Primary location: Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Ft. Meade, MD 20755-7901.

Decentralized locations: DISA Field Activities World-wide. Official mailing addresses are published as an Appendix to DISA’s compilation of systems of records notices.

All persons who request access to, information from, or amendment of records about themselves maintained by the Defense Information Systems Agency, under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

Full name, home address, telephone number, copy of current DISA identification badge, copy of driver’s license, letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to, or amendment of, records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, The Privacy Act of 1974, as amended; Department of Defense (DoD) 5400.11-R, DoD Privacy Program; DISAI 210-225-2, DISA Privacy Program.

This system is maintained for the purpose of processing access and amendment requests and administrative appeals under the Privacy Act; for the purpose of participating in litigation regarding agency action on such requests and appeals; and for the purpose of assisting the Defense Information Systems Agency in carrying out any other responsibilities under the Privacy Act.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.

Storage:

Records may be stored on paper and electronic storage media.

Retrieve by full name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Electronic records are password protected and encrypted. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.

Official Privacy Act requests are kept a minimum of 2 years. Requests denied but not appealed are destroyed after 5 years. Requests for access or amendment and appeal or denial are destroyed 4 years after final action or 3 years after adjudication by the courts, whichever is later. Control logs of accounting of disclosures are kept 5 years or in accordance with the approved disposition instructions for the related subject records, whichever is later. Records are destroyed by shredding, pulping, burning or degaussing.

DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or copy of their driver’s license as proof of identity.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or a copy of their driver’s license as proof of identity.

DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy Officer.

Those individuals who submit initial requests and administrative appeals pursuant to the Privacy Act; the agency records searched in the process of responding to such requests and appeals.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316.8. For additional information contact the system manager.

Defense Enterprise Computing Centers (DECC), 5450 Carlisle Pike Mechanicsburg, PA 17055-0975.

Defense Enterprise Computing Centers (DECC), 8705 Industrial Blvd., Bldg 3900, Tinker AFB, Oklahoma 73145-3009.

Department of Defense civilian employees, military personnel, and contractors.

Full name, DoD ID Number, birth date, email address, organizational address, telephone, and fax number, military rank/grade, military branch, and current DoD identification badge for registration and access management.

5 U.S.C. 301, Departmental Regulations; Pub. L. 106-229, Electronic Signatures in Global and National Commerce; OASD (C3I) Policy Memorandum, subject: Department of Defense (DoD) Public Key Infrastructure (PKI); and OASD (C3I) Memorandum, subject: Common Access Card (CAC).

DEPS will utilize Microsoft Office SharePoint Server as an integrated suite of server capabilities that will improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insight. Additionally, this collaboration and content management server provides information technology (IT) professionals and developers with the platform and tools they need for server administration, application extensibility, and interoperability.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974 as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.

Storage:

Electronic storage media.

Retrieved by full name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, password protection, and encryption and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by Common Access Card (CAC) and/or password which are changed periodically. Additionally, users receive training and awareness notices on the proper marking of sensitive information. Host Based Security System (HBSS) is operational and provides mechanisms to protect, detect, track, and report malicious computer-related activities in near real-time.

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

DEPS Program Manager, Enterprise Services Division, Defense Information Systems Agency, Acquisition Building, 6914 Cooper Ave, Ft. Meade, MD 20755-7088.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency (DISA), Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.

Written requests should contain the full name of the requesting individual, current DoD identification badge or a copy of driver’s license as proof of identity. The requester may also visit the system manager listed above.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.

Written requests should contain the full name of the requesting individual, current DoD identification badge or a copy of driver’s license as proof of identity. The requester may also visit the system manager listed above.

DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Defense Enterprise Service Directorate (ESD), 6914 Cooper Ave, Fort Meade, MD 20755-7088.

Data obtained and manually entered by system administrators.

None.

Defense Information Systems Agency, Continuity of Operations (COOP), OPS/GO51, 6910 Cooper Ave, Fort Meade, MD 20755-7901.

Personnel at Defense Information Systems Agency locations designated to occupy "key" positions that directly support the plan when an emergency situation develops.

Individual’s name, home address, office/home telephone numbers. It will also contain medical information on designated personnel requiring medication during Continuity of Operations Plan "button up" situations.

5 U.S.C. 301, Departmental Regulations; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; and DoD Directive 3020.26, Continuity of Operations Policy and Planning.

To apprise designated personnel on the Continuity of Operations Office staff of their responsibilities and relocation assignments in conditions of emergency. This system will incorporate the Continuity of Operations Office plans from agency field offices to create one consolidated agency-wide Continuity of Operations Plan.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DOD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses set forth at the beginning of the agency"s compilation of systems of records notices apply to this system.

Storage:

Records are maintained on paper and on electronic media.

Information is retrieved by individual’s name.

The building in which the plan is housed employs security guards. Records that are maintained are in areas that are accessible only to authorized personnel who are properly screened, cleared, and trained. Access to personal information is restricted to those who require the records in the performance of official duties and to the individuals who are the subjects of the record or their authorized representatives.

Disposition pending. Records will be retained until final disposition authority has been established by the National Archives and Records Administration.

Defense Information Systems Agency, Continuity of Operations (COOP), OPS/GO51, 6910 Cooper Ave, Fort Meade, MD 20755-7901.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Continuity of Operations Planning (COOP), Defense Information Systems Agency, 6910 Cooper Ave, Fort Meade, MD 20755-7901.

The request should include the individual’s full name.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Continuity of Operations Planning (COOP), Defense Information Systems Agency, 6910 Cooper Ave, Fort Meade, MD 20755-7901.

The request should include the individual’s full name.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the Defense Information Systems Agency, Continuity of Operations(COOP), OPS/GO51, 6910 Cooper Ave, Fort Meade, MD 20755-7901.

Individual.

None.

Reston Service Center, Code BR, Defense Information Systems Agency, Derey Engineering Building, 1860 Wiehle Avenue, Reston, VA 22090-5500.

Same plus industrial contractors requiring admittance to the facility on official business.

Form listing the name, date and place of birth, Social Security Number, clearance status, and basis for that clearance.

E.O. 10450, as amended.

To identify official visitors to defense installations and organizations responsible for work on Defense Department contracts and verify the level of classification to which each is authorized access.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Destroyed one year after revocation of permit to enter premises.

Storage:

File folders.

By folder identified by contractor or individual’s name.

Building security guards. Records maintained in area accessible only to authorized personnel who are appropriately cleared and trained.

Records not permanent. Retained one year after revocation then destroyed.

Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090, to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification badge or drivers’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Contact the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Military and Civilian Personnel whose names appear on the form.

None.

Reston Service Center, Code BR, Defense Information Systems Agency, Derey Engineering Building, 1860 Wiehle Avenue, Reston, VA 22090-5500.

Military and Civilian personnel employed by the Defense Communications Engineering Center and Command and Control Technical Center.

Owner’s name and vehicle identification data and parking number assigned.

Federal Property Management Regulations, Temporary Regulation D-47, dated May 22, 1974, issued by the General Services Administration.

To assign specific parking spaces to personnel so authorized; and to identify parked vehicles when circumstances so dictate.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Destroyed upon departure of individual from employment with Defense Communications Engineering Center or Command and Control Technical Center or when no longer authorized to park.

Storage:

File folders.

By parking number.

Building security guards, records maintained in area accessible only to authorized personnel who are appropriately cleared and trained.

Records are not permanent. Retained while individual is authorized reserved parking, then destroyed.

Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090 to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

Contact the Chief, Security Branch, Defense Communications Engineering Center, 1860 Wiehle Avenue, Reston, VA 22090.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Military and Civilian personnel whose names appear on the form.

None.

Deletion: This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).

Defense Commercial Communications Office, ATTN: Code RA, 2300 East Drive, Scott Air Force Base, IL 62225-5406.

Defense Information Technology Contracting Organization (DITCO) personnel who are authorized to review, sign for, receive, and distribute classified materials.

Records consist of a letter containing the name, Social Security Number, and grade of individuals authorized to review, sign for, receive, and distribute classified materials.

E.O. 10450, as amended; E.O. 10865, as amended; E.O. 12356; and E.O. 9397 (SSN).

Information is used by the Chief, Mission Support Directorate, Code D1, Defense Information Technology Contracting Organization and the Commander, 375 Communications Squadron Communications Center to verify the identity of Defense Information Technology Contracting Organization personnel who review, sign for, receive, and distribute classified materials.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records are stored in a locked file cabinet.

Information is retrieved by name.

Records are accessible only to authorized personnel who are properly screened, cleared, and their duties require them to be in the area where the records are kept.

The records are destroyed 2 years after the authorization for individuals that have access to classified materials has expired.

Chief, Mission Support Directorate, Code DT1, Defense Information Technology Contracting Organization, Building 3600, Scott Air Force Base, IL 62225-5406.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Mission Support Directorate, Defense Information Technology Contracting Organization, Code DT1, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.

Individual should furnish their full name, mailing address, and telephone number

For personal visits, individual must present picture identification, such as a current DISA identification badge or a valid driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Mission Support Directorate, Defense Information Technology Contracting Organization, Code DT1, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.

Individual should furnish their full name, mailing address, and telephone number

For personal visits, individual must present picture identification, such as a current DISA identification badge or a valid driver’s license.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Names of the individuals in the system are furnished by the Chief, Mission Support Directorate, Code DT1, Defense Information Technology Contracting Division, 2300 East Drive, Building 3600, Scott Air Force Base, IL 62225-5406.

None.

To maintain and provide immediate access to current and historical biographical data for official use.

Records are used by authorized Commission personnel whose official duties require access in preparation of introductions for speaking engagements, and news releases to announce appointments of Commissioners and key staff members. Records are also made available to the general public pursuant to the Freedom of Information Act, 5 U.S.C. 552.

Deletion: Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562).

Deletion: These records are now covered under the System of Records Notice Recall Roster/Locator Records (July 6 2005, 70 FR 38892).

Deletion: The program is non-operational, all records have been destroyed in accordance with the National Archives and Records Administration records retention schedule.

Research, Development and Acquisition Information Support Directorate, Defense Technical Information Center, 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218.

All Air Force, Army, Coast Guard, Marine Corps, and Navy officer and enlisted personnel and their family members; DoD civilian employees and their family members.

Personnel employment/pay records consisting of name, Social Security Number, date of birth, compensation data, service history, and demographic information such as home town and duty station locations. Family member data (spouse and dependent children) such as name, date of birth, sex, Social Security Number, and residence address.

Reassignment data to include change of duty station transactions; service member’s entitlement for a move; new duty station location; travel authorization; move schedule; personally owned vehicle shipments; inventory of household goods; and passport information.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. Chapter 57; 10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 5013, Secretary of the Navy; 10 U.S.C. 8013, Secretary of the Air Force; and E.O. 9397 (SSN).

To provide an interactive electronic database which authorized personnel can access for purposes of conducting on-line permanent change of duty transactions, to include but not limited to entitlement calculations; electronic funds transfers; inventorying, shipment, storage, and delivery of household goods; transportation of the individual and family members; shipment of personally owned vehicles; and housing applications.

To permit personnel to obtain the current status of each transaction and to update those records associated with specific moves.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Records will be stored in electronic storage media.

Retrieval of records will be accomplished by name, Social Security Number, and/or PIN. Individuals will be provided a PIN to enable them to obtain the status of their duty station move and update individual move-related records.

Information will be electronically protected by secure transmission and accessible only to authorized personnel. Access to personal information is restricted to those who require the records in performance of their official duties, and to individuals who are the subjects of the record or their authorized representatives. Access to personal information is further restricted by the use of a PIN.

Disposition pending. Records will be retained until final disposition authority has been established by the National Archives and Records Administration.

Director, Research Development and Acquisition Information Support Directorate, Defense Technical Information Center, 8725 John J. Kingman Road, Suite 0944, Fort Belvoir, VA 22060-6218.

Individuals seeking to determine whether this system of records contains information about themselves should address written inquiries to the Privacy Administrator, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.

Individuals seeking access to information about themselves, contained in this system should address written inquiries to the Privacy Administrator, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.

Written requests should contain the full name of the individual, Social Security Number, their current address, and telephone number.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the Privacy Administrator, Defense Information Systems Agency, Information Resources Management Division, Office of the Chief Information Officer, 3701 North Fairfax Drive, Arlington, VA 22203-1713.

The individual and Defense Manpower Data Center.

Deletion: System form is no longer in DISA publication inventory and therefore should not be maintained. All information previously retained in the DISA Form 605 is currently maintained under KEUR 010, Personnel File (February 22, 1993, 58 FR 10562).

Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

Any personnel (military or civilian) assigned to DISA Europe involved in traffic, financial, criminal or other incident which is reported to the Commander DISA Europe for information or necessary action.

Copies of Reports of Investigation, Military Police Incident Reports, traffic tickets, letters of notification of dishonored checks, and correspondence or documents concerning other matters brought to the attention of the Commander DISA Europe relating to personnel assigned to this Command.

10 U.S.C. 133(b) 5 U.S.C. 301, Departmental Regulations; and DoD Instruction 6055.7, Mishap Notification, Investigation, Reporting, and Recordkeeping.

Maintained as a reference file for use by the Commander DISA Europe to document required actions taken in response to reports and notification of incidents involving assigned personnel.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Records are stored in file folders.

Information is retrieved by name of the individual.

Records are maintained in a locked security file container and may be accessed only by the Commander, Deputy Commander, Chief, Command Support Division, or other persons specifically designated by the Commander.

Records are maintained in an active file during the period of the individual’s assignment to DISA Europe and destroyed on his or her departure.

Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information Systems Agency-Europe, APO AE 09131-4103.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Information is obtained from reports, documents, and correspondence received from Civilian and Military Police Service Investigative Agencies, Military Exchange and Commissary systems, or any other agency or individual that reports information of an incident nature to the Commander DISA Europe.

None.

Deletion: These records are covered under system of records notice V5-05, Joint Personnel Adjudication System (JPAS) (July 1, 2005; 70 FR 38120), therefore it can be deleted.

Deletion: This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).

Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

All individuals currently assigned to DISA Europe and those who departed within preceding 12 months.

Records consist of designating Mail Clerks/supervisors (DD Form 285); change of address recorded on locator cards (DA Form 3955), comprising a directory of individuals assigned, en route, and/or departing given installation, showing individual’s full name, grade, current mailing address, date of assignment/detachment, and Social Security Number (SSN).

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 133, Under Secretary of Defense for Acquisition Technology and Logistics; DoD 4525.6-M, DoD Postal Manual; and E.O. 9397 (SSN), as amended.

Card files are maintained by the Commander to designate individuals authorized to perform DISA-Europe postal functions and to maintain current addresses of individuals arriving/departing from units for the purpose of handling personal mail. Information is used by system manager to direct mail delivery to the proper address.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

By individual’s name and/or Social Security Number (SSN).

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Physical and electronic access is restricted to designated individuals having a need in the performance of official duties and who are properly screened and cleared for need to know.

Documents designating postal personnel are destroyed two years from the termination/revocation date of designation. Directory locator cards (DA Form 3955) are retained for 12 months after member’s departure from the agency and then destroyed.

Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

Individual must provide their full name, Social Security Number (SSN), current address, and signature to assist in locating the records.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Command Support Division, EU1, Defense Information System Agency-Europe, APO AE 09131-4103.

Individual must provide their full name, Social Security Number (SSN), current address, and signature to assist in locating the records.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Information is provided by individuals upon initial assignment to DISA Europe.

None.

Deletion: Based on a recent review of DISA systems of records KEUR.08, Travel Order and Voucher File (May 15, 2009, 74 FR 22902), is covered by DHRA 08 DoD, Defense Travel System (March 24, 2010, 75 FR 14142) and therefore can be deleted. The Office of the Secretary, DoD/Joint Staff notice DHRA 08 DoD, Defense Travel System can be found at http://dpclo.defense.gov.

Deletion: This system of records notice is no longer required; USAREUR no longer has a Non-Combatant Evacuation Operation (NEO) Program which was rescinded over 10 years ago. All records have met their retention; therefore, KEUR.09, Noncombatant Information Card, AEZ Form 6-106, can be deleted.

Deletion: The SORN KEUR.10, Personnel File is covered by OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694). All files were destroyed or transferred after expiration of the retention period. Therefore KEUR.10, Personnel Files can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion

Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199 and the NCS Regional Offices.

All members of the National Communications Systems Staff.

Selected individuals of the National Communications System/ Defense Information Systems Agency Operations Center (NCS DISAOC).

Selected telecommunications officials of the NCS Member Entities and selected personnel of Federal agencies in the Washington Metropolitan Area.

Selected key personnel of the commercial communications carriers, represented in the National Coordinating Center (NCC).

File contains a plan which provides the guidance and procedures for insuring the continuity of operations of the Office of the Manager, NCS, and the NCS/DISAOC in the event of enemy attack, periods of international crisis, tension, or national catastrophe. It provides a roster giving the residence addresses and office and residence phone numbers of personnel to contact as an emergency situation develops.

E.O. 12472 Subject: Assignment of National Security and Emergency Preparedness Telecommunications Functions, April 3, 1984.

Office of the Manager, NCS - To apprise individuals on the staff and the regional staffs of their responsibilities and emergency relocation assignments in conditions of emergency.

Selected telecommunications officials of the Federal Government - Certain designated personnel of the Office of Science and Technology Policy (OSTP), Executive Office of the President, the Executive Agent of the NCS (who is the Secretary of Defense), the Department of State, DOD, Federal Aviation Administration, General Services Administration, National Aeronautics and Space Administration, the Central Intelligence Agency, and all other Government agencies with a National Security Emergency Preparedness (NSEP) responsibility who use this plan as their guidance for procedures to follow under conditions of emergency. Provides them the focal point for contacts and coordination on short notice.

Certain telecommunications officials of the Office of Science and Technology Policy (OSTP), Executive Office of the President, the Executive Agent of the NCS (who is the Secretary of Defense), the Department of State, the DOD, Federal Aviation Administration, General Services Administration, Central Intelligence Agency, the Department of Commerce, Department of the Interior and all other Government agencies with an NSEP responsibility, to be informed of their responsibilities in the face of worsening emergency conditions and to know where to report.

Selected personnel of the major commercial carriers represented in the NCC - to be knowledgeable of current telecommunications problems so that certain priorities for support and services can be coordinated with designated Federal officials.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

This is a classified plan filed in standard secure safes. The automated portions are housed in a classified computer system.

Filed by category of plan. The automated portion is filed by communication network.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.

This is a permanent plan. It will be an active file indefinitely and will be updated periodically by the Manager, NCS and the Regions.

The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Written requests should contain the full name of the individual, current address and telephone number.

For personal visits, the individual should be able to provide some acceptable identification.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Informal coordination with representatives of the agencies concerned. Informal telephonic coordination with personnel of the major telecommunication carriers represented in the National Coordinating Center (NCC).

None.

Office of the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Federal Disaster Assistance Administration (FDAA) Regional Directors.

General Services Administration (GSA) Regional Emergency Communications Coordinators.

Selected members of the National Communications System Staff.

Federal Emergency Management Agency (FEMA) Regional Directors.

File contains a plan which prescribes procedures for providing communication support in Presidentially declared emergency and major disaster operations. It provides the names, office and residence phone numbers of the key Federal personnel nationwide to contact and coordinate communications support in emergencies and major disasters.

Presidential Memorandum, Subject: Establishment of the National Communications System, August 21, 1963.

Office of the Manager, NCS - To ensure that Federal agencies and certain telecommunications officials understand what their responsibilities and functions are in pre-disaster planning.

Regional representatives of FDAA, GSA, and FEMA - To know under which conditions of emergency they are to function and what roles they perform under each phase.

Personnel assigned to States’ Emergency Operations Center - To know where the focal points are to contact for assistance.

Quasi-government agencies - (i.e., American National Red Cross) - To know where the focal points are to contact for assistance.

Major U.S. telephone companies - To be informed on the plan and which regional representative will be contacting the telephone companies for assistance in conditions of disaster.

All Federal departments and agencies of the U.S. Government in the Washington Metropolitan area - To be knowledgeable of the provisions made in the plan to assist their agencies located outside the Washington Metropolitan area.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

The plan is filed in the office bookcases.

Filed by category of plan.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.

This is a permanent plan. It will be an active file indefinitely and will be updated periodically by the Manager, NCS.

The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of NCS Plans and Operations, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Manager, National Communications Systems, 701 South Courthouse Road, Arlington, VA 22204-2199.

Written requests should contain the full name of the individual, current address and telephone number.

For personal visits, the individual should be able to provide some acceptable identification.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Names of regional representatives, state officials, and Federal agency representatives secured through an Interagency Task Group established for the purpose of publishing the plan with this information. Information on major U.S. telephone companies secured from an American Telephone and Telegraph Company Washington office representative.

None.

Office of the Manager, National Communications System (NCS), 701 South Courthouse Road, Arlington, VA 22204-2199.

Selected communications officials of the major operating agencies of the National Communications System who are designed by name as members of an interagency telecommunications group (NEAG) which is convened under national communications emergencies.

Selected personnel on the National Communications System Staff.

This file contains the objectives, membership and activation procedures for the National Communications System Emergency Action Group (NEAG) which is an on-call interagency telecommunications group whose purpose is to assist the Manager, NCS, in dealing with national communications emergencies. This NCS Instruction 45-1 lists the members of the group by name and gives the office and residence phone numbers.

Presidential Memorandum, Subject: Establishment of the National Communications System, August 21, 1963.

Office of the Manager, NCS, - To inform the NCS staff of its responsibilities under conditions of a worsening emergency and who to contact in the Federal agencies to keep them apprised.

Selected telecommunications officials of the Major Operating Agencies of the NCS which are: Department of State, DOD, Federal Aviation Administration, General Services Administration, National Aeronautics and Space Administration, and the Central Intelligence Agency -- To be informed on the conditions of emergency under which the NEAG convenes and the total membership thereof for purposes of immediate coordination.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

This is a classified directive which is filed in standard secure safes.

Filed by category of plan.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.

This is a permanent directive. It will be an active file indefinitely and will be up-dated periodically by the Manager, NCS.

The Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of NCS Plans and Operations, 701 South Courthouse Road, Arlington, VA 22204-2199.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Manager, National Communications System, 701 South Courthouse Road, Arlington, VA 22204-2199.

Written requests should contain the full name of the individual, current address and telephone number.

For personal visits, the individual should be able to provide some acceptable identification.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Informal coordination with representatives of the NCS member agencies concerned.

None.

Deletion: This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).

Primary Systems Management. Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.

Decentralized Segments - Individual divisions of DISA-PAC.

All employees of DISA-PAC authorized to receipt for, have custody of or access to classified material by level and type of classification.

Records include lists of individuals authorized to receipt for or have access to classified material, appointing letters as primary and alternate custodians, control officers, etc., and other miscellaneous documents.

E.O. 10450, as amended; E.O. 12958.

Information from these files is used to determine who has authority to receipt for and maintain custody of classified material.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Records are paper records stored in file folders.

Records are filed by the type of material the individual is authorized access.

Records are stored in locked vault or with copies maintained in locked file cabinets in the office of the division to which the file is applicable.

Records are maintained during the period the employee is authorized access to the particular material, then destroyed.

Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the Security Officer, DISA-PAC, APO AP, CA 96515, to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present a current DISA identification Badge or a driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Security Officer, Defense Information Systems Agency-Pacific, APO AP, CA 96515.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Information obtained from the Army, Navy, Air Force, Civil Service Commission files or security files of DISA Headquarters.

None.

Deletion: DISA Pacific no longer maintains records on Permanent Change of Station orders. Records are maintained by the Services or the Defense Finance and Accounting Service (DFAS). Temporary Duty travel records are now covered by DHRA 08 DoD, Defense Travel System (March 24, 2010, 75 FR 14142). DISA Pacific does not maintain any records for these systems requiring a SORN. Records in this system will not be destroyed until the National Archives and Records Administration (NARA) retention has been fulfilled.

Deletion: These records are now covered by the Defense Finance and Accounting system of records notice T7335a, Automated Time Attendance and Production System (ATAAPS) (February 27, 2007, 72 FR 8698). This system can be deleted.

Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at: http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html.

Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System (February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html, http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.

Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR 10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System (February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html, http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.

Primary System-Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

All assigned, attached or controlled personnel.

Files contain individual information categories of states, occupation, MOS, marital status, dependents, active service dates, separation, rank, home telephone, duty title, station, home of record, unit, emergency contact and location, and rotation.

10 U.S.C. 133(b).

Provides individual and supervisors a purely internal management tool designed to be used when individuals do not have immediate access to military personnel files. Used for Emergency location and notification of personnel under unusual circumstances. Used in normal notification and forwarding of information, messages and mail. Used in event of loss of individual military records and in preparation of recommendations for promotion, awards, reduction, discipline and personnel actions. Used on leave approval, travel, enlistments, training and security clearances.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records and cards in file folders.

Filed alphabetically by last name of individual.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.

Records are retained during individual assignment and destroyed upon transfer.

Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Written requests for information should contain the full name of the individual, current address and telephone number and category information requested.

For personal visits, the individual should be able to provide some identification or military identification card.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Military Personnel Files and individual submission.

None.

Deletion: Records are no longer collected locally, this system of records is now obsolete. The records are now covered by the Defense Finance and Accounting Service system of records notice, T-7340d, Defense Military Pay Office Input and Reporting System (May 19, 2008, 73 FR 28800), therefore the system can be deleted.

Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR 10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System (February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html, http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.

Primary System-Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Active duty military personnel, DOD Civilian employees, and DOD Contractor Personnel nominated and approved for assignment to the White House Communications Agency (WHCA).

Files contain individual nominations for assignment to the WHCA. Files include retained copies of individuals’ Statements of Personal History; periodic updates of statement of personal history data; individual building pass and identification security badge requirements; security briefing certificates; reports of involvements in accidents and incidents; retained copies of application for off-duty employment; notification of security clearance indoctrination/debriefing; notification of completion of spouse National Agency Checks; individual certificates of clearances; personal interview results.

E.O. 10450, as amended; E.O. 10865.

Nomination files for assignment to WHCA are initiated to transmit completed background investigations to the following activities (in the order listed):

The Office of the Special Assistant to the Secretary and Deputy Secretary of Defense.

The Office of the Military Assistant to the President.

Nomination files are used to evaluate the background, character, and qualifications of persons for assignment to the agency.

Individual pass and security identification requirements records are collected to control or limit access of personnel to sensitive facilities.

Individual reports of involvements in accidents or incidents are used to monitor the security and security-related conduct of personnel who are assigned to a Presidential support activity and who have access to classified information.

Individual requests for approval of off-duty employment of active duty military personnel. The formal request documents that a determination has been made that the off-duty employment does not involve any conflict of interest.

Retained copies of notifications of the indoctrination of personnel for various security clearances and special access programs. Notifications are used to insure that only properly indoctrinated personnel are permitted access to these security clearances and records.

Retained copies of correspondence advising the Commander, Naval Support Facility, Camp David, Maryland, of the completion of a National Agency Check on the spouses of WHCA personnel assigned to Camp David. Notifications are used as the basis for the preparation of access lists to Camp David.

Individual certificates of security clearances issued by the Defense Information Systems Agency. These certify that personnel assigned to the agency have met all requirements for access to classified material.

Interview notes dealing with the personal interview of individuals tentatively accepted for assignment to the White House Communications Agency, pending completion of the background investigation. Notes are used to assess the overall qualifications of personnel tentatively selected for assignment to the agency.

Nomination files for assignment to WHCA are initiated to transmit completed background investigations to the following activities (in the order listed):

The Staff Assistant for Security, Office of the Counsel to the President;

Special Agent in Charge, Technical Security Division, United States Secret Service.

Statements of Personal History, as well as the periodic update of personal history data, is used to furnish the Defense Information Systems Agency, the White House Office, and other Federal Agencies personal data on applicants for assignment or duty with the agency. Statements of Personal History serve as the basis for initiation of background investigations and assessing the eligibility of individual for special access programs.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records and cards in file folders.

Filed alphabetically by last name of individual.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel properly screened, cleared and trained.

Records are permanent. They are retained in active status during period of access and retired to records storage facility.

Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requestor must present a current Defense Information Systems Agency (DISA) identification badge or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Written requests for information should contain the full name of the individual, current address and telephone number and category information requested.

For personal visits, the individual should be able to provide some acceptable identification, that is driver’s license, employee identification or military identification card.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Statements of Personal History and related personal information forms and reports from each individual; Notification of personal (security) clearance from the Defense Information Systems Agency and other appropriate Federal Agencies; incident and accident reports from the investigating agency.

Card files are originated in the Security Office, White House Communications Agency, extracting pertinent information from the Statement of Personal History and related personal information forms which the individual provides.

None.

Primary System - Adjutant, Defense Information Systems Agency Administrative Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Decentralized Segments-Defense Communications Operations Unit, White House Communications, Defense Communications Support Unit. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Assigned and attached personnel, contractors, visitors and civilian employees, whose trustworthiness has been established (in accordance with appropriate regulations), who applies for and are granted access to classified records, sites, equipment, containers, or areas within agency’s scope of responsibilities.

File contains registers for recording pertinent information on persons authorized entry or access to classified records, sites, equipment, containers and areas.

E.O. 10450, as amended; E.O. 10865.

Used to record names, signatures and identity of those authorized access.

Used to obtain and grant clearance or extension of clearance for access to classified information, equipment, sites or containers. Used to prevent unauthorized access or disclosure of classified material or information.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records and cards in file folders.

Filed alphabetically by last name of individual.

Buildings employ security guards. Records are maintained in areas accessible only to authorized personnel that are properly screened, cleared and trained.

Records are permanent. They are retained in active status during period of access and retired to records holding facility.

Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requestor must present a current DISA identification badge or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Adjutant, Defense Communications Administrative Unit, Building 94, Anacostia Naval Station, Washington, DC 20374.

Written requests for information should contain the full name of the individual, current address and telephone number and category of information requested.

For personal visits, the individual should be able to provide some acceptable identification, that is a driver’s license, employee identification or military identification card.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Application and related forms from the individual requesting access, personnel security clearance from Defense Investigative Service, service staffs, commands and other Federal agencies. Records of custodians.

None.

White House Communications Agency, 2743 Defense Blvd. SW., Bldg 399, Anacostia Annex, Washington DC 20373-5117.

Current and former Military personnel, Federal Government employees and DoD Contractors supporting the White House Communications Agency (WHCA).

Full name, office room, building, home address, home of record, civilian education level, gender, race, marital status, previous work experience, date of birth, Social Security Number (SSN), DoD ID Number, communications devices (e.g., blackberries, secure travel phones), vehicles (makes, models and licenses plates) evaluations/job performance, deployment status, sensitive items (e.g., access and accountable badges), awards, decorations and medals.

5 U.S.C. 1303 Investigations; 5 U.S.C. 3301, Civil service; 44 U.S.C. 3101, Administrative Procedure Act; DoDI 5025.01, DoD Directives Program; and E.O. 9397 (SSN), as amended.

To manage personnel and security records for the purpose of validation, analysis, and appraisal throughout the lifecycle. This system is used to track travel, security, sensitive items such as access/accountable badges, ownership and employment data of White House Communications Agency (WHCA) employees for the White House community.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.

Storage:

Electronic storage media.

Retrieved by name, SSN or other aforementioned unique identifiers.

The facility is guarded 24 hours a day, 365 days a year and is on a military installation. The room is inside a Sensitive Compartmented Information Facility (SCIF).

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

White House Communications Agency, Washington Area Communications Command, Information Systems Division, Enterprise Architect Branch, 2743 Defense Blvd. SW., Bldg 399, Anacostia Annex, Washington, DC 20373-5117.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd. SW., Anacostia Annex, Washington, DC 20373-5117.

The full name of the requesting individual will be required to determine if the system contains a record about him or her.

The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to White House Communications Agency, 2743 Defense Blvd. SW., Anacostia Annex, Washington, DC 20373-5117.

The full name of the requesting individual will be required to determine if the system contains a record about him or her.

The requester may also visit one of the system managers listed on the WHCA intranet. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.

From the individual.

None.

Deletion: Defense Information Systems Agency is using the Government-wide Systems of Records "OGE/GOVT 1" and OGE/GOVT 2" that covers the SF 278 Form and the OGE 450 Form for all of the Federal government. Agency-specific systems of records are no longer necessary.

Deletion: Based on a recent review of the systems of records notices (SORNs) K107.01, Investigation of Complaint of Discrimination (February 22, 1993, 58 FR 10562) and KMIN.01, Minority Identification File List (February 22, 1993, 58 FR 10562), are covered by the Government wide system of records notice EEOC/GOVT-1, Equal Employment Opportunity in the Federal Government Complaint and Appeal Records (July 30, 2002, 67 FR 49338). Therefore, these notices can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: The Defense Finance and Accounting maintains a DoD-Wide notice, Defense Travel System which was published in the Federal Register on September 8, 2004, 69 FR 54272.

Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html.

Deletion: The personnel security investigative Dossier (PSIDF) files are not stored at DISA. PSIDF are stored at military central adjudication facilities, U.S. Office of Personnel Management, Defense Intelligence Agency, Washington headquarters adjudication facility, Defense Security Service, and Defense Industrial Security Clearance Office.

Deletion: DISA does not upload or input PII into the Sensitive Compartmented Info (SCI) Posn/Pers Accountability System also known as Scattered Castles. The PII within the database is covered by DPR 34, Defense Civilian Personnel Data System (April 21, 2006, 71 FR 20649).

Deletion: The SORN K240.03, Clearance File for Defense Information Systems Agency (DISA) is now covered by DMDC 12 DoD, Joint Personnel Adjudication System (JPAS) (May 3, 2011, 76 FR 24863). All closed case files were destroyed after expiration of the retention period and all active case files were transferred and therefore K240.03 can be deleted.

Deletion: The identification badge system no longer retrieves by a personal identifier and all records have met their retention period and therefore, this system can be deleted.

Security Branch, Arlington Service Center Code BLS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.

All civilian personnel cleared under the Defense Industrial Security Program and all civilian or military members of the U.S. Government cleared by their respective components for access to classified material, whose official duties require them to have access to classified information in the performance of contractual obligations, or participation in defense projects with the DISA, or whose functions, services, logistics support are required by the DISA or to facilities under the cognizance of the DISA.

This card records, as applicable, name, Social Security Number, date of birth, place of birth, citizenship, alien registration number, clearance and date, authority, organization, persons or offices to be visited, date visit authorized of the individual requesting access to the DISA and classified information. All data is supplied in letter form by the Security Officer of the individual’s company or organization. The file also includes a remarks section which is used to record the DISA’s sponsor’s request for a badge; badge number, if assigned; a file number cross-indexed to the letter; and disposition instructions. The file is updated as requested by the individual’s organization or company, usually once annually.

E.O. 10450, as amended.

Physical Security Branch, DISA - Information is collected and used for management use and control of access to classified information; daily certification of clearances to DISA project officers; certification of clearance on travel orders; request for DISA badges.

Department of Army, Military District of Washington - Identifying data (name, date and place of birth, sex, height, weight and organization) used on DOD and Pentagon Building passes (DD Form 1466 and 1467).

Joint Staff (JS) - Identifying data (name, grade, height, weight, color of hair and eyes, date and place of birth, security clearance) used on JS passes or badges and is submitted on JS Form 8.

Provost Marshal, Fort Ritchie, MD - Identifying data (name, grade, rank, title, branch of service, Social Security Number, date and place of birth, weight, height, color of hair and eyes, sex, organization or employer, security clearance) used on Fort Ritchie badges and is submitted on Fort Ritchie ACCN Form 19.

Certification of clearances to any U.S. government agency or DOD component participating in DISA projects, or where the DISA is a participant in another agency or component project.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Visible file cards (5’x8’) in rotary power file; correspondence in file folders, in safe.

Information on file cards filed alphabetically by name.

Correspondence filed with sequential number cross-indexed to file card.

Building employs security guards. Records are maintained in area which is accessible only to authorized personnel who are properly screened, and their duties require them to be in the area where the records are kept.

File cards are maintained indefinitely as long as recertification is received annually from the individual’s organizational or company security officer. Inactive cards are removed and destroyed periodically, usually within six months from the expiration of the visit request.

Correspondence files are removed and destroyed annually and as replaced by new certification.

Chief, Physical Security Branch, Code BLS, Headquarters, Defense Information Systems Agency.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Chief, Security Division, Code BLS, Headquarters, Defense Information Systems Agency.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity, the requester must present a current DISA identification badge or driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Chief, Security Division, Code 240, Headquarters, Defense Information Systems Agency.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

All information maintained on the individual is furnished by the Security Officer of the individual’s organization, company, or institution.

None.

Deletion: This record is covered under system of records notice K890.13, Security Container Information (September 22, 2010; 75 FR 57740).

Deletion: The vehicle and parking registration card function is now managed by Department of Army, Fort Meade.

Deletion: Records were destroyed in accordance with DISA’s records management disposition and destruction requirements.

Defense Enterprise Computing Center-Chambersburg, Letterkenny Army Depot, Building 3, Chambersburg, PA 17201-4186; and

Defense Enterprise Computing Center-C-DE, 6760 East Irvington Place, Denver, CO 80279-8000.

DoD military and civilian personnel, selected reservists; eligible DoD contractor personnel who have been assigned a digital certificate or have had their existing certificates renewed, replaced, revoked, or denied.

The system contains information needed to establish accountability and audit control of digital certificates that have been assigned to DoD personnel who transmit electronic data that requires protection by enabling the use of public key cryptography.

Records include operator’s/user’s name, organization, work telephone number, Social Security Number, date of birth, Electronic Identification Number, work e-mail address, username and password. Records on the creation, renewal, replacement, or revocation of digital certificates under the DoD Public Key Infrastructure, including evidence provided by applicants for proof of identity and authority, sources used to verify an applicant’s identity and authority, and the certificates issued, denied, and revoked, including reasons for denial, and revocation.

5 U.S.C. 301, Departmental Regulations; The Electronic Signatures in Global and National Commerce Act, Pub. L. 106-229; Presidential Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy Memorandum dated August 12, 2000, subject: Department of Defense (DoD) Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated Jan 2001, subject: Common Access Card (CAC), and Government Paperwork Elimination Act; and E.O. 9397 (SSN).

This system of records is being maintained in order to issue digital certificates to DoD personnel who transmit electronic data that requires protection by enabling the use of public key cryptography.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of DISA’s compilation of systems of records notices apply to this system.

Storage:

Records are stored on paper files and electronic media.

Name, Social Security Number, date of birth, and the electronic identification number.

Facilities where the systems are maintained are locked when not occupied. Paper records are kept in filing cabinets and other storage places that are locked when office is not occupied. Computerized records maintained in a controlled area are accessible only to authorized personnel. Physical and electronic access is restricted to individuals having a need for the record in the performance of their official duties.

Disposition pending (until NARA has approved the retention and disposition schedule for these records, treat records as permanent).

DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.

Requests should contain the individual’s full name, Social Security Number, and date of birth.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the DoD Public Key Infrastructure and Directory Service Project Officer, 5111 Leesburg Pike, Suite 900, Falls Church, VA 22041-3205.

Requests should contain the individual’s full name, Social Security Number, and date of birth.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

The information is obtained from the subject individual, the Defense Manpower Data Center, and other official personnel documents.

None.

Deletion: Based on a recent review of the systems of records notices, K317.01, Mishap Report, KPAC-05, 403-03 Injury Records, and K232.02, Injury Record File, are covered by the Government wide system of records notice OPM/GOVT-10, Employee Medical File System Records (June 21, 2010, 75 FR 35099). Therefore, these notices can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/OPMGOVT-10.html.

Deletion: These records are now covered by the Defense Finance and Accounting Service system of records notice, T-7206, Non-appropriated Funds Central Payroll System (NAFCPS)(June 24, 2008, 73 FR 35669), therefore the system can be deleted.

Deletion: Based on a recent review of the system of records notice K700.01, Employee-Management Relations and Services File, it has been determined that it is covered by the Government wide system of records notice OPM/Govt-3, Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers (June 19, 2006, 71 FR 35294); and therefore can be in system F031 AF SP A, AF indicates that this is an Air Force-wide system, with SP denoting Security Police as the OPR. The last alpha designation is for internal management control. In the records system F044 AFSG A, (without a s deleted. The Government-wide notice can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.htm3.

Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR 10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02, Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Manpower and Personnel System (MAPS) has been replaced with Open Source Corporate Management Information System (OS-CMIS), which is covered by OPM/GOVT-1 General Personnel Records (June 19, 2006, 71 FR 35356).

Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22, 1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11 602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June 19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: The SORN K700.05, Executive Level Position Files is covered by OPM Govt-2, Employee Performance File System Records (June 19, 2006, 71 FR 35347). All files were destroyed after expiration of the retention period and all active files were transferred. Therefore K700.05, Executive Level Position Files can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: The SORN K700.06, Report of Defense Related Employment is covered by OPM Govt-3, Records of Adverse Actions, Performance Based Reduction in Grade and Removal Actions, and Termination of Probationers (June 19, 2006, 71 FR 35350), the DD Form 1787 (Report of DoD and Defense Related Employment As Required by 10 U.S.C. 2397) has been cancelled, so therefore the notice can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR 10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02, Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR 10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02, Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.16, Classification Appeals File (February 22, 1993, 58 FR 10562); and K700.10 603-08, Annual Classification Maintenance Review File (February 22, 1993, 58 FR 10562), it was found that they are covered by OPM Govt-9, File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints (June 19, 2006, 71 FR 35358), and can therefore be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Reason: The SORN KPAC.2, Authorization to Sign for Classified Material List is covered by K890.13, Security Container Information (September 22, 2010, 75 FR 57740). All files were destroyed after expiration of the retention period and all active files were transferred. Therefore KPAC.2, Authorization to Sign for Classified Material List can be deleted.

Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22, 1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11 602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June 19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22, 1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11 602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June 19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22, 1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11 602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June 19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: The records retained at DISA have met their retention, and the records are now covered by system of records notice OPM/GOVT-1, General Personnel Records. This system can be deleted.

Deletion: Based on a recent review of the systems of records notices K700.16, Classification Appeals File (February 22, 1993, 58 FR 10562); and K700.10 603-08, Annual Classification Maintenance Review File (February 22, 1993, 58 FR 10562), it was found that they are covered by OPM Govt-9, File on Position Classification Appeals, Job Grading Appeals, and Retained Grade or Pay Appeals, and Fair Labor Standard Act (FLSA) Claims and Complaints (June 19, 2006, 71 FR 35358), and can therefore be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: The SORN KPAC.2, Authorization to Sign for Classified Material List is covered by K890.13, Security Container Information (September 22, 2010, 75 FR 57740). All files were destroyed after expiration of the retention period and all active files were transferred. Therefore KPAC.2, Authorization to Sign for Classified Material List can be deleted.

Deletion: Based on a recent review of the systems of records notices K700.02, Civilian Award Program File (February 22, 1993, 58 FR 10562); K700.17 603-01, Official Personnel Folder Files (Standard Form 66) (August 9, 1993, 58 FR 42302); K700.09 603-02, Services Record Card Files (February 22, 1993, 58 FR 10562); K700.07, Employee Record File (February 22, 1993, 58 FR 10562) and K890.05, Overseas Rotation Program Files (February 22, 1993, 58 FR 10562) are covered by Government wide system of records notice OPM Govt-1, General Personnel Records (December 11, 2012, 77 FR 79694) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

Deletion: Based on a recent review of the systems of records notices K700.13 602-26, Retention Register Files (February 22, 1993, 58 FR 10562); K700.035 602-11, Active Application Files (Applicant Supply Files) (February 22, 1993, 58 FR 10562); K700.11 602-18, Promotion Register and Record Files (February 22, 1993, 58 FR 10562); K700.04, Priority Reassignment Eligible File (February 22, 1993, 58 FR 10562); and K700.12 602-10, Civil Service Certificate Files (February 22, 1993, 58 FR 10562) it was found they are covered by the Government wide system of records notice OPM Govt-5, Recruiting, Examining, and Placement Records (June 19, 2006, 71 FR 35351) and therefore can be deleted. Government-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/govt/Gov_Wide_Notices.html.

General Counsel(RGC)Headquarters, Defense Information Systems Agency, P.O. Box 4502, Arlington, VA 22204-2199.

Decentralized--DISA Field Activities World-wide. Official mailing addresses are published as an appendix to DISA’s compilation of systems of records notices.

Persons who request information under FOIA.

Consists of (1) Policy File that contains DOD Directive 5400.7-R, DoD Freedom of Information Act Program; DISA Instruction 630-225-8-DISA, Freedom of Information Act Program. (2) Log File, which consists of a record of all written requests, names, addresses and phone numbers of requestors who request information under the FOIA which has been processed within DISA since January 1, 1996. (3) Correspondence received in DISA relating to FOIA, including replies thereto.

5 U.S.C. 552, Freedom of Information Act and DOD Directive 5400.7-R, DoD Freedom of Information Act Program.

For making available to the public the maximum amount of information concerning the operations and activities of DISA. DISA Management--to receive, process, and respond to requests for information under FOIA. General Counsel, DISA--to review and deny requests for information under provisions of FOIA and to forward applicable correspondence to the Director, DISA when the denial may be contested or appealed. DOD and Department of Justice--for review and in event of judicial action.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

The paper records in file folders.

Retrieved by the control number and the name of the individual who requested the information.

Records are stored in a locked safe. Records pertaining to policy are permanent. Correspondence maintained for two years, then destroyed. Records are maintained in areas accessible only to authorized personnel.

All records are retained by Office of General Counsel, Headquarters, DISA, for two years. Logs are kept until reference need expires.

FOIA Officer, Headquarters, Defense Information Systems Agency, Code GC, P.O. Box 4502, Arlington, VA 22204-2199.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Defense Information Systems Agency ATTN: FOIA Officer Code GC, P.O. Box 4502, Arlington, VA 22204-2199.

Requests should contain individual’s name, current address, and phone number.

Individuals seeking access to information about themselves contained in this system should address inquiries to the FOIA Officer, Defense Information Systems Agency Code GC, P.O. Box 4502, Arlington, VA 22204-2199.

Requests should contain individual’s name, current address, and phone number.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225; 32 CFR part 316; or may be obtained from the system manager.

From individuals concerned.

None.

Military Personnel Division, Manpower, Personnel, and Security Directorate, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd, Arlington, VA 22204-4502 and organizational elements that maintained records for the Joint Military Award approval authorities.

Official mailing addresses are published as an appendix to the DoD Component’s compilation of system of records notices.

Military members assigned to the Defense Information Systems Agency (DISA) that have been recommended and/or received an award that was approved by the Director, Vice Director, Chief of Staff, or other Joint Awards approval authorities.

Individual’s name, Social Security Number (SSN), organization name, telephone number, and office symbol, citation, orders, biographical summary sheet, minutes of the awards board meetings, award recommendation (DISA Form 530), narrative justification, personnel briefs, memorandums, and similar relevant information.

DoD 1348.33-M, Manual of Military Decorations and Awards; AR 600-8-22, Military Awards; SECNAVINST 1650.1G, Navy and Marine Corps Awards Manual; AFI 36-2803, The Air Force Awards and Decorations Program; 10 U.S.C. 1121, Legion of Merit: Award and E.O. 9397 (SSN).

Used by the DISA awards personnel to manage the awards program of this Agency and the information that the Department of the Defense uses to grant or deny joint awards.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders and electronic storage media.

Individual’s name and Social Security Number (SSN).

Building employs security guards. Records are maintained in area which is accessible only to authorized personnel that are properly screened, cleared, and their duties require them to be in the area where the records are maintained.

For Approval Authorities: Military Awards Record Sets are kept on file for 15 years. Destroyed upon the 16th year after the approval, disapproval, or downgrade of the award.

For Non-Approval Authorities: Military Awards Record Sets are kept on file for 2 years. Destroyed upon the 3rd year of receipt of the approval, disapproval, or downgrade of the award.

The Defense Information Systems Agency Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Joint Military Awards Manager, Attn: Military Personnel Division/MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.

Requests should contain individuals’ name, rank, and Social Security Number (SSN).

The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC).

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Joint Military Awards Manager, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502.

Requests should contain individuals’ name, rank, and Social Security Number (SSN).

The requester may visit the Military Personnel Division, MPS2E, HQ, Defense Information Systems Agency, 701 S. Courthouse Rd., Arlington, VA 22204-4502. As proof of identity the requester will present their U.S. Armed Forces ID Card or Common Access Card (CAC).

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 220-25-8, or may be obtained from the system manager.

Individual, military recommendations, and military reports and forms.

None.

Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR 10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System (February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html, http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.

Primary System - Civilian Personnel, Plans, Programs, and Oversight Office, Code BC, Center for Agency Services, Headquarters, Defense Information Systems Agency.

Decentralized Segments - DISA field activities in the Washington, DC, metropolitan area.

Civilian employees of DISA organizations in the Continental United States (CONUS) assigned to a position with a government organization outside the CONUS.

File contains copies of Standard Form 30, Notification of Personnel Action; Standard Form 55, Notice of Conversion Privilege, Group Life Insurance; Standard Form 56, Agency Certification of Insurance Status; Standard Form 171, Personnel Qualifications Statement; Standard Form 172, Supplemental Experience and Qualifications Statement; Standard Form 2810, Notice of Change in Health Benefits Enrollment; DD Form 1617, Transportation Agreement-Overseas Employees; DA Form 2515, Payroll Change Slip; Statement of Agreement; Position Description; Request for Extension of Reemployment Rights; General correspondence pertaining to the overseas assignment.

Federal Personnel Manual, Chapter 301, Overseas Employment.

DOD Instruction 1404.3, Standardized Overseas Tours of Duty for United States Citizens Employees of the DOD; DOD Instruction 1404.8, Rotation of Employees from Foreign Areas and the Canal Zone.

DOD Directive 1400.6, Statement of Personnel Policy for Civilian Personnel of the DOD in Overseas Areas; DOD Program for Stability of Civilian Employment Policies, Procedures and Programs Manual, DOD 1400.20-1-M.

Used by the personnel office staff as a source document to resolve questions concerning overseas employees who have reemployment rights to DISA/CONUS activities, to determine placement rights and to process actions for the exercise of reemployment rights.

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records in file folders.

Information is accessed and retrieved by name and occupational location.

Records are maintained in area accessible only to authorized personnel who are properly screened, cleared and trained and whose duties require them to be in the area where records are maintained.

Records are not permanent. They are retained until the employee exercises reemployment rights within the CONUS and are subsequently destroyed.

Primary System - Office of the Assistant to the Director for Personnel, Code BC, Headquarters, Defense Information Systems Agency.

Decentralized Segments - Directors of DISA field activities in the Washington, DC, metropolitan area.

Individuals seeking to determine whether information about themselves is contained in this system should address written inquiries to the Office of the Assistant to the Director for Personnel, Civilian Personnel Division, Code BC, Headquarters. Defense Information Systems Agency or the Civilian Personnel Offices of the appropriate DISA field activity in the Washington, DC, metropolitan area.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may visit the applicable civilian personnel office to obtain information on whether the system contains records pertaining to him or her. As proof of identity the requester must present either a current DISA identification badge or a driver’s license.

Individuals seeking access to information about themselves contained in this system should address written inquiries to the Office of the Assistant to the Director for Personnel, Civilian Personnel Division, Code BC, Headquarters, Defense Information Systems Agency or to the Civilian Personnel Office at the appropriate DISA field activity in the Washington, DC, metropolitan area.

Decentralized Segments - Commander, DISA-Western Hemisphere, Building 6286, Fort Carson, Colorado 80913; Commander, Defense Commercial Communications Office, Scott Air Force Base, IL 62225.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Official personnel folder; individual employees; personnel office staff.

None.

Deletion: The program is non-operational, all records have been destroyed in accordance with the National Archives and Records Administration records retention schedule. The DISA Mailroom does not process any personal mail, nor do they maintain a card file for departed personnel.

Deletion: Based on a recent review of the systems of records notices KWHC.02, Military Personnel Files System (February 22, 1993, 58 FR 10562), K890.04, Military Personnel Management/Assignment Files (June 16, 2009, 74 FR 28481) and KDEC.06, Nominations/Enrollments for Training Courses (February 22, 1993, 58 FR 10562), K890.07, Education, Training, and Career Development Data System (February 22, 1993, 58 FR 10562), KWHC.01, Agency Training File System (June 16, 2009, 74 FR 28480), and KWHC.05, Personnel Information System (February 22, 1993, 58 FR 10562), it has been determined that they are covered by DoD wide systems of records notices DMDC 02 DoD, Defense Enrollment Eligibility Reporting System (DEERS) (November 21, 2012, 77 FR 69807) and DMDC 01, Defense Manpower Data Center Data Base (November 23, 2011, 76 FR 72391); and therefore, the notices above can be deleted. The DoD-wide notices can be found at http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC01.html, http://dpclo.defense.gov/privacy/SORNs/component/osd/DMDC02.html.

Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Ft. Meade, MD 20755-7901.

Civilian employees, military personnel and contractors assigned to DISA.

Individual’s name, emergency contact information, organizational and home address, work and home telephone numbers, email address, and cell phone number.

5 U.S.C. 301, Department Regulations; 10 U.S.C. 136, Under Secretary of Defense for Personnel and Readiness; E.O. 12656, Assignment of Emergency Preparedness Responsibilities; Presidential Decision Directive 67, Enduring Constitutional Government and Continuity of Government Operations; Federal Preparedness Circular 65, Federal Executive Branch Continuity of Operations; and DoD Directive 3020.36, Assignment of National Security Emergency Preparedness (NSEP) Responsibilities to DoD Components.

Information is collected and maintained to ensure that DISA has the capability to recall personnel to their place of duty when required, for use in emergency notification, and to perform relevant functions/requirements/actions consistent with DISA mission.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Records may be stored on paper and/or electronic storage media.

Retrieve by full name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, password protection and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to- know. Access to computerized data is restricted by Common Access Card (CAC) and/or password which are changed periodically.

Records are continuously updated. Records that are no longer current are destroyed by shredding, pulping, macerating, or burning. Obsolete computer records are erased or overwritten.

DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave, Fort Meade, MD 20755-7901.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave, Fort Meade, MD 20755-7901.

The full name, home address, and telephone number of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

Individuals seeking access to information about them contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave, Fort Meade, MD 20755-7901.

The full name, home address, telephone number of the requesting individual will be required to determine if the system contains a record about him or her. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy Officer.

Information is obtained from the subject individual and official personnel office documents.

None.

Deletion: Enterprise Data and Global Exchange (EDGE) Knowledge Management Portal has been replaced with DISA INTRANET Services.

Deletion: Based on a recent review of DISA systems of records notices, K890.10, Joint Enterprise Directory Services (JEDS) (January 31, 2008, 73 FR 5825), was decommissioned in September 2013; all records were destroyed in accordance with the approval NARA disposition schedule; therefore, K890.10, Joint Enterprise Directory Services (JEDS) can be deleted.

Defense Information Systems Agency (DISA), ATTN: CFE7, P.O. Box 4502, Arlington, VA 22204-4502.

DISA civilian employees.

Individual’s name, Grade, Pay cost, Location code (Org), Program element code (PE), Object class code (EEIC), Gross reconciliation code (GRC), Hours, Document number, and Emergency or Special Pay Code (ESP).

5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 113, Secretary of Defense; DoD Directive 5105.19, Defense Information Systems Agency (DISA); and E.O. 9397 (SSN).

To assist DISA officials and employees in the management, supervision, and administration of the decentralized payroll system.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The "Blanket Routine Uses" set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Electronic media.

Individual’s name and/or organization and program element code.

Guards secure buildings during non-duty hours. Management personnel, who are responsible for maintaining the confidentiality of the records, control access to the records. Use of the information is restricted to those who require the records in the performance of their official duties and with a need-to-know. Access to personnel information is further restricted by the use Common Access Card (CAC) authorization.

Records are continuously updated. Obsolete computer records are erased or overwritten at the end of two years.

System manager, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquire to System Manger, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.

The individual should refer to the office where he/she is/was assigned or affiliated. Include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) will be used for positive identification.

Individuals seeking access to information about themselves contained in this system of records should address written inquires to System Manger, CFE7, Defense Information Systems Agency, P.O. Box 4520, Arlington, VA 22204-4502.

The individual should refer to the office where he/she is/was assigned or affiliated and include address and telephone number applicable to the period during which the record was maintained. Social Security Number (SSN) will be used for positive identification.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the system manager.

Employee, DISA Accounting system, DISA payroll database records.

None.

Deletion: Due to policy changes and current budget constraints, we have decided to cancel the Secure Automated Account Manager (SAAM) project (formerly known as Identity Management).

Security Branch, Arlington Service Center, Code MPS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.

Office of Security Officer, Headquarters, Defense Information Systems Agency-Europe, APO AE 09131-4103.

Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.

Persons who have been designated for access to the containers and who may be contacted for access in case of emergency.

Security container information to include location, container number, lock serial number, name, address and phone number of the responsible person if found open or unattended.

5 U.S.C. 301, Departmental Regulation; E.O. 10450, Security Requirements for Government Employees; and E.O. 12958, Classified National Security Information.

Used to maintain current designation of persons who may be contacted for access to a security container.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD ‘Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Paper records in locked file cabinets and electronic storage media.

Information is retrieved by name of individual.

Buildings are secured by guards during duty and non-duty hours. Access to records is controlled by management personnel, who are responsible for maintaining the confidentiality of the records and using the information contained therein only for official purposes. Access to personal information is restricted to those who require the records in the performance of their official duties. Access to personal information is further restricted by the use of Common Access Card (CAC) certification.

Forms are renewed every six months or when any individual having access to the container departs and then destroyed.

Security Branch, Arlington Service Center, Code MPS, Center for Agency Services, Defense Information Systems Agency, 701 South Courthouse Road, Arlington, VA 22204-2199.

Office of Security Officer, Headquarters, Defense Information Systems Agency-Europe, APO AE 09131-4103.

Headquarters, Defense Information Systems Agency-Pacific, Wheeler AFB, HI 96854-5000.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the appropriate system manager.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may also visit one of the system managers listed. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the appropriate system manager.

The full name of the requesting individual will be required to determine if the system contains a record about him or her. The requester may also visit one of the system managers listed. As proof of identity the requester must present a current DISA identification badge or a driver’s license.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2 at 32 CFR part 316 or may be obtained from the system manager.

Individuals designated by Division Supervisors.

None.

System locations may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Department of Defense (DoD) personnel who have been issued DoD Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure (PKI) certificate to include civilian employees, military personnel, contractors and other individuals detailed or assigned to DoD Components.

These include individual’s name (last name, first name, middle initial); unique identifiers including Electronic Data Interchange Person Identifier (EDI PI), other unique identifier (not SSN), FASC-N, login name, legacy login name, and persona username; object class; rank; title; job title; persona type code (PTC); primary and other work e-mail addresses; persona display name (PDN); work contact information, including administrative organization, duty organization, department, company (derived), building, address, mailing address, country, organization, phone, fax, mobile, pager, DSN phone, other fax, other mobile, other pager, city, zip code, post office box, street address, State, room number, assigned unit name, code and location, attached unit name, code and location, major geographical location, major command, assigned major command, and base, post, camp, or station; US government agency code; service code; personnel category code; non-US government agency object common name; user account control; information technology service entitlements; and PKI certificate information, including FASN-C, PIV Auth certificate issuer, PIV Auth certificate serial number, PIV Auth certificate principal name, PIV Auth Subject Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common name, ID certificate issuer, ID certificate serial number, ID certificate principal name, ID Thumbprint, ID CN, signature certificate e-mail address, Signature Subject Alternative Name UPN, Signature Thumbprint, Signature Issuer, Signature serial number, Signature CN, Encryption (Public Binary Certificate), Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, Encryption CN, distinguished name, PKI login identity, e-mail encryption certificate, and other certificate information, Country Of Citizenship, US Citizenship Status Indicator Code, Cadency of name (e.g. Sr, Jr, III), Identity Certificate Serial Number, Persona E-Mail Address, Administrative Organization Code, DoD component, DoD sub-component, Non-DoD agency, Directory publishing restrictions, Reserve component code, Billet code and Pay grade.

5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA).

The IdSS will populate and maintain persona-based user objects in DoD enterprise-level Domain Controllers, such as the Active Directory Enterprise Application and Services Forest (AD EASF) being implemented by DISA to provide DoD Enterprise E-Mail, workspace and collaboration tools, file storage, and office applications. In addition, DISA may use the IdSS to populate and maintain personal data elements in DoD Component networks and systems, such as directory services and account provisioning systems.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

By individual’s name.

Access to the type and amount of data is governed by privilege management software and policies developed and enforced by Federal government personnel. Defense-in-Depth methodology is used to protect the repository and interfaces, including (but not limited to) multi-layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/TLS) connections, access control lists, file system permissions, intrusion detection and prevention systems and log monitoring. Complete access to all records is restricted to and controlled by certified system management personnel, who are responsible for maintaining the IdSS system integrity and the data confidentiality.

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.

DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system.

DoD Component directories (such as Army Enterprise Directory Service-Lite (EDS-Lite) and the Air Force Directory Service (AFDS)), the Defense Eligibility Enrollment Reporting System (DEERS), and the DISA DoD PKI Global Directory Service (GDS).

None.

System locations may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Department of Defense (DoD) personnel who have been issued DoD Common Access Cards (CAC) or a DoD Class 3 Public Key Infrastructure (PKI) certificate to include civilian employees, military personnel, contractors and other individuals detailed or assigned to DoD Components.

These include individual’s name (last name, first name, middle initial); unique identifiers including Electronic Data Interchange Person Identifier (EDI PI), other unique identifier (not Social Security Number), Federal Agency Smart Credential Number (FASC-N), login name, legacy login name, and persona username; object class; rank; title; job title; persona type code (PTC); primary and other work e-mail addresses; persona display name (PDN); work contact information, including administrative organization, duty organization, department, company (derived), building, address, mailing address, country, organization, phone, fax, mobile, pager, Defense Switched Network (DSN) phone, other fax, other mobile, other pager, city, zip code, post office box, street address, State, room number, assigned unit name, code and location, attached unit name, code and location, major geographical location, major command, assigned major command, and base, post, camp, or station; U.S. government agency code; service code; personnel category code; non-U.S. government agency object common name; user account control; information technology service entitlements; and Public Key Infrastructure (PKI) certificate information, including Personal Identity Verification Authentication (PIV Auth) certificate issuer, PIV Auth certificate serial number, PIV Auth certificate principal name, PIV Auth Subject Alternative Name, PIV Auth Thumbprint, PIV Auth Issuer, PIV Auth Common name, Identity (ID) certificate issuer, ID certificate serial number, ID certificate principal name, ID Thumbprint, ID Common Name (CN), signature certificate e-mail address, Signature Subject Alternative Name UPN, Signature Thumbprint, Signature Issuer, Signature serial number, Signature CN, Encryption (Public Binary Certificate), Encryption Thumbprint, Certificate Issuer, Encryption Serial Number, Encryption CN, distinguished name, PKI login identity, e-mail encryption certificate, and other certificate information, Country of Citizenship, U.S. Citizenship Status Indicator Code, Cadency of name (e.g. Sr, Jr, III), Identity Certificate Serial Number, Persona E-Mail Address, Administrative Organization Code, DoD component, DoD sub-component, Non-DoD agency, Directory publishing restrictions, Reserve component code, Billet code and Pay grade.

5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA).

The AD EASF will control access and provide contact information for users of DoD Enterprise E-Mail, workspace and collaboration tools, file storage, and office applications.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of the DISA’s compilation of systems of records notices apply to this system.

Storage:

Electronic storage media.

By individual’s name.

Access to the type and amount of data is governed by privilege management software and policies developed and enforced by Federal government personnel. Defense-in-Depth methodology is used to protect the repository and interfaces, including (but not limited to) multi-layered firewalls, Secure Sockets Layer/Transport Layer Security (SSL/TLS) connections, access control lists, file system permissions, intrusion detection and prevention systems and log monitoring. Complete access to all records is restricted to and controlled by certified system management personnel, who are responsible for maintaining the AD EASF system integrity and the data confidentiality.

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work e-mail address, telephone number, assigned office or unit, and complete mailing address.

DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager at the Defense Information Systems Agency (DISA), Computing Services Division (CSD), 5600 Columbia Pike, Falls Church, VA 22204-4502.

The DoD Identity Synchronization Service (IdSS).

None.

Defense Information Systems Agency, Defense Enterprise Computing Centers (DECC), 3990 E. Broad Street, Columbus, OH 43213-1130.

DoD government employees, military personnel and DoD contractors.

Full name, organization, office phone number, title, position, grade, current DISA identification badge, grade, work email address, information technology (IT) position category, and clearance level.

5 U.S.C. 301, Departmental Regulation; DoD Directive 5105.19, Defense Information Systems Agency (DISA); and DoDI 8510.01, Department of Defense Information Assurance Certification and Accreditation Process (DIACAP).

The system automates the DoD certification and accreditation process. Information collected on individuals is to determine role based access and whether or not a person has the correct qualifications to perform certification and accreditation within the DoD organization that is utilizing the system.

In addition to those disclosures generally permitted under 5 U.S.C. 552a (b) of the Privacy Act of 1974, as amended, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA's compilation of systems of records notices may apply to this system.

Storage:

Electronic storage media.

Retrieved by name.

Access to EMASS is an encrypted Public Key-Enabled and requires authorization from the organization system administrator. The system is a role based access application and administrators have the rights to assign. Information is stored within the database that resides within a DISA Enclave. The DISA enclave has a number of security measures in place to protect the database from unauthorized access from outside the .mil. Backup tapes are stored in a locked safe and information is also backed up daily.

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

EMASS Program Manager, Defense Information Systems Agency, Program Executive Office-Mission Assurance (PEO-MA) Room IA5, 6914 Cooper Ave, Fort Meade, MD 20755-0549.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, PEO-MA IA5, and 6914 Cooper Ave, Fort Meade, MD 20755-0549.

The full name of the requesting individual will be required to determine if the system contains a record about him or her.

The requester may also visit the system manager listed. The requester must present a copy of their current DISA identification badge or a copy of driver's license as proof of identity.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, PEO-MA IA5, 6914 Cooper Ave, Fort Meade, MD 20755-0549.

The full name of the requesting individual will be required to determine if the system contains a record about him or her.

The requester may also visit the system manager listed. The requester must present a copy of their current DISA identification badge or a copy of driver's license as proof of identity.

DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.

DISAs rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the systems manager.

From the individual.

None.

DISA Defense Enterprise Computer Center (DECC-OKC), 8705 Industrial Boulevard, Building 3900, Tinker AFB, OK 73145-2713.

Customer and Vendor Point of Contact (POC) is accessed only by the Federal/DoD Government contracting officials for contracting purposes.

Information collected and nature are defined in the following two categories:

(1) Vendor Data: Vendor POC name, vendor company name, company business size, company Dun & Bradstreet Number, company Tax Identification Number, company set aside type, company HUBZone preference, company ethnic group and company U.S. Business and Women-Owned Business Identifier, vendor work address, vendor POC work phone, and vendor POC work email. Information is used to track the POC at the vendor’s organization pertaining to specific contracts awarded by Procurement and Logistics Directorate/Defense Information Technology Contracting Organization (PLD/DITCO).

(2) Customer Data: Customer name, agency/organization, street address, office code, phone number and email address is stored in relation to contracts that have been awarded for them by PLD/DITCO. The system also collects the training dates for those customers that have been designated Contracting Officer Representatives (COR) or Task Monitors (TM).

5 U.S.C. 301, Departmental Regulations; Public Law 106-229, Electronic Signatures in Global and National Commerce Act; Presidential Directive on Electronic Commerce, July 1, 1997; OASD(C3I) Policy Memorandum dated August 12, 2000, subject: Department of Defense (DoD) Public Key Infrastructure (PKI) and, OASD(C3I) Memorandum dated Jan 2001, subject: Common Access Card (CAC), and Government Paperwork Elimination Act.

CSS is a client-server application used by PLD/DITCO contracting specialists, contracting officers, budget analysts and managers to enter procurement, funding, contractor and user information. CSS provides standard reporting, ad-hoc reporting and tracking capability of procurement, funding, contractor and user information via central Oracle database storage & retrieval of said information.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records may be specifically disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD `Blanket Routine Uses’ set forth at the beginning of NGA’s compilation of systems of records notices may also apply to this system.

Storage:

Electronic storage media.

Retrieved by name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know. Access to computerized data is restricted by Common Access Card (CAC) and/or passwords which are changed periodically. Additionally, users receive training and awareness notices on the proper marking of sensitive information. Host Based Security System (HBSS) is operational and provides mechanisms to protect, detect, track, and report malicious computer-related activities in near real-time.

Disposition pending (until the National Archives and Records Administration approves retention and disposal schedule, records will be treated as permanent).

CSS Program Manager/Technical Manager: 2300 East Drive, Scott Air Force Base, IL 62225-5406.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the DITCO FOIA Officer, 2300 East Drive, Scott Air Force Base, IL 62225-5406.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work email address, telephone number, assigned office or unit, complete mailing address, and specific contract number and name of Vendor awarded the contract.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the DITCO FOIA Officer, located at 2300 East Drive, Scott Air Force Base, IL 62225-5406.

Requests must include the individual’s full name, rank, grade or title, component affiliation, work email address, telephone number, assigned office or unit, complete mailing address, and specific contract number and name of Vendor awarded the contract.

DISA’s rules for accessing records, for contesting contents and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the system manager.

Vendor POC data obtained and manually entered by contracting officials and system administrators. The source of verification of the data is the Central Contractor Registration (CCR). The information source for the federal customer information comes directly from the customer and is entered by contracting officers/specialists and system administrators.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316. For additional information contact the system manager.

Primary location: Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Ft. Meade, MD 20755-7901.

Decentralized locations: DISA Field Activities World-wide. Official mailing addresses are published as an Appendix to DISA’s compilation of systems of records notices.

All persons who request access to, information from, or amendment of records about themselves maintained by the Defense Information Systems Agency, under the provisions of the Privacy Act of 1974 (5 U.S.C. 552a), as amended.

Full name, home address, telephone number, copy of current DISA identification badge, copy of driver’s license, letters, memoranda, legal opinions, messages, and miscellaneous documents relating to an individual’s request for access to, or amendment of, records concerning that person, including letters of denial, appeals, statements of disagreements, and related documents accumulated in processing requests received under the Privacy Act of 1974.

5 U.S.C. 301, Departmental Regulations; 5 U.S.C. 552a, The Privacy Act of 1974, as amended; Department of Defense (DoD) 5400.11-R, DoD Privacy Program; DISAI 210-225-2, DISA Privacy Program.

This system is maintained for the purpose of processing access and amendment requests and administrative appeals under the Privacy Act; for the purpose of participating in litigation regarding agency action on such requests and appeals; and for the purpose of assisting the Defense Information Systems Agency in carrying out any other responsibilities under the Privacy Act.

In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act of 1974, these records contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:

The DoD Blanket Routine Uses set forth at the beginning of the DISA’s compilation of systems of records notices may apply to this system.

Storage:

Records may be stored on paper and electronic storage media.

Retrieve by full name.

Records are maintained in a controlled facility. Physical entry is restricted by the use of locks, guards, and is accessible only to authorized personnel. Electronic records are password protected and encrypted. Access to records is limited to person(s) responsible for servicing the record in performance of their official duties and who are properly screened and cleared for need-to-know.

Official Privacy Act requests are kept a minimum of 2 years. Requests denied but not appealed are destroyed after 5 years. Requests for access or amendment and appeal or denial are destroyed 4 years after final action or 3 years after adjudication by the courts, whichever is later. Control logs of accounting of disclosures are kept 5 years or in accordance with the approved disposition instructions for the related subject records, whichever is later. Records are destroyed by shredding, pulping, burning or degaussing.

DISA Privacy Officer, Defense Information Systems Agency (DISA), Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or copy of their driver’s license as proof of identity.

Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Defense Information Systems Agency, Chief Information Office (CIO), 6916 Cooper Ave., Fort Meade, MD 20755-7901.

Written requests should contain the full name, home address, and telephone number of the requesting individual. The requester must present a copy of their current DISA identification badge or a copy of their driver’s license as proof of identity.

DISA’s rules for accessing records, for contesting content and appealing initial agency determinations are published in DISA Instruction 210-225-2; 32 CFR part 316; or may be obtained from the DISA Privacy Officer.

Those individuals who submit initial requests and administrative appeals pursuant to the Privacy Act; the agency records searched in the process of responding to such requests and appeals.

An exemption rule for this system has been promulgated in accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), and published in 32 CFR part 316.8. For additional information contact the system manager.