting access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Primarily the individuals in the system, agency employees, witnesses, State
officials, attorneys, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc68" toc="yes">
<systemNumber>/OGC-68</systemNumber>
<subsection type="systemName"> Court Cases Brought Pursuant to the Packers and Stockyards Act, as amended, in which the
Government is Defendant, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Packers and Stockyards Division, USDA, Washington, DC.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who bring suit against the Government or a
Governmental official pursuant to, or as a consequence of the Department's administration of, the subject Act.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 181 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administritive tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Packers and Stockyards Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Packers and Stockyards
Division, OGC, USDA, Washington, DC, telephone 202-447-5935. A request for information pertaining to an individual should
contain: Name, address, and particulars involved (i.e., the name of action filed, Act filed under, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to
and contesting a record in the system which pertains to him, by submitting a written request to the appropriate official
referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from witnesses, agency employees, and
investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc69" toc="yes">
<systemNumber>/OGC-69</systemNumber>
<subsection type="systemName"> Packers and Stockyards Act--Administrative Cases--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Packers and Stockyards Division, USDA, Washington, DC, and
Offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Juneau, Alaska; Little Rock, Arkansas;
Milwaukee, Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; St. Paul, Minnesota; San
Francisco, California; Santurce, Puerto Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 181 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, or rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office or file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Packers and Stockyards Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney in Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f) because it
consists of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these
files could impair investigations and alert subjects of investigations that their activities are being scrutinized, and
thus allow them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of
investigative techniques and procedures and the existence and identity of confidential sources of information would
hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc70" toc="yes">
<systemNumber>/OGC-70</systemNumber>
<subsection type="systemName"> Packers and Stockyards Act--Civil and Criminal Cases--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Packers and Stockyards Division, USDA, Washington, DC, and
Offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New Mexico;
Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Juneau, Alaska; Little Rock, Arkansas;
Milwaukee, Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; St. Paul, Minnesota; San
Francisco, California; Santurce, Puerto Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who are regulated by the subject Act and
against whom the Department recommends that an enforcement action be brought by the Government.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigatory material which may include
intradepartmental recommendations, and interdepartmental recommendations pertaining to an alleged violation of the
subject Act.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 181 et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>(1) Referral to the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing a statute, or rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) presentation or disclosure to a court,
magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record
within the system as evidence in a proceeding, or which is sought in the course of discovery including disclosure to
opposing counsel in the course of settlement negotiations; (3) presentation, as needed, in the course of presenting
evidence, to the appropriate Government officials charged with the responsibility of defending the Government before a
court, magistrate or administrative tribunal; (4) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office of file cabinet.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until file is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Packers and Stockyards Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney in Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H), (I), and (f) because it consists
of investigatory material compiled for law enforcement purposes. See 7 CFR 1.123. Individual access to these files could
impair investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow
them time to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative
techniques and procedures and the existence and identity of confidential sources of information would hamper law
enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc71" toc="yes">
<systemNumber>/OGC-71</systemNumber>
<subsection type="systemName"> Civil Rights, Administrative and Judicial Actions--USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250, and Offices of Regional Attorneys and Attorneys-in-charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas;
Milwaukee, Wisconsin; Temple, Texas; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California;
Santurce, Puerto Rico; Shawnee Mission, Kansas; Stillwater, Oklahoma</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have brought suit or filed administrative
complaints against USDA or USDA employees or recipients of USDA assistance alleging discrimination on the basis of race,
color, or national origin by USDA, its employees or recipients of assistance from USDA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files on individual suits or
administrative actions, including investigation reports, administrative determinations, statements of witnesses, and
agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>42 U.S.C. 2000(d); 5 U.S.C. 301; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice for defense or prosecution of suits brought involving USDA, an officer or
employee of USDA, or the United States; (2) the appropriate agency, whether Federal, State, local or foreign charged with
the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation or order issued pursuant thereto; (3) a court, magistrate
or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the
system which constitutes evidence in that proceeding, or which is sought in the course of discovery; (4) the Civil Rights
Commission in response to its request for information; (5) Disclosure may be made to a congressional office from the
record of an individual in response to an inquiry from the congressional ofice made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records center in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system or records, or
information as to whether the system contains records pertaining to him from the Director, Research and Operations
Division, OGC, USDA, Washington, DC 20250, or the appropriate Regional Attorney or Attorney-in-Charge at the address
listed above. If the specific location of the record is not known, the individual should address his request to the
Director, Research and Operations Division, who, if necessary, will refer it to the appropriate field office. A request
for information pertaining to an individual should contain: Name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from litigants, witnesses, agency
employees, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc72" toc="yes">
<systemNumber>/OGC-72</systemNumber>
<subsection type="systemName"> Claims By and Against USDA, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250, and Offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, Wisconsin;
Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee Mission,
Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who file or may file (1) claims against USDA
pursuant to the Federal Tort Claims Act and the Military Personnel and Civilian Employees Claims Act, (2) claims against
the Forest Service pursuant to 16 USC 502, 556c, or 574, and (3) tort suits against the United States or its officers or
instrumentalities concerning USDA activities; individuals against whom the Department has a monetary claim arising out of
USDA-provided services, their employment by USDA, or damages to USDA property.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on individual claims, including claim
forms, police reports, investigation and accident reports, statements of witnesses, agency reports, correspondence, legal
opinions, pleadings, transcripts, and related documents, and other information pertaining to matters referred by USDA
agencies requesting legal assistance in settlement of claims against individuals arising out of USDA-provided services,
their employment by USDA, or damages to USDA property.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>16 U.S.C. 502, 556c, 574; 28 U.S.C. 1345, 1346, 2671-2680; 31
U.S.C. 240-243; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice for concurrence of allowance of tort claims over 25,000, for defense of tort
suits brought against the United States or its officers, and for institution of suit for recovery of claims by USDA; (2)
Department of Labor in cases involving Job Corpsmen or arising under the Federal Employees Compensation Act (5 USC
Chapter 81); (3) insurance companies for handling of claims; (4) the appropriate agency, whether Federal, State, local or
foreign charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or
implementing the statute, rule, regulation or order issued pursuant thereto, of any record within this system when
information available indicates a violation or potential violation of law, whether civil, criminal or regulatory in
nature, and whether arising by general statute or particular program statute, or by rule, regulation or order issued
pursuant thereto; (5) a court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any
of the above, of any record within the system which constitutes evidence in that proceeding, or which is sought in the
course of discovery; (6) disclosure may be made to a congressional office from the record of an individual in response to
an inquiry from the congressional office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual. In some instances, they are also cross-indexed by
the names of other individuals mentioned in the files.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office. Some sensitive materials are kept in locked drawers.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records center in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Research and Operations
Division, OGC, USDA, Washington, DC 20250, or the appropriate Regional Attorney or Attorney-in-Charge at the address
listed above. If the specific location of the record is not known, the individual should address his request to the
Director, Research and Operations Division, who, if necessary, will refer it to the appropriate field office. A request
for information pertaining to an individual should contain: Name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from claimants, witnesses, agency
employees, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc73" toc="yes">
<systemNumber>/OGC-73</systemNumber>
<subsection type="systemName"> Contract Cases, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250, and Offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas;
Milwaukee, Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico;
Shawnee Mission, Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each filed office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who submit offers or bids to solicitations of
agencies of USDA r who contract with agencies of USDA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of partial and/or complete files relating to legal
issues that arise out of the procurement activities of USDA; it includes copies of contracts, contract claims,
investigation reports, contracting officer's decisions, correspondence, and pleadings, transcripts, and related documents
in contract appeal cases before the USDA Board of Contract Appeals.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>41 U.S.C. 251 et seq; 7 CFR 2.31; 41 CFR Chapters 1 and 4.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) a court, magistrate, or administrative
tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the system which
constitutes evidence in that proceeding, or which is sought in the course of discover; (3) the General Accounting Office
for determination of bid protests, and questions on information, rescission, mistake in bid, and remission of liquidated
damages; (4) Department of Justice for defense of suits filed against Government or for institution of suit for recovery
of claims arising under the contract; (5) disclosure may be made to a congressional office from the record of an
individual in response to an inquiry from the congressional office made at the request of that individual."
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual bidder, offeror, or contractor.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records center in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC, or the
appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Research and Operations
Division, OGC, USDA, Washington, DC, or the appropriate Regional Attorney or Attorney-in-charge at the address listed
above. If the specific location of the record is not known, the individual should address his request to the director,
Research and Operations Division, who, if necessary, will refer it to the appropriate field office. A request for
information pertaining to an individual should contain: Name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from bidders, offerors, contractors,
witnesses, agency employees, and investigation personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ogc74" toc="yes">
<systemNumber>/OGC-74</systemNumber>
<subsection type="systemName"> Patents and Inventions of Department Employees, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individuals who make inventions pursuant to their
employment by USDA.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files on descriptions of the individual's
invention, and all papers and forms in connection with matters pending before the U.S. Patent and Trademark office.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; 35 U.S.C. 1-293; 37 CFR 100-100.11; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Copies of all papers and forms sent to the U.S. Patent and Trademark Office are simultaneously placed in said files.
Referral to the Department of Justice in the event of appeal from action by the Patent and Trademark Office. Disclosure
may be made to a congressional office from the record of an individual in response to an inquiry from the congressional
office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the individual inventor.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in Government building with security guards.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 20 years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the System Manager. A request for
information pertaining to an individual should contain: Name and address of the inventor, and other particulars (i.e.,
the date of the papers filed with the U.S. Patent and Trademark Office, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the System Manager. This request should
contain the information specified in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same are Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from agency employee-inventors, agency
patent personnel and employees of the U.S. Patent and Trademark Office.
</p></xhtmlContent></subsection>
</section>
<section id="ogc75" toc="yes">
<systemNumber>/OGC-75</systemNumber>
<subsection type="systemName"> Personnel Irregularities, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250, and offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas; Milwaukee, Wisconsin;
Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico; Shawnee Mission,
Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of USDA, members of local
and county committees established pursuant to 16 U.S.C. 590h(b), employees of such county committees, and extension
service agents performing duty pursuant to 7 U.S.C. 341-349.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigation reports and other relevant
documents pertaining to violations of criminal statutes.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Titles 5, 18 U.S.C.; 7 CFR 2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) the appropriate agency, whether Federal, State, local or foreign charged with the responsibility of
investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule, regulation or order
issued pursuant thereto, of any record within this system when information available indicates a violation or potential
violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular
program statute, or by rule, regulation or order issued pursuant thereto; (2) a court, magistrate or administrative
tribunal, or to opposing counsel in a proceeding before any of the above, or any record within the system which
constitutes evidence in that proceeding, or which is sought in the course of discovery; (3) Department of Justice for
institution of suits to recover claims by USDA arising out of irregularities; (4) disclosure may be made to a
congressional office from the record of an individual in response to an inquiry from the congressional office made at the
request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual employee.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records centers in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(2) from the requirements of 5 U.S.C. 552a(c)(3), (d), (e)(1), (e)(4) (G), (H), and (I) and (f) because it
consists of investigatory material compiled for law enforcement purposes. Individual access to these files could impair
investigations and alert subjects of investigations that their activities are being scrutinized, and thus allow them time
to take measures to prevent detection of illegal action or escape prosecution. Disclosure of investigative techniques and
procedures and the existence and identity of confidential sources of information would hamper law enforcement activity.
</p></xhtmlContent></subsection>
</section>
<section id="ogc76" toc="yes">
<systemNumber>/OGC-76</systemNumber>
<subsection type="systemName"> Personnel Suits, USDA/OGC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the General Counsel, Research and Operations Division, USDA, Washington, DC
20250, and offices of Regional Attorneys and Attorneys-in-Charge, OGC, USDA, at the following locations: Albuquerque, New
Mexico; Atlanta, Georgia; Chicago, Illinois; Denver, Colorado; Harrisburg, Pennsylvania; Little Rock, Arkansas;
Milwaukee, Wisconsin; Missoula, Montana; Ogden, Utah; Portland, Oregon; San Francisco, California; Santurce, Puerto Rico;
Shawnee Mission, Kansas; Stillwater, Oklahoma; Temple, Texas</p>
<p>Addresses of each field office are listed in the telephone directories of the respective cities listed above under the
heading "United States Government, Department of Agriculture, Office of the General Counsel."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees and former employees of USDA, and applicants for
employment with USDA who institute suits against USDA, an officer or employee thereof, or the United States, alleging a
wrongful personnel action taken against them.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of complete files on individual suits, including
personnel records, investigation reports, administrative determinations, statements of witnesses, and agency reports.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, 5596, 7501, 7511-7512; 42 U.S.C. 2000e-16; 7 CFR
2.31.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referral to (1) Department of Justice for defense of personnel suits brought against USDA, an officer or employee of
USDA, or the United States; (2) the appropriate agency, whether Federal, State, local or foreign charged with the
responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the statute, rule,
regulation or order issued pursuant thereto, of any record within this system when information available indicates a
violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general
statute or particular program statute, or by rule, regulation or order issued pursuant thereto; (3) a court, magistrate
or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any record within the
system which constitutes evidence in that proceeding, or which is sought in the course of discovery; (4) disclosure may
be made to a congressional office from the record of an individual in response to an inquiry from the congressional
office made at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records are maintained in file folders at the applicable address listed above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of individual litigant.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until case is closed or no longer needed or as otherwise
provided in agency directives and disposed of or sent to appropriate records center in accordance with such directives.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research and Operations Division, OGC, USDA, Washington, DC 20250,
or the appropriate Regional Attorney or Attorney-in-Charge at the address specified above.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or
information as to whether the system contains records pertaining to him from the Director, Research and Operations
Division, OGC, USDA, Washington, DC 20250, or the appropriate Regional Attorney or Attorney-in-Charge at the address
listed above. If the specific location of the record is not known, the individual should address his request to the
Director, Research and Operations Division, who, if necessary, will refer it to the appropriate field office. A request
for information pertaining to an individual should contain: Name, address, and particulars involved.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a
record in the system which pertains to him, by submitting a written request to the appropriate official referred to in
the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from litigants, witnesses, agency
employees, and investigative personnel.
</p></xhtmlContent></subsection>
</section>
<section id="ohsec1" toc="yes">
<systemNumber>/OHSEC-1</systemNumber>
<subsection type="systemName">Radiation Safety Management System (RSMS).</subsection>
<subsection type="securityClassification"><xhtmlContent><p>Sensitive But Unclassified (SBU).</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The RSMS servers are located on the Local Area Network (ENTLAN) located in
Washington, DC and in Beltsville, MD. Paper records are located in Beltsville, MD.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>The system covers RSMS users, all of whom are USDA employees, including the Radiation Safety Division (RSD),
Location Radiation Protection Officers, Permit Holders, Associate Users, and Radiation Safety Committee (RSC).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Categories of records covered by this system of records include: USDA employee's user name, e-mail address, level
of education, work address, work phone number, gender, and user ID.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>USDA collects this information pursuant to 42 U.S.C. 2111, 2201 and 7 CFR 2.24(a)(8)(ii).</p>
<p>AGENCY OFFICIAL RESPONSIBLE FOR THE SYSTEM OF RECORDS:
</p><p>Director of Radiation Security Division, Office of Homeland Security and Emergency Coordination, Departmental
Management, U.S. Department of Agriculture, 5601 Sunnyside Avenue, MS 5510, Beltsville, MD 20705.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>These records are used by USDA personnel to track the use of radioactive material and x-ray producing equipment
in order to comply with NRC requirements and to ensure the safety of USDA personnel and the public.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The agency will disclose information from this system:
</p><p>(1) To the Department of Justice when: (a) The agency or any component thereof; or (b) any employee of the agency in
his or her official capacity or where the Department of Justice has agreed to represent the employee; or (c) the United
States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency
determines that the records are both relevant and necessary to the litigation, and the use of such records by the
Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which
the agency collected the records</p>
<p>(2) To a court or adjudicative body in a proceeding when: (a) The agency or any component thereof; or (b) any employee
of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where
the agency has agreed to represent the employee; or (d) the United States Government is a party to litigation or has an
interest in such litigation, and by careful review, the agency determines that the records are both relevant and
necessary to the litigation, and the use of such records is therefore deemed by the agency to be for a purpose that is
compatible with the purpose for which the agency collected the records</p>
<p>(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>(4) To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office
made at the written request of the constituent about whom the record is maintained</p>
<p>(5) To the National Archives and Records Administration or to the General Services Administration for records
management inspections conducted under 44 U.S.C. 2904 and 2906</p>
<p>(6) To agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist
in the performance of a service related to this system of records and who need to have access to the records in order to
perform the activity. Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as
amended, pursuant to 5 U.S.C. 552a(m)</p>
<p>(7) To appropriate agencies, entities, and persons when: (a) USDA suspects or has confirmed that the security or
confidentiality of information in the system of records has been compromised; (b) USDA has determined that as a result of
the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud,
or harm to the security or integrity of this system or other systems or programs (whether maintained by USDA or another
agency or entity) that rely upon the compromised information; and (c) the disclosure made to such agencies, entities, and
persons is reasonably necessary to assist in connection with USDA's efforts to respond to the suspected or confirmed
compromise and prevent, minimize, or remedy such harm</p>
<p>(8) To the NRC, per regulation, by USDA's Radiation Safety Committee for the secure control, maintenance, and tracking
of all radiation materials and all employees holding Radiation Permits
</p><p>Disclosure to consumer reporting agencies:
</p><p>None.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Electronic records are maintained on a file server. Paper files and electronic media are maintained in physically
secured rooms at the USDA data center located in Washington, DC.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by USDA employee's user name, e-mail address, work address, work phone number, and user
ID.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The electronic data files for the RSMS are maintained in Washington, DC. A backup of the RSMS is maintained in
Beltsville, MD. Control measures implemented to prevent misuse of accessible data include unique user identification, a
password protection protocol, and limitation of user roles through compartmentalization of allowed access. Agency-
implemented cyber security measures and firewalls are built into the application user interface to monitor the use of the
RSMS. The hard copy components of the system and computer files, tapes, and disks are kept in a safeguarded environment
with access only by authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Some data from the RSMS containing employee information are periodically purged from the system in accordance
with approved records retention schedules; however, data and employee information related to radioactive material is
maintained in accordance with NRC regulations, due to the sensitivity of radioactive material. The retention periods vary
depending on the data type:
</p><p>&#149; Survey Records: 3 years</p>
<p>&#149; Lab Surveys: 3 years</p>
<p>&#149; Leak Tests: 5 years
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The mailing address for the System Manager is 5601 Sunnyside Avenue, MS 5510, Beltsville, MD 20705.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking notification of and access to any record contained in this system of records, or seeking to
contest its content, may submit a request in writing to the Headquarters or component's Freedom of Information Act (FOIA)
Official, whose contact information can be found at <i>http://www.dm.usda.gov/foia.htm</i> under "Where to Send
Requests." If an individual believes that more than one component maintains Privacy Act records concerning him or
her, he or she may submit the request to the Chief Privacy Act Officer, Department of Agriculture, 1400 Independence
Avenue, SW., Room 408-W, Washington, DC 20250. When seeking records about yourself from this system of records or
any other Departmental system of records, your request must conform with the Privacy Act regulations set forth in 6 CFR
part 5. You must first verify your identity, meaning that you must provide your full name, current address, and date and
place of birth. You must sign your request, and your signature must either be notarized or submitted under 28 U.S.C.
1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization. While no
specific form is required, you may obtain forms for this purpose from the Chief FOIA Officer, Department of Agriculture,
1400 Independence Avenue, SW., Washington, DC 20250. In addition, you should do the following:
</p><p>&#149; Provide an explanation of why you believe the Department would have information on you;
</p><p>&#149; Identify which component(s) of the Department you believe may have the information about you;
</p><p>&#149; Specify when you believe the records would have been created; and
</p><p>&#149; Provide any other information that will help the FOIA staff determine which USDA component agency may have
responsive records</p>
<p>If your request is seeking records pertaining to another living individual, you must include a statement from that
individual certifying his/her agreement for you to access his/her records. Without this bulleted information, the
component(s) may not be able to conduct an effective search, and your request may be denied due to lack of specificity or
lack of compliance with applicable regulations.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>See "Notification procedures" above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>See "Notification procedures" above.a
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
</section>
<section id="ohrm5" toc="yes">
<systemNumber>/OHRM-5</systemNumber>
<subsection type="systemName">USDA Child Care Tuition Assistance Records System, USDA/OHRM-5.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Paper and electronic records may be maintained by an external contractor such as the Federal Employee and
Education Assistance Fund, Suite 200, 8441 West Bowles Avenue, Littleton, CO 80123-9501; and/or mission
areas/agencies/staff offices.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Employees of the Department of Agriculture who voluntarily apply for child care tuition assistance, their
spouses, and their children who are enrolled in a licensed child day care program</p>
<p>Child-care providers of these employees.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Application forms (OPM-1046 will be used) for child day care assistance containing personal information,
including the employee (parent) name, Social Security Number, pay grade, home and work numbers, addresses, and telephone
numbers; total family income; spouse's name and Social Security Number; spouse's employment information; names of
children on whose behalf the employee (parent) is applying for tuition assistance; each child's date of birth;
information on child care providers used (including name, address, provider license number and State where issued,
tuition cost, and provider tax identification number), amount of any other subsidies received; and copies of employees'
and spouses' individual income tax returns for verification purposes. Other records may include the child's Social
Security Number, weekly expenses, pay statements, records relating to direct deposits, and verification of qualification
and administration for child care assistance.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 107-67, section 630.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>a. Relevant records relating to an individual may be disclosed to a congressional office in response to an
inquiry from the Congressional office made at the request of that individual</p>
<p>b. Relevant information may be disclosed to the Office of the President for responding to an individual</p>
<p>c. Relevant records may be disclosed to representatives of the National Archives and Records Administration who are
conducting records management inspections</p>
<p>d. Records may be disclosed in response to a request for discovery or for the appearance of a witness, to the extent
that what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding</p>
<p>e. Relevant records may be disclosed to another Federal agency, to a court, or a party in litigation before a court or
in an administrative proceeding being conducted by a Federal agency, when the Government is a party to the judicial or
administrative proceeding. In those cases where the Government is not a party to the proceeding, relevant records may be
disclosed if a subpoena has been signed by a judge of competent jurisdiction</p>
<p>f. Records may be disclosed to the Department of Justice, or in a proceeding before a court, adjudicative body, or
other administrative body before which USDA is authorized to appear, when:
</p><p>(1) USDA, or any component thereof; or
</p><p>(2) Any employee of USDA in his or her official capacity; or
</p><p>(3) Any employee of USDA in his or her individual capacity where the Department of Justice or USDA has agreed to
represent the employee; or
</p><p>(4) The United States, when USDA determines that litigation is likely to affect USDA or any of its components; is a
party to litigation or has an interest in such litigation, and the use of such records by the Department of Justice or
USDA is deemed by USDA to be relevant and necessary to the litigation provided, however, that the disclosure is
compatible with the purpose for which records were collected</p>
<p>g. In the event that material in this system indicates a violation of law, whether civil, criminal, or regulatory in
nature, and whether arising by general statute, or by regulation, rule, or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute,
rule, regulation, or order, issued pursuant thereto</p>
<p>h. Relevant records may be disclosed to respond to a Federal agency's request made in connection with the hiring or
retention of an employee, the letting of a contract or issuance of a grant, license or other benefit by the requesting
agency, but only to the extent that the information disclosed is relevant and necessary to the requesting agency's
decision on the matter</p>
<p>i. Relevant records may be disclosed to the Office of Personnel Management or the General Accounting Office when the
information is required for evaluation of the subsidy program</p>
<p>j. Records may be disclosed to a contractor, expert, consultant, grantee, or volunteer performing or working on a
contract, service, grant, cooperative agreement, or job for the Federal Government requiring the use of these records</p>
<p>k. Relevant records may be disclosed to child care providers to verify a covered child's dates of attendance at the
provider's facility</p>
<p>l. Records may be disclosed by USDA in the production of summary descriptive statistics and analytical studies in
support of the function for which the records are collected and maintained, or for related workforce studies. While
published studies do not contain individual identifiers, in some instances the selection of elements of data included in
the study may be structured in such a way as to make the data individually identifiable by inference</p>
<p>m. Records may be disclosed to officials of the Merit Systems Protection Board of the Office of the Special Counsel,
when requested in connection with appeals, special studies of the civil service and other merit systems, review of USDA
rules and regulations, investigations of alleged or possible prohibited personnel practices, and such other functions,
e.g., as promulgated in 5 U.S.C. 1205 and 1206, or as may be authorized by law</p>
<p>n. Records may be disclosed to the Equal Employment Opportunity Commission when requested in connection with
investigations into alleged or possible discrimination practices in the Federal sector, compliance by Federal agencies
with the Uniform Guidelines on Employee Selection Procedures or other functions vested in the Commission and to otherwise
ensure compliance with the provisions of 5 U.S.C. 7201</p>
<p>o. Records may be disclosed to the Federal Labor Relations Authority or its General Counsel when requested in
connection with investigations of allegations of unfair labor practices or matters before the Federal Service Impasses
Panel</p>
<p>p. Relevant records may be disclosed to the Internal Revenue Service in connection with tax audit and tax record
administration, as well as suspected tax fraud.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To establish and verify USDA employees' eligibility for child care tuition assistance in order for USDA to
provide monetary tuition assistance to its employees.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Information may be collected on paper or electronically and may be stored as paper forms or on computers.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By name; may also be cross-referenced to Social Security Number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>When not in use by an authorized person, paper records are stored in lockable file cabinets or secured rooms.
Electronic records are protected by the use of passwords.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records disposition authority is being requested from the National Archives and Records Administration. Records
will be retained until appropriate disposition authority is obtained, and records will then be disposed of in accordance
with the authority granted. Records Administration (NARA) guidelines.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>USDA's system manager will be the Director, Office of Human Resources Management, Department of Agriculture, 1400
Independence Ave, SW., Washington, DC 20250-9606, with Mission Areas/Agencies/Staff Offices maintaining their own
records.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals may submit a request on whether a system contains records about them to the system manager indicated.
Individuals must furnish the following for their records to be located and identified:
</p><p>Full name</p>
<p>Social Security Number.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals wishing to request access to records about them should contact the system manager indicated.
Individuals must provide the following information for their records to be located and identified:
</p><p>Full name</p>
<p>Social Security Number</p>
<p>Individuals requesting access must also follow the USDA's Privacy Act regulations regarding verification of identity
and access to records (7 CFR part 1, subpart G).</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Individuals wishing to request amendment of records about them should contact the system manager indicated.
Individuals must furnish the following information for their records to be located and identified:
</p><p>Full name</p>
<p>Social Security Number</p>
<p>Individuals requesting amendment must also follow the USDA's Privacy Act regulations regarding verification of
identity and amendment of records (7 CFR part 1, subpart G).</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by USDA employees who apply for child care tuition assistance. Furnishing of the
information is voluntary.
</p></xhtmlContent></subsection>
</section>


<section id="oig1" toc="yes">
<systemNumber>/OIG-1</systemNumber>
<subsection type="systemName">Employee Records, USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>In the headquarters offices of the U.S. Department of Agriculture (USDA), Office of Inspector General (OIG), 1400 Independence Avenue, SW., Washington, DC 20250; the Office of Compliance and Integrity, 5601 Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300; and in the OIG regional offices and suboffices, listed in Appendix A.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>OIG temporary and permanent employees, former employees of OIG, and applicants for employment.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>These records show or relate to employment, personnel management, and work-related information, including position, classification, title, grade, pay rate, pay, temporary and permanent addresses and telephone numbers for home and work, copies of security clearance forms, program and performance evaluations, promotions, retirement, disciplinary actions, appeals, incentive programs, unemployment compensation, leave, complaints and grievances, health benefits, equal employment opportunity, automation of personnel data, travel information, accident reports and related information, activity reports, participation in savings and contribution programs, availability for employment, assignment, or for transfer, qualifications (for law enforcement employees this includes Attorney General designations, training certificates, physical fitness data, and medical officer"s certification excluding personal medical data), awards, hours worked, issuance of credentials, passports and other identification, assignment and accountability of property and other things of value, parking space assignments, training and development, special assignments, and exit interviews.</p>
<p>Other employee records are covered by other systems as follows:  For Official Personnel Folder (OPF) data refer to USDA/OP-1 Personnel and Payroll System for USDA Employees; for medical records, including SF-78, Certificate of Medical Examination, and drug testing records, refer to OPM/GOVT-10 Employee Medical File System; for pre-employment inquiries refer to USDA/OIG-3, Investigative Files and Automated Investigative Indices; for executive branch personnel financial disclosure statements and other ethics program records refer to OGE/GOVT-1, Executive Branch Personnel Public Financial Disclosure Reports and Other Named-Retrieved Ethics Program Records; for annual financial disclosure statements refer to OGE/GOVT-2, Executive Branch Confidential Financial Disclosure Reports. </p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>This system consists of records compiled for personnel, payroll, and time-reporting purposes.  In addition, this system contains all records created and/or maintained about employees as required by the Office of Personnel Management (OPM) as well as documents relating to personnel matters and determinations.  Retirement, life, and health insurance benefit records are collected and maintained in order to administer the Federal Employees Retirement System, Civil Service Retirement System, Federal Employees" Group Life Insurance Plan, and the Federal Employees Health Benefit Program.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 13, 16, 19, and 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p></xhtmlContent></subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>The records are retrieved by name of the individual employee and by Social Security number.</p>
        </xhtmlContent>
    </subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Computer files are password protected and other records are kept in limited-access areas during duty hours and in locked offices during nonduty hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with the General Records Schedule, NARA.  Retention periods and disposal methods vary by record categories as set forth in NARA General Records Schedules 1 (Civilian Personnel Records) and 2 (Payrolling and Pay Administration Records).  </p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Assistant Inspector General for Management, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>The primary information is furnished by the individual employee.  Additional information is provided by supervisors, coworkers, references, and others.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection></section>
<section id="oig2" toc="yes">
<systemNumber>/OIG-2</systemNumber>
<subsection type="systemName">Informant and Undercover Agent Records, USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Sensitive but Unclassified and/or Controlled Unclassified Information</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>In the OIG headquarters office at 1400 Independence Avenue SW., Washington, DC 20250, and in the OIG regional offices and Investigations sub-offices listed in Appendix A.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Confidential informants, investigative operatives, and undercover OIG special agents and other law enforcement personnel and others.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Information including names, occupations, criminal histories, and other information about confidential informants and investigative operatives, together with allegations against them, and the types of information previously furnished by or to be expected from them.  Types, dates of issuance and destruction, and details of undercover identification documents used by OIG special agents and other law enforcement personnel for undercover activities.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To track the identities of, and related information regarding, confidential informants, investigative operatives, and undercover OIG special agents and other law enforcement personnel.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 13, 16, 18, 19, and 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>The records are retrieved by name of confidential informant, investigative operative, or special agent.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Computer files are password protected and other records are kept in limited-access areas during duty hours and in locked offices during nonduty hours.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records contained in this system are currently unscheduled.  A record retention schedule will be developed and submitted to NARA for approval.  No records will be destroyed until a NARA approved record retention schedule is in place.  </p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Assistant Inspector General for Investigations, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>This system contains materials for which sources need not be reported.</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempted from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i).  Pursuant to 5 U.S.C. 552a(k)(2) and (5), this system is exempted from the following provisions of the Privacy Act of 1974, 5 U.S.C. 552a:  subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). </p></xhtmlContent></subsection></section>
<section id="oig3" toc="yes">
<systemNumber>/OIG-3</systemNumber>

<subsection type="systemName">Investigative Files and Automated Investigative Indices System, USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Sensitive but Unclassified and/or Controlled Unclassified Information</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Physical files are kept in the OIG headquarters office at 1400 Independence Avenue SW., Washington, DC 20250; the Office of Compliance and Integrity, 5601 Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300; and in the OIG regional offices and Investigations suboffices listed in Appendix A.  The OIG regional offices and Investigations suboffices maintain paper files containing the report of investigation and the workpapers for each case investigated by that office.  The headquarters files contain a copy of every investigative report, but do not contain workpapers and may not contain copies of all correspondence.  Older investigative files may be stored in Federal Records Centers or on microfiche, microfilm, or electronic image filing systems.  Therefore, delays in retrieving this material can be expected.  Selected portions of records have been computerized"see section 1 of "Categories of records" below.  These records, used as a research tool, are accessible by computer terminals located in each OIG office.  These records are maintained on a computer at 1400 Independence Avenue, SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>The individual names in the OIG index fall into one or more of the following categories:</p>
<p>1.  Subjects.  These are individuals against whom allegations of wrongdoing have been made.  In some instances, these individuals have been the subjects of investigations conducted by OIG to establish whether allegations were true.  In other instances, the allegations were deemed too frivolous or indefinite to warrant inquiry.</p>
<p>2.  Principals.  These are individuals who are not named subjects of investigative inquiries, but may be responsible for potential violations.  For example, the responsible officers of a firm alleged to have violated laws or regulations might be individually listed in the OIG index.</p>
<p>3.  Complainants.  These are individuals, who have not requested anonymity or confidentiality regarding their identity, who allege wrongdoing, mismanagement, or unfair treatment by USDA employees and/or relating to USDA programs. </p>
<p>4.  Others.  These are all other individuals closely connected with a matter of investigative interest.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Records in the OIG Investigative Files and Automated Investigative Indices System consist of:</p>
<p>1.  Computerized records retrieved by case number or alphabetically by the names of individuals, organizations, and firms.  A separate record for each contains, if applicable, identification of the OIG file or files which contain information on that subject and if such information was available when the record was created or modified; the individual"s name, address, sex, race, date and place of birth, relationship to the investigation, FBI or State criminal identification number, and Social Security number;</p>
<p>2.  Files containing sheets of paper or microfiche of such sheets from investigative and other reports, correspondence, and informal notes and notations concerning (a) one investigative matter or (b) a number of incidents of the same sort of alleged violation or irregularity; and</p>
<p>3.  Where an investigation is being or will be conducted, but has not been completed, various case management records, investigator"s notes, statements of witnesses, and copies of records.  These are contained on cards and sheets of paper located in an OIG office or in the possession of the OIG investigator.  Certain management records are retained after the investigative report is released as a means of following action taken on the basis of the OIG investigative report.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The records maintained in the system are used by the OIG in furtherance of the responsibilities of the Inspector General, pursuant to the Inspector General Act of 1978, as amended, to conduct and supervise investigations relating to programs and operations of the USDA; to promote economy, efficiency, and effectiveness in the administration of such programs and operations; and to prevent and detect fraud and abuse in such programs and operations.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 16, 18 through 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Computerized records are retrieved alphabetically or by using the case number, with each record identifying one or more OIG investigative case files or administrative files arranged numerically by file number.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>These records are kept in limited-access areas during duty hours, in locked offices during nonduty hours, or in the possession of the investigator.  Computer files are password protected.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with OIG"s record disposition authority, approved by NARA.  </p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Assistant Inspector General for Investigations, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250; and the Director, Office of Compliance and Integrity, 5601 Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Inquiries and requests should be addressed to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308. </p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>This system contains materials for which sources need not be reported.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempted from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i).  Pursuant to 5 U.S.C. 552a(k)(2) and (5), this system is exempted from the following provisions of the Privacy Act of 1974, 5 U.S.C. 552a: subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). </p></xhtmlContent></subsection></section>
<section id="oig4" toc="yes">
<systemNumber>/OIG-4</systemNumber>
<subsection type="systemName">OIG Hotline Complaint Records, USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Sensitive but Unclassified and/or Controlled Unclassified Information</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>In the OIG headquarters office at 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>1.  Complainants are persons who report or complain of possible criminal, civil, or administrative violations of law, rule, regulation, policy, or procedure, or fraud, waste, abuse, mismanagement, gross waste of funds, or abuse of authority in USDA programs or operations, or specific dangers to public health or safety, misuse of government property, personnel misconduct, discrimination, or other irregularities affecting USDA.</p>
<p>2.  Subjects are persons against whom such complaints are made.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>1.  Identities of complainants, if known, and subjects.</p>
<p>2.  Details of each allegation.</p>
<p>3.  OIG case number and control number(s) used by other agencies for tracking each complaint.</p>
<p>4.  Responses from agencies to which complaints are referred for inquiry.</p>
<p>5.  Summaries of substantiated information and results of agency inquiry into the complaint.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To record complaints, allegations of wrongdoing, and requests for assistance; to document inquiries; to compile statistical information; to provide prompt, responsive, and accurate information regarding the status of ongoing cases; to provide a record of complaint disposition and to record actions taken and notifications of interested parties and agencies.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 16, 18 through 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>The records are retrieved by name of subject or complainant or by case number.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Files are kept in a limited access area and are in locked storage when not in use.  Access to computerized information is protected by requiring a confidential password.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with OIG"s record disposition authority, approved by NARA.  </p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Assistant Inspector General for Investigations, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308. </p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Identities of complainants and subjects are provided by individual complainants.  Additional information may be provided by individual complainants, subjects, and/or third parties.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Pursuant to 5 U.S.C. 552a(j)(2), this system of records is exempted from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i).  Pursuant to 5 U.S.C. 552a(k)(2) and (5), this system is exempted from the following provisions of the Privacy Act of 1974, 5 U.S.C. 552a: subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). </p></xhtmlContent></subsection></section>
<section id="oig5" toc="yes">
<systemNumber>/OIG-5</systemNumber>

<subsection type="systemName">Automated Reporting and General Operations Systems (ARGOS), USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>Sensitive but Unclassified and/or Controlled Unclassified Information</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>U.S. Department of Agriculture, National Information Technology Center, 8930 Ward Parkway, Kansas City, Missouri 64114; in the OIG headquarters office at 1400 Independence Avenue SW., Washington, DC 20250; and in OIG Regional Offices/Audit suboffices listed in Appendix A.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>OIG professional employees who participate in either audit or investigative assignments.</p>
<p>Subjects of investigations, principals, and others associated with investigations.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>ARGOS provides OIG management officials with a wide range of information on audit and investigative operations.  The system identifies individual assignments of employees and provides information on their use of direct and indirect time, significant dates relating to each assignment, reported dollar deficiencies, recoveries, penalties, investigative prosecutions, convictions, other legal and administrative actions, and subjects of investigation.  The system is used to manage audit and investigative assignments and to facilitate reporting of OIG activities to Congress and other Governmental entities.  The system contains records of audit employee training history.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 7 U.S.C. 2270.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The records maintained in the system are used by the OIG in furtherance of the responsibilities of the Inspector General, pursuant to the Inspector General Act of 1978, as amended, to conduct and supervise audits and investigations relating to programs and operations of the USDA; to promote economy, efficiency, and effectiveness in the administration of such programs and operations; to prevent and detect fraud and abuse in such programs and operations; and for time management and tracking of audit training.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 13, 15, 16, 17, and 18 through 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Information in the system generally can be retrieved by OIG personnel in headquarters and the regions.  Information is generally retrieved by assignment number or geographic location.  However, information can be retrieved by any field in the system, including subject name, and employee name.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Normal computer security is maintained including password protection.  Printouts and source documents are kept in limited-access areas during duty hours and in locked offices during nonduty hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with the General Records Schedule, NARA and OIG"s record disposition authority, approved by NARA.  </p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Audit Subsystem"Assistant Inspector General for Audit, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
<p>Investigations Subsystem"Assistant Inspector General for Investigations, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308. </p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information in the system is obtained from OIG employees and from various source documents related to audit and investigative activities, including assignment letters, employee time reports, and case entry sheets.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Pursuant to 5 U.S.C. 552a(j)(2), the Investigations Subsystem and the Investigation Employee Time System of this system of records is exempted from all provisions of the Privacy Act of 1974, 5 U.S.C. 552a, as amended, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i).  Pursuant to 5 U.S.C. 552a(k)(2) and (k)(5), the Investigations Subsystem and the Investigation Employee Time System of this system is exempted from the following provisions of the Privacy Act of 1974, 5 U.S.C. 552a: subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I), and (f). </p></xhtmlContent></subsection></section>
<section id="oig6" toc="yes">
<systemNumber>/OIG-6</systemNumber>
<subsection type="systemName">Reserved for future use.</subsection></section>
<section id="oig7" toc="yes">
<systemNumber>/OIG-7</systemNumber>
<subsection type="systemName">Freedom of Information Act and Privacy Act Request Records, USDA/OIG.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Files are kept in the OIG headquarters office at 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>This system contains records of individuals who have made requests under the Freedom of Information Act or the Privacy Act.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>The request records consist of the incoming request, all correspondence developed during the processing of the request, the final reply, and any incoming requests and responses for FOIA appeals, including any litigation in U.S. District Court, and in some instances copies of requested records and records under administrative appeal.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301; 5 U.S.C. 552, 5 U.S.C. 552a.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>To assist OIG in carrying out its responsibilities under the Freedom of Information Act and the Privacy Act.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 7, 16, 19, and 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>The records are retrieved by name or by using a control number that is assigned upon date of receipt.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Freedom of Information Act and Privacy Act request records are stored in file cabinets in limited-access areas during duty hours and in locked offices during nonduty hours.  Computerized records are maintained in a secure, password protected computer system.  The computer server is maintained in a secure, access-controlled area within an access-controlled building.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with the General Records Schedule, NARA.  Retention periods and disposal methods vary by record categories as set forth in NARA General Records Schedule 14, Information Services Records.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Counsel to the Inspector General, Office of Counsel, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308. </p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information in this system comes from the individual making the request and from OIG employees processing the request.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None. </p></xhtmlContent></subsection></section>

    <section id="oig8" toc="yes">
        <systemNumber>/OIG-8</systemNumber>
        <subsection type="systemName">
            <xhtmlContent>
                <p> Office of Data Sciences (ODS) Research Aggregated Data Analysis Repository (RADAR) System, USDA/OIG-8.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
            </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p> U.S. Department of Agriculture, National Information Technology Center, 8930 Ward Parkway, Kansas City, Missouri 64114.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p> Assistant Inspector General for Data Sciences, OIG, U.S. Department of Agriculture, 1400 Independence Avenue SW, Washington, DC 20250.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p> Inspector General Act of 1978, 5 U.S.C. app 3; 5 U.S.C. 301.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p> The records maintained in this system are used by the U.S. Department of Agriculture (USDA), Office of Inspector General (OIG) to fulfill its statutory mission under the Inspector General Act, as amended, to conduct, supervise, and coordinate audits and investigations relating to the programs and operations of USDA; and to promote economy, efficiency, and effectiveness in the administration of, and prevent and detect fraud and abuse in, the programs and operations of USDA.  The results of these data analysis activities, including fraud leads and vulnerability assessments, may be used in the conduct of OIG audits, investigations, and other activities.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>(1) Individuals who participate in programs funded, monitored, and administered by USDA and their parents, siblings, spouse, children, and members of their household;</p>
                <p>(2) employees, principals or business associates of organizations, or firms who participate in programs funded, monitored, and administered by USDA participating entities</p>
                <p>(3) Subjects of USDA OIG audits and investigations; and</p>
                <p>(4) USDA temporary and permanent employees, and former employees of USDA.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p> RADAR will house USDA data from numerous USDA agency systems of records, including data associated with USDA programs and activities, USDA program participants (including recipients, borrowers, grantees, and contractors), USDA employees, and other USDA information.  RADAR will also contain records OIG ODS generates that are the result of its data analysis and data analytics work.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p> Information contained in this system is obtained from systems of records maintained by USDA and other Government agencies; individuals; non-Government, commercial, public, and private agencies and organizations; media, including periodicals, newspapers, and broadcast transcripts; and publicly-available databases.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p> Routine Uses 1 through 16, 19, 20, and 21 apply.  80 Fed. Reg. 48476 (Aug. 13, 2015).</p>
                
                </xhtmlContent>
    </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> The RADAR System, USDA/OIG-8, consists of computerized and paper records.</p>
                
                </xhtmlContent>
    </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> The records are retrieved by names, addresses, Social Security Numbers, and tax identification numbers of USDA program participants or employees, or by case numbers.  Records are retrieved by USDA OIG's Office of Data Sciences employees.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> The records contained in this system are currently unscheduled.  A record retention schedule will be developed and submitted to NARA for approval.  No records will be destroyed until a NARA approved record retention schedule is in place.</p>
                <p> Any records contained in the system before the creation of the Office of Data Sciences, are retained and disposed of in compliance with OIG’s record disposition authority approved by NARA for Inspector General Audit and Evaluation Case Files.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>
                    OIG has adopted appropriate administrative, technical, and physical controls in accordance with OIG’s information security policies to protect the security, integrity, and availability of the information, and to ensure that records are not disclosed to or accessed by unauthorized individuals.
                    Computerized records are maintained in a secure, password protected computer system.  The computer server is maintained in a secure, access-controlled area within an access-controlled building.  Paper records are kept in limited access areas during duty hours and in locked offices during nonduty hours.
                </p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p> An individual may request access to a record in this system that pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, US Department of Agriculture, 1400 Independence Avenue SW, Stop 2308, Washington, DC 20250-2308.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p> An individual may contest information in this system that pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue, SW, Stop 2308, Washington, DC 20250-2308.  This system may contain records originated by USDA agencies and contained in USDA’s other systems of records.  Where appropriate, coordination will be effected with the appropriate USDA agency regarding individuals contesting records in the relevant system of records.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p> Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue, SW, Stop 2308, Washington, DC 20250-2308.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>
                    PROMULGATED FOR THE SYSTEM:
                </p>
                <p> No exemptions are applicable to records created by OIG ODS in the RADAR System, USDA/OIG-8.  For individual records originating within a USDA system of records, OIG will continue to apply any applicable Privacy Act exemptions to those individual records.</p>
                <p>HISTORY:</p>
                <p> USDA OIG updated and published its system of records notices in their entirety on August 13, 2015.  80 Fed. Reg. 48476.  System of Records USDA/OIG-8, originally established on March 5, 2009 (74 Fed. Reg. 9584), was included and updated in that consolidated notice.</p>
            </xhtmlContent>
        </subsection>
    </section>



    <section id="oig9" toc="yes">
<systemNumber>/OIG-9</systemNumber>
<subsection type="systemName">Audit Records.
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>U.S. Department of Agriculture, National Information Technology Center, 8930 Ward Parkway, Kansas City, Missouri 64114; OIG headquarters office, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250; and OIG Audit regional offices and suboffices, listed in Appendix A.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Individuals covered consist of:  (1) USDA program participants and USDA employees who are associated with an activity that OIG is auditing or reviewing; (2) requesters of an OIG audit or other activity; and (3) persons and entities performing some other role of significance to the OIG"s efforts, such as relatives or business associates of USDA program participants or employees, potential witnesses, or persons who represent legal entities that are connected to an OIG audit or other activity.  The system also tracks information pertaining to OIG staff handling the audit or other activity, and may contain names of relevant staff in other agencies and private sector entities.</p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Records consist of materials compiled and/or generated in connection with audits and other activities performed by OIG staff.  These materials include workpapers and information regarding the planning, conduct, and resolution of audits and reviews of USDA programs and participants in those programs, internal legal assistance requests, information requests, responses to such requests, and reports of findings.  The information consists of audit work papers and reports.</p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>IG Act of 1978, 5 U.S.C. app. 3; 5 U.S.C. 301.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The purpose of this system is to maintain a management information system for USDA OIG audit projects and personnel and to assist in the accurate and timely conduct of audits.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Routine Uses 1 through 16, 19, 20, and 21 apply.  </p>
<p>Disclosure to consumer reporting agencies:</p>
<p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):  Disclosures may be made from this system to "consumer reporting agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>The system consists of computerized and paper records.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Information in the system generally can be retrieved by OIG personnel in headquarters and the regions.  Information is generally retrieved by audit assignment number.  However, information can be retrieved by using alphanumeric queries and personal identifiers.</p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Normal computer security is maintained including password protection.  File folders are kept in limited-access areas during duty hours and in locked offices during nonduty hours.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The records are retained and disposed of in compliance with OIG"s record disposition authority, approved by NARA.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>Assistant Inspector General for Audit, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Washington, DC 20250.</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Any individual may request information regarding this system of records, or information as to whether the system contains records pertaining to him/her, from the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>An individual may request access to a record in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>An individual may contest information in this system which pertains to him/her by submitting a written request to the Counsel to the Inspector General, Office of Inspector General, U.S. Department of Agriculture, 1400 Independence Avenue, SW., Stop 2308, Washington, DC 20250-2308.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information in the system is obtained from various source documents related to audits, including USDA, other federal agencies, the Government Accountability Office, law enforcement agencies, program participants including individuals and business entities, subject individuals, complainants, witnesses, and other non-governmental sources.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.</p></xhtmlContent></subsection></section>


<section id="oirm1" toc="yes">
<systemNumber>/OIRM-1</systemNumber>
<subsection type="systemName"> USDA/OIRM-1, Telephone Call Detail Record.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>U.S. Department of Agriculture (USDA) and component agency offices nationwide.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Agriculture employees and contractor personnel who make telephone calls, and individuals who receive telephone
calls placed from or charged to agency telephones.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Records relating to the use of agency telephones; records indicating assignment of telephone numbers to
employees; records relating to location of telephones; records relating to unauthorized use of telephones and personnel
or administrative actions related to telephone abuse, excluding OIG investigative and audit reports. Telephone calls made
to the Department's Office of Inspector General Hotline are excluded from the records maintained in this system pursuant
to the provision of 5 U.S.C., appendix 3, section 7(b) (Inspector General Act of 1978).</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301; Pub. L. 97-258; 31 U.S.C. 1348(b); and 44 U.S.C. 3101.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records and data may be disclosed as is necessary (1) to members of Congress to respond to written inquiries made
by individual constituents that are record subjects; (2) to representatives of the General Services Administration or the
National Archives and Records Administration who are conducting records management inspections under the authority of 44
U.S.C. 2904 and 2906; (3) in response to a request for discovery or for the appearance of a witness, to the extent that
what is disclosed is relevant to the subject matter involved in a pending judicial or administrative proceeding; (4) in a
proceeding before a court or adjudicative body to the extent that they are relevant and necessary to the proceeding; (5)
in the event that material in this system indicates a violation of law, whether civil or criminal in nature, and whether
arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records may be disclosed
to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order, issued
pursuant thereto; (6) to employees of the agency to determine their individual responsibility for telephone calls and to
resolve any disputes and facilitate the verification of discrepancies relating to billing, payment, or reconciliation of
telephone operational or accountability records; and (7) to a company providing telecommunications consulting or other
services to the Government.</p>
<p>Disclosures to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12):Disclosures may be made from this system to "consumer reporting
agencies: as defined in the Fair Credit Reporting Act 15 U.S.C. 1681a(f) and the Federal Claims Collection Act of 1966 31
U.S.C. 3701(a)(3).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Individuals with access to call detail records are responsible for controlling records in their possession in a
way that ensures privacy. Storage of such material is also the responsibility of the individual and must be done in a way
to prevent unauthorized disclosure. Telephone call detail records shall be maintained by Department personnel for periods
approved by the National Archives</p>
<p>Storage:</p>
<p>Call detail summaries are stored on paper in file folders, on magnetic tape, or on other electronic media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records may be retrieved by employee name or identification number, by name of recipient of telephone call, by
telephone number, by account code card number, by type or class of service, or by location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Paper records and backup diskettes are located in locked metal filing cabinets in secure rooms; data on personal
computers is password protected. Other machine readable records are stored on magnetic tape in safes accessible only to
security personnel.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are disposed of as approved by the National Archives and Records Administration.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>For employees of:
</p><p>Agricultural Cooperative Service (ACS): Administrative Officer, USDA, ACS, Room 4011, South Building, Washington, DC
20250;
</p><p>Agricultural Marketing Service (AMS): Telecommunications Specialist, USDA, AMS, ESS, Communications Section, PO Box
96456, Room 3528, South Building, Washington, DC 20090-6456;
</p><p>Agricultural Research Service (ARS): Administrative Management Office, USDA, ARS, 6303 Ivy Lane, Room 519, Greenbelt,
MD 20770-1433;
</p><p>Agricultural Stabilization and Conservation Service (ASCS): Property Management Office, USDA, ASCS, PO Box 2415,
Washington, DC 20013;
</p><p>Animal and Plant Health Inspection Service (APHIS): Director, Administrative Services Division, Room 1761, South
Building, 14th &amp;Independence Avenue SW, Washington, DC 20250;
</p><p>Cooperative State Research Service (CSRS): Chief, Management Services Branch, PMSD, Extension Service, Third Floor
Mezzanine, Cotton Annex Building, Washington, DC 20250-0900;
</p><p>Economic Analysis Staff (EAS): Director, Administrative Services Division, Economics Management Staff, Room 4322,
South Building, 14th and Independence Avenue SW, Washington, DC 20250-3500;
</p><p>Economics Management Staff (EMS): Director, Administrative Services Division, Economics Management Staff, Room 4322,
South Building, 14th and Independence Avenue SW, Washington, DC 20250-3500;
</p><p>Economic Research Service (ERS): Director, Administrative Services Division, Economics Management Staff, Room 4322,
South Building, 14th and Independence Avenue SW, Washington, DC 20250-3500;
</p><p>Extension Service (ES): Chief, Management Services Branch, PMSD, Extension Service, 3rd Floor Mezzanine, Cotton Annex
Building, 14th &amp;Independence Ave. SW, Washington, DC 20250-0900;
</p><p>Farmers Home Administration (FmHA): Chief, General Services Branch, General Services Staff, USDA, FmHA, Room 6864,
South Building, Washington, DC 20250;
</p><p>Federal Crop Insurance Corporation (FCIC): Management Analyst, USDA, FCIC, Room 4613, South Building, Washington, DC
20250;
</p><p>Federal Grain Inspection Service (FGIS): Director, Compliance Division, USDA, FGIS, PO Box 96454, Washington, DC 20090
-6454;
</p><p>Food and Nutrition Service (FNS): Property Utilization Specialist, USDA, FNS, 3101 Park Center Drive, room 910, Park
Office Center Building, Alexandria, VA 22302;
</p><p>Food Safety and Inspection Service (FSIS): Head, Property and Service Operations Sections, PPB, Administrative
Services Division, USDA, FSIS, room 2136, South Building, Washington, DC 20250;
</p><p>Foreign Agricultural Service (FAS): Telecommunications Manager, USDA, FAS, room 0664, South Building, Washington, DC
20250;
</p><p>Forest Service (FS): Branch Chief, Computer Sciences and Telecommunications Staff, USDA, FS, room 808, Rosslyn Plaza
East, 1621 North Kent Street, PO Box 96090, Washington, DC 20090-6090 and Field Units nation wide as listed at 36
CFR part 200, subpart A;
</p><p>Human Nutrition Information Service (HNIS): Chief, Survey Statistics Branch, USDA, HNIS, room 304, Federal Building,
Hyattsville, MD 20782;
</p><p>National Agricultural Library (NAL): Administrative Manager, USDA, NAL, room 201, 10301 Baltimore Blvd., Beltsville,
MD 20705-2351;
</p><p>National Agricultural Statistics Service (NASS): Director, Program Support Staff, USDA, NASS, room 4116, South
Building, 12th and Independence Avenue, SW., Washington, DC 20250;
</p><p>Office of Administrative Law Judges (OALJ): Hearing Clerk, USDA, OALJ, room 1081, South Building, Washington, DC
20250;
</p><p>Office of Advocacy and Enterprise (OAE): Administrative Officer, USDA, OAE, room 1326, South Building, Washington, DC
20250;
</p><p>Office of Budget and Program Analysis (OBPA): Administrative Officer, USDA, OBPA, AG Box 4212, Washington, DC 20250;
</p><p>Office of Energy (OE): Director, Administrative Services Division, Economics Management Staff, room 4322, South
Building, 14th and Independence Avenue, SW, Washington, DC 20250-3500;
</p><p>Office of Finance and Management (OFM): Administrative Officer, USDA, OFM--Headquarters, room 4082, South
Building, Washington, DC 20250-9000; and, Chief, Telecommunications Branch, Information Resources Management
Division, National Finance Center OFM-USDA, PO Box 60,000, New Orleans, LA 70160;
</p><p>Office of the General Counsel (OGC): Director, Administration and Resource Management, room 2041, South Building,
Washington, DC 20250;
</p><p>Office of Information Resources Management (OIRM): Chief, Management Services Staff, USDA, OIRM, room 1082, South
Building, 14th &amp;Independence Ave., SW, Washington, DC 20250;
</p><p>Office of International Cooperation and Development (OICD): Deputy Assistant Administrator for Administration, USDA,
OICD, room 3101, South Building, Washington, DC 20250;
</p><p>Office of Operation (OO): Management Analyst, USDA, OO, room 1554, South Building, Washington, DC 20250;
</p><p>Office of Personnel (OP): Resource Coordinator, USDA, OP, AG Box 9602, Washington, DC 20250;
</p><p>Office of Public Affairs (OPA): FOIA/Privacy Act Officer, USDA, OPA, AG Box 1310, Washington, DC 20250;
</p><p>Office of the Secretary (SEC): Chief, Executive Service Staff, USDA, AG Box 0150, Washington, DC 20250;
</p><p>Packers and Stockyards Administration (PSA): Director of Management Services Staff, USDA, PSA, room 3038, South
Building, Washington, DC 20250;
</p><p>Rural Electrification Administration (REA): Management Analyst, USDA, REA, room 0167, South Building, Washington, DC
20250;
</p><p>Soil Conservation Service (SCS): Deputy Director of Budget Branch, USDA, SCS, room 6229, South Building, Washington,
DC 20250;
</p><p>World Agricultural Outlook Board (WAOB): Director, Administrative Services Division, Economics Management Staff, room
4322, South Building, 14th &amp;Independence Avenue, SW., Washington, DC 20250;-3500.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>An individual may request information as to whether the system contains records pertaining to him or her from the
System Manager, under the appropriate address shown above in System Manager and Address. Requester should provide his or
her name pursuant to the inquiry provisions of the Department's rules which appear in 7 CFR part 1, subpart G.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Requests from individuals should be addressed to the same address as stated in the notification section above.
The envelope and letter should be marked "PRIVACY ACT REQUEST."
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Notification Procedures. The Department rules for access, for contesting contents, and appealing initial
determination by the individual concerned appear in 7 CFR part 1, subpart G.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Records in this system come primarily from telephone assignment records; call detail listings; results of
administrative inquiries relating to assignment of responsibility for placement of specific long distance calls.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="oicd1" toc="yes">
<systemNumber>/OICD-1</systemNumber>
<subsection type="systemName"> Automated Skills Inventory System (ASIST).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of International Cooperation and Development, United States Department of Agriculture, 14th and
Independence Ave., SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals and/or firms from the private sector, university community and federal agencies who are seeking
assignments with OICD.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of a summary of applicant qualifications, a resume or other documentation providing detailed
information relative to education and/or experience, an assessment of his/her performance of OICD assignments (if
applicable), and related correspondence.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 3191.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information is made available to agency contracting officers to determine if Federal employees with required
qualifications are available and, if not, to initiate development of an acquisition and to facilitate competitive
selection in the issuance of agency acquisitions. Referral of information is made to (1) authorized individuals of other
Federal agencies or international organizations seeking technically qualified individuals/firms in the field of
agriculture; (2) accredited investigative agents of any Federal agency to carry out investigative functions; (3) current
and former contractors to review their own records; (4) appropriate agencies, whether Federal, State, local or foreign,
charged with the responsibility of investigating or prosecuting a violation of law, or of enforcing or implementing the
statute, rule, regulation or order issued pursuant thereto, of any record within this system when available information
indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether
arising by general statute or particular program statute, or by regulation or order issued pursuant thereto; and (5) a
court, magistrate or administrative tribunal, or to opposing counsel in a proceeding before any of the above, of any
record within the system which constitutes evidence in that proceeding, or is sought in the course of discovery.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders at the agency address listed above; qualification summaries are maintained
in an automated database for easy retrieval.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Paper records are indexed alphabetically and/or by identification number. Automated records may be retrieved by
education, experience, language capability or other criteria required for the successful conduct of proposed assignments
or acquisitions.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>All records containing personal information are maintained in secured file cabinets and in secured computer
terminal rooms.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained indefinitely for active applicants. If an applicant is not selected for three (3) years
after receipt of his/her application, the application will be destroyed in conformance with approved records schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Assistant Administrator for Administration, Office of International Cooperation and Development, United States
Department of Agriculture, 14th and Independence Ave., SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>A request for information should be addressed to the Assistant Administrator for Administration, Office of
International Cooperation and Development (address above).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals or firms who wish to gain access to or amend records pertaining to themselves should submit a written
request to the Assistant Administrator for Administration, Office of International Cooperation and Development (address
above).</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from applicants for agency acquisition or Federal employees interested in
agricultural development assignments; evaluations are made by responsible Federal officials.</p></xhtmlContent></subsection>
</section>
<section id="oo1" toc="yes">
<systemNumber>/OO-1</systemNumber>
<subsection type="systemName"> Debarred, Ineligible and Suspended Bidders.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Procurement Division, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who, as principals or responsible employees of companies contracting with USDA or other Federal
agencies, have committed or are suspected of having committed, illegal or irresponsible acts in connection with the
performance of those contacts.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Contract files on companies and their principal owners, officers or responsible employees, containing material
relating to performance of individuals and their companies under government contracts.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used in USDA to determine if a debarment or suspension action is appropriate to preclude individuals from
contracting with the Federal government.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>1. To Federal Contracting Officers in connection with the Federal procurement process;
</p><p>2. To Members of Congress to respond to inquiries made on behalf of individual constituents that are record subjects;
</p><p>3. In response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is
relevant to the subject matter involved in a pending judicial or administrative proceeding;
</p><p>4. In a proceeding before a court or adjudicative body to the extent that they are relevant and necessary to the
proceeding;
</p><p>5. In the event that material in this system indicates a violation of law, whether civil or criminal or regulatory in
nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation, or order issued pursuant thereto.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
</p><p>Storage:</p>
<p>Records are maintained in file folders at the address above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by name of an individual or the name of the firm with which that person was
associated.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked rooms in metal filing cabinets with access limited to those requiring the information
for official purposes.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are sent to Federal Records Centers about 3 years after the close of a case and are destroyed about 2
years thereafter.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Persons may request information on this system of records, or information as to whether the system contains
records pertaining to them from the Chief, Procurement Division, Office of Operations, USDA, Washington, DC 20250.
Telephone (202) 447-3037. A request for information pertaining to an individual should contain: Name, address,
company name, date of debarment, ineligibility or suspension, or date of last correspondence with the agency.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Persons may obtain information on procedures to gain access to system records pertaining to them by submitting a
written request to the Director, Office of Operations.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Persons may obtain information on procedures to contest system records pertaining to them by submitting a written
request to the Director, Office of Operations.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from agency employees, other Federal agencies, law enforcement
officials or judicial officers.</p></xhtmlContent></subsection>
</section>
<section id="oo2" toc="yes">
<systemNumber>/OO-2</systemNumber>
<subsection type="systemName"> Contracting Officer Warrant System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>See appendix.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Agriculture employees who have been delegated procurement authority under the Warrant System.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Employee name, identification number, present employment, previous employment, education, experience, specialized
training, series and grade, and level of warrant issued.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Heads of Contracting Activities or designees for evaluation purposes when delegating procurement
authority. Data from the system provides program management information needed for planning, training, budgeting, and
recruiting.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Data from the system may be disclosed:
</p><p>1. To Federal agencies in cases where concurrence of those agencies is necessary prior to designating a person as
contracting officer for a specific procurement or class of procurement;
</p><p>2. To Federal Contracting Officers in connection with the Federal procurement process;
</p><p>3. To Members of Congress to respond to inquiries made on behalf of individual constituents that are record subjects;
</p><p>4. In response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is
relevant to the subject matter involved in a pending judicial or administrative proceeding;
</p><p>5. In a proceeding before a court of adjudicative body to the extent that they are relevant and necessary to the
proceeding;
</p><p>6. In the event that material in this system indicates a violation of law, whether civil or criminal or regulatory in
nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>
</p><p>Storage:</p>
<p>Paper forms, originals or copies, preprinted or handwritten forms, and/or computer storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by name, identification number, office location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in standard filing equipment and computers. Access to the file is restricted to persons
having a need to know the information in the course of their duties.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 3 years after cancellation of the delegation and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Covered employees may request information on this system and information on records relating to them from the
Chief, Procurement Division, Office of Operations, USDA, Washington, DC 20250. Telephone (202) 447-3037.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Persons may obtain information on procedures to contest system records pertaining to them by submitting a written
request to the Director, Office of Operations.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from agency employees.</p></xhtmlContent></subsection>
</section>

<section id="oo3" toc="yes">
<systemNumber>/OO-3</systemNumber>
<subsection type="systemName">Real Property Leasing Officer Warrant System.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>See appendix.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>USDA employees who have been delegated real property leasing authority under the Warrant System.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Employee name, identification number, present employment, previous employment, education, experience, specialized
training, series and grade, and level of warrant issued.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by Heads of the Real Property Leasing Activity or designees for evaluation purposes prior to delegating real
property leasing authority. Data from the system provides program management information needed for planning, training,
budgeting, and recruiting.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records contained in this system may be disclosed:
</p><p>1. To Members of Congress to respond to inquiries made on behalf of individual constitutents who are record subjects;
</p><p>2. In response to a request for discovery or for the appearance of a witness, to the extent that what is disclosed is
relevant to the subject matter involved in a pending judicial or administrative proceeding;
</p><p>3. In a proceeding before a court or adjudicative body to the extent that they are relevant and necessary to the
proceeding;
</p><p>4. In the event that material in this system indicates a violation of law, whether civil or criminal or regulatory in
nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant
records may be disclosed to the appropriate agency, whether Federal, State, local, or foreign, charged with the
responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or
rule, regulation or order issued pursuant thereto.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper form, originals or copies, preprinted or handwritten forms, and/or computer storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by name, identification number, office location.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in standard filing equipment and computers. Access to the file is restricted to persons
having a need to know the information in the course of their duties.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 7 years after cancellation of the delegation and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Covered employees may request information on this system and information on records relating to them from the
Chief, Real Property Management Division, Office of Operations, USDA, Washington, DC 20250. Telephone (202) 447-
5225.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Persons may obtain information on procedures to contest system records pertaining to them by submitting a written
request to the Director, Office of Operations.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from agency .</p></xhtmlContent></subsection>
</section>

		<section id="oo4" toc="yes">
<systemNumber>/OO-4</systemNumber>
<subsection type="systemName"> Parking Applications.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Facilities Management Division, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied for parking permits at the USDA Washington, DC, headquarters complex.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name, agency, social security number, and home address of parking applicants.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to determine assignment of parking spaces at the USDA Washington, DC headquarters complex.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>No disclosure outside USDA.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper forms, originals or copies, preprinted or handwritten forms, and/or computer storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information can be retrieved by name, agency, identification number, office location, assigned parking space.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in standard filing equipment and computers. Access to the file is restricted to persons
having a need to know the information in the course of their duties.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 12 months after submission of the application and then destroyed.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Operations, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Notification procedure: Covered employees may request information on this system and information on records
relating to them from the Parking Coordinator, Facilities Management Division, Office of Operations, USDA, Washington, DC
20250. Telephone (202) 447-2902.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Persons may obtain information on procedures to contest system records pertaining to them by submitting a written
request to the Director, Office of Operations.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from applications submitted by employees.</p></xhtmlContent></subsection>
</section>
	
	

	
	
<section id="noo1" toc="yes">
<systemNumber>/NOO-1</systemNumber>
<subsection type="systemName">USDA Voluntary Minority Farm Register.</subsection>
<subsection type="securityClassification"><xhtmlContent><p>None.
</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>USDA Office of Outreach, 1400 Independence Avenue, Washington, DC
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Minority farmland owners and operators who voluntarily request to be included on the Register.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system includes name, address, race/ethnic coding provided by the individual, and farmland acreages owned and
operated for each individual who requested to be included on the Register. Acreage data are extracted from Farm Service
Agency records for the requesting individuals.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Section 2501 of Public Law 101-624 (the 1990 Farm Bill), entitled Outreach and Assistance for Socially
Disadvantaged Farmers and Ranchers, provides authority for the USDA to enter into special arrangements to aid limited
resource and under-served farmers. The Voluntary Minority Farm Register was one specific action requested during Civil
Rights Action Team Public Meetings and documented in the Civil Rights Action Team Report of February 1997.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Records in the system will be disclosed and distributed to Community Based Organizations, educational
institutions, and government agencies assisting minorities with land retention and acquisition. The purpose of such
releases is to ensure that the program of outreach and assistance for socially disadvantaged farmers and ranchers is
widely publicized and accessible to all
</p><p>(2) USDA will disclose information in the system to a court or adjudicative body in a proceeding when: (a) The agency
or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the
agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States
Government is a party to litigation or has an interest in such litigation, and by careful review, determines that the
records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency
to be for a purpose compatible with the purpose for which the agency collected the records</p>
<p>(3) When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prospective
responsibility of the receiving entity
</p><p>(4) USDA will disclose information in the system to a Member of Congress or to a Congressional staff member in
response to an inquiry of the Congressional office made at the written request of the constituent about whom the record
is maintained.
</p><p>(5) Records from this system of records may be disclosed to the National Archives and Records Administration or to the
General Service Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.
</p><p>(6) USDA will disclose information in the system to agency contractors, grantees, experts, consultants or volunteers
who have been engaged by the agency to assist in the performance of a service related to this system of records and who
need to have access to the records in order to perform the activity. Recipients shall be required to comply with the
requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records will be stored by the USDA Office of Outreach as electronic files; from time to time portions may be
converted to and maintained in paper format.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Files will be referenced by county location of farmland.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records, both paper and electronic, are accessible only to authorized personnel and are maintained in offices
that are locked during non-duty hours. Organizations requesting access to the Voluntary Minority Farm Register records
for specific farmland retention related activities must make application to the USDA Office of Outreach, outlining their
proposed use of the records. If the proposal is approved, the Office of Outreach will create the appropriate print or
electronic files to meet the request. In case of requests for names and addresses in just a few counties, an alternative
access procedure may be used in which the USDA Office of Outreach informs USDA County Service Centers what organizations
have been approved. In those cases, an approved organization can obtain printed files at the appropriate county offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The current Voluntary Minority Farm Register will be recreated at biennial intervals, in order to update name and
address information and to ensure the inclusion of any changes in farmland ownership recorded in Farm Service Agency
records. A letter will be sent to all Register participants. The letter will clarify that there is no need for action if
name, address or farmland circumstances have not changed. A master file of each generation of the Voluntary Minority Farm
Register will be kept in locked file cabinets until 6 years after creation and then destroyed by shredding or burning in
accordance with approved record retention schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Office of the Director, Office of Outreach, USDA, James L. Whitten Building, 1400 Independence Avenue, SW,
Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records from the system manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual who has volunteered to be included on the Voluntary Minority Farm Register may gain access to
register records which pertain to him or her by submitting a written request to the system manager or by visiting his or
her local USDA Service Center and submitting a written request.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Any individual may contest a record in the Register that pertains to him or her by submitting pertinent written
information to the system manager.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes only from the individuals who voluntarily sign up for the Register.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.</p></xhtmlContent></subsection>
</section>
<section id="op1" toc="yes">
<systemNumber>/OP-1</systemNumber>
<subsection type="systemName">Personnel and Payroll System for USDA Employees, USDA/OP-1.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of Personnel, USDA, Washington, DC.; the National Finance Center, New Orleans, Louisiana; and personnel
offices at the following locations:
</p><p>ALABAMA--Soil Conservation Service State Office, Soil Conservation Building, 665 Opelika Road, Auburn, Alabama
36830; Farmers Home Administration State Office, Aronov Building, Room 717, 474 S. Court Street, Montgomery, Alabama
36104; Forest Service, National Forests in Alabama, 1765 Highland Avenue, Montgomery, Alabama 36107</p>
<p>ALASKA--Forest Service, Chugach National Forest, 201 E. 9th Avenue, Suite 206, Anchorage, Alaska 99501; Soil
Conservation Service State Office, 201 E. 9th Avenue, Suite 300, Anchorage, Alaska 99501-3687; Forest Service
Regional Office, Federal Office Building, PO Box 1628, Juneau, Alaska 99802; Forest Service, Tongass National Forest,
Ketchikan Area, Federal Building, Ketchikan, Alaska 99901; Farmers Home Administration State Office, 634 S. Bailey, suite
103, Palmer, Alaska 99645; Forest Service, Tongass National Forest, Stikine Area, Box 309, Petersburg, Alaska 99833;
Forest Service, Tongass National Forest, Chatham Area, 204 Siginaka Way, Sitka, Alaska 99835</p>
<p>ARIZONA--Forest Service, Coconino National Forest, 2323 E. Greenlaw Lane, Flagstaff, Arizona 86004; Forestry
Sciences Laboratory, Northern Arizona University, Flagstaff, Arizona 86001; Agricultural Marketing Service Milk Market
Office, 1121 E. Missouri Street, Phoenix, Arizona 85014; Farmers Home Administration State Office, 201 E. Indianola,
suite 275, Phoenix, Arizona 85012; Soil Conservation Service State Office, 201 E. Indianola, suite 200, Phoenix, Arizona
85012; Forest Service, Tonto National Forest, 2324 E. McDowell Road, PO Box 5348, Phoenix, Arizona 85010; Forest Service,
Prescott National Forest, 344 S. Cortez, Prescott, Arizona 86303; Forest Service, Apache-Sitgreaves National Forest,
Federal Building, PO Box 640, Springerville, Arizona 85938; Forest Service, Coronado National Forest, 300 W. Congress,
Tucson, Arizona 85701; Forest Service, Kaibab National Forest, 800 S. 6th Street, Williams Arizona 86046</p>
<p>ARKANSAS--Forest Service, Quachita National Forest, Federal Building, Reserve and Broadway Streets, PO Box 1270,
Hot Springs National Park, Arkansas 71902; Farmers Home Administration State Office, 5529 Federal Office Building, PO Box
2778, 700 W. Capital, Little Rock, Arkansas 72203; Forest Service, Ozark-St. Francis National Forest, 605 W. Main, PO Box
1008, Russellville, Arkansas 72801; Soil Conservation Service State Office, Federal Office Building, 7800 W. Capitol
Avenue, Little Rock, Arkansas 72201</p>
<p>CALIFORNIA--Forest Service, Modoc National Forest, 441 N. Main Street, Alturas, California 96101; Forest Service
Pacific Southwest Forest and Range Experiment Station, 1960 Addison Street, PO Box 245, Berkeley, California 94701;
Forest Service, Inyo National Forest, 873 N. Main Street, Bishop, California 93514; Soil Conservation Service State
Office, 2121-C 2nd Street, Davis, California 95616; Forest Service, Six Rivers National Forest, 507 F Street,
Eureka, California 95501; Forest Service, Sierra National Forest, 1600 Tollhouse Road, Clovis, California 93612; Forest
Service, Los Padres National Forest, 6144 Calle Real, Goleta, California 93117; Forest Service, Tahoe National Forest,
Highway 49, Nevada City, California 95969; Forest Service, Angeles National Forest, 701 N. Santa Anita Avenue, Arcadia,
California 91006; Forest Service, Eldorado National Forest, 100 Forni Road, Placerville, California 95667; Forest
Service, Sequoia National Forest, 900 W. Grand Avenue, Porterville, California 93257-2035; Forest Service, Plumas
National Forest, 159 Lawrence Street, PO Box 11500, Quincy, California 95971-6025; Forest Service, Shasta-Trinity
National Forest, 2400 Washington Avenue, Redding, California 96001; Forest Service, San Bernardino National Forest, 1824
S. Commercenter Circle, San Bernardino, California 92408-3430; Forest Service, Cleveland National Forest, 800 Front
Street, room 5-N-14, San Diego, California 92188; Forest Service, Equipment Development Center, 444 E. Bonita
Avenue, San Dimas, California 91773; Food and Nutrition Service Western Regional Office, 550 Kearny Street, room 400, San
Francisco, California 94108; Forest Service Regional Office, 630 Sansome Street, San Francisco, California 94111; Forest
Service, Stanislaus National Forest, 19777 Greenley Road, Sonora, California 95370; Forest Service, Lake Tahoe Basin
Management Unit, 870 Emerald Bay Road, PO Box 731002, South Lake Tahoe, California 95731; Forest Service, Lassen National
Forest, 55 S. Sacramento Street, Susanville, California 96130; Forest Service, Mendocino National Forest, 420 E. Laurel
Street, Willows, California 95988; Farmers Home Administration State Office, 459 Cleveland Street, Woodland, California
95695; Forest Service, Klamath National Forest, 1312 Fairlane Road, Yreka, California 96097</p>
<p>COLORADO--Agricultural Marketing Service Milk Marker Office, 2600 S. Parker Road, PO Box 440860, Aurora, Colorado
80044; Forest Service, Grand Mesa-Uncompahgre-Gunnison National Forests, 2250 Highway 50, Delta, Colorado 81416; Farmers
Home Administration State Office, 2490 W. 26th Avenue, Room 231, Denver, Colorado 80211; Food and Nutrition Service,
Mountain Plains Regional Office, 1244 Speer Boulevard, Denver, Colorado 80204; Soil Conservation Service, State Office,
655 Parfet Street, room E200C, Lakewood, Colorado 80215-5517; Forest Service, San Juan National Forest, Federal
Building, 701 Camino Del Rio, room 301, Durango, Colorado 81301; Forest Service, Rocky Mountain Forest and Range
Experiment Station, 240 W. Prospect Street, Fort Collins, Colorado 80526-2098; Forest Service, Arapaho-Roosevelt
National Forest, 240 W. Prospect Street, Ft. Collins, Colorado 80526-2098; Forest Service, White River National
Forest, Old Federal Building, Box 948, Glenwood Springs, Colorado 81602; Forest Service Regional Office, 11177 W. 8th
Avenue, PO Box 25127, Lakewood, Colorado 80225; Forest Service, Rio Grande National Forest, 1803 W. Highway 160, Monte
Vista, Colorado 81144; Forest Service, Pike-San Isabel National Forests, 1920 Valley Drive, Pueblo, Colorado 81008;
Forest Service, Routt National Forest, 29587 W. U.S. 40, Suite 20, Steamboat Springs, Colorado 80487</p>
<p>CONNECTICUT--Soil Conservation Service, State Office, 16 Professional Park Road, Storrs, Connecticut 06268</p>
<p>DELAWARE--Farmers Home Administration State Office, 2319 S. DuPont Highway, Dover, Delaware 19901</p>
<p>FLORIDA--Farmers Home Administration State Office, Federal Building, room 214, 4011 SE. 1st Avenue, Gainesville,
Florida 32602; Soil Conservation Service, State Office, Federal Building, 401 SE. 1st Avenue, room 248, Gainesville,
Florida 32601; Forest Service, National Forests in Florida, City Center Building, 227 N. Bronough Street, suite 4061,
Tallahassee, Florida 32301; Agricultural Marketing Service Milk Market Office, 1205 S. Semoran Boulevard, PO Box 4790,
Winter Park, Florida 32793</p>
<p>GEORGIA--Agricultural Marketing Service Milk Market Office, 3610 Interstate 85, NE, Suite 109, PO Box 49025,
Atlanta, Georgia 30359; Forest Service Regional Office, 1720 Peachtree Road, NW, Atlanta, Georgia 30367; Farmers Home
Administration State Office, 355 E. Hancock Avenue, Stephens Federal Building, Athens, Georgia 30601; Soil Conservation
Service State Office, Federal Building, Box 13, 355 E. Hancock Avenue, Athens, Georgia 30601; Forest Service,
Chattahoochee-Oconee National Forest, 508 Oak Street, SE., Gainesville, Georgia 30501; Food and Nutrition Service,
Southeast Regional Office, M. L. King Federal Annex Building, 77 Forsyth Street, Room 107, Atlanta, Georgia 30303</p>
<p>HAWAII--Farmers Home Administration State Office, Federal Building, 154 Waianuenue Avenue, Room 311, Hilo, Hawaii
96720; Soil Conservation Service State Office, 300 Ala Moana Boulevard, Room 4316, Honolulu, Hawaii 96850</p>
<p>IDAHO--Farmers Home Administration State Office, 3232 Elder Street, Boise, Idaho 83705; Forest Service, Boise
National Forest, 1750 Front Street, Boise, Idaho 83702; Soil Conservation Service State Office, 3244 Elder Street, Room
124, Boise, Idaho 83705; Forest Service, Challis National Forest, Forest Service Building, Highway 93, PO Box 404,
Challis, Idaho 83226; Forest Service, Idaho Panhandle National Forests, 1201 Ironwood Drive, Coeur d'Alene, Idaho 83814;
Forest Service, Nez Perce National Forest, Route 2, Box 475, Grangeville, Idaho 83530; Forest Service, Payette National
Forest, Forest Service Building, PO Box 1026, McCall, Idaho 83638; Forest Service, Clearwater National Forest, 12730
Highway 12, Orofino, Idaho 83544; Forest Service, Caribou National Forest, 250 S. 4th Avenue, Suite 294, Pocatello, Idaho
83201; Forest Service, Targhee National Forest, 420 N. Bridge Street, PO Box 208, St. Anthony, Idaho 83445; Forest
Service, Salmon National Forest, PO Box 729, Salmon, Idaho 83467; Forest Service, Sawtooth National Forest, 2647 Kimberly
Road, E., Twin Falls, Idaho 83301</p>
<p>ILLINOIS--Farmers Home Administration State Office, Illini Plaza, 1817 S. Neil Street, Suite 103, Champaign,
Illinois 61820; Soil Conservation Service State Office, 1902 Fox Drive, Champaign, Illinois 61820; Agricultural Marketing
Service Milk Market Office, 800 Roosevelt Road, Building A, Suite 200, Glen Ellyn, Illinois 60137; Food and Nutrition
Service Midwest Regional Office, 50 E. Washington Street, Chicago, Illinois 60602; Forest Service, Shawnee National
Forest, 901 S. Commercial Street, Harrisburg, Illinois 62946</p>
<p>INDIANA--Forest Service, Wayne-Hoosier National Forest, 811 Constitution Avenue, Bedford, Indiana 47421; Farmers
Home Administration State Office, Suite 1700, 5610 Crawfordsville Road, Indianapolis, Indiana 46224; Soil Conservation
Service State Office, 6013 Lakeside Boulevard, Indianapolis, Indiana 46278</p>
<p>IOWA--Farmers Home Administration State Office, Federal Building, Room 873, 210 Walnut Street, Des Moines, Iowa
50309; Soil Conservation Service State Office, Federal Building, Room 693, 210 Walnut Street, Des Moines, Iowa 50309</p>
<p>KANSAS--Agricultural Marketing Service Milk Market Office, 7819 Conser Place, PO Box 4606, Overland Park, Kansas
66204; Soil Conservation Service State Office, 760 S. Broadway, Salina, Kansas 67401; Farmers Home Administration State
Office, 444 SE. Quincy Street, Topeka, Kansas 66683</p>
<p>KENTUCKY--Farmers Home Administration State Office, 333 Waller Avenue, Lexington, Kentucky 40504; Soil
Conservation Service State Office, 333 Waller Avenue, Lexington, Kentucky 40504; Agricultural Marketing Service Milk
Market Office, 3920 Bardstown Road, PO Box 18030, Louisville, Kentucky 40218; Forest Service, Daniel Boone National
Forest, 100 Vaught Road, Winchester, Kentucky 40391</p>
<p>LOUISIANA--Farmers Home Administration State Office, 3727 Government Street, Alexandria, Louisiana 71301; Soil
Conservation Service State Office, 3737 Government Street, Alexandria, Louisiana 71302; Agricultural Marketing Service
Milk Market Office, 630 Village Lane, North, PO Box 99, Mandeville, Louisiana 70448; Forest Service Southern Forest
Experiment Station, T-10210 U.S. Postal Service Building, 701 Loyola Avenue, New Orleans, Louisiana 70113; Office
of Finance and Management, National Finance Center, Administrative Management Staff, PO Box 60,000, New Orleans,
Louisiana 70160; Forest Service, Kisatchie National Forest, PO Box 5500, 2500 Shreveport Highway, Pineville, Louisiana
71360</p>
<p>MAINE--Farmers Home Administration State Office, 444 Stillwater Avenue, Suite 2, PO Box 405, Bangor, Maine 04401
-0405; Soil Conservation Service State Office, USDA Building, University of Maine, Orono, Maine 04473</p>
<p>MARYLAND--Soil Conservation Service State Office, John Hanson Business Center, 339 Revell Highway, Suite 301,
Annapolis, Maryland 21401</p>
<p>MASSACHUSETTS--Farmers Home Administration State Office, 451 West Street, Amherst, Massachusetts 01002; Soil
Conservation Service State Office, 451 West Street, Amherst, Massachusetts 01002; Agricultural Marketing Service Milk
Market Office, 90 Canal Street, PO Box 1478, Boston, Massachusetts 02205; Food and Nutrition Service, Northeast Regional
Office, 10 Causeway Street, Room 501, Boston, Massachusetts 02222-1062</p>
<p>MICHIGAN--Agricultural Marketing Service Milk Market Office, 2684 W. 11 Mile Road, Barkley, Michigan 48072;
Forest Service, Huron-Manistee National Forest, 421 S. Mitchell Street, Cadillac, Michigan 49601; Farmers Home
Administration State Office, 1405 S. Harrison Road, Room 209, East Lansing, Michigan 48823; Soil Conservation Service
State Office, 101 Manly Miles Building, 1405 S. Harrison Road, East Lansing, Michigan 48823-5202; Forest Service,
Hiawatha National Forest, 2727 N. Lincoln Road, Escanaba, Michigan 49829; Forest Service, Ottawa National Forest, 2100 E.
Cloverland Drive, Ironwood, Michigan 49938</p>
<p>MINNESOTA--Forest Service, Chippewa National Forest, Cass Lake, Minnesota 56633; Forest Service, Superior
National Forest, Box 338, Duluth, Minnesota 55801; Agricultural Marketing Service Milk Market Office, 4570 W. 77th
Street, Suite 210, Minneapolis, Minnesota 55435; Animal and Plant Health Inspection Service Field Servicing Office,
Butler Square, W., 5th Floor, 100 N. 6th street, Minneapolis, Minnesota 55403; Farmers Home Administration State Office,
252 Federal Office Building and U.S. Court House, St. Paul, Minnesota 55101; Food Safety and Inspection Service,
Personnel Operations Branch, Butler Square, W., 4th Floor, 100 N. 6th Street, Minneapolis, Minnesota 55403; Forest
Service North Central Forest Experiment Station, 1992 Folwell Avenue, St. Paul, Minnesota 55108; Soil Conservation
Service State Office, 600 Farm Credit Building, 375 Jackson Street, St. Paul, Minnesota 55101-1854; Forest Service,
Northeastern Area State and Private Forestry, 1992 Folwell Avenue, St. Paul, Minnesota 55108</p>
<p>MISSISSIPPI--Farmers Home Administration State Office, Federal Building, Room 831, Jackson, Mississippi 39269;
Soil Conservation Service State Office, Federal Building, Suite 1321, 100 W. Capitol Street, Jackson, Mississippi 39269;
Forest Service, National Forest in Mississippi, 100 W. Capitol Street, Suite 1141, Jackson, Mississippi 39269</p>
<p>MISSOURI--Farmers Home Administration State Office, 555 Vandiver Drive, Columbia, Missouri 65201; Soil
Conservation Service State Office, 555 Vandiver Drive, Columbia, Missouri 65202; Agricultural Stabilization and
Conservation Service, Kansas City Management Office, 8930 Ward Parkway, Kansas City Missouri 64114; Federal Crop
Insurance Corporation, 9435 Holmes, Kansas City Missouri 64131; Forest Service, Mark Twain National Forest, 401
Fairgrounds Road, Rolla, Missouri 65401; Agricultural Marketing Service Milk Market Office, 2550 Schuetz Road, PO Box
1485, Maryland Heights, Missouri, 63043; Farmers Home Administration Finance Office, 1520 Market Street, St. Louis,
Missouri 63103</p>
<p>MONTANA--Forest Service, Custer National Forest, PO Box 2556, Billings, Montana 59103; Farmers Home
Administration State Office, Federal Building, PO Box 850, Bozeman, Montana 59715; Forest Service, Gallatin National
Forest, Federal Building, PO Box 130, Bozeman, Montana 59771; Soil Conservation Service State Office, Federal Building,
10 E. Babock, Room 443, Bozeman, Montana 59715; Forest Service, Deerlodge National Forest, Federal Building, PO Box 400,
Butte, Montana 59703; Forest Service, Beaverhead National Forest, 610 N. Montana Street, Dillon, Montana 59725; Forest
Service, Lewis and Clark National Forest, 1101 15th Street, N., PO Box 871, Great Falls, Montana 59403; Forest Service,
Bitterroot National Forest, 316 N. Third Street, Hamilton, Montana 59840; Forest Service, Helena National Forest, Federal
Office Building, 301 S. Park, Drawer 10014, Helena, Montana 59626; Forest Service, Flathead National Forest, 1935 3rd
Avenue, E., PO Box 147, Kalispell, Montana 59901; Forest Service, Kootenai National Forest, 506 W. Highway 2, Libby,
Montana 59923; Forest Service Regional Office, Federal Building, P.O. Box 7669, Missoula, Montana 59807; Forest Service,
Lolo National Forest, Building 24, Ft. Missoula, Montana 59801; Forest Service, International Forest and Range Experiment
Station, Forestry Sciences and Northern Forest Fire Laboratories, Drawer G. Missoula, Montana 59806, Forest Service,
Aerial Fire Depot, Box 6, Airport Terminal, Missoula, Montana 59801</p>
<p>NEBRASKA--Forest Service, Nebraska National Forest, 270 Pine Street, Chadron, Nebraska 69337; Farmers Home
Administration State Office, Federal Building, Room 308, 100 Centennial Mall North, Lincoln, Nebraska 68508; Soil
Conservation Service State Office, Federal Building, Room 345, 100 Centennial Mall, N., Lincoln, Nebraska 68508</p>
<p>NEVADA--Forest Service, Humboldt National Forest, 976 Mountain City Highway, Elko, Nevada 89801; Forest Service,
Toiyabe National Forest, 1200 Franklin Way, Sparks Way, Nevada 89431; Soil Conservation Service State Office, 1201
Terminal Way, Room 219, Reno, Nevada 89502</p>
<p>NEW HAMPSHIRE--Soil Conservation Service State Office, Federal Building, Durham, New Hampshire 03824; Forest
Service, White Mountain National Forest, 719 Main Street, Federal Building, PO Box 638, Laconia, New Hampshire 03247</p>
<p>NEW JERSEY--Farmers Home Administration State Office, 100 High Street, Suite 100, Mt. Holly, New Jersey 08691;
Soil Conservation Service State Office, 1370 Hamilton Street, Somerset, New Jersey 08873; Food and Nutrition Service,
Mid-Atlantic Regional Office, Mercer Corporate Park, CN 02150, Trenton, New Jersey 08650</p>
<p>NEW MEXICO--Forest Service, Lincoln National Forest, Federal Building, 11th and New York Avenue, Alamogordo, New
Mexico 88310; Farmers Home Administration State Office, Federal Building, Room 3414, 517 Gold Avenue, SW., Albuquerque,
New Mexico 87102; Forest Service Regional Office, 517 Gold Avenue, SW., Albuquerque, New Mexico 87102; Forest Service,
Cibola National Forest, 10308 Candelaria, NE, Albuquerque, New Mexico 87112; Soil Conservation Service State Office, 517
Gold Avenue, SW., Room 3301, Albuquerque, New Mexico 87102; Forest Service, Santa Fee National Forest, 1220 St. Francis
Drive, PO Box 1689, Santa Fe, New Mexico 87504; Forest Service, Gila National Forest, 2610 N. Silver Street, Silver City,
New Mexico 88061; Forest Service, Carson National Forest, Federal Building, 208 Cruz Alta Road, PO Box 558, Taos, New
Mexico 87571</p>
<p>NEW YORK--Agricultural Marketing Service Milk Market Office, 708 Third Avenue, 6th Floor, New York, New York
10017; Farmers Home Administration State Office, U.S. Courthouse and Federal Building, Room 871, 100 S. Clinton Street,
Syracuse, New York 13202; Soil Conservation Service State Office, James M. Hanley Federal Building, 100 S. Clinton
Street, Room 771, Syracuse, New York 13260</p>
<p>NORTH CAROLINA--Forest Service, Southeastern Forest Experiment Station, 200 Weaver Boulevard, PO Box 2680,
Asheville, North Carolina 28802; Forest Service, National Forests in North Carolina, Post &amp; Otis Streets, PO Box
2750, Asheville, North Carolina 28802; Farmers Home Administration State Office, Room 514, 310 New Bern Avenue, Raleigh,
North Carolina 27601; Soil Conservation Service State Office, 4405 Bland Road, Raleigh, North Carolina 27609</p>
<p>NORTH DAKOTA--Farmers Home Administration State Office, Federal Building, Room 208, 3rd and Rosser Avenue,
Bismarck, North Dakota 58501; Soil Conservation Service State Office, Federal Building, 220 E. Rosser Avenue, Room 278,
Bismarck, North Dakota 58502</p>
<p>OHIO--Agricultural Marketing Service Milk Market Office, 7851 Freeway Circle, Middleburg Heights, PO Box 30128,
Cleveland, Ohio 44130; Agricultural Marketing Service Milk Market Office, 5950 Sharon Woods Boulevard, PO Box 29226,
Columbus, Ohio 42339; Farmers Home Administration State Office, Federal Building, Room 507, 200 N. High Street, Columbus,
Ohio 43215; Soil Conservation Service State Office, 200 N. High Street, Room 522, Columbus, Ohio 43215</p>
<p>OKLAHOMA--Farmers Home Administration State Office, Agricultural Center Office Building, Stillwater, Oklahoma
75074; Soil Conservation Service State Office, Agricultural Center Building, Stillwater, Oklahoma 74074; Agricultural
Marketing Service Milk Market Office, 4325 E. 51st Street, PO Box 470563, Tulsa, Oklahoma 74147</p>
<p>OREGON--Forest Service, Wallowa-Whitman National Forest, Federal Building, Main and Auburn, Box 907, Baker,
Oregon 97814; Forest Service, Deschutes National Forest, 1645 Highway 20 East, Bend, Oregon 97701; Forest Service,
Siuslaw National Forest, PO Box 1148, Corvallis, Oregon 97339; Forest Service, Willamette National Forest, Box 10607,
Eugene, Oregon 97440; Forest Service, Siskiyou National Forest, Box 440, Grants Pass, Oregon 97526; Forest Service, Mt.
Hood National Forest, 2955 NW. Division Street, Gresham, Oregon 97030; Forest Service, Malheur National Forest, 139 NE
Dayton Street, John Day, Oregon 97845; Forest Service, Winema National Forest, 2819 Dahlia, Klamath Falls, Oregon 97601;
Forest Service, Fremont National Forest, 524 N. G Street, Lakeview, Oregon 97630; Forest Service, Rogue River National
Forest, Federal Building, 333 W. 8th Street, PO Box 520, Medford, Oregon 97501; Forest Service, Umatilla National Forest,
2517 SW. Hailey Avenue, Pendleton, Oregon 97801; Farmers Home Administration State Office, Federal Building, Room 1590,
1220 SW. 3rd Avenue, Portland, Oregon 97204; Forest Service, Pacific Northwest Forest and Range Experiment Station, 319
SW. Pine Street, PO Box 3980, Portland, Oregon 97208; Forest Service Regional Office, 319 SW. Pine Street, PO Box 3623,
Portland, Oregon 97208; Soil Conservation Service State Office, Federal Building, 1220 SW. 3rd Avenue, 16th Floor,
Portland, Oregon 97204; Soil Conservation Service Technical Center, 511 NW. Broadway, Room 248, Portland, Oregon 97209;
Agricultural Marketing Service Milk Market Office, Tarbell Building; 9735 SW. Shady Lane, Tigard, PO Box 23606, Portland,
Oregon 97223; Forest Service, Ochoco National Forest, Federal Building, PO Box 490, Prineville, Oregon 97754; Forest
Service, Umpqua National Forest, Box 1008, Roseburg, Oregon 97470</p>
<p>PENNSYLVANIA--Farmers Home Administration State Office, 1 Credit Union Place, Suite 330, Harrisburg, Pennsylvania
17110-2996; Soil Conservation Service State Office, 1 Credit Union Drive, Suite 340, Harrisburg, Pennsylvania 17110
-2993; Forest Service, Northeastern Area State and Private Forestry, 370 Reed Road, Broomall, Pennsylvania 19008;
Forest Service Northeastern Forest Experiment Station, 370 Reed Road, Broomall, Pennsylvania 19008; Soil Conservation
Service Technical Service Center, 160 E. 7th Street, Chester, Pennsylvania 19013; Forest Service, Allegheny National
Forest, 222 Liberty Street, PO Box 847, Warren, Pennsylvania 16365</p>
<p>SOUTH CAROLINA--Farmers Home Administration State Office, Strom Thurmond Federal Building, Room 1007, 1835
Assembly Street, Columbia, South Carolina 29201; Forest Service, Francis Marion-Sumter National Forests, 1835 Assembly
Street, PO Box 2227, Columbia, South Carolina 29202; Soil Conservation Service State Office, Strom Thurmond Federal
Building, 1835 Assembly Street, Room 950, Columbia, South Carolina 29201</p>
<p>SOUTH DAKOTA--Forest Service, Black Hills National Forest, Forest Service Office Building, R.R. 2, Box 200,
Custer, South Dakota 57730-9504; Farmers Home Administration State Office, Huron Federal Building, Room 208, 200
4th Street, SW., Huron, South Dakota 57350; Soil Conservation Service State Office, Federal Building, 200 4th Street,
SW., Huron, South Dakota 57350</p>
<p>TENNESSEE--Forest Service, Cherokee National Forest, 2800 N. Ocoee Street, NW, Box 2010, Cleveland, Tennessee
37311; Farmers Home Administration State Office, 538 U.S. Courthouse Building, 801 Broadway Street, Nashville, Tennessee
37203; Soil Conservation Service State Office, 675 Estes Kefauver Federal Building-U.S. Courthouse, 801 Broadway Street,
Nashville, Tennessee 37203</p>
<p>TEXAS--Agricultural Marketing Service Milk Market Office, 11117 Shady Trail, PO Box 29529, Dallas, Texas 75229;
Food and Nutrition Service Southwest Regional Office, 1100 Commerce Street, Room 5 D 22, Dallas, Texas 75242; Forest
Service National Forests, National Forests in Texas, Homer Garrison Federal Building, 701 N. 1st Street, Lufkin, Texas
75901; Farmers Home Administration State Office, W. R. Poage Federal Building, 101 S. Main Street, Temple, Texas 76501;
Soil Conservation Service Technical Service Center, Ft. Worth Federal Center Building 23, Room 60, Felix and Hemphill
Street, Ft. Worth, Texas 76116</p>
<p>UTAH--Forest Service, Dixie National Forest, 82 North 100th, E., PO Box 580, Cedar City, Utah 84720; Forest
Service Intermountion Forest and Range Experiment Station, Federal Building, 324 25th Street, Ogden, Utah 84401; Forest
Service Regional Office, Federal Office Building, 324 25th Street, Ogden, Utah 84401; Forest Service, Manti-LaSal
National Forest, 599 W. Price River Drive, Price, Utah 84501; Forest Service, Uinta National Forest, 88 W. 100th, N.,
Provo, Utah 84601; Forest Service, Fishlake National Forest, 115 E. 900th, N., Richfield, Utah 84701; Farmers Home
Administration State Office, 18 Federal Building, Room 5438, 125 S. State Street, Salt Lake City, Utah 84138; Forest
Service, Wasatch-Cache National Forest, 8226 Federal Building, 125 S. State Street, Salt Lake City, Utah 84138; Forest
Service Geometronics Service Center, 8226 Federal Building, 125 S. State Street, Salt Lake City, Utah 84138; Soil
Conservation Service State Office, Wallace F. Bennett Federal Building, 125 S. State Street, Room 4402, Salt Lake City,
Utah 84138; Forest Service, Ashley National Forest, 355 N. Vernal Avenue, Vernal, Utah 84078</p>
<p>VERMONT--Farmers Home Administration State Office, 141 W. Main Street, PO Box 588, Montpelier, Vermont 05602;
Forest Service, Green Mountain National Forest, Federal Building, 151 West Street, PO Box 519, Rutland, Vermont 05701
-0519; Soil Conservation Service State Office, 69 Union Street, Winooski, Vermont 05404</p>
<p>VIRGINIA--Agricultural Marketing Service Milk Market Office, 300 N. Lee Street, Room 320, PO Box 710, Alexandria,
Virginia 22313; Forest Service, George Washington National Forest, PO Box 233, Harrison Plaza, Harrisonburg, Virginia
22801; Farmers Home Administration State Office, Federal Building, Room 8213, 400 N. 8th Street, PO Box 10106, Richmond,
Virginia 23240; Soil Conservation Service State Office, Federal Building, 400 N. 8th Street, Room 9201, Richmond,
Virginia 23240; Forest Service, Jefferson National Forest, 210 Franklin Road, SW., Room 954, Caller Service 2900,
Roanoke, Virginia 24001</p>
<p>WASHINGTON--Forest Service, Colville National Forest, 695 S. Main, Colville, Washington 99114; Forest Service,
Okanogan National Forest, 1240 S. 2nd Avenue, Okanogan, Washington 98840; Forest Service, Olympia National Forest,
Federal Building, PO Box 2288, Olympia, Washington 98507; Forest Service, Mt. Baker-Snoqualmie National Forests, 1022 1st
Avenue, Seattle, Washington 98104; Soil Conservation Service State Office, 360 U.S. Courthouse, 920 W. Riverside Avenue,
Room 360, Spokane, Washington 99201-1080; Forest Service, Gifford Pinchot National Forest, 6926 E. 4th Plain Blvd.,
Vancouver, Washington 98660; Farmers Home Administration State Office, Federal Office Building, Room 319, PO Box 2427,
Wenatchee, Washington 98801; Forest Service, Wenatchee National Forest, Box 811, Wenatchee, Washington 98801</p>
<p>WEST VIRGINA--Forest Service, Monongahela National Forest, USDA Building, 200 Sycamore Street, Elkins, West
Virginia 26241-3962; Farmers Home Administration State Office, Federal Building, Room 320, 75 High Street, Room
301, Morgantown, West Virginia 26505; Soil Conservation Service State Office, 75 High Street, Morgantown, West Virginia
26505</p>
<p>WISCONSIN--Forest Service, Forest Service Products Laboratory, Gifford Pinchot Drive, PO Box 5130, Madison,
Wisconsin 53705; Soil Conservation Service State Office, 6515 Watts Road, Suite 200, Madison, Wisconsin 53719-2726;
Forest Service Regional Office, Eastern Region, Henry S. Reuss Federal Plaza, Suite 500, 310 W. Wisconsin Avenue,
Milwaukee, Wisconsin 53203; Forest Service, Chequamegon National Forest, 1170 4th Avenue, S., Park Falls, Wisconsin
54552; Forest Service, Nicolet National Forest, Federal Building, 68 S. Stevens, Rhinelander, Wisconsin 54501; Farmers
Home Administration State Office, 1257 Main Street, Stevens Point, Wisconsin 54481</p>
<p>WYOMING--Farmers Home Administration State Office, Federal Building, Room 1005, 100 E. B Street, Casper, Wyoming
82601; Soil Conservation Service State Office, Federal Office Building, 100 E. B Street, Room 3124, Casper, Wyoming
82601, Forest Service, Shoshone National Forest, 225 W. Yellowstone Highway, PO Box 2140, Cody, Wyoming 82414; Forest
Service, Bridger-Teton National Forest, Forest Service Building, 340 N. Cache, PO Box 1888, Jackson, Wyoming 83001;
Forest Service, Medicine Bow National Forest, 605 Skyline Drive, Laramie, Wyoming 82070; Forest Service, Bighorn National
Forest, 1969 S. Sheridan Avenue, Sheridan, Wyoming 82801</p>
<p>PUERTO RICO--Farmers Home Administration State Office, New San Juan Center Building, Room 501, 159 Carlos E.
Chardon Street, Hato Rey, San Juan, Puerto Rico 00918-5481; Soil Conservation Service Caribbean Office, Federal
Office Building, Room 633-639, Chardon Avenue, Hato Rey, Puerto Rico 00918; Forest Service, Caribbean National
Forest and State and Private Forestry Programs, PO Box 25000, Rio Piedras, Puerto Rico 00928-2500</p>
<p>HEADQUARTERS--Agricultural Marketing Service, Personnel Division, Room 1709-S, Washington, DC 20250; Agricultural
Research Service, Personnel Division, Personnel Operations Branch, 6305 Ivy Lane, Room 101, Greenbelt, Maryland 20770
-1435; Agricultural Stabilization and Conservation Service, Personnel Division, Room 4752-S, PO Box 2415,
Washington, DC 20013; Animal and Plant Health Inspection Service, Human Resources Division, Room 213, Federal Building,
Hyattsville, MD 20782; Animal and Plant Health Inspection Service, Field Servicing Office, Customer Support Services,
Room 448, Federal Building, Hyattsville, MD 20782; Animal and Plant Health Inspection Service, International Services,
Resource Management Staff, Room 668, Federal Building, Hyattsville, MD 20782; Economics Management Staff, Personnel
Division, Room 1422-S, Washington, DC 20250; Extension Service, Personnel Division, Room 3552-S, Washington, DC 20250;
Farmers Home Administration, Personnel Division, Room 6900-S, Washington, DC 20250; Federal Crop Insurance Corporation,
Personnel Division, Room 4616-S, Washington, DC 20250; Foreign Agricultural Service, Personnel Division, Room 5627-S,
Washington, DC 20250; Forest Service, Personnel Management Staff, Room 910 RP-E, PO Box 2417, Washington, DC 20013; Food
and Nutrition Service, Personnel Division, Park Office Center, Room 614, 3101 Park Center Drive, Alexandria, Virginia
22302; Food Safety and Inspection Service, Personnel Division, Room 3133-S, Washington, DC 20250; Office of Inspector
General, Personnel Management Staff, Room 16-E, Washington, DC 20250; Office of International Cooperation and
Development, Personnel Office, Room 0338-S, Washington, DC 20250; Office of Personnel, Personnel Operations, Room 31-W,
Washington, DC 20250; Soil Conservation Service, Personnel Staff, PO Box 2890, Washington, DC 20013; Soil Conservation
Service National Office, Administrative Staff, Room 5215-S, PO Box 2890, Washington, DC 20013; Rural Electrification
Administration, Personnel Management Division, Room 4031-S, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and prior employees of USDA and applicants who were not hired, as well as its permittees, cooperators and
contractors.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of personnel (Official Personnel Folders, Applicant Supply Files, performance files,
retention lists, appeals, grievances, complaints, disciplinary, conflict of interest, health, suggestion and incentive
awards, accident, training, time and attendance, travel voucher, and classification files) and payroll data needed to
conform to all applicable laws, Government regulations and procedures, and the needs of the Department and agencies in
carrying out their personnel management responsibilities.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Referral to: (1) Office of Personnel Management for required action, records and reports; (2) Department of
Treasury for issuance of checks and bonds; (3) Department of Labor for Office of Workers Compensation Program and Office
of Safety and Health Administration; (4) Congress for special reports, or to a congressional office from the record of an
individual in response to an inquiry from a congressional office made at the request of that individual; (5) White House
for special reports; (6) Office of Management and Budget for special reports; (7) General Accounting Office for special
reports; (8) Department of Justice; (9) General Services Administration for records retirement and/or destruction; (10)
State Department for passport and foreign assignments; (11) Department of Transportation, Environmental Protection Agency
and cooperating state and local agencies for accident and safety records; (12) Internal Revenue Service and State and
local government for matters in connection with payment of income taxes; (13) Social Security Administration for social
security payment information; (14) Combined Federal Campaign for reports and records; (15) Department of Health and Human
Services for scheduling physical examinations; (16) all Government agencies and potential employers concerning employment
inquiries; (17) Equal Employment Opportunity Commission for handling complaints; (18) appropriate agency, whether
Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting a violation of law, or
of enforcing or implementing a statute or a rule, regulation or order issued pursuant thereto, of any record within this
system when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statue or other particular program statute, or by rule, regulation
or order issued pursuant thereto; (19) a court, magistrate or administrative tribunal, or to opposing counsel in a
proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery to the extent that USDA determines that the records are relevant to the
proceedings; (20) any agency of the Federal Government which has identified USDA employees as having defaulted in the
repayment of an obligation incurred under any statutory authority except the Internal Revenue Code, the Social Security
Act or the U.S. tariff laws; (21) the contractor selected to conduct a matching program relating to unemployment
compensation; (22) the contractor selected to verify employment for specific claims relating to workers compensation;
(23) the Internal Revenue Service to enable it to offset and satisfy past due, legally enforceable debts owed to USDA
against Federal income tax refunds; (24) labor organizations recognized under 5 U.S.C. Chapter 71 to provide home
addresses or designated mailing addresses of bargaining unit employees; (25) the cooperator(s) selected to evaluate
personnel-related demonstration projects; and (26) The names, social security numbers, home addresses, dates of birth,
dates of hire, quarterly earnings, employer identifying information and State oif hire of employees may be disclosed to
the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human
Services for the purpose of locating individuals to establish peternity, establishing and modifying sources of income,
and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity
Reconciliation Act of 1966(Pub. L.104-193).
Se</p>
<p>Disclosure to consumer reporting agencies:
</p><p>Disclosures pursuant to 5 U.S.C. 552a(b)(12). Disclosures may be made from this system to "consumer reporting
agencies" as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the Debt Collection Act of 1982 (31 U.S.C.
3711(d)(4)).</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders and/or computer tape and disk storage at the applicable address listed
above.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of employee and/or identification number.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked files, locked offices and/or in secured computer tape storage rooms.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until employees are separated from the Department and are then retired or transferred to a
new employing agency or destroyed in conformance with appropriate General Services Administration retirement and/or
destruction Schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Personnel, USDA, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Employees may request information from this system from the appropriate personnel office having custody of
his/her records. A request for information should be addressed to the Director, Personnel Division (name of appropriate
Agency), USDA, at the address shown under Location and should contain the name of requestor, employing agency in USDA or
agency to which information was furnished, address of agency and particular information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to and contesting a record in the
system which pertains to him/her by submitting a written request to the appropriate office referred to in the preceding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the employees, applicants, permittees, cooperators, contractors, employees'
personnel offices, supervisors, references, investigative personnel, colleges and universities and former employers.</p></xhtmlContent></subsection>
</section>
<section id="op2" toc="yes">
<systemNumber>/OP-2</systemNumber>
<subsection type="systemName">Security Records for USDA Employees, USDA/OP-2.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Security, Employee and Labor Relations Staff, Office of Personnel, USDA, Room 16-W, Administration
Building, 14th Street and Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All applicants for USDA employment and/or individuals investigated under the authority of Executive Order 10450.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of investigative files maintained by the Department Security Officer in fulfilling his/her
responsibilities in granting security clearances under the Personal Security Program of the Department.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 7312 and 7532 and Executive Order 10450.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>(1) Referral to the Office of Personnel Management and/or the Federal Bureau of Investigation for appropriate
investigation; (2) referral to the agency which conducted the investigation upon the retirement or transfer of the
employee; (3) referral to the General Services Administration for retirement and/or destruction purposes; (4)
certification of Security Clearances to other Government agencies; (5) referral to the appropriate agency, whether
Federal, State, local or foreign charged with the responsibility of investigating or prosecuting a violation of law, or
of enforcing or implementing a statute, rule, regulation or order issued pursuant thereto, of any record within this
system when information available indicates a violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute or particular program statute, or by rule, regulation or
order issued pursuant thereto; (6) referral to a court, magistrate or administrative tribunal, or to opposing counsel in
a proceeding before any of the above, of any record within the system which constitutes evidence in that proceeding, or
which is sought in the course of discovery to the extent that USDA determines that the records are relevant to the
proceedings; (7) Congress for special reports, or to a congressional office from the record of an individual in response
to an inquiry from the congressional office made at the request of that individual; and (8) to security officers of other
Federal agencies who are conducting pre-employment investigations.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in a locked Lektriever 100 and/or on microfiche film located in a locked room.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name of the employee or applicant.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>As stated above under Storage.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained until the employee has retired or transferred to another Government agency. They are then
returned to the agency that conducted the investigation or retired to the General Services Administration for destruction
under the appropriate destruction schedule.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Department Security Officer, U.S. Department of Agriculture, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Employees may request information from this System from the Department Security Officer, U.S. Department of
Agriculture, under the address shown above in Location. All requests should include the name of the requestor, employing
agency or agency to where application was made, address of requestor, location of employing agency, and particular
information requested.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to and contesting a record in the
System which pertains to him/her by submitting a written request to the office mentioned above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record Access Procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the employee, his or her references, present and former supervisors,
educational institutions, the Office of Personnel Management, the Federal Bureau of Investigation, the investigative arms
of the various agencies of the Department of Defense, the investigative arms of other Executive Departments and Agencies,
and various local and state law enforcement agencies.</p></xhtmlContent></subsection>
</section>
<section id="op3" toc="yes">
<systemNumber>/OP-3</systemNumber>
<subsection type="systemName">Committee Management Records, USDA/OP-3.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Security, Employee and Labor Relations Staff, Office of Personnel, Room 16-W, Administration Building, 14th
Street and Independence Avenue, SW, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All members of the advisory committees of the Department of Agriculture.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of information reflecting the name, position title, address, employer, organization
represented, occupation, occupation or industry code, ethnic affiliation, major sources of income, date of appointment,
and date of appointment expiration.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Pub. L. 92-463 and Title XVIII of Pub. L. 95-113.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Information contained in this system may be disclosed: (1) In annual reports to the General Services
Administration, and (2) to members of the public requesting a list of committee membership from the System Manager.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on computer tape and disk storage.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records can be retrieved by the individual's name or by the name of the committee on which he/she serves.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked rooms. Information concerning the individual's name, address, and business are part of
statutory reports and, as such, are public information. All other personal information is used solely for administrative
and/or statistical purposes and is not released outside the Department.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>With the exception of the information contained in the reports referenced in Safeguards above, records are
maintained only as long as the individual is serving as a member of an advisory committee. They are then destroyed in
conformance with appropriate General Services Administration retirement and/or destruction schedules. Copies of the
referenced reports are kept six years.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Personnel, U.S. Department of Agriculture, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedure for gaining access to and contesting a record in the
System that pertains to him/her by submitting a written request to the System Manager. Any individual may request a
listing of the membership of any advisory committee by requesting it from the address shown above.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information contained in this system is obtained from the agency which is responsible for the support of the
advisory committee.</p></xhtmlContent></subsection>
</section>
<section id="op4" toc="yes">
<systemNumber>/OP-4</systemNumber>
<subsection type="systemName">Records for each leave recipient are kept in the Personnel Office of the recipient's agency. Addresses for these
offices are published in the system of records identified as USDA/OP-1.</subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>All current recipient and donor employees who are participating or have participated in the Department's
Voluntary Leave Transfer Program.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of the recipient applications and supporting documentation, donor applications, periodic
reports, as required, from the leave recipient as to the status of his/her medical emergency, and any other material
associated with the individual case.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 6361, et seq.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>There are no routine uses.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in folders in the recipient's personnel office (refer to USDA/OP-1 for addresses).</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the recipient.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked files in locked offices.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained for 3 years after the medical emergency ends or 3 years after the establishment of the
file, whichever is later. At that time, they will be destroyed in conformance with appropriate General Services
Administration retirement and/or destruction schedules.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Office of Personnel, U.S. Department of Agriculture, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information about this system of records, or information as to whether the System
contains records pertaining to him or her from the System Manager.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to and contesting a record in the
System that pertains to him or her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as Record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>All information in this system comes from employees who have applied to participate as recipients in the
Voluntary Leave Transfer Program and employees who have applied to donate annual leave to those recipients.</p></xhtmlContent></subsection>
</section>
<section id="rd2" toc="yes">
<systemNumber>/RD-2</systemNumber>
<subsection type="systemName">Enterprise Content Management (ECM).
</subsection>
<subsection type="securityClassification"><xhtmlContent>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>The system is hosted on servers located within secure USDA computing environments at the National Information Technology Center in Kansas City, Missouri, and at the Information Technology Services Web Farm in St. Louis, Missouri.  Paper records are stored and maintained in limited-access areas, which are locked during business hours.  Access to the paper records is monitored and controlled by USDA employees in the offices of the respective ECM module business owners.  </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>Individuals corresponding with USDA; individuals and groups doing business with USDA from the public, private, and political sectors; system users, managers, and systems administrators; and USDA contractors.  </p>
</xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Invoices from entities doing business with USDA; documents related to USDA regulatory activity; loan and grant applications; agency funding requests; USDA personnel documents, handbooks, policies and procedure documentation; security checks on USDA employees and contractors; and work and case-tracking documents from the Office of General Counsel.  </p>
</xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>44 U.S.C. 3101, et seq.; 
44 U.S.C. 3504 note; ,44 U.S.C. 3501 et seq., 44 U.S.C. 3541, et seq.</p>
</xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The ECM system is designed for use by the employees and officers of USDA to manage documents associated with a wide range of administrative and business processes.  There are 20 components or modules used by various USDA offices and agencies to manage workflow, correspondence, and other business processes; 17 of these modules include personally indentifiable information and are listed below:  </p>
<p>1. <i>General Use Module (GUM)</i> is used by multiple USDA agencies and offices to manage administrative document processes.  These processes include managing Rural Development Multi-Family Housing tenant certifications, payments, audits, and back-file of older documents, as well as Centralized Servicing Center audits and compliance documents.  Guaranteed loan lender review processes are also handled within ECM. Operations Center ID requests are stored in ECM as well as Rural Development OCIO requests for automation turnover documents, Rural Development Alternative Agriculture Research and Commercialization Corporation loans and grants documentation, departmental OCIO Acquisition Approval Requests, Capital Planning and Investment Control (CPIC) requests from 2009 and 2011, GIPSA annual reports, APB IAS correspondence, and travel vouchers.</p>
<p>2. <i>Packers and Stockyards Automated System (PSAS)</i> is used by the Grain Inspection, Packers and Stockyards Administration (GIPSA) to store data on GIPSA-regulated entities.  For more detailed information, see 78 FR 20087, April 3, 2013. </p>
<p>3. <i>Packers and Stockyards workflow module (GIPSA)</i> is used by the USDA Packers
and Stockyards Program (P&amp;SP) under GIPSA to track tasks and documents related to 
the various regulatory activities.  For more detailed information, see 78 FR 20087, 
April 3, 2013.  </p>
<p>4. <i>COD Telephone and Utilities (COD)</i> is an ECM module implemented to process USDA telephone and utility invoices.  Documents in this Module include copies of telephone bills and utility invoices from USDA Offices.  This module assists with the electronic transfer of information into the invoice payment system.  </p>
<p>5. <i>Invoice Processing (IP)</i> is used by USDA agencies and offices to store all USDA invoices in a centralized repository.  This module assists USDA employees with processing and tracking the status of the invoices and transmitting the invoices to the various USDA payment systems.  </p>
<p>6. <i>Acquisition Management (AQM)</i> is used by the Forest Service to manage the document approval of acquisition requests for their procurement staff.  This module allows Forest Service employees to view and approve/deny funding requests. </p>
<p>7. <i>ASCBF Miscellaneous Payments (MisPay)</i> is used by the Forest Service to store documents related to payments made outside of the Integrated Acquisition System (IAS).  Information stored in ECM includes vendor information including contract number, vendor name, address, and invoice amount. </p>
<p>8. <i>Acquisition Approval Requests (AAR)</i> is used by the Office of the Chief Information Officer in Washington, DC, to Manage Information Technology acquisition requests greater than $25,000.00.  This module allows USDA employees to review and approve/deny the requests.</p>
<p>9. <i>Customer Service Call Management Module (CSCM)</i> is used to track incoming telephone calls made to the National Agricultural Statistics Service (NASS) and keep a running record of telephone inquiries made to that Agency.   </p>
<p>10. <i>DCFO Receipt Module (DCFO)</i> is used to track and store funds requests and receipts processed by the staff of the Deputy Chief Financial Officer for Rural Development in St. Louis.  DCFO is used for processing these funds requests including pre-authorized debits, customer initiated payments, and requests for wire transfer.    </p>
<p>11. <i>Farm Loan Program Module (FLP)</i> is used by the Farm Service Agency (FSA) to manage their internal work assignments, such as requests for updating Farm Program Loan information and servicing actions performed on FLP loans.  </p>
<p>12. <i>Grants Review Module (GR)</i> is used by Rural Development, Rural Utilities Service (RUS) to track the review of broadband grant applications.  RUS staff uses the module to review the applications and approve/deny them.</p>
<p>13. <i>Performance Appraisal Module (PA)</i> is used by the Food and Nutrition Service (FNS) to store employee performance appraisals.</p>
<p>14. <i>Rural Business Service Module (RBS)</i> is used by the Rural Business Service Alternative Agriculture Research to store Business and Cooperative Program Assessment Reviews (BCPAR) documentation.</p>
<p>15. <i>OGC Case Management Module (OGC)</i> is used by OGC to manage and track work assignments and store documents relating to those assignments.  For more detailed information, see 43 FR 51321, November 2, 1978.</p>
<p>16. <i>Tax Service Module (TAX)</i> is used by the Rural Development Centralized Servicing Center to process property tax documents by verifying the property information and processing the payment of the property taxes.</p>
<p>17. <i>Electronic Personal Security Folder Module (e-PSF)</i> is used by the Office of Homeland Security and Emergency Coordination (OHSEC) to adjudicate contractor and USDA personnel security reviews by reviewing and analyzing investigations of USDA employee and contractor candidates and determining eligibility for Federal or Federal contractor employment.</p>
</xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>1. Information may be disclosed to the Department of Justice when:  (a) The agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or 
(c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.</p>
<p>2. When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or Tribal, or other public authority responsible for enforcing, investigating, or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or  prosecutorial responsibility of the receiving entity.</p>
<p>3. Information may be disclosed to a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.</p>
<p>4. Records from this system of records may be disclosed to the National Archives and Records Administration or to the General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.</p>
<p>5. Information may be disclosed to agency contractors, grantees, experts, consultants, or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity.  Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 U.S.C. 552a(m).</p>
<p>6. Information may be disclosed to appropriate agencies, entities, and persons when (1) the Department suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that as a result of the suspected or confirmed compromise there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
<p>7. To an agency, organization, or individual for the purpose of performing audit or oversight operations as authorized by law, but only such information as is necessary and relevant to such audit or oversight function.</p>
<p>Disclosure to consumer reporting agencies:</p>
<p>None.</p>
</xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent>
<p>Storage:</p>
<p>These records are maintained on servers located within secure computing Environments at the National Information Technology Center in Kansas City, Missouri.</p>
</xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>These records may be retrieved by the document control number, date, data fields associated with the document, subject, or content within the document.  </p>
</xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Computer records are maintained in a secure password-protected environment managed by the cloud solution provider, and access is limited to those who have a need to know.  Access to the physical application servers is strictly controlled using multiple physical access control security systems.  Permission-level assignments allow users access only to those functions for which they are authorized.  System users, managers, and System Administrators have access to the data in the system. Access is controlled by the e-Authentication System on the USDA Intranet, and roles are determined by the application administrators.  Paper records are maintained in a secure, limited-access area, which is locked during non-duty hours, and which requires a USDA employee identification badge or visitor pass to enter.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>The retention of data in the system is in accordance with applicable USDA Records Disposition Schedules as approved by the National Archives and Records Administration. Hard-copy records are maintained by varying periods of time, and temporary records are disposed of by shredding when the retention period is complete.</p>
</xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>U.S. Department of Agriculture, Rural Development, Office of the Chief Information Officer, Enterprise Technologies Branch, Branch Chief, 4300 Goodfellow Blvd., St. Louis, MO  63120</p>
</xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals who want to know whether this system of records contains information about them, who want to access their records, or who want to contest the contents of a record, should make a written request to the Office of the Chief Information Officer, Enterprise Technologies Branch, Branch Chief, 4300 Goodfellow Blvd., St. Louis, MO  63120. Individuals must furnish the following information for their records to be located and identified:</p>
<p>    A. Full name or other identifying information necessary or helpful in locating the record;</p>
<p>    B. Why you believe the system may contain your personal information;</p>
<p>    C. A statement indicating the type of request being made (i.e., access, correction, or amendment) and whether a personal inspection of the records or a copy of them by mail is desired;</p>
<p>    D. Signature.</p>
</xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals wishing to request access to their records should follow the Notification Procedures.  Individuals requesting access are also required to provide adequate identification, such as a driver's license, employee identification card, social security card, or other identifying document. Additional identification procedures may be required in some instances.</p>
</xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>  Individuals requesting correction or amendment of their records should follow the Notification Procedures and the Record Access Procedures and also identify the record or information to be changed, giving specific reasons for the change.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>Information in this system of records is primarily provided by the individual or entities corresponding or doing business with USDA.</p>
<p> 
</p>
</xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Pursuant to 5 U.S.C. 552a(k)(5) the e-PSF and Performance Appraisal  Modules are claiming an exemption.  In addition, any records contained in the OGC Case Management Module that may be exempt from disclosure in accordance with another Privacy Act System of Records are also exempt under this system.
</p></xhtmlContent></subsection></section>

<section id="sec1" toc="yes">
<systemNumber>/SEC-1</systemNumber>
<subsection type="systemName"> Non-Career Applicant File, USDA/SEC.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Secretary, 14th and Independence Avenue, SW, Room 202A, Administration
Building, Washington, DC 20250
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Individuals who have applied or have been referred to the
Department for non-career appointments.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Consists of resumes and correspondence regarding individuals who are
generally interested in non-career appointments, who are candidates for specific appointments and those who have been
appointed.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 3301-3302; 5 CFR part 9.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>Referred to agency heads in anticipation of or in the case of specific non-career vacancies. Disclosure may be made
to a congressional office from the record of an individual in response to an inquiry from the congressional office made
at the request of that individual.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p><p>Records maintained in file folders in the Office of the Deputy Under Secretary, United States
Department of Agriculture, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records indexed by name of individual.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records kept in locked files with a pad locked security bar.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records more than a year old are usually disposed of or if an applicant has accepted
employment elsewhere, the files are discarded.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Deputy Under Secretary, Office of the Secretary, United States Department of
Agriculture, Room 202-E, Administration Building, Washington, DC 20250.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any person may request information regarding this system of records, or information
as to whether the system contains records pertaining to him, from the System Manager. Such requests should include the
name and address of the requester and a statement of his reasons for believing the system may contain records about him.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Use same procedures as for requesting Notification.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information on this system comes from the individuals themselves, various federal,
state and local governmental agencies, and persons having knowledge of the individual's character and capabilities.</p></xhtmlContent></subsection>
<subsection type="systemsExempted"><xhtmlContent><p>This system has been exempted pursuant to 5 U.S.C.
552a(k)(5) from the requirements of 5 USC 552a(c)(3), (d), (e)(l), (e)(4) (G), (H) and (I) and (f), but only to the
extent that disclosure of records contained in the system would reveal the identity of a source who had furnished
information to the Government under an express promise that the identity of the source would be held in confidence (or,
prior to September 27, 1975, under an implied promise the identity of the source would be held in confidence). See 7 CFR
1.123. If such promise of confidentiality could not be made, the Department's ability to obtain candid evaluations of
persons being considered for appointment to non-career positions would be greatly impaired. This exemption enables the
Department to obtain needed information when the source will not provide it unless he has promised that his identity will
be kept confidential.</p></xhtmlContent></subsection>
</section>
<section id="rural1" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-1</systemNumber>
    <subsection type="securityClassification">
         <p>Unclassified.</p>
        </subsection>
    <subsection type="systemLocation">
        <xhtmlContent>
            <p>Each Rural Development current or prospective producers or landowners, applicants, borrowers, grantees, tenants, their respective household members, including members of associations, and other participants in RD programs.  Files is located in the Local, Area, or State Office through which the financial assistance is sought or was obtained; in the Centralized Servicing Center (CSC), St. Louis, Missouri; and in the Finance Office in St. Louis, Missouri.  A State Office version of the Local or Area Office file may be located in or accessible by the State Office which is responsible for that Local or Area Office.  Correspondence regarding borrowers is located in the State and National Office files.</p>
            <p>A list of all State Offices and any additional States/Offices for which an office is responsible is as follows:</p>
            <p>Montgomery, AL</p>
            <p>Palmer, AK</p>
            <p>Phoenix, AZ</p>
            <p>Little Rock, AR</p>
            <p>Davis, CA</p>
            <p>Lakewood, CO</p>
            <p>Dover, DE (includes Maryland)</p>
            <p>Gainesville, FL (includes U. S. Virgin Islands)</p>
            <p>Athens, GA</p>
            <p>Hilo, HI (includes Western Pacific Territories of American Samoa, Guam, and Commonwealth of the Marianas Islands, Federated States of Micronesia, Republic of Palau, and the Marshall Islands)</p>
            <p>Boise, ID</p>
            <p>Champaign, IL</p>
            <p>Indianapolis, IN</p>
            <p>Des Moines, IA</p>
            <p>Topeka, KS</p>
            <p>Lexington, KY</p>
            <p>Alexandria, LA</p>
            <p>Bangor, ME</p>
            <p>Amherst, MA (includes Connecticut and Rhode Island)</p>
            <p>East Lansing, MI</p>
            <p>St. Paul, MN</p>
            <p>Jackson, MS</p>
            <p>Columbia, MO</p>
            <p>Bozeman, MT</p>
            <p>Lincoln, NE</p>
            <p>Carson City, NV</p>
            <p>Mt. Laurel, NJ</p>
            <p>Albuquerque, NM</p>
            <p>Syracuse, NY</p>
            <p>Raleigh, NC</p>
            <p>Bismarck, ND</p>
            <p>Columbus, OH</p>
            <p>Stillwater, OK</p>
            <p>Portland, OR</p>
            <p>Harrisburg, PA</p>
            <p>San Juan, PR</p>
            <p>Columbia, SC</p>
            <p>Huron, SD</p>
            <p>Nashville, TN</p>
            <p>Temple, TX</p>
            <p>Salt Lake City, UT</p>
            <p>Montpelier, VT (includes New Hampshire)</p>
            <p>Richmond, VA</p>
            <p>Olympia, WA</p>
            <p>Morgantown, WV</p>
            <p>Stevens Point, WI</p>
            <p>Casper, WY</p>
            <p>The address of Local, Area, and State Offices are listed in the telephone directory of the appropriate city or town under the heading, "United States Government, Department of Agriculture, and Rural Development."  The Financial Office and CSC are located at 4300 Goodfellow Blvd., St. Louis, MO 63120-0011.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="categoriesOfIndividuals">
        <xhtmlContent>
            <p>Current or prospective producers or landowners, applicants, borrowers, grantees, tenants, and their respective household members, including members of associations and other participants in RD programs.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="categoriesOfRecords">
        <xhtmlContent>
            <p>The system includes files containing the names of current or prospective producers or landowners, applicants, borrowers, grantees, tenants and their respective household members, including members of associations and other participants in RD programs.  It may also include their social security or employer identification number, bank routing and account numbers; and their respective household members’ characteristics, such as gross and net income, sources of income, capital, assets and liabilities, net worth, age, race, number of dependents, marital status, reference material, farm or ranch operating plans, and property appraisal.  The system also includes credit reports and personal references from credit agencies, lenders, businesses, and individuals. In addition, a running record of observation concerning the operations of the person being financed is included.  A record of deposits to and withdrawals from an individual’s supervised bank account is also contained in those files where appropriate.  In some Local Offices, this record is maintained in a separate folder containing only information relating to activity within supervised bank accounts.  Some items of information are extracted from the individual’s file and placed in a card file for quick reference.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="authorityForMaintenance">
        <xhtmlContent>
            <p>Consolidated Farm and Rural Development Act of 1972, as amended; Section 12204 of the Agricultural Act of 2014 (Pub. L. 113-79); AGRICULTURAL CREDIT 7 U.S.C. 1921 et seq.; FARM HOUSING 42 USC 1471 et seq.; Section 901 of the Food Conservation, and Energy Act of 2008 (Pub L. 110-246); RURAL ELECTRIFICATION AND TELEPHONE SERVICE 7 USC 901 et seq.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="purpose">
        <xhtmlContent>
            <p>Rural Development (RD) maintains numerous information systems that are used for current or prospective producers or landowners, applicants, borrowers, grantees, tenants, and other participants in RD programs designed to help improve the economy and quality of life in rural America.  These financial systems support such essential public facilities and service as water and sewer systems, housing, health clinics, emergency service facilities, and electric and telephone services.  Additionally, RD systems and feeder applications promote economic development by supporting loans to businesses through banks, credit unions, and community-managed lending pools.  The suite of RD systems covered by this System of Records is developed and maintained by the Deputy Chief Information Officer in St. Louis, MO and the National Development Branch in Washington D.C.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="routineUsesOfRecords">
        <xhtmlContent>
            <p> 1.  When a record on its face, or in conjunction with other records, indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prospective responsibility of the receiving entity.</p>
            <p> 2.  To a Member of Congress or to a Congressional staff member in response to an inquiry of the Congressional office made at the written request of the constituent about whom the record is maintained.</p>
            <p> 3.  Rural Development will provide information from these systems to the U.S. Department of the Treasury and to other Federal agencies maintaining debt servicing centers, in connection with overdue debts, in order to participate in the Treasury Offset Program as required by the Debt Collection Improvements Act, Pub. L. 104-134, section 31001.</p>
            <p> 4.  Disclosure to Rural Development of name, home addresses, and information concerning default on loan repayment when the default involves a security interest in tribal allotted or trust land.  Pursuant to the Cranston-Gonzales National Affordable Housing Act of 1990 (42 U.S.C. 12701 et seq.), liquidation may be pursued only after offering to transfer the account to an eligible tribal member, the tribe, or the Indian housing authority serving the tribe(s).</p>
            <p> 5.  Disclosure of names, home addresses, social security numbers, and financial information to a collection or servicing contractor, financial institution, or a local, State, or Federal agency, when Rural Development determines such referral is appropriate for servicing or collecting the borrower’s account or as provided for in contracts with servicing or collection agencies.</p>
            <p> 6.  To a court or adjudicative body in a proceeding when:  (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to represent the employee; or (d) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.</p>
            <p> 7.  Disclosure of names, home addresses, and financial information for selected borrowers to financial consultants, advisors, lending institutions, packagers, agents, and private or commercial credit sources, when Rural Development determines such referral is appropriate to encourage the borrower to refinance his Rural Development indebtedness as required by Title V of the Housing Act of 1949, as amended (42 U.S.C. 1471), or to assist the borrower in the sale of the property.</p>
            <p> 8.  Disclosure of legally enforceable debts to the Department of the Treasury, Internal Revenue Service (IRS), to be offset against any tax refund that may become due the debtor for the tax year in which the referral is made, in accordance with the IRS regulations at 26 CFR 301.6402-6T, Offset of Past Due Legally Enforceable Debt Against Overpayment, and under the authority contained in 31 U.S.C. 3720A.</p>
            <p> 9.  Disclosure of information regarding indebtedness to the Defense Manpower Data Center, Department of Defense, and the United States Postal Service for the purpose of conducting computer matching programs to identify and locate individuals receiving Federal salary or benefit payments and who are delinquent in their repayment of debts owed to the U.S. Government under certain programs administered by Rural Development in order to collect debts under the provisions of the Debt Collection Act of 1982 (5 U.S.C. 5514) by voluntary repayment, administrative or salary offset procedures, or by collection agencies.</p>
            <p> 10.  Disclosure of names, home addresses, and financial information to lending institutions when Rural Development determines the individual may be financially capable of qualifying for credit with or without a guarantee.</p>
            <p> 11.  Disclosure of names, home addresses, social security numbers, and financial information to lending institutions that have a lien against the same property as Rural Development for the purpose of the collection of the debt.  These loans may be under the direct and guaranteed loan programs.</p>
            <p> 12.  Disclosure to private attorneys under contract with either Rural Development or with the Department of Justice for the purpose of foreclosure and possession actions and collection of past due accounts in connection with Rural Development.</p>
            <p> 13.  To the Department of Justice when:  (a) the agency or any component thereof; or (b) any employee of the agency in his or her official capacity where the Department of Justice has agreed to represent the employee; or (c) the United States Government, is a party to litigation or has an interest in such litigation, and by careful review, the agency determines that the records are both relevant and necessary to the litigation and the use of such records by the Department of Justice is therefore deemed by the agency to be for a purpose that is compatible with the purpose for which the agency collected the records.</p>
            <p>14.  Disclosure of names, home addresses, social security numbers, and financial information to the Department of Housing and Urban Development for the purpose of evaluating a loan applicant's creditworthiness, information that will allow for the pre-screening of applicants through the Credit Alert Verification Reporting System (CAIVRS) computer matching program.  An applicant shall be pre-screened for any debts owed or loans guaranteed by the Federal government to ascertain if the applicant is delinquent in paying a debt owed to or insured by the Federal government. Authorized employees of, and approved private lenders acting on behalf of, the Federal agencies participating in the CAIVRS computer matching program will be able to search the CAIVRS database.</p>
            <p>Explanatory Text: Credit Alert Verification Reporting System (CAIVRS) is a Federal government database of delinquent Federal debtors that when reviewed, allows Federal agencies to reduce the risk to Federal loan and loan guarantee programs.  CAIVRS alerts participating Federal lending agencies when an applicant for credit benefits has a Federal lien, judgment, or a Federal loan that is currently in default or foreclosure, or has had a claim paid by a reporting agency.  CAIVRS allows authorized employees of participating Federal agencies to access a database of delinquent Federal borrowers for the purpose of pre-screening direct loan applicants for credit worthiness and also permits approved private lenders acting on behalf of the Federal agency to access the delinquent borrower database for the purpose of pre-screening the credit worthiness of applicants for federally guaranteed loans.  CAIVRS authority derives from the Computer Matching and Privacy Protection Act of 1988 (Pub. L. 100-503) as amended, Office of Management and Budget (OMB) Circulars A-129 (Managing Federal Credit Programs) and A-70 (Policies and Guidelines for Federal Credit Programs), the Budget and Accounting Acts of 1921 and 1950, as amended, the Debt Collection Act of 1982, as amended, the Deficit Reduction Act of 1984, as amended, and the Debt Collection Improvement Act of 1996, as amended.</p>
            <p>  15.  Disclosure of names, home addresses, social security numbers, and financial information to the Department of Labor, State Wage Information Collection Agencies, and other Federal, State, and local agencies, as well as those responsible for verifying information furnished to qualify for Federal benefits, to conduct wage and benefit matching through manual and/or automated means, for the purpose of determining compliance with Federal regulations and appropriate servicing actions against those not entitled to program benefits, including possible recovery of improper benefits.</p>
            <p> 16.  Disclosure of names, home addresses, and financial information to financial consultants, advisors, or underwriters, when Rural Development determines such referral is appropriate for developing packaging and marketing strategies involving the sale of Rural Development loan assets.</p>
            <p> 17.  Disclosure of names, home and work addresses, home telephone numbers, social security numbers, and financial information to escrow agents (which also could include attorneys and title companies) selected by the applicant or borrower for the purpose of closing the loan.</p>
            <p> 18.  Disclosure to Health and Human Services (HHS) parent locator system for finding parents who do not pay child support:  The name and current address of record of an individual may be disclosed from this system of records to the parent locator service of the Department of HHS or authorized persons defined by Public Law 93-647, 42 USC 653.</p>
            <p> 19.  To agency contractors, grantees, experts, consultants or volunteers who have been engaged by the agency to assist in the performance of a service related to this system of records and who need to have access to the records in order to perform the activity.  Recipients shall be required to comply with the requirements of the Privacy Act of 1974, as amended, pursuant to 5 USC 552a(m).</p>
            <p> 20.  Disclosure to customer service agents for training and evaluation purposes.  Information is collected during calls made by the client to the CSC Customer Service Section to discuss questions or concerns pertaining to their mortgage account(s) with Rural Development.  The information discussed during the call to the CSC help desk is captured and used for training and evaluation purposes to ensure proper procedures are being followed and accurate information is provided when assisting the client.</p>
            <p>21.  To appropriate agencies, entities, and persons when (1) When Rural Development suspects or has confirmed that the security or confidentiality of information in the system of records has been compromised; (2) the Department has determined that, as a result of the suspected or confirmed compromise, there is a risk of harm to economic or property interests, identity theft or fraud, or harm to the security or integrity of this system or other systems or programs (whether maintained by the Department or another agency or entity) that rely upon the compromised information; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Department’s efforts to respond to the suspected or confirmed compromise and prevent, minimize, or remedy such harm.</p>
            <p> 22.  To comply with Federal Funding Accountability and Transparency Act (FFATA) and similar statutory requirements for public disclosure in situations where records reflect loans, grants, or other payments to members of the public:  USDA will disclose information about individuals from this system of records in accordance with the Federal Funding Accountability and Transparency Act of 2006 (Pub. L. No.109-282; codified at 31 U.S.C. 6101, et seq.); section 204 of the E-Government Act of 2002 (Pub. L. No.107–347; 44 U.S.C. 3501 note), and the Office of Federal Procurement Policy Act (41 U.S.C. 403 et seq.), or similar statutes requiring agencies to make available publicly information concerning Federal financial assistance, including grants, subgrants, loan awards, cooperative agreements and other financial assistance; and contracts, subcontracts, purchase orders, task orders, and delivery orders.</p>
            <p>23. To the National Archives and Records Administration for to the National Archives and Records Administration for records management inspections conducted under 44 U.S.C. 2904 and 2906.</p>
            <p>24. To the Department of the Treasury for the purpose of identifying, preventing, or recouping improper payments to an applicant for, or recipient of, Federal funds, including funds disbursed by a State in a State-administered, Federally funded program, information that will allow for pre-payment eligibility review of a loan applicant through the Do Not Pay computer matching program.  Authorized employees of, and approved private lenders acting on behalf of, the Federal agencies participating in the Do Not Pay computer matching program will be able to search the Do Not Pay database.  The disclosure may include applicant’s name, home address, Social Security Number, income/financial data, date of birth, personal telephone number, and personal e-mail address.</p>
            <p>Explanatory Text:</p>
            <p>In order to help eliminate waste, fraud, and abuse in Federal programs, Federal agencies are to focus on preventing payment errors before they occur.  The purpose of the Department of the Treasury’s Do Not Pay program is to reduce improper payments by intensifying efforts to eliminate payment error, waste, fraud, and abuse in the major programs administered by the Federal Government, while continuing to ensure that Federal programs serve and provide access to their intended beneficiaries.  Federal agencies shall thoroughly review the Do Not Pay computer matching database, to the extent permitted by law to determine applicant eligibility before the release of any Federal funds.  By checking the Do Not Pay database before making payments, Federal agencies can identify ineligible recipients and prevent certain improper payments from being made.  The Do Not Pay program authority derives from the Improper Payments Elimination and Recovery Improvement Act of 2012 (Pub. L. 112-248).</p>
            <p>Disclosure to consumer reporting agencies:</p>
            <p>Disclosures pursuant to 5 U.S.C. 552a (b) (12): Disclosures may be made from this system to consumer reporting agencies as defined in the Fair Credit Reporting Act (15 U.S.C. 1681a (f)) or the Federal Claims Collection Act (31 U.S.C. 3701(a) (3)).</p>
             </xhtmlContent>
    </subsection>
    <subsection type="policiesAndPractices">
        <xhtmlContent>
            <p>Storage:</p>
            <p>Records are maintained in file folders at the Local, Area, State, and National Offices.  All records are converted to electronic format and stored on a USDA managed certified and accredited storage repository.  Once agency employees convert the paper documents to digital records, verify that the digital record is readable and successfully ported to the imaging repository the manual documents are destroyed in compliance with Rural Development regulation (shredding).  Other program imaging repositories are utilized to allow multi-point access to electronic records but the manual documents are retained  securely in the local office until such time as the account is considered closed per Rural Development Regulation 2033-A.  At that time, the documents/case files are destroyed in a manner as outlined in Rural Development regulation.  If the office cannot accommodate proper, manual file retention standards (inadequate space to secure and house documents/files that require retention), inactive documents/case files (i.e., charge-offs, pay-offs, denials, withdrawn) can be retired to the Federal Records Center.  Any records shipped to the Center for retention must be clearly inventoried and marked with a destroy-by date. The destroy date is determined by the record type after it is closed (e.g., loss to the government retention is 7 years after case is closed).  The retention schedule can be found at RD 2033-A and the Operational Records Manual.  For further information contact the RD Records Officer.  If closed/inactive files are retained at the local office until such time as they are eligible for destruction, they are stored in a secured location.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="retrievability">
        <xhtmlContent>
            <p>Records are indexed by name, identification number and type of loan or grant.  Data may be retrieved from the paper records or the electronic storage.  All Rural Development state and field offices as well as the financial office and the Centralized Servicing Center (CSC) have the telecommunications capability available to access this subset of data.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="safeguards">
        <xhtmlContent>
            <p>Paper records are kept in locked offices at the Local, Area, State, and National Offices.  For electronic records and an online retrieval system at the Finance Office access is restricted to authorized Rural Development personnel.  A system of operator and terminal passwords and code numbers is used to restrict access to the online system.  Passwords and code numbers are changed as necessary.</p>
            <p>The records are protected by the confidentiality requirements of the USDA Office of the Chief Information Officer (OCIO) Cyber Security Manuals and the provisions of the Privacy Act.  Only authorized USDA employees will have access to the records in this system on a need to know basis.  Role based access controls are used and the systems are accessible via the USDA Intranet.  Only authorized USDA personnel will have access to these records.  The systems covered by this notice have been categorized as having a Moderate security categorization impact as identified in Federal Information Processing Standard (FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems.  The security controls implemented within the systems will correspond with those published in the National Institute of Standards and Technology (NIST) Special Publication 800-53, Recommended Security Controls for Federal Information Technology Systems for a Moderate impact system.</p>
            <p>Users are only granted system access upon successful completion of information security training and each user is supplied with a unique and strong user-id and password.  The user roles are restrictive and based on the principle of least privilege allowing for adequate performance of job functions and access to information is based on a need to know.</p>
            <p>Due to the financial nature of the systems covered by this notice, the systems also adhere to the security controls identified in the Federal Information Security Control Audit Manual (FISCAM).  The mandatory requirements of FIPS 199 and FIPS 200, Minimum Security Requirements for Federal Information and Information Systems, support the Federal Information Security Management Act (FISMA) and the FISCAM supports the mandated Office of Management and Budget (OMB) Circular A-123, Management of Internal Controls.</p>
            <p>Moreover, Specific USDA security requirements are adhered to through the USDA Cyber Security Manuals including but not limited to: DM3545-000, Personnel Security, and DM3510-001, Physical Security Standards for Information Technology Restricted Space.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="retentionAndDisposal">
        <xhtmlContent>
            <p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 33), and in accordance with Rural Development’s disposal schedules.  The Local, Area, State, and National Offices dispose of records by shredding, burning, or other suitable disposal methods after established retention periods have been fulfilled.  (Destruction methods may never compromise the confidentiality of information contained in the records.)  Applications, including credit reports and personal references, which are rejected, withdrawn, or otherwise terminated are kept in the Local, Area, or State Office for two full fiscal years and one month after the end of the fiscal year in which the application was rejected, withdrawn, canceled, or expired.  If final action was taken on the application, including an appeal, investigation, or litigation, the application is kept for one full fiscal year after the end of the fiscal year in which final action was taken.</p>
            <p>The records, including credit reports, of borrowers who have paid or otherwise satisfied their obligation are retained in the Local, Area, or State Office for one full fiscal year after the fiscal year in which the loan was paid in full.  Correspondence records at the National Office which concern borrowers and applicants are retained for three full fiscal years after the last year in which there was correspondence.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="systemManager">
        <xhtmlContent>
            <p>The Community Development Manager at the Local Office; the Rural Development Manager at the Area Office; and the State Director at the State Office; the Deputy Chief Financial Officer in St. Louis, MO; and the respective Administrators in the National Office at the following addresses: Administrator, Rural Housing Service, USDA, 1400 Independence Avenue, SW, Room 5014, South Building, Stop 0701, Washington, D.C. 20250-0701; Administrator, Rural Business-Cooperative Service, USDA, 1400 Independence Avenue, SW, Room 5045, South Building, Stop 3201, Washington, D.C. 20250-3201; Administrator, Rural Utilities Service, USDA, 1400 Independence Avenue, SW, Room 4501, South Building, Stop 1510, Washington, D.C. 20250-1510.  Contact information can be found at http://www.rd.usda.gov.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="notificationProcedure">
        <xhtmlContent>
            <p>Any individual may request information regarding this system of records, or determine whether the system contains records pertaining to him/her, from the appropriate System Manager.  If the specific location of the record is not known, the individual should address his or her request to: Rural Development, Freedom of information Officer, United States Department of Agriculture, 1400 Independence Avenue, SW., Stop 0742, and Washington, D.C. 20250-0742.</p>
            <p>A request for information pertaining to an individual must include a name; an address; the Rural Development office where the loan or grant was applied for, approved, and/or denied; the type of Rural Development program; and the date of the request or approval.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordAccessProcedures">
        <xhtmlContent>
            <p>Any individual may obtain information regarding the procedures for gaining access to a record in the system which pertains to him or her by submitting a written request to one of the System Managers.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="contestingRecordProcedures">
        <xhtmlContent>
            <p>Same as record access procedures.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="recordSourceCategories">
        <xhtmlContent>
            <p>Information in this system comes primarily Credit reports and personal references come primarily from current or prospective producers or landowners, applicants, borrowers, grantees, tenant. Credit agencies and creditors.</p>
        </xhtmlContent>
    </subsection>
    <subsection type="exemptionsClaimed">
        <xhtmlContent>
            <p>None.</p>
        </xhtmlContent>
    </subsection>
</section>

<section id="rural2" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-2</systemNumber>
<subsection type="systemName">Biographical Sketch File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>USDA/Rural Development, 1400 Independence Avenue, SW., Stop 0730, Washington, DC 20250-0730.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees and former employees of Rural Development at or above the Division Director level and all current
and former Schedule C employees and Senior Executive Service members.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing information concerning employee's educational and employment history,
awards, marital status, number of children, present employment, place of birth, and current residence. The employee knows
the file is maintained and has approved the biography.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The information is furnished to the news media, congressional committees, organizations to which the employee
will be speaking, and other interested parties.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders at the National Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Recors are kept in a building with full-time security.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Indefinite.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrator, Rural Housing Service, USDA, 1400 Independence Avenue, SW., Room 5014, South Building, Stop 0701,
Washington, DC 20250-0701; Administrator, Rural Business-Cooperative Service, USDA, 1400 Independence Avenue, SW,
Room 5045, South Building, Stop 3201, Washington, DC 20250-3201; Administrator, Rural Utilities Service, USDA, 1400
Independence Avenue, SW, Room 4501, South Building, Stop 1510, Washington, DC 20250-1510.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information concerning this system of records, or information as to whether the system
contains record pertaining to him/her from the System Manager. A request for information pertaining to an individual
should contain: Name, address, position(s) held in Rural Development, and dates of employment.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to and contesting a record in the
system which pertains to him/her by submitting a written request to the System Manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as record access procedures.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system is provided by the employee, or is taken from his/her recorded with his/her
concurrence.</p></xhtmlContent></subsection>
</section>
<section id="rural3" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-3</systemNumber>
<subsection type="systemName">Graduation File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each borrower's graduation file is located in the Local and Area Offices through which the borrower obtained his
loan, and, in some cases, at the State Office responsible for that Local and Area Offices</p>
<p>A list of State Offices and any additional States for which an office is responsible is included under the system
titled "USDA/Rural Development-1 Applicant, Borrower, Grantee, or Tenant File." The address of State and Local Offices
are listed in the telephone directory or the appropriate city or town under the heading "United States Government,
Department of Agriculture, Rural Development."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Rural Development borrowers whose loans are eligible for review to determine whether the borrower should
obtain credit from other sources. All borrowers who have been in debit for at least five years on a real estate loan are
considered eligible for review.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing names of borrowers eligible for review, type of loan, whether graduation
is advisable and any communications with the borrower concerning whether the loan has been paid off or if the borrower is
usable to refinance, as well as comments of the Community Development Manager.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. When a record on its face, or in conjunction with other records, indicates a violation or potential violation
of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity</p>
<p>2. A record from this system of records may be disclosed to a Member of Congress or to a congressional staff member in
response to an inquiry of the Congressional office made at the written request of the constituent about whom the record
is maintained
</p><p>3. Referral of names, home addresses, and financial information for selected borrowers to financial consultants,
advisors, lending institutions, packagers, agents, and private or commercial credit sources, when Rural Development
determines such referral is appropriate to encourage the borrower to refinance his Rural Development indebtedness as
required by Title V of the Housing Act of 1949, as amended (42 U.S.C. 1471), or to assist the borrower in the sale of the
property.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices at all levels, and access is restricted to authorized Rural Development
officials.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained for three years after the list of borrowers eligible for review was received by the
Community Development Manager.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Community Development Manager and the State Director at the appropriate levels.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him from the appropriate System Manager. If the specific location of the record is not
known, the individual should address a request to the Freedom of Information Officer, Rural Development, USDA, 1400
Independence Avenue, SW, Stop 0742, Washington, DC 20250-0742. A request for information pertaining to an
individual should contain: Name, address, State and county where loan was applied for or approved, and particulars
involved (i.e. date of request/approval, type of loan, etc.).</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to one of the System Managers referred to in the proceeding
paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the borrower.</p></xhtmlContent></subsection>
</section>
<section id="rura4" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-4</systemNumber>
<subsection type="systemName">Housing Contractor Complaint File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Complaints concerning housing contractors may be filed in the Local, Area, and State Offices in any State, County
or District in which the contractor has conducted business</p>
<p>A list of State Offices and any additional State for which an office is responsible is included under the system
titled "USDA/Rural Development-1 Applicant, Borrower, Grantee, or Tenant File." The addresses of State and Local Offices
are listed in the telephone directory of the appropriate city or town under the heading "United States Government,
Department of Agriculture, Rural Development."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All housing contractors who have performed work for Rural Development borrowers and about whom the borrower has
seen fit to file a complaint.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing borrowers' complaints concerning contractors.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>1. When a record on its face, or in conjunction with other records, indicates a violation or potential violation
of law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statue, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of receiving entity</p>
<p>2. It shall be a routine use of the records in this system of records to disclose them in a proceeding before a court
or adjudicative body, when: (a) The agency or any component thereof; or (b) any employee of the agency in his or her
official capacity; or (c) any employee of the agency in his or her individual capacity where the agency has agreed to
represent the employee; or (d) the United States is a party to litigation or has an interest in such litigation, and by
careful review, the agency determines that the records are both relevant and necessary to the litigation, provided,
however, that in each case, the agency determines that disclosure of the records is a use of the information contained in
the records that is compatible with the purpose for which the agency collected the records.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the contractor or name of the construction company.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices at all levels. Access at all levels is restricted to authorized Rural
Development officials.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 33) and in accordance with
Rural Development's disposal schedules. Records are retained for three years after the fiscal year of the complaint.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Community Development Manager at the Local Office level and the State Director at the State Office level.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the appropriate System Manager. If the specific location of the record is not
known, the individual should address his/her request to the Freedom of Information Officer, Rural Development, USDA, 1400
Independence Avenue, SW., Stop 0742, Washington, DC 20250-0742. A request for information pertaining to an
individual should contain: Name, address, and location where work was performed for Rural Development borrowers.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to one of the System Managers referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the complainants.</p></xhtmlContent></subsection>
</section>
<section id="rural5" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-5</systemNumber>
<subsection type="systemName">Tort Claims File, USDA/Rural Development.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each claimant's file is located in the office of the employee against whom the action was filed, the applicable
State Office, and the National Office. A list of State Offices and any additional States for which an office is
responsible is included under the system titled "USDA/Rural Development-1 Applicant, Borrower, Grantee or Tenant
File." The addresses of State and Local Offices are listed in the telephone directory of the appropriate city or town
under the heading "United States Government, Department of Agriculture, Rural Development." The National Office is
located at the following address: USDA/Rural Development, 1400 Independence Avenue, SW., Stop 0742, Washington, DC 20250
-0742.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All claimants who have filed civil suits against employees of Rural Development, or against the Federal
Government, including those filed under the Tort Claims Act, as a result of circumstances involving Rural Development.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing information as to the circumstances of the loss for which the claimant is
seeking relief, opinions of the Office of General Counsel, USDA, and disposition of the case.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by claimant's name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices at all levels. Access at all levels is restricted to authorized Rural
Development officials.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 33) and in accordance with
Rural Development's disposal schedules. Records are retained for five years after the last written report or document was
placed in the file.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Community Development Manager at the Local Office level, the State Director at the State Office level and the
respective Administrators in the National Office at the following addresses: Administrator, Rural Housing Service, USDA,
1400 Independence Avenue, SW, Room 5014, South Building, Stop 0701, Washington, DC 20250-0701; Administrator, Rural
Business-Cooperative Service, USDA, 1400 Independence Avenue, SW, Room 5045, South Building, Stop 3201, Washington, DC
20250-3201; Administrator, Rural Utilities Service, USDA, 1400 Independence Avenue, SW., Room 4501, South Building,
Stop 1510, Washington, DC 20250-1510.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the appropriate System Manager. If the specific location of the record is not
known, the individual should address his/her request to the Freedom of Information Officer, Rural Development, USDA, 1400
Independence Avenue, SW., Stop 0742, Washington, DC 20250-0742. A request for information pertaining to an
individual should contain: Name, address, defendant in the action and date of the initiation of the action.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to one of the System Managers referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this file comes primarily from the claiman.</p></xhtmlContent></subsection>
</section>
<section id="rural6" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-6</systemNumber>
<subsection type="systemName">Training Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Training files may be located at the Rural Development National Office, 501 School Street, SW, Washington, DC
20024.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who have received or applied for training at the Rural Development Training Center and other
locations if such training was to be at Rural Development expense.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>Name of individual, date(s) of training and course(s) taken or applied for are included in this record.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature, and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation, or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders at the National Office.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by the name of the individual receiving/applying for training.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in a locked office.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Retention is indefinite.</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Administrator, Rural Housing, USDA, 1400 Independence Avenue, SW, Room 5014, South Building, Stop 0701,
Washington, DC 20250-0701; Administrator, Rural Business-Cooperative Service, USDA, 1400 Independence Avenue, SW,
Room 5045, South Building, Stop 3201, Washington, DC 20250-3201; Administrator, Rural Utilities Service, USDA, 1400
Independence Avenue, SW, Room 4501, South Building, Stop 1510, Washington, DC 20250-1510.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the appropriate System Manager. Requests should include name and address.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertain to him/her by submitting a written request to the System Manager.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes from the applicant.</p></xhtmlContent></subsection>
</section>
<section id="rural7" toc="yes">
<systemNumber>/RURAL DEVELOPMENT-7</systemNumber>
<subsection type="systemName">Travel Records.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Each traveler's file is located in the Local Office or Area Office in which he/she is employed; the State Office
responsible for that Local Office or Area Office; or in the National Finance Office if the traveler is employed at either
of those levels</p>
<p>A list of State Offices and any additional States for which an office is responsible is included under the system
titled "USDA/Rural Development-1 Applicant, Borrower, Grantee, or Tenant File." The addresses of State, Local, and Area
Offices are listed in the telephone directory of the appropriate city or town under the heading "United States
Government, Department of Agriculture, Rural Development."
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Rural Development employees and former employees whose travel expenses have been paid for by Rural
Development.</p></xhtmlContent></subsection>
<subsection type="systemLocation"><xhtmlContent><p>The system consists of files containing employees; itineraries and travel vouchers.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>7 U.S.C. 1921 et seq., 42 U.S.C. 1471 et seq., and 5 U.S.C. 301.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>When a record on its face, or in conjunction with other records, indicates a violation or potential violation of
law, whether civil, criminal, or regulatory in nature,and whether arising by general statute or particular program
statute, or by regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency,
whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating, or
prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued
pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative, or prosecutive
responsibility of the receiving entity.</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained in file folders.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are indexed by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are kept in locked offices at all levels. Access at all levels is restricted to authorized Rural
Development officials.</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained subject to the Federal Records Disposal Act of 1943 (44 U.S.C. 33) and in accordance with
Rural Development's disposal schedules. Records are disposed of six years after the fiscal year in which the travel
occurred.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Community Development Manager at the Local Office level, the State Director at the State Office level, the
Deputy Chief Financial Officer for Finance Office records and the respective Administrators, for the National Office
files at the following addresses in the National Office: Administrator, Rural Housing Service, USDA, 1400 Independence
Avenue, SW, Room 5014, South Building, Stop 0701, Washington, DC 20250-0701; Administrator, Rural Business-
Cooperative Service, USDA, 1400 Independence Avenue, SW, Room 5045, South Building, Stop 3201, Washington, DC 20250
-3201; Administrator, Rural Utilities Service, USDA, 1400 Independence Avenue, SW, Room 4501, South Building, Stop
1510, Washington, DC 20250-1510.</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Any individual may request information regarding this system of records, or information as to whether the system
contains records pertaining to him/her from the appropriate System Manager. If the specific location of the record is not
known, the individual should address his/her request to the Freedom of Information Officer, Rural Development, USDA, 1400
Independence Avenue, SW, Stop 0742, Washington, DC 20250-0742. A request for information pertaining to an
individual should contain: Name, address, and dates and places of employment.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Any individual may obtain information as to the procedures for gaining access to a record in the system which
pertains to him/her by submitting a written request to one of the System Managers referred to in the preceding paragraph.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>Same as access.</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information in this system comes primarily from the employee.</p></xhtmlContent></subsection>
</section>
<appendix id="appa" toc="yes">
<title> Agricultural Marketing Service </title>
<xhtmlContent><p>Agricultural Marketing Service, Equal Opportunity Staff, Room 3068-S, 14th and Independence Ave., SW, Washington, DC 20250.

</p><p>Animal Plant and Health Inspection Services, Equal Opportunity Staff, Room 1131-S, 14th and Independence Ave., SW, Washington, DC 20250

</p><p>Agricultural Stabilization and Conservation Service, Equal Opportunity Staff, Room 5079-S, 14th and Independence Ave., SW, Washington, DC 20250.

</p><p>Cooperative State Research Service, Equal Opportunity Staff, 901 D Street, SW, Room 348 Aero Space Bldg., Washington, DC 20250.

</p><p>Extension Service, Equal Opportunity Staff, Room 3912-S, 14th and Independence Ave., SW, Washington, DC 20250.

</p><p>Federal Crop Insurance Corporation, Equal Opportunity Staff, 2101 L Street NW, Suite 500, Washington, DC 20037

</p><p>Farmers Home Administration, Equal Opportunity Staff, 501 School Street, SW, Second Floor, Washington, DC 20024.

</p><p>Food and Nutrition Services, Equal Opportunity Staff, 3101 Park Center Drive, Suite 203 B, Alexandria, VA 22302

</p><p>Forest Service, Equal Opportunity Staff, 1621 Northkent St., Room 5100, Rosslyn, VA 22209
 
</p><p>Food Safety and Inspection Service, Equal Opportunity Staff, 
Room 109 Annex Bldg., Washington, DC 20250

</p><p>Rural Electrification Administration, Equal Opportunity Staff, Room 1239-S, 14th and Independence Ave., SW, Washington, DC 20250 
</p><p>Soil Conservation Service, Equal Opportunity Staff, Room d4248-S, 14th and Independence Ave., SW, Washington, DC 20250.
</p></xhtmlContent></appendix>
<appendix id="appa" toc="yes">
<title>Agricultural Marketing Service</title>
<xhtmlContent><p>Agricultural Marketing Service, Equal Opportunity Staff, Room 3068-S, 14th and Independence Ave., SW, Washington,
DC 20250
</p>
<p>Animal Plant and Health Inspection Services, Equal Opportunity Staff, Room 1131-S, 14th and Independence Ave., SW,
Washington, DC 20250
</p><p>Agricultural Stabilization and Conservation Service, Equal Opportunity Staff, Room 5079-S, 14th and Independence Ave.,
SW, Washington, DC 20250</p>
<p>Cooperative State Research Service, Equal Opportunity Staff, 901 D Street, SW, Room 348 Aero Space Bldg., Washington,
DC 20250</p>
<p>Extension Service, Equal Opportunity Staff, Room 3912-S, 14th and Independence Ave., SW, Washington, DC 20250</p>
<p>Federal Crop Insurance Corporation, Equal Opportunity Staff, 2101 L Street NW, Suite 500, Washington, DC 20037
</p><p>Farmers Home Administration, Equal Opportunity Staff, 501 School Street, SW, Second Floor, Washington, DC 20024</p>
<p>Food and Nutrition Services, Equal Opportunity Staff, 3101 Park Center Drive, Suite 203 B, Alexandria, VA 22302
</p><p>Forest Service, Equal Opportunity Staff, 1621 Northkent St., Room 5100, Rosslyn, VA 22209
</p><p>Food Safety and Inspection Service, Equal Opportunity Staff,
Room 109 Annex Bldg., Washington, DC 20250
</p><p>Rural Electrification Administration, Equal Opportunity Staff, Room 1239-S, 14th and Independence Ave., SW,
Washington, DC 20250
</p><p>Soil Conservation Service, Equal Opportunity Staff, Room d4248-S, 14th and Independence Ave., SW, Washington, DC
20250.</p>
</xhtmlContent>
</appendix>
<appendix id="appa" toc="yes">
<title>Office of Operations</title>
<xhtmlContent>
<p><b>Addresses at which records in System USDA/OO-2 may be maintained (specific street addresses and ZIP
codes may be found in the telephone directors for each community under the classification U.S. Government, Department of
Agriculture)</b></p>
<p>Agricultural Marketing Service: Poultry Division; Livestock, Meat, Grain and Seed Division; Fruit and Vegetable
Division, Washington, DC 20250</p>
<p>Agricultural Research Service: Facilities Construction Management Division, Hyattsville, MD 20782; Contracting and
Assistance Division, Beltsville, MD 20705; Beltsville Area Office, Beltsville, MD 20705; Central Plains Area Office,
Ames, IA; Mid-South Area Office, Stoneville, MS; Midwest Area Office, Peoria, IL; Mountain States Area Office, Ft.
Collins, CO; North Atlantic Area Office, Philadelphia, PA; Northern States Area Office, Minneapolis, MN; Northwest Area
Office, Portland, OR; Pacific Basin Area Office, Albany, CA; South Atlantic Area Office, Athens, GA; Southern Plains Area
Office, College Station, TX</p>
<p>Agricultural Stabilization and Conservation Service: Management Services Division, Washington, DC; Kansas City
Management Office, Kansas City, MO; Aerial Photography Field Office, Salt Lake City, UT; Kansas City Commodity Office,
Kansas City, MO</p>
<p>Animal and Plant Health Inspection Service: Administrative Services Division, Washington, DC; Procurement and
Engineering Branch, Hyattsville, MD; Field Servicing Office, Minneapolis, MN</p>
<p>Economics Management Staff: Administrative Services Division, Washington, DC</p>
<p>Extension Service: Cooperative Management Staff, Washington, DC</p>
<p>Farmers Home Administration: Administrative Services Division, Washington, DC 20250; Administrative Support Division,
St. Louis, MO</p>
<p>Federal Crop Insurance Corporation: Management Support Division, Washington, DC 20250</p>
<p>Food and Nutrition Service: Administrative Services Division, Alexandria, VA; Mid-Atlantic Division, Robbinsville, NW;
Southeast Region, Atlanta, GA; Minneapolis Computer Support Center, Minneapolis, MN; Mid-West Region, Chicago, IL;
Southwest Region, Dallas, TX; Western Region, San Francisco, CA; New England Region, Burlington, MA; Mountain Plains
Region, Denver, CO</p>
<p>Food Safety and Inspection Service: Administrative Services Division, Washington, DC; Administrative Services
Division, Minneapolis, MN</p>
<p>Foreign Agricultural Service: Management Services Division, Washington, DC</p>
<p>Forest Service: Administrative Services Division, Washington, DC; Geometronics Service Center, Salt Lake City, UT;
Boise Interagency Fire Center, Boise ID; Alaska Region, Juneau, AK; Tongass NF Chatham Area, Sitka, AK; Tongass NF
Stikine Area, Petersburg, AK; Tongass NF Ketchikan Area, Ketchikan, AK; Chugach NF, Anchorage, AK; Pacific Northwest
Region, Portland, OR; Deschutes NF, Bend, OR; Fremont NF, Lakeview, OR; Malheur NF, John Day, OR; Mt. Hood NF, Gresham,
OR; Ochoco NF, Prineville, OR; Rogue River NF, Medford, OR; Siskiyou NF, Grants Pass, OR; Siuslaw NF, Corvallis, OR;
Umatilla NF, Pendleton, OR; Umpqua NF, Roseburg, OR; Wallowa-Whitman NF, Baker, OR; Willamette NF, Eugene, OR; Winema NF,
Klamath Falls, OR; Okanogan NF, Okanogan, WA; Wenatchee NF, Wenatachee, WA; Olympic NF, Olympia, WA; Gifford Pinchot NF,
Vancouver, WA; Mt. Baker-Snoqualmie NF, Seattle, WA; Colville NF, Colville, WA; Pacific Southwest Region, San Francisco,
CA; Angeles NF, Arcadia, CA; Cleveland NF, San Diego, CA; Eldorado NF, Placerville, CA; Inyo NF, Bishop, CA; Klamath NF,
Yreka, CA; Lassen NF, Susanville, CA; Lost Padres NF, Goleta, CA; Mendocino NF, Willo, CA; Modoc NF, Alturas, CA; Plumas
NF, Quincy, CA; San Bernardino NF, San Bernardino, CA; Sequoia NF, Porterville, CA; Shasta-Trinity NF, Redding, CA;
Sierra NF, Fresno, CA; Six Rivers NF, Eureka, CA; Stanislaus NF, Sonora, CA; Tahoe NF, Nevada City, CA; Northern Region,
Missoula, MT; Clearwater NF, Orofino, ID; Idaho Panhandle NF, Coeur d’Alene, ID; Nezperce NF, Grangeville, ID; Bitteroot
NF, Hamilton, MT; Beaverhead NF, Dillion, MT; Custer NF, Billings, MT; Deerlodge NF, Butte, MT; Flathead NF, Kalispell,
MT; Gallatin NF, Bozeman, MT; Helena NF, Helena, MT; Kootenai NF, Libby, MT; Lewis and Clark NF, Great Falls, MT; Lolo
NF, Fort Missoula, MT; Intermountain Region, Ogden, UT; Boise NF, Boise, ID; Caribou NF, Pocatello, ID; Challis NF,
Challis, ID; Payette NF, McCall, ID; Salmon NF, Salmon, ID; Sawtooth NF, Twin Falls, ID; Targhee NF, St. Anthony, ID;
Humbolt NF, Elko, NF; Toiyabe NF, Sparks, NV; Ashley NF, Vernal, UT; Dixie NF, Cedar City, UT; Fishlake NF, Richfield,
UT; Manti-LaSal NF, Price, UT; Uinta NF, Provo, UT; Wasatch NF, Salt Lake City, UT; Bridger-Teton NF, Jackson, WY;
Southwestern Region, Albuquerque, NM; Apache-Sitgreaves NF, Springeville, AZ; Coconino NF, Flagstaff, AZ; Coronado NF,
Tucson, AZ; Kaibab NF, Williams, AZ; Prescott NF, Prescott, AZ; Tonto NF, Phoenix, AZ; Carson NF, Taos, NM; Cibola NF,
Albuquerque, NM; Gila NF, Silver City, NM; Lincoln NF, Alamagordo, NM; Santa Fe NF, Sante Fe, NM; Rocky Mountain Region,
Lakewood, CO; Grand Mesa, Uncompahgre and Gunnison National Forests, Delta, CO; Rio Grande NF, Monte Vista, CO; Arapaho-
Roosevelt NF, Fort Collins, CO; Routt NF, Steamboat Springs, CO; Pike-San Isabel NF, Pueblo, CO; San Juan NF, Durango,
CO; White River NF, Glenwood Springs, CO; Nebraska NF, Chadron, NE; Black Hills NF, Custer, SD; Bighorn NF, Sheridan, WY;
Medicine Bow NF, Laramie, WY; Shoshone NF, Cody, WY; Eastern Regions, Milwaukee, WI; Shawnee NF, Harrisburg, IL; Wayne-
Hoosier NF, Bedford, IN; Hiawatha NF, Escanaba, MI; Huron-Manistee NF, Cadillac, MI; Ottawa NF, Ironwood, MI; Superior
NF, Duluth, MN; Chippewa NF, Cass Lake, MN; Mark Twain NF, Rolla, MO; White Mountain NF, Laconia, NH; Allegheny NF,
Warren, PA; Green Mountain NF, Ruthland, VT; Monongahela NF, Elkins, WV; Chequamegon NF, Park Falls, WI; Nicolet NF,
Rhinelander, WI; Southern Region, Atlanta, GA; Ouachita NF, Hot Springs, AK; National Forests in Alabama, Montgomery, AL;
Ozark and St. Francis National Forests, Russellville, AK; National Forests in Florida, Tallahassee, FL; Chattahoochee and
Ocone National Forests; Gainesville, GA; Daniel Boone NF, Winchester, KY; Kisatchie NF, Pineville, LA; National Forests
in Mississippi, Jackson, MS; National Forests in North Carolina, Asheville, NC; Francis Marion and Sumter National
Forests, Columbia, SC; Cherokee NF, Cleveland, TN; National Forests in Texas, Lufkin, TX; George Washington NF,
Harrisonburg, VA; Jefferson NF, Roanoke, VA; Caribbean NF, Rio Piedras, PR; North Central Forest and Range Experiment
Station, St. Paul, MN; Northeastern Forest Experiment Station, Broomail, PA; Rocky Mountain Forest Experiment Station,
Fort Collins, CO; Southeastern Forest Experiment Station, Asheville, NC; Southern Forest Experiment Station, New Orleans,
LA; Forest Products Laboratory, Madison, WI</p>
<p>Office of Finance and Management, National Finance Center: New Orleans, LA 70160</p>
<p>Office of Information Resources Management: Ft. Collins Computer Center, Ft. Collins, CO 80524</p>
<p>Office of Inspector General: Contracting and Procurement Branch, Resources Management Division, Washington, DC 20250</p>
<p>Office of International Cooperation and Development: Management Services Branch, Washington, DC 20250</p>
<p>Office of Operations: Procurement Division, Washington, DC 20250</p>
<p>Rural Electrification Administration: Administrative Services Division, Washington, DC 20250</p>
<p>Soil Conservation Service: National Office Administrative Staff, Washington, DC 20250; and State Administrative
Offices in Auburn, AL; Anchorage, AK; Phoenix, AZ; Little Rock, AK; Davis, CA; San Juan, PR; Denver, CO; Storrs, CT;
Dover, DE; Gainesville, FL; Athens, GA; Honolulu, HI; Boise, ID; Champaign, IL; Indianapolis, IN; Des Moines, IA; Salina,
KS; Lexington, KY; Alexandria, LA; Orono, ME; College Park, MD; Amherst, MA; East Lansing, MI; St. Paul, MN; Jackson, MS;
Columbia, MO; Bozeman, MT; Lincoln, NE; Reno, NV; Durham, NH; Somerset, NJ; Albuquerque, NM; Syracuse, NY; Raleigh, NC;
Bismarck, ND; Columbus, OH; Stillwater, OK; Portland, OR; Harrisburg, PA; West Warwick, RI; Columbia, SC; Huron, SD;
Nashville, TN; Temple, TX; Salt Lake City, UT; Winooski, VT; Richmond, VA; Spokane, WA; Morgantown, WV; Madison, WI;
Casper, WY; and Administrative Officers at Technical Service Centers in Lincoln, NB; Portland, OR; Chester, PA; and Fort
Worth, TX.</p>
<p><b>Addresses at which records in System USDA/OO-3 may be maintained (Specific street addresses and ZIP
Codes may be found in the telephone directory for each community, under the classification U.S. Government, Department of
Agriculture)</b>
</p><p>Agricultural Marketing Service: Administrative Services, Washington, DC 20250</p>
<p>Agricultural Research Service: Facilities Construction Management Division, Hyattsville, MD 20782; Contracting and
Assistance Division, Beltsville, MD 20705; Beltsville Area Office, Beltsville, MD 20705; Central Plains Area Office,
Ames, IA; Mid-South Area Office, Stoneville, MS; Midwest Area Office, Peoria, IL; Mountain States Area Office, Ft.
Collins, CO; North Atlantic Area Office, Philadelphia, PA; Northern States Area Office, Minneapolis, MN; Northwest Area
Office, Portland, OR; Pacific Basin Area Office, Albany, CA; South Atlantic Area Office, Athens, GA; Southern Plains Area
Office, College Station, TX</p>
<p>Agricultural Stabilization and Conservation Service: Management Services Division, Washington, DC; Kansas City
Management Office, Kansas City, MO; Aerial Photography Field Office, Salt Lake City, UT; Kansas City Commodity Office,
Kansas City, MO</p>
<p>Animal and Plant Health Inspection Service: Administrative Services Division, Washington, DC; Procurement and
Engineering Branch, Hyattsville, MD; Field Servicing Office, Minneapolis, MN</p>
<p>Economics Management Staff: Administrative Services Division, Washington, DC</p>
<p>Extension Service: Cooperative Management Staff, Washington, DC</p>
<p>Farmers Home Administration: Administrative Services Division, Washington, DC 20250; Administrative Support Division,
St. Louis, MO</p>
<p>Federal Crop Insurance Corporation: Management Support Division, Washington, DC 20250</p>
<p>Food and Nutrition Service: Administrative Services Division, Alexandria, VA; Mid-Atlantic Division, Robbinsville, NW;
Southeast Region, Atlanta, GA; Minneapolis Computer Support Center, Minneapolis, MN; Mid-West Region, Chicago, IL;
Southwest Region, Dallas, TX; Western Region, San Francisco, CA; New England Region, Burlington, MA; Mountain Plains
Region, Denver, CO</p>
<p>Food Safety and Inspection Service: Administrative Services Division, Washington, DC; Administrative Services
Division, Minneapolis, MN</p>
<p>Foreign Agricultural Service: Management Services Division, Washington, DC</p>
<p>Forest Service: Administrative Services Division, Washington, DC; Geometronics Service Center, Salt Lake City, UT;
Boise Interagency Fire Center, Boise, ID; Alaska Region, Juneau, AK; Tongass NF Chatham Area, Sitka, AK; Tongass NF
Stikine Area, Petersburg, AK; Tongass NF Ketchikan Area, Ketchikan, AK; Chugach NF, Anchorage, AK; Pacific Northwest
Region, Portland, OR; Deschutes NF, Bend, OR; Fremont NF, Lakeview, OR; Malheur NF, John Day, OR; Mt. Hood NF, Gresham,
OR; Ochoco NF, Prineville, OR; Rogue River NF, Medford, OR; Siskiyou NF, Grants Pass, OR; Siuslaw NF, Corvallis, OR;
Umatilla NF, Pendleton, OR; Umpqua NF, Roseburg, OR; Wallowa-Whitman NF, Baker, OR; Willamette NF, Eugene, OR; Winema NF,
Klamath Falls, OR; Okanogan NF, Okanogan, WA; Wenatchee NF, Wenatchee, WA; Olympic NF, Olympia, WA; Gifford Pinchot NF,
Vancouver, WA; Mt. Baker-Snoqualmie NF, Seattle, WA; Colville NF, Colville, WA; Pacific Southwest Region, San Francisco,
CA; Angeles NF, Arcadia, CA; Cleveland NF, San Diego, CA; Eldorado NF, Placerville, CA; Inyo NF, Bishop, CA; Klamath NF,
Yreka, CA; Lassen NF, Susanville, CA; Lost Padres NF, Goleta, CA; Mendocino NF, Willow, CA; Modoc NF, Alturas, CA; Plumas
NF, Quincy, CA; San Bernardino NF, San Bernardino, CA; Sequoia NF, Porterville, CA; Shasta-Trinity NF, Redding, CA;
Sierra NF, Fresno, CA; Six Rivers NF, Eureka, CA; Stanislaus NF, Sonora, CA; Tahoe NF, Neveda City, CA; Northern Region,
Missoula, MT; Clearwater NF, Orofino, ID; Idaho Panhandle NF, Coeur d’ Alene, ID; Nezperce NF, Grangeville, ID; Bitteroot
NF, Hamilton, MT; Beaverhead NF, Dillon, MT; Custer NF, Billings, MT; Deerlodge NF, Butte, MT; Flathead NF, Kalispell,
MT; Gallatin NF, Bozeman, MT; Helena NF, Helena, MT Kootenai NF, Libby, MT; Lewis and Clark NF, Great Falls, MT; Lolo NF,
Fort Missoula, MT; Intermountain Region, Ogden, UT; Boise NF, Boise, ID; Caribou NF, Pocatello, ID; Challis NF, Challis,
ID; Payette NF, McCall, ID; Salmon NF, Salmon, ID; Sawtooth NF, Twin Falls, ID; Targhee NF, St. Anthony, ID; Humbolt NF,
Elko, NF; Toiyabe NF, Sparks, NV; Ashley NF, Vernal, UT; Dixie NF, Cedar City, UT; Fishlake NF, Richfield, UT; Manti-
LaSal NF, Price, UT; Uinta NF, Provo, UT; Wasatch NF, Salt Lake City, UT; Bridger-Teton NF, Jackson, WY; Southwestern
Region, Albuquerque, NM; Apache-Sitgreaves NF, Springerville, AZ; Coconino NF, Flagstaff, AZ; Coronado NF, Tucson, AZ;
Kaibab NF, Williams, AZ; Prescott NF, Prescott, AZ; Tonto NF, Phoenix, AZ; Carson NF, Taos, NM; Cibola NF, Albuquerque,
NM; Gila NF, Silver City, MN; Lincoln NF, Alamagordo, NM; Santa Fe NF, Santa Fe, NM; Rocky Mountain Region, Lakewood, CO;
Grand Mesa, Uncompahgre and Gunnison National Forests, Delta, CO; Rio Grande NF, Monte Vista, CO; Arapaho-Roosevelt NF,
Fort Collins, CO; Routt NF, Steamboat Springs, CO; Pike-San Isabel NF, Pueblo, CO; San Juan NF, Durango, CO; White River
NF, Glenwood Springs, CO; Nebraska NF, Chadron, NE; Black Hills NF, Custer, SD; Bighorn NF, Sheridan, WY; Medicine Bow
NF, Laramie, WY; Shoshone NF, Cody, WY; Eastern Region, Milwaukee, WI; Shawnee NF, Harrisburg, IL; Wayne-Hoosier NF,
Bedford, IN; Hiawatha NF, Escanaba, MI; Huron-Manistee NF, Cadillac, MI; Ottawa NF, Ironwood, MI; Superior NF, Duluth,
MN; Chippewa NF, Cass Lake, MN; Mark Twain NF, Rolla, MO; White Mountain NF, Laconia, NH; Allegheny NF, Warren, PA; Green
Mountain NF, Rutland, VT; Monogahela NF, Elkins, WV; Chequamegon NF, Park Falls, WI; Nicolet NF, Rhinelander, WI;
Southern Region, Atlanta, GA; Ouachita NF, Hot Springs, AK; National Forests in Alabama, Montgomery, AL; Ozark and St.
Francis National Forests, Russellville, AK; National Forests in Florida, Tallahassee, FL; Chattahoochee and Oconee
National Forests, Gainesville, GA; Daniel Boone NF, Winchester, KY; Kisatchie NF, Pineville, LA; National Forests in
Mississippi, Jackson, MS; National Forests in North Carolina, Asheville, NC; Francis Marion and Sumter National Forests,
Columbia, SC; Cherokee NF, Cleveland, TN; National Forests in Texas, Lufkin, TX; George Washington NF, Harrisonburg, VA;
Jefferson NF, Roanoke, VA; Caribbean NF, Rio Piedras, PR; North Central Forest and Range Experiment Station, St. Paul,
MN; Northeastern Forest Experiment Station, Broomall, PA; Rocky Mountain Forest Experiment Station, Fort Collins, CO;
Southeastern Forest Experiment Station, Asheville, NC; Southern Forest Experiment Station, New Orleans, LA; Forest
Products Laboratory, Madison, WI</p>
<p>Office of International Cooperation and Development: Management Services Branch, Washington, DC 20250</p>
<p>Office of Operations: Real Property Management Division, Washington, DC 20250</p>
<p>Rural Electrification Administration: Administrative Services Division, Washington, DC 20250</p>
<p>Soil Conservation Service: National Office Administrative Staff, Washington, DC 20250; and State Administrative
Officers in Auburn, AL; Anchorage, AK; Phoenix, AZ; Little Rock, AK; Davis, CA; San Juan, PR; Denver, CO; Storrs, CT;
Dover, DE; Gainesville, FL; Athens, GA; Honolulu, HI; Boise, ID; Champaign, IL; Indianapolis, IN: Des Moines, IA; Salina,
KS; Lexington, KY; Alexandria, LA; Orono, ME; College Park, MD; Amherst, MA; East Lansing, MI; St. Paul, MN; Jackson, MS;
Columbia, MO; Bozeman, MT; Lincoln, NE; Reno, NV; Durham, NH; Somerset, NJ; Albuquerque, NM; Syracuse, NY; Raleigh, NC;
Bismarck, ND; Columbus, OH; Stillwater, OK; Portland, OR; Harrisburg, PA; West Warwick, RI; Columbia, SC; Huron, SD;
Nashville, TN; Temple, TX; Salt Lake City, UT; Winooski, VT; Richmond, VA; Spokane, WA; Morgantown, WV; Madison, WI;
Casper, WY; and Administrative Officers at Technical Service Centers in Lincoln, NB; Portland, OR; Chester, PA; and Fort
Worth, TX.</p></xhtmlContent>
</appendix>

    
    <appendix id="appa" toc="yes">
<title/><xhtmlContent>
<p><i>OIG Regional Offices/Investigations</i></p>
<p>Northeast Region/Investigations, 26 Federal Plaza, Room 1409, New York, New York 10278-0004</p>
<p>Southeast Region/Investigations, 401 West Peachtree Street NW., Room 2329, Atlanta, Georgia 30308</p>
<p>Midwest Region/Investigations, 111 North Canal Street, Suite 325, Chicago, Illinois 60606-7295</p>
<p>Southwest Region/Investigations, 101 South Main, Room 311, Temple, Texas 76501</p>
<p>Western Region/Investigations, 1333 Broadway, Suite 400, Oakland, California 94612</p>

<p><i>OIG Regional Offices/Audit</i></p>
<p>Eastern Region/Audit, 5601 Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300</p>
<p>Midwestern Region/Audit, 8930 Ward Parkway, Suite 3016 Kansas City, MO 64114</p>
<p>Western Region/Audit, 1333 Broadway, Suite 400, Oakland, California 94612</p>

<p><i>OIG/Audit Sub Offices</i></p>
<p>401 West Peachtree Street NW., Room 2328, Atlanta, Georgia 30308</p>
<p>111 North Canal Street, Suite 325, Chicago, Illinois 60606-7295</p>
<p>3811 NW 40th Terrace, Suite 200, Gainesville, Florida 32606</p>
<p>233 Cumberland Bend, Room 118, Nashville, Tennessee 37228</p>
<p>4407 Bland Road, Room 200, Raleigh, North Carolina 27609</p>
<p>299 East Broward Boulevard, Federal Building, Room 410, Box 14, Ft. Lauderdale, Florida 33301</p>
<p>200 North High Street, Room 346, Columbus, Ohio 43215-2408</p>
<p>375 Jackson Street, Suite 300, St. Paul, Minnesota 55101-1850</p>
<p>1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas 75242</p>
<p>100 Centennial Mall North, Room 276, Lincoln, Nebraska 68508</p>
<p>101 South Main, Room 324, Temple, Texas 76501</p>
<p>13800 Old Gentilly Road, Building 350, Post L4, New Orleans, Louisiana 70129</p>
<p>4300 Goodfellow Boulevard, Building 104F, 2nd Floor, Pole L2, St. Louis, Missouri 63120</p>
<p>100 SW Main Street, Suite 625, Portland, Oregon 97204-2893</p>

<p><i>OIG/Investigations Sub Offices</i></p>
<p>5601 Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300</p>
<p>660 American Avenue, Suite 201, King of Prussia, Pennsylvania 19406-4032</p>
<p>Federal Building, 400 North 8th Street, Room 526, Richmond, Virginia 23240-1001</p>
<p>1 Stiles Road, Suite 304, Salem, New Hampshire 03079</p>
<p>344 West Genesee Street, Suite 202, Syracuse, New York 13202</p>
<p>700 Grant Street, Suite 2110, Pittsburgh, Pennsylvania 15219</p>
<p>233 Cumberland Bend, Room 118, Nashville, Tennessee 37228</p>
<p>950 22nd Street North, Suite 976, Birmingham, Alabama 35203-3702</p>
<p>DHS/HIS " RAC/Sarasota, 3614 3rd Street West, Bradenton, Florida 34205</p>
<p>3811 NW 40th Terrace, Suite 200, Gainesville, Florida 32606</p>
<p>299 East Broward Boulevard, Federal Building, Room 410, Box 14, Ft. Lauderdale, Florida 33301</p>
<p>P.O. Box 952973, Lake Mary, Florida 32795</p>
<p>U.S. Courthouse Building, 601 West Broadway, Room 617, Louisville, Kentucky 40202</p>
<p>4407 Bland Road, Room 110, Raleigh, North Carolina 27609</p>
<p>200 North High Street, Room 350, Columbus, Ohio 43215-2408</p>
<p>3720 Benner Road, Miamisburg, Ohio 45342</p>
<p>2852 Eyde Parkway, Suite 220, East Lansing, Michigan 48823-6321</p>
<p>P.O. Box 768, Indian River, Michigan 49749</p>
<p>6039 Lakeside Boulevard, Indianapolis, Indiana 46278-1989</p>
<p>Metzenbaum U.S. Courthouse, 201 Superior, Suite 550, Cleveland, Ohio 44114</p>
<p>375 Jackson Street, Suite 300, St. Paul, Minnesota 55101-1850</p>
<p>210 Walnut Street, Suite 573, Des Moines, Iowa 50309</p>
<p>5000 South Broadband Lane, Suite 117, Sioux Falls, South Dakota 57108-2261</p>
<p>304 East Broadway, Room 336, Bismarck, North Dakota 58501</p>
<p>103 Holmes Street East #118, Detroit Lakes, Minnesota 56501</p>
<p>3120 South Business Drive, #291, Sheboygan, Wisconsin 53081</p>
<p>1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas 75242</p>
<p>111 East Capitol Street, Suite 425, Jackson, Mississippi 39201</p>
<p>Southwood Tower, 19221 I-45 South, Suite 350, Shenandoah, Texas 77385</p>
<p>700 West Capitol, Room 2528, Little Rock, Arkansas 72201</p>
<p>F. Edward Hebert Building, 600 South Maestri Place, Room 833, New Orleans, Louisiana 70130</p>
<p>215 Dean A. McGee Street, Room 416, Oklahoma City, Oklahoma 73102</p>
<p>8930 Ward Parkway, Suite 3016, Kansas City, Missouri 64114</p>
<p>1222 Spruce Street, Room 2.202E, St. Louis Missouri 63103</p>
<p>100 Centennial Mall North, Room 282, Lincoln, Nebraska 68508</p>
<p>300 5th Avenue, Suite 750, Seattle, Washington 98104-3616</p>
<p>21660 E Copley Drive, Suite 370, Diamond Bar, California 91765</p>
<p>401 West Washington St., Space 77, Suite 425, Phoenix, Arizona 85003-2162</p>
<p>FBI, 5425 West Amelia Earhart Drive, Salt Lake City, Utah 84116</p>
<p>501 I Street, Suite 12-200, Sacramento, California 95814</p>
<p>100 SW Main Street, Suite 625, Portland, Oregon 97204-2893</p>
<p>2440 Tulare Street, Suite 230, Fresno, California 93721-2249</p>
<p>610 West Ash Street, Suite 703, San Diego, California 92101-3346</p>
<p>Denver Federal Center, Building 67, Room 112, 1 Denver Federal Center, Denver, Colorado 80225</p>
</xhtmlContent></appendix>

<appendix id="appa" toc="yes">
<title> OIG Regional Offices </title>
<xhtmlContent>
<p>Northeast Region/Investigations and Northeast Region/Audit, 5601
Sunnyside Avenue, Suite 2-2230, Beltsville, Maryland 20705-5300
</p><p>Southeast Region, 401 W. Peachtree Street NW., Room 2329
(Investigations), Room 2328 (Audit), Atlanta, Georgia 30308
</p><p>Midwest Region, 111 N. Canal Street, Suite 1130, Chicago, Illinois
60606-7295
</p><p>Southwest Region, 101 South Main, Room 311 (Investigations), Room
324 (Audit), Temple, Texas 76501
</p><p>Great Plains Region, 8930 Ward Parkway, Suite 3016, Kansas City,
Missouri 64114
</p><p>Western Region, 75 Hawthorne Street, Suite 200, San Francisco,
California 94105-3920
</p><p><i>OIG/Audit Sub Offices</i></p>
<p>Mercer Corporate Park, 310 Corporate Boulevard, Robbinsville, New
Jersey 08691-1598
</p><p>One Credit Union Place, Suite 350, Harrisburg, Pennsylvania 17110-
2992
</p><p>26 Federal Plaza, Room 1415, New York, New York 10278
</p><p>IBM Building, Suite 600, 654 Munoz Rivera Avenue, Hato Rey, Puerto
Rico 00918-4118
</p><p>3101 Park Center Drive, Suite 1128, Alexandria, Virginia 22302
</p><p>3008 NW. 13th Street, Suite B, Gainesville, Florida 32609
</p><p>111 East Capitol Street, Suite 425, Jackson, Mississippi 39201
</p><p>233 Cumberland Bend, Room 118, Nashville, Tennessee 37228
</p><p>4407 Bland Road, Room 100, Raleigh, North Carolina 27609
</p><p>299 East Broward Boulevard, Federal Building, Room 410, Box 14, Ft.
Lauderdale, Florida 33301
</p><p>200 N. High Street, Room 346, Columbus, Ohio 43215-2408
</p><p>375 Jackson Street, Suite 620, St. Paul, Minnesota 55101-1850
</p><p>3001 Coolidge Road, Suite 150, East Lansing, Michigan 48823-6321
</p><p>1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas
75242
</p><p>100 Centennial Mall North, Room 276, Lincoln, Nebraska 68508
</p><p>13800 Old Gentilly Road, Building 350, Post J4, New Orleans,
Louisiana 70129
</p><p>2150 Centre Avenue, Building A, Suite 138, Ft. Collins, Colorado
80526-1891
</p><p>4300 Goodfellow Boulevard, Building 104F, 2nd Floor, Pole L2, St.
Louis, Missouri 63120
</p><p>Edith Green Wendell Wyatt Federal Office Building, 1220 SW. Third
Avenue, Room 1640, Portland, Oregon 97204-2893
</p><p>430 'G' Street, Davis, California 95616-4166
</p><p>OIG/Investigations Sub Offices</p>
<p>26 Federal Plaza, Room 1409, New York, New York 10278-0004
</p><p>54 Stiles Road, Suite 108, Salem, New Hampshire 03079
</p><p>Bishop Curley Building, 421 S. Warren Street, Room 201, Syracuse,
New York 13201
</p><p>660 American Avenue, Suite 201, King of Prussia, Pennsylvania 19406-
4032
</p><p>4407 Bland Road, Room 110, Raleigh, North Carolina 27609
</p><p>Federal Building, 400 N. 8th Street, Room 526, Richmond, Virginia
23240-1001
</p><p>233 Cumberland Bend, Room 118, Nashville, Tennessee 37228
</p><p>Robert Vance Federal Building, Room 414, 1800 5th Avenue,
Birmingham, Alabama 35203-3702
</p><p>3008 NW. 13th Street, Suite A, Gainesville, Florida 32609
</p><p>299 East Broward Boulevard, Federal Building, Room 410, Box 14, Ft.
Lauderdale, Florida 33301
</p><p>200 North High Street, Room 350, Columbus, Ohio 43215-2408
</p><p>3001 Coolidge Road, Suite 150, East Lansing, Michigan 48823-6321
</p><p>6039 Lakeside Boulevard, Indianapolis, Indiana 46278-1989
</p><p>U.S. Courthouse Building, 601 West Broadway, Room 617, Louisville,
Kentucky 40202
</p><p>1350 Euclid Avenue, Room 280, Cleveland, Ohio 44115-1815
</p><p>1114 Commerce Street, Santa Fe Building, Suite 202, Dallas, Texas
75242
</p><p>650 North Sam Houston Parkway East, Room 540, Houston, Texas 77060
</p><p>700 West Capitol, Room 2528, Little Rock, Arkansas 72201
</p><p>423 Canal Street, Room 331, New Orleans, Louisiana 70130
</p><p>215 Dean A. McGee Street, Room 416, Oklahoma City, Oklahoma 73102
</p><p>111 East Capitol Street, Suite 425, Jackson, Mississippi 39201
</p><p>522 N. Central Avenue, Room 202, Phoenix, Arizona 85004
</p><p>300 E. Main Street, Room 501, El Paso, Texas 79901
</p><p>12136 W. Bayaud Avenue, Suite 210, Lakewood, Colorado 80228-2115
</p><p>911 Washington Avenue, Suite 410, St. Louis, Missouri 63101
</p><p>210 Walnut Street, Suite 573, Des Moines, Iowa 50309
</p><p>140 N. Phillips Avenue, Suite 320, Sioux Falls, South Dakota 57101
</p><p>100 Centennial Mall North, Room 282, Lincoln, Nebraska 68508
</p><p>304 East Broadway, Room 336, Bismarck, North Dakota 58501
</p><p>375 Jackson Street, Suite 620, St. Paul, Minnesota 55101-1850
</p><p>1000 Second Avenue, Suite 1950, Seattle, Washington 98104
</p><p>21660 E. Copley Drive, Suite 370, Diamond Bar, California 91765
</p><p>300 Ala Moana Boulevard, Room S153, Honolulu, Hawaii 96850-0001
</p><p>430 'G' Street, Davis, California 95616-4166
</p><p>Edith Green Wendell Wyatt Federal Office Building, 1220 SW Third
Avenue, Room 1640, Portland, Oregon 97204-2893
</p><p>1130 'O' Street, Room 4201-E, Fresno, California 93721-2236
</p><p>610 West Ash Street, Suite 707, San Diego, California 92101-3346</p></xhtmlContent></appendix>
<previousPubs id="systems" toc="yes">
<title>Systems of Records Published Between January 3, 2016 and December 31, 2017</title>
</previousPubs>

<regulations id="reg1" toc="yes">
<regulationsTitle number="7">
<heading>Agriculture</heading>
<regulationsPart number="1">
<heading> ADMINISTRATIVE REGULATIONS </heading>
<xhtmlContent> 
<p><b>Subpart G--Privacy Act Regulations</b>
</p>
<p>Sec.</p>
<p>1.110 Purpose and scope. 
</p>
<p>1.111 Definitions. 
</p>
<p>1.112 Procedures for requests pertaining to individual records in a record system. 
</p>
<p>1.113 Times, places, and requirements for identification of individuals making requests. 
</p>
<p>1.114 Disclosure of requested information to individuals. 
</p>
<p>1.115 Special procedures: Medical records. 
</p>
<p>1.116 Request for correction or amendment to record. 
</p>
<p>1.117 Agency review of request for correction or amendment of record. 
</p>
<p>1.118 Appeal of initial adverse agency determination on correction or amendment. 
</p>
<p>1.119 Disclosure of record to person other than the individual to whom it pertains. 
</p>
<p>1.120 Fees. 
</p>
<p>1.121 Penalties. 
</p>
<p>1.122 General exemptions.
</p>
<p>1.123 Specific exemptions. 
</p>
<p>Appendix A to Subpart G--Internal Directives</p>
<p><b>Subpart G--Privacy Act Regulations </b></p>
<p><b>Authority:</b> 5 U.S.C. 301 and 552a; 31 U.S.C. 9701. 
</p><p><b>Source:</b> 40 FR 39519, Aug. 28, 1975, unless otherwise noted.</p>
<p><b>&#167; 1.110
</b></p>
<p><b>Purpose and scope. 
</b></p>
<p>This subpart contains the regulations of the U.S. Department of Agriculture (USDA) implementing the Privacy Act of 1974 (5 U.S.C. 552a). This subpart sets forth the basic responsibilities of each agency of USDA with regard to USDA’s compliance with the requirements of the Privacy Act, and offers guidance to members of the public who wish to exercise any of the rights established by the Privacy Act with regard to records maintained by an agency of USDA. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.111
</b></p>
<p><b>Definitions. 
</b></p>
<p>For purposes of this subpart the terms <i>individual, maintain, record, system of records, statistical record,</i> and <i>routine use</i> shall have the meanings set forth in 5 U.S.C. 552a(a). The term <i>agency</i> shall mean an agency of USDA, unless otherwise indicated. 

</p>
<p><b>&#167; 1.112
</b></p>
<p><b>Procedures for requests pertaining to individual records in a record system. 
</b></p>
<p>(a) Any individual who wishes to be notified if a system of records maintained by an agency contains any record pertaining to him or her, or to request access to such records, shall submit a written request in accordance with the instructions set forth in the system notice for that system of records. This request shall include: 
</p>
<p>(1) The name of the individual making the request; 
</p>
<p>(2) The name of the system of records (as set forth in the system notice to which the request relates); 
</p>
<p>(3) Any other information specified in the system notice; and 
</p>
<p>(4) When the request is one for access, a statement as to whether the requester desires to make a personal inspection of the records, or be supplied with copies by mail. 
</p>
<p>(b) Any individual whose request under paragraph (a) of this section is denied may appeal that denial to the head of the agency which maintains the system of records to which the request relates. 
</p>
<p>(c) In the event that an appeal under paragraph (b) of this section is denied, the requester may bring a civil action in federal district court to seek review of the denial. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.113
</b></p>
<p><b>Times, places, and requirements for identification of individuals making requests. 
</b></p>
<p>(a) If an individual submitting a request for access under &#167; 1.112 has asked that an agency authorize a personal inspection of records pertaining to him or her, and the agency has granted that request, the requester shall present himself or herself at the time and place specified in the agency’s response or arrange another, mutually convenient, time with the appropriate agency official. 
</p>
<p>(b) Prior to inspection of the records, the requester shall present sufficient identification (e.g., driver’s license, employee identification card, social security card, credit cards) to establish that the requester is the individual to whom the records pertain. If the requester is unable to provide such identification, the requester shall complete and sign in the presence of an agency official a signed statement asserting the requester’s identity and stipulating that the requester understands that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. 
</p>
<p>(c) Any individual who has requested access to records about himself or herself by personal inspection, and who wishes to have another person or persons accompany the requester during this inspection, shall submit a written statement authorizing disclosure of the record in the presence of such other person or persons. 
</p>
<p>(d) Any individual having made a personal inspection of records pertaining to the requester may request the agency to provide the requester copies of those records or any portion of those records. Each agency shall grant such requests but may charge fees in accordance with &#167; 1.120. 
</p>
<p>(e) If an individual submitting a request for access under &#167; 1.112 wishes to be supplied with copies of the records by mail, the requester shall include with his or her request sufficient data for the agency to verify the requester’s identity. If the sensitivity of the records warrant it, however, the agency to which the request is directed may require the requester to submit a signed, notarized statement indicating that the requester is the individual to whom the records pertain and stipulating the requester understands that knowingly or willfully seeking or obtaining access to records about another individual under false pretenses is a misdemeanor punishable by fine up to $5,000. No identification shall be required, however, if the records are required by 5 U.S.C. 552 to be released. If the agency to which this request is directed determines to grant the requested access, it may charge fees in accordance with &#167; 1.120 before making the necessary copies. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.114
</b></p>
<p><b>Disclosure of requested information to individuals. 
</b></p>
<p>(a) Any agency which receives a request or appeal under &#167; 1.112 should acknowledge the request or appeal within 10 days of its receipt (excluding Saturdays, Sundays, and legal public holidays). Wherever practicable, the acknowledgment should indicate whether or not access will be granted and, if so, when and where. When access is to be granted, the agency should provide the access within 30 days of receipt of the request or appeal (excluding Saturdays, Sundays and legal public holidays) unless, for good cause shown, it is unable to do so. If the agency is unable to meet this deadline, it shall inform the requester of this fact, the reasons for its inability to do so, and an estimate of the date on which access will be granted. 
</p>
<p>(b) Nothing in 5 U.S.C. 552a or this subpart shall be interpreted to require that an individual making a request under &#167; 1.112 be granted access to the physical record itself. The form in which a record is kept (e.g., on magnetic tape), or the content of the record (e.g., a record indexed under the name of the requester may contain records which are not about the requester) may require that the record be edited or translated in some manner. Neither of these procedures may be utilized, however, to withhold information in a record about the requester. 
</p>
<p>(c) No agency shall deny any request under &#167; 1.112 for information concerning the existence of records about the requester in any system of records it maintains, or deny any request for access to records about the requester in any system of records it maintains, unless that system is exempted from the requirements of 5 U.S.C. 552a(d) in &#167; 1.123. 
</p>
<p>(d) If any agency receives a request pursuant to &#167; 1.112(a) for access to records in a system of records it maintains which is so exempted, the system manager shall determine if the exemption is to be asserted. If the system manager determines to deny the request, the system manager shall inform the requester of that determination, the reason for the determination, and the title and address of the agency head to whom the denial can be appealed. 
</p>
<p>(e) If the head of an agency determines that an appeal pursuant to &#167; 1.112(b) is to be denied, the head of the agency shall inform the requester of that determination, the reason for the determination, and the requester’s right under 5 U.S.C. 552a(g) to seek judicial review of the denial in Federal district court. 
</p>
<p>(f) Nothing in 5 U.S.C. 552a or this subpart shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.115
</b></p>
<p><b>Special procedures: Medical records. 
</b></p>
<p>In the event an agency receives a request pursuant to &#167; 1.112 for access to medical records (including psychological records) whose disclosure it determines would be harmful to the individual to whom they relate, it may refuse to disclose the records directly to the requester but shall transmit them to a doctor designated by that individual. 

</p>
<p><b>&#167; 1.116
</b></p>
<p><b>Request for correction or amendment to record. 
</b></p>
<p>(a) Any individual who wishes to request correction or amendment of any record pertaining to him or her contained in a system of records maintained by an agency shall submit that request in writing in accordance with the instructions set forth in the system notice for that system of records. This request shall include: 
</p>
<p>(1) The name of the individual making the request; 
</p>
<p>(2) The name of the system of records (as set forth in the system notice to which the request relates); 
</p>
<p>(3) A description of the nature (e.g., modification, addition or deletion) and substance of the correction or amendment requested; and 
</p>
<p>(4) Any other information specified in the system notice. 
</p>
<p>(b) Any individual submitting a request pursuant to paragraph (a) of this section shall include sufficient information in support of that request to allow the agency to which it is addressed to apply the standards set forth in 5 U.S.C. 552a(e) (1) and (5). 
</p>
<p>(c) Any individual whose request under paragraph (a) of this section is denied may appeal that denial to the head of the agency which maintains the system of records to which the request relates. 
</p>
<p>(d) In the event that an appeal under paragraph (c) of this section is denied, the requester may bring a civil action in federal district court to seek review of the denial. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.117
</b></p>
<p><b>Agency review of request for correction or amendment of record. 
</b></p>
<p>(a) Any agency which receives a request for amendment or correction under &#167; 1.116 shall acknowledge that request within 10 days of its receipt (excluding Saturdays, Sundays and legal public holidays). The agency shall also promptly, either: 
</p>
<p>(1) Make any correction, deletion or addition with regard to any portion of a record which the requester believes is not accurate, relevant, timely or complete; or 
</p>
<p>(2) Inform the requester of its refusal to amend the record in accordance with the request; the reason for the refusal; the procedures whereby the requester can appeal the refusal to the head of the agency; and the title and business address of that official. If the agency informs the requester of its determination within the 10-day deadline, a separate acknowledgement is not required. 
</p>
<p>(b) If an agency is unable to comply with either paragraphs (a)(1) or (2) of this section within 30 days of its receipt of a request for correction or amendment, (excluding Saturdays, Sundays and legal public holidays), it should inform the requester of that fact, the reasons for the inability to comply with paragraphs (a)(1) or (a)(2) of this section within 30 days, and the approximate date on which a determination will be reached. 
</p>
<p>(c) In conducting its review of a request for correction or amendment, each agency shall be guided by the requirements of 5 U.S.C. 552a(e)(1) and (5). 
</p>
<p>(d) If an agency determines to grant all or any portion of a request for correction or amendment, it shall: 
</p>
<p>(1) Advise the individual of that determination; 
</p>
<p>(2) Make the requested correction or amendment; and 
</p>
<p>(3) Inform any person or agency outside USDA to whom the record has been disclosed, if an accounting of that disclosure is maintained in accordance with 5 U.S.C. 552a(c), of the occurrence and substance of the correction or amendments. 
</p>
<p>(e) If an agency determines not to grant all or any portion of a request for correction or amendment, it shall: 
</p>
<p>(1) Comply with paragraph (d) of this section with regard to any correction or amendment which is made; 
</p>
<p>(2) Advise the requester of its determination and the reasons for the determination not to grant all or a portion of the request for a correction or amendment; 
</p>
<p>(3) Inform the requester that he or she may appeal this determination to the head of the agency which maintains the system of records; and 
</p>
<p>(4) Describe the procedures for making such an appeal, including the title and business address of the official to whom the appeal is to be addressed. 
</p>
<p>(f) In the event that an agency receives a notice of correction or amendment to information in a record contained in a system of records which it maintains, it shall comply with paragraphs (d)(2) and (3) of this section in the same manner as if it had made the correction or amendment itself. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.118
</b></p>
<p><b>Appeal of initial adverse agency determination on correction or amendment. 
</b></p>
<p>(a) Any individual whose request for correction or amendment under &#167; 1.116 is denied, and who wishes to appeal that denial, shall address such appeal to the head of the agency which maintains the system of records to which the request relates, in accordance with the procedures set forth in the agency’s initial denial of the request. 
</p>
<p>(b) The head of each agency shall make a final determination with regard to an appeal submitted under paragraph (a) of this section not later than 30 days (excluding Saturdays, Sundays, and legal public holidays) from the date on which the individual requests a review, unless, for good cause shown, the head of the agency extends this 30-day period and so notifies the requester, together with an estimate of the date on which a final determination will be made. Such extension should be utilized only in exceptional circumstances and should not normally exceed 30 days. The delegation of authority set forth in this paragraph may not be redelegated. 
</p>
<p>(c) In conducting a review of an appeal submitted under paragraph (a) of this section, the head of an agency shall be guided by the requirements of 5 U.S.C. 552a(e)(1) and (5). 
</p>
<p>(d) If the head of an agency determines to grant all or any portion of an appeal submitted under paragraph (a) of this section, the head of the agency shall inform the requester and the agency shall comply with the procedures set forth in &#167; 1.117(d)(2) and (d)(3). 
</p>
<p>(e) If the head of an agency determines in accordance with paragraph (c) of this section not to grant all or any portion of an appeal submitted under paragraph (a) of this section, the head of the agency shall inform the requester: 
</p>
<p>(1) Of this determination and the reasons for the determination; 
</p>
<p>(2) Of the requester’s right to file a concise statement of the requester’s reasons for disagreeing with the agency’s decision; 
</p>
<p>(3) Of the procedures for filing such a statement of disagreement; 
</p>
<p>(4) That such statements of disagreements will be made available to anyone to whom the record is subsequently disclosed, together with (if the agency deems it appropriate) a brief statement by the agency summarizing its reasons for refusing to amend the record; 
</p>
<p>(5) That prior recipients of the disputed record will be provided with a copy of the statement of disagreement, together with (if the agency deems it appropriate) a brief statement of the agency’s reasons for refusing to amend the record, to the extent that an accounting of disclosures is maintained under 5 U.S.C. 552a(c); and 
</p>
<p>(6) Of the requester’s right to seek judicial review of the agency’s determination in accordance with 5 U.S.C. 552a(g). The agency shall insure that any statements of disagreement submitted by a requester are handled in accordance with paragraphs (e)(4) and (5) of this section. 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33981, June 24, 1997]

</p>
<p><b>&#167; 1.119
</b></p>
<p><b>Disclosure of record to person other than the individual to whom it pertains. 
</b></p>
<p>No agency shall disclose any record which is contained in a system of records it maintains, by any means of communication to any person, or to another agency outside USDA, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains, unless the disclosure is authorized by one or more provisions of 5 U.S.C. 552a(b). 

</p>
<p><b>&#167; 1.120
</b></p>
<p><b>Fees. 
</b></p>
<p>Any agency which provides copies of records pursuant to a request under this subpart may charge fees for the direct costs of producing such copies in accordance with appendix A to subpart A of this part. No agency, however, shall charge any fee for searches necessary to locate records. Nor shall an agency charge any fees for copies or searches, when the requester sought to make a personal inspection but was provided copies instead at the discretion of the agency. 

</p>
<p><b>&#167; 1.121
</b></p>
<p><b>Penalties. 
</b></p>
<p>The criminal penalties which have been established for violations of the Privacy Act of 1974 are set forth in 5 U.S.C. 552a(i). These penalties are applicable to any officer or employee of an agency who commits any of the acts enumerated in 5 U.S.C. 552a(i). These penalties also apply to contractors and employees of such contractors who enter into contracts with an agency of USDA and who are considered to be employees of the agency within the meaning of 5 U.S.C. 552a(m)(1). 
</p>
<p>[40 FR 39519, Aug. 28, 1975, as amended at 62 FR 33982, June 24, 1997]

</p>
<p><b>&#167; 1.122
</b></p>
<p><b>General exemptions.
</b></p>
<p>Pursuant to 5 U.S.C. 552a(j), and for the reasons set forth in 54 FR 11204-11206 (March 17, 1989), the systems of records (or portions of systems of records) maintained by agencies of USDA identified in this section are exempted from the provisions of 5 U.S.C. 552a, except subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11), and (i).
</p>
<p><b>Office of Inspector General
</b></p>
<p>Informant and Undercover Agent Records, USDA/OIG-2.
</p>
<p>Investigative Files and Automated Investigative Indices System, USDA/OIG-3.
</p>
<p>OIG Hotline Complaint Records, USDA/OIG-4.
</p>
<p>Consolidated Assignments, Personnel Tracking, and Administrative Information Network (CAPTAIN), USDA/OIG-5.
</p>
<p>[54 FR 39517, Sept. 27, 1989, as amended at 62 FR 33982, June 24, 1997; 62 FR 61209, Nov. 17, 1997]

</p>
<p><b>&#167; 1.123
</b></p>
<p><b>Specific exemptions. 
</b></p>
<p>Pursuant to 5 U.S.C. 552a(k), the systems of records (or portions thereof) maintained by agencies of USDA identified below are exempted from the provisions of 5 U.S.C. 552a (c)(3), (d), (e)(1), (e)(4)(G), (H) and (I), and (f). The reasons for exempting each system are set out in the notice for that system published in the <i>Federal Register.</i> 
</p><p><i>Agricultural Marketing Service
</i></p>
<p>AMS Office of Compliance Review Cases, USDA/AMS-11. 
</p><p><i>Agricultural Stabilization and Conservation Service 
</i></p>
<p>EEO Complaints and Discrimination Investigation Reports, USDA/ASCS-12. 
</p>
<p>Investigation and Audit Reports, USDA/ASCS-18. 
</p>
<p>Producer Appeals, USDA/ASCS-21. 
</p><p><i>Animal and Plant Health Inspection Service 
</i></p>
<p>Plant Protection and Quarantine Program--Regulatory Actions, USDA/APHIS-1. 
</p>
<p>Veterinary Services Programs--Records of Accredited Veterinarians, USDA/APHIS-2. 
</p>
<p>Veterinary Services Programs--Animal Quarantine Regulatory Actions, USDA/APHIS-3. 
</p>
<p>Veterinary Services Programs--Animal Welfare and Horse Protection Regulatory Actions, USDA/APHIS-4. 
</p><p><i>Farmers Home Administration 
</i></p>
<p>Credit Report File, USDA/FmHA-3. 
</p><p><i>Federal Crop Insurance Corporation
</i></p>
<p>FCIC Compliance Review Cases, USDA/FCIC-2.
</p><p><i>Federal Grain Inspection Service 
</i></p>
<p>Investigations Undertaken by the Government Pursuant to the United States Grain Standards Act of 1976, as amended, or the Agricultural Marketing Act of 1946, as amended, USDA/FGIS-2. 
</p><p><i>Food and Nutrition Service
</i></p>
<p>Civil Rights Complaints and Investigations, USDA/FNS-1. 
</p>
<p>Claims Against Food Stamp Recipients, USDA/FNS-3. 
</p>
<p>Investigations of Fraud, Theft, or Other Unlawful Activities of Individuals Involving Food Stamps, USDA/FNS-5. 
</p><p><i>Food Safety and Inspection Service 
</i></p>
<p>Meat and Poultry Inspection Program--Slaughter, Processing and Allied Industries Compliance Records System, USDA/FSIS-1. 
</p><p><i>Forest Service
</i></p>
<p>Law Enforcement Investigation Records, USDA/FS-33.
</p><p><i>Office of the General Counsel 
</i></p>
<p><b>Regulatory Division 
</b></p>
<p>Cases by the Department under the Federal Meat Inspection Act, the Poultry Products Inspection Act, and the voluntary inspection and certification provisions of the Agricultural Marketing Act of 1946, USDA/OGC-6. 
</p>
<p>Cases by the Department under the Humane Methods of Livestock Slaughter Law (i.e., the Act of August 27, 1958), USDA/OGC-7. 
</p>
<p>Cases by the Department under the 28 Hour Law, as amended, USDA/OGC-8.
</p>
<p>Cases by the Department under the various Animal Quarantine and related laws, USDA/OGC-9.
</p>
<p>Cases by the Department under the various Plant Protection Quarantine and related laws, USDA/OGC-10.
</p>
<p>Cases by the Department under Horse Protection Act of 1970, USDA/OGC-41.
</p>
<p>Cases by the Department under the Laboratory Animal Welfare Act, USDA/OGC-42.
</p>
<p><b>Community Development Division
</b></p>
<p>Community Development Division Litigation, USDA/OGC-11.
</p>
<p>Farmers Home Administration (FmHA) General Case Files, USDA/OGC-12.
</p>
<p><b>Food and Nutrition Division
</b></p>
<p>Claims by and against USDA under the Food Assistance Legislation, USDA/OGC-13.
</p>
<p>Perishable Agricultural Commodities, USDA/OGC-14.
</p>
<p><b>Foreign Agriculture and Commodity Stabilization Division
</b></p>
<p>Agricultural Stabilization and Conservation Service (ASCS), Foreign Agricultural Service (FAS), and Commodity Credit Corporation Cases, USDA/OGC-15.
</p>
<p>Federal Crop Insurance Corporation (FCIC) Cases, USDA/OGC-16.
</p>
<p>Administrative proceedings brought by the Department, court cases in which the government is plaintiff and court cases in which the government is a defendant brought pursuant to the United States Warehouse Act, USDA/OGC-43.
</p>
<p><b>Marketing Division 
</b></p>
<p>Administrative proceedings brought by the Department pursuant to the Plant Variety Protection Act, the Federal Seed Act, or the Agricultural Marketing Act of 1946, USDA/OGC-18.
</p>
<p>Cases brought by the Government pursuant to the Cotton Futures provisions of the Internal Revenue Code of 1954, USDA/OGC-22.
</p>
<p>Court cases brought by the Government pursuant to either the Agricultural Marketing Act of 1946 or the Tobacco Inspection Act, USDA/OGC-24.
</p>
<p>Court cases brought by the Government pursuant to either the Agricultural Marketing Agreement Act of 1937, as amended, or the Anti-Hog-Cholera Serum and Hog Cholera Virus Act, USDA/OGC-25.
</p>
<p>Court cases brought by the Government pursuant to either the Cotton Research and Promotion Act, Potato Research and Promotion Act, the Egg Research and Consumer Information Act, USDA/OGC-26.
</p>
<p>Court cases brought by the Government pursuant to either the Export Apple and Pear Act or the Export Grape and Plum Act, USDA/OGC-27. 
</p>
<p>Court cases brought by the Government pursuant to either the Cotton Statistics and Estimates Act of 1927 or the United States Cotton Standards Act, USDA/OGC-28. 
</p>
<p>Court cases brought by the Government pursuant to either the Naval Stores Act, or the Tobacco Seed and Plant Exportation Act, USDA/OGC-29.
</p>
<p>Court cases brought by the Government pursuant to either the Peanut Statistics Act or the Tobacco Statistics Act, USDA/OGC-30.
</p>
<p>Court cases brought by the Government pursuant to either the Plant Variety Protection Act or the Egg Products Inspection Act, USDA/OGC-31.
</p>
<p>Court cases brought by the Government pursuant to either the Produce Agency Act, or the Process of Renovated Butter Provisions of the Internal Revenue Code of 1954, USDA/OGC-32.
</p>
<p>Court cases brought by the Government pursuant to either the United States Grain Standards Act or the Federal Seed Act, USDA/OGC-33. 
</p>
<p>Court cases brought by the Government pursuant to the Agricultural Fair Practices Act, USDA/OGC-34.
</p>
<p>Cases by and against the Department under the Virus-Serum Toxin Act, USDA/OGC-44.
</p>
<p><b>Office of Inspector General
</b></p>
<p>Informant and Undercover Agent Records, USDA/OIG-2.
</p>
<p>Investigative Files and Automated Investigative Indices System, USDA/OIG-3.
</p>
<p>OIG Hotline Complaint Records, USDA/OIG-4.
</p>
<p>Consolidated Assignments, Personnel Tracking, and Administrative Information Network (CAPTAIN), USDA/OIG-5.
</p>
<p><b>Packers and Stockyards Division
</b></p>
<p>Packers and Stockyards Act, Administrative Cases, USDA/OGC-69. 
</p>
<p>Packers and Stockyards Act, Civil and Criminal Cases, USDA/OGC-70.
</p>
<p><b>Research and Operations Division
</b></p>
<p>Personnel Irregularities, USDA/OGC-75.
</p>
<p><b>Office of the Secretary
</b></p>
<p>Non-Career Applicant File, USDA/SEC-1.
</p>
<p>[40 FR 45103, Sept. 30, 1975, as amended at 41 FR 22333, June 3, 1976; 53 FR 5969, Feb. 29, 1988; 54 FR 5073, Feb. 1, 1989; 55 FR 41179, Oct. 10, 1990; 62 FR 61209, Nov. 17, 1997]
</p><p><b>Appendix A to Subpart G of Part 1--Internal Directives
</b></p>
<p><i>Section 1.</i> <i>General requirements.</i> Each agency that maintains a system of records subject to 5 U.S.C. 552a and the regulations of this subpart shall: 
</p>
<p>(a) Maintain in its records only such information about an individual as is relevant and necessary to accomplish a purpose of the agency required to be accomplished by statute or by executive order of the President; 
</p>
<p>(b) Collect information to the greatest extent practicable directly from the subject individual when the information may result in adverse determinations about an individual’s rights, benefits, and privileges under Federal programs; 
</p>
<p>(c) Inform each individual whom it asks to supply information, on the form which it uses to collect the information, or on a separate form that can be retained by the individual, of: 
</p>
<p>(1) The authority (whether granted by statute, or by executive order of the President) which authorizes the solicitation of the information and whether disclosure of such information is mandatory or voluntary; 
</p>
<p>(2) The principal purpose or purposes for which the information is intended to be used; 
</p>
<p>(3) The routine uses which may be made of the information, as published pursuant to paragraph (d)(4) of this section; and 
</p>
<p>(4) The effects on the individual, if any, of not providing all or any part of the requested information; 
</p>
<p>(d) Subject to the provisions of section 2 of this appendix, prepare for publication in the <i>Federal Register</i> at least annually a notice of the existence and character of each system it maintains, which notice shall include: 
</p>
<p>(1) The name and location(s) of the system; 
</p>
<p>(2) The categories of individuals on whom records are maintained in the system; 
</p>
<p>(3) The categories of records maintained in the system; 
</p>
<p>(4) Each routine use of the records contained in the system, including the categories of uses and the purpose of such use; 
</p>
<p>(5) The policies and practices of the agency regarding storage, retrievability, access controls, retention, and disposal of the records; 
</p>
<p>(6) The title and business address of the agency official who is responsible for the system of records; 
</p>
<p>(7) The agency procedures whereby an individual can be notified at his or her request if the system of records contains a record pertaining to the individual; 
</p>
<p>(8) The agency procedures whereby an individual can be notified at his or her request how the individual can gain access to any record pertaining to him or her contained in the system of records, and how he can contest its content; and 
</p>
<p>(9) The categories of sources of records in the system; 
</p>
<p>(e) Maintain all records which are used by the agency in making any determination about any individual with such accuracy, relevance, timeliness, and completeness as is reasonably necessary to assure fairness to the individual in the determination; 
</p>
<p>(f) Prior to disseminating any record about an individual to any person other than an agency, unless the dissemination is made pursuant to 5 U.S.C. 552a(b)(2), make reasonable efforts to assure that such records are accurate, complete, timely, and relevant for agency purposes; 
</p>
<p>(g) Maintain no record describing how any individual exercises rights guaranteed by the First Amendment unless expressly authorized by statute or by the individual about whom the record is maintained, or unless pertinent to and within the scope of an authorized law enforcement activity; 
</p>
<p>(h) Make reasonable efforts to serve notice on an individual when any record on such individual is made available to any person under compulsory legal process when such process becomes a matter of public record; 
</p>
<p>(i) Establish rules of conduct for persons involved in the design, development, operation, or maintenance of any system of records, or in maintaining any record, and instruct each such person with respect to such rules and the requirements of this section, including any other rules and procedures adopted pursuant to this section and the penalties for noncompliance; 
</p>
<p>(j) Establish appropriate administrative, technical, and physical safeguards to insure the security and confidentiality of records and to protect against any anticipated threats or hazards to their security or integrity which could result in substantial harm, embarrassment, inconvenience, or unfairness to any individual on whom information is maintained. 
</p>
<p><i>Sec. 2.</i> <i>Amendment of routine uses for an existing system of records, or establishment of a new system of records.</i> 
</p>
<p>(a) Any agency which intends to add a routine use, or amend an existing one, in a system of records it maintains, shall, in accordance with 5 U.S.C. 552a(e)(11), ensure that at least 30 days advance notice of such action is given by publication in the <i>Federal Register</i> and an opportunity provided for interested persons to submit written data, views or arguments to the agency. 
</p>
<p>(b) Any agency which intends to establish a new system of records, or to alter any existing system of records, shall insure that adequate advance notice is provided to Congress and the Office of Management and Budget to permit an evaluation of the probable or potential effect of such action on the privacy and other personal or property rights of individuals or the disclosure of information relating to such individuals, and its effect on the preservation of the constitutional principles of federalism and separation of powers. Such notice is required for any new system of records and for any alteration in an existing one which will: 
</p>
<p>(1) Increase the number or types of individuals on whom records are maintained; 
</p>
<p>(2) Expand the type or amount of information maintained; 
</p>
<p>(3) Increase the number or categories of agencies or other persons who may have access to those records; 
</p>
<p>(4) Alter the manner in which the records are organized so as to change the nature or scope of those records (e.g., the combining of two or more existing systems); 
</p>
<p>(5) Modify the way the system operates at its location(s) in such a manner as to alter the procedures by which individuals can exercise their rights under this subpart; or 
</p>
<p>(6) Change the equipment configuration on which the system is operated so as to create the potential for greater access (e.g., adding a telecommunications capability). 
</p>
<p><i> Sec. 3.</i> <i>Accounting of certain disclosures.</i> Each agency, with respect to each system of records under its control, shall: 
</p>
<p>(a) Except for disclosures made under 5 U.S.C. 552a(b)(1) and (2), keep an accurate account of: 
</p>
<p>(1) The date, nature, and purpose of each disclosure of a record to any person or agency outside the Department; and 
</p>
<p>(2) The name and address of the person or agency to whom the disclosure is made; 
</p>
<p>(b) Retain the accounting made under paragraph (a) of this section for the longer of a period of five years, after the date of the disclosure for which the accounting is made, or the life of the record disclosed; 
</p>
<p>(c) Except for disclosures made under 5 U.S.C. 552a(b)(7), make the accounting required under paragraph (a) of this section available to the individual named in the record at his or her request. 
</p>
<p><i>Sec. 4.</i> <i>Government contractors.</i> When an agency within the Department provides by a contract for the operation by or on behalf of the agency of a system of records to accomplish an agency function, the agency shall, consistent with its authority, cause the requirements of this subpart to be applied to such system. For purposes of 5 U.S.C. 552a(i) any such contractor or any employee of such contractor shall be considered to be an employee of an agency and therefore subject to the criminal penalties set forth in 5 U.S.C. 552a(i). 
</p>
<p><i> Sec. 5.</i> <i>Mailing lists.</i> No agency within the Department shall sell or rent any individual’s name and address unless such action is specifically authorized by law. This section shall not be construed to require, or to authorize, the withholding of names and addresses whose disclosure is required by 5 U.S.C. 552. 
</p>
<p><i>Sec. 6.</i> <i>Social security account numbers.</i> (a) No agency shall deny, or permit any State or local government with whom it is involved in a cooperative venture to deny, to any individual any right, benefit, or privilege provided by law because of such individual’s refusal to disclose his or her social security account number. 
</p>
<p>(b) Paragraph (a) of this section shall not apply with respect to: 
</p>
<p>(1) Any disclosure required by Federal statute; or 
</p>
<p>(2) Any disclosure to any agency relating to a system of records it maintained prior to January 1, 1975, if such disclosure was required under statute or regulation adopted prior to that date, to verify the identity of an individual. 
</p>
<p>(c) Any agency in the Department which requests an individual to disclose his or her social security account number shall inform that individual whether the disclosure is mandatory or voluntary, by what statutory or other authority the number is solicited, and what uses will be made of it. The agency shall also insure that this information is provided by a State or local government with whom it is involved in a cooperative agreement. 
</p>
<p><i>Sec. 7.</i> <i>Annual report.</i> Each agency in the Department shall submit to the Office of the General Counsel prior to March 30 of each year a report containing the following information related to implementation of 5 U.S.C. 552a: 
</p>
<p>(a) A summary of major accomplishments; 
</p>
<p>(b) A summary of major plans for activities in the upcoming year; 
</p>
<p>(c) A list of the systems which were exempted during the year from any of the operative provisions of this subpart pursuant to 5 U.S.C. 552a (j) and (k), whether or not the exemption was effected during that year, the number of instances with respect to each system exempted in which the exemption was invoked to deny access, and the reasons for invoking the exemption; 
</p>
<p>(d) A brief summary of changes to the total inventory of personal data system subject to this subpart including reasons for major changes; and 
</p>
<p>(e) A general description of operational experiences including estimates of the number of individuals (in relation to the total number of records in the system): 
</p>
<p>(1) Requesting information on the existence of records pertaining to them; 
</p>
<p>(2) Refusing to provide information; 
</p>
<p>(3) Requesting access to their records; 
</p>
<p>(4) Appealing initial refusals to amend records; and 
</p>
<p>(5) Seeking redress through the courts. 
</p>
<p><i>Sec. 8.</i> <i>Effect of 5 U.S.C. 552.</i> No agency in the Department shall rely on any exemption in 5 U.S.C. 552 to withhold from an individual any record which is otherwise accessible to such individual under 5 U.S.C. 552a and this subpart. 
</p>
<p>[40 FR 44480, Sept. 26, 1975, as amended at 62 FR 33982, June 24, 1997]
</p></xhtmlContent>

</regulationsPart>
</regulationsTitle>
</regulations>
<regulations id="reg2" toc="yes">
<regulationsTitle number="7">
<heading>Agriculture</heading>
<regulationsChapter number="VI">
<heading>NATURAL RESOURCES CONSERVATION SERVICE, DEPARTMENT OF AGRICULTURE</heading>
<regulationsPart number="661">
<heading> PUBLIC INFORMATION AND RIGHT TO PRIVACY </heading>
<xhtmlContent>
<p><b>Subpart A--Availability of Records and Materials</b>
</p>
<p>Sec. 
</p>
<p>661.1 General. 
</p>
<p>661.2 Public access and copying. 
</p>
<p>661.3 Requests for records. 
</p>
<p>661.4 Appeals. 
</p>
<p>661.5 Exempt records. 
</p>
<p><b>Subpart B--Right to Privacy 
</b></p>
<p>&#167; 661.6 General. </p>
<p>Appendix A to Part 661--Availability of Information
</p>
<p><b>Authority:</b> 5 U.S.C. 552, 552a; 7 CFR 1.1-1.16, 1.110-1.123.
</p>
<p><b>Source:</b> 43 FR 34756, Aug. 7, 1978, unless otherwise noted. 
</p>
<p><b>Subpart A--Availability of Records and Materials </b>
</p>
<p><b>&#167; 661.1
 General. </b>
</p>
<p>This part is issued in accordance with the regulations of the Secretary of Agriculture at 7 CFR 1.1 through 1.16 implementing the Freedom of Information Act, 5 U.S.C. 552. The Secretary’s regulations, as implemented by the regulations in this part, govern the availability to the public of records of the Natural Resources Conservation Service and the records for which the Natural Resources Conservation Service has custodial responsibility. 

</p>
<p><b>&#167; 661.2
 Public access and copying. </b>
</p>
<p>Natural Resources Conservation Service will make available for public inspection and copying those materials covered by 5 U.S.C. 552(a)(2) as set out in the Secretary’s regulations. 

</p>
<p><b>&#167; 661.3
 Requests for records. 
</b></p>
<p>Requests for records under 5 U.S.C. 552(a)(3) will be made in accordance with 7 CFR 1.3(a). The titles and mailing addresses of the officials in Natural Resources Conservation Service authorized to receive requests for records are shown in Appendix A of this subpart. Authority is hereby delegated to these officials to make determinations regarding such requests in accordance with 7 CFR 1.4(c). 

</p>
<p><b>&#167; 661.4
 Appeals. 
</b></p>
<p>Any person whose request for records above is denied shall have the right to appeal that denial in accordance with 7 CFR 1.3(e). All appeals shall be addressed to: Administrator, Natural Resources Conservation Service, U.S. Department of Agriculture, P.O. Box 2890, Washington, DC 20013. 

</p>
<p><b>&#167; 661.5
 Exempt records. 
</b></p>
<p>Records exempt under 5 U.S.C. 552(b) may be withheld in accordance with 7 CFR 1.11. 
</p><p><b>Subpart B--Right to Privacy 

</b></p>
<p><b>&#167; 661.6
 General. 
</b></p>
<p>Natural Resources Conservation Service implementation of the Privacy Act of 1974, 5 U.S.C. 552a is contained in the regulations of the Secretary, 7 CFR 1.110 through 1.123. 
</p><p><b>Appendix A to Part 661--Availability of Information
</b></p>
<p>The following list pertaining to the availability of information are published in accordance with the requirement and pursuant to the authority of sections 552, 559 of Title 5, United States Code. 
</p><p><b>Request for Examination or Copy of Records 
</b></p>
<p><i>General 
</i></p>
<p>Request for examination and copying of a record or for copies of records shall be made to the Deputy Administrator for Administration, Natural Resources Conservation Service, U.S. Department of Agriculture, P.O. Box 2890, Washington, DC 20013, or to the State Conservationist in any of the listed State offices. </p>
<p><b>Natural Resources Conservation Service, State Office Location 
</b></p>
<p>State Conservationist, Wright Building, 138 South Gay St., P.O. Box 311, Auburn, Ala. 36830. 
</p>
<p>State Conservationist, Suite 129, Professional Bldg., 2221 East Northern Lights Blvd., Anchorage, Alaska 99504. 
</p>
<p>State Conservationist, 230 North 1st Ave., Federal Bldg., Phoenix, Ariz. 85025. 
</p>
<p>State Conservationist, Federal Bldg., Room 5029, 700 West Capitol St., P.O. Box 2323, Little Rock, Ark. 72203. 
</p>
<p>State Conservationist, 2828 Chiles Rd., Davis, Calif. 95616. 
</p>
<p>State Conservationist, Mansfield Professional Park, Route 44A, Storrs, Conn. 06268. 
</p>
<p>State Conservationist, Treadway Towers, Suite 2-4, 9 East Loockerman St., Dover, Del. 19901. 
</p>
<p>State Conservationist, Federal Bldg., P.O. Box 1208, Gainesville, Fla., 32602. 
</p>
<p>State Conservationist, Federal Bldg., 355 East Hancock Ave., P.O. Box 832, Athens, Ga. 30603. 
</p>
<p>State Conservationist, 300 Moana Blvd., Ala., Room 4316, P.O. Box 50004, Honolulu, Hawaii 96850. 
</p>
<p>State Conservationist, Room 313, 2490 West 26th Ave., P.O. Box 17107, Denver, Colo. 80217. 
</p>
<p>State Conservationist, Federal Bldg., 200 West Church St., P.O. Box 678, Champaign, Ill. 61820. 
</p>
<p>State Conservationist, Atkinson Square-West, Suite 220, 5610 Crawfordsville Rd., Indianapolis, Ind. 46224. 
</p>
<p>State Conservationist, 823 Federal Bldg., 210 Walnut St., Des Moines, Iowa 50309. 
</p>
<p>State Conservationist, 760 South Broadway, P.O. Box 600, Salina, Kans. 67401. 
</p>
<p>State Conservationist, 333 Waller Ave., Lexington, Ky. 40504. 
</p>
<p>State Conservationist, 3737 Government St., P.O. Box 1630, Alexandria, La. 71301. 
</p>
<p>State Conservationist, USDA Bldg., University of Maine, Orono, Maine 04473. 
</p>
<p>State Conservationist, Hartwick Bldg., Room 522, 4321 Hartwick Rd., College Park, Md. 20740. 
</p>
<p>State Conservationist, 29 Cottage St., Amherst, Mass. 01002. 
</p>
<p>State Conservationist, Room 345, 304 North 8th St., Boise, Idaho 83702. 
</p>
<p>Staten Conservationist, Milner Bldg., Room 590, 210 South Lamar St., P.O. Box 610, Jackson, Miss. 39205. 
</p>
<p>State Conservationist, 555 Vandiver Dr., Columbia, Mo. 65201. 
</p>
<p>State Conservationist, Federal Bldg., P.O. Box 970, Bozeman, Mont. 59715. 
</p>
<p>State Conservationist, Federal Bldg.,-U.S. Courthouse, Room 345, Lincoln, Nebr. 68508. 
</p>
<p>State Conservationist, U.S. Post Office Bldg., P.O. Box 4850, Reno, Nev. 89505. 
</p>
<p>State Conservationist, Federal Bldg., Durham, N.H. 03824. 
</p>
<p>State Conservationist, 1370 Hamilton St., P.O. Box 219, Somerset, N.J. 08873. 
</p>
<p>State Conservationist, 517 Gold Ave., SW., P.O. Box 2007, Albuquerque, N. Mex. 87103. 
</p>
<p>State Conservationist, U.S. Courthouse and Federal Bldg., 100 South Clinton St., Room 771, Syracuse, N.Y. 13260. 
</p>
<p>State Conservationist, 1405 South Harrison Rd., East Lansing, Mich. 48823. 
</p>
<p>State Conservationist, 200 Federal Bldg. and U.S. Courthouse, 316 North Robert St., St. Paul, Minn. 55101. 
</p>
<p>State Conservationist, 200 North High St., Room 522, Columbus, Ohio 43215. 
</p>
<p>State Conservationist, Agriculture Center Bldg., Farm Rd. and Brumley St., Stillwater, Okla. 74074. 
</p>
<p>State Conservationist, Federal Bldg., 1220 Southwest 3d Ave., Portland, Oreg. 97204. 
</p>
<p>State Conservationist, Federal Bldg., and Courthouse, Box 985 Federal Square Station, Harrisburg, Pa. 17108. 
</p>
<p>State Conservationist, Caribbean Area, Room 633 Federal Bldg., Chardon Ave., G.P.O. Box 4868, Hato Rey, P.R. 00936. 
</p>
<p>State Conservationist, 222 Quaker Lane, West Warwick, R.I. 02893. 
</p>
<p>State Conservationist, 240 Stoneridge Dr., Columbia, S.C. 29210. 
</p>
<p>State Conservationist, 200 4th St., SW., P.O. Box 1357, Huron, S. Dak. 57350. 
</p>
<p>State Conservationist, Federal Office Bldg., 310 New Bern Ave., Fifth Floor-P.O. Box 27307, Raleigh, N.C. 27611. 
</p>
<p>State Conservationist, Federal Bldg., P.O. Box 1458, Bismarck, N. Dak. 58501. 
</p>
<p>State Conservationist, Federal Bldg., 101 South Main St., P.O. Box 648, Temple, Tex. 76501.
</p>
<p>State Conservationist, 4012 Federal Bldg., 125 South State St., Salt Lake City, Utah 84138.
</p>
<p>State Conservationist, Burlington Square, Suite 205, Burlington, Vt. 05401.
</p>
<p>State Conservationist, Federal Bldg., Room 9201, 400 North 8th St., P.O. Box 10026, Richmond, Va. 23240.
</p>
<p>State Conservationist, 360 U.S. Courthouse, West 920 Riverside Ave., Spokane, Wash. 99201.
</p>
<p>State Conservationist, 75 High St., P.O. Box 865, Morgantown, W. Va. 26505.
</p>
<p>State Conservationist, 4601 Hammersley Rd., Madison, Wis. 53711.
</p>
<p>State Conservationist, Federal Office Bldg., P.O. Box 2440, Casper, Wyo. 82601.
</p>
<p>State Conservationist, 675 U.S. Courthouse, Nashville, Tenn. 37203.
</p>
<p>Only those matters pertaining to the particular State and matters of general application will be available in each State office.</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>
