<?xml version="1.0" encoding="UTF-8"?>

<pai>
<agency toc="yes">
	<name>Department of Defense, Defense Information Systems Agency</name>
    <abbrev>DISA</abbrev>
<routineUses id="routine" toc="yes">
<xhtmlContent>
<p><b>How To Use the Index Guide
</b></p>
<p>To assist the reader in locating and reviewing the particular record system of interest, the various agency offices and the prefix letter symbols represented as part of the record system identification for that office are set forth below.
</p>
<table>
<tr>
<th scope="col">Subject series</th>
<th scope="col">System Identification Series</th>
</tr>
<tr><td>General Counsel
</td><td>KCIV
</td></tr>
<tr><td>Defense Communications Engineering Center
</td><td>KDCE
</td></tr>
<tr><td>Defense Commercial Communications Office
</td><td>KDEC
</td></tr>
<tr><td>Defense Information System Agency--Europe
</td><td>KEUR
</td></tr>
<tr><td>Equal Employment Opportunity DISA
</td><td>KMIN
</td></tr>
<tr><td>National Communications System
</td><td>KNCS
</td></tr>
<tr><td>Defense Information Systems Agency--Pacific
</td><td>KPAC
</td></tr>
<tr><td>White House Communications Agency
</td><td>KWHC
</td></tr>
<tr><td>Confidential Statement of Employment and Financial Interest
</td><td>K105.01
</td></tr>
<tr><td>Investigation of Complaint of Discrimination
</td><td>K107.1
</td></tr>
<tr><td>Travel Orders Records System
</td><td>K232.01
</td></tr>
<tr><td>Injury Record File
</td><td>K232.02
</td></tr>
<tr><td>Security
</td><td>K240.
</td></tr>
<tr><td>DoD Digital Service Records
</td><td>K270-01
</td></tr>
<tr><td>Mishap Report
</td><td>K317.01
</td></tr>
<tr><td>Claims Files
</td><td>K660.01
</td></tr>
<tr><td>Civilian Personnel
</td><td>K700.
</td></tr>
<tr><td>Freedom of Information Act Files
</td><td>K890.01
</td></tr>
<tr><td>Awards Case History File (Military)
</td><td>K890.03
</td></tr>
<tr><td>Military Personnel Management/Assignment Files
</td><td>K890.04
</td></tr>
<tr><td>Overseas Rotation Program Files
</td><td>K890.05
</td></tr>
<tr><td>Card File for Forwarding Mail of Departed Personnel
</td><td>K890.06
</td></tr>
<tr><td>Education, Training, and Career Development Data System
</td><td>K890.07
</td></tr>
<tr><td>Recall Roster/Locator Records
</td><td>K890.08
</td></tr>
<tr><td>Enterprise Data and Global Exchange (EDGE) Knowledge Management Portal
</td><td>K890.09
</td></tr>
<tr><td>Joint Enterprise Directory Services (JEDS)
</td><td>K890.10
</td></tr>
<tr><td>Manage to Pay (M2P) Files
</td><td>K890.11
</td></tr>
<tr><td>Identity Management (IDM)
</td><td>K890.12
</td></tr>
<tr><td>Security Container Information
</td><td>K890.13
</td></tr>
<tr><td>Identity Synchronization Service (IdSS)
</td><td>K890.14
</td></tr>
<tr><td>Active Directory Enterprise Application and Services Forest (AD EASF)
</td><td>K890.15
</td></tr>
<tr><td>Enterprise Mission Assurance Support Service (EMASS)</td>
<td>K890.16 DoD</td></tr>	
	
	<tr><td>Contract Support System (CSS)
</td><td>K890.18
</td></tr>
<tr><td>Privacy Act Records.
</td><td>K890.20</td></tr>
</table>
<p><b>REQUESTING RECORDS
</b></p><p>Records are retrieved by name or by some other personal identifier. It is therefore especially important for expeditious service when requesting a record that particular attention be provided to the Notification and/or Access Procedures of the particular record system involved so as to furnish the required personal identifiers, or any other pertinent personal information as may be required to locate and retrieve the record.
</p><p><b>BLANKET ROUTINE USES
</b></p><p>Certain `blanket routine uses’ of the records have been established that are applicable to every record system maintained within the Department of Defense unless specifically stated otherwise within a particular record system.  These additional blanket routine uses of the records are published below only once in the interest of simplicity, economy and to avoid redundancy.
</p><p><b>LAW ENFORCEMENT ROUTINE USE
</b></p><p>In the event that a system of records maintained by this component to carry out its functions indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute or by regulation, rule or order issued pursuant thereto, the relevant records in the system of records may be referred, as a routine use, to the appropriate agency, whether Federal, state, local, or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, rule, regulation or order issued pursuant thereto.
</p><p><b>DISCLOSURE WHEN REQUESTING INFORMATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to a Federal, state, or local agency maintaining civil, criminal, or other relevant enforcement information or other pertinent information, such as current licenses, if necessary to obtain information relevant to a component decision concerning the hiring or retention of an employee, the issuance of a security clearance, the letting of a contract, or the issuance of a license, grant or other benefit.
</p><p><b>DISCLOSURE OF REQUESTED INFORMATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency’s decision on the matter.
</p><p><b>CONGRESSIONAL INQUIRIES ROUTINE USE
</b></p><p>Disclosure from a system of records maintained by this component may be made to a Congressional office from the record of an individual in response to an inquiry from the Congressional office made at the request of that individual.
</p><p><b>PRIVATE RELIEF LEGISLATION ROUTINE USE
</b></p><p>Relevant information contained in all systems of records of the Department of Defense published on or before August 22, 1975, may be disclosed to the Office of Management and Budget in connection with the review of private relief legislation as set forth in OMB Circular A-19 at any stage of the legislative coordination and clearance process as set forth in that Circular.
</p><p><b>DISCLOSURES REQUIRED BY INTERNATIONAL AGREEMENTS ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed to foreign law enforcement, security, investigatory, or administrative authorities in order to comply with requirements imposed by, or to claim rights conferred in, international agreements and arrangements including those regulating the stationing and status in foreign countries of Department of Defense military and civilian personnel.
</p><p><b>DISCLOSURE TO STATE AND LOCAL TAXING AUTHORITIES ROUTINE USE
</b></p><p>Any information normally contained in IRS Form W-2 which is maintained in a record from a system of records maintained by this component may be disclosed to state and local taxing authorities with which the Secretary of the Treasury has entered into agreements pursuant to Title 5, U.S. Code, Sections 5516, 5517, 5520, and only to those state and local taxing authorities for which an employee or military member is or was subject to tax regardless of whether tax is or was withheld.  This routine use is in accordance with Treasury Fiscal Requirements Manual Bulletin Number 76-07.
</p><p><b>DISCLOSURE TO THE OFFICE OF PERSONNEL MANAGEMENT ROUTINE USE
</b></p><p>A record from a system of records subject to the Privacy Act and maintained by this component may be disclosed to the Office of Personnel Management concerning information on pay and leave, benefits, retirement deductions, and any other information necessary for the Office of Personnel Management to carry out its legally authorized Government-wide personnel management functions and studies.
</p><p><b>DISCLOSURE TO THE DEPARTMENT OF JUSTICE FOR LITIGATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to any component of the Department of Justice for the purpose of representing the Department of Defense, or any officer, employee or member of the Department in pending or potential litigation to which the record is pertinent.
</p><p><b>DISCLOSURE TO MILITARY BANKING FACILITIES OVERSEAS ROUTINE USE
</b></p><p>Information as to current military addresses and assignments may be provided to military banking facilities who provide banking services overseas and who are reimbursed by the Government for certain checking and loan losses.  For personnel separated, discharged, or retired from the Armed Forces, information as to last known residential or home of record address may be provided to the military banking facility upon certification by a banking facility officer that the facility has a returned or dishonored check negotiated by the individual or the individual has defaulted on a loan and that if restitution is not made by the individual, the U.S. Government will be liable for the losses the facility may incur.
</p><p><b>DISCLOSURE OF INFORMATION TO THE GENERAL SERVICES ADMINISTRATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the General Services Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><b>DISCLOSURE OF INFORMATION TO THE NATIONAL ARCHIVES AND RECORDS ADMINISTRATION ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the National Archives and Records Administration for the purpose of records management inspections conducted under authority of 44 U.S.C. 2904 and 2906.
</p><p><b>DISCLOSURE TO THE MERIT SYSTEMS PROTECTION BOARD ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use to the Merit Systems Protection Board, including the Office of the Special Counsel for the purpose of litigation, including administrative proceedings, appeals, special studies of the civil service and other merit systems, review of OPM or component rules and regulations, investigation of alleged or possible prohibited personnel practices; including administrative proceedings involving any individual subject of a DOD investigation, and such other functions, promulgated in 5 U.S.C 1205 and 1206, or as may be authorized by law.
</p><p><b>COUNTERINTELLIGENCE PURPOSES ROUTINE USE
</b></p><p>A record from a system of records maintained by this component may be disclosed as a routine use outside the DOD or the U.S. Government for the purpose of counterintelligence activities authorized by U.S. Law or Executive Order or for the purpose of enforcing laws which protect the national security of the United States.</p></xhtmlContent></routineUses>
<section id="k890.20" toc="yes">
<systemNumber>/K890.20</systemNumber>
<subsection type="systemName">Privacy Act Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Ft. Meade, MD 20755-7901.
</p><p>Decentralized locations: DISA Field Activities World-wide. Official mailing addresses are published as an Appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who request access to, information from, or amendment of records about themselves maintained by the Defense Information Systems Agency, under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, home address, telephone number, copy of current DISA identification badge, copy of driver’s license, letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to, or amendment of, records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, The Privacy Act of 1974, as amended; Department of Defense (DoD) 5400.11-R, DoD Privacy Program; DISAI 210-225-2, DISA Privacy Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained for the purpose of processing access and amendment requests and administrative appeals under the Privacy Act; for the purpose of participating in litigation regarding agency action on such requests and appeals; and for the purpose of assisting the Defense Information Systems Agency in carrying out any other responsibilities under the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored on paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieve by full name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Electronic records are password protected and encrypted. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official Privacy Act requests are kept a minimum of 2 years. Requests denied but not appealed are destroyed after 5 years. Requests for access or amendment and appeal or denial are destroyed 4 years after final action or 3 years after adjudication by the courts, whichever is later. Control logs of accounting of disclosures are kept 5 years or in accordance with the approved disposition instructions for the related subject records, whichever is later. Records are destroyed by shredding, pulping, burning or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p><p>Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or copy of their driver’s license as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p><p>Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or a copy of their driver’s license as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy Officer.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Those individuals who submit initial requests and administrative appeals pursuant to the Privacy Act; the agency records searched in the process of responding to such requests and appeals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316.8. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="K890.21" toc="yes">
<systemNumber>/K890.21</systemNumber>
<subsection type="systemName">DoD Enterprise Portal Service (DEPS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Enterprise Computing Centers (DECC), 5450 Carlisle Pike Mechanicsburg, PA 17055-0975.
</p><p>Defense Enterprise Computing Centers (DECC), 8705 Industrial Blvd., Bldg 3900, Tinker AFB, Oklahoma 73145-3009.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense civilian employees, military personnel, and contractors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, DoD ID Number, birth date, email address, organizational address, telephone, and fax number, military rank/grade, military branch, and current DoD identification badge for registration and access management.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Pub. L. 106-229, Electronic Signatures in Global and National Commerce; OASD (C3I) Policy Memorandum, subject: Department of Defense (DoD) Public Key Infrastructure (PKI); and OASD (C3I) Memorandum, subject: Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>DEPS will utilize Microsoft Office SharePoint Server as an integrated suite of server capabilities that will improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insight. Additionally, this collaboration and content management server provides information technology (IT) professionals and developers with the platform and tools they need for server administration, application extensibility, and interoperability.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974 as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by full name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, password protection, and encryption and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by Common Access Card (CAC) and/or password which are changed periodically. Additionally, users receive training and awareness notices on the proper marking of sensitive information. Host Based Security System (HBSS) is operational and provides mechanisms to protect, detect, track, and report malicious computer-related activities in near real-time.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>DEPS Program Manager, Enterprise Services Division, Defense Information Systems Agency, Acquisition Building, 6914 Cooper Ave, Ft. Meade, MD 20755-7088.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency (DISA), Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.
</p><p>Written requests should contain the full name of the requesting individual, current DoD identification badge or a copy of driver’s license as proof of identity. The requester may also visit the system manager listed above.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.
</p><p>Written requests should contain the full name of the requesting individual, current DoD identification badge or a copy of driver’s license as proof of identity. The requester may also visit the system manager listed above.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Data obtained and manually entered by system administrators.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="kD3D01" toc="yes">
<systemNumber>/KD3D1</systemNumber>
<subsection type="systemName">Continuity of Operations Plans.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency, Continuity of Operations (COOP),
OPS/GO51, 6910 Cooper Ave, Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Personnel at Defense Information Systems Agency locations designated to occupy "key" positions that directly support the plan when an emergency situation develops.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, home address, office/home telephone numbers. It will also contain medical information on designated personnel requiring medication during Continuity of Operations Plan "button up" situations.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; and DoD Directive 3020.26, Continuity of Operations Policy and Planning.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To apprise designated personnel on the Continuity of Operations Office staff of their responsibilities and relocation assignments in conditions of emergency. This system will incorporate the Continuity of Operations Office plans from agency field offices to create one consolidated agency-wide Continuity of Operations Plan.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses set forth at the beginning of the agency"s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are maintained on paper and on electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The building in which the plan is housed employs security guards. Records that are maintained are in areas that are accessible only to authorized personnel who are properly screened, cleared, and trained. Access to personal information is restricted to those who require the records in the performance of official duties and to the individuals who are the subjects of the record or their authorized representatives.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending. Records will be retained until final disposition authority has been established by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Defense Information Systems Agency, Continuity of Operations (COOP),
OPS/GO51, 6910 Cooper Ave, Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves
is contained in this system should address written inquiries to the Continuity of Operations Planning (COOP),
Defense Information Systems Agency, 6910 Cooper Ave, Fort Meade, MD 20755-7901.
</p><p>The request should include the individual’s full name.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in
this system should address written inquiries to the Continuity of Operations Planning (COOP), Defense
Information Systems Agency, 6910 Cooper Ave, Fort Meade, MD 20755-7901.
</p><p>The request should include the individual’s full name.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and
appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part
316; or may be obtained from the Defense Information Systems Agency, Continuity of Operations(COOP), OPS/GO51,
6910 Cooper Ave, Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KDCE.01" toc="yes">
<systemNumber>/KDCE.01</systemNumber>
<subsection type="systemName"> Visit Notification/Clearance Verification Records NR501-11.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reston Service Center, Code BR, Defense Information Systems Agency, Derey Engineering Building, 1860 Wiehle Avenue, Reston, VA 22090-5500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Same plus industrial contractors requiring admittance to the facility on official business.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Form listing the name, date and place of birth, Social Security Number, clearance status, and basis for that clearance.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To identify official visitors to defense installations and organizations responsible for work on Defense Department contracts and verify the level of classification to which each is authorized access.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Destroyed one year after revocation of permit to enter premises.
</p><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By folder identified by contractor or individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building security guards. Records maintained in area accessible only to authorized personnel who are appropriately cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records not permanent. Retained one year after revocation then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090, to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification badge or drivers’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Contact the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military and Civilian Personnel whose names appear on the form.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KDCE.02" toc="yes">
<systemNumber>/KDCE.02</systemNumber>
<subsection type="systemName"> Parking Permit Control Files 501-07.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reston Service Center, Code BR, Defense Information Systems Agency, Derey Engineering Building, 1860 Wiehle Avenue, Reston, VA 22090-5500.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military and Civilian personnel employed by the Defense Communications Engineering Center and Command and Control Technical Center.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Owner’s name and vehicle identification data and parking number assigned.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Property Management Regulations, Temporary Regulation D-47, dated May 22, 1974, issued by the General Services Administration.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assign specific parking spaces to personnel so authorized; and to identify parked vehicles when circumstances so dictate.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Destroyed upon departure of individual from employment with Defense Communications Engineering Center or Command and Control Technical Center or when no longer authorized to park.
</p><p>Storage:</p>
<p>File folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By parking number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building security guards, records maintained in area accessible only to authorized personnel who are appropriately cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are not permanent. Retained while individual is authorized reserved parking, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090 to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Contact the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military and Civilian personnel whose names appear on the form.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KDCE.03" toc="yes">
<systemNumber>/KDCE.03</systemNumber>
<subsection type="systemName">DA Form 727 Classified Container Information File 503-02 (February 22, 1993; 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).
</p></xhtmlContent></subsection></section>
<section id="KDEC.02" toc="yes">
	<systemNumber>/KDEC.02</systemNumber>
<subsection type="systemName">Authorization to Sign for Classified Material List.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Commercial Communications Office, ATTN: Code RA, 2300 East Drive, Scott Air Force Base, IL 62225-5406.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Defense Information Technology Contracting Organization (DITCO) personnel who are authorized to review, sign for, receive, and distribute classified materials.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records consist of a letter containing the name, Social Security Number, and grade of individuals authorized to review, sign for, receive, and distribute classified materials.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended; E.O. 10865, as amended; E.O. 12356; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is used by the Chief, Mission Support Directorate, Code D1, Defense Information Technology Contracting Organization and the Commander, 375 Communications Squadron Communications Center to verify the identity of Defense Information Technology Contracting Organization personnel who review, sign for, receive, and distribute classified materials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records are stored in a locked file cabinet.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are accessible only to authorized personnel who are properly screened, cleared, and their duties require them to be in the area where the records are kept.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>The records are destroyed 2 years after the authorization for individuals that have access to classified materials has expired.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Mission Support Directorate, Code DT1, Defense Information Technology Contracting Organization, Building 3600, Scott Air Force Base, IL 62225-5406.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Mission Support Directorate, Defense Information Technology Contracting Organization, Code DT1, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.
</p><p>Individual should furnish their full name, mailing address, and telephone number
</p><p>For personal visits, individual must present picture identification, such as a current DISA identification badge or a valid driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Mission Support Directorate, Defense Information Technology Contracting Organization, Code DT1, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.
</p><p>Individual should furnish their full name, mailing address, and telephone number
</p><p>For personal visits, individual must present picture identification, such as a current DISA identification badge or a valid driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Names of the individuals in the system are furnished by the Chief, Mission Support Directorate, Code DT1, Defense Information Technology Contracting Division, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p><p>To maintain and provide immediate access to current and historical biographical data for official use.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Records are used by authorized Commission personnel whose official duties require access in preparation of introductions for speaking engagements, and news releases to announce appointments of Commissioners and key staff members. Records are also made available to the general public pursuant to the Freedom of Information Act, 5 U.S.C. 552.
</p></xhtmlContent></subsection></section>
<section id="KDEC.06" toc="yes">
<systemNumber>/KDEC.06</systemNumber>
<subsection type="systemName"> Nominations/Enrollments for Training Courses.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562).
</p></xhtmlContent></subsection></section>
<section id="KDCE.07" toc="yes">
<systemNumber>/KDCE.07</systemNumber>

<subsection type="systemName">601-11 Duty Rosters (February 22, 1993, 58 FR 10562).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  These records are now covered under the System of Records Notice Recall Roster/Locator Records (July 6 2005, 70 FR 38892).
</p></xhtmlContent></subsection></section>
<section id="KDCE.07" toc="yes">
<systemNumber>/KDCE.07</systemNumber>

<subsection type="systemName">101-06 Requests and Authorization for Temporary Duty Travel (February 22, 1993, 58 FR 10562).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program is non-operational, all records have been destroyed in accordance with the National Archives and Records Administration records retention schedule.
</p></xhtmlContent></subsection></section>
<section id="KDTI.01" toc="yes">
<systemNumber>/KDTI.01</systemNumber>
<subsection type="systemName">Permanent Change of Station Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Research, Development and Acquisition Information Support Directorate, Defense Technical Information Center, 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All Air Force, Army, Coast Guard, Marine Corps, and Navy officer and enlisted personnel and their family members; DoD civilian employees and their family members.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Personnel employment/pay records consisting of name, Social Security Number, date of birth, compensation data, service history, and demographic information such as home town and duty station locations. Family member data (spouse and dependent children) such as name, date of birth, sex, Social Security Number, and residence address.
</p><p>Reassignment data to include change of duty station transactions; service member’s entitlement for a move; new duty station location; travel authorization; move schedule; personally owned vehicle shipments; inventory of household goods; and passport information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 57; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To provide an interactive electronic database which authorized personnel can access for purposes of conducting on-line permanent change of duty transactions, to include but not limited to entitlement calculations; electronic funds transfers; inventorying, shipment, storage, and delivery of household goods; transportation of the individual and family members; shipment of personally owned vehicles; and housing applications.
</p><p>To permit personnel to obtain the current status of each transaction and to update those records associated with specific moves.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records will be stored in electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieval of records will be accomplished by name, Social Security Number, and/or PIN. Individuals will be provided a PIN to enable them to obtain the status of their duty station move and update individual move-related records.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Information will be electronically protected by secure transmission and accessible only to authorized personnel. Access to personal information is restricted to those who require the records in performance of their official duties, and to individuals who are the subjects of the record or their authorized representatives. Access to personal information is further restricted by the use of a PIN.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending. Records will be retained until final disposition authority has been established by the National Archives and Records Administration.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Director, Research Development and Acquisition Information Support Directorate, Defense Technical Information Center, 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Administrator, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves, contained in this system should address written inquiries to the Privacy Administrator, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.
</p><p>Written requests should contain the full name of the individual, Social Security Number, their current address, and telephone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the Privacy Administrator, Defense Information Systems Agency, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The individual and Defense Manpower Data Center.</p></xhtmlContent></subsection></section>
<section id="KEUR.02" toc="yes">
<systemNumber>/KEUR.02</systemNumber>

<subsection type="systemName">DISA Form 605, Personnel Data Sheet (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  System form is no longer in DISA publication inventory and therefore should not be maintained. All information previously retained in the DISA Form 605 is currently maintained under KEUR 010, Personnel File (February 22, 1993, 58 FR 10562).
</p></xhtmlContent></subsection></section>
<section id="KEUR.03" toc="yes">
<systemNumber>/KEUR.03</systemNumber>
<subsection type="systemName">Incident Report Records
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Any personnel (military or civilian) assigned to DISA Europe involved in traffic, financial, criminal or other incident which is reported to the Commander DISA Europe for information or necessary action.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Copies of Reports of Investigation, Military Police Incident Reports, traffic tickets, letters of notification of dishonored checks, and correspondence or documents concerning other matters brought to the attention of the Commander DISA Europe relating to personnel assigned to this Command.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 133(b) 5 U.S.C. 301, Departmental Regulations; and DoD Instruction 6055.7, Mishap Notification, Investigation, Reporting, and Recordkeeping.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Maintained as a reference file for use by the Commander DISA Europe to document required actions taken in response to reports and notification of incidents involving assigned personnel.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by name of the individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a locked security file container and may be accessed only by the Commander, Deputy Commander, Chief, Command Support Division, or other persons specifically designated by the Commander.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained in an active file during the period of the individual’s assignment to DISA Europe and destroyed on his or her departure.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from reports, documents, and correspondence received from Civilian and Military Police Service Investigative Agencies, Military Exchange and Commissary systems, or any other agency or individual that reports information of an incident nature to the Commander DISA Europe.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KEUR.04" toc="yes">
<systemNumber>/KEUR.04</systemNumber>
<subsection type="systemName">Security Clearance File (February 22, 1993; 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
These records are covered under system of records notice V5-05, Joint Personnel Adjudication System (JPAS) (July 1, 2005; 70 FR 38120), therefore it can be deleted.</p></xhtmlContent></subsection></section>

<section id="KEUR.05" toc="yes">
<systemNumber>/KEUR.05</systemNumber>
<subsection type="systemName">Classified Container Information Forms (February 22, 1993; 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).
</p></xhtmlContent></subsection></section>
<section id="KEUR.07" toc="yes">
<systemNumber>/KEUR.07</systemNumber>
<subsection type="systemName">Postal Directory File.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All individuals currently assigned to DISA Europe and those who departed within preceding 12 months.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records consist of designating Mail Clerks/supervisors (DD Form 285); change of address recorded on locator cards (DA Form 3955), comprising a directory of individuals assigned, en route, and/or departing given installation, showing individual’s full name, grade, current mailing address, date of assignment/detachment, and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition Technology and Logistics; DoD 4525.6-M, DoD Postal Manual; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Card files are maintained by the Commander to designate individuals authorized to perform DISA-Europe postal functions and to maintain current addresses of individuals arriving/departing from units for the purpose of handling personal mail. Information is used by system manager to direct mail delivery to the proper address.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name and/or Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need in the performance of official duties and who are properly screened and cleared for need to know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Documents designating postal personnel are destroyed two years from the termination/revocation date of designation. Directory locator cards (DA Form 3955) are retained for 12 months after member’s departure from the agency and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.
</p><p>Individual must provide their full name, Social Security Number (SSN), current address, and signature to assist in locating the records.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.
</p><p>Individual must provide their full name, Social Security Number (SSN), current address, and signature to assist in locating the records.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is provided by individuals upon initial assignment to DISA Europe.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KEUR.08" toc="yes">
<systemNumber>/KEUR.08</systemNumber>
<subsection type="systemName">Travel Order and Voucher File (May 15, 2009, 74 FR 22902).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of DISA systems of records KEUR.08, Travel Order and Voucher File (May 15, 2009, 74 FR 22902), is covered by DHRA 08 DoD, Defense Travel System (March 24, 2010, 75 FR 14142) and therefore can be deleted.  The Office of the Secretary, DoD/Joint Staff notice DHRA 08 DoD, Defense Travel System can be found at http://dpclo.defense.gov.
</p></xhtmlContent></subsection></section>

<section id="KEUR.09" toc="yes">
<systemNumber>/KEUR.09</systemNumber>
<subsection type="systemName">Noncombatant Information Card, AEZ Form 6-106 (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This system of records notice is no longer required; USAREUR no longer has a Non-Combatant Evacuation Operation (NEO) Program
which was rescinded over 10 years ago. All records have met their retention; therefore, KEUR.09, Noncombatant Information Card, AEZ
Form 6-106, can be deleted.
</p></xhtmlContent></subsection></section>
<section id="KEUR.10" toc="yes">
<systemNumber>/KEUR.10</systemNumber>
<subsection type="systemName"> KEUR.10, Personnel Files 
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The SORN KEUR.10, Personnel File is covered by OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694). All
files were destroyed or transferred after expiration of the retention period. Therefore KEUR.10, Personnel Files can be deleted.
Government-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KMIN.01" toc="yes">
<systemNumber>/KMIN.01</systemNumber>
 <subsection type="systemName">Minority Identification File List (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion
</p></xhtmlContent></subsection></section>
<section id="KNCS.01" toc="yes">
<systemNumber>/KNCS.01</systemNumber>
<subsection type="systemName"> National Communications System Continuity of Operations Plan (NCS COOP) Automated Support.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199 and the NCS Regional Offices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All members of the National Communications Systems Staff.
</p><p>Selected individuals of the National Communications System/ Defense Information Systems Agency Operations Center (NCS DISAOC).
</p><p>Selected telecommunications officials of the NCS Member Entities and selected personnel of Federal agencies in the Washington Metropolitan Area.
</p><p>Selected key personnel of the commercial communications carriers, represented in the National Coordinating Center (NCC).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains a plan which provides the guidance and procedures for insuring the continuity of operations of the Office of the Manager, NCS, and the NCS/DISAOC in the event of enemy attack, periods of international crisis, tension, or national catastrophe. It provides a roster giving the residence addresses and office and residence phone numbers of personnel to contact as an emergency situation develops.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 12472 Subject: Assignment of National Security and Emergency Preparedness Telecommunications Functions, April 3, 1984.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Office of the Manager, NCS - To apprise individuals on the staff and the regional staffs of their responsibilities and emergency relocation assignments in conditions of emergency.
</p><p>Selected telecommunications officials of the Federal Government - Certain designated personnel of the Office of Science and Technology Policy (OSTP), Executive Office of the President, the Executive Agent of the NCS (who is the Secretary of Defense), the Department of State, DOD, Federal Aviation Administration, General Services Administration, National Aeronautics and Space Administration, the Central Intelligence Agency, and all other Government agencies with a National Security Emergency Preparedness (NSEP) responsibility who use this plan as their guidance for procedures to follow under conditions of emergency. Provides them the focal point for contacts and coordination on short notice.
</p><p>Certain telecommunications officials of the Office of Science and Technology Policy (OSTP), Executive Office of the President, the Executive Agent of the NCS (who is the Secretary of Defense), the Department of State, the DOD, Federal Aviation Administration, General Services Administration, Central Intelligence Agency, the Department of Commerce, Department of the Interior and all other Government agencies with an NSEP responsibility, to be informed of their responsibilities in the face of worsening emergency conditions and to know where to report.
</p><p>Selected personnel of the major commercial carriers represented in the NCC - to be knowledgeable of current telecommunications problems so that certain priorities for support and services can be coordinated with designated Federal officials.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>This is a classified plan filed in standard secure safes. The automated portions are housed in a classified computer system.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by category of plan. The automated portion is filed by communication network.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>This is a permanent plan. It will be an active file indefinitely and will be updated periodically by the Manager, NCS and the Regions.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Written requests should contain the full name of the individual, current address and telephone number.
</p><p>For personal visits, the individual should be able to provide some acceptable identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Informal coordination with representatives of the agencies concerned. Informal telephonic coordination with personnel of the major telecommunication carriers represented in the National Coordinating Center (NCC).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KNCS.02" toc="yes">
<systemNumber>/KNCS.02</systemNumber>
<subsection type="systemName"> National Communications System (NCS) Plan for Emergencies and Major Disasters.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Manager, National Communications System, 701  South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Federal Disaster Assistance Administration (FDAA) Regional Directors.
</p><p>General Services Administration (GSA) Regional Emergency Communications Coordinators.
</p><p>Selected members of the National Communications System Staff.
</p><p>Federal Emergency Management Agency (FEMA) Regional Directors.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains a plan which prescribes procedures for providing communication support in Presidentially declared emergency and major disaster operations. It provides the names, office and residence phone numbers of the key Federal personnel nationwide to contact and coordinate communications support in emergencies and major disasters.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Presidential Memorandum, Subject: Establishment of the National Communications System, August 21, 1963.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Office of the Manager, NCS - To ensure that Federal agencies and certain telecommunications officials understand what their responsibilities and functions are in pre-disaster planning.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Regional representatives of FDAA, GSA, and FEMA - To know under which conditions of emergency they are to function and what roles they perform under each phase.
</p><p>Personnel assigned to States’ Emergency Operations Center -  To know where the focal points are to contact for assistance.
</p><p>Quasi-government agencies - (i.e., American National Red Cross) - To know where the focal points are to contact for assistance.
</p><p>Major U.S. telephone companies - To be informed on the plan and which regional representative will be contacting the telephone companies for assistance in conditions of disaster.
</p><p>All Federal departments and agencies of the U.S. Government in the Washington Metropolitan area - To be knowledgeable of the provisions made in the plan to assist their agencies located outside the Washington Metropolitan area.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The plan is filed in the office bookcases.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by category of plan.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>This is a permanent plan. It will be an active file indefinitely and will be updated periodically by the Manager, NCS.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of NCS Plans and Operations, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Manager, National Communications Systems, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Written requests should contain the full name of the individual, current address and telephone number.
</p><p>For personal visits, the individual should be able to provide some acceptable identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Names of regional representatives, state officials, and Federal agency representatives secured through an Interagency Task Group established for the purpose of publishing the plan with this information. Information on major U.S. telephone companies secured from an American Telephone and Telegraph Company Washington office representative.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KNCS.03" toc="yes">
<systemNumber>/KNCS.03</systemNumber>
<subsection type="systemName"> National Communications System Emergency Action Group (NEAG).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Office of the Manager, National Communications System (NCS), 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Selected communications officials of the major operating agencies of the National Communications System who are designed by name as members of an interagency telecommunications group (NEAG) which is convened under national communications emergencies.
</p><p>Selected personnel on the National Communications System Staff.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This file contains the objectives, membership and activation procedures for the National Communications System Emergency Action Group (NEAG) which is an on-call interagency telecommunications group whose purpose is to assist the Manager, NCS, in dealing with national communications emergencies. This NCS Instruction 45-1 lists the members of the group by name and gives the office and residence phone numbers.
</p><p>Presidential Memorandum, Subject: Establishment of the National Communications System, August 21, 1963.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Office of the Manager, NCS, - To inform the NCS staff of its responsibilities under conditions of a worsening emergency and who to contact in the Federal agencies to keep them apprised.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Selected telecommunications officials of the Major Operating Agencies of the NCS which are: Department of State, DOD, Federal Aviation Administration, General Services Administration, National Aeronautics and Space Administration, and the Central Intelligence Agency -- To be informed on the conditions of emergency under which the NEAG convenes and the total membership thereof for purposes of immediate coordination.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>This is a classified directive which is filed in standard secure safes.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed by category of plan.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>This is a permanent directive. It will be an active file indefinitely and will be up-dated periodically by the Manager, NCS.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of NCS Plans and Operations, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Written requests should contain the full name of the individual, current address and telephone number.
</p><p>For personal visits, the individual should be able to provide some acceptable identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Informal coordination with representatives of the NCS member agencies concerned.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KPAC.01" toc="yes">
<systemNumber>/KPAC.01</systemNumber>
<subsection type="systemName">Classified Container Information Form DA 727 (February 22, 1993; 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).
</p></xhtmlContent></subsection></section>
<section id="KPAC.02" toc="yes">
<systemNumber>/KPAC.02</systemNumber>
<subsection type="systemName"> Authorization To Sign For Classified Material Lists.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary Systems Management. Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.
</p><p>Decentralized Segments - Individual divisions of DISA-PAC.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All employees of DISA-PAC authorized to receipt for, have custody of or access to classified material by level and type of classification.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Records include lists of individuals authorized to receipt for or have access to classified material, appointing letters as primary and alternate custodians, control officers, etc., and other miscellaneous documents.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended; E.O. 12958.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information from these files is used to determine who has authority to receipt for and maintain custody of classified material.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are paper records stored in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Records are filed by the type of material the individual is authorized access.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in locked vault or with copies maintained in locked file cabinets in the office of the division to which the file is applicable.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are maintained during the period the employee is authorized access to the particular material, then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Officer, DISA-PAC, APO AP, CA 96515, to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification Badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information obtained from the Army, Navy, Air Force, Civil Service Commission files or security files of DISA Headquarters.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KPAC.03" toc="yes">
<systemNumber>/KPAC.03</systemNumber>
<subsection type="systemName">420-20 Permanent Change of Station and Temporary Travel Order File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  DISA Pacific no longer maintains records on Permanent Change of Station orders. Records are maintained by the Services or the Defense Finance and Accounting Service (DFAS). Temporary Duty travel records are now covered by DHRA 08 DoD, Defense Travel System (March 24, 2010, 75 FR 14142). DISA Pacific does not maintain any records for these systems requiring a SORN. Records in this system will not be destroyed until the National Archives and Records Administration (NARA) retention has been fulfilled.
</p></xhtmlContent></subsection></section>
<section id="KPAC.04" toc="yes">
<systemNumber>/KPAC.04</systemNumber>
<subsection type="systemName">Time and Attendance Cards and Labor Distribution Cards (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  These records are now covered by the Defense Finance and Accounting system of records notice T7335a, Automated Time Attendance and Production System (ATAAPS) (February 27, 2007, 72 FR 8698). This system can be deleted.
</p></xhtmlContent></subsection></section>
<section id="KPAC.05" toc="yes">
<systemNumber>/KPAC.05</systemNumber>
<subsection type="systemName"> 403-03 Injury Records (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and
K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File
System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at: <i>http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KWHC.01" toc="yes">
<systemNumber>/KWHC.01</systemNumber>
<subsection type="systemName"> Agency Training File System (June 16, 2009, 74 FR 28480).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for
Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22,
1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System
(February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD,
Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center
Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at <i> http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html,
http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KWHC.02" toc="yes">
<systemNumber>/KWHC.02</systemNumber>
<subsection type="systemName">Military Personnel Files System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR
10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for
Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22,
1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System
(February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD,
Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center
Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html,
http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KWHC.03" toc="yes">
<systemNumber>/KWHC.03</systemNumber>
<subsection type="systemName"> Personnel Locator File System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System-Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p><p>Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All assigned, attached or controlled personnel.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain individual information categories of states, occupation, MOS, marital status, dependents, active service dates, separation, rank, home telephone, duty title, station, home of record, unit, emergency contact and location, and rotation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>10 U.S.C. 133(b).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Provides individual and supervisors a purely internal management tool designed to be used when individuals do not have immediate access to military personnel files. Used for Emergency location and notification of personnel under unusual circumstances. Used in normal notification and forwarding of information, messages and mail. Used in event of loss of individual military records and in preparation of recommendations for promotion, awards, reduction, discipline and personnel actions. Used on leave approval, travel, enlistments, training and security clearances.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and cards in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are retained during individual assignment and destroyed upon transfer.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>Written requests for information should contain the full name of the individual, current address and telephone number and category information requested.
</p><p>For personal visits, the individual should be able to provide some identification or military identification card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Military Personnel Files and individual submission.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KWHC.04" toc="yes">
<systemNumber>/KWHC.04</systemNumber>
<subsection type="systemName"> Military Financial File System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
Records are no longer collected locally, this system of records is now obsolete. The records are now covered by the Defense Finance and Accounting Service system of records notice, T-7340d, Defense Military Pay Office Input and Reporting System (May 19, 2008, 73 FR 28800), therefore the system can be deleted.
</p></xhtmlContent></subsection></section>
<section id="KWHC.05" toc="yes">
<systemNumber>/KWHC.05</systemNumber>
<subsection type="systemName">Personnel Information System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR
10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for
Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22,
1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System
(February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD,
Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center
Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html,
http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KWHC.06" toc="yes">
<systemNumber>/KWHC.06</systemNumber>
<subsection type="systemName"> Personnel Security Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System-Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p><p>Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Active duty military personnel, DOD Civilian employees, and DOD Contractor Personnel nominated and approved for assignment to the White House Communications Agency (WHCA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Files contain individual nominations for assignment to the WHCA. Files include retained copies of individuals’ Statements of Personal History; periodic updates of statement of personal history data; individual building pass and identification security badge requirements; security briefing certificates; reports of involvements in accidents and incidents; retained copies of application for off-duty employment; notification of security clearance indoctrination/debriefing; notification of completion of spouse National Agency Checks; individual certificates of clearances; personal interview results.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended; E.O. 10865.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Nomination files for assignment to WHCA are initiated to transmit completed background investigations to the following activities (in the order listed):
</p><p>The Office of the Special Assistant to the Secretary and Deputy Secretary of Defense.
</p><p>The Office of the Military Assistant to the President.
</p><p>Nomination files are used to evaluate the background, character, and qualifications of persons for assignment to the agency.
</p><p>Individual pass and security identification requirements records are collected to control or limit access of personnel to sensitive facilities.
</p><p>Individual reports of involvements in accidents or incidents are used to monitor the security and security-related conduct of personnel who are assigned to a Presidential support activity and who have access to classified information.
</p><p>Individual requests for approval of off-duty employment of active duty military personnel. The formal request documents that a determination has been made that the off-duty employment does not involve any conflict of interest.
</p><p>Retained copies of notifications of the indoctrination of personnel for various security clearances and special access programs. Notifications are used to insure that only properly indoctrinated personnel are permitted access to these security clearances and records.
</p><p>Retained copies of correspondence advising the Commander, Naval Support Facility, Camp David, Maryland, of the completion of a National Agency Check on the spouses of WHCA personnel assigned to Camp David. Notifications are used as the basis for the preparation of access lists to Camp David.
</p><p>Individual certificates of security clearances issued by the Defense Information Systems Agency. These certify that personnel assigned to the agency have met all requirements for access to classified material.
</p><p>Interview notes dealing with the personal interview of individuals tentatively accepted for assignment to the White House Communications Agency, pending completion of the background investigation. Notes are used to assess the overall qualifications of personnel tentatively selected for assignment to the agency.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Nomination files for assignment to WHCA are initiated to transmit completed background investigations to the following activities (in the order listed):
</p><p>The Staff Assistant for Security, Office of the Counsel to the President;
</p><p>Special Agent in Charge, Technical Security Division, United States Secret Service.
</p><p>Statements of Personal History, as well as the periodic update of personal history data, is used to furnish the Defense Information Systems Agency, the White House Office, and other Federal Agencies personal data on applicants for assignment or duty with the agency. Statements of Personal History serve as the basis for initiation of background investigations and assessing the eligibility of individual for special access programs.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and cards in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent. They are retained in active status during period of access and retired to records storage facility.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requestor must present a current Defense Information Systems Agency (DISA) identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>Written requests for information should contain the full name of the individual, current address and telephone number and category information requested.
</p><p>For personal visits, the individual should be able to provide some acceptable identification, that is driver’s license, employee identification or military identification card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Statements of Personal History and related personal information forms and reports from each individual; Notification of personal (security) clearance from the Defense Information Systems Agency and other appropriate Federal Agencies; incident and accident reports from the investigating agency.
</p><p>Card files are originated in the Security Office, White House Communications Agency, extracting pertinent information from the Statement of Personal History and related personal information forms which the individual provides.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KWHC.07" toc="yes">
<systemNumber>/KWHC.07</systemNumber>
<subsection type="systemName"> Agency Access/Pass File System.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System - Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p><p>Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Assigned and attached personnel, contractors, visitors and civilian employees, whose trustworthiness has been established (in accordance with appropriate regulations), who applies for and are granted access to classified records, sites, equipment, containers, or areas within agency’s scope of responsibilities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains registers for recording pertinent information on persons authorized entry or access to classified records, sites, equipment, containers and areas.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended; E.O. 10865.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to record names, signatures and identity of those authorized access.
</p><p>Used to obtain and grant clearance or extension of clearance for access to classified information, equipment, sites or containers. Used to prevent unauthorized access or disclosure of classified material or information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records and cards in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Filed alphabetically by last name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are permanent. They are retained in active status during period of access and retired to records holding facility.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requestor must present a current DISA identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.
</p><p>Written requests for information should contain the full name of the individual, current address and telephone number and category of information requested.
</p><p>For personal visits, the individual should be able to provide some acceptable identification, that is a driver’s license, employee identification or military identification card.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Application and related forms from the individual requesting access, personnel security clearance from Defense Investigative Service, service staffs, commands and other Federal agencies. Records of custodians.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KWHC.08" toc="yes">
<systemNumber>/KWHC.08</systemNumber>
<subsection type="systemName">DefenseReady
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>White House Communications Agency, 2743 Defense Blvd. SW., Bldg 399, Anacostia Annex, Washington DC 20373-5117.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Current and former Military personnel, Federal Government employees and DoD Contractors supporting the White House Communications Agency (WHCA).
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, office room, building, home address, home of record, civilian education level, gender, race, marital status, previous work experience, date of birth, Social Security Number (SSN), DoD ID Number, communications devices (e.g., blackberries, secure travel phones), vehicles (makes, models and licenses plates) evaluations/job performance, deployment status, sensitive items (e.g., access and accountable badges), awards, decorations and medals.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 1303 Investigations; 5 U.S.C. 3301, Civil service; 44 U.S.C. 3101, Administrative Procedure Act; DoDI 5025.01, DoD Directives Program; and E.O. 9397 (SSN), as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To manage personnel and security records for the purpose of validation, analysis, and appraisal throughout the lifecycle. This system is used to track travel, security, sensitive items such as access/accountable badges, ownership and employment data of White House Communications Agency (WHCA) employees for the White House community.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name, SSN or other aforementioned unique identifiers.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>The facility is guarded 24 hours a day, 365 days a year and is on a military installation. The room is inside a Sensitive Compartmented Information Facility (SCIF).
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>White House Communications Agency, Washington Area Communications Command, Information Systems Division, Enterprise Architect Branch, 2743 Defense Blvd. SW., Bldg 399, Anacostia Annex, Washington, DC 20373-5117.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd. SW., Anacostia Annex, Washington, DC 20373-5117.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her.
</p><p>The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd. SW., Anacostia Annex, Washington, DC 20373-5117.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her.
</p><p>The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From the individual.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K105.01" toc="yes">
<systemNumber>/K105.01</systemNumber>

<subsection type="systemName">Confidential Statement of Notice and Financial Interest (February 22, 1993, 58 FR 10562).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Defense Information Systems Agency is using the Government-wide Systems of Records "OGE/GOVT 1" and OGE/GOVT 2" that covers the SF 278 Form and the OGE 450 Form for all of the Federal government. Agency-specific systems of records are no longer necessary.
</p></xhtmlContent></subsection></section>
<section id="K107.01" toc="yes">
<systemNumber>/K107.01</systemNumber>
<subsection type="systemName"> Investigation of Complaint of Discrimination (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices (SORNs) K107.01, Investigation of Complaint of Discrimination
(February 22, 1993, 58 FR 10562) and KMIN.01, Minority Identification File List (February 22, 1993, 58 FR 10562), are covered by the
Government wide system of records notice EEOC/GOVT-1, Equal Employment Opportunity in the Federal Government Complaint and Appeal
Records (July 30, 2002, 67 FR 49338). Therefore, these notices can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K232.01" toc="yes">
<systemNumber>/K232.01</systemNumber>
<subsection type="systemName">Travel Orders Records System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The Defense Finance and Accounting maintains a DoD-Wide notice, Defense Travel System which was published in the <i>Federal Register</i> on September 8, 2004, 69 FR 54272.
</p></xhtmlContent></subsection></section>
<section id="K232.01" toc="yes">
<systemNumber>/K232.01</systemNumber>
<subsection type="systemName"> Injury Record File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and
K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File
System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at 
<i>http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html</i>.
</p></xhtmlContent></subsection></section>
<section id="K240.01" toc="yes">
<systemNumber>/K240.01</systemNumber>
<subsection type="systemName">Personnel Security Investigative Dossier File (PSIDF) (August 23, 1995, 60 FR 43777).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The personnel security investigative Dossier (PSIDF) files are not stored at DISA. PSIDF are stored at military central adjudication facilities, U.S. Office of Personnel Management, Defense Intelligence Agency, Washington headquarters adjudication facility, Defense Security Service, and Defense Industrial Security Clearance Office.
</p></xhtmlContent></subsection></section>
<section id="K240.02" toc="yes">
<systemNumber>/K240.02</systemNumber>
<subsection type="systemName">Sensitive Compartmented Info (SCI) Posn/Pers Accountability System (February 22, 1993, 58 FR 10562).
</subsection><subsection type="systemLocation"><xhtmlContent><p>Deletion: DISA does not upload or input PII into the Sensitive Compartmented Info (SCI) Posn/Pers Accountability System also known as Scattered Castles. The PII within the database is covered by DPR 34, Defense Civilian Personnel Data System (April 21, 2006, 71 FR 20649).
</p></xhtmlContent></subsection></section>
<section id="K240.03" toc="yes">
<systemNumber>/K240.03</systemNumber>
<subsection type="systemName">Clearance File for Defense Information Systems Agency (DISA) Personnel (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The SORN K240.03, Clearance File for Defense Information Systems Agency (DISA) is now covered by DMDC 12 DoD, Joint
Personnel Adjudication System (JPAS) (May 3, 2011, 76 FR 24863). All closed case files were destroyed after expiration of the retention
period and all active case files were transferred and therefore K240.03 can be deleted.
</p></xhtmlContent></subsection></section>
<section id="240.04" toc="yes">
<systemNumber>/K240.04</systemNumber>
<subsection type="systemName">Identification Badge System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The identification badge system no longer retrieves by a personal identifier and all records have met their retention period and therefore, this system can be deleted.
</p></xhtmlContent></subsection></section>
<section id="240.05" toc="yes">
<systemNumber>/K240.05</systemNumber>
<subsection type="systemName"> Visitor Clearance File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Security Branch, Arlington Service Center Code BLS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All civilian personnel cleared under the Defense Industrial Security Program and all civilian or military members of the U.S. Government cleared by their respective components for access to classified material, whose official duties require them to have access to classified information in the performance of contractual obligations, or participation in defense projects with the DISA, or whose functions, services, logistics support are required by the DISA or to facilities under the cognizance of the DISA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>This card records, as applicable, name, Social Security Number, date of birth, place of birth, citizenship, alien registration number, clearance and date, authority, organization, persons or offices to be visited, date visit authorized of the individual requesting access to the DISA and classified information. All data is supplied in letter form by the Security Officer of the individual’s company or organization. The file also includes a remarks section which is used to record the DISA’s sponsor’s request for a badge; badge number, if assigned; a file number cross-indexed to the letter; and disposition instructions. The file is updated as requested by the individual’s organization or company, usually once annually.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>E.O. 10450, as amended.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Physical Security Branch, DISA - Information is collected and used for management use and control of access to classified information; daily certification of clearances to DISA project officers; certification of clearance on travel orders; request for DISA badges.
</p><p>Department of Army, Military District of Washington - Identifying data (name, date and place of birth, sex, height, weight and organization) used on DOD and Pentagon Building passes (DD Form 1466 and 1467).
</p><p>Joint Staff (JS) - Identifying data (name, grade, height, weight, color of hair and eyes, date and place of birth, security clearance) used on JS passes or badges and is submitted on JS Form 8.
</p><p>Provost Marshal, Fort Ritchie, MD - Identifying data (name, grade, rank, title, branch of service, Social Security Number, date and place of birth, weight, height, color of hair and eyes, sex, organization or employer, security clearance) used on Fort Ritchie badges and is submitted on Fort Ritchie ACCN Form 19.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>Certification of clearances to any U.S. government agency or DOD component participating in DISA projects, or where the DISA is a participant in another agency or component project.
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Visible file cards (5’x8’) in rotary power file; correspondence in file folders, in safe.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information on file cards filed alphabetically by name.
</p><p>Correspondence filed with sequential number cross-indexed to file card.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employs security guards. Records are maintained in area which is accessible only to authorized personnel who are properly screened, and their duties require them to be in the area where the records are kept.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>File cards are maintained indefinitely as long as recertification is received annually from the individual’s organizational or company security officer. Inactive cards are removed and destroyed periodically, usually within six months from the expiration of the visit request.
</p><p>Correspondence files are removed and destroyed annually and as replaced by new certification.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Chief, Physical Security Branch, Code BLS, Headquarters, Defense Information Systems Agency.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Division, Code BLS, Headquarters, Defense Information Systems Agency.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Security Division, Code 240, Headquarters, Defense Information Systems Agency.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>All information maintained on the individual is furnished by the Security Officer of the individual’s organization, company, or institution.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="KEUR.06" toc="yes">
<systemNumber>/KEUR.06</systemNumber>
<subsection type="systemName">Classified Container Information on Form (SF 700) (February 22, 1993; 58 FR 10562).</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).
</p></xhtmlContent></subsection></section>
<section id="240.07" toc="yes">
<systemNumber>/K240.07</systemNumber>
<subsection type="systemName">Vehicle and Parking Registration Card (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The vehicle and parking registration card function is now managed by Department of Army, Fort Meade.
</p></xhtmlContent></subsection></section>
<section id="240.08" toc="yes">
<systemNumber>/K240.08</systemNumber>
<subsection type="systemName">Security Violation Case File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
Records were destroyed in accordance with DISA’s records management disposition and destruction requirements.
</p></xhtmlContent></subsection></section>
<section id="K270.01" toc="yes">
<systemNumber>/K270.01</systemNumber>
<subsection type="systemName">DoD Digital Certificate Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Enterprise Computing Center-Chambersburg, Letterkenny Army Depot, Building 3, Chambersburg, PA 17201-4186; and
</p><p>Defense Enterprise Computing Center-C-DE, 6760 East Irvington Place, Denver, CO 80279-8000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DoD military and civilian personnel, selected reservists; eligible DoD contractor personnel who have been assigned a digital certificate or have had their existing certificates renewed, replaced, revoked, or denied.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>The system contains information needed to establish accountability and audit control of digital certificates that have been assigned to DoD personnel who transmit electronic data that requires protection by enabling the use of public key cryptography.
</p><p>Records include operator’s/user’s name, organization, work telephone number, Social Security Number, date of birth, Electronic Identification Number, work e-mail address, username and password. Records on the creation, renewal, replacement, or revocation of digital certificates under the DoD Public Key Infrastructure, including evidence provided by applicants for proof of identity and authority, sources used to verify an applicant’s identity and authority, and the certificates issued, denied, and revoked, including reasons for denial, and revocation.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; The Electronic Signatures in Global and National Commerce Act, Pub. L. 106-229; Presidential Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy Memorandum dated August 12, 2000, subject: Department of Defense (DoD) Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated Jan 2001, subject: Common Access Card (CAC), and Government Paperwork Elimination Act; and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system of records is being maintained in order to issue digital certificates to DoD personnel who transmit electronic data that requires protection by enabling the use of public key cryptography.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records are stored on paper files and electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Name, Social Security Number, date of birth, and the electronic identification number.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Facilities where the systems are maintained are locked when not occupied. Paper records are kept in filing cabinets and other storage places that are locked when office is not occupied. Computerized records maintained in a controlled area are accessible only to authorized personnel. Physical and electronic access is restricted to individuals having a need for the record in the performance of their official duties.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until NARA has approved the retention and disposition schedule for these records, treat records as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.
</p><p>Requests should contain the individual’s full name, Social Security Number, and date of birth.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.
</p><p>Requests should contain the individual’s full name, Social Security Number, and date of birth.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The information is obtained from the subject individual, the Defense Manpower Data Center, and other official personnel documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K317.01" toc="yes">
<systemNumber>/K317.01</systemNumber>
<subsection type="systemName">Mishap Report (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and
K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File
System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at <i> 
http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html</i>.
</p></xhtmlContent></subsection></section>
<section id="K660.01" toc="yes">
<systemNumber>/K660.01</systemNumber>
<subsection type="systemName"> 303-41-42 Claims Files, Requests for Waiver of Pay and Allowances (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
These records are now covered by the Defense Finance and Accounting Service system of records notice, T-7206, Non-appropriated Funds Central Payroll System (NAFCPS)(June 24, 2008, 73 FR 35669), therefore the system can be deleted.
</p></xhtmlContent></subsection></section>
<section id="K700.01" toc="yes">
<systemNumber>/K700.01</systemNumber>
<subsection type="systemName">Employee-Management Relations and Services File (August 9, 1993, 58 FR 42302).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the system of records notice K700.01, Employee-Management Relations and Services File, it has been
determined that it is covered by the Government wide system of records notice OPM/Govt-3, Records of Adverse Actions, Performance
Based Reduction in Grade and Removal Actions, and Termination of Probationers (June 19, 2006, 71 FR 35294); and therefore can be in system F031 AF SP A, AF indicates that this is an Air Force-wide system, with SP denoting Security Police as the OPR. The last alpha designation is for internal management control. In the records system F044 AFSG A, (without a s
deleted. The Government-wide notice can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.htm3.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.02" toc="yes">
<systemNumber>/K700.02</systemNumber>
<subsection type="systemName">Civilian Award Program File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR
10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02,
Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and
K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM
Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found
at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.03" toc="yes">
<systemNumber>/K700.03</systemNumber>
<subsection type="systemName">Manpower and Personnel System (MAPS) (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent> 
<p>Deletion: Manpower and Personnel System (MAPS) has been replaced with Open Source Corporate Management Information System (OS-CMIS), which is covered by OPM/GOVT-1 General Personnel Records (June 19, 2006, 71 FR 35356).
</p></xhtmlContent></subsection></section>
<section id="K700.04" toc="yes">
<systemNumber>/K700.04</systemNumber>
<subsection type="systemName">Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22,
1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11
602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File
(February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was
found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June
19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.05" toc="yes">
<systemNumber>/K700.05</systemNumber>
<subsection type="systemName"> Executive Level Position Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The SORN K700.05, Executive Level Position Files is covered by OPM Govt-2, Employee Performance File System Records (June
19, 2006, 71 FR 35347). All files were destroyed after expiration of the retention period and all active files were transferred.
Therefore K700.05, Executive Level Position Files can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.06" toc="yes">
<systemNumber>/K700.06</systemNumber>
<subsection type="systemName">Report of Defense Related Employment (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The SORN K700.06, Report of Defense Related Employment is covered by OPM Govt-3, Records of Adverse Actions, Performance
Based Reduction in Grade and Removal Actions, and Termination of Probationers (June 19, 2006, 71 FR 35350), the DD Form 1787 (Report of
DoD and Defense Related Employment As Required by 10 U.S.C. 2397) has been cancelled, so therefore the notice can be deleted.
Government-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.07" toc="yes">
<systemNumber>""</systemNumber>
<subsection type="systemName">Employee Record File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR
10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02,
Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and
K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM
Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found
at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.09" toc="yes">
<systemNumber>/K700.09</systemNumber>
<subsection type="systemName">Overseas Rotation Program Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR
10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02,
Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and
K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM
Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found
at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.10" toc="yes">
<systemNumber>/K700.10</systemNumber>
<subsection type="systemName"> 603-08 Annual Classification Maintenance Review File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.16, Classification Appeals File (February 22, 1993, 58 FR
10562); and K700.10 603-08, Annual Classification Maintenance Review File (February 22, 1993, 58 FR 10562), it was found that
they are covered by OPM Govt-9, File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and
Fair Labor Standard Act (FLSA) Claims and Complaints (June 19, 2006, 71 FR 35358), and can therefore be deleted. Government-wide
notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KPAC.02" toc="yes">
<systemNumber>/KPAC.02</systemNumber>
<subsection type="systemName">KPAC.02, Authorization to Sign for Classified Material List (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Reason: The SORN KPAC.2, Authorization to Sign for Classified Material List is covered by K890.13, Security Container Information
(September 22, 2010, 75 FR 57740). All files were destroyed after expiration of the retention period and all active files were
transferred. Therefore KPAC.2, Authorization to Sign for Classified Material List can be deleted.</p></xhtmlContent></subsection></section>
<section id="K700.11" toc="yes">
<systemNumber>/K700.11</systemNumber>
<subsection type="systemName"> 602-18 Promotion Register and Record Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22,
1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11
602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File
(February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was
found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June
19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.12" toc="yes">
<systemNumber>/K700.12</systemNumber>
<subsection type="systemName"> 602-10 Civil Service Certificate Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22,
1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11
602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File
(February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was
found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June
19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.13" toc="yes">
<systemNumber>/K700.13</systemNumber>
<subsection type="systemName"> 602-26 Retention Register Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22,
1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11
602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File
(February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was
found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June
19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.15" toc="yes">
<systemNumber>/K700.15</systemNumber>
<subsection type="systemName">603-05 Chronological Journal Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The records retained at DISA have met their retention, and the records are now covered by system of records notice OPM/GOVT-1, General Personnel Records. This system can be deleted.
</p></xhtmlContent></subsection></section>
<section id="K700.16" toc="yes">
<systemNumber>/K700.16</systemNumber>

<subsection type="systemName">Classification Appeals File (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.16, Classification Appeals File (February 22, 1993, 58 FR
10562); and K700.10 603-08, Annual Classification Maintenance Review File (February 22, 1993, 58 FR 10562), it was found that
they are covered by OPM Govt-9, File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and
Fair Labor Standard Act (FLSA) Claims and Complaints (June 19, 2006, 71 FR 35358), and can therefore be deleted. Government-wide
notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="KPAC.02" toc="yes">
<systemNumber>/KPAC.02</systemNumber>
<subsection type="systemName">Authorization to Sign for Classified Material List (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The SORN KPAC.2, Authorization to Sign for Classified Material List is covered by K890.13, Security Container Information
(September 22, 2010, 75 FR 57740). All files were destroyed after expiration of the retention period and all active files were
transferred. Therefore KPAC.2, Authorization to Sign for Classified Material List can be deleted.
</p></xhtmlContent></subsection></section>
<section id="K700.17 603-01, K700.09 603-02" toc="yes">
<systemNumber>/K700.17 603-01, K700.09 603-02</systemNumber>
<subsection type="systemName">Services Record Card Files (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR
10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02,
Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and
K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM
Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found
at <i>http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K700.035" toc="yes">
<systemNumber>/K700.035</systemNumber>
<subsection type="systemName"> 602-11 Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion:  Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22,
1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11
602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File
(February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was
found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June
19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at <i>
http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K890.01" toc="yes">
<systemNumber>/K890.01</systemNumber>
<subsection type="systemName">Freedom of Information Act File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>General Counsel(RGC)Headquarters, Defense Information Systems Agency, P.O. Box 4502, Arlington, VA 22204-2199.
</p><p>Decentralized--DISA Field Activities World-wide. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who request information under FOIA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Consists of (1) Policy File that contains DOD Directive 5400.7-R, DoD Freedom of Information Act Program; DISA Instruction 630-225-8-DISA, Freedom of Information Act Program. (2) Log File, which consists of a record of all written requests, names, addresses and phone numbers of requestors who request information under the FOIA which has been processed within DISA since January 1, 1996. (3) Correspondence received in DISA relating to FOIA, including replies thereto.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 552, Freedom of Information Act and DOD Directive 5400.7-R, DoD Freedom of Information Act Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>For making available to the public the maximum amount of information concerning the operations and activities of DISA. DISA Management--to receive, process, and respond to requests for information under FOIA. General Counsel, DISA--to review and deny requests for information under provisions of FOIA and to forward applicable correspondence to the Director, DISA when the denial may be contested or appealed.
DOD and Department of Justice--for review and in event of judicial action.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>The paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by the control number and the name of the individual who requested the information.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are stored in a locked safe. Records pertaining to policy are permanent. Correspondence maintained for two years, then destroyed. Records are maintained in areas accessible only to authorized personnel.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>All records are retained by Office of General Counsel, Headquarters, DISA, for two years. Logs are kept until reference need expires.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>FOIA Officer, Headquarters, Defense Information Systems Agency, Code GC, P.O. Box 4502, Arlington, VA 22204-2199.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Defense Information Systems Agency ATTN: FOIA Officer Code GC, P.O. Box 4502, Arlington, VA 22204-2199.
</p><p>Requests should contain individual’s name, current address, and phone number.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address inquiries to the FOIA Officer, Defense Information Systems Agency Code GC, P.O. Box 4502, Arlington, VA 22204-2199.
</p><p>Requests should contain individual’s name, current address, and phone number.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>From individuals concerned.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.03" toc="yes">
<systemNumber>/K890.03</systemNumber>
<subsection type="systemName">Awards Case History File.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Military Personnel Division, Manpower, Personnel, and Security Directorate, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd, Arlington, VA 22204-4502 and organizational elements that maintained records for the Joint Military Award approval authorities.
</p><p>Official mailing addresses are published as an appendix to the DoD Component’s compilation of system of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Military members assigned to the Defense Information Systems Agency (DISA) that have been recommended and/or received an award that was approved by the Director, Vice Director, Chief of Staff, or other Joint Awards approval authorities.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Social Security Number (SSN), organization name, telephone number, and office symbol, citation, orders, biographical summary sheet, minutes of the awards board meetings, award recommendation (DISA Form 530), narrative justification, personnel briefs, memorandums, and similar relevant information.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>DoD 1348.33-M, Manual of Military Decorations and Awards; AR 600-8-22, Military Awards; SECNAVINST 1650.1G, Navy and Marine Corps Awards Manual; AFI 36-2803, The Air Force Awards and Decorations Program; 10 U.S.C. 1121, Legion of Merit: Award and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the DISA awards personnel to manage the awards program of this Agency and the information that the Department of the Defense uses to grant or deny joint awards.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and Social Security Number (SSN).
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Building employs security guards. Records are maintained in area which is accessible only to authorized personnel that are properly screened, cleared, and their duties require them to be in the area where the records are maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>For Approval Authorities: Military Awards Record Sets are kept on file for 15 years. Destroyed upon the 16th year after the approval, disapproval, or downgrade of the award.
</p><p>For Non-Approval Authorities: Military Awards Record Sets are kept on file for 2 years. Destroyed upon the 3rd year of receipt of the approval, disapproval, or downgrade of the award.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>The Defense Information Systems Agency Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Joint Military Awards Manager, Attn: Military Personnel Division/MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.
</p><p>Requests should contain individuals’ name, rank, and Social Security Number (SSN).
</p><p>The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.
</p><p>Requests should contain individuals’ name, rank, and Social Security Number (SSN).
</p><p>The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC).
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 220-25-8, or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individual, military recommendations, and military reports and forms.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.04" toc="yes">
<systemNumber>/K890.04</systemNumber>
<subsection type="systemName">Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR
10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for
Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22,
1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System
(February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD,
Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center
Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html,
http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K890.55" toc="yes">
<systemNumber>/K890.55</systemNumber>
<subsection type="systemName"> Overseas Rotation Program Files.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary System - Civilian Personnel, Plans, Programs, and Oversight Office, Code BC, Center for Agency Services, Headquarters, Defense Information Systems Agency.
</p><p>Decentralized Segments - DISA field activities in the Washington, DC, metropolitan area.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees of DISA organizations in the Continental United States (CONUS) assigned to a position with a government organization outside the CONUS.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>File contains copies of Standard Form 30, Notification of Personnel Action; Standard Form 55, Notice of Conversion Privilege, Group Life Insurance; Standard Form 56, Agency Certification of Insurance Status; Standard Form 171, Personnel Qualifications Statement; Standard Form 172, Supplemental Experience and Qualifications Statement; Standard Form 2810, Notice of Change in Health Benefits Enrollment; DD Form 1617, Transportation Agreement-Overseas Employees; DA Form 2515, Payroll Change Slip; Statement of Agreement; Position Description; Request for Extension of Reemployment Rights; General correspondence pertaining to the overseas assignment.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>Federal Personnel Manual, Chapter 301, Overseas Employment.
</p><p>DOD Instruction 1404.3, Standardized Overseas Tours of Duty for United States Citizens Employees of the DOD; DOD Instruction 1404.8, Rotation of Employees from Foreign Areas and the Canal Zone.
</p><p>DOD Directive 1400.6, Statement of Personnel Policy for Civilian Personnel of the DOD in Overseas Areas; DOD Program for Stability of Civilian Employment Policies, Procedures and Programs Manual, DOD 1400.20-1-M.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used by the personnel office staff as a source document to resolve questions concerning overseas employees who have reemployment rights to DISA/CONUS activities, to determine placement rights and to process actions for the exercise of reemployment rights.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in file folders.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is accessed and retrieved by name and occupational location.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in area accessible only to authorized personnel who are properly screened, cleared and trained and whose duties require them to be in the area where records are maintained.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are not permanent. They are retained until the employee exercises reemployment rights within the CONUS and are subsequently destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Primary System - Office of the Assistant to the Director for Personnel, Code BC, Headquarters, Defense Information Systems Agency.
</p><p>Decentralized Segments - Directors of DISA field activities in the Washington, DC, metropolitan area.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Assistant to the Director for Personnel, Civilian Personnel Division, Code BC, Headquarters. Defense Information Systems Agency or the Civilian Personnel Offices of the appropriate DISA field activity in the Washington, DC, metropolitan area.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the applicable civilian personnel office to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present either a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Assistant to the Director for Personnel, Civilian Personnel Division, Code BC, Headquarters, Defense Information Systems Agency or to the Civilian Personnel Office at the appropriate DISA field activity in the Washington, DC, metropolitan area.
</p><p>Decentralized Segments - Commander, DISA-Western Hemisphere, Building 6286, Fort Carson, Colorado 80913; Commander, Defense Commercial Communications Office, Scott Air Force Base, IL 62225.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Official personnel folder; individual employees; personnel office staff.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.06" toc="yes">
<systemNumber>/K890.06</systemNumber>
<subsection type="systemName"> Card File for Forwarding Mail of Departed Personnel (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: The program is non-operational, all records have been destroyed in accordance with the National Archives and Records Administration records retention schedule. The DISA Mailroom does not process any personal mail, nor do they maintain a card file for departed personnel.</p></xhtmlContent></subsection></section>

<section id="K890.07" toc="yes">
<systemNumber>/K890.07</systemNumber>
<subsection type="systemName"> Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR
10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for
Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22,
1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System
(February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD,
Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center
Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at <i>http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html,
http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.</i>
</p></xhtmlContent></subsection></section>
<section id="K890.08" toc="yes">
<systemNumber>/K890.08</systemNumber>
<subsection type="systemName">Recall Roster/Locator Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave.,
Ft. Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Civilian employees, military personnel and contractors assigned to DISA.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, emergency contact information, organizational and home address, work and
home telephone numbers, email address, and cell phone number.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Department Regulations; 10 U.S.C. 136, Under Secretary of Defense for
Personnel and Readiness; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; Presidential Decision Directive 67,
Enduring Constitutional Government and Continuity of Government Operations; Federal Preparedness Circular 65, Federal Executive
Branch Continuity of Operations; and DoD Directive 3020.36, Assignment of National Security Emergency Preparedness (NSEP)
Responsibilities to DoD Components.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Information is collected and maintained to ensure that DISA has the capability to recall
personnel to their place of duty when required, for use in emergency notification, and to perform relevant
functions/requirements/actions consistent with DISA mission.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored on paper and/or electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieve by full name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of
locks, guards, password protection and is accessible only to authorized personnel. Access to records is limited to person(s)
responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-
know. Access to computerized data is restricted by Common Access Card (CAC) and/or password which are changed periodically.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are continuously updated. Records that are no longer current are destroyed by
shredding, pulping, macerating, or burning. Obsolete computer records are erased or overwritten.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office
(CIO), 6916 Cooper Ave, Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this
system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916
Cooper Ave, Fort Meade, MD 20755-7901.
</p><p>The full name, home address, and telephone number of the requesting individual will be required to determine if the system
contains a record about him or her. As proof of identity the requester must present a current DISA identification badge or a
driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about them contained in this system of records
should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave, Fort
Meade, MD 20755-7901.
</p><p>The full name, home address, telephone number of the requesting individual will be required to determine if the system contains a
record about him or her. As proof of identity the requester must present a current DISA identification badge or a driver’s
license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISAs rules for accessing records, for contesting content and appealing initial agency
determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy
Officer.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Information is obtained from the subject individual and official personnel office
documents.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.09" toc="yes">
<systemNumber>/K890.09</systemNumber>
<subsection type="systemName">Enterprise Data and Global Exchange (EDGE) Knowledge Management Portal (March 21, 2006, 71 FR 14187).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: 
Enterprise Data and Global Exchange (EDGE) Knowledge Management Portal has been replaced with DISA INTRANET Services.
</p></xhtmlContent></subsection></section>
<section id="K890.10" toc="yes">
<systemNumber>/K890.10</systemNumber>
<subsection type="systemName">K890.10, Joint Enterprise Directory Services (JEDS) (January 31, 2008, 73 FR 5825).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Based on a recent review of DISA systems of records notices, K890.10, Joint Enterprise Directory Services (JEDS) (January 31, 2008, 73 FR 5825), was decommissioned in September 2013; all records were destroyed in accordance with the approval NARA disposition schedule; therefore, K890.10, Joint Enterprise Directory Services (JEDS) can be deleted. 

</p></xhtmlContent></subsection></section>

<section id="K890.11" toc="yes">
<systemNumber>/K890.11</systemNumber>
<subsection type="systemName">Manage to Pay (M2P) Files.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Defense Information Systems Agency (DISA), ATTN: CFE7, P.O. Box 4502, Arlington, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>DISA civilian employees.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Individual’s name, Grade, Pay cost, Location code (Org), Program element code (PE), Object class code (EEIC), Gross reconciliation code (GRC), Hours, Document number, and Emergency or Special Pay Code (ESP).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 113, Secretary of Defense; DoD Directive 5105.19, Defense Information Systems Agency (DISA); and E.O. 9397 (SSN).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>To assist DISA officials and employees in the management, supervision, and administration of the decentralized payroll system.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Individual’s name and/or organization and program element code.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Guards secure buildings during non-duty hours. Management personnel, who are responsible for maintaining the confidentiality of the records, control access to the records. Use of the information is restricted to those who require the records in the performance of their official duties and with a need-to-know. Access to personnel information is further restricted by the use Common Access Card (CAC) authorization.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Records are continuously updated. Obsolete computer records are erased or overwritten at the end of two years.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>System manager, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquire to System Manger, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.
</p><p>The individual should refer to the office where he/she is/was assigned or affiliated. Include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) will be used for positive identification.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquires to System Manger, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.
</p><p>The individual should refer to the office where he/she is/was assigned or affiliated and include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) will be used for positive identification.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Employee, DISA Accounting system, DISA payroll database records.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.12" toc="yes">
<systemNumber>/K890.12</systemNumber>
<subsection type="systemName">Identity Management (IDM) (March 18, 2010, 75 FR 13090).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Deletion: Due to policy changes and current budget constraints, we have decided to cancel the Secure Automated Account Manager (SAAM) project (formerly known as Identity Management).
</p></xhtmlContent></subsection></section>
<section id="K890.13" toc="yes">
<systemNumber>/K890.13</systemNumber>
<subsection type="systemName">Security Container Information.</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Security Branch, Arlington Service Center, Code MPS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Office of Security Officer, Headquarters, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p><p>Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Persons who have been designated for access to the containers and who may be contacted for access in case of emergency.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Security container information to include location, container number, lock serial number, name, address and phone number of the responsible person if found open or unattended.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulation; E.O. 10450, Security Requirements for Government Employees; and E.O. 12958, Classified National Security Information.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>Used to maintain current designation of persons who may be contacted for access to a security container.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD ‘Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Paper records in locked file cabinets and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Information is retrieved by name of individual.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Buildings are secured by guards during duty and non-duty hours. Access to records is controlled by management personnel, who are responsible for maintaining the confidentiality of the records and using the information contained therein only for official purposes. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of Common Access Card (CAC) certification.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Forms are renewed every six months or when any individual having access to the container departs and then destroyed.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Security Branch, Arlington Service Center, Code MPS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Office of Security Officer, Headquarters, Defense Information Systems Agency-Europe, APO AE 09131-4103.
</p><p>Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the appropriate system manager.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may also visit one of the system managers listed. As proof of identity the requester must present a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the appropriate system manager.
</p><p>The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may also visit one of the system managers listed. As proof of identity the requester must present a current DISA identification badge or a driver’s license.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Individuals designated by Division Supervisors.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.14" toc="yes">
<systemNumber>/K890.14</systemNumber>
<subsection type="systemName">Identity Synchronization Service (IdSS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System locations may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense (DoD) personnel who have been issued DoD Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure (PKI) certificate to include civilian employees, military personnel, contractors and other individuals detailed or assigned to DoD Components.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These include individual’s name (last name, first name, middle initial); unique identifiers including Electronic Data Interchange Person Identifier (EDI PI), other unique identifier (not SSN), FASC-N, login name, legacy login name, and persona username; object class; rank; title; job title; persona type code (PTC); primary and other work e-mail addresses; persona display name (PDN); work contact information, including administrative organization, duty organization, department, company (derived), building, address, mailing address, country, organization, phone, fax, mobile, pager, DSN phone, other fax, other mobile, other pager, city, zip code, post office box, street address, State, room number, assigned unit name, code and location, attached unit name, code and location, major geographical location, major command, assigned major command, and base, post, camp, or station; US government agency code; service code; personnel category code; non-US government agency object common name; user account control; information technology service entitlements; and PKI certificate information, including FASN-C, PIV Auth certificate issuer, PIV Auth certificate serial number, PIV Auth certificate principal name, PIV Auth Subject Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common name, ID certificate issuer, ID certificate serial number, ID certificate principal name, ID Thumbprint, ID CN, signature certificate e-mail address, Signature Subject Alternative Name UPN, Signature Thumbprint, Signature Issuer, Signature serial number, Signature CN, Encryption (Public Binary Certificate), Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, Encryption CN, distinguished name, PKI login identity, e-mail encryption certificate, and other certificate information, Country Of Citizenship, US Citizenship Status Indicator Code, Cadency of name (<i>e.g.</i> Sr, Jr, III), Identity Certificate Serial Number, Persona E-Mail Address, Administrative Organization Code, DoD component, DoD sub-component, Non-DoD agency, Directory publishing restrictions, Reserve component code, Billet code and Pay grade.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The IdSS will populate and maintain persona-based user objects in DoD enterprise-level Domain Controllers, such as the Active Directory Enterprise Application and Services Forest (AD EASF) being implemented by DISA to provide DoD Enterprise E-Mail, workspace and collaboration tools, file storage, and office applications. In addition, DISA may use the IdSS to populate and maintain personal data elements in DoD Component networks and systems, such as directory services and account provisioning systems.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the type and amount of data is governed by privilege management software and policies developed and enforced by Federal government personnel. Defense-in-Depth methodology is used to protect the repository and interfaces, including (but not limited to) multi-layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/TLS) connections, access control lists, file system permissions, intrusion detection and prevention systems and log monitoring. Complete access to all records is restricted to and controlled by certified system management personnel, who are responsible for maintaining the IdSS system integrity and the data confidentiality.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>DoD Component directories (such as Army Enterprise Directory Service-Lite (EDS-Lite) and the Air Force Directory Service (AFDS)), the Defense Eligibility Enrollment Reporting System (DEERS), and the DISA DoD PKI Global Directory Service (GDS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.15" toc="yes">
<systemNumber>/K890.15</systemNumber>
<subsection type="systemName">Active Directory Enterprise Application and Services Forest (AD EASF) (November 15, 2010, 75 FR 69644).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>System locations may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Department of Defense (DoD) personnel who have been issued DoD Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure (PKI) certificate to include civilian employees, military personnel, contractors and other individuals detailed or assigned to DoD Components.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>These include individual’s name (last name, first name, middle initial); unique identifiers including Electronic Data Interchange Person Identifier (EDI PI), other unique identifier (not Social Security Number), Federal Agency Smart Credential Number (FASC-N), login name, legacy login name, and persona username; object class; rank; title; job title; persona type code (PTC); primary and other work e-mail addresses; persona display name (PDN); work contact information, including administrative organization, duty organization, department, company (derived), building, address, mailing address, country, organization, phone, fax, mobile, pager, Defense Switched Network (DSN) phone, other fax, other mobile, other pager, city, zip code, post office box, street address, State, room number, assigned unit name, code and location, attached unit name, code and location, major geographical location, major command, assigned major command, and base, post, camp, or station; U.S. government agency code; service code; personnel category code; non-U.S. government agency object common name; user account control; information technology service entitlements; and Public Key Infrastructure (PKI) certificate information, including Personal Identity Verification Authentication (PIV Auth) certificate issuer, PIV Auth certificate serial number, PIV Auth certificate principal name, PIV Auth Subject Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common name, Identity (ID) certificate issuer, ID certificate serial number, ID certificate principal name, ID Thumbprint, ID Common Name (CN), signature certificate e-mail address, Signature Subject Alternative Name UPN, Signature Thumbprint, Signature Issuer, Signature serial number, Signature CN, Encryption (Public Binary Certificate), Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, Encryption CN, distinguished name, PKI login identity, e-mail encryption certificate, and other certificate information, Country of Citizenship, U.S. Citizenship Status Indicator Code, Cadency of name (e.g. Sr, Jr, III), Identity Certificate Serial Number, Persona E-Mail Address, Administrative Organization Code, DoD component, DoD sub-component, Non-DoD agency, Directory publishing restrictions, Reserve component code, Billet code and Pay grade.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA).
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>The AD EASF will control access and provide contact information for users of DoD Enterprise E-Mail, workspace and collaboration tools, file storage, and office applications.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>By individual’s name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Access to the type and amount of data is governed by privilege management software and policies developed and enforced by Federal government personnel. Defense-in-Depth methodology is used to protect the repository and interfaces, including (but not limited to) multi-layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/TLS) connections, access control lists, file system permissions, intrusion detection and prevention systems and log monitoring. Complete access to all records is restricted to and controlled by certified system management personnel, who are responsible for maintaining the AD EASF system integrity and the data confidentiality.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>The DoD Identity Synchronization Service (IdSS).
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>None.
</p></xhtmlContent></subsection></section>
<section id="K890.16 DoD" toc="yes">
<systemNumber>/K890.16 DoD</systemNumber>

<subsection type="systemName">Enterprise Mission Assurance Support Service (EMASS).</subsection>
<subsection type="systemLocation"><xhtmlContent>
<p>Defense Information Systems Agency, Defense Enterprise Computing Centers (DECC), 3990 E. Broad Street, Columbus, OH 43213-1130.</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent>
<p>DoD government employees, military personnel and DoD contractors.</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent>
<p>Full name, organization, office phone number, title, position, grade, current DISA identification badge, grade, work email address, information technology (IT) position category, and clearance level.</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent>
<p>5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA); and DoDI 8510.01, Department of Defense Information Assurance Certification and Accreditation Process (DIACAP).</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent>
<p>The system automates the DoD certification and accreditation process. Information collected on individuals is to determine role based access and whether or not a person has the correct qualifications to perform certification and accreditation within the DoD organization that is utilizing the system.</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent>
<p>In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:</p>
<p>The DoD Blanket Routine Uses set forth at the beginning of the DISA's compilation of systems of records notices may apply to this system.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>Storage:</p>
<p>Electronic storage media.</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent>
<p>Retrieved by name.</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent>
<p>Access to EMASS is an encrypted Public Key-Enabled and requires authorization from the organization system administrator. The system is a role based access application and administrators have the rights to assign. Information is stored within the database that resides within a DISA Enclave. The DISA enclave has a number of security measures in place to protect the database from unauthorized access from outside the .mil. Backup tapes are stored in a locked safe and information is also backed up daily.</p>
</xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent>
<p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent>
<p>EMASS Program Manager, Defense Information Systems Agency, Program Executive Office-Mission Assurance (PEO-MA) Room IA5, 6914 Cooper Ave, Fort Meade, MD 20755-0549. </p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent>
<p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, PEO-MA IA5, and 6914 Cooper Ave, Fort Meade, MD 20755-0549.</p>
<p>The full name of the requesting individual will be required to determine if the system contains a record about him or her.</p>
<p>The requester may also visit the system manager listed. The requester must present a copy of their current DISA identification badge or a copy of driver's license as proof of identity.</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent>
<p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, PEO-MA IA5, 6914 Cooper Ave, Fort Meade, MD 20755-0549.</p>
<p>The full name of the requesting individual will be required to determine if the system contains a record about him or her.</p>
<p>The requester may also visit the system manager listed. The requester must present a copy of their current DISA identification badge or a copy of driver's license as proof of identity.</p>
<p>DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent>
<p>DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.</p>
</xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent>
<p>From the individual.</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent>
<p>None.
</p></xhtmlContent></subsection></section>
	
	
	<section id="K890.18" toc="yes">
<systemNumber>/K890.18</systemNumber>
<subsection type="systemName">Contract Support System (CSS).
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>DISA Defense Enterprise Computer Center (DECC-OKC), 8705 Industrial Boulevard, Building 3900, Tinker AFB, OK 73145-2713.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>Customer and Vendor Point of Contact (POC) is accessed only by the Federal/DoD Government contracting officials for contracting purposes.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Information collected and nature are defined in the following two categories:
</p><p>(1) Vendor Data: Vendor POC name, vendor company name, company business size, company Dun &amp; Bradstreet Number, company Tax Identification Number, company set aside type, company HUBZone preference, company ethnic group and company U.S. Business and Women-Owned Business Identifier, vendor work address, vendor POC work phone, and vendor POC work email. Information is used to track the POC at the vendor’s organization pertaining to specific contracts awarded by Procurement and Logistics Directorate/Defense Information Technology Contracting Organization (PLD/DITCO).
</p><p>(2) Customer Data: Customer name, agency/organization, street address, office code, phone number and email address is stored in relation to contracts that have been awarded for them by PLD/DITCO. The system also collects the training dates for those customers that have been designated Contracting Officer Representatives (COR) or Task Monitors (TM).
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; Public Law 106-229, Electronic Signatures in Global and National Commerce Act; Presidential Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy Memorandum dated August 12, 2000, subject: Department of Defense (DoD) Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated Jan 2001, subject: Common Access Card (CAC), and Government Paperwork Elimination Act.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>CSS is a client-server application used by PLD/DITCO contracting specialists, contracting officers, budget analysts and managers to enter procurement, funding, contractor and user information. CSS provides standard reporting, ad-hoc reporting and tracking capability of procurement, funding, contractor and user information via central Oracle database storage &amp; retrieval of said information.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD `Blanket Routine Uses’ set forth at the beginning of NGA’s compilation of systems of records notices may also apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieved by name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by Common Access Card (CAC) and/or passwords which are changed periodically. Additionally, users receive training and awareness notices on the proper marking of sensitive information. Host Based Security System (HBSS) is operational and provides mechanisms to protect, detect, track, and report malicious computer-related activities in near real-time.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>CSS Program Manager/Technical Manager: 2300 East Drive, Scott Air Force Base, IL 62225-5406.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DITCO FOIA Officer, 2300 East Drive, Scott Air Force Base, IL 62225-5406.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work email address, telephone number, assigned office or unit, complete mailing address, and specific contract number and name of Vendor awarded the contract.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the DITCO FOIA Officer, located at 2300 East Drive, Scott Air Force Base, IL 62225-5406.
</p><p>Requests must include the individual’s full name, rank, grade or title, component affiliation, work email address, telephone number, assigned office or unit, complete mailing address, and specific contract number and name of Vendor awarded the contract.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Vendor POC data obtained and manually entered by contracting officials and system administrators. The source of verification of the data is the Central Contractor Registration (CCR). The information source for the federal customer information comes directly from the customer and is entered by contracting officers/specialists and system administrators.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>
<section id="K890.20" toc="yes">
<systemNumber>/K890.20</systemNumber>
<subsection type="systemName">Privacy Act Records.
</subsection>
<subsection type="systemLocation"><xhtmlContent><p>Primary location: Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Ft. Meade, MD 20755-7901.
</p><p>Decentralized locations: DISA Field Activities World-wide. Official mailing addresses are published as an Appendix to DISA’s compilation of systems of records notices.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfIndividuals"><xhtmlContent><p>All persons who request access to, information from, or amendment of records about themselves maintained by the Defense Information Systems Agency, under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended.
</p></xhtmlContent></subsection>
<subsection type="categoriesOfRecords"><xhtmlContent><p>Full name, home address, telephone number, copy of current DISA identification badge, copy of driver’s license, letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to, or amendment of, records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.
</p></xhtmlContent></subsection>
<subsection type="authorityForMaintenance"><xhtmlContent><p>5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, The Privacy Act of 1974, as amended; Department of Defense (DoD) 5400.11-R, DoD Privacy Program; DISAI 210-225-2, DISA Privacy Program.
</p></xhtmlContent></subsection>
<subsection type="purpose"><xhtmlContent><p>This system is maintained for the purpose of processing access and amendment requests and administrative appeals under the Privacy Act; for the purpose of participating in litigation regarding agency action on such requests and appeals; and for the purpose of assisting the Defense Information Systems Agency in carrying out any other responsibilities under the Privacy Act.
</p></xhtmlContent></subsection>
<subsection type="routineUsesOfRecords"><xhtmlContent><p>In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
</p><p>The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.
</p></xhtmlContent></subsection>
<subsection type="policiesAndPractices"><xhtmlContent><p>Storage:</p>
<p>Records may be stored on paper and electronic storage media.
</p></xhtmlContent></subsection>
<subsection type="retrievability"><xhtmlContent><p>Retrieve by full name.
</p></xhtmlContent></subsection>
<subsection type="safeguards"><xhtmlContent><p>Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Electronic records are password protected and encrypted. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.
</p></xhtmlContent></subsection>
<subsection type="retentionAndDisposal"><xhtmlContent><p>Official Privacy Act requests are kept a minimum of 2 years. Requests denied but not appealed are destroyed after 5 years. Requests for access or amendment and appeal or denial are destroyed 4 years after final action or 3 years after adjudication by the courts, whichever is later. Control logs of accounting of disclosures are kept 5 years or in accordance with the approved disposition instructions for the related subject records, whichever is later. Records are destroyed by shredding, pulping, burning or degaussing.
</p></xhtmlContent></subsection>
<subsection type="systemManager"><xhtmlContent><p>DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p></xhtmlContent></subsection>
<subsection type="notificationProcedure"><xhtmlContent><p>Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p><p>Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or copy of their driver’s license as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="recordAccessProcedures"><xhtmlContent><p>Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.
</p><p>Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or a copy of their driver’s license as proof of identity.
</p></xhtmlContent></subsection>
<subsection type="contestingRecordProcedures"><xhtmlContent><p>DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy Officer.
</p></xhtmlContent></subsection>
<subsection type="recordSourceCategories"><xhtmlContent><p>Those individuals who submit initial requests and administrative appeals pursuant to the Privacy Act; the agency records searched in the process of responding to such requests and appeals.
</p></xhtmlContent></subsection>
<subsection type="exemptionsClaimed"><xhtmlContent><p>An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316.8. For additional information contact the system manager.
</p></xhtmlContent></subsection></section>

<appendix id="appa" toc="yes">
<title> DEFENSE INFORMATION SYSTEMS AGENCY/STATION LIST DIRECTORY*</title>
<xhtmlContent>
<p><b>(Alphabetically by state)</b></p>
<p><i>Alaska
</i></p><p>Defense Commercial/Communications Office-Alaska, ATTN: RT, Elmendorf AFB, AK 99506-5000.
</p><p><i>Arizona
</i></p><p>Joint Interoperability Test Center (JITC), Ft Huachuca, AZ 85613-7020.
</p><p><i>California
</i></p><p>DISA Guam Field Office, Box 141, NAVCAMS WEST PAC, FPO AP 96630-1837.
</p><p>DISA Northwest Pacific Region, APO AP 96328-5000.
</p><p>DISA Korea Field Office, APO AP 96301-0069.
</p><p>DISA Southwest Pacific Region, APO AP 96274-5000.
</p><p><i>Colorado
</i></p><p>Headquarters, Defense Information Technology Services Organization, 6760 East Irvington Place, Denver, CO 80279-1000.
</p><p><i>District of Columbia
</i></p><p>Commander, White House Communications Agency, Building 399, Anacostia Naval Station, Washington, DC 20374-5000.
</p><p><i>Florida
</i></p><p>DISA Field Office, Building 540, MacDill AFB, FL 33608-7001.
</p><p><i>Georgia
</i></p><p>DISA Field Office, ATTN: FCDJ-DISA, Ft McPherson, GA 30330-6000.
</p><p><i>Hawaii
</i></p><p>DISA-Pacific Area, Wheeler AFB, HI 96854-5000.
</p><p>Defense Commercial Communications Office-Pacific, Ft Shafter, HI 96858-5490.
</p><p>DISA-Camp Smith Field Office, Box 29, Camp H. M. Smith, HI 96861-5025.
</p><p><i>Illinois
</i></p><p>Defense Commercial Communications Office, ATTN:  Code RA, 2300 East Drive, Building 3600, Scott AFB, IL 62225-5406.
</p><p>Telecommunications Management Services Office, ATTN: Code QA, 2300 East Drive, Building 3600, Scott AFB, IL 62225-5406.
</p><p><i>New Jersey
</i></p><p>Joint Interoperability Engineering Organization (JIEO), Ft Monmouth, NJ 07703-5513.
</p><p><i>New York
</i></p><p>DISA-European Area, APO AE 09131-4103.
</p><p>DISA Field Office Turkey, JUSTMMAT, APO AE 09254-5365.
</p><p>Defense Commercial Communications Office-Europe, ATTN: RS, APO AE 09130-5000.
</p><p><i>Virginia
</i></p><p>Headquarters, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>National Communications System/Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Defense Network System Organization, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Defense Systems Support Organization, 701 South Courthouse Road, Arlington, VA 22204-2199.
</p><p>Joint Interoperability Engineering Organization, 11440 Isaac Newton Square North, Reston, VA 22090-5006.
</p><p><i>Washington
</i></p><p>DISA-Okinawa Field Office, Box 959, FPO AP 98773-5001.
</p><p><i>Addendum to DISA Station List Directory
</i></p><p>The Director, DISA is also the Manager, National Communications Systems (NCS), and the Director, Worldwide Military Command and Communications System (WWMCCS) Systems Engineering. To the extent that the Director, DISA performs these other functions, the records systems described herein pertain to and are available to employees of these organizations and may be corrected by means of the same process described for DISA files systems, unless specified otherwise herein.
</p><p>*The official military personnel records of military personnel assigned to DISA are maintained by the parent department and that department has the only complete official copies of the military members personnel records file. Responsibility for the completeness and accuracy of these files is invested in the military department. While the DISA commander or office chief may assist the military members in obtaining access or making corrections, DISA does not have the authority either to grant access or make corrections. The documents maintained by DISA on military personnel are nomination process, copies of personnel correspondence generated during the members tenure in DISA, promotion rosters furnished by the military departments, and copies of orders published by the departments. A few documents are maintained as a result of requirements imposed by the departments (leave forms for Army, Navy and Air Force personnel and SIDPERS for Army personnel).
</p></xhtmlContent></appendix>

<regulations id="reg" toc="yes">
<regulationsTitle number="32">
<heading> National Defense </heading>
<regulationsChapter number="I">
<heading> Office of the Secretary of Defense </heading>
<regulationsPart number="316">
<heading> DEFENSE INFORMATION SYSTEMS AGENCY PRIVACY PROGRAM </heading>
<xhtmlContent><p>Sec.
</p>
<p>316.1 Purpose.
</p>
<p>316.2 Applicability.
</p>
<p>316.3 Authority.
</p>
<p>316.4 Definitions.
</p>
<p>316.5 Policy.
</p>
<p>316.6 Procedures and responsibilities.
</p>
<p>316.7 Questions.
</p>
<p>316.8 Exemptions.
</p>
<p><b>Authority:</b> Pub. L. 93-579, 88 Stat. 1986 (5 U.S.C. 552a).
</p>
<p><b>Source:</b> 40 FR 55535, Nov. 28, 1975, unless otherwise noted. Redesignated at 57 FR 6074, Feb. 20, 1992.
</p>
<p><b>&#167; 316.1
 Purpose.
</b></p>
<p>This part delineates responsibility and provides guidance for the implementation of Pub. L. 93-579 (Privacy Act of 1974).
</p>
<p><b>&#167; 316.2
 Applicability.
</b></p>
<p>This part applies to Headquarters, Defense Information Systems Agency (DISA) and DISA field activities.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated at 57 FR 6074, Feb. 20, 1992, as amended at 62 FR 26389, May 14, 1997]
</p>
<p><b>&#167; 316.3
 Authority.
</b></p>
<p>This part is published in accordance with the authority contained in 32 CFR part 310, August 1975.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated and amended at 57 FR 6074, Feb. 20, 1992]
</p>
<p><b>&#167; 316.4
 Definitions.
</b></p>
<p>Add to the definitions contained in 32 CFR 310.6 the following:
</p>
<p>System Manager: The DISA official who is responsible for policies and procedures governing a DISA System of Record. His title and duty address will be found in the paragraph entitled Sysmanager in DISA’s Record System Notices which are published in the <i>Federal Register</i> in compliance with provisions of the Privacy Act of 1974.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated and amended at 57 FR 6074, Feb. 20, 1992; 62 FR 26389, May 14, 1997]
</p>
<p><b>&#167; 316.5
 Policy.
</b></p>
<p>It is the policy of DISA:
</p>
<p>(a) To preserve the personal privacy of individuals, to permit an individual to know what records exist pertaining to him in the DISA, and to have access to and have a copy made of all or any portion of such records and to correct or amend such records.
</p>
<p>(b) To collect, maintain, use, or disseminate any record of identifiable personal information in a manner that assures that such action is for a necessary and lawful purpose; that the information is timely and accurate for its intended use; and that adequate safeguards are provided to prevent misuse of such information.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated at 57 FR 6074, Feb. 20, 1992, as amended at 62 FR 26389, May 14, 1997]
</p>
<p><b>&#167; 316.6
 Procedures and responsibilities.
</b></p>
<p>(a) The Counsel, DISA, is hereby designated the Privacy Act Officer for DISA and is responsible for insuring that an internal DISA Privacy Program is established and maintained. He will also insure that all echelons of DISA effectively comply with and implement 32 CFR part 310.
</p>
<p>(b) The Civilian Assistant to the Chief of Staff will be responsible for the annual reporting requirements contained in 32 CFR 310.5.
</p>
<p>(c) DISA System Managers and other appropriate DISA officials will:
</p>
<p>(1) Insure compliance with the provisions of 32 CFR 310.9.
</p>
<p>(2) Comply with the provisions of 32 CFR 286a.11. In this area the Assistant to the Director for Administration will provide assistance.
</p>
<p>(3) Adhere to the following:
</p>
<p>(i) Within DISA, the System Manager of any record system will assure that records pertaining to an individual will be disclosed, upon request, to the individual to whom the record pertains. The individual need not state a reason or otherwise justify the need to gain access. A person of the individual’s choosing may accompany the individual when the record is disclosed. The System Manager may require the individual to furnish a written statement authorizing discussion of the individual’s records in the presence of the accompanying person. If requested, the System Manager will have a copy made of all or any portion of the record pertaining to the individual in a form comprehensible to the requester.
</p>
<p>(ii) The System Manager may release records to the individual’s representative who has the written consent of the individual. The System Manager will require reasonable identification of individuals to assure that records are disclosed to the proper person. No verification of identity will be required of an individual seeking access to records which are otherwise available to any member of the public under the Freedom of Information Act. Identification requirements should be consistent with the nature of the records being disclosed. For disclosure of records to an individual in person, the System Manager will require that the individual show some form of identification. For records disclosed to an individual in person or by mail, the System Manager may require whatever identifying information is needed to locate the record; i.e., name, social security number, date of birth. If the sensitivity of the data warrants, the System Manager may require a signed notarized statement of identity. The System Manager may compare the signatures of the requester with those in the records to verify identity. An individual will not be denied access to his record for refusing to disclose his social security number unless disclosure is required by statute or by regulation adopted before 1 January 1975. An individual will not be denied access to records pertaining to him because the records are exempted from disclosure under the provisions of the Freedom of Information Act.
</p>
<p>(iii) The System Manager will not deny access to a record or a copy thereof to an individual solely because its physical presence is not readily available (i.e. on magnetic tape) or because the context of the record may disclose sensitive information about another individual. To protect the personal privacy of other individuals who may be identified in a record, the System Manager shall prepare an extract to delete only that information which would not be releasable to the requesting individual under the Freedom of Information Act.
</p>
<p>(iv) When the System Manager is of the opinion that the disclosure of medical information could have an adverse effect upon the individual to whom it pertains, the System Manager will promptly request the individual to submit the name and address of a doctor who will determine whether the medical record may be disclosed directly to the individual. The System Manager will then request the opinion of the doctor named by the individual on whether a medical record may be disclosed to the individual. The System Manager shall disclose the medical record to the individual to whom it pertains unless, in the judgment of the doctor, access to the record could have an adverse effect upon the individual’s physical or mental health. In this event the System Manager will transmit the record to the doctor and immediately inform the individual.
</p>
<p>(v) The fees to be charged, if any, to an individual for making copies of his record, excluding the cost of any search for and review of the record, will be in accordance with the “Schedule of Fees” as set forth in 32 CFR 286.5 and 286.10.
</p>
<p>(vi) The System Manager of the record will permit an individual to request amendment of a record pertaining to the individual. Requests to amend records shall be in person or in writing and shall be submitted to the System Manager who maintains the records. Such requests should contain as a minimum, identifying information needed to locate the record, a brief description of the item or items of information to be amended, and the reason for the requested change.
</p>
<p>(vii) The System Manager will provide a written acknowledgment of the receipt of a request to amend a record to the individual who requested the amendment within 10 days (excluding Saturdays, Sundays, and legal public holidays) after the date of receipt of such request. Such an acknowledgment may, if necessary, request any additional information needed to make a determination. No acknowledgment is required if the request can be reviewed and processed and the individual notified of compliance or denial within the 10 day period.
</p>
<p>(viii) The System Manager will promptly take one of the following actions on requests to amend records:
</p>
<p>(A) Refer the request to the agency or office that has control of and maintains the record in those instances where the record requested remains the property of the controlling office or agency.
</p>
<p>(B) In accordance with existing statute, regulation, or administrative procedure, make any correction of any portion thereof which the individual believes is not accurate, relevant, timely or complete, or
</p>
<p>(C) Inform the individual of the System Manager’s refusal to amend the record in accordance with the individual’s request, the reason for the refusal, and the individual’s right to request a review of the refusal by the Director, DISA, through the DISA Privacy Act Board.
</p>
<p>(ix) The DISA Privacy Act Board will be comprised of the DISA Counsel, as Chairman; the Assistant to the Director for Administration, and the Assistant to the Director for Personnel; or in their absence, their authorized representatives. The individual who disagrees with the refusal of the System Manager to amend his record may request a review of this refusal by the DISA Privacy Act Board. The request for the review may be made orally or in writing and shall be made to the System Manager. The System Manager will promptly forward the request for review to the Chairman of the Board to make a proper review. The Board will promptly review the matter. If, after review, the Board is unanimous in its decision that the record be amended in accordance with the request of the individual then the Chairman of the Board shall so notify the System Manager. The System Manager will immediately make the necessary corrections to the record and will promptly notify the individual. The System Manager will, if an accounting of disclosure of the record has been made, advise all previous recipients of the record, which was corrected, of the correction and its substance. This will be done in all instances when a record is amended. If, after review, the Board decides that the request for amendment should be denied, it will promptly forward its recommendation to the Director, DCA. A majority vote of the members of the Board will constitute a recommendation to the Director.
</p>
<p>(x) The Director, DISA, upon receipt of the Board’s recommendation, will complete the review and make a final determination.
</p>
<p>(xi) If the Director, DISA, after his review, agrees with the individual’s request to amend the record, he will, through the DISA Counsel, so advise the individual in writing. The System Manager will receive a copy of the Director’s decision and will assure that the record is corrected accordingly and that if an accounting of disclosure of the record has been made, advise all previous recipients of the record which was corrected of the correction and its substance.
</p>
<p>(xii) If, after his review, the Director refuses to amend the records as the individual requested, he will, through the DISA Counsel, advise the individual of his refusal and the reasons for it; of the individual’s right to file a concise statement setting forth the reasons for the individual’s disagreement with the decision of the Director, DISA; that the statement which is filed will be made available to anyone to whom the record is subsequently disclosed together with, at the discretion of the Agency, a brief statement by the Agency summarizing its reasons for refusing to amend the record; that prior recipients of the disputed record will be provided a copy of any statement of dispute to the extent that an accounting of disclosures was maintained; and of the individual’s right to seek judicial review of the Agency’s refusal to amend a record.
</p>
<p>(xiii) The Director’s final determination on the individual’s request for a review of the System Manager’s initial refusal to amend the record must be concluded within 30 days (excluding Saturdays, Sundays, and legal public holidays) from the date on which the individual requested such review unless the Director determines that a fair and equitable review cannot be made within that time. If additional time is required, the individual will be informed in writing of reasons for the delay and of the approximate date on which the review is expected to be completed.
</p>
<p>(xiv) After the Director, DISA has refused to amend a record and the individual has filed a statement setting forth the reasons for the individual’s disagreement with the decision of the Director, the System Manager will clearly note any portion of the record which is disputed. The System Manager’s notation should make clear that the record is disputed and this should be apparent to anyone who may subsequently have access to, use, or disclose the record. When the System Manager has previously disclosed or will subsequently disclose that portion of the record which is disputed he will note that that portion of the record is disputed and will provide the recipients of the record with a copy of the individual’s statement setting forth the reasons for the individual’s disagreement with the decision of the Director not to amend the record. The System Manager will also provide recipients of the disputed record with a brief summary of the Director’s reasons for not making the requested amendments to the record.
</p>
<p>(xv) Nothing herein shall allow an individual access to any information compiled in reasonable anticipation of a civil action or proceeding.
</p>
<p>(xvi) Any requests by an individual for access to or copies of his records shall be processed in accordance with this part and 32 CFR part 310.
</p>
<p>(d) DISA System Managers will be:
</p>
<p>(1) Responsible for complying with the provisions contained in 32 CFR 310.8 relating to the disclosure to others of personal records, obtaining the written consent of individuals to whom the record pertains, and for keeping an accurate accounting of each disclosure of a record.
</p>
<p>(2) Responsible for providing to the Civilian Assistant to the Chief of Staff the information requested in 32 CFR 310.5. However, the information will be reported on a quarterly basis with the first report due to the Civilian Assistant to the Chief of Staff by 31 December 1975.
</p>
<p>(e) The Assistant to the Director for Administration, Headquarters, DCA will:
</p>
<p>(1) Be responsible for furnishing written guidelines to assist System Managers and other DISA officials in evaluating and implementing paperwork management procedures required under the Privacy Act of 1974. In this regard it should be noted that the Act establishes a number of requirements. Among these are the requirements:
</p>
<p>(i) To disclose records contained in a system of records only under conditions specified in the law,
</p>
<p>(ii) To maintain an accounting of such disclosures,
</p>
<p>(iii) To establish procedures for the disclosure to an individual of his record or information pertaining to him,
</p>
<p>(iv) For reviewing a request concerning the amendment of such record, and
</p>
<p>(v) For permitting individuals to file a statement of disagreement which will be forwarded with subsequent disclosures.
</p>
<p>The guidelines will cover those portions of the Privacy Act which requires paperwork systems for implementation. In preparing those guidelines the Assistant to the Director for Administration will make use of the “Records Management System for Implementing the Privacy Act” as provided by the GSA and National Archives and Records Service, Office of Records Management. The GSA and NARA procedures and guidelines will be adapted and modified as required to meet DISA needs.
</p>
<p>(2) Be responsible for providing the “Forms” which are required to comply with 32 CFR 310.9(b).
</p>
<p>(f) The Assistant to the Director for Personnel, Headquarters, DISA will:
</p>
<p>(1) Be responsible for development, within DISA, of an appropriate training program for all DISA personnel whose duties involve responsibilities for systems of records affected by the Privacy Act.
</p>
<p>(2) Assure that DISA personnel involved in the design, development, operation, or maintenance of any system of records, as defined in 32 CFR 310.6 are informed of all requirements to protect the privacy of the individuals who are subjects of the records. The criminal penalties and civil suit aspects of the Privacy Act will be emphasized.
</p>
<p>(3) Assure that within DISA administrative and physical safeguards are established to protect information from unauthorized or unintentional access, disclosure, modification or destruction and to insure that all persons whose official duties require access to or processing and maintenance of personal information are trained in the proper safeguarding and use of such information.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated and amended at 57 FR 6074, Feb. 20, 1992; 62 FR 26389, May 14, 1997]
</p>
<p><b>&#167; 316.7
 Questions.
</b></p>
<p>Questions on both the substance and procedure of the Privacy Act and the DISA implementation thereof should be addressed to the DISA Counsel by the most expeditious means possible, including telephone calls.
</p>
<p>[40 FR 55535, Nov. 28, 1975. Redesignated at 57 FR 6074, Feb. 20, 1992, as amended at 62 FR 26390, May 14, 1997]
</p>
<p><b>&#167; 316.8
 Exemptions.
</b></p>
<p>Section 5 U.S.C. 552a (3)(j) and (3)(k) authorize an agency head to exempt certain systems of records or parts of certain systems of records from some of the requirements of the act. This part reserves to the Director, DISA, as head of an agency, the right to create exemptions pursuant to the exemption provisions of the act. All systems of records maintained by DISA shall be exempt from the requirements of 5 U.S.C. 552a (d) pursuant to 5 U.S.C. 552a(3)(k)(1) to the extent that the system contains any information properly classified under Executive Order 11652, “Classification and Declassification of National Security Information and Material,” dated March 8, 1972 (37 FR 10053, May 19, 1972) and which is required by the executive order to be kept secret in the interest of national defense or foreign policy. This exemption, which may be applicable to parts of all systems of records, is necessary because certain record systems not otherwise specifically designated for exemptions may contain isolated information which has been properly classified.
</p>
<p><i>(a) System identifier and name:</i> K890.23, DISA Inspector General Investigative Tracker (DIGit).</p>

<p>(1) Exemptions: Any portion of this record system which falls within the provisions of 5 U.S.C. 552a(j)(2), (k)(2)and (k)(5) may be exempt from the following subsections of 5 U.S.C. 552a: (c)(3), (d), (e)(1), (e)(4)(G), (e)(4)(H), (e)(4)(I).</p>

<p>(2) Authority: 5 U.S.C. 552a(j)(2), (k)(2), and (k)(5).</p>

<p>(3) Reasons: To ensure the integrity of the privacy and civil liberties process. The execution requires that information be provided in a free and open manner without fear of retribution or harassment in order to facilitate a just, thorough, and timely resolution of the complaint or inquiry. Disclosures from this system can enable individuals to conceal their wrongdoing or mislead the course of the investigation by concealing, destroying, or fabricating evidence or documents. In addition, disclosures can subject sources and witnesses to harassment or intimidation which may cause individuals not to seek redress for wrongs through privacy and civil liberties channels for fear of retribution or harassment.</p>

<p>(b) [Reserved]</p>
<p>[42 FR 20298, Apr. 19, 1977. Redesignated at 57 FR 6074, Feb. 20, 1992, as amended at 62 FR 26390, May 14, 1997]
</p>
</xhtmlContent>
</regulationsPart>
</regulationsChapter>
</regulationsTitle>
</regulations>

</agency>
</pai>
