<?xml version="1.0" encoding="UTF-8"?>


<pai>
<agency toc="yes">
<name>International Trade Commission</name>
<abbrev>
ITC</abbrev>

    <previouslyPublished>
        <url> https://www.gpo.gov/fdsys/pkg/FR-2017-09-27/pdf/2017-20616.pdf</url>
        <title>ITC-10 (Mailing List Records)Deletion</title>
        <date year="2017" month="9" day="27" />
    </previouslyPublished>

    <previouslyPublished>
        <url> https://www.gpo.gov/fdsys/pkg/FR-2017-09-27/pdf/2017-20617.pdf</url>
        <title>Republication</title>
        <date year="2017" month="9" day="27" />
    </previouslyPublished>

    <previouslyPublished>
        <url> https://www.gpo.gov/fdsys/pkg/FR-2017-09-27/pdf/2017-20618.pdf</url>
        <title>ITC-3 (Office of Inspector General Investigative Files (General)) and ITC-4 (Office of Inspector General Investigative Files (Criminal; Deletion</title>
        <date year="2017" month="9" day="27" />
    </previouslyPublished>

    <section id="itc1" toc="yes">
        <systemNumber>-1</systemNumber>
        <subsection type="systemName">
            ITC-1 Pay and Leave Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>   1.  Payroll, attendance, leave, retirement, and benefits records for current employees are located in the Office of Human Resources,  U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.  The Commission has an interagency agreement with the  U.S. Department of the Interior, Interior Business Center (DOI/IBC), 7301 West Mansfield Avenue, MS-D-2210, Lakewood, CO 80235-2230, to maintain electronic personnel information and perform payroll and personnel processing activities for its employees.</p>
                <p>   2.  Records relating to the Health and Fitness Program are maintained in the Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>   3.  Records relating to relocation expenses are maintained in the Office of Finance, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>   4.  Records relating to the Student Loan Reimbursement Program and waivers of recovery of overpayment debt are maintained in the Office of Human Resources, U.S. International Trade Commission, 500 E Street SW, Washington, DC 20436.</p>
                <p>   5.  Records relating to the Labor Cost Code Database (Activity Accounting) are maintained by the Office of Finance, U.S. International Trade Commission, 500 E Street SW, Washington, DC 20436.</p>
                <p>   6.  Retired Personnel Files are located at the National Archives and Records Administration National Personnel Records Center (Civilian Personnel Records Center), 111 Winnebago Street, St. Louis, MO 63118.</p>
                <p>Duplicate systems may exist, in part, for administrative purposes in the office to which the employee is assigned.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    For Health and Fitness Program Reimbursement Claims, Director, Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.  For relocation expenses and Labor Cost Code Database (Activity Accounting), Director, Office of Finance, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>For all other payroll and leave records, including Student Loan Reimbursement Program Claims and waivers of recovery of overpayment debt, Director, Office of Human Resources, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  5 U.S.C. Chapters 53, 55, 61, and 63; and Executive Order 9397.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    These records are used for the purposes of administering pay and leave, activity accounting, and budget preparation; and to prepare related reports to other Federal agencies.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former Commission employees.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains payroll and personnel information.  This includes information such as: name; title; date of birth; home address; Social Security number; telephone number; W-2 address; grade; employing organization; timekeeper number; salary; pay plan; number of hours worked; leave accrual rate, usage, and balances; compensatory time; credit hours; activity accounting reports; Civil Service Retirement and Federal Retirement System contributions; FICA withholdings; Federal, State, and local tax withholdings; Federal Employee’s Group Life Insurance withholdings; Federal Employee’s Health Benefits withholdings; charitable deductions; allotments to financial organizations; levy, garnishment, and salary and administrative offset documents; savings bonds allotments; union and management association dues withholding allotments; Combined Federal Campaign and other allotment authorizations; direct deposit information; information on the leave transfer program; tax fringe benefits; health and fitness program designation and cost; fitness program reimbursement amounts; fitness services use logs; student loan lenders’ names and addresses; student loan account numbers; student loan account balances; and relocation expense authorizations and amounts.  The payroll, retirement and leave records described in this notice form a part of the information contained in the DOI/IBC integrated Federal Personnel and Payroll System (FPPS).  Personnel records contained in the FPPS are covered under the government-wide system of records notice published by the Office of Personnel Management (OPM/GOVT-1).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system is obtained from official personnel documents, the individual to whom the record pertains, and Commission officials responsible for pay, leave, relocation expense justifications and authorizations, and activity reporting requirements.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-K and M-N apply to this system.</p>
                <p>    Data in this system may be transmitted electronically by the Commission to the DOI/IBC, which provides payroll and personnel processing services under an interagency agreement.  The Commission and the U.S. Department of the Interior may disclose relevant portions of records in this system as necessary to the following:  (a) to the Treasury Department for issuance of pay checks; (b) to the Treasury Department for issuance of savings bonds; (c) to OPM for retirement, health, and life insurance purposes, and to carry out OPM’s Government-wide personnel management functions; (d) to the Federal Retirement Thrift Investment Board with respect to Thrift Savings Fund contributions; (e) to the Social Security Administration for reporting wage data in compliance with the Federal Insurance Compensation Act; (f) to the Internal Revenue Service and to State and local tax authorities for tax purposes, including reporting of withholding, audits, inspections, investigations, and similar tax activities; (g) to the Combined Federal Campaign for charitable contribution purposes; (h) to officials of labor organizations recognized under 5 U.S.C. Chapter 71 for the purpose of identifying Commission employees contributing union dues each pay period and the amount of dues withheld; (i) to designated student loan lenders for repayment of federally insured student loans; (j)the names, Social Security numbers, home addresses, dates of birth, dates of hire, quarterly earnings, employer identifying information, and State of hire of employees may be disclosed to the Office of Child Support Enforcement, Administration for Children and Families, Department of Health and Human Services for the purpose of locating individuals to establish paternity, establishing and modifying orders of child support, identifying sources of income, and for other child support enforcement actions as required by the Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform law, Pub. L. 104-193);(k) to another Federal agency to which an employee has transferred; (l) to appropriate Federal and State agencies to provide required reports including data on unemployment insurance; (m) to insurance carriers to report withholdings for health insurance; (n) to a Federal agency for the purpose of collecting a debt owed the Federal government through administrative or salary offset; (o) to disclose debtor information to the Internal Revenue Service, or to another Federal agency or its contractor solely to aggregate information for the Internal Revenue Service, to collect debts owed to the Federal government through the offset of tax refunds.    Relevant information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>Records at the Commission are maintained on paper in file folders and internal Commission electronic information systems.  DOI/IBC maintains records in this system in accordance with an interagency agreement.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by the name and Social Security number of the individuals on whom they are maintained.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Payroll and salary and administrative offset records are retained in accordance with the National Archives and Records Administration (NARA) General Records Schedule (GRS) 2 (various items). Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).  DOI/IBC manages and disposes of Commission records in this system under the interagency agreement in accordance with this notice and applicable General Records Schedule 2 items.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>IBC/DOI information systems hosting Commission data under the interagency agreement are compliant with Federal information technology (IT) security requirements, including assessment and authorization, and Federal Information Security Modernization Act (FISMA) reporting.  On these systems, security controls (e.g., physical, logical, and personnel controls) are designed to provide reasonable assurance that IT resources (including data files, application programs, and computer-related facilities and equipment) are protected against unauthorized modification, disclosure, loss, or impairment.</p>
                <p>   At the Commission, access to the records in this system is limited to persons whose official duties require access, such as individuals who validate and certify employee timecards and personnel in the Office of Human Resources for personnel and payroll processing.  Paper records in this system are maintained in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  The paper records in this system are kept in limited access areas within the building, in locked file cabinets or in file cabinets in locked offices.  Commission electronic information systems, like IBC/DOI systems, are subject to Federal IT security requirements.  Electronic records in this system that are maintained on internal Commission electronic information systems may be accessed only by individuals whose official duties require access through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p> 1. Full name(s);</p>
                <p> 2. Dates of employment; and</p>
                <p> 3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436. Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc2" toc="yes">
        <systemNumber>-2</systemNumber>
        <subsection type="systemName">
            ITC-2 Grievance Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                 <p>None.</p>
            </xhtmlContent>
            </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of Administrative Services and the office where the grievance originated, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    If the grievance is pending at or was never raised beyond the office level, the system manager is the head of the office; otherwise, the system manager is the Chief Administrative Officer, Office of Administration, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  5 U.S.C. 7121; 5 C.F.R. part 771.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    These records are used to process grievances submitted by Commission employees for relief in a matter of concern or dissatisfaction which is subject to the control of agency management, to ensure consistent treatment of similarly situated individuals, and to provide individuals who submit grievances with a copy of their records in accordance with the grievance process.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former Commission employees who have submitted grievances in accordance with part 771 of the regulations of the Office of Personnel Management (the "OPM") (5 C.F.R. part 771), under 5 U.S.C. 7121, or through a negotiated grievance procedure.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records of grievances filed by agency employees under part 771 of regulations issued by the OPM, under 5 U.S.C. 7121 or under negotiated grievance procedures.  These case files contain all documents made part of the grievance files, including statements of witnesses, reports of interviews and hearings, examiner’s findings and recommendations, a copy of the original and final decisions, and related correspondence and exhibits.  The system includes files and records of internal grievance and arbitration systems established through negotiations with recognized labor organizations.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system of records is obtained from:</p>
                <p>a. The individual filing the grievance;</p>
                <p>b. The testimony of witnesses;</p>
                <p>c. Agency and union officials; and</p>
                <p>d. Related correspondence from organizations or persons.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C and E-N apply to this system.</p>
                <p>    Information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
                 </xhtmlContent>
    </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on internal Commission electronic information systems and on paper in file folders.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>These records are retrieved by the names of the individuals on whom they are maintained.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are retained in accordance with NARA GRS 1, item 30a:  Administrative Grievance Files.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>  Access to this system of records is limited to persons who have a need to know the information for the performance of their official duties, such as individuals involved in adjudicating grievances.  Paper records in this system are maintained in locked file cabinets or file cabinets in locked offices.  The file cabinets are maintained in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.   The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment;</p>
                <p>3. Approximate date of closing of the case (if applicable); and</p>
                <p>4. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment;</p>
                <p>3. Approximate date of closing of the case (if applicable); and</p>
                <p>4. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>
                    71 FR 35294 (June 19, 2006).
                </p>
                </xhtmlContent>
    </subsection>
    </section>
    <section id="itc3" toc="yes">
        <systemNumber>-3</systemNumber>
        <subsection type="systemName">[Reserved]</subsection>
    </section>
    <section id="itc4" toc="yes">
        <systemNumber>-4</systemNumber>
        <subsection type="systemName">[Reserved]</subsection>
    </section>
    <section id="itc5" toc="yes">
        <systemNumber>-5</systemNumber>
        <subsection type="systemName">
            ITC-5 Telephone Call Detail Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of the Chief Information Officer, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436; General Services Administration, 13221 Woodland Park Rd., Herndon, VA 22071; CenturyLink, Customer Service, DEPT COOR, 6000 Parkwood Place, Dublin, OH 43016; Verizon Wireless, PO Box 4003, Acworth, GA 30101.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Office of the Chief Information Officer, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to verify telephone and mobile device usage and resolve billing discrepancies so that telephone and mobile device bills can be paid.  They may also be used to identify and seek reimbursement for unofficial calls, and as a basis for taking action when agency employees or other persons misuse or abuse Commission telephone or mobile device services.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All Commission employees and all contractors, sub-contractors, consultants and other individuals who (1) are assigned telephone numbers by the Commission and who make long-distance telephone calls or long-distance facsimile transmissions from or charged to the Commission telephone system or (2) are assigned Commission mobile devices and make calls from or charged to those devices.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to use of Commission telephones to place long-distance telephone calls, including personal calls, or long-distance facsimile transmissions; records relating to use of Commission mobile devices; records indicating assignment of telephone numbers to employees; and records relating to location of telephones.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system is obtained from telephone/mobile device assignment records; call detail listings and electronic files from the telephone and mobile device service providers; supervisors’ confirmation of employees’ responsibility for calls; and certification of telephone/mobile device bills.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-I, and K-N apply to this system.</p>
                <p>    Relevant information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>Records at the Commission are maintained on an internal Commission electronic information system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by name and/or telephone/mobile device number assigned to an individual, by date, number called, and city called.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Records are generally retained in accordance with NARA GRS 12, item 4: Telephone Use (Call Detail).  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>At the Commission, access to the records in this system is limited to persons whose official duties require access, such as individuals responsible for verifying telephone and mobile device usage.  Electronic records in this system that are maintained on internal Commission electronic information systems may be accessed only by individuals whose official duties require access through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable);</p>
                <p>3. Assigned telephone/mobile device number; and</p>
                <p>4. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable);</p>
                <p>3. Assigned telephone/mobile device number; and</p>
                <p>4. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable);</p>
                <p>3. Assigned telephone/mobile device number; and</p>
                <p>4. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>
                    71 FR 35294 (June 19, 2006).</p>
                </xhtmlContent>
    </subsection>
    </section>
    <section id="itc6" toc="yes">
        <systemNumber>-6</systemNumber>
        <subsection type="systemName">
            ITC-6 Security Access Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Records covered by this system are maintained by a contractor at the contractor’s site, Datawatch Systems, 4401 East West Highway, Suite 500, Bethesda MD 20814.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW., Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    These records are used to restrict and authorize physical access to Commission facilities.  These records permit tracking of individual movements in circumstances such as when there has been a security breach or theft, to monitor access to restricted areas, and to verify time and attendance records of Commission employees to the extent permitted by applicable law and except as prohibited by Commission policy.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All Commission employees and all contractors, sub-contractors, consultants and other individuals who are assigned electronic security keys; all visitors to the Commission building.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to the use of electronic security keys at the Commission, including records on which keys were used to gain or seek access to controlled areas, the time at which access was gained or sought, and the name and photograph of the individual assigned the key.  This system also contains records identifying visitors to the Commission building, including the visitor’s name, photograph, and expiration date of visitor’s identification document (e.g., driver’s license or passport) to facilitate security procedures.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system is obtained from the Commission’s security contractor and from visitors to the Commission building.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-I, and K-N apply to this system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>    Records are maintained on computer media (such as an electronic database) by a contractor.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>    The security key records are retrieved by area accessed, date and time of entry, key number, and name of individual.  The visitor records may be retrieved by name and time of entry.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>    Records will be retained until the proposed records schedule authorizing the disposal of such records is approved by NARA.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>The security key records can be accessed remotely through a website by Commission personnel with a need to know the information for performance of their duties, such as the personnel security officer. The visitor records can be accessed by Commission personnel with a need to know the information for performance of their duties, such as the personnel security officer.   Access to the records is restricted to authorized personnel through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW., Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission's Privacy Act regulations on verification of identity (19 CFR 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW., Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission's Privacy Act regulations on verification of identity (19 CFR 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW., Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc7" toc="yes">
        <systemNumber>-7</systemNumber>
        <subsection type="systemName">
            ITC-7 Personnel Security Investigative Files.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  Executive Orders 10450, 12968, and 13526; 5 C.F.R. parts 5, 731, 732, and 736; Homeland Security Presidential Directive (HSPD) 12, Policy for a Common Identification Standard for Federal employees and Contractors, August 27, 2004; 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to:  make national security, suitability, fitness, and HSPD-12 credentialing determinations; provide a current record of Commission employees with security clearance(s); and provide access cards and keys to Commission buildings and offices.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former employees; all applicants for employment, including interns and volunteers; and contractors, subcontractors, and consultants.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to adjudicative actions, determinations, and decisions on summary investigation packages and associated documentation from federal investigative organizations (e.g., U.S. Office of Personnel Management (OPM) and locator references to such investigations); records  relating to name, former names, date of birth, place of birth, Social Security number, home address, phone numbers, citizenship, fingerprints, credit references, credit records, financial information, tax return information, education, employment history, residential history, criminal history, mental health history, drug use, dates and purposes of visits to foreign countries, U.S. and foreign passports and passport number(s), names of spouse(s), names of relatives, birthdates and places of relatives, citizenship of relatives, names of relatives who work for the federal government, names of associates and references and their contact information, date(s) of appointment, position title(s), grade, duty station(s), type of employment, type of clearance granted, clearance date, clearance termination date, suitability date, investigation basis, investigation completion date, case summaries documenting fitness, suitability and clearance determinations, results of suitability decisions, Commission termination date, security briefing data, notes of security personnel on information obtained during the pre-employment screening process, security investigator’s notes on information gathered during the investigation, follow-up inquiries and responses, requests for appeal, witness statements, reports of security-related incidents, suspension of eligibility and/or access, denial or revocation of eligibility and/or access, eligibility recommendations or decisions made by an appellate authority, non-disclosure agreements and execution dates, indoctrination briefing dates, level(s) of access granted, debriefing date(s) and reasons for debriefing, foreign travel and contacts, and security reporting, including results from continuous evaluation and insider threat, and self-reporting.  Forms in the system include SF-306, SF-312, SF-85, SF-85P, and SF-86.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from the individual on whom record is maintained; Office of Personnel Management; and any contractor who has been retained by the Commission to conduct background investigations.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-D, E-K, and M-N apply to this system.</p>
                <p>    To a Federal, State, or local agency, or other appropriate entities or individuals, or through established liaison channels to selected foreign governments, in order to enable an intelligence agency to carry out its responsibilities under the National Security Act of 1947 as amended, the CIA Act of 1949 as amended, Executive Order 12333 or any successor order, applicable national security directives, or classified implementing procedures approved by the Attorney General and promulgated pursuant to such statutes, orders or directives.</p>
                <p>    Relevant information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> These records are maintained on paper in file folders (until completion of any investigation and adjudication) and electronically on an internal Commission electronic information system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by name and Social Security number.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Records are retained in accordance with NARA GRS 18:  Personnel Security Clearance Files.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> Access to the records in this system is limited to persons whose official duties require access such as the personnel security officer for personnel security investigations.  Paper records are maintained in limited access areas in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  Electronic records in this system may be accessed only by individuals whose official duties require access through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>    Pursuant to 5 U.S.C. 552a(k)(1), (k)(5) and (k)(6), this system of records is exempted from (c)(3), (d), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act.  These exemptions are established in the Commission rules at 19 C.F.R. 201.32.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>
                    71 FR 35294 (June 19, 2006); 72 FR 35068 (June 26, 2007).</p>
                </xhtmlContent>
    </subsection>
    </section>
    <section id="itc8" toc="yes">
        <systemNumber>-8</systemNumber>
        <subsection type="systemName">
            ITC-8 Library Circulation Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Progressive Technology Federal Systems Inc., 11501 Huff Court, North Bethesda, MD 20895.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Chief Librarian, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  40 U.S.C. 524(a); 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to locate Main Library materials in circulation and to control and inventory Main Library materials loaned.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All Commission employees, contractors, and other individuals with borrowing privileges, who have borrowed materials from the Main Library.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to titles and other identifying data on materials borrowed from the Main Library, and the name, agency, office, office telephone number, and office room number of borrower, and the scheduled return date for each item borrowed.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from the individual who borrows materials, from Main Library records on materials borrowed, and from the Commission telephone directory.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses E, H, I, and L-N apply to this system.</p>
                <p>    Relevant information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on computer media by an outside contractor.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>These records are retrieved by name, by title of item borrowed, and by call number.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>These records are maintained until library staff electronically remove an employee-borrower entry from the system, which is done when the individual in question is no longer employed or working at the Commission.  However, a borrowed item is electronically removed from a borrower’s entry when the item is returned to the library.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>The electronic records in this system can be accessed remotely through a website by Commission personnel with a need to know the information for performance of their duties, such as library staff.  Access to the system is restricted to authorized personnel through the use of safeguards such as passwords.  Individual borrowers may establish a login and password that permits access only to their own records.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>
                    71 FR 35294 (June 19, 2006); 72 FR 35068 (June 26, 2007).</p>
                </xhtmlContent>
    </subsection>
    </section>
    <section id="itc9" toc="yes">
        <systemNumber>-9</systemNumber>
        <subsection type="systemName">
            ITC-9 Parking and Mass Transit Subsidy Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436; Washington Metropolitan Area Transit Authority, 600 5th Street, NW, Washington, DC 20001.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii); 41 C.F.R. 102-74; 5 U.S.C. 7905.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to allocate and control agency-subsidized parking spaces and mass transit subsidies, assist in creating car pools, and insure that employees qualify for subsidized parking spaces or mass transit subsidies.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former Commission employees and other authorized individuals who participate in the Commission mass transit and car pool subsidy programs.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to participant’s name, agency, office room number and phone number, name of participant’s supervisor, participant’s home address, automobile type (make and model) and license number, permit number, participant’s length of government service and type of work schedule,  participant’s type of transportation used for commuting, carpool payment amounts and names of others in carpool, mass transit benefit amounts, assigned SmarTrip card number and card usage information (e.g., time, date, and location) .</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from the individual to whom the records pertain.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-I, K, and L-N apply to this system.</p>
                <p>    Relevant information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> Records at the Commission are maintained on paper in file folders and on an internal Commission electronic information system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by applicant name or, in the case of parking records, space assignment or parking permit number.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are retained in accordance with NARA GRS 9, item 7:  Federal Employee Transportation Subsidy Records.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>At the Commission, access to records in this system is limited to persons who have a need to know the information for the performance of their official duties, such as persons administering the parking and mass transit subsidy programs.  Paper records in this system are maintained in locked file cabinets behind locked doors in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc10" toc="yes">
        <systemNumber>-10</systemNumber>
        <subsection type="systemName">[Reserved] </subsection>
    </section>
    <section id="itc11" toc="yes">
        <systemNumber>-11</systemNumber>
        <subsection type="systemName">
            ITC-11 Congressional Correspondence Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
            </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of External Relations, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.  Copies of these records may exist in other Commission offices, located at the same street address, with information pertaining to the correspondence; copies of records in this system concerning inquiries relating to specific Commission investigations may be included in the administrative record of such investigations.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of External Relations, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  44 U.S.C. 3101; 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to respond to Congressional inquiries and inform Congress about Commission activities.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Members of Congress, and their constituents.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to the name, address and title of, and referrals of constituents’ inquiries, from Members of Congress and responses thereto, and any other personal information in correspondence with Members of Congress and Congressional committees and/or subcommittees.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information from this system comes from Members of Congress, their staffs, and individuals on whose behalf there have been Congressional inquiries.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    Records in this system may be made available to the public through the Commission’s website.    General routine uses A, D-H, and K-N apply to this system.</p>
                <p>    Referral may be made to other Federal, State, or local government agencies for appropriate action when the matter complained of or inquired about comes within the jurisdiction of such agency.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on paper in file folders and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by name of Member of Congress or by name of the Chairman of a Congressional committee or subcommittee.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are generally retained in accordance with USITC records schedule NC1-081-78-001, item F21:  Correspondence with Members of Congress.  This USITC records schedule is being revised to change the retention period to two years after the Member of Congress departs from office.  The retention period for item F21, NC1-081-78-001 remains in effect until the revision is approved by NARA.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>Access to the records is limited to persons whose official duties require access, such as individuals who prepare responses to Congressional inquiries.  Paper records in this system are maintained in a building with restricted public access, patrolled by guards.  Both standard and electronic locks may be used to restrict access.  The paper records in this system are kept in limited access areas within the building.  Electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc12" toc="yes">
        <systemNumber>-12</systemNumber>
        <subsection type="systemName">
            ITC-12 System Access Records.
                </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                   <p> None.</p>
                </xhtmlContent></subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of the Chief Information Officer, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Office of the Chief Information Officer, U.S. International Trade Commission, 500 E Street, SW, Washington, D.C. 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    These records are used to permit tracking of individual computer access to prevent improper use of Commission equipment.  These records also are used as a tool for investigation in the event of an unauthorized intrusion into the Commission’s information systems.  Additionally, these records are used for statistical analysis of computer usage.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former Commission employees and all current and former contractors, sub-contractors, consultants, and other individuals who use Commission computers or visit the Commission’s internet and intranet websites.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains information pertaining to a computer user’s access to Commission computers and other information technology resources, including such information as the identification of the computer assigned to a particular user, Internet sites visited, actions performed, dates, and time.  It also includes records relating to name, address, country, telephone number, fax number, e-mail address, employer type, agency or firm name, the computer’s Internet protocol addresses, and account number gathered while accessing the Commission’s internet and intranet websites.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system comes from the Commission’s information technology systems such as web servers and firewall devices.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C and E-N apply to this system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> The System Access Records are maintained on Commission servers, electronic tape, magnetic disk, or other data storage media.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>The System Access Records are retrieved by searching for specific data elements (such as user name or Internet Protocol (IP) address) on the electronic tape or magnetic disk or other data storage media.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are retained in accordance with NARA GRS 3.2, items 030 and 031:  System Access Records.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>The records are maintained in secure locations with access limited to persons whose official duties require access such as network administrators.  The computer files can only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable);</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc13" toc="yes">
        <systemNumber>-13</systemNumber>
        <subsection type="systemName">
            ITC-13 Administrative Protective Order Breach and Related Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436, and the Office of the General Counsel.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1337, 1677f, 2252, 2451, and 2451a.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to determine whether a person has breached an administrative protective order and/or should be sanctioned.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Persons subject to investigations of alleged breaches of administrative protective orders and/or investigations of whether there is good cause to sanction persons under section 201.15 of the Commission’s Rules of Practice and Procedure (19 C.F.R. 201.15).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to a person’s name, firm, address, the basis for the investigation, the Commission’s determinations with respect to the facts of the investigation, and any sanctions or other actions taken in response to the agency’s determinations.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system comes from the individual on whom the record is maintained and investigative records compiled by Commission staff.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-K, and M-N apply to this system.</p>
                <p>    Relevant information in this system may be disclosed to the public as necessary where the Commission determines that a public sanction is warranted or where the Commission determines that such disclosure is necessary to facilitate the recovery of business proprietary information or confidential business information which has been disclosed to unauthorized persons.</p>
                <p>    Information from this system of records concerning one person may be disclosed to other persons subject to the same Administrative Protective Order ("APO") breach investigation, to other persons subject to the same breach investigation of whether there is good cause to sanction persons under section 201.15 of the Commission’s Rules of Practice and Procedure (19 C.F.R. 201.15), and/or to other parties participating in the underlying trade remedy proceeding.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> These records are maintained on paper in file folders and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>These records are retrieved by name and APO breach identification number.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are retained in accordance with USITC records schedule N1-081-97-001, items 1a and 1b:  Files maintained by the Office of the Secretary on Investigations of Possible Violations of Administrative Protective Orders and Commission Rules.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> Access to this system of records is limited to persons who have a need to know the information for the performance of their official duties, such as Commission employees conducting APO breach investigations.  Paper records in this system are maintained in locked offices or in limited access areas in a building with restricted public access, patrolled by guards.  Both standard and electronic locks may be used to restrict access.  The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish their full name and signature for their records to be located and identified.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish their full name and signature for their records to be located and identified.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish their full name and signature for their records to be located and identified.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006); 72 FR 35068 (June 26, 2007).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc14" toc="yes">
        <systemNumber>-14</systemNumber>
        <subsection type="systemName">
            ITC-14 Import and Export Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>None.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of Operations, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Chief of the Statistical and Data Services Division, Office of Analysis and Research Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1330-1335, 1337, 1671 et seq., 2151, 2213, 2251-54, 2436, 2451-51a, 2482, 2704, 3204, 3353, 3372, 3381, 3804; 7 U.S.C. 624.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to conduct statutorily mandated investigations and studies, such as antidumping, countervailing duty, global safeguard, and intellectual property-related investigations and industry and economic analysis.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Individuals importing to and/or exporting from the United States, and individuals producing articles for import and/or export.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    The system contains records relating to an importer’s, exporter’s, or producer’s name, organization, title or position, business role, address, telephone number, electronic mail address, website address, and Dun’s number, as well as quantity and value information on imports and exports.  Some contact information is for the homes of individuals.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from U.S. Customs and Border Protection and other agencies that collect the information.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-I, K, and M-N apply to this system.</p>
                <p>    Records in this system may be disclosed as necessary to the Office of the United States Trade Representative and other agencies in safeguard and intellectual-property related investigations.</p>
                <p>    Records in this system may be disclosed as necessary to U.S. Customs and Border Protection in intellectual-property and import injury investigations in accordance with statutory authority to facilitate that agency’s fraud investigations and administration of entry exclusions.</p>
                <p>    Records in this system may be disclosed as necessary to representatives of parties to investigations under administrative protective order and/or judicial protective order.</p>
                <p>    Records in this system may be publicly disclosed as necessary in aggregated form that is not individually identifiable.</p>
                <p>    Records in this system may be disclosed as necessary to North American Free Trade Agreement panels and other tribunals, and U.S. courts reviewing trade remedy investigations.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on internal Commission electronic information systems and in hard copies in internal Commission offices.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>  These records are retrieved by name.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are generally retained in accordance with USITC records schedule N1-081-03-1, item B1 (Import Injury Investigation Case Files), item B2 (Research Program Case Files), and item B3 (Intellectual Property-Based Import Investigations).  Retention periods may be subject to interagency agreements.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
                <p>Disposal procedures for records in this system shall comply with requirements in applicable interagency agreements.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> Access to this system of records is limited to persons who have a need to know the information for the performance of their official duties, such as individuals participating in certain Commission statutory investigations.  Safeguard procedures for records in this system shall comply with requirements in applicable interagency agreements.  Paper records in this system are maintained in limited access spaces in locked offices in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc15" toc="yes">
        <systemNumber>-15</systemNumber>
        <subsection type="systemName">
            ITC-15 Telecommuting Program Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Records relating to special circumstances telework requests are located in the Office of Human Resources and other telecommuting program records are located in the Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of Security and Support Services, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii); Pub. L. No. 106-346, § 359, 114 Stat. 1356, 1356A-36 (2000).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to administer the agency’s telecommuting program.  They may also be used to monitor employee compliance with the agency’s telecommuting procedures.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current and former Commission employees and other authorized individuals who participate in the Commission telecommuting program.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to a person’s name, title, office, supervisor, electronic mail address, telephone number, and alternate duty station address (which is often a home address).  The telecommuting program records in this system do not include time and attendance records otherwise covered by ITC-1 (Pay and Leave Records).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from the individual to whom the records pertain.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C and E-N apply to this system.</p>
                <p>    Relevant information in this system may be disclosed as necessary to the United States Congress in a form that does not identify covered individuals.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on paper in file folders and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by name.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> Records are retained in accordance with NARA GRS-1, item 42:  Alternate Worksite Records.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> Access to records in this system is limited to persons whose official duties require access, such as Commission personnel who approve telecommute agreements.  The Office of Human Resources maintains paper records pertaining to special circumstances telecommute requests in a locked filing cabinet in a locked room in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p> None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc16" toc="yes">
        <systemNumber>-16</systemNumber>
        <subsection type="systemName">
            ITC-16 Emergency Notification Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                  <p>None.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    The various offices within the U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Director, Office of Human Resources, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii) and 44 U.S.C. 3101.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records are maintained in this system for the purpose of notifying and identifying employees or their designees under emergency conditions.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    All current Commission employees.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records relating to a person’s name, title, office, home address, office and home electronic mail addresses, and office and personal telephone numbers, as well as the name, address, and telephone number of the employee’s designated emergency contact.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information is obtained from the individual to whom the records pertain.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C and E-N apply to this system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained on paper in file folders in internal Commission offices, on Commission mobile devices, and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>These records are retrieved by name.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Emergency Notification Records are retained by the Commission until the proposed records schedule authorizing the disposal of such records is approved by NARA.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>Access to records in this system is limited to persons whose official duties require access, including individuals (such as supervisors) who are responsible for contacting employees in an emergency.  Paper records in this system are maintained in limited access areas in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  Electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>71 FR 35294 (June 19, 2006); 72 FR 35068 (June 26, 2007).</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc17" toc="yes">
        <systemNumber>-17</systemNumber>
        <subsection type="systemName">
            ITC-17 Roster of Mediators.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                  <p>None.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    Secretary to the Commission, U.S. International Trade Commission, 500 E Street, SW, Room 112, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  19 U.S.C. 1331(a)(1)(A)(iii); 5 U.S.C. 572-574.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    Records in this system are used to identify potential mediators for participation in the Commission’s mediation program.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Individuals selected as roster members to serve as potential mediators as part of the Commission’s mediation program.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains records of individuals, including their name, organization, business or home address, telephone number, facsimile number, electronic mail address, and financial or business interests.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system comes from the individual to whom the record pertains.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    The name of the mediator and brief biographical information will be posted on the Commission’s mediation webpage, and also may be published in the Federal Register.  Outside counsel for a party subject to a mediation also may obtain information, subject to a confidentiality agreement, about potential mediators and the mediator selected for its particular mediation.  General Routine Uses A-N apply to this system.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> These records are maintained on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by name.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p> USITC will propose a records schedule authorizing the disposition of these records.  Records are retained by the Commission until the proposed records disposition schedule is approved by NARA.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p> Access to this system of records is limited to persons who have a need to know the information for the performance of their official duties, such as individuals in the Office of the Secretary involved in the mediator selection process and to counsel subject to a confidentiality agreement.    Electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc18" toc="yes">
        <systemNumber>-18</systemNumber>
        <subsection type="systemName">ITC-18 Personnel Photograph Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                 <p>None.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of External Relations, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436, and other offices in the U.S. International Trade Commission,  500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    For Commissioner and administrative law judge portraits:  Director of External Relations, Office of External Relations, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436;</p>
                <p>    For employee photographs:  Chief Administrative Officer, Office of Administration, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments: 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    These records are used for the purposes of enhancing the security of the Commission’s building by familiarizing Commission staff with the identities and appearance of Commission personnel, educating the public, assisting Commission personnel in interfacing with customers and the public, and promoting open and collaborative electronic communication with Commission personnel.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Commission personnel, including employees and contractors.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains photographs of Commission personnel.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system is obtained from the individual to whom the record pertains.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>   General Routine Uses A-L and M-N apply to this system.  Records in this system can be accessed and publicly disclosed to assist the Commission in its relations with its customers and the public.  To promote open electronic communication with Commission personnel, records in this system may be accessed and emailed by users of the Commission’s email system, and may be further distributed by any recipient.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>These records are maintained in print, as photographic negatives, on computer media (e.g., digital image files on CD and stand-alone computer systems) and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by the name or identification number of the individuals on whom they are maintained.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Records are retained in accordance with (a) USITC records schedule NC1-081-78-001, item B9:  Photographs and Biographies of Commissioners and (b) NARA GRS 21, item 2:  Personnel Identification or Passport Photographs.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Photographs of personnel maintained in print are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).  Commissioner portraits are permanent records.  These records, in any format, are transferred to the National Archives five years after the Commissioner leaves the Commission.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>These records are maintained in offices in a building with restricted public access, patrolled by guards.  Both standard and electronic locks are used to restrict access.  The records in this system are kept in limited access areas within the offices.  The paper files are maintained in secure file cabinets or rooms, and access is limited to persons whose official duties require access, such as the Commission’s public affairs officer for purposes of public education.  The computer files can be accessed only by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting access must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436. Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment; and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc19" toc="yes">
        <systemNumber>-19</systemNumber>
        <subsection type="systemName">
            ITC-19 Employment Law Records.
        </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
             <p>None.</p>
                </xhtmlContent>
    </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>    Office of the General Counsel and other Commission offices, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>    General Counsel, Office of the General Counsel, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>    Authority for maintenance of the system includes the following with any revisions or amendments:  44 U.S.C. 3101; 19 U.S.C. 1331(a)(1)(A)(iii).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>    The Office of the General Counsel provides legal representation to Commission management in all administrative matters including, but not limited to, adverse actions, grievances, EEO, and unfair labor practices; represents the Commission and its employees in district court actions brought against them for acts taken in the course of official duties; and represents the Commission in other actions in which its interests are involved.  Effective representation in such matters requires that records be retrievable by individual identifiers.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>    Individuals who have submitted grievances (in accordance with part 771 of the regulations of the Office of Personnel Management (the "OPM") (5 C.F.R. part 771), under 5 U.S.C. 7121, or through a negotiated grievance procedure), initiated EEO complaints, or initiated administrative proceedings or civil litigation against the Commission and/or or its personnel; individuals who have provided information, testimony, affidavits, or declarations concerning such matters; Commission attorneys assigned to such matters.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>    This system contains documents relating to employment law matters.  Such matters include adverse actions, grievances, unfair labor practice charges, civil actions against Commission employees in their official capacities, and Equal Employment Opportunity and other employee claims.  Documents contained in the system include names of persons involved and Commission attorneys handling the matter, correspondence, internal reports and related documents concerning the merits, attorney notes and recommendations; records on actions taken by the Commission giving rise to appeals, attorney notes, recommendations and strategy for defending appeals; documents submitted or filed by plaintiffs/grievants/complaints in civil actions or administrative proceedings against the Commission, such as complaints, grievances, unfair labor practice claims, motions and briefs; documents submitted by the Commission to defend or respond, such as answers to complaints, motions to dismiss or for summary judgment, replies to administrative complaints, grievances, or unfair labor practice claims; administrative determinations at issue; discovery and investigatory materials such as witness statements, reports of interviews, attorney notes, affidavits, declarations, correspondence, records, exhibits, and other documentary evidence; litigation materials, such as legal memoranda, attorney notes and recommendations, hearing transcripts, and related correspondence and exhibits; and final judgments, orders, decisions, decrees, and settlement agreements.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>    Information in this system of records is obtained from:</p>
                <p>a. Plaintiffs, grievants, complainants, and aggrieved individuals;</p>
                <p>b. Current and former Commission employees and officials;</p>
                <p>c. Statements of witnesses and parties;</p>
                <p>d. Transcripts of hearings, depositions, and court proceedings;</p>
                <p>e. Work product of Commission attorneys and their assistants.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>    General Routine Uses A-C, E-K, and M-N apply to this system.</p>
                <p>    Information in this system may be disclosed to any federal, state or local agency, organization or individual to the extent necessary to obtain information or witness cooperation if there is reason to believe the recipient possesses information related to the matter.</p>
                <p>   Information in this system may be disclosed to an actual or potential party to litigation or the party’s authorized representative for the purpose of negotiation or discussion of such matters as settlement or informal discovery proceedings.</p>
                <p>    Information in this system may be disclosed as necessary to other Federal agencies or Federal contractors with statutory authority to assist in the collection of Commission debts.</p>
                <p>    Disclosures may be made from this system pursuant to 5 U.S.C. 552a(b)(12) and 31 U.S.C. 3711(e) to "consumer reporting agencies" as defined in 31 U.S.C. 3701(a)(3).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p> These records are maintained on an internal Commission electronic information system and on paper in file folders.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p> These records are retrieved by the names of the grievant, complainant, plaintiff, litigant, or aggrieved individual, by the caption or forum of the related civil action or administrative proceeding, or by the name of the Commission attorney handling the matter.  Affidavits, declarations, testimony, witness statements, and similar materials may be retrieved by the names of any concerned indivSAFEiduals.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>  Records are retained in accordance with USITC records schedule N1-081-06-001, item C1:  Litigation Case Files.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures.  Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>  Access to this system of records is limited to persons who have a need to know the information for the performance of their official duties, such as Commission attorneys representing the Commission in administrative matters and Commission paralegals assisting in such matters.  Paper records in this system are maintained in locked file cabinets in limited access areas within a building with restricted public access that is patrolled by guards.  Both standard and electronic locks are used to restrict access.  Access to the keys to the file cabinets is limited to persons whose official duties require access to the files.  The electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as passwords.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>   The records described herein are compiled in reasonable anticipation of a civil action or proceeding. Pursuant to section (d)(5) of the Privacy Act of 1974, as amended, 5 U.S.C. 552a(d)(5), an individual is precluded from access to such records.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>    Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment at the Commission (if applicable);</p>
                <p>3. Forum, filing/closing date, caption, and docket number of the action/proceeding involved (if available); and</p>
                <p>4. Signature.</p>
                <p>    Individuals requesting amendment must comply with the Commission’s Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>    Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>    Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment at the Commission (if applicable);</p>
                <p>3. Forum, filing/closing date, caption, and docket number of the action/proceeding involved (if available); and</p>
                <p>4. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>        The records described herein are compiled in reasonable anticipation of a civil action or proceeding. Pursuant to section (d)(5) of the Privacy Act of 1974, as amended, 5 U.S.C. 552a(d)(5), an individual is precluded from access to such records.</p>
                <p>       Information from other systems of records may be incorporated into this system (e.g., ITC-7, Personnel Security Investigative Files). To the extent that copies of exempt records from other systems of records are entered into this system, the Commission claims the same exemptions for those records that are claimed for the original primary system of records from which they originated.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
    </section>
    <section id="itc20" toc="yes">
        <systemNumber>-20</systemNumber>
        <subsection type="systemName">
            ITC-20 Freedom of Information Act and Privacy Act Records.
                </subsection>
        <subsection type="securityClassification">
            <xhtmlContent>
                <p>Classified and Unclassified.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemLocation">
            <xhtmlContent>
                <p>   Office of the Secretary, U.S. International Trade Commission, 500 E Street SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="systemManager">
            <xhtmlContent>
                <p>   For Freedom of Information Act (FOIA) records, Chief FOIA Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436. For Privacy Act records, Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="authorityForMaintenance">
            <xhtmlContent>
                <p>   Authority for maintenance of the system includes the following with any revisions or amendments: the Freedom of Information Act, 5 U.S.C. 552, as amended; the Privacy Act of 1974, 5 U.S.C. 552a, as amended.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="purpose">
            <xhtmlContent>
                <p>   These records are used to effectively monitor, process, and track individuals' requests and administrative appeals made under the provisions of the Freedom of Information Act (FOIA) and the Privacy Act. In addition, these records support agency participation in litigation arising from requests and appeals; assigning, processing, and tracking FOIA workloads; and, providing management information reports.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfIndividuals">
            <xhtmlContent>
                <p>   This system contains records and related correspondence on individuals who have submitted requests for information and administrative appeals under the provisions of the Freedom of Information Act (FOIA) (5 U.S.C. 552) or the Privacy Act (5 U.S.C. 552a), as well as individuals whose records have been the subject of a FOIA or Privacy Act request.  Other individuals covered by the system include Commission staff assigned to process a request and staff that may have responsive records or are mentioned in such records.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="categoriesOfRecords">
            <xhtmlContent>
                <p>   The system contains correspondence and other documents related to FOIA and Privacy Act requests and administrative appeals.   The information maintained by the system may include: (1) records received, copied, created, or compiled during the search and processing of initial requests and administrative appeals; (2) fee schedules, cost calculations, and costs assessed for processing FOIA requests (disclosed FOIA records—cost can be incurred even for records that are not provided to requesters); (3) appeals, intra-agency or interagency memorandums, and correspondence with the requesters or entities who submitted the requests and appeals; (4) the Commission’s responses and transferals to other agencies; (5) copies of records disclosed or withheld; (6) requesters' names, organizations, titles, addresses, emails, telephone numbers, fax numbers, Social Security numbers (which may be submitted with documentation or as proof of identification when requesting access to Privacy Act records); (7) information compiled on and about the parties who made written requests or appeals, including individuals on whose behalf such written requests or appeals were made; (8) FOIA tracking numbers; (9) descriptions of the types of requests or appeals, and dates the requests or appeals were received by the Commission; (10) and may include the requester's original Privacy Act/FOIA requests.  The system also includes information on the Commission personnel involved in the processing of FOIA and/or Privacy Act requests and appeals (e.g., FOIA staff and/or Privacy Act staff, appeals officials, and members of the Office of General Counsel staff) who respond to requests or appeals and process any final dispositions. The system also covers records related to requests for OGIS assistance.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordSourceCategories">
            <xhtmlContent>
                <p>   Information in the system comes from the individual(s) on whom the record is maintained, FOIA staff, and official Commission documents.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="routineUsesOfRecords">
            <xhtmlContent>
                <p>   General Routine uses A-D, F-K, and M-N apply to these systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="policiesAndPractices">
            <xhtmlContent>
                <p>The records are maintained in paper file folders stored in metal file cabinets and on internal Commission electronic information systems.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retrievability">
            <xhtmlContent>
                <p>These records are retrieved by the name of the individual and also by case file number.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="retentionAndDisposal">
            <xhtmlContent>
                <p>Records relating to the agency's implementation of FOIA and the Privacy Act are disposed of in accordance with the General Records Schedule (GRS) 14 issued by the National Archives and Records Administration.  Records that have met required retention periods will be disposed of in accordance with NARA guidelines and Commission policy and procedures. Paper records are shredded, and records maintained on internal Commission electronic information systems are electronically removed.  Commission electronic storage media that is no longer in service is purged in accordance with National Institute of Standards and Technology guidelines for media sanitization (NIST SP 800-88).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="safeguards">
            <xhtmlContent>
                <p>Access to the records is limited to persons whose official duties require access, such as the Chief FOIA Officer, the FOIA Liaison or a designee.  Paper records in this system are stored in file cabinets located in secure areas that are either occupied by staff involved in processing FOIA and Privacy Act requests and administrative appeals or locked up during nonworking hours or whenever staff is not present in these areas in a building with restricted public access, patrolled by guards.  Both standard and electronic locks may be used to restrict access.  The paper records in this system are kept in limited access areas within the building.  Electronic records in this system may only be accessed by authorized individuals through the use of safeguards such as User ID and passwords.  Access to the systems records is limited to those staff members who are familiar with FOIA- and Privacy Act-related requests and who have a need to know. System managers are held responsible for safeguarding the records that are under their control.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="recordAccessProcedures">
            <xhtmlContent>
                <p>   Individuals wishing to request access to their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>   Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature</p>
                <p>   Individuals requesting access must comply with the Commission's Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="contestingRecordProcedures">
            <xhtmlContent>
                <p>   Individuals wishing to request amendment of their records should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>   Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature</p>
                <p>   Individuals requesting amendment must comply with the Commission's Privacy Act regulations on verification of identity (19 C.F.R. 201.25).</p>
            </xhtmlContent>
        </subsection>
        <subsection type="notificationProcedure">
            <xhtmlContent>
                <p>   Individuals wishing to inquire whether this system of records contains information about them should contact the Privacy Act Officer, Office of the Secretary, U.S. International Trade Commission, 500 E Street, SW, Washington, DC 20436.</p>
                <p>   Individuals must furnish the following information for their records to be located and identified:</p>
                <p>1. Full name(s);</p>
                <p>2. Dates of employment (if applicable); and</p>
                <p>3. Signature.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="exemptionsClaimed">
            <xhtmlContent>
                <p>   Pursuant to 5 U.S.C. 552a(k)(l) and (k)(2), this system of records is exempted from (c)(3), (d), (e)(1), (e)(4)(G)-(I) and (f) of the Privacy Act.  These exemptions are established in the Commission rules at 19 C.F.R. 201.32.   During the course of monitoring, processing, and tracking individuals’ requests and administrative appeals, exempt materials from other systems of records may be incorporated into this system. To the extent that copies of exempt records from other systems of records are entered into this system, the Commission claims the same exemptions for those records that are claimed for the original primary system of records from which they originated.</p>
            </xhtmlContent>
        </subsection>
        <subsection type="history">
            <xhtmlContent>
                <p>None.</p>
            </xhtmlContent>
        </subsection>
    </section>



    <appendix id="app" toc="yes" letter="A">
        <title> General Routine Uses Applicable to More Than One System of Records </title>
        <xhtmlContent>
            <p>A. Disclosure for Law Enforcement Purposes</p>
            <p>    When information indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or particular program statute, or by</p>
            <p>regulation, rule, or order issued pursuant thereto, disclosure may be made to the appropriate agency, whether Federal, foreign, State, local, or tribal, or other public authority responsible for enforcing, investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation, or order issued pursuant thereto, if the information disclosed is relevant to any enforcement, regulatory, investigative or prosecutive responsibility of the receiving entity.</p>
            <p>B. Disclosure Incident to Requesting Information</p>
            <p>    Information may be disclosed to any source from which additional information is requested (to the extent necessary to identify the individual, inform the source of the purpose(s) of the request, and to identify the type of information requested), when necessary to obtain information relevant to an agency decision concerning retention of an employee or other personnel action (other than hiring), retention of a security clearance, the letting of a contract, or the issuance or retention of a grant, or other benefit.</p>
            <p>C. Disclosure to Requesting Agency</p>
            <p>    Disclosure may be made to a Federal, State, local, foreign, or tribal or other public authority of the fact that this system of records contains information relevant to the retention of an employee, the retention of a security clearance, the letting of a contract, or the issuance or retention of a license, grant, or other benefit. The other agency or licensing organization may then make a request supported by the written consent of the individual for the entire record if it so chooses. No disclosure will be made unless the information has been determined to be sufficiently reliable to support a referral to another office within the agency or to another Federal agency for criminal, civil, administrative, personnel, or regulatory action.</p>
            <p>D. Disclosure to Office of Management and Budget</p>
            <p>    Information may be disclosed to the Office of Management and Budget at any stage in the legislative coordination and clearance process in connection with private relief legislation as set forth in OMB Circular No. A-19.</p>
            <p>E. Disclosure to Congressional Offices</p>
            <p>    Information may be disclosed to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the written request of the individual about whom the record is maintained. Disclosure will not be made until the Congressional office has furnished appropriate</p>
            <p>documentation of the individual's request, such as a copy of the individual's written request.</p>
            <p>F. Disclosure for Use in Litigation</p>
            <p>    Information may be disclosed to and used by the Department of Justice, or in a proceeding before a court, adjudicative body, or other administrative body before which the Commission is authorized to</p>
            <p>appear, when:</p>
            <p>    1. The Commission, or any component thereof; or</p>
            <p>    2. Any employee of the Commission in his or her official capacity; or</p>
            <p>    3. Any employee of the Commission in his or her individual capacity where the Department of Justice or the Commission has agreed to represent the employee; or</p>
            <p>    4. The United States</p>
            <p>is a party to litigation or has an interest in such litigation, and the Commission determines that the records are both relevant and necessary to the litigation and the use of such records is deemed by the Commission to be for a purpose that is compatible with the purpose for which the records were collected.</p>
            <p>G. Disclosure to the National Archives and General Services Administration</p>
            <p>    Information may be disclosed to the National Archives and Records Administration or General Services Administration for records management inspections conducted under 44 U.S.C. 2904 and</p>
            <p>2906.</p>
            <p>H. Disclosure to Contractors, Grantees, Etc.</p>
            <p>    Information may be disclosed to agency contractors, grantees, consultants, or volunteers who have been engaged to assist the agency in the performance of a contract, service, grant, cooperative agreement, job, or other activity for the Commission related to this system of records and who need to have access to the records in order to perform the activity for the Commission. This includes Federal agencies providing payroll, management, information security, or administrative services to the Commission. When appropriate, recipients shall be required to comply with the requirements of the Privacy Act of 1974 as provided in 5 U.S.C. 552a(m).</p>
            <p>I. Disclosures for Administrative Claims, Complaints and Appeals</p>
            <p>    Information from this system of records may be disclosed to an authorized appeal grievance examiner, formal complaints examiner, equal employment opportunity investigator, arbitrator or other person properly engaged in investigation or settlement of an administrative grievance, complaint, claim, or appeal filed by an employee or former employee, but only to the extent that the information is relevant and necessary to the proceeding. Agencies that may obtain information under this routine use include, but are not limited to, the Office of Personnel Management, Office of Special Counsel, Merit Systems Protection Board, Federal Labor Relations Authority, Equal Employment Opportunity Commission, and</p>
            <p>Office of Government Ethics.</p>
            <p>J. Disclosure to the Office of Personnel Management</p>
            <p>    Information from this system of records may be disclosed to the Office of Personnel Management pursuant to that agency's responsibility for evaluation and oversight of Federal personnel management.</p>
            <p>K. Disclosure in Connection with Litigation</p>
            <p>    Information from this system of records may be disclosed in connection with litigation or settlement discussions regarding claims by or against the Commission, including public filing with a court, to the extent that disclosure of the information is relevant and necessary to the litigation or discussions and except where court orders are otherwise required under section (b)(11) of the Privacy Act of 1974, 5 U.S.C. 552a(b)(11).</p>
            <p>L. Disclosure to Labor Unions</p>
            <p>    Information from this system of records may be disclosed to provide information to officials of labor organizations when relevant and necessary to their duties of exclusive representation concerning personnel policies, practices, and matters affecting work conditions.</p>
            <p>M. Disclosure in Connection with Breach of the System of Records</p>
            <p>Disclosure may be made to appropriate agencies, entities, and persons when (1) the Commission suspects or has confirmed that there has been a breach of the system of records; (2) the Commission has determined that as a result of the suspected or confirmed breach there is a risk of harm to individuals, the Commission (including its information systems, programs, and operations), the Federal Government, or national security; and (3) the disclosure made to such agencies, entities, and persons is reasonably necessary to assist in connection with the Commission's efforts to respond to the suspected or confirmed breach or to prevent, minimize, or remedy such harm.</p>
            <p>N. Disclosure to Assist with Breach Response Efforts</p>
            <p>Disclosure may be made to another Federal agency or Federal entity, when the Commission determines that information from this system of records is reasonably necessary to assist the recipient agency or entity in (1) responding to a suspected or confirmed breach or (2) preventing, minimizing, or remedying the risk of harm to individuals, the recipient agency or entity (including its information systems, programs, and operations), the Federal Government, or national security, resulting from a suspected or confirmed breach.</p>
        </xhtmlContent>
    </appendix>
    <appendix id="app" toc="yes" letter="B">
        <title> Government-Wide Systems of Records Applicable to the Commission </title>
        <xhtmlContent>
            <p>
                The Commission maintains some records covered by Government-wide systems of records notices published by other agencies. There may not be actual Commission files in all Government-wide systems. This list is based on Privacy Act Issuances, 2015 Compilation, available at <i>https://www.gpo.gov/fdsys/browse/collection.action?collectionCode=PAI</i>. Any later established Government-wide systems notices may also be applicable.
            </p>
            <p>DOL/GOVT-1 Office of Workers' Compensation Programs, Federal Employees' Compensation Act File.</p>
            <p>DOL/GOVT-2 Jobs Corps Student Records.</p>
            <p>DOT/ALL-8 Parking and Transit Benefit System.</p>
            <p>EEOC/GOVT-1 Equal Employment Opportunity in the Federal Government Complaint and Appeal Records.</p>
            <p>EPA/GOVT–1 Emissions Inspection and Maintenance Records for Federal Employees Parking at Federal Parking Facilities.</p>
            <p>EPA/GOVT-2 Federal Docket Management System (FDMS).</p>
            <p>DHS/FEMA/GOVT-1 Federal Emergency Management Agency National Defense Executive Reserve System.</p>
            <p>GSA/GOVT-2 Employment Under Commercial Activities Contracts.</p>
            <p>GSA/GOVT-3 Travel Charge Card Program.</p>
            <p>GSA/GOVT-4 Contracted Travel Services Program.</p>
            <p>GSA/GOVT-5 Access Certificates for Electronic Services (ACES).</p>
            <p>GSA/GOVT-6 GSA SmartPay Purchase Charge Card Program.</p>
            <p>GSA/GOVT-7 HSPD-12 USAccess.</p>
            <p>MSPB/GOVT-1 Appeals and Case Records.</p>
            <p>OGE/GOVT-1 Executive Branch Personnel Public Financial Disclosure Reports and Other Name-Retrieved Ethics Program Records.</p>
            <p>OGE/GOVT-2 Executive Branch Confidential Financial Disclosure Reports.</p>
            <p>OPM/Central-1 Civil Service Retirement and Insurance Records.</p>
            <p>OPM/Central-2 Complaints and Inquiries Records.</p>
            <p>OPM/Central-4 Inspector General Investigations Case Files.</p>
            <p>OPM/Central-5 Intergovernmental Personnel Act Assignment Records.</p>
            <p>OPM/Central-6 Administrative Law Judge Application Records.</p>
            <p>OPM/Central-7 Litigation and Claims Records.</p>
            <p>OPM/Central-9 Personnel Investigations Records.</p>
            <p>OPM/Central-10 Federal Executive Institute Program Participant Records.</p>
            <p>OPM/Central-11 Presidential Management Fellows (PMF) Program Records.</p>
            <p>OPM/Central-13 Executive Personnel Records.</p>
            <p>OPM/Central-15 Health Claims Data Warehouse (HCDW).</p>
            <p>OPM/Central-16 Health Claims Disputes External Review Services.</p>
            <p>OPM/Central-X Federal Competency Assessment Tool.</p>
            <p>OPM/Central-18 Federal Employees Health Benefits Program Claims Data Warehouse.</p>
            <p>OPM/GOVT-1 General Personnel Records.</p>
            <p>OPM/GOVT-2 Employee Performance File System Records.</p>
            <p>OPM/GOVT-3 Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers.</p>
            <p>OPM/GOVT-5 Recruiting, Examining, and Placement Records.</p>
            <p>OPM/GOVT-6 Personnel Research and Test Validation Records.</p>
            <p>OPM/GOVT-7 Applicant Race, Sex, National Origin, and Disability Status Records.</p>
            <p>OPM/GOVT-9 File on Position Classification Appeals, Job Grading Appeals, Retained Grade or Pay Appeals, Fair Labor Standard Act (FLSA) Claims and Complaints, Federal Civilian Employee Compensation and Leave Claims, and Settlement of Accounts for Deceased Civilian Officers and Employees.</p>
            <p>OPM/GOVT-10 Employee Medical File System Records.</p>
            <p>OSC/GOVT-1 OSC Complaint, Litigation and Political Activity Files.</p>
        </xhtmlContent>
    </appendix>

    <regulations id="reg" toc="yes">
<regulationsTitle number="19">
<heading> Customs Duties </heading>
<regulationsChapter number="III">
<heading> International Trade Commission </heading>
<regulationsPart number="201">
<heading> RULES OF GENERAL APPLICATION </heading>
<xhtmlContent>
<p><b>Subpart D--Safeguarding Individual Privacy Pursuant to 5 U.S.C. 552a</b></p>
<p>Sec.
</p>
<p>201.22 Purpose and scope.
</p>
<p>201.23 Definitions.
</p>
<p>201.24 Procedures for requests pertaining to individual records in a records system.
</p>
<p>201.25 Times, places, and requirements for identification of individuals making requests.
</p>
<p>201.26 Disclosure of requested information to individuals.
</p>
<p>201.27 Special procedures: Medical records.
</p>
<p>201.28 Requests for correction or amendment of records.
</p>
<p>201.29 Commission disclosure of individual records, accounting of record disclosures, and requests for accounting of record disclosures.
</p>
<p>201.30 Commission review of requests for access to records, for correction or amendment to records, and for accounting of record disclosures.
</p>
<p>201.31 Fees and employee conduct.
</p>
<p>201.32 Specific exemptions.
</p>
<p><b>Authority:</b> Sec. 335 of the Tariff Act of 1930 (19 U.S.C. 1335), and sec. 603 of the Trade Act of 1974 (19 U.S.C. 2482), unless otherwise noted.
</p>
<p><b>Source:</b> 27 FR 12118, Dec. 7, 1962, unless otherwise noted.</p>
<p><b>Subpart C--Availability of Information to the Public Pursuant to 5 U.S.C. 552
</b></p>
<p><b>Authority:</b> 19 U.S.C. 1335, 5 U.S.C. 552.
</p>
<p><b>Source:</b> 40 FR 8328, Feb. 27, 1975, unless otherwise noted.
</p>
<p><b>&#167; 201.17
 Procedures for requesting access to records.
</b></p>
<p>(a) <i>Requests for records.</i> (1) A request for any information or record shall be addressed to the Secretary, United States International Trade Commission, 500 E Street SW., Washington, DC 20436 and shall indicate clearly in the request, and if the request is in paper form on the envelope, that it is a "Freedom of Information Act Request." A written request may be made either (1) in paper form, or (2) electronically by contacting the Commission at <i>http://www.usitc.gov/foia.htm.</i>
</p>
<p>(2) Any request shall reasonably describe the requested record to facilitate location of the record. If the request pertains to a record that is part of the Commission"s file in an investigation, the request should identify the investigation by number and name. A clear description of the requested record(s) should reduce the time required by the Commission to locate and disclose releasable responsive record(s) and minimize any applicable search and copying charges.
</p>
<p>(3) Except as provided in paragraph (b) of this section, requests will be processed in the order in which they are filed.
</p>
<p>(4) Requests for transcripts of hearings should be addressed to the official hearing reporter, the name and address of which can be obtained from the Secretary. A copy of such request shall at the same time be forwarded to the Secretary.
</p>
<p>(5) Copies of public Commission reports and other publications can be requested by calling or writing the Publications Office in the Office of the Secretary. Generally, such publications can be obtained more quickly from this office. Certain Commission publications are sold by the Superintendent of Documents, U.S. Government Printing Office, and are available from that agency at the price set by that agency.
</p>
<p>(6) A day-to-day, composite record will be kept by the Secretary of each request with the disposition thereof.
</p>
<p>(b) <i>Expedited processing.</i> (1) Requests for records under paragraph (a)(1) of this section will be taken out of order and given expedited treatment whenever it is determined that they involve:
</p>
<p>(i) Circumstances in which the lack of expedited treatment could reasonably be expected to pose an imminent threat to the life or physical safety of an individual;
</p>
<p>(ii) An urgency to inform the public about an actual or alleged federal government activity, if made by a person primarily engaged in disseminating information;
</p>
<p>(iii) The loss of substantial due process rights; or
</p>
<p>(iv) A matter of widespread and exceptional media interest in which there exist possible questions about the government"s integrity which affect public confidence.
</p>
<p>(2) A request for expedited processing may be made at the time of the initial request for records or at any later time.
</p>
<p>(3) A requester who seeks expedited processing must submit a statement, certified to be true and correct to the best of that person"s knowledge and belief, explaining in detail the basis for requesting expedited processing. For example, a requester within paragraph (b)(1)(ii) of this section, if not a full-time member of the news media, must establish that he or she is a person whose main professional activity or occupation is information dissemination, though it need not be his or her sole occupation. A requester within paragraph (b)(1)(ii) of this section also must establish a particular urgency to inform the public about the government activity involved in the request, beyond the public"s right to know about government activity generally. The formality of certification may be waived as a matter of administrative discretion.
</p>
<p>(4) Within ten calendar days of receipt of a request for expedited processing, the Secretary will decide whether to grant it and will notify the requester of the decision. If a request for expedited treatment is granted, the request will be given priority and will be processed as soon as practicable. If a request for expedited processing is denied, any appeal of that decision will be acted on expeditiously.
</p>
<p>(c) <i>Public reading room.</i> The Commission maintains a public reading room in the Office of the Secretary for access to the records that the FOIA requires to be made regularly available for public inspection and copying. Reading room records created by the Commission on or after November 1, 1996, are available electronically. This includes a current subject-matter index of reading room records, which will indicate which records are available electronically.
</p>
<p>[63 FR 29347, May 29, 1998, as amended at 68 FR 32975, June 3, 2003]
</p>
<p><b>&#167; 201.18
 Denial of requests, appeals from denial.
</b></p>
<p>(a) Written requests for inspection or copying of records shall be denied only by the Secretary or Acting Secretary, or, for records maintained by the Office of Inspector General, the Inspector General. Denials of written requests shall be in writing, shall specify the reason therefor, and shall advise the person requesting of the right to appeal to the Commission. Oral requests may be dealt with orally, but if the requester is dissatisfied he shall be asked to put the request in writing.
</p>
<p>(b) An appeal from a denial of a request must be received within sixty days of the date of the letter of denial and shall be made to the Commission and addressed to the Chairman, United States International Trade Commission, 500 E Street SW., Washington, DC 20436. Any such appeal shall be in writing, and shall indicate clearly in the appeal, and if the appeal is in paper form on the envelope, that it is a "Freedom of Information Act Appeal." An appeal may be made either in paper form, or electronically by contacting the Commission at <i>http://www.usitc.gov/foia.htm.</i>
</p>
<p>(c) Except when expedited treatment is requested and granted, appeals will be decided in the order in which they are filed, but in any case within twenty days (excepting Saturdays, Sundays, and legal holidays) unless an extension, noticed in writing with the reasons therefor, has been provided to the person making the request. Notice of the decision on appeal and the reasons therefor will be made promptly after a decision. Requests for expedited treatment should conform with the requirements in &#167; 201.17(c) of this part.
</p>
<p>(d) The extensions of time mentioned in paragraph (c) of this section shall be made only for one or more of the following reasons:
</p>
<p>(1) The need to search for and collect the requested records from field facilities or other establishments that are separate from the office processing the request;
</p>
<p>(2) The need to search for, collect, and appropriately examine a voluminous amount of separate and distinct records which are requested in a single communication; or
</p>
<p>(3) The need for consultation, which shall be conducted with all practicable speed, with another agency having a substantial interest in the determination of the request or among two or more components of the agency having a substantial subject-matter interest therein.
</p>
<p>(e) The extensions of time mentioned in paragraph (c) of this section shall not exceed ten working days in the aggregate.
</p>
<p>[40 FR 8328, Feb. 27, 1975, as amended at 54 FR 13678, Apr. 5, 1989; 60 FR 37336, July 20, 1995; 63 FR 29348, May 29, 1998; 68 FR 32975, June 3, 2003]
</p>
<p><b>&#167; 201.19
 Notification regarding requests for confidential business information.
</b></p>
<p>(a) <i>In general.</i> Business information provided to the Commission by a business submitter which the Commission has designated as "confidential business information" will not be disclosed pursuant to a Freedom of Information Act (FOIA) request except in accordance with this section.
</p>
<p>(b) <i>Definitions.</i> The following definitions are to be used in reference to this section:
</p>
<p><i>Confidential business information</i> means commercial or financial information that has been designated as confidential business information by the Commission under &#167; 201.6 of this part.
</p>
<p><i>Submitter</i> means any person or entity who provides confidential business information, directly or indirectly, to the Commission. The term includes, but is not limited to, corporations, producers, importers, and state and federal governments, as well as others who have an administrative relationship with the Commission such as contractors, bidders and vendors.
</p>
<p>(c) <i>Notice to submitters.</i> Except as provided for in paragraph (e) of this section, the Commission will, to the extent permitted by law, provide a submitter with prompt written notice of a FOIA request or administrative appeal encompassing its confidential business information whenever required under paragraph (d) of this section, in order to afford the submitter an opportunity to object to disclosure pursuant to paragraph (f) of this section. Such written notice will describe the nature of the confidential business information requested. The requester will also be notified that notice and opportunity to object to are being provided to a submitter.
</p>
<p>(d) <i>When notice is required.</i> Notice will be given to a submitter in writing at submitter"s last known address whenever:
</p>
<p>(1) The information the subject of the FOIA request or appeal has been designated by the Commission as confidential business information; and
</p>
<p>(2) The Commission has reason to believe that the information may not be protected from disclosure under FOIA Exemptions 3 or 4.
</p>
<p>(e) <i>Exceptions to notice requirment.</i> The notice requirements of paragraph (c) of this section will not apply if:
</p>
<p>(1) The Commission determines that the information should not be disclosed;
</p>
<p>(2) The information lawfully has been published or has been officially made available to the public; or
</p>
<p>(3) Disclosure of the information is required by law (other than 5 U.S.C. 552).
</p>
<p>(f) <i>Opportunity to object to disclosure.</i> In general, the Commision has 10 working days in which to respond to a FOIA request. Through the notice described in paragraph (c) of this section, the Commission will afford a submitter an opportunity, within the period afforded to the Commission to make its decision in response to the FOIA request, to provide the Commission with a detailed written statement of any objection to disclosure. Such statement shall be filed at least one working day before the Commission is required to respond to the FOIA request, and it shall specify all grounds for withholding any of the information under any exemption of FOIA. In the case of FOIA Exemptions 3 or 4, it shall demonstrate why the information should continue to be considered confidential business information within the meaning of &#167; 201.6 of this part and should not be disclosed. The submitter"s claim of continued confidentiality should be supported by a certification by an officer or authorized representative of the submitter. Information provided by a submitter pursuant to this paragraph may itself be subject to disclosure under FOIA.
</p>
<p>(g) <i>Notice of intent to disclose.</i> The Commission will consider carefully a submitter"s objections and specific grounds for nondisclosure prior to determining whether to disclose the information. Whenever the Commission decides to disclose such information over the objection of a submitter, the Commission will forward to the submitter a written notice which will include:
</p>
<p>(1) A statement of the reasons for which the submitter"s disclosure objections were not sustained;
</p>
<p>(2) A description of the information to be disclosed; and
</p>
<p>(3) A specified disclosure date.
</p>
<p>Such notice of intent to disclose will be forwarded to the submitter a reasonable number of days prior to the specified disclosure date and the requester will be notified likewise.
</p>
<p>(h) <i>Notice of FOIA lawsuit.</i> Whenever a requester brings suit seeking to compel disclosure of information that the Commission has designated as confidential business information, the Commission will promptly notify the submitter at its last known address. For the purpose of this paragraph, the Secretary may assume such address to be that given on the submission.
</p>
<p>[54 FR 13678, Apr. 5, 1989, as amended at 68 FR 32975, June 3, 2003]
</p>
<p><b>&#167; 201.20
 Fees.
</b></p>
<p>(a) <i>In general.</i> Fees pursuant to 5 U.S.C. 552 shall be assessed according to the schedule contained in paragraph (b) of this section for services rendered by agency personnel in responding to and processing requests for records under this subpart. All fees so assessed shall be charged to the requester, except where the charging of fees is limited under paragraph (c) of this section or where a waiver or reduction of fees is granted under paragraph (d) of this section. The Secretary will collect all applicable fees. Requesters shall pay fees by check or money order made payable to the Treasury of the United States.
</p>
<p>(b) <i>Charges.</i> In responding to requests under this subpart, the following fees shall be assessed, unless a waiver or reduction of fees has been granted pursuant to paragraph (d) of this section:
</p>
<p>(1) <i>Search.</i> (i) No search fee shall be assessed with respect to requests by educational institutions, noncommercial scientific institutions, and representatives of the news media as defined in paragraphs (j) (6), (7), and (8) of this section, respectively. Search fees shall be assessed with respect to all other requests, subject to the limitations of paragraph (c) of this section. The secretary may assess fees for time spent searching even if agency personnel fail to locate any respective record or where records located are subsequently determined to be entirely exempt from disclosure.
</p>
<p>(ii) For each quarter hour spent by agency personnel in salary grades GS-2 through GS-10 in searching for and retrieving a requested record, the fee shall be $4.00. When the time of agency personnel in salary grades GS-11 and above is required, the fee shall be $6.50 for each quarter hour of search and retrieval time spent by such personnel.
</p>
<p>(iii) For computer searches of records, which may be undertaken through the use of existing programming, requester shall be charged the actual direct costs of conducting the search, although certain requesters (as defined in paragraph (c)(2) of this section) shall be entitled to the cost equivalent of two hours of manual search time without charge. These direct costs shall include the cost of operating a central processing unit for that portion of operating time that is directly attributable to searching for records responsive to a request, as well as the costs of operator/programmer salary apportionable to the search (at no more than $6.50 per quarter hour of time so spent).
</p>
<p>(2) <i>Duplication.</i> Duplication fees shall be assessed with respect to all requesters, subject to the limitations of paragraph (c) of this section. For a paper photocopy of a record (no more than one copy of which need be supplied), the fee shall be $0.10 per page. For copies produced by computer, such as tapes or printouts, the Secretary shall charge the actual direct costs, including operator time, of producing the copy. For other methods of duplication, the Secretary shall charge the actual direct costs of duplicating a record.
</p>
<p>(3) <i>Review.</i> (i) Review fees shall be assessed with respect to only those requesters who seek records for a commercial use, as defined in paragraph (j)(5) of this section. For each quarter hour spent by agency personnel in reviewing a requested record for possible disclosure, the fee shall be $6.50.
</p>
<p>(ii) Review fees shall be assessed only for the initial record review, i.e., all of the review undertaken when a component analyzes the applicability of a particular exemption to a particular record or record portion at the initial request level. No charge shall be assessed for review at the administrative appeal level of an exemption already applied. However, records or record portions withheld pursuant to an exemption that is subsequently determined not to apply may be reviewed again to determine the applicability of other exemptions not previously considered. The costs of such a subsequent review are properly assessable, particularly where that review is made necessary by a change of circumstances.
</p>
<p>(c) <i>Limitations on charging fees.</i> (1) No search or review fee shall be charged for a quarter-hour period unless more than half of that period is required for search or review.
</p>
<p>(2) Except for requesters seeking records for a commercial use (as defined in paragraph (j)(5) of this section), the Secretary shall provide without charge--
</p>
<p>(i) The first 100 pages of duplication (or its cost equivalent), and
</p>
<p>(ii) The first two hours of search (or its cost equivalent).
</p>
<p>(3) Whenever a total fee calculated under paragraph (b) of this section is $25.00 or less, no fee shall be charged.
</p>
<p>(4) The provisions of paragraphs (c)(2) and (3) of this section work together. For requesters other than those seeking records for a commercial use, no fee shall be charged unless the cost of search is in excess of two hours plus the cost of duplication in excess of 100 pages exceeds $25.00.
</p>
<p>(d) <i>Waiver or reduction of fees.</i> (1) Records responsive to a request under 5 U.S.C. 552 shall be furnished without charge or at a charge reduced below that established under paragraph (b) of this section where the Secretary determines, based upon information provided by a requester in support of a fee waiver request or otherwise made known to the Secretary that disclosure of the requested information is in the public interest, because it is likely to contribute significantly to public understanding of the operations or activities of the Government and is not primarily in the commercial interest of the requester. Requests for a waiver or reduction of fees shall be considered on a case-by-case basis.
</p>
<p>(2) In order to determine whether the first fee waiver requirement is met--i.e., that disclosure of the requested information is in the public interest because it is likely to contribute significantly to public understanding of the operations or activities of the government--the Secretary shall consider the following four factors in sequence:
</p>
<p>(i) <i>The subject of the request: Whether the subject of the requested records concerns "the operations or activities of the government."</i> The subject matter of the requested records, in the context of the request, must specifically concern identifiable operations or activities of the federal government--with a connection that is direct and clear, not remote or attenuated. Furthermore, the records must be sought for their informative value with respect to those government operations or activities; a request for access to records for their intrinsic informational content alone will not satisfy this threshold consideration.
</p>
<p>(ii) <i>The informative value of the information to be disclosed: Whether the disclosure is "likely to contribute" to an understanding of government operations or activities.</i> The disclosable portions of the requested records must be meaningfully informative on specific government operations or activities in order to hold potential for contributing to increased public understanding of those operations and activities. The disclosure of information that already is in the public domain, in either a duplicative or a substantially identical form, would not be likely to contribute to such understanding, as nothing new would be added to the public record.
</p>
<p>(iii) <i>The contribution of an understanding of the subject by the public likely to result from disclosure: Whether disclosure of the requested information will contribute to "public understanding."</i> The disclosure must contribute to the understanding of the public at large, as opposed to the individual understanding of the requester or a narrow segment of interested persons. A requester"s identity and qualifications--e.g., expertise in the subject area and ability and intention to effectively convey information to the general public--shall be considered. It will be presumed that a representative of the news media (as defined in paragraph (j)(8) of this section) who has access to the means of public dissemination readily will be able to satisfy this consideration. Requests from libraries or other record repositories (or requesters who intend merely to disseminate information to such institutions) shall be analyzed, like those of other requesters, to identify a particular person who represents that he actually will use the requested information in scholarly or other analytic work and then disseminate it to the general public.
</p>
<p>(iv) <i>The significance of the contribution to public understanding: Whether the disclosure is likely to contribute "significantly" to public understanding of government operations or activities.</i> The public"s understanding of the subject matter in question, as compared to the level of public understanding existing prior to the disclosure, must be likely to be enhanced by the disclosure to a significant extent. The Secretary shall not make separate judgments as to whether information, even though it in fact would contribute significantly to public understanding of the operations or activities of the government, is "important" enough to be made public.
</p>
<p>(3) In order to determine whether the second fee waiver requirement is met--i.e., that disclosure of the requested information is not primarily in the commercial interest of the requester--the Secretary shall consider the following two factors in sequence:
</p>
<p>(i) <i>The existence and magnitude of a commercial interest: Whether the requester has a commercial interest that would be furthered by the requested disclosure.</i> The Secretary shall consider all commercial interests of the requester (with reference to the definition of <i>commercial use</i> in paragraph (j)(5) of this section), or any person on whose behalf the requester may be acting, but shall consider only those interests which would be furthered by the requested disclosure. In assessing the magnitude of identified commercial interests, consideration shall be given to the role that such FOIA-disclosed information plays with respect to those commercial interests, as well as to the extent to which FOIA disclosures serve those interests overall. Requesters shall be given a reasonable opportunity in the administrative process to provide information bearing upon this consideration.
</p>
<p>(ii) <i>The primary interest in disclosure: Whether the magnitude of the identified commercial interest of the requester is sufficiently large, in comparison with the public interest in disclosure, that disclosure is "primarily in the commercial interest of the requester."</i> A fee waiver or reduction is warranted only where, once the "public interest" standard set out in paragraph (d)(2) of this section is satisfied, that public interest can fairly be regarded as greater in magnitude than that of the requester"s commercial interest in disclosure. The Secretary shall ordinarily presume that, where a news media requester has satisfied the "public interest" standard, that will be the interest primarily served by disclosure to that requester. Disclosure to data brokers or others who compile and market government information for direct economic return shall not be presumed to primarily serve the "public interest."
</p>
<p>(4) Where only a portion of the requested records satisfies both of the requirements for a waiver or reduction of fees under this paragraph, a waiver or reduction shall be granted only as to that portion.
</p>
<p>(5) Requests for the waiver or reduction of fees shall address each of the factors listed in paragraphs (d) (2) and (3) of this section, as they apply to each record request.
</p>
<p>(e) <i>Notice of anticipated fees in excess of $25.00.</i> Where the Secretary determines or estimates that the fees to be assessed under this section may amount to more than $25.00, he shall notify the requester as soon as practicable of the actual or estimated amount of the fees, unless the requester has indicated in advance his willingness to pay fees as high as those anticipated. (If only a portion of the fee can be estimated readily, the Secretary shall advise the requester that the estimated fee may be only a portion of the total fee.) In cases where a requester has been notified that actual or estimated fees may amount to more than $25.00, the request will be deemed not to have been received until the requester has agreed to pay the anticipated total fee. A notice of the requester pursuant to this paragraph shall offer him the opportunity to confer with agency personnel in order to reformulate his request to meet his needs at a lower cost.
</p>
<p>(f) <i>Aggregating requests.</i> Where the Secretary reasonably believes that a requester or a group of requesters acting in concert is attempting to divide a request into a series of requests for the purpose of evading the assessment of fees, the Secretary may aggregate any such requests and charge accordingly. The Secretary may presume that multiple requests of such type made within a 30-day period have been made in order to evade fees. Where requests are separated by a longer period, the Secretary shall aggregate them only where there exists a reasonable basis for determining that said aggregation is warranted, e.g., where the requests involve clearly related matters. Multiple requests involving unrelated matters shall not be aggregated
</p>
<p>(g) <i>Advance payments.</i> (1) Where the Secretary estimates that a total fee to be assessed under this section is likely to exceed $250.00, the Secretary may require the requester to make an advance payment of an amount up to the entire estimated fee before beginning to process the request, except where the Secretary receives a satisfactory assurance of full payment from a requester with a history of prompt payment.
</p>
<p>(2) Where a requester has previously failed to pay a records access fee within 30 days of the date of billing, the Secretary may require the requester to pay the full amount owed, plus any applicable interest (as provided for in paragraph (h) of this section), and to make an advance payment of the full amount of any estimated fee before he begins to process a new request or continues to process a pending request from that requester.
</p>
<p>(3) For requests other than those described in paragraphs (g) (1) and (2) of this section, the Secretary shall not require the requester to make an advance payment, i.e., a payment made before work is commenced or continued on a request. Payment owed on work already completed is not an advance payment.
</p>
<p>(4) Where the Secretary acts under paragraph (g) (1) or (2) of this section, the administrative time limits described in subsection (a)(6) of the FOIA for the processing of an initial request or an appeal, plus permissible extensions of these time limits, shall be deemed not to begin to run until the Secretary has received payment of the assessed fee.
</p>
<p>(h) <i>Charging interest.</i> The Secretary may assess interest charges on an unpaid bill starting on the 31st day following the day on which the bill was sent to the requester. Once a fee payment has been received by the Secretary, even if not processed, the accrual of interest shall be stayed. Interest charges shall be assessed at the rate prescribed in section 3717 of title 31 U.S.C. and shall accrue from the date of the billing. The Secretary shall follow the provisions of the Debt Collection Act of 1982, Pub. L. 97-265 (Oct. 25, 1982), and its implementing procedures, including the use of consumer reporting agencies, collection agencies, and offset.
</p>
<p>(i) <i>Other statutes specifically providing for fees.</i> (1) The fee schedule of this section does not apply with respect to the charging of fees under a statute specifically providing for setting the level of fees for particular types of records--i.e., any statute that specifically requires a government entity such as the Government Printing Office or the National Technical Information Service, to set and collect fees for particular types of records--in order to:
</p>
<p>(i) Serve both the general public and private sector organizations by conveniently making available government information;
</p>
<p>(ii) Ensure that groups and individuals pay the cost of publications and other services that are for their special use so that these costs are not borne by the general taxpaying public;
</p>
<p>(iii) Operate an information-dissemination activity on a self-sustaining basis to the maximum extent possible; or
</p>
<p>(iv) Return revenue to the Treasury for defraying, wholly or in part, appropriate funds used to pay the costs of disseminating government information.
</p>
<p>(2) Where records responsive to requests are maintained for distribution by agencies operating statutorily based fee schedule programs, the Secretary shall inform requesters of the steps necessary to obtain records from those sources.
</p>
<p>(j) <i>Definitions.</i> For the purpose of this section:
</p>
<p>(1) The term <i>direct costs</i> means those expenditures which the agency actually incurs in searching for and duplicating (and, in the case of commercial use requesters, reviewing) records to respond to a FOIA request. Direct costs include, for example the salary of the employee performing the work (the basic rate of pay for the employee plus 16 percent of that rate to cover benefits) and the cost of operating duplicating machinery. Not included in direct costs are overhead expenses such as costs of space and heating or lighting of the facility in which the records are stored.
</p>
<p>(2) The term <i>search</i> includes all time spent looking for material that is responsive to a request, including page-by-page or line-by-line identification of material within documents. The Secretary shall ensure, however, that searches are undertaken in the most efficient and least expensive manner reasonably possible; thus, for example, the Secretary shall not engage in line-by-line search where merely duplicating an entire document would be quicker and less expensive.
</p>
<p>(3) The term <i>duplication</i> refers to the process of making a copy of a record necessary to respond to a FOIA request. Such copies can take the form of paper copy, microform, audio-visual materials, or machine-readable documentation (e.g., magnetic tape or disk), among others. The copy provided shall be in a form that is reasonably usable by requesters.
</p>
<p>(4) The term <i>review</i> refers to the process of examining a record located in response to a request in order to determine whether any portion of it is permitted to be withheld. It also includes processing any record for disclosure, e.g., doing all that is necessary to excise it and otherwise prepare it for release, although review costs shall be recoverable even where there ultimately is no disclosure of a record. Review time does not include time spent resolving general legal or policy issues regarding the application of exemptions.
</p>
<p>(5) The term <i>commercial use</i> in the context of a request refers to a request from or on behalf of one who seeks information for a use or purpose that furthers the commercial, trade, or profit interests of the requester or the person on whose behalf the request is made, which can include furthering those interests through litigation. The Secretary shall determine, as well as reasonably possible, the use to which a requester will put the records requested. Where the circumstances of a request suggest that the requester will put the records sought to a commercial use, either because of the nature of the request itself or because the Secretary otherwise has reasonable cause to doubt a requester"s stated use, the Secretary shall provide the requester a reasonable opportunity to submit further clarification.
</p>
<p>(6) The term <i>educational institution</i> refers to a preschool, a public or private elementary or secondary school, an institution of undergraduate higher education, an institution of graduate higher education, an institution of professional education, and an institution of vocational education, which operates a program or programs of scholarly research. To be eligible for inclusion in this category, a requester must show that the request is being made as authorized by and under the auspices of a qualifying institution and that the records are not sought for a commercial use but are sought in furtherance of scholarly research.
</p>
<p>(7) The term <i>noncommercial scientific institution</i> refers to an institution that is not operated on a "commercial" basis as that term is referenced in paragraph (j)(5) of this section, and which is operated solely for the purpose of conducting scientific research the results of which are not intended to promote any particular product or industry. To be eligible for inclusion in this category, a requester must show that the request is being made as authorized by and under the auspices of a qualifying institution and that the records are not sought for a commercial use but are sought in furtherance of scientific research.
</p>
<p>(8) The term <i>representative of the news media</i> refers to any person actively gathering news for an entity that is organized and operated to publish or broadcast news to the public. The term <i>news</i> means information that is about current events or that would be of current interest to the public. Examples of news media entities include television or radio stations broadcasting to the public at large and publishers of periodicals (but only in those instances where they can qualify as disseminators of "news") who make their products available for purchase or subscription by the general public. For "freelance" journalists to be regarded as working for a news organization, they must demonstrate a clear basis for expecting publication through that organization; a publication contract would be the clearest proof, but the Secretary shall also look to the past publication record of a requester in making this determination. To be eligible for inclusion in this category, a requester also must not be seeking the requested records for a commercial use. In this regard, a request for records supporting the news dissemination function of the requester shall not be considered to be for a commercial use.
</p>
<p>(k) <i>Charges for other services and materials.</i> Apart from the other provisions of this section, where the Secretary elects, as a matter of administrative discretion, to comply with a request for a special service or materials, such as certifying that records are true copies or sending them other than by ordinary mail, the actual direct costs of providing the service or materials shall be charged.
</p>
<p>[54 FR 13673, Apr. 5, 1989, as amended at 63 FR 29348, May 29, 1998]
</p>
<p><b>&#167; 201.21
 Availability of specific records.
</b></p>
<p>(a) <i>Records available.</i> The following information, on request to the Secretary of the Commission, is available for public inspection and copying: (1) final opinions, including concurring and dissenting opinions, as well as orders, made in the adjudication of cases; (2) those statements of policy and interpretations which have been adopted by the agency; and (3) administrative staff manuals and instructions to staff that affect a member of the public. Available information includes, but is not limited to: (i) Applications, petitions, and other formal documents filed with the Commission, (ii) notices to the public concerning Commission matters, (iii) transcripts of testimony taken and exhibits submitted at hearings, (iv) reports to the President, to either or both Houses of Congress, or to Committees of Congress, release of which has been authorized by the President or the legislative body concerned, (v) reports and other documents issued for general distribution. Much of the information described above also is available on the Commission"s World Wide Web site. The Commission"s home page is at <i>http://www.usitc.gov.</i> The Web site also includes information subject to repeated Freedom of Information Act requests. Persons accessing the Web site can find instructions on how to locate Commission information by following the "Freedom of Information Act" link on the home page.
</p>
<p>(b) <i>Records not available.</i> Information specifically exempted from disclosure by 5 U.S.C. 552(b), including reports to the President, to either or both Houses of Congress, or to Committees of Congress, the release of which has not been authorized by the President or the legislative body concerned, and confidential business data as defined in 18 U.S.C. 1905 and 19 CFR 201.06 are not available to the public.
</p>
<p>(c) <i>Information requested in cases or matters to which the Commission is not a party.</i> (1) The procedure specified in this section will apply to all demands directed to Commission employees for the production of documents or for testimony that relates in any way to the employees" official duties. These procedures will also apply to demands directed to former employees if the demands seek nonpublic materials or information acquired during Commission employment. The provisions of paragraph (c)(2) of this section will also apply to demands directed to the agency. For purposes of this section, the term <i>demand</i> means any request, order or subpoena for testimony or production of documents; the term <i>subpoena</i> means any compulsory process in a case or matter to which the Commission is not a party; the term <i>nonpublic</i> includes any material or information which, under &#167; 201.21(b), is exempt from availability for public inspection and copying; the term <i>employee</i> means any current or former officer or employee of the Commission; the term <i>documents</i> means all records, papers or official files, including without limitation, official letters, telegrams, memoranda, reports, studies, calendar and diary entries, graphs, notes, charts, tabulations, data analysis, statistical or information accumulations, records of meetings and conversations, film impressions, magnetic tapes, and sound or mechanical reproductions; the term <i>case or matter</i> means any civil proceeding before a court of law, administrative board, hearing officer, or other body conducting a legal or administrative proceeding in which the Commission is not a named party.
</p>
<p>(2) Prior to or simultaneously with a demand to a Commission employee for the production of documents or for testimony concerning matters relating to official duties, the party seeking such production or testimony must serve upon the General Counsel of the Commission an affidavit, or if that is not feasible, then a statement which sets forth the title of the case, the forum, the party"s interest in the case, the reasons for the request, and a showing that the desired testimony or documents are not reasonably available from any other source. Where testimony is sought, the party must also provide a summary of the testimony desired, the intended use of the testimony, and show that Commission records could not be provided and used instead of the requested testimony. A subpoena for testimony from a Commission employee concerning official matters or for the production of documents shall be served in accordance with Rule 45 of the Federal Rules of Civil Procedure and a copy of the subpoena shall be sent to the General Counsel.
</p>
<p>(3) Any employee or former employee who is served with a subpoena or other demand shall promptly advise the General Counsel of the service of the subpoena or other demand, the nature of the documents or information sought, and all relevant facts and circumstances.
</p>
<p>(4) Absent written authorization from the Chairman of the Commission ("Chairman"), the employee shall respectfully decline to produce the requested documents, to testify, or to otherwise disclose requested information. If a court rules that the demand must be complied with despite the absence of such written authorization, the employee upon whom the demand is made shall respectfully refuse to comply based upon these regulations and <i>Touhy</i> v. <i>Ragan,</i> 340 U.S. 462 (1951).
</p>
<p>(5) The Chairman will consider and act upon subpoenas under this section with due regard for statutory restrictions, the Commission"s rules and the public interest, taking into account such factors as the need to conserve employees" time for conducting official business, the need to prevent the expenditure of the United States government"s time and money for private purposes, the need to maintain impartiality between private litigants in cases where no substantial governmental interest is involved, and the relevant legal standards for determining whether justification exists for the disclosure of nonpublic information and documents. If the Chairman determines that the subpoenaed documents or information are protected by a privilege or that the Commission has a duty in law or equity to protect such documents or information from disclosure, the General Counsel shall move the court to quash the subpoena or for other appropriate action.
</p>
<p>(6) The General Counsel may consult or negotiate with counsel or the party seeking testimony or documents to refine and limit the demand so that compliance is less burdensome, or obtain information necessary to make the determination described in paragraph (c)(5) of this section. Failure of the counsel or party seeking the testimony or documents to cooperate in good faith to enable the General Counsel to make an informed recommendation to the Chairman under paragraph (c)(5) of this section may serve as the basis for a determination not to comply with the demand.
</p>
<p>(7) Permission to testify will, in all cases, be limited to the information set forth in the affidavit as described in paragraph (c)(2) of this section, or to such portions thereof as the Chairman deems proper.
</p>
<p>(8) If the Chairman authorizes the testimony of an employee, then the General Counsel shall arrange for the taking of the testimony by methods that are least disruptive of the official duties of the employee. Testimony may, for example, be provided by affidavits, answers to interrogatories, written depositions, or depositions transcribed, recorded, or preserved by any other means allowable by law. Costs of providing testimony, including transcripts, will be borne by the party requesting the testimony. Such costs shall also include reimbursing the Commission for the usual and ordinary expenses attendant upon the employee"s absence from his or her official duties in connection with the case or matter, including the employee"s salary and applicable overhead charges and any necessary travel expenses.
</p>
<p>(9) The Secretary in consultation with the General Counsel is further authorized to charge reasonable fees to parties demanding documents or information. Such fees, calculated to reimburse the government for the expense of responding to such demand, may include the costs of time expended by Commission employees to process and respond to the demand, attorney time for reviewing the demand and for related legal work in connection with the demand, and expenses generated by equipment used to search for, produce and copy the responsive information. In general, such fees will be assessed at the rates and in the manner specified in &#167; 201.20 of this part.
</p>
<p>(10) This section does not affect the rights and procedures governing the public access to official documents pursuant to the Freedom of Information Act or the Privacy Act.
</p>
<p>(11) This section is intended to provide instructions to Commission employees and does not create any right or benefit, substantive or procedural, enforceable by any party against the Commission.
</p>
<p>[40 FR 8328, Feb. 27, 1975, as amended at 54 FR 13676, Apr. 5, 1989; 68 FR 32975, June 3, 2003]</p>
<p><b>Subpart D--Safeguarding Individual Privacy Pursuant to 5 U.S.C. 552a
</b></p>
<p><b>Source:</b> 63 FR 29348, May 29, 1998, unless otherwise noted.
</p>
<p><b>&#167; 201.22
 Purpose and scope.
</b></p>
<p>This subpart contains the rules that the Commission follows under the Privacy Act of 1974, 5 U.S.C. 552a. The rules in this subpart apply to all records in systems of records maintained by the Commission that are retrieved by an individual"s name or other personal identifier. They describe the procedures by which individuals may request access to records about themselves, request amendment or correction of those records, and request an accounting of disclosures of those records by the Commission.
</p>
<p><b>&#167; 201.23
 Definitions.
</b></p>
<p>For the purpose of these regulations:
</p>
<p>(a) The term individual means a citizen of the United States or an alien lawfully admitted for permanent residence;
</p>
<p>(b) The term maintain includes maintain, collect, use, or disseminate;
</p>
<p>(c) The term record means any item, collection, or grouping of information about an individual that is maintained by the Commission, including, but not limited to, his or her education, financial transactions, medical history, and criminal or employment history and that contains his or her name, or the identifying number, symbol, or other identifying particular assigned to the individual;
</p>
<p>(d) The term system of records means a group of any records under the control of the Commission from which information is retrieved by the name of the individual or by some identifying particular assigned to the individual;
</p>
<p>(e) The term Privacy Act Officer refers to the Director, Office of Administration, United States International Trade Commission, 500 E Street SW., Washington, DC 20436, or his or her designee.
</p>
<p><b>&#167; 201.24
 Procedures for requests pertaining to individual records in a records system.
</b></p>
<p>(a) A request by an individual to gain access to his or her record(s) or to any information pertaining to him or her which is contained in a system of records maintained by the Commission shall be addressed to the Privacy Act Officer, United States International Trade Commission, 500 E Street SW., Washington, DC 20436, and shall indicate clearly both on the envelope and in the letter that it is a Privacy Act request.
</p>
<p>(b) In order to facilitate location of requested records, whenever possible, the request of the individual shall name the system(s) of records maintained by the Commission which he or she believes contain records pertaining to him or her, shall reasonably describe the requested records, and identify the time period in which the records were compiled.
</p>
<p>(c) The Privacy Act Officer shall acknowledge receipt of a request within ten days (excluding Saturdays, Sundays, and legal public holidays), and wherever practicable, indicate whether or not access can be granted. If access is not to be granted, the requestor shall be notified of the reason in writing.
</p>
<p>(d) The Privacy Act Officer, or, the Inspector General, if such records are maintained by the Inspector General, shall ascertain whether the systems of records maintained by the Commission contain records pertaining to the individual, and whether access will be granted. Thereupon the Privacy Act Officer shall:
</p>
<p>(1) Notify the individual whether or not the requested record is contained in any system of records maintained by the Commission; and
</p>
<p>(2) Notify the individual of the procedures as prescribed in Secs. 201.25 and 201.26 of this part by which the individual may gain access to those records maintained by the Commission which pertain to him or her. Access to the records will be provided within 30 days (excluding Saturdays, Sundays, and legal public holidays).
</p>
<p><b>&#167; 201.25
 Times, places, and requirements for identification of individuals making requests.
</b></p>
<p>(a) If an individual wishes to examine his or her records in person, it shall be the responsibility of the individual requester to arrange an appointment with the Privacy Act Officer for the purpose of inspecting individual records. The time of inspection shall be during the regular office hours of the Commission, 8:45 a.m. to 5:15 p.m., Monday through Friday. The time arranged should be mutually convenient to the requester and to the Commission.
</p>
<p>(b) The place where an individual may gain access to records maintained by the Commission which pertain to him or her shall be at the United States International Trade Commission Building, 500 E Street SW., Washington, DC 20436. The Privacy Act Officer shall inform the individual requester of the specific room wherein inspection will take place.
</p>
<p>(c) An individual may also request the Privacy Act Officer to provide the individual with a copy of his or her records by certified mail.
</p>
<p>(d) An individual who requests to gain access to those records maintained by the Commission which pertain to him or her shall not be granted access to those records without first presenting adequate identification to the Privacy Act Officer. Adequate identification may include, but is not limited to, a government identification card, a driver"s license, Medicare card, a birth certificate, or a passport. If requesting records by mail, an individual must provide full name, current address, and date and place of birth. The request must be signed and either notarized or submitted under 28 U.S.C. 1746, which permits statements to be made under penalty of perjury as a substitute for notarization. In order to help the identification and location of requested records, a requestor may also, at his or her option, include the individual"s social security number.
</p>
<p><b>&#167; 201.26
 Disclosure of requested information to individuals.
</b></p>
<p>(a) Once the Privacy Act Officer has made a determination to grant a request for access to individual records, in whole or in part, the Privacy Act Officer shall inform the requesting individual in writing and permit the individual to review the pertinent records and to have a copy made of all or any portion of them. Where redactions due to exemptions pursuant to &#167; 201.32 would render such records or portions thereof incomprehensible, the Privacy Act Officer shall furnish an abstract in addition to an actual copy.
</p>
<p>(b) An individual has the right to have a person of his or her own choosing accompany him or her to review his or her records. The Privacy Act Officer shall permit a person of the individual requester"s choosing to accompany the individual during inspection.
</p>
<p>(c) When the individual requests the Privacy Act Officer to permit a person of the individual"s choosing to accompany him or her during the inspection of his or her records, the Privacy Act Officer shall require the individual requester to furnish a written statement authorizing discussion of the records in the accompanying person"s presence.
</p>
<p>(d) The Privacy Act Officer shall take all necessary steps to insure that individual privacy is protected while the individual requester is inspecting his or her records or while those records are being discussed. Only the Privacy Act Officer shall accompany the individual as representative of the Commission during the inspection of the individual"s records. The Privacy Act Officer shall be authorized to discuss the pertinent records with the individual.
</p>
<p><b>&#167; 201.27
 Special procedures: Medical records.
</b></p>
<p>(a) While an individual has an unqualified right of access to the records in systems of records maintained by the Commission which pertain to him or her, medical and psychological records merit special treatment because of the possibility that disclosure will have an adverse physical or psychological effect upon the requesting individual. Accordingly, in those instances where an individual is requesting the medical and/or psychological records which pertain to him or her, he or she shall, in his or her Privacy Act request to the Privacy Act Officer as called for in &#167; 201.24(a) of this part, specify a physician to whom the medical and/or psychological records may be released.
</p>
<p>(b) It shall be the responsibility of the individual requesting medical or psychological records to specify a physician to whom the requested records may be released. If an individual refuses to name a physician and insists on inspecting his or her medical or psychological records in the absence of a doctor"s discussion and advice, the individual shall so state in his or her Privacy Act request to the Privacy Act Officer as called for in &#167; 201.24(a) of this part and the Privacy Act Officer shall provide access to or transmit such records directly to the individual.
</p>
<p><b>&#167; 201.28
 Requests for correction or amendment of records.
</b></p>
<p>(a) If, upon viewing his or her records, an individual disagrees with a portion thereof or feels sections thereof to be erroneous, the individual may request amendment[s] of the records pertaining to him or her. The individual should request such an amendment in writing and should identify each particular record in question, the system[s] of records wherein the records are located, specify the amendment requested, and specify the reasons why the records are not correct, relevant timely or complete. The individual may submit any documentation that would be helpful. The request for amendment of records shall be addressed to the Privacy Act Officer, United States International Trade Commission, 500 E Street SW., Washington, DC 20436, and shall clearly indicate both on the envelope and in the letter that it is a Privacy Act request for amendment of records.
</p>
<p>(b) Not later than 10 days (excluding Saturdays, Sundays and legal public holidays) after the date of receipt of a Privacy Act request for amendment of records, the Privacy Act Officer shall acknowledge such receipt in writing. Such a request for amendment will be granted or denied by the Privacy Act Officer or, for records maintained by the Inspector General. If the request is granted, the Privacy Act Officer, or the Inspector General for records maintained by the Inspector General, shall promptly make any correction of any portion of the record which the individual believes is not accurate, relevant, timely, or complete. If, however, the request is denied, the Privacy Act Officer shall inform the individual of the refusal to amend the record in accordance with the individual"s request and give the reason(s) for the refusal. In cases where the Privacy Act Officer or the Inspector General has refused to amend in accordance with an individual"s request, he or she also shall advise the individual of the procedures under &#167; 201.30 of this part for the individual to request a review of that refusal by the full Commission or by an officer designated by the Commission.
</p>
<p><b>&#167; 201.29
 Commission disclosure of individual records, accounting of record disclosures, and requests for accounting of record disclosures.
</b></p>
<p>(a) It is the policy of the Commission not to disclose, except as permitted under 5 U.S.C. 552a(b), any record which is contained in any system of records maintained by the Commission to any person, or to another agency, except pursuant to a written request by, or with the prior written consent of, the individual to whom the record pertains.
</p>
<p>(b) Except for disclosures either to officers and employees of the Commission, or to contractor employees who, in the Inspector General"s or the Privacy Act Officer"s judgment, as appropriate, are acting as federal employees, who have a need for the record in the performance of their duties, and any disclosure required by 5 U.S.C. 552, the Privacy Act Officer shall keep an accurate accounting of:
</p>
<p>(1) The date, nature, and purpose of each disclosure of a record to any person or to another agency under paragraph (a) of this section; and
</p>
<p>(2) The name or address of the person or agency to whom the disclosure is made.
</p>
<p>(c) The Privacy Act Officer shall retain the accounting required by paragraph (b) of this section for at least five years or the life of the record, whichever is longer, after such disclosure.
</p>
<p>(d) Except for disclosures made to other agencies for civil or criminal law enforcement purposes pursuant to 5 U.S.C. 552a(b)(7), the Privacy Act Officer shall make any accounting made under paragraph (b) of this section available to the individual named in the record at the individual"s request.
</p>
<p>(e) An individual requesting an accounting of disclosure of his or her records should make the request in writing to the Privacy Act Officer, United States International Trade Commission, 500 E Street SW., Washington, DC 20436. The request should identify each particular record in question and, whenever possible, the system[s] of records wherein the requested records are located, and clearly indicate both on the envelope and in the letter that it is a Privacy Act request for an accounting of disclosure of records.
</p>
<p>(f) Where the Commission has provided any person or other agency with an individual record and such accounting as required by paragraph (b) of this section has been made, the Privacy Act Officer shall inform all such persons or other agencies of any correction, amendment, or notation of dispute concerning said record.
</p>
<p><b>&#167; 201.30
 Commission review of requests for access to records, for correction or amendment to records, and for accounting of record disclosures.
</b></p>
<p>(a) The individual who disagrees with the refusal of the Privacy Act Officer or the Inspector General for access to a record, to amend a record, or to obtain an accounting of any record disclosure, may request a review of such refusal by the Commission within 60 days of receipt of the denial of his or her request. A request for review of such a refusal should be addressed to the Chairman, United States International Trade Commission, 500 E Street, SW., Washington, DC 20436, and shall clearly indicate both on the envelope and in the letter that it is a Privacy Act review request.
</p>
<p>(b) Not later than 30 days (excluding Saturdays, Sundays, and legal public holidays) from the date on which the Commission receives a request for review of the Privacy Act Officer"s or the Inspector General"s refusal to grant access to a record, to amend a record, or to provide an accounting of a record disclosure, the Commission shall complete such a review and make a final determination thereof unless, for good cause shown, the Commission extends the 30-day period.
</p>
<p>(c) After the individual"s request has been reviewed by the Commission, if the Commission agrees with the Privacy Act Officer"s or the Inspector General"s refusal to grant access to a record, to amend a record, or to provide an accounting of a record disclosure, in accordance with the individual"s request, the Commission shall:
</p>
<p>(1) Notify the individual in writing of the Commission"s decision;
</p>
<p>(2) For requests to amend or correct records, advise the individual that he or she has the right to file a concise statement of disagreement with the Commission which sets forth his or her reasons for disagreement with the refusal of the Commission to grant the individual"s request; and
</p>
<p>(3) Notify the individual of his or her legal right, if any, to judicial review of the Commission"s final determination.
</p>
<p>(d) In any disclosure, containing information about which the individual has filed a statement of disagreement regarding an amendment of an individual"s record, the Privacy Act Officer, or, for records maintained by the Inspector General, the Inspector General, shall clearly note any portion of the record which is disputed and shall provide copies of the statement and, if the Commission deems it appropriate, copies of a concise statement of the reasons of the Commission for not making the amendments requested, to persons or other agencies to whom the disputed record has been disclosed.
</p>
<p><b>&#167; 201.31
 Fees and employee conduct.
</b></p>
<p>(a) The Commission shall not charge any fee for the cost of searching for and reviewing an individual"s records.
</p>
<p>(b) Reproduction, duplication or copying of records by the Commission shall be at the rate of $0.10 per page. There shall be no charge, however, when the total amount does not exceed $25.00.
</p>
<p>(c) The Privacy Act Officer shall establish rules of conduct for persons involved in the design, development, operation, or maintenance of any system of records, or in maintaining any record, and periodically instruct each such person with respect to such rules and the requirements of the Privacy Act including the penalties for noncompliance.
</p>
<p>[63 FR 29348, May 29, 1998, as amended at 68 FR 32975, June 3, 2003]
</p>
<p><b>&#167; 201.32
 Specific exemptions.
</b></p>
<p>(a) Pursuant to 5 U.S.C. 552a(k)(2), and in order to protect the effectiveness of Inspector General investigations by preventing individuals who may be the subject of an investigation from obtaining access to the records and thus obtaining the opportunity to conceal or destroy evidence or to intimidate witnesses, records contained in the system titled Office of Inspector General Investigative Files (General), insofar as they include investigatory material compiled for law enforcement purposes, shall be exempt from this subpart and from subsections (c)(3), (d), (e)(1), (e)(4)(G), (H), and (I) and (f) of the Privacy Act. However, if any individual is denied any right, privilege, or benefit to which he is otherwise entitled to under Federal law due to the maintenance of this material, such material shall be provided to such individual except to the extent that the disclosure of such material would reveal the identity of a source who furnished information to government investigators under an express promise that the identity of the source would be held in confidence.
</p>
<p>(b) Pursuant to 5 U.S.C. 552a(j)(2), and in order to protect the confidentiality and integrity of Inspector General investigations by preventing individuals who may be the subject of an investigation from obtaining access to the records and thus obtaining the opportunity to conceal or destroy evidence or to intimidate witnesses, records maintained in the Office of Inspector General Investigative Files (Criminal), insofar as they contain information pertaining to the enforcement of criminal laws, shall be exempt from this subpart and from the Privacy Act, except that subsections (b), (c)(1) and (2), (e)(4)(A) through (F), (e)(6), (7), (9), (10), and (11) and (i) shall still apply to these records.
</p>
<p>(c) Pursuant to 5 U.S.C. 552a(k)(1), (5) and (6), records contained in the system entitled "Personnel Security Investigative Files" have been exempted from subsections (c)(3), (d), (e)(1), (e)(1)(G) through (I) and (f) of the Privacy Act. Pursuant to section 552a(k)(1) of the Privacy Act, the Commission exempts records that contain properly classified information that pertains to national defense or foreign policy and is obtained from other systems of records or another Federal agency. Application of exemption (k)(1) may be necessary to preclude the data subject"s access to and amendment of such classified information under 5 U.S.C. 552a(d). All information about individuals in these records that meets the criteria stated in 5 U.S.C. 552a(k)(5) is also exempted because this system contains investigatory material compiled solely for determining suitability, eligibility, and qualifications for Federal civilian employment, Federal contracts or access to classified information. To the extent that the disclosure of such material would reveal the identity of a source who furnished information to the Government under an express promise that the identity of the source would be held in confidence, or, prior to September 27, 1975, under an implied promise that the identity of the source would be held in confidence, the application of exemption (k)(5) will be required to honor such a promise should an individual request access to the accounting of disclosure, or access to or amendment of the record, that would reveal the identity of a confidential source. All information in these records that meets the criteria stated in 5 U.S.C. 552a(k)(6) is also exempt because portions of a case file record may relate to testing and examining material used solely to determine individual qualifications for appointment or promotion in the Federal service. Access to or amendment of this information by the data subject would compromise the objectivity and fairness of the testing or examining process.
</p>

    
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>
</agency>
</pai>

